[0:05] All right, I'll call the meeting to
order.
[0:28] Uh
just as a reminder, we do have a remote
[0:31] attendee for this, so please try to use
your mics.
[0:34] Um
Hopefully properly you've noticed.
[0:36] » The meeting is noticed according to law.
>> Roll call.
[0:39] » President Johnson.
>> Here.
[0:41] » Trustee Harding.
>> Here.
[0:42] » Commissioner Marath.
>> Here.
[0:44] » Commissioner Steffen.
>> Here.
[0:46] » Commissioner Hayes and Commissioner
Leaderhouse are excused.
[0:51] » All right, I'm assuming no citizen
participation. The audience is packed
[0:55] with only our applicant, so we will skip
that.
[0:59] Uh approval of minutes from June 8th.
[1:08] » I'll second that.
>> All right, we have a motion and a
[1:10] second. Question to discussion.
All those in favor?
[1:15] Aye. Opposed? Motion carries. All right,
uh ordinances and code amendments. Um
[1:20] item one, conditional use amendment
application submitted by East Troy
[1:24] Community School District,
uh Shawn Beck's agent, to incorporate
[1:27] the district's existing transportation
facility into the indoor institutional
[1:31] land use for East Troy High School and
an associated site plan amendment to
[1:36] replace the transportation building and
bus parking area for the property
[1:39] located at 3128 Greendale Avenue bearing
tax parcel number RXUP
[1:45] 00202,
application 2026-09.
[1:49] So, I'll open the public hearing and um
Oren, if you can kind of
[1:53] I I guess the first memo here is from
Tim, but if you can maybe walk us
[1:57] through that and your memo and then
we'll hear from the applicant and
[2:01] go through any questions.
[2:05] » So, we're here for
public hearing for the conditional use
[2:08] portion of this application. We also
have
[2:11] uh the subsequent site plan for
again, this is a proposed transportation
[2:16] facility for the school district.
Happens to be on the same property as
[2:21] the high school.
If you remember back to our middle
[2:25] school project with the school district,
in that instance,
[2:29] uh that facility hadn't had any projects
uh for quite some time since the zoning
[2:34] code had been updated. And one of the
things that we had to do was
[2:38] uh establish a conditional use for that
particular
[2:42] portion of the school district's assets
because indoor institutional land uses
[2:47] in a SR4 residential district are only
allowed as a conditional use now.
[2:52] Previously, there may have been an
institutional zoning where that was a
[2:55] permitted use.
With the current
[2:58] code layout, um
indoor institutional uses like the high
[3:03] school, like the middle school,
are only allowed as a conditional use in
[3:06] the SR4 district.
The high school has actually had some
[3:10] projects uh
in the recent past. So, back in 2015,
[3:14] the high school did get a conditional
use permit.
[3:18] Unfortunately, that conditional use
permit didn't cover the transportation
[3:21] facility. It was specific to
the indoor institutional use for the
[3:26] high school, and it mentioned, you know,
indoor classroom activities and other
[3:31] incidental outdoor activities.
The
[3:36] current ask is specifically for the
transportation facility portion of the
[3:40] high school property.
Um there's uh some referendum funding
[3:45] for this project. The school district
has some
[3:49] um
specific needs on their end as far as
[3:53] the operations of the transportation
facility being able to continue during
[3:57] the construction project. They also want
to maximize the use of the existing
[4:02] space, so they will not burden the rest
of the the site. They They don't want to
[4:07] cut into
any of the parking that's used for the
[4:09] high school, um and they have some
limitations as far as the disturbance
[4:13] area, because they don't want to get
into costly storm water requirements.
[4:17] So,
we're working within, again, a a a tight
[4:20] box as far as the site. So, as far as
the use goes, what we're proposing is to
[4:26] incorporate the transportation facility
into the existing, let you know, use
[4:31] approval for the high school,
and then also have the site plan
[4:35] approval.
Um since the packet went out, we had a
[4:40] really productive Teams meeting with the
project team from the school district.
[4:45] Uh this was last Thursday.
So,
[4:48] my
staff review includes a conditional use
[4:53] order,
and that has some conditions in it that
[4:58] pertain to some items that needed to be
finalized with the site plan.
[5:03] Um
we went through all of both staff review
[5:06] comments and covered some of Lynch's
comments as well, which are in the
[5:09] packet. And we think we're going to be
able to all come to an agreement and
[5:14] address all of those. Unfortunately,
they
[5:17] uh some of both's comments required uh a
redesign of the site and the the layout
[5:23] of the building on the site.
The architecture of the building will
[5:27] remain the same, and the project team
was able to get us some uh renderings
[5:32] that are in the packet and a material
sample that's in the packet as well.
[5:35] That wasn't something that I was able to
review and comment on as part of my
[5:38] staff review, but I think it will be
very helpful for you all to see tonight.
[5:43] The
So, the the building will not change
[5:47] from what's in your packets. Um the
location will have to shift a bit to
[5:53] accommodate the street offset for the
SR4 district. Um and so, the
[6:01] project team's architect uh is is here
tonight. If there's any questions about
[6:06] the specific architecture of the
building and and how it's going to look,
[6:10] the materials that they've chosen uh
do
[6:14] have a nod to the existing facility. So,
the there's a veneer that wraps around
[6:18] the building
that will um match the
[6:23] material of the high school itself.
Um this same type of uh metal has been
[6:30] used on other buildings on the campus.
The
[6:34] uh overall
scope of this project, this is a
[6:39] downsizing of the building itself. This
will be smaller than the footprint of
[6:43] the current building.
And the to again to accommodate the
[6:47] operations, there the building is
shifting from the north side of the the
[6:52] parking area for the buses to the south
side.
[6:56] And so,
um as far as
[7:00] the overall
impact of impervious surface, it's it's
[7:06] pretty much a wash. There's really not
much of an impact there.
[7:10] The
again, building itself is shrinking down
[7:14] to about 6,000 square feet and they they
won't have as much room for vehicles to
[7:21] park under a roof like they do at the
current facility, but they are hoping to
[7:26] still be able to park all of the buses
in that same footprint.
[7:29] So, um
the conditional use order again
[7:34] addresses amending the existing
conditional use to add
[7:39] the transportation facility. It
addresses some of the conditions to
[7:44] have some of the items that were review
comments addressed on the back end. And
[7:49] I think the
part of this was
[7:53] um the engineer for the project being
able to figure out the grading and the
[8:00] drainage and some of the things that
would that would shift as far as
[8:04] uh a ripple effect from the building
shifting on the site.
[8:07] Um
as as far as the
[8:14] location of those conditions, those
would be under the
[8:21] um
[8:31] the ongoing
[8:36] You you've got it partially covered by
the ongoing conditions and there is a
[8:42] initial condition of approval A that
says that the property owner must submit
[8:45] a site plan application to the planning
commission and get planning commission
[8:48] approval. So, if your approval tonight
is contingent upon
[8:52] them uh
addressing those review comments as part
[8:55] of the site plan,
the site plan portion would then be
[8:58] addressed administratively by myself
prior to the building permit being
[9:02] issued and the conditional use would go
on to the board for their approval.
[9:07] And then there there is also a
um
[9:12] a condition in the
recommended, if you will, for the site
[9:16] plan that it be subject to getting the
the conditional use approved.
[9:22] So, the
[9:25] some of the other things that were um
outstanding that would need to be
[9:29] addressed were um some foundation
plantings for landscaping,
[9:34] the uh lighting. There will be some wall
packs. Um we just wanted to confirm that
[9:39] those would be full cut off and not have
any light spillage from at the property
[9:43] boundaries.
Uh
[9:45] again, you we have the the missing bit
regarding the
[9:50] um architecture and the elevations and
what the look of the building will be.
[9:54] And then
um
[9:57] overall, the village engineer's comments
would have to be addressed and
[10:02] the grading permit approved by the
building inspector. So, that's that's
[10:05] pretty much where things stand.
Um
[10:09] again the project team was kind enough
to join us this evening. So, if there's
[10:14] any specific questions for them from the
plan commission, they'd be happy to help
[10:17] try to answer those.
>> Do you guys have anything you want to
[10:20] add before we get to questions?
Or did Warren cover it?
[10:26] Okay.
All right, great.
[10:29] All right, questions from the
commission?
[10:34] » Is this project going to be done before
school starts next year or while
[10:38] school's going on or
[11:06] » Does the location include a fuel tank or
where is the fuel tank associated with
[11:12] There's no fuel tanks over there. Okay.
Okay.
[11:18] » Just can you guys since for Mike
Yeah.
[11:25] Sorry, just cuz we have somebody remote
and for the recording.
[11:28] So, your question was just is there a
fuel tank involved?
[11:31] » Yeah, there are fueling operations are
offsite, so there will be no fuel tank.
[11:36] Uh and which is the current condition?
There's no fuel tank on site now.
[11:40] » Okay, thank you. Um does it address all
the some of the concerns that they had
[11:44] from the facilities review committee um
that we had for the district? Um that we
[11:50] had there were a whole bunch of items
that were being addressed, and were a
[11:54] lot of those addressed?
>> Is this uh the facility condition
[11:58] assessment?
[12:03] » It was one that we had uh I was on the
facilities board
[12:07] um at the time, and there were a lot of
issues that they had over there like the
[12:10] phased installation coming down, and
that was going to be changed.
[12:14] Um there were other opportunities in the
building that was going to be planned
[12:20] to um be improved on the new
>> Yes. Yes, so we
[12:23] PSI actually did the facility condition
assessment on that building and the
[12:29] site. So, yeah, part part of that part
of the
[12:33] um
conditions the conditions that we
[12:36] recommended is all part of this project.
It'll be a much more energy-efficient
[12:42] building, and um be much more useful for
the longevity of the building for the
[12:48] school district.
>> Thank you. One more question actually,
[12:53] we got a couple more. Was the um the uh
were turning radius's done for the new
[12:58] location?
>> Yes, there was extensive um vehicle
[13:02] turning um analysis done by our civil
engineer who's who's online
[13:06] um
uh to to make sure that the
[13:11] buses could turn around and get to every
place that they needed to get to.
[13:17] » I would also add that they were uh the
drive-through wash bay facility, we we
[13:21] did a turning template to show that they
could exit that and and make the turn
[13:25] without encroaching on the existing
parking to the south.
[13:31] » Okay, thanks.
[13:39] Were there any um reviews as far as the
um site contamination from the old
[13:44] building or was there anything that we
think we should be anticipating with
[13:48] demolition of the old building?
>> Uh we don't believe so. Uh again,
[13:53] because there was no fuel tanks, no
buried tanks on on the site.
[13:57] Uh I we don't have we have no reason to
believe that there is um contamination
[14:01] soil.
>> All right, thanks.
[14:04] » Uh that's true. We did do soil borings.
[14:17] » Nothing else, thank you.
>> So, a couple questions and um maybe
[14:22] Warren from your guys
team's meeting from last week.
[14:26] » So, there's nine things here from um
Lynch and Associates and you said
[14:30] some of these were addressed. Um
which ones are not addressed or were
[14:35] they all addressed?
[14:39] » I think the
there were a couple of them that were
[14:45] in Fultz's
comments and Lynch's independently. So,
[14:48] those certainly were addressed. Um
so, for example,
[14:53] Tim's comment regarding
site lighting and staff parking were
[14:58] things that were covered by both. So, to
address the the staff parking, there's a
[15:03] parking lot to the
uh east just across uh
[15:08] the road from this facility where staff
will plan to park
[15:13] uh there and or
um
[15:16] there there may have been a few internal
spots previously.
[15:20] Um
those will not carry forward into the
[15:23] new layout. Um there will be
again, as much bus parking and then
[15:29] suburban {slash} van
parking as can be within the fenced uh
[15:34] area.
And staff will be in that satellite lot
[15:37] to the to the east.
The
[15:41] again, as far as the site lighting,
there's currently two pole-mounted
[15:44] lights that are out there and um
some
[15:48] wall pack lighting on the building. The
new wall pack lighting will be full cut
[15:52] off.
Likely the pole-mounted lights would go
[15:56] away as part of having to reposition the
building.
[15:59] Um if any of those remain
then then they're fine. If they're going
[16:04] to be replaced, those will be replaced
with full cut off fixtures, but they
[16:06] don't they don't think that those will
make the
[16:09] uh
the demolition. So, um as far as
[16:14] the
other comments,
[16:18] um
there was
[16:21] some correspondence between uh the
district staff and
[16:25] Jason as far as some of these issues
with the utilities.
[16:29] Uh so, some of this I think is just
showing the the follow-up plan work for
[16:34] things that they've already talked about
and worked out uh
[16:38] in in conversation.
And
[16:42] a lot of these are typically handled
after the the plan commission review and
[16:45] approval anyways, but um
certainly everything will have to be
[16:49] addressed prior to again
the
[16:54] land disturbing activities as far as
finalizing the
[16:57] comments pertaining to storm water and
the grading plan and things like that.
[17:01] » From from a project timeline, I guess
maybe more to the the district as the
[17:05] applicant here.
So, if this gets approved tonight, then
[17:09] the conditional use order goes to the
village board, which we don't meet again
[17:13] till the 6th.
Is that going to be a problem from the
[17:18] standpoint of you guys' project?
[17:27] » To a certain extent. We
um
[17:31] we want to minimize the impact to the
school district. Not going to the school
[17:34] year as far as we can. So, the earlier
that we can start, the sooner that we
[17:37] can do that, uh obviously the better it
is for our clients.
[17:45] » Um
[17:47] and then from a building permit
standpoint, I know there was some
[17:51] confusion with the building inspector
about a permit being pulled for the
[17:55] middle school and it had this as
combined. Is that going to be
[17:59] » I I talked to Scott actually about an
hour ago um and we worked that out. He I
[18:03] put it all into one form. So, I need to
revise and I can do that tomorrow.
[18:13] » All right. I guess maybe you and Eileen
and I should have a conversation about
[18:20] if this is approved
village board schedule.
[18:27] » Yes, my follow-up question to Aaron 2 is
how long will it take to work through
[18:30] those details to issue the zoning
permit?
[18:36] » Probably not long. So, uh as soon as the
design team is able to come up with the
[18:42] revised plan set, uh which they just
weren't
[18:45] able to do for tonight again because of
the way that it the
[18:49] building shifting rippled through the
the the engineering plans um the civil
[18:54] set.
So, as soon as that's available,
[18:58] I can review it, get my items ticked
off. Uh again, uh we all seem to be in
[19:03] agreement at that meeting last week that
there would be able to be accommodations
[19:07] for all the the questions and comments.
So,
[19:11] um
as soon as that gets submitted, I I
[19:15] would imagine that that will be done
before that July 6th meeting of the I
[19:19] guess the board.
>> Okay. That's what I was thinking
[19:22] » We we may even have materials to be able
to forward for that.
[19:26] » Yeah, Warren, I would I would anticipate
having revised civils um by the end of
[19:30] next week.
Uh at the latest. What is that? We're
[19:34] talking the 29th, 30th? Yeah.
At the latest end of next week.
[19:39] » Just understand that the 3rd is a
holiday.
[19:43] So,
>> Oh, that is the
[19:44] » meeting agendas and packets
are have to be posted on Thursday, which
[19:50] means your cut off from the staff would
be what?
[19:55] » What they're submitting won't have to
come to the board.
[19:58] » Okay. All right.
But if we have anything new, we can
[20:01] forward it along for the packet.
>> Yeah.
[20:04] » So, it's usually Wednesday at noon,
probably at the latest.
[20:07] » Right, cuz we'll be closed on Friday.
But with what they're submitting, that
[20:10] that will be administratively approved
for the zoning permit. We really just
[20:13] need to forward the conditional use to
the village board. So, we'd have to have
[20:17] a special meeting, which could be a
remote meeting.
[20:26] » I have one more more question for you
guys. Um
[20:29] you sometimes on the roof, I'm just
going in details here, otherwise if it
[20:32] does not
makes any sense. Usually there's roof
[20:35] rails on on the metal roofs to catch uh
for sliding ice and snow. I didn't see
[20:42] anything on the mock-up that you had
there.
[20:45] That's Is that something that you're
still planning putting on or
[20:50] or maybe there's not a requirement.
>> Yes, we'd be we'd be put that usually on
[20:54] a metal roof. You you want those on
there for for uh to to break snowfall
[20:58] off the roof. Yeah. Yeah.
>> Okay, I just didn't see it on there.
[21:02] Minor deal. Okay.
>> Yeah.
[21:05] » Anything else you guys want to add? Any
other questions from the commission?
[21:13] I'd just add I
I think the board I think the village
[21:17] has shown an extreme amount of
flexibility here. I would hope that you
[21:22] guys continue to work with staff to
avoid some of these hiccups that we've
[21:25] encountered with this. So,
um please make your
[21:29] selves available for that, especially
when it comes to some of these
[21:32] inspections that we've got to do.
I think that this would have gone a lot
[21:36] smoother if there'd just been some more
planning up front.
[21:41] Okay, if nothing else then I will close
the public hearing.
[21:44] Uh I'll move on to discussion
recommendation to the village board. I
[21:47] entertain a motion.
[21:56] » I make a motion that we approve the
conditional use amendment request to
[22:00] incorporate the school district's uh
transportation facility in the indoor
[22:05] institutional land use
property located at 3128 Grand Avenue
[22:09] subject to the terms in the draft
conditional use order.
[22:18] » I'll second it.
>> It gives you the authority you need to
[22:22] make staff adjustments.
>> Could we Could we do the site plan via a
[22:26] a secondary motion?
[22:29] » All right, so on the motion for the
conditional use
[22:33] um
questions or discussion on the motion?
[22:37] All those in favor?
I.
[22:39] » I.
>> Opposed?
[22:40] Motion carries.
Um all right, so you need one for the
[22:45] site plan. Okay.
[22:52] We'll let Brian get situated.
[23:14] » I make a motion that we approve the site
plan the plan of operation request for
[23:18] East Troy Community School District
uh with the following conditions one
[23:23] through
[23:26] 25
[23:35] » I'll second that.
>> All right, questions or discussion on
[23:37] that motion.
All those in favor?
[23:41] » I.
>> Opposed? Motion carries. All right.
[23:44] So then we will have to determine for
the village board's approval when that
[23:48] meeting will occur. So we'll let you
know on that.
[23:51] Uh plan commission's next scheduled
meeting is July 13th.
[23:56] Do we think we will need that?
>> I
[23:58] » Oh yeah.
>> Yeah, we've actually we got quite a few
[24:00] items for the July 13th meeting so
>> Okay. That will teach me to ask that
[24:05] question.
>> We will be here.
[24:07] » All right, uh then I will move that we
adjourn.
[24:11] » Second.
>> All those in favor?
[24:12] » I.
>> We adjourn. Thank you very much. Thank
[24:14] you all for coming in. Have a good rest
of your evening.