[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:01] All right, we're going to hold over tonight's regular city commission meeting for December 18th.
[0:06] I'm going to have a roll call.
[0:07] Here.
[0:12] Here.
[0:14] Our communications tonight.
[0:16] We have Pastor Jordan County.
[0:18] Park County Baptist Church.
[0:26] Father, God, we thank you for this time together.
[0:28] We thank you for the offer of all that is.
[0:31] It's you're the creator of Redeemer.
[0:34] Thank you for the reason for the season.
[0:38] Have us remember the Christ child.
[0:40] We ask for your presence,
[0:41] He is loving presence to be with us,
[0:43] For your Holy Spirit, for guidance,
[0:45] Wisdom, and all that is,
[0:48] We give you the glory in Jesus' name we ask.
[0:53] Thank you.
[0:54] Come on, please rise and join us in the pledge of allegiance.
[1:00] I pledge allegiance to the flag of the United States,
[1:03] of America and it is to re-public for which it stands, one nation under God, indivisible with liberty and justice for all.
[1:17] Okay, we have personal appearances. Personal appearances are opportunities for organizations or citizens to make special presentations,
[1:24] before the City Commission, such appearances are scheduled in advance of the meeting by Colin City Clerk to have it to chart at 316.
[1:30] Sorry, assistant City Manager to have it to chart.
[1:32] And 316-321-910-0 by 5 o'clock PM, the Tuesday preceding the meeting.
[1:38] Presentations are limited to 10 minutes, and any presentations for information purposes only,
[1:42] and no actual will be taken.
[1:43] And it doesn't appear that we have any personal appearances there.
[1:47] So we want to public comments, persons who wish to address the city commission regarding items not in the agenda,
[1:51] and that aren't of the jurisdiction of the city commission may do so.
[1:54] We'll call upon them.
[1:56] Comments on personnel matters, matters pending, and court are not permitted.
[1:59] speakers are limited three minutes in any presentations for information purposes only and no
[2:03] actually will be taken is anyone who would like to make public comment on
[2:13] it.
[2:13] Is this going to get to talk about what you guys are hearing?
[2:17] Is it on the agenda?
[2:21] No.
[2:22] No.
[2:22] No.
[2:23] General public comment is about the homeless shelter.
[2:28] So do you want me to wait?
[2:30] So the public comment section is where I'm not meeting that.
[2:34] And since that's on the agenda today, it's not necessarily available
[2:37] for the public comment section.
[2:39] During this time, during the consideration of the ordinance
[2:42] it's action on the agenda.
[2:43] I don't know the question at that time.
[2:44] We'll get to the side of the agenda.
[2:45] We're going to go ahead and take a comment.
[2:47] Well, I've a wait.
[2:49] Thank you.
[2:51] Any other public comment?
[2:53] General public comment.
[2:56] Mayor?
[2:56] Yeah.
[2:57] May I make a public comment?
[2:58] I'm certainly.
[2:59] OK.
[3:00] Couple of commission meetings ago, I made a comment
[3:04] about a tree, and I have received emails and messages, and I've been stopped at Walmart in
[3:12] different places.
[3:13] One, you know, what's going on with the city and the tree?
[3:18] Well, it's an inside joke.
[3:20] When I first came on the city commission, one of the things that I asked for, Christmas, was
[3:26] to have the Christmas tree put back at the intersection of Maine and Central, like it was
[3:32] in my child good and instantly Brad Meyer and I were head to head over why we could not
[3:40] do a Christmas tree at the intersection of Maine and Central. Anyway, that's been going
[3:45] on for eight years and he and I are still going back and forth on it, but there is no tree
[3:51] gate in the city. This is just me continuing an inside joke that's a Christmas tree of my child.
[4:14] Thank you, Mr. Roberts.
[4:17] Appreciate the clarification.
[4:20] So we wanted to consent agenda on tonight's consent agenda.
[4:23] We're considering the approval of city commission,
[4:25] meaning minutes from number November 20th, 2023.
[4:29] City commission, work session minutes from November 29th, 2023.
[4:33] And city commission, meaning minutes from December 4th, 2023.
[4:36] We're also considering the approval of appropriation on its number 11-23
[4:40] and the amount of $2,447,629,999 cents.
[4:45] Do I have a motion to approve the consent agenda?
[4:48] I would be approve the consent agenda.
[4:50] Second.
[4:50] Motion to second.
[4:51] All those in favor say aye.
[4:52] Aye.
[4:53] Those opposed same sign.
[4:54] Motion carries.
[4:55] There's nothing on all business.
[4:56] So I'll move on to new business,
[4:57] which is consideration and ordinance
[4:59] approving the request for a special use permit
[5:01] for transitional housing in 424 West Central Island.
[5:04] Yes.
[5:04] Mayor of Fisher, but we're home with an issue
[5:06] that the corporation has made this request.
[5:10] for consideration of a special use permit and a property located at 424 West Central Avenue.
[5:17] That property is currently on C1, commercial district, which allows for the request of a special use permit for a transitional housing facility.
[5:27] If you recall city of Elberator's own ordinance defines a transitional housing facility as a facility that's occupied by more than 30 residents with staff members as needed, which provides transitional housing for the purpose of facilitating the movement of homeless individuals and families for the permanent for two permanent housing.
[5:51] And, which may also include providing health care services such as employment, counseling,
[5:57] vocational training, dieting, food preparation, and individual or group behavioral health
[6:04] interventions.
[6:08] The Planning Commission held this public hearing on November 16th.
[6:12] They voted 7-1 to recommend denying the special use permit to the seat commission.
[6:19] Within your packet this evening, you'll see the map of the buffer area.
[6:23] around the proposed property for the special use contract request,
[6:29] minutes from the Planning Commission meeting,
[6:33] B.A. Chies, Manda's death plan for the facility,
[6:37] which is a requirement of the special use permit to still provide
[6:40] a Manda's death plan.
[6:42] How the facility would be operated,
[6:46] how individuals, staff members would be trained,
[6:49] policies, procedures, that sort of information.
[6:52] And then attach, you have a few letters of supports that were provided by the Planion Commission members as well.
[7:01] So for you consider the nation to nize, there are three out of these.
[7:06] One would be going along with the Planion Commission's recognition to overturn that recommendation and take a two-thirds majority of the city commission.
[7:17] So four of those, or even returning to the planning commission with specific details on something
[7:25] you want to look a little further.
[7:31] Thank you, Scott.
[7:34] So we've had leading up to this, we had a planning commission meeting that had a public
[7:40] hearing and presentations from B.H.I. and from community members in support of and maybe
[7:48] in an opposition to the project, and that resulted in the boat that led us here tonight as well.
[7:56] We had a work session last Wednesday where the Commission had an opportunity to kind of discuss this
[8:01] and get some more details from staff, and so that's what puts us here tonight for this conversation.
[8:09] So as we get ready to enter discussion, do we have a motion on the front end to lead us into a discussion point?
[8:15] We have three options, as Scott said, that motion to approve the motion to return to the
[8:26] Plan of Commission.
[8:29] I moved to approve an ordinance for case number 23-OASUP, requesting a special use of
[8:36] permit for transitional housing to be located at 424 Guests Central Avenue.
[8:43] We have a motion.
[8:43] Do we have a second for that motion?
[8:45] I was seconded.
[8:46] So we have a motion in a second, so it's time for discussion.
[8:50] Kerry Austin, she's moving to, we take what the city, the committee recommended to us.
[8:56] Is that correct?
[8:57] No.
[8:58] She's taking, that that be revoked.
[9:00] I mean, that be revoked.
[9:02] Okay.
[9:03] Okay.
[9:03] Yes.
[9:04] The ordinance, as the motion stated, the ordinance is, the motion was to prove the ordinance.
[9:09] The ordinance is what?
[9:12] So this is a motion to overtry our overall look.
[9:18] So open for discussion now.
[9:20] I'm up to the commission.
[9:24] I don't want to start now.
[9:28] I've thought about.
[9:29] Excuse me.
[9:33] I've thought about this long and hard.
[9:37] I've thought about this long and hard.
[9:37] And I wrote stuff down.
[9:39] So pardon me while I looked down and I read what I wrote.
[9:41] Okay. Number one, I'd like to start off by saying that I fully support the efforts of the
[9:46] Butler home was an issue. I've been involved with raising funds for them through a grant
[9:52] for the Oaks Foundation. I participated in the play we had to raise that we had for them
[9:57] to provide them money to have a home. I feel that the city should provide support for
[10:12] Number three, determine if we can provide financial assistance to BHI to allow them to have
[10:18] more money to buy on a bigger property.
[10:23] Number three, consider having a City Commissioner serve on the VHS committee as a ad hoc member
[10:30] if they will accept the offer.
[10:32] Now, like everything else, there's always another part of this.
[10:36] And, for us to know, I feel that I need to support the recommendation of the zoning committee
[10:39] for the following reasons. Number one, item 3A. I do not feel, and by the way, that deals with
[10:46] the property and the surrounding issues with it. Number one, I do not feel that this property
[10:52] will fill the needs of the BHI committee with their current growth rate. They might be out
[10:57] of room in one or two years. Then what do you do? Now, I'm just going by what they've talked
[11:03] to us about about the number of people to come by there in the things that happen. The second
[11:08] And reason I have for not supporting it, is I am three at, and it's not as heavy, because
[11:15] I tend to agree that I haven't seen statistics supporting.
[11:18] There could be a problem, but I feel like we need to support the Superintendent of Schools
[11:22] on her issue of security and welfare of our children.
[11:27] One incident, no matter how big, no small, would be a devastating to our community as well as
[11:34] the homeless in the city of itself.
[11:37] So, I will vote no one to be issued.
[11:41] Thank you,
[11:44] Mayor.
[11:44] Neither comments.
[11:48] I'll go next.
[11:51] I'll go next.
[11:52] I'll go next.
[11:53] I'll go next.
[11:54] I would remember them.
[11:56] Only I typed them so they like to read my writing.
[12:01] Last week, we had a work session.
[12:03] And the special use permit for VHI was a topic of discussion.
[12:08] Now, the end of our discussion, our city engineer and our city attorney,
[12:12] review the six items the planning commission was to consider before making their decision.
[12:20] There was additional questions and discussion on the six items by the commissioners.
[12:25] At that point I suggested we take the information in our packets and re-read all the information we received before tonight's meeting.
[12:35] The information included a memo from the city engineer to the city commissioners, his memo to the planning commission concerning VHIs request.
[12:46] The minutes of the planning commission, a management plan from VHIs, a letter from the First Presbyterian Church of Session, asking for approval of the issue B, a letter of support from the substance abuse center of Kansas,
[13:03] and an email of support from the South Central Mental Health.
[13:08] I had already read all the information before the meeting
[13:11] and had watched the planning commission live.
[13:16] Over the weekend, I read the information in the order it was presented
[13:21] and when I reached page 3 of the information submitted from BHI, I stopped reading.
[13:29] This page lists a number of people served since the end of the pandemic.
[13:35] In 2020, they served 100 people.
[13:39] In 2021, it was 195 people.
[13:44] In 2022, they served 228.
[13:48] And in 2023, they served 309.
[13:52] When I saw this of the 309 people served, that included 56 children. I could read no further.
[14:03] I was saddened and seconded by the thought of 56 children suffering from homelessness in our community
[14:09] through absolutely no fault of their own. Most of the children were under the age of 8 and all but 3 under the age of 10.
[14:20] These children were from intact or single family, single parent families.
[14:27] These numbers should not be acceptable to any of us.
[14:32] BHI also serves veterans.
[14:35] I find it interesting that in November we had a celebration of freedom parade.
[14:41] Theanners of veterans lined main and central,
[14:44] and activities were held showing our thanks to the veterans for their service.
[14:49] Yeah, two weeks later during the seven-inch snowstorm and frigid temperatures, they had no shelter.
[14:58] The H.I. stays in contact with these...
[15:00] These veterans and worked to get them connected to the veterans' administration in which it all, which
[15:06] has the services they need. During the pandemic, there were COVID monies available, the house
[15:13] the homeless and the hotels. However, that money ran out in July of this year. B.H.I. is not asking
[15:22] from money from the city. They have proved to be self-sufficient. They are only asking for a permit
[15:29] to serve the most vulnerable people, which in the last three years has included children in our
[15:35] community.
[15:37] We have side-step this problem for years.
[15:40] As a community, we have overlooked those in need.
[15:44] We complain about them when we see them in parks, walking downtown, sleeping on steps, or
[15:50] the bench is downtown, or begging for money at the entrance to the Walmart parking lot.
[15:56] Why don't we go into realize that we can help those who want and need help?
[16:03] This is more than a zoning issue.
[16:06] As one lady at the public hearing said, this is also a humanitarian issue.
[16:13] I would ask the commissioners to consider overturning the decision of the planning commission
[16:18] and grant VHI a special use permit.
[16:21] If we are not willing to address it now, then the question becomes, when will we?
[16:29] If the location is not acceptable, then what location is?
[16:34] We cannot continue to ignore this issue in our community.
[16:39] If this request is turned down, then it falls on the Commission to Act and work with BHI and
[16:46] stakeholders to figure out how we can help and where a shelter can be located.
[16:53] If this request is denied, then it becomes the commission's responsibility to start the
[17:00] necessary discussions.
[17:20] I'm sure I like everybody else up here is put a lot of thought into how I wanted to
[17:28] or how I felt I needed to vote this evening, I've read the emails, I've talked to the people,
[17:34] I've done all the things. And there's no doubt that there's been an emotional response from
[17:43] both sides, but I feel like it's our job up here to kind of weave through that and get to the facts
[17:49] and look at where those lead us. One thing that's been pretty consistent though is everybody that's
[17:58] They've all said, we have a problem and we need to help them, right?
[18:02] But then it comes back to the not my neighborhood thing, okay?
[18:06] So we know we need to help them.
[18:08] Then the question goes, where do you put them?
[18:12] Residents don't want it in their neighborhood.
[18:14] I can understand why?
[18:17] Businesses don't necessarily want it around their business.
[18:21] I can understand why.
[18:23] If we look at places that El Dorado wants to develop, right?
[18:27] So you put it there, well, does that hurt the development of the city?
[18:32] So there's a lot of things to factor in, as we're going to make our decision.
[18:38] And one of the things I looked at is, where can you put it?
[18:42] Where can you put it?
[18:44] That you can carve out all those cons, and solve those problems.
[18:49] And at the end of the day, there's nowhere you can put it.
[18:51] There's no way you can put it where there's not a business.
[18:53] There's no way you can put it where there's not residences.
[18:56] There's nowhere you can put it where there's not a chance for development.
[19:00] So we can't solve any of those concerns as valid as they may be.
[19:05] We can't stick it in one single location and carve all those out.
[19:10] The other thing that we can't do is we can't continue to ignore the problem.
[19:15] You know, I think there's going to be a segment of the homeless population that we
[19:21] see that are going to stay homeless, regardless of if there's a B.H.I. or anything else.
[19:25] They're going to tell they're going to choose to live and short of them breaking the
[19:30] law. Constitution says they can look like that and, you know, we can't change the constitution
[19:36] or take a ride there, right, because we disagree with how they live. So, as I've studied,
[19:44] and I've looked at the criteria that's been laid out in front of me and I look at the
[19:52] I just have a hard time believing that it doesn't fit the zoning uses for that area, so I would be in favor of granting the permit.
[20:13] One thing I definitely agree with everybody that spoke on is I think that the city needs to be heavily involved with BHI and before to figure out a location.
[20:23] Whether that location is here, wherever that we come up with, I think there's some things that we could do to help you know, to help get that done.
[20:32] One thing I think it's important is that we continue to support our advisory boards.
[20:36] I haven't heard it much up here, but what the Planning Commission did was very difficult.
[20:42] Me and Bill both sat on that committee and their decisions are based on the conference of plan, as well as the six criteria that we've all talked about.
[20:51] And as I look at those six, there's three areas that I definitely think that there is some some some areas that we need to focus on the location.
[21:02] I don't feel the building is is large enough to accommodate what what they're hoping to do.
[21:08] When you see the numbers that 300 and whatever 223 I believe, I think the shelter would hold 30.
[21:14] I think we need to try to find a larger location.
[21:18] I understand that a larger location costs more money,
[21:20] I definitely understand that.
[21:23] I also think that we need to figure out a way
[21:31] to help remove any of the roadblocks that they have.
[21:34] I know that last year we had another opportunity
[21:38] for Butler Homeless Initiative,
[21:40] but the church didn't want to be resumed.
[21:42] If I remember correctly, I think what that was.
[21:44] And then this time, it's the building size or location.
[21:48] I definitely think that we just need to try to work together to figure something out.
[21:53] But as the building sets, I would be in favor of upholding the Planning Commission's decision.
[22:07] So I made a handful of notes, too.
[22:09] And then I had some time to read for myself on it.
[22:14] Even with glasses, it's difficult.
[22:16] So I am very supportive of the work to be HIV.
[22:20] and continues to do. I think that all of us in our community recognize that we have homelessness
[22:27] in our community and we also recognize that it's a complex issue that requires a compassionate
[22:32] response. The BHI has led that response for some time now and I'm very appreciative of that.
[22:40] I think the Keller said what all the commission up here so far has said is that this commission
[22:48] and future commissions need to take a very active role in helping to address this issue,
[22:55] working with the community, working with B.H.I., and working with the other stakeholders
[23:00] throughout the community to find solutions.
[23:08] As I look through the, and to Kelly's point, I also served on the planning commission prior
[23:13] this and became intimately acquainted with the comprehensive plan and this process throughout
[23:20] my time of the planning commission.
[23:23] The general compatibility with the adjacent properties is one that causes some concerns
[23:28] for me in that this and in that the location and proximity to the school, it just raises
[23:40] concerned, legitimate concerns about compatibility with those properties as well as the overall safety
[23:44] health and comfort in general welfare of that neighborhood, which was expressed that night.
[23:49] We have the challenge often during this conversation of, you know, we all think there's a problem,
[23:54] but not in my back yard or not in my neighborhood, we've got to figure out a better way to help
[23:58] address that.
[24:00] You know, when we look at those six pieces that Ashley mentioned that we've all talked about,
[24:06] They range from kind of the bigger picture compatibility issues, maybe the bigger picture safety issues,
[24:15] to the very finite things like our utilities available at that location.
[24:21] So there are some that are very easy to say.
[24:22] Yes, there's the utilities available.
[24:25] It's accessible for the trash truck to get to it and those municipal services.
[24:30] So when we talk about size and location of the property, that's the proximity and the compatibility
[24:41] with the adjacent properties, those were areas of my concern.
[24:46] I believe that the Commission as a whole needs to work with the community to take a comprehensive
[24:52] approach.
[24:54] I've talked about this some, and I, as our head sounds like everyone on the commission,
[25:00] I am very committed to working with the community on through this issue and through future issues,
[25:06] as it pertains to homelessness specifically.
[25:10] But I think that, in my opinion, in my reading of this, we need to look to explore alternative solutions
[25:17] that align both with the zoning regulations, which are critical, but also that will address some
[25:25] of the specific concerns raised by this location.
[25:30] I'm going to read from an email that the City Manager said, and I think it really kind
[25:38] of for me struck on to kind of how what my view on this is and how to address this moving forward.
[25:45] And maybe time for us to consider different approach
[25:47] the issue of collaborative approach that solicits input
[25:49] from various stakeholders, that looks at several points,
[25:52] several options for shelter location, and have a better
[25:55] chance of getting approved.
[25:57] These stakeholders represent community interests,
[25:59] and would include B.A. J. and other community groups,
[26:02] residents from around the proposed sites
[26:04] should be consulted early in the planning process.
[26:06] So there are questions and concerns
[26:08] can be legitimately addressed as reasonably as possible.
[26:12] The idea is to have the idea would be to have neighborhood buy-in before the proposal even goes to the planning commission.
[26:21] As we've heard from, as we all know, as we know, just in watching what's going on in our community,
[26:29] in our country, and as we've heard from VHI specifically, homelessness is a very complex issue.
[26:36] and to Commissioner Scribner's point.
[26:39] There are some homeless that will always remain that way.
[26:44] And that's their decision.
[26:45] And there are some, certainly, that we need it as a community
[26:48] to come together and help.
[26:50] And we need to start to really address that as a community.
[26:55] Sometimes it seems like the city and the community
[26:58] are against VHI's efforts to establish transitional housing.
[27:04] I think the difficulty as a city needs to work
[27:05] within regulations while balancing those values of the stakeholders that are directly involved.
[27:14] So, from my perspective, I think it's critical that we as a commission engage in a very
[27:22] constructive dialogue with those stakeholders and we find a way to move forward and socialize
[27:31] it with the neighborhood that we're proposing and get that by off on the front.
[27:35] And what that will do for us is, hopefully, allow the planning commission to be able to have a public hearing that isn't going to be,
[27:47] I guess, you know, as, as divided as the planning commission hearing was, it will allow us an opportunity to educate the community as a whole, and specifically that neighborhood as well, to be able to get some buy-in from this.
[28:00] So I'm encouraging all of the groups involved as well as the City Commission to work towards
[28:07] a solution that the community, the city, is a hole in the neighborhoods can get violent.
[28:19] So we have, is there any further discussion in the other questions?
[28:25] Okay, so we have a motion to approve ordinance for case number 23-08HGP requesting a special
[28:34] these permanent protransistor has to be located 424 a central.
[28:38] All those in, is it well called when we're reading this one?
[28:41] Or is it okay?
[28:43] My bad, that's what I'm trying to make.
[28:47] All those in favor of the motion to approve say aye.
[28:51] And those opposed same sign.
[28:56] So this motion to approve the ordinance did not pass.
[29:01] And I think we are done there.
[29:03] I think it's an opportunity for us, and as Kindred Commissioner Wilkins and I have taught before,
[29:10] I think that we need to work with David, work with the Commission to start actively pursuing
[29:18] a solution and how the Commission can be involved with making this a success for the HR.
[29:22] And I'm committing Kindred to working with you and taking a lead on that.
[29:25] And I appreciate very much appreciate your input there.
[29:30] I know you work here,
[29:36] but I'm all in with work, I'd like you on it.
[29:44] So that is all for the new business on tonight's agenda.
[29:48] I have no discussion on it.
[29:51] We have city commission advisory board updates.
[29:55] I'm going to start with the next one.
[30:01] I will. That was on my iPad. I don't have anything right now. You're not on the advisory board, so you have to
[30:11] commission our day at the child.
[30:11] commission our day at the child.
[30:17] The friends of the library has given back night at Spankles tomorrow.
[30:17] The friends of the library has given back night at Spankles tomorrow.
[30:31] So we had, uh, we had here, oh wait a minute.
[30:31] So we had, uh, we had here, oh wait a minute.
[31:11] May I?
[31:13] Yes, I'll just take your time.
[31:16] Okay.
[31:17] Oh, that's it.
[31:17] Okay.
[31:19] How do you like to do that?
[31:21] I'll take your time.
[31:25] I'm not embarrassed.
[31:26] Okay.
[31:26] Thank you.
[31:27] Thank you.
[31:28] Good.
[31:28] No.
[31:29] I can't do that.
[31:32] You can.
[31:37] No.
[31:40] Okay.
[31:42] So we have an FABC meeting, last Wednesday morning, there's some transition happening on the
[31:42] So we have an FABC meeting, last Wednesday morning, there's some transition happening on the
[31:49] FABC.
[31:49] FABC.
[31:50] We had some new school board members, so the, so normal folks who served on the FABC for eight
[31:50] We had some new school board members, so the, so normal folks who served on the FABC for eight
[31:57] years.
[31:57] I could at least, and then prior to that was the finance person of the USDA on the
[31:58] I think at least.
[31:59] And then prior to that was the finance person at the FABC.
[32:03] He's rotating off and, so is that the only one on four nights in this, you're going to
[32:03] He's rotating off, and so is that the only one on 49 in this, you're going to replace
[32:10] because Rob Lane is the other one.
[32:10] because Rob Lane is the other one.
[32:11] Rob Lane is the only one, and if you're going to replace this, you're going to be happy yet.
[32:11] Rob Lane is the other one, and if you're going to do it,
[32:13] there are places to copy yet.
[32:14] Yeah, we don't know whether it'll be.
[32:14] Yeah, we don't know either.
[32:15] So it was Norm's last last meeting.
[32:15] So it was Norm's last last meeting, he was a good opportunity.
[32:18] He was a good opportunity.
[32:19] Norm has done a lot, and he handled the books for FABC, and we're really appreciative of
[32:19] Norm has done a lot and he handled the books for FABC,
[32:22] and we're really appreciative of everything
[32:23] everything that Norm did through this process.
[32:24] that Norm did through this process.
[32:27] There were a couple of issues that we talked about, one being the turf and track replacement,
[32:27] There were a couple of issues that we talked about,
[32:30] one being the turf and track replacement,
[32:32] when we built the facility 10 years ago, 11 years ago now.
[32:32] when we built the facility 10 years ago, 11 years ago now.
[32:39] We bought 10 years Earth, and the turf technically has been laid down almost 12 years ago now.
[32:40] We bought 10 years of turf.
[32:42] And I think the turf technically has been laid down almost 12 years ago now.
[32:47] So we got our life out of it.
[32:47] So we got our life out of it.
[32:49] I think they've preserved that as well as they could, one of the concerns this year specifically were some injuries both at the high school level in soccer and in football and at the college level in soccer and in football that can likely be directly attributed to the condition of the turf, the slipness of the turf, some ACLs and some other problems.
[32:50] They've preserved that as well as they could.
[32:53] One of the concerns this year specifically were some injuries, both at the high school level,
[33:00] in soccer and in football, and at the college level in soccer and football,
[33:05] that can likely be directly attributed to the condition of the turf,
[33:09] the slipness of the turf, some ACLs, and some other problems.
[33:12] And so it's, I think, become more critical than it has been in the past to explore a
[33:13] And so it's, I think, become more critical than it has been in the past
[33:17] to explore a replacement for the turf.
[33:18] place of the turf.
[33:20] The administrators gave us kind of a general estimate.
[33:20] The administrators gave us kind of a general estimate.
[33:24] They're going to go out to RFP for the turf and track replacement.
[33:24] They're going to go out to RFP for the turf and track replacement, but it's likely a
[33:27] But it's likely a million dollar project.
[33:28] million dollar project.
[33:29] it will be funded through the fundraising and some funding opportunities through the three
[33:30] It'll be funded through the fundraising, some fundraising and some funding opportunities
[33:35] through the three entities.
[33:36] entities.
[33:39] So that was kind of, that was really the biggest.
[33:40] So that was kind of really the biggest.
[33:42] So the turf will be replaced first and then the track would be replaced in the next off season because once
[33:43] So the turf will be replaced first, and then the track would be replaced in the next
[33:48] offseason, because once they replaced the turf, we needed one timeline to get turf stretched
[33:49] they replaced the turf we needed.
[33:51] Want a timeline to get turf stretched and replaced prior to the next season starting and with an RFP process
[33:53] and replaced prior to the next season starting.
[33:57] And with an RFP process, they likely won't dive into that until June, late May, early June.
[33:58] they likely won't dive into that until June, late May, early June and that probably will
[34:06] And that probably, and we'll know more when we get the RFPs, but that probably that June
[34:11] first to august first timeline probably is not enough time to do the entire track in the
[34:11] first to August 1st, timeline probably is not enough time to do the entire track in the
[34:16] turf.
[34:16] turf. So the goal would be to do the turf first this year and then do the track next year.
[34:17] So the goal would be to do the turf first this year and then do the track next year.
[34:24] The track needs it.
[34:24] The track needs it. We have some drainage challenges. We have some de-laminating and the track.
[34:25] We have some drainage challenges. We have some de-laminating in the track. We've been able to maintain that
[34:29] We've been able to maintain that but in the whole scheme of things it's the least used
[34:32] But it's in the whole scheme of things. It's the least used portion of the facility, you know, we get a couple of trackmates here.
[34:35] portion of the facility and we get a couple of track needs to hear. Of course there's a lot of
[34:38] Of course, there's a lot of practice that goes on there, which is important, but
[34:42] We haven't had the injury concerns from the track that we have with the turf.
[34:42] We haven't had the injury concerns from the track that we have with the turf
[34:49] So we've moved our meetings, which were quarterly, we moved our meetings to monthly.
[34:49] So we've moved our meetings which were quarterly. We've moved our meetings to monthly
[34:53] So I have another meeting in January to determine, hopefully have the RFP ready to go and I think we're looking for the response on the RFP by the end of January to be available for February meeting.
[34:54] So I have another meeting in January to determine, hopefully, have the RFP ready to go.
[35:00] And I think we're looking for the response on the RFP at the end of January to be available
[35:06] or February meeting.
[35:08] So they'll present the RFP to us and let us know what they're looking for and then we'll
[35:08] So they'll present the RFP to us and let us know kind of what they're looking for and then we'll get those responses and address them in our February meeting.
[35:13] get those responses and address them in our February meeting.
[35:17] The administrators, David, Dr. Croll and Jennifer are working together to kind of figure out
[35:17] The administrators, David, Dr. Crowell and Jennifer are working together to kind of figure
[35:24] out the funding behind it.
[35:24] the funding behind it.
[35:28] So those were the big pieces why just kind of for this commission, a big ask and support
[35:28] So those were the big pieces why just kind of for this commission, a big ask and support
[35:34] from the rest of the FADC, the other entities was to make sure that the new turf solution
[35:34] from the rest of the FADC, the other entities was to make sure that the new turf solution
[35:41] is one that we can do other things on besides football. When we built that facility 12 years ago,
[35:41] is one that we can do other things on besides football when we built that facility
[35:45] 12 years ago, there was the general idea that we'd be able to have concerts and other
[35:47] there was the general idea that we'd be able to have concerts and other things. There is a venue
[35:52] things.
[35:52] There is a venue, and that hasn't been the case and part of that was because of the
[35:53] and that hasn't been the case. Part of that was because of the base that was put down for the turf.
[35:56] base that was put down for the turf.
[35:57] You couldn't pull a stage out onto the field or drive a truck out onto the field.
[35:57] You couldn't pull a stage out onto the field or drive a truck out onto the field.
[36:00] So, the desires we're going to forward is to build that in a manner that allows us to do that,
[36:01] So the desires we're going to afford is to build that in a manner that allows us to do that
[36:06] so that we can have another venue in town and hopefully get some more activity at BG besides football and soccer.
[36:06] so that we can have another venue in town and hopefully get some more activity at BG
[36:13] besides football and soccer.
[36:15] So come back with those responses and those ideas.
[36:15] So, come back with those responses and those ideas, but they'll send that RFP out to all of the turf people.
[36:19] But they'll send that RFP out to all of the turf people.
[36:23] Those were the big, the big items.
[36:23] Those were the big, the big items. We didn't have any bills, dude. This one, which was kind of awesome.
[36:25] We didn't have any bills, didn't this fund?
[36:27] Which was kind of awesome.
[36:28] And that's something to ask.
[36:28] Isn't that something to add?
[36:29] Maybe we have a couple of questions about the action we ask you now,
[36:29] Maybe we have a couple of questions about the action we ask you now, or like just about the
[36:33] or just about the turf, like what's the injury thing?
[36:34] turf, like what's the what's the injury thing? Is that the type of turf, turf, or I mean,
[36:37] Is that the type of turf, turf, or, I mean,
[36:40] so I can certainly need to upgrade to a different way.
[36:40] so I can certainly need to upgrade to a different well it's a little bit about. So there's
[36:42] Well, it's a little bit about, so there's newer technology with the turf, so it'll be newer.
[36:44] there's newer technology with the turf so there'll be newer but but it's if you think
[36:47] But if you think about carpet in a house and you've got that path that gets worn down in the carpet,
[36:50] about carpet in a house and you've got that path that gets worn down in the carpet and
[36:54] into that path, that carpet sits a little differently than the rest of the carpet, but it's
[36:54] and so that path, that carpet sits a little differently than the rest of the carpet.
[36:58] It's a lot like turf. We do a lot to maintain that turf, but there are just what they would call slick areas.
[36:58] a lot like turf.
[36:59] We do a lot to maintain that turf, but they're just what they would call slick areas.
[37:03] And so a great example in soccer is the soccer ball is traveling faster on the turf now
[37:04] So a great example in soccer ball is traveling faster on the turf now when you kick it than
[37:10] when you kick it than it was originally because the turf is more mad at down and slicker
[37:12] it was originally because the turf is more mad at down and slicker than it's not as
[37:15] then it's not as pleasant thick.
[37:18] So those are the areas where the turf, what they, they clearly not a soccer player.
[37:22] But they clearly not a soccer player.
[37:26] But they, they, they,
[37:26] But they never guessed.
[37:29] No, no, no, no.
[37:30] Not on my basketball club.
[37:31] But they, uh, but the turf, the turf is slicker.
[37:32] they, they, they, they, they, they, they, they, they, they, they, they,
[37:33] is slicker and it's harder to grip.
[37:34] And it's harder to grip.
[37:35] So there's two things that all happen.
[37:36] So there's two things that will happen.
[37:37] Number one will look for newer technology in the turf.
[37:37] Number one, we'll look for newer technology in the turf.
[37:40] But just, even if it went to the exact same technology we had,
[37:40] But just even if it went to the exact same technology we had, just having the new carpet
[37:43] just having the new, the new carpeter, the new turf would make a difference.
[37:45] or the new turf would make a difference.
[37:47] Because I noticed, like if you watch an on TV and it's raining,
[37:47] Because I noticed, like if you watch an on TV and it's raining, like we've got a coffee
[37:49] like we go to Coffinville, their turf will truly shock them.
[37:50] bill, their turf will truly shock you.
[37:53] There's just over two.
[37:53] There's just over two, it's over than ours and it's sausage.
[37:54] It's over to the ours and the sausage.
[37:56] So that's a problem.
[37:56] So that's a problem.
[37:57] So when it's when it gets damp, that's, that's literally an opportunity very slicker.
[37:57] So when it gets damp, that's, that's really,
[37:59] it's a very slater.
[38:01] And those have been the majority of the injuries of bendering during that time, that type of weather or that type of environment.
[38:01] And those have been the majority of the injuries
[38:04] of bivering during that time, that type of weather,
[38:09] that type of environment.
[38:11] So that's it for me, FADC.
[38:11] So that's it for me at FADC.
[38:13] I think from myself and maybe on the half of the commission unless they object.
[38:13] I think, from myself and maybe on the half of the commission,
[38:17] unless they object, this is the final meeting
[38:18] This is the final meeting for Christmas.
[38:19] for Christmas, so in the new year, hopeful that everyone as a married or Christmas and happy
[38:20] So in the new year, hopeful that everyone has a,
[38:26] years they can and stay safe and we're really interested in all the work that staff
[38:28] And I'm really interested in all the work that staff has done this year, and we're able to kind of close the year out from a city perspective I think in really good shape.
[38:31] has done this year and we're able to kind of close the year out from a city perspective
[38:36] I think in really good shape here.
[38:37] So thank you David and staff for all that you guys do, and I'll go to the City Manager support.
[38:38] So thank you David and staff for all that you guys do and I'll go to the city manager support.
[38:46] And so, in the home, in some way, it was April May, the Fire Department submitted for FEMA's
[38:46] And so, in the home, in some way, it was April May, the guard arm cement for FEMA's
[38:55] safer grants.
[38:55] safer grants.
[38:57] Now, I want to fund it three by byers, for at least 25 years, I think, in the exact
[38:57] Now, I would have funded three fire buyers, or at least 25 years, I think, in the exact
[39:03] operation.
[39:03] situation.
[39:05] But we received work from FEMA as we did not receive that funding, so that will be something
[39:05] But we received work from FEMA as we did not receive that funding, so that will be something
[39:11] I have a commission to have to discuss the part of the budget for seedings that we have to be able to continue to apply for grant running is a competitive process, and even if we were to be awarded it.
[39:11] I have a commission to have to discuss the part of the budget for seedings that we have to be able to continue to apply for grant running is a competitive process, and even if we were to be awarded it.
[39:24] We need to have to fully fund those positions.
[39:24] We need to have to fully fund those positions.
[39:26] Anyway, or is this still a priority commission, or do we really have an option?
[39:26] Anyway, or is this still a priority commission, or do we really have an option?
[39:31] So, that, we should see more information for that.
[39:31] So, that, we should see more information for that.
[39:34] In your email, it's asked me if you may proceed, or you should have received a email about joint meetings with the advisory committees.
[39:34] In your email, it's asked me if you may proceed, or you should have received a email about joint meetings with the advisory committees.
[39:44] So we started the first one of those in January, 31st, that's a work session with the spreads of the radio.
[39:44] So we started the first one of those in January, 31st, that's a work session with the spreads of the radio.
[39:50] And that will help them develop some of the, well, the idea is that the discussion between the commission and the advisory board.
[39:50] And that will help them develop some of the, well, the idea is that the discussion between the commission and the advisory board.
[39:59] So they have some direction from you all in terms of what you'd like to see.
[39:59] So they have some direction from you all in terms of what you'd like to see.
[40:02] what they probably should be, things like that.
[40:02] what they probably should be, things like that.
[40:05] And then just generally dialogue about that specific area.
[40:05] And then just generally dialogue about that specific area.
[40:11] So for example, in our experience on radio,
[40:11] So for example, in our experience on radio,
[40:14] do we like to continue with the goal fast?
[40:14] do we like to continue with the goal fast?
[40:18] Do we want to look at a different activity
[40:18] Do we want to look at a different activity
[40:20] or event?
[40:20] or event?
[40:21] Do we want to go with it?
[40:21] Do we want to go with it?
[40:23] What does that look like?
[40:23] What does that look like?
[40:24] And I think there's going to be some other things
[40:24] And I think there's going to be some other things
[40:27] with respect to goal fast.
[40:27] with respect to goal fast.
[40:28] We do do again this year, which is the view
[40:28] We do do again this year, which is the view
[40:31] But if we did this year, we had a basic range project on the central, there would be some
[40:31] But if we did this year, we had a basic range project on the central, there would be some
[40:39] adjustable challenges for having the same way that we've been having it.
[40:39] adjustable challenges for having the same way that we've been having it.
[40:42] It's been making them relocate to a different venue.
[40:42] It's been making them relocate to a different venue.
[40:46] And so that may be an opportunity to test some options or some alterments, if you go.
[40:46] And so that may be an opportunity to test some options or some alterments, if you go.
[40:53] So that would be something that sits on top as well.
[40:53] So that would be something that sits on top as well.
[40:55] So that's the first one that's huge.
[40:55] So that's the first one that's huge.
[40:57] Again, it's Jennifer first with the expense of the meeting.
[40:57] Again, it's Jennifer first with the expense of the meeting.
[41:02] At our next meeting, which will be the worst,
[41:02] At our next meeting, which will be the worst,
[41:04] we'll talk about the first meeting next year.
[41:04] we'll talk about the first meeting next year.
[41:07] What we kind of talked about the ease of us,
[41:07] What we kind of talked about the ease of us,
[41:09] for you all to serve on these advisory communities.
[41:09] for you all to serve on these advisory communities.
[41:13] This could be an opportunity to change if you want to do that,
[41:13] This could be an opportunity to change if you want to do that,
[41:16] or you want to stay with where you're at.
[41:16] or you want to stay with where you're at.
[41:18] That's pretty much too.
[41:18] That's pretty much too.
[41:20] It's opportunity to have a discussion.
[41:20] It's opportunity to have a discussion.
[41:22] I know that since we have a new commissioner,
[41:22] I know that since we have a new commissioner,
[41:25] Mr. Speaker, that we'll have to figure out where she was to serve, and then we'll
[41:25] Mr. Speaker, that we'll have to figure out where she was to serve, and then we'll
[41:34] obviously figure out where you want to do as well.
[41:34] obviously figure out where you want to do as well.
[41:37] So again, you was the favorite, can you get a list email to the commission of where people
[41:37] So again, you was the favorite, can you get a list email to the commission of where people
[41:42] are currently serving in the committees that we certainly have represented, certainly have
[41:42] are currently serving in the committees that we certainly have represented, certainly have
[41:46] representation on and who has represented those for how long and so forth. And then also
[41:46] representation on and who has represented those for how long and so forth. And then also
[41:53] a listing of our advisory committees because the conversation around creating a liaison
[41:53] a listing of our advisory committees because the conversation around creating a liaison
[41:58] for each make sure that we've got a liaison for each of the advisory committees.
[41:58] for each make sure that we've got a liaison for each of the advisory committees.
[42:01] Now, we'll kind of give us a picture of what we're looking at moving forward, and especially
[42:01] Now, we'll kind of give us a picture of what we're looking at moving forward, and especially
[42:06] for Commissioner Scribner, who's new to be able to see Samaritus maybe Samaritus
[42:06] for Commissioner Scribner, who's new to be able to see Samaritus maybe Samaritus
[42:10] interest.
[42:10] interest.
[42:11] Can we have on those advisory committees, we are asked to appoint people to we have the
[42:11] Can we have on those advisory committees, we are asked to appoint people to we have the
[42:15] commitment level for that so that we can go and ask somebody we can say, this is what
[42:15] commitment level for that so that we can go and ask somebody we can say, this is what
[42:19] expected of you.
[42:19] expected of you.
[42:20] Should you do sign-in?
[42:20] Should you do sign-in?
[42:21] Yep.
[42:21] Yep.
[42:22] And
[42:22] And
[42:28] let's see, we also have a new tool out that we just went by with a couple pretty excited about,
[42:28] let's see, we also have a new tool out that we just went by with a couple pretty excited about,
[42:33] it's called balancing act.
[42:33] it's called balancing act.
[42:35] This thing has a couple of these tools, there's a couple of things, but what things we're using for now,
[42:35] This thing has a couple of these tools, there's a couple of things, but what things we're using for now,
[42:40] is to give up on input with respect to access sales tax projects.
[42:40] is to give up on input with respect to access sales tax projects.
[42:46] So staff submitted 2.4 million dollars for the projects.
[42:46] So staff submitted 2.4 million dollars for the projects.
[42:49] We have a million dollars to allocate.
[42:49] We have a million dollars to allocate.
[42:52] And so, this tool gives us not only a book, but a book you go to our website, and they can
[42:52] And so, this tool gives us not only a book, but a book you go to our website, and they can
[42:59] click the balancing act link, and I'm taking to a web page where they will have a really
[42:59] click the balancing act link, and I'm taking to a web page where they will have a really
[43:05] large expand, and they can basically prioritize the projects as they see big.
[43:05] large expand, and they can basically prioritize the projects as they see big.
[43:10] So, it's a good opportunity for them to have a see, but one of them is a very small project
[43:10] So, it's a good opportunity for them to have a see, but one of them is a very small project
[43:15] I'm just cred to balancing some of the budgetary challenges that you will have to do on which, under small level.
[43:15] I'm just cred to balancing some of the budgetary challenges that you will have to do on which, under small level.
[43:22] And at the same time, they also get opportunity to provide input at the SSSX to make utilize, informing its recommendation to you.
[43:22] And at the same time, they also get opportunity to provide input at the SSSX to make utilize, informing its recommendation to you.
[43:32] So, if you have some time to go and check it out, it's on our website.
[43:32] So, if you have some time to go and check it out, it's on our website.
[43:36] I think we probably push it out, as well as until January 5th.
[43:36] I think we probably push it out, as well as until January 5th.
[43:43] So, folks, do you have a couple of weeks to get those responses in?
[43:43] So, folks, do you have a couple of weeks to get those responses in?
[43:48] We also, this kind of person would use it, but the goal is also to use it.
[43:48] We also, this kind of person would use it, but the goal is also to use it.
[43:53] It's an interactive budget tool where people can, what are the modules,
[43:53] It's an interactive budget tool where people can, what are the modules,
[43:58] and allow people to put in their opinions.
[43:58] and allow people to put in their opinions.
[44:03] But they'll be the interactive budget.
[44:03] But they'll be the interactive budget.
[44:05] So, you know, we can raise the revenues here.
[44:05] So, you know, we can raise the revenues here.
[44:07] We can decrease expenses here.
[44:07] We can decrease expenses here.
[44:09] And then they can submit their budget for a consideration of the budget process.
[44:09] And then they can submit their budget for a consideration of the budget process.
[44:12] So that's the second module that we will be able to look at later on this shoot.
[44:12] So that's the second module that we will be able to look at later on this shoot.
[44:19] City Hall be closed on Friday and Monday because of the Christmas holiday and then we will
[44:19] City Hall be closed on Friday and Monday because of the Christmas holiday and then we will
[44:23] be closed on Monday next week for the New Year's holiday.
[44:23] be closed on Monday next week for the New Year's holiday.
[44:29] That's all I got.
[44:29] That's all I got.
[44:32] Anything else for the good of the order?
[44:32] Anything else for the good of the order?
[44:35] Do you consider a motion to adjourn?
[44:35] Do you consider a motion to adjourn?
[44:37] I will.
[44:37] I will.
[44:39] Motion to second.
[44:39] Motion to second.
[44:40] All those in favor say aye.
[44:40] All those in favor say aye.
[44:41] All right, I'm going to put some sign.
[44:41] All right, I'm going to put some sign.
[44:43] I'm going to secure this.
[44:43] I'm going to secure this.