[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:03] Wonderful.
[0:06] Tom, you want me to run through this, or do you want to? I think we're ready to go if you agree with that. Yep, and you can run it. Thank you very much. Thank you. And everybody, this is Margaret Henderson from the accounting team. And Shelby had, she was triple booked or something at this point. So she had that conflict and Margaret is actually runs our accounting practice.
[0:33] this year are on state and local government accounting practice. So we are in good hands.
[0:38] Hi Margaret. Thanks for joining. Thanks. All right. Well on a bill on an admin matters. Let's
[0:47] have the record reflect column that Tom called the meeting to order at 202 and I don't see any members
[1:01] of the public on the call, so
[1:08] we can move to getting review an approval of the December
[1:15] 8th, 2025 regular meeting minutes if we can get a motion for that.
[1:24] Were those included in the packet?
[1:27] They were,
[1:30] we can table this if you'd prefer.
[1:34] No, if others have read it and are fine with it, that's fine.
[1:38] Fine. I read it. I'll make a motion to approve.
[1:43] I'll sit in our exclusion.
[1:47] Thanks.
[1:49] All in favor.
[1:52] Hi. Hi. Hi. Hi.
[1:54] Right. Okay. Thank you all.
[1:59] Okay. So for financial matters,
[2:03] Margaret, here are the claims. Do you have, I think it's fairly straightforward.
[2:12] Any questions
[2:13] from the board on the claims?
[2:35] Sorry, you guys. Moving around the screen here. And then
[2:40] Margaret, I'll pull up the financials if you want to review those. And if Jamie's okay,
[2:46] we can ask for an approval of A and B together once you're done with that.
[2:51] That's fine.
[2:54] So we do have your March financials for the district in the packet, very limited activity for this district thus far.
[3:02] So you're seeing your general fund on the left hand side is what was initially budgeted for.
[3:07] Middle column is the actual year to date through March. And then the variants.
[3:11] All the expenditures are coming in under budget at this point.
[3:15] So of the 50,000, the districts just about 1,800 in total expenditures with just under 3,000 in advances to cover those expenditures at this point, again, pretty straightforward.
[3:29] But that's really all the activity of the district can answer any questions if there are any.
[3:36] Otherwise, we would just move to ratify the claims and approve the financials.
[3:46] I make a motion to ratify the claims and approve the financials.
[3:49] I second my mark.
[3:54] Great.
[3:55] Thank you gentlemen, all in favor?
[3:57] Hi.
[3:58] Hi.
[3:59] Sorry, can I interrupt?
[4:00] I don't seem to have the packet for whatever reason.
[4:03] Could someone please send that to me?
[4:05] Oh, that's terrible.
[4:07] Yeah.
[4:07] I will.
[4:09] Thank you.
[4:10] Sorry.
[4:15] That's...
[4:16] We can start over if you want.
[4:18] No, no, no.
[4:20] I'm just...
[4:21] the packet right in front of me and I don't have it. Yeah, I think there may be some mileage
[4:32] in between the two of you. You know, thanks a lot. I appreciate it. You're welcome. Thanks for trying.
[4:41] Great. And then update on the bond issuance. Who wants to tackle that?
[4:48] I can briefly and Jamie can fight been. We posted last Friday and so there's a two week marketing period and then they hope to price may 19, I believe, and then they hope to close on May 27.
[5:11] So it was like about a $77 million par amount with a $52 or $53 million in net proceeds expected.
[5:27] That's great. Good.
[5:29] Thanks.
[5:30] How many questions from the board about that?
[5:32] I was quite fit on that.
[5:33] That was for public infrastructure district two.
[5:37] Well, we'd be having separate meetings for that once.
[5:44] You know, are we going to be having several meetings for each district?
[5:50] I'll pipe up the answer for Jamie and see if they'll like, no, we'll combine into one meeting.
[5:57] Thank you.
[5:59] I think combining them works and you have later on your agenda today and interlocal agreement
[6:06] that will allow PID-1 to function as the master PID for the other.
[6:24] Any other questions or comments?
[6:31] Okay.
[6:32] Okay, moving to manager matters.
[6:38] Oh, this is to ratify the approval of the insurance.
[6:47] with the local government's trust who is the issuer of the policy. It's already been submitted so that's asking for a ratification of that.
[7:02] I'll make a motion to ratify the approval of the interest.
[7:09] I'll second that. This is Ryan.
[7:10] Great. Ryan. Thank you very much. All in favor.
[7:15] Thanks. And then Jamie, we put this on the agenda because we had approved a master services agreement
[7:24] to establish a website. We since discovered we don't need a website because thankfully, the state
[7:31] will provide that service for us. So this is just to get a motion to recent and this may or may not be
[7:40] worth our time here, Jamie, but we decided to put a non-pending year agreeing that it's worth
[7:46] going through the motion. Yeah, that's fine. A simple motion can't hurt there.
[7:56] So could we get
[7:56] a motion to rescind this? And if any, there's any questions happy to answer them. I make a motion
[8:02] to rescind the approval of the Master Service Committee on the Streamline for Website Services.
[8:10] Thank you, Tom. All in favor.
[8:13] Hi.
[8:14] Hi.
[8:15] Any opposed?
[8:17] Okay. Thank you all.
[8:18] Okay. And then this is the contract with Schedio group to do the cost verification for the capital improvements.
[8:31] This is somebody Tom has worked with in the past.
[8:34] Tom, do you have any comments about the schedule group that you'd like to share?
[8:39] I guess for Sean and Ryan's benefit, I mean I've worked with Scadio on probably
[8:43] three, four, five projects and they do a really good job, comprehensive reports
[8:48] with the appropriate backup. So when we have the cost verifications, they are
[8:54] very complete, way more detailed than you'll ever want to see. So I highly
[9:00] recommend using them.
[9:06] And there's their there's their pricing, which is actually pretty reasonable.
[9:11] As these services go. Any questions or a motion to approve the contract with Schedio Group?
[9:19] I make a motion to approve the contract with city at Schedio Group. Second, Tom.
[9:25] Okay, thank you both. All in favor, please say aye.
[9:28] Hi.
[9:28] Hi.
[9:30] Hi.
[9:32] Thank you all.
[9:32] Any opposed?
[9:36] Great.
[9:38] Jamie.
[9:40] Do you want to talk about our interlocal agreement?
[9:43] Yes.
[9:45] There you should have in your packet of copy of the interlocal
[9:48] agreement.
[9:49] It simply allows district number one to function as.
[9:55] Agent for the other districts.
[9:58] It includes in it where you'll want to look as under the scope of services on page 2.
[10:05] And it has a list of, and it looks like Anna's pulling that out.
[10:10] Sorry.
[10:10] Yeah.
[10:11] That's okay.
[10:12] It's a long list of every possible type of transaction or need that we might have with
[10:21] the districts.
[10:22] And so the purpose of the agreement, again, is it doesn't create a new entity.
[10:25] it just allows this district one to function as the agent and perform the administrative work
[10:32] for the other 15 districts.
[10:39] That I should note as you go through it, the powers that are not granted the district
[10:45] one or any that have legislative authority, so you would have to hold a separate meeting
[10:51] for a district if you're loving assessments or taxes, issuing bonds or debts, adopting
[10:57] budget amending the government governing document or dissolving or reorganizing the district.
[11:12] I'm going to answer questions.
[11:29] I'll make a motion to approve it.
[11:32] I'll second that. It's Ryan. Great. All in favor, please say aye.
[11:37] Aye. Aye.
[11:41] Great. Thank you all. Then the last item for you, Jamie, is the procurement policy
[11:49] And then again, the final item, the district is required by state law to, under most circumstances, engage in competitive procurements.
[12:01] This policy refers to the state's statute and then within that establishes purchasing procedures and thresholds.
[12:09] And as pulled up the table, there is one typo on this under goods equipment supplies and materials that should read less than or equal to $10,000.
[12:19] And I will send you an update there. Other than that, these are the procedures that would be required for procurement set certain levels and ITB refers to invitation to bid.
[12:35] So if it's procurement of goods, equipment, supplies, or materials of less than or equal to $10,000, then you can do it by getting three quotes.
[12:46] If it's more than or equal to $50,000, then you can do it and invitation the bid.
[12:53] Oh, what if it's between 10 and 50?
[12:55] We need to put another thing in there.
[12:58] So I'll put I'll modify that. I think the intention there is if it's up to 50,000, then you can do it with three quotes less than 10.
[13:11] I don't think quotes would be required. And then you see the columns there for professional and design services.
[13:21] So Jamie, I wonder if just for externalize it could be helpful to have the definitions
[13:28] of those acronyms IDB, the RFP, or FQ.
[13:32] And then also do we want to put in here somewhere just for the outside eye that there are other
[13:41] considerations besides price that goes into awarding these projects.
[13:45] So no one ever comes in and says, well, you didn't go with the lowest bidder, you know, we don't need to go with the lowest bidder.
[13:52] Do we want to add anything about that in here? Just let it be.
[13:57] It can't hurt to add that that you're allowed to have qualitative.
[14:03] Yes, not all of your criteria have to be quantitative. You can have qualitative aspects to them.
[14:09] So I will certainly add definitions, just let me spell them out if you choose to adopt this today.
[14:17] ITB stands for invitation to bid. RFP is request for proposals. RFQ is request for qualifications.
[14:35] Tom, what do you think we should add some language in there about? It can be, you know,
[14:42] qualification, a word basis as well.
[14:45] The condition is when I add the definition for RFP, RFQ,
[14:51] then I'll make clear that that can be a qualitative determination based on the
[15:00] Intense of the RFP or the RFQ document. Okay. And are we okay to approve this, just noting that he's going to make that change? Yeah, I'm good with that. Then I think what I'm going to do on this chart is I'll keep the three quotes as the more than or equal to 10,000. And I'll add a row above that that indicates for procurements of less than $10,000.
[15:28] there need not be anything more than three quotes.
[15:39] Sounds good to me.
[15:41] I may take a motion to approve this with the changes discussed.
[15:49] Second.
[15:52] All those in favor.
[15:56] Okay.
[15:58] Nobody's opposed.
[15:59] Do you, so the motion will be to approve the procurement policy pursuant to legal, final
[16:14] legal changes, and should we have Tom give it one last review?
[16:20] Yes, please.
[16:21] Okay.
[16:22] Okay.
[16:24] So Tom, I'll get that to you after I make the changes and you can verify that they were done properly.
[16:30] Okay, copy, copy Sean. If you would please just have some advice because he's the one that's going to be doing this hands-on here going forward.
[16:39] Certainly. Happy to do that.
[16:42] And of course, I think that goes without saying.
[16:45] Yes.
[16:46] And thanks for putting that together so fast, Jamie. We appreciate it.
[16:49] Of course. Yeah.
[16:54] Well, I believe that's it unless there's any other matters to come before the board.
[17:05] Okay. Well, you guys, I love these meetings. They're getting shorter and shorter to 18 motion.
[17:12] Well, actually, we'll have the record reflect a German at to 18 and hope you all have a lovely afternoon.
[17:18] All right.
[17:20] Thanks everyone.
[17:21] Thanks everybody.
[17:22] See you.
[17:23] Bye.