1 00:00:03,090 --> 00:00:17,810 All right. Good evening, everyone. Welcome to a work session of the Common Council of the City of Elmerage. We are now entering the meeting at 504 p.m. to say September 1, 2020. 2 00:00:18,710 --> 00:00:27,130 We are in City Council of Chambers, 10,000 North Elmerage Road, Elmerage Arizona 8, 5335, and we will have our City Clerk do the roll call. 3 00:00:27,130 --> 00:00:35,250 Mayor Hermissio, President, Vice Mayor Parsons, President, Council Member Dorsey, Council Member Elderidge, President. 4 00:00:35,830 --> 00:00:42,970 Council Member Gentry is not going to be here at the CPD. Council Member Normick Daniel, President. 5 00:00:43,730 --> 00:00:46,070 Council Member Winston is online. 6 00:00:46,070 --> 00:00:52,130 All right, thank 7 00:00:55,300 --> 00:01:00,420 you so much for that support on the roll call. 8 00:01:00,560 --> 00:01:10,300 I'm going to first hand it off to our city manager if you like to give any welcoming remarks and then open it up to staff. 9 00:01:10,300 --> 00:01:12,060 that we need to do for City Council. 10 00:01:12,680 --> 00:01:14,460 Nick has put together a fantastic 11 00:01:14,460 --> 00:01:17,760 meter replacement program presentation for you. 12 00:01:18,040 --> 00:01:19,760 And we're all here if you have any questions. 13 00:01:20,180 --> 00:01:21,040 Thank you so much. 14 00:01:22,720 --> 00:01:23,260 Thank you, Crystal. 15 00:01:23,440 --> 00:01:25,000 Good evening Mayor City Council. 16 00:01:25,900 --> 00:01:27,560 I believe we have a, there we go. 17 00:01:28,120 --> 00:01:29,040 Powerpoint queueed up. 18 00:01:29,560 --> 00:01:30,380 So as Crystal mentioned, 19 00:01:30,480 --> 00:01:32,620 we're going to talk tonight at the work session 20 00:01:32,620 --> 00:01:35,220 about capital improvement 6522, 21 00:01:35,760 --> 00:01:37,940 residential and commercial meter replacement project. 22 00:01:39,700 --> 00:01:43,760 So, what we're going to cover today, we're going to do a little bit of everything. 23 00:01:44,440 --> 00:01:48,360 We're going to start off with a kind of summary overview of the project, 24 00:01:48,840 --> 00:01:50,180 what the project is in general. 25 00:01:50,740 --> 00:01:54,180 We're going to talk about the existing meter system and the current condition 26 00:01:54,180 --> 00:01:54,900 of operations. 27 00:01:56,060 --> 00:01:58,520 Then we're going to talk about a little bit more detail. 28 00:01:59,120 --> 00:02:02,200 The replacement project scope and what we're looking to get out of the project. 29 00:02:03,320 --> 00:02:07,440 After that, we're going to talk a little bit about procurement and how that method works. 30 00:02:07,440 --> 00:02:15,000 And then finally we'll talk about the next steps from here and a timeline and then we'll have time for questions at the end. 31 00:02:15,400 --> 00:02:24,140 And if there's, if there's any questions throughout feel free to stop me also, I'd like to introduce our staff that we have here for technical questions and operations. 32 00:02:24,140 --> 00:02:30,240 Fennis Rodriguez is our customer service manager and Terrence Garrison is our lead meter technician. 33 00:02:30,760 --> 00:02:33,980 So if we do get into the weeds, they're here to help us through some of that. 34 00:02:33,980 --> 00:02:35,440 The very important people. 35 00:02:35,760 --> 00:02:36,180 Absolutely. 36 00:02:37,720 --> 00:02:41,660 OK, so this slide is the general overview of the project. 37 00:02:42,680 --> 00:02:44,920 So the project in general is for a replacement 38 00:02:44,920 --> 00:02:47,740 of the entire meter system for the city, which consists 39 00:02:47,740 --> 00:02:49,520 of meters communication technology, 40 00:02:50,260 --> 00:02:52,320 the system integration with our billing software, 41 00:02:53,300 --> 00:02:56,240 reporting to the city, and customer facing capabilities. 42 00:02:56,660 --> 00:02:58,120 So it's kind of an all in one package 43 00:02:58,120 --> 00:03:00,040 is what the city is looking for with this project. 44 00:03:01,240 --> 00:03:06,960 So, some ideas about the current CIP and long range planning that we've already undertaken. 45 00:03:07,720 --> 00:03:09,160 This project was on the horizon. 46 00:03:09,160 --> 00:03:14,860 It was originally introduced in fiscal year 24 on the five year CIP. 47 00:03:14,960 --> 00:03:16,380 It wasn't put in fiscal year 24. 48 00:03:16,380 --> 00:03:18,160 It was put on the end year. 49 00:03:18,920 --> 00:03:20,840 So it was kind of in the horizon at that time. 50 00:03:21,260 --> 00:03:25,640 We did estimates at that time based on market pricing and pricing of labor. 51 00:03:25,640 --> 00:03:33,040 so we came to a $8.5 million project total and we did include that in the currently fully funded 52 00:03:33,040 --> 00:03:41,500 CIP. So this is a project that is in the water fund and it is funded currently as a CIP. 53 00:03:42,120 --> 00:03:48,780 Some stats for the project itself as of today if we were to replace all the meters that need replacing 54 00:03:48,780 --> 00:04:00,960 That's a number in the top right, the 11,107 meters, and then the other key point for the project implementation from the time we start the project with the vendor. 55 00:04:01,700 --> 00:04:06,080 We're looking between 12 to 18 months depending on how the project is set up. 56 00:04:06,620 --> 00:04:11,800 And then the important part of why now, why are we looking to replace this? 57 00:04:11,800 --> 00:04:18,980 So the existing system, as you all know, was installed in 2014, and it's reached the end 58 00:04:18,980 --> 00:04:21,680 of its useful life, the meters have and the reporting has. 59 00:04:22,760 --> 00:04:29,420 So that's why we put it on the horizon back in 24, and then for this capital year, we're 60 00:04:29,420 --> 00:04:33,520 looking to get it replaced because the system is phasing out life-wise. 61 00:04:34,900 --> 00:04:39,960 So a little bit more about the existing system, a lot of this is information you have already 62 00:04:39,960 --> 00:04:49,240 So the original system was installed in 2014, the total system to the meter is 11,791 meters. 63 00:04:49,920 --> 00:04:58,660 They consisted 94% residential meters, the other 6% are for commercial accounts, commercial landscape, city and multi-family accounts. 64 00:05:00,000 --> 00:05:07,720 So, currently, the system uses the fixed network and i-tron technology for metering, so that's where each 65 00:05:07,720 --> 00:05:14,540 meter has a radio on it, which reports to a collector, then it reports to either repeater or to the 66 00:05:14,540 --> 00:05:21,080 cloud, and the cloud is where the i-tron software picks up that information, and then we access i-tron to get it in. 67 00:05:21,660 --> 00:05:29,020 So, a few different steps there. Some lifecycle context from talking about the system itself. It is 68 00:05:29,020 --> 00:05:30,860 about 12 years old. 69 00:05:31,420 --> 00:05:35,500 Typical meter systems do have about 10 to 12 years 70 00:05:35,500 --> 00:05:37,900 a useful life based on industry standards. 71 00:05:39,580 --> 00:05:41,480 And right now the community I'll go into detail 72 00:05:41,480 --> 00:05:42,860 on the next slide, but the communication 73 00:05:42,860 --> 00:05:44,780 and reporting performance has declined 74 00:05:45,280 --> 00:05:46,660 as the system has aged. 75 00:05:47,520 --> 00:05:49,200 And then the really important part here 76 00:05:49,200 --> 00:05:52,600 that makes the replacement a real factor 77 00:05:52,600 --> 00:05:56,580 is the physical meter accuracy on the low end 78 00:05:56,580 --> 00:05:58,100 is somewhere around 82%. 79 00:05:58,100 --> 00:06:03,900 So that means that because of the decline and the age of the meters, we are not accounting 80 00:06:03,900 --> 00:06:06,040 for as much water as is going through those meters. 81 00:06:06,040 --> 00:06:09,900 So that's an important part that we're going to talk about when we talk about replacement. 82 00:06:12,760 --> 00:06:17,320 So the current status communication wise, we're at about 70% up. 83 00:06:18,460 --> 00:06:23,120 And that's a little higher than it used to be because we have replaced some meters since 2024 84 00:06:23,120 --> 00:06:26,420 and 30% are not reporting currently. 85 00:06:27,120 --> 00:06:34,680 So, the note underneath that, since 2024, when we took over the meter services in house, we've 86 00:06:34,680 --> 00:06:40,560 replaced meters as a needed, and we've done about 684 meters, actually the gentleman to my left here. 87 00:06:40,620 --> 00:06:42,740 I think it's probably done the majority of those. 88 00:06:44,360 --> 00:06:50,780 So we do our current operations, we continue to monitor and identify any non-reporting meters. 89 00:06:51,320 --> 00:06:56,400 We replace the individual meters as needed every cycle, if a few more drop off, if a few 90 00:06:56,400 --> 00:07:01,120 fail or a few more not reporting. We add those to the list for replacement and we replace the 91 00:07:01,120 --> 00:07:07,320 priority meters that we need today. Anything that doesn't come in we manually read when we 92 00:07:07,320 --> 00:07:13,900 can't get the automated read and then currently one thing that our team's been working on is evaluating 93 00:07:13,900 --> 00:07:19,820 different replacements. We do have about four different vendors that we have meters in the ground 94 00:07:19,820 --> 00:07:26,240 for right now that we've been working with since this process started just so we can evaluate the 95 00:07:26,240 --> 00:07:28,880 different technology and assets that are out there. 96 00:07:30,980 --> 00:07:32,960 So the project itself, here's the objective 97 00:07:32,960 --> 00:07:36,400 so the project, so I'm going to skip around and go 98 00:07:36,400 --> 00:07:39,040 to the bottom right as the most important one. 99 00:07:39,200 --> 00:07:42,200 We're looking for long-term support ability 100 00:07:42,200 --> 00:07:43,700 and technology compatibility. 101 00:07:44,580 --> 00:07:46,680 So where we're at today with the current system, 102 00:07:47,140 --> 00:07:50,160 we're basically looking to go in a different direction, 103 00:07:50,340 --> 00:07:54,540 we're looking to go somewhere where 12 years, 14 years from now, 104 00:07:54,660 --> 00:07:57,000 we can look at the system and see a system that's not perfect 105 00:07:57,000 --> 00:08:01,980 because it'll be declining, everything declines, but something that will be more supportable 106 00:08:01,980 --> 00:08:03,740 at that time and more reliable. 107 00:08:04,680 --> 00:08:11,340 So the idea in general is reliability, communication with the new system, and then reduce 108 00:08:11,340 --> 00:08:11,960 water loss. 109 00:08:12,400 --> 00:08:17,240 So, as I mentioned, if the meters aren't physically efficient because of their age, we need 110 00:08:17,240 --> 00:08:21,300 to account for the water that's going through there, replacement of the meters will allow 111 00:08:21,300 --> 00:08:21,720 for that. 112 00:08:21,720 --> 00:08:25,620 That's super important, especially with the water conditions and we're part of that bigger 113 00:08:25,620 --> 00:08:32,360 water picture, so us doing our part, this is definitely a big part of that. A new system 114 00:08:32,360 --> 00:08:34,840 would enhance our leak detection and consumption monitoring, 115 00:08:36,860 --> 00:08:38,520 so it's, you know, 14 years 116 00:08:38,520 --> 00:08:43,280 after 2012 when we started shopping for the old system. The technology is a lot different 117 00:08:43,280 --> 00:08:47,900 now. The leak detection is more sophisticated, the monitoring is more sophisticated, 118 00:08:52,700 --> 00:08:52,860 the 119 00:08:52,860 --> 00:08:59,580 new technology does provide customers with the information, so hopefully the project will include 120 00:08:59,580 --> 00:09:02,260 a customer-facing portal that's integrated right into it. 121 00:09:02,440 --> 00:09:07,620 We did experiment with a technology called JobCounter, which was a third-party technology. 122 00:09:08,260 --> 00:09:12,600 We did that a few years ago with some success, but it was an extra cog in the wheel. 123 00:09:12,820 --> 00:09:18,000 So this project, we liked to bundle that in and get that taken care of as far as a customer-facing 124 00:09:18,000 --> 00:09:18,420 portal. 125 00:09:19,380 --> 00:09:27,640 And then I know the Finance Department is working on a large switch in the accounting software 126 00:09:27,640 --> 00:09:30,800 and utility billing software, which we're a part of. 127 00:09:31,300 --> 00:09:34,220 So we have to keep that in mind when we're looking at this project as well. 128 00:09:34,340 --> 00:09:40,100 It's going to have to integrate with whatever enterprise software finance gets for our accounting 129 00:09:40,100 --> 00:09:41,020 and utility billing. 130 00:09:42,240 --> 00:09:47,760 And then in the end, the idea is all the data that we're going to get from the system with the 131 00:09:47,760 --> 00:09:53,120 technology will be able to provide better decisions and will be able to control those decisions 132 00:09:53,120 --> 00:09:58,300 because it will be over the process as opposed to the way it was previously. 133 00:09:59,540 --> 00:09:59,980 Yes. 134 00:10:01,320 --> 00:10:10,800 I was informed that council member gentry has her hand raised, since it's okay with you. We can get to her in case you have a question. Council member gentry? 135 00:10:13,890 --> 00:10:30,330 Yes, I am present here in the meeting today. I am in line. What I was question was, I have two. The first one is the water. I have heard something about a water loss. We have a lot of water loss with the meters, not working correctly. 136 00:10:32,460 --> 00:10:39,080 Thank you for the question. So on the the previous slide and this is something we looked into and 137 00:10:40,840 --> 00:10:47,920 industry standards based on sorry my clickers now are based on the meter age somewhere between 15 to 20% 138 00:10:47,920 --> 00:10:54,980 of the efficiency of when you buy that meter from year one to year 12 year 14. So yes to answer your question. 139 00:10:55,640 --> 00:11:02,420 We are losing water through those meters because they're not accounting for as they would if they were new or newer. 140 00:11:06,130 --> 00:11:11,650 My other one is something about about five, thirteen we spoke. 141 00:11:12,310 --> 00:11:14,850 You stated that there was another company. 142 00:11:15,390 --> 00:11:17,930 I got little pieces of that. 143 00:11:18,130 --> 00:11:25,850 Can you please explain to me how many companies are we planning to use to in order to do get vendors to do the meters for us? 144 00:11:26,430 --> 00:11:31,890 Thank you for the question, so we'll explain the RFP process kind of towards the end of this presentation. 145 00:11:32,490 --> 00:11:36,650 We don't have a set number of companies that we are working with. 146 00:11:36,810 --> 00:11:44,890 We do have four that we have reached out to or have reached out to us that we are working with right now, but there is no set number. 147 00:11:45,590 --> 00:11:48,890 When we do the project, we are looking to select one vendor for the project. 148 00:11:52,830 --> 00:11:53,630 Thank you. 149 00:11:53,890 --> 00:11:54,490 You're welcome. 150 00:11:56,520 --> 00:11:57,200 Thanks so much, Nick. 151 00:11:59,480 --> 00:12:03,140 I can't really advance this slide. Could I get a slide please? 152 00:12:07,190 --> 00:12:07,810 Thank you. 153 00:12:08,830 --> 00:12:11,570 So this is a little bit more detailed scope about the project. 154 00:12:12,350 --> 00:12:16,270 As I mentioned earlier, it's about 11,100 meters right now. 155 00:12:17,070 --> 00:12:20,950 So that includes the meters and the communication endpoints. 156 00:12:22,290 --> 00:12:27,150 Any of the AMI system, if it's a fixed-based system, or if it's a cellular system, 157 00:12:27,650 --> 00:12:28,850 that is not specified. 158 00:12:30,130 --> 00:12:34,890 utility billing system integration as I mentioned on the last slide with the accounting software, 159 00:12:35,490 --> 00:12:43,970 customer portal, which is standard these days, and then system reporting and monitoring that integrates with the accounting software, 160 00:12:44,350 --> 00:12:56,250 and then the important part staff training and implementation support. So one of the things when we took over meter reading in 2024, 161 00:12:56,250 --> 00:13:01,650 or the responsibility of it, this is going to be super important 162 00:13:01,650 --> 00:13:04,950 that the training piece because we're going to need to be trained 163 00:13:04,950 --> 00:13:07,310 on the software because we're going to be the ones who are touching 164 00:13:07,310 --> 00:13:09,910 the data, there won't be a third party hosting it. 165 00:13:09,930 --> 00:13:13,330 It'll be directly accessible by city staff. 166 00:13:13,750 --> 00:13:16,030 A little more detail on the installation approach. 167 00:13:16,250 --> 00:13:19,630 So one thing we are looking to do that is a little unorthodox 168 00:13:19,630 --> 00:13:24,070 is doing alternative when we put out the RFP. 169 00:13:24,070 --> 00:13:27,470 So the vendors will be able to provide two different prices. 170 00:13:28,170 --> 00:13:30,670 One would be a city-managed installation. 171 00:13:31,450 --> 00:13:34,170 And the other would be a vendor provided turnkey installation. 172 00:13:34,830 --> 00:13:37,170 I'll go into a little bit more detail here in a few slides. 173 00:13:41,060 --> 00:13:43,980 Okay, a little bit more detail on the system reporting and capabilities. 174 00:13:45,620 --> 00:13:48,400 So the three areas we're looking for, consumption and usage. 175 00:13:49,660 --> 00:13:51,040 We need to have something that's flexible. 176 00:13:52,480 --> 00:13:56,440 When reporting consumption, something that is a continuous use monitoring, 177 00:13:56,440 --> 00:14:01,160 whether it's a daily check-in or an hourly check-in, it's not specified at this time, 178 00:14:01,660 --> 00:14:03,360 but that's the types of things that are available. 179 00:14:03,960 --> 00:14:08,080 And then a big thing is historical usage information for the data that we provide, 180 00:14:08,080 --> 00:14:12,800 that's important when we provide our ADWR report to the state for the water that we're using every 181 00:14:12,800 --> 00:14:18,280 year. System management is a read rate and performance reporting, so we can do diagnostics on the 182 00:14:18,280 --> 00:14:24,940 system as we're using it. In the event that we do have some type of outage or the 183 00:14:24,940 --> 00:14:26,600 system is down for a period of time, 184 00:14:26,700 --> 00:14:30,120 the meters need to be read internally as a backup. 185 00:14:30,760 --> 00:14:32,500 So that needs to be part of it as well. 186 00:14:33,500 --> 00:14:35,960 And then of course, most of the systems nowadays 187 00:14:35,960 --> 00:14:37,400 do have communication monitoring, 188 00:14:37,480 --> 00:14:39,380 so self-diagnostic as it goes. 189 00:14:39,800 --> 00:14:41,380 You can see what's up and what's down. 190 00:14:41,900 --> 00:14:44,140 And then as I mentioned, a few times the customer portal 191 00:14:44,140 --> 00:14:47,360 is a big piece of this, helps the system be transparent, 192 00:14:47,980 --> 00:14:49,460 helps with water use and water loss. 193 00:14:50,540 --> 00:14:52,060 Some of those alerts and exceptions 194 00:14:52,060 --> 00:14:58,120 we're looking for as part of this product, leak and high usage reports, they get flagged 195 00:14:58,120 --> 00:14:59,660 based on the parameters that we set. 196 00:15:00,140 --> 00:15:14,120 And then low and no usage reports or zero reads, that we do right now talking with staff this morning. Currently we get an Excel file and we go through that line by line to do this right now. So this is something. 197 00:15:16,060 --> 00:15:22,240 Putting in a new system is going to eliminate the need for that. That's going to be a huge efficiency improvement for us. 198 00:15:23,300 --> 00:15:32,400 So, if a cable is cut, one of the communication end points, something that alerts us or staff. 199 00:15:33,040 --> 00:15:34,640 So, we can go out there and see what's going on. 200 00:15:35,060 --> 00:15:41,080 And then, of course, meters that don't report, we'll be able to pick up on those as well. 201 00:15:43,450 --> 00:15:44,330 Make less. 202 00:15:48,010 --> 00:15:48,950 I think it's been like that. 203 00:15:49,790 --> 00:15:50,130 Good. 204 00:15:50,550 --> 00:15:51,690 Somebody know you did. 205 00:15:51,690 --> 00:15:57,450 Council member, Council member, I'm sure we can still hear you. I'm not sure if you had a comment or if you just had your mic on you. 206 00:16:01,020 --> 00:16:02,500 I think Council member. 207 00:16:04,440 --> 00:16:06,060 Make any of you? 208 00:16:06,180 --> 00:16:09,900 I have a question on the leak and how usage reports. 209 00:16:11,160 --> 00:16:22,520 Is that just for internal staff or is that something that if you noticed there was something to indicate a leak that you would go out there immediately? 210 00:16:22,520 --> 00:16:26,960 and trying to determine what the issue is. 211 00:16:27,200 --> 00:16:28,100 Yeah, thank you for the question. 212 00:16:28,800 --> 00:16:30,340 So, it's actually a step beyond that. 213 00:16:30,380 --> 00:16:32,180 So, if we have a customer-facing portal 214 00:16:32,180 --> 00:16:33,400 and we have leak detection 215 00:16:33,400 --> 00:16:36,080 and we have parameters set at so many units 216 00:16:36,080 --> 00:16:37,700 that it goes beyond that 217 00:16:37,700 --> 00:16:39,400 and you're signed up for it or you're on that portal, 218 00:16:39,560 --> 00:16:42,580 you'll get either an email or a text or some notification. 219 00:16:43,500 --> 00:16:44,900 We'll get one on our end, too. 220 00:16:45,120 --> 00:16:46,720 And then it gets added to the list of items 221 00:16:46,720 --> 00:16:47,760 to look out for that day. 222 00:16:47,880 --> 00:16:48,880 All right, great. Thank you. 223 00:16:50,180 --> 00:16:51,840 I mean, I'm going to use this pause very quickly 224 00:16:51,840 --> 00:16:54,840 Other council colleagues have anything to add? 225 00:16:56,080 --> 00:16:57,200 I don't know if you need to see if they're getting up. 226 00:16:57,220 --> 00:16:57,840 I'm a council member. 227 00:16:57,980 --> 00:16:58,720 Did you does? 228 00:16:59,780 --> 00:16:59,800 Perfect. 229 00:17:01,380 --> 00:17:02,360 Uh, council secretary Oosa? 230 00:17:03,240 --> 00:17:04,440 Sorry about that earlier. 231 00:17:05,580 --> 00:17:08,200 Um, I'm trying to use my device with my hearing equipment, 232 00:17:08,600 --> 00:17:09,660 my apologies to everybody. 233 00:17:10,500 --> 00:17:12,320 Um, also what I'm trying to, 234 00:17:12,600 --> 00:17:13,140 on here, 235 00:17:13,700 --> 00:17:14,440 do we, um, 236 00:17:15,720 --> 00:17:17,820 Nick, do we have a lot of camp ring alerts? 237 00:17:19,850 --> 00:17:21,570 Um, that's a great question. 238 00:17:21,570 --> 00:17:26,970 And so the actual number, I'm going to defer to Venice and Terrence on that for an actual 239 00:17:26,970 --> 00:17:31,510 number that we're getting on a monthly basis to be guys could provide that. 240 00:17:34,000 --> 00:17:39,420 Tampering alerts are usually, we get notified when we disconnect somebody for non-payment. 241 00:17:39,820 --> 00:17:41,480 We usually follow up with that. 242 00:17:41,780 --> 00:17:48,620 There is nothing that notifies us of a tampering, but we follow up physically after we do a 243 00:17:48,620 --> 00:17:53,400 disconnection and there hasn't been any notification from the customer payment, and that's 244 00:17:53,400 --> 00:17:56,100 follow up with tambourine. 245 00:17:57,760 --> 00:17:59,960 And how about the Excel? 246 00:18:00,680 --> 00:18:02,380 What are we doing with Excel right now? 247 00:18:02,640 --> 00:18:03,720 Are we? 248 00:18:03,720 --> 00:18:06,560 We have a program that's Excel that goes out. 249 00:18:06,820 --> 00:18:07,980 I've missed a piece of that. 250 00:18:08,220 --> 00:18:09,780 You please explain that again. 251 00:18:09,980 --> 00:18:10,140 Sure. 252 00:18:11,320 --> 00:18:14,820 So on the on the last slide on here on the right column. 253 00:18:15,440 --> 00:18:20,740 The leak high usage reports and lower no usage or zero reads or zero reports. 254 00:18:20,740 --> 00:18:26,640 Currently we get those from ITron in form of an Excel spreadsheet and then we manually 255 00:18:26,640 --> 00:18:32,440 go through two different staff check for redundancy and we go through that Excel list to 256 00:18:32,440 --> 00:18:36,820 see if anything looks like it's outside of normal parameters for billing purposes. 257 00:18:41,520 --> 00:18:42,860 Does that answer your question in Council Member Tentry? 258 00:18:43,840 --> 00:18:44,580 I was getting there. 259 00:18:44,680 --> 00:18:45,420 Thank you so much. 260 00:18:45,860 --> 00:18:46,320 Thank you. 261 00:18:46,580 --> 00:18:46,760 All right. 262 00:18:46,900 --> 00:18:47,200 Thanks so much. 263 00:18:47,200 --> 00:18:48,180 Anybody else? 264 00:18:48,380 --> 00:18:48,600 No. 265 00:18:49,120 --> 00:18:49,420 All right. 266 00:18:50,040 --> 00:18:50,480 Thank you Mayor. 267 00:18:51,120 --> 00:18:53,540 So a little bit more detail on the procurement. 268 00:18:53,540 --> 00:18:59,220 So we're looking to do a request for proposals, we're going to work directly with the finance department on this. 269 00:18:59,660 --> 00:19:03,340 And then a special note, we are going to work with a third party. 270 00:19:03,760 --> 00:19:06,660 We have a draft RFP that we've developed with a third party. 271 00:19:06,780 --> 00:19:12,320 The reason we're wanting to do that is for transparency and then objectivity. 272 00:19:13,840 --> 00:19:18,570 So what we want to do with that RFP is establish our clear technical operational, 273 00:19:18,570 --> 00:19:26,590 any integration training and then any implementation requirements will evaluate any of the qualified 274 00:19:26,590 --> 00:19:33,050 solutions as a response so that RFP through a competitive and objective process will follow the same process, 275 00:19:33,290 --> 00:19:38,790 finance follows with any other formal procurement that the city has. 276 00:19:39,510 --> 00:19:45,590 And anything that's included in there, the RFP will be evaluated based on system performance, 277 00:19:45,590 --> 00:19:50,570 implementation approach, long-term support, as I mentioned earlier, that's a huge goal. 278 00:19:51,330 --> 00:19:52,930 And then the overall value of the system. 279 00:19:54,570 --> 00:19:59,870 And then installation options, so the two alternatives that we're looking for in the RFP. 280 00:20:00,000 --> 00:20:11,980 Members will have the opportunity to provide a city managed installation. So this would be, we purchased the equipment, the software and the training, and then it's up to the city to manage that installation. 281 00:20:12,880 --> 00:20:25,440 The next slide I'll go into detail about a few options there. The other alternative that vendors will be able to provide is a turnkey solution. So, and all in one vendor provided meters plus installation. 282 00:20:29,380 --> 00:20:37,480 So, the city management installation, these are just estimates, but based on if we were to take the 283 00:20:37,480 --> 00:20:44,080 delivery of the 12,000 meters today and not do any kind of additional staffing in our current 284 00:20:44,080 --> 00:20:50,460 workload, we could complete the project, but we're estimating it would take probably about 285 00:20:50,460 --> 00:20:55,300 three years with our current staffing levels. It would also impact the current level of service 286 00:20:55,300 --> 00:21:00,880 because we do have tickets and work order service orders that we do complete on a daily basis 287 00:21:00,880 --> 00:21:07,820 for the system that we currently have. The kind of sub option within this option is here 288 00:21:07,820 --> 00:21:13,000 listed as a last bullet. It would be temporary projects staff, so working with human resources 289 00:21:13,000 --> 00:21:20,880 and hiring temporary staff, who would be directed or supervised by city staff, that could enable 290 00:21:20,880 --> 00:21:27,420 the city to find savings in that labor, and then also cut down the time frame because you'd 291 00:21:27,420 --> 00:21:33,020 have a meter installation focus team. So we just made it about 18 months with that option. 292 00:21:34,940 --> 00:21:42,020 And then of course the vendor provided installation most likely would be a higher price. But 293 00:21:42,020 --> 00:21:47,420 it would be a turnkey solution. There would still be city support of course with this because 294 00:21:47,420 --> 00:21:53,640 If a vendor comes in, they're going to be working with these folks every day on the daily stuff that's going on in the anomalies 295 00:21:53,640 --> 00:21:56,780 They come up to when they're working on installing the meters 296 00:21:56,780 --> 00:22:04,900 It's anticipated if this we're the method we'd be closer to a year on implementation and that's from the time that 297 00:22:04,900 --> 00:22:08,800 We'll say we have a pre-construction meeting with a vendor once the vendor's been selected 298 00:22:08,800 --> 00:22:13,320 We have a purchase order and we start the project who be a year from that day 299 00:22:15,360 --> 00:22:17,520 Yes, if you don't my council member, Dorsey 300 00:22:17,520 --> 00:22:29,400 So if you did the temporary higher option, how many temporary folks would take these things to get that done in 18 months? 301 00:22:29,760 --> 00:22:32,320 So our estimation is about four. 302 00:22:32,320 --> 00:22:32,780 Four. 303 00:22:34,320 --> 00:22:41,340 Because you're going to have to install somewhere around 750 meters a month, kind of, in that range. 304 00:22:41,340 --> 00:22:46,820 Yeah, I think Mr. Garrison, I think had it pegged down to a day. 305 00:22:46,980 --> 00:22:48,740 What did if I feed on my me? 306 00:22:53,280 --> 00:22:56,440 Approximately 11,000, I mean 1100 meters a month. 307 00:22:57,120 --> 00:23:03,940 So, plus we are 280, weekly, a staff of four can average anywhere from 9 to 15 meter change 308 00:23:03,940 --> 00:23:04,840 out the day. 309 00:23:05,920 --> 00:23:05,980 Good. 310 00:23:06,180 --> 00:23:06,880 Thank you. 311 00:23:09,650 --> 00:23:10,190 I have a question. 312 00:23:10,930 --> 00:23:11,850 Councillor Norton, Daniel? 313 00:23:11,850 --> 00:23:17,370 is the 8.5 million figure, including any of the installation? 314 00:23:18,330 --> 00:23:22,850 That is the absolute top of the threshold turn key solution, right? 315 00:23:22,930 --> 00:23:24,690 That would be the highest price. 316 00:23:24,990 --> 00:23:26,850 Okay, thank you. 317 00:23:28,730 --> 00:23:32,550 How long does it take to change each unit like time-wise? 318 00:23:33,850 --> 00:23:35,510 So every unit is going to be different. 319 00:23:36,150 --> 00:23:41,490 I'll lead on parents for the technical expertise on, let's say, an average meter installation 320 00:23:41,490 --> 00:23:42,930 of the two-person crew. 321 00:23:45,080 --> 00:23:50,820 An average meter installed for five-eighths residential or one-inch meter on a train staff should 322 00:23:50,820 --> 00:23:52,700 take anywhere from 10 to 15 minutes. 323 00:23:54,360 --> 00:23:54,960 Thank you. 324 00:23:57,100 --> 00:23:57,140 Thank you. 325 00:23:57,140 --> 00:23:58,200 Or anybody else? 326 00:24:00,090 --> 00:24:00,210 All right. 327 00:24:00,990 --> 00:24:01,370 Thank you. 328 00:24:02,070 --> 00:24:04,710 So, one of our last slides, so this is the next steps in timeline. 329 00:24:05,630 --> 00:24:09,490 So, from here, where we're at, where we're going to be over the next six months. 330 00:24:10,150 --> 00:24:14,390 So, right now we do have a draft RFP that we've worked with the third party on. 331 00:24:14,390 --> 00:24:21,470 we're finalizing that, we would advertise that sometime this month, we'd be looking to get vendor 332 00:24:21,470 --> 00:24:26,550 responses over the next 30 to 90 days depending on how long we structure the procurement 333 00:24:26,550 --> 00:24:27,370 to be. 334 00:24:27,650 --> 00:24:34,950 We devaluate those responses with staff members here, also a third party staff from different 335 00:24:34,950 --> 00:24:41,930 organizations, and then we'd look to get another panel member from possibly consulting or engineering 336 00:24:41,930 --> 00:24:49,990 just to get even more objectivized on the RFPs selection would be in the late fall and then 337 00:24:50,750 --> 00:24:58,210 pending this direction we'd be looking to bring this project back for your consideration sometime in December or possibly January. 338 00:24:59,190 --> 00:24:59,970 And then 339 00:25:00,270 --> 00:25:08,370 If it's approved at that time, we'd be looking to implement early in 2027, or we'd start meeting with the contractor laying out a schedule and a game plan. 340 00:25:10,360 --> 00:25:12,480 All right. All the questions, councilor Regendry. 341 00:25:13,140 --> 00:25:16,900 Yes. Very quickly before I go to you, councilor Regendry. I'm just going to ask, 342 00:25:17,720 --> 00:25:21,920 Nick, if there's any other portion of the presentation, are we good to start the discussion? 343 00:25:22,280 --> 00:25:28,700 Oh, perfect. I love it. Thank you. Perfect timing. All right. Then I will go to council member Regendry. 344 00:25:31,380 --> 00:25:48,960 Going back to page 9, what I'm understanding is that how many employees there's a city have right now to install and then we would have to hire four more temps is that correct. 345 00:25:49,760 --> 00:25:53,200 That is the estimate. Thank you for the question. Currently the city has two meter technicians. 346 00:25:57,840 --> 00:26:01,220 So we would have to hire two more attempts. 347 00:26:01,780 --> 00:26:06,900 We'd be looking at a staff of four temporary for the projectoration only. 348 00:26:09,580 --> 00:26:10,600 So we're looking at sick. 349 00:26:11,000 --> 00:26:11,040 Correct. 350 00:26:11,720 --> 00:26:12,940 That is correct. 351 00:26:13,920 --> 00:26:15,100 Thank you. 352 00:26:15,520 --> 00:26:15,700 Okay. 353 00:26:16,120 --> 00:26:17,920 I'm going to go ahead and begin discussion. 354 00:26:18,180 --> 00:26:21,820 I know there's my council colleagues who possibly have more questions. 355 00:26:22,520 --> 00:26:26,400 However, I do want to weigh in regarding the options presented in front of us. 356 00:26:26,400 --> 00:26:33,400 I am leading towards the option to hire temporary project staff before going to the vendor 357 00:26:33,400 --> 00:26:41,500 provided an installation option before going to the, what would be the city-match installation 358 00:26:41,500 --> 00:26:50,140 of the 36-month threshold only because I feel 18 months is better than three years, 359 00:26:53,820 --> 00:26:54,380 that's 360 00:26:54,380 --> 00:26:56,880 not a year, which is the most ideal, 361 00:26:58,060 --> 00:26:59,460 but considering the cost savings, 362 00:26:59,740 --> 00:27:02,940 I think that would be the happy medium for us. 363 00:27:03,240 --> 00:27:07,400 My only hesitation would be what does it look like 364 00:27:07,400 --> 00:27:09,820 after the installations are completed 365 00:27:09,820 --> 00:27:12,580 because I know that I always want for our staff 366 00:27:12,580 --> 00:27:14,280 to make sure they have continuum 367 00:27:14,280 --> 00:27:16,460 and that service is not being interrupted 368 00:27:16,460 --> 00:27:17,520 for whatever reason. 369 00:27:18,280 --> 00:27:20,320 And so having temporary staff, 370 00:27:20,460 --> 00:27:23,300 we know an exact exit time period is for them, 371 00:27:23,300 --> 00:27:26,360 what happens with the team after that point in time. 372 00:27:26,520 --> 00:27:32,240 And I know the meters have been a very big topic of conversation and, you know, just taking 373 00:27:32,240 --> 00:27:35,560 into account issues that we've had with them. 374 00:27:35,560 --> 00:27:38,900 And so I just want to make sure that we're really kind of hitting the nail on the head 375 00:27:38,900 --> 00:27:45,640 with this decision, but also, as usual, I'm open to the appetite of my council colleagues. 376 00:27:46,260 --> 00:27:48,860 And so I'm free to begin with discussion. 377 00:27:49,180 --> 00:27:50,300 I know that. 378 00:27:50,300 --> 00:27:54,900 Do you mind if she, um, piggy thought, okay, Council Member Dorsey and then Aldridge? 379 00:27:55,540 --> 00:28:00,940 I guess the question I had is tracks right with the mayors, but the folks that would 380 00:28:00,940 --> 00:28:08,120 be hired temporarily, would they then potentially be acquiring skills that would make 381 00:28:08,120 --> 00:28:12,600 them good candidates for us as we had openings in public works? 382 00:28:13,240 --> 00:28:17,040 Yeah, thank you for the question. Absolutely. Absolutely. If there were open positions. 383 00:28:17,880 --> 00:28:31,620 Okay, so there's a potential, I'm not promising anybody an ongoing job beer, but there's a potential that they could at the end of that 18 months be absorbed in some other position with the city. 384 00:28:32,360 --> 00:28:40,920 Okay, and I was just hitting on the point of the institutional knowledge is very important that you gain from being part of a project, but then what happens after the project is done. 385 00:28:40,920 --> 00:28:48,520 like life still continues and so do the needs of whichever project that we are looking at obviously they would be hired 386 00:28:48,520 --> 00:28:56,700 on for a very specialized purpose. But I'm also very cognizant about, what does that mean about service to our community afterwards, you know? 387 00:28:56,860 --> 00:29:00,120 And so, yes, I agree with Councilor Versy. All right, Councilor Elcherge? 388 00:29:01,120 --> 00:29:06,440 Um, a couple of questions. So with hiring templates, we've got to consider the training, sure. 389 00:29:06,440 --> 00:29:15,000 then we've got to consider the insurance time off all that stuff. Contract-wise it might be a better idea to look at the 390 00:29:15,000 --> 00:29:19,520 the Fender only because they absorb those costs. 391 00:29:20,260 --> 00:29:22,840 And then we know the training is already going to be taking care of. 392 00:29:23,340 --> 00:29:27,180 So that to me is good idea. I do like the idea of getting it done faster. 393 00:29:28,340 --> 00:29:34,420 But at the same time, you know, I want to make sure that, you know, what if half the staff calls off sick. 394 00:29:34,420 --> 00:29:37,740 Now we've got delays and stuff like that, whereas the vendors got to take care of that, 395 00:29:37,800 --> 00:29:41,480 it's their responsibility to make sure plus there's going to be warranties in place. 396 00:29:41,640 --> 00:29:45,550 If the vendor does the install, they make a mistake. We make a mistake, then that's on us. 397 00:29:47,360 --> 00:29:52,800 And then a couple of the questions. So currently you have two meter technicians right now. Once this 398 00:29:52,800 --> 00:29:57,100 is completed, we're not going to need a meter technician. Whereas where are those hours going to be 399 00:29:57,100 --> 00:29:59,880 purpose too. So thank you for the question. 400 00:30:00,000 --> 00:30:00,760 It's a good question. 401 00:30:03,000 --> 00:30:20,100 It's my estimation that we will still need meter technicians. We'll need a lead plus one, because we are assuming the responsibility of the meter reading, reporting, re-installation, and meter shutoffs every other week that we currently do. 402 00:30:21,120 --> 00:30:33,200 And then right now, you were talking earlier about the enhanced leak detection, is that for the homes too, so if a home potentially has a small leak in there, it's going to notify the resident right. 403 00:30:33,240 --> 00:30:35,280 Yeah, every single meter. Yes. 404 00:30:35,400 --> 00:30:40,160 Okay, right now we don't have that. That's all spreadsheet wise. Thank you. We're talking. Yes. 405 00:30:40,880 --> 00:30:42,040 Did you have something to add? 406 00:30:42,200 --> 00:30:44,440 Very quick, because I'll there was a little jerk reaction. 407 00:30:44,660 --> 00:30:44,880 I'm sorry. 408 00:30:44,980 --> 00:30:45,480 Yeah, no. 409 00:30:46,140 --> 00:30:51,940 Just to comment on what you said Mr. Eldridge, there's benefits to both, my recommendation 410 00:30:51,940 --> 00:30:57,000 would be to do a duel. So to bring some of it in house and do some of it outhouse to 411 00:30:57,000 --> 00:31:03,480 save some money on the larger meters. Also, maybe reaching out to Dyser High School, getting 412 00:31:03,480 --> 00:31:08,600 some younger, younger students trained and getting them hands-on training. Since I worked here, 413 00:31:08,720 --> 00:31:13,240 we've had three or four technicians that I personally trained, finished trained and they were able 414 00:31:13,240 --> 00:31:18,240 get jobs at Peoria and Glendale and sustain and make good living for their family. 415 00:31:19,200 --> 00:31:20,200 So there's a lot of that idea. 416 00:31:20,500 --> 00:31:20,740 The trade. 417 00:31:21,820 --> 00:31:23,700 Internships are something, you know, the long run. 418 00:31:24,180 --> 00:31:29,600 And then just so you're aware we did take into consideration the sick time staff training. 419 00:31:29,960 --> 00:31:35,640 And I lowered the bar because the normal bar is 15 for other municipalities about 15 changes. 420 00:31:35,640 --> 00:31:40,720 And we lowered that by six because we're beginning new staff training weeks, education and that. 421 00:31:40,720 --> 00:31:43,740 So we did try to count for that in our initial numbers. 422 00:31:44,760 --> 00:31:46,240 There are things I think have done on my questions. 423 00:31:46,480 --> 00:31:47,100 I appreciate it. 424 00:31:47,100 --> 00:31:47,300 Great. 425 00:31:47,420 --> 00:31:47,980 Thank you for your responses. 426 00:31:48,240 --> 00:31:48,920 Very quickly. 427 00:31:49,080 --> 00:31:55,280 Now there's a new option on the table because I actually very much like that context in that 428 00:31:55,280 --> 00:32:00,820 the whole thought process behind doing a tool and especially engaging our young people. 429 00:32:01,600 --> 00:32:05,020 There's tremendous benefits in that we can go on and on about that. 430 00:32:05,180 --> 00:32:10,420 And so I would personally lean towards that option by also want to make sure that that's 431 00:32:10,420 --> 00:32:13,100 by a will option before us? 432 00:32:13,120 --> 00:32:15,340 So to answer that question. 433 00:32:16,220 --> 00:32:20,380 So the input today is important because it's going to help us structure the RFP to make sure 434 00:32:20,380 --> 00:32:22,460 we're hitting those points that you want to hit. 435 00:32:22,780 --> 00:32:27,820 So if that's something that we want to look at or possibly put as an option, we'll add that 436 00:32:27,820 --> 00:32:29,160 into the request or proposal. 437 00:32:30,160 --> 00:32:30,380 Okay. 438 00:32:30,720 --> 00:32:35,440 I think I hear Vice Mayor, saying she agrees with that option, is I, I like that option. 439 00:32:35,620 --> 00:32:36,580 Vice Mayor, like that option. 440 00:32:37,280 --> 00:32:39,560 Are there any other thoughts for them? 441 00:32:39,560 --> 00:32:41,880 Councilmember, don't make any of you? 442 00:32:41,880 --> 00:32:46,340 I actually had some of the same questions and comments that Councilmember Eldridge had. 443 00:32:46,860 --> 00:32:50,660 If we went to the duel and he mentioned the thing about warranty. 444 00:32:52,600 --> 00:32:59,320 Is it would it be the same kind of warranty coverage for in-house installations versus vendor installation? 445 00:32:59,620 --> 00:33:04,620 I haven't heard anything about warranties on any of this yet, so I'd like that address. 446 00:33:04,620 --> 00:33:10,980 So a lot of times depending on the vendor that you go go with to do the install a lot of the times that's not covered. 447 00:33:11,640 --> 00:33:18,580 So if a vendor were to install an improper meter on say a hospital or something like that, they're not necessarily liable for that. 448 00:33:18,820 --> 00:33:22,980 Now we can build that verbage into the RFP, but it's not something that's very common. 449 00:33:23,840 --> 00:33:28,880 So when it comes back whether a vendor's doing it or whether we're doing it, it's going to fall back on us to fix it. 450 00:33:28,880 --> 00:33:35,440 And my situation with Phoenix where we did this in the past and the city of Scottsdale and city of surprise when we hired the vendors. 451 00:33:36,120 --> 00:33:44,860 The city staff always had to go behind them and make quality control and make sure that everything was up to par and the citizens were taken care of and the meters were installed correctly. 452 00:33:45,780 --> 00:33:48,240 Okay, so there's no warranty as far as installation. 453 00:33:49,020 --> 00:33:57,740 What kind of warranty is on the actual units themselves? Are we going to be asking for a warranty on the units in a contract? 454 00:33:57,740 --> 00:34:06,140 Yes, ma'am. So the industry standard and we can go above this in the RAP, but the industry standard is 10 years full and 10 years pro-rated 455 00:34:07,420 --> 00:34:08,840 20 year warranty 456 00:34:08,840 --> 00:34:12,380 But 10 year full and the other 10 is boot be pro-rated 457 00:34:12,380 --> 00:34:15,220 So that makes sure that down it goes, it comes off 458 00:34:15,220 --> 00:34:17,060 We'll make sure that's in the contract 459 00:34:17,060 --> 00:34:18,300 Yes, ma'am 460 00:34:18,300 --> 00:34:19,020 Thank you 461 00:34:19,720 --> 00:34:21,020 Any other council colleagues? 462 00:34:25,000 --> 00:34:26,040 Council McGentering 463 00:34:26,040 --> 00:34:26,780 Council meeting 464 00:34:26,780 --> 00:34:29,000 Council meeting 465 00:34:29,000 --> 00:34:31,500 for clarification, for the vendor. 466 00:34:32,000 --> 00:34:34,100 How many months will it be for the MP do it 467 00:34:34,100 --> 00:34:38,040 for, instead of 18 months, if the city does it, 468 00:34:38,040 --> 00:34:39,340 12 to the employee, right? 469 00:34:40,120 --> 00:34:41,260 Yeah, thank you, Council Member. 470 00:34:41,280 --> 00:34:44,960 So the estimation is a turn key vendor solution 471 00:34:44,960 --> 00:34:47,380 would be a right round of year, 12 months. 472 00:34:51,110 --> 00:34:51,910 Thank you. 473 00:34:52,090 --> 00:34:52,670 What do you question? 474 00:34:52,930 --> 00:34:54,550 Thank you so much, Council Member Norton again. 475 00:34:55,290 --> 00:34:57,430 So what would, in your estimation, 476 00:34:57,810 --> 00:34:59,890 be the difference in the cost? 477 00:35:10,080 --> 00:35:25,940 That's a really important question. Probably somewhere between 50-75% of the cost if we do city versus vendor. That's a complete estimation. We have no proposals at this time to base that off of. 478 00:35:25,940 --> 00:35:33,060 That would be, let's say based on a typical general contractor overhead of 30% so then you're 479 00:35:33,060 --> 00:35:38,920 looking at a 70% cost as opposed to 100% with the vendor. 480 00:35:39,360 --> 00:35:39,500 All right. 481 00:35:39,800 --> 00:35:40,040 Thank you. 482 00:35:40,080 --> 00:35:40,520 Thank you. 483 00:35:40,620 --> 00:35:42,940 Before I go over to Council Member Dorsey. 484 00:35:43,740 --> 00:35:47,980 I do want to at least say a little bit about the vendor option. 485 00:35:48,220 --> 00:35:53,280 I just, my concern is that we are always held accountable by the residents and I want to 486 00:35:53,280 --> 00:35:58,380 make sure that we have that ability to, you know, of course, we can hold a vendor accountable 487 00:35:58,380 --> 00:36:01,160 to certain extent, but we are not the ones installing things. 488 00:36:01,860 --> 00:36:06,600 And so I want to make sure that we have some sort of accountability where we're able to 489 00:36:06,600 --> 00:36:11,480 say, wholeheartedly, that we know exactly what was done and how it was done and so that's 490 00:36:11,480 --> 00:36:17,140 why I like the dual option by also like the fact that we're still involved if the dual option 491 00:36:17,140 --> 00:36:18,860 were to be the winning option. 492 00:36:20,740 --> 00:36:31,540 Is there a way to quantify the savings between getting it done in 18 months and getting it done in 12 months? 493 00:36:34,770 --> 00:36:35,390 Thank you for the question. 494 00:36:35,770 --> 00:36:35,890 Absolutely. 495 00:36:36,170 --> 00:36:36,690 There is. 496 00:36:37,250 --> 00:36:39,230 I probably can't do that sitting here. 497 00:36:40,110 --> 00:36:40,750 I can't. 498 00:36:42,090 --> 00:36:43,850 I can barely do five weeks. 499 00:36:45,150 --> 00:36:45,750 I'm not asking. 500 00:36:46,010 --> 00:36:46,890 I will note that. 501 00:36:46,950 --> 00:36:48,290 And then I'll be able to follow up. 502 00:36:48,410 --> 00:36:51,690 I mean, I just think that in our considerations when this all comes back. 503 00:36:51,690 --> 00:36:54,530 and we're looking at the two different options. 504 00:36:55,590 --> 00:37:01,850 I think that could be, I mean, if it's a significant amount of money by getting it done 505 00:37:01,850 --> 00:37:07,190 six months ahead of time, then I think that's worth considering, but I didn't know if there 506 00:37:07,190 --> 00:37:08,750 was a way to quantify that. 507 00:37:08,790 --> 00:37:12,590 So there's an absolutely a way to quantify it, and that'll be part of the consideration 508 00:37:12,590 --> 00:37:13,870 on more evaluating proposals. 509 00:37:13,910 --> 00:37:14,490 Thank you. 510 00:37:14,610 --> 00:37:15,530 I appreciate it. 511 00:37:15,670 --> 00:37:15,870 Awesome. 512 00:37:17,210 --> 00:37:17,650 All right. 513 00:37:18,030 --> 00:37:18,610 No, no. 514 00:37:18,750 --> 00:37:20,110 I'm going to have a question. 515 00:37:20,470 --> 00:37:20,930 There's two. 516 00:37:20,930 --> 00:37:25,070 I'm going to take Council Member Aldridge first, Council Member Gentry, and I'll go to you. 517 00:37:25,850 --> 00:37:30,010 I like the idea of having the RFP show, you know, the in-house person in the outhouse. 518 00:37:30,550 --> 00:37:32,150 That's really bad. 519 00:37:32,990 --> 00:37:33,530 Don't pun intended. 520 00:37:34,470 --> 00:37:39,070 So, in sourcing, you know, doing ourselves and having the vendor, that will allow us to see 521 00:37:39,070 --> 00:37:39,910 the difference in costs. 522 00:37:39,990 --> 00:37:41,790 I think that's where the real numbers are going to come in. 523 00:37:41,810 --> 00:37:44,510 And that's where the best decision is going to be made at that point. 524 00:37:44,990 --> 00:37:46,170 So, good idea with that. 525 00:37:47,270 --> 00:37:47,430 All right. 526 00:37:47,430 --> 00:37:48,510 Thank you so much, Council Member Aldridge. 527 00:37:48,510 --> 00:37:58,370 Can you take a clarification if we went with the vendor it would be two months and after 528 00:37:58,370 --> 00:38:08,330 we went with the vendor and the vendor installed everything if there is an issue the city has to go back out and take care of it for the vendor 529 00:38:09,230 --> 00:38:16,290 Thank you for the question so the RFP will specify the warranty that we have out there 530 00:38:16,290 --> 00:38:22,650 Which could specify parts plus labor depending on how the RFP is structured. So to answer the question 531 00:38:23,330 --> 00:38:24,450 If it's a fully 532 00:38:25,310 --> 00:38:26,190 vendor install 533 00:38:27,310 --> 00:38:34,410 We'd look to have an industry standard warranty on it. So we'd look to have the vendor install first and come back and replace first 534 00:38:38,550 --> 00:38:41,410 So that every time a meter is 535 00:38:41,990 --> 00:38:45,890 Knees to be replaced the vendor will be possible for replacement 536 00:38:47,170 --> 00:38:55,330 It depends on how the RFP is structured, but it would based on the product warranty and the RFP so possibly. 537 00:38:57,760 --> 00:39:02,680 And if there's an issue going on, would they be notified or does the city get notified or both? 538 00:39:03,880 --> 00:39:08,000 I'm sorry, I didn't quite hear the first part of that question. If there is an 539 00:39:10,120 --> 00:39:17,160 issue with a meter and say the vendor installs it and we have an issue. 540 00:39:17,160 --> 00:39:32,160 Are we the first ones to get notified or would they be the first ones to get notified because we have employees would have to go out there and see what is happening with the meters before their contacted is that kind of how the structure is going to be. 541 00:39:32,700 --> 00:39:37,520 So the structure will be the the city will get notification if there's an issue with a meter. 542 00:39:41,080 --> 00:39:46,980 And then we'll have one of our employees go out and check it for the vendor or if we went that route. 543 00:39:46,980 --> 00:39:51,830 So without getting too into the weeds on the question, it really depends on the issue that 544 00:39:52,780 --> 00:39:58,380 what arise. If it's something simple, it might be city staff, but if it is a 545 00:39:58,380 --> 00:39:59,620 replacement that's needed. 546 00:40:00,000 --> 00:40:01,200 It could be a vendor. 547 00:40:05,020 --> 00:40:11,540 And do we have any numbers regarding the amount if how much it would be for the vendor? Oh, and how much it would 548 00:40:11,540 --> 00:40:18,180 cost for the temp and the employees? We do not have a number for that at this time. 549 00:40:21,210 --> 00:40:22,410 Okay. Thank you. 550 00:40:22,410 --> 00:40:23,450 All right. Thanks so much. 551 00:40:28,690 --> 00:40:36,750 I have a question, did I hear that you were making a comment if city staff installs the 552 00:40:36,750 --> 00:40:41,910 meters and if I did hear that correctly does that no one void or affect the warranty? 553 00:40:42,730 --> 00:40:47,830 Because sometimes when you have somebody else mess with a unit that's not yours, sorry, 554 00:40:47,830 --> 00:40:54,270 the judge. It will often affect the warranties. So that was my question. 555 00:40:54,770 --> 00:41:15,530 Thank you for the question. So as was stated, yes, if it's a city installed meter, obviously the installation is not covered under warranty, but the product may be. If it's installed by a vendor, the RFP may specify that the vendor warranties the installation. Does that answer the question? 556 00:41:17,450 --> 00:41:26,470 Yes, I mean, because we need to make sure that, you know, our residents and all of us are protected, you know, regarding the warranties, so I appreciate that. 557 00:41:27,310 --> 00:41:35,190 Thank you so much. All right. Was that enough discussion for the conversation for you to move forward? Okay, sounds good. 558 00:41:35,330 --> 00:41:42,070 All right, then I believe there is no other business to discuss for this work session. I'm going to call this work session to an adjournment. 559 00:41:42,070 --> 00:41:43,990 we are adjourned at 545pm. 560 00:41:44,030 --> 00:41:46,130 Thank you so much for all of the information and the support. 561 00:41:46,250 --> 00:41:47,050 We really appreciate you guys. 562 00:41:47,670 --> 00:41:47,790 Yes. 563 00:41:47,810 --> 00:41:47,930 All right.