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6th meeting of the Eagleville Metropolitan District. Are there any changes to the agenda this evening? No, no changes. Thank you. May I have a motion to approve the consent agenda?

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Thank you. Motion by Fred, second, by Terry, all those in favor. We have one member of the public online. Michael, do you wish to speak tonight under public comment?

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You can raise your hand, your

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hand if you know how to do that, okay, okay, okay thank you.

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All right, next we have action item with an irrigation update from Steve and Brent.

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Yeah, moving right along, thanks Joanna, I appreciate that. A couple updates real quick regarding water I

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We did receive an email from Siri Roman with Eagle River Warner sanitation district, and with all the community efforts and all the communications up and down the valley,

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the community in May reduced the overall water usage by 28%.

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So, good job everyone.

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Every little bit helps and counts and appreciate everyone's efforts and I just want to make that official.

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Brent and I are going to talk about a couple different things.

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One will be kind of our drop management and strategy moving forward this summer and

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the other one will be an update on the irrigation delivery pipe.

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So, Brent and I will kind of tag team that just to kind of give you a brief update and

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overview of our district's management plan. It's basically the same plan that we've used on

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for separate occasions since 2002. It looks at voluntary reductions on all of our raw water

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irrigated turf, which includes the east end here, the 18-hole golf course, and the part three golf

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Of course, and we really have been implementing the strategy as needed when drought conditions

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do exist.

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We actually implemented our distraught management plans that started back in June 1.

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This month we have reduced our irrigation demands by 23 percent.

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moving forward our strategy calls out for an additional water reduction in the

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month of July for 30% and then as if drought conditions continue through

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August we're looking at reducing it by nearly half to 45%. So we've got some

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triggers and some some information that we use internally. The big thing is is that

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that we really communicate with our water engineer, Hilton and Williamson.

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They also work closely with the water authority and the water district on value-wide, not

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value-wide, but the upper-eagle river management plan.

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So we've got really three different plans that we've focused on.

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Plan A is kind of what we're into right now, and that's given what the current stream flows

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are in the river and what we're pulling off to reduce irrigation and then plan B kind

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of looks at taking it, you know, another step further, you know, kind of really reducing

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more water as I talked about as stream flows and conditions continue that we're on this

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same trajectory and then plan C is kind of a worst case scenario. So our plan is, you know,

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to continue to give monthly updates at board meetings as we go through, but if there's

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something in the main time or the interim that pops up, we'll certainly communicate

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with you via email.

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So we're excited about that and doing our part to help conserve water and be good to do

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it so the environment.

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and then Brent, you want to chat a little bit about where we are with the repair and the inspection of the irrigation delivery pipe.

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I did send out an email which I copied John Erickson on and Brent as well on to the board, kind of a quick update of where we were prior to this meeting.

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so if we had a chance to look at that and see where we are, some great news on the fronts

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of getting that fixed prior to getting into the, what we call the heart of the season,

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of the irrigation delivery pipeline. As Brent said, that's kind of the main vein,

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the artery of supplying water to the district. So, Brent, if you don't mind.

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So as you're aware, you know, the last six to eight weeks, we've been doing a lot of digging and exploring.

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So we did find a section that shows quite a few leaks.

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It's mostly where the joints are, where the two cement pieces meet.

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There are eight foot sections.

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Often there's a gasket in there, probably have some movement.

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and then we have a lot of routes that are coming in as well that are kind of

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spreading these gaps. So in this section it's between two manholes and we've

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been in collaboration with a company down on the front range at a Henderson

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Colorado. Kobloko Kobloko is their name and they actually have come up a few

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times already to kind of consult with us, look at it. We did do an inspection today with them,

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so actually having them go through it again so they can get an idea of what that scope might look

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like with cleaning out the roots, what kind of gaps they're seeing and what kind of a process we

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want to implement in correcting it. So that happened today. They are actually up in the valley working

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on some stuff for the AIMON treatment center and we're really hoping that they can come

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once we get through the proposal process and sign a contract, etc.

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get them onboard

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hopefully next week. The timeframe to get in there really the lot of the scope is cleaning

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it out and preparing it for the sleeve if you will. It's getting in there cutting the roots

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boots back, filling in some of the major gaps in between the connection points, and then

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doing their spray liner.

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They're anticipating around eight days of work.

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During that eight days, though work, I'll shut down the head gate so there's not water

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in there, but at nighttime we can put water in there to our small little amount until we

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get it fixed, and then same thing, the next day shut it down, et cetera.

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they'll actually kind of work from the top of the pipe downward. So the last part

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will be at the bottom. At that point we'll shut off the water, they'll cure that

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area and that needs to cure for about 12 hours and then we'll see. Let the

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that let the water through and hopefully that's our we're pretty positive. This is

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where it's at and it kind of all makes sense where it's gathering and going across

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Highway 6 when it's too much so pretty exciting with the news with also with

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their promptness and working with us has been a blessing as well. Yeah I think

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it's a great job Brent yeah I think it was pretty evident today from their

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feedback of getting inside the pipe going through the whole 150 foot section they

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really identified you know as Brent said some roots and voids and those joints and

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seems where the water is coming out. And that, you know, is the section that's most west

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of where we repaired that same area of pipe back in 07. So the reason why we never went

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any further is because we never found the manholes. So thanks to this exploration, you know,

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digging we found the manholes and now we're able to do the repairs that are needed. And what's kind

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unique about this process and what we're excited about is traditionally kind

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of odor technology you would kind of take like a sock and if you would stick

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it in like a pipe and you heat it up and it expands and gets hard it's like a

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resin. Well this technology as Brent mentioned they're spraying it out of an

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apparatus. So the beauty of that is is where our manholes are. You can't sleep

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where the manhole is you can only sleep the pipe this technology will allow us

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to seal any sort of seams or any potential future leaks around our manholes.

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So there's three manholes in that area that we'll be treating as well that's included

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in that estimate that we, that I sent in that email.

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So we're really excited about that and then just the ability of these guys is being, you

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know, professional and an intent of our needs and coming up and really wanting to work

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with us.

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Otherwise, we've had a couple of other bids and folks look at it, but they can't get

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to us till late summer, early fall, and that's just not going to work for us.

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So, we're really happy about that, and we're happy to answer any questions.

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If no one has any questions, then perhaps a motion can be made to use the $100,000 to make

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the emergency repair on the pipe.

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How much have we spent so far, so the 100,000 is for the repair and then we approved 100,000, how much of that 100,000 have we spent?

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Roughly about 80, but there's still maybe some stuff under that line item that we had to dig and so that trench is still open.

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So once that's done, we still have to go back and clean up the site.

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I don't know exactly what that is going to cost.

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If we can save some money, we'll certainly do that.

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But we feel comfortable with that $100,000 to address the repair of the pipe and also

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to fix the three manholes that are in that area as well.

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And I think that would be sufficient.

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And then hopefully, you know, we'll be able to report back with some savings.

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It's just hard to say right now because they were just here today and we're going to get

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That formal proposal, right tomorrow, and we just don't know what that number is.

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I just have two questions, I'm just curious.

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So we're not reading anything x-ray from on top.

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Is it like a rotor ruder or how are they getting in there?

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Is it some kind of, they crawl and ask me?

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They crawl, they go through, they get in there and they crawl.

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They have a training facility in Henderson on site where they go through special training with their employees.

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And they have like a little cart that they get on and they go through and they're they're highly specialized in train and they do this

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All over the nation and they're really you know good at doing this and there's you know

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There's so many so much pipe you know in the ground

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You know in Colorado that they're in Aurora and all the way on the western slope

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They're all over really making these repairs and it and they're a great company

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But I mean, from our experience, we're blessed to be able to have them come up and partner

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with them.

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But yeah, they get inside.

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The diameter isn't very big.

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What is it?

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30 inches.

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And when I told them that, they're like, wow, this is like a living room.

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So they get into even smaller.

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Like lots of aerobic.

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Yeah.

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And so this company too, I just learned about there are across the nation.

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They have bases in Florida and the Carolina's up in the Washington State, Utah, et cetera.

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So he was kind of telling me some of the stories about alligators being in there and stuff.

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So I was like, well ours is pretty clean because they have to test.

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Make sure there's no harmful gases in there and stuff before they go through.

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And of course ours was great.

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But yeah, that's what they do.

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Thank you for those details.

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Yep.

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And then what is our present flow?

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I thought once you said we went from like 14 inches to 7 or are we still?

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So a long time ago we were able once we got the correction in 07, we were able to have

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at least 20 to 24 inches in there flowing.

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Over time it's just gotten worse, probably more roots, some more expansion, more movement

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in those joints.

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Last year at this time we were around 15 inches and then by August we were down to 7 and

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so we've been at lucky number 7 cents.

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And that's not much.

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Yeah, and just a quick reminder, there's probably some other areas of a pipe,

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for next year that we'll be working with to try to come up with some numbers and

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some budgetary figures for board consideration on some other areas that might be in question.

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But we're confident that this repairable will get us going.

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Is it because it's a liner, future tree roots, because roots are a big problem in Eagleville, as we all know, with our pipes.

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Is it preventative at all, like if roots start to try and penetrate the pipe, would that liner fight it off or hold it?

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It does to some degree, as you know, concrete is one of the most

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poorest surfaces that you can deal with with this resin.

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It's like a hardened, you know, rock where it's just going to kind

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of, you know, roots are going to, they're looking for their

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easiest, easiest path.

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So once they kind of hit that harder substance, they will, they

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will move in other areas, but also it'll be incumbent up on the

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district to make sure that we once they clean it out is that we go through and every three,

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four or five years that we kind of do root mitigation on the surface because that pipe through

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that section is only inches deep in some areas. So I think it's going to be a combination.

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Yeah, and I also learned too that with those gaps, those roots are getting in there and kind

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of expanding and the stuff, but once you have this hardened plastic resin in there, he says

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because you can't hit it with a hammer or anything like that, it is so solid.

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So I think once you have that all in there, especially when you fill in all the gaps

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at the connection points, and then you spray that resin.

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Those routes probably won't be able to find any water. So they're just getting hit and dry plastic. So that was my thought, too, is like the water's not even going to be accessible anymore because it's all solid through there.

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Any more questions for staff before we entertain a motion? Some great questions. Interesting, right? Learning more about pipe than you thought.

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I make a motion to approve access to a

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$100,000 for the irrigation repair.

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Second.

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Thank you, motion by Betsy, second by Terry, all those in favor?

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Hi.

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Hi.

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Thank you, staff.

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Thank you.

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Good update.

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We'll keep you apprised of progress and how it's all going.

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All right.

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Communications update with Kristen.

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Just in time.

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Man, there's a lot of construction out there.

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Holy smokes.

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Yes, apologies for being a few minutes late.

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I think I was just going to highlight, you know, we continue to really just do a ton.

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A lot of our messaging is just really focused on water and fire.

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We've got great partners in both Eagle River Water and Sand and Hugh Fairfield Smith and his

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team at Eagle River Fire, providing us with monthly, if not more frequent, updates and

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then Chris and Rachel and team are awesome about getting that information out quickly.

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I think we've done a ton of extra extras of late, and so in addition to my, you know,

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kind of regularly scheduled programming, so it's been terrific.

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So as we are all kind of starving for the latest and greatest on those two topics.

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Also focusing on, you know, we've got that little bit of rumor mill out there about how

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the EVMD uses this water and so we've really tried to get ahead of that and

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continue to get that information out there in various capacities about how

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we are also adhering to the restrictions. So that's been good. Working on, believe

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it or not, we've got our next newsletter coming up. This version will be both

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digital and in print just because we've got a lot of people walking around the

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community and we've got these awesome kiosks so we'll be doing that in July and

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then yeah I don't think I did want to maybe suggest to the board in talking

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about the coffee and operate chats Terry might have a better report out but you

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You know, my intent with establishing those was really to create a lighthearted, easy way

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for folks to drop by for a cup of coffee or a soda pop or whatever, and just kind of

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get the latest and greatest from board members and from staff.

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And the first one in May, I don't think anyone showed up.

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And that could be for a variety of reasons.

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But, you know, I would love the board's opinion if, you know, maybe the interest isn't there.

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Unfortunately, I did get some pretty negative feedback on the June 1.

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And I just think it's worth, I don't know if you all have had any feedback.

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I just think it's worth a discussion around, again, revisiting the intent of these gatherings

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and, you know, whether or not we should continue them or not or make sure we're all under

217
00:19:14,910 --> 00:19:16,330
the understanding of the intent.

218
00:19:17,250 --> 00:19:23,770
You know, I think the June one was, you know, was very focused on one particular subject

219
00:19:23,770 --> 00:19:32,750
matter, on operations, and that's fun to bring up subject matters and operations in the form

220
00:19:32,750 --> 00:19:39,550
of questions and dialogue, but if it's not constructive dialogue, this type of communication

221
00:19:39,550 --> 00:19:45,350
isn't constructive to me. So I would just suggest that you guys maybe have a little discussion

222
00:19:45,350 --> 00:19:48,810
about it. I don't know if now is the right time, but that

223
00:19:51,790 --> 00:19:52,370
would be my thought.

224
00:19:53,330 --> 00:19:59,350
I think the intention is for anybody who has any need for communications of any type, there

225
00:19:59,970 --> 00:20:05,150
people talking about West Park and about signage and definitely pick of all it's

226
00:20:05,150 --> 00:20:10,390
their opportunity to communicate so I thought it was very constructive and it

227
00:20:10,390 --> 00:20:14,230
gives them an opportunity to chat with the board member and Steve or as they

228
00:20:14,230 --> 00:20:19,570
don't always have that and Steve's time is very valuable so keep it as a

229
00:20:19,570 --> 00:20:21,610
communication tool more

230
00:20:24,870 --> 00:20:29,640
communication the better yeah and I think I think we have

231
00:20:29,640 --> 00:20:37,180
a ton of communication tools, and unfortunately I'm seeing too much on social, you know,

232
00:20:37,280 --> 00:20:43,640
the accusation that there isn't enough communication, which isn't true at all, and there's so

233
00:20:43,640 --> 00:20:50,460
many great efforts by your staff, and it's so transparent, you know, I work with a lot

234
00:20:50,460 --> 00:20:57,360
of government entities, and there's not one thing I would add to improve your transparency

235
00:20:57,360 --> 00:21:23,920
and your accountability and your staff and so I just I want to temper the you know I don't think we're talking about many many people but they are very loud and it's increasingly mean and I just as a huge supporter of you all and of your staff. I just don't want to continue venues that aren't productive.

236
00:21:23,920 --> 00:21:35,640
Yeah, it was helpful to have two-way communication, much of our communication is one way, so anytime there's two-way people appreciate it.

237
00:21:37,300 --> 00:21:41,460
Well, Terry, can you tell us how many people did you have in the show or?

238
00:21:43,380 --> 00:21:44,640
I think there was seven, Steve.

239
00:21:45,860 --> 00:21:47,680
I think, yeah, nine including you and I.

240
00:21:51,220 --> 00:21:57,660
It was primarily focused around pickleball and the needs and the wants and desires of the court's facility.

241
00:21:57,660 --> 00:22:03,860
and, you know, those people are, you know, in Terry, they're passionate about pickleball

242
00:22:03,860 --> 00:22:09,100
and their courts and they're proud of that facility and, you know, there's certain things

243
00:22:09,100 --> 00:22:15,920
and certain, I think, expectations that they want that's a little bit challenging for

244
00:22:16,530 --> 00:22:18,300
the current staff to deliver.

245
00:22:18,960 --> 00:22:23,300
So that, you know, we always want to give the best and put our best foot forward, whether

246
00:22:23,300 --> 00:22:30,740
Whether it's of the courts or the pond out here projects we do or the golf course, we

247
00:22:30,740 --> 00:22:35,260
really take pride and ownership of all the amenities that we have and it's a little

248
00:22:35,260 --> 00:22:40,640
bit challenging for us because we want the best over there, but we don't have the resources

249
00:22:40,640 --> 00:22:49,140
when that was, when that court facility was redone back in 2017, no one really knew how

250
00:22:49,140 --> 00:22:54,320
busy it was going to be because it was you know the courts had deteriorated

251
00:22:54,960 --> 00:23:02,160
and Pickleball wasn't really a thing and so you know we developed it as you

252
00:23:02,160 --> 00:23:07,480
know it's kind of make it a multi-use facility where you have four permanent

253
00:23:07,480 --> 00:23:11,840
Pickleball courts and you had a multi-sport court with a basketball hoop and then

254
00:23:11,840 --> 00:23:15,460
And you also had two tennis courts on the south side.

255
00:23:18,060 --> 00:23:22,740
And you had the room there where the restroom is and the storage.

256
00:23:22,740 --> 00:23:25,340
And the other room was kind of like, well,

257
00:23:25,500 --> 00:23:27,620
we don't know what we want to do with it as a district.

258
00:23:28,600 --> 00:23:31,060
Early on, we hosted several meetings there.

259
00:23:32,260 --> 00:23:33,480
And there's been functions.

260
00:23:33,900 --> 00:23:35,400
Boy Scouts have met over there.

261
00:23:35,820 --> 00:23:39,180
We do rent that room out when we rent the courts.

262
00:23:40,180 --> 00:23:49,100
and then that room is also available for like when the football ballers have their pot luck, you know, we allow them access over there.

263
00:23:49,300 --> 00:23:57,220
But, you know, now it's grown to be, you know, it was very few people there in the beginning. Now it's, you know, very popular.

264
00:23:58,120 --> 00:24:08,740
You know, if we look at adding four more additional courts as we had chatted about, you know, over the recent months, it's just going to only add to the demands

265
00:24:08,740 --> 00:24:19,100
and currently, you know, I really can't designate the time to be over there to address the needs, you know, of the Pickleball community.

266
00:24:19,560 --> 00:24:25,740
And Chris, you know, she helps, you know, Vicki out with programming and taking impairments and all that.

267
00:24:25,920 --> 00:24:34,140
She doesn't have the time. She can't focus on that. Brent is, you know, he's handcuffed with all he has to do.

268
00:24:34,140 --> 00:24:41,160
And, you know, those guys gave up nearly four plus hours the other day to, excuse me, to

269
00:24:41,160 --> 00:24:43,900
power wash the courts and clean them they haven't been done all year.

270
00:24:44,160 --> 00:24:49,420
And, you know, it's just all those extra demands, the staff can't absorb it.

271
00:24:49,520 --> 00:24:55,860
As I've mentioned in my reports, you know, for many months, is that at some point as a district

272
00:24:55,860 --> 00:25:01,200
and as a community, we probably need to chat more about how do we want and see that

273
00:25:01,200 --> 00:25:03,520
that facility functioning moving forward?

274
00:25:05,860 --> 00:25:07,020
So that's perfect.

275
00:25:07,500 --> 00:25:10,980
I think it was a very constructive conversation then.

276
00:25:11,840 --> 00:25:12,760
We learned a lot.

277
00:25:12,980 --> 00:25:17,920
We learned that we're growing and you need to respond and maybe hire a designated

278
00:25:17,920 --> 00:25:22,720
maintenance person who swings both ways and, you know, they clean the courts.

279
00:25:22,720 --> 00:25:26,960
That was great, but, you know, it might need to be done more often and as they grow,

280
00:25:27,240 --> 00:25:32,540
staffing more, and they were saying, Steve, we know you're so busy.

281
00:25:32,540 --> 00:25:39,060
So we're happy to be the eyes and ears and voice for you and let you know what's going on over there and help you.

282
00:25:39,540 --> 00:25:45,820
It wasn't at all negative. It was just how can we be helpful and making sure

283
00:25:47,520 --> 00:25:54,380
this facility as it grows can have its needs met and I thought it was very productive and you learned a lot

284
00:25:54,380 --> 00:26:01,080
We learned a lot and there's some really good suggestions for the future. So it served its purpose and communication

285
00:26:02,540 --> 00:26:08,580
So you don't have to come here and waste time at meetings or try and get your time some other time

286
00:26:08,580 --> 00:26:12,160
And then a couple people didn't want pick a ball down at West Park

287
00:26:12,160 --> 00:26:16,560
So that was also pick a ball and that was also understood for them

288
00:26:16,560 --> 00:26:20,180
So it was really good communication by people who had needs

289
00:26:21,480 --> 00:26:23,790
So thank you for summarizing that I

290
00:26:25,940 --> 00:26:30,460
Would just step in though. I don't think attending these meetings are a waste of time, right?

291
00:26:30,460 --> 00:26:37,260
Like for any governmental entity, your public meetings are the biggest tool you have to communicate.

292
00:26:38,060 --> 00:26:43,860
And I'll pick on the town of Ale, they meet twice a month.

293
00:26:44,680 --> 00:26:52,700
EVMD meets one month, there's a regular schedule, and there's strong engagement in all of our municipalities.

294
00:26:52,700 --> 00:26:57,760
I say on it down at the county, you know, that it's ingrained with the governmental entity.

295
00:26:57,900 --> 00:27:02,660
This is the number one place to come and express public comment.

296
00:27:02,900 --> 00:27:08,800
I think with West Park Combs, I have never seen an outreach effort bigger than what you

297
00:27:08,800 --> 00:27:10,240
guys deployed last summer.

298
00:27:10,700 --> 00:27:15,700
It was over a year of in-person outreach and survey work.

299
00:27:16,140 --> 00:27:22,360
And then you could add on these meetings, Eagle Valentell, you know, there's a ton of

300
00:27:22,360 --> 00:27:29,780
in-person opportunity for feedback and so I, you know, I don't think this is the most

301
00:27:29,780 --> 00:27:37,060
appropriate place to come in and especially if pickle balls on the agenda or whatever

302
00:27:37,060 --> 00:27:43,440
your topic de jure is or what you're passionate about or care about or want to weigh in on.

303
00:27:44,260 --> 00:27:52,300
I do think it's, you know, the onus is on our constituency to check the agendas and, you

304
00:27:52,300 --> 00:27:56,620
of every meeting, we rarely, every once in a while, we have a change of date.

305
00:27:57,200 --> 00:28:01,280
But they're, you know, it's the third Thursday of the month, same time, same location.

306
00:28:02,120 --> 00:28:09,780
You've got high five, so I don't, I hope that you guys support the idea that this is not a waste of time.

307
00:28:10,740 --> 00:28:15,140
Yeah, and just to kind of follow up with that, we have made some adjustments to our e-blast and

308
00:28:15,140 --> 00:28:20,740
our communication to put those meetings and those times and dates and you know just the

309
00:28:20,740 --> 00:28:26,100
facts and the board recaps all those things at the top of the e-blast so they're more

310
00:28:26,100 --> 00:28:31,100
up front so we'll kind of you know see how that goes but I think that was a you know

311
00:28:31,100 --> 00:28:38,960
a good step in the right direction I think too since we're on not that anyone's going to

312
00:28:39,980 --> 00:28:47,080
But maybe a lot of the communication because we are the ones that makes the decision.

313
00:28:47,500 --> 00:28:51,940
Steve is not the person that makes the decision in regards to capital improvements.

314
00:28:52,260 --> 00:28:57,800
I mean, he does help us guide the ship, but we are the captains.

315
00:28:58,060 --> 00:29:03,680
And when it's being attacked on Facebook, when it's being attacked here, when it's being

316
00:29:03,680 --> 00:29:08,200
attacked out in public via email, it's not the right channel.

317
00:29:08,200 --> 00:29:11,260
And he does a wonderful job, all of our staff.

318
00:29:11,520 --> 00:29:18,540
There's a reason why we've had these people that have worked for us for 20 plus years for some of them.

319
00:29:20,920 --> 00:29:23,640
And all of our phone numbers are listed on the website.

320
00:29:24,060 --> 00:29:29,120
We all have email addresses, but yet everything they feel has to funnel through Steve.

321
00:29:29,400 --> 00:29:34,000
So I've been, you know, I don't know if we can do a campaign to try to train people.

322
00:29:34,900 --> 00:29:48,580
We're not meanies, we're all, you know, we're all here for the same goal to support the best community that we have and to use our dollars wisely to make sure that we're keeping up and keeping our amenities in good shape.

323
00:29:51,480 --> 00:29:56,320
Couldn't agree more, I think all those methods of communication are important.

324
00:29:56,320 --> 00:29:59,380
But this meeting, unless you're on the agenda, is not a two-way street.

325
00:29:59,540 --> 00:29:59,960
You say your-

326
00:30:00,000 --> 00:30:27,800
It's three minutes, and then it's crickets. So if you want to have a communication, it was an opportunity for communication, and it was very positive. And Steve is a stepping stone to coming to us. And often it's not put on the agenda unless Steve presents it as something that should be put on the agenda. So it's all good. There are all forms of communication. It's not just Steve. I would hope. I don't think public comment goes to crickets.

327
00:30:27,800 --> 00:30:37,780
I have pretty routinely seen if something comes up in public comment that's not an agenda, it comes on the agenda the next month, or there is a mansion item.

328
00:30:38,020 --> 00:30:44,700
So I, again, I really, I think this, I ran out of the board because it did go to crickets for like 10 years.

329
00:30:44,940 --> 00:30:47,120
So people are still feeling that way.

330
00:30:47,820 --> 00:30:49,440
So perception is reality.

331
00:30:50,220 --> 00:30:52,620
And until, you know, they have two way conversations.

332
00:30:52,620 --> 00:30:56,540
and maybe, you know, they'll have to start calling board members as well.

333
00:30:56,680 --> 00:31:01,500
But it's just nice to have a conversation with a board member and Steve

334
00:31:01,500 --> 00:31:07,140
as a stepping stone to a board meeting if you're not on the agenda.

335
00:31:07,880 --> 00:31:12,680
I'm just going to bring this back to Kristen's question about coffee chats,

336
00:31:12,860 --> 00:31:13,900
operate chats going forward.

337
00:31:14,960 --> 00:31:18,100
I mean, the intent was, I mean, I did have a great one.

338
00:31:18,260 --> 00:31:19,720
The first one I did last year.

339
00:31:19,720 --> 00:31:21,080
There could have been a lot.

340
00:31:21,300 --> 00:31:22,340
It could be that I mean.

341
00:31:22,500 --> 00:31:22,720
That's what we're doing.

342
00:31:22,920 --> 00:31:24,480
The turnout of a year.

343
00:31:25,260 --> 00:31:27,040
And yes, it is a great dialogue.

344
00:31:27,280 --> 00:31:28,340
But the important thing to remember

345
00:31:28,340 --> 00:31:30,240
is you're wearing your board hat

346
00:31:30,240 --> 00:31:31,560
when you're sitting in that meeting.

347
00:31:32,400 --> 00:31:34,220
And you don't speak for the board,

348
00:31:34,420 --> 00:31:36,880
but you're listening and you bring it back to the board.

349
00:31:37,620 --> 00:31:38,580
Steve's hearing as well.

350
00:31:39,760 --> 00:31:41,880
So that's what the intent is.

351
00:31:42,340 --> 00:31:44,140
And you can have a perfectly great dialogue.

352
00:31:44,980 --> 00:31:46,400
Maybe you won't make decision.

353
00:31:46,640 --> 00:31:47,760
You're not going to make a decision,

354
00:31:47,760 --> 00:31:50,820
but you're going to bring it back, and that's the point.

355
00:31:52,860 --> 00:31:55,460
And I think they're very positive,

356
00:31:56,040 --> 00:31:56,960
we just need turnout.

357
00:31:57,980 --> 00:31:58,960
We'll keep trying.

358
00:32:00,160 --> 00:32:02,480
I forget who's that for July, but...

359
00:32:02,480 --> 00:32:03,960
The pressure's up.

360
00:32:03,960 --> 00:32:04,880
Maybe it's Fred, maybe.

361
00:32:05,760 --> 00:32:06,280
September.

362
00:32:07,420 --> 00:32:08,660
That means that maybe I have July.

363
00:32:09,240 --> 00:32:09,860
You have July?

364
00:32:10,040 --> 00:32:10,640
That's right.

365
00:32:11,820 --> 00:32:12,940
They're gone for you.

366
00:32:14,440 --> 00:32:15,160
Bring it.

367
00:32:15,160 --> 00:32:16,500
Yeah, I'm still on the key.

368
00:32:17,100 --> 00:32:24,260
No, I kind of agree. I think they're positive. I think they're good. We had a mediocre turnout at the one

369
00:32:24,260 --> 00:32:28,520
I was at last time. There was two or three people, but it was all positive kind of comments.

370
00:32:29,080 --> 00:32:34,840
I think the two things for me is setting expectations of what it is and I think it's a time to gain understanding.

371
00:32:35,200 --> 00:32:41,840
Like I want someone to come in and say, hey, why did you make that decision? Tell me the background like Steve told me this.

372
00:32:41,840 --> 00:32:44,020
I mean I think that's being accusatory.

373
00:32:44,400 --> 00:32:47,360
Yeah, like I don't want, it's not a time to like argue a point,

374
00:32:47,500 --> 00:32:50,840
it's to understand a point and to kind of have more time

375
00:32:50,840 --> 00:32:53,320
to dig into the background on something

376
00:32:53,320 --> 00:32:56,840
and it would be great if that's how we could kind of frame it.

377
00:32:56,960 --> 00:32:59,640
Like, this is how you better understand the decisions

378
00:32:59,640 --> 00:33:01,860
that are being made because we have more time to talk

379
00:33:01,860 --> 00:33:02,980
about it in a dialogue.

380
00:33:03,960 --> 00:33:06,540
And then also I think the next part of it is maybe just us

381
00:33:06,540 --> 00:33:08,980
getting also better at pulling that back to meetings.

382
00:33:08,980 --> 00:33:11,700
like the one that I was at, there was tons of suggestions.

383
00:33:12,000 --> 00:33:12,560
Like, what about this?

384
00:33:12,700 --> 00:33:13,520
What about fishing the pond?

385
00:33:13,740 --> 00:33:14,880
What about trash pickup?

386
00:33:15,080 --> 00:33:18,100
You know, there's a lot going on and, you know,

387
00:33:18,340 --> 00:33:21,220
something that I, like I could also probably do better

388
00:33:21,220 --> 00:33:23,420
is making sure that we take those ones back

389
00:33:23,420 --> 00:33:24,280
that are appropriate.

390
00:33:24,540 --> 00:33:27,100
A lot of them end up being POA issues or community issues

391
00:33:27,100 --> 00:33:29,300
and that's a great opportunity for education.

392
00:33:30,120 --> 00:33:32,280
And then taking the ones that actually are related

393
00:33:32,280 --> 00:33:34,180
to EVMD back and discussing it more.

394
00:33:35,500 --> 00:33:38,120
But I think they're good, I think I'd like to see us

395
00:33:38,120 --> 00:33:43,620
keep doing them. Right. And I agree with that and did any want to go to the

396
00:33:43,620 --> 00:33:51,980
hops and hangouts last night for the POA? No. I didn't hear about it. I'm sorry

397
00:33:51,980 --> 00:33:56,860
you were there. I wasn't there. I think you were there. My husband saw you there.

398
00:33:56,860 --> 00:33:57,640
My husband went.

399
00:33:57,680 --> 00:33:58,380
Who was it outside?

400
00:33:59,220 --> 00:33:59,460
Oh.

401
00:34:01,480 --> 00:34:03,480
There's a bigger summary coming here inside.

402
00:34:03,480 --> 00:34:04,140
Take the credit.

403
00:34:04,840 --> 00:34:05,800
I was there.

404
00:34:06,420 --> 00:34:07,040
There were a lot of people.

405
00:34:08,200 --> 00:34:09,740
I didn't know they were outside.

406
00:34:10,080 --> 00:34:10,660
I was inside.

407
00:34:10,720 --> 00:34:13,260
Alex happened upon it and said that there was a handful of people.

408
00:34:13,380 --> 00:34:15,900
It wasn't a big crowd but there was a couple of people there which was great to say.

409
00:34:16,880 --> 00:34:22,880
That is a reminder from previous public comment last month that the POA would like to partner

410
00:34:22,880 --> 00:34:24,600
with you guys on some events.

411
00:34:24,600 --> 00:34:26,340
So don't forget that.

412
00:34:26,980 --> 00:34:28,560
All right, well, that's awesome feedback.

413
00:34:28,780 --> 00:34:32,040
I don't know if you guys have any other thoughts.

414
00:34:33,140 --> 00:34:34,460
OK, thank you, Kristen.

415
00:34:36,340 --> 00:34:38,800
All right, up next we have management updates.

416
00:34:39,520 --> 00:34:41,040
Mark, what do we start with you?

417
00:34:43,050 --> 00:34:43,890
Are you ready?

418
00:34:44,530 --> 00:34:44,830
I'm ready.

419
00:34:47,850 --> 00:34:51,830
OK, quick update on my numbers information

420
00:34:51,830 --> 00:34:54,270
compared to what I sent in the packet last week.

421
00:34:55,270 --> 00:35:01,090
Food and beverage is up again for the year-to-date compared to last year by about

422
00:35:02,230 --> 00:35:09,470
9%, almost 10%. Green's fees overall, 9% up also.

423
00:35:11,510 --> 00:35:13,650
Retail merchandise in the shop is

424
00:35:13,650 --> 00:35:23,510
down 2%. Punch cards up about 15% were at 106 last year, actually 102 last year,

425
00:35:23,510 --> 00:35:25,270
124 so far this year.

426
00:35:29,580 --> 00:35:34,720
Willow Creek the par 3 is 13% off that places cranking down there

427
00:35:34,720 --> 00:35:41,080
right now too. And with all the lacrosse access to the new field and brings a lot more people

428
00:35:41,080 --> 00:35:46,720
to the property that are buying ice creams and sitting on the patio and using the restroom

429
00:35:46,720 --> 00:35:48,480
so there's more traffic coming through there.

430
00:35:50,580 --> 00:35:58,660
Rounds of golf, as of now we're up 9% in numbers of people.

431
00:36:00,400 --> 00:36:07,180
5,097 last year, today this year we're up to 5,600 so we're getting to see more people there too.

432
00:36:07,700 --> 00:36:09,480
People are loving the course, too, by the way.

433
00:36:09,640 --> 00:36:16,680
Loving the conditions of the greens for sure, loving the greens, loving the greens.

434
00:36:16,960 --> 00:36:17,920
That's what I'm hearing a lot of.

435
00:36:18,880 --> 00:36:20,420
That's off to you guys, for sure.

436
00:36:21,400 --> 00:36:27,940
Groups last year, for the entire year, they had 733 individual group T times booked.

437
00:36:29,160 --> 00:36:34,140
This year on the book so far we have 738, so, and there'll be some more groups coming

438
00:36:34,140 --> 00:36:35,120
through, so that's up to.

439
00:36:36,780 --> 00:36:41,080
So for my first year everything looks pretty consistent and up, I like to see it.

440
00:36:44,140 --> 00:36:44,880
Quick notes.

441
00:36:44,880 --> 00:36:48,060
So we lost a couple employees, one went down to you guys, down to maintenance.

442
00:36:48,980 --> 00:36:54,740
Another guy left us for an excavating job working on the Whole Foods project.

443
00:36:55,720 --> 00:36:58,920
We were able to replace those guys with in house people, we didn't have to hire anybody else.

444
00:36:59,160 --> 00:37:01,400
So that's working out, it's given our staff more hours.

445
00:37:02,700 --> 00:37:11,700
Closing down the range leading up to the closure of the range went seamless, I think a lot of time on the laminating machine making signs and then the next day making more signs.

446
00:37:11,700 --> 00:37:15,520
and is keeping everybody as up-to-date as we possibly could.

447
00:37:16,940 --> 00:37:21,320
There's not been one curveball thrown at us yet saying why is the range closed, you know?

448
00:37:21,940 --> 00:37:27,240
And you can see the action out there now, too, so it's not what are they doing?

449
00:37:27,300 --> 00:37:29,780
It's like, wow, they're in the middle of it right now, and they're...

450
00:37:30,220 --> 00:37:33,340
It's amazing it's going to be three to four weeks at where they're at right now.

451
00:37:33,460 --> 00:37:35,800
To me, I don't know, but it's pretty neat to see.

452
00:37:36,440 --> 00:37:42,040
I bet you those people at Hole 19 have nothing obtrusive now, it's probably they're probably

453
00:37:42,040 --> 00:37:46,680
like wow. I mean that's been there those have been there for a long time, right?

454
00:37:49,180 --> 00:37:54,380
Yeah. You have a place there, right? Don't you, Terry? You have a place? Yeah.

455
00:37:56,520 --> 00:37:57,040
What's that?

456
00:38:00,440 --> 00:38:02,260
I bet, right? All the big machinery.

457
00:38:05,100 --> 00:38:09,160
I'm doing daily updates through Instagram. I'm just

458
00:38:09,160 --> 00:38:12,560
going down and taking photos every day and just updating the public on what's going on

459
00:38:12,560 --> 00:38:13,560
with it so they can see.

460
00:38:17,000 --> 00:38:19,120
We're getting good turns out turnouts for this

461
00:38:19,120 --> 00:38:25,580
Majon thing going on at the clubhouse. I'd love to grow that. Anybody play Majon?

462
00:38:28,680 --> 00:38:33,200
It's on your list. I might pick it out and see if we can't build it because it's

463
00:38:33,200 --> 00:38:41,020
kind of neat to see. Being a Majon player myself, I appreciate it. It's good for the

464
00:38:41,020 --> 00:38:41,920
but yeah, we'll see.

465
00:38:43,000 --> 00:38:46,420
First T is in their third week of their first session.

466
00:38:46,420 --> 00:38:47,560
They have one more week next week.

467
00:38:47,600 --> 00:38:48,720
It's been going great for them.

468
00:38:49,500 --> 00:38:51,420
Ladies on the links, also great.

469
00:38:52,400 --> 00:38:53,080
Women's clinics.

470
00:38:53,480 --> 00:38:54,080
They don't start yet.

471
00:38:54,220 --> 00:38:54,740
They'll start in July.

472
00:38:55,820 --> 00:38:57,540
For Men's League on Sunday,

473
00:38:58,900 --> 00:39:02,460
we're not going to do it this Sunday,

474
00:39:02,760 --> 00:39:04,960
but the next coming Sunday we have for Men's League.

475
00:39:04,960 --> 00:39:06,200
It's going to be the first horse race,

476
00:39:06,600 --> 00:39:08,160
which I'm learning about the horse races.

477
00:39:09,220 --> 00:39:10,420
So that's a pretty big deal

478
00:39:10,420 --> 00:39:14,560
for the men's league. You're looking at me funny. Do you know what that one is? I think I understand

479
00:39:14,560 --> 00:39:20,700
it. So they all tee off, right? They all tee off in their groups, and then after the first whole

480
00:39:22,040 --> 00:39:26,980
three or four teams are eliminated. But everybody stays out and kind of goes as a group and cheers

481
00:39:26,980 --> 00:39:31,760
everybody on. Then they get to the next hole, and then after that hole, more groups are eliminated.

482
00:39:31,920 --> 00:39:35,380
Then it gets down to just a couple groups, and there's some money on the line. So it's

483
00:39:35,380 --> 00:39:37,000
It's a pretty big deal, I guess.

484
00:39:37,440 --> 00:39:39,540
I'm really happy to hear there aren't real horses.

485
00:39:40,740 --> 00:39:41,960
The ponies, they're ponies.

486
00:39:48,110 --> 00:39:53,230
We had demo days booked for the driving range, for some of our manufacturers.

487
00:39:53,510 --> 00:39:55,390
We kind of rescheduled those because of the range work.

488
00:39:55,550 --> 00:40:00,230
So towards the end of July into August, we're going to have a bunch of demo days out there

489
00:40:00,230 --> 00:40:04,150
for people that are interested in trying clubs out, getting clubs fitted by in clubs.

490
00:40:04,150 --> 00:40:06,130
We'll keep you updated on all that.

491
00:40:06,750 --> 00:40:08,290
T times go to seven o'clock tomorrow.

492
00:40:09,590 --> 00:40:11,210
So peak time starts tomorrow.

493
00:40:12,130 --> 00:40:14,150
Restaurant will be staying open later.

494
00:40:14,950 --> 00:40:18,750
I'm going to serve food until seven.

495
00:40:19,130 --> 00:40:21,170
Last call for alcohol will be seven, 30.

496
00:40:21,270 --> 00:40:23,170
And then that whole facility will shut down at eight o'clock

497
00:40:23,170 --> 00:40:25,550
every night, which I think is an hour later than what

498
00:40:25,550 --> 00:40:26,670
they've done in the past years.

499
00:40:27,770 --> 00:40:30,230
So that should be good, I think.

500
00:40:30,630 --> 00:40:31,210
That's awesome.

501
00:40:31,490 --> 00:40:33,670
And we should promote that a lot.

502
00:40:33,670 --> 00:40:36,610
That's great. That's huge. Thank you.

503
00:40:36,930 --> 00:40:40,710
And yeah, and at the pool too, because she's staying up until eight, isn't she?

504
00:40:41,570 --> 00:40:44,010
Are we doing eight, the pool is open to eight?

505
00:40:44,170 --> 00:40:44,330
Yeah.

506
00:40:46,130 --> 00:40:48,370
Yeah, we're doing a fair amount of food delivery down to the pool.

507
00:40:48,570 --> 00:40:49,610
That's pretty busy for us.

508
00:40:51,210 --> 00:40:54,090
But things are good. I mean, the thick of it right now, and I love it.

509
00:40:55,450 --> 00:40:56,130
Keep it up.

510
00:40:56,650 --> 00:40:59,530
Hey, Mark, you said the food beverage is up 9%.

511
00:40:59,530 --> 00:41:03,210
Can you be more specific? Is it the whole 11?

512
00:41:03,210 --> 00:41:11,390
Is it the clubhouse? Is it the BevCard? Or is it all three? I'm just curious, if you're seeing growth in a suit.

513
00:41:11,730 --> 00:41:16,990
I don't have, I just put jotted numbers down. I'll get it and get it to you specifically what it is.

514
00:41:17,330 --> 00:41:20,750
Okay, I was just curious if there was an area that was growing more than one.

515
00:41:21,150 --> 00:41:26,890
I mean we have uncrustables at hole 11 this year, which was a pretty big deal.

516
00:41:27,390 --> 00:41:32,450
It is a big deal. That was my idea and people love them and we have the big uncrustables I found out today.

517
00:41:32,450 --> 00:41:37,830
the five-and-a-half ounce ones, I'll find out, I'll find out.

518
00:41:37,830 --> 00:41:39,690
Okay, I'm just curious, yeah, yeah, I will.

519
00:41:40,030 --> 00:41:43,550
I know you're getting from me and the grandkids.

520
00:41:43,710 --> 00:41:45,850
The encroachables, everything.

521
00:41:46,170 --> 00:41:46,470
We are.

522
00:41:48,690 --> 00:41:52,570
And the horse race, T's off at six o'clock, right?

523
00:41:52,770 --> 00:41:53,790
Yeah, yeah, yeah.

524
00:41:54,370 --> 00:41:56,610
Yeah, and we'll show it doesn't impact anymore.

525
00:41:56,690 --> 00:41:57,610
No, not at all.

526
00:41:57,910 --> 00:42:01,590
No, but then we send an e-glass to remind her to the community

527
00:42:01,590 --> 00:42:09,510
because that technically is the BWHNR when people start coming out just to give the community heads up any time we have those events.

528
00:42:09,930 --> 00:42:12,730
Gotcha. The dog park is not open yet.

529
00:42:14,580 --> 00:42:18,640
It doesn't close. I'm realizing that it doesn't really close.

530
00:42:19,640 --> 00:42:22,340
There are some residents who are oblivious to that, yes.

531
00:42:26,150 --> 00:42:26,390
All right.

532
00:42:26,850 --> 00:42:32,810
Hey Mark, I just wanted to say thank you kind of as a follow up from last month's meeting, which thank you high five.

533
00:42:32,810 --> 00:42:38,650
I was able to watch since I missed it, but for kind of operationalizing some of the comments

534
00:42:38,650 --> 00:42:43,790
we've had in the past about the range having more people down there, just kind of educating,

535
00:42:44,130 --> 00:42:47,210
watching, and all that, I thought that was awesome, so thank you.

536
00:42:47,450 --> 00:42:48,310
That was a new welcome.

537
00:42:48,510 --> 00:42:52,670
That was one of the ones, Stephen, I talked about me coming on board, one of the key pieces

538
00:42:52,670 --> 00:42:55,490
was range management for sure.

539
00:42:56,310 --> 00:43:01,510
And my entire staff is, it's second nature for them now, whether it's my range you're going

540
00:43:01,510 --> 00:43:06,210
down every hour and a half for my car. Guys buzzing down everybody's there there's a lot of a lot of face time all day

541
00:43:07,030 --> 00:43:10,950
So it's good. Yeah, and that's huge and I mean when we talk about listening and everything

542
00:43:10,950 --> 00:43:12,430
I mean that was one of those things that's

543
00:43:13,270 --> 00:43:19,690
Direct operational change after feedback. So it's cool. Yeah, I was gonna say the same thing just from listening to the community and

544
00:43:20,870 --> 00:43:21,690
Take an action.

545
00:43:27,040 --> 00:43:28,080
Thank you, Mark. Yep

546
00:43:29,900 --> 00:43:32,850
Brett all right guys

547
00:43:32,850 --> 00:43:41,210
So as Mark mentioned, peak season starts tomorrow so we've really been building up to that

548
00:43:41,210 --> 00:43:48,410
point with training staff getting our moheights down trying to get the course to that level

549
00:43:48,410 --> 00:43:51,190
and I think we're starting to hit that stride.

550
00:43:53,350 --> 00:43:55,550
Been doing some cultural practices out there.

551
00:43:55,650 --> 00:43:57,310
I kind of mentioned that in my board packet.

552
00:43:57,430 --> 00:44:02,030
We try to do that at least once a month, every four weeks and that's just kind of doing

553
00:44:02,030 --> 00:44:04,850
and some verification and top dressing to smooth out the surface.

554
00:44:05,130 --> 00:44:09,130
And I think you see the benefits of that as you go.

555
00:44:10,530 --> 00:44:14,490
Staffing is filled out, kind of have our varsity crew at this point.

556
00:44:14,970 --> 00:44:16,770
So that's kind of working out great.

557
00:44:18,050 --> 00:44:24,690
Kind of like Mark mentioned, we did fill in our second assistant spray tech position,

558
00:44:24,730 --> 00:44:25,990
which is a full time position.

559
00:44:25,990 --> 00:44:30,810
So in the past two months, we filled two full time positions down there,

560
00:44:30,810 --> 00:44:37,510
which is a blessing, and the two gentlemen have hit with stride.

561
00:44:37,910 --> 00:44:48,110
Our new second assistant irrigation tech is Mr. Casey Brown, and he has an extensive history in the golf industry,

562
00:44:48,110 --> 00:44:53,750
and so I think him bringing on his expertise has also been pretty beneficial.

563
00:44:54,150 --> 00:44:56,990
We're only four days in, but it's been a great four days.

564
00:44:56,990 --> 00:44:59,390
So I'm pretty excited about that.

565
00:45:00,580 --> 00:45:28,640
Also, kind of with Park and Rec, yeah, we've been putting in some extra effort at the courts, as Steve mentioned, and then also with our new synthetic field, seeing a lot of activity over there, not only just with the micro soccer and stuff at this week with seeing all the lacrosse players throughout the world. It seems like enjoying the facility. So that was been pretty impactful over there.

566
00:45:28,640 --> 00:45:34,660
there. I think they're probably seeing that the facility is pretty special and pretty

567
00:45:34,660 --> 00:45:40,160
proud of what's being produced over there. A lot of the turf grasses coming back from

568
00:45:40,160 --> 00:45:44,420
the sod and stuff like that so that's kind of looking good over there as well so pretty

569
00:45:44,420 --> 00:45:52,420
proud of that. As you can see we got our annual flowers in but as we've kind of been updating

570
00:45:52,420 --> 00:45:58,120
you throughout the year we have significantly reduced our annuals that we've put throughout

571
00:45:58,120 --> 00:46:05,260
the community. And those are mostly on raw water. There's very few that are on potable water.

572
00:46:05,620 --> 00:46:12,540
So that kind of brightens things up as well. We've kind of, you know, mentioned all the drought

573
00:46:12,540 --> 00:46:20,540
situation and stuff like that. The new irrigation system has been a blessing. We finally are kind

574
00:46:20,540 --> 00:46:24,660
of hitting our stride with that. I'm learning a lot more about it. It's kind of like getting a new

575
00:46:24,660 --> 00:46:28,940
car you have to kind of open up and start using it to see what you need to tweak.

576
00:46:29,740 --> 00:46:35,620
So that's been exciting and I think that's been a great timing on our part in terms

577
00:46:35,620 --> 00:46:38,620
of getting that with the conditions that we're experiencing as well.

578
00:46:40,220 --> 00:46:44,720
Had some pictures in there for you, some moheights, stuff like that from the superintendent

579
00:46:44,720 --> 00:46:47,240
chat, but if anyone has any questions.

580
00:46:50,750 --> 00:46:53,390
Oh, when the alarm's went off the other day, did we get any rain?

581
00:46:54,850 --> 00:47:01,050
no so it's been 29 days since the gauge has been wet so we're going on 30

582
00:47:01,050 --> 00:47:06,630
tomorrow and as you can see it's just hot windy so June is living up to its

583
00:47:06,630 --> 00:47:11,910
reputation as being the driest month that we experience but praying on a great

584
00:47:11,910 --> 00:47:16,570
to lie coming wet a summer ever get out your umbrellas your cardigans your

585
00:47:16,570 --> 00:47:20,290
scarves, it's going to be cold, so we're hoping for the best

586
00:47:20,290 --> 00:47:21,610
we're ever this summer.

587
00:47:24,430 --> 00:47:26,070
So it tried, well, I don't know.

588
00:47:26,230 --> 00:47:29,230
I guess yeah, but it can rain after six.

589
00:47:29,590 --> 00:47:31,650
Yeah, yeah, or after eight.

590
00:47:32,430 --> 00:47:38,450
How is the calibration of our new irrigation system going, you

591
00:47:38,450 --> 00:47:43,130
know, getting it to sense and go in the right places and all of

592
00:47:43,130 --> 00:47:43,270
that?

593
00:47:43,270 --> 00:47:45,450
Yeah, so it is a work in progress.

594
00:47:48,050 --> 00:47:53,330
For me, just learning the central computer and stuff is a whole new ballgame from what

595
00:47:53,330 --> 00:47:55,670
we had, but it's pretty exciting.

596
00:47:55,910 --> 00:47:59,890
We did just recently get our two weather stations installed.

597
00:48:00,370 --> 00:48:04,730
So now we have one on the east end here, which is great, because our community is so linear.

598
00:48:05,190 --> 00:48:10,910
So it's nice to get different readings, but all it's been reading lately is hot and windy.

599
00:48:11,290 --> 00:48:12,130
So we know that.

600
00:48:12,130 --> 00:48:19,290
And then yeah, just there's a lot of fine tuning because when they're going out there and they're replacing the satellites and stuff

601
00:48:19,290 --> 00:48:23,170
They're human and maybe they didn't put a wire back. So why is that dry spot there?

602
00:48:23,170 --> 00:48:27,910
You go and you have to do a lot of investigating, but all in all the the process has been a success

603
00:48:28,790 --> 00:48:34,110
But it's still going we're still working on some of our mapping so to go from one

604
00:48:35,450 --> 00:48:37,470
Company to another and

605
00:48:37,470 --> 00:48:43,210
transporting all that data has its challenges and it takes time, but it's been

606
00:48:43,210 --> 00:48:45,990
working out. Does that answer your question?

607
00:48:49,800 --> 00:48:51,000
All right any other questions for

608
00:48:51,000 --> 00:48:57,940
Brent? All right Steve, you're up. All right thanks Joanna. As you can tell from

609
00:48:57,940 --> 00:49:01,620
those two guys they're busy and a lot of stuff's happening in the community

610
00:49:01,620 --> 00:49:05,640
we're in the as they say the peak season the heart of our recreational

611
00:49:05,640 --> 00:49:09,760
opportunities here in the community and as I mentioned in my report you know the

612
00:49:09,760 --> 00:49:13,760
The courts facility continues to be busy, a lot of activity over there.

613
00:49:14,280 --> 00:49:20,340
The pools busy, we've added some new programming over there, opportunities for kids to jump

614
00:49:20,340 --> 00:49:22,480
in on the swim team and swim school.

615
00:49:23,530 --> 00:49:27,200
We're also going to bring back movie nights this summer.

616
00:49:27,840 --> 00:49:31,700
So there'll be two opportunities for movie nights swim over there.

617
00:49:32,400 --> 00:49:35,400
The first one will be on July the 4th.

618
00:49:35,400 --> 00:49:37,540
I forgot what the new what the movie was

619
00:49:38,080 --> 00:49:43,420
Yeah, surfs up. Yeah, surfs up and then the other date to be termined, but

620
00:49:44,080 --> 00:49:49,700
Appreciate Joey and her team. They do a great job over there our new assistant

621
00:49:50,200 --> 00:49:56,140
Pull manager Patrick from over day of on he's been a blessing and it's hit the ground running and does a great job

622
00:49:56,680 --> 00:50:01,480
Helping and Joey assist her and her daily chores over there and then filling in

623
00:50:02,220 --> 00:50:04,300
and managing the pool while she's gone.

624
00:50:04,540 --> 00:50:07,700
So happy to have him on as well.

625
00:50:07,880 --> 00:50:09,300
So lots going on at the pool.

626
00:50:10,520 --> 00:50:13,680
And then one of the staffing updates,

627
00:50:13,680 --> 00:50:17,220
our previous Pavilion Manager, Mary Ann,

628
00:50:17,340 --> 00:50:20,420
who was with us for the past four seasons,

629
00:50:20,420 --> 00:50:21,400
has moved on.

630
00:50:21,480 --> 00:50:24,360
And we wish her all the best of luck in her new adventures.

631
00:50:24,840 --> 00:50:28,880
And we're blessed to have Rachel,

632
00:50:28,880 --> 00:50:35,260
who has been primarily helping us part-time with some of the admin needs and assistant

633
00:50:35,260 --> 00:50:40,500
Chris specifically with resident cards and also helping Mary Ann with the pavilion.

634
00:50:40,560 --> 00:50:45,820
She's jumped in and she's our new pavilion manager and so it's great to have someone

635
00:50:45,820 --> 00:50:52,880
on staff, someone has a tremendous skill set to help continue and foster the growth that

636
00:50:52,880 --> 00:50:55,920
we've seen with the pavilion and renting that over the past few years.

637
00:50:55,920 --> 00:50:58,920
So happy about that, if you see her, let her know.

638
00:50:59,060 --> 00:51:00,420
Congratulations on that.

639
00:51:02,220 --> 00:51:04,820
And then just kind of speaking on communications

640
00:51:04,820 --> 00:51:08,360
and listening to feedback from the community

641
00:51:08,360 --> 00:51:13,420
last week, Brent and I met with a lot of the folks

642
00:51:13,420 --> 00:51:15,080
over on Tom Ricken Court.

643
00:51:15,780 --> 00:51:19,620
We met with them previously this spring looking at some of their

644
00:51:20,240 --> 00:51:23,120
questions and concerns regarding some of the dead trees

645
00:51:23,120 --> 00:51:28,420
up above their property and some of the impact that a potential wildfire might have on them

646
00:51:28,420 --> 00:51:32,560
and discussing some of the mitigation efforts that the Metro District has done.

647
00:51:33,220 --> 00:51:38,420
You know, you can see those piles up there and we were really blessed to have you join

648
00:51:38,420 --> 00:51:43,240
us last week to represent the, you know, the fireside of things.

649
00:51:43,260 --> 00:51:48,580
He's a great professional and, you know, took his time away from what he was doing to meet

650
00:51:48,580 --> 00:51:49,260
with us all.

651
00:51:49,260 --> 00:51:55,860
It really came up with a great plan and just had a great organic conversation with those

652
00:51:55,860 --> 00:51:56,360
homeowners.

653
00:51:56,360 --> 00:52:02,140
It turns out what they're probably going to end up doing is doing a collaborative agreement

654
00:52:02,140 --> 00:52:08,620
with the Eagle Valley Wildland so that they can treat all the homeowners' property there

655
00:52:09,300 --> 00:52:14,420
at Tarmigan Court collectively, they'll get more bang for their buck and they'll go through

656
00:52:14,420 --> 00:52:18,160
through Hugh, they'll do an agreement from the Metro District side.

657
00:52:18,160 --> 00:52:21,100
I'll kind of help facilitate and spearhead that.

658
00:52:21,560 --> 00:52:28,520
But each homeowner will pay equal portions based on the amount of work to do.

659
00:52:29,060 --> 00:52:34,200
If you're not familiar, those properties go, basically, you know, once you kind of get

660
00:52:34,200 --> 00:52:41,520
passed the set back from the home, it really goes straight up the hill and it's unbuildable.

661
00:52:41,520 --> 00:52:46,520
but yet, you know, the timber there is pretty fragile and so, you know, you have to get

662
00:52:46,520 --> 00:52:48,420
a professional in there and they're excited.

663
00:52:48,640 --> 00:52:53,620
They were just very excited and blessed to have Brent and I really facilitate that.

664
00:52:53,740 --> 00:53:01,160
Reach out to Hugh and kind of facilitate the meeting working with him and then from our side,

665
00:53:01,780 --> 00:53:06,220
you know, next year we'll look at, you know, what Metro District Clans we want to look at treating

666
00:53:06,220 --> 00:53:11,920
if any next year and kind of getting back into a cycle back on Metro District

667
00:53:11,920 --> 00:53:16,880
proper to to help keep those things clean but hopefully as Brent said we're

668
00:53:16,880 --> 00:53:21,260
we're praying on a you know a nice wet summer that will lead into a snowy

669
00:53:21,260 --> 00:53:26,120
winter and they'll be able to get out there and burn those piles that they've been

670
00:53:26,120 --> 00:53:30,820
up there so excited about all that and once again just opportunities that the

671
00:53:30,820 --> 00:53:36,120
Metro District does listen and that we do care about the community and we do

672
00:53:36,120 --> 00:53:41,600
everything we can to help facilitate projects between the Metro District and our residents.

673
00:53:43,810 --> 00:53:48,420
On the heels of the Welfare Medigation, just want to give you a quick update on the

674
00:53:48,420 --> 00:53:56,700
Chipping Program. They should be out here soon coming through Eagle Vale. This will be the

675
00:53:56,700 --> 00:54:03,160
last one for a couple months. They are going to pause the Chipping Program for the months

676
00:54:03,160 --> 00:54:11,160
So July and August, they're really focused on their resources on more on wildfire prevention

677
00:54:11,160 --> 00:54:19,000
and being ready available to tackle anything that might pop up an emergency situation.

678
00:54:19,700 --> 00:54:25,640
And then we've been communicating, again, working with you and his team, communicating a lot

679
00:54:25,640 --> 00:54:32,620
of the ready preparedness, you know, through our e-blast, through our social media, kind

680
00:54:32,620 --> 00:54:38,260
of getting folks prepared just to help educate and promote, you know, what their vision

681
00:54:38,260 --> 00:54:43,480
is from their side as far as communicating with the community and get the community on board

682
00:54:43,480 --> 00:54:47,200
with what they need to do to make themselves prepared.

683
00:54:49,440 --> 00:54:53,160
That's kind of kind of hit if anybody has any specific questions.

684
00:54:53,160 --> 00:54:58,460
I'm happy to answer those or anything that might not be on my report.

685
00:54:59,500 --> 00:55:07,080
Steve, what is the response been like for West Park people wanting to be on a steering committee?

686
00:55:07,840 --> 00:55:09,500
That's a great, great question.

687
00:55:10,060 --> 00:55:14,280
I think we're up to nine that want to be on that committee.

688
00:55:14,280 --> 00:55:43,820
So I'll hear and we'll probably meet probably in late July, early August, once we get an opportunity to come up for air and then bring that back together and then hopefully there in that same time frame Brent and I will kind of put an RFQ out there for folks that maybe come that professionals in the industry, the irrigation industry to kind of maybe take a look at our irrigation system there at West Park.

689
00:55:43,820 --> 00:55:49,420
work and give us some kind of direction and guidance along those lines as well.

690
00:55:50,380 --> 00:55:53,980
I would encourage us to keep it to ten or less people.

691
00:55:55,500 --> 00:56:00,120
If we have to pick for you, that's what I mean, we can do that, don't you agree?

692
00:56:01,960 --> 00:56:07,360
We can pull names out of the hat, but yes, the smaller the committee, the more in my mind

693
00:56:07,360 --> 00:56:14,860
just historical evidence will show that smaller groups are more effective and more productive.

694
00:56:15,220 --> 00:56:21,060
So I think originally we said we wanted like three or four people to the community to join

695
00:56:21,660 --> 00:56:28,000
the staff and our consultants. It probably will be a little bit bigger than that, but we'll kind

696
00:56:28,000 --> 00:56:32,360
of tackle that and report back next month once we have a little bit more information.

697
00:56:33,060 --> 00:56:38,300
And ask any of them if they would like to be on the finance committee, because we know we'd just meet you in

698
00:56:38,300 --> 00:56:50,060
10 million. Oh, in front, Fred's on there too. Yes, I told Steve, I watched Mentor in Town, Council last night, and

699
00:56:50,060 --> 00:56:58,300
the town of Avon has asked for Mentor in to send a letter of support for their purchase of 78 acres for the state

700
00:56:58,300 --> 00:57:09,420
Land Board? From the State Land Board. So I've asked Steve to follow up with Eric to find

701
00:57:09,420 --> 00:57:13,880
out what the status is since it's part of our community.

702
00:57:17,350 --> 00:57:18,210
So you're saying they didn't

703
00:57:18,210 --> 00:57:25,830
ask us for a letter? Okay. Steve, I have a question. I was reading on the traffic calming.

704
00:57:26,910 --> 00:57:34,650
So the three-way stop signs can become permanent because that just means it gets wood posts or how does what does that look like?

705
00:57:34,910 --> 00:57:42,930
And then I saw also that you said that the orange delineators, that's the orange flags that are kind of tattered and gone right now.

706
00:57:43,310 --> 00:57:45,150
Are those get replaced or do they just go away?

707
00:57:45,450 --> 00:57:48,690
So the orange flags are temporary.

708
00:57:49,950 --> 00:57:56,250
they're almost going on their own, but the orange delineators are the kind of

709
00:57:56,250 --> 00:58:01,550
the safe routes to school that are on your long eagle road. We replaced a lot of

710
00:58:01,550 --> 00:58:06,750
those, but once you kind of get past the arc and start heading south towards the

711
00:58:06,750 --> 00:58:11,530
school, people like to target those quite a bit, but I think we had some

712
00:58:11,530 --> 00:58:16,910
vandalism as you probably saw on our e-blast earlier this spring of I don't know

713
00:58:16,910 --> 00:58:23,830
25 of them 30 of them that were probably look like they were karate chopped with a device or

714
00:58:23,830 --> 00:58:32,030
something but anyhow those are the orange delineators but yes so the three-way stop we would convert

715
00:58:32,030 --> 00:58:42,030
the the standard eagle county pole with our that would match our design criteria with a wooden pole

716
00:58:42,030 --> 00:58:47,990
and then in order for that to become permanent there is a saw cut along that

717
00:58:47,990 --> 00:58:53,890
radius as you're coming east on Eagle Drive or Eagle Road and you turn to go

718
00:58:53,890 --> 00:58:58,250
up to the clubhouse that radius needs to get tightened up when they built the

719
00:58:58,250 --> 00:59:05,110
road they kept paving inward so it makes that radius previously you know

720
00:59:05,110 --> 00:59:10,850
really a place to accelerate and gain momentum it can still you know if you're

721
00:59:10,850 --> 00:59:15,550
If someone's going to kind of do a California row or kind of just tap the brakes, they still

722
00:59:15,550 --> 00:59:20,730
kind of with its radius as it currently exists, can still kind of roll past their pretty

723
00:59:20,730 --> 00:59:21,010
fast.

724
00:59:21,250 --> 00:59:24,970
So we'll tighten that up as part of the overall project.

725
00:59:25,670 --> 00:59:30,310
I would say let's get rid of the orange flags because they look pretty shoddy.

726
00:59:33,020 --> 00:59:33,980
Great suggestion.

727
00:59:33,980 --> 00:59:34,460
I'll take them down.

728
00:59:35,020 --> 00:59:35,720
Great suggestion.

729
00:59:38,360 --> 00:59:39,760
Any other questions for Steve?

730
00:59:42,620 --> 00:59:51,960
I know we're doing a lot for drought prevention and the numbers of reduction are great and most of it is coming out of probably irrigation schedules for parks and course.

731
00:59:52,740 --> 00:59:59,960
I was wondering if at any point you've compiled a list of the other things that we're doing, we've got an email at the pool of the other numbers.

732
01:00:00,000 --> 01:00:29,980
And I like their restricting showers. You know, there's just, I think there's probably a lot of small things happening. It'd be kind of interesting to put it all together in one space. Yeah, we could, we could tabulate it. It's a, it's a lot whether it's, you know, as Brent mentioned, you know, we reduced the number of annuals here. You probably noticed on the entries, the new rock. So that's a permanent thing where we've gone to no irrigation there at all of our entry ways and just relying on

733
01:00:29,980 --> 01:00:36,260
the perennials that have been there in the past and going more to a zero-scape but a minimal

734
01:00:36,260 --> 01:00:44,080
landscape that still adds value to that to, you know, like for example, when in the past when

735
01:00:44,080 --> 01:00:50,820
we have cleaned the courts, we used the hose bib there at the courts facility which is

736
01:00:50,820 --> 01:00:58,960
portable water. This year, we used raw water, we tapped into an irrigation sprinkler head

737
01:00:58,960 --> 01:01:05,600
and that is adjacent to the courts and ran two hoses off that, so we actually used raw

738
01:01:05,600 --> 01:01:08,420
water to clean the courts versus the potable water.

739
01:01:08,540 --> 01:01:14,900
So we're just every little opportunity we can come up with to try to help do our part

740
01:01:15,440 --> 01:01:21,360
as I said earlier, we try to do that, but yeah, it would be kind of neat at the end or midstream

741
01:01:21,360 --> 01:01:26,240
to kind of do a tally and a list of everything that we've done.

742
01:01:26,240 --> 01:01:27,100
To

743
01:01:29,690 --> 01:01:47,850
Lauren's point, I think that'd be great to put in our newsletter's success of, you know, 28% reduction and that whole news just now about non-potable water being used to let everyone know that we're doing our part and have you join the effort.

744
01:01:47,850 --> 01:01:48,870
Yep,

745
01:01:51,160 --> 01:01:57,580
we'll start communicating the effectiveness of our reduction in water.

746
01:02:02,000 --> 01:02:02,220
All right.

747
01:02:02,400 --> 01:02:02,480
Great.

748
01:02:02,600 --> 01:02:03,100
Thank you, Steve.

749
01:02:03,460 --> 01:02:05,260
Chris, do you have any updates for us?

750
01:02:11,280 --> 01:02:11,740
Excuse me.

751
01:02:11,780 --> 01:02:16,440
I was just going to say we completed our last orientation yesterday.

752
01:02:19,340 --> 01:02:21,260
And yeah, that went really well.

753
01:02:21,440 --> 01:02:26,600
All of them have gone well, and we've got pretty much everybody onboarded.

754
01:02:26,600 --> 01:02:35,240
And so hopefully things will start evening out a little bit in my office, we'll see how that goes.

755
01:02:36,780 --> 01:02:47,800
Well, not really, she's, you know, on a curve, Bob, ball with first bank and PNC and everyone trying to get the direct deposit over to her and transferring.

756
01:02:48,100 --> 01:02:50,600
So it's always something.

757
01:02:50,600 --> 01:02:57,120
I'm trying not to think about that right now because Monday and Tuesday are going to be loads of fun.

758
01:02:58,480 --> 01:03:05,580
Yeah, so yeah, just trucking away, trying to keep my head above water right now.

759
01:03:06,180 --> 01:03:08,740
Thankfully, I have Steve to make it a little easier.

760
01:03:09,400 --> 01:03:13,720
At least makes me laugh periodically. Does anybody have any questions?

761
01:03:15,540 --> 01:03:20,360
I know you guys mentioned it earlier, but just thanks again for putting the board report at the top of the E-blast.

762
01:03:20,360 --> 01:03:23,280
I thought that was great, kind of after the feedback.

763
01:03:23,480 --> 01:03:25,180
I thought it was just interesting to hear the conversation

764
01:03:25,180 --> 01:03:27,000
and then see that in the e-bossed.

765
01:03:27,920 --> 01:03:30,380
One thing I did want to ask about is, and I know now

766
01:03:30,380 --> 01:03:32,380
I was not the time, but going forward,

767
01:03:33,000 --> 01:03:35,420
if we had a plan of, I don't know if you ever connected

768
01:03:35,420 --> 01:03:38,140
with Sherry Moore about the social events.

769
01:03:38,420 --> 01:03:40,360
I just kind of wanted to close that loop.

770
01:03:40,860 --> 01:03:43,800
I honestly, I answered her first email,

771
01:03:44,060 --> 01:03:48,240
but I have not had time to even think about that right now,

772
01:03:48,240 --> 01:03:53,320
So I apologize. Hopefully in the next like week or two we can see about doing that

773
01:03:54,500 --> 01:03:57,900
And see when I can get together and yeah, I'm not

774
01:03:58,600 --> 01:04:05,420
Adjusting you start event planning right now. Yeah, yeah, no, sorry. I just have not we have not had time

775
01:04:05,420 --> 01:04:11,880
Yeah, that's that's totally fine, but I like I just I thought some of our comments are good like with the Christmas thing or something else

776
01:04:11,880 --> 01:04:15,560
more down the road events, so that was good at some point.

777
01:04:15,920 --> 01:04:25,720
Yeah, I think the idea, once we kind of get past all the heavy operational load is that we can get with them if they're still

778
01:04:25,720 --> 01:04:39,740
wanting to chat with us and plan more things for the off season and maybe get some sort of schedule that the board could buy in on that looked at things for

779
01:04:39,740 --> 01:04:44,580
2027. That's awesome. Thank you. Right,

780
01:04:47,960 --> 01:04:51,360
moving on to financial reports. Thank you, John.

781
01:04:51,980 --> 01:04:59,460
Thank you. Excuse me. Overall, you know, things are going well. On the revenue side, we're kind of

782
01:04:59,460 --> 01:05:05,920
looking right at where we should be with regards to property taxes, sales tax continues to trail budget

783
01:05:05,920 --> 01:05:10,940
a little bit. But we are ahead of last year slightly. So I mean, there's some good news there, but we'll

784
01:05:10,940 --> 01:05:12,520
We'll have to see how that continues to go.

785
01:05:13,360 --> 01:05:18,900
As Mark mentioned in his report, you know, overall, kind of across all departments, revenues

786
01:05:18,900 --> 01:05:21,560
are generally up over last year.

787
01:05:22,460 --> 01:05:23,520
Swims a little behind.

788
01:05:25,380 --> 01:05:30,140
I think that's important due to, you know, with the weird calendar, that's kind of dependent

789
01:05:30,140 --> 01:05:32,720
on the calendar falls each May when that opens.

790
01:05:33,340 --> 01:05:37,280
And then, pavilions while ahead of last year's numbers.

791
01:05:37,280 --> 01:05:42,120
So overall revenues look really good.

792
01:05:42,720 --> 01:05:48,420
Fred, just not exactly what you were looking for in your question, but with regards to F&B,

793
01:05:48,480 --> 01:05:53,540
at least through May, the revenues are up primarily in beer and liquor sales.

794
01:05:54,080 --> 01:05:59,520
So not necessarily where it's happening, but that's what people are buying compared to last year.

795
01:06:00,120 --> 01:06:03,760
When you have ten holes open, you have more time to have a liquor.

796
01:06:05,120 --> 01:06:08,020
So on, again, revenue, everything's looking good.

797
01:06:08,500 --> 01:06:14,780
On the expense side, we're kind of for operating expenses, almost, I think across every department,

798
01:06:15,940 --> 01:06:17,400
better than budget right now.

799
01:06:17,740 --> 01:06:24,100
I think a lot of that is due to timing, you know, when we place orders for, you know,

800
01:06:25,140 --> 01:06:30,300
agricultural products for brand or fuel or whatever might vary on that sum.

801
01:06:30,300 --> 01:06:40,380
So, I think we'll see how that continues to go and see if we have some savings or if we'll catch up to those as we get really, you know, capture the full swing of it in the June financials.

802
01:06:40,440 --> 01:06:44,920
But, you know, right now on the expense side, everything's kind of looking really good.

803
01:06:45,460 --> 01:06:51,580
And then as we talked about and as you are aware on the capital expenditures, kind of projects are underway.

804
01:06:51,900 --> 01:06:57,760
And then obviously the only real change there has been with regards to the irrigation work.

805
01:06:57,760 --> 01:07:03,980
and so we'll have that change there as well but really that's kind of my

806
01:07:03,980 --> 01:07:08,140
highlight for for this month. Any questions on the financials?

807
01:07:13,000 --> 01:07:13,440
All right.

808
01:07:15,920 --> 01:07:20,420
Crews in along. Thank you John. Any other business this evening?

809
01:07:23,280 --> 01:07:24,500
Seeing none I

810
01:07:24,500 --> 01:07:26,200
will take a motion to adjourn.

811
01:07:27,200 --> 01:07:28,880
It's a really good job, you're getting a step.

812
01:07:32,000 --> 01:07:32,440
Emotion?

813
01:07:32,820 --> 01:07:33,060
Oh yeah.

814
01:07:33,500 --> 01:07:34,900
So moved.

815
01:07:35,180 --> 01:07:35,940
All right, thank you.

816
01:07:36,400 --> 01:07:36,600
Thank you.

817
01:07:36,640 --> 01:07:38,200
All those in favor.

818
01:07:38,420 --> 01:07:38,540
Bye.

819
01:07:38,780 --> 01:07:39,000
Bye.