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Morning everyone. The time being 9:00
a.m. we'll call the uh meeting to order.

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Everybody has the agenda in front of
them and it was sent out. Uh any um

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amendments to the agenda as presented.

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Seeing none, looking for a motion to
adopt the agenda as presented.

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» Jar that the September 8th, 2026 agenda
be adopted as presented.

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» Thank you. Any questions on the motion?
All in favor? Motion is carried. Uh now

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that we have an adopted agenda, looking
for any declaration of conflict of

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interest for any items on the agenda
today.

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Okay. Seeing none, we'll uh move on to
the uh minutes from the August 25th uh

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uh meeting.
that uh caught me up on one of the

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meetings that I missed. So,
any any questions on the uh meeting

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minutes from August 25th?
>> I do have I do have a clarification that

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I raised with you, Karen. I was not
present for that portion of the meeting.

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So, that should be corrected.
>> That's a public hearing, right?

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» Right. Yeah. We'll do that at the next
one. Yeah. We'll take your name off.

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» Okay.
We confer a motion to accept the uh

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draft meeting minutes from August 25th
as presented. Tim uh

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» that the minutes of the regular meeting
held on August 25th be approved as

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circulated and presented.
>> Thank you. Questions on the motion.

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All in favor? Motion is carried.
And then the draft public hearing

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minutes from August 25th, 2026.
Again, they were in the premeating uh

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package. Any questions about amendments
to those uh public hearing minutes?

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Motion to accept. Sorry.
>> Okay, I jumped ahead. It was the public

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meeting minutes that I wasn't there for,
so that needs to be edited. Sorry.

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» Yeah, we'll remove her name. I'll put
her as absent.

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» Okay.
>> Yeah.

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» Uh are you going to amend those and then
bring them back? We could just have the

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uh motion be as amended.
>> Yeah, just make a motion that you want

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to amend the minutes that the minutes of
the public hearing be amended by moving

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that by noting that councelor Liel was
absent and then and that the minutes be

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approved as amended. So two motions.
>> Okay. So that um I move that the minutes

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of the public hearing meeting held on
August 25th 20 26 be amended to uh

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include that councelor Liel was not
present for that portion of the meeting

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or that meeting.
>> Perfect. Any questions comments on the

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uh motion?
All in favor? Motion is carried.

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Mo motion for accept the minutes of the
public amended public hearing minutes.

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Karen
>> that the minutes of the amended public

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hearing meeting held on August 25th be
approved as circulated and presented.

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» Thank you. Comments on the motion.
All in favor?

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Motion is carried.
Sarah list of accounts.

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So, check 5944 to Redhead Equipment.
This was a piece of equipment that was

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approved at the last council meeting.
Checks 5949 and 5961 for the 624 South

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uh Road project are both within the $1.4
million budget for that project.

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And then down in the other payment
section, we have the other payment 239

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to the Minister of Finance. This is
remittance of the education property

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taxes that were collected during August.
We have payment 241 to TD Canada Trust

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for bank fees. I just wanted to note
that we started accepting credit card

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payments both in the office and online.
Um and so this is remittance of the 2.4%

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search charge that we collect on the
credit card fees during the month. And

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then payment 243 is the 2026 debenture
payment for debenture 2012-04

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which was related to the RM wells. And
this is our last annual payment on this

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debenture.
And then in the proposed EFT payment

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section, we have a payment to double K
excavating for the South Plains Road

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sewer project. This is within the
$445,000

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budget for that project. And then
there's no items of particular note on

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the credit card payment report.
Thank you. Motion to accept the list of

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accounts as presented and then have any
further questions.

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Darren
>> that the list of accounts consisting of

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check number 5944 to 5961
EFT1

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payments 125 and 243 credit card payment
number 18 and uh proposed EFT payments

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totaling
uh

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372,88

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87 and 32 cents plus August 9th to 22nd
2026 payroll totaling 71,000

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72822B
approved for payment

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» thank you questions on the motion on the
payments Karen

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» I have one um and in the proposed
payments there's it says ksmic park

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survey it's 196875
I

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What is that for?
>> So, as part of the uh issues we're

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having with the irrigation system, we've
hired a surveyor um to locate and then

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shoot every single component of that
system. So, all the sprinkler heads,

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valves, solenoids, control panels,
everything. They're going to give us

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that file, both a PDF and a CAD file so
that we have kind of a master plan of

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where what the system is and where it is
so that we can uh locate and replace

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everything that needs and then also have
that plan moving forward so we we can lo

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you know locate and and kind of make
repairs moving forward as well. So yeah,

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» other questions.
>> Yeah, I got one. Stephen

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» check check number 5949 to CN
for flagging.

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» I believe that one's related to the 624
south project. So that was uh as part of

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the construction project of paving that
road that that flagging goes to that

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project. So it was required during
construction and is coded against that

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that project code.
>> Okay. So in the flag, didn't they did

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they replace crossing planks in there
too as well? I'm I understand. Right.

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» Yeah, they did some repairs at following
construction as well.

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» Okay. So that's included in this total.
And I'm just I'm just asking because I'm

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that's per flagging. That's pretty
>> I believe we received that invoice prior

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to the um repairs being made. I would
not expect to see a flagging charge to

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us for them repairing their line.

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But I've been surprised in the past.

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» So a question for you, Stephen, then is
is it is the thing that's flagging you,

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the terminology flagging? Because maybe
it's just the way in which it's been

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translated to from the invoice.
>> Yeah. Like to me, well flagging, I

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that's that's pretty steep for flagging,
just flagging alone. But I mean, I'm

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sure they're they're charging the
crossing planks

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other like the the wood that the timbers
they replaced is what I think I'm pretty

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sure we talked about that before, Clark.
>> Yeah, I don't believe that was mentioned

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in the invoice. Um, again, the flag was
required for the majority of that

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construction project. So, it wasn't just
for the day or two that they would have

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to be there for, you know, um, any
repairs to the crossing. Um, they were

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out there for an extended period of time
for the construction project.

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Yeah, I just want to be clear, these
invoices are only for flagging. There is

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no upgrades or repairs done to the
actual crossing. The invoices specific

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to flagging costs. Yeah, I agree. We we
uh we challenged this as well. We did a

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lot of investigation in it. Um, and
unfortunately it is what it is being the

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length of the construction time and the
um, they had to have somebody on there

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when because we always had the traffic
open. We didn't close and do a detour.

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So

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» Tim, you had a question.
>> Uh, I was just going to ask uh, where is

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it here now? Uh, Stell Mobility. Uh now
the this this bill is that our monthly

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bill that comes to the office then is
that what it is or

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» Yes, that's our monthly charge.
>> Okay. Nope. I just just was curious

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about it. Thank you.
Any other questions on the motion

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comments?

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Okay. Call a question. All in favor?
Motion is carried.

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Uh seven, bank reconciliation.
>> Okay, so this is the bank reconciliation

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for August 31st. There's no unusual
reconciling items, just the outstanding

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deposits and checks. And we have been
following up on the long outstanding

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checks.
>> Thank you. Motion to accept the uh bank

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recol reconciliation as uh presented.
Stephen

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» that the August 2026 bank reconciliation
be acknowledged as presented.

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» Questions on the motion?
All in favor? Motion is carried.

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Financial report.
>> Okay. So these are the financial items

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as of the end of August. So we start
reporting on the municipal taxes

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collected to date. Uh so we collected
15% of the taxes as of the end of the

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month and this is right in alignment
with the 5-year average collections of

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15% from 2022 to 26.
On the statement of financial activity

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side on the revenue we did levy our 2026
municipal property taxes and the amount

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net of abatements and discounts to date
is 6.9 million. We collected servicing

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agreement fees of 64,000 and municipal
reserve of 56,000 and we received the

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second installment of the municipal
revenue sharing grant for 258,000.

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And then on the expense side um there
was completion of the range 2175

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crossing upgrade for 37,000.
There was a hamlet of Crawford Estates

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Road project that was fully funded by
their hamlet reserve for 75,000.

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There was water treatment capital
project 68,000. We had our monthly

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Scotia sewer loan payment of 52,000 and
a payment towards the low pressure sewer

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system project of 109,000.
I've highlighted uh the four accounts

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that went over budget in August. Um so
we had that 2175 crossing upgrade. This

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was a capital carry forward of 2025
work. So it's not actually over budget.

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It's been funded through project
reserves that were set aside last year.

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We're slightly over budget on the
Emerald Park Shop maintenance repairs,

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and this is mainly due to the door
repair that wasn't anticipated.

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We're slightly over on the water, small
tools, and equipment. Um, this does

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fluctuate year-toear depending on what
needs to be replaced. So, we'll just

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consider that when setting the 2027
budget. And then the water treatment

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plant upgrades, 28,000. This was a
piping upgrades project that was

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approved by council and funded through
the general water reserve. On the

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equipment and machinery repair side,
we're at 201,000 out of 303,000 budget,

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which is right on track uh for eight out
of 12 months of the year. Our cash

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balance is um healthy as of the end of
August and expected to adequately cover

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the remainder of the operating and
capital expenses for the rest of the

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year. We did levy our taxes, so that
increased our municipal taxes

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receivable. And we continue to collect
on the Q2 utility billing and other

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outstanding charges.

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Thank you sir. Um motion uh to ex
acknowledge the financial activities and

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financial position. Nicole
>> that the statement of financial

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activities and the statement of
financial position for August 2026 be

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accepted as presented.
>> Thank you. Questions on the motion?

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All in favor?

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Clark, you're up. Morning, council.
Uh, quick summary of the last couple

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weeks. Uh, so in Emerald Park, we've
spent a lot of time doing pothole

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repairs. Uh, especially in the Park
Meadows Meadow Ridge Estates area. We

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found that the some of the failures
there are extensive and, uh, taking a

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bit more time than initially
anticipated. Uh, we still will plan on

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paving those this week and into next
week. uh once the weather lets up a

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little bit and uh and we have a paper
lined up, crosswalk paintings completed.

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Um there were there's an extra crosswalk
added on Heer Drive. Uh we also added a

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few um stop words onto the pavement at
some of the allway stop controlled

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intersections along Emerald Park Road.
Um touched a little bit on those

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00:14:04,800 --> 00:14:11,760
irrigation repairs. um you know the the
system's aged and we've been using well

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00:14:09,440 --> 00:14:15,839
water for for a long time and it's
really taken a toll on a lot of the

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components of the system. So we are
going to be uh continuing with some

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00:14:18,480 --> 00:14:25,120
repairs this year but we'll looking
probably looking at a capital project

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00:14:21,680 --> 00:14:30,800
next year just to uh to help replace and
and get the system up and running um

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more reliably moving into the future.
In the rural we have our full cut of the

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00:14:33,360 --> 00:14:41,120
ditches about 40% complete. Um still
continuing with grading uh gravel and

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00:14:38,320 --> 00:14:45,680
dirt roads. Um gravel contractor did
finish up uh that first week of uh or

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00:14:43,680 --> 00:14:49,680
just last week in September there uh end
of the week. So they're now complete

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00:14:47,120 --> 00:14:53,120
with their contract.
In the water, we are almost complete the

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00:14:51,760 --> 00:14:56,480
air exchanger upgrade at the water
treatment plant. Uh just the electrical

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00:14:54,880 --> 00:15:00,639
to do this week and then that'll be
buttoned up. Um we've been underway on

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00:14:58,880 --> 00:15:05,760
reservoir cleaning as well as recharging
the filters. Um, so that combined with

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00:15:02,959 --> 00:15:11,199
increased backwashing cycles has helped
kind of bring the turbidity issue under

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00:15:07,760 --> 00:15:14,800
control. So that's stabilized now.
Hydrant on Sapphire was finally

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00:15:12,800 --> 00:15:20,440
repaired. Um, still have the one on new
bay to complete, but that one was

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finally uh taken care of.

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Okay.
>> Motion to uh acknowledge the uh public

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00:15:25,519 --> 00:15:31,639
works report.
Sure.

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00:15:32,720 --> 00:15:35,839
Stephen,
>> the public works report be accepted as

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00:15:35,199 --> 00:15:39,990
presented.
>> Sorry, Tim. Called you Stephen.

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[laughter]

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00:15:42,639 --> 00:15:49,040
» Questions on the motion.
>> I just wanted to thank you for the

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00:15:47,519 --> 00:15:53,279
working together with me to get that
crosswalk. I received some pictures of

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00:15:51,519 --> 00:15:54,720
some kids crossing at it.
>> Hey.

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00:15:53,920 --> 00:15:59,600
» Yeah. Good.
>> The win.

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00:15:57,519 --> 00:16:05,759
I do have a few questions.
>> Absolutely.

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00:16:00,720 --> 00:16:12,000
» Um so copper sands there. Um it's been
on the the list for uh addressing that

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00:16:10,240 --> 00:16:14,720
issue. Is it going to actually get done
this fall?

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00:16:12,639 --> 00:16:18,959
» Yeah, the we've been in contact with
their engineer and uh recently so they

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00:16:17,279 --> 00:16:22,959
are moving forward on a solution now to
get a heated shack kind of put over top

199
00:16:21,199 --> 00:16:26,240
of that water meter vault. So expecting
that work to be completed in the next

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00:16:24,639 --> 00:16:28,639
month to two months.
Good.

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00:16:26,800 --> 00:16:34,880
» We do and we do still have money held
back in security for that waterline

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00:16:31,120 --> 00:16:39,440
project. So if if something happens that
it doesn't go forward, we have means to

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00:16:37,199 --> 00:16:44,399
uh to push the project along ourselves.
>> Good. Because yeah, if I was a resident

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00:16:41,839 --> 00:16:49,680
there, I'd probably be a little upset
with things already, but um Okay, good.

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Um
they're uh north of my place. Um Botkins

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00:16:53,279 --> 00:16:57,600
was doing the graveling.
>> Was it

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00:16:56,000 --> 00:17:00,560
» the gravel hauling and spreading?
>> Yeah,

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00:16:57,920 --> 00:17:03,440
» that would have been um our other our B
and D gravel.

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00:17:01,279 --> 00:17:05,520
» B&D gravel. So they graveled the dirt
road.

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00:17:04,640 --> 00:17:09,199
» Oh,
>> to the end of the quarter. So just I I'm

211
00:17:08,000 --> 00:17:12,559
not sure if they just weren't paying
attention or what, which

212
00:17:10,880 --> 00:17:17,039
» you know the land owners to the north of
me are fine with it acknowledge that it

213
00:17:15,280 --> 00:17:19,439
was not to be done. So
>> yeah. Okay, I'll follow up with Derek on

214
00:17:18,720 --> 00:17:22,880
that.
>> And then just a question in terms of the

215
00:17:21,439 --> 00:17:27,120
rainfall that we've had. I know I've had
close to three inches at the farm. Um,

216
00:17:25,039 --> 00:17:31,280
is it is it any issues arising
throughout the RM that

217
00:17:28,720 --> 00:17:34,960
» we over the weekend didn't have any
emergency calls related to drainage? All

218
00:17:33,200 --> 00:17:39,679
our lift stations kept up. We didn't
have any high level alarm in our lift

219
00:17:36,559 --> 00:17:44,559
stations. So, um, no no reports of
property damage yet.

220
00:17:41,280 --> 00:17:49,760
» Okay. Thank you.
>> Other questions? Yes,

221
00:17:47,360 --> 00:17:55,200
» Clark. On those um repairs, I don't
know, Stan, if your area is the same,

222
00:17:53,039 --> 00:18:00,240
but on the 2183,
that intersection I've been questioning

223
00:17:58,720 --> 00:18:03,280
by that 46 highway,
>> y

224
00:18:00,640 --> 00:18:06,320
» they were out and
ripped it all up and graveled it.

225
00:18:05,440 --> 00:18:10,559
» Yep.
>> Now, what's going to happen now? So now

226
00:18:08,960 --> 00:18:14,640
uh once we've had enough of those
repairs completed to gravel, we'll come

227
00:18:12,559 --> 00:18:19,120
back with uh because some of them are
are too big for us to use like our

228
00:18:16,240 --> 00:18:23,120
patching ashvalt for. So we'll get a a
paver in. So it'll be an ashalt pa

229
00:18:20,880 --> 00:18:26,400
that'll come in and and put ashvalt down
in those. So they'll have to take a

230
00:18:24,559 --> 00:18:29,600
little bit of material out and then and
then lay hot mix.

231
00:18:27,440 --> 00:18:33,840
» They have and they put in gravel like
now with the rains this weekend like

232
00:18:31,600 --> 00:18:37,120
that and there where they graveled it.
>> Yeah.

233
00:18:34,240 --> 00:18:40,400
» It's it's a nightmare out of it. Oh,
it's just all full of big holes.

234
00:18:38,799 --> 00:18:44,400
» Yeah. So, those will have to be again
filled with more granular material and

235
00:18:42,480 --> 00:18:46,320
and compacted again before after.
>> So, they're not leaving it like that.

236
00:18:45,760 --> 00:18:50,919
» No.
>> Okay. No. Good. Thanks.

237
00:18:47,919 --> 00:18:50,919
» Yeah.

238
00:18:50,960 --> 00:19:01,360
6 624 our uh the shingle shingle uh
road. drove down it this morning and

239
00:18:57,360 --> 00:19:06,960
actually uh I think either eight or nine
uh times that my road's been graveled or

240
00:19:04,400 --> 00:19:12,960
been graded and that one hasn't been
touched. It's been holding up very well,

241
00:19:09,360 --> 00:19:17,840
but now it is starting to to show a
little bit of uh of signs of potholes

242
00:19:15,679 --> 00:19:24,480
and stuff like that. So, I'm thinking
that we might have to uh address some of

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00:19:20,559 --> 00:19:28,799
that before before uh uh winter anyways.
uh you know and I I don't think we have

244
00:19:26,720 --> 00:19:34,000
to go too hard on it but but like I say
to fill in those those potholes and

245
00:19:31,039 --> 00:19:39,520
stuff that are now forming but we are
had probably in excess of three and a

246
00:19:36,160 --> 00:19:45,440
half to 4 ines of rain and uh and yeah
it's it held up very well uh compared to

247
00:19:43,280 --> 00:19:49,440
like say I was keeping track of how many
times the grader was down my road and

248
00:19:47,760 --> 00:19:53,520
yeah they never touched that one at all
and yeah it it held up very well.

249
00:19:51,840 --> 00:19:57,600
» That's excellent. Yeah, we'll I'll add
that to our uh our list of uh pre-winter

250
00:19:56,640 --> 00:20:00,640
activities then.
>> Perfect. Yeah,

251
00:19:58,160 --> 00:20:06,960
» thank you.
>> I have just a question about uh Okay, so

252
00:20:03,760 --> 00:20:11,840
you said 624. What? The one over by the
Burger King. Is that 624?

253
00:20:09,280 --> 00:20:15,440
» It is. Yeah, they're both 624. Okay. So,
right at Okay. So, I think I probably

254
00:20:13,679 --> 00:20:20,880
asked you this question before because I
like today the ditches aren't bad over

255
00:20:17,600 --> 00:20:23,280
here on South Plains Road, but uh like
like

256
00:20:21,679 --> 00:20:26,559
» should there not be a culvert going
underneath of that so that the water

257
00:20:24,880 --> 00:20:29,520
just keeps going instead of sitting by
IGA there?

258
00:20:27,919 --> 00:20:34,240
» Uh you're talking about a culvert that
goes from like from the east side of 624

259
00:20:32,400 --> 00:20:36,640
to the west side like along South Plains
Road.

260
00:20:34,640 --> 00:20:40,320
» Yeah. I was just wondering if there's
there like should be one then that that

261
00:20:38,799 --> 00:20:42,559
way all that water's not sitting in
there

262
00:20:40,720 --> 00:20:47,200
» on the north side of South Plains Road.
>> Yeah, it's No. So, sorry. South Plains

263
00:20:45,440 --> 00:20:49,360
Road. Yeah, on the north side it's just
sitting in the ditches

264
00:20:48,720 --> 00:20:52,240
» and
>> Yeah. And I do know that there is a

265
00:20:50,720 --> 00:20:56,559
culvert that crosses that road. It's
just further to the north like that kind

266
00:20:54,400 --> 00:20:59,760
of drainage ditch that goes like there's
like a power pedestal that's kind of

267
00:20:58,400 --> 00:21:02,720
been knocked over that's like right in
the middle of that ditch. So, I know

268
00:21:00,880 --> 00:21:09,120
that's one of the major drainage run
areas. So, uh, at the corner, I'm not

269
00:21:06,559 --> 00:21:13,280
exactly sure if it's supposed to drain
to the north or if there if or if it is

270
00:21:11,440 --> 00:21:16,640
a depression that can be
>> I just thought maybe there's something

271
00:21:14,480 --> 00:21:20,240
plugged or something. And the reason why
cuz like like I said, today isn't bad at

272
00:21:19,120 --> 00:21:22,240
all. It's just
>> yeah,

273
00:21:20,799 --> 00:21:26,159
» when it was when we're getting the rain
on the weekend, it was pretty full and

274
00:21:24,400 --> 00:21:30,000
it didn't seem to be going anywhere,
right? So,

275
00:21:26,880 --> 00:21:35,360
» yeah, which is yeah, common in the area.
Um, and typically with the sandy soils,

276
00:21:32,880 --> 00:21:39,919
you'll see it pond in in the rainfall
and then within 6 to 12 hours it's

277
00:21:37,679 --> 00:21:43,760
soaked into the ground. Like there's a
lot of imperfect drainage areas in and

278
00:21:42,240 --> 00:21:47,600
this may be one of them. But that's
something that we can check um and check

279
00:21:45,840 --> 00:21:52,240
with highways and bypass as well because
that would be their their section of the

280
00:21:49,760 --> 00:21:54,880
road and in infrastructure. But I can I
can double check on that.

281
00:21:53,280 --> 00:21:58,880
» Perfect. Thank you.
So with the flood we had, I think it was

282
00:21:57,039 --> 00:22:02,400
last October, we had that big flood that
we actually had to have the hydrovac

283
00:22:00,480 --> 00:22:07,360
trucks come because the the that was
that big one in 100 one. I was told by

284
00:22:05,679 --> 00:22:12,080
the developer and I brought this up at
council that there used to be a culvert

285
00:22:09,679 --> 00:22:18,000
that would go that ran under the road um
from the north side

286
00:22:14,400 --> 00:22:22,960
supposed to go behind the dog park and
around and it actually ends up in

287
00:22:20,559 --> 00:22:26,159
Wascana crosses around other side of the
highway. You talked to Ben about that. I

288
00:22:24,720 --> 00:22:31,840
brought it up at the after that last
flood. There used to be a culvert there

289
00:22:29,520 --> 00:22:36,159
and he said that should take care of
that water and it should head that way.

290
00:22:35,679 --> 00:22:39,360
» Okay.
>> So,

291
00:22:37,360 --> 00:22:43,919
» that would definitely help, I think.
>> And it actually takes it to a major

292
00:22:42,080 --> 00:22:49,039
waterway. That's what the developer told
me. So maybe reach out to him and ask

293
00:22:46,080 --> 00:22:52,880
him because I drove around and we had
some pretty good conversations and after

294
00:22:50,960 --> 00:22:58,400
that big one in a 100 flood that we had
there and picked out some spots that uh

295
00:22:55,760 --> 00:23:02,400
could use some some help and that was
one of them that he identified with that

296
00:23:00,320 --> 00:23:08,880
the culvert's not there.
>> Okay, I'll follow up with Mr. Kruz.

297
00:23:06,000 --> 00:23:14,559
» Thank you.
Clark, I was contacted on the weekend.

298
00:23:11,600 --> 00:23:19,919
The walkway and coral place from the
walkway or the main uh path is badly

299
00:23:18,480 --> 00:23:24,720
overgrown and we went and had a look at
it and it's uh so overgrown that these

300
00:23:22,880 --> 00:23:28,960
people said they've called before and
they don't uh plow it in the wintertime

301
00:23:26,880 --> 00:23:32,799
because it's so overgrown. So, if you
could get u the boys to have a look at

302
00:23:30,960 --> 00:23:37,840
that and see what they can do. Yep,
we'll do.

303
00:23:33,440 --> 00:23:40,840
» Thanks. Anything else for uh on the
motion?

304
00:23:41,600 --> 00:23:50,320
» Bring up one thing. So on Kings Mirror,
there's two signs for Pearl Crescent.

305
00:23:48,240 --> 00:23:53,840
The one is kind of hidden, not
necessary, and sort of in someone's

306
00:23:52,400 --> 00:23:55,440
yard. Does it have to be there? Do you
know what I mean?

307
00:23:54,640 --> 00:23:58,480
» Yeah.
>> Can we take it down?

308
00:23:57,200 --> 00:24:02,919
» Because there's already one. There's
two, and it kind of interferes with his

309
00:23:59,919 --> 00:24:02,919
yard.

310
00:24:03,120 --> 00:24:08,760
I will check on that. Yeah, I'll review.
>> Thanks.

311
00:24:09,039 --> 00:24:12,760
» Anything else for Clark?

312
00:24:13,279 --> 00:24:22,240
» All in favor?
Motion is carried.

313
00:24:18,000 --> 00:24:26,960
The uh August water report, Clark.
>> All right. So, it is noted on here

314
00:24:24,400 --> 00:24:31,840
recharging the filter cells um which I
had mentioned. Uh it also has the note

315
00:24:29,200 --> 00:24:37,279
about our PDWA that was issued a couple
weeks ago for a contractor that damaged

316
00:24:34,159 --> 00:24:40,279
our service connections uh in Stonepoint
Estates.

317
00:24:42,159 --> 00:24:49,600
» Okay. Motion to acknowledge the or
accept the water report as presented.

318
00:24:48,559 --> 00:24:53,840
Poll
>> that the August 2026 water report be

319
00:24:52,159 --> 00:24:58,200
accepted as presented.
>> Thank you. Questions on the motion?

320
00:24:58,640 --> 00:25:10,799
All in favor? Motion is carried.
Hey, Paige.

321
00:25:07,679 --> 00:25:17,200
» Good morning. I have one report today,
which is bylaw 2026-11

322
00:25:13,600 --> 00:25:20,720
and bylaw 2026-12.
Um, and these are the zoning bylaw

323
00:25:19,120 --> 00:25:27,200
amendment and official community plan
amendment from our five-year review. Um,

324
00:25:23,840 --> 00:25:31,919
really exciting stuff. So just a little
summary of how we got here today. Um

325
00:25:29,919 --> 00:25:37,919
last year we started the process of
reviewing our zoning bylaw on OCP as it

326
00:25:34,559 --> 00:25:42,080
should be reviewed every 5 years. Um
with that we did lots of public

327
00:25:40,240 --> 00:25:46,640
engagement. We had three open houses. We
did two online surveys. We did some

328
00:25:44,720 --> 00:25:50,320
sessions with council. We looked at best
practice reviews and we looked at what's

329
00:25:48,880 --> 00:25:55,200
working and what's not working with our
current zoning bylaw and OCP. And we

330
00:25:53,039 --> 00:25:59,120
prepared the amendments. um we took
those amendments and now we're bringing

331
00:25:56,960 --> 00:26:05,200
them to council for approval. So today
we're looking for just first reading on

332
00:26:00,799 --> 00:26:08,880
bylaw um 2026-11 and 122. With that
first reading, we will schedule a public

333
00:26:06,799 --> 00:26:13,640
hearing and have that last opportunity
with the public to get their um feedback

334
00:26:13,919 --> 00:26:22,320
» for a motion for bylaw 2026-11 so we can
discuss.

335
00:26:18,080 --> 00:26:27,600
» I can do it. that bylaw 2026-11
being a bylaw to amend bylaw 2019-20

336
00:26:25,520 --> 00:26:32,159
known as the zoning bylaw be given first
reading.

337
00:26:28,480 --> 00:26:36,039
» Thank you. Questions on the motion.
It was a very long report.

338
00:26:38,960 --> 00:26:46,880
Oh,
>> I did see a typo and I was going to

339
00:26:44,159 --> 00:26:51,440
bring it up, but of course I didn't. I I
circled it on my iPad, but it didn't uh

340
00:26:49,360 --> 00:26:56,000
in print. So,
so whatever. It was small anyways, but

341
00:26:53,679 --> 00:27:01,039
it was just uh just a typo.
>> Was the typo material though to the to

342
00:26:59,120 --> 00:27:02,000
the like to the changes?
>> No.

343
00:27:01,520 --> 00:27:04,400
» Okay.
>> Yeah.

344
00:27:03,520 --> 00:27:09,360
» Yeah.
>> I would just comment that I think

345
00:27:06,159 --> 00:27:13,200
council's been through the documentation
numerous times, so I'm not sure a

346
00:27:11,679 --> 00:27:17,760
discussion perspective if there's a
whole lot more to be held

347
00:27:16,000 --> 00:27:21,279
today.
>> Yeah. As I said, it was a very long

348
00:27:19,919 --> 00:27:23,600
detailed report. Uh,
>> which I appreciated, Paige, very much

349
00:27:23,200 --> 00:27:28,960
so.
>> Yeah. So, but uh it encompassed all the

350
00:27:26,559 --> 00:27:34,080
discussions and and changes that we've
recommended over the past several weeks

351
00:27:31,120 --> 00:27:40,960
or months on it. So, any other comments
on the uh motion? And again, 100 pages

352
00:27:38,559 --> 00:27:46,559
and I went through
a lot of them and and just the the

353
00:27:43,520 --> 00:27:52,880
anonymous comments and stuff uh was uh
was the one that kind of hit me as uh

354
00:27:49,600 --> 00:27:58,480
you know again a lot of people don't
realize what what we're doing here you

355
00:27:55,760 --> 00:28:05,279
know and uh some of the comments are out
of our our control and uh it's it's

356
00:28:03,120 --> 00:28:10,799
again it comes back to I guess we have
to try to educate a little bit more.

357
00:28:07,279 --> 00:28:15,440
But, uh, I I don't know how we do that.
Uh, you know, we've tried to put it out

358
00:28:13,039 --> 00:28:21,679
there as much as we can, but it seems
seems that a lot of people don't want to

359
00:28:18,240 --> 00:28:24,679
know or just choose not to. So, it's
bad.

360
00:28:25,039 --> 00:28:30,440
Any other comments, questions on the
motion?

361
00:28:31,840 --> 00:28:39,799
All in favor? Motion is carried. Looking
for a motion for bylaw 2026-12.

362
00:28:40,320 --> 00:28:47,679
» Karen,
>> uh that bylaw 202612 being a bylaw to

363
00:28:44,399 --> 00:28:53,360
amend bylaw 2019-9
known as the official community plan be

364
00:28:50,559 --> 00:29:00,120
given first reading.
>> Thank you. Any questions on the motion?

365
00:28:57,120 --> 00:29:00,120
Comments?

366
00:29:00,240 --> 00:29:06,399
All in favor? Motion is carried and

367
00:29:06,799 --> 00:29:14,480
We need a separate motion for the
proceed with public notification. Okay.

368
00:29:11,279 --> 00:29:17,120
Thank you. All right.
>> Sorry, you do have a separate motion.

369
00:29:16,559 --> 00:29:21,360
» Yeah.
>> Okay.

370
00:29:17,919 --> 00:29:23,919
» Yeah. Can uh looking for a motion for
Nicole

371
00:29:22,399 --> 00:29:27,520
» that we authorize the planning
development to proceed with the public

372
00:29:25,520 --> 00:29:34,360
notification requirements and schedule
two public hearings.

373
00:29:29,120 --> 00:29:34,360
» Thank you. Comments on the motion.

374
00:29:34,399 --> 00:29:39,559
All in favor? Motion is carried.

375
00:29:40,480 --> 00:29:44,760
That was quick for you, Paige, today.

376
00:29:47,440 --> 00:29:55,360
Okay. 11. RM business. Electoral
division boundary changes in 2026

377
00:29:52,559 --> 00:29:59,600
general election information.
>> Yes. So we have finally received our

378
00:29:57,760 --> 00:30:05,200
minister's order of our electoral
division boundary application. Uh the

379
00:30:02,559 --> 00:30:10,320
order approves the RM's application for
changing the divisions. Um I think we

380
00:30:08,080 --> 00:30:15,840
all remember the significant changes
that we that council had approved. So

381
00:30:12,720 --> 00:30:21,200
those were approved and comments back
from the ministry of government

382
00:30:17,760 --> 00:30:29,679
relations was the application was
remarkable and done very well. So kudos

383
00:30:24,559 --> 00:30:33,520
to uh kudos to um
>> staff.

384
00:30:31,120 --> 00:30:39,600
» Sorry.
Anyways, kudos to staff. Um her her name

385
00:30:37,120 --> 00:30:41,679
is uh Sydney.
>> Yeah,

386
00:30:40,159 --> 00:30:46,559
» I I was going to say Sadep, but I'm like
no, that's the wrong one.

387
00:30:44,159 --> 00:30:52,080
Uh anyways, she did a fabulous job on
it. Very clear. Um and it is it was very

388
00:30:49,840 --> 00:30:59,200
complex with Emerald Park being part of
the changes. Um the order also clarifies

389
00:30:56,320 --> 00:31:05,679
the division the counselors uh for
divisions 2 4 and six those elections

390
00:31:02,720 --> 00:31:11,279
will be held on November 9th. However,
the terms for the counselors in

391
00:31:07,919 --> 00:31:17,039
divisions 1 35 and 7 will continue and
expire at the first meeting after the

392
00:31:14,000 --> 00:31:21,279
2028 general election. I know when we
first were considering these changes, we

393
00:31:19,279 --> 00:31:26,640
expected that there would be a general
election for all divisions. However, uh

394
00:31:24,320 --> 00:31:32,480
the ministry has indicated that there's
been new uh new legislation introduced

395
00:31:29,279 --> 00:31:40,320
and approved uh back in 2020. It took
effect 2021. So just after our last um

396
00:31:36,720 --> 00:31:45,440
boundary alteration and um that is why
there's only a general election in the

397
00:31:43,039 --> 00:31:52,799
there's no bi-election I should say for
the other altered divisions 1357.

398
00:31:49,440 --> 00:31:58,960
Also part of this report is the advanced
poll and election day information. So

399
00:31:56,960 --> 00:32:02,799
the returning officer as per the local
government elections act the returning

400
00:32:00,320 --> 00:32:07,840
officer sets those dates. I've set those
dates and locations. Um, as you can see,

401
00:32:06,000 --> 00:32:14,000
they're listed in the report. We will
have three different advanced polls for

402
00:32:11,039 --> 00:32:19,919
divisions 2, four, and six. Uh, on one,
the first one on October 28th, the

403
00:32:16,720 --> 00:32:24,000
second one on November 3rd, the and the
last one on November 5th, all in the

404
00:32:22,559 --> 00:32:29,120
evening. So, we are not going to be
holding advanced polls during office

405
00:32:26,000 --> 00:32:33,120
hours. It will be from 5:30 to 8:30 in
the evening.

406
00:32:30,559 --> 00:32:38,559
The advanced polls will all be held here
in the council chambers. However, for

407
00:32:36,000 --> 00:32:44,720
the election day, uh again, considering
the changes to our boundaries, we will

408
00:32:41,279 --> 00:32:50,159
have the election for polls uh for
divisions 2 and four held here at the in

409
00:32:47,679 --> 00:32:55,360
the council chambers and division six
will be held in the Edenwald Hall

410
00:32:53,279 --> 00:33:00,720
and we I don't set any hours for that.
That is uh 9 to 8.

411
00:32:59,600 --> 00:33:04,320
That's it.
>> I just need two motions. Just

412
00:33:02,159 --> 00:33:09,039
acknowledging the minister's order and
acknowledging the election uh dates and

413
00:33:07,360 --> 00:33:13,200
times and locations.
>> Okay. Looking for a motion for the

414
00:33:11,600 --> 00:33:18,080
Nicole
>> that the council acknowledges the

415
00:33:14,880 --> 00:33:22,559
minister's order dated August 27th, 2026
approving the RM's electoral division

416
00:33:20,640 --> 00:33:26,240
boundary alteration effective for the
2026 general election on November 9th,

417
00:33:25,120 --> 00:33:29,600
2026.
>> Thank you. comments, questions on the

418
00:33:28,480 --> 00:33:34,720
motion?
>> I do.

419
00:33:31,600 --> 00:33:39,440
» What was the new legislation?
>> Section 49.1

420
00:33:37,120 --> 00:33:43,159
was a whole new addition to the
municipalities act.

421
00:33:44,080 --> 00:33:51,919
» Well, again, what it says is open to
interpretation. Um, when we reviewed the

422
00:33:49,519 --> 00:33:56,720
legislation, we would have because it
talks about general election and

423
00:33:53,360 --> 00:34:02,159
bi-election. Um but it isn't I guess our
final say but we did question what

424
00:33:59,919 --> 00:34:09,200
changed and that was the explanation
that we were given was section I think

425
00:34:04,720 --> 00:34:13,440
it's 49.1 is a whole new yeah section
49.1

426
00:34:10,879 --> 00:34:19,200
uh was an entirely new addition to the
municipalities act um

427
00:34:17,119 --> 00:34:24,240
won't interpret it that I think that
there's still some flexibility for

428
00:34:22,159 --> 00:34:30,679
interpretation in the legislation
Um,

429
00:34:26,480 --> 00:34:30,679
that was the answer that we were given.

430
00:34:31,919 --> 00:34:40,000
» Other comments on the motion?
>> I I kind of questioned the uh the use of

431
00:34:37,440 --> 00:34:47,599
uh the Edenwald Hall
uh for that. Uh in the past, it's always

432
00:34:43,599 --> 00:34:54,079
been here. And uh
again it uh you know it as soon as I

433
00:34:51,440 --> 00:34:58,000
seen it I was I was a little little uh
dismayed and wondering why why it was

434
00:34:56,159 --> 00:35:02,240
put up where it was.
>> Yeah. That was essentially just a

435
00:35:00,320 --> 00:35:08,640
discussion about what would be easier
for for the voters to go to and we just

436
00:35:06,560 --> 00:35:17,000
thought Edenwald is located in division
six um and it would be a good location

437
00:35:11,359 --> 00:35:17,000
for those those voters to go.

438
00:35:17,599 --> 00:35:28,560
Frank, I I disagree if uh uh if you have
uh uh because division uh six is so big

439
00:35:25,280 --> 00:35:34,720
now uh that that you have somebody in
the in the south uh west end of it. Uh

440
00:35:33,040 --> 00:35:40,160
they would have been a lot easier to go
to the municipal office than than going

441
00:35:37,520 --> 00:35:46,400
to the to the uh driving all the way to
Edwald. I realize that, you know, you

442
00:35:43,520 --> 00:35:50,960
you have the advanced polls that you can
still go to the to the municipal office

443
00:35:49,119 --> 00:35:55,280
and that will probably be what a lot of
the people will do. But it just could

444
00:35:53,359 --> 00:35:59,599
say kind of a red flag that kind of
popped up as soon as I seen the uh the

445
00:35:58,720 --> 00:36:05,280
poll came.
>> Do you anticipate your um rate will

446
00:36:03,599 --> 00:36:10,240
think that that would have an impact on
them not attending the election day

447
00:36:07,359 --> 00:36:16,079
vote?
Again, um just reviewing the locations

448
00:36:13,200 --> 00:36:21,920
and the way the boundaries have changed,
we thought that this would be a benefit

449
00:36:17,680 --> 00:36:27,040
to the right pairs. Um
I'm going to ask um Karen, have we ever

450
00:36:24,560 --> 00:36:33,920
held a poll? I thought that there was in
the past polls held at Edenwald.

451
00:36:31,119 --> 00:36:37,359
» No, not since I've been here. We've held
them like when our office was in

452
00:36:35,119 --> 00:36:44,440
Belgone, we held polls in Emerald Park
at the hotel, but not for uh up north

453
00:36:40,800 --> 00:36:44,440
since I've been here.

454
00:36:45,359 --> 00:36:49,079
» Okay, other comments.

455
00:36:49,920 --> 00:36:55,920
» All in favor?
>> Um, just one second. I'm just going to

456
00:36:53,599 --> 00:36:59,599
like if if this is a concern that you
think you're rateayers, I can change

457
00:36:57,440 --> 00:37:07,200
where the polling place is. We have the
Enwall Hall booked, but again, it's we

458
00:37:03,359 --> 00:37:12,160
can move it here. We have the space.
>> I uh

459
00:37:09,280 --> 00:37:16,560
with the advanced polls, a lot of people
are going to take advantage of the the

460
00:37:13,920 --> 00:37:21,119
advanced poll. So,
again, it just just seemed like a I

461
00:37:19,200 --> 00:37:25,040
don't know, a red flag, but whatever.
We'll we'll leave it and [clears throat]

462
00:37:22,640 --> 00:37:28,720
and uh see where it goes, you know. It's
just uh

463
00:37:26,480 --> 00:37:32,720
» for the second motion, though. Yeah, I
was going to say sorry to interrupt, but

464
00:37:30,320 --> 00:37:38,880
it that's actually the second motion uh
the information in the second motion uh

465
00:37:35,760 --> 00:37:43,680
for it. So, uh we're voting on the uh
motion for the uh the first motion

466
00:37:41,920 --> 00:37:50,880
» just to acknowledge the motion I made.
>> Yes. So, all in favor? Motion is

467
00:37:48,240 --> 00:37:54,480
carried. Looking for a second motion for
the advanced polls in the general

468
00:37:52,720 --> 00:37:58,160
election.
>> I can read it. Carmen,

469
00:37:56,320 --> 00:38:02,480
» that council acknowledges the following
advanced polls and election day polls

470
00:37:59,920 --> 00:38:06,880
for the 2026 general election. Advanced
polls for division 2, 4, and 6 will be

471
00:38:04,560 --> 00:38:12,480
at the RM municipal office council
chambers chambers in Emerald Park.

472
00:38:09,440 --> 00:38:17,920
Wednesday, October 28th, 2026 from 5:30
p.m. to 8:30 p.m. Tuesday, November 3rd,

473
00:38:14,960 --> 00:38:23,680
2026 from 5:30 to 8:30 p.m. And
Thursday, November 5th, 2026 from 5:30

474
00:38:20,880 --> 00:38:29,359
p.m. to 8:30 p.m. On election day,
Monday, November 9th, 2026 from 9:00

475
00:38:26,320 --> 00:38:33,839
a.m. to 8:00 p.m. Division 2 and 4 at
the RM Municipal Office Council Chambers

476
00:38:31,520 --> 00:38:39,920
in Park, Saskatchewan, and Division 6 at
the Edenwald Hall in Eden, Saskatchewan.

477
00:38:36,720 --> 00:38:45,880
» Okay, thank you. just with Tim. Do you
think it's a a major issue where we need

478
00:38:42,000 --> 00:38:45,880
to make an amendment?

479
00:38:46,400 --> 00:38:54,800
» Just just a comment on that one. Like
I'm kind of with Tim

480
00:38:51,920 --> 00:38:58,640
the rateayers, they get accustomed to
it's always been here in the past. So

481
00:38:57,119 --> 00:39:03,200
they might I don't know. They're there's
going to be notifications out where are

482
00:39:00,240 --> 00:39:08,160
they actually going, but they might not
read into that and oh, we got to go vote

483
00:39:06,320 --> 00:39:15,200
and everything's at the RM office,
right? So, they could be missed there.

484
00:39:12,720 --> 00:39:21,280
» I have no problem changing. Again, this
was like this was only to try and make

485
00:39:18,480 --> 00:39:27,359
it easier for uh voters to come out and
vote. It definitely was not to to cause

486
00:39:24,240 --> 00:39:29,760
a hindrance. and you know your voters
best.

487
00:39:27,760 --> 00:39:35,280
» Well, it's, you know, people are a
creature of habits and and because we've

488
00:39:32,560 --> 00:39:40,480
never had a a polling station at at
Edenwald, that's that's where I I uh,

489
00:39:38,400 --> 00:39:46,240
you know, kind of kind of figure there's
red flags coming up with that. So that

490
00:39:43,280 --> 00:39:52,800
again, people are creature of habits and
uh I I quite frankly don't think it's

491
00:39:50,480 --> 00:39:57,200
that big of a deal to change it to to
have it have it at the RM office. And

492
00:39:55,520 --> 00:40:01,359
you know,
>> I have no problem changing. Again, the

493
00:39:59,359 --> 00:40:06,160
intent of this was just to try and
increase voter turnout and make it more

494
00:40:04,320 --> 00:40:10,400
easy for people to get out there. But if
if this is the best place for the

495
00:40:08,079 --> 00:40:16,320
election, I will change the polling
station for division 6 on the election

496
00:40:13,200 --> 00:40:19,359
day to be at the council chambers. I can
make that

497
00:40:17,119 --> 00:40:25,839
» amendment. Uh make that amendment.
>> Yeah. So um everything up to so it would

498
00:40:22,720 --> 00:40:29,359
be division 2, four and six at the RM
municipal office council chambers in

499
00:40:27,520 --> 00:40:33,440
Edmalt or sorry in Emerald Park,
Saskatchewan. Just on that, the other

500
00:40:31,760 --> 00:40:38,720
component here is if the weather is
lousy, people are not going to go up to

501
00:40:35,680 --> 00:40:45,359
Eden Wald too. Like it this is a better
location if there's weather concerns. So

502
00:40:42,960 --> 00:40:48,800
» pray weather.
>> Yeah,

503
00:40:47,040 --> 00:40:53,119
Shauna. And just to confirm, there's
going to be a voters list this year to

504
00:40:50,720 --> 00:40:57,119
so that people will be exactly know
where they're voting.

505
00:40:54,480 --> 00:41:03,359
» Yes. And also in the report um you would
have seen that we have updated

506
00:40:59,040 --> 00:41:08,000
everybody's uh tax roll card. So on your
on the tax notice if if rateayers are

507
00:41:05,760 --> 00:41:15,200
asking it will tell you which division
you now vote in um as per the amended

508
00:41:12,960 --> 00:41:19,440
divisions. So if anybody's wondering
tell them to look at their tax notice.

509
00:41:16,800 --> 00:41:24,800
it's right uh listed on the tax notice
and they can even bring their tax notice

510
00:41:21,680 --> 00:41:30,560
to voting day if they are questioning.
>> Oh, with that I don't really know if uh

511
00:41:27,760 --> 00:41:36,560
most people see that it's so small. I I
feel like we need to uh spend a little

512
00:41:33,599 --> 00:41:42,319
extra money on maybe just doing some
separate notification or just ramp up

513
00:41:39,200 --> 00:41:45,520
our education on everything that's going
on.

514
00:41:43,920 --> 00:41:50,800
Well, we would definitely will be
sending out communication across the

515
00:41:48,000 --> 00:41:57,119
municipality um trying to clearly
explain um the changes, how they're

516
00:41:54,000 --> 00:42:02,000
impacted. Um again, the easiest way for
them is they can either go right on the

517
00:42:00,000 --> 00:42:06,319
on the website. I believe there's an
interactive map now where uh Paige,

518
00:42:04,960 --> 00:42:10,560
correct me if I'm wrong, is the
interactive map. Has that been updated

519
00:42:08,560 --> 00:42:14,160
yet? Where you can type in your address
and it'll tell you hasn't. It's in

520
00:42:13,280 --> 00:42:16,000
» it's in motion.
>> Okay.

521
00:42:14,560 --> 00:42:19,359
» Yeah.
>> So, that's right on the website. Now,

522
00:42:17,760 --> 00:42:27,839
not everybody has access like not
everybody is going to be going through a

523
00:42:22,800 --> 00:42:31,599
computer, but those that don't um most
most people that have been getting tax

524
00:42:29,599 --> 00:42:33,680
notices know exactly where to look for
which division that they

525
00:42:33,119 --> 00:42:37,520
» Yeah, I know.
>> are in.

526
00:42:35,599 --> 00:42:42,000
» We'll have lots of options. And again,
we're using a voter's list. So, if

527
00:42:40,240 --> 00:42:45,440
there's any questions, tell your
rateayers to reach out to us so we can

528
00:42:43,760 --> 00:42:49,200
they can call the front office. We can
pull up the card and we can tell them

529
00:42:46,800 --> 00:42:52,240
what it is.
>> So, you're going to send letters out

530
00:42:51,280 --> 00:42:54,880
right away. Like,
>> we're not sending letters out. We're

531
00:42:53,599 --> 00:42:59,440
going to just be doing public
notification. We're not sending more

532
00:42:57,200 --> 00:43:03,359
letters to every person. We're going to
be just sending out that information.

533
00:43:01,119 --> 00:43:08,319
Here's the map. Go to our website. We
are going to have an interactive map.

534
00:43:05,359 --> 00:43:13,440
Um, we'll do our social media posts
explaining the changes, where to find

535
00:43:11,359 --> 00:43:18,160
which division, and if all else fails,
they can call the office.

536
00:43:16,480 --> 00:43:22,240
» Have you thought about maybe putting out
some of the electronic signs out and

537
00:43:20,560 --> 00:43:25,599
about just so people know that there is
a boundary alteration change? Cuz like

538
00:43:24,240 --> 00:43:32,319
it I don't know. I just feel like
sometime people are probably going to

539
00:43:27,440 --> 00:43:36,800
miss it and it's going to come back with
they didn't know. I don't know. Just

540
00:43:34,720 --> 00:43:42,000
some things to think about like but we
only have one electronic sign. I'm not

541
00:43:39,280 --> 00:43:48,160
I'm not that wasn't necessarily in our
engagement plan to put an because it

542
00:43:44,560 --> 00:43:53,680
only like such a large municipality. I'm
not sure.

543
00:43:50,480 --> 00:43:58,720
» Yeah. I I think if we use Voyant and uh
our Facebook page and stuff, I think uh

544
00:43:56,160 --> 00:44:05,599
with it and uh notifying people they can
call in and uh and see which uh division

545
00:44:02,400 --> 00:44:09,920
they're in or advising them as well that
it's on the tax notice because the tax

546
00:44:07,839 --> 00:44:15,040
notices just went out a couple weeks
ago. So, everybody should still have

547
00:44:12,160 --> 00:44:23,680
those. I I think you can only do so much
in notifying the public on it that uh uh

548
00:44:20,160 --> 00:44:27,560
there's some onus on the public to
investigate that somewhat

549
00:44:27,680 --> 00:44:34,319
» that interactive map. Uh so they type in
their civic address.

550
00:44:32,480 --> 00:44:38,640
» It's not ready yet.
I will give you the details once I have

551
00:44:36,240 --> 00:44:43,680
them, but we'll have a map with all like
the ele the election boundaries so you

552
00:44:41,440 --> 00:44:47,200
can look to your property and see where
you land

553
00:44:45,040 --> 00:44:53,520
» because I'd suggest if you can can do
it. We've got the civic addresses now.

554
00:44:49,839 --> 00:44:57,200
They're 90ome% completed. Why don't you
have that linked into it then?

555
00:44:55,280 --> 00:45:02,640
» Yeah, because those two different
softwares don't talk to each other.

556
00:45:00,000 --> 00:45:07,440
» Well, we start talking to white city
now. So, come on. Let's let's get them

557
00:45:05,119 --> 00:45:11,839
talking to each other.
>> Yeah. It's it's more um like like

558
00:45:10,160 --> 00:45:17,200
technology.
Yeah. Yeah. So, our tax system does not

559
00:45:14,960 --> 00:45:23,040
use civic addressing. It's legal land
description. So, that's what Paige is

560
00:45:20,160 --> 00:45:28,720
saying. Um we don't have the civic
address system attached to a tax card.

561
00:45:25,520 --> 00:45:35,200
It is just the legal land description.
>> Is that not something we can do though?

562
00:45:31,440 --> 00:45:38,640
I don't know if Mina code I'm not sure.
>> Sorry.

563
00:45:36,319 --> 00:45:44,240
» You know, again, because because now we
we had the land locations for years now

564
00:45:41,040 --> 00:45:51,119
and and and the the civic address is is
pinpointing each each property. So, it

565
00:45:47,359 --> 00:45:55,280
would make sense to have that, you know,
combined some way. And I I'm I'm not

566
00:45:53,359 --> 00:46:00,160
expecting it to happen right now, but
but it's it's something we should look

567
00:45:57,040 --> 00:46:05,119
at in the future, I think.
>> Sorry. We have added the civic addresses

568
00:46:02,480 --> 00:46:10,079
to the tax card, but it's just as the
civic address similar to like um someone

569
00:46:08,640 --> 00:46:15,599
in Emerald Park with their civic
address, but we go by the legal land

570
00:46:12,000 --> 00:46:22,960
description. Um so it does show up, but
it's more for emergencies, not for

571
00:46:18,720 --> 00:46:26,400
uh voting. I guess it's also not I don't
think we could generate I don't think we

572
00:46:24,640 --> 00:46:31,040
can pull that information. It's a note
on the tax card that's attached to that

573
00:46:29,280 --> 00:46:34,480
legal land description.
>> Yeah. It's not like geographically

574
00:46:32,800 --> 00:46:38,480
referenced.
>> That makes sense.

575
00:46:36,720 --> 00:46:42,240
» Yeah.
Not saying that it can't be done ever.

576
00:46:40,319 --> 00:46:46,480
It just we don't have the ability with
our software system right now to do

577
00:46:43,920 --> 00:46:51,079
that. But we always provide feedback to
Munisoft. I said Municode. I meant

578
00:46:48,079 --> 00:46:51,079
Munisoft.

579
00:46:53,119 --> 00:46:57,119
» Any additional questions, comments?

580
00:46:58,560 --> 00:47:06,319
Okay. All [clears throat] in favor?
Motion is carried.

581
00:47:03,520 --> 00:47:12,319
» Just a comment there. Um going back to
the minister's orders and or minister's

582
00:47:08,880 --> 00:47:16,640
order and under 49.1. I brought it up
here. Karen, I can share that with you.

583
00:47:14,319 --> 00:47:19,760
But it it is kind of nebulous in there.
But at the end of the day, the minister

584
00:47:18,000 --> 00:47:25,119
makes the order and we follow it. And
that's that's the key point there. So

585
00:47:22,880 --> 00:47:32,240
» any
okay 11.2 request to wave interest rule

586
00:47:28,160 --> 00:47:35,240
number 2821 lot 11 block one plan
101958699.

587
00:47:38,079 --> 00:47:44,079
» Okay. Okay. So, RM administration
received a written request from the

588
00:47:41,200 --> 00:47:47,760
landowners of rule 28-21
uh to wave all or a portion of their of

589
00:47:46,160 --> 00:47:52,079
the interest charges applied to their
tax account and the request sites

590
00:47:50,240 --> 00:47:56,319
significant financial hardship as the
basis for their request. In the request,

591
00:47:54,800 --> 00:48:01,280
the landowners indicated that they were
unable to pay the 2026 property taxes,

592
00:47:59,040 --> 00:48:05,839
but for clarity, um administration
understands this to be the 2025 property

593
00:48:03,760 --> 00:48:10,560
taxes, which are currently in a rears
and subject to tax enforcement. As of

594
00:48:08,480 --> 00:48:15,319
September 1st, the acred interest on the
outstanding taxes comes to $1,825.71.

595
00:48:15,599 --> 00:48:23,599
$92290 of that's related to the
municipal taxes and 90281 is related to

596
00:48:20,720 --> 00:48:27,200
the school taxes.
Um, administration is sympathetic to the

597
00:48:25,520 --> 00:48:31,200
financial hardship described by the land
owners. However, we recommend that the

598
00:48:28,960 --> 00:48:34,720
request be denied. Granting relief from
acrudeed interests in this circumstance

599
00:48:33,040 --> 00:48:38,079
could establish a precedent for future
requests from other property owners

600
00:48:36,400 --> 00:48:42,640
experiencing financial hardship or
facing tax arers. Um some other options

601
00:48:41,040 --> 00:48:48,400
council could choose to prove the
request and wave all the interest acred

602
00:48:44,480 --> 00:48:52,079
to September 1st. Um while we the RM
would forgo interest revenue. The RM

603
00:48:50,319 --> 00:48:55,760
would be remain responsible for
remitting the interest to the school of

604
00:48:54,079 --> 00:49:00,079
the school portion to the ministry in
the amount of 90281.

605
00:48:58,079 --> 00:49:03,200
Um council may choose to approve the
request and wave the municipal portion

606
00:49:01,520 --> 00:49:06,480
of the acred interest in the amount of
92290.

607
00:49:04,720 --> 00:49:11,280
Again, it would set a precedent for
future requests. Um in decision history,

608
00:49:09,599 --> 00:49:14,480
there was no decisions related to this
request. However, there have been

609
00:49:12,720 --> 00:49:18,960
previous requests to council to wave
interest. However, there are no council

610
00:49:16,720 --> 00:49:24,800
decisions approving a request for this
reason.

611
00:49:21,680 --> 00:49:29,040
» For a motion, we can discuss the matter.
Karen.

612
00:49:26,720 --> 00:49:34,240
» Um, I know normally it's it goes by
division making the recommendation. I'm

613
00:49:32,319 --> 00:49:39,200
not comfortable making this recommen
recommendation

614
00:49:37,200 --> 00:49:44,680
recommending that it be denied before we
discuss it. So in that wording, I'd like

615
00:49:41,440 --> 00:49:44,680
it changed.

616
00:49:45,200 --> 00:49:52,480
» So you can make a motion that you can
make a motion that it be approved.

617
00:49:50,800 --> 00:49:57,440
» Like you can make the mo This is just
what our recommendation is. Yes,

618
00:49:54,559 --> 00:50:01,680
» but I' I'd like it discussed before I
make a recommendation to council that

619
00:49:59,200 --> 00:50:05,200
this be denied.
>> So, you'd prefer to discuss the matter

620
00:50:03,599 --> 00:50:09,680
first before a motion is made?
>> Either or. We can discuss it before the

621
00:50:07,359 --> 00:50:14,800
motion's made or I can make it and then
we can discuss, but I don't want to make

622
00:50:12,079 --> 00:50:19,520
the recommendation that it be denied
before we discuss. So, I can just amend

623
00:50:17,839 --> 00:50:25,040
the wording on this recommendation.
>> You can make whatever motion you you

624
00:50:21,280 --> 00:50:29,400
wish. Okay. that the request to wave the
interest charges in the amount of

625
00:50:26,400 --> 00:50:29,400
$1,825.71

626
00:50:29,920 --> 00:50:38,640
as of September 1st, 2026 due to
significant financial hardship cited by

627
00:50:35,440 --> 00:50:47,480
the landowner related to role number
2821 being lot 11 block one plan 101

628
00:50:44,480 --> 00:50:47,480
958699

629
00:50:48,480 --> 00:50:54,319
be
discussed and

630
00:50:53,119 --> 00:50:58,640
considered.
>> Okay. Brief. You can you can allow

631
00:50:56,880 --> 00:51:00,240
discussion on this report before a
motion is made.

632
00:50:59,839 --> 00:51:04,000
» Okay.
>> Yeah.

633
00:51:01,359 --> 00:51:07,119
» But you understand? I I don't want
because we haven't discussed it.

634
00:51:05,280 --> 00:51:12,800
» Yeah. No, I understand that. So, what
we'll uh we'll do um if you withdraw

635
00:51:10,400 --> 00:51:17,599
that motion uh that uh we can just
discuss the matter and uh and then

636
00:51:15,280 --> 00:51:22,079
decide if council wants to make a motion
one way or the other on it.

637
00:51:19,680 --> 00:51:26,880
» Okay. I will withdraw that motion.
>> Thank you. Okay, we'll break with

638
00:51:24,079 --> 00:51:32,079
tradition here and uh discuss this uh
matter before we look for a motion. Um

639
00:51:29,760 --> 00:51:35,119
so Karen, go ahead. Did you have
anything particular you wanted to say on

640
00:51:33,760 --> 00:51:42,240
it
>> or you just want a general discussion?

641
00:51:37,680 --> 00:51:47,839
Okay. Anybody uh have thoughts on it?
Just for clarity, Karen, this is the

642
00:51:44,000 --> 00:51:54,440
land owner that came to us earlier. Uh
two

643
00:51:49,440 --> 00:51:54,440
different different one. Okay.

644
00:51:55,119 --> 00:52:03,359
From what I kind of read read from it, I
I believe it's uh uh the financial

645
00:52:01,119 --> 00:52:08,800
hardship is sickness or something like
that and related to it. And I my heart

646
00:52:06,240 --> 00:52:14,960
goes out to them. Uh but in the same
token

647
00:52:10,559 --> 00:52:21,119
uh I I think you know because we we do
uh take the credit cards, we do try to

648
00:52:17,920 --> 00:52:25,200
try to set it up for for people.
I'm sorry, but this is this is your

649
00:52:23,200 --> 00:52:30,079
property. You've got to you've got to
take ownership on it and stuff. It's

650
00:52:26,960 --> 00:52:35,920
it's a tough one. And I especially if if
there's medical issues involved in it

651
00:52:32,000 --> 00:52:40,240
and stuff which there could be I I my
heart goes out to them but at the same

652
00:52:37,839 --> 00:52:45,920
token I don't want to set a preference a
pre preference to uh uh uh what happens

653
00:52:44,240 --> 00:52:50,720
you know come down down and all of a
sudden you're going to have hardship

654
00:52:47,200 --> 00:52:56,640
cases coming coming more and more and
yeah it's it's not right but it's

655
00:52:53,520 --> 00:53:01,000
unfortunately it it is part of our our
way that we set up things. So

656
00:53:02,240 --> 00:53:09,680
» Karen, um I read the report, but did
they make any attempt to come in to do

657
00:53:07,520 --> 00:53:12,800
like uh increment payments or anything
like that?

658
00:53:10,800 --> 00:53:18,160
» No, we hadn't heard from them until this
request and there has been no payments

659
00:53:14,480 --> 00:53:23,040
made towards the taxes.
And I think that's that's where my

660
00:53:19,920 --> 00:53:30,480
concerns lie is is there's been no
communication up until now until that

661
00:53:26,240 --> 00:53:34,880
that tax enforcement was done. Right.
There has been no no communication.

662
00:53:33,200 --> 00:53:40,599
» Even after we sent out the 60-day
notice, we didn't hear anything. This is

663
00:53:36,559 --> 00:53:40,599
the first. Yeah.

664
00:53:41,440 --> 00:53:45,400
» Other comments, questions.

665
00:53:45,680 --> 00:53:57,920
Um, I I too as well feel very bad for
these people for what's happening,

666
00:53:54,559 --> 00:54:01,359
but I if if this goes through, I mean,
we're going to have

667
00:53:59,839 --> 00:54:07,040
a lot of these there's a lot of stuff
that's going through like this. And uh I

668
00:54:05,119 --> 00:54:11,760
think maybe on their part, maybe they
need to do a GoFundMe,

669
00:54:09,119 --> 00:54:16,319
you know, to help. I No, really. I've
seen it. you know, they have a sickness

670
00:54:14,319 --> 00:54:21,839
in the family and they do a GoFundMe and
it's actually worked. So, I mean, that's

671
00:54:18,400 --> 00:54:26,160
on them though. But, uh, there would be
you'd be getting a lot of these coming

672
00:54:23,680 --> 00:54:33,040
in cuz I mean there's a lot of, you
know, hardship going on in in this world

673
00:54:28,240 --> 00:54:39,119
right now and it's very sad.
>> Yeah, I have to say I agree with Tam and

674
00:54:35,839 --> 00:54:46,680
Aaron on that.
Any

675
00:54:42,079 --> 00:54:46,680
other comments, discussion?

676
00:54:48,400 --> 00:54:55,119
» My only comment is the precedent setting
which you raised and is you as well

677
00:54:52,559 --> 00:55:00,880
Karen that this just starts as slippery
slope as down the road and we're asking

678
00:54:58,720 --> 00:55:05,720
then our other rateayers to cover the
gap on this and that's not fair to our

679
00:55:02,720 --> 00:55:05,720
rateayers.

680
00:55:09,040 --> 00:55:12,040
Okay.

681
00:55:12,640 --> 00:55:19,720
Any other discussion,
questions, comments?

682
00:55:19,920 --> 00:55:28,319
Okay. Um, I think that's it. Uh, far as
questions and discussion. Um, is there a

683
00:55:25,760 --> 00:55:34,160
motion on the uh, anybody putting a
motion forward? How about I make it?

684
00:55:31,359 --> 00:55:42,720
uh that the request to wave interest
charges in the amount of $1,825.71

685
00:55:38,319 --> 00:55:47,760
as of September 1st, 2026 due to in
significant financial hardship cited by

686
00:55:45,119 --> 00:55:52,319
the land owner related to role number
2821

687
00:55:49,599 --> 00:55:57,440
being lot
one plan

688
00:55:54,960 --> 00:56:02,559
958699
be denied.

689
00:56:00,000 --> 00:56:07,200
Okay. Any questions on the motion?
Discussion.

690
00:56:04,880 --> 00:56:13,880
Please indicate your vote clearly. All
in favor?

691
00:56:10,000 --> 00:56:13,880
Motion is carried unanimously.

692
00:56:14,880 --> 00:56:23,440
» Just a question for you, Karen. That
other item that we dealt with a couple

693
00:56:18,960 --> 00:56:29,040
weeks back, um, have they come forth?
>> I haven't checked to see if any payments

694
00:56:25,359 --> 00:56:34,880
have been made. Okay.
Okay. [clears throat] 11.3 SARM 2026

695
00:56:32,559 --> 00:56:43,119
midterm convention attendance and
council voting delegates. So on that uh

696
00:56:39,040 --> 00:56:47,359
we're looking uh for names for again
we'll just get this before we make the

697
00:56:45,200 --> 00:56:53,520
motion because we need the names of the
people that are going to attend and the

698
00:56:49,520 --> 00:56:58,960
voting delegates. So who uh is
interested in attending the um the

699
00:56:56,720 --> 00:57:03,200
convention? and it's in Saskatoon. Uh
this year, um

700
00:57:02,000 --> 00:57:08,400
I would suggest
>> I'll be attending.

701
00:57:04,319 --> 00:57:14,480
» I would suggest that uh uh the because
of the 2, four, and six being an

702
00:57:10,960 --> 00:57:18,559
election, uh that none of those uh 2,
four, and six shouldn't be shouldn't be,

703
00:57:16,640 --> 00:57:24,880
uh names shouldn't be put in there just
in case they're not on council come.

704
00:57:22,160 --> 00:57:29,200
» We can uh we can um amend the
registration. It allows for that after

705
00:57:26,960 --> 00:57:33,200
the election. So we can still register
you. So then we can change the names if

706
00:57:31,920 --> 00:57:36,640
we have to.
>> Are we talking about that little machine

707
00:57:35,119 --> 00:57:40,319
you just push the button? Well,
>> I could name on that.

708
00:57:39,119 --> 00:57:42,160
» Well, we're first talking about who
wants to attend.

709
00:57:41,280 --> 00:57:47,599
» Okay. Sorry.
>> Yeah. No, we'll get to the who wants to

710
00:57:44,160 --> 00:57:52,200
be the voting delegates. So, uh, so, uh,
Karen, Darren, um, Tim,

711
00:57:52,559 --> 00:58:01,359
Stephen,
>> yeah, myself will attend, Karen,

712
00:57:58,000 --> 00:58:06,799
Nicole, Stan.
So, everybody uh, and, uh, and Shauna,

713
00:58:05,200 --> 00:58:09,280
you'll be picking from administration
who who attends.

714
00:58:08,799 --> 00:58:13,119
» Yep.
>> Yep.

715
00:58:10,240 --> 00:58:18,559
» Okay. And so, everybody's attending. So
we need uh who wants to be uh we need

716
00:58:15,040 --> 00:58:20,400
two voting delegates?
>> Darren.

717
00:58:20,000 --> 00:58:28,200
» Sure.
>> Stephen. Okay. So looking for a motion

718
00:58:23,839 --> 00:58:28,200
uh for the recommendation.

719
00:58:28,559 --> 00:58:35,440
Karen
>> that council authorize the attendance of

720
00:58:32,319 --> 00:58:41,359
of council and senior administration at
the 2026 SARM midterm convention being

721
00:58:38,079 --> 00:58:48,160
held November 18th and 19th, 2026 at the
TCU place in Saskatoon and further that

722
00:58:45,440 --> 00:58:54,559
council appoints uh Steven Warner and
Darren Bes Broco as the RM's two voting

723
00:58:51,760 --> 00:58:58,799
delegates for the convention.
>> Thank you. Any questions on the motion?

724
00:58:56,799 --> 00:59:04,880
That clear, Karen? Everybody's
attending. Thank you. Any questions,

725
00:59:02,400 --> 00:59:08,240
comments on the motion?
All in favor?

726
00:59:06,880 --> 00:59:11,440
» Motion is carried.
>> Sorry. Can I ask one other question?

727
00:59:09,839 --> 00:59:14,400
It's not part of the motion, but we need
to know if you guys are going to be

728
00:59:12,720 --> 00:59:17,839
saying purchasing lunch from them
because it's separate from the

729
00:59:15,440 --> 00:59:21,760
registration and we have to uh indicate
that when we register you.

730
00:59:19,839 --> 00:59:25,119
» Yes, the food there's pretty good. I
strongly recommend that everybody get

731
00:59:24,079 --> 00:59:29,760
lunch because
>> it gets confusing if we don't.

732
00:59:28,079 --> 00:59:33,440
takes too long to go somewhere else,
too.

733
00:59:30,240 --> 00:59:39,880
» Yeah. Yeah, it's not bad there anyway.
Okay. Yeah, we'll have everybody attend

734
00:59:35,680 --> 00:59:39,880
the uh the lunches.

735
00:59:40,319 --> 00:59:47,040
» Okay, the next uh one may take some
time. So, Tim, we're

736
00:59:45,119 --> 00:59:51,680
» make a motion that we have a 15minute
break.

737
00:59:47,839 --> 00:59:56,160
» All in favor? Motion is carried. Okay,
the time is 10:15. We'll call the

738
00:59:53,680 --> 01:00:03,280
meeting uh back to order. Karen, do you
have the recording or the on? Thank you.

739
00:59:59,680 --> 01:00:11,280
Okay, we're down to um 11.4 council
renumeration and expense policy

740
01:00:07,200 --> 01:00:14,400
on there. Again, um
I think what we're going to do is we're

741
01:00:12,799 --> 01:00:20,559
going to discuss this before we have a
motion um on here. the motion is is up

742
01:00:17,359 --> 01:00:24,880
there the recommendation but uh I I feel
there's going to be lots of discussion

743
01:00:21,839 --> 01:00:29,040
on this topic so uh we'll discuss it
before we look for a motion.

744
01:00:27,520 --> 01:00:34,799
» Sure. So I'll just do a bit of an
introduction just um we're bringing this

745
01:00:32,000 --> 01:00:40,400
policy back for council's consideration.
Um back in 2025, council directed

746
01:00:38,160 --> 01:00:44,880
administration to develop a policy for
council remuneration and expense

747
01:00:42,319 --> 01:00:49,760
reimbursement to ensure transparency,
accountability, and consistency. So

748
01:00:47,839 --> 01:00:54,559
there was a draft policy presented to
council on March 24th. Council provided

749
01:00:52,799 --> 01:00:58,720
valuable feedback at that meeting and
then ultimately sent the policy back to

750
01:00:56,640 --> 01:01:05,760
the HR committee for further review and
recommended changes. So in May the HR uh

751
01:01:02,880 --> 01:01:12,240
committee met and provided um some
direction on further changes. Those

752
01:01:07,599 --> 01:01:17,520
changes are explained in the report. Um
and we've we're bringing this back for

753
01:01:14,319 --> 01:01:22,799
council's approval. Um and and for sure
further discussion. It is important to

754
01:01:20,160 --> 01:01:30,480
note that the the updated policy has
removed the base pay and um has gone

755
01:01:27,200 --> 01:01:36,319
back to the hourly rate. Uh the hourly
rate in the policy is the 2025 council

756
01:01:33,680 --> 01:01:42,240
approved rate plus a 2% cost of living
increase.

757
01:01:39,200 --> 01:01:47,839
» That's it. That's it. Thank you. Well,
we'll open it up for uh for discussion.

758
01:01:44,880 --> 01:01:53,839
It's quite a a detailed policy and I
think it's uh definitely time that we uh

759
01:01:50,799 --> 01:01:59,920
bring something like this in to clarify
uh the the uh indemnity and uh as I said

760
01:01:57,520 --> 01:02:09,200
uh so that it's very clear and and
concise and and uh uh that uh easy to to

761
01:02:05,599 --> 01:02:15,119
maintain. So we'll open it up to
discussions. Nicole,

762
01:02:10,799 --> 01:02:19,359
» sure. So, um, with the
council renumeration and expense

763
01:02:17,119 --> 01:02:23,799
reimbursement policy, the the one that's
attached to our package, the P--D3,

764
01:02:24,880 --> 01:02:33,520
and there's in red, the council the
rates and allowances to be to be

765
01:02:30,480 --> 01:02:40,480
confirmed by council is the read 58.28
an hour and a counselor's 51

766
01:02:36,559 --> 01:02:45,599
an hour. That's what that's
that is what we're voting on today. No,

767
01:02:43,359 --> 01:02:49,440
you are voting on the whole policy.
>> Yeah, the whole policy.

768
01:02:46,880 --> 01:02:55,280
» But yes, those are the rates that that
so those proposed rates in here. Uh so

769
01:02:52,480 --> 01:03:00,720
council remuneration is set annually by
a resolution of council. So the last

770
01:02:58,319 --> 01:03:07,760
motion setting council remuneration was
in 2025. So, these rates reflect the

771
01:03:04,319 --> 01:03:13,359
2025 approved rates plus the 2% cost of
living increase. So, again, if council

772
01:03:11,040 --> 01:03:18,480
wants to make further changes to that,
they can.

773
01:03:16,319 --> 01:03:24,319
» I just wanted to make sure that the in
red writing was Yeah, that was the only

774
01:03:21,280 --> 01:03:29,400
thing. I think it's a good policy. You
know, if we're going to have a policy, I

775
01:03:25,920 --> 01:03:29,400
think this is a

776
01:03:31,119 --> 01:03:45,039
it's good. I think to not give um
to not give a cost of living

777
01:03:40,960 --> 01:03:50,240
in a small increase to counselors sets a
bad example to our rateayers that were

778
01:03:48,400 --> 01:03:54,160
disregarded. And if we want good people
to run, we have to compensate them for

779
01:03:52,720 --> 01:03:59,280
their time, their effort, and their
commitment to being a counselor. And

780
01:03:57,520 --> 01:04:05,039
yeah, I think it would it would look
terrible to uh our rateayers if we uh if

781
01:04:02,640 --> 01:04:08,240
we didn't do that. And then at some
point there will have to be an

782
01:04:06,319 --> 01:04:13,520
adjustment. And we don't want to I'd
rather make incremental adjustments than

783
01:04:10,559 --> 01:04:17,480
something large.
That's my take on it.

784
01:04:18,079 --> 01:04:27,359
» Other comments, discussion?
I I think that there's a big description

785
01:04:24,480 --> 01:04:31,119
and see, you know, between
what the Reeve gets and what the

786
01:04:28,720 --> 01:04:35,839
counselors get. I think that's a big
gap. Like there's quite a bit there. I

787
01:04:34,240 --> 01:04:41,400
think that that should be quite a bit
closer together than than it is right

788
01:04:38,400 --> 01:04:41,400
now.

789
01:04:43,440 --> 01:04:57,440
My uh uh interpretation again the the
Reeve Reeve is uh uh is I think think

790
01:04:53,039 --> 01:05:00,640
his his uh uh should be should be more
more money than what the counselors are.

791
01:04:59,280 --> 01:05:04,960
Definitely. It used to be only five
bucks something like that. And cost of

792
01:05:02,400 --> 01:05:14,640
living is is uh you know is is putting
it up. I question uh the 59 cents uh uh

793
01:05:10,960 --> 01:05:20,720
per kilometer. Uh I last time when we
were talking about this uh uh quite

794
01:05:18,079 --> 01:05:26,799
frankly uh uh when if you've got a
diesel truck at 2 225

795
01:05:24,319 --> 01:05:33,920
is uh what per liter is what what
they're charging for diesel. Now uh uh

796
01:05:29,920 --> 01:05:39,440
again uh I don't think uh that uh that
you know the uh uh people that are are

797
01:05:36,799 --> 01:05:44,880
you know are driving quite a bit
considerably more uh we should have at

798
01:05:42,240 --> 01:05:51,680
least a cost of living uh increase on
that that too as well uh to a certain

799
01:05:48,240 --> 01:05:57,359
extent. Uh I know at the U Regina
district uh we were quite low compared

800
01:05:55,440 --> 01:06:04,640
to any of the other communities. I think
that the highest that I'd seen was 75

801
01:05:59,599 --> 01:06:11,760
cents uh per kilometer. And uh again for
the the uh rural

802
01:06:07,280 --> 01:06:17,599
uh counselors uh that drive a lot more
uh again your your out-ofpocket expenses

803
01:06:14,799 --> 01:06:24,079
are are going to be adding up and stuff.
So I that was the only thing I I was

804
01:06:19,839 --> 01:06:29,280
concerned of. Again the you know the the
cost of living u increase wasn't very

805
01:06:27,760 --> 01:06:34,880
substantial
uh and and we haven't haven't put it up

806
01:06:31,760 --> 01:06:39,280
for a while but uh again I I could be
good with that too. It's it's just just

807
01:06:37,039 --> 01:06:43,839
that the uh the only thing I'm looking
at is the mileage.

808
01:06:42,000 --> 01:06:48,079
And I just wanted to provide some
context to that. And yes, I do remember

809
01:06:46,000 --> 01:06:55,440
you have bringing that concern forward
to the first time the policy was

810
01:06:49,680 --> 01:06:59,920
reviewed. Um the I'm not sure
how council has done it in the past. I

811
01:06:57,920 --> 01:07:06,240
believe we've always used the government
of Saskatchewan mileage rates as the

812
01:07:02,640 --> 01:07:10,720
guide. Um so 2026, I went back checked
the 2026 government of Saskatchewan

813
01:07:08,640 --> 01:07:16,079
rates are 55 cents. So we are a little
bit higher than the government set

814
01:07:12,799 --> 01:07:23,280
rates. Um again if council wants to
change how we how we um consider mileage

815
01:07:20,079 --> 01:07:28,319
reimbursement that is uh fine. We did
talk about it at the HR committee and

816
01:07:25,599 --> 01:07:34,079
the HR committee did uh recommend
keeping it at 59 cents a kilometer but

817
01:07:30,720 --> 01:07:40,079
again uh this is a council of the whole
um policy. Those rates are approved

818
01:07:37,760 --> 01:07:44,480
every year also. So we set the mileage
rate at the beginning of the year also

819
01:07:41,920 --> 01:07:53,319
every year. So it would be essentially
updated if the rate was changed in

820
01:07:48,160 --> 01:07:53,319
January of 2027. This would be updated.

821
01:07:54,880 --> 01:08:04,880
Um I do
I agree with Darren. The gap between the

822
01:08:00,720 --> 01:08:10,319
council and the reeve is a little high.
Um I sort of feel like it should only be

823
01:08:06,880 --> 01:08:10,319
$5 difference too.

824
01:08:11,520 --> 01:08:15,079
That's a big gap.

825
01:08:15,599 --> 01:08:21,199
» Well, since that affects me directly, I
won't comment on it uh one way or the

826
01:08:20,080 --> 01:08:25,520
other.
>> Well, I would argue that it's Yeah, it's

827
01:08:23,600 --> 01:08:30,239
not personal. It's like it's just it is
a pretty big gap. like we're I think

828
01:08:27,199 --> 01:08:36,159
every all counselors are have uh a lot
of responsibility and a lot of

829
01:08:32,480 --> 01:08:39,600
commitment and um
yeah I think everyone's just as

830
01:08:37,600 --> 01:08:45,440
committed and has just big
responsibility. It's it's a big gap. So

831
01:08:42,319 --> 01:08:50,560
I'm not sure um again this is something
that was set many many years ago and

832
01:08:48,000 --> 01:08:57,440
that gap is probably like just
continued. Um typically the reef

833
01:08:53,920 --> 01:09:04,000
position has a lot of responsibility. Um
they are very involved. They're um

834
01:09:02,000 --> 01:09:09,279
they're representing the municipality as
a leader. So that is the consideration

835
01:09:06,560 --> 01:09:14,400
as to why the re position is typically
uh compensated at a higher rate. Again

836
01:09:12,080 --> 01:09:20,480
doing our best practice re research and
review. This is uh consistent with what

837
01:09:17,679 --> 01:09:26,319
is being done in other municipalities.
Um but again like I said this is uh your

838
01:09:23,120 --> 01:09:32,560
policy and uh council can do what they
want but just note that uh the

839
01:09:29,359 --> 01:09:37,440
reposition is uh there's a lot to the
reposition

840
01:09:35,359 --> 01:09:41,920
and I would concur with your comments
there Shauna that's you know reve you

841
01:09:39,759 --> 01:09:46,400
are our leader in effect you are the
face of the RM in a very public way and

842
01:09:44,560 --> 01:09:49,759
you do hold a lot of accountability and
responsibility notwithstanding that

843
01:09:48,159 --> 01:09:52,799
we're all passionate counselors without
a doubt.

844
01:09:50,560 --> 01:09:58,080
Um, so I would be supportive of that gap
that exists as it's listed here. Um, I

845
01:09:55,760 --> 01:10:04,400
do want to kind of circle back. Um,
since we've sort of got more efficient,

846
01:10:01,120 --> 01:10:09,120
I guess what I'm asking is what if any
budgetary estimates have you

847
01:10:06,320 --> 01:10:13,440
contemplated as a result of this these
changes? Um, because just doing my quick

848
01:10:10,880 --> 01:10:18,719
and dirty math here, if I look at it,
we've got 30 meetings a year. That

849
01:10:15,520 --> 01:10:23,520
includes um roughly our special plus our
regular meetings. We are far more

850
01:10:20,800 --> 01:10:28,960
efficient than we've ever been um as far
as the time like we used to book off a

851
01:10:25,600 --> 01:10:35,199
day for this of late. Um you know we're
usually done by we're done within 3 to

852
01:10:31,920 --> 01:10:40,960
four hours. So by my math uh it's just
our regular council meetings uh equally

853
01:10:38,080 --> 01:10:46,080
divided amongst eight eight of us um
we're looking at about well total my

854
01:10:43,760 --> 01:10:53,199
math is about 75,000 so you're looking
at about 900 9,250

855
01:10:49,920 --> 01:10:57,840
uh per counselor remuneration which I
think is reasonable for what we do this

856
01:10:55,120 --> 01:11:03,520
isn't a job I did a comparison between
the t um taxable assets of reginina

857
01:11:00,960 --> 01:11:09,520
which is 30 billion We're at 2.5
billion. The counselors in Reginaina

858
01:11:06,400 --> 01:11:13,440
make 67,000 a year. We should be
comparable in terms of a ratio basis.

859
01:11:11,440 --> 01:11:20,080
We're doing this as a public service,
not as a job. So, I think there's I

860
01:11:16,000 --> 01:11:27,199
think these rates are reasonable. Um and
um I also am conscious of people um

861
01:11:24,239 --> 01:11:30,920
acknowledging that that this is a public
service that we're doing.

862
01:11:33,120 --> 01:11:39,360
I have to disagree that it's it is it is
a job. You can't not say this isn't a

863
01:11:38,239 --> 01:11:41,760
job.
>> Well, that's

864
01:11:40,080 --> 01:11:44,640
» this could be a full-time job if you
really wanted it to be.

865
01:11:43,199 --> 01:11:49,920
» But then I think that
>> I have enough rateayers that are phoning

866
01:11:46,400 --> 01:11:54,960
me all the time out of each division and
and I I I think it takes up a lot of

867
01:11:52,480 --> 01:11:58,320
time. So if you think it's not a job, I
guess that's you're not busy enough

868
01:11:57,360 --> 01:12:01,440
then.
>> That's your perspective, Darren. I have

869
01:11:59,760 --> 01:12:06,960
a different one. Have we done the math,
Karen, in terms of the budget?

870
01:12:05,280 --> 01:12:11,679
Thanks. Sorry.
>> Oops. I haven't done any like in-depth

871
01:12:09,040 --> 01:12:15,520
analysis, but trending to date, um we're
well below budget that we had for 2026.

872
01:12:14,159 --> 01:12:21,520
So, even with these incremental
increases, I don't anticipate anticipate

873
01:12:18,560 --> 01:12:25,600
it uh making us overbudget.
>> Yeah, I we have gotten super efficient.

874
01:12:23,679 --> 01:12:32,960
Like I remember we'd stay here I'd be
here till like four or five. We we've

875
01:12:28,159 --> 01:12:37,120
totally changed that. Um
I

876
01:12:34,719 --> 01:12:41,440
yeah I I think it's fine the way it is.
Um we definitely

877
01:12:39,520 --> 01:12:46,480
want to do the cost of living otherwise
you disregard counselors and yes we are

878
01:12:43,679 --> 01:12:52,960
here as public servants but we also want
good people to run and they need to also

879
01:12:49,679 --> 01:12:58,000
feel valued and respected and you know
there's a time commitment. There is also

880
01:12:55,840 --> 01:13:03,120
a responsibility to do good jobs. So I
think this is good. Again, I think that

881
01:13:01,120 --> 01:13:08,520
the reef should only be a $5 difference
from a counselor, but that's that.

882
01:13:11,360 --> 01:13:20,640
Are you saying that at this time mileage
will remain at 59 and on January 1st we

883
01:13:18,560 --> 01:13:24,000
should be considering to change it?
>> Yeah. So we always bring a report

884
01:13:22,080 --> 01:13:29,120
setting the mileage rate for the
upcoming year and we base that on what

885
01:13:26,560 --> 01:13:33,679
the government of Saskatchewan does. So
if but however um if you want to change

886
01:13:31,840 --> 01:13:38,640
that
like we can change it again this is your

887
01:13:35,520 --> 01:13:44,880
policy. I just don't have any I have
nothing to support a change right now. I

888
01:13:41,520 --> 01:13:49,679
do I do understand that you know fuel
prices are volatile specifically diesel

889
01:13:47,679 --> 01:13:56,239
is you know it is very high price
compared to um uh gas. So but I don't

890
01:13:54,719 --> 01:14:00,400
think we should be addressing it by pe
people's vehicle type.

891
01:13:58,320 --> 01:14:05,920
» Yeah, it's difficult. That's why you
just said a uniform mileage rate.

892
01:14:04,000 --> 01:14:11,480
» Yeah. Follow the S Saskatchewan
government mileage rate.

893
01:14:07,520 --> 01:14:11,480
» Yeah, I get it.

894
01:14:12,960 --> 01:14:20,560
I agree, Tim. But I think like at this
stage of of the game, we're nine months

895
01:14:17,840 --> 01:14:26,080
into the year. I think leaving it till
till January 1st would be the the way to

896
01:14:23,920 --> 01:14:31,040
go.
>> Yeah, I I I have to agree with you. Uh

897
01:14:28,880 --> 01:14:36,239
uh again, I just brought it up before
because of the Rejana district, we get

898
01:14:33,679 --> 01:14:41,840
all the reports from all the different
places. And myself, I don't have a

899
01:14:38,800 --> 01:14:48,640
diesel truck, so I, you know, it it
doesn't affect me personally, but but at

900
01:14:45,600 --> 01:14:57,360
the same token, uh, I just use that as a
as a a reference point that that most of

901
01:14:52,719 --> 01:15:02,880
the diesel is is 45 to 60 cents a liter
higher than what the gas is. So, uh, so

902
01:15:00,719 --> 01:15:07,600
again, I I don't think you should have
have it set, you know, uh, depending on

903
01:15:06,159 --> 01:15:14,640
what kind of vehicle you're driving
because that's that's your choice. But,

904
01:15:10,239 --> 01:15:20,480
uh, but again, I uh and and again, I I
support the uh the Reeve getting a few

905
01:15:17,280 --> 01:15:28,000
extra dollars and I don't think it's uh
uh again, I I think too that I I don't

906
01:15:24,239 --> 01:15:36,080
call this a job. I I I do it do it uh
for for that I can help my rateayers as

907
01:15:31,520 --> 01:15:41,520
much as I can. And uh uh basically a lot
of times I get I get calls and you know

908
01:15:39,760 --> 01:15:46,320
different different times of the day and
at night and uh you know I don't don't

909
01:15:44,480 --> 01:15:50,880
charge for them and stuff especially if
it's if it's a five minute call and and

910
01:15:48,800 --> 01:15:54,159
a lot of times we're we're talking about
the weather and stuff too. So, I'm not

911
01:15:52,480 --> 01:16:01,920
going to start putting that down onto my
my uh uh you know, pdeium and stuff, but

912
01:15:57,600 --> 01:16:07,600
uh uh again, I I spend spend quite a few
times uh quite a few hours uh uh doing

913
01:16:05,760 --> 01:16:12,159
this. And it doesn't matter where you
go, you're always the counselor. Oh,

914
01:16:10,480 --> 01:16:16,480
there's the counselor. Hey, I wanted to
find out about this. And it could be a

915
01:16:14,239 --> 01:16:21,679
could be a uh social event that you're
attending that has nothing to do with

916
01:16:18,800 --> 01:16:25,040
the RM, but you're the guy. And hey, I
want to tell you about those roads and

917
01:16:23,360 --> 01:16:30,000
I, hey, I want to tell you about this
and that, you know, and so you're always

918
01:16:26,960 --> 01:16:35,040
on duty, you know, but again, do you
charge for? No. No. I, you know, I I

919
01:16:32,640 --> 01:16:41,520
don't do that. Some people say, "Oh, you
should be charging." Well, no, I I can't

920
01:16:37,520 --> 01:16:46,400
you because you know in in in all all uh
occasions it's if if somebody calls me

921
01:16:43,760 --> 01:16:49,920
out specifically for an area that I have
to go and visit them, yes, I'm going to

922
01:16:47,920 --> 01:16:56,000
charge mileage. I'm going to charge time
and stuff, but but just in passing, no,

923
01:16:53,199 --> 01:17:00,719
it's not going to happen.
Just on the mileage rates in a past

924
01:16:58,000 --> 01:17:05,040
life, we did the analysis in terms of of
the mileage rates and it was across

925
01:17:02,159 --> 01:17:09,600
Canada, the organization I was with, and
while we think that the gas price of gas

926
01:17:07,600 --> 01:17:13,840
is the key variable there in there, it's
actually not. So, I can find that

927
01:17:10,880 --> 01:17:18,640
analysis that we did, but um we also
started using the CRA mileage rates,

928
01:17:16,560 --> 01:17:22,719
which I just brought it up. The 2026
year mileage rate is 73 cents per

929
01:17:20,719 --> 01:17:27,040
kilometer for the first 5,000 business
kilometers and 67 cents per kilometer

930
01:17:25,120 --> 01:17:33,040
thereafter. So that might be something
that we look to instead of um

931
01:17:30,400 --> 01:17:37,520
Saskatchewan rates just because of the
the range of travel that we have to

932
01:17:35,920 --> 01:17:42,640
encompass. So just food for thought, but
I can dig up that analysis.

933
01:17:40,880 --> 01:17:46,880
That was a cross-country one that would
just take into that probably because it

934
01:17:44,640 --> 01:17:50,800
takes into consideration
um different provinces. I don't think

935
01:17:49,280 --> 01:17:55,840
that's necessarily relevant to
Saskatchewan, you know, a Saskatchewan

936
01:17:53,440 --> 01:18:00,960
based rural municipality. So, and I
agree with you, Tim. I I probably charge

937
01:17:57,760 --> 01:18:05,120
for half of the things I do.
So,

938
01:18:01,920 --> 01:18:10,400
» well, and I I I was I was going to uh uh
make mention too of uh uh a lot of our

939
01:18:08,000 --> 01:18:17,840
contracts that we do with different
different uh uh people. There is a fuel

940
01:18:14,159 --> 01:18:21,920
fuel charge uh that they can they can up
if if the fuel starts going higher, they

941
01:18:20,080 --> 01:18:27,679
can they can put a search charge on it
and stuff. I would recommend maybe some

942
01:18:25,360 --> 01:18:33,920
type of policy in here that if if it
hurts sits hits a certain plateau that

943
01:18:31,520 --> 01:18:39,199
maybe then it should be raised up. You
know, I I don't know how tough it would

944
01:18:35,840 --> 01:18:45,040
be to uh to regulate that, but uh it
might be an idea just just so that

945
01:18:41,360 --> 01:18:50,320
you're not taking a lot of money out of
your your counselor's pockets just

946
01:18:48,080 --> 01:18:55,840
because they have to have to travel. And
especially with especially with the uh

947
01:18:53,600 --> 01:19:02,080
uh divisions now, the new divisions that
we have uh are basically double in in

948
01:18:59,520 --> 01:19:06,960
the rural end, double the amount of uh
of travel you're going to have almost

949
01:19:03,840 --> 01:19:10,960
because it's the uh uh division five and
six have been combined and division one

950
01:19:08,800 --> 01:19:17,280
or two have been combined. So yeah, it's
it's going to be a lot more traveling.

951
01:19:15,040 --> 01:19:22,480
Well, the other thing um talking about
mileage concern uh gas or the fuel is is

952
01:19:20,560 --> 01:19:27,840
one thing, but your maintenance,
insurance, everything else that goes

953
01:19:24,239 --> 01:19:35,520
into a into running a vehicle u needs to
be considered um on it as well because

954
01:19:30,560 --> 01:19:39,199
it all all runs into it. U you know
so the whole the whole thing needs to be

955
01:19:37,280 --> 01:19:44,800
considered uh when you're if you're
looking at a reasonable rate to

956
01:19:40,719 --> 01:19:50,719
compensate at uh um on it. So, uh, but
as Sean had said, we'll be looking at

957
01:19:48,080 --> 01:19:56,320
that again in, uh, end of the year or
first of the year on it. So, I think

958
01:19:53,600 --> 01:20:02,000
something for everybody to think about
and, uh, decide whether or not, uh,

959
01:19:58,960 --> 01:20:08,159
it's, uh, it's appropriate.
So

960
01:20:04,239 --> 01:20:14,080
» just with the mileage rates um you in
Saskatchewan

961
01:20:09,679 --> 01:20:21,199
in my past work it was based on cost of
a bus pass is how they set the rate per

962
01:20:17,280 --> 01:20:25,239
kilometer not for fuel was always and
that was that was through Saskatchewan.

963
01:20:25,840 --> 01:20:31,239
That's an interesting way to set the
mileage rates

964
01:20:31,760 --> 01:20:37,760
since we don't have a bus thing anymore.
>> Well, yeah. No, but I'm just saying

965
01:20:36,560 --> 01:20:41,760
that's how I think that's how
Saskatchewan used to set it up because

966
01:20:39,520 --> 01:20:43,840
of the was the cost just of a bus pass.
>> Yeah.

967
01:20:42,000 --> 01:20:48,640
» It wasn't based on
>> on the cost of your vehicles.

968
01:20:46,480 --> 01:20:51,199
» I don't
>> Yeah.

969
01:20:49,600 --> 01:20:57,199
» Based on Yeah. And I don't think we
should be taking in consideration um

970
01:20:54,480 --> 01:21:01,760
insurance on our vehicles. Should have
insurance on our vehicles.

971
01:20:59,840 --> 01:21:06,000
» No, I was just saying that you need to
consider all if you're looking at proper

972
01:21:03,760 --> 01:21:12,800
compensation, you need to look at all
the costs related to your vehicle, not

973
01:21:08,560 --> 01:21:16,880
just fuel. But um
yeah, but again, like I said, we'll be

974
01:21:14,800 --> 01:21:25,400
discussing this at the end of uh end of
the year. So I I I recommend we keep it

975
01:21:20,320 --> 01:21:25,400
at the 59 at at this point.

976
01:21:26,159 --> 01:21:30,040
» Stan, you haven't said much.

977
01:21:31,360 --> 01:21:41,840
» Okay. Any other discussion on uh
>> on it? I think it's a very well done

978
01:21:38,560 --> 01:21:47,360
policy. Uh kudos to administration for
all the research and uh background work

979
01:21:44,400 --> 01:21:53,520
that he did on uh bringing it forward.
um on it and uh it's there'll be some

980
01:21:50,800 --> 01:21:58,480
some hardship or not the right word
probably but learning getting used to it

981
01:21:55,920 --> 01:22:05,440
and stuff. So Sarah, you're going to
you're going to be on the ball for for

982
01:22:01,679 --> 01:22:09,679
it and uh as we said in the policy is uh
one thing I think is key and I know I've

983
01:22:07,600 --> 01:22:15,360
been bad at it sometimes is getting them
in on a monthly basis so you're not two

984
01:22:11,760 --> 01:22:20,560
and three months behind um on it. So, uh
it would be reasonable to get within get

985
01:22:17,280 --> 01:22:25,920
it in within a week of uh of the end of
the month.

986
01:22:22,320 --> 01:22:32,800
And just one uh uh comment too is u the
timebound uh rates. I I kind of looked

987
01:22:30,159 --> 01:22:40,719
at it and yeah, I I I think it's it's
good the way it was uh or it is put out

988
01:22:36,400 --> 01:22:49,520
there. Um uh one thing I was uh curious
now we have these preprinted

989
01:22:45,120 --> 01:22:56,480
uh books that we're using right now. And
I would suggest uh if we can get a

990
01:22:52,400 --> 01:23:04,639
sample page given to us and still
utilize those ones till they're used up

991
01:22:59,440 --> 01:23:09,679
instead of getting all new printed ones
uh and and throwing these ones in the

992
01:23:06,960 --> 01:23:15,199
garbage. Uh the cost of uh of printing
those I know is is fairly high. So

993
01:23:13,520 --> 01:23:18,960
that's what I would suggest is, you
know, to have this sample one one in

994
01:23:17,360 --> 01:23:25,199
there with the new rates and everything
and you can you can utilize that and and

995
01:23:22,239 --> 01:23:30,080
because basically the the the thing is
very close to the same except the rates

996
01:23:27,040 --> 01:23:34,320
are a little bit different and uh uh I I
think that would be you know a little

997
01:23:31,679 --> 01:23:39,600
bit of a cost savings for us.
>> I would just suggest also that yes you

998
01:23:37,040 --> 01:23:46,000
could continue to use your preprinted
ones but you can populate this

999
01:23:43,280 --> 01:23:50,400
through electronically as well. So those
of you that use your electronic devices,

1000
01:23:48,880 --> 01:23:53,679
you can do that electronically and then
it calculates automatically for you. You

1001
01:23:52,320 --> 01:23:57,199
don't have to. I'm saying it's an
option.

1002
01:23:55,120 --> 01:24:01,880
» Yeah, I agree. I think uh some of us
prefer the hard copy method.

1003
01:24:03,360 --> 01:24:15,320
» Okay. Looking for a motion uh
uh regarding the um

1004
01:24:10,639 --> 01:24:15,320
discussion that we've uh had

1005
01:24:15,760 --> 01:24:27,760
here. I'll do it that council re
remunation and expense reimbursement

1006
01:24:22,239 --> 01:24:34,239
policy P- Agg GG-003
be approved and effective date of

1007
01:24:30,560 --> 01:24:41,120
October 1st, 2026. Thank you. Any
further discussion on the matter?

1008
01:24:38,159 --> 01:24:44,760
All in favor?
Motion is carried.

1009
01:24:46,719 --> 01:24:57,120
Okay, we're down to
correspondence uh which again was in the

1010
01:24:52,719 --> 01:25:01,199
uh just the one was in the package. Uh
just uh looking for a motion to

1011
01:24:58,960 --> 01:25:05,480
acknowledge the correspondence
uh as presented.

1012
01:25:07,679 --> 01:25:13,600
» I can't. [clears throat] Okay.
>> That the following correspondence be

1013
01:25:10,960 --> 01:25:17,520
hereby acknowledged and filed. Chrono
Fire Department fire call August 29th,

1014
01:25:16,239 --> 01:25:25,440
2026.
>> Thank you. Questions on the motion?

1015
01:25:20,639 --> 01:25:29,880
All in favor? Motion's carried.
Okay. Committee reports.

1016
01:25:30,400 --> 01:25:37,400
Any uh committees that uh have anything
to report?

1017
01:25:38,400 --> 01:25:50,239
Carmen, anything? No. Stan, Nicole? No.
Karen? Me? No.

1018
01:25:47,120 --> 01:25:58,320
Well, if uh if you read the uh shared
notes that I had posted on September

1019
01:25:53,760 --> 01:26:03,040
3rd, we had our uh our EMO meeting and u
uh it it was it was actually a good

1020
01:26:00,080 --> 01:26:09,920
meeting. We had uh well SPSSA
uh will be launching a new app uh for

1021
01:26:05,760 --> 01:26:14,560
residents to uh uh register in case of
an evacuation order which uh they're

1022
01:26:12,480 --> 01:26:18,880
going to they he kind of just touched on
it for now and it's still in the

1023
01:26:16,320 --> 01:26:24,159
preliminary stages but uh what they want
to do is have it so that uh all the

1024
01:26:21,840 --> 01:26:30,320
communities can can come together and
they can register in it uh and and if

1025
01:26:27,280 --> 01:26:34,560
there is ever a an evacuation order.
We've got got a whole bunch of people

1026
01:26:32,239 --> 01:26:41,520
registered already which which will help
streamline it a little bit more. Um a

1027
01:26:38,320 --> 01:26:49,600
few meetings ago uh it was talked about
um that communication was one of our big

1028
01:26:44,480 --> 01:26:55,840
flaws uh in our uh uh last uh uh
exercise that we had uh because it was

1029
01:26:52,320 --> 01:27:00,719
held in the in the metal building. Uh
the we had a heck of a time trying to uh

1030
01:26:58,960 --> 01:27:08,960
understand what site was saying and
stuff. Um some of it was was our

1031
01:27:05,520 --> 01:27:14,880
uh neglect and using our repeater system
and uh uh we thought that um that they

1032
01:27:12,560 --> 01:27:20,000
were using it already and it has worked
out they weren't. And uh so that was one

1033
01:27:17,600 --> 01:27:24,880
thing we've corrected. But uh it was
talked about that they have these

1034
01:27:21,360 --> 01:27:32,639
suitcase uh communication things now. Uh
and they actually had a fella come and

1035
01:27:28,239 --> 01:27:36,400
um he's just an amateur um ham radio
operator and plus he's got what he

1036
01:27:34,239 --> 01:27:43,199
builds these suitcases and stuff and
they're all combined and they're uh what

1037
01:27:39,440 --> 01:27:48,080
would they be about 18 in wide, 20
inches tall. uh and they have all your

1038
01:27:46,560 --> 01:27:54,480
radios and everything and then they have
a a u either you can do a portable uh

1039
01:27:52,080 --> 01:28:00,880
antenna that goes outside the building
or what we suggested too is uh each

1040
01:27:57,679 --> 01:28:06,639
community uh would would designate where
their EOC is going to be held and to

1041
01:28:04,320 --> 01:28:12,239
purchase uh an antenna and put it on
there that they can just be plugged in

1042
01:28:09,120 --> 01:28:17,679
uh for for the different different
exercises and stuff.

1043
01:28:14,239 --> 01:28:24,080
uh cost was um basically around $7 to
$8,000 and uh uh it sounds like all

1044
01:28:21,760 --> 01:28:27,520
communities were were uh kind of on
board on it, but they wanted to bring it

1045
01:28:25,520 --> 01:28:33,199
back take it back to uh all of their
respective uh uh communities and uh let

1046
01:28:30,639 --> 01:28:39,679
them know that it would be something to
to maybe look at for the 20 2027 uh uh

1047
01:28:37,760 --> 01:28:44,880
budget.
Uh another thing that was uh was

1048
01:28:42,480 --> 01:28:51,600
suggested that uh we have a short
exercise each meeting uh which I think

1049
01:28:48,960 --> 01:29:00,239
is a great idea. Uh it doesn't have to
be a a full in-depth

1050
01:28:55,520 --> 01:29:06,960
um exercise but just something that you
kind of know which area you would want

1051
01:29:03,679 --> 01:29:13,920
to be in. Um uh they it was went through
with the uh the last exercise we had and

1052
01:29:10,639 --> 01:29:19,520
and uh and it just makes sense with some
of the people uh uh like uh uh we had uh

1053
01:29:17,760 --> 01:29:24,000
you know somebody that's that's looking
after finance and everything well they

1054
01:29:21,679 --> 01:29:31,760
are a financial person that would be
their best best area and and uh security

1055
01:29:28,880 --> 01:29:37,520
uh at the last one we had uh we had L
and uh again I think that was a a good

1056
01:29:34,639 --> 01:29:42,080
good spot for him. There's everyone has
probably where their strong points would

1057
01:29:40,000 --> 01:29:48,560
be and that's what one thing that we had
talked about is to bring to that meeting

1058
01:29:46,080 --> 01:29:55,679
uh where you think you would fit in the
best and then we'll have a couple of

1059
01:29:52,000 --> 01:30:00,880
meetings where uh you will take on that
role and then we would like you to go

1060
01:29:58,480 --> 01:30:05,520
outside your comfort area and try some
other other roles just so you get used

1061
01:30:03,520 --> 01:30:10,159
to it. so that if we have a whole bunch
of people that are that that want to

1062
01:30:07,520 --> 01:30:15,199
have one specific role,
we can we can kind of kind of make it so

1063
01:30:12,480 --> 01:30:19,440
that they are used to doing a lot of
different ones. So uh so like I say

1064
01:30:17,600 --> 01:30:26,639
November 5th which will be held at the
chrono uh uh kerning rink uh will uh

1065
01:30:23,920 --> 01:30:31,040
will be the start of our our short short
exercise and stuff and uh and yeah we

1066
01:30:29,600 --> 01:30:36,560
want to try to get proficient in setting
up an EOC and uh uh again I've said it

1067
01:30:34,400 --> 01:30:42,320
many times it's not uh if we need it
it's when we need it and uh that's

1068
01:30:38,960 --> 01:30:50,560
that's my that's my speech.
>> Thanks Jim J. Anything? Okay, come back

1069
01:30:47,120 --> 01:30:54,719
to you Carmen for round table.
Stan,

1070
01:30:52,080 --> 01:30:59,199
everything's good in your division.
Yep. Nicole,

1071
01:30:57,120 --> 01:31:02,480
» I've been working closely with the
office for the last couple weeks and I

1072
01:31:01,040 --> 01:31:05,600
think we've got everything handled. So,
I'm good.

1073
01:31:04,080 --> 01:31:11,120
» Okay.
Karen

1074
01:31:08,080 --> 01:31:18,400
» Clark. Um, Clark, I sent you an email
earlier this morning about Stone Points

1075
01:31:14,639 --> 01:31:23,120
Road. Um,
if my memory serves me correctly, the

1076
01:31:20,480 --> 01:31:28,320
last two or three meetings,
did we not do a bunch of major paving on

1077
01:31:26,239 --> 01:31:31,719
that road? I thought there was major
repairs done

1078
01:31:32,159 --> 01:31:40,400
» this year.
I would have to check again to see what

1079
01:31:38,000 --> 01:31:43,360
they had completed. Um it may have been
more close to the intersections of the

1080
01:31:42,480 --> 01:31:44,719
entrances.
>> Oh, okay.

1081
01:31:44,080 --> 01:31:50,480
» Yeah.
>> Okay. But um the rate pairs just made me

1082
01:31:49,120 --> 01:31:53,280
aware of that and sent it.
>> Yeah.

1083
01:31:50,880 --> 01:31:57,199
» And if that's the way the road looks, we
really

1084
01:31:54,800 --> 01:32:00,719
like what do you what do you think can
be done? Well, yeah. It looks like we've

1085
01:31:59,120 --> 01:32:05,199
been trying to crack seal that along
that whole stretch for the last little

1086
01:32:02,800 --> 01:32:07,920
while and now it's kind of the water's
gotten in there and it's creating

1087
01:32:06,639 --> 01:32:12,080
potholes and
>> Yeah. Do you think they'll be able to

1088
01:32:09,920 --> 01:32:15,760
fix that this year?
>> Yeah, we'll go take a look. I It's

1089
01:32:13,840 --> 01:32:16,560
definitely patchable for this year.
>> Okay.

1090
01:32:16,080 --> 01:32:19,520
» Yeah.
>> Yeah. Like as long as the holes I think

1091
01:32:18,159 --> 01:32:22,320
are filled is the biggest thing.
>> Yeah. We need to seal those up for sure.

1092
01:32:21,440 --> 01:32:26,159
» Okay. Thank you.
>> Yep.

1093
01:32:24,320 --> 01:32:32,400
Okay. I just want to thank Karen for
filling in for me in my extended

1094
01:32:28,080 --> 01:32:35,280
absence. She did a great job. So, yeah.
Um,

1095
01:32:33,199 --> 01:32:39,920
» you almost didn't get approval to go.
>> I know.

1096
01:32:38,480 --> 01:32:44,080
Stephen,
>> uh, no, I got nothing. Just I see

1097
01:32:42,000 --> 01:32:48,639
Derek's got the yield sign and the
winter signs up on a lot of the dirt

1098
01:32:46,719 --> 01:32:52,719
roads. Are they up all over the place? I
know they're up at mine on, but he I he

1099
01:32:51,440 --> 01:32:56,000
was going to put them up all over the
place, I take it.

1100
01:32:53,679 --> 01:33:00,239
» Yeah. I'm not sure how far he's gone uh
on putting those out. He's helping the

1101
01:32:57,840 --> 01:33:05,600
the park crew right now with some
potholes. So, I'll I'll check in with

1102
01:33:02,000 --> 01:33:05,600
him and see what the status of those is.

1103
01:33:06,960 --> 01:33:16,719
Tim.
>> Uh, yeah. I got a call yesterday from uh

1104
01:33:12,400 --> 01:33:18,960
former White City uh counselor Rebecca
Ouju.

1105
01:33:18,239 --> 01:33:29,040
» Mhm.
>> And um she had sent me a a u flyer that

1106
01:33:24,719 --> 01:33:37,600
they are having uh on September 18th,
19th and 20th. Um but uh September 19th

1107
01:33:34,080 --> 01:33:45,280
is is what they were asking if uh we
would have someone that would want to

1108
01:33:39,600 --> 01:33:50,320
attend uh this uh it's a prayer brunch
and it's through their church and

1109
01:33:47,040 --> 01:33:54,480
everything and uh she's asking comm
community members uh community leaders

1110
01:33:52,719 --> 01:33:59,760
if they would someone would be
interested in attending.

1111
01:33:56,480 --> 01:34:06,239
uh myself. I said that uh that's the uh
same day as the wellness uh day. So, I

1112
01:34:03,840 --> 01:34:11,760
will be uh preoccupied. I wouldn't be
able to go. I uh I said I would bring it

1113
01:34:09,760 --> 01:34:17,920
up to the meeting and see I've got the
flyer here. So, if anyone's interested

1114
01:34:13,760 --> 01:34:21,679
in uh in attending uh and she had asked
if if they could get a hold of her and

1115
01:34:19,679 --> 01:34:25,920
she'll kind of kind of walk you through
what all all you need to do and stuff.

1116
01:34:24,639 --> 01:34:28,000
» Okay. Well, talk to you after the
meeting there.

1117
01:34:26,320 --> 01:34:32,960
» Yeah, it's it's about a 10-minute I
think she said it was about a 10-minute

1118
01:34:31,120 --> 01:34:36,880
thing that you had to talk about. So, I
I don't know, you know, but she said she

1119
01:34:35,120 --> 01:34:44,639
can walk through people with it. So,
yeah. So, other than that, uh

1120
01:34:40,800 --> 01:34:48,880
yeah, other than that, I I think uh uh
we've talked about pretty well

1121
01:34:46,560 --> 01:34:54,400
everything on it. So, good.
>> Darren, no. Uh we've kind of discussed

1122
01:34:52,480 --> 01:34:59,239
everything I was going to bring up. So,
it's all good. Thanks.

1123
01:34:56,239 --> 01:34:59,239
» Okay.

1124
01:34:59,760 --> 01:35:06,960
Okay. We're looking for a motion to um
go in camera.

1125
01:35:05,600 --> 01:35:10,960
» Nicole,
>> motion we go in camera.

1126
01:35:08,719 --> 01:35:14,520
» All in favor?
Motion is carried.

1127
01:35:15,280 --> 01:35:24,120
Yeah. Okay. We on again. Okay. Anything
else uh before we uh adjourn?

1128
01:35:24,400 --> 01:35:30,719
Okay. Motion to adjurnn.
>> Motion to adjurnn the meeting.

1129
01:35:28,560 --> 01:35:33,840
» All in favor?
Meeting is adjourned.