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All right, I'll call the meeting to
order.

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Uh
just as a reminder, we do have a remote

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attendee for this, so please try to use
your mics.

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Um
Hopefully properly you've noticed.

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» The meeting is noticed according to law.
>> Roll call.

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» President Johnson.
>> Here.

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» Trustee Harding.
>> Here.

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» Commissioner Marath.
>> Here.

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» Commissioner Steffen.
>> Here.

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» Commissioner Hayes and Commissioner
Leaderhouse are excused.

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» All right, I'm assuming no citizen
participation. The audience is packed

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with only our applicant, so we will skip
that.

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Uh approval of minutes from June 8th.

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» I'll second that.
>> All right, we have a motion and a

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second. Question to discussion.
All those in favor?

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Aye. Opposed? Motion carries. All right,
uh ordinances and code amendments. Um

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item one, conditional use amendment
application submitted by East Troy

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Community School District,
uh Shawn Beck's agent, to incorporate

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the district's existing transportation
facility into the indoor institutional

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land use for East Troy High School and
an associated site plan amendment to

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replace the transportation building and
bus parking area for the property

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located at 3128 Greendale Avenue bearing
tax parcel number RXUP

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00202,
application 2026-09.

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So, I'll open the public hearing and um
Oren, if you can kind of

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I I guess the first memo here is from
Tim, but if you can maybe walk us

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through that and your memo and then
we'll hear from the applicant and

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go through any questions.

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» So, we're here for
public hearing for the conditional use

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portion of this application. We also
have

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uh the subsequent site plan for
again, this is a proposed transportation

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facility for the school district.
Happens to be on the same property as

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the high school.
If you remember back to our middle

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school project with the school district,
in that instance,

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uh that facility hadn't had any projects
uh for quite some time since the zoning

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code had been updated. And one of the
things that we had to do was

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uh establish a conditional use for that
particular

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portion of the school district's assets
because indoor institutional land uses

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in a SR4 residential district are only
allowed as a conditional use now.

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Previously, there may have been an
institutional zoning where that was a

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permitted use.
With the current

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code layout, um
indoor institutional uses like the high

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school, like the middle school,
are only allowed as a conditional use in

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the SR4 district.
The high school has actually had some

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projects uh
in the recent past. So, back in 2015,

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the high school did get a conditional
use permit.

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Unfortunately, that conditional use
permit didn't cover the transportation

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facility. It was specific to
the indoor institutional use for the

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high school, and it mentioned, you know,
indoor classroom activities and other

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incidental outdoor activities.
The

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current ask is specifically for the
transportation facility portion of the

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high school property.
Um there's uh some referendum funding

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for this project. The school district
has some

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um
specific needs on their end as far as

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the operations of the transportation
facility being able to continue during

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the construction project. They also want
to maximize the use of the existing

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space, so they will not burden the rest
of the the site. They They don't want to

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cut into
any of the parking that's used for the

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high school, um and they have some
limitations as far as the disturbance

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area, because they don't want to get
into costly storm water requirements.

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So,
we're working within, again, a a a tight

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box as far as the site. So, as far as
the use goes, what we're proposing is to

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incorporate the transportation facility
into the existing, let you know, use

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approval for the high school,
and then also have the site plan

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approval.
Um since the packet went out, we had a

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really productive Teams meeting with the
project team from the school district.

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Uh this was last Thursday.
So,

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my
staff review includes a conditional use

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order,
and that has some conditions in it that

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pertain to some items that needed to be
finalized with the site plan.

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Um
we went through all of both staff review

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comments and covered some of Lynch's
comments as well, which are in the

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packet. And we think we're going to be
able to all come to an agreement and

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address all of those. Unfortunately,
they

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uh some of both's comments required uh a
redesign of the site and the the layout

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of the building on the site.
The architecture of the building will

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remain the same, and the project team
was able to get us some uh renderings

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that are in the packet and a material
sample that's in the packet as well.

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That wasn't something that I was able to
review and comment on as part of my

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staff review, but I think it will be
very helpful for you all to see tonight.

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The
So, the the building will not change

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from what's in your packets. Um the
location will have to shift a bit to

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accommodate the street offset for the
SR4 district. Um and so, the

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project team's architect uh is is here
tonight. If there's any questions about

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the specific architecture of the
building and and how it's going to look,

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the materials that they've chosen uh
do

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have a nod to the existing facility. So,
the there's a veneer that wraps around

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the building
that will um match the

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material of the high school itself.
Um this same type of uh metal has been

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used on other buildings on the campus.
The

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uh overall
scope of this project, this is a

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downsizing of the building itself. This
will be smaller than the footprint of

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the current building.
And the to again to accommodate the

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operations, there the building is
shifting from the north side of the the

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parking area for the buses to the south
side.

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And so,
um as far as

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the overall
impact of impervious surface, it's it's

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pretty much a wash. There's really not
much of an impact there.

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The
again, building itself is shrinking down

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to about 6,000 square feet and they they
won't have as much room for vehicles to

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park under a roof like they do at the
current facility, but they are hoping to

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still be able to park all of the buses
in that same footprint.

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So, um
the conditional use order again

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addresses amending the existing
conditional use to add

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the transportation facility. It
addresses some of the conditions to

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have some of the items that were review
comments addressed on the back end. And

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I think the
part of this was

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um the engineer for the project being
able to figure out the grading and the

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drainage and some of the things that
would that would shift as far as

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uh a ripple effect from the building
shifting on the site.

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Um
as as far as the

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location of those conditions, those
would be under the

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um

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the ongoing

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You you've got it partially covered by
the ongoing conditions and there is a

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initial condition of approval A that
says that the property owner must submit

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a site plan application to the planning
commission and get planning commission

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approval. So, if your approval tonight
is contingent upon

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them uh
addressing those review comments as part

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of the site plan,
the site plan portion would then be

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addressed administratively by myself
prior to the building permit being

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issued and the conditional use would go
on to the board for their approval.

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And then there there is also a
um

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a condition in the
recommended, if you will, for the site

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plan that it be subject to getting the
the conditional use approved.

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So, the

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some of the other things that were um
outstanding that would need to be

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addressed were um some foundation
plantings for landscaping,

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the uh lighting. There will be some wall
packs. Um we just wanted to confirm that

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those would be full cut off and not have
any light spillage from at the property

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boundaries.
Uh

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again, you we have the the missing bit
regarding the

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um architecture and the elevations and
what the look of the building will be.

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And then
um

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overall, the village engineer's comments
would have to be addressed and

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the grading permit approved by the
building inspector. So, that's that's

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pretty much where things stand.
Um

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again the project team was kind enough
to join us this evening. So, if there's

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any specific questions for them from the
plan commission, they'd be happy to help

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try to answer those.
>> Do you guys have anything you want to

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add before we get to questions?
Or did Warren cover it?

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Okay.
All right, great.

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All right, questions from the
commission?

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» Is this project going to be done before
school starts next year or while

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school's going on or

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» Does the location include a fuel tank or
where is the fuel tank associated with

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There's no fuel tanks over there. Okay.
Okay.

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» Just can you guys since for Mike
Yeah.

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Sorry, just cuz we have somebody remote
and for the recording.

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So, your question was just is there a
fuel tank involved?

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» Yeah, there are fueling operations are
offsite, so there will be no fuel tank.

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Uh and which is the current condition?
There's no fuel tank on site now.

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» Okay, thank you. Um does it address all
the some of the concerns that they had

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from the facilities review committee um
that we had for the district? Um that we

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had there were a whole bunch of items
that were being addressed, and were a

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lot of those addressed?
>> Is this uh the facility condition

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assessment?

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» It was one that we had uh I was on the
facilities board

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um at the time, and there were a lot of
issues that they had over there like the

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phased installation coming down, and
that was going to be changed.

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Um there were other opportunities in the
building that was going to be planned

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to um be improved on the new
>> Yes. Yes, so we

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PSI actually did the facility condition
assessment on that building and the

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site. So, yeah, part part of that part
of the

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um
conditions the conditions that we

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recommended is all part of this project.
It'll be a much more energy-efficient

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building, and um be much more useful for
the longevity of the building for the

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school district.
>> Thank you. One more question actually,

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we got a couple more. Was the um the uh
were turning radius's done for the new

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location?
>> Yes, there was extensive um vehicle

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turning um analysis done by our civil
engineer who's who's online

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um
uh to to make sure that the

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buses could turn around and get to every
place that they needed to get to.

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» I would also add that they were uh the
drive-through wash bay facility, we we

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did a turning template to show that they
could exit that and and make the turn

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without encroaching on the existing
parking to the south.

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» Okay, thanks.

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Were there any um reviews as far as the
um site contamination from the old

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building or was there anything that we
think we should be anticipating with

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demolition of the old building?
>> Uh we don't believe so. Uh again,

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because there was no fuel tanks, no
buried tanks on on the site.

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Uh I we don't have we have no reason to
believe that there is um contamination

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00:14:01,240 --> 00:14:08,840
soil.
>> All right, thanks.

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00:14:04,760 --> 00:14:08,840
» Uh that's true. We did do soil borings.

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» Nothing else, thank you.
>> So, a couple questions and um maybe

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Warren from your guys
team's meeting from last week.

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» So, there's nine things here from um
Lynch and Associates and you said

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some of these were addressed. Um
which ones are not addressed or were

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they all addressed?

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00:14:39,680 --> 00:14:46,280
» I think the
there were a couple of them that were

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in Fultz's
comments and Lynch's independently. So,

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00:14:48,400 --> 00:14:55,560
those certainly were addressed. Um
so, for example,

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00:14:53,280 --> 00:15:00,520
Tim's comment regarding
site lighting and staff parking were

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00:14:58,240 --> 00:15:05,360
things that were covered by both. So, to
address the the staff parking, there's a

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00:15:03,320 --> 00:15:11,520
parking lot to the
uh east just across uh

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00:15:08,800 --> 00:15:15,440
the road from this facility where staff
will plan to park

196
00:15:13,040 --> 00:15:18,680
uh there and or
um

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00:15:16,400 --> 00:15:22,040
there there may have been a few internal
spots previously.

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00:15:20,640 --> 00:15:27,120
Um
those will not carry forward into the

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00:15:23,920 --> 00:15:31,160
new layout. Um there will be
again, as much bus parking and then

200
00:15:29,160 --> 00:15:35,280
suburban {slash} van
parking as can be within the fenced uh

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00:15:34,040 --> 00:15:39,960
area.
And staff will be in that satellite lot

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00:15:37,520 --> 00:15:43,040
to the to the east.
The

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00:15:41,560 --> 00:15:47,560
again, as far as the site lighting,
there's currently two pole-mounted

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00:15:44,800 --> 00:15:51,080
lights that are out there and um
some

205
00:15:48,920 --> 00:15:53,880
wall pack lighting on the building. The
new wall pack lighting will be full cut

206
00:15:52,640 --> 00:15:58,480
off.
Likely the pole-mounted lights would go

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00:15:56,360 --> 00:16:02,280
away as part of having to reposition the
building.

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00:15:59,800 --> 00:16:05,560
Um if any of those remain
then then they're fine. If they're going

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00:16:04,120 --> 00:16:08,080
to be replaced, those will be replaced
with full cut off fixtures, but they

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00:16:06,800 --> 00:16:10,360
don't they don't think that those will
make the

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00:16:09,760 --> 00:16:16,400
uh
the demolition. So, um as far as

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00:16:14,320 --> 00:16:19,560
the
other comments,

213
00:16:18,120 --> 00:16:23,280
um
there was

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00:16:21,120 --> 00:16:28,280
some correspondence between uh the
district staff and

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00:16:25,640 --> 00:16:32,600
Jason as far as some of these issues
with the utilities.

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00:16:29,839 --> 00:16:36,520
Uh so, some of this I think is just
showing the the follow-up plan work for

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00:16:34,960 --> 00:16:40,800
things that they've already talked about
and worked out uh

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00:16:38,520 --> 00:16:43,920
in in conversation.
And

219
00:16:42,440 --> 00:16:48,800
a lot of these are typically handled
after the the plan commission review and

220
00:16:45,800 --> 00:16:53,000
approval anyways, but um
certainly everything will have to be

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00:16:49,920 --> 00:16:55,839
addressed prior to again
the

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00:16:54,040 --> 00:16:59,240
land disturbing activities as far as
finalizing the

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00:16:57,600 --> 00:17:03,240
comments pertaining to storm water and
the grading plan and things like that.

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00:17:01,360 --> 00:17:07,319
» From from a project timeline, I guess
maybe more to the the district as the

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applicant here.
So, if this gets approved tonight, then

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the conditional use order goes to the
village board, which we don't meet again

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till the 6th.
Is that going to be a problem from the

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standpoint of you guys' project?

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» To a certain extent. We
um

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we want to minimize the impact to the
school district. Not going to the school

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year as far as we can. So, the earlier
that we can start, the sooner that we

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can do that, uh obviously the better it
is for our clients.

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» Um

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and then from a building permit
standpoint, I know there was some

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confusion with the building inspector
about a permit being pulled for the

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middle school and it had this as
combined. Is that going to be

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» I I talked to Scott actually about an
hour ago um and we worked that out. He I

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put it all into one form. So, I need to
revise and I can do that tomorrow.

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» All right. I guess maybe you and Eileen
and I should have a conversation about

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if this is approved
village board schedule.

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» Yes, my follow-up question to Aaron 2 is
how long will it take to work through

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those details to issue the zoning
permit?

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» Probably not long. So, uh as soon as the
design team is able to come up with the

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revised plan set, uh which they just
weren't

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able to do for tonight again because of
the way that it the

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building shifting rippled through the
the the engineering plans um the civil

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set.
So, as soon as that's available,

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I can review it, get my items ticked
off. Uh again, uh we all seem to be in

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agreement at that meeting last week that
there would be able to be accommodations

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for all the the questions and comments.
So,

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um
as soon as that gets submitted, I I

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would imagine that that will be done
before that July 6th meeting of the I

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guess the board.
>> Okay. That's what I was thinking

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» We we may even have materials to be able
to forward for that.

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» Yeah, Warren, I would I would anticipate
having revised civils um by the end of

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next week.
Uh at the latest. What is that? We're

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talking the 29th, 30th? Yeah.
At the latest end of next week.

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» Just understand that the 3rd is a
holiday.

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So,
>> Oh, that is the

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» meeting agendas and packets
are have to be posted on Thursday, which

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means your cut off from the staff would
be what?

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» What they're submitting won't have to
come to the board.

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» Okay. All right.
But if we have anything new, we can

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forward it along for the packet.
>> Yeah.

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» So, it's usually Wednesday at noon,
probably at the latest.

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» Right, cuz we'll be closed on Friday.
But with what they're submitting, that

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that will be administratively approved
for the zoning permit. We really just

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need to forward the conditional use to
the village board. So, we'd have to have

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a special meeting, which could be a
remote meeting.

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00:20:26,640 --> 00:20:30,880
» I have one more more question for you
guys. Um

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you sometimes on the roof, I'm just
going in details here, otherwise if it

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does not
makes any sense. Usually there's roof

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rails on on the metal roofs to catch uh
for sliding ice and snow. I didn't see

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anything on the mock-up that you had
there.

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That's Is that something that you're
still planning putting on or

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or maybe there's not a requirement.
>> Yes, we'd be we'd be put that usually on

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a metal roof. You you want those on
there for for uh to to break snowfall

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off the roof. Yeah. Yeah.
>> Okay, I just didn't see it on there.

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Minor deal. Okay.
>> Yeah.

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» Anything else you guys want to add? Any
other questions from the commission?

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I'd just add I
I think the board I think the village

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00:21:17,920 --> 00:21:24,360
has shown an extreme amount of
flexibility here. I would hope that you

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guys continue to work with staff to
avoid some of these hiccups that we've

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encountered with this. So,
um please make your

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00:21:29,880 --> 00:21:34,680
selves available for that, especially
when it comes to some of these

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00:21:32,480 --> 00:21:37,360
inspections that we've got to do.
I think that this would have gone a lot

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00:21:36,040 --> 00:21:40,400
smoother if there'd just been some more
planning up front.

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Okay, if nothing else then I will close
the public hearing.

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00:21:44,640 --> 00:21:50,520
Uh I'll move on to discussion
recommendation to the village board. I

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00:21:47,480 --> 00:21:50,520
entertain a motion.

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00:21:56,680 --> 00:22:02,920
» I make a motion that we approve the
conditional use amendment request to

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00:22:00,320 --> 00:22:07,040
incorporate the school district's uh
transportation facility in the indoor

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institutional land use
property located at 3128 Grand Avenue

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subject to the terms in the draft
conditional use order.

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00:22:18,120 --> 00:22:23,600
» I'll second it.
>> It gives you the authority you need to

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make staff adjustments.
>> Could we Could we do the site plan via a

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00:22:26,240 --> 00:22:29,320
a secondary motion?

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00:22:29,840 --> 00:22:34,600
» All right, so on the motion for the
conditional use

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00:22:33,920 --> 00:22:38,760
um
questions or discussion on the motion?

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00:22:37,520 --> 00:22:39,520
All those in favor?
I.

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00:22:39,080 --> 00:22:42,160
» I.
>> Opposed?

302
00:22:40,840 --> 00:22:48,520
Motion carries.
Um all right, so you need one for the

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00:22:45,360 --> 00:22:48,520
site plan. Okay.

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00:22:52,840 --> 00:22:56,560
We'll let Brian get situated.

305
00:23:14,760 --> 00:23:21,160
» I make a motion that we approve the site
plan the plan of operation request for

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00:23:18,240 --> 00:23:26,280
East Troy Community School District
uh with the following conditions one

307
00:23:23,280 --> 00:23:26,280
through

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00:23:26,760 --> 00:23:29,760
25

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00:23:35,200 --> 00:23:39,720
» I'll second that.
>> All right, questions or discussion on

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00:23:37,880 --> 00:23:41,800
that motion.
All those in favor?

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00:23:41,120 --> 00:23:46,880
» I.
>> Opposed? Motion carries. All right.

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00:23:44,400 --> 00:23:50,280
So then we will have to determine for
the village board's approval when that

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00:23:48,920 --> 00:23:53,880
meeting will occur. So we'll let you
know on that.

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00:23:51,840 --> 00:23:58,240
Uh plan commission's next scheduled
meeting is July 13th.

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00:23:56,320 --> 00:23:59,440
Do we think we will need that?
>> I

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00:23:58,720 --> 00:24:03,400
» Oh yeah.
>> Yeah, we've actually we got quite a few

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00:24:00,600 --> 00:24:06,240
items for the July 13th meeting so
>> Okay. That will teach me to ask that

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00:24:05,680 --> 00:24:09,080
question.
>> We will be here.

319
00:24:07,280 --> 00:24:11,400
» All right, uh then I will move that we
adjourn.

320
00:24:11,000 --> 00:24:13,400
» Second.
>> All those in favor?

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00:24:12,400 --> 00:24:16,680
» I.
>> We adjourn. Thank you very much. Thank

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00:24:14,720 --> 00:24:19,160
you all for coming in. Have a good rest
of your evening.