um who of whatever meeting um whatever public meeting is happening. Um it it
expands language on accessibility and um accommodations being made to individuals
with disabilities or um if a an individual if a member of the public
wishes to submit a um public comment in writing. It um lays
out the process. It gives them a 72-hour uh provide a 72-hour notice. um for
public comments to be included in um the board book in in the official record. Um
and then it also just uh more clearly calls out um again that the the chair of
the meeting is um ultimately the um overseer of this policy and can make you
know changes under special circumstances.
And this would apply to committee meetings and um board meetings or any
meetings that we have. Y >> just um formalizing the process with
publicly invited. Um so it's nothing that we're voting on
today. We just wanted you to look at it and I asked Ted to just um we looked at
other ordinances. we ran this kind of returning to um we just wanted to make
sure it was updated all policies. You know, we updating everything. So, um
keep an eye on it and we can have a discussion at the board meeting. It
won't be under the consent agenda. We can talk about
it. So, it will not be on the agenda. It should
be in case there's any questions because you're just presenting. Go ahead, Kelly.
» I just have a question. Have you sent out a policy and asked or reviewed it?
Someone sent it to be familiar with that. That's the current policy,
correct? >> That was the policy that was done. I
think it was dated 2024 or something. >> So, this is what you're suggesting to
proceed. We should just be
» So, I'm sorry that wasn't clear. That's >> Yeah, that was the old policy and this
new policy. That's why I tend to read it. Um, yes. So, we will not have this
on the consent agenda. It will be a new business item so that if there's any
discussion and anybody feels, you know, >> well, one thing that's here and this
other one we constantly get is these people won't give us their name and both
legally. >> But we're putting in our policy that
they can't speak until they provide it. >> No, it says they're encouraged to
provide
» under signing. >> Encouraged.
» Under signing it. Oh, it says meeting is encouraged. Second time
» person has may be permitted to speak. >> Yeah, but right above it
» that's before, right? A person who arrives after may still be permitted to
speak during public comment if time allows and persons their name.
» Yeah. Yeah. They shouldn't be there. >> Good catch.
» So they don't have to put their name. No, legally we substitute for just one
other and I don't know how easy this is for you to do but as you're making
changes for subsequent documents, is it possible to get a red line track changes
so we can see what's being changed and where okay
thanks >> very cool.
» So there are some other policies we're working on in the coming months. Um,
we're having a communication and social media policy. Shares anything now, but
and there's another policy we're working on, too. So, there'll be a couple more
coming down. Thank you. So, if you could just take a look at
that. Like I said, it will be under
discussion, but not
um I wanted to discuss um number B is discussion of standing committees.
Um I just wanted to discuss this board um on your feelings if you believe
standing committees are needed. um we've reduced them from previous four terms,
the first four years that we had on two committees, but it was just really
having the department heads come to this meeting, read off everything, then you
have to come to the cow meeting, talk about everything again, come to the
board meeting, talk about everything again. It just doesn't seem the best use
of time. Um the
what we will be proposing is Ted and I still meeting with all the department
heads, you know, within 30 to 40 days, 30 or 45 days um and posting our
schedule and if you wanted to come, we can make it a public meeting so that you
know if you did want to attend the meetings, you're welcome to. But these
would just be more internal meetings and you'd get the reports in the in their
in the board packet. So I wanted to discuss that with the board.
» Well, I think it's an outstanding idea. >> Additionally, the minutes be from those
meeting. >> Well, we won't have minutes.
They're they're staff meetings, right? So, they're not public meetings. So
there won't be agendas unless we get word that there's going to be a form of
a board president. >> Yeah. So if there's something, you know,
happening in the community center and Kelly and Robert um say that they want
to come, then we make it a public meeting and there be notes, but
otherwise know that the board would just be receiving updates via the board
packets and we would know what was going on and
it just they're busy enough as is. The department has and I want to respect
their time and make sure that we're giving them the time they need to do
their job.
So I'm clear. So I no longer am a co- or chair of a community center
through meeting with Susan. If I have questions, I can come to the meeting. I
can talk to Susan, but I don't need to be holding these regular meetings.
Just to reiterate further, we technically legally already only have
glorified staff meetings, right? Because we don't have a quorum with the board.
So our like community center committee meeting for example it's not required
that we have an agenda because we don't have a forum we don't have so we're
already kind of already doing that but you know supervisor like one of her top
priorities is uh transparency so we're being over overtly transparent by by
including all of this but like legally it's not a requirement because we don't
have a report
» and if you know health and wellness meetings if Robert you're interested in
coming to those you know we'd have posted when the meetings are. And if
you're interested, we can do an agenda and have it be a public thing, but it
wouldn't be required. >> Would they still be open to community
members? >> It'd be a staff meeting.
» Okay. I think it's a great idea because I know time is something that I remember
talks about a lot. >> So, we can try it and if you feel out of
touch or if it doesn't work, we can go back to what it is. especially the
fourth quarter and Mike and all has planned season. I mean, every department
has got a million things going on, we could limit the amount of meetings and
reports that are required of you. I So, we tried it. If it doesn't work, you
know, we go back, but I just kind of want to just discuss it with the board
and see how you felt with it.
» And you could ask, you know, this would be a meeting where you could ask any
questions of, you know, your reports. It would be one less report, one
you know, and in in our meetings that you have with Sen and I, you know, we
usually have agendas anyway and we say, you know, make sure you talk about this
at the county meeting or the board, you know, so would then the cow be a
required board meeting that all the updates next year.
» We're still going to be doing the staff meetings like the department heads. um
how much of a change is Steve like for them for the preparation that they
initially still >> I wouldn't expect any because again
that's technically like legally that's all we're doing now anyways um so it
would be the same format it would just not require or have the expectation of a
specific trustee to appear at that specific meeting similarly you know if
you have an interest in the alpha well highway committee right that you haven't
attended because you you're you view yourself as a health and wellness,
right? That opens it opens up the trustes to attending any meetings they
want. We just need to know if we're going to have if we expect to have three
or more so then we can go through the posting of the agenda and and all those
other uh processes that go along. >> Awesome. Okay. So, this is more reducing
what we need to do, not necessarily the department.
» Sure. Will there be there would probably be
less meetings in terms of these department meetings?
» Well, I no it would probably it would probably be a wash. So, yes. So,
basically this is taking one more thing or one thing off of the trustes place.
» So, I have a question. Um would there would obviously be more
discussion that happens at counties probably then it wouldn't be discussed.
So then would it be an expectation? I think this is what you asked that that
this be more of a required meeting so that we aren't having super long
discussions about things we've talked about here. You talked about income
position it might be next year. >> We have the rest of the meetings for the
rest of the year are all booked up, but it's consideration that this would
become a board meeting. just hoping that it wouldn't make for board meeting
nights super long because if someone doesn't want to show up here then they
want to talk. >> I understand.
» So I I would just like to try this and see how it works out. Um
» really I was in August. I mean after your if
there's a scheduled meeting we'll have the last meeting you know like we have a
scheduled meeting we have a scheduled meeting and then we'll go on from there
and out date but I'd really like to have them on the books and not just like
every 45 days and 30 days that it's just a meeting
scheduled for September we also
» remember how we talked about that as the last health and wellness meeting that
there might not be another health and wellness meeting,
» right? But I think you didn't still schedule one,
» right? And we would cancel it. It's not I mean, if you wanted to come, you could
still come to it. It would just be two of us.
» Sure. >> Is this something that requires a board
vote or is this something >> I was just literally just wrote it down?
I'm fairly certain we would have to have an ordinance dissolving.
» So, this would be on the the agenda for the thought it would be on the August
agenda to to have an ordinance dissolving the case.
» And again, I know finance we've been meeting a little bit more, but I don't,
you know, once we get the rules down and the guard rails in,
» it should be fine. >> You know, I think that's going to be
like a twice a year meeting. It's that >> But I just I just want to get the
guardrails down on that one so we have policies in place because right now
there's no policies and so I just want to make sure still it's just you and
Doug. It's still public.
» Well, I know, but is there other parties interested?
» Yeah. >> So, that that's where I'm going with it
is just you're always welcome to attend any meeting and like I said, the
schedule would be out. Just let us know. We can make it public, but it would be
where this would be more. >> Okay.
» Um, new business number C is discussion. We discussed this at a previous cow
meeting but we failed to take action on it.
» Well, and I I I have been stewing over this for weeks. Why didn't we do
anything with it? And the reason was because it's included in our handbook
and we didn't want to do a whole handbook revision for one new housing.
So um that's why we didn't take the formal action of increasing uh uh the
department head uh the highway department
just so um because of costs because there's a lot of things that are going
um when Mike has to repair or the department has to repair something it's
coming in at $3,000 $4,000 and is handicapping us um by not being able to
look and make sure that you know he he has the award to do So just cuz are very
happy always doing previous if you want to bring up
anything we can. I mean it's something you know again he's not just going to go
first visit and you know you're going to look at who you're
» absolutely and plus it would be just for budgeted expenses. If that was an
unbudgeted expense I would have obviously but 99% of the time it's going
to be maintenance items for the vehicles or for our machines. been having a lot
of um issues with the um grass cutting machines and those parts are not cheap.
That will be on the August um board meeting that will be in the consent
agenda. We already discussed it in the past and if you have any questions, Mike
will be at the meeting. I will be Ted will be looking over. I will be looking
over. It's not just a freeforall. with thought with intent, but just
making sure people can do their jobs.
» Okay, no more discussion on that. I'd like to go to old business. Um the
boardroom audio visuals. Um Mr. Marcia, if you could just give us the update.
» Yeah. So, um, at the last company, you know, Bonnie and I discussed, you know,
looking into those like bikes or lapel mics or whatever. Um, and
so this is kind of foreshadowing, but um, I had um, we've had numerous IT
vendors um, come out in response to our IT bids, and one of them um, who um,
works closely with Vernon Township took a look at our mixing system back there
and said, "Oh, the background noise is because of this." And then adjusted all
the dials. So, he's he's fairly certain that the audio will be drastically
better um, for the next um, board meeting. Uh, so I think before we go in
further down the lines of getting buying new mics or changing anything, let's
let's see if what he did works and then uh we can go from there.
» Can I have a suggestion? We have a mixer um that we actually brought with us from
the ride and I would put liquid paper or tape or something where all the dials
are because miraculously they tend to be like that and you got to remember
» so great. Thank you.
» But we still have to talk in our mind. >> Yeah, that that is ultimately that is
that is one of the problems. Um and that's um according to what they were
saying that's just like the problem with that style of mic is it's got such a
long neck. You need to be speaking like right into it for it to pick up your um
your >> Not that I'm looking at anyone.
So, >> so you were saying that we need to uh
test out and see if those new settings work. Um, instead of waiting for the
next port, we could we just like test it out like right now or another day.
» You did that already? >> Well, no. So, I haven't I haven't
touched anything since he's been here. I in theory like we could just run like a
mock board meeting, I guess. Yeah, that that could work. Um,
» but >> yeah, I mean that's that time and I mean
because we would want people in the stands room. We'd want to set up the
chairs the same so so it's not just like an empty room because that's not the
format of working. So we just fig it works right like we have
» that's good preference. >> Okay.
» So that's what we'll have at the next board and we want to keep it on task.
Um, so we're going to see what it looks like after the next board meeting and go
from there. Okay. Old business number B, happy maintenance agreement with break.
» So, um, in your packets on the right after the, um,
policy is a breakdown of the three options that we have for the, um, for
contract. Buying it outright, 48 months. >> So, you did good. The price is less. How
do you do that? Last time I had it, it was 6621.
Now it's 6370.
» Yeah, you get them now. >> I I got my
I guess 300 bucks. >> I have skills. So um so ultimately I
guess here now if we could uh just uh as a group decide what we want to do.
Again, we didn't budget for this expense. So um which is why originally
we were leaning towards the lease option. Um, however, we have $6,3756
that we could find to cover this uh purchase and then we don't have to worry
about um paying any interest or uh anything of the sort. So, it's just
ultimately what um >> yeah, just so you look at it, 48 months
we're spending $630 more. 60 months we're spending $816.
» Yeah. Oh, right. I think that right. >> Well, I think Did you get Do we have an
estimate of what it would cost to disclose the machine?
» No, I don't I don't think that's a thing.
» If it's fair market rental, right, or fair market value, if
we say take where am I buying it, they got to come take it back. There should
be no disposal. >> Yes.
» Since we bought it, >> but if we buy it out and take it back,
then we do have that issue. >> That's Yeah, that's what I was saying.
If we want to buy it out, well, yeah, that would add to the
» So, if we buy it outright, >> even higher, the differential
» and disposing of it would be $500 and we're really not saving any money to
them leasing it depending on how much the cost is to if we buy it outright, we
have to dispose of it and pay whatever disposal. If
» we're going to buy it outright, why wouldn't we keep using it?
» It'll be obsolete in 5 years. >> It'll be obsolete in 5 years.
» Okay. So, we would just we wouldn't exercise that option. Here's your copy
of the back. >> It's not an option now. It's not an
option. If we buy it outright, oh, we have to buy it out.
» No, outright or lease, right? So, yeah. So, if we buy it,
» right, >> five years from now,
» these two are if we lease it, >> right? If we lease it, then we can turn
it back. We have an option at that point to either buy this at market value or
say take it back. >> But if we buy it outright, then at the
end of 5 years, >> it's our stuck with it, right? So, we're
saying we're going to go with the lease, >> okay,
» and not buying it because then we don't have to worry about the disposal in 5
years. >> The more
» I'm so confused. If if that lease term comes.
» No, no. Here's your chance. >> No, no, no. 5 years from now.
» Yes. >> If we buy it,
» we So, we we buy it tomorrow. >> Oh, you're saying if we buy it now?
» If we buy it now and 5 years from now when the technology is no longer
sufficient and we have to get a new one, >> right?
We would have to dispose of that of of our older one in some way in some what
would the expense be to get rid of the one bring it over here.
» They don't take them. >> I mean in theory we could put it up for
auction to see if there's any figures. Um
» that's time and money too. >> Yeah.
You know just so you know what the differential is. I just question if we
buy it outright, >> we it's still a part of the service
contract. So if something goes wrong with it three and a half years is
service there's no difference. Exactly.
» It's just a matter of if we similar just at the end of the term we own it and
they go >> versus getting a an upgraded system
» and then we have to buy a new system and dispose of the old system. So I would
say the 48-month lease, it is more expensive than buying it outright, but
in the end I think it would save us money.
» So So the mindset is kind of like a car, right? Every three years, 12 years in
one. >> Yep.
» Yep. >> Okay.
Theory, right? >> Yeah.
» If we're not going we're not going to keep it till it falls.
» No, we are. >> Well, not call 30s. You really can't.
» I mean, >> you really can't keep them until they
call. Okay. >> They won't talk to your computers
anymore. >> Okay.
» Did you have a question, Robert? >> Do you really think that disposal costs
would be $600? Cuz that's pretty
$600 seems like a lot of
point. I I can't imagine be that high, but I I don't know.
So
although if we buy something and something goes wrong with it, you know,
it gets jammed, it says releasing it, we'll get a new one. We bought it, it's
ours. >> Yeah, that's true. Um Google AI for what
it's worth says that office printer costs anywhere from 0 to 265 plus um to
dispose of it depending on the size and whether you drop it off or need pickup
service. So you figure even on the high side it is 250
» $250 yes to dispose of it and then you have to take it somewhere and yeah
that's today. So what over 35 years from now?
» So what is what do you guys want to do with me? I would say
» would I think it'd be cheaper in the long run to buy outright.
» Well, and I guess a caveat to this that we haven't addressed is this is
an assessor expense, right? So, >> well, no, not really. I think I thought
the main copy is for the community center. I'm just getting a little one.
» Oh, yeah. You're right. I'm sorry. Ignore me.
» Yeah, take that back. >> Take
as long as it service contract.
» Is it a printer or a copy machine? >> Yes.
» It's like what we have upstairs. >> The big one.
» Yeah. >> Only $200 to get rid of those.
» I think they're probably more than that. >> So, let's find that out for the next
board meeting and then we'll have both these up.
» Can we have both the options? >> I mean, yes, we can.
» Well, could you find this out by Friday and then we'll know what to put on the
board agenda? research.
» Yeah. >> I mean, I lease personally just
have to worry about it. It's done. >> Well, with technology going, I don't
want to buy something that's outdated, you know? I'd rather lease it.
» That's if that's our mindset and leasing accomplishes that, right?
» Yeah. I mean, technology moves so quickly. There's different people in
here in in 48 months. There might be a different supervisor in here with a
different, you know, different there might be all new staff in there and new
computers will be done and you're going to be stuck with this that might not
work >> and it's not it's not a jurious interest
» factor that's in here. It's right about 5%. If they were charging us 20%
» no way agreed fun. >> It's $500 over six years which is
nothing really. So, I would suggest we go with the state move.
» Thank you. Thank you. Thank you. Thank you, everybody. All right.
Um, and I was incorrect with the Russo power mower quote um that we didn't need
to vote on it. We did because again, we're having these problems with the
mowers. Um, Mike and his team put together uh the you know, is it a it's a
replacement? It's in the budget. Um, it's lower than what's budgeted. Um, so
there's three of these. The worst one will get put to auction or and then the
least working one is so we'll still have it. Um, he did all the and so thank you
for putting this together. Is there any questions? Otherwise, we will be voting
on this [clears throat] in the consent agenda
unless you wanted it to be discussed at the board meeting. She wanted discuss
but we did. Okay. And then I said we didn't need to vote on it in the board
meeting, but we do need to vote on it. >> That made sense to me.
» It's it's in the budget. We turned it to the right budget line.
So, we'll put it in the consent agenda. >> I think it could still be pulled out and
discussed if anybody has any questions. So, Mike and your team, thank you for
putting that together. >> Uh then we just have training. uh bring
we're just putting it in the cow packet and in the board packet and it'll be
part of my report. Again, it's been on the website. I've spoken about it.
Again, just putting it to rest. Any questions about that?
Number seven, updates from department heads.
» No worries. Um I need to be ranted. So, uh the first thing I have to discuss is
uh TOI, the annual conference in November. Um the early registration
window is closing. Um so I just wanted to kind of get a a head count of
interested parties um looking to go. Um so far I'm um we believe uh supervisor
will um say that she'd like to attend. I will be down there. Mariana uh Jeff from
the highway department and then uh Jesse Sams you're still interested in going.
Is there anybody else that we can work on pre-regist
next week?
» I spoke to Professor Libright and we don't necessarily feel like it's an
annual thing for all trustees to attend. So, I'm fine skipping this year and
we'll see. >> And I might not go, but I'd rather get
the right council. Yeah. >> Um because I live in before. So, we'll
see. >> I probably won't make it this year.
That's fine. It's it in the previous four years, mine was online when I was a
trustee. So, >> oh, thank you so much for
» Yeah, there's good and bad, right? >> And better food.
» So, thank you. >> I think everybody should get a chance to
drive down
» keeping us going as you know. >> Yes. Um
the >> [clears throat]
» um we've had multiple conversations about uh the township's interest in
applying for this year's OLED grant which is the open space land acquisition
and development uh as it relates to Knox Park. Um we knew it was a very involved
um grant. However, we didn't quite understand the scope of that until um
some conversations we've had with Dewald Hamilton. So uh we will not be applying
for it this year. um we're just nowhere near ready um to be in a position to put
together a competitive bid that wouldn't be forced and rushed. Um so instead of
» and the cost of putting >> Well, yeah. So instead of um
» you know, spending all that money ahead of time and then probably still not
being where we need to be, um we're going to take a more calculated
approach. And so the kind of the first step of of this grant will be um uh
conversations that we have during our strategic plan um into uh uh
specifically uh as it relates again to to next parks improvement. So, we have
like a tentative wish list of items, but that can be fleshed out um in more
detail and and have more public engagement um a more and have a more
formalized process again to have our um our uh our bids for next year's grant be
more competitive. And then the last thing I just want to
give an update on our um we have two uh RFPs that are currently out there. one
for the staircase project in which I have not heard of any I have not
received any interest or inquiries about that. Um the IT RFP is the exact
opposite. Um my calendar is filled with questions and meetings regarding um our
IT infrastructure. Um I've had I've already had numerous uh we've had our
first bid come in already. Um so
uh the um we have a committee that's going to end up reviewing the the uh
bids as they come in or after the the all the bid that's come in and we'll
have a recommendation at the um at the count the August cow meeting um to to
move forward so that we can ideally vote on a new vendor in September and then
begin with the begin with a vendor. May be the kind of also more than welcome to
participate. Um, >> okay.
» What a October 1st. >> Thank you.
» Okay. Um, cemetery and transportation. Um, I don't have anything
transportation. Status quo. Everything's going great. Uh, cemetery. So, at our
July 1st cemetery board meeting, the board voted to appoint Melissa Michael,
who's Carol Sullivan's daughter, and Larry Skeleddy as our new board members.
Our first meeting with them is scheduled for August 19th. Um at the August 12th
board meeting, we're going to do a recognition of Carol Sullivan for all of
her years of service on the cemetery board since she has stepped down. Um in
terms of plot inquiries, there's been a lot, but none have progressed. We do
have potential cremation burial upcoming. I should hear more about that
next week. And then lastly, cemetery manager Thompson walked play serve
cemetery, picked up trash, decorations, things like that, and said everything's
looking good. Any questions?
» Thank you. >> Any questions? Okay, wonderful. Thank
you, Canadian Center. So, uh, next week will be the last
week's camp. It's been a very, um, weather interesting summer, but Joe and
St. done amazingly. Um we are scheduled for October for a
native plant presentation. Um Trusty Glass's project of um doing some native
plant um gardening, but we're bringing Lake County Forest Preserve. They've
done this class with us before. It'll be in the evening, so all residents can
attend. Um there'll be more information when that comes in. And um obviously
we'll be there after November to send a newsletter which goes out to the
township. So we'll have great publicity for it. Um on Monday, Kristen Nelson
will start as our final position to be placed in. So we'll be back at full
staff. She'll be our program specialist. I've been working with Liberty Lakes,
both um the management there and with YWCA representatives, just to get um
some barriers removed for those folks that started um acquiring some of our
services. And so on September 2nd, I believe it's a Wednesday. Um and
all Wednesdays following, I will be teaching a um early explorers class. So,
not moms and tox and whoever is caregiving for them. Back to my roots is
the wide. So, um that'll be great for 6 months to 5 years old. So, um and
[music] then
and then obviously that will be a great gateway for folks to be aware of our
homework club um living and the big brothers and sisters program. our next
catalog for October, November, December will be out in the early September. We
are um working quite hard on that right now. And other than that, our last
counter on the patio had over 85 people. It was amazing. We had two members of um
American English and there so reminder everyone September 19th is
Saturday is the community center celebration. Um, we're working on the
banners now that we're going to take down the anniversary of the 250 and
we're going to replace it with the Canadian Center thing. So, um, one to
three. Oh, and a quick shout out to the highway
department for your event coming over yesterday and putting our place back
together because uh those rings the day before just scratched that sign that
banner and then all of our windreen and your new entryway to
» amazing
has been our new
talk about that yet. >> All right, health and wellness the
report is in the packet. Mhm. >> Um it is you want to read it or like
» I wasn't going to take it. Maybe we >> The main thing is is um she asked uh
Sarah was asked to participate with the lac farmers market on August 7th. So I'm
putting together some flyers for that. Um it's basically this poster that we
have what the township does to hand out to people. Um and so we're excited about
that and read anything else that she has on there. Um and then Highway of Park.
» Okay. Tomorrow we have our pre-construction meeting here at town
hall. Uh I believe it's at 1:00 for our gold resurfacing project. And uh once we
get everything settled tomorrow, we should have a uh starting time for that
pretty soon after that because I know brothers want to get going. I will uh
keep everybody informed on when they plan on starting the project. Uh we
removed and replaced 400 ft of John Street at the front entrance at the
community center. I think it looks uh pretty good. The guys did a really good
job. Uh the community center generator startup went well and is currently
online. Uh the big opening for the community
center north parking lot is scheduled for tomorrow also at 10:00 at Gable
Hamilton. Um Sarah is going to be the one doing the bids and she's going to be
the one doing the uh pre-construct preconstruction meeting so Darren
doesn't fill us the >> okay
» we've been talking with Gay and how we can reduce their charges. So he's having
people who are not at his level to do some of the other tests. So thank you.
» Uh the uh big opening is tomorrow at 10:00. As soon as Gayla puts all the
numbers together, I will send them over um post online and then we'll let
everybody know what those come out to be. Um I also have a lake and highway
commissioners meeting tomorrow in Wakanda
and I spoke with uh Chief Paul Sagala for Long Fire Protection District and he
wants us to do some work over at their firehouse. Um, we did some work in the
past for them and we build Long Road for this. Um, I spoke with administrator
Marciniac and uh, we think it's probably a pretty good idea to put IG together
with Long Fire Protection District. Um, for going forward, they're expecting the
new firehouse to get approved, their final plans approved. So, anything we do
as the old ones are all going to be temporary for now. Uh they just want
some trees trimmed up. They want the parking lot striped and there's a little
hole in the back they want some >> Will that be ready for August?
» It is done. >> I spoke with Chris Barkman. He said that
we can go ahead and do the work now and just go along, you know, we have time to
do the work. >> That's all I got.
» Do you want to mention our storm sewer meeting too?
» Um no, it's three. Okay.
» It's not that big of a deal. >> Okay.
» We're we're going out there. >> No, I mean the meeting we had was the
Lake County. >> Oh. Oh, I'm sorry. I thought it was the
other one. >> Um uh myself, supervisor, Supervisor
Will White, and um administrator Marcia. met with Kurt Wolfford and
» Brian >> Brian Brian Frank from Lake County uh
SFC water commission. Um, and uh, they
informed us that uh, uh, I have my right here.
Uh, there's a bunch of stuff going on um, uh, over at Echo Lake. They have uh,
what's been an ongoing problem. There is a storm water pipe that goes under Echo
Lake itself that comes from Lake Zurich. Um, Lake Zurich actually owns the pipe.
They're having problems with the pipe. They think that this pipe has been there
since the 1930s, I think he said. >> No, it's over 100 years old.
» It's over 100 years old. It's been there a long time. And sooner or later, it's
going to have some problems. It does have problems. It'll drain the entire
way. >> So,
as of as of right now, they are looking into different options. Um, they thought
about asking us to go through our rightway, which would that be a good
idea? Um, oh yeah, uh, they talked about trying to go under
the road and as of right now, everything is just put on hold. The study's put on
hold and they're just going to leave the status quo. So,
» Lake So, this is under Lake County's responsibility like or I mean they're
they're aware of it. Have they shared this information with Lake Zurich and
the homeowners association? >> Lake Zurich. Go ahead.
» Yes. Yes. >> Yes. The home I don't know about the
homeowners association. We've been trying to get in touch with them.
» I don't think echo like they know something is going on but I don't think
they have like a full scope of the details cuz when we brought it up at one
meeting we went to we had just heard about it like literally the day before.
So um we didn't have much to share with them. So if they've heard anything
outside of that we don't know. Um,
» so yeah, it it's just something we're working on. Um, it's not really we don't
have to do anything. >> The the lake is owned by the homeowners.
» So if there's a problem, >> it's the homeowners.
» So yeah, we we were just talking about like if if that worst case scenario
would happen and people called the township, what would we do? So we're
just kind of going through communication plans. give them nice number.
» So yeah, we have been trying to get in touch with the home assoc association.
» We have been for a while. We had some testing done as well. Do you want to
talk about the testing? Uh we did some storm water testing at uh three
different locations uh because the Echo Lake homeowners
association uh they made some statements that the fertilization that we're doing
is causing the uh Echo Lake to develop the uh blue algae.
Um and it's making it unsafe to swim in the lake. So we did some testing at
three different locations. uh one on our property, the east property at Kgi Park,
the west property at Kgi Park um and then at the outfall going into Echo Lake
itself. And all the results showed that there is um
nitrogen, phosphorus and phosphates that are all in fertilizer and all the
amounts are super low. hardly anything >> negligible.
» Yeah. >> Okay.
» We had received a letter from the homeowners association um with concern.
So we have this information. We've been trying to get in touch with them and
they haven't responded. So thank you Mike. Anything else?
» No. >> Okay. Thank you.
» All right. Any questions? Oh, the road service team. Did you take out the old
report? >> Yes.
» Okay. Yes, that is out of the budget.
» Okay. And that will save >> um
I'm thinking 30,000. >> Can't know for sure cuz we're only going
by the EOPC from the year. >> We we moved one of the roads out for a
future road. It's just um it's a port that is used to go to a daycare. So, it
doesn't have heavy uses. It's not used every day. It's open court. Um because
we had gone over we were trying to make sure that it falls in the budget. What's
budgeted? Spending wasn't budgeted. So making sure we have the money before we
spend it. So thank you for doing that. Um updates from elected officials.
Eight. Trusty Bowman's not here. Trusty West.
» Okay. So uh Susan already mentioned the conference initiative that she talked
about. Uh I've been trying to contact who is also uh hopefully going to play
accordingly. Um I twice receive a response back. Um I'm not sure
they gain contract with them and I'll keep at it.
» Yeah, they sometimes they take off in July assembly, you know.
» So I'll volunteer organization. If you have trouble, I contact you.
» Okay. Um I'll I'll give it like another. >> Okay. Anything else?
» Um no, I think that's all. >> Only update. auditors are nearing
completion. I had Kathy and I will final questions
responding to that. So hopefully and >> how is your um experience with the
auditors this year versus the previous auditors we had?
» Well, previous I had none. >> Oh, really? Okay.
» No interaction, right? They they came in did their stuff. There was never a word.
» So this is leaps and bounds better. So interaction,
planning, field work, the hope that it's how it should be. So
» thank you for finding us a new company and having it be more concise to make
sure that we're doing everything right. >> Right. Right. No, it's
the areas they've gotten into and at least the comments I got from Cathy and
from the standpoint of looking at those areas
controls etc. It's good. >> Great. Thank you. Thank you for heading
that project up too. >> Anything else?
» That should be safe. He's one of the people that put in the proposal, right?
So, they followed up last week, right? Say, "Well, where are we with this?"
Now, I'm thinking, "Wait a second." That was how many months ago did we go
through the proposal? And that was part of the course who questioned it. So,
we're ready to get started. >> 5 months after the proposal.
» No, no, no. One, one of the other biders.
» One of the other biders. So,
Glad we made the decision. Just I have no other
cracker. I have a few things. Um the first thing is the um packet that was
passed out. Um please this is our um current
um application to dispose of local records. This is the what we have been
working on since um 1984. So, um, this is obviously in need of an
update. I have been trying for a long time, many, many, many attempts to get a
hold of anybody at the at the state to see, okay, this needs to be updated,
obviously. Finally got a hold of him today. Um, he pulled our record and
literally said, wow, yours is older than the hills. So,
we just and I talked this afternoon, morning, whatever. And we will be
working together to figure out what we have. Um, because some of this is stuff
that we no longer have. Some we have a lot of records as the township has
changed since 1984. We have stuff that is not even documented in here. Um, so
we'll be working to get this updated, hoping to work on that in the next
couple weeks. Um just so you know this records retention where it says um so
just looking at page one where it says uh the first one officials vote on an
appointment um retained for two years following the term of office and dispose
of that does not mean we can just dispose of it. We mean it means we after
two years we can apply to the state to get permission to destroy it. Nothing
can be disposed of without permission from the state. So, um I sent out a
message to department heads this morning seeking any um documentation that you
have of any kind in your office if you have titles or I have I guess um of
stuff that is being housed especially health and wellness. I went down there.
They have insurance documents and person paperwork that we don't leave upstairs.
The only township records that are not covered by this are assessor's records.
All of your records are yours. You have your own number that does not start with
84. Um, so we'll be working on that just to get
a handle on what all we have so that we can get an updated record. But in the
meantime, this is the official township township policy for destruction of
records and has been for a minute. Um, Lake County Clerk's Office has decided
to locate exterior vote by mailboxes elsewhere in the county. Um, I talked to
them and said we would still like to do that if you change your mind. Um, I also
talked to uh Lori and Jessica about during the early voting window making um
allowing our transportation to be used for those who use our transportation for
free to bring them to town hall to vote. So that would hopefully for those who
may not have access to get here um make it an extra stop on their trip or make a
separate trip and we have to work out the details on that. But she feels
pretty confident we'll be able to accommodate that without any trouble.
» So great idea. >> Yeah. No, I think it should be good. Um
that would be something Susan will probably talk to you about too that we
should certainly >> Yeah. Good. Um, and then a very small
thing. Um, I want to thank Bonnie for sitting down with me and looking at my
property tax records and identifying that I do not have a greenhouse on my
property that I've been paying taxes for for 40 years. Um, so I just think it's
on it's been on the record forever. Um, getting it off and changing it and
fixing it going forward. It doesn't save me a lot of money, but save me a little
bit. So, it was worth it to
even know. Um, so that is I encourage anyone else to sit down and go through
your record. I found one. My next door neighbor was being charged for a half
bath. They don't have. So there's little errors in there. You can find them. Save
a little bit of money. That's all I have.
» All right. That's Bington. Well, we published last Thursday. So our office
has been a little bit heavier with bus traffic.
uh and phone calls. Um I'm pleased to say we only have 16 appeal styles so
far. So, you know, from Thursday to almost a week, so it's pretty good. Um
we are getting a lot of phone calls. We're explaining things to people,
explaining them, you know, how it works. Um most everybody is completely
satisfied that they're they have things explained. We have been able to help
some people with factual errors. Um, I am being a little bit stingier with
reductions this year than I was last year because I am able to explain and
show my work from this year where last year because it was acubase I had no
documentation of how they did anything. So, um, that's also a lot help more
helpful. We did come across um our first state appeal that we're having problems
with because Warren Dixon from Acubase did not leave any proof of the work that
he did or how he came up with the information. The county is not able to
determine how the industrial property equalization vector was determined last
year. So, we have a couple state appeals to where um there's a hole and hopefully
that's not going to cost a bunch of money to the taxing bodies, but it
could. Um so, we're working through that. Um tonight is my event here at the
township. I just got my blue notice. Now, what we've had a lot of people say
they're coming. There was a lot of um requests for it to be virtual as well.
So I did uh price shopped Zoom memberships and I did a one month Zoom
membership for $21.99. Made sure that had our tax exempt status
did not charge us back and >> thank you did did sign up for that. Um
and I turned my invoice to Kathy for this next board meeting. Um, so it will
be virtual. If you want to sit at home tonight and pop some popcorn, you can
hear uh I'm uh I'll be joined by Amaya, Val, um, and Andrew will be staying with
me tonight. So, we'll um will have a chance to meet our team and kind of ex
be explaining what we do. Um, we do have one, uh, college student
named Kai that's been working for us this summer. He leaves um, in the first
three weeks of August to go back to college. I will be just doing a small
appreciation lunch for him. He has done a great job. Um, and then Eli, who is
our high school student that works for us more year round, um, goes back to
school. So, I'm debating whether or not I need to hire somebody temporary
part-time to kind of fill those shoes, which we did have somebody who
unexpectedly uh, quit this morning,
so that was kind of a shock. Uh nothing bad, just found another job. So, you
know, um blessings to him moving forward. Um but it leaves us in a little
bit of a lurch. So, um as you might not know, Andrew, my full-time field guy,
his wife is expecting their first baby at the end of August, August 20th,
although I think she'll be delivering early. He did commit today to uh he
doesn't want to have me hire somebody else that would be quickly trained
because he likes doing things the right way which in his eyes is his way and uh
so he would prefer to for the few first couple weeks I don't have family in the
area he's going to go on a modified work schedule where he will come in one to
two days per week work with the field work go out and do those things as the
summer's ending up. And then he will do the inputting and stuff at home um
through our VPN access and and still be able to um
work without us hiring somebody else, which I'm very thankful for that. Um
getting a lot of positive feedback from people. Um, I would encourage any of you
that live here. I wish I could help you, Mike, to and
I can. So, but you're free to still watch tonight. I mean, maybe you'll get
some information um to come in if you have questions about your assessment.
Like Kristen said, we were able to find a factual mistake that maybe bought our
three Starbucks drinks for the year. So, um, definitely worth coming in and I
hope to see some of you tonight.
I just wanted to congratulate you, too. Lake County is using a video she put
together on how to appeal. Um, so it's being used by Lake County. So, that is
that. And, um, >> thank you.
» Thank you for doing the extended hours during this time, too. So, just
» Oh, yeah. So, um, quite a few seniors have come in, Susan,
so this might be something that, um, I can get a flyer printed or something for
you to hand out that they weren't aware that the senior elements had gone up,
although I know I sent something to you in our visual.
» Yeah. A couple um, seniors and and they might not come. And then also another
senior kid come in today and um talked about how they do utilize the senior
center and how great it is and how happy they are and it's the best $124 he spent
on his tax bill. Well, thank you. Any questions for
Professor Bington? Um so my report and I keep it quick. Um
I wanted to thank Ted for um all his work with reading um Trusty Bowman's
emails to him. He's not here. um in this box that we're going to have to work out
that. Um I want to thank Kristen for working on this the disposal of local
records. Um 1984 is kind of an embarrassment that they haven't done
that. So thank you for all your work with that. Um I went on the fire
department tour. I found that very interesting um of their building that
they're looking to sell. And if if you community member, I I'd encourage
everyone to still go out there and make an appointment to do that. Um, on the
16th of September, I'm participating with the Chamber of Commerce, your your
property taxes, your business, your voice on a panel of where your taxes go.
And, um, so I'll be up there with the superintendent of district 95. Um,
admin, chief administrator officer of Lake County, executive director of the
library, um, college of Lake County, and district 18, Lake County for reserve.
So, it'll be a panel of, you know, the chamber thing of where your taxes go.
So, working on a presentation for that. Um, few words on how we save money and
how we're very close on how we use our money and things like that. So, that's
my report. Any questions? If that's going to be available virtually, I'd
love to put that out on our website for I don't believe it is, but okay. or if
you have the information on that. >> Um I don't have any reason to go in
executive session. >> I've got one more thing to add. I'm
sorry. Uh we received a phone call today um saying our John Deere M is going to
be delivering next Tuesday. >> I thought you were going to say
so many things. >> They're sending um a delivery driver and
a technician. He's going to go through how the machine operates with with our
guys. So fingers crossed. hopefully shows up on
» this Tuesday. >> Yeah.
» Well, that's that's a good way to answer.
» Uh next CL meeting is August 26. Um and also just remember that these are
scheduled for the end of the year. The October one is not going to be a normal
CO meeting. It's a strategic planning meeting. Um and make sure you're doing
your strategic um email that came out on on questionnaires and and share that
with your staff. There's something else you'd like to
» Motion to that you second. >> Okay. Um, all in favor?
» All right. Meeting is adjourned at 5:01 p.m.
country. I