1 00:03:36,480 --> 00:03:44,519 To the flag of the United States of America to the standy 2 00:03:46,159 --> 00:03:49,959 and justice for Council 3 00:03:56,239 --> 00:04:01,439 member >> here. 4 00:03:58,319 --> 00:04:04,799 » Council member White. Council Mayor Whittington 5 00:04:03,760 --> 00:04:08,400 » here. >> Council member Lewis 6 00:04:07,599 --> 00:04:10,720 » here. >> Council member Cyber 7 00:04:09,680 --> 00:04:17,519 » here. >> Perfect. Thank you. Um 8 00:04:14,000 --> 00:04:19,919 I look for approval of the agenda. A motion. 9 00:04:18,560 --> 00:04:22,639 » Got a first. Do we have a second? >> Second. 10 00:04:20,959 --> 00:04:24,160 » All right. Have a first. Second. All in favor? 11 00:04:23,520 --> 00:04:31,720 » I. >> All right. Get right into it. 12 00:04:27,919 --> 00:04:31,720 Looks like you're up. Andrew. 13 00:04:39,600 --> 00:04:52,320 So, not in the packet, but um the extras is the new quotes um for engine 14 00:04:49,520 --> 00:04:56,720 replacement. And then sounds like the 15 00:04:54,880 --> 00:05:02,800 um the 16 00:04:59,199 --> 00:05:09,680 DPF, the exhaust stuff had damage to it as well when they were doing their tear 17 00:05:06,240 --> 00:05:17,039 down and investigation on what happened to the engine. Um, 18 00:05:14,400 --> 00:05:23,600 it somehow brought the prices closer together, which I I [snorts] got these 19 00:05:20,880 --> 00:05:30,080 last night and haven't even looked over them really, 20 00:05:26,240 --> 00:05:36,680 but um I think I would still recommend going with the engine replacement just 21 00:05:32,720 --> 00:05:36,680 because there's a better warranty. 22 00:05:40,560 --> 00:05:47,039 Uh, mayor and city council, just to give you a little background, too. I don't 23 00:05:43,360 --> 00:05:51,280 know if you saw um the uh memo that was attached to the um original estimates 24 00:05:49,919 --> 00:05:55,680 that were sent out, but just to give you a little background, um when the public 25 00:05:53,199 --> 00:06:01,360 works department was um picking up sand on January 15th, uh the driver of the 26 00:05:58,479 --> 00:06:07,199 plow truck experienced an engine failure um and it uh seized and they couldn't 27 00:06:04,800 --> 00:06:11,120 get the engine to turn turn back over. Uh, so affordable towing transport the 28 00:06:09,199 --> 00:06:16,160 vehicle to North Central International for inspection. Um, it is an 29 00:06:14,560 --> 00:06:19,919 international engine and I'll let public works director Hartman kind of talk a 30 00:06:17,759 --> 00:06:26,240 little bit about why he took it to where he did um other attempts he made to 31 00:06:23,280 --> 00:06:32,319 reach out to see if there were other um companies that could work on it. 32 00:06:29,680 --> 00:06:39,759 » Yeah. So, I called originally I called um Allstate Peterbuilt and talked to a 33 00:06:37,120 --> 00:06:44,160 guy that I know there and he's like, "It's an international engine. Take it 34 00:06:42,720 --> 00:06:48,319 to international. Don't mess around with, 35 00:06:45,680 --> 00:06:53,360 you know, the other the other guys, so to speak." Um, and he didn't even want 36 00:06:51,199 --> 00:06:58,240 to look at it there because he's like, "It's all international parts. They can 37 00:06:55,759 --> 00:07:03,440 get them easy. you know, aftermarket parts probably aren't the best solution. 38 00:07:01,759 --> 00:07:10,840 So, um, that's how we got to where we are 39 00:07:06,720 --> 00:07:10,840 with International. And 40 00:07:11,520 --> 00:07:20,479 » do we know what happened? What was the failure? So, they think it was either a 41 00:07:16,080 --> 00:07:29,360 cracked head or blew a head gasket, which in the other um 42 00:07:24,960 --> 00:07:33,520 in the other little packet alongside you um 43 00:07:31,120 --> 00:07:39,039 he states that um where am I? He said the unforeseen 44 00:07:37,440 --> 00:07:45,360 issue um was not caused by lack of 45 00:07:42,319 --> 00:07:51,039 maintenance. Um and talking with a couple other people there, there's no 46 00:07:48,080 --> 00:07:59,919 way to detect if your head gasket is going out or a cracked head. Um 47 00:07:55,440 --> 00:08:07,280 when before he left with the truck that morning, we checked oil, coolant, 48 00:08:03,520 --> 00:08:13,440 um hydraulic fluid, and the power steering fluid and everything and 49 00:08:09,840 --> 00:08:19,360 everything was fine. Got I got out there where he was at when the truck died, 50 00:08:16,240 --> 00:08:24,800 checked the oil still was fine. Coolant was low because it blew the hose off and 51 00:08:21,120 --> 00:08:31,680 blew coolant everywhere. Um, and by the time it got from the side of 52 00:08:27,919 --> 00:08:35,760 the road to um, International, the oil was full of 53 00:08:34,000 --> 00:08:38,800 coolant. So, 54 00:08:37,440 --> 00:08:46,039 must have took a little bit for something to cool down enough to leak 55 00:08:40,479 --> 00:08:46,039 through into the oil or something. But, 56 00:08:47,760 --> 00:08:53,519 » yeah, it's kind of unfortunate. It's only got 15,000 miles on it. 57 00:08:50,640 --> 00:08:53,519 » Yeah. 58 00:08:53,760 --> 00:08:58,320 How many go ahead? >> How many idle engine hours that thing 59 00:08:56,720 --> 00:09:01,519 have? Does it keep track or do you guys keep a log of that? 60 00:08:59,040 --> 00:09:05,600 » I don't even know. >> Um, 61 00:09:03,200 --> 00:09:12,320 you know, usually we don't let them sit outside and idle 62 00:09:07,920 --> 00:09:15,839 very often. Um, unless it's, you know, a lot of times in the morning if we're 63 00:09:13,600 --> 00:09:19,279 going to haul sand or if we have time before we go out and plow, you know, 64 00:09:17,200 --> 00:09:24,800 they'll sit and idle for 10, 15 minutes to to warm up and get everything moving. 65 00:09:22,640 --> 00:09:28,320 But other than that, you know, when we're out plowing and we come back to 66 00:09:26,640 --> 00:09:33,880 the shop for lunch or whatever, we bring them inside and shut them off and let 67 00:09:29,920 --> 00:09:33,880 them melt off. So, 68 00:09:36,880 --> 00:09:41,920 » so did you say one of these was a replacement and one is a rebuild? Is 69 00:09:40,880 --> 00:09:48,800 that what the difference? >> Yes. So, 70 00:09:44,480 --> 00:09:57,000 um it says >> the one that says engine replacement 71 00:09:51,760 --> 00:09:57,000 estimate for 53,8480. 72 00:09:59,519 --> 00:10:08,080 And the other one is the the rebuild. Um 73 00:10:05,760 --> 00:10:12,160 the only thing that he said with the rebuild is 74 00:10:10,240 --> 00:10:17,120 not all parts would be covered under warranty. 75 00:10:13,920 --> 00:10:21,839 It just depends on the parts themselves. And 76 00:10:19,680 --> 00:10:28,240 he goes he said that uh like their work is only 77 00:10:25,040 --> 00:10:34,720 covered for a year where the other one is two year on majority of the stuff. 78 00:10:32,160 --> 00:10:43,000 There's some external engine components that are a year but he goes majority of 79 00:10:38,959 --> 00:10:43,000 everything is a twoyear. 80 00:10:44,160 --> 00:10:52,440 » So the new we get a two-year warranty. The other one is dependent on what part, 81 00:10:49,440 --> 00:10:52,440 » right? 82 00:10:53,600 --> 00:11:00,320 » Yeah. >> And I think it 83 00:10:57,839 --> 00:11:06,399 » So, just to kind of c recap like some of our maintenance and stuff, um, 84 00:11:03,760 --> 00:11:14,880 we don't do oil changes every year in them. Um, obviously it's a 2014 with 85 00:11:09,920 --> 00:11:19,760 15,000 miles on a 10,000 mi oil. Um, we try to do every other every three years 86 00:11:17,519 --> 00:11:23,920 depending on how much we use them. The last couple years we haven't used them 87 00:11:21,279 --> 00:11:31,680 much because we haven't had much snow. So, it it's been about that threeyear 88 00:11:27,760 --> 00:11:35,360 mark, but only 2,000 miles. So, 89 00:11:34,000 --> 00:11:41,279 » is that why that when when we're looking at it, there's not a 2025 carriage 90 00:11:38,160 --> 00:11:47,040 repair invoice. >> So, yeah. So 20 25 91 00:11:44,560 --> 00:11:51,040 » that's either a 23 a 24. >> Yeah. Um 92 00:11:50,240 --> 00:11:54,160 I think I >> Or is it just cuz we didn't need to have 93 00:11:52,480 --> 00:12:01,920 anything fixed wasn't >> I I think I sent Jennifer and maybe she 94 00:11:57,440 --> 00:12:07,760 missed it. Um so 2025 we had it doed at the truck center. 95 00:12:03,279 --> 00:12:12,079 » Okay. So, the invoice for that um which >> that's in here, but there's no um oil 96 00:12:10,320 --> 00:12:19,040 change that's part of that invoice, >> right? It just the DOT inspection. 97 00:12:16,959 --> 00:12:23,680 » So, is that the recommended maintenance is, 98 00:12:20,720 --> 00:12:28,720 you know, like I've always heard three, you know, 3,000 miles or 6 months or 99 00:12:26,720 --> 00:12:33,360 something like that in a passenger car. Obviously, this is different. Um, so is 100 00:12:31,519 --> 00:12:35,920 that the kind of the recommended maintenance schedule is? 101 00:12:34,560 --> 00:12:42,320 » Yeah, that's kind of what we've talked with like our with carriage repair and 102 00:12:39,440 --> 00:12:44,959 um I even talked with North Central on kind of how we do it and he goes, I 103 00:12:43,839 --> 00:12:48,560 would do the same thing. >> Okay. 104 00:12:45,519 --> 00:12:54,480 » Um, you know, people say that oil goes bad sitting, but it sits in drums for 105 00:12:51,760 --> 00:13:00,000 how long before it gets to you anyway type thing. 106 00:12:57,279 --> 00:13:03,519 So, it sounds like you guys do a kind of a pre-trip inspection every time. Take 107 00:13:02,880 --> 00:13:06,480 it out. >> Yep. 108 00:13:05,040 --> 00:13:09,519 » Walk us kind of walk us through that maybe quick. [snorts] 109 00:13:07,440 --> 00:13:14,399 » Yeah. So, for our pre-trip, we do a walk around 110 00:13:12,639 --> 00:13:19,440 just to make sure nothing's leaking, you know, make sure a lot of times that's 111 00:13:17,360 --> 00:13:25,680 when we find like the hoses on the back for the sanders are leaking or things 112 00:13:22,320 --> 00:13:31,120 like that. Um, do a walk around, make sure nothing's 113 00:13:27,279 --> 00:13:40,800 leaking. Um, flip the lights on, check the lights, and then oil, coolant, and 114 00:13:36,240 --> 00:13:44,240 transmission fluid. Um, and 115 00:13:42,399 --> 00:13:48,000 that's about the extent of 116 00:13:45,600 --> 00:13:50,240 » Okay. How often do we have to have the DOT inspection? Is that year? 117 00:13:49,680 --> 00:13:54,639 » Every year. Y >> every year. Okay. 118 00:13:53,360 --> 00:14:00,160 Correct me if I'm wrong though. When they do the DOT, they're checking pretty 119 00:13:56,880 --> 00:14:03,120 extensively on everything. So if if they notice something, I assume they're 120 00:14:01,519 --> 00:14:08,800 telling you we're having to fix it. >> So yeah. So if they notice something on 121 00:14:05,360 --> 00:14:15,680 their DOT inspection, it has to be fixed before they can certify it. So like, and 122 00:14:13,519 --> 00:14:21,360 I'll use the Leafac as an example. Last year, um they found a crack, a little 123 00:14:19,120 --> 00:14:27,519 crack in, um 124 00:14:22,959 --> 00:14:32,959 the auxiliary hydraulic tank holder, um which 125 00:14:30,160 --> 00:14:40,480 was not a big deal, you know, it wasn't really much of anything, but in order 126 00:14:35,920 --> 00:14:44,560 for us to get it DOT certified, we had to have that little piece welded. 127 00:14:45,519 --> 00:14:48,959 So, >> so in theory, if there was something 128 00:14:47,519 --> 00:14:52,399 wrong with this >> at that point, they would have caught 129 00:14:50,880 --> 00:14:58,399 it. And >> yeah, they check over all check over the 130 00:14:55,279 --> 00:15:03,360 engine, check over all the air um airlines. I think in here there's an 131 00:15:00,480 --> 00:15:07,560 invoice for um 132 00:15:12,160 --> 00:15:21,680 yeah so um I think it's the last invoice on the 133 00:15:19,600 --> 00:15:27,639 the packet you know where they had to fix some airlines and things like that. 134 00:15:24,639 --> 00:15:27,639 Um, 135 00:15:28,000 --> 00:15:38,079 yeah, they check everything, brakes, springs. Um, I think just last year, 136 00:15:35,760 --> 00:15:44,920 well, 2024, we had to put new leaf springs in it. Um, 137 00:15:41,920 --> 00:15:44,920 yeah. 138 00:15:45,760 --> 00:15:50,399 » Yeah. They don't let you leave if there's a leak. 139 00:15:49,199 --> 00:15:53,120 » No. Um 140 00:15:51,279 --> 00:15:56,720 » or or they let you go take it somewhere else to get it fixed, 141 00:15:54,000 --> 00:16:00,240 » right? >> Do you guys have a log of the 142 00:15:58,160 --> 00:16:01,680 pre-insspection just to sign off to say, you know, 143 00:16:00,959 --> 00:16:04,680 » we don't. >> Okay. 144 00:16:08,959 --> 00:16:15,600 » And like for snow events, I'll use it as an example. 145 00:16:13,440 --> 00:16:20,079 We usually don't do the pre-trip the day of. We will try and do it like so we 146 00:16:19,040 --> 00:16:26,000 knew there was going to be snow yesterday. So the day before we do every 147 00:16:24,079 --> 00:16:30,720 look over everything so that it's just ready to go. Um which 148 00:16:28,406 --> 00:16:35,600 [snorts and clears throat] technically we don't have to because it's an 149 00:16:33,120 --> 00:16:41,759 emergency and but we still check everything over. Um, 150 00:16:39,279 --> 00:16:45,440 and one of the big things to look at, you know, 151 00:16:43,839 --> 00:16:51,120 yeah, dump trucks work hard because they're loaded. A lot of times they're, 152 00:16:49,040 --> 00:16:58,720 you know, well, they're always regulated on how much they can hold. Um, going 153 00:16:55,360 --> 00:17:05,199 down the road, um, the difference for us during snow events is we can overload 154 00:17:02,000 --> 00:17:10,559 them, which gives us better traction, especially with the plow in the front 155 00:17:06,640 --> 00:17:15,360 and everything. So they're loaded heavy. I wouldn't say they're way overloaded. 156 00:17:12,720 --> 00:17:19,760 We could load them a lot heavier, but then you're also pushing a lot. You 157 00:17:17,280 --> 00:17:24,400 know, with the wing and the plow on it, I mean, if you get 6 in of snow, you're 158 00:17:22,160 --> 00:17:28,640 pushing a lot of weight. So when they do work, they're working 159 00:17:26,160 --> 00:17:28,640 hard. 160 00:17:36,320 --> 00:17:40,640 Well, I'm glad to hear it's not because of a lack of oversight on our end. 161 00:17:39,840 --> 00:17:44,240 » Um, >> that's reassuring. Not that it makes it 162 00:17:42,559 --> 00:17:48,799 any better, but it's reassuring that you guys are doing what we would expect you 163 00:17:47,360 --> 00:17:54,799 guys to do on a >> on a daily or um as needed basis. So, 164 00:17:51,919 --> 00:18:00,720 um, where I think Jennifer, you're expecting this question to come from. 165 00:17:57,039 --> 00:18:04,960 $54,000 that's unexpected. I mean, we can't have the plow down when 166 00:18:02,240 --> 00:18:10,080 you're down to one. Um, and we get another snowstorm. We're in a world of 167 00:18:06,799 --> 00:18:12,559 hurt. Um, and it's a lot of money of a piece of equipment that I I So, I feel 168 00:18:11,360 --> 00:18:17,760 like we have to fix it. But where is this going to come from? 169 00:18:14,480 --> 00:18:21,919 » So, um, the the cost for this would have to come out of the street department 170 00:18:19,679 --> 00:18:26,160 capital outlay fund. So, we always have money in there. It's just, you know, you 171 00:18:24,559 --> 00:18:31,039 might have a plan to use it for one thing. Um, and we would have to pivot 172 00:18:28,080 --> 00:18:35,679 here a little bit and do some re um kind of structuring on timing of replacement 173 00:18:33,520 --> 00:18:41,440 for other equipment needs. But, uh, there are funds available that are um, 174 00:18:38,960 --> 00:18:46,240 able to be used for this. So that line item in the budget is um 175 00:18:44,320 --> 00:18:50,840 it's in the street department and it's the capital outlays 101-42100-510. 176 00:18:59,039 --> 00:19:07,280 And as for timeline, he's thinking roughly from when we give them the green 177 00:19:05,280 --> 00:19:13,440 light, he's hoping to have it done within a week. So, 178 00:19:10,000 --> 00:19:16,960 they're not busy busy right now. So, he said they could stick a guy on it just 179 00:19:15,120 --> 00:19:22,520 to get it done and out of their shop because it does have the plow and wing 180 00:19:18,320 --> 00:19:22,520 on it. So, it's taking up a lot of room. 181 00:19:23,840 --> 00:19:31,760 » Was this scheduled for replacement soon or not? When was when's that when? 182 00:19:29,600 --> 00:19:34,720 » 2034, I believe. >> So, we're far from that. And I would 183 00:19:33,280 --> 00:19:38,640 assume that if we put a new engine on it and keep maintenance that would 184 00:19:36,240 --> 00:19:44,799 potentially push it out further then >> we probably could. Um 185 00:19:42,000 --> 00:19:50,240 I mean we take pretty good care of all of the stuff and we're washing them 186 00:19:46,880 --> 00:19:56,799 pretty frequently. So, we probably can um just as long as you know everything 187 00:19:54,000 --> 00:20:00,679 else on the drivetrain is, you know, >> not supposed to, 188 00:19:57,679 --> 00:20:00,679 » right? 189 00:20:05,679 --> 00:20:11,520 Well, I I think it being that it's 2034 replacement, we're not talking three 190 00:20:09,919 --> 00:20:15,440 years down the road to switch out the whole thing. If we get another 191 00:20:13,600 --> 00:20:20,960 snowstorm, we have to have both. I mean, having it sit there is not going to be 192 00:20:17,840 --> 00:20:25,840 beneficial at all. So, like it or not, I I I would make a motion to approve the 193 00:20:23,840 --> 00:20:33,280 um replacement of the engine entirely, not a rebuild um at that 53,8480 194 00:20:30,480 --> 00:20:36,559 um from North Central International. >> I'll second that motion. 195 00:20:34,880 --> 00:20:41,039 » We got a first and a second. Any more discussion? 196 00:20:39,360 --> 00:20:44,480 » All in favor? >> I. 197 00:20:41,520 --> 00:20:51,600 » All opposed? All right. Anything else we need to kind 198 00:20:47,280 --> 00:20:55,440 of take care of before we That's it. We'll look for a motion to 199 00:20:53,919 --> 00:21:00,840 adjourn then. >> So move. 200 00:20:57,760 --> 00:21:00,840 » All right.