[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:00] Committee a, I'll be calling the council committee a meeting on January 6, 20, 26 to order here at 3pm. We have seven items on our business agenda. And I'll let, oh, excuse me one more way. And just for clarification, I'll just have season, just make a note. Her participation today.
[0:30] So, Erica Barnett, our newest council member will be joining the committee A. As a voting
[0:36] member, I will be the ex officio and she will, I hope that she shows up soon.
[0:42] You know, she's logging on right now.
[0:45] Is she?
[0:45] Okay.
[0:46] Yeah.
[0:46] Good.
[0:47] I sent her a text.
[0:48] Anyway, so that's going to be my role sign.
[0:50] We can't run off.
[0:52] Okay.
[0:52] And just to note, we have Councilor Chen, myself, Councilor Rodotch, again, Councilor
[1:02] Paine, ex-Pascio, and I don't see her yet, and we do have, oh, there she is, our newest
[1:12] Councilor Burnett is joining us as a committee A member today.
[1:17] Hello, and we have a few others here, Councilor Eck, Councilor Nand. I think that's it.
[1:27] So we'll get our business started here. Our first item is the job order contracts, projects
[1:33] and planning update, public safety building, gutter and downspout replacements.
[1:39] Tom, is that
[1:40] you? Hi there, Tom Sullivan, Public Works Facilities Manager, City Facilities Manager.
[1:49] Thanks, everyone, for having us again.
[1:53] You'll be seeing me a lot this year.
[1:55] So we have a lot of projects to get completed.
[1:58] But this one, in particular, is a job-order contract,
[2:01] or the Public Safety Building to replace the 25-plus-year-old steel gutters.
[2:09] Would you guys like me to go over a quick rundown of what job-order contracting is
[2:13] for the people that maybe haven't heard before?
[2:16] Yeah, please. I think so. Okay, I'm from the public as well. Thank you, Tom.
[2:23] Sure. Sorry about that.
[2:25] Job order contracting is a purchasing methodology that the city has that allows us to use
[2:35] three pre-chosen prime contractors that the city renews every three years.
[2:42] and we get job order proposals from those contractors on a pre-set pricing plan
[2:49] through the RS means construction book.
[2:54] We have an administrative contractor, Gordian company,
[3:02] that administrates this, so make sure we're all in our compliance and everything
[3:07] for the program with regards to the RCW, but it's just an expedited way of contracting for some of our departments that don't have the project management support and that sort of thing that other departments have.
[3:25] And so we're able to utilize this to expedite large volume projects and a large volume of projects annually.
[3:36] So I think that kind of sums it up and have a nice tutorial online if anyone has any more interest in what job order
[3:48] contracting is kind of gives you a rundown. I'm happy to share that with anyone that's interested
[3:53] in that. This is a job order contract for the public safety building, again, to replace
[3:59] the gutters and the downspouts that are failing 25-plus years old steel, gutters and downspouts
[4:08] who probably witness the drip as you walk into the building. And that will be solved by this.
[4:14] Part of a failing gutter system is the safety issue in the winter time, especially with slick pavement, icy pavement, in most times in the least convenient locations, like right at the front of the public safety building.
[4:30] And so it just raises our eyebrow and makes it come to the top of our list of things that we need to get taken care of.
[4:38] and so what we're planning to do is replace all the gutters with kind of a
[4:44] like for like six inch gutter, their oversized gutters for the volume of roof of
[4:49] that building and three inch downspouts. They'll be round downspouts instead of
[4:54] square downspouts but they'll match the color of the building. It's just a price
[4:59] price conscious thing. The value of the contract is just over $45,000 and that gets us hundreds
[5:10] and hundreds of feet of new metal gutter that should be as water tight as gutters get
[5:15] as far as doing their job getting that rainwater to the storm system.
[5:20] And so right now we are recommending that this contract gets forwarded to the consent agenda
[5:27] for approval for the public works director to sign this and allow us to move into permitting.
[5:36] All right, thanks, Tom.
[5:38] Anyone raise your hands here so then we'll call on you if you have any questions.
[5:42] Very straightforward.
[5:45] No, you see it from me.
[5:47] All right.
[5:49] Erica, do you have any questions?
[5:52] No.
[5:52] That sounds pretty.
[5:53] Self-explanatory.
[5:54] Thank you.
[5:55] All right.
[5:56] Anyone else here?
[5:56] I don't see any other hands or raids, so as I may have any objections to foring this
[6:04] to a consent agenda for approval,
[6:09] seeing none, we will do so.
[6:12] Thank you, Tom.
[6:13] All right.
[6:13] Thank you for your time.
[6:14] Appreciate it.
[6:15] All right.
[6:16] Okay.
[6:17] And for our second item of business, extension of appointment for acting officers, HR director
[6:25] and City Administrator who
[6:31] is presenting today. Emily, is that you?
[6:34] Yep, that's me.
[6:35] We also have HR Manager Randor Tay just in case.
[6:40] Yeah, so we have two of us here.
[6:43] Thank you, Council.
[6:45] We are bringing for just an extension to two temporary appointments,
[6:51] one for the HR Director and one for the Acting City Administrator.
[6:56] This is a pretty standard. The mayor is able to make a temporary appointment in these cases
[7:03] for up to six months and we are nearing the end of that six month period and the recruitments
[7:07] are still ongoing so we are asking council. The mayor is asking council to extend these appointments
[7:14] by another six months or until these appointments are filled which ever occurs first.
[7:22] Okay,
[7:26] I don't want to have any questions.
[7:31] Erica's here.
[7:31] Oh, sorry.
[7:32] Erica's your hand first.
[7:33] Yes, sorry.
[7:34] It's like trying to find my virtual hand.
[7:36] Yeah, so just to clarify,
[7:39] Emily, the recruitment for these roles is still ongoing.
[7:42] And if we do find candidates prior to the August 20th date,
[7:47] there is nothing that causes this to become a contract
[7:49] where the interim candidates are enrolled through August 20th
[7:53] would be able to bring on the new higher prior to August 20th.
[7:57] That's correct.
[7:58] These employees are limited term, temporary limited term
[8:04] employees, but they're at will.
[8:06] So even though we say, hey, this will
[8:09] expire on this day, it can end earlier
[8:12] if we fill the role permanently.
[8:14] OK.
[8:15] And then if you don't mind my asking,
[8:17] Michelle, can I ask a second question or not yet?
[8:20] Just going to ask, where are we recruiting, like, where is this recruitment, you know,
[8:25] advertised, and if there are any key dates or gates, like we're looking at resumes
[8:32] or candidates that, yeah, for the city administrator position, we are doing that one in-house.
[8:40] The review period closed kind of over the holidays, so we have a pretty decent number of applicants
[8:48] that I'm going to be manually going through before affording them on for additional reviews.
[8:53] So that's kind of where we're at with that one.
[8:55] Ryan can speak to the HR director position.
[8:58] Yeah, for the HR director, we used the services of Prothman, their recruiting company.
[9:05] They did a nationwide recruitment and they received about 51 applicants.
[9:11] They did prescreening interviews yesterday and today and they're trying to narrow it down
[9:17] to a candidate pool of 10 to 12. I've actually heard feedback today that it's going really, really well. We've got some great candidates.
[9:26] So very much hoping that we will be able to fill that position long before the July 14th date. Got it. Perfect. Thank you.
[9:34] All right. Thank you. I had the same question about status. Yeah. Thank you.
[9:41] Okay. Great. Okay. Any other questions? I don't see any other hands raised. So any objections to?
[9:49] I'm sorry. One moment. I just got a call from Wil Chen. I think somehow I got kicked off the screen.
[9:59] Yes. I just promoted him. I see him in the attendees list. Thank you. Yeah. If you may be having
[10:07] issues so okay they'll promote yeah thank you that's all I need to say okay I'll wait for
[10:14] him to be promoted just if you have any questions anybody
[10:51] see him coming I
[11:03] see him on the on the side bar
[11:06] but I don't right he's not he's still in the attendees but he's not as a panelist
[11:19] this he need to
[11:20] log back in as a panellist to get added.
[11:23] Yeah, the clerk promotes them.
[11:26] Yeah.
[11:26] The panelists.
[11:27] Yes.
[11:28] Thank you, Emily.
[11:38] Will, can you hear us?
[11:47] You see your name there?
[12:03] How about we just do a quick, do you mind just hang in for a few minutes and just hold
[12:07] it?
[12:07] Well, we have two of the next thing.
[12:10] Let's get a little longer.
[12:11] Let's hold a little longer.
[12:12] So the two are going to be a little longer.
[12:14] If you guys wait.
[12:14] Yeah, just Michelle, if you could hang on a moment, everybody.
[12:20] The code says that if you're going to be participating in a committee meeting, you need to be fully present for the extent of the topic.
[12:29] So we need to make sure that we'll be able to function here.
[13:09] Well, we see you there. Are you able to mute?
[13:12] Let's see your mute button on.
[13:19] And we can't get your video, but at least get your audio.
[13:22] He says his network isn't stable.
[13:24] Okay. Can he call in? At least to the audio. Well, can you get in on your cellular network
[13:34] from your cell phone through Zoom?
[13:40] I've just texted that to him.
[13:56] I've just posted
[13:56] the phone number and the meeting ID in the chat for all panelists. Okay.
[14:10] I'm snapping a picture
[15:23] Well, if you go to your cell phone and click the link I just sent, you should be able to log on back on from your cell phone. We'll do cellular data instead of Wi-Fi.
[15:34] I hope that helps.
[15:37] Thanks, Jenna.
[16:49] He's in the waiting room. I think as an attendee, and I think it's the only phone number. So I would promote that one.
[17:03] 79915. Yeah, that's it. I have allowed to talk and it is just currently
[17:11] muted. You can unmute Will and then just let us know it's you if you're able.
[17:25] You can unmute by
[17:26] pressing star six.
[17:44] I still see him in the attendee list not the panelists list. A phone cannot be
[17:50] updated to panelists but they can be allowed to talk. Gotcha.
[18:10] Once again Will if you can hear us you
[18:12] currently muted, you can unmute your phone by pressing star six.
[18:23] Okay, you're still muted.
[18:25] I need to tell him that he's still muted.
[19:05] Go.
[19:15] I heard it for a second.
[19:21] I've found some of a return on my my city phone. Are you guys able to hear him?
[19:29] Well, not at all.
[19:30] Can you talk? Well,
[19:35] yes, okay.
[19:38] Can you hear us?
[19:39] Yes, I can hear you through the phone.
[19:42] very good. Thank you. So let's go ahead and keep you know wrap up this item. Okay.
[19:49] Okay. Sorry about that. Last time I left up was time talking about the job
[19:55] order contracting. I think $45,000 that should be forwarded to consent.
[20:03] As in that item I have no problem with that. Okay.
[20:06] Okay. So we had a presentation on item 2.2. You weren't there for that?
[20:14] Yes, I wasn't there for
[20:21] the stockings. I'm sitting on this right here. So I led the agenda item
[20:28] and I think it's reasonable to continue with that appointment to authorize the mayor to move forward
[20:38] Okay, so my ask then of Council Committee A's, other any objections to forwarding this
[20:45] to the next consent agenda for Council Confirmation?
[20:51] That will be fine.
[20:52] Okay, all right.
[20:54] Thank you all.
[20:55] Thanks for your patience.
[20:58] Well, that's fine.
[21:00] That happens.
[21:01] All right.
[21:01] And we'll move on to our third item of business.
[21:07] Professional Services Agreement for Highway 99, Revitalization Project, Stage 3, and then
[21:14] right after that is a fourth business item stage 4, sorry stage 3 is under 3 and 4 is under
[21:25] item 4.
[21:26] So we'll start with 3.
[21:27] see
[21:32] Mike and Bertrand. Great. Go ahead.
[21:37] So, Mike Delilah, city engineer, I'm assisting Bertrand with the introduction of these two items,
[21:44] so I will have him speak to them.
[21:51] Thank you, Mike. Good afternoon, councilmembers.
[21:53] Bertrand House. Transplantation is here.
[21:56] Sorry about that. Transplantation is in your city of Edmonds.
[21:59] So I'm here this afternoon to talk about the professional service agreement for the
[22:04] Highway 9 Anvilization Project for Stage 3 and Stage 4, and this is specifically for
[22:08] urban design elements.
[22:19] I'm going to include item number 3 and number 4 into 1 because it's basically the contract
[22:25] which with the console are pretty much the same, they're identical and I'll go into that in
[22:31] a little more detail, but just to give a little more background for maybe people are new council
[22:36] members or it's been a while that we've maybe talked about this specific item. So this is for the
[22:42] having an organization project we're working on state students, state four right now, we're in the
[22:46] design phase. We've been working on this for approximately two years now with our leave consultant,
[22:52] which is SCJ Alliance. Initially, when we started working on this design phase,
[22:58] the urban design elements were included in their scope of work. We had actually started working
[23:03] with a committee to look at different ideas, what are our possibilities along both stretches
[23:12] in terms of adding urban design elements. And after a couple of months, we actually even had
[23:19] Yeah, we had a committee, we had a committee that was made up of a council member and that is on there.
[23:25] We have a member from the planning board and some of our other property owners and also from the economic development aligns.
[23:32] So the committee consists of seven or eight people.
[23:36] We start working with that, but working with SCJ, they weren't making, they're not, they're an engineering firm.
[23:42] And they're just weren't as their expertise because when we worked for state
[23:48] two projects, we had work with a console that was really very knowledgeable in
[23:52] urban design elements. And SCJ was just not as the lot of their meetings, they
[23:57] weren't leading the meetings. And they just didn't have as much experience as
[24:01] what we were looking for. Therefore we had to we look for another console to work on
[24:07] this portion of the project. And this is what this contract is for. We had
[24:12] two concerns that submitted SOQ's statements of qualifications for this portion of the
[24:19] project.
[24:20] HBB, as well as AECOM, we had a selection panel that evaluated, we had interviews and
[24:30] we also valued their submittals and we selected HBB, basically they had a lot more experience
[24:37] and also, yeah, they just present a lot of the material a lot better than the other
[24:41] console. So, all the panels are read on our selection.
[24:48] So, not just to talk about what
[24:51] this contract includes. Obviously, they're going to be doing some site inventory and analysis
[24:58] on both statements. And another thing, so that those would be two
[25:03] one for state three and one for state four. The reason we have two contracts. One of them being state three is going to be consultant. It's going to be constructed.
[25:14] The design we finished before state four. So that'll be the priority right now as we get this rolling is because we're looking to construct state three in early or start the construction in early 2028.
[25:27] And the other thing is so that there'll be time when they'll be working in meetings where we'll talk about stage 3 and stage 4, but there'll be some.
[25:35] A lot of them where because stage 3 is more of a party, we'll be working more on that initially.
[25:40] The other reason we separated them is the funding sources.
[25:44] Stage 3 is just based on the funding sources of all state funds, whereas stage 4 has state funds as well as federal funds.
[25:53] And so it just makes a lot smoother just from accounting and keeping up with both projects
[26:00] to have it separately.
[26:01] So that was because I think that was quite a couple of the questions from the committee.
[26:06] So I just wanted to elaborate on that a little bit.
[26:08] Going back to the task that they'll be completing, besides the side of mentoring analysis, you have
[26:13] some preliminary concept of elements.
[26:16] So they'll look at, they're actually going to look at a maximum work conceptual level alternative.
[26:22] So they're not just going to look at one or two, there's going to be a variety of options.
[26:29] Obviously, we'll work with the stakeholder meetings to try to determine if there's some preferred routes to follow.
[26:37] There will also be a very significant amount of public outreach.
[26:43] So we'll have open houses.
[26:44] We will come, we'll have some online surveys.
[26:47] We'll have meetings with councils.
[26:49] So, one of the items that might come up as well, and I think I started an email from one
[26:55] of the council members regarding maintenance, and we want to make sure that the council
[27:01] has a word or can review these different concepts, because yeah, there is going to be some maintenance
[27:06] if it's structural element, then that would be definitely maintained by the city and landscape
[27:12] potentially.
[27:13] But, one of the things we've talked about in previous council meetings is, instead of
[27:18] maybe doing a planner strip that's landscaped and made you hard-scaping so the
[27:23] maintenance will be a lot lower in comparison to having a landscape where you
[27:27] have to do a routine maintenance by our city crews. Once these four conceptual
[27:35] alternatives we're gonna go down to two, we'll select the top two alternatives, move
[27:41] those forward and up to the 30% design and get a good cost estimate and then obviously
[27:47] will have more meetings with the committee, potentially another council meeting, to make
[27:52] sure that we're all, we've addressed all the different variety of questions from different
[27:57] members. And then once the preferred alternative is selected, then obviously that will go from
[28:03] 60 to 90 into 100.
[28:07] In terms of, and that's something that's when we work, when we'll start working
[28:11] on the inventory and then looking at different concepts, there might be some right away,
[28:16] We're going to try to incorporate these items within the right away, whether it's a signage
[28:23] or a decorative feature or a structural feature, to put it in the city right away or in
[28:29] limited access.
[28:30] I mean, that's in the state right away.
[28:33] Those will be the preferred alternatives, but there's potentially some solutions where
[28:40] we can put it within on private property, which is kind of a good timing because we're
[28:45] We're about four or five months from starting the right-of-way phase first stage three.
[28:50] So if there's some additional right-of-way that we need to take for this urban design element,
[28:54] then we would definitely incorporate in this right-of-way phase, what do we oppose
[28:58] to different, or the necessary property owners.
[29:03] There was also one last thing I wanted to talk about is depending on what improvements
[29:08] we're proposing from an urban design element point of view, there might be some structural work.
[29:13] And then HVB, they're not a structural engineering company.
[29:17] So in this contract, there will be an element that might be needed by the structural engineer,
[29:26] a structural company, which we've selected and actually it says TBD in your packet.
[29:31] However, since then we've made some progress and they've selected a structural company.
[29:37] So that will be included in the updated when this goes up to Council as part of the next meeting.
[29:46] And then once all these urban design elements are known, they'll be or are finalized with
[29:53] 100% plan though, obviously being incorporated into the SCJ plan sheets for a complete
[30:00] They indicated in the packet. We're still negotiating the total contract cast. We do have an updated one. So that's part of the most likely that's part of the next council meeting, unless there's some additional questions from from the committee that we need to address. We would, we would submit that by today or tomorrow to have it potentially approved on consent agenda next week as part of the council meeting.
[30:27] And let me just make one. All that one last thing.
[30:31] is in terms of the funding of these two contracts, like I said, the state
[30:36] three is a state fund so that the HBB contract slice, suck and so on, the
[30:42] structural engineering contract. Those will be funding with state funds and then
[30:48] for state four that would be mostly will be through state fund but there might
[30:55] be a small amount with federal funds as well but that's those are in from an
[31:00] accounting point, we'll take a look at that in more detail. But those are basically the two
[31:04] funding sort of potential funding for sources for stage four. And all this scope of work and the
[31:15] estimate they'll be incorporated into a, because this is a state funder project or federal project.
[31:21] There is certain contracts. It needs to be included in a certain concern agreement, which we've
[31:30] in our packet, it's called a wash,
[31:32] washed our Washington State Department of Transportation,
[31:34] local agency, negotiated hourly rate,
[31:37] consultant agreement, which is the same,
[31:39] like I said, from the SCJ.
[31:43] And that concludes my short presentation on this item,
[31:50] unless Mike gave something else to add.
[31:52] I'd like to open up for questions.
[31:54] And I know a customer member,
[31:56] that you have a couple questions which I didn't have,
[31:59] I was starting to respond and I didn't have
[32:02] I try to adjust a couple of them in my discussion here,
[32:05] but you might have a couple of follow-up questions.
[32:07] I would love to hear from you.
[32:09] All right, thank you so much.
[32:10] Like to do you have anything to add?
[32:12] No, I don't, but I guess just to maybe put a name
[32:15] to some of these state funds, probably the state funding,
[32:18] and it's in the packet, it's 16.5 million that we secured
[32:21] and it's called Connecting Washington Funds.
[32:24] And that's also going to be part of the stage four,
[32:26] but the stage four is also going to have
[32:27] what they call move-ahead funds.
[32:29] And that's another 22.5 million.
[32:31] and so they're both grants that we have secured
[32:34] and are using as part of the project.
[32:37] So right now there are no city funds.
[32:39] So I guess that's probably the other clarification
[32:41] just to be completely straightforward about that.
[32:44] Okay, and just for clarification too,
[32:46] which stretch is stage three and stage four
[32:49] are just so re-listing those.
[32:51] The stage three is from 244 to 238.
[32:55] So it's the south part of Edmunds
[32:57] and then stage 4 is 2-20th to 2-24th, so it's a bit further north, so they're not connected.
[33:07] Yeah, that's staggered.
[33:12] Okay, I'll let anybody else ask a question.
[33:15] I have a couple.
[33:17] Will, I see your hand up.
[33:19] Thanks for joining us.
[33:20] Yeah, good to be back.
[33:24] Thank you so much, sorry about the network problem.
[33:28] Belgium, thanks. Happy New Year.
[33:30] Thank you.
[33:32] Thanks for the presentation.
[33:34] I have been waiting for this item to move forward.
[33:37] I know 2025 have some hiccup there.
[33:42] But in terms of funding and work carry over,
[33:47] what is some work being done?
[33:50] I know 2025 have some work as I recall in the design stage, will they be carried over?
[34:00] You mean the word they've started working on for the urban design elements?
[34:06] For stage 3?
[34:09] Yes, some of them for stage 3.
[34:12] Before we move to stage 4 we have to complete some design work for stage 3.
[34:17] Right.
[34:18] Well, even though the urban design element has been on hold, we've been doing some progress
[34:24] on the design phase.
[34:26] Right now the design phase for the SCJ contract, we're about four or five months out from
[34:33] getting a 60% design plans.
[34:36] So that means there will be some catching up, that's all you want to get this contract approved
[34:41] and get this going as soon as possible so that the urban design element, portion which is
[34:46] which is not as detailed as the big rest of the project, but they still have to get going as soon
[34:54] as possible so we can catch up. And like I said before, there's the right-of-way that's going
[34:57] to start later this year. So if there's some elements that need some right-of-way purchase,
[35:03] we'll include that in the initial discussion with the property owners. And then stage four,
[35:10] it's not as like I said before. Stage four, it's a little bit lagging. We haven't done that much
[35:16] project in 2025 because it is a year after. So we're trying to also focus only on stage three right
[35:23] now and then but this year we'll be doing more progress on stage four we have to because
[35:28] since there is some federal funds there's the funds have to be spanned out by a certain date so we
[35:34] can't just let it be um can have no work for many years it's got to be we took a little bit of
[35:41] break maybe but we got to catch we got to get that going as soon so that right away can start
[35:46] If not by not this year, but the year in 2027 for sure
[35:50] Yeah, thank you. Yeah, it does yeah and that kind of I
[35:56] had a follow-up question about timing of
[36:00] Mr. Delayla
[36:02] Mike says we have that
[36:05] Connect Washington and mobile have funding
[36:09] Those have amazing have a have a deadline that we have we have to spend by
[36:16] What was the timeline? How many more years do we have?
[36:21] I don't have the chart right in front of me, but I mean, it's right now.
[36:24] We're, I mean, we're, it's plans.
[36:27] We have this planning document that we say we're going to spend this much.
[36:31] They go on buy names. So, yeah, it's two year of buy names at the state.
[36:35] So right now from, it was from 25, it's the 25, the 27.
[36:41] So we, we're going to spend a certain amount of money, but we haven't.
[36:44] Yeah, it's gonna I mean we're gonna like the connecting just I don't want to go in too much detail
[36:50] But the connecting watcher right now we've we spent most of it because I was a lot of it was for stage two, right?
[36:56] And that was like a ten million dollar project
[36:58] So we've already spent almost and then we've already done some design about maybe 1.5 2 million for stage
[37:04] So we already spent about 12 million allowance
[37:07] There might be three or four million left for that and we'll use that in the next year or so
[37:12] and then we'll move ahead which is going to carry us forward for the right
[37:16] way and then also the construction of the stage three. So right now it's planned
[37:21] for at least until 2029. That's for that way. That's a good, because the
[37:24] construction will be about a two-year process starting in 28 and we'll be done
[37:28] shortly after the year after for stage three. All right thank you for
[37:33] those information. I appreciate that. Thank you. And I'll follow up on the
[37:38] questions that I had asked and one of the points in reading the contract
[37:41] that for both three and four because of almost identical to the location was just, and you
[37:48] addressed a little bit of that, was at what point is there kind of within this scope
[37:54] is the life cycle costs and maintenance costs discuss because design is always ambitious
[38:01] and a lot of designs can get very ambitious and we know from past design projects and things
[38:09] that we want to be mindful of our maintenance and life cycle costs so I just didn't know if there's
[38:14] a point somewhere in this contract that that can be notified or noticed or something even in
[38:20] any assumptions that we're trying to find a lower maintenance future maintenance type design.
[38:29] I don't know if you want to speak to that if that's the place that this is where this could go
[38:33] in this contract.
[38:35] No.
[38:36] It's definitely something we'll, because you already talked a little bit to the consultant
[38:40] about that, because yeah, you're right.
[38:41] It's come up a lot in stage two with all the additional maintenance that's been on our
[38:45] city crews.
[38:46] So they're definitely aware that I don't know if it really belongs in the contract, but they're
[38:50] definitely, it'll definitely be brought up in multiple meetings with this consultant.
[38:57] Okay.
[38:58] Because I just on our assumptions, there's things about irrigation, some others, but it might
[39:02] be helpful just to at least have it in there, that it is one of the intents as they move designs forward
[39:11] that they are mindful, or at least may be include, and I understand it's a rough estimate,
[39:17] but for a landscape company they should know kind of the maintenance part of it too.
[39:21] Maybe on that. Sorry about that. That's okay.
[39:24] I was going to say, we can definitely include, I don't like to that, that's definitely not about,
[39:32] it's a great reminder about that. I'll be there and then we'll definitely bring it up in future
[39:37] meetings as well. Okay, thank you. That was good. Any other questions?
[39:46] Erica, did you want to
[39:48] make... Yeah, Erica, go for us. I just put a follow-up in the chat on the on the plantings one,
[39:55] just a suggestion, but this one and this could also be Bertrand Hi, Erica, Barton and I see you on
[40:01] and Mike, hope you all had a great holiday.
[40:04] Coming up to speed on these projects
[40:06] and kind of where we are in the thick of things.
[40:10] One of the things that I am cognizant of
[40:13] is looking at highway 99 through a more flexible lens
[40:18] and not treating it just as a transportation corridor,
[40:21] but as a future commercial district
[40:22] as we look at revitalization,
[40:24] you know we're wanting to do business development
[40:26] and bring in shops and restaurants and things like that.
[40:29] So, as part of those multiple design plan options that the team is taking a look at, are we also looking at maybe the past being not solely for bicycles but having some flexibility for shared youth pass that are adaptable as an alternative to bike only lanes, particularly given pedestrian volumes and maintenance concerns.
[40:55] So if we're looking at keeping pedestrian safe in their movement from business to business and while crossing the street oftentimes when we do bike lanes we put.
[41:05] The protection berm like you know in one way or another but if you think about combined shared use paths like there are around green lake where we have both bicycles and pedestrians and it kind of creates a wider causeway particularly as we are looking to grow in traffic volume and ideally shoppers.
[41:24] In that area, it might be wise for us to be mindful and more mindful around the wider sidewalks and kind of a multi-purpose adoptable approach to commerce.
[41:39] I mean, that's something we've done some progress on that, but in terms of the sharing, we're already pretty set on cross-section.
[41:47] And that's also working with, obviously we've got to work with Wachstatt, they've got these
[41:51] complete streets ordinance and we've been working with them for the last year about a year
[41:57] and a half at least now.
[41:58] And right now the current layout is, you have the planner strip, you have a bike lane, you
[42:05] have a one foot strip between the bike lane and the sidewalks, they would be separate facilities
[42:13] along this entire corridor.
[42:15] Yeah. And a lot of this was, oh, sorry, I mean, go ahead, Mike.
[42:19] A lot of this was a really came from up above from washout.
[42:23] So there's a lot of standards that they have.
[42:24] So we are definitely beholden to that.
[42:27] We're doing our best to be able to put our spin on things
[42:30] and make sure that any stakeholder is able to provide input.
[42:33] But there definitely is a lot of whatever you want to call it input
[42:38] or whatever you want to call it, rules and regulations
[42:40] that we unfortunately need to be following especially based on also the
[42:45] funding that we got because originally there wasn't even bike lanes and then
[42:49] this got added later by Washout saying we want this and it needs to look like
[42:54] this and here's the additional money to cover that work. So I completely get that.
[43:00] I'm just trying to be proactive in thinking down the line if we're putting in all
[43:04] of gardens and shopping malls and you have cars coming in and out that it's
[43:08] wide and it's safe and there's line of sight and you know all of that stuff. So we don't have
[43:13] pedestrians hidden behind botanical berms and things like that. So that's all.
[43:20] Great.
[43:21] Sounds appreciate the comment. And Will. Yeah, I want to circle back to Michelle's point about
[43:30] life cycle maintenance cost. During the design, I know it's kind of
[43:37] already in the progress, but there are certain plants, certain areas, it's appropriate.
[43:47] Maybe look at, can we make it cover with cement or certain areas, low maintenance,
[43:56] they kind of design, just keep that in mind.
[43:59] Right.
[44:01] No, definitely we will be doing that.
[44:03] I mean, you know, even for stage two, we did have a lot of coordination.
[44:06] And I think there just was a vision of how, you know, doing it that way.
[44:10] And we moved forward with that.
[44:12] But now that we know that, you know, the reality is, is otherwise,
[44:16] we will definitely be aiming more for, you know, ease of maintenance, low cost.
[44:21] And there's definitely going to be a lot more hard-scaping.
[44:24] Good. Thanks.
[44:26] And then just just one last comment on my other points, which I did address
[44:31] were trying was just when any type of art or maintenance came up last year with a planter box,
[44:40] but that may not be there anymore, but who is maintaining what and the property owners understand
[44:48] if there is anything put in or if they offer it, I guess, that's really clear who's responsible,
[44:56] will slip that there isn't any any air.
[45:00] Oh, we're great here, but it's not really city property, it's that kind of thing. So that when they're doing this as well, that we kind of have that lined up. Was there any, and I real quick, was there any unincorporated pieces within the adjacent to these two? No, I was putting that email, but for the state street, state where it's 100% under a local. But on other ones, like on a future ones, there will be
[45:28] Especially the one between 2.28, 2.36 and 2.20, that's the west side is in aspirants or roughly
[45:39] that segment.
[45:42] Great.
[45:43] So.
[45:43] All right.
[45:44] Any other questions?
[45:46] I don't see any more hands raised.
[45:49] So we'll take first number three, any opposition to forwarding this to the next consent agenda
[45:57] for approval. Seeing none, we'll do that for that one and for item number four, the same
[46:07] agreement for stage four, any opposition to forwarding that item to consent for approval.
[46:15] No. Okay. Seeing none, those two are completed. Thank you so much. I can bring it back.
[46:22] We'll get up to everybody and happy new year. Thank you.
[46:25] Thank you, happy new year.
[46:26] Take care.
[46:27] Okay.
[46:29] And we are on to item five, the Washington Traffic Safety Commission Interagency Agreement
[46:39] and Chief Dawkins.
[46:40] So put your here.
[46:42] All right.
[46:43] Last but most.
[46:44] Not least.
[46:46] Hello, everyone.
[46:48] Happy new year.
[46:48] So this particular item here, we are seeking, we need this forwarded to Council for approval
[47:00] for the Mayor's signature.
[47:02] This is for us to be able to participate in the target zero task force, which allows
[47:11] for reimbursable traffic emphasis work.
[47:16] work, so it would allow for us to participate in holiday DUI, distracted driving, click
[47:22] it, or ticket, and summer DUI traffic emphasis that are reimbursable for both straight time
[47:29] and over time by the Washington Traffic Safety Commission. Any questions about that for
[47:40] me?
[47:40] Right?
[47:41] Pretty straight forward.
[47:45] What about a cost?
[47:48] Who is covering the cost?
[47:50] The Washington Traffic Safety Commission will reimburse our traffic efforts.
[47:56] So, it is more opportunity for additional funding and for traffic safety, which is a priority
[48:04] here in our city.
[48:06] And is this on the within the city limit 2000 or is it on the okay for us to be able
[48:14] to participate in a regional effort. So other jurisdictions also participate this is
[48:19] an annual agreement that we have participated in in the past and there are limited dollar
[48:26] amounts that are dispersed for the agencies who participate in these. So I it depends on
[48:33] Even what they have, but of course in the past even way back in the day when I was on patrol
[48:40] in the city of Shoreline, I participated in it, whether it's speeding emphasis or like
[48:45] I mentioned DUI, distracted driving, now clickator ticket, seatbelt, emphasis, operations.
[48:52] It's a pretty awesome program that reimburses us for that work.
[48:57] That's a good deal.
[49:00] Okay.
[49:01] Any other questions?
[49:04] Okay, any opposition to moving this to consent at the next council meeting for approval?
[49:12] No.
[49:13] Okay.
[49:14] We will do so.
[49:16] The next one is item six, Progressive Animal Welfare Society Paws Contract.
[49:23] Yes, so the Paws Contract is one that we have been utilizing for at least 10 years from what I understand.
[49:32] in. Pause offers us kenneling services for animals that we end up having to shelter
[49:41] or we have to place in some sort of kenneling facility. The location is the closest to
[49:49] us, otherwise we're looking, there's more time involved in that and so on and so forth.
[49:56] And so we need this so that we can have a place to send animals.
[50:05] The straightforward questions,
[50:12] comments?
[50:13] Also straightforward.
[50:14] It's great that they help with that.
[50:16] So any opposition do also moving this to the next consent agenda for approval?
[50:25] No.
[50:26] Okay.
[50:27] Do that.
[50:28] and last but not least, like I said, limited staff services agreement, clinical oversight for
[50:36] social worker. Okay, I'm hoping for a third straight forward here. So our social worker is a
[50:45] grant funded position and one of the terms of the grant requires clinical oversight that costs
[50:52] roughly per hour, $97 an hour, and the estimate is about $388 spent monthly.
[51:02] This is covered by the grant, and I should add that there's additional grant funding
[51:07] that we were given, and I believe that's coming up soon.
[51:13] So anyway, for us to be able to maintain this grant, to maintain her services, this is
[51:19] part of the agreement, the clinical oversight that she would receive from a provider that
[51:25] we've been using since she's been in place. And we are asking for this to also be forwarded for
[51:30] approval for the mayor's signature. Okay, just quick on the math with a 388 a month, is that
[51:38] including the, I assume the transportation costs as well? I believe this is Zoom capable, so
[51:46] Okay. There are not many of the 97, but you're estimating 388. So, weekly, I believe that's
[51:56] what? Okay. Guy. Maybe that was different. Okay. Yeah, I have a quick question about the
[52:03] funding. The grain funding is the time limit on which year once the grain run out,
[52:14] Then we'll have to think about how to fund that positions. Is that correct?
[52:20] Correct. So it's just the agenda to I don't want to get so far ahead of us, but right
[52:27] now the grant covers the social worker on a part-time basis. So 30 hours a week until June
[52:35] of 2026.
[52:41] So you have six more months.
[52:43] Well, hang on. Let me get this straight. Hang on. I'm going to need to be corrected until June of 2027.
[52:52] Okay. And so the additional funding that we have will, that will be requesting for approval in the very new future will cover the social worker position full time through that same period.
[53:04] So we are we are annually applying for this grant and yes you are correct. If if we run into a situation where we no longer have grant funding, then we would have to look into other sources.
[53:22] Okay. Thanks.
[53:28] And then just to clarify the month versus week, I just want to be sure the hour that we're
[53:34] So the 97's an hour, 398 a month, two hours by a month by weekly.
[53:42] So are we looking at four month?
[53:47] Stand by one second.
[54:08] Okay. I want to make sure that my information is accurate.
[54:11] But due to the grant, we require requirements, it is one hour per week.
[54:19] Then that adds up to the 3.8.
[54:22] Okay.
[54:28] Pause into your versions there.
[54:32] So any other questions or comments?
[54:36] Okay.
[54:36] Any opposition to pouring this to the next consent agenda for approval?
[54:43] No.
[54:44] Let's continue to apply for the funding for the grant.
[54:48] That's great.
[54:49] Thank you so much.
[54:51] Thank you all.
[54:52] All right.
[54:53] Yeah.