1 00:00:03,515 --> 00:00:06,325 Welcome to the Town of Dairy Planning Board meeting 2 00:00:06,425 --> 00:00:09,125 for April 15th, 2026. 3 00:00:09,645 --> 00:00:11,525 I hope you filed your taxes by now. 4 00:00:12,805 --> 00:00:14,645 We normally start our meeting with a Pledge of Allegiance. 5 00:00:14,645 --> 00:00:16,485 So if you would rise and join me, I, 6 00:00:19,325 --> 00:00:22,565 I pledge allegiance to the flag of the United States 7 00:00:22,705 --> 00:00:24,805 and America and to the Republic 8 00:00:24,945 --> 00:00:28,685 before which it stands when one nation under God an 9 00:00:28,685 --> 00:00:31,445 indivisible with liberty and justice for all. 10 00:00:39,105 --> 00:00:41,265 I go over some administrative items. 11 00:00:41,395 --> 00:00:44,225 First, the planning board voluntarily continues 12 00:00:44,225 --> 00:00:45,825 to offer remote participation. 13 00:00:46,285 --> 00:00:49,385 If any member of the planning board participates remotely, 14 00:00:49,555 --> 00:00:51,225 votes shall be by roll call. 15 00:00:51,845 --> 00:00:55,545 To attend this meeting remotely using a computer 16 00:00:55,605 --> 00:01:00,545 or a smartphone, visit www dot zoom us in your 17 00:01:00,545 --> 00:01:02,225 browser or your Zoom app. 18 00:01:03,035 --> 00:01:07,665 Enter meeting ID seven five four six six three nine one two. 19 00:01:08,165 --> 00:01:10,225 You may also call in by phone for audio only. 20 00:01:10,795 --> 00:01:15,425 Phone number is six four six five eight eight six five six. 21 00:01:16,145 --> 00:01:20,185 Same meeting ID 7 5 4 6 6 3 9 1 2. 22 00:01:20,605 --> 00:01:23,065 If you have technical difficulties getting to the meeting, 23 00:01:23,065 --> 00:01:27,785 please call (603) 845-5585. 24 00:01:28,285 --> 00:01:30,265 If you're on the phone, you wanna be recognized to speak, 25 00:01:30,725 --> 00:01:32,425 hit star nine to raise your hand 26 00:01:32,425 --> 00:01:36,225 and once recognized, hit star six to unmute yourself. 27 00:01:36,805 --> 00:01:39,305 At this point, I will introduce the members 28 00:01:39,805 --> 00:01:43,825 and staff who are present tonight to my far right. 29 00:01:44,425 --> 00:01:47,265 Alternate. Mr. Mousy. Good evening alternate. Mr. 30 00:01:47,265 --> 00:01:49,865 Appleton, evening planning, director of Ms. Ou. 31 00:01:49,865 --> 00:01:51,945 Good evening. At the rear we have our planning clerk, 32 00:01:52,245 --> 00:01:54,985 Ms. Wilson, we have our alternate 33 00:01:55,735 --> 00:01:57,745 town Council liaison, Mr. Mills. 34 00:01:58,135 --> 00:02:02,785 Good evening, regular member Mr. Wood. Good evening, Mr. 35 00:02:03,085 --> 00:02:05,905 Menini. Good evening, vice chair. Mr. O'Connor. 36 00:02:06,095 --> 00:02:08,505 Good evening. To my far left is Mr. 37 00:02:08,745 --> 00:02:10,945 Aventure who runs the dairy cam 38 00:02:11,045 --> 00:02:13,225 and provides us with live coverage. 39 00:02:13,225 --> 00:02:16,905 Thank you. Good evening, member Mr. Fishman. Hello. 40 00:02:16,905 --> 00:02:20,665 Good evening, town Administrator representative, Mr. Church. 41 00:02:20,975 --> 00:02:24,745 Good evening. And secretary, Mr. Maby. 42 00:02:24,745 --> 00:02:25,745 Hello, I'm Dave Nelson. 43 00:02:25,845 --> 00:02:28,945 I'm the chair and I noticed that we have a vacancy for Mr. 44 00:02:29,295 --> 00:02:30,305 Pier. Mr. 45 00:02:30,385 --> 00:02:32,985 Appleton, would you please sit for Mr. Pier? Absolutely. 46 00:02:32,985 --> 00:02:33,385 Mr. Chair. 47 00:02:40,115 --> 00:02:43,905 First item on the agenda is escrow. We have three items. 48 00:02:44,825 --> 00:02:48,225 Item number 26 dash 10. Keystone Dairy, LLC. 49 00:02:49,055 --> 00:02:51,985 Okay. The project is for the residences of Sky. 50 00:02:52,005 --> 00:02:53,825 The developer is Keystone Dairy. 51 00:02:54,765 --> 00:02:56,865 The escrow type is letter of credit. 52 00:02:57,005 --> 00:02:59,325 The address is 74 Rockingham Road. 53 00:02:59,865 --> 00:03:03,005 The request is to approve release number one in the amount 54 00:03:03,065 --> 00:03:07,365 of $789,674 64 cents 55 00:03:07,865 --> 00:03:10,605 and request a replacement letter of credit in the amount 56 00:03:10,605 --> 00:03:14,125 of $570,209 and 56 cents. 57 00:03:15,315 --> 00:03:17,925 Okay. Any questions? Not what is the board's pleasure, 58 00:03:18,145 --> 00:03:19,145 Mr. 59 00:03:19,145 --> 00:03:21,765 Chair? None. I make a motion to accept as she read it. 60 00:03:21,945 --> 00:03:24,765 Second move by O'Connor, seconded by Alby 61 00:03:24,765 --> 00:03:28,005 to approve the release and acceptance as presented. 62 00:03:28,585 --> 00:03:32,645 Mr. Mills? Yes. Mr. Wood? Yes. Mr. Menini? Yes. 63 00:03:32,745 --> 00:03:36,485 Mr. O'Connor? Yes. Mr. Fishman? Yes. Mr. Chair Cello? Yes. 64 00:03:36,545 --> 00:03:39,805 Mr. Appleton? Yes. Mr. Maby? Yes. Chair votes? Yes. 65 00:03:40,555 --> 00:03:44,965 Next item is item number 26 dash 11 HCI Dairy. 66 00:03:45,595 --> 00:03:48,525 Okay. The project name is Dairy Motor Fuel Outlet. 67 00:03:48,525 --> 00:03:52,925 This is for the Common man. This is a performance bond. 68 00:03:53,105 --> 00:03:55,965 The project is located at 56 Crystal Avenue. 69 00:03:56,425 --> 00:03:58,485 The request is to establish letter 70 00:03:58,485 --> 00:04:01,205 of credit number 544 issued 71 00:04:01,205 --> 00:04:05,125 by Bangor Savings Bank in the amount of $8,395 72 00:04:05,265 --> 00:04:06,445 for the above noted project. 73 00:04:07,025 --> 00:04:09,805 The expiration date will be March 10th, 2027. 74 00:04:11,105 --> 00:04:12,645 Any questions? If not, 75 00:04:12,645 --> 00:04:14,205 what is the board's pleasure? Mr. Chair? 76 00:04:14,285 --> 00:04:16,245 I motion to accept as read. 77 00:04:16,505 --> 00:04:20,445 Second, moved by O'Connor, seconded by AMI to accept the 78 00:04:21,125 --> 00:04:22,245 security as presented. 79 00:04:22,345 --> 00:04:25,965 Mr. Mills? Yes. Mr. Wood? Yes. Mr. Menini? Yes. 80 00:04:26,025 --> 00:04:29,365 Mr. O'Connor? Yes. Mr. Fishman? Yes. Mr. Chair Cello? Yes. 81 00:04:29,365 --> 00:04:32,685 Yes. Mr. Appleton? Yes. Mr. Maby? Yes. Chair votes? Yes. 82 00:04:32,985 --> 00:04:36,845 And the final item is number 26 dash 12 again for HCI. 83 00:04:37,395 --> 00:04:40,765 Okay. All of the project information remains the same. 84 00:04:41,615 --> 00:04:44,805 Since we just accepted the letter of credit, we now need to 85 00:04:45,705 --> 00:04:50,445 do a final release against performance bond 8 0 0 1 6 7 0 2 86 00:04:51,225 --> 00:04:54,245 issued by Atlantic Specialty Insurance Company in the amount 87 00:04:54,245 --> 00:04:56,205 of $8,395. 88 00:04:56,745 --> 00:04:59,525 For the above noted project, the amount to retain is zero. 89 00:05:00,395 --> 00:05:03,365 Okay. Any questions? What is the board's pleasure? Mr. 90 00:05:03,685 --> 00:05:07,445 Chairman? I move the $8,395 as as is 91 00:05:07,985 --> 00:05:12,125 Second move by O'Connor, seconded by Maldy to approve the 92 00:05:12,715 --> 00:05:14,285 release as presented. 93 00:05:14,465 --> 00:05:17,885 Mr. Mills? Yes. Mr. Wood? Yes. Mr. Menini? Yes. 94 00:05:18,105 --> 00:05:21,685 Mr. O'Connor? Yes. Mr. Fisherman? Yes. Mr. Ello? Yes. Mr. 95 00:05:21,685 --> 00:05:24,405 Appleton? Yes. Mr. Maldy? Yes. Here votes yes. 96 00:05:25,675 --> 00:05:29,165 Next we have before us the minutes of April 1st, 2026. 97 00:05:29,185 --> 00:05:31,525 Has everyone had a chance to review them 98 00:05:31,625 --> 00:05:34,205 and are there any errors or omissions? 99 00:05:36,785 --> 00:05:38,765 Mr. Chay And nobody raised their hands 100 00:05:38,905 --> 00:05:42,525 and so I move to accept the minutes as as written. Second, 101 00:05:42,935 --> 00:05:45,845 Moved by O'Connor, seconded by Mali to accept the minutes 102 00:05:46,005 --> 00:05:49,925 of April 1st, 2026 as written. Mr. Mills 103 00:05:50,475 --> 00:05:51,475 Abstain. 104 00:05:51,745 --> 00:05:56,405 Mr. Wood? Yes. Mr. Menini? Yes. Mr. O'Connor? Yes. Mr. 105 00:05:56,405 --> 00:06:01,165 Fishman? Yes. Mr. Ello? Yes. Mr. Appleton? Yes. Mr. Maldy? 106 00:06:01,225 --> 00:06:05,085 Yes. Chair votes? Yes. We now have correspondence. 107 00:06:05,825 --> 00:06:07,445 I'm delighted to announce Mr. 108 00:06:07,445 --> 00:06:09,845 Chair that we have two pieces of correspondence today. 109 00:06:10,745 --> 00:06:13,725 The first is our quarterly change of use spreadsheet. 110 00:06:13,725 --> 00:06:17,525 These are businesses in the town which have changed use over 111 00:06:17,525 --> 00:06:18,685 the last couple of months 112 00:06:18,685 --> 00:06:20,085 and I'm happy to announce we have 113 00:06:20,995 --> 00:06:23,125 over a dozen new businesses in town. 114 00:06:23,225 --> 00:06:25,645 So welcome to all the new businesses here in Derry. 115 00:06:26,905 --> 00:06:28,805 And the other piece of correspondence is an email 116 00:06:29,365 --> 00:06:31,765 to our planning director from James Veo, 117 00:06:31,765 --> 00:06:33,405 who was a principal planner at the Southern 118 00:06:33,465 --> 00:06:35,085 New Hampshire Planning Commission. 119 00:06:36,345 --> 00:06:38,485 And we on the planning board know James pretty well 120 00:06:38,485 --> 00:06:40,045 because he was instrumental helping 121 00:06:40,045 --> 00:06:41,045 with the gateway committee. 122 00:06:41,105 --> 00:06:44,085 He was here for our, our big visioning charette 123 00:06:44,425 --> 00:06:45,725 and helped participate afterwards. 124 00:06:45,745 --> 00:06:48,365 But this is a, an email about the housing implementation 125 00:06:48,395 --> 00:06:49,845 readiness pilot program. 126 00:06:51,835 --> 00:06:54,925 It's twofold. The, the first bit is thanking us for applying 127 00:06:54,945 --> 00:06:56,005 to participate in the program 128 00:06:56,465 --> 00:06:58,765 and then the good news that we've been selected 129 00:06:58,785 --> 00:07:01,205 to participate as the pilot community 130 00:07:01,625 --> 00:07:03,045 and it's about a kickoff meeting. 131 00:07:03,225 --> 00:07:06,125 And miss planning director, I don't mean 132 00:07:06,125 --> 00:07:08,045 to put you on the spot, but do you wanna talk at all about 133 00:07:08,045 --> 00:07:11,365 the program and maybe fish for volunteers if, 134 00:07:11,505 --> 00:07:12,605 if that's something that's needed? 135 00:07:13,785 --> 00:07:16,445 So James and I did meet late last week. 136 00:07:17,265 --> 00:07:19,805 The bulk of the work will really be 137 00:07:20,395 --> 00:07:22,765 late June into early July into August. 138 00:07:23,785 --> 00:07:27,205 So we'll do a preliminary kickoff in May 139 00:07:27,665 --> 00:07:28,885 or beginning of June. 140 00:07:29,865 --> 00:07:31,445 Our next steps really are to kind 141 00:07:31,445 --> 00:07:32,765 of define the deliverables. 142 00:07:33,265 --> 00:07:36,205 So Southern New Hampshire planning will get back to me 143 00:07:36,205 --> 00:07:38,525 with a scope of work in a, like a time 144 00:07:38,525 --> 00:07:40,045 and materials type thing. 145 00:07:40,045 --> 00:07:44,405 There's no cost to the town of Derry, so it will just kind 146 00:07:44,405 --> 00:07:48,445 of outline everything what we will be looking for. 147 00:07:50,615 --> 00:07:51,845 Bless you. Bless you. 148 00:07:52,015 --> 00:07:55,845 We'll we need to kinda lay out the project and, 149 00:07:55,865 --> 00:07:57,365 and what it's going to look like. 150 00:07:58,025 --> 00:08:00,805 The request in in the application to them had been 151 00:08:00,805 --> 00:08:03,845 that we wanted to look at three distinct areas in DER 152 00:08:04,315 --> 00:08:07,085 that would be transferrable to other communities. 153 00:08:08,085 --> 00:08:09,605 Specifically looking at infrastructure 154 00:08:09,615 --> 00:08:10,965 where it's being expanded 155 00:08:11,145 --> 00:08:14,085 or will potentially expand within the next five to 10 years 156 00:08:15,305 --> 00:08:17,765 and see what we have for development 157 00:08:17,765 --> 00:08:19,085 or redevelopment opportunities 158 00:08:19,385 --> 00:08:21,645 and specifically to add housing in those areas. 159 00:08:22,265 --> 00:08:24,765 So we had presented them with three areas, 160 00:08:25,295 --> 00:08:27,285 Ryans Hill 1 0 1 0 2, 161 00:08:27,745 --> 00:08:30,325 and then also infill development in the downtown. 162 00:08:30,625 --> 00:08:33,765 So they'll, we're gonna take a real hard look at that 163 00:08:33,905 --> 00:08:37,365 and see how that might be, you know, applicable 164 00:08:37,365 --> 00:08:38,805 or how we can create opportunities, 165 00:08:39,095 --> 00:08:40,445 especially for missing middle. 166 00:08:40,805 --> 00:08:44,205 We don't have enough of that in town. Nobody really does. 167 00:08:44,425 --> 00:08:47,725 So we'll look at different housing alternatives 168 00:08:48,345 --> 00:08:50,405 and even including cottage court 169 00:08:50,825 --> 00:08:52,885 and see if that's something that we could come up with. 170 00:08:53,845 --> 00:08:57,845 Anything that is a deliverable from them, we may have, 171 00:08:57,875 --> 00:09:00,525 they may help us draft model ordinances. 172 00:09:01,265 --> 00:09:02,605 It is nothing that we are, 173 00:09:03,275 --> 00:09:06,605 because we're participating anything that we come up with, 174 00:09:06,625 --> 00:09:09,405 if we come up with a model ordinance, we don't have 175 00:09:09,405 --> 00:09:12,365 to implement it, but it's available to us if we so choose. 176 00:09:12,905 --> 00:09:16,165 And then other communities can also look to those examples 177 00:09:16,425 --> 00:09:18,765 to help further developments in their own communities. 178 00:09:20,675 --> 00:09:23,565 Awesome. Thank you. I guess this sort 179 00:09:23,565 --> 00:09:24,765 of comes under correspondence. 180 00:09:26,125 --> 00:09:30,925 I received an email this week from a gentleman named Desmond 181 00:09:31,745 --> 00:09:34,285 Os who was PhD student looking 182 00:09:34,305 --> 00:09:37,925 for some research on historic dairy zoning ordinances. 183 00:09:37,925 --> 00:09:39,685 Do you, did you happen to receive that as well? 184 00:09:40,045 --> 00:09:41,085 I did not receive that. 185 00:09:41,625 --> 00:09:44,525 If you think it's appropriate I can forward to it. 186 00:09:44,545 --> 00:09:47,525 It came in in my town moderator address, so it's like okay, 187 00:09:48,545 --> 00:09:49,545 I'd be happy to help him. 188 00:09:50,405 --> 00:09:51,645 I assume it's legit. 189 00:09:51,645 --> 00:09:54,445 You might want to check it out first, but Will do. Okay. 190 00:09:54,675 --> 00:09:57,005 Okay. Thank you. I'll forward that to you after the meeting. 191 00:10:01,635 --> 00:10:03,245 Next item is other business. 192 00:10:03,305 --> 00:10:05,565 We have governmental use of property 193 00:10:05,565 --> 00:10:10,525 for parcel ID 0 5 0 4 5 28 South Main 194 00:10:10,525 --> 00:10:14,805 Street, SAU number 10 DER Village School. 195 00:10:15,555 --> 00:10:17,805 Okay, so the planning board is being asked 196 00:10:17,805 --> 00:10:19,485 to review the proposed relocation 197 00:10:19,545 --> 00:10:22,965 of the SAU number 10 offices to 28 South Main Street, 198 00:10:23,055 --> 00:10:25,525 which is the site of the Dairy Village school, 199 00:10:25,525 --> 00:10:26,805 which is currently vacant. 200 00:10:28,665 --> 00:10:31,565 It does have some uses but the school itself closed. 201 00:10:32,105 --> 00:10:34,765 The intent is for the offices to occupy a portion 202 00:10:34,785 --> 00:10:37,125 of the former school within a limited footprint. 203 00:10:37,615 --> 00:10:39,685 Minor interior renovations are planned 204 00:10:39,685 --> 00:10:42,365 with no exterior changes contemplated at this time. 205 00:10:42,985 --> 00:10:45,445 The SAU intends to utilize the time in 206 00:10:45,445 --> 00:10:48,365 between school sessions to complete the interior renovation 207 00:10:48,385 --> 00:10:49,685 so they can be relocated 208 00:10:49,745 --> 00:10:51,765 and settled in the building prior to the start 209 00:10:51,765 --> 00:10:52,805 of the next school year. 210 00:10:53,795 --> 00:10:56,085 This application falls under governmental use 211 00:10:56,085 --> 00:10:59,965 of property applicable under RSA 6 74 54. 212 00:11:00,585 --> 00:11:03,405 As such, a copy of the proposed renovation plan was 213 00:11:03,645 --> 00:11:04,645 provided to the department heads 214 00:11:04,785 --> 00:11:06,245 for their comment and input. 215 00:11:06,995 --> 00:11:10,125 Highway water wastewater and public works had no comment. 216 00:11:10,745 --> 00:11:12,565 The town administrator had no comment 217 00:11:12,625 --> 00:11:14,925 but did think it was a practical use for the property. 218 00:11:15,755 --> 00:11:17,965 Code enforcement had no immediate concerns 219 00:11:17,965 --> 00:11:20,205 and noted this is a similar permitted use from public 220 00:11:20,355 --> 00:11:23,045 education to public education administration. 221 00:11:23,905 --> 00:11:26,245 Police department had no concerns of note 222 00:11:27,155 --> 00:11:29,645 fire will provide code comments as appropriate 223 00:11:29,645 --> 00:11:30,885 during their permitting process. 224 00:11:31,185 --> 00:11:34,405 But they did have questions with regard to the potential use 225 00:11:34,425 --> 00:11:37,525 or growth of the site beyond current staffing 226 00:11:37,525 --> 00:11:39,845 or regular business use of the SAU offices. 227 00:11:40,785 --> 00:11:43,445 So they were wondering if there would be site rental 228 00:11:43,465 --> 00:11:46,285 of the multipurpose room and or gym for outside groups 229 00:11:46,285 --> 00:11:49,125 because the assembly occupancy would allow that room 230 00:11:49,125 --> 00:11:51,165 to have upwards of 850 people. 231 00:11:51,965 --> 00:11:55,485 I will note that I'm aware that the gym itself is being used 232 00:11:55,505 --> 00:11:58,565 by community groups for recreation. 233 00:11:59,105 --> 00:12:01,245 So that has been a continuing use even 234 00:12:01,245 --> 00:12:02,325 after the school closed. 235 00:12:02,325 --> 00:12:03,965 That was something that was occurring there. 236 00:12:04,185 --> 00:12:07,525 Jeremy can speak to that a little bit more. Fire. 237 00:12:07,595 --> 00:12:09,365 Also wanted to know if any of the classrooms 238 00:12:09,365 --> 00:12:10,885 or wings would be rented, 239 00:12:10,885 --> 00:12:12,645 which weren't shown on the conversion plan. 240 00:12:13,585 --> 00:12:16,005 The understanding is that that space will be used 241 00:12:16,005 --> 00:12:18,885 for storage, but they would be interested in knowing if 242 00:12:18,885 --> 00:12:21,085 there are any future plans to rent that space. 243 00:12:22,505 --> 00:12:24,845 Per the RSA, the planning board can elect 244 00:12:24,845 --> 00:12:26,765 to hold a public hearing regarding this change, 245 00:12:26,985 --> 00:12:29,365 at which point it would review conformance to 246 00:12:30,005 --> 00:12:32,965 existing regulations as this project involves 247 00:12:33,245 --> 00:12:34,405 interior renovation only. 248 00:12:34,425 --> 00:12:37,125 And the use would actually be a decrease in intensity from 249 00:12:37,125 --> 00:12:38,125 the former school use. 250 00:12:38,685 --> 00:12:41,565 I would recommend administrative review as the level 251 00:12:41,565 --> 00:12:43,445 of review which can be done this evening 252 00:12:44,105 --> 00:12:46,325 and the board should discuss any concerns it might 253 00:12:46,325 --> 00:12:47,405 have with this change. 254 00:12:48,185 --> 00:12:49,485 So my recommendation is 255 00:12:49,485 --> 00:12:51,965 to review the attached executive summary prepared 256 00:12:51,965 --> 00:12:55,325 by superintendent Michael Flynn in the proposed renovation 257 00:12:55,395 --> 00:12:58,845 plan to request clarification about any potential plans 258 00:12:58,905 --> 00:13:00,005 for the remainder of the building. 259 00:13:00,465 --> 00:13:02,645 And then to forward a copy of the minutes of this meeting 260 00:13:02,645 --> 00:13:05,165 to the dairy town council and the town administrator. 261 00:13:05,705 --> 00:13:08,525 Jeremy La Moth is here representing the SAU 262 00:13:08,625 --> 00:13:09,805 and can answer questions 263 00:13:09,905 --> 00:13:12,765 and if you'd like to expand a little bit Jeremy on like 264 00:13:12,795 --> 00:13:13,965 what portions of the building 265 00:13:14,035 --> 00:13:15,725 that they'll be occupying, that would be helpful. 266 00:13:16,475 --> 00:13:17,475 Sure. Thanks. 267 00:13:18,545 --> 00:13:20,085 So I think you guys have the plans 268 00:13:20,225 --> 00:13:22,285 as well in the board packet. 269 00:13:23,185 --> 00:13:25,005 You'll see that the wings on the side 270 00:13:25,005 --> 00:13:26,805 of the building are not part of that drawing 271 00:13:26,805 --> 00:13:28,765 because we're not going to be utilizing that. 272 00:13:29,425 --> 00:13:31,045 That's the portion that he spoke about. 273 00:13:31,045 --> 00:13:32,205 That's just going to be storage. 274 00:13:35,385 --> 00:13:37,485 And at this time there's no plans for those sections 275 00:13:37,485 --> 00:13:40,045 of the wings for rentals or for anything at this point. 276 00:13:40,075 --> 00:13:42,925 It's just status quo storage. 277 00:13:45,945 --> 00:13:49,365 So I guess the, the fire department is interested in, 278 00:13:49,465 --> 00:13:51,165 in rental uses 279 00:13:51,165 --> 00:13:52,285 and I suppose the, 280 00:13:53,225 --> 00:13:55,045 the reason they're concerned is not necessarily 281 00:13:55,045 --> 00:13:58,245 because of the change in occupant load 282 00:13:58,245 --> 00:14:01,165 because the gym has continued to be used for 283 00:14:02,945 --> 00:14:06,045 public assembly events in classrooms. 284 00:14:06,225 --> 00:14:09,605 You typically have, you know, 25, 30 students in them. 285 00:14:10,485 --> 00:14:12,485 I guess the change would be if it was rented 286 00:14:12,505 --> 00:14:15,765 for private use there are gonna be cars involved. 287 00:14:15,985 --> 00:14:17,725 So it's really a parking calculation. 288 00:14:19,945 --> 00:14:24,725 So any thoughts on, I I assume 289 00:14:24,725 --> 00:14:27,565 that the, the gym, it's not a parking problem 290 00:14:27,805 --> 00:14:32,005 'cause people who attend events at the gym in the evening, 291 00:14:32,005 --> 00:14:33,445 they probably come in cars. 292 00:14:34,105 --> 00:14:37,445 But Will, will there be rental of any of the classrooms 293 00:14:37,465 --> 00:14:39,605 or other spaces for private use? 294 00:14:40,065 --> 00:14:41,685 No, no. Not at this time. 295 00:14:41,685 --> 00:14:43,445 We're gonna be taking up all the space that are, 296 00:14:43,445 --> 00:14:44,485 that's on the print, which is 297 00:14:44,485 --> 00:14:45,565 essentially the middle of the building. 298 00:14:46,585 --> 00:14:49,085 And so far the rentals have been, you know, 299 00:14:49,095 --> 00:14:51,045 local sports teams, dairy, diamonds, 300 00:14:53,325 --> 00:14:54,485 whatever other recreational teams. 301 00:14:54,625 --> 00:14:58,325 But that hasn't been a huge issue with parking 302 00:14:58,605 --> 00:15:02,765 'cause it's not, you know, it's mostly kids we haven't had 303 00:15:03,625 --> 00:15:07,645 in our past, you know, anything other than dairy rec 304 00:15:07,645 --> 00:15:09,805 or something renting that space from us. 305 00:15:10,225 --> 00:15:14,525 So I don't, I don't envision that we, we are using one 306 00:15:14,525 --> 00:15:15,565 of our schools for Mary 307 00:15:15,565 --> 00:15:17,205 and garish stuff over April vacation, 308 00:15:17,865 --> 00:15:18,805 but I don't know the amount 309 00:15:18,805 --> 00:15:19,925 of people that that would entail. 310 00:15:22,335 --> 00:15:23,975 I think they want to use the gym as well, 311 00:15:24,275 --> 00:15:25,895 but they didn't give us a number but, 312 00:15:26,515 --> 00:15:28,815 and I don't have the number of parking spaces off the top 313 00:15:28,815 --> 00:15:30,015 of my head, but they're scattered 314 00:15:30,015 --> 00:15:31,135 all around the building, so. 315 00:15:32,765 --> 00:15:35,935 Okay. So that was my only comment 316 00:15:36,005 --> 00:15:38,295 that the fire department may be interested in that 317 00:15:38,295 --> 00:15:40,815 and maybe you should get some numbers to make them 318 00:15:41,505 --> 00:15:42,855 happy when they ask those questions. 319 00:15:43,075 --> 00:15:45,375 And we've never done this, but I assume that we are going 320 00:15:45,375 --> 00:15:48,705 to keep that building, you know, up to date 321 00:15:48,705 --> 00:15:50,225 as we would if it was a school anyways. 322 00:15:50,275 --> 00:15:51,905 Right. We still have to have the life 323 00:15:51,905 --> 00:15:53,065 safety systems in place. 324 00:15:53,125 --> 00:15:56,065 We have to have all that stuff up to code 325 00:15:56,165 --> 00:15:57,705 so that really won't change. 326 00:15:57,725 --> 00:16:00,185 And as they said in the report there, it's, 327 00:16:00,905 --> 00:16:03,705 I think it's the occupancy limit there is 850. 328 00:16:03,825 --> 00:16:07,465 I don't see there ever being that many people in there, so. 329 00:16:07,815 --> 00:16:09,465 Okay. Any members of the board have 330 00:16:10,185 --> 00:16:11,305 questions? Mr. Oconnor? 331 00:16:11,625 --> 00:16:16,145 Question for the director on, on the RSA, it states 332 00:16:16,145 --> 00:16:18,985 that the plan board would write a non-binding 333 00:16:19,895 --> 00:16:21,545 written comments relative 334 00:16:21,545 --> 00:16:24,305 to conformity in all non-conforming. 335 00:16:25,405 --> 00:16:28,225 And then later on looking through some of the documents 336 00:16:28,855 --> 00:16:32,745 that the school was gonna expend about $133,000 for some 337 00:16:32,745 --> 00:16:34,745 of the renovations over there. 338 00:16:34,745 --> 00:16:37,025 There's been no discussion about rentals. 339 00:16:37,525 --> 00:16:40,185 Is that something that's still in the back wings? 340 00:16:41,975 --> 00:16:46,675 It's just the gym really. That would be a rental, yeah. 341 00:16:47,145 --> 00:16:50,075 Yeah. There wouldn't be any other space available to rent. 342 00:16:51,975 --> 00:16:53,995 And do you know if that would, it 343 00:16:54,685 --> 00:16:56,235 would meet code standards? 344 00:16:56,395 --> 00:16:58,275 I know the fire department still needs some work 345 00:16:58,275 --> 00:17:02,035 to do on it, so they, they put off the for later on, 346 00:17:02,095 --> 00:17:04,315 but for the rest of it, do you think I'll make code 347 00:17:04,655 --> 00:17:06,955 and the reason why I, I walked that building today 348 00:17:07,655 --> 00:17:09,395 and it's just a question 349 00:17:11,305 --> 00:17:12,805 If I'm understanding it correctly. 350 00:17:12,905 --> 00:17:15,685 Yes, because we have to do that every year ad nauseum 351 00:17:15,785 --> 00:17:17,285 as inspect the schools. 352 00:17:18,225 --> 00:17:21,085 So I don't see there being an issue as far as 353 00:17:21,395 --> 00:17:25,085 what the fire department's concerns are, you know, and, 354 00:17:26,465 --> 00:17:27,605 and being compliant. 355 00:17:29,085 --> 00:17:30,845 I mean if, if I'm understanding it 356 00:17:30,845 --> 00:17:33,365 correctly, I think it would be. 357 00:17:34,095 --> 00:17:35,725 Thank you. The same as we always do really 358 00:17:35,745 --> 00:17:36,885 is is what's happening. 359 00:17:38,115 --> 00:17:40,845 Alright, so Mr. Then Mr. Mills. 360 00:17:42,505 --> 00:17:44,765 Yep. Thank you. I guess my 361 00:17:44,965 --> 00:17:46,005 question's gonna be on the wings. 362 00:17:46,005 --> 00:17:47,885 We, we talked about those are not gonna be used 363 00:17:47,905 --> 00:17:49,765 or they'll be just used just for storage. 364 00:17:50,505 --> 00:17:53,925 Yep. My concern is is do you have the fire sprinklers 365 00:17:55,635 --> 00:17:57,125 down those wings as well? 366 00:17:57,125 --> 00:18:00,685 Because I mean, if, if someone was in the center building 367 00:18:00,785 --> 00:18:02,645 and you had a fire that started on the end, 368 00:18:03,385 --> 00:18:05,405 we wanna make sure that that fire doesn't spread. 369 00:18:06,125 --> 00:18:08,165 Absolutely. Yep. It's all one integral system. 370 00:18:08,835 --> 00:18:11,245 Okay. So, so, So that, that remains the same. 371 00:18:11,355 --> 00:18:13,525 It's sprinkled and there's fire 372 00:18:13,525 --> 00:18:15,045 Detection, heating systems will work, 373 00:18:15,255 --> 00:18:17,165 water systems will work right through the wings. 374 00:18:17,225 --> 00:18:19,165 Yep. Okay, thank you. 375 00:18:19,665 --> 00:18:22,165 And there's also, there we have fire doors 376 00:18:22,835 --> 00:18:25,525 that separate those wings that will remain closed 377 00:18:25,685 --> 00:18:28,485 and locked so the public technically doesn't 378 00:18:28,485 --> 00:18:29,605 have access to those wings. 379 00:18:30,075 --> 00:18:32,805 Okay. And one more quick question. 380 00:18:33,905 --> 00:18:36,085 You are using those wings for storage? Yep. 381 00:18:36,515 --> 00:18:39,925 Currently The school system will not be using 382 00:18:41,055 --> 00:18:43,125 joing out or renting out storage space? 383 00:18:44,065 --> 00:18:46,925 No. No. Okay. I just want to make sure. Yep. 384 00:18:48,305 --> 00:18:49,485 We don't want to be in that business. 385 00:18:50,425 --> 00:18:54,525 Mr. Mills. Yes, I I've just got just one question 386 00:18:54,525 --> 00:18:57,245 regarding the, I noticed you're changing a, a number of 387 00:18:58,525 --> 00:19:00,685 putting changing walls here and there and everything else. 388 00:19:01,145 --> 00:19:02,285 Yep. Constructions, 389 00:19:03,145 --> 00:19:05,645 are these in current administrative space 390 00:19:05,785 --> 00:19:07,125 or are you changing some 391 00:19:07,125 --> 00:19:09,125 of the classrooms into administrative space? 392 00:19:10,695 --> 00:19:13,075 So we are utilizing the very front of the building, 393 00:19:13,565 --> 00:19:15,755 which was administrative space before. 394 00:19:16,215 --> 00:19:17,875 So that worked out perfect for us. 395 00:19:18,485 --> 00:19:21,555 There was, I don't know what it was back in the day 396 00:19:21,695 --> 00:19:24,075 before I worked there, but it's changed a few times. 397 00:19:24,295 --> 00:19:25,595 But we're gonna add a wall 398 00:19:25,655 --> 00:19:27,955 and it's a very large room, larger than most 399 00:19:27,955 --> 00:19:30,555 of the classrooms and we're going 400 00:19:30,555 --> 00:19:31,635 to make that a conference room. 401 00:19:31,695 --> 00:19:33,395 So that's one demising wall. 402 00:19:33,395 --> 00:19:34,595 And then the superintendent will 403 00:19:34,595 --> 00:19:35,675 also sit there in the front. 404 00:19:37,175 --> 00:19:41,035 The back of the school was kind of a different design 405 00:19:41,035 --> 00:19:42,835 because it was built in the two thousands, 406 00:19:42,835 --> 00:19:45,435 early two thousands and it was for special services. 407 00:19:45,535 --> 00:19:48,155 So the rooms are not full classroom size, 408 00:19:48,725 --> 00:19:51,315 which is why we we're going to take two of those spaces, 409 00:19:52,375 --> 00:19:54,195 remove a wall to make it a larger space 410 00:19:54,575 --> 00:19:55,795 and then build an office out. 411 00:19:56,855 --> 00:19:58,525 We're going to take one room 412 00:19:58,595 --> 00:20:00,925 that was essentially a classroom 413 00:20:01,025 --> 00:20:03,005 and the walls that we're building in there to give 414 00:20:03,005 --> 00:20:05,845 that administrator privacy from their employees. 415 00:20:06,345 --> 00:20:08,485 So that'll be an office within that room 416 00:20:09,265 --> 00:20:12,845 and then their assistants 417 00:20:12,845 --> 00:20:14,805 or whatever will sit in that room in cubes or 418 00:20:16,895 --> 00:20:17,895 Thank you. 419 00:20:20,625 --> 00:20:22,205 So I'll, I'll just comment that 420 00:20:22,275 --> 00:20:24,965 because these are just friendly suggestions, 421 00:20:25,115 --> 00:20:26,205 non-binding comments. 422 00:20:27,685 --> 00:20:30,445 I don't have a problem with the line of questioning. 423 00:20:30,645 --> 00:20:33,685 I just remind folks that normally if this were a binding 424 00:20:33,685 --> 00:20:37,165 review, the planning board doesn't get to review building 425 00:20:37,425 --> 00:20:38,485 and code things. 426 00:20:39,385 --> 00:20:41,165 We only get to do site plan review stuff. 427 00:20:41,505 --> 00:20:43,765 So, so that's fine. 428 00:20:44,145 --> 00:20:46,445 As as friendly reminders and suggestions. 429 00:20:46,465 --> 00:20:50,095 Any other comments, questions? 430 00:20:50,955 --> 00:20:54,975 Anyone in in the audience, Mr. Garden, have any comments? 431 00:20:56,125 --> 00:20:58,295 Okay, I guess we're done. 432 00:20:58,885 --> 00:21:02,415 Okay. Thank you Jeremy. Thank you. Thank you very much. 433 00:21:02,925 --> 00:21:03,455 Good luck. 434 00:21:12,285 --> 00:21:15,215 Next item is our second reading of policies and procedures 435 00:21:15,755 --> 00:21:19,335 and I was chatting with the members tonight as 436 00:21:19,335 --> 00:21:20,935 to whether we had really kind 437 00:21:20,935 --> 00:21:22,575 of closed off all the open issues. 438 00:21:23,405 --> 00:21:26,455 Last reading, are there any new issues 439 00:21:26,455 --> 00:21:27,775 that come up and be resolved? 440 00:21:28,075 --> 00:21:31,695 No, and mainly what we talked about last time we're kind 441 00:21:31,695 --> 00:21:34,775 of po they were like, how do we wanna handle certain things 442 00:21:34,835 --> 00:21:36,055 so we can come up with kind 443 00:21:36,055 --> 00:21:37,775 of an SOP for those types of things. 444 00:21:38,255 --> 00:21:40,455 So we'll have it on hand and know like when this 445 00:21:40,455 --> 00:21:41,615 happens, this is how we do it. 446 00:21:42,495 --> 00:21:46,095 There were no suggestions received on specific changes 447 00:21:46,355 --> 00:21:48,215 to the document as it stands. 448 00:21:49,235 --> 00:21:50,235 So 449 00:21:51,565 --> 00:21:53,335 Yeah, as I recall the discussions were 450 00:21:53,915 --> 00:21:57,935 the suggestions from the, it was a BEA legal council 451 00:21:57,965 --> 00:22:00,535 that wanted us to vote on waivers 452 00:22:00,535 --> 00:22:02,615 before we accept accepted the plan. 453 00:22:02,615 --> 00:22:05,095 And we decided that's probably a bad idea of what, 454 00:22:05,095 --> 00:22:08,575 what we will do is you will alert us in your staff report if 455 00:22:08,575 --> 00:22:10,975 there's something big missing that we'll deal with 456 00:22:10,975 --> 00:22:12,775 before we even get to acceptance. 457 00:22:13,225 --> 00:22:18,095 Right. With regard to regional impact, 458 00:22:18,095 --> 00:22:20,015 we decided we didn't need to take a second vote. 459 00:22:20,085 --> 00:22:21,335 Nope. 'cause no means no. 460 00:22:24,235 --> 00:22:25,735 And what was the, the other one? 461 00:22:25,795 --> 00:22:29,775 Oh, if there is a situation where there's 462 00:22:30,685 --> 00:22:31,975 potential question about 463 00:22:32,635 --> 00:22:36,575 how TRC comments were resolved when there was a TRC that 464 00:22:37,315 --> 00:22:41,055 you would put notes in, hard copy in the chair and, and, 465 00:22:41,075 --> 00:22:42,295 and vice chair Yes. 466 00:22:42,295 --> 00:22:43,815 Folder that we would give them back at the 467 00:22:43,915 --> 00:22:44,975 end, the end of the evening. 468 00:22:45,675 --> 00:22:47,495 Yes. Just so that we have 'em to refer to. 469 00:22:48,325 --> 00:22:51,615 Were there any other no issues that came up? No. 470 00:22:51,765 --> 00:22:53,615 Nope. Those were, those were the three And 471 00:22:55,055 --> 00:22:58,015 I guess I wasn't clear, did you want all of that ang like 472 00:22:58,085 --> 00:22:59,375 that language incorporated? 473 00:22:59,575 --> 00:23:00,575 I thought that was just, 474 00:23:01,835 --> 00:23:03,285 Well, I may have misunderstood if 475 00:23:03,285 --> 00:23:04,365 We Well, if we decide to do something, 476 00:23:04,395 --> 00:23:05,525 it's probably good to write it down. 477 00:23:05,835 --> 00:23:08,445 Okay. So I can put that All right. 478 00:23:08,445 --> 00:23:10,605 So I can put wording to those effects in the 479 00:23:10,605 --> 00:23:12,125 policy and procedures Yeah. And bring that 480 00:23:12,125 --> 00:23:14,285 Back and we just do a final sanity check on that. 481 00:23:14,285 --> 00:23:15,885 Yeah. Okay. That'd be good. 482 00:23:16,705 --> 00:23:19,125 All right. So we will, I will, so my fault, 483 00:23:19,285 --> 00:23:20,325 I misunderstood that. 484 00:23:20,425 --> 00:23:22,405 So I will make those amendments 485 00:23:22,405 --> 00:23:24,965 and bring them back to you for the May 6th reading. 486 00:23:25,925 --> 00:23:27,165 So we'll have a reading on it 487 00:23:27,225 --> 00:23:29,965 and if there are no changes we can vote on it 488 00:23:30,745 --> 00:23:31,845 the second meeting in May. 489 00:23:32,395 --> 00:23:36,525 Okay. Planning director updates. 490 00:23:37,625 --> 00:23:40,525 No, my, my big news was we got the grant, so 491 00:23:42,395 --> 00:23:46,165 It's all I have is 492 00:23:46,165 --> 00:23:48,405 that we have an alternate vacancy 493 00:23:48,405 --> 00:23:51,605 and I would like to recruit somebody to apply for it so 494 00:23:51,605 --> 00:23:53,205 that we can have a full house 495 00:23:53,225 --> 00:23:56,365 and you can join us with our, our fund here 496 00:23:56,385 --> 00:23:58,445 and help us out. Help help your town. 497 00:23:58,555 --> 00:23:59,605 Yeah. I do have one other thing. 498 00:24:00,385 --> 00:24:04,285 We have extended an offer to someone for 499 00:24:05,115 --> 00:24:08,645 another summer intern, so ah, we're hoping 500 00:24:08,665 --> 00:24:11,365 to have someone join us beginning in the end of May. 501 00:24:12,285 --> 00:24:15,285 Excellent. Yeah. Alright, any board member comments? 502 00:24:17,965 --> 00:24:19,125 I am working on trying 503 00:24:19,125 --> 00:24:21,125 to recruit someone as to fill that out. 504 00:24:22,365 --> 00:24:23,645 Excellent, thank you. Still Cracking out. 505 00:24:23,675 --> 00:24:25,525 He's not quite this yet, but I'll, I'll 506 00:24:25,525 --> 00:24:26,525 Let you know. 507 00:24:26,525 --> 00:24:27,245 Alright. Thank you. Thank you. Oh, but 508 00:24:27,245 --> 00:24:28,565 This is the fun board. Come on. 509 00:24:29,505 --> 00:24:32,045 So I think, so we're, we're the board of Yes we are. Yes. 510 00:24:32,045 --> 00:24:33,045 We're happy board. 511 00:24:34,715 --> 00:24:36,285 There's nothing further Mr. Chairman. 512 00:24:38,385 --> 00:24:41,405 Second. It Moved by Church Jones second my maie 513 00:24:41,425 --> 00:24:42,805 to adjourn. 514 00:24:42,805 --> 00:24:45,685 All those in favor say aye. Aye. Stand adjourned. 515 00:24:45,785 --> 00:24:46,365 Is that a record.