[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:00] I'm going to call the order, the Eagle Valley Transportation Authority doing businesses core transit, Eagle County, for the special meeting on today, Friday, April 3rd. Amy, if you could take roll call, please. Do we have Rich Carroll from Avon? I'm here. Do we have Jeannie McQueenie from Eagle County? Do we have Kim Langmaid from Vale? Yes. Do we have Dave I quote from Beaver Creek? Present.
[0:29] Do we have Brian Woods from Town of Eagle I'm here
[0:35] Okay, thanks you guys for attending. I know this isn't on the agenda. I'm gonna take a little chair prerogative
[0:41] You do let's have a motion to approve the agenda unless someone would like to amend it
[0:47] so moved
[0:48] second
[0:51] Most by Dave who had the second was that Genie?
[0:55] Yes
[0:55] Yes.
[0:56] Second by Genie.
[0:58] Amy, do you want to do a roll call please since we're virtual?
[1:01] Do we have Rich Carroll?
[1:04] Yes.
[1:06] Genie McQueenie?
[1:07] Yes.
[1:08] Kim Langmaid?
[1:09] Yes.
[1:11] David Colt?
[1:12] Yes.
[1:12] Brian Woods.
[1:14] Yes.
[1:15] Okay.
[1:15] That passes 5-0 with everyone that's present.
[1:20] Unless you can kick off the topic then for us.
[1:22] Yeah, I can do that. Just a mic check real quick. Can you guys hear me? Okay. Yes.
[1:29] Wonderful. All right. Yeah. So we called this special meeting in response to yesterday's
[1:36] announcement that clever devices is being acquired by Patachi Rail. Given that timing,
[1:43] staff felt it was important to bring this agreement forward now. Avoid potential delays
[1:48] and keep the project on schedule.
[1:51] I did a presentation in the March meeting,
[1:53] but I'll recap what this contract looks like.
[1:57] It's a five year agreement with clever devices
[2:00] to provide support hardware warranty
[2:03] and software services under a single contract.
[2:07] It provides guarantee pricing for five years
[2:10] for consistent financial planning.
[2:13] Previously, our up till now,
[2:14] we have been doing one year agreements
[2:16] with clever devices. This will upgrade the equipment on 18 buses to meet current hardware
[2:22] and software standards. We currently have 19 buses which are out of compliance. So this will
[2:29] address 18 and the last bus will be retired at the end of the year. At the end of this first
[2:35] initial project, all buses within eco-transit will be hardware and software compliant.
[2:42] It will also replace outdated scheduling and ridership reporting tools for our planning
[2:48] department.
[2:49] We will introduce disruption management and CAD mobile tools to help improve our operations.
[2:55] I mentioned that we're bundling the savings into a five-year deal with some enhancements
[3:01] to achieve overall cost savings.
[3:03] At the end of the five years, we will be in a much better position with clever devices for
[3:09] support and hosting services than if we had stayed with one year agreements with them
[3:14] through that time span. And the new enhancements will address many of the concerns identified
[3:21] by operators and staff in the ITS needs assessment project.
[3:29] And probably the most important one, enhance
[3:31] our writer experience with more accurate public information and alerts for our operations.
[3:38] We've reviewed the agreement in light of the acquisition and believe it remains acceptable
[3:43] to move forward.
[3:45] The timing by approving tonight's contract allows us to stand track from May 1st and
[3:52] complete the project without any additional delays.
[3:58] And lastly, before I get to asking for approval of the resolution, I think we should give
[4:04] two dose to a couple board members, Ray Shy and Dave Eicholt, who were really big in helping us move this from a proposal in the last three months to a contract.
[4:14] Now that was instrumental in being built for the situation that we've faced in the last 24 hours.
[4:21] So, with that being said, I would like to ask for approval of a resolution number 2026-02,
[4:30] a resolution approving a single source contract with clever devices, Inc.
[4:36] And I'm happy to take any questions.
[4:40] Any questions or comments from the board?
[4:44] Anyone else?
[4:49] The only question I would have is, what is the projected timing of closing the acquisition?
[4:58] Last I heard, which was two hours ago, I believe it was going to take 90 days before that
[5:03] acquisition was complete.
[5:08] The other thing I'll add is, when Tanya sent this out last night, we still had April 8 on
[5:14] a contract in the resolution. So whoever does make the motion, please just make note to direct staff
[5:20] to update that to April 3rd. Thanks Scott. Thanks Scott. I missed that one. I have a couple questions.
[5:31] How confident are we that clever devices will sign this contract given the touchy rail potential
[5:37] purchase and the timing of that signature? Do you have any feel for that? Yeah I'm very confident
[5:42] it because they've actually already signed the contract showing their commitment to it.
[5:47] It is now waiting for Tanya and yourself to complete that transaction.
[5:53] Okay.
[5:54] And not to go ahead.
[6:00] Notice on page 97, there's a couple of two places for core to sign on the contract.
[6:05] Is there a reason for that?
[6:09] Our signature policy says anything over 250 should require two signatures.
[6:15] But the resolution that Catherine wrote authorized just the executive director to sign and we had already passed it through Clever's legal.
[6:26] Once I recognize that in the resolution and figured two signatures can't hurt, it's not breaking any rules.
[6:31] So it would be in compliance with the signer policy.
[6:35] But obviously, if you guys pass a resolution that says you authorized Tony to do it, she could just do it in this case and Catherine can correct me if I'm wrong on that one.
[6:45] So, if I, this is Ray, if I could add a couple comments, one is, it was a real good team
[6:52] effort between Lance Scott, Dave and myself.
[6:56] Two is, if you take a look at possible options that you have, they're not very good.
[7:02] This is a five-year contract that will start to create a stable environment for IT, and
[7:09] And if you can put yourself in a place of a driver, every bus you get into after this
[7:14] is done, we'll have the same hardware, same software, same look and feel.
[7:19] So it will help the drivers out.
[7:22] The other thing as far as hotachi and clever devices, it'll be important to clever to get
[7:30] this contract in.
[7:32] You got to remember, we're not a very big entity in their customer profile.
[7:36] But this will be big for the two owners or clever to come back to their staff and to
[7:42] a touch and say, see these people still believing us.
[7:46] And we're going to get a five-year commitment, which has a lot of agreements in there and
[7:51] a lot of ways that they have to honor or else they get penalized.
[7:56] But if you think about, if you work for clever today, what were you doing yesterday and
[8:03] today but updating your resume. Oracle just let go of 14,000 people. Meta just
[8:11] announced they're going to let go of 7,500 IT people. So it's important to get
[8:18] this in as soon as possible and as long as they're going to honor the contract
[8:23] which I think they are if they signed it. It's a very good thing for Core to get
[8:28] into because your other option is to go back to one years. And those, those deals are not very
[8:34] good financially. This has a very good financial picture to it. Dave helped, helped us financially
[8:42] to get it to where we want it to be. And there's an old saying in the IT business, contracts are not
[8:48] wine. They don't get better with time. So as far as I'm concerned, I would highly recommend this,
[8:55] I know Scott, I have to have my one-on-liner.
[8:59] It's important to understand stabilizing the IT environments is really important and
[9:07] give credit to Lance and Scott for their work or clever to get this contract or we're
[9:13] very fortunate to be in a position we are.
[9:17] Had we not been in this position where we could sign this contract and we were two or three
[9:22] months down the road, Hatochi may have a different perspective on how they're going to handle contracts
[9:28] in the future. So I think this will be a winner at Clever and within core. So I recommend it.
[9:39] I just want to make sure that you notice that Earl got here just as Lynn started talking. So
[9:46] just to make sure he gets back to. Yes, I made a note of the time he entered. Thank you.
[9:51] Uh, Ray, I agree with you. I just read a New York Times article this morning about, you know, how the big, big, big guys are
[10:01] Just trying to figure out how the hell they're going to make a profit and all the game the game is changing in a massive way
[10:07] And on how they approach things and so I agree. I mean the hell of being in a tenure out of the better, but it's this really
[10:17] Crazy amount of stuff going on with IT these days
[10:22] thank you. Any other questions or comments from the board?
[10:29] Amy, is there anybody online?
[10:32] They would like to have a give us our thoughts on this. There's not.
[10:39] Okay. There's no further discussion. Is there a motion with the update to the 4-3 date?
[10:47] Well, if you pull out the resolution, I'll make a motion. But otherwise, if somebody's got in front of
[10:53] them go ahead.
[10:59] So on page three, the packet, if anyone's looking at the packet, the recommended
[11:02] action.
[11:05] I didn't look at the...
[11:10] Oh, make a resolution.
[11:13] Give me a chance, if anybody else
[11:16] is ready, go ahead. Thank you for doing that. I love that we approve the resolution 2026
[11:23] They show two. Resolution approving a single source contract with clever designs with the change of the effective date to April 3rd.
[11:39] Okay.
[11:40] Most of my day, second by was at Genie. I was talking over you a little bit there.
[11:45] That was me again.
[11:47] Thank you. Amy, can you do a roll call please?
[11:50] Do we have a vote from Rich Carroll?
[11:52] Yes.
[11:52] Do you need McQueenie?
[11:54] Aye.
[11:56] Earl Badez?
[11:57] Aye.
[11:58] Kim Langmaid?
[11:59] Aye.
[12:00] Dave Eicholt?
[12:01] Aye.
[12:02] Brian Woods?
[12:03] Aye.
[12:05] Kate, that passes 6-0 with the board members present.
[12:09] Thank you very much to everybody.
[12:11] Dave Ray, Lance, Sky, everybody for working on this so hard.
[12:15] And the board thinks you guys are showing up on a Friday afternoon.
[12:18] Thank you.
[12:18] It's much appreciated.
[12:19] and quick responses.
[12:20] I really appreciate it.
[12:22] That was the day after day everyone was on it.
[12:23] It was just good.
[12:26] So if there's no further business,
[12:27] we'll adjourn the shortest meeting of court
[12:30] transit since I've been a part of it at 5.30 p.m.