[0:00] um who of whatever meeting um whatever
public meeting is happening. Um it it
[0:06] expands language on accessibility and um
accommodations being made to individuals
[0:12] with disabilities or um if a an
individual if a member of the public
[0:17] wishes to submit a um
public comment in writing. It um lays
[0:24] out the process. It gives them a 72-hour
uh provide a 72-hour notice. um for
[0:30] public comments to be included in um the
board book in in the official record. Um
[0:37] and then it also just uh more clearly
calls out um again that the the chair of
[0:44] the meeting is um ultimately the um
overseer of this policy and can make you
[0:50] know changes under special
circumstances.
[0:54] And this would apply to committee
meetings and um board meetings or any
[0:59] meetings that we have. Y
>> just um formalizing the process with
[1:03] publicly invited. Um
so it's nothing that we're voting on
[1:09] today. We just wanted you to look at it
and I asked Ted to just um we looked at
[1:14] other ordinances. we ran this kind of
returning to um we just wanted to make
[1:20] sure it was updated all policies. You
know, we updating everything. So, um
[1:26] keep an eye on it and we can have a
discussion at the board meeting. It
[1:28] won't be under
the consent agenda. We can talk about
[1:33] it. So,
it will not be on the agenda. It should
[1:38] be in case there's any questions because
you're just presenting. Go ahead, Kelly.
[1:41] » I just have a question. Have you sent
out a policy and asked or reviewed it?
[1:46] Someone sent it to be familiar with
that. That's the current policy,
[1:50] correct?
>> That was the policy that was done. I
[1:53] think it was dated 2024 or something.
>> So, this is what you're suggesting to
[1:57] proceed. We should just
be
[2:00] » So, I'm sorry that wasn't clear. That's
>> Yeah, that was the old policy and this
[2:05] new policy. That's why I tend to read
it. Um, yes. So, we will not have this
[2:10] on the consent agenda. It will be a new
business item so that if there's any
[2:14] discussion and anybody feels, you know,
>> well, one thing that's here and this
[2:21] other one we constantly get is these
people won't give us their name and both
[2:27] legally.
>> But we're putting in our policy that
[2:30] they can't speak until they provide it.
>> No, it says they're encouraged to
[2:34] provide
[2:37] » under signing.
>> Encouraged.
[2:39] » Under signing it. Oh, it says meeting is
encouraged. Second time
[2:44] » person has may be permitted to speak.
>> Yeah, but right above it
[2:50] » that's before, right? A person who
arrives after may still be permitted to
[2:54] speak during public comment if time
allows and persons their name.
[2:59] » Yeah. Yeah. They shouldn't be there.
>> Good catch.
[3:05] » So they don't have to put their name.
No, legally we substitute for just one
[3:11] other and I don't know how easy this is
for you to do but as you're making
[3:14] changes for subsequent documents, is it
possible to get a red line track changes
[3:21] so we can see what's being changed and
where okay
[3:27] thanks
>> very cool.
[3:31] » So there are some other policies we're
working on in the coming months. Um,
[3:35] we're having a communication and social
media policy. Shares anything now, but
[3:38] and there's another policy we're working
on, too. So, there'll be a couple more
[3:42] coming down. Thank you.
So, if you could just take a look at
[3:47] that.
Like I said, it will be under
[3:51] discussion, but not
[3:56] um I wanted to discuss um number B is
discussion of standing committees.
[4:02] Um I just wanted to discuss this board
um on your feelings if you believe
[4:12] standing committees are needed. um we've
reduced them from previous four terms,
[4:17] the first four years that we had on two
committees, but it was just really
[4:23] having the department heads come to this
meeting, read off everything, then you
[4:27] have to come to the cow meeting, talk
about everything again, come to the
[4:30] board meeting, talk about everything
again. It just doesn't seem the best use
[4:33] of time. Um
the
[4:38] what we will be proposing is Ted and I
still meeting with all the department
[4:42] heads, you know, within 30 to 40 days,
30 or 45 days um and posting our
[4:49] schedule and if you wanted to come, we
can make it a public meeting so that you
[4:53] know if you did want to attend the
meetings, you're welcome to. But these
[4:56] would just be more internal meetings and
you'd get the reports in the in their
[5:02] in the board packet. So I wanted to
discuss that with the board.
[5:06] » Well, I think it's an outstanding idea.
>> Additionally, the minutes be from those
[5:14] meeting.
>> Well, we won't have minutes.
[5:19] They're they're staff meetings, right?
So, they're not public meetings. So
[5:22] there won't be agendas unless we get
word that there's going to be a form of
[5:26] a board president.
>> Yeah. So if there's something, you know,
[5:29] happening in the community center and
Kelly and Robert um say that they want
[5:34] to come, then we make it a public
meeting and there be notes, but
[5:37] otherwise know that the board would just
be receiving updates via the board
[5:41] packets
and we would know what was going on and
[5:46] it just they're busy enough as is. The
department has and I want to respect
[5:50] their time and make sure that we're
giving them the time they need to do
[5:54] their job.
[5:58] So I'm clear. So I no longer am a co- or
chair of a community center
[6:06] through meeting with Susan. If I have
questions, I can come to the meeting. I
[6:10] can talk to Susan, but I don't need to
be holding these regular meetings.
[6:17] Just to reiterate further, we
technically legally already only have
[6:22] glorified staff meetings, right? Because
we don't have a quorum with the board.
[6:25] So our like community center committee
meeting for example it's not required
[6:29] that we have an agenda because we don't
have a forum we don't have so we're
[6:32] already kind of already doing that but
you know supervisor like one of her top
[6:36] priorities is uh transparency so we're
being over overtly transparent by by
[6:41] including all of this but like legally
it's not a requirement because we don't
[6:45] have
a report
[6:48] » and if you know health and wellness
meetings if Robert you're interested in
[6:51] coming to those you know we'd have
posted when the meetings are. And if
[6:55] you're interested, we can do an agenda
and have it be a public thing, but it
[6:58] wouldn't be required.
>> Would they still be open to community
[7:03] members?
>> It'd be a staff meeting.
[7:07] » Okay. I think it's a great idea because
I know time is something that I remember
[7:14] talks about a lot.
>> So, we can try it and if you feel out of
[7:18] touch or if it doesn't work, we can go
back to what it is. especially the
[7:22] fourth quarter and Mike and all has
planned season. I mean, every department
[7:25] has got a million things going on, we
could limit the amount of meetings and
[7:29] reports that are required of you. I So,
we tried it. If it doesn't work, you
[7:33] know, we go back, but I just kind of
want to just discuss it with the board
[7:37] and see how you felt with it.
[7:42] » And you could ask, you know, this would
be a meeting where you could ask any
[7:46] questions of, you know, your reports. It
would be one less report, one
[7:51] you know, and in in our meetings that
you have with Sen and I, you know, we
[7:57] usually have agendas anyway and we say,
you know, make sure you talk about this
[8:00] at the county meeting or the board, you
know, so would then the cow be a
[8:05] required board meeting that all the
updates next year.
[8:12] » We're still going to be doing the staff
meetings like the department heads. um
[8:16] how much of a change is Steve like for
them for the preparation that they
[8:21] initially still
>> I wouldn't expect any because again
[8:26] that's technically like legally that's
all we're doing now anyways um so it
[8:31] would be the same format it would just
not require or have the expectation of a
[8:36] specific trustee to appear at that
specific meeting similarly you know if
[8:40] you have an interest in the alpha well
highway committee right that you haven't
[8:45] attended because you you're you view
yourself as a health and wellness,
[8:48] right? That opens it opens up the
trustes to attending any meetings they
[8:52] want. We just need to know if we're
going to have if we expect to have three
[8:56] or more so then we can go through the
posting of the agenda and and all those
[9:00] other uh processes that go along.
>> Awesome. Okay. So, this is more reducing
[9:06] what we need to do, not necessarily the
department.
[9:09] » Sure.
Will there be there would probably be
[9:13] less meetings in terms of these
department meetings?
[9:16] » Well, I no it would probably it would
probably be a wash. So, yes. So,
[9:21] basically this is taking one more thing
or one thing off of the trustes place.
[9:24] » So, I have a question.
Um would there would obviously be more
[9:29] discussion that happens at counties
probably then it wouldn't be discussed.
[9:34] So then would it be an expectation? I
think this is what you asked that that
[9:39] this be more of a required meeting so
that we aren't having super long
[9:43] discussions about things we've talked
about here. You talked about income
[9:48] position it might be next year.
>> We have the rest of the meetings for the
[9:53] rest of the year are all booked up, but
it's consideration that this would
[9:57] become a board meeting. just hoping that
it wouldn't make for board meeting
[10:01] nights super long because if someone
doesn't want to show up here then they
[10:06] want to talk.
>> I understand.
[10:08] » So I I would just like to try this and
see how it works out. Um
[10:16] » really
I was in August. I mean after your if
[10:21] there's a scheduled meeting we'll have
the last meeting you know like we have a
[10:24] scheduled meeting we have a scheduled
meeting and then we'll go on from there
[10:27] and out date but I'd really like to have
them on the books and not just like
[10:32] every 45 days and 30 days that it's just
a meeting
[10:39] scheduled for September we also
[10:47] » remember how we talked about that as the
last health and wellness meeting that
[10:50] there might not be another health and
wellness meeting,
[10:52] » right? But I think you didn't still
schedule one,
[10:55] » right? And we would cancel it. It's not
I mean, if you wanted to come, you could
[10:59] still come to it. It would just be two
of us.
[11:02] » Sure.
>> Is this something that requires a board
[11:05] vote or is this something
>> I was just literally just wrote it down?
[11:09] I'm fairly certain we would have to have
an ordinance dissolving.
[11:15] » So, this would be on the the agenda for
the thought it would be on the August
[11:19] agenda to to have an ordinance
dissolving the case.
[11:24] » And again, I know finance we've been
meeting a little bit more, but I don't,
[11:28] you know, once we get the rules down and
the guard rails in,
[11:31] » it should be fine.
>> You know, I think that's going to be
[11:34] like a twice a year meeting. It's that
>> But I just I just want to get the
[11:40] guardrails down on that one so we have
policies in place because right now
[11:43] there's no policies and so I just want
to make sure still it's just you and
[11:47] Doug.
It's still public.
[11:49] » Well, I know, but is there other parties
interested?
[11:52] » Yeah.
>> So, that that's where I'm going with it
[11:57] is just you're always welcome to attend
any meeting and like I said, the
[12:01] schedule would be out. Just let us know.
We can make it public, but it would be
[12:06] where this would be more.
>> Okay.
[12:10] » Um, new business number C is discussion.
We discussed this at a previous cow
[12:15] meeting but we failed to take action on
it.
[12:17] » Well, and I I I have been stewing over
this for weeks. Why didn't we do
[12:21] anything with it? And the reason was
because it's included in our handbook
[12:27] and we didn't want to do a whole
handbook revision for one new housing.
[12:31] So um that's why we didn't take the
formal action of increasing uh uh the
[12:37] department head uh the highway
department
[12:40] just so um because of costs because
there's a lot of things that are going
[12:46] um when Mike has to repair or the
department has to repair something it's
[12:51] coming in at $3,000 $4,000 and is
handicapping us um by not being able to
[12:58] look and make sure that you know he he
has the award to do So just cuz are very
[13:03] happy always doing
previous if you want to bring up
[13:07] anything we can. I mean it's something
you know again he's not just going to go
[13:11] first visit and you know you're going to
look at who you're
[13:14] » absolutely and plus it would be just for
budgeted expenses. If that was an
[13:19] unbudgeted expense I would have
obviously but 99% of the time it's going
[13:24] to be maintenance items for the vehicles
or for our machines. been having a lot
[13:30] of um issues with the um grass cutting
machines and those parts are not cheap.
[13:40] That will be on the August um board
meeting that will be in the consent
[13:45] agenda. We already discussed it in the
past and if you have any questions, Mike
[13:50] will be at the meeting. I will be Ted
will be looking over. I will be looking
[13:53] over. It's not just a freeforall.
with thought with intent, but just
[13:58] making sure people can do their jobs.
[14:02] » Okay, no more discussion on that. I'd
like to go to old business. Um the
[14:08] boardroom audio visuals. Um Mr. Marcia,
if you could just give us the update.
[14:13] » Yeah. So, um, at the last company, you
know, Bonnie and I discussed, you know,
[14:20] looking into those like
bikes or lapel mics or whatever. Um, and
[14:26] so this is kind of foreshadowing, but
um, I had um, we've had numerous IT
[14:32] vendors um, come out in response to our
IT bids, and one of them um, who um,
[14:38] works closely with Vernon Township took
a look at our mixing system back there
[14:42] and said, "Oh, the background noise is
because of this." And then adjusted all
[14:46] the dials. So, he's he's fairly certain
that the audio will be drastically
[14:50] better um, for the next um, board
meeting. Uh, so I think before we go in
[14:58] further down the lines of getting buying
new mics or changing anything, let's
[15:02] let's see if what he did works and then
uh we can go from there.
[15:08] » Can I have a suggestion? We have a mixer
um that we actually brought with us from
[15:14] the ride and I would put liquid paper or
tape or something where all the dials
[15:20] are because miraculously they tend to be
like that and you got to remember
[15:28] » so
great. Thank you.
[15:32] » But we still have to talk in our mind.
>> Yeah, that that is ultimately that is
[15:36] that is one of the problems. Um and
that's um according to what they were
[15:41] saying that's just like the problem with
that style of mic is it's got such a
[15:45] long neck. You need to be speaking like
right into it for it to pick up your um
[15:50] your
>> Not that I'm looking at anyone.
[15:55] So,
>> so you were saying that we need to uh
[15:59] test out and see if those new settings
work. Um, instead of waiting for the
[16:03] next port, we could we just like test it
out like right now or another day.
[16:09] » You did that already?
>> Well, no. So, I haven't I haven't
[16:11] touched anything since he's been here. I
in theory like we could just run like a
[16:15] mock board meeting, I guess. Yeah, that
that could work. Um,
[16:19] » but
>> yeah, I mean that's that time and I mean
[16:23] because we would want people in the
stands room. We'd want to set up the
[16:25] chairs the same so so it's not just like
an empty room because that's not the
[16:30] format of working. So we just fig
it works right like we have
[16:35] » that's good preference.
>> Okay.
[16:38] » So that's what we'll have at the next
board and we want to keep it on task.
[16:44] Um, so we're going to see what it looks
like after the next board meeting and go
[16:48] from there. Okay. Old business number B,
happy maintenance agreement with break.
[16:54] » So, um, in your packets on the right
after the, um,
[16:59] policy is a breakdown of the three
options that we have for the, um, for
[17:05] contract. Buying it outright, 48 months.
>> So, you did good. The price is less. How
[17:11] do you do that?
Last time I had it, it was 6621.
[17:16] Now it's 6370.
[17:20] » Yeah, you get them now.
>> I I got my
[17:24] I guess 300 bucks.
>> I have skills. So um so ultimately I
[17:31] guess here now if we could uh just uh as
a group decide what we want to do.
[17:36] Again, we didn't budget for this
expense. So um which is why originally
[17:41] we were leaning towards the lease
option. Um, however, we have $6,3756
[17:47] that we could find to cover this uh
purchase and then we don't have to worry
[17:51] about um paying any interest or uh
anything of the sort. So, it's just
[17:57] ultimately what um
>> yeah, just so you look at it, 48 months
[18:04] we're spending $630 more. 60 months
we're spending $816.
[18:09] » Yeah. Oh, right. I think that right.
>> Well, I think Did you get Do we have an
[18:15] estimate of what it would cost to
disclose the machine?
[18:18] » No, I don't I don't think that's a
thing.
[18:22] » If it's fair market
rental, right, or fair market value, if
[18:27] we say take where am I buying it, they
got to come take it back. There should
[18:30] be no disposal.
>> Yes.
[18:33] » Since we bought it,
>> but if we buy it out and take it back,
[18:36] then we do have that issue.
>> That's Yeah, that's what I was saying.
[18:39] If we want to buy it out, well, yeah,
that would add to the
[18:42] » So, if we buy it outright,
>> even higher, the differential
[18:45] » and disposing of it would be $500 and
we're really not saving any money to
[18:50] them leasing it depending on how much
the cost is to if we buy it outright, we
[18:54] have to dispose of it and pay whatever
disposal. If
[18:56] » we're going to buy it outright, why
wouldn't we keep using it?
[19:00] » It'll be obsolete in 5 years.
>> It'll be obsolete in 5 years.
[19:05] » Okay. So, we would just we wouldn't
exercise that option. Here's your copy
[19:09] of the back.
>> It's not an option now. It's not an
[19:12] option. If we buy it outright, oh, we
have to buy it out.
[19:16] » No, outright or lease, right? So, yeah.
So, if we buy it,
[19:21] » right,
>> five years from now,
[19:22] » these two are if we lease it,
>> right? If we lease it, then we can turn
[19:25] it back. We have an option at that point
to either buy this at market value or
[19:29] say take it back.
>> But if we buy it outright, then at the
[19:32] end of 5 years,
>> it's our stuck with it, right? So, we're
[19:36] saying we're going to go with the lease,
>> okay,
[19:39] » and not buying it because then we don't
have to worry about the disposal in 5
[19:44] years.
>> The more
[19:46] » I'm so confused. If if that lease term
comes.
[19:49] » No, no. Here's your chance.
>> No, no, no. 5 years from now.
[19:52] » Yes.
>> If we buy it,
[19:54] » we So, we we buy it tomorrow.
>> Oh, you're saying if we buy it now?
[19:57] » If we buy it now and 5 years from now
when the technology is no longer
[20:01] sufficient and we have to get a new one,
>> right?
[20:05] We would have to dispose of that of of
our older one in some way in some what
[20:10] would the expense be to get rid of the
one bring it over here.
[20:17] » They don't take them.
>> I mean in theory we could put it up for
[20:21] auction to see if there's any figures.
Um
[20:23] » that's time and money too.
>> Yeah.
[20:28] You know just so you know what the
differential is. I just question if we
[20:33] buy it outright,
>> we it's still a part of the service
[20:37] contract. So if something goes wrong
with it three and a half years is
[20:40] service
there's no difference. Exactly.
[20:43] » It's just a matter of if we similar just
at the end of the term we own it and
[20:49] they go
>> versus getting a an upgraded system
[20:53] » and then we have to buy a new system and
dispose of the old system. So I would
[20:58] say the 48-month lease, it is more
expensive than buying it outright, but
[21:03] in the end I think it would save us
money.
[21:06] » So So the mindset is kind of like a car,
right? Every three years, 12 years in
[21:11] one.
>> Yep.
[21:12] » Yep.
>> Okay.
[21:14] Theory, right?
>> Yeah.
[21:16] » If we're not going we're not going to
keep it till it falls.
[21:19] » No, we are.
>> Well, not call 30s. You really can't.
[21:21] » I mean,
>> you really can't keep them until they
[21:23] call. Okay.
>> They won't talk to your computers
[21:26] anymore.
>> Okay.
[21:27] » Did you have a question, Robert?
>> Do you really think that disposal costs
[21:31] would be $600? Cuz that's pretty
[21:38] $600 seems like a lot of
[21:45] point. I I can't imagine be that high,
but I I don't know.
[21:49] So
[21:54] although if we buy something and
something goes wrong with it, you know,
[21:58] it gets jammed, it says releasing it,
we'll get a new one. We bought it, it's
[22:02] ours.
>> Yeah, that's true. Um Google AI for what
[22:08] it's worth says that office printer
costs anywhere from 0 to 265 plus um to
[22:15] dispose of it depending on the size and
whether you drop it off or need pickup
[22:19] service. So you figure even on the high
side it is 250
[22:24] » $250 yes to dispose of it and then you
have to take it somewhere and yeah
[22:29] that's today. So what over 35 years from
now?
[22:33] » So what is what do you guys want to do
with me? I would say
[22:38] » would I think it'd be cheaper in the
long run to buy outright.
[22:44] » Well, and I guess a caveat to this that
we haven't addressed is this is
[22:48] an assessor expense, right? So,
>> well, no, not really. I think I thought
[22:54] the main copy is for the community
center. I'm just getting a little one.
[22:59] » Oh, yeah. You're right. I'm sorry.
Ignore me.
[23:01] » Yeah, take that back.
>> Take
[23:04] as long as it service contract.
[23:09] » Is it a printer or a copy machine?
>> Yes.
[23:12] » It's like what we have upstairs.
>> The big one.
[23:15] » Yeah.
>> Only $200 to get rid of those.
[23:17] » I think they're probably more than that.
>> So, let's find that out for the next
[23:21] board meeting and then we'll have both
these up.
[23:23] » Can we have both the options?
>> I mean, yes, we can.
[23:27] » Well, could you find this out by Friday
and then we'll know what to put on the
[23:30] board agenda?
research.
[23:33] » Yeah.
>> I mean, I lease personally just
[23:39] have to worry about it. It's done.
>> Well, with technology going, I don't
[23:43] want to buy something that's outdated,
you know? I'd rather lease it.
[23:47] » That's if that's our mindset and leasing
accomplishes that, right?
[23:53] » Yeah. I mean, technology moves so
quickly. There's different people in
[23:57] here in in 48 months. There might be a
different supervisor in here with a
[24:01] different, you know, different there
might be all new staff in there and new
[24:07] computers will be done and you're going
to be stuck with this that might not
[24:11] work
>> and it's not it's not a jurious interest
[24:15] » factor that's in here. It's right about
5%. If they were charging us 20%
[24:20] » no way agreed fun.
>> It's $500 over six years which is
[24:26] nothing really. So, I would suggest we
go with the state move.
[24:33] » Thank you. Thank you. Thank you. Thank
you, everybody. All right.
[24:38] Um, and I was incorrect with the Russo
power mower quote um that we didn't need
[24:43] to vote on it. We did because again,
we're having these problems with the
[24:47] mowers. Um, Mike and his team put
together uh the you know, is it a it's a
[24:53] replacement? It's in the budget. Um,
it's lower than what's budgeted. Um, so
[24:58] there's three of these. The worst one
will get put to auction or and then the
[25:04] least working one is so we'll still have
it. Um, he did all the and so thank you
[25:11] for putting this together. Is there any
questions? Otherwise, we will be voting
[25:14] on this
[clears throat] in the consent agenda
[25:18] unless you wanted it to be discussed at
the board meeting. She wanted discuss
[25:24] but we did. Okay. And then I said we
didn't need to vote on it in the board
[25:28] meeting, but we do need to vote on it.
>> That made sense to me.
[25:32] » It's it's in the budget. We turned it to
the right budget line.
[25:37] So, we'll put it in the consent agenda.
>> I think it could still be pulled out and
[25:42] discussed if anybody has any questions.
So, Mike and your team, thank you for
[25:47] putting that together.
>> Uh then we just have training. uh bring
[25:54] we're just putting it in the cow packet
and in the board packet and it'll be
[25:58] part of my report. Again, it's been on
the website. I've spoken about it.
[26:02] Again, just putting it to rest.
Any questions about that?
[26:10] Number seven, updates from department
heads.
[26:15] » No worries. Um I need to be ranted. So,
uh the first thing I have to discuss is
[26:20] uh TOI, the annual conference in
November. Um the early registration
[26:24] window is closing. Um so I just wanted
to kind of get a a head count of
[26:28] interested parties um looking to go. Um
so far I'm um we believe uh supervisor
[26:34] will um say that she'd like to attend. I
will be down there. Mariana uh Jeff from
[26:39] the highway department and then uh Jesse
Sams you're still interested in going.
[26:43] Is there anybody else that we can work
on pre-regist
[26:49] next week?
[26:54] » I spoke to Professor Libright and we
don't necessarily feel like it's an
[26:58] annual thing for all trustees to attend.
So, I'm fine skipping this year and
[27:03] we'll see.
>> And I might not go, but I'd rather get
[27:05] the right council. Yeah.
>> Um because I live in before. So, we'll
[27:09] see.
>> I probably won't make it this year.
[27:13] That's fine. It's it in the previous
four years, mine was online when I was a
[27:18] trustee. So,
>> oh, thank you so much for
[27:22] » Yeah, there's good and bad, right?
>> And better food.
[27:25] » So, thank you.
>> I think everybody should get a chance to
[27:28] drive down
[27:33] » keeping us going as you know.
>> Yes. Um
[27:38] the
>> [clears throat]
[27:39] » um we've had multiple conversations
about uh the township's interest in
[27:43] applying for this year's OLED grant
which is the open space land acquisition
[27:46] and development uh as it relates to Knox
Park. Um we knew it was a very involved
[27:52] um grant. However, we didn't quite
understand the scope of that until um
[27:56] some conversations we've had with Dewald
Hamilton. So uh we will not be applying
[28:01] for it this year. um we're just nowhere
near ready um to be in a position to put
[28:06] together a competitive bid that wouldn't
be forced and rushed. Um so instead of
[28:11] » and the cost of putting
>> Well, yeah. So instead of um
[28:15] » you know, spending all that money ahead
of time and then probably still not
[28:19] being where we need to be, um we're
going to take a more calculated
[28:22] approach. And so the kind of the first
step of of this grant will be um uh
[28:27] conversations that we have during our
strategic plan um into uh uh
[28:33] specifically uh as it relates again to
to next parks improvement. So, we have
[28:36] like a tentative wish list of items, but
that can be fleshed out um in more
[28:42] detail and and have more public
engagement um a more and have a more
[28:47] formalized process again to have our um
our uh our bids for next year's grant be
[28:52] more competitive.
And then the last thing I just want to
[28:56] give an update on our um we have two uh
RFPs that are currently out there. one
[29:01] for the staircase project in which I
have not heard of any I have not
[29:06] received any interest or inquiries about
that. Um the IT RFP is the exact
[29:13] opposite. Um my calendar is filled with
questions and meetings regarding um our
[29:20] IT infrastructure. Um I've had I've
already had numerous uh we've had our
[29:25] first bid come in already. Um
so
[29:30] uh the um we have a committee that's
going to end up reviewing the the uh
[29:36] bids as they come in or after the the
all the bid that's come in and we'll
[29:40] have a recommendation at the um at the
count the August cow meeting um to to
[29:46] move forward so that we can ideally vote
on a new vendor in September and then
[29:50] begin with the begin with a vendor. May
be the kind of also more than welcome to
[29:56] participate. Um,
>> okay.
[30:00] » What a October 1st.
>> Thank you.
[30:05] » Okay. Um, cemetery and transportation.
Um, I don't have anything
[30:10] transportation. Status quo. Everything's
going great. Uh, cemetery. So, at our
[30:15] July 1st cemetery board meeting, the
board voted to appoint Melissa Michael,
[30:19] who's Carol Sullivan's daughter, and
Larry Skeleddy as our new board members.
[30:24] Our first meeting with them is scheduled
for August 19th. Um at the August 12th
[30:29] board meeting, we're going to do a
recognition of Carol Sullivan for all of
[30:34] her years of service on the cemetery
board since she has stepped down. Um in
[30:39] terms of plot inquiries, there's been a
lot, but none have progressed. We do
[30:43] have potential cremation burial
upcoming. I should hear more about that
[30:47] next week. And then lastly, cemetery
manager Thompson walked play serve
[30:52] cemetery, picked up trash, decorations,
things like that, and said everything's
[30:57] looking good.
Any questions?
[31:01] » Thank you.
>> Any questions? Okay, wonderful. Thank
[31:06] you, Canadian Center.
So, uh, next week will be the last
[31:10] week's camp. It's been a very, um,
weather interesting summer, but Joe and
[31:17] St. done amazingly. Um
we are scheduled for October for a
[31:25] native plant presentation. Um Trusty
Glass's project of um doing some native
[31:33] plant um gardening, but we're bringing
Lake County Forest Preserve. They've
[31:36] done this class with us before. It'll be
in the evening, so all residents can
[31:40] attend. Um there'll be more information
when that comes in. And um obviously
[31:45] we'll be there after November to send a
newsletter which goes out to the
[31:49] township. So we'll have great publicity
for it. Um on Monday, Kristen Nelson
[31:55] will start as our final position to be
placed in. So we'll be back at full
[32:00] staff. She'll be our program specialist.
I've been working with Liberty Lakes,
[32:05] both um the management there and with
YWCA representatives, just to get um
[32:11] some barriers removed for those folks
that started um acquiring some of our
[32:16] services. And so on September
2nd, I believe it's a Wednesday. Um and
[32:23] all Wednesdays following, I will be
teaching a um early explorers class. So,
[32:29] not moms and tox and whoever is
caregiving for them. Back to my roots is
[32:35] the wide. So, um that'll be great for 6
months to 5 years old. So, um and
[32:43] [music] then
[32:47] and then obviously that will be a great
gateway for folks to be aware of our
[32:52] homework club um living and the big
brothers and sisters program. our next
[32:59] catalog for October, November, December
will be out in the early September. We
[33:03] are um working quite hard on that right
now. And other than that, our last
[33:09] counter on the patio had over 85 people.
It was amazing. We had two members of um
[33:14] American English and there so
reminder everyone September 19th is
[33:22] Saturday is the community center
celebration. Um, we're working on the
[33:27] banners now that we're going to take
down the anniversary of the 250 and
[33:31] we're going to replace it with the
Canadian Center thing. So, um, one to
[33:36] three.
Oh, and a quick shout out to the highway
[33:39] department for your event coming over
yesterday and putting our place back
[33:44] together because uh those rings the day
before just scratched that sign that
[33:50] banner and then all of our windreen and
your new entryway to
[33:53] » amazing
[33:57] has been
our new
[34:01] talk about that yet.
>> All right, health and wellness the
[34:04] report is in the packet. Mhm.
>> Um it is you want to read it or like
[34:11] » I wasn't going to take it. Maybe we
>> The main thing is is um she asked uh
[34:16] Sarah was asked to participate with the
lac farmers market on August 7th. So I'm
[34:21] putting together some flyers for that.
Um it's basically this poster that we
[34:25] have what the township does to hand out
to people. Um and so we're excited about
[34:30] that and read anything else that she has
on there. Um and then Highway of Park.
[34:37] » Okay. Tomorrow we have our
pre-construction meeting here at town
[34:40] hall. Uh I believe it's at 1:00 for our
gold resurfacing project. And uh once we
[34:47] get everything settled tomorrow, we
should have a uh starting time for that
[34:52] pretty soon after that because I know
brothers want to get going. I will uh
[34:57] keep everybody informed on when they
plan on starting the project. Uh we
[35:01] removed and replaced 400 ft of John
Street at the front entrance at the
[35:04] community center. I think it looks uh
pretty good. The guys did a really good
[35:08] job. Uh the community center generator
startup went well and is currently
[35:14] online.
Uh the big opening for the community
[35:20] center north parking lot is scheduled
for tomorrow also at 10:00 at Gable
[35:24] Hamilton. Um Sarah is going to be the
one doing the bids and she's going to be
[35:30] the one doing the uh pre-construct
preconstruction meeting so Darren
[35:36] doesn't fill us the
>> okay
[35:39] » we've been talking with Gay and how we
can reduce their charges. So he's having
[35:43] people who are not at his level to do
some of the other tests. So thank you.
[35:49] » Uh the uh big opening is tomorrow at
10:00. As soon as Gayla puts all the
[35:54] numbers together, I will send them over
um post online and then we'll let
[35:59] everybody know what those come out to
be. Um I also have a lake and highway
[36:04] commissioners meeting tomorrow in
Wakanda
[36:08] and I spoke with uh Chief Paul Sagala
for Long Fire Protection District and he
[36:15] wants us to do some work over at their
firehouse. Um, we did some work in the
[36:20] past for them and we build Long Road for
this. Um, I spoke with administrator
[36:27] Marciniac and uh, we think it's probably
a pretty good idea to put IG together
[36:31] with Long Fire Protection District. Um,
for going forward, they're expecting the
[36:39] new firehouse to get approved, their
final plans approved. So, anything we do
[36:43] as the old ones are all going to be
temporary for now. Uh they just want
[36:47] some trees trimmed up. They want the
parking lot striped and there's a little
[36:51] hole in the back they want some
>> Will that be ready for August?
[36:56] » It is done.
>> I spoke with Chris Barkman. He said that
[37:02] we can go ahead and do the work now and
just go along, you know, we have time to
[37:06] do the work.
>> That's all I got.
[37:09] » Do you want to mention our storm sewer
meeting too?
[37:13] » Um
no, it's three. Okay.
[37:16] » It's not that big of a deal.
>> Okay.
[37:17] » We're we're going out there.
>> No, I mean the meeting we had was the
[37:20] Lake County.
>> Oh. Oh, I'm sorry. I thought it was the
[37:23] other one.
>> Um uh myself, supervisor, Supervisor
[37:29] Will White, and um administrator Marcia.
met with Kurt Wolfford and
[37:39] » Brian
>> Brian Brian Frank from Lake County uh
[37:43] SFC
water commission. Um, and uh, they
[37:49] informed us that uh, uh, I have my right
here.
[37:56] Uh, there's a bunch of stuff going on
um, uh, over at Echo Lake. They have uh,
[38:04] what's been an ongoing problem. There is
a storm water pipe that goes under Echo
[38:10] Lake itself that comes from Lake Zurich.
Um, Lake Zurich actually owns the pipe.
[38:16] They're having problems with the pipe.
They think that this pipe has been there
[38:20] since the 1930s, I think he said.
>> No, it's over 100 years old.
[38:23] » It's over 100 years old. It's been there
a long time. And sooner or later, it's
[38:26] going to have some problems. It does
have problems. It'll drain the entire
[38:31] way.
>> So,
[38:34] as of as of right now, they are looking
into different options. Um, they thought
[38:42] about asking us to go through our
rightway, which would that be a good
[38:46] idea? Um, oh yeah,
uh, they talked about trying to go under
[38:52] the road and as of right now, everything
is just put on hold. The study's put on
[38:58] hold and they're just going to leave the
status quo. So,
[39:03] » Lake So, this is under Lake County's
responsibility like or I mean they're
[39:08] they're aware of it. Have they shared
this information with Lake Zurich and
[39:11] the homeowners association?
>> Lake Zurich. Go ahead.
[39:15] » Yes. Yes.
>> Yes. The home I don't know about the
[39:18] homeowners association. We've been
trying to get in touch with them.
[39:21] » I don't think echo like they know
something is going on but I don't think
[39:24] they have like a full scope of the
details cuz when we brought it up at one
[39:28] meeting we went to we had just heard
about it like literally the day before.
[39:32] So um we didn't have much to share with
them. So if they've heard anything
[39:35] outside of that we don't know. Um,
[39:40] » so yeah, it it's just something we're
working on. Um, it's not really we don't
[39:46] have to do anything.
>> The the lake is owned by the homeowners.
[39:50] » So if there's a problem,
>> it's the homeowners.
[39:55] » So yeah, we we were just talking about
like if if that worst case scenario
[39:59] would happen and people called the
township, what would we do? So we're
[40:03] just kind of going through communication
plans. give them nice number.
[40:08] » So yeah, we have been trying to get in
touch with the home assoc association.
[40:12] » We have been for a while. We had some
testing done as well. Do you want to
[40:16] talk about the testing? Uh we did some
storm water testing at uh three
[40:22] different locations
uh because the Echo Lake homeowners
[40:26] association uh they made some statements
that the fertilization that we're doing
[40:31] is causing the uh Echo Lake to develop
the uh blue algae.
[40:37] Um and it's making it unsafe to swim in
the lake. So we did some testing at
[40:43] three different locations. uh one on our
property, the east property at Kgi Park,
[40:49] the west property at Kgi Park um and
then at the outfall going into Echo Lake
[40:56] itself. And all the results showed that
there is um
[41:03] nitrogen, phosphorus and phosphates that
are all in fertilizer and all the
[41:10] amounts are super low. hardly anything
>> negligible.
[41:14] » Yeah.
>> Okay.
[41:16] » We had received a letter from the
homeowners association um with concern.
[41:20] So we have this information. We've been
trying to get in touch with them and
[41:24] they haven't responded. So thank you
Mike. Anything else?
[41:27] » No.
>> Okay. Thank you.
[41:30] » All right. Any questions? Oh, the road
service team. Did you take out the old
[41:34] report?
>> Yes.
[41:35] » Okay.
Yes, that is out of the budget.
[41:38] » Okay. And that will save
>> um
[41:43] I'm thinking 30,000.
>> Can't know for sure cuz we're only going
[41:47] by the EOPC from the year.
>> We we moved one of the roads out for a
[41:51] future road. It's just um it's a port
that is used to go to a daycare. So, it
[41:55] doesn't have heavy uses. It's not used
every day. It's open court. Um because
[42:00] we had gone over we were trying to make
sure that it falls in the budget. What's
[42:03] budgeted? Spending wasn't budgeted. So
making sure we have the money before we
[42:08] spend it. So thank you for doing that.
Um updates from elected officials.
[42:13] Eight. Trusty Bowman's not here. Trusty
West.
[42:16] » Okay. So uh Susan already mentioned the
conference initiative that she talked
[42:21] about. Uh I've been trying to contact
who is also uh hopefully going to play
[42:27] accordingly. Um I twice receive a
response back. Um I'm not sure
[42:35] they gain contract with them and I'll
keep at it.
[42:40] » Yeah, they sometimes they take off in
July assembly, you know.
[42:44] » So I'll volunteer organization. If you
have trouble, I contact you.
[42:48] » Okay. Um I'll I'll give it like another.
>> Okay. Anything else?
[42:54] » Um no, I think that's all.
>> Only update. auditors are nearing
[43:01] completion. I had
Kathy and I will final questions
[43:06] responding to that. So hopefully and
>> how is your um experience with the
[43:13] auditors this year versus the previous
auditors we had?
[43:17] » Well, previous I had none.
>> Oh, really? Okay.
[43:19] » No interaction, right? They they came in
did their stuff. There was never a word.
[43:24] » So this is
leaps and bounds better. So interaction,
[43:30] planning, field work, the hope that it's
how it should be. So
[43:36] » thank you for finding us a new company
and having it be more concise to make
[43:41] sure that we're doing everything right.
>> Right. Right. No, it's
[43:46] the areas they've gotten into and at
least the comments I got from Cathy and
[43:52] from the standpoint of looking at those
areas
[43:57] controls etc. It's good.
>> Great. Thank you. Thank you for heading
[44:03] that project up too.
>> Anything else?
[44:09] » That should be safe. He's one of the
people that put in the proposal, right?
[44:15] So, they followed up last week, right?
Say, "Well, where are we with this?"
[44:19] Now, I'm thinking, "Wait a second." That
was how many months ago did we go
[44:22] through the proposal? And that was part
of the course who questioned it. So,
[44:29] we're ready to get started.
>> 5 months after the proposal.
[44:35] » No, no, no. One, one of the other
biders.
[44:37] » One of the other biders.
So,
[44:40] Glad we made the decision.
Just I have no other
[44:47] cracker. I have a few things. Um the
first thing is the um packet that was
[44:53] passed out. Um please
this is our um current
[45:00] um application to dispose of local
records. This is the what we have been
[45:05] working on since um 1984. So,
um, this is obviously in need of an
[45:11] update. I have been trying for a long
time, many, many, many attempts to get a
[45:15] hold of anybody at the at the state to
see, okay, this needs to be updated,
[45:21] obviously. Finally got a hold of him
today. Um, he pulled our record and
[45:25] literally said, wow, yours is older than
the hills. So,
[45:30] we just and I talked this afternoon,
morning, whatever. And we will be
[45:35] working together to figure out what we
have. Um, because some of this is stuff
[45:40] that we no longer have. Some we have a
lot of records as the township has
[45:44] changed since 1984. We have stuff that
is not even documented in here. Um, so
[45:50] we'll be working to get this updated,
hoping to work on that in the next
[45:53] couple weeks. Um just so you know this
records retention where it says um so
[45:59] just looking at page one where it says
uh the first one officials vote on an
[46:04] appointment um retained for two years
following the term of office and dispose
[46:08] of that does not mean we can just
dispose of it. We mean it means we after
[46:13] two years we can apply to the state to
get permission to destroy it. Nothing
[46:18] can be disposed of without permission
from the state. So, um I sent out a
[46:23] message to department heads this morning
seeking any um documentation that you
[46:29] have of any kind in your office if you
have titles or I have I guess um of
[46:35] stuff that is being housed especially
health and wellness. I went down there.
[46:38] They have insurance documents and person
paperwork that we don't leave upstairs.
[46:45] The only township records that are not
covered by this are assessor's records.
[46:49] All of your records are yours. You have
your own number that does not start with
[46:54] 84. Um,
so we'll be working on that just to get
[47:00] a handle on what all we have so that we
can get an updated record. But in the
[47:04] meantime, this is the official township
township policy for destruction of
[47:09] records and has been for a minute. Um,
Lake County Clerk's Office has decided
[47:14] to locate exterior vote by mailboxes
elsewhere in the county. Um, I talked to
[47:20] them and said we would still like to do
that if you change your mind. Um, I also
[47:25] talked to uh Lori and Jessica about
during the early voting window making um
[47:32] allowing our transportation to be used
for those who use our transportation for
[47:38] free to bring them to town hall to vote.
So that would hopefully for those who
[47:44] may not have access to get here um make
it an extra stop on their trip or make a
[47:51] separate trip and we have to work out
the details on that. But she feels
[47:55] pretty confident we'll be able to
accommodate that without any trouble.
[47:58] » So great idea.
>> Yeah. No, I think it should be good. Um
[48:02] that would be something Susan will
probably talk to you about too that we
[48:05] should certainly
>> Yeah. Good. Um, and then a very small
[48:09] thing. Um, I want to thank Bonnie for
sitting down with me and looking at my
[48:13] property tax records and identifying
that I do not have a greenhouse on my
[48:17] property that I've been paying taxes for
for 40 years. Um, so I just think it's
[48:23] on it's been on the record forever. Um,
getting it off and changing it and
[48:26] fixing it going forward. It doesn't save
me a lot of money, but save me a little
[48:29] bit. So, it was worth it to
[48:35] even know. Um, so that is I encourage
anyone else to sit down and go through
[48:42] your record. I found one. My next door
neighbor was being charged for a half
[48:47] bath. They don't have. So there's little
errors in there. You can find them. Save
[48:53] a little bit of money. That's all I
have.
[48:56] » All right. That's Bington. Well, we
published last Thursday. So our office
[49:02] has been a little bit heavier with bus
traffic.
[49:06] uh and phone calls. Um I'm pleased to
say we only have 16 appeal styles so
[49:11] far. So, you know, from Thursday to
almost a week, so it's pretty good. Um
[49:16] we are getting a lot of phone calls.
We're explaining things to people,
[49:20] explaining them, you know, how it works.
Um most everybody is completely
[49:25] satisfied that they're they have things
explained. We have been able to help
[49:30] some people with factual errors. Um, I
am being a little bit stingier with
[49:35] reductions this year than I was last
year because I am able to explain and
[49:41] show my work from this year where last
year because it was acubase I had no
[49:47] documentation of how they did anything.
So, um, that's also a lot help more
[49:53] helpful. We did come across um our first
state appeal that we're having problems
[50:00] with because Warren Dixon from Acubase
did not leave any proof of the work that
[50:07] he did or how he came up with the
information. The county is not able to
[50:12] determine how the industrial property
equalization vector was determined last
[50:17] year. So, we have a couple state appeals
to where um there's a hole and hopefully
[50:24] that's not going to cost a bunch of
money to the taxing bodies, but it
[50:29] could. Um so, we're working through
that. Um tonight is my event here at the
[50:37] township. I just got my blue notice.
Now, what we've had a lot of people say
[50:43] they're coming. There was a lot of um
requests for it to be virtual as well.
[50:48] So I did uh price shopped Zoom
memberships and I did a one month Zoom
[50:56] membership for $21.99.
Made sure that had our tax exempt status
[51:01] did not charge us back and
>> thank you did did sign up for that. Um
[51:07] and I turned my invoice to Kathy for
this next board meeting. Um, so it will
[51:12] be virtual. If you want to sit at home
tonight and pop some popcorn, you can
[51:17] hear uh I'm uh I'll be joined by Amaya,
Val, um, and Andrew will be staying with
[51:26] me tonight. So, we'll um will have a
chance to meet our team and kind of ex
[51:32] be explaining what we do. Um,
we do have one, uh, college student
[51:39] named Kai that's been working for us
this summer. He leaves um, in the first
[51:45] three weeks of August to go back to
college. I will be just doing a small
[51:51] appreciation lunch for him. He has done
a great job. Um, and then Eli, who is
[51:58] our high school student that works for
us more year round, um, goes back to
[52:04] school. So, I'm debating whether or not
I need to hire somebody temporary
[52:09] part-time to kind of fill those shoes,
which we did have somebody who
[52:15] unexpectedly
uh, quit this morning,
[52:20] so that was kind of a shock. Uh nothing
bad, just found another job. So, you
[52:27] know, um blessings to him moving
forward. Um but it leaves us in a little
[52:33] bit of a lurch. So, um as you might not
know, Andrew, my full-time field guy,
[52:39] his wife is expecting their first baby
at the end of August, August 20th,
[52:45] although I think she'll be delivering
early. He did commit today to uh he
[52:51] doesn't want to have me hire somebody
else that would be quickly trained
[52:57] because he likes doing things the right
way which in his eyes is his way and uh
[53:03] so he would prefer to for the few first
couple weeks I don't have family in the
[53:08] area he's going to go on a modified work
schedule where he will come in one to
[53:14] two days per week work with the field
work go out and do those things as the
[53:19] summer's ending up. And then he will do
the inputting and stuff at home um
[53:24] through our VPN access and and still be
able to um
[53:31] work without us hiring somebody else,
which I'm very thankful for that. Um
[53:38] getting a lot of positive feedback from
people. Um, I would encourage any of you
[53:43] that live here. I wish I could help you,
Mike, to and
[53:48] I can. So, but you're free to still
watch tonight. I mean, maybe you'll get
[53:52] some information um to come in if you
have questions about your assessment.
[53:57] Like Kristen said, we were able to find
a factual mistake that maybe bought our
[54:03] three Starbucks drinks for the year. So,
um, definitely worth coming in and I
[54:09] hope to see some of you tonight.
[54:14] I just wanted to congratulate you, too.
Lake County is using a video she put
[54:18] together on how to appeal. Um, so it's
being used by Lake County. So, that is
[54:23] that. And, um,
>> thank you.
[54:25] » Thank you for doing the extended hours
during this time, too. So, just
[54:29] » Oh, yeah. So, um,
quite a few seniors have come in, Susan,
[54:34] so this might be something that, um, I
can get a flyer printed or something for
[54:39] you to hand out that they weren't aware
that the senior elements had gone up,
[54:43] although I know I sent something to you
in our visual.
[54:49] » Yeah. A couple um, seniors and and they
might not come. And then also another
[54:53] senior kid come in today and um talked
about how they do utilize the senior
[54:57] center and how great it is and how happy
they are and it's the best $124 he spent
[55:04] on his tax bill.
Well, thank you. Any questions for
[55:07] Professor Bington?
Um so my report and I keep it quick. Um
[55:13] I wanted to thank Ted for um all his
work with reading um Trusty Bowman's
[55:18] emails to him. He's not here. um in this
box that we're going to have to work out
[55:24] that. Um I want to thank Kristen for
working on this the disposal of local
[55:30] records. Um 1984 is kind of an
embarrassment that they haven't done
[55:35] that. So thank you for all your work
with that. Um I went on the fire
[55:39] department tour. I found that very
interesting um of their building that
[55:43] they're looking to sell. And if if you
community member, I I'd encourage
[55:48] everyone to still go out there and make
an appointment to do that. Um, on the
[55:52] 16th of September, I'm participating
with the Chamber of Commerce, your your
[55:57] property taxes, your business, your
voice on a panel of where your taxes go.
[56:02] And, um, so I'll be up there with the
superintendent of district 95. Um,
[56:07] admin, chief administrator officer of
Lake County, executive director of the
[56:11] library, um, college of Lake County, and
district 18, Lake County for reserve.
[56:17] So, it'll be a panel of, you know, the
chamber thing of where your taxes go.
[56:22] So, working on a presentation for that.
Um, few words on how we save money and
[56:26] how we're very close on how we use our
money and things like that. So, that's
[56:30] my report. Any questions? If that's
going to be available virtually, I'd
[56:35] love to put that out on our website for
I don't believe it is, but okay. or if
[56:40] you have the information on that.
>> Um I don't have any reason to go in
[56:46] executive session.
>> I've got one more thing to add. I'm
[56:49] sorry. Uh we received a phone call today
um saying our John Deere M is going to
[56:54] be delivering next Tuesday.
>> I thought you were going to say
[56:59] so many things.
>> They're sending um a delivery driver and
[57:03] a technician. He's going to go through
how the machine operates with with our
[57:07] guys. So fingers crossed. hopefully
shows up on
[57:09] » this Tuesday.
>> Yeah.
[57:12] » Well, that's that's a good way to
answer.
[57:16] » Uh next CL meeting is August 26. Um and
also just remember that these are
[57:20] scheduled for the end of the year. The
October one is not going to be a normal
[57:24] CO meeting. It's a strategic planning
meeting. Um and make sure you're doing
[57:27] your strategic um email that came out on
on questionnaires and and share that
[57:33] with your staff. There's something else
you'd like to
[57:37] » Motion to that you second.
>> Okay. Um, all in favor?
[57:46] » All right. Meeting is adjourned at 5:01
p.m.
[57:50] country. I