1
00:05:30,720 --> 00:05:33,440
It's broken.
>> That's why.

2
00:05:32,479 --> 00:05:34,479
» Okay.
>> Okay.

3
00:05:33,840 --> 00:05:40,080
» Guess we're on.
>> Call the meeting to order. This is the

4
00:05:36,720 --> 00:05:43,878
July 6, 2026 meeting of the planning
board. Please rise for the pledge of

5
00:05:42,240 --> 00:05:48,080
allegiance.
[clears throat]

6
00:05:45,759 --> 00:05:52,400
» Pledge of allegiance to the flag of the
United States of America. and to the

7
00:05:50,479 --> 00:05:56,240
republic for which it stands. One
nation, one nation under God,

8
00:05:54,400 --> 00:06:00,120
indivisible, indivisible, with liberty
and justice for all.

9
00:06:03,360 --> 00:06:09,120
» First, we will
approve the minutes.

10
00:06:07,520 --> 00:06:11,039
» Let's take a motion first to appoint you
as vice chair.

11
00:06:10,479 --> 00:06:19,759
» What's that?
>> Motion to appoint you as vice chair. As

12
00:06:15,840 --> 00:06:21,840
acting chair. Oh, I say that motion.
>> Somebody has to

13
00:06:20,880 --> 00:06:24,000
» Someone's got to make it
>> doesn't matter. One of the board members

14
00:06:22,960 --> 00:06:29,759
told by council.
>> I make I make a motion to appoint

15
00:06:26,319 --> 00:06:32,880
Valerie Liier as vice chair.
>> Acting acting

16
00:06:30,960 --> 00:06:36,560
» acting vice chair.
>> Um prom.

17
00:06:36,080 --> 00:06:41,360
» Okay.
>> You need a second.

18
00:06:37,759 --> 00:06:44,560
» All those in favor?
>> Second.

19
00:06:42,240 --> 00:06:47,600
» All those in favor?
Hi.

20
00:06:45,199 --> 00:06:52,240
» Hi.
>> Okay. Um,

21
00:06:50,160 --> 00:06:54,720
has everyone had a chance to review the
minutes of the last meeting?

22
00:06:54,240 --> 00:06:56,400
» Yes.
>> Yes.

23
00:06:55,199 --> 00:07:01,520
» Yes.
>> Um,

24
00:06:59,120 --> 00:07:06,160
well, I'll offer a resolution to approve
the minutes. All those in favor?

25
00:07:05,440 --> 00:07:07,919
» Second.
>> Second.

26
00:07:06,639 --> 00:07:10,160
» Second.
>> Second.

27
00:07:08,400 --> 00:07:11,759
» Mr. Sered.
>> All those in favor?

28
00:07:11,360 --> 00:07:18,000
» I
>> I. The minutes are approved as written.

29
00:07:15,759 --> 00:07:23,680
Our first order of business is a public
hearing on the Lake Ellis Country Inn.

30
00:07:21,360 --> 00:07:27,199
And we have a motion to call the public
hearing to order.

31
00:07:25,759 --> 00:07:30,080
» So moved.
>> Second.

32
00:07:29,120 --> 00:07:31,599
» All in favor?
>> All in favor?

33
00:07:31,360 --> 00:07:36,960
» I
>> I

34
00:07:34,000 --> 00:07:40,479
» Okay, cool. Good to see you all again.
Uh for the public's benefit, I'm just

35
00:07:38,560 --> 00:07:44,240
going to do a very quick rundown. So,
what we have here is a special use

36
00:07:42,560 --> 00:07:50,000
permit for a country and conference
center. It's on a parcel of 236 acres.

37
00:07:48,080 --> 00:07:54,560
The applicant is proposing to convert
two existing structures into temporary

38
00:07:52,080 --> 00:08:00,720
lodging facilities. The main house with
12 units and the guest house annex with

39
00:07:57,440 --> 00:08:05,039
six. Since we last met, we pretty much
checked off all our boxes. The highway

40
00:08:02,800 --> 00:08:09,840
department signed off on it. Fire
department signed off on our

41
00:08:06,479 --> 00:08:13,919
improvements. And we submitted a new
large event note which is going to be

42
00:08:12,000 --> 00:08:16,639
proposed for the site plan as part of
the final assignment. [cough]

43
00:08:15,185 --> 00:08:20,479
[clears throat] So with that, I'm happy
to answer any of the board's questions

44
00:08:18,319 --> 00:08:27,360
on a note or the plan or anything that
they have. So with that, it

45
00:08:24,479 --> 00:08:30,639
» does anyone have any questions on the
board?

46
00:08:29,039 --> 00:08:33,120
» Nope.
>> No questions. No, I'm happy with

47
00:08:32,080 --> 00:08:37,839
theision.
>> Have any comments?

48
00:08:34,560 --> 00:08:43,680
» So, we had a question. Is can you just
confirm that an event is limited to a

49
00:08:40,240 --> 00:08:49,360
single day and is not event is not
defined in and of itself?

50
00:08:45,839 --> 00:08:51,360
» Oh, so you would specify a day?
>> Yes.

51
00:08:49,839 --> 00:08:55,796
» Well, I'm asking if that's
>> that's what we're intending. Yep.

52
00:08:53,839 --> 00:08:57,816
» Okay.
[snorts]

53
00:08:59,920 --> 00:09:06,640
So I mean if that's the intent I would
like something just to say that event

54
00:09:04,480 --> 00:09:10,240
you know an event is no more than 24
hours.

55
00:09:07,519 --> 00:09:15,680
» Okay we can easily amend that just a day
24 hours something like that. [snorts]

56
00:09:14,480 --> 00:09:19,279
» Okay.
>> Any other comments? Any comments by the

57
00:09:18,800 --> 00:09:22,240
other?
>> If there's no public comments and we

58
00:09:20,959 --> 00:09:25,200
close the hearing, we can move on to the
seeker stuff but I'll wait until that

59
00:09:23,920 --> 00:09:32,160
happens.
Okay,

60
00:09:27,920 --> 00:09:39,360
there's no no comments from the public.
So, we will go ahead and

61
00:09:36,720 --> 00:09:43,360
» move on to the resolution.
>> Oh, we have to close the public hearing.

62
00:09:41,040 --> 00:09:49,399
» So moved.
>> Second. [snorts]

63
00:09:44,720 --> 00:09:49,399
» All those in favor? I

64
00:09:50,000 --> 00:09:57,839
» Okay,
so we have a resolution to adopt a

65
00:09:54,640 --> 00:10:04,760
negative declaration and grant site plan
approval and special

66
00:10:00,720 --> 00:10:04,760
uh use permit approval

67
00:10:05,120 --> 00:10:16,160
and the resolution has been reviewed by
the ME planning board members

68
00:10:13,519 --> 00:10:19,680
» and we'll read the important part of
the resolution. No,

69
00:10:18,079 --> 00:10:22,880
» we can. Yeah, we can do that. But before
we vote, I do want to go through the EAF

70
00:10:21,519 --> 00:10:25,839
while Marilyn's bringing it up. But
let's go through the resolution.

71
00:10:24,000 --> 00:10:29,839
» She's going to You want to go through
the resolution first?

72
00:10:27,279 --> 00:10:35,440
» Yeah, we can part two.
Uh now therefore be it resolved that for

73
00:10:32,480 --> 00:10:42,240
the reasons set forth in parts two and
three of the FE FEF which are

74
00:10:39,360 --> 00:10:47,519
incorporated herein, the planning board
hereby issues a negative declaration

75
00:10:45,360 --> 00:10:53,760
determining that the project will not
result in any significant adverse

76
00:10:50,880 --> 00:10:57,920
environmental impacts and that the draft
environmental impact statement will not

77
00:10:56,079 --> 00:11:01,120
be prepared.
Be it therefore resolved that the

78
00:10:59,600 --> 00:11:09,600
planning board makes the following
findings pursuant to section 145-63

79
00:11:06,320 --> 00:11:15,440
of the town code. The project complies
with all land use district overlay

80
00:11:12,320 --> 00:11:21,760
district and other specific requirements
of the zoning law and other local laws

81
00:11:18,959 --> 00:11:27,200
and regulations and will be consistent
with the purposes of the zoning law and

82
00:11:24,560 --> 00:11:32,640
the applicable zoning districts. A
country in is a permitted use on the

83
00:11:29,600 --> 00:11:40,720
property. Two, the project will not
result in excessive off premises, noise,

84
00:11:36,880 --> 00:11:46,399
dust, odors, solid waste, or glare, or
create any public or private nuisances.

85
00:11:43,839 --> 00:11:51,920
Due to the infrequency of events, no
impacts related to noise are

86
00:11:48,959 --> 00:11:58,079
anticipated. The proposed project will
comply with chapter 107 of the town code

87
00:11:55,440 --> 00:12:03,440
due to the size of the property and the
distance between the central core and

88
00:12:00,880 --> 00:12:07,680
the property lines as well as the
lakefront

89
00:12:04,959 --> 00:12:13,680
through notes included in the site plan
set. The applicant will place temporary

90
00:12:10,320 --> 00:12:19,839
facilities within existing established
mold lawn areas and not within 50 ft of

91
00:12:17,200 --> 00:12:24,800
any property lines. and will position
any noise amplification

92
00:12:22,399 --> 00:12:32,160
devices utilized during occasional
events in a manner that faces away from

93
00:12:28,959 --> 00:12:38,800
Ellis Pond. The project will not cause
significant traffic congestion, impair

94
00:12:35,519 --> 00:12:44,480
pedestrian safety, or overload existing
roads considering their current width,

95
00:12:41,920 --> 00:12:50,959
surfacing, and condition, and any
improvements proposed to be made to them

96
00:12:48,079 --> 00:12:56,160
by the applicant. The project will limit
the number of guests on the property

97
00:12:52,880 --> 00:13:02,240
during large events defined as events
with at least 150 attendees to 200

98
00:13:00,079 --> 00:13:09,360
people and limit the number of large
events to 15 per year. The JH Ketchum

99
00:13:06,880 --> 00:13:15,440
Host Company Incorporated and Town
Highway Department have reviewed the

100
00:13:12,000 --> 00:13:20,720
project plans and have no concerns.
Three, the project will be accessible to

101
00:13:18,000 --> 00:13:27,120
fire, police, and other emergency
vehicles. The project was reviewed by JH

102
00:13:24,000 --> 00:13:32,560
Ketchum Hose Company Incorporated and
the Town Highway Department, and all

103
00:13:29,279 --> 00:13:38,079
comments, concerns related to access
parking, and the condition of Lake Ellis

104
00:13:35,360 --> 00:13:43,760
Road have been addressed. The site plan
set includes areas dedicated to overflow

105
00:13:41,040 --> 00:13:49,040
parking to be used during events which
have been determined to be adequate.

106
00:13:46,240 --> 00:13:55,519
Four, the project will not overload any
public water drainage or sewer system or

107
00:13:52,720 --> 00:14:02,720
any other municipal facility. The
project will utilize existing

108
00:13:58,399 --> 00:14:08,240
private onsite systems for water, storm
water drainage, and wastewater

109
00:14:06,720 --> 00:14:14,880
disposal.
Five, the project will not materially

110
00:14:11,680 --> 00:14:21,600
degrade any water course, wetland, or
other natural resource or ecosystem or

111
00:14:18,800 --> 00:14:27,760
endanger the water quality of an
aquifer. The property is already

112
00:14:24,160 --> 00:14:31,920
developed and planned alterations to the
property do not involve significant site

113
00:14:30,320 --> 00:14:37,600
disturbances.
The applicant has determined that the

114
00:14:34,240 --> 00:14:43,279
work proposed in the core area of the
property related to septic system

115
00:14:40,000 --> 00:14:50,240
upgrades is outside of the property's
wetlands and the 100 ft adjacent area

116
00:14:46,959 --> 00:14:55,440
for those wetlands. This is confirmed
through review of the topography on the

117
00:14:52,480 --> 00:15:00,880
plans and observations made during the
planning board site visit. Six. The

118
00:14:59,120 --> 00:15:05,519
project will be suitable for the
property on which it is proposed

119
00:15:03,440 --> 00:15:12,800
considering the property's size,
location, topography, vegetation,

120
00:15:09,279 --> 00:15:17,839
soils, natural habitat, and hydraology,
and its ability to be buffered or

121
00:15:14,800 --> 00:15:23,440
screened from neighboring properties and
public roads. The project is centrally

122
00:15:20,720 --> 00:15:29,920
located on a large parcel and the
distance and forested areas of the

123
00:15:26,800 --> 00:15:34,720
parcel provide some buffering and
screening from adjoining properties. Due

124
00:15:32,880 --> 00:15:38,800
to the sighting of the elements of the
project and the fact that there is

125
00:15:36,560 --> 00:15:44,240
limited amount of additional
disturbances to the property, the

126
00:15:41,199 --> 00:15:50,000
project will be suitable for the site.
Seven, the project will be subject to

127
00:15:46,720 --> 00:15:55,519
such conditions on operation, design,
and layout of structures and provision

128
00:15:52,639 --> 00:16:01,120
of buffer areas as may be necessary to
ensure compatibility with surrounding

129
00:15:58,560 --> 00:16:07,600
uses and to protect the natural,
historic, and scenic resources of the

130
00:16:03,759 --> 00:16:13,040
town. Due to the infrequency of events,
no impacts related to noise are

131
00:16:10,160 --> 00:16:19,360
anticipated. The proposed project will
comply with chapter 107 of the town code

132
00:16:16,720 --> 00:16:24,639
due to the size of the property and the
distance between the central core and

133
00:16:21,920 --> 00:16:28,720
the property lines as well as the
lakefront

134
00:16:26,480 --> 00:16:34,240
through notes included on the site plan
set. The applicant will place temporary

135
00:16:30,959 --> 00:16:40,639
facilities within existing established
moan lawn areas and not within 50 ft of

136
00:16:37,519 --> 00:16:46,720
any property line and will position any
noise amplification devices utilized

137
00:16:44,079 --> 00:16:53,199
during occasional events in a manner
that faces away from Ellis Pond. Eight.

138
00:16:50,800 --> 00:16:59,240
The project will not adversely affect
the event

139
00:16:56,240 --> 00:16:59,240
Heat.

140
00:17:21,280 --> 00:17:28,559
to sign the site plan set after
compliance with the following

141
00:17:25,280 --> 00:17:36,240
conditions. One, payment of all fees in
escrow. Two, revision of the site plan

142
00:17:32,559 --> 00:17:40,880
set to include the outdoor event notes.
So, um I would recommend that that last

143
00:17:38,880 --> 00:17:46,000
note just have this additional language
added that says with additional language

144
00:17:43,679 --> 00:17:49,280
limiting each event to no more than 24
hours. So, that would just get added to

145
00:17:48,559 --> 00:17:54,400
the notes.
>> Perfect. So before the board um goes to

146
00:17:52,880 --> 00:17:59,919
vote, if there's any discussion, you can
have it. But I we need to go through the

147
00:17:56,320 --> 00:18:03,240
seeker EAF form
part two.

148
00:18:17,600 --> 00:18:22,679
» You had it up before. I know. I heard
it.

149
00:18:30,480 --> 00:18:36,960
Here it is.
>> So, planner Warner, um,

150
00:18:35,600 --> 00:18:38,799
» go through it quick.
>> You want to quickly

151
00:18:38,320 --> 00:18:41,039
» Yeah.
>> go through.

152
00:18:39,520 --> 00:18:45,039
» Um,
so the the categories that had a yes

153
00:18:43,600 --> 00:18:50,880
checked off as for the main question
were impact on land.

154
00:18:47,919 --> 00:18:55,600
um
groundwater.

155
00:18:53,360 --> 00:18:58,600
Just going to scroll through the larger
thing,

156
00:19:04,880 --> 00:19:08,400
» but where you're checking yes, you're
recommending.

157
00:19:07,200 --> 00:19:11,600
» Yeah. Where you check yes, you go
through the sub question. So rather than

158
00:19:10,320 --> 00:19:14,799
going through each one, I think we can
just go through the ones where that's

159
00:19:13,600 --> 00:19:18,880
been confirmed.
>> Um noise, order, and light.

160
00:19:19,600 --> 00:19:22,693
And [clears throat]

161
00:19:22,799 --> 00:19:29,840
that's it. So if we go back to the top,
um impact on land is yes, just because

162
00:19:28,000 --> 00:19:35,280
there's there is alteration happening at
the site, but all that is being done um

163
00:19:33,360 --> 00:19:37,760
was to upgrade the septic system around
the main house and the garage. So

164
00:19:36,799 --> 00:19:41,520
there's really no other site
disturbance. So everything that's the

165
00:19:39,919 --> 00:19:46,160
sub questions are all not applicable or
no or small impact. So that's how that

166
00:19:43,679 --> 00:19:49,160
was filled out. Any questions on that
one?

167
00:19:52,320 --> 00:19:58,880
Okay. So, if we go down to
surface waters was checked no just

168
00:19:57,039 --> 00:20:02,400
because even though there's wetlands on
the site, we're nowhere near them. You

169
00:20:01,120 --> 00:20:08,080
know, there's no disturbance happening
within 100 feet of them. So, [snorts]

170
00:20:05,120 --> 00:20:15,760
check no for that. For number four,
groundwater. Um, it's a yes just because

171
00:20:10,960 --> 00:20:19,200
the use will will use groundwater. Um
and you know there already is a well

172
00:20:17,600 --> 00:20:23,760
there. It's got department of health
oversight. They're already upgrading the

173
00:20:20,960 --> 00:20:29,960
septic system. Um so all these things
are no or small impact below the main

174
00:20:26,960 --> 00:20:29,960
question.

175
00:20:36,799 --> 00:20:40,120
Moving along

176
00:20:40,799 --> 00:20:44,960
» down to the noise order and light.

177
00:20:46,320 --> 00:20:49,799
when I get there.

178
00:20:57,360 --> 00:21:04,880
» Okay. Number 15. So, um, right now it's
a sing it's basically a single family

179
00:21:02,880 --> 00:21:08,720
house in a garage. It's being converted
into

180
00:21:06,400 --> 00:21:12,720
lodging units for a country in special
permit. So, there will be increases in

181
00:21:11,039 --> 00:21:16,240
noise. there really won't be any
increase in outdoor lighting odors. I

182
00:21:14,880 --> 00:21:19,120
don't believe there'll be a significant
increase either because it's not like a

183
00:21:17,760 --> 00:21:24,880
commercial kitchen or anything like
that. So, it's really just noise is like

184
00:21:21,840 --> 00:21:30,240
the potential issue for only when
there's large events. Um,

185
00:21:28,240 --> 00:21:36,159
given the nature of the property, it's a
very large property over 200 acres. This

186
00:21:32,640 --> 00:21:39,039
core area is where the events would be.
It's already very far away from property

187
00:21:37,840 --> 00:21:45,200
lines. I don't think there's going to be
an issue complying with the town code

188
00:21:40,799 --> 00:21:48,960
for noise um within the distance of the
property lines. The applicant's

189
00:21:46,799 --> 00:21:54,159
committed to
uh orient any speakers or noise

190
00:21:52,000 --> 00:21:59,200
generating equipment away from the pond
because you know as you know uh noise

191
00:21:56,400 --> 00:22:04,640
can travel over water
uh faster and louder. So, um, turning

192
00:22:02,799 --> 00:22:09,520
those things away from the pond and I
guess towards the north would be, uh,

193
00:22:07,600 --> 00:22:13,200
required through the site plan notes.
So, you know, that's enforceable by the

194
00:22:11,360 --> 00:22:18,000
town as well because it's part of the
notes. So, having looked through all the

195
00:22:16,400 --> 00:22:21,919
questions, um, you know, there's no
blasting proposed, there's no other real

196
00:22:19,760 --> 00:22:26,799
disturbance, they're not proposing any
new outdoor lighting. What's there is

197
00:22:23,760 --> 00:22:30,840
remaining. Um, I just put no or small
impact for all those sub questions.

198
00:22:34,559 --> 00:22:39,360
That's pretty much the extent of the
questions that required initial

199
00:22:37,840 --> 00:22:45,440
discussion. Everything else was a no
because it just isn't applicable or um

200
00:22:42,799 --> 00:22:51,120
» yeah.
>> So part three was prepared which

201
00:22:48,400 --> 00:22:54,320
» um it it's very similar to the findings
the special use permit findings. If you

202
00:22:52,799 --> 00:22:59,679
just want to pull up the part three. The
part three itself, the form just has

203
00:22:57,760 --> 00:23:02,880
a reference to the standalone negative
declaration which I made a separate

204
00:23:01,120 --> 00:23:06,320
document
because it we elaborate on all the

205
00:23:04,480 --> 00:23:12,159
different questions that need to be
elaborated on. Um so it just references

206
00:23:09,200 --> 00:23:17,520
that separate document includes the box
checked for unlisted action noting that

207
00:23:14,559 --> 00:23:22,559
we got parts one, two, and three. um and
it's a negative declaration without um

208
00:23:19,760 --> 00:23:28,000
need for an EIS
and I signed it at the bottom.

209
00:23:25,360 --> 00:23:31,840
» So if if no one has any changes now it
said if no one has any changes you can

210
00:23:30,000 --> 00:23:34,880
adopt you know you can move to adopt the
resolution. There's a negative

211
00:23:32,880 --> 00:23:39,520
declaration that's stands alone by
itself um dated July 20th a separate

212
00:23:38,000 --> 00:23:43,600
document that goes through the 12
criteria of seeker uh determinating

213
00:23:41,840 --> 00:23:48,720
significance
uh so describes you've seen this format

214
00:23:45,840 --> 00:23:52,960
before it describes the action what was
reviewed and then the reasons for the

215
00:23:50,400 --> 00:23:57,280
termination 1 through 12 actually 13 now
that there's a new um question about

216
00:23:54,880 --> 00:24:02,720
disadvantaged communities which is
number 13 um any of these it didn't

217
00:24:00,559 --> 00:24:05,520
really apply why um there's no
explanation, but for some of them

218
00:24:03,919 --> 00:24:09,600
there's a little blurb underneath
elaborating on why there's no impact

219
00:24:07,520 --> 00:24:13,400
anticipated and it ties into the part
two that we just went through.

220
00:24:16,720 --> 00:24:29,440
» We have a resolution to approve I mean
sorry a motion to approve the resolution

221
00:24:25,120 --> 00:24:33,640
as read with the one amendment.
>> So moved. Second.

222
00:24:34,080 --> 00:24:40,159
» Will the clerk please call the role?
>> Member Palmer.

223
00:24:39,360 --> 00:24:41,679
» I.
>> Member Williams.

224
00:24:41,200 --> 00:24:43,760
» Hi.
>> Member Sudor.

225
00:24:42,880 --> 00:24:48,640
» I. [clears throat]
>> Uh, member Lorovadir.

226
00:24:45,840 --> 00:24:51,279
» I.
Okay.

227
00:24:50,240 --> 00:24:55,799
» Very cool.
>> Thank you so much.

228
00:24:52,640 --> 00:24:55,799
» Thank you.

229
00:25:00,960 --> 00:25:10,400
Okay, next we have
public hearing

230
00:25:06,640 --> 00:25:15,520
for 207 Dual Hall Road.
Can we have a motion to call the public

231
00:25:13,600 --> 00:25:18,960
hearing to order?
>> So moved.

232
00:25:17,760 --> 00:25:22,480
» Second.
>> All those in favor? I

233
00:25:20,720 --> 00:25:28,640
» I
>> Can I ask who moved that? I missed it.

234
00:25:25,919 --> 00:25:28,640
» Thank you.

235
00:25:29,200 --> 00:25:35,919
Evan Pendleton with engineering
services.

236
00:25:33,679 --> 00:25:41,279
Uh just quick sum of the project. It's
located on a 45 acre site on the north

237
00:25:39,440 --> 00:25:47,200
side of the intersection between Dal
Road and Birds Hill Road. Um there's an

238
00:25:44,480 --> 00:25:53,600
existing eroded channel which begins at
the corner of the property

239
00:25:49,679 --> 00:26:00,240
um and runs from south to north towards
the onsite DPC wetland. Um there's a

240
00:25:57,360 --> 00:26:10,240
cover at the
um the road which is where the channels

241
00:26:04,799 --> 00:26:17,840
formed from. Um the project proposes to
stabilize the channel. Um

242
00:26:13,440 --> 00:26:23,919
the portion outside the DC adjacent area
is going to be relocated. Um so the

243
00:26:22,080 --> 00:26:29,039
existing channel will be built in and
we'll be grading a new stabilized

244
00:26:26,240 --> 00:26:35,520
channel. Um and then the portions within
the wetland and the adjacent buffer um

245
00:26:32,799 --> 00:26:43,120
will just be regraded and stabilized in
the same alignment that it is currently.

246
00:26:38,640 --> 00:26:48,000
Um the DEC was on site. They delinated
the wetland. It was surveyed and they

247
00:26:45,120 --> 00:26:54,080
have a validation map for it. Um we did
make a submission to DEC for a

248
00:26:50,000 --> 00:26:57,840
freshwater wetland permit on May 27th.
Um, I followed up with them recently at

249
00:26:56,320 --> 00:27:04,559
the end of last week. They're still
reviewing the application. Um, so we

250
00:27:00,559 --> 00:27:09,240
haven't got any comments back yet. Um,
but as far as that kind of update,

251
00:27:12,000 --> 00:27:18,559
do we want to read this first and then
discuss or

252
00:27:16,960 --> 00:27:24,799
speak?
>> Okay. Uh, does anyone on the planning

253
00:27:21,440 --> 00:27:27,279
board have any questions, comments, wish
to speak?

254
00:27:25,679 --> 00:27:31,200
» None here.
>> I did say one.

255
00:27:28,400 --> 00:27:34,159
» Anyone from the public have wish to
speak?

256
00:27:32,400 --> 00:27:35,679
» There's no one signed up.
>> No one signed up.

257
00:27:34,960 --> 00:27:41,840
» No one signed up.
>> Um, do the consultants have anything

258
00:27:38,080 --> 00:27:46,080
they wish to say?
>> Um, no. I'll do the same thing we did

259
00:27:43,440 --> 00:27:48,960
last time. We'll go through the if
there's any public comment. If you close

260
00:27:47,440 --> 00:27:53,440
the hearing, we can talk about the
seeker resolution in the NEG deck.

261
00:27:51,200 --> 00:27:57,120
» I do have one question. Do you plan on
doing no work until you get the

262
00:27:55,039 --> 00:28:00,720
freshwater wetland permit? Correct.
>> Yeah, we wouldn't start.

263
00:27:59,600 --> 00:28:04,440
» I know. That's what I just wanted to
make sure. Okay.

264
00:28:04,799 --> 00:28:09,200
» Okay.
>> Motion to close public hearing.

265
00:28:07,200 --> 00:28:11,360
» Did I have a motion to close the public
hearing?

266
00:28:10,080 --> 00:28:15,279
» So moved.
>> Second.

267
00:28:12,799 --> 00:28:20,159
» All those in favor? Hi.
>> Hi.

268
00:28:16,240 --> 00:28:24,000
» The public hearing is closed.
>> Uh we

269
00:28:21,039 --> 00:28:26,320
» You want to start with the part two?
>> Uh the EAF.

270
00:28:25,760 --> 00:28:30,679
» Yeah.
>> Okay.

271
00:28:26,720 --> 00:28:30,679
» We do the same thing we did before.

272
00:28:32,559 --> 00:28:40,880
Okay. Is that it? Okay. So, for this
one, it's even less uh questions that

273
00:28:37,760 --> 00:28:48,159
were Yes. It was impact on land,
um critical environmental areas and

274
00:28:43,679 --> 00:28:51,600
surface water pretty much. Um
this is just a it's a stream

275
00:28:49,600 --> 00:28:56,640
stabilization, a channel stabilization
project. So yes, they're impacting the

276
00:28:53,200 --> 00:29:03,120
land. Um but all of these sub questions
were no or small impact. Um it's not a

277
00:29:00,080 --> 00:29:10,159
large project. So I that's what number
one is doing.

278
00:29:06,000 --> 00:29:14,720
um impact on surface waters. Three, um
there are wetlands on the property and

279
00:29:12,000 --> 00:29:18,480
adjacent properties, including 100 foot
buffers to those wetlands, which are the

280
00:29:16,720 --> 00:29:24,799
adjacent areas, which are also regulated
by DEC. Um the applicant had DEEC come

281
00:29:22,159 --> 00:29:29,440
out and delineate the wetlands. They're
they are regulated by the state. Um they

282
00:29:27,520 --> 00:29:34,559
included the validation map signed by
the DEC staffer that delineated them.

283
00:29:31,840 --> 00:29:37,840
So, those are officially valid. I think
they're valid for five years once

284
00:29:36,240 --> 00:29:41,200
they're delineated.
>> Um

285
00:29:39,520 --> 00:29:44,000
so they do they are required to get a
freshwater wetlands permit for any of

286
00:29:42,880 --> 00:29:49,600
the work that they have to do and
they've already as he mentioned

287
00:29:45,600 --> 00:29:53,279
submitted at um the DEC. So we've with
that in place it's pretty clear that

288
00:29:51,600 --> 00:29:56,960
there's you know any impacts are going
to be taken care of um mitigated by

289
00:29:55,600 --> 00:30:01,360
themselves like the project will
self-meditigate um any potential impacts

290
00:29:59,360 --> 00:30:06,080
to wetlands with whatever DEC requires
in the permit. So no or small impact is

291
00:30:04,720 --> 00:30:09,640
checked off for all of those questions
on number three.

292
00:30:10,080 --> 00:30:13,720
You move on to

293
00:30:14,320 --> 00:30:17,320
uh

294
00:30:17,600 --> 00:30:28,880
critical environmental areas
number 12. So this parcel is within the

295
00:30:24,320 --> 00:30:32,159
dual hollow brook CA which is um
regulated. It's not really regulated,

296
00:30:30,320 --> 00:30:37,840
but it's identified by the town of Dover
and DEEC as a critical environmental

297
00:30:34,000 --> 00:30:43,360
area. The project itself is designed to
improve drainage conditions. Um, it's

298
00:30:40,720 --> 00:30:46,799
going to have oversight by DEEC
um as part of the wetland permitting

299
00:30:45,440 --> 00:30:51,440
process. They know that it's critical
environmental area. So, there'll be

300
00:30:49,039 --> 00:30:55,520
measures in place through the permit to
address any potential impacts there. So,

301
00:30:53,840 --> 00:31:00,799
for the same reason, it's a yes for the
main question, but I have a no or small

302
00:30:57,200 --> 00:31:00,799
impact for the sub questions there.

303
00:31:03,600 --> 00:31:12,880
Um I also did check off the last
question number 19 disadvantaged

304
00:31:09,279 --> 00:31:19,440
communities only because the area of of
the site is in a DAC a disadvantaged

305
00:31:15,360 --> 00:31:24,080
community um which is a new um part of
seeker now uh where they have these

306
00:31:21,440 --> 00:31:28,320
areas identified for potential uh
environmental burdens.

307
00:31:26,640 --> 00:31:31,840
It's not really applicable for this
isn't a power plant. This isn't a you

308
00:31:30,159 --> 00:31:37,279
know a polluting facility. It's not
industrial. It's not um something that's

309
00:31:33,919 --> 00:31:43,360
emitting air pollutants. Um not
discharging anything noxious into

310
00:31:39,760 --> 00:31:46,640
waterways. So even though it is a DAC, I
I thought it would be fine just to say

311
00:31:44,720 --> 00:31:51,399
yes, but have no or small impact for all
the other ones just to make sure we're

312
00:31:47,840 --> 00:31:51,399
thorough on that.

313
00:31:53,039 --> 00:32:00,039
» Any questions on the part two answers?
You want to pull up the

314
00:32:10,640 --> 00:32:16,360
» Yep. So, the same thing um as the last
application

315
00:32:16,480 --> 00:32:23,919
description of the action, what we
reviewed and then the 13 topics or uh

316
00:32:22,080 --> 00:32:29,440
criteria.
um talks about the DEC wetland process.

317
00:32:27,279 --> 00:32:34,240
It talks about Joe's review for the
erosion sediment control in chapter 65

318
00:32:31,600 --> 00:32:37,240
all being looked at and acceptable.
Um

319
00:32:37,679 --> 00:32:43,440
number two talks a little bit about
species because we did identify this

320
00:32:41,039 --> 00:32:49,200
early on as an area that has potential
for Indiana bat. So what was done was

321
00:32:46,000 --> 00:32:53,440
the applicant work with DEC and the town
to take down the trees that they had to

322
00:32:51,440 --> 00:33:00,399
take down within the window that's
regulated for the bats by DEC. Um and

323
00:32:56,559 --> 00:33:05,519
they left them on the ground um so there
wouldn't be any ground disturbance. Um

324
00:33:02,640 --> 00:33:08,559
so all that work's been done. Um and as
the applicant mentioned, there's still

325
00:33:06,720 --> 00:33:12,880
going to be permit um communicating with
DEC on the permits they have to get. So

326
00:33:10,960 --> 00:33:15,919
shouldn't be any impact to species as a
result of that either.

327
00:33:16,080 --> 00:33:22,480
and we talked about uh the CA again just
the reason why um and then really didn't

328
00:33:21,440 --> 00:33:26,039
have to answer any of the other
questions. So

329
00:33:28,720 --> 00:33:32,760
» thanks deck. Yep.

330
00:33:33,279 --> 00:33:42,799
» Okay. We have a resolution to adopt a
determination of significance and grant

331
00:33:39,679 --> 00:33:46,440
erosion and sediment control permit and
site plan approval.

332
00:33:47,360 --> 00:33:54,559
Now therefore, be it resolved that for
the reasons set forth in parts two and

333
00:33:51,919 --> 00:34:00,480
three of the FEAF, which are
incorporated herein, the planning board

334
00:33:57,279 --> 00:34:05,519
hereby adopts a negative declaration
determining that the project will not

335
00:34:02,559 --> 00:34:10,639
result in any significant adverse
environmental impacts and that a draft

336
00:34:08,320 --> 00:34:16,960
environmental impact statement will not
be prepared. Be it therefore resolve be

337
00:34:14,320 --> 00:34:21,679
sorry, be it further resolved that the
planning board hereby grants the

338
00:34:18,960 --> 00:34:27,119
applicant site plan approval for
disturbances as shown on the site plan

339
00:34:24,159 --> 00:34:33,520
set and authorizes the chair to sign the
site plan set subject to the following

340
00:34:30,159 --> 00:34:38,159
conditions. One, payment of all fees in
escrow.

341
00:34:35,839 --> 00:34:43,919
Be it further resolved that the planning
board hereby grants the applicant an

342
00:34:40,960 --> 00:34:49,599
erosion and sediment control permit for
disturbance as shown on the site plan

343
00:34:46,240 --> 00:34:57,599
set subject to the following conditions.
One, submission of a $1,000 of $1,000

344
00:34:54,960 --> 00:35:03,119
for an inspection escrow for the town
engineer. Two, submission of a

345
00:35:00,400 --> 00:35:07,440
performance guarantee in the amount of
$10,000

346
00:35:04,800 --> 00:35:11,280
in forum, substance, and manner of
execution

347
00:35:08,960 --> 00:35:19,520
acceptable to the town attorney and the
town board. Three, the applicant shall

348
00:35:14,560 --> 00:35:24,640
obtain freshwater permit approval,
sorry, freshwater wetland permit

349
00:35:22,000 --> 00:35:29,839
approval from the New York State
Department of Environmental Conservation

350
00:35:27,520 --> 00:35:35,200
prior to commencement of construction
activities and provide the planning

351
00:35:32,079 --> 00:35:40,560
board with a copy of the permit. Four,
the applicant shall coordinate all work

352
00:35:38,320 --> 00:35:46,160
within the vicinity of the existing
culvert beneath dual hollow road with

353
00:35:43,440 --> 00:35:51,040
the town highway department. Be it
further resolved that before the

354
00:35:48,480 --> 00:35:55,440
authorized official may issue a
certificate of compliance, the planning

355
00:35:53,599 --> 00:36:00,400
board engineer shall provide the
authorized official with a written

356
00:35:57,920 --> 00:36:04,960
statement indicating that all work
authorized under the erosion and

357
00:36:02,320 --> 00:36:09,920
sediment control permit has been
completed in accordance with the

358
00:36:07,520 --> 00:36:17,280
approved permit.
Would we have a motion for this

359
00:36:13,119 --> 00:36:20,280
resolution to be adopted? So moved.
>> Second.

360
00:36:20,640 --> 00:36:24,880
» Will the clerk please call the role?
>> Member Palmer.

361
00:36:24,320 --> 00:36:26,400
» I.
>> Member Williams.

362
00:36:25,839 --> 00:36:28,000
» I.
>> Member Sudor.

363
00:36:27,520 --> 00:36:31,760
» I.
>> Member Lorobier.

364
00:36:29,280 --> 00:36:35,800
» I
resolution is adopted.

365
00:36:36,640 --> 00:36:39,880
» Thank you.

366
00:36:41,920 --> 00:36:50,000
» U.
Next on the agenda, we have

367
00:36:47,440 --> 00:36:55,200
uh the town board wishes us to make a
resolution

368
00:36:51,599 --> 00:37:03,680
appointing them lead agency.
Uh that we re have received the

369
00:36:58,240 --> 00:37:11,599
coordinated review package for the 2026
town of Dover zoning code update.

370
00:37:08,240 --> 00:37:18,200
and we either consent or do not consent
for the town of Dover Town Board to be

371
00:37:14,640 --> 00:37:18,200
the lead agency.

372
00:37:18,640 --> 00:37:26,720
Is there any discussion?
>> No discussion.

373
00:37:22,640 --> 00:37:34,160
» Uh so I'm I'm presuming that we want to
to give town board uh lead agency. Could

374
00:37:30,960 --> 00:37:40,160
we have a resolution
moving that we do accept them? So moved.

375
00:37:38,960 --> 00:37:45,680
» Second.
>> Okay. All those in favor? Do we have to

376
00:37:42,960 --> 00:37:46,640
have a formal call? All those in favor?
>> I

377
00:37:46,160 --> 00:37:55,680
» I
>> Okay.

378
00:37:48,960 --> 00:37:59,480
Uh, next we have a motion to suspend the
August meetings

379
00:38:01,760 --> 00:38:07,480
so that we will resume meetings again in
September.

380
00:38:08,960 --> 00:38:14,960
So moved.
Second.

381
00:38:12,480 --> 00:38:18,720
» Any discussion?
Okay.

382
00:38:16,640 --> 00:38:20,000
» All those in favor?
>> I

383
00:38:19,119 --> 00:38:23,000
» I
>> I

384
00:38:25,599 --> 00:38:32,880
do want to talk about the zoning at all.
>> Um,

385
00:38:29,839 --> 00:38:38,640
none other than it's out for review.
It's referred. It went out this morning

386
00:38:35,920 --> 00:38:43,200
and probably the
uh town board will have a public hearing

387
00:38:40,880 --> 00:38:47,920
on it at the August meeting.
>> Okay.

388
00:38:44,079 --> 00:38:56,320
» Any comments? Please make sure you get
it to me or to Nicole, the town clerk,

389
00:38:53,280 --> 00:39:00,960
within the next 30 days.
>> That's comments on the zoning package.

390
00:38:58,720 --> 00:39:05,520
Okay, great.
Um,

391
00:39:02,480 --> 00:39:10,240
there's nothing further.
Have a motion to adjourn the meeting.

392
00:39:08,480 --> 00:39:14,880
» So moved.
>> Second.

393
00:39:10,800 --> 00:39:17,880
» All those in favor? I I
Okay.