[0:02] This conference will now be recorded. [0:16] Please call roller >> here. [0:20] » Here [0:27] » um item four on the agenda is consent agenda which is approval of minutes from [0:32] February 23rd and a statement of bills paid $1,91,570.17. [0:44] Mayor, if there are no questions or comments, I'd make a motion to accept [0:47] the consent agenda items 4 A and B. >> Second. [0:52] » Have a motion from Councilman Shrial. Shrivever, a second from Councilman [0:56] Mullen. Will the clerk please call roll? >> Yes. [1:00] » Yes. >> Yes. [1:03] » Yes. [1:08] Item five on the agenda, requests or comments from the public. [1:14] Then you'll start with your name and address, please. You'll have three [1:17] minutes. And when you're getting close to time, I'll give you a signal up here [1:20] to wind it down. >> All righty. Dave Johnson, 1205 South [1:24] 102nd Terrace, Edwardsville, Kansas. So, uh, on the, uh, agenda here for you [1:32] all, I'm seeing, uh, the talking about roads, and I just want to throw in my [1:38] noted concerns for 102nd Street that, uh, talked to most of you all about. [1:44] It's way overdue. So, uh, I have a compliment for the fellow [1:51] that's been, uh, going doing the the trimming of the easements. He has just [1:57] been doing an absolute awesome job. I stopped I stopped and [2:03] actually talked to him and you know most of the times those guys will go down and [2:07] just kind of kind of brush along the the side of the road but this guy has been [2:12] in depth and doing a great job. I just want to say that. So, and then cropy [2:19] appraisals [2:22] insanity the UG state of Kansas 3% cap. I hope it [2:29] gets passed because uh $39,000 increase for one year, $120,000 [2:38] uh for the last three years of my property. [2:41] And the thing is, it's meaningless to me. I bought this house in 1994 and I'm [2:48] not selling it. I'm never going to realize that kind of money. That's my [2:54] They're saying my house is worth I'm going to be getting the Eversville [3:00] ambulance is going to be rolling me out of my house. That's how it's going to [3:03] be. I'm never going to sell my house. But [3:09] the mail comes next year. The mail comes. So, I hope the state which the 3% [3:15] I don't know if that's state, county, city, I don't know what it all means, [3:20] but I hope it passes. That's all I got. Thank you. [3:25] » Thank you. [3:31] » No other comments. We will move on to item number six. [3:38] City council to consider approval of resolution 20263. [3:42] resolution authorizing the city of Edwardsville, Kansas to construct [3:45] certain main trafficway improvements and the issuance of general obligation bonds [3:50] of the city of Edwardsville to pay the cost thereof. [3:53] » Mayor, thank you. Mayor Council will introduce in order here Clayton Kelly, [3:57] our financial adviser, has been advising us a path forward to receiving these [4:02] funds. So, I'll leave it to him to explain. [4:05] » Thank you, Mark, and mayor and council members. Thanks for allowing me to speak [4:09] tonight. Um, as you've noticed on your agenda, there are three action items um, [4:14] authorizing resolutions for this evening. Um, [4:19] essentially they're all tied together. Uh, I will address really the third one [4:22] as part of this. Um, and then I believe Bridget is available here to give a [4:26] little bit more information on the other two after I'm done uh, kind of sharing [4:30] the from the financial side. But really, it's in terms of that third action item [4:37] coming up in relation to the bond resolution, bond sale resolution. Um, if [4:42] we go back to the 2023 general obligation temporary notes, uh, that's [4:47] really a a piece of this financing plan. Um, so just a reminder, we issued $5 [4:54] million um of general obligation temporary notes [4:58] uh, back in 2023. We set those up to where they had a [5:03] bullet mature maturity in June 1 of 2027. [5:07] So what that essentially means is it gave the city the flexibility to provide [5:13] the funding before securing permanent financing. As those projects are [5:18] completed that were funded in the 2023 temporary note, we essentially can [5:23] redeem a portion of of that temporary note for permanent financing. So, um, a [5:28] reminder on the projects that were funded, 98th Street phase 1, uh, through [5:32] that 2023 temp note, Kansas Avenue, Richland Avenue, and 106 Street Main [5:39] Traffic Way. Uh, so 98th Street phase 1 is complete. Um, as well as uh, Kansas [5:46] Avenue. So, because both of those projects are complete, we have final [5:50] cost. we're able to now roll that portion of the temporary note into [5:55] permanent financing. Um, so that's really one piece of what's being [6:00] authorized tonight through the sale resolution. Um, and that's over a [6:04] 20-year financing. In addition to that, uh, there are street projects um, [6:10] included in the these first two uh, resolutions that will allow for [6:14] financing to occur. In total, um, we are expecting about $1,970,000 [6:23] for the temp note redemption being financed and then $1,820,000 [6:30] uh for the street projects in total. So, a combined financing amount of [6:35] $3,790,000. Uh so essentially what the uh third [6:40] resolution authorizing resolution this evening does is it allows the city to [6:46] move forward with securing financing for that bond or the permanent financing of [6:50] those projects. Um so essentially the process for that after this meeting uh [6:56] Mark and Doug will work towards work with us to secure the credit rating uh [7:00] for the financing on all the lake work that goes into that. Um, and then we'll [7:04] essentially come back um at your April 13th meeting uh with the bids that were [7:09] received uh the final uh interest rates for those financings and the final debt [7:15] service schedules. So all that essentially allows for funding uh for [7:19] those projects to occur uh by May 7th. So, and just uh interest rate wise, we [7:26] have seen a little bit of volatility just with everything going on [7:29] internationally the last couple weeks or so, but um overall perspective [7:35] interest rate, you're probably looking around a 4% interest rate in today's [7:38] environment on a 20-year geo bond. So, still really good time uh to be securing [7:44] financing for these projects. Um hopefully that stabilizes and continues [7:48] as we lock in rates on April 13th. But um yeah, this just kind of kickstarts [7:53] that process. So happy to take any questions that you have. [7:59] » Is 98 Street phase one accepted by the city so far? Is it ours now? I thought [8:04] there was some kind of hold up on it. >> Yeah, there there's a slight hold up in [8:08] that some of the kind of driveways, some of this was not quite right. There was [8:13] some rightway uh seating saw, those kinds of things. But but the project is [8:20] is finished and closed out. So essentially there was some leftover the [8:24] engineering firm BHC needs to go correct a drainage problem, but they're doing [8:29] that on their own at their own expense outside of the project. [8:34] » Is it paid for or is that is it getting paid for with this? [8:38] » No, we've already paid for it. So when we bonded these when we received the [8:43] proceeds from this temp note, that was immediately paid. That was our share of [8:46] Kon. So actually phase one is not even in what you're bringing tonight, right? [8:51] » So no, so phase one and that's just regarding the financial plan from the [8:55] 2023 tent note. So phase one was funded initially with that 2023 tent note. [9:00] We're just essentially authorizing the permanent financing. Now that that phase [9:04] one project is complete for 98 street, >> we can relate to the public that that is [9:09] our street now. [9:20] Is this Mark? Is this coming off of these money that were 300 3,790? Is that [9:26] coming through paser ratings on the way we chose the streets? Yeah, the the way [9:32] this is structured is first and foremost, we picked the most tangible uh [9:38] roads in our five-year capital improvement plan that we could complete [9:42] within a 2-year period, 24 months. Okay? So, there will be other roads and we'll [9:47] have another process just like this to finance those as well. But, we're going [9:51] to reach, if you look on there, Castle Rock, right, where people live every [9:55] day, they go out and see it. And those need not quite as reservicing. This is [10:00] maybe slurry, you know, things that improve the the longevity of the road, [10:05] some patching, that sort of thing. So, I would say in street repair, it's a [10:09] little more minor, but it will have visual impact certainly. And now is the [10:13] time to do it, least costly, that sort of thing. And then we have some [10:17] restructuring that needs to be done, construction on the surf, the travel [10:20] surface of 98 north, 9 south. [10:45] Street. >> That's good. On the 98th Street from [10:51] 32 highway north, that's two Kansas Avenue. This is, you know, I got this [10:56] Friday, so that's, you know, I haven't I've looked at it, but I gota ask [11:00] questions. Is that a grind down and and overlay on 98 [11:06] from 32 north and then on the south? Is it fixing shoulders and all of that? [11:12] » Yes and no. I can't really speak. We need that. The pacer rating said it need [11:16] resurfacing. Travel service was in terrible condition and kind of really [11:21] needed improvement also. [11:34] That's phase two. Phase two is already in. So north of that circle is already [11:40] involved. We're moving rights. We're buying this. We're doing all these [11:43] things. It's funded. And that will be a process where we have to come and bring [11:48] forward some financing for the matching funds. A few million dollars for that [11:52] particular project. Same as we did phase one. So, we're talking about phase three [11:56] that just right north metropolitan circle to K32, the travel service is [12:01] awful. And I would suspect if we don't make the funding line like we did again, [12:05] you're six and seven years out from probably a project that digs up that [12:09] road and reservices. So, Pacer PEC, our engineering firm, and their Pacer [12:14] recommendation was to improve the travel service, the driving service of that. So [12:18] that could involve a number of things and this financing allows us to patch it [12:22] where we need to replace it where we need to that may be long stretches, [12:26] short stretches, all those kind of things. south is we do have a driving [12:30] service problem and we certainly have a shoulder problem and I don't think we [12:34] can address that's a few million bucks because that's a very thick road [12:37] concrete right because of the commercial but what we need to do in repairing that [12:41] is fairly expensive and you know it it's unfortunate you know that road didn't [12:46] last near as long as it should have but that will include include shoulder uh [12:50] upgrades stabilization again because we just did that in the maintenance project [12:54] uh 20 254 uh but that soft shoulder needs [12:58] improved, strengthened, and then there's some sections of that road which need to [13:03] be replaced. So that's this money will take care of [13:06] that. [13:11] Good. That's all I can say is good. It's absolutely time for these repairs to [13:18] happen. I appreciate the comment from the from the gallery out there. That's I [13:23] know it's been a long time waiting for that. So with that, if nobody else got [13:29] anything, I make a motion to approve. [13:34] » Why don't we have the bond council make a presentation? [13:36] » That was just the financial side. >> Yeah, he's he's a math guy. The money. [13:40] » Were there any other questions just for the sales side? Okay. [13:42] » I'm just excited to have street. >> We all appreciate the enthusiasm. [13:47] » Good evening. I'm Bridget Morris with Kak Rock Bond Council and my co- bond [13:52] council and Kate Dylan. Uh so I think actually maybe this slide is not correct [13:57] with the order of resolutions but we'll get to it all. So we have three [14:00] resolutions for you this evening. The first one resolution 2603 authorizes our [14:05] main traffic way improvements. So um essentially what we're doing with the [14:09] first two resolutions we are authorizing the projects that will be bonded in our [14:13] last resolution. So 2603 these are our main traffic way improvements um and the [14:19] projects that will be included in the bond issuance. Resolution [14:24] 26 20264. Those are the projects that we [14:30] authorized under the new charter ordinance that we approved a few months [14:34] ago and we had to wait for the process. So these are um streets uh in certain [14:41] subdivisions who went ahead um under that charter ordinance to make um [14:46] authorized. And then our last resolution 20265 [14:53] actually authorizes the bonds. So first we have to do our projects then we put [14:57] those into bonds and we roll that all together and that's our last resolution. [15:02] That's a very high level of what we're doing this evening. Um but I'm happy to [15:06] answer any questions that you may have. >> I think the questions were answered. [15:13] » Thanks. [15:16] Thank you. Thank you all. >> Is that three separate motions then for [15:21] three different resolutions? >> Make a motion to adopt resolution [15:27] 2026-03. [15:31] I'm not going to read it, but I need to >> cover [15:35] second. >> We have a motion from Councilman Mullet, [15:38] a second from Councilman Shriber. Will the please call roll? [15:42] » Yes. >> Yes. Yes. [15:45] » Yes. [15:48] » Item number seven, city council to consider resolution approval of [15:52] resolution 202604 authorizing certain street improvements [15:56] in the issuance of general obligation bonds to the city of Edwardsville to pay [16:00] the cost thereof all pursuant to charter ordinance number 2025-03 [16:04] of the city. [16:09] Make a motion to adopt resolution number 20264. [16:14] Second. >> We have a motion from Councilman Mullet, [16:17] a second from Councilman Mullen. Will the clerk please call [16:19] » roll? >> Yes. [16:21] » Yes. >> Yes. [16:23] » Yes. [16:26] Item eight, city council to consider approval of resolution 202605, [16:31] a resolution authorizing the public sales of approximately 3,790,000 [16:36] of principal amount of the series 2026 general obligation fund. [16:41] » Quick question on that on that 4% you said 4% interest that's currently right. [16:46] Is that likely? >> Yeah. So just that's just an estimate [16:49] based on current markets. Whenever we go out on April 13th, we'll get a finalized [16:52] rate and we bring that back to you. >> Okay. question that I want if what if [16:56] the interest rates went skyhigh between now and then? What would our option be? [17:02] » Yeah. So, you always have flexibility to to change the timing of the sale. It [17:06] gets a little more complicated when you go through the competitive sale process [17:09] where you're essentially posting a date of sale and having investors bid on that [17:13] date. Um, so essentially if you reject a sale um and do not take the the bids [17:19] that were received on the sale date, uh, you run the risk of them essentially not [17:24] bidding the second time around. Um, so it's more of a relationship risk than [17:28] anything else. Um, but I would say in terms of delaying the sale, if we need [17:33] to, if the ne in the next two weeks, um, we see rates skyrocket and it doesn't [17:38] make sense anymore, um, then we can absolutely delay the the sale date and [17:43] push it back. Uh, it just delays funding for those street projects as well as the [17:48] redemption of the existing uh, temporary notes. So, added interest cost on those, [17:53] » which could be a risk one way or the other. Anyway, I guess you can't. [17:58] With that, I'd like to make a motion to adopt resolution number 20265. [18:04] » Second. >> A motion. Councilman. A second. [18:07] Councilman Mullen. Will the clerk please call? [18:10] » Yes. >> Yes. [18:12] » Yes. >> Yes. [18:16] » Item number nine. How long? [18:20] » How long would you like? >> 20 minutes. That's all. [18:24] So item nine, consider recessing into executive executive session pursuant to [18:29] KSA 754319B2 for the purpose of discussing ongoing [18:33] litigation which would be deemed privileged in the attorney client [18:36] relationship. This would imp um include governing body, city manager, city [18:42] attorney and litigation council. >> Yes, ma'am. [18:44] » Uh to return at 6:40 p.m. And I just need a motion. So moved. [18:50] » So moved. >> Second. We have a motion from Councilman [18:54] Shrivever, a second from Councilman Mullen. Will the clerk please call roll? [18:58] » Yes. >> Yes. [19:01] » Yes. >> Thank you. [19:12] » This conference will now be recorded. [19:40] Make a motion to return to regular session. [19:44] » We have a motion from Councilman Triver, a second from Councilman Mal. Will the [19:48] clerk please call? >> Yes. [19:52] » Yes. >> Yes. [19:54] » Yes. >> Very good. City manager report. [19:57] » Yeah. What I have for you is I I did communicate with you about a little bump [20:01] in the road, forgive the pun, uh street sidewalk with the contractor proceeding [20:08] regardless of their communication back to us, lacked permits. There was a [20:13] number of pieces of evidence that suggested that they were not going to [20:16] complete this job as they should have in the manner in which they should [20:20] properly. And I don't believe that we would have liked the end product and [20:24] this is why they are bonded and insured and these kinds of things. So we're [20:28] proceeding with notice to terminate and then that that shity bond then is [20:34] responsible for assisting in the completion of that but somewhat at their [20:39] expense in in partnership with the city and that's not the reason of course you [20:43] do that but that's the reason of course you have this as a contractor. So trench [20:49] is very deep, right? There's there's some problems. Uh [20:53] we had a language barrier. They took out their own uh well the markings that they [20:58] should have called for again. Uh they took that out. They hit a gas line. [21:02] There was no supervision as I listed in all those things. All these things I've [21:06] listed to them as well. And it's impossible to cure things after they [21:10] already happened. Does that make sense? Had we been on site, we would have said, [21:15] "What about this? What about that?" None of that happened. Here's part of the [21:19] confusion is there were so many different companies out there. Then then [21:23] we did give them a notice to proceed, but they never communicated back when [21:27] that was going to happen if they had all their stuff together because we would [21:29] have controlled them. So then the next thing you know you have an excavator, [21:32] but there was stuff going on out there. So it was a little confusing about who [21:36] was doing what and then we find out hit a gas line, right? That sort of thing. [21:39] So, it's been it's unfortunate to delay it a little bit, but I think we will be [21:44] better off by taking this course of action. I have looped in our city [21:48] attorney, but we're on track to terminate and then [21:52] figure out how to finish the job. That's the biggest. [21:58] Mark, I had did have a question on it. It might not be an appropriate question, [22:03] but on the bidding when we get two or three bids put in front of us and 98% of [22:10] the time we go for a low bid, is there what kind of betting goes on before [22:15] those bids are actually presented to us? You know, maybe one of us could have [22:20] caught that. know that that there is some public [22:26] record search. They're at the bid opening. Uh you know, usually the [22:29] contractors are there. It's a sealed bid. And so our job is to give you the [22:33] lowest andor best. There was no reason that they were not the best with the [22:37] lowest bid. There's no there was no uh disqualifiers presented in any of their [22:42] material, any of their reputation known to us. And so we did give you the best [22:48] which happened to be the lowest bid. Now these things happen is really it we have [22:53] a contractor who's then subbed out in and somewhat contrary to the rules and [22:58] regulations within their their contract. So that's part of the problem that we're [23:02] having and usually when things are done right at the front end and Shantel our [23:08] permitting clerk knows this stuff as well uh that we catch these things [23:12] before they happen. However, this was kind of a [23:16] it was just a kind of co-mingling of of a number of things in which the company [23:22] may not have procedurally done things like. [23:26] So, as as far as what we did with this bid, we gave you what we thought was the [23:31] best, which happened to be the lowest bid, and this is particular company. [23:36] » Yeah. I mean, I'm not pointing fingers by any means whatsoever, but in my [23:40] experience is lowest isn't always the best. A lot of times you have to kind of [23:45] argue for the next bit up or something. You know, maybe we didn't do our d maybe [23:49] I didn't do my diligence on trying to research that company a whole bit. But [23:54] the more eyes that look at it, I think are better not pointing fingers or blame [23:59] or anything. >> I think before we put it before you, we [24:02] try to do our due diligence as much as possible. And I know that [24:05] » and we did not advocate for the previous construction company because of the [24:09] cost. We had a great relationship and they did great work and they were they [24:12] were great to work. No doubt. However, you know, when you're talking 30 60,000 [24:17] of the city's money, it's our job to give you the best and lowest bid. [24:21] » Well, that that the lower, you know, knocking the gas line out on Friday [24:25] night or whatever night. >> No, I mean, like I say, I'm not pointing [24:29] fingers or blaming or anything. It just it did it hit me when I saw that, you [24:35] know, because we don't usually make those kind of mistakes with any [24:38] contractor. >> Yes, sir. [24:39] » Thank you. >> Okay. Council comments. Councilman [24:43] Triber. >> All right. [24:47] » Um, will you make it a point to relay the [24:52] compliments to our public works employee? [24:56] » I'm not quite sure. Maybe it might be a few of them or whoever it is. on behalf [25:00] of all of us in that public comments. That is very nice to hear. Very nice to [25:05] hear. >> We have good equipment operators, not [25:08] just people driving things around. So, they're very good. I'm proud of [25:12] » Well, that feedback is tremendous. We appreciate [25:14] » Thank you. you pass that on. Um, just want to take just a couple of minutes if [25:19] you could on page five of six of the budget report [25:26] or the bills [25:30] under the general fund, the library line item [25:36] 506. [25:40] Am >> I not giving you the right? [25:41] » Well, I'm trying to get to [25:47] I think there's two different ones. It said it's on the the group summary. [25:51] Sorry. So it' be toward the end. Might be the last page. [25:56] » Oh, yeah. There's >> Sorry, the last page. [25:58] » Oh, it is. It skips from one of two to 506. You're absolutely right. [26:03] So on the library line item, >> so that original budgeted amount, [26:13] » where does that go? >> Well, the library was created as a [26:19] department of the city and which will have expenditures this year. So it has [26:23] to be budgeted and that will will go towards the uh librarian that will be [26:29] hired at the last quarter. So, there won't be any expenditures out of this [26:32] particular one until after September. >> Gota. I just wanted to recap that and [26:36] that's what I that's what I figured it was, but I just wanted a small [26:40] refresher. That seemed like that was forever ago [26:43] » because that's September, October maybe. >> Yep. [26:46] » Okay. >> Oh, perfect. Um, [26:51] all I have excited for the roads to get worked out. [26:54] » Yes. >> That's very exciting. [26:57] » All I have [27:00] to follow because I can find something else. I do [27:06] appreciate the uh compliments from the residents about the [27:12] parks and the getting the streets fixed. I'm really happy about that. That [27:16] definitely needs to be put in the hot shot so people can know what to expect [27:21] coming up. You answered my question that I was going to ask you on the vetting [27:26] process. [27:30] That's all. Thank you. >> Councilman Everheart, no comment. [27:35] Councilman >> Mullen, [27:36] » no comment. >> Okay. Um, Edwardsville mobile pantry is [27:41] coming up this Saturday. So, we have signups through Wednesday. Um, if you [27:46] know anyone in need, it's a great opportunity for to serve our community. [27:50] Um, groceries specifically. uh was excited to see lots of people using our [27:56] sidewalks that we put in recently. Um especially with the sunshine, people are [28:00] out and about and using them. So, that's always nice. And uh watching some [28:04] videos, I was just wondering if it would be possible to get another microphone [28:09] for the microphone stand here. It would just pick up that [28:12] » we actually have to use this one over here. If you add one more, it'll be just [28:16] nothing but feedback. >> Oh, [28:18] » yeah. That was the assessment some months ago when we said, "Hey, can we do [28:21] more?" We can't add any more microphones for the room this size. So, we will I [28:26] think we'll just make a habit of putting two on the table after the comments. [28:30] » Okay. Yeah, that'll be fine. >> We need to hear John. Is that right? [28:36] » The mic has >> I don't need to be recorded, but I think [28:41] John Paul says I do. Um the last thing um that that I've [28:48] noticed a lot of emails, news, things uh discussion is the FIFA World Cups coming [28:54] up. A lot of cities are making preparations. We don't have a whole lot [28:57] of tourism. Um we have a couple of restaurants that people can come um to, [29:02] but we also have uh some short-term rentals in the city, and that's uh [29:06] VRBO's, Airbnbs. Um and that's a great opportunity to get transient guest tax [29:12] to help. And so I thought it'd be a good time to kind of rework that. I know a [29:16] couple years ago um we our maybe it was our codes person went through and looked [29:22] at the different websites to see the uh short-term rentals in Edwardsville. And [29:27] so, um, we want to make sure that our short-term rentals are going to put our [29:31] best foot forward for our city, make sure that they are, um, where they need [29:36] to be, but then also that's a great opportunity when we're having [29:41] hundreds of thousands of people come in the area, um, to showcase those and, um, [29:46] say, "Hey, come stay in while you're in the while you're in the state." So, um, [29:51] just wanted to maybe do a little bump on that. Think about ways we might [29:55] highlight those on our website or in the hot shot. Well, the hot shot probably [29:59] won't be great for out of out of the area people coming in, they [30:03] won't get those emails, but um they a lot of them are looking at websites and [30:07] social media and stuff. >> Maybe it is in that we're talking [30:11] private businesses, that sort of thing. You just need to be careful. Maybe [30:14] there's a link to maybe the chamber of commerce who might be able [30:18] just I'll speak with Josh and make sure we're doing on the other and the only [30:22] thing you need is a business license at this point. [30:25] » Okay. >> Business license so you pay your transit [30:27] guest tax and you have a license business. [30:30] » Okay. And we might look at those two and just say okay is this you know do we [30:34] want one for parcel or you know making sure that we're [30:39] having clean and hygienic places for people to stay. So [30:50] » there's pending legislation as well to that would affect potentially the extent [30:55] to which cities can regulate that. So I'll review that as well. But if there [30:59] are any ideas that you have of wanting to make sure I can look. [31:03] » Yes, that's correct. Sounds great. We are out before 7. Have a great night.