[3:36] To the flag of the United States of
America to the standy
[3:46] and justice for Council
[3:56] member
>> here.
[3:58] » Council member White.
Council Mayor Whittington
[4:03] » here.
>> Council member Lewis
[4:07] » here.
>> Council member Cyber
[4:09] » here.
>> Perfect. Thank you. Um
[4:14] I look for approval of the agenda.
A motion.
[4:18] » Got a first. Do we have a second?
>> Second.
[4:20] » All right. Have a first. Second. All in
favor?
[4:23] » I.
>> All right. Get right into it.
[4:27] Looks like you're up. Andrew.
[4:39] So, not in the packet, but um the extras
is the new quotes um for engine
[4:49] replacement. And then
sounds like the
[4:54] um
the
[4:59] DPF, the exhaust stuff had damage to it
as well when they were doing their tear
[5:06] down and investigation on what happened
to the engine. Um,
[5:14] it somehow brought the prices closer
together, which I I [snorts] got these
[5:20] last night and haven't even looked over
them really,
[5:26] but um I think I would still recommend
going with the engine replacement just
[5:32] because there's a better warranty.
[5:40] Uh, mayor and city council, just to give
you a little background, too. I don't
[5:43] know if you saw um the uh memo that was
attached to the um original estimates
[5:49] that were sent out, but just to give you
a little background, um when the public
[5:53] works department was um picking up sand
on January 15th, uh the driver of the
[5:58] plow truck experienced an engine failure
um and it uh seized and they couldn't
[6:04] get the engine to turn turn back over.
Uh, so affordable towing transport the
[6:09] vehicle to North Central International
for inspection. Um, it is an
[6:14] international engine and I'll let public
works director Hartman kind of talk a
[6:17] little bit about why he took it to where
he did um other attempts he made to
[6:23] reach out to see if there were other um
companies that could work on it.
[6:29] » Yeah. So, I called originally I called
um Allstate Peterbuilt and talked to a
[6:37] guy that I know there and he's like,
"It's an international engine. Take it
[6:42] to international. Don't mess around
with,
[6:45] you know, the other the other guys, so
to speak." Um, and he didn't even want
[6:51] to look at it there because he's like,
"It's all international parts. They can
[6:55] get them easy. you know, aftermarket
parts probably aren't the best solution.
[7:01] So,
um, that's how we got to where we are
[7:06] with International. And
[7:11] » do we know what happened? What was the
failure? So, they think it was either a
[7:16] cracked head or blew a head gasket,
which in the other um
[7:24] in the other little packet alongside you
um
[7:31] he states that
um where am I? He said the unforeseen
[7:37] issue
um was not caused by lack of
[7:42] maintenance. Um and talking with a
couple other people there, there's no
[7:48] way to detect if your head gasket is
going out or a cracked head. Um
[7:55] when before he left with the truck that
morning, we checked oil, coolant,
[8:03] um hydraulic fluid, and the power
steering fluid and everything and
[8:09] everything was fine. Got I got out there
where he was at when the truck died,
[8:16] checked the oil still was fine. Coolant
was low because it blew the hose off and
[8:21] blew coolant everywhere. Um,
and by the time it got from the side of
[8:27] the road to um,
International, the oil was full of
[8:34] coolant.
So,
[8:37] must have took a little bit for
something to cool down enough to leak
[8:40] through into the oil or something. But,
[8:47] » yeah, it's kind of unfortunate. It's
only got 15,000 miles on it.
[8:50] » Yeah.
[8:53] How many go ahead?
>> How many idle engine hours that thing
[8:56] have? Does it keep track or do you guys
keep a log of that?
[8:59] » I don't even know.
>> Um,
[9:03] you know, usually we don't let them sit
outside and idle
[9:07] very often. Um, unless it's, you know, a
lot of times in the morning if we're
[9:13] going to haul sand or if we have time
before we go out and plow, you know,
[9:17] they'll sit and idle for 10, 15 minutes
to to warm up and get everything moving.
[9:22] But other than that, you know, when
we're out plowing and we come back to
[9:26] the shop for lunch or whatever, we bring
them inside and shut them off and let
[9:29] them melt off. So,
[9:36] » so did you say one of these was a
replacement and one is a rebuild? Is
[9:40] that what the difference?
>> Yes. So,
[9:44] um it says
>> the one that says engine replacement
[9:51] estimate for 53,8480.
[9:59] And the other one is the the rebuild.
Um
[10:05] the only thing that he said with the
rebuild is
[10:10] not all parts would be covered under
warranty.
[10:13] It just depends on the parts themselves.
And
[10:19] he goes
he said that uh like their work is only
[10:25] covered for a year where the other one
is two year on majority of the stuff.
[10:32] There's some external engine components
that are a year but he goes majority of
[10:38] everything is a twoyear.
[10:44] » So the new we get a two-year warranty.
The other one is dependent on what part,
[10:49] » right?
[10:53] » Yeah.
>> And I think it
[10:57] » So, just to kind of c recap like some of
our maintenance and stuff, um,
[11:03] we don't do oil changes every year in
them. Um, obviously it's a 2014 with
[11:09] 15,000 miles on a 10,000 mi oil. Um, we
try to do every other every three years
[11:17] depending on how much we use them. The
last couple years we haven't used them
[11:21] much because we haven't had much snow.
So, it it's been about that threeyear
[11:27] mark, but only 2,000 miles.
So,
[11:34] » is that why that when when we're looking
at it, there's not a 2025 carriage
[11:38] repair invoice.
>> So, yeah. So 20 25
[11:44] » that's either a 23 a 24.
>> Yeah. Um
[11:50] I think I
>> Or is it just cuz we didn't need to have
[11:52] anything fixed wasn't
>> I I think I sent Jennifer and maybe she
[11:57] missed it. Um so 2025 we had it doed at
the truck center.
[12:03] » Okay. So, the invoice for that um which
>> that's in here, but there's no um oil
[12:10] change that's part of that invoice,
>> right? It just the DOT inspection.
[12:16] » So, is that the recommended maintenance
is,
[12:20] you know, like I've always heard three,
you know, 3,000 miles or 6 months or
[12:26] something like that in a passenger car.
Obviously, this is different. Um, so is
[12:31] that the kind of the recommended
maintenance schedule is?
[12:34] » Yeah, that's kind of what we've talked
with like our with carriage repair and
[12:39] um I even talked with North Central on
kind of how we do it and he goes, I
[12:43] would do the same thing.
>> Okay.
[12:45] » Um, you know, people say that oil goes
bad sitting, but it sits in drums for
[12:51] how long before it gets to you anyway
type thing.
[12:57] So, it sounds like you guys do a kind of
a pre-trip inspection every time. Take
[13:02] it out.
>> Yep.
[13:05] » Walk us kind of walk us through that
maybe quick. [snorts]
[13:07] » Yeah. So,
for our pre-trip, we do a walk around
[13:12] just to make sure nothing's leaking, you
know, make sure a lot of times that's
[13:17] when we find like the hoses on the back
for the sanders are leaking or things
[13:22] like that. Um,
do a walk around, make sure nothing's
[13:27] leaking. Um, flip the lights on, check
the lights, and then oil, coolant, and
[13:36] transmission fluid. Um,
and
[13:42] that's about
the extent of
[13:45] » Okay. How often do we have to have the
DOT inspection? Is that year?
[13:49] » Every year. Y
>> every year. Okay.
[13:53] Correct me if I'm wrong though. When
they do the DOT, they're checking pretty
[13:56] extensively on everything. So if if they
notice something, I assume they're
[14:01] telling you we're having to fix it.
>> So yeah. So if they notice something on
[14:05] their DOT inspection, it has to be fixed
before they can certify it. So like, and
[14:13] I'll use the Leafac as an example. Last
year, um they found a crack, a little
[14:19] crack in,
um
[14:22] the auxiliary hydraulic tank holder,
um which
[14:30] was not a big deal, you know, it wasn't
really much of anything, but in order
[14:35] for us to get it DOT certified, we had
to have that little piece welded.
[14:45] So,
>> so in theory, if there was something
[14:47] wrong with this
>> at that point, they would have caught
[14:50] it. And
>> yeah, they check over all check over the
[14:55] engine, check over all the air um
airlines. I think in here there's an
[15:00] invoice
for um
[15:12] yeah so um I think it's the last invoice
on the
[15:19] the packet you know where they had to
fix some airlines and things like that.
[15:24] Um,
[15:28] yeah, they check everything, brakes,
springs. Um, I think just last year,
[15:35] well, 2024, we had to put new leaf
springs in it. Um,
[15:41] yeah.
[15:45] » Yeah. They don't let you leave if
there's a leak.
[15:49] » No.
Um
[15:51] » or or they let you go take it somewhere
else to get it fixed,
[15:54] » right?
>> Do you guys have a log of the
[15:58] pre-insspection just to sign off to say,
you know,
[16:00] » we don't.
>> Okay.
[16:08] » And like for snow events, I'll use it as
an example.
[16:13] We usually don't do the pre-trip the day
of. We will try and do it like so we
[16:19] knew there was going to be snow
yesterday. So the day before we do every
[16:24] look over everything so that it's just
ready to go. Um which
[16:28] [snorts and clears throat] technically
we don't have to because it's an
[16:33] emergency and
but we still check everything over. Um,
[16:39] and one of the big things to look at,
you know,
[16:43] yeah, dump trucks work hard because
they're loaded. A lot of times they're,
[16:49] you know, well, they're always regulated
on how much they can hold. Um, going
[16:55] down the road, um, the difference for us
during snow events is we can overload
[17:02] them, which gives us better traction,
especially with the plow in the front
[17:06] and everything. So they're loaded heavy.
I wouldn't say they're way overloaded.
[17:12] We could load them a lot heavier, but
then you're also pushing a lot. You
[17:17] know, with the wing and the plow on it,
I mean, if you get 6 in of snow, you're
[17:22] pushing a lot of weight.
So when they do work, they're working
[17:26] hard.
[17:36] Well, I'm glad to hear it's not because
of a lack of oversight on our end.
[17:39] » Um,
>> that's reassuring. Not that it makes it
[17:42] any better, but it's reassuring that you
guys are doing what we would expect you
[17:47] guys to do on a
>> on a daily or um as needed basis. So,
[17:51] um, where I think Jennifer, you're
expecting this question to come from.
[17:57] $54,000 that's unexpected.
I mean, we can't have the plow down when
[18:02] you're down to one. Um, and we get
another snowstorm. We're in a world of
[18:06] hurt. Um, and it's a lot of money of a
piece of equipment that I I So, I feel
[18:11] like we have to fix it. But where is
this going to come from?
[18:14] » So, um, the the cost for this would have
to come out of the street department
[18:19] capital outlay fund. So, we always have
money in there. It's just, you know, you
[18:24] might have a plan to use it for one
thing. Um, and we would have to pivot
[18:28] here a little bit and do some re um kind
of structuring on timing of replacement
[18:33] for other equipment needs. But, uh,
there are funds available that are um,
[18:38] able to be used for this.
So that line item in the budget is um
[18:44] it's in the street department and it's
the capital outlays 101-42100-510.
[18:59] And as for timeline, he's thinking
roughly from when we give them the green
[19:05] light, he's hoping to have it done
within a week. So,
[19:10] they're not busy busy right now. So, he
said they could stick a guy on it just
[19:15] to get it done and out of their shop
because it does have the plow and wing
[19:18] on it. So, it's taking up a lot of room.
[19:23] » Was this scheduled for replacement soon
or not? When was when's that when?
[19:29] » 2034, I believe.
>> So, we're far from that. And I would
[19:33] assume that if we put a new engine on it
and keep maintenance that would
[19:36] potentially push it out further then
>> we probably could. Um
[19:42] I mean we take pretty good care of all
of the stuff and we're washing them
[19:46] pretty frequently. So, we probably can
um just as long as you know everything
[19:54] else on the drivetrain is, you know,
>> not supposed to,
[19:57] » right?
[20:05] Well, I I think it being that it's 2034
replacement, we're not talking three
[20:09] years down the road to switch out the
whole thing. If we get another
[20:13] snowstorm, we have to have both. I mean,
having it sit there is not going to be
[20:17] beneficial at all. So, like it or not, I
I I would make a motion to approve the
[20:23] um replacement of the engine entirely,
not a rebuild um at that 53,8480
[20:30] um from North Central International.
>> I'll second that motion.
[20:34] » We got a first and a second. Any more
discussion?
[20:39] » All in favor?
>> I.
[20:41] » All opposed?
All right. Anything else we need to kind
[20:47] of take care of before we
That's it. We'll look for a motion to
[20:53] adjourn then.
>> So move.
[20:57] » All right.