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Committee a, I'll be calling the council committee a meeting on January 6, 20, 26 to order here at 3pm. We have seven items on our business agenda. And I'll let, oh, excuse me one more way. And just for clarification, I'll just have season, just make a note. Her participation today.

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So, Erica Barnett, our newest council member will be joining the committee A. As a voting

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member, I will be the ex officio and she will, I hope that she shows up soon.

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You know, she's logging on right now.

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Is she?

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Okay.

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Yeah.

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Good.

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I sent her a text.

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Anyway, so that's going to be my role sign.

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We can't run off.

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Okay.

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And just to note, we have Councilor Chen, myself, Councilor Rodotch, again, Councilor

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Paine, ex-Pascio, and I don't see her yet, and we do have, oh, there she is, our newest

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Councilor Burnett is joining us as a committee A member today.

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Hello, and we have a few others here, Councilor Eck, Councilor Nand. I think that's it.

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So we'll get our business started here. Our first item is the job order contracts, projects

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and planning update, public safety building, gutter and downspout replacements.

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Tom, is that

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you? Hi there, Tom Sullivan, Public Works Facilities Manager, City Facilities Manager.

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Thanks, everyone, for having us again.

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You'll be seeing me a lot this year.

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So we have a lot of projects to get completed.

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But this one, in particular, is a job-order contract,

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or the Public Safety Building to replace the 25-plus-year-old steel gutters.

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Would you guys like me to go over a quick rundown of what job-order contracting is

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for the people that maybe haven't heard before?

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Yeah, please. I think so. Okay, I'm from the public as well. Thank you, Tom.

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Sure. Sorry about that.

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Job order contracting is a purchasing methodology that the city has that allows us to use

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three pre-chosen prime contractors that the city renews every three years.

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and we get job order proposals from those contractors on a pre-set pricing plan

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through the RS means construction book.

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We have an administrative contractor, Gordian company,

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that administrates this, so make sure we're all in our compliance and everything

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for the program with regards to the RCW, but it's just an expedited way of contracting for some of our departments that don't have the project management support and that sort of thing that other departments have.

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And so we're able to utilize this to expedite large volume projects and a large volume of projects annually.

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So I think that kind of sums it up and have a nice tutorial online if anyone has any more interest in what job order

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contracting is kind of gives you a rundown. I'm happy to share that with anyone that's interested

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in that. This is a job order contract for the public safety building, again, to replace

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the gutters and the downspouts that are failing 25-plus years old steel, gutters and downspouts

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who probably witness the drip as you walk into the building. And that will be solved by this.

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Part of a failing gutter system is the safety issue in the winter time, especially with slick pavement, icy pavement, in most times in the least convenient locations, like right at the front of the public safety building.

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And so it just raises our eyebrow and makes it come to the top of our list of things that we need to get taken care of.

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and so what we're planning to do is replace all the gutters with kind of a

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like for like six inch gutter, their oversized gutters for the volume of roof of

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that building and three inch downspouts. They'll be round downspouts instead of

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square downspouts but they'll match the color of the building. It's just a price

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price conscious thing. The value of the contract is just over $45,000 and that gets us hundreds

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and hundreds of feet of new metal gutter that should be as water tight as gutters get

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as far as doing their job getting that rainwater to the storm system.

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And so right now we are recommending that this contract gets forwarded to the consent agenda

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for approval for the public works director to sign this and allow us to move into permitting.

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All right, thanks, Tom.

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Anyone raise your hands here so then we'll call on you if you have any questions.

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Very straightforward.

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No, you see it from me.

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All right.

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Erica, do you have any questions?

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No.

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That sounds pretty.

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Self-explanatory.

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Thank you.

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All right.

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Anyone else here?

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I don't see any other hands or raids, so as I may have any objections to foring this

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to a consent agenda for approval,

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seeing none, we will do so.

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Thank you, Tom.

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All right.

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Thank you for your time.

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Appreciate it.

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All right.

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Okay.

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And for our second item of business, extension of appointment for acting officers, HR director

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and City Administrator who

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is presenting today. Emily, is that you?

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Yep, that's me.

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We also have HR Manager Randor Tay just in case.

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Yeah, so we have two of us here.

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Thank you, Council.

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We are bringing for just an extension to two temporary appointments,

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one for the HR Director and one for the Acting City Administrator.

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This is a pretty standard. The mayor is able to make a temporary appointment in these cases

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for up to six months and we are nearing the end of that six month period and the recruitments

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are still ongoing so we are asking council. The mayor is asking council to extend these appointments

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by another six months or until these appointments are filled which ever occurs first.

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Okay,

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I don't want to have any questions.

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Erica's here.

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Oh, sorry.

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Erica's your hand first.

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Yes, sorry.

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It's like trying to find my virtual hand.

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Yeah, so just to clarify,

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Emily, the recruitment for these roles is still ongoing.

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And if we do find candidates prior to the August 20th date,

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there is nothing that causes this to become a contract

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where the interim candidates are enrolled through August 20th

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would be able to bring on the new higher prior to August 20th.

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That's correct.

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These employees are limited term, temporary limited term

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employees, but they're at will.

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So even though we say, hey, this will

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expire on this day, it can end earlier

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if we fill the role permanently.

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OK.

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And then if you don't mind my asking,

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Michelle, can I ask a second question or not yet?

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Just going to ask, where are we recruiting, like, where is this recruitment, you know,

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advertised, and if there are any key dates or gates, like we're looking at resumes

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or candidates that, yeah, for the city administrator position, we are doing that one in-house.

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The review period closed kind of over the holidays, so we have a pretty decent number of applicants

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that I'm going to be manually going through before affording them on for additional reviews.

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So that's kind of where we're at with that one.

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Ryan can speak to the HR director position.

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Yeah, for the HR director, we used the services of Prothman, their recruiting company.

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They did a nationwide recruitment and they received about 51 applicants.

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They did prescreening interviews yesterday and today and they're trying to narrow it down

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to a candidate pool of 10 to 12. I've actually heard feedback today that it's going really, really well. We've got some great candidates.

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So very much hoping that we will be able to fill that position long before the July 14th date. Got it. Perfect. Thank you.

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All right. Thank you. I had the same question about status. Yeah. Thank you.

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Okay. Great. Okay. Any other questions? I don't see any other hands raised. So any objections to?

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I'm sorry. One moment. I just got a call from Wil Chen. I think somehow I got kicked off the screen.

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Yes. I just promoted him. I see him in the attendees list. Thank you. Yeah. If you may be having

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issues so okay they'll promote yeah thank you that's all I need to say okay I'll wait for

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him to be promoted just if you have any questions anybody

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see him coming I

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see him on the on the side bar

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but I don't right he's not he's still in the attendees but he's not as a panelist

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this he need to

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log back in as a panellist to get added.

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Yeah, the clerk promotes them.

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Yeah.

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The panelists.

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Yes.

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Thank you, Emily.

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Will, can you hear us?

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You see your name there?

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How about we just do a quick, do you mind just hang in for a few minutes and just hold

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it?

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Well, we have two of the next thing.

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Let's get a little longer.

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Let's hold a little longer.

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So the two are going to be a little longer.

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If you guys wait.

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Yeah, just Michelle, if you could hang on a moment, everybody.

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The code says that if you're going to be participating in a committee meeting, you need to be fully present for the extent of the topic.

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So we need to make sure that we'll be able to function here.

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Well, we see you there. Are you able to mute?

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Let's see your mute button on.

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And we can't get your video, but at least get your audio.

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He says his network isn't stable.

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Okay. Can he call in? At least to the audio. Well, can you get in on your cellular network

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from your cell phone through Zoom?

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I've just texted that to him.

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I've just posted

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the phone number and the meeting ID in the chat for all panelists. Okay.

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I'm snapping a picture

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Well, if you go to your cell phone and click the link I just sent, you should be able to log on back on from your cell phone. We'll do cellular data instead of Wi-Fi.

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I hope that helps.

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Thanks, Jenna.

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He's in the waiting room. I think as an attendee, and I think it's the only phone number. So I would promote that one.

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79915. Yeah, that's it. I have allowed to talk and it is just currently

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muted. You can unmute Will and then just let us know it's you if you're able.

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You can unmute by

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pressing star six.

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I still see him in the attendee list not the panelists list. A phone cannot be

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updated to panelists but they can be allowed to talk. Gotcha.

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Once again Will if you can hear us you

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currently muted, you can unmute your phone by pressing star six.

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Okay, you're still muted.

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I need to tell him that he's still muted.

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Go.

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I heard it for a second.

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I've found some of a return on my my city phone. Are you guys able to hear him?

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Well, not at all.

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Can you talk? Well,

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yes, okay.

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Can you hear us?

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Yes, I can hear you through the phone.

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very good. Thank you. So let's go ahead and keep you know wrap up this item. Okay.

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Okay. Sorry about that. Last time I left up was time talking about the job

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order contracting. I think $45,000 that should be forwarded to consent.

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As in that item I have no problem with that. Okay.

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Okay. So we had a presentation on item 2.2. You weren't there for that?

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Yes, I wasn't there for

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the stockings. I'm sitting on this right here. So I led the agenda item

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and I think it's reasonable to continue with that appointment to authorize the mayor to move forward

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Okay, so my ask then of Council Committee A's, other any objections to forwarding this

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to the next consent agenda for Council Confirmation?

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That will be fine.

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Okay, all right.

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Thank you all.

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Thanks for your patience.

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Well, that's fine.

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That happens.

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All right.

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And we'll move on to our third item of business.

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Professional Services Agreement for Highway 99, Revitalization Project, Stage 3, and then

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right after that is a fourth business item stage 4, sorry stage 3 is under 3 and 4 is under

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item 4.

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So we'll start with 3.

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see

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Mike and Bertrand. Great. Go ahead.

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So, Mike Delilah, city engineer, I'm assisting Bertrand with the introduction of these two items,

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so I will have him speak to them.

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Thank you, Mike. Good afternoon, councilmembers.

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Bertrand House. Transplantation is here.

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Sorry about that. Transplantation is in your city of Edmonds.

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So I'm here this afternoon to talk about the professional service agreement for the

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Highway 9 Anvilization Project for Stage 3 and Stage 4, and this is specifically for

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urban design elements.

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I'm going to include item number 3 and number 4 into 1 because it's basically the contract

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which with the console are pretty much the same, they're identical and I'll go into that in

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a little more detail, but just to give a little more background for maybe people are new council

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members or it's been a while that we've maybe talked about this specific item. So this is for the

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having an organization project we're working on state students, state four right now, we're in the

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design phase. We've been working on this for approximately two years now with our leave consultant,

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which is SCJ Alliance. Initially, when we started working on this design phase,

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the urban design elements were included in their scope of work. We had actually started working

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with a committee to look at different ideas, what are our possibilities along both stretches

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in terms of adding urban design elements. And after a couple of months, we actually even had

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Yeah, we had a committee, we had a committee that was made up of a council member and that is on there.

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We have a member from the planning board and some of our other property owners and also from the economic development aligns.

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So the committee consists of seven or eight people.

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We start working with that, but working with SCJ, they weren't making, they're not, they're an engineering firm.

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And they're just weren't as their expertise because when we worked for state

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two projects, we had work with a console that was really very knowledgeable in

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urban design elements. And SCJ was just not as the lot of their meetings, they

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weren't leading the meetings. And they just didn't have as much experience as

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what we were looking for. Therefore we had to we look for another console to work on

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00:24:07,680 --> 00:24:12,340
this portion of the project. And this is what this contract is for. We had

234
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two concerns that submitted SOQ's statements of qualifications for this portion of the

235
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project.

236
00:24:20,560 --> 00:24:30,840
HBB, as well as AECOM, we had a selection panel that evaluated, we had interviews and

237
00:24:30,840 --> 00:24:37,080
we also valued their submittals and we selected HBB, basically they had a lot more experience

238
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and also, yeah, they just present a lot of the material a lot better than the other

239
00:24:41,860 --> 00:24:45,620
console. So, all the panels are read on our selection.

240
00:24:48,980 --> 00:24:50,820
So, not just to talk about what

241
00:24:51,940 --> 00:24:58,960
this contract includes. Obviously, they're going to be doing some site inventory and analysis

242
00:24:58,960 --> 00:25:03,900
on both statements. And another thing, so that those would be two

243
00:25:03,900 --> 00:25:13,640
one for state three and one for state four. The reason we have two contracts. One of them being state three is going to be consultant. It's going to be constructed.

244
00:25:14,240 --> 00:25:26,280
The design we finished before state four. So that'll be the priority right now as we get this rolling is because we're looking to construct state three in early or start the construction in early 2028.

245
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And the other thing is so that there'll be time when they'll be working in meetings where we'll talk about stage 3 and stage 4, but there'll be some.

246
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A lot of them where because stage 3 is more of a party, we'll be working more on that initially.

247
00:25:40,760 --> 00:25:43,620
The other reason we separated them is the funding sources.

248
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Stage 3 is just based on the funding sources of all state funds, whereas stage 4 has state funds as well as federal funds.

249
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And so it just makes a lot smoother just from accounting and keeping up with both projects

250
00:26:00,440 --> 00:26:01,400
to have it separately.

251
00:26:01,660 --> 00:26:06,240
So that was because I think that was quite a couple of the questions from the committee.

252
00:26:06,560 --> 00:26:08,040
So I just wanted to elaborate on that a little bit.

253
00:26:08,580 --> 00:26:13,740
Going back to the task that they'll be completing, besides the side of mentoring analysis, you have

254
00:26:13,740 --> 00:26:16,020
some preliminary concept of elements.

255
00:26:16,320 --> 00:26:22,980
So they'll look at, they're actually going to look at a maximum work conceptual level alternative.

256
00:26:22,980 --> 00:26:27,880
So they're not just going to look at one or two, there's going to be a variety of options.

257
00:26:29,560 --> 00:26:37,140
Obviously, we'll work with the stakeholder meetings to try to determine if there's some preferred routes to follow.

258
00:26:37,540 --> 00:26:43,160
There will also be a very significant amount of public outreach.

259
00:26:43,380 --> 00:26:44,260
So we'll have open houses.

260
00:26:44,960 --> 00:26:47,240
We will come, we'll have some online surveys.

261
00:26:47,840 --> 00:26:49,080
We'll have meetings with councils.

262
00:26:49,080 --> 00:26:55,040
So, one of the items that might come up as well, and I think I started an email from one

263
00:26:55,040 --> 00:27:01,740
of the council members regarding maintenance, and we want to make sure that the council

264
00:27:01,740 --> 00:27:05,940
has a word or can review these different concepts, because yeah, there is going to be some maintenance

265
00:27:06,720 --> 00:27:12,900
if it's structural element, then that would be definitely maintained by the city and landscape

266
00:27:12,900 --> 00:27:13,560
potentially.

267
00:27:13,980 --> 00:27:18,240
But, one of the things we've talked about in previous council meetings is, instead of

268
00:27:18,240 --> 00:27:23,140
maybe doing a planner strip that's landscaped and made you hard-scaping so the

269
00:27:23,140 --> 00:27:27,600
maintenance will be a lot lower in comparison to having a landscape where you

270
00:27:27,600 --> 00:27:35,860
have to do a routine maintenance by our city crews. Once these four conceptual

271
00:27:35,860 --> 00:27:41,260
alternatives we're gonna go down to two, we'll select the top two alternatives, move

272
00:27:41,260 --> 00:27:47,400
those forward and up to the 30% design and get a good cost estimate and then obviously

273
00:27:47,400 --> 00:27:52,920
will have more meetings with the committee, potentially another council meeting, to make

274
00:27:52,920 --> 00:27:57,800
sure that we're all, we've addressed all the different variety of questions from different

275
00:27:57,800 --> 00:28:03,540
members. And then once the preferred alternative is selected, then obviously that will go from

276
00:28:03,540 --> 00:28:05,120
60 to 90 into 100.

277
00:28:07,220 --> 00:28:11,440
In terms of, and that's something that's when we work, when we'll start working

278
00:28:11,440 --> 00:28:16,040
on the inventory and then looking at different concepts, there might be some right away,

279
00:28:16,680 --> 00:28:23,020
We're going to try to incorporate these items within the right away, whether it's a signage

280
00:28:23,020 --> 00:28:29,420
or a decorative feature or a structural feature, to put it in the city right away or in

281
00:28:29,420 --> 00:28:30,080
limited access.

282
00:28:30,420 --> 00:28:32,560
I mean, that's in the state right away.

283
00:28:33,280 --> 00:28:40,120
Those will be the preferred alternatives, but there's potentially some solutions where

284
00:28:40,120 --> 00:28:45,400
we can put it within on private property, which is kind of a good timing because we're

285
00:28:45,400 --> 00:28:50,000
We're about four or five months from starting the right-of-way phase first stage three.

286
00:28:50,260 --> 00:28:54,660
So if there's some additional right-of-way that we need to take for this urban design element,

287
00:28:54,680 --> 00:28:58,680
then we would definitely incorporate in this right-of-way phase, what do we oppose

288
00:28:58,680 --> 00:29:01,480
to different, or the necessary property owners.

289
00:29:03,420 --> 00:29:08,880
There was also one last thing I wanted to talk about is depending on what improvements

290
00:29:08,880 --> 00:29:13,820
we're proposing from an urban design element point of view, there might be some structural work.

291
00:29:13,820 --> 00:29:17,340
And then HVB, they're not a structural engineering company.

292
00:29:17,640 --> 00:29:25,060
So in this contract, there will be an element that might be needed by the structural engineer,

293
00:29:26,000 --> 00:29:30,880
a structural company, which we've selected and actually it says TBD in your packet.

294
00:29:31,500 --> 00:29:37,660
However, since then we've made some progress and they've selected a structural company.

295
00:29:37,660 --> 00:29:43,760
So that will be included in the updated when this goes up to Council as part of the next meeting.

296
00:29:46,520 --> 00:29:53,840
And then once all these urban design elements are known, they'll be or are finalized with

297
00:29:53,840 --> 00:29:59,720
100% plan though, obviously being incorporated into the SCJ plan sheets for a complete

298
00:30:00,000 --> 00:30:25,720
They indicated in the packet. We're still negotiating the total contract cast. We do have an updated one. So that's part of the most likely that's part of the next council meeting, unless there's some additional questions from from the committee that we need to address. We would, we would submit that by today or tomorrow to have it potentially approved on consent agenda next week as part of the council meeting.

299
00:30:27,980 --> 00:30:31,160
And let me just make one. All that one last thing.

300
00:30:31,160 --> 00:30:36,400
is in terms of the funding of these two contracts, like I said, the state

301
00:30:36,400 --> 00:30:42,800
three is a state fund so that the HBB contract slice, suck and so on, the

302
00:30:42,800 --> 00:30:48,120
structural engineering contract. Those will be funding with state funds and then

303
00:30:48,120 --> 00:30:55,160
for state four that would be mostly will be through state fund but there might

304
00:30:55,160 --> 00:31:00,720
be a small amount with federal funds as well but that's those are in from an

305
00:31:00,720 --> 00:31:04,920
accounting point, we'll take a look at that in more detail. But those are basically the two

306
00:31:04,920 --> 00:31:15,480
funding sort of potential funding for sources for stage four. And all this scope of work and the

307
00:31:15,480 --> 00:31:20,440
estimate they'll be incorporated into a, because this is a state funder project or federal project.

308
00:31:21,100 --> 00:31:30,700
There is certain contracts. It needs to be included in a certain concern agreement, which we've

309
00:31:30,700 --> 00:31:32,300
in our packet, it's called a wash,

310
00:31:32,500 --> 00:31:34,540
washed our Washington State Department of Transportation,

311
00:31:34,820 --> 00:31:37,440
local agency, negotiated hourly rate,

312
00:31:37,600 --> 00:31:39,760
consultant agreement, which is the same,

313
00:31:39,860 --> 00:31:41,320
like I said, from the SCJ.

314
00:31:43,880 --> 00:31:49,680
And that concludes my short presentation on this item,

315
00:31:50,340 --> 00:31:52,220
unless Mike gave something else to add.

316
00:31:52,720 --> 00:31:53,840
I'd like to open up for questions.

317
00:31:54,460 --> 00:31:56,480
And I know a customer member,

318
00:31:56,760 --> 00:31:59,400
that you have a couple questions which I didn't have,

319
00:31:59,520 --> 00:32:02,160
I was starting to respond and I didn't have

320
00:32:02,600 --> 00:32:05,720
I try to adjust a couple of them in my discussion here,

321
00:32:05,820 --> 00:32:07,580
but you might have a couple of follow-up questions.

322
00:32:07,780 --> 00:32:08,720
I would love to hear from you.

323
00:32:09,200 --> 00:32:10,400
All right, thank you so much.

324
00:32:10,820 --> 00:32:11,780
Like to do you have anything to add?

325
00:32:12,860 --> 00:32:15,280
No, I don't, but I guess just to maybe put a name

326
00:32:15,280 --> 00:32:18,040
to some of these state funds, probably the state funding,

327
00:32:18,040 --> 00:32:21,360
and it's in the packet, it's 16.5 million that we secured

328
00:32:21,360 --> 00:32:23,440
and it's called Connecting Washington Funds.

329
00:32:24,060 --> 00:32:26,400
And that's also going to be part of the stage four,

330
00:32:26,560 --> 00:32:27,840
but the stage four is also going to have

331
00:32:27,840 --> 00:32:29,140
what they call move-ahead funds.

332
00:32:29,580 --> 00:32:31,800
And that's another 22.5 million.

333
00:32:31,800 --> 00:32:34,760
and so they're both grants that we have secured

334
00:32:34,760 --> 00:32:36,820
and are using as part of the project.

335
00:32:37,040 --> 00:32:38,960
So right now there are no city funds.

336
00:32:39,580 --> 00:32:41,440
So I guess that's probably the other clarification

337
00:32:41,440 --> 00:32:44,120
just to be completely straightforward about that.

338
00:32:44,680 --> 00:32:46,720
Okay, and just for clarification too,

339
00:32:46,820 --> 00:32:49,240
which stretch is stage three and stage four

340
00:32:49,240 --> 00:32:50,480
are just so re-listing those.

341
00:32:51,180 --> 00:32:55,500
The stage three is from 244 to 238.

342
00:32:55,620 --> 00:32:57,400
So it's the south part of Edmunds

343
00:32:57,400 --> 00:33:06,360
and then stage 4 is 2-20th to 2-24th, so it's a bit further north, so they're not connected.

344
00:33:07,020 --> 00:33:09,180
Yeah, that's staggered.

345
00:33:12,240 --> 00:33:14,960
Okay, I'll let anybody else ask a question.

346
00:33:15,040 --> 00:33:15,640
I have a couple.

347
00:33:17,100 --> 00:33:18,380
Will, I see your hand up.

348
00:33:19,360 --> 00:33:20,420
Thanks for joining us.

349
00:33:20,660 --> 00:33:23,320
Yeah, good to be back.

350
00:33:24,500 --> 00:33:27,600
Thank you so much, sorry about the network problem.

351
00:33:28,300 --> 00:33:30,080
Belgium, thanks. Happy New Year.

352
00:33:30,780 --> 00:33:31,620
Thank you.

353
00:33:32,340 --> 00:33:34,020
Thanks for the presentation.

354
00:33:34,380 --> 00:33:37,160
I have been waiting for this item to move forward.

355
00:33:37,960 --> 00:33:41,400
I know 2025 have some hiccup there.

356
00:33:42,660 --> 00:33:46,540
But in terms of funding and work carry over,

357
00:33:47,720 --> 00:33:50,280
what is some work being done?

358
00:33:50,280 --> 00:33:59,440
I know 2025 have some work as I recall in the design stage, will they be carried over?

359
00:34:00,960 --> 00:34:05,540
You mean the word they've started working on for the urban design elements?

360
00:34:06,340 --> 00:34:08,360
For stage 3?

361
00:34:09,260 --> 00:34:12,060
Yes, some of them for stage 3.

362
00:34:12,380 --> 00:34:17,800
Before we move to stage 4 we have to complete some design work for stage 3.

363
00:34:17,800 --> 00:34:18,380
Right.

364
00:34:18,580 --> 00:34:24,560
Well, even though the urban design element has been on hold, we've been doing some progress

365
00:34:24,560 --> 00:34:25,960
on the design phase.

366
00:34:26,560 --> 00:34:33,180
Right now the design phase for the SCJ contract, we're about four or five months out from

367
00:34:33,180 --> 00:34:35,160
getting a 60% design plans.

368
00:34:36,140 --> 00:34:41,600
So that means there will be some catching up, that's all you want to get this contract approved

369
00:34:41,600 --> 00:34:46,380
and get this going as soon as possible so that the urban design element, portion which is

370
00:34:46,380 --> 00:34:54,020
which is not as detailed as the big rest of the project, but they still have to get going as soon

371
00:34:54,020 --> 00:34:57,500
as possible so we can catch up. And like I said before, there's the right-of-way that's going

372
00:34:57,500 --> 00:35:03,020
to start later this year. So if there's some elements that need some right-of-way purchase,

373
00:35:03,020 --> 00:35:10,200
we'll include that in the initial discussion with the property owners. And then stage four,

374
00:35:10,360 --> 00:35:16,080
it's not as like I said before. Stage four, it's a little bit lagging. We haven't done that much

375
00:35:16,080 --> 00:35:23,560
project in 2025 because it is a year after. So we're trying to also focus only on stage three right

376
00:35:23,560 --> 00:35:27,960
now and then but this year we'll be doing more progress on stage four we have to because

377
00:35:28,580 --> 00:35:34,640
since there is some federal funds there's the funds have to be spanned out by a certain date so we

378
00:35:34,640 --> 00:35:41,480
can't just let it be um can have no work for many years it's got to be we took a little bit of

379
00:35:41,480 --> 00:35:45,640
break maybe but we got to catch we got to get that going as soon so that right away can start

380
00:35:46,080 --> 00:35:49,940
If not by not this year, but the year in 2027 for sure

381
00:35:50,740 --> 00:35:55,960
Yeah, thank you. Yeah, it does yeah and that kind of I

382
00:35:56,480 --> 00:35:59,000
had a follow-up question about timing of

383
00:36:00,460 --> 00:36:01,680
Mr. Delayla

384
00:36:02,240 --> 00:36:04,380
Mike says we have that

385
00:36:05,240 --> 00:36:07,940
Connect Washington and mobile have funding

386
00:36:09,920 --> 00:36:15,340
Those have amazing have a have a deadline that we have we have to spend by

387
00:36:16,540 --> 00:36:19,780
What was the timeline? How many more years do we have?

388
00:36:21,960 --> 00:36:24,680
I don't have the chart right in front of me, but I mean, it's right now.

389
00:36:24,860 --> 00:36:26,680
We're, I mean, we're, it's plans.

390
00:36:27,060 --> 00:36:31,380
We have this planning document that we say we're going to spend this much.

391
00:36:31,980 --> 00:36:35,660
They go on buy names. So, yeah, it's two year of buy names at the state.

392
00:36:35,840 --> 00:36:40,860
So right now from, it was from 25, it's the 25, the 27.

393
00:36:41,080 --> 00:36:44,320
So we, we're going to spend a certain amount of money, but we haven't.

394
00:36:44,320 --> 00:36:50,980
Yeah, it's gonna I mean we're gonna like the connecting just I don't want to go in too much detail

395
00:36:50,980 --> 00:36:56,800
But the connecting watcher right now we've we spent most of it because I was a lot of it was for stage two, right?

396
00:36:56,960 --> 00:36:58,660
And that was like a ten million dollar project

397
00:36:58,660 --> 00:37:04,900
So we've already spent almost and then we've already done some design about maybe 1.5 2 million for stage

398
00:37:04,900 --> 00:37:07,380
So we already spent about 12 million allowance

399
00:37:07,380 --> 00:37:12,240
There might be three or four million left for that and we'll use that in the next year or so

400
00:37:12,240 --> 00:37:16,840
and then we'll move ahead which is going to carry us forward for the right

401
00:37:16,840 --> 00:37:21,000
way and then also the construction of the stage three. So right now it's planned

402
00:37:21,000 --> 00:37:24,880
for at least until 2029. That's for that way. That's a good, because the

403
00:37:24,880 --> 00:37:28,880
construction will be about a two-year process starting in 28 and we'll be done

404
00:37:28,880 --> 00:37:33,940
shortly after the year after for stage three. All right thank you for

405
00:37:33,940 --> 00:37:38,240
those information. I appreciate that. Thank you. And I'll follow up on the

406
00:37:38,240 --> 00:37:41,540
questions that I had asked and one of the points in reading the contract

407
00:37:41,540 --> 00:37:48,220
that for both three and four because of almost identical to the location was just, and you

408
00:37:48,220 --> 00:37:54,680
addressed a little bit of that, was at what point is there kind of within this scope

409
00:37:54,680 --> 00:38:01,160
is the life cycle costs and maintenance costs discuss because design is always ambitious

410
00:38:01,160 --> 00:38:09,680
and a lot of designs can get very ambitious and we know from past design projects and things

411
00:38:09,680 --> 00:38:14,840
that we want to be mindful of our maintenance and life cycle costs so I just didn't know if there's

412
00:38:14,840 --> 00:38:20,000
a point somewhere in this contract that that can be notified or noticed or something even in

413
00:38:20,000 --> 00:38:28,280
any assumptions that we're trying to find a lower maintenance future maintenance type design.

414
00:38:29,900 --> 00:38:33,680
I don't know if you want to speak to that if that's the place that this is where this could go

415
00:38:33,680 --> 00:38:34,860
in this contract.

416
00:38:35,520 --> 00:38:35,840
No.

417
00:38:36,240 --> 00:38:40,020
It's definitely something we'll, because you already talked a little bit to the consultant

418
00:38:40,020 --> 00:38:41,060
about that, because yeah, you're right.

419
00:38:41,380 --> 00:38:45,680
It's come up a lot in stage two with all the additional maintenance that's been on our

420
00:38:45,680 --> 00:38:46,200
city crews.

421
00:38:46,940 --> 00:38:50,540
So they're definitely aware that I don't know if it really belongs in the contract, but they're

422
00:38:50,540 --> 00:38:56,080
definitely, it'll definitely be brought up in multiple meetings with this consultant.

423
00:38:57,580 --> 00:38:58,020
Okay.

424
00:38:58,180 --> 00:39:02,860
Because I just on our assumptions, there's things about irrigation, some others, but it might

425
00:39:02,860 --> 00:39:09,240
be helpful just to at least have it in there, that it is one of the intents as they move designs forward

426
00:39:11,660 --> 00:39:17,200
that they are mindful, or at least may be include, and I understand it's a rough estimate,

427
00:39:17,420 --> 00:39:20,320
but for a landscape company they should know kind of the maintenance part of it too.

428
00:39:21,840 --> 00:39:24,380
Maybe on that. Sorry about that. That's okay.

429
00:39:24,940 --> 00:39:32,280
I was going to say, we can definitely include, I don't like to that, that's definitely not about,

430
00:39:32,280 --> 00:39:37,320
it's a great reminder about that. I'll be there and then we'll definitely bring it up in future

431
00:39:37,320 --> 00:39:42,800
meetings as well. Okay, thank you. That was good. Any other questions?

432
00:39:46,370 --> 00:39:47,770
Erica, did you want to

433
00:39:48,430 --> 00:39:55,070
make... Yeah, Erica, go for us. I just put a follow-up in the chat on the on the plantings one,

434
00:39:55,170 --> 00:40:01,710
just a suggestion, but this one and this could also be Bertrand Hi, Erica, Barton and I see you on

435
00:40:01,710 --> 00:40:03,690
and Mike, hope you all had a great holiday.

436
00:40:04,510 --> 00:40:06,730
Coming up to speed on these projects

437
00:40:06,730 --> 00:40:09,670
and kind of where we are in the thick of things.

438
00:40:10,090 --> 00:40:13,510
One of the things that I am cognizant of

439
00:40:13,510 --> 00:40:18,030
is looking at highway 99 through a more flexible lens

440
00:40:18,030 --> 00:40:20,630
and not treating it just as a transportation corridor,

441
00:40:21,170 --> 00:40:22,950
but as a future commercial district

442
00:40:22,950 --> 00:40:24,410
as we look at revitalization,

443
00:40:24,650 --> 00:40:26,350
you know we're wanting to do business development

444
00:40:26,750 --> 00:40:29,570
and bring in shops and restaurants and things like that.

445
00:40:29,570 --> 00:40:55,070
So, as part of those multiple design plan options that the team is taking a look at, are we also looking at maybe the past being not solely for bicycles but having some flexibility for shared youth pass that are adaptable as an alternative to bike only lanes, particularly given pedestrian volumes and maintenance concerns.

446
00:40:55,070 --> 00:41:04,810
So if we're looking at keeping pedestrian safe in their movement from business to business and while crossing the street oftentimes when we do bike lanes we put.

447
00:41:05,370 --> 00:41:24,170
The protection berm like you know in one way or another but if you think about combined shared use paths like there are around green lake where we have both bicycles and pedestrians and it kind of creates a wider causeway particularly as we are looking to grow in traffic volume and ideally shoppers.

448
00:41:24,170 --> 00:41:36,490
In that area, it might be wise for us to be mindful and more mindful around the wider sidewalks and kind of a multi-purpose adoptable approach to commerce.

449
00:41:39,590 --> 00:41:47,390
I mean, that's something we've done some progress on that, but in terms of the sharing, we're already pretty set on cross-section.

450
00:41:47,390 --> 00:41:51,770
And that's also working with, obviously we've got to work with Wachstatt, they've got these

451
00:41:51,770 --> 00:41:57,130
complete streets ordinance and we've been working with them for the last year about a year

452
00:41:57,130 --> 00:41:58,110
and a half at least now.

453
00:41:58,870 --> 00:42:05,350
And right now the current layout is, you have the planner strip, you have a bike lane, you

454
00:42:05,350 --> 00:42:11,970
have a one foot strip between the bike lane and the sidewalks, they would be separate facilities

455
00:42:13,190 --> 00:42:14,990
along this entire corridor.

456
00:42:15,570 --> 00:42:19,090
Yeah. And a lot of this was, oh, sorry, I mean, go ahead, Mike.

457
00:42:19,490 --> 00:42:23,190
A lot of this was a really came from up above from washout.

458
00:42:23,190 --> 00:42:24,790
So there's a lot of standards that they have.

459
00:42:24,970 --> 00:42:27,310
So we are definitely beholden to that.

460
00:42:27,410 --> 00:42:30,530
We're doing our best to be able to put our spin on things

461
00:42:30,530 --> 00:42:33,570
and make sure that any stakeholder is able to provide input.

462
00:42:33,790 --> 00:42:38,090
But there definitely is a lot of whatever you want to call it input

463
00:42:38,090 --> 00:42:40,870
or whatever you want to call it, rules and regulations

464
00:42:40,870 --> 00:42:45,770
that we unfortunately need to be following especially based on also the

465
00:42:45,770 --> 00:42:49,410
funding that we got because originally there wasn't even bike lanes and then

466
00:42:49,410 --> 00:42:54,710
this got added later by Washout saying we want this and it needs to look like

467
00:42:54,710 --> 00:42:59,970
this and here's the additional money to cover that work. So I completely get that.

468
00:43:00,370 --> 00:43:04,390
I'm just trying to be proactive in thinking down the line if we're putting in all

469
00:43:04,390 --> 00:43:08,450
of gardens and shopping malls and you have cars coming in and out that it's

470
00:43:08,450 --> 00:43:13,470
wide and it's safe and there's line of sight and you know all of that stuff. So we don't have

471
00:43:13,470 --> 00:43:18,370
pedestrians hidden behind botanical berms and things like that. So that's all.

472
00:43:20,900 --> 00:43:21,140
Great.

473
00:43:21,300 --> 00:43:30,320
Sounds appreciate the comment. And Will. Yeah, I want to circle back to Michelle's point about

474
00:43:30,940 --> 00:43:36,740
life cycle maintenance cost. During the design, I know it's kind of

475
00:43:37,760 --> 00:43:45,620
already in the progress, but there are certain plants, certain areas, it's appropriate.

476
00:43:47,480 --> 00:43:56,060
Maybe look at, can we make it cover with cement or certain areas, low maintenance,

477
00:43:56,680 --> 00:43:59,080
they kind of design, just keep that in mind.

478
00:43:59,700 --> 00:43:59,820
Right.

479
00:44:01,140 --> 00:44:03,140
No, definitely we will be doing that.

480
00:44:03,140 --> 00:44:06,480
I mean, you know, even for stage two, we did have a lot of coordination.

481
00:44:06,480 --> 00:44:10,800
And I think there just was a vision of how, you know, doing it that way.

482
00:44:10,980 --> 00:44:12,520
And we moved forward with that.

483
00:44:12,660 --> 00:44:16,360
But now that we know that, you know, the reality is, is otherwise,

484
00:44:16,740 --> 00:44:21,340
we will definitely be aiming more for, you know, ease of maintenance, low cost.

485
00:44:21,680 --> 00:44:23,800
And there's definitely going to be a lot more hard-scaping.

486
00:44:24,940 --> 00:44:26,060
Good. Thanks.

487
00:44:26,800 --> 00:44:31,280
And then just just one last comment on my other points, which I did address

488
00:44:31,280 --> 00:44:40,060
were trying was just when any type of art or maintenance came up last year with a planter box,

489
00:44:40,060 --> 00:44:48,380
but that may not be there anymore, but who is maintaining what and the property owners understand

490
00:44:48,380 --> 00:44:56,940
if there is anything put in or if they offer it, I guess, that's really clear who's responsible,

491
00:44:56,940 --> 00:44:58,900
will slip that there isn't any any air.

492
00:45:00,000 --> 00:45:28,420
Oh, we're great here, but it's not really city property, it's that kind of thing. So that when they're doing this as well, that we kind of have that lined up. Was there any, and I real quick, was there any unincorporated pieces within the adjacent to these two? No, I was putting that email, but for the state street, state where it's 100% under a local. But on other ones, like on a future ones, there will be

493
00:45:28,420 --> 00:45:39,960
Especially the one between 2.28, 2.36 and 2.20, that's the west side is in aspirants or roughly

494
00:45:39,960 --> 00:45:40,960
that segment.

495
00:45:42,600 --> 00:45:42,700
Great.

496
00:45:43,120 --> 00:45:43,160
So.

497
00:45:43,760 --> 00:45:44,540
All right.

498
00:45:44,860 --> 00:45:46,150
Any other questions?

499
00:45:46,860 --> 00:45:48,480
I don't see any more hands raised.

500
00:45:49,080 --> 00:45:57,940
So we'll take first number three, any opposition to forwarding this to the next consent agenda

501
00:45:57,940 --> 00:46:07,200
for approval. Seeing none, we'll do that for that one and for item number four, the same

502
00:46:07,200 --> 00:46:14,700
agreement for stage four, any opposition to forwarding that item to consent for approval.

503
00:46:15,900 --> 00:46:22,900
No. Okay. Seeing none, those two are completed. Thank you so much. I can bring it back.

504
00:46:22,900 --> 00:46:25,720
We'll get up to everybody and happy new year. Thank you.

505
00:46:25,720 --> 00:46:26,660
Thank you, happy new year.

506
00:46:26,720 --> 00:46:27,420
Take care.

507
00:46:27,680 --> 00:46:28,280
Okay.

508
00:46:29,140 --> 00:46:38,560
And we are on to item five, the Washington Traffic Safety Commission Interagency Agreement

509
00:46:39,460 --> 00:46:40,780
and Chief Dawkins.

510
00:46:40,780 --> 00:46:41,380
So put your here.

511
00:46:42,200 --> 00:46:42,700
All right.

512
00:46:43,000 --> 00:46:44,280
Last but most.

513
00:46:44,580 --> 00:46:45,020
Not least.

514
00:46:46,560 --> 00:46:47,760
Hello, everyone.

515
00:46:48,020 --> 00:46:48,940
Happy new year.

516
00:46:48,940 --> 00:47:00,420
So this particular item here, we are seeking, we need this forwarded to Council for approval

517
00:47:00,420 --> 00:47:01,560
for the Mayor's signature.

518
00:47:02,280 --> 00:47:11,160
This is for us to be able to participate in the target zero task force, which allows

519
00:47:11,160 --> 00:47:16,400
for reimbursable traffic emphasis work.

520
00:47:16,400 --> 00:47:22,540
work, so it would allow for us to participate in holiday DUI, distracted driving, click

521
00:47:22,540 --> 00:47:29,020
it, or ticket, and summer DUI traffic emphasis that are reimbursable for both straight time

522
00:47:29,020 --> 00:47:40,490
and over time by the Washington Traffic Safety Commission. Any questions about that for

523
00:47:40,490 --> 00:47:40,670
me?

524
00:47:40,670 --> 00:47:41,050
Right?

525
00:47:41,830 --> 00:47:43,430
Pretty straight forward.

526
00:47:45,970 --> 00:47:47,110
What about a cost?

527
00:47:48,130 --> 00:47:49,290
Who is covering the cost?

528
00:47:50,470 --> 00:47:55,910
The Washington Traffic Safety Commission will reimburse our traffic efforts.

529
00:47:56,530 --> 00:48:04,270
So, it is more opportunity for additional funding and for traffic safety, which is a priority

530
00:48:04,270 --> 00:48:05,030
here in our city.

531
00:48:06,540 --> 00:48:14,600
And is this on the within the city limit 2000 or is it on the okay for us to be able

532
00:48:14,600 --> 00:48:19,340
to participate in a regional effort. So other jurisdictions also participate this is

533
00:48:19,340 --> 00:48:26,240
an annual agreement that we have participated in in the past and there are limited dollar

534
00:48:26,240 --> 00:48:33,940
amounts that are dispersed for the agencies who participate in these. So I it depends on

535
00:48:33,940 --> 00:48:39,220
Even what they have, but of course in the past even way back in the day when I was on patrol

536
00:48:40,340 --> 00:48:45,420
in the city of Shoreline, I participated in it, whether it's speeding emphasis or like

537
00:48:45,420 --> 00:48:51,000
I mentioned DUI, distracted driving, now clickator ticket, seatbelt, emphasis, operations.

538
00:48:52,300 --> 00:48:56,320
It's a pretty awesome program that reimburses us for that work.

539
00:48:57,620 --> 00:48:58,540
That's a good deal.

540
00:49:00,920 --> 00:49:01,160
Okay.

541
00:49:01,360 --> 00:49:02,080
Any other questions?

542
00:49:04,240 --> 00:49:12,420
Okay, any opposition to moving this to consent at the next council meeting for approval?

543
00:49:12,580 --> 00:49:12,680
No.

544
00:49:13,690 --> 00:49:14,140
Okay.

545
00:49:14,520 --> 00:49:15,400
We will do so.

546
00:49:16,120 --> 00:49:22,200
The next one is item six, Progressive Animal Welfare Society Paws Contract.

547
00:49:23,400 --> 00:49:32,060
Yes, so the Paws Contract is one that we have been utilizing for at least 10 years from what I understand.

548
00:49:32,060 --> 00:49:41,340
in. Pause offers us kenneling services for animals that we end up having to shelter

549
00:49:41,340 --> 00:49:49,660
or we have to place in some sort of kenneling facility. The location is the closest to

550
00:49:49,660 --> 00:49:56,180
us, otherwise we're looking, there's more time involved in that and so on and so forth.

551
00:49:56,180 --> 00:50:02,660
And so we need this so that we can have a place to send animals.

552
00:50:05,780 --> 00:50:07,640
The straightforward questions,

553
00:50:12,060 --> 00:50:12,400
comments?

554
00:50:13,520 --> 00:50:14,400
Also straightforward.

555
00:50:14,680 --> 00:50:16,200
It's great that they help with that.

556
00:50:16,640 --> 00:50:25,080
So any opposition do also moving this to the next consent agenda for approval?

557
00:50:25,800 --> 00:50:26,180
No.

558
00:50:26,660 --> 00:50:27,060
Okay.

559
00:50:27,960 --> 00:50:28,400
Do that.

560
00:50:28,400 --> 00:50:36,000
and last but not least, like I said, limited staff services agreement, clinical oversight for

561
00:50:36,000 --> 00:50:45,420
social worker. Okay, I'm hoping for a third straight forward here. So our social worker is a

562
00:50:45,420 --> 00:50:52,140
grant funded position and one of the terms of the grant requires clinical oversight that costs

563
00:50:52,140 --> 00:51:01,660
roughly per hour, $97 an hour, and the estimate is about $388 spent monthly.

564
00:51:02,160 --> 00:51:07,960
This is covered by the grant, and I should add that there's additional grant funding

565
00:51:07,960 --> 00:51:12,780
that we were given, and I believe that's coming up soon.

566
00:51:13,460 --> 00:51:19,740
So anyway, for us to be able to maintain this grant, to maintain her services, this is

567
00:51:19,740 --> 00:51:25,360
part of the agreement, the clinical oversight that she would receive from a provider that

568
00:51:25,360 --> 00:51:30,480
we've been using since she's been in place. And we are asking for this to also be forwarded for

569
00:51:30,480 --> 00:51:38,940
approval for the mayor's signature. Okay, just quick on the math with a 388 a month, is that

570
00:51:38,940 --> 00:51:46,920
including the, I assume the transportation costs as well? I believe this is Zoom capable, so

571
00:51:46,920 --> 00:51:56,120
Okay. There are not many of the 97, but you're estimating 388. So, weekly, I believe that's

572
00:51:56,120 --> 00:52:03,860
what? Okay. Guy. Maybe that was different. Okay. Yeah, I have a quick question about the

573
00:52:03,860 --> 00:52:14,080
funding. The grain funding is the time limit on which year once the grain run out,

574
00:52:14,980 --> 00:52:19,400
Then we'll have to think about how to fund that positions. Is that correct?

575
00:52:20,540 --> 00:52:27,480
Correct. So it's just the agenda to I don't want to get so far ahead of us, but right

576
00:52:27,480 --> 00:52:35,340
now the grant covers the social worker on a part-time basis. So 30 hours a week until June

577
00:52:35,340 --> 00:52:37,100
of 2026.

578
00:52:41,490 --> 00:52:43,050
So you have six more months.

579
00:52:43,050 --> 00:52:51,370
Well, hang on. Let me get this straight. Hang on. I'm going to need to be corrected until June of 2027.

580
00:52:52,230 --> 00:53:04,910
Okay. And so the additional funding that we have will, that will be requesting for approval in the very new future will cover the social worker position full time through that same period.

581
00:53:04,910 --> 00:53:21,130
So we are we are annually applying for this grant and yes you are correct. If if we run into a situation where we no longer have grant funding, then we would have to look into other sources.

582
00:53:22,450 --> 00:53:23,810
Okay. Thanks.

583
00:53:28,680 --> 00:53:32,320
And then just to clarify the month versus week, I just want to be sure the hour that we're

584
00:53:34,160 --> 00:53:41,780
So the 97's an hour, 398 a month, two hours by a month by weekly.

585
00:53:42,060 --> 00:53:46,480
So are we looking at four month?

586
00:53:47,720 --> 00:53:49,400
Stand by one second.

587
00:54:08,870 --> 00:54:11,610
Okay. I want to make sure that my information is accurate.

588
00:54:11,610 --> 00:54:18,450
But due to the grant, we require requirements, it is one hour per week.

589
00:54:19,930 --> 00:54:21,830
Then that adds up to the 3.8.

590
00:54:22,030 --> 00:54:22,150
Okay.

591
00:54:28,340 --> 00:54:32,010
Pause into your versions there.

592
00:54:32,310 --> 00:54:34,550
So any other questions or comments?

593
00:54:36,130 --> 00:54:36,430
Okay.

594
00:54:36,850 --> 00:54:42,590
Any opposition to pouring this to the next consent agenda for approval?

595
00:54:43,850 --> 00:54:44,450
No.

596
00:54:44,450 --> 00:54:47,370
Let's continue to apply for the funding for the grant.

597
00:54:48,650 --> 00:54:49,350
That's great.

598
00:54:49,750 --> 00:54:50,670
Thank you so much.

599
00:54:51,090 --> 00:54:51,870
Thank you all.

600
00:54:52,310 --> 00:54:52,730
All right.

601
00:54:53,330 --> 00:54:53,850
Yeah.