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Good evening. Welcome to the regular meeting of the Council

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of the Corporation of the City of Elliott. Lake, dated

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Monday, December to the 8th, 2025 07:00 p.m. And echo.

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Call to order. Roll call. All members are present. Land.

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Acknowledgment we would like to begin by acknowledging that the

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land on which we are gathered is in the traditional

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territories of the initiation abeg of the Robinson Huron. Treaty,

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specifically the Serpent River, Mississauga and Sagamuk First nations, as

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well as the north channel Mati council. We. Say, Migwitch,

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to thank indigenous peoples for taking care of this land

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from time immemorial we are all called to treat this

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sacred land, its plants, animals, stories and its people. Peoples

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with honor and respect. Approval of the agenda. We have

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a motion that the agenda be approved as presented. Mover.

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Councilor Morsette. Seconded. Councilor Flintoff. All in favor? That is

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carried. Declarations of pecuniary interest. Are there any declarations? Going

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once, twice. Adoption of the minutes from previous meeting. We

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have a motion that the following minutes be adopted. November

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24, 2025 regular meeting. Mover, councilor bowl, seconded. Councilor men,

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any questions or comments? No. All in favor? Not carried.

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Public input session. We have Mr. Mike Thomas this evening

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for items 8.1 and 11.4 Mr. Thomas, please.

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Mr. Mayor, members of council, good evening. With regards to

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8.1. You have a presentation before you tonight. That has

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no information to the public and as far as I'm

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aware, no information to you prior to this meeting. I

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believe Perry and Perry associates was here in September. Stating

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at the time that we wanted to have this buttoned

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up. And work on going on the interior by December.

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At the latest. If you recall. In the last two

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years, we heard multiple times from Dr. Tingly that it

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was paramount that we control the humidity of the environment.

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And ensure that it was made at a constant temperature.

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Since September. We've had a variance of 30 degrees in

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temperature. Rain, snow. Freezing. I drive by there three times

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a week. There's people shoveling snow out of the interior

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of the building. I don't know. How that takes care

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of tens of a million dollars of investment in city

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infrastructure that you've worked so hard to try and get

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it back afloat. It would be helpful. If we get

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the answers to some of those concerns. Least of which

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is we're on the hook to make sure that this

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project succeeds, and. I don't know what liabilities it leaves

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us open to. If the environment, the structure. Is not

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maintained in a sealed manner while we're working on it.

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A lot could go out the window. So those are

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serious concerns, and I hope Mr. Perry addresses those this

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evening. And. It belays itself to all the hard work

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you've done to try and get this. Back on track.

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With regards to the swimming pool. There's a couple of

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similar issues. The report is excellent in terms of what

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it lays out, that what we have to do. The

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thing that boggles the mind is. It's unknown whether it's

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the same contractors that are doing the work now that

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did the work before. And why I bring that up.

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Is because the solution seems so self evident. That if

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we'd have had this CO2 system in place before, we

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wouldn't. Be dealing with what we're dealing with now. So

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it would be helpful to know. Why that? Wasn't visited

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before this, when we had the pool shut down and

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we spent all that money to refurbish it in the

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first place. My secondary concern with that is I'll go

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back to the insurance issue. We were told. None of

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us could be told anything because there was an ongoing

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investigation with the insurance. As far as I'm aware, this

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council hasn't been made aware publicly of what? The results

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that were neither has the community. We don't know where

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it stands. When the Pearson center collapsed, It was a

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ten to $12 million building insured, and we ended up

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getting $3. Million for it. Well, the same thing could

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happen to us with the pool. And we don't know

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who's handling who's stick handling the insurance claim. For the

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pool. Now. Community doesn't know. That would be helpful information

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to have. So, moving forward with the pool, I would

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hope. That more would come to light as to why

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this wasn't thought of before, how that's going to impact

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us now. How it's going to affect our insurance before

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and after, and those are all helpful things. That the

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community and myself would like to know. Thank you for

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your time. That's my input. Okay. Thank you, Mr. Thomas.

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Okay, item eight is the presentation from Perry and Perry

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architects. Mr. Perry is not feeling well, so he's joining

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us by zoom. And I believe we have him here.

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Can you hear me, Mr. Perry? Yes, I can. There.

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Oh, perfect. Welcome back. Apologize for not being there, but

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I'm probably better here. With. Spreading any viruses. Okay, sounds

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good. So go ahead, please. I'm going to share.

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Can everyone see my screen? Yeah, we can see it.

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Okay. As per Mr. Thomas. 's acknowledgment our last visit

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was. September. And at that time, we were going to

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take a look at. What the overall requirements are to.

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Get this occupiable by September 1, 2026. Today's presentation is

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to give you an update on where we're at and

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how we're going to achieve. That objective. So I will

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be talking about the progress to date stakeholder meetings that

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we have been held. Meetings with the structural WRD team,

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meetings with the ventilation and air Handling group, the JCI

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group the exterior wall insulation and finish scope. Also from.

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Jhci. Electrical upgrades. Based building improvements. And recommended enhanced design

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options. Also like to touch base on the project schedule.

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We've got a milestone timeline from which. We need to

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manage and juggle all of the different groups and requirements

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in order to achieve the objective. I want to give

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an update on the project budget. And advise us where

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we're at with respect to the overall budget. And acknowledge

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some project risks that we will be managing. As we

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move forward. First item with stakeholder meetings. We have been

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meeting. With the structural team, wrd and Dr. Dan tingley.

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I have been briefed up to speed. We've been coordinating

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the architectural and structural requirements. On a weekly basis. It's,

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I think, important to note that we are not. Directly

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or personally involved with the contractual relationship with WRD, but

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we have been given the authority by the city. To

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engage and have. Some input and influence into how things

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are moving forward and being scheduled. Same with the mechanical

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JCI that's under. A different contract. We've been in discussions

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with HH Angus the engineer with that group to better

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understand. The requirements and the outcome in terms of design.

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We've engaged directly. North engineering for electrical as a result

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of that review. We'll talk about it after that. There

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will be some electrical upgrades required. We've met with the

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Rogers family group. I believe it's about four times we

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have another meeting tomorrow. I'll share with you some of

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the insight with them later on in the presentation. We

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met with municipal staff and arena personnel. To reduce some

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of the ideas of proposed changes and design revisions to

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get. A more direct response as to. What works and

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doesn't work in terms of what's being proposed. We've also

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met with the figure skating club. We've had contact with

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the accessibility. Committee, but we will be having hard meetings

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with them in early January. The minor hockey and the

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Vikings group we have not had any direct discussions with

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but are encouraging them. To come forth in that we

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can share. Some of the ideas and how they impact

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or don't impact. Their groups. With regards to the structure,

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the WRD and Dr. Tingly scope. The trust and columns

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are now completed. Foundation and files are completed. They are

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proceeding with the exterior wall framing and bracing. That's ongoing.

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We have been directly related to that as a relationship

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to the exterior wall finish. And insulation. I will be

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showing you. A rendering of what we think the exterior

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can look like. To give you an idea of how

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we're moving. Proceeding with that design. And an item that

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came up. Concrete floor. Depending review and confirmation. Of the

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existing floor under the bleachers and around the proper is

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asphalt. And with what we want to do with some

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of the leatures, another scope we want to look at

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a concrete floor in there. This is a structural item,

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so. It's been. Put onto wrd. 's portfolio. Just a

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quick image. Of the original arena going up. Going through

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the process with WRD and getting up to date as

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we came in, sort of. Later in the process. I

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just wanted to acknowledge that it appears that we are

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reconstructing the arena to current and future standards. These are

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some shots of some of the updated trusses. Being painted

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and completed, and the new brackets. And sort of luck

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so far. There's a closer view. This is a column

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base plate. That was interesting. We questioned. The size and

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the design of the plate. As we're finding out. The

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columns, the existing columns are not aligned and they are

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being aligned and the plates are assisting. With that alignment.

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This does affect exterior wall, but we have mitigated. That

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with some of the architectural design elements that we're coordinating

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with WRD at the moment. With regards to the ventilation

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and air handling, the engineering and design has been completed

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and coordinated. Bidding negotiations is ongoing. We're hoping by middle

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next week that we get an idea of where we

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are with the cost. Here's a quick elevation view of

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the new duct system. Similar to what was there, just

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a little larger and coming. Through the building in specific

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areas. Exterior wall insulation and finish. The designing coordination is

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completed. We are expecting again in mid December. Next week

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having some idea of the cost and budget for that.

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And profile and color selection. This is what we're recommending.

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What we've done is. We are recommending. A kind of

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a general. White traditional siding, metal siding to go with

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the roof. Color? But then. We accentuate of the columns

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the wood columns with wood, metal siding. Wood looking metal

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siding. To help sort of give a hint of what's

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coming into the inside of the building. We're spending a

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lot of money on that structure, and I think we

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should celebrate it. And play up on it from the

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interior point of view. In between. In each bay. We've

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got to recess. Again. A simple metal siding profile. Just.

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To sort of blanket it off and hold it to

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create a little bit of texture to the building to

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give it a new look. There's a bit of an

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angle section here. This is to allow for some signage.

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Mostly for the Vikings. If that's a preference. We're in

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discussions with. Rogers in terms of their signage expectations, we

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can't show anything yet because they still need approval. I

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can show you where we recommend it going. It's not

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on this side. It's. On the other part of the

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building. Terms of electrical upgrades, we have confirmed. Sorry. The

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engineering and coordination is ongoing. We've confirmed. Upgrade required to

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1000 amps, 600 volts. I believe it's a 600 amp.

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600. Volts now. Proponent of this is the new mechanical

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air handling unit that's required to be. Upgraded for power.

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This will also allow. Better power for other events within

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the arena. Once it's set up, give it some more

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versatility. We need to be coordinating with Hydro one electrical

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safety authority. The design and approval is required. We're now

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looking at a pad mount transformer application and a new

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electrical room. This is what we have now. You can

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see on the pole there's what they're called cans. Essentially,

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those cans will not be required anymore, and we're looking

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at an underground service through a padmount transformer. On the

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site. The proposed electrical room is actually in this corner,

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so it's a closer application. And a more safer. And

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secure location within the building. The existing base building improvements.

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This is the existing demolition removals plan. Just the graphic

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to show you what. Has been. Significantly touched within. The.

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Blue generally represents. Demolition and removals, as you can see.

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Features which do not meet code are coming out. All

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the penalty boxes. Same on the other side. We need

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a new Zambonia room. That's required to be fire separated.

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The core of the entrance. Rooms and the lobby, et

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cetera. Are generally being gut renovated. We'll give you an

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idea of. What we're recommending. Here's the proposed floor plan.

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Can you see this on your screen? Yes, we can

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see it. It's quite small. There. So.

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As I go through. I've got the legend here. Of

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one to 13. The numbers will be appearing on the

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screen. Number one is a new entrance. I'll show you

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in the 3d rendering what that means. It's basically a

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red. Canopy element that comes out from the building and

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in through into the arena. Recommending. Brand new lobby design.

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And layout centralized and symmetrical off the arena and the

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entrance. Got a donor wall in direct relationship. To that

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lobby. And opposite donor wall we have the canteen. Are

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you able to see my numbers as I press them?

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Yes. Okay. We're also recommending consolidating the change rooms up

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in that west section. Northwest section. Of the arena. We've

234
00:19:39,535 --> 00:19:46,564
got new washrooms, including a universal washroom. For. Battery free

235
00:19:46,564 --> 00:19:51,444
compliance with the code, as well as accessible washrooms service

236
00:19:51,444 --> 00:19:57,744
the public. Within the rank. Yeah, we've got some user

237
00:19:57,744 --> 00:20:00,584
group storage rooms at the request of some of the

238
00:20:00,584 --> 00:20:05,080
user. Groups. We're taking some of that storage out of

239
00:20:05,080 --> 00:20:09,533
the arena proper into a more controlled, secure. Environment. And

240
00:20:09,533 --> 00:20:14,046
easier to manage. Eight is some new offices, including the

241
00:20:14,046 --> 00:20:18,843
arena office that. They can be set up for the

242
00:20:18,843 --> 00:20:28,835
staff. Nine. We're recommending to

243
00:20:28,835 --> 00:20:34,269
put on one side. New bleachers on the entire. Side.

244
00:20:36,743 --> 00:20:43,017
Similar to this with aluminum. System. We have discussions with

245
00:20:43,017 --> 00:20:46,742
them in terms of coordinating. Design and a layout and

246
00:20:46,742 --> 00:20:53,843
a capacity. In a traditional sense. The timekeeper penalty boxes

247
00:20:53,843 --> 00:21:00,920
and the players benches on the opposite side. So we're

248
00:21:00,920 --> 00:21:08,730
separating the players? From. The stands. At that location, we'll

249
00:21:08,730 --> 00:21:12,610
have, like, a media platform or booth above, overlooking the

250
00:21:12,610 --> 00:21:18,566
rank from. The center. You've included for some storage cages

251
00:21:18,566 --> 00:21:22,486
that are easily ventilated and open, yet secure. For some

252
00:21:22,486 --> 00:21:25,886
of the other user groups that have equipment more directly

253
00:21:25,886 --> 00:21:33,783
related to the. Rink. And. We're going to be up

254
00:21:33,783 --> 00:21:38,698
making the code the zambone. In the corner. And the

255
00:21:38,698 --> 00:21:48,654
southeast corner. Sorry. This

256
00:21:48,654 --> 00:21:56,656
isn't a large plan. What we're proposing is. To. Highlighted

257
00:21:56,656 --> 00:22:04,578
by the yellow, create a nice. Simple, symmetrical, directly related

258
00:22:04,578 --> 00:22:09,174
to the. Rank lobby. So as you enter, you can

259
00:22:09,174 --> 00:22:13,720
actually see right through the lobby through a glass. Opening

260
00:22:13,720 --> 00:22:17,160
into the rink. So there's a constant relationship between there.

261
00:22:17,160 --> 00:22:20,080
We have a sub relationship. In the other direction for

262
00:22:20,080 --> 00:22:25,891
the canteen and the donor wall. And then from there

263
00:22:25,891 --> 00:22:34,161
we go to our washrooms. User storage. Here's the electrical

264
00:22:34,161 --> 00:22:37,558
room in the corner. Right beside the ice plant room.

265
00:22:39,124 --> 00:22:43,334
You've got a universal washroom. And then we converted. This

266
00:22:43,334 --> 00:22:48,386
section into. Additional dressing rooms. The referee room is out

267
00:22:48,386 --> 00:22:52,630
here. And the offices are on the other side.

268
00:23:00,772 --> 00:23:04,271
We consider an enhanced design options. A lot of what

269
00:23:04,271 --> 00:23:09,300
we're doing is we're obviously functionality. And providing an occupancy

270
00:23:09,300 --> 00:23:13,646
for September. We wanted to sort of master plan and

271
00:23:13,646 --> 00:23:18,196
maybe look at options. To have budget remaining that we

272
00:23:18,196 --> 00:23:25,716
could entertain. I'll show you a proposed entrance canopy. Some

273
00:23:25,716 --> 00:23:30,396
veneer staining, some new landscaping equipment screening, and we're looking

274
00:23:30,396 --> 00:23:32,596
at the rink. Boards in glass. What we can do.

275
00:23:34,139 --> 00:23:40,270
With the actual rink itself to offer you. So there's.

276
00:23:42,383 --> 00:23:47,657
A quick rendering. Has given you a general conceptual idea

277
00:23:47,657 --> 00:23:51,493
of those enhanced ideas. Basically, it's a new canopy up

278
00:23:51,493 --> 00:23:57,399
front. That's. To somewhat distract your attention from the mechanical

279
00:23:57,399 --> 00:23:59,039
duct work and the other things that are going on.

280
00:24:00,715 --> 00:24:03,547
As you know. You've got your killer and ice plant

281
00:24:03,547 --> 00:24:06,467
equipment on one side. You're going to have the mechanical

282
00:24:06,467 --> 00:24:09,187
air handling unit on the other side. We're just trying

283
00:24:09,187 --> 00:24:13,610
to create. A different feel and look with some of

284
00:24:13,610 --> 00:24:18,630
these ideas. The brick recommending be stained the same color

285
00:24:18,630 --> 00:24:21,350
as we're doing that infill. Siding. So it looks like

286
00:24:21,350 --> 00:24:24,950
the building is actually inserted into the rink and has

287
00:24:24,950 --> 00:24:30,331
a complementary feel. And look. We will be discussing as

288
00:24:30,331 --> 00:24:35,222
well with the accessibility committee. Access. From where? How? Parking.

289
00:24:37,360 --> 00:24:41,273
From the exterior to within the building. We looked at.

290
00:24:46,747 --> 00:24:49,314
A schedule. I don't want to get too much detail

291
00:24:49,314 --> 00:24:55,955
in here in terms of. The specifics in terms, but

292
00:24:55,955 --> 00:25:00,828
what we have done is. Terms of the project requirements.

293
00:25:02,599 --> 00:25:06,079
We juggled. The way we're looking at the scope, I've

294
00:25:06,079 --> 00:25:10,079
got building structure. Arena ventilation and air handling, exterior wall

295
00:25:10,079 --> 00:25:15,719
insulation and finish ventricle upgrades, building upgrades and enhanced design

296
00:25:15,719 --> 00:25:19,999
options. We're looking at these different phases from the project,

297
00:25:19,999 --> 00:25:26,246
defining the project. Requirements. The design development of each of

298
00:25:26,246 --> 00:25:30,966
those elements where we're anticipating, where things are happening, right?

299
00:25:30,966 --> 00:25:39,237
Into the construction tender documents. And. Into construction. I think

300
00:25:39,237 --> 00:25:42,277
at this time you're more concerned about this date here,

301
00:25:42,277 --> 00:25:49,438
September 1. Where we've identified a partial occupancy. Where ice

302
00:25:49,438 --> 00:25:57,971
use and user group use. Is happening. The additional. Timeline

303
00:25:57,971 --> 00:26:01,451
here would be perhaps some of the enhanced design options

304
00:26:01,451 --> 00:26:04,411
if we can fit them in, but some of the

305
00:26:04,411 --> 00:26:07,171
billing upgrades non related to the ice usage may be

306
00:26:07,171 --> 00:26:13,075
happening. In that time. In essence, in terms of. The

307
00:26:13,075 --> 00:26:21,036
whole project completion or anticipating the end of. 2026. December

308
00:26:21,036 --> 00:26:23,116
as we clean it up. You can imagine there's a

309
00:26:23,116 --> 00:26:25,196
bunch of commissioning and other things that have to be

310
00:26:25,196 --> 00:26:30,436
done. But again, the objective is to be occupiable. September

311
00:26:30,436 --> 00:26:35,209
1. Terms of budget again. I've reorganized the budget.

312
00:26:41,237 --> 00:26:44,265
Same context of my elements. Of the scope of work.

313
00:26:45,663 --> 00:26:50,903
I've had to identify some of the structural walls of

314
00:26:50,903 --> 00:26:53,863
concrete floor scope that has come up that was not

315
00:26:53,863 --> 00:26:59,814
there in September. You've rearranged the budget to make sure

316
00:26:59,814 --> 00:27:04,578
that we can have something there to accommodate that. That

317
00:27:04,578 --> 00:27:11,222
costing will be confirmed, hopefully. In February. The ventilation and

318
00:27:11,222 --> 00:27:15,814
their hailing. It's at the moment about 3.6 million. We're

319
00:27:15,814 --> 00:27:18,254
just doing some value engineering, and we'll know better once

320
00:27:18,254 --> 00:27:22,861
we get the final costing in place. Exterior wall insulation

321
00:27:22,861 --> 00:27:25,981
and finish, same thing. We should get that number more

322
00:27:25,981 --> 00:27:30,508
settled. In the next couple of weeks. Electrical service upgrades

323
00:27:30,508 --> 00:27:33,758
are new. To the budget. We did have some minor

324
00:27:33,758 --> 00:27:39,842
electrical service work, but this is. A significant change of

325
00:27:39,842 --> 00:27:45,611
350,000 to bring in that upgraded service. That leaves us

326
00:27:45,611 --> 00:27:50,451
with baseballing improvements of about 4.25 5 million. Which we

327
00:27:50,451 --> 00:27:54,331
vetted out in terms of the interior scope, and at

328
00:27:54,331 --> 00:27:56,891
this time, we are comfortable. That it can be accommodated

329
00:27:56,891 --> 00:28:03,579
for. That brings us to the 11.6 million. Budget. That

330
00:28:03,579 --> 00:28:09,554
we're still in line. I've identified the enhanced design options.

331
00:28:11,069 --> 00:28:15,190
With a 1.6. We'll be assessing that as we move

332
00:28:15,190 --> 00:28:19,199
forward. And firm up the other budget items as our

333
00:28:19,199 --> 00:28:21,679
objective is to be at 11.6 or under.

334
00:28:29,309 --> 00:28:37,722
Terms of project. Risk. Based on? Historical observations and.

335
00:28:39,429 --> 00:28:44,311
Are now three months of experience with WRD. There are

336
00:28:44,311 --> 00:28:50,635
some structural schedule risks that we are managing. And are

337
00:28:50,635 --> 00:28:55,265
moving through. The system. I anticipated that their work would

338
00:28:55,265 --> 00:29:00,108
be done by Christmas. It is now apparent. That the

339
00:29:00,108 --> 00:29:04,588
exterior wall enclosure and concrete floor will be going into

340
00:29:04,588 --> 00:29:09,136
the new year. Same with the mechanical. They are delivery

341
00:29:09,136 --> 00:29:12,193
times in terms of schedule. Where the unit has to

342
00:29:12,193 --> 00:29:14,153
be ordered to be able to be on site in

343
00:29:14,153 --> 00:29:19,474
time. Budget. Again, the structural and mechanical, and those are

344
00:29:19,474 --> 00:29:22,834
the new items that I have reallocated. Some funds from

345
00:29:22,834 --> 00:29:27,778
our contingency to accommodate. Once we get a handle on

346
00:29:27,778 --> 00:29:30,938
those actual costs, then we can hopefully redirect some of

347
00:29:30,938 --> 00:29:37,040
them back to. The enhanced building improvements. In terms of

348
00:29:37,040 --> 00:29:41,760
implementation, some of the risks include having multiple contractors on

349
00:29:41,760 --> 00:29:49,165
site. We're looking at ways. To separate. Potential groups of

350
00:29:49,165 --> 00:29:53,205
contractors on site. We have to identify constructor issues with

351
00:29:53,205 --> 00:29:56,645
the occupational Health Safety act. So we're going through that

352
00:29:56,645 --> 00:30:02,921
process to see how we can manage. The scope. As

353
00:30:02,921 --> 00:30:07,520
a collective group of contractors on site. We are entertaining

354
00:30:07,520 --> 00:30:11,320
some potential construction management approaches to some of the work

355
00:30:11,320 --> 00:30:18,548
in order to facilitate the multiple contractors. Or to facilitate

356
00:30:18,548 --> 00:30:27,353
the scope to meet the deadline. And that's it. Okay.

357
00:30:27,353 --> 00:30:31,457
Thank you. Is there anything you want me to go

358
00:30:31,457 --> 00:30:38,319
back to? That's a question for council. Do you want

359
00:30:38,319 --> 00:30:40,999
to go slide by side or is there? Questions that

360
00:30:40,999 --> 00:30:43,399
we could, or would you like to just ask questions?

361
00:30:45,597 --> 00:30:52,052
Just ask questions. Yes. Okay, who would like to go

362
00:30:52,052 --> 00:31:00,096
first? Councilor flintoff. Thank you, worship. Through you. To Mr.

363
00:31:00,096 --> 00:31:06,073
Perry. Very informative presentation. My first question is, we were

364
00:31:06,073 --> 00:31:09,233
led to believe that there'd be a bigger workforce there.

365
00:31:09,233 --> 00:31:13,033
Right now in closing the arena, and I've driven by

366
00:31:13,033 --> 00:31:16,033
many a time, and I'm only seeing two people there.

367
00:31:16,033 --> 00:31:20,858
Maybe. Four, and we were told at least eight in

368
00:31:20,858 --> 00:31:26,676
December to get these walls enclosed. And. I'm not negative

369
00:31:26,676 --> 00:31:28,276
on it, but it seems like it's real slow going.

370
00:31:29,907 --> 00:31:35,967
Yes. So, as I mentioned, I'm stick handling the contractual

371
00:31:35,967 --> 00:31:41,590
relationship between you and WRD. Not in control of that

372
00:31:41,590 --> 00:31:45,636
relationship. At the moment. And with our weekly meetings with

373
00:31:45,636 --> 00:31:50,645
them, we have been expressing the urgency. To get their

374
00:31:50,645 --> 00:31:53,125
work done so that we can properly schedule all the

375
00:31:53,125 --> 00:32:02,360
other work. I do recognize. Mr thomas. 's comments about

376
00:32:02,360 --> 00:32:07,800
enclosing the building into a weather tight and weatherproof facility

377
00:32:07,800 --> 00:32:13,013
with the proper environmental controls? I can't answer that. That's

378
00:32:13,013 --> 00:32:16,413
WRD or Dr. Tingley's expertise, and it will be asked

379
00:32:16,413 --> 00:32:18,453
in. Fact, it has been asked in terms of that

380
00:32:18,453 --> 00:32:23,310
exposure. We haven't got a formal reply back. With respect

381
00:32:23,310 --> 00:32:28,049
to that. So we are working towards having them fast

382
00:32:28,049 --> 00:32:32,750
track. This structural stuff because it is impeding on our

383
00:32:32,750 --> 00:32:38,285
ability to get other contractors on site. So that's holding

384
00:32:38,285 --> 00:32:41,125
us up right now because from your last presentation, didn't

385
00:32:41,125 --> 00:32:43,645
you. Say we have to get the walls and closed

386
00:32:43,645 --> 00:32:51,053
and we can get workforces inside. To get going. So

387
00:32:51,053 --> 00:33:00,703
maybe we should have had Dr. Tingley here too. You're

388
00:33:00,703 --> 00:33:07,373
correct. So we've adjusted the schedule to accommodate. The. Fluidity

389
00:33:07,373 --> 00:33:11,422
of the structural scope. I still am confident that we

390
00:33:11,422 --> 00:33:16,637
can work in and through it. And get it closed

391
00:33:16,637 --> 00:33:21,652
up as soon as we can. Okay. And just to

392
00:33:21,652 --> 00:33:24,371
follow up on the budget, When you did your original

393
00:33:24,371 --> 00:33:28,397
presentation. You sort of said, I know things can happen,

394
00:33:28,397 --> 00:33:30,597
but you'd said we'd be. Lucky to get to the

395
00:33:30,597 --> 00:33:35,557
11.2 million all in. And now I'm looking down. At

396
00:33:35,557 --> 00:33:42,067
12.9. I'm sure I'm not the only one. Can you

397
00:33:42,067 --> 00:33:45,908
elaborate on that? So the enhanced design options were never

398
00:33:45,908 --> 00:33:49,878
part of the original budget. We're hoping to get some

399
00:33:49,878 --> 00:33:55,714
of that work in. I felt. It was professionally visible

400
00:33:55,714 --> 00:34:01,274
to provide a master plan. For the scope. The objective

401
00:34:01,274 --> 00:34:08,986
was to have you occupyable. By September 1 and. That

402
00:34:08,986 --> 00:34:12,704
is. The first five elements in the budget that come

403
00:34:12,704 --> 00:34:17,203
to 11.6, which I understand. Is the maximum upset limit.

404
00:34:19,016 --> 00:34:22,702
Yes, that was our limit. I was going to look

405
00:34:22,702 --> 00:34:27,507
at that again because. The enhanced design options I assumed

406
00:34:27,507 --> 00:34:32,534
were in with the 11.6 or two or whatever. Okay.

407
00:34:32,534 --> 00:34:42,395
Thank you. Any other questions? Councilor Morrissette. Through you, you,

408
00:34:42,395 --> 00:34:47,613
worship, I have two questions. Have some of the companies

409
00:34:47,613 --> 00:34:51,533
start ordering parts or whatever that is necessary to do

410
00:34:51,533 --> 00:34:57,273
the work. So there's no delay when it's time for

411
00:34:57,273 --> 00:35:02,092
them to install it. Yes. So, for example, like the

412
00:35:02,092 --> 00:35:09,009
bleachers. We have established kind of drop dead dates when

413
00:35:09,009 --> 00:35:12,333
a PO has to be issued in order. For it

414
00:35:12,333 --> 00:35:16,643
to be there prior to when we need it. The

415
00:35:16,643 --> 00:35:21,235
biggest red flag is the mechanical system. It can take

416
00:35:21,235 --> 00:35:27,069
up to 30 weeks. With respect. To getting it on

417
00:35:27,069 --> 00:35:33,002
site. And so we're hitting some critical path elements. Very

418
00:35:33,002 --> 00:35:36,704
quickly. In the next month, and so decisions will be

419
00:35:36,704 --> 00:35:40,561
made. And to what we're going to do in order

420
00:35:40,561 --> 00:35:43,041
to make sure we achieve those dates. To be in

421
00:35:43,041 --> 00:35:46,854
the ice on September 1. So the answer is yes.

422
00:35:46,854 --> 00:35:54,224
We are identifying long lead items that would require. Commitment

423
00:35:54,224 --> 00:35:59,657
prior. And the other big concern I have is with

424
00:35:59,657 --> 00:36:06,685
Ontario Hydro. They seem to. Be slow, like molasses sometimes.

425
00:36:06,685 --> 00:36:09,245
And getting some of their stuff done. We're still waiting

426
00:36:09,245 --> 00:36:14,194
for. Other hydro projects. We waited a long time for

427
00:36:14,194 --> 00:36:20,421
Ontario Avenue, so could that be a big potential? Delay

428
00:36:20,421 --> 00:36:26,848
there. You're correct. I've got a number of other projects.

429
00:36:27,966 --> 00:36:31,635
That. Were waiting many months in order for hydro one

430
00:36:31,635 --> 00:36:35,995
to provide either their approval or designs or all the

431
00:36:35,995 --> 00:36:40,900
above. So it has been red flagged. There's another urgent

432
00:36:40,900 --> 00:36:45,933
item I've assigned the electrical engineer. To update me weekly.

433
00:36:47,972 --> 00:36:51,929
I haven't got an update yet this week. With respect

434
00:36:51,929 --> 00:36:56,569
to that coordination with Hydro one and Electrical Safety authority

435
00:36:56,569 --> 00:36:59,089
in order so that we can get things in place.

436
00:36:59,089 --> 00:37:02,849
I've been told that it should not be a problem,

437
00:37:02,849 --> 00:37:07,062
but from my past experience. It's an authority to have

438
00:37:07,062 --> 00:37:10,382
a jurisdiction out of our control, and I'd rather be

439
00:37:10,382 --> 00:37:13,142
safe than sorry and get it done sooner than later.

440
00:37:14,844 --> 00:37:18,124
Councilor bowl. And thank you, your worship. Through you to

441
00:37:18,124 --> 00:37:21,444
Mr. Perry. When you say occupiable. Does that mean that

442
00:37:21,444 --> 00:37:23,484
we'll be able to use it in September and they

443
00:37:23,484 --> 00:37:26,084
can start the ice in August. Or will the ice

444
00:37:26,084 --> 00:37:32,977
have to be started in September? Then. Okay, go ahead

445
00:37:32,977 --> 00:37:36,506
then. Use it in October sort of thing. The objective

446
00:37:36,506 --> 00:37:42,506
is isis. Starting in august. For use September 1. Okay,

447
00:37:42,506 --> 00:37:45,026
thank you. And I know you've been in contact with

448
00:37:45,026 --> 00:37:51,735
the accessibility advisory committee regarding the plans. And I'm glad

449
00:37:51,735 --> 00:37:53,335
that's going to happen. Then the committee is going to

450
00:37:53,335 --> 00:37:58,307
have a chance to look at the plans. Before. Construction

451
00:37:58,307 --> 00:38:00,227
starts so that they can have their input to make

452
00:38:00,227 --> 00:38:04,021
sure everything's up to code. For the aoda. And I

453
00:38:04,021 --> 00:38:06,181
just want to make sure that we do it right

454
00:38:06,181 --> 00:38:08,941
this time, because I've seen some issues that the new

455
00:38:08,941 --> 00:38:12,621
art center, that didn't go well or proper, so I

456
00:38:12,621 --> 00:38:14,621
just want to make sure that we do this one

457
00:38:14,621 --> 00:38:22,450
correctly and properly. Thank you. Councilor the fifth. Thank you,

458
00:38:22,450 --> 00:38:25,330
you, worship. Through you to Mr. Perry. You just made

459
00:38:25,330 --> 00:38:28,210
comment about mechanical decisions that need to be made. Is

460
00:38:28,210 --> 00:38:30,650
there anything holding up those decisions? And if so, was

461
00:38:30,650 --> 00:38:39,472
that something you can share with council? Yeah, well. It

462
00:38:39,472 --> 00:38:43,655
came in over budgets and what we were advised. So

463
00:38:43,655 --> 00:38:46,095
we're quickly doing some value engineering to see how we

464
00:38:46,095 --> 00:38:49,463
can get it back online. We will be hitting a

465
00:38:49,463 --> 00:38:53,988
point where we may say go or no go. This

466
00:38:53,988 --> 00:38:56,668
does have a connection with the structure because the design

467
00:38:56,668 --> 00:39:00,668
parameters of the mechanic equipment is given. By Dr. Tingly.

468
00:39:02,169 --> 00:39:05,075
So. We need to coordinate it between the two to

469
00:39:05,075 --> 00:39:10,145
make sure. We're getting what is required for all that

470
00:39:10,145 --> 00:39:15,665
investment putting into that structure. So I'm anticipating that. In

471
00:39:15,665 --> 00:39:19,852
short order, that council. Will be advised to make a

472
00:39:19,852 --> 00:39:23,427
commitment. One way or the other to the mechanical system.

473
00:39:24,867 --> 00:39:30,719
Councilor Seidel. Thank you, worship. Through you. To Mr. Perry.

474
00:39:32,272 --> 00:39:35,152
You said you're in weekly meetings with Dr. Tingley, is

475
00:39:35,152 --> 00:39:39,407
that correct? Correct. But you have not got an answer

476
00:39:39,407 --> 00:39:44,033
on why the walls are taking so long. To close

477
00:39:44,033 --> 00:39:48,965
that arena in. From my understanding, the main reason is

478
00:39:48,965 --> 00:39:55,631
they did not finish. The timber plate work. And pile

479
00:39:55,631 --> 00:39:58,779
foundation work. Until I believe it was two weeks ago.

480
00:40:00,298 --> 00:40:02,618
I do know as of today or over the weekend,

481
00:40:02,618 --> 00:40:08,893
they did do a mockup of a wall assembly. Shear

482
00:40:08,893 --> 00:40:14,109
wall assembly. That we reviewed today and actually made some

483
00:40:14,109 --> 00:40:20,628
changes. Because it did not work with the architectural. Intent

484
00:40:20,628 --> 00:40:23,068
and integrity of what we need to do with the

485
00:40:23,068 --> 00:40:28,229
building envelope. So my understanding that he is proceeding ASAP.

486
00:40:30,846 --> 00:40:36,400
On this exterior wall. I believe on the weekend. My

487
00:40:36,400 --> 00:40:41,234
concern is. We're in basically phase one of closing this

488
00:40:41,234 --> 00:40:45,591
arena, and it looks like our timetable. Is already pushed

489
00:40:45,591 --> 00:40:50,743
back. From what it used to be. These walls were

490
00:40:50,743 --> 00:40:53,783
supposed to be enclosed by mid December, and now we're

491
00:40:53,783 --> 00:40:56,183
pushing them into January. How much is that going to

492
00:40:56,183 --> 00:41:03,815
throw off? The other schedule for inside. So my post

493
00:41:03,815 --> 00:41:08,989
schedule also schedule has taken that into effect. It has

494
00:41:08,989 --> 00:41:15,069
tightened. The march window where I've got. Four separate contractors

495
00:41:15,069 --> 00:41:18,149
potentially on site. I was hoping not to have that

496
00:41:18,149 --> 00:41:21,949
situation, and that's why we're looking at some of the

497
00:41:21,949 --> 00:41:25,909
health and safety and legal issues about having multiple contractors

498
00:41:25,909 --> 00:41:29,582
doing work on the same project site. As I had

499
00:41:29,582 --> 00:41:36,541
mentioned. Some of these items are fluid. Out of our

500
00:41:36,541 --> 00:41:39,181
control, and we're trying to manage them with the objective

501
00:41:39,181 --> 00:41:44,349
of having ice. And occupancy September 1. Hold on to

502
00:41:44,349 --> 00:41:49,162
that. No questions, Councilor Flintoff.

503
00:41:54,994 --> 00:41:58,741
Thank you, worship. Through you. Back to Mr. Perry. So

504
00:41:58,741 --> 00:42:02,541
the ventilation and air handling. When our CEO, Mr. D.

505
00:42:02,541 --> 00:42:06,604
Bartoli, was here, he was sort of giving us. An

506
00:42:06,604 --> 00:42:09,973
impression that. It should go the other way. Like we

507
00:42:09,973 --> 00:42:12,733
might be able to lower this. And now it's. Gone

508
00:42:12,733 --> 00:42:17,843
back up to three point. 5 million. So is that

509
00:42:17,843 --> 00:42:20,803
Dr. Tingly telling us we have to get this huge.

510
00:42:22,346 --> 00:42:27,131
Expense of ventilation. Because I know that's out of your

511
00:42:27,131 --> 00:42:28,931
hands and you have to deal with it, but. You're

512
00:42:28,931 --> 00:42:35,063
presenting this information to us? Yeah, so correct. I had

513
00:42:35,063 --> 00:42:40,183
used a different number, a lower number. The latest budget

514
00:42:40,183 --> 00:42:43,383
I was advised was the three point. I think it's

515
00:42:43,383 --> 00:42:48,550
3.6. Which to me is a red flag. And we're

516
00:42:48,550 --> 00:42:51,350
value engineering that to understand why it's going up and

517
00:42:51,350 --> 00:42:54,900
not down. And as I said, that decision is going

518
00:42:54,900 --> 00:42:56,420
to have to be made within a week or so.

519
00:42:59,239 --> 00:43:02,879
Because you can't afford not to have ventilation, not only

520
00:43:02,879 --> 00:43:06,424
for the structure, but for ice. Making. They won't be

521
00:43:06,424 --> 00:43:10,032
able to make ice without some form of. Air handling

522
00:43:10,032 --> 00:43:14,128
equipment in there. It'll be all foggy. So you are

523
00:43:14,128 --> 00:43:17,552
correct. It went in the opposite direction. I put it

524
00:43:17,552 --> 00:43:21,474
in the budget as it is now. As I've been

525
00:43:21,474 --> 00:43:24,793
advised. But we haven't had a chance to do our

526
00:43:24,793 --> 00:43:27,753
due diligence. This was given to me, actually, on the

527
00:43:27,753 --> 00:43:33,337
weekend. And my last question. So who has the final

528
00:43:33,337 --> 00:43:36,897
say? Is it you or is it Dr. Tingly on

529
00:43:36,897 --> 00:43:40,070
the ventilation? System. I don't want to put you in

530
00:43:40,070 --> 00:43:42,830
the. But this is big money, so the public and

531
00:43:42,830 --> 00:43:46,710
everybody wants to know. Yeah. So I'm not the designer.

532
00:43:48,337 --> 00:43:52,057
In the context of managing JCI and Dr. Tingly. I'm

533
00:43:52,057 --> 00:43:56,929
a project manager. I'm not the architect. So I'm managing

534
00:43:56,929 --> 00:44:03,577
on your behalf. That item, and so. We've asked Dr.

535
00:44:03,577 --> 00:44:08,392
Tingly if. There's some room with respect to the design

536
00:44:08,392 --> 00:44:14,342
parameters. That can look at some cost saving measures without

537
00:44:14,342 --> 00:44:18,815
affecting the integrity of the structure. And as well with

538
00:44:18,815 --> 00:44:27,700
the mechanical system. The mechanical engineer is not under. Our

539
00:44:27,700 --> 00:44:33,672
contract. It's under jci's contract. And you've been given a

540
00:44:33,672 --> 00:44:37,072
little bit of discussions with them or allowed to discuss

541
00:44:37,072 --> 00:44:42,885
with them. But basically. The design parameters provided by Dr.

542
00:44:42,885 --> 00:44:50,181
Tequlin. Okay. We'll leave this with you. Thank you. Any

543
00:44:50,181 --> 00:45:00,145
other comments? Questions? Overall, I appreciate your presentation. It sounds

544
00:45:00,145 --> 00:45:04,904
like you were given information at the last minute. I

545
00:45:04,904 --> 00:45:09,573
feel the same. We are just learning and getting this

546
00:45:09,573 --> 00:45:13,345
presentation today. I think you've brought up a lot of

547
00:45:13,345 --> 00:45:20,111
points. That. We need to discuss further. I will say

548
00:45:20,111 --> 00:45:25,232
that the overall concept. I'm loving a lot of these

549
00:45:25,232 --> 00:45:32,136
designs. I think looking at it closely might benefit us

550
00:45:32,136 --> 00:45:38,438
a little bit. But. I don't know if today is

551
00:45:38,438 --> 00:45:41,558
a day that we are going to make any decisions.

552
00:45:41,558 --> 00:45:46,074
I appreciate the presentation. But. There are a number of

553
00:45:46,074 --> 00:45:50,078
factors you brought into play. That are making us question

554
00:45:50,078 --> 00:45:52,358
a lot of things about the project and where it

555
00:45:52,358 --> 00:45:59,660
is, especially budget. Timing and those things. Now we have

556
00:45:59,660 --> 00:46:02,780
in our agenda that we are considering maybe moving our

557
00:46:02,780 --> 00:46:08,231
next council meeting, which would be December 22. Do you

558
00:46:08,231 --> 00:46:12,071
think you would be available to join? Hopefully all parties

559
00:46:12,071 --> 00:46:17,429
involved. To our council meeting and maybe we can go

560
00:46:17,429 --> 00:46:21,689
have some time and look at things. And have a

561
00:46:21,689 --> 00:46:25,802
good discussion with all involved. Because it seems like you're

562
00:46:25,802 --> 00:46:27,882
putting up all these things in front of us, and

563
00:46:27,882 --> 00:46:30,402
you're. Going to get hit with everything, and it's not

564
00:46:30,402 --> 00:46:37,592
your fault. What you paid. I understand.

565
00:46:41,468 --> 00:46:46,068
I had my presentation ready earlier. However, there was still

566
00:46:46,068 --> 00:46:50,744
some fluid. I wanted some answers on some items. Because

567
00:46:50,744 --> 00:46:55,407
I wanted to give you good current information. Which I

568
00:46:55,407 --> 00:46:58,247
believe I have now I feel comfortable with where that's

569
00:46:58,247 --> 00:47:01,767
at. And by all means. Yes, I will make myself

570
00:47:01,767 --> 00:47:06,549
available on the 22nd. This has to. Be managed and

571
00:47:06,549 --> 00:47:11,102
dealt with on a weekly basis. So again, apologize for

572
00:47:11,102 --> 00:47:14,954
the late presentation. However. I think in the big picture.

573
00:47:16,349 --> 00:47:18,989
It is moving forward, I'm still optimistic that we're going

574
00:47:18,989 --> 00:47:24,953
to meet our dates. And yes, I'm getting blindsided by

575
00:47:24,953 --> 00:47:29,113
some of the other entities that are involved with the

576
00:47:29,113 --> 00:47:32,583
project. But that's something we just got to manage as

577
00:47:32,583 --> 00:47:36,503
we go through the objective of being on that ice

578
00:47:36,503 --> 00:47:42,360
September 1. We. Thoroughly agree with that point. We've been

579
00:47:42,360 --> 00:47:46,425
living this for two or three years now. So there

580
00:47:46,425 --> 00:47:48,705
are a number of issues you just brought up as

581
00:47:48,705 --> 00:47:56,562
well. The weekly meetings and reporting. I think we're getting

582
00:47:56,562 --> 00:47:58,962
a bit frustrated with not knowing a lot of things

583
00:47:58,962 --> 00:48:03,085
as well. So I think moving forward, we are going

584
00:48:03,085 --> 00:48:06,605
to demand some more answers, and I hope you plan

585
00:48:06,605 --> 00:48:13,480
for December 22. As all parties will be informed to

586
00:48:13,480 --> 00:48:22,064
join us. Any other questions or comments? Okay, one more,

587
00:48:22,064 --> 00:48:31,964
Mr. Perry. Go ahead. I'm thinking that. Maybe there's

588
00:48:31,964 --> 00:48:35,916
been a lot of. Review and meeting with all the

589
00:48:35,916 --> 00:48:38,836
groups since September. For me with all of this, to

590
00:48:38,836 --> 00:48:42,196
get a handle on the big picture. I would think

591
00:48:42,196 --> 00:48:49,157
that perhaps. I present every council meeting an update. About

592
00:48:49,157 --> 00:48:51,517
where things have been and where we're at, and so

593
00:48:51,517 --> 00:48:56,012
that you're apprised of the schedule of the budget. On

594
00:48:56,012 --> 00:48:59,820
a two week basis. That'd be excellent. I totally appreciate

595
00:48:59,820 --> 00:49:03,248
that. But I just going to reiterate one more time.

596
00:49:05,206 --> 00:49:08,572
Is that you don't have all the information either. So

597
00:49:08,572 --> 00:49:11,612
that's a little bit of a stumbling block for council,

598
00:49:11,612 --> 00:49:17,520
I believe. But like I said, continue what you're doing.

599
00:49:17,520 --> 00:49:21,196
I think the idea here is really good. I see

600
00:49:21,196 --> 00:49:27,573
potential for. All season use. With this redesign of the

601
00:49:27,573 --> 00:49:33,898
arena. And I think. Accessibility factors. You could see that

602
00:49:33,898 --> 00:49:38,679
there are changes here that will allow. A lot more

603
00:49:38,679 --> 00:49:42,781
accessibility. But I think the next two weeks will allow

604
00:49:42,781 --> 00:49:49,291
maybe a few more. Consultations, such as minor hockey, maybe

605
00:49:49,291 --> 00:49:54,337
the local junior club. If they can contact you directly,

606
00:49:54,337 --> 00:49:57,377
that might be something. But now that this presentation is

607
00:49:57,377 --> 00:50:00,991
out, It allows a little time for people to digest

608
00:50:00,991 --> 00:50:05,360
and maybe bring up some other comments. Like my grandpa

609
00:50:05,360 --> 00:50:08,120
said, take a few days and sleep on things before

610
00:50:08,120 --> 00:50:16,710
you make some decisions. Any last comment? Okay. Once again,

611
00:50:16,710 --> 00:50:19,150
Mr. Perry, I hope you feel better, and thank you

612
00:50:19,150 --> 00:50:24,078
very much for presenting this. Evening. Thank you. I'll see

613
00:50:24,078 --> 00:50:27,966
you in two weeks. See you in two weeks. Hopefully

614
00:50:27,966 --> 00:50:31,606
in person this time. Thank you. Take care. Thank you.

615
00:50:38,283 --> 00:50:46,564
Okay. There are no delegations. The consent agenda.

616
00:50:48,880 --> 00:50:53,767
I can just say this, right? May I have a

617
00:50:53,767 --> 00:50:57,007
motion that the consent agenda be received and the recommendations

618
00:50:57,007 --> 00:51:02,727
contained therein be. Approved with the exception of item 10.2,

619
00:51:02,727 --> 00:51:06,737
which will be dealt with separately. We have a mover.

620
00:51:06,737 --> 00:51:12,579
Councilor man, seconder, Councilor Bull. All in favor? That is

621
00:51:12,579 --> 00:51:17,398
carried. So. 10.2 memo from the Director of Clerks and

622
00:51:17,398 --> 00:51:23,068
Planning services. So we will have the. I don't know

623
00:51:23,068 --> 00:51:25,108
how to go about it, but we will. Have the

624
00:51:25,108 --> 00:51:29,508
December 22 meeting? Yes, you, worship. So my memo was

625
00:51:29,508 --> 00:51:33,468
advising counsel of the schedule of. Meetings for 2026 and

626
00:51:33,468 --> 00:51:36,468
had a recommendation to cancel December 22. But if it's

627
00:51:36,468 --> 00:51:42,650
the will of counsel. We can simply. Receive the 2026

628
00:51:42,650 --> 00:51:47,330
schedule and maintain our December 22 council meeting. Okay, that

629
00:51:47,330 --> 00:51:52,938
would be the motion. Councilor man second. Council of the

630
00:51:52,938 --> 00:52:01,338
Faith. Any questions or comments? All in favor? Introduction and

631
00:52:01,338 --> 00:52:05,578
consideration of corporate reports. 11.1 report from the manager of

632
00:52:05,578 --> 00:52:11,258
environmental services regarding service agreement hazardous and special products materials.

633
00:52:16,284 --> 00:52:18,804
We have a motion that council authorize entering into a

634
00:52:18,804 --> 00:52:23,404
service agreement with product care association of Canada for hazardous

635
00:52:23,404 --> 00:52:28,412
and special. Products, materials and that the appropriate bylaw be

636
00:52:28,412 --> 00:52:34,336
passed. A mover. Councilor Faye seconded. Councilor Bolt, Mr. Irving,

637
00:52:34,336 --> 00:52:38,561
please. Good evening, your worship. And through you to members

638
00:52:38,561 --> 00:52:41,481
of council, the city of Elliott Lake entered into. An

639
00:52:41,481 --> 00:52:45,121
agreement with Product Care association of Canada on June 30,

640
00:52:45,121 --> 00:52:50,361
2015, with an amended agreement following on April 1, 2016.

641
00:52:50,361 --> 00:52:53,441
This agreement pertains to the waste diversion program for municipal

642
00:52:53,441 --> 00:52:59,590
hazardous and special waste. Specifically paint encodings, pesticides, and solvents.

643
00:52:59,590 --> 00:53:01,750
These products are all collected during the City Valley at

644
00:53:01,750 --> 00:53:05,710
Lake's annual hazardous waste collection event. Product care is registered

645
00:53:05,710 --> 00:53:09,870
as a producer responsibility organization. Or pro, and operates its

646
00:53:09,870 --> 00:53:13,150
Ontario program in accordance with the hazardous and Special Products

647
00:53:13,150 --> 00:53:18,902
Regulation. Ontario Regulation 449 20. One. This agreement succeeds and

648
00:53:18,902 --> 00:53:22,102
replaced the current amending agreement from 2016 and shall be

649
00:53:22,102 --> 00:53:26,182
on an initial term until December 31, 2026. Upon the

650
00:53:26,182 --> 00:53:29,342
expiry of the initial term, this Agreement will automatically renew

651
00:53:29,342 --> 00:53:33,037
for successive renewal terms of twelve months. The City of

652
00:53:33,037 --> 00:53:35,797
Elliot Lake will continue to provide the annual hazardous waste

653
00:53:35,797 --> 00:53:39,317
collection event while utilizing a service provider approved by product

654
00:53:39,317 --> 00:53:42,077
care. The City of Elliot Lake assist the service provider

655
00:53:42,077 --> 00:53:46,677
by recording relevant information and the individual dropping off hazardous

656
00:53:46,677 --> 00:53:49,437
and special waste and by assisting in the loading of

657
00:53:49,437 --> 00:53:53,325
said waste. The service provider provides support by organ. Organizing

658
00:53:53,325 --> 00:53:56,765
the waste packaging to proper specifications and delivery to the

659
00:53:56,765 --> 00:54:00,765
drop off location. This agreement serves to provide some modifications

660
00:54:00,765 --> 00:54:04,325
to the compensation the City Valley Lake currently receives, such

661
00:54:04,325 --> 00:54:07,325
as. Product care will compensate the city value of Lake

662
00:54:07,325 --> 00:54:13,191
$2.66 per kilogram of paints and coatings. Product area will

663
00:54:13,191 --> 00:54:18,671
compensate the city Valley Lake $3.21 per kilogram of pesticides.

664
00:54:18,671 --> 00:54:21,671
And product care will compensate the city of Elliot Lake.

665
00:54:21,671 --> 00:54:28,191
$2.54 per kilogram of solvents consumer price index index adjustments

666
00:54:28,191 --> 00:54:30,671
on the rates outlined above will be determined on the

667
00:54:30,671 --> 00:54:33,901
first day of each renewal term. This will be calculated

668
00:54:33,901 --> 00:54:37,581
by the percentage change of the Statistics Canada Consumer Price

669
00:54:37,581 --> 00:54:40,901
Index for Ontario for the most recent twelve month period.

670
00:54:42,422 --> 00:54:44,302
Product care will provide the City of Elliot Lake a

671
00:54:44,302 --> 00:54:48,982
one time retroactive payment for the 2024 HSP collection service

672
00:54:48,982 --> 00:54:51,502
in the amount of 4% of the amount paid by

673
00:54:51,502 --> 00:54:54,662
product care to the city of Elliot lake. This aligns

674
00:54:54,662 --> 00:54:57,502
with the city's strategic plan by the city, recognizing its

675
00:54:57,502 --> 00:55:00,182
interest and role as a steward and stakeholder in the

676
00:55:00,182 --> 00:55:03,352
condition of the local environment. And will continue to conduct

677
00:55:03,352 --> 00:55:07,152
its affairs with an awareness of environmental impact. In summary,

678
00:55:07,152 --> 00:55:10,112
by executing this replacement agreement. The City of Elliott Lake

679
00:55:10,112 --> 00:55:13,272
will continue to support waste diversion from the landfill, along

680
00:55:13,272 --> 00:55:16,272
with providing a long term hazardous and special waste collection

681
00:55:16,272 --> 00:55:20,152
agreement. I'm open to any questions should you have any.

682
00:55:20,152 --> 00:55:24,897
Okay, thank you. Mr. Irving, any questions? Comments. Councilor flintoff.

683
00:55:26,925 --> 00:55:29,245
Thank you, worship. Through to Mr. Irving. More of a

684
00:55:29,245 --> 00:55:33,245
curiosity question. Why are we getting a retro? Payment for

685
00:55:33,245 --> 00:55:40,882
24. Through. Worship. They just really want us to sign

686
00:55:40,882 --> 00:55:45,370
this agreement. So it's a bonus. Okay. I like those

687
00:55:45,370 --> 00:55:51,063
deals. I knew that was good news story. Thank you.

688
00:55:53,935 --> 00:56:01,460
Sorry. Appreciate the honesty. Any other questions or comments? Councilor

689
00:56:01,460 --> 00:56:06,445
Marcett through you, your worship. I noticed on the other

690
00:56:06,445 --> 00:56:09,751
two reports how much possible money. But do we have

691
00:56:09,751 --> 00:56:16,613
any numbers yet for this one? For this one. I

692
00:56:16,613 --> 00:56:20,737
believe in 2025 we collected. I could be wrong here,

693
00:56:20,737 --> 00:56:24,489
but. It was a couple of hundred kilograms that was

694
00:56:24,489 --> 00:56:32,005
collected. So I don't have the exact figures. I haven't

695
00:56:32,005 --> 00:56:36,149
looked yet into it. Okay, but I can get you

696
00:56:36,149 --> 00:56:39,109
that information if you'd like. I can share, that is.

697
00:56:39,109 --> 00:56:44,181
That something Mr. Alt would have. Thank you through your

698
00:56:44,181 --> 00:56:53,832
worship. So. Looks like we collected. About

699
00:56:53,832 --> 00:56:58,842
total dollars that we retire through this program. Was $12,085.

700
00:57:00,366 --> 00:57:03,126
So not a ton of money, but enough to buy

701
00:57:03,126 --> 00:57:07,225
a few tons of metal anyway. Okay. Very good. Are

702
00:57:07,225 --> 00:57:13,771
you okay with that? Yes. Okay. Any other questions? All

703
00:57:13,771 --> 00:57:21,444
in favor? Not carried. 11.2 report from the Manager of

704
00:57:21,444 --> 00:57:27,484
environmental services regarding municipal and First nations automotive materials services

705
00:57:27,484 --> 00:57:31,604
amending agreement. We have a motion that council authorized entering

706
00:57:31,604 --> 00:57:40,334
into an amending agreement with automotive. Mat. Materials Stewardship, Inc.

707
00:57:40,334 --> 00:57:43,934
For the establishment of a collection and management system for

708
00:57:43,934 --> 00:57:48,334
hazardous and special products regulation and that the appropriate bylaw

709
00:57:48,334 --> 00:57:54,424
be passed a mover. Councilor lefe seconded. Councilor bo. Mr.

710
00:57:54,424 --> 00:57:58,341
Irving again, please. Thank you, your worship. And through you

711
00:57:58,341 --> 00:58:02,246
to members of council. The city of Elliot Lake entered

712
00:58:02,246 --> 00:58:07,540
into an agreement with Automotive Materials Stewardship, Inc. On October

713
00:58:07,540 --> 00:58:12,260
1, 2021. This agreement pertains again to the Waste diversion

714
00:58:12,260 --> 00:58:16,740
program for automotive HsP. Which includes oil containers, oil filters,

715
00:58:16,740 --> 00:58:20,020
and antifreeze. These products are all collected during the city

716
00:58:20,020 --> 00:58:24,260
value Lakes annual hazardous waste collection event, and AMS is

717
00:58:24,260 --> 00:58:27,383
also registered as a pro and operates under. The hazardous

718
00:58:27,383 --> 00:58:34,197
and special products regulation. Oreg 449 21. The current agreement

719
00:58:34,197 --> 00:58:38,557
was on initial term until December 31, 2022, an automatically

720
00:58:38,557 --> 00:58:42,557
renewed for successive one year terms. This amended agreement will

721
00:58:42,557 --> 00:58:46,197
commence on January 1, 2026, and the initial term will

722
00:58:46,197 --> 00:58:50,868
continue. For five years until December 31, 2030. The agreement

723
00:58:50,868 --> 00:58:53,948
will automatically renew for an additional five years unless it

724
00:58:53,948 --> 00:58:58,285
is terminated in accordance with this agreement. City Valley Lake

725
00:58:58,285 --> 00:59:01,245
will continue to provide the annual hazardous waste collection event,

726
00:59:01,245 --> 00:59:04,645
and this agreement service provides some modifications to the compensation

727
00:59:04,645 --> 00:59:08,245
the city of Elliot Lake currently receives, such as AMS,

728
00:59:08,245 --> 00:59:12,845
will compensate the city of Elliot Lake. $2,550 per ton

729
00:59:12,845 --> 00:59:17,830
of automotive HSP, plus taxes and ams will compensate. The

730
00:59:17,830 --> 00:59:21,190
city of Elliott Lake. A minimum payment of $500 plus

731
00:59:21,190 --> 00:59:25,421
applicable taxes per event. Consumer price adjustments on the rate

732
00:59:25,421 --> 00:59:28,741
outlined above, excluding the minimum payment, will be adjusted on

733
00:59:28,741 --> 00:59:31,981
January 1 of each year. This will be calculated by

734
00:59:31,981 --> 00:59:35,781
the percentage change of the Statistics Canada Consumer Price Index.

735
00:59:35,781 --> 00:59:39,901
For Ontario. For the most recent twelve month period, AMS

736
00:59:39,901 --> 00:59:43,581
may increase the payment rate without requiring an amended agree.

737
00:59:43,593 --> 00:59:46,663
Agreement and the city valley lake will be notified of

738
00:59:46,663 --> 00:59:49,823
any such increase. A minimum of 15 days. In advance

739
00:59:49,823 --> 00:59:53,678
through written notice. This aligns with the city strategic plan

740
00:59:53,678 --> 00:59:56,038
by the city, recognizing its interest and role as a

741
00:59:56,038 --> 00:59:58,958
steward and stakeholder in the condition of the local environment

742
00:59:58,958 --> 01:00:01,358
and will continue to conduct its affairs. With an awareness

743
01:00:01,358 --> 01:00:05,478
of environmental impact. In summary, by executing this amended agreement,

744
01:00:05,478 --> 01:00:08,158
the city Valley Lake will continue to support waste diversion

745
01:00:08,158 --> 01:00:11,518
from the landfill, along with providing a long term and

746
01:00:11,518 --> 01:00:14,908
hazardous. And special lease collection agreement pertaining to oil containers,

747
01:00:14,908 --> 01:00:21,229
oil filters and danifreeze. Again open to questions. Thank you.

748
01:00:21,229 --> 01:00:25,145
Mr. Irving. Any questions or comments? So we use these

749
01:00:25,145 --> 01:00:31,771
services just once a year after our weekly collection. Correct.

750
01:00:31,771 --> 01:00:36,244
So after. All the items are collected during the event.

751
01:00:36,244 --> 01:00:39,164
Then the service provider brings it back to a depot.

752
01:00:39,164 --> 01:00:42,004
And they submit all the weights to us, and then

753
01:00:42,004 --> 01:00:46,121
we take all those weights, submit them to. All these

754
01:00:46,121 --> 01:00:49,281
providers that we have agreements with and receive compensation based

755
01:00:49,281 --> 01:00:52,385
on those rates. But we don't have a depot for

756
01:00:52,385 --> 01:00:59,020
all year donations. Quote unquote. No. It's only operated once

757
01:00:59,020 --> 01:01:04,076
per year. Once per year? Okay. Any other questions or

758
01:01:04,076 --> 01:01:10,261
comments? Council Marcett. True. One more little question I noticed

759
01:01:10,261 --> 01:01:12,301
when I was at the dump the other day. There

760
01:01:12,301 --> 01:01:16,057
was a lot of steel there. Is that collected or

761
01:01:16,057 --> 01:01:21,019
does stay at the dump eventually? Are you? Your worship?

762
01:01:21,019 --> 01:01:26,560
That's typically collected a couple of times per year. Okay.

763
01:01:26,560 --> 01:01:36,280
All right. All in favor? Not carried. 11.3 report from

764
01:01:36,280 --> 01:01:39,920
the Manager of environmental services regarding agreement with product care

765
01:01:39,920 --> 01:01:46,136
association of Canada Municipal Lighting materials. Of a motion that

766
01:01:46,136 --> 01:01:49,976
council authorized entering into an agreement with product care association

767
01:01:49,976 --> 01:01:53,456
of Canada for the provision of certain collection and post

768
01:01:53,456 --> 01:01:58,256
collection services of lighting materials and at the appropriate bylaw

769
01:01:58,256 --> 01:02:03,538
be passed. May have a mover. Councilor Ho fave seconded.

770
01:02:03,538 --> 01:02:08,989
Councilor Moore. Set Mr. Irving. Thank you, your worship. And

771
01:02:08,989 --> 01:02:12,732
through you to members of council. The City Valley Lake

772
01:02:12,732 --> 01:02:16,252
currently collects lighting during the annual hazardous waste collection event,

773
01:02:16,252 --> 01:02:19,932
but no compensation is received through this agreement, product care

774
01:02:19,932 --> 01:02:22,692
will begin compensating the city Valley lake based on the

775
01:02:22,692 --> 01:02:26,092
amount of unit weight collected during the event. This agreement

776
01:02:26,092 --> 01:02:29,932
pertains to the waste aversion. Program for electrical and electronic

777
01:02:29,932 --> 01:02:34,070
equipment, specifically lighting. Product care is registered as a producer

778
01:02:34,070 --> 01:02:39,230
responsibility organization and operates this Ontario program under the Electrical

779
01:02:39,230 --> 01:02:45,390
and Electronic Equipment, or EEE Ontario Regulation 522 20, which

780
01:02:45,390 --> 01:02:49,852
is issued under the Ontario Resource recovery and circular. Economy

781
01:02:49,852 --> 01:02:54,281
act. The initial term of this agreement commences on November

782
01:02:54,281 --> 01:02:59,441
16, 2023, and shall end on December 31, 2025. At

783
01:02:59,441 --> 01:03:02,481
the expiry of the initial term, this agreement will automatically

784
01:03:02,481 --> 01:03:06,121
renew for successive renewal terms of twelve months. The agreement

785
01:03:06,121 --> 01:03:11,041
outlines the accepted program products inclusive of fluorescent tubes, fluore.

786
01:03:11,159 --> 01:03:17,509
Fluorescent bulbs, high intensity discharge bulbs, led bulbs, miniature bulbs,

787
01:03:17,509 --> 01:03:21,749
halogen and incandescent valves. The products not accepted under the

788
01:03:21,749 --> 01:03:27,069
program are light fixtures, ballasts, string lights, batteries, smoke and

789
01:03:27,069 --> 01:03:31,715
CO2. Detectors. The city value lake will continue to provide

790
01:03:31,715 --> 01:03:34,875
the annual hazardous waste collection event, and this agreement serves

791
01:03:34,875 --> 01:03:38,035
to provide compensation to the city Valley Lake, such as.

792
01:03:39,206 --> 01:03:42,926
Product air will compensate the city of Elliot Lake $2,200

793
01:03:42,926 --> 01:03:47,133
per ton of lighting. And although not located within the

794
01:03:47,133 --> 01:03:50,613
agreement, Product Care has communicated that it will provide retroactive

795
01:03:50,613 --> 01:03:53,733
payments for the lighting collected during the 2023, 2024 and

796
01:03:53,733 --> 01:03:58,893
2025 collection events. This aligns with the city strategic plan

797
01:03:58,893 --> 01:04:01,573
by the city, recognizing its interest and role as a

798
01:04:01,573 --> 01:04:04,573
steward and stakeholder in the condition of the local environment

799
01:04:04,573 --> 01:04:06,664
and will continue to cond. Conduct its affairs with an

800
01:04:06,664 --> 01:04:11,264
awareness of environmental impact. In summary, by executing this agreement,

801
01:04:11,264 --> 01:04:13,464
the City of Valet Lake will continue to support waste

802
01:04:13,464 --> 01:04:16,904
aversion from the landfill, along with providing a long term

803
01:04:16,904 --> 01:04:21,463
lighting collection agreement. I'm open to any questions. Thank you,

804
01:04:21,463 --> 01:04:27,088
Mr. Irving. Any questions or comments? Councilor Flintov? Thank you,

805
01:04:27,088 --> 01:04:30,448
worship, sir. To Mr. Irving. So there's all kinds of

806
01:04:30,448 --> 01:04:33,808
different product, down to. Led light bulbs, and the other

807
01:04:33,808 --> 01:04:37,368
ones were paint cans. Who separates all this? They do,

808
01:04:37,368 --> 01:04:43,098
or the staff. So staff assists a contractor. We bring

809
01:04:43,098 --> 01:04:48,058
in and all this is then separated so we record

810
01:04:48,058 --> 01:04:51,338
all. The people showing up and help them load the

811
01:04:51,338 --> 01:04:56,884
equipment, and the service provider will package all this. And

812
01:04:56,884 --> 01:04:59,764
just one more quick follow up. So this lighting one,

813
01:04:59,764 --> 01:05:02,324
is this brand new we've never done the lighting before,

814
01:05:02,324 --> 01:05:05,244
is that what. Correct. We've never done the lighting, but

815
01:05:05,244 --> 01:05:09,250
they. Sent out the agreement in 2023. I'm glad you're

816
01:05:09,250 --> 01:05:14,191
on it. Thank you. Councilor. Thank you, your worship. Through

817
01:05:14,191 --> 01:05:16,311
you to Mr. Irving. Just knowing that you're new. To

818
01:05:16,311 --> 01:05:19,511
the role. It's commendable that you're bringing these three agreements

819
01:05:19,511 --> 01:05:21,871
making. Sure that the city is protected and that we're

820
01:05:21,871 --> 01:05:24,551
renewing things on time. So thank you for taking this

821
01:05:24,551 --> 01:05:30,373
a priority for you. Yes, I agree. Thank you very

822
01:05:30,373 --> 01:05:34,333
much. Good work. Same question. Are we going to have

823
01:05:34,333 --> 01:05:39,444
a depot set up for. Light collection. So that'll just

824
01:05:39,444 --> 01:05:44,676
be annually during the collection event, okay? I am looking

825
01:05:44,676 --> 01:05:49,081
into different options we can take in the future. Yeah,

826
01:05:49,081 --> 01:05:51,601
the hazardous waste. I can understand you can't store it

827
01:05:51,601 --> 01:05:57,195
somewhere without regulations, but light. Bulbs. In a big container.

828
01:05:57,195 --> 01:06:01,173
I don't know even a couple of it. Over the

829
01:06:01,173 --> 01:06:03,333
course of the year. Some of that can be sort

830
01:06:03,333 --> 01:06:07,657
of organized for you. Led lights. And whatever. Something just

831
01:06:07,657 --> 01:06:11,241
to think about. I have something to speak on for

832
01:06:11,241 --> 01:06:16,845
that. Sorry. So for the lighting, if it's broken, they

833
01:06:16,845 --> 01:06:20,005
don't collect it, so that's. One of the struggles with

834
01:06:20,005 --> 01:06:27,128
having a storage facility. Wow. Interesting, then. Very good point.

835
01:06:28,814 --> 01:06:36,584
Any other. Questions. Okay. Thank you very much. All in

836
01:06:36,584 --> 01:06:44,766
favor? Not carried. 11.4 memo from the Director of Recreation

837
01:06:44,766 --> 01:06:49,726
and Culture regarding Reuben Yudi, center update we have a

838
01:06:49,726 --> 01:06:52,326
motion that the memo from the Director of recreation regarding

839
01:06:52,326 --> 01:06:57,972
the Rubeni UD center update be received. Mover. Councilor man

840
01:06:57,972 --> 01:07:05,052
seconded. Councilor Flintoff. Ms. Kluk, please. Thank you. So, since

841
01:07:05,052 --> 01:07:08,958
the completion of the inspection. At the Ruinley Beauty center,

842
01:07:08,958 --> 01:07:12,678
staff and contractors have been working diligently to ensure the

843
01:07:12,678 --> 01:07:16,478
facility can be safely returned to full operation following the

844
01:07:16,478 --> 01:07:19,558
investigation of the equipment in the mechanical room. A specialized

845
01:07:19,558 --> 01:07:23,558
team was brought in to preserve all mechanical equipment to

846
01:07:23,558 --> 01:07:27,673
stop any further corrosion. Once that work was completed, our

847
01:07:27,673 --> 01:07:31,353
electrical contractors conducted a full assessment of the damage and

848
01:07:31,353 --> 01:07:35,473
have now ordered parts that were required for replacement of

849
01:07:35,473 --> 01:07:38,313
the components. At the same time, staff had been working.

850
01:07:39,904 --> 01:07:42,784
Have been coordinating with contractors who've installed the original mechanical

851
01:07:42,784 --> 01:07:46,292
system together. They've been reviewing the condition of all affected

852
01:07:46,292 --> 01:07:49,372
equipment and arranging for ordering any additional parts. That will

853
01:07:49,372 --> 01:07:54,692
be required for replacement. In parallel with these repairs, staff

854
01:07:54,692 --> 01:07:58,532
and contractors have been taking steps to improve the overall

855
01:07:58,532 --> 01:08:01,652
safety of the mechanical room. A redesign has been completed

856
01:08:01,652 --> 01:08:05,219
to prevent similar incidents. From occurring in the future. Under

857
01:08:05,219 --> 01:08:08,059
this redesign, the chlorine tanks will be relocated to a

858
01:08:08,059 --> 01:08:11,619
separate, dedicated storage room that's outside of the mechanical room.

859
01:08:13,447 --> 01:08:16,447
They will supply the necessary systems through piping and wiring,

860
01:08:16,447 --> 01:08:20,859
providing full isolation. Of the rest of the mechanical room

861
01:08:20,859 --> 01:08:26,294
and the equipment inside. During the process, staff were also

862
01:08:26,294 --> 01:08:30,374
informed of the alternate option for managing pool ph levels

863
01:08:30,374 --> 01:08:33,654
that does not rely on acid. Based on the recommendations

864
01:08:33,654 --> 01:08:38,174
from our contractors and consultants, staff approved transitioning from an

865
01:08:38,174 --> 01:08:41,814
acid based pool to a CO2 system, which would be.

866
01:08:43,524 --> 01:08:46,528
A new development in Lake. It should be noted that

867
01:08:46,528 --> 01:08:50,088
there's some costs associated with this transition. A portion of

868
01:08:50,088 --> 01:08:54,135
these is expected be covered under the insurance claim. Related

869
01:08:54,135 --> 01:08:56,895
to the acid leak, and additionally, we do not anticipate

870
01:08:56,895 --> 01:09:01,215
any meaningful increases in operating costs with the change from

871
01:09:01,215 --> 01:09:05,065
one system to the next. In fact, the CO2 system

872
01:09:05,065 --> 01:09:09,265
is expected to be comparable to the previous acid base,

873
01:09:09,265 --> 01:09:13,305
and there may be less corrosion or anything on equipment

874
01:09:13,305 --> 01:09:17,701
further down the road. So most importantly, the CO2 is

875
01:09:17,701 --> 01:09:21,021
significantly safer and more reliable method for balancing the pool's.

876
01:09:21,021 --> 01:09:24,501
Ph. It reduces the risk for staff and the equipment

877
01:09:24,501 --> 01:09:29,781
and avoids hazards associated with storing and handling acid installation

878
01:09:29,781 --> 01:09:31,901
of the new CS two system was completed last week.

879
01:09:33,254 --> 01:09:36,974
And our team fully remains committed to completing all remaining

880
01:09:36,974 --> 01:09:40,534
mechanical and electrical repairs as quickly and safely as possible.

881
01:09:40,534 --> 01:09:43,054
Staff continue to work closely with the appropriate authorities to

882
01:09:43,054 --> 01:09:47,454
secure required approvals and ensure that upgrades meet all current

883
01:09:47,454 --> 01:09:50,414
safety standards, so that's kind of where we're sitting. Right

884
01:09:50,414 --> 01:09:55,251
now. With just trying to work with ESA. On being

885
01:09:55,251 --> 01:09:59,251
able to get approval, so I'm open for any questions

886
01:09:59,251 --> 01:10:02,691
that you may have. Okay. Thank you, Ms. Kluk. Any

887
01:10:02,691 --> 01:10:07,051
questions? Councilor man? Thank you, worship. Through you a. Comment,

888
01:10:07,051 --> 01:10:09,731
and I have two questions, if I might, through you

889
01:10:09,731 --> 01:10:11,371
to Ms. Kluk. First of all. Thank you for the

890
01:10:11,371 --> 01:10:15,502
report. It is nice to hear that there is work

891
01:10:15,502 --> 01:10:18,902
going on and some of the information we've been provided

892
01:10:18,902 --> 01:10:22,502
is that some of the damage wasn't to the significant

893
01:10:22,502 --> 01:10:25,462
extent that we thought initially. I guess my first question

894
01:10:25,462 --> 01:10:29,959
is, when would you anticipate. The timeline for the results

895
01:10:29,959 --> 01:10:33,359
in the investigation. Have we got any sense of the

896
01:10:33,359 --> 01:10:37,417
final report and when that will be available. Through your

897
01:10:37,417 --> 01:10:42,800
worship. I don't have a timeline yet. Still ongoing. So

898
01:10:42,800 --> 01:10:47,919
it's hard to comment on that right now. My second

899
01:10:47,919 --> 01:10:52,409
question, your worship. Obviously, I think in the last main

900
01:10:52,409 --> 01:10:55,329
point of your report about the transition from the acid

901
01:10:55,329 --> 01:10:59,460
based system to the CO2 system. Easy to sit here

902
01:10:59,460 --> 01:11:02,980
now and kind of wonder why, when the initial redevelopment

903
01:11:02,980 --> 01:11:09,153
of the pool. Can't make assumptions, but. I'm wondering why

904
01:11:09,153 --> 01:11:11,913
that wasn't something that was considered at that time by

905
01:11:11,913 --> 01:11:15,473
the engineers and consultants that we were using to do

906
01:11:15,473 --> 01:11:18,953
the rehabilitation, because obviously some of this could have been

907
01:11:18,953 --> 01:11:24,201
prevented. Thank you. Your worship. Definitely. It's easy to sit

908
01:11:24,201 --> 01:11:28,371
back now and comment. But it's an acid system, is

909
01:11:28,371 --> 01:11:32,123
very common for commercial pools. I've worked in many now,

910
01:11:32,123 --> 01:11:35,363
and it's always been acid. From my experience, I think

911
01:11:35,363 --> 01:11:39,202
the switch to CO2. Is becoming more modern. But the

912
01:11:39,202 --> 01:11:43,002
acid system is very tried and tested with pools and

913
01:11:43,002 --> 01:11:46,482
acid, actually. Reacts faster for ph, and it actually has

914
01:11:46,482 --> 01:11:49,682
a better. It balances alkalinity as well. So even switching

915
01:11:49,682 --> 01:11:51,722
to CO2, we would still have to have acid on

916
01:11:51,722 --> 01:11:54,725
hand to manually. Add it. Say that if there's a

917
01:11:54,725 --> 01:11:59,990
ph swing, it does react faster. But it wouldn't be

918
01:11:59,990 --> 01:12:02,430
as much and we wouldn't be relying on heavily and.

919
01:12:04,306 --> 01:12:07,466
It's never our experience. Sorry. The engineer's experience with this

920
01:12:07,466 --> 01:12:09,786
as well as the. Designer has never experienced a failure

921
01:12:09,786 --> 01:12:12,506
like this in their past. So they wouldn't have known.

922
01:12:12,506 --> 01:12:15,066
Or, I guess, expected something like this to happen. So

923
01:12:15,066 --> 01:12:17,826
that's why they've never. Kind of steered away from going

924
01:12:17,826 --> 01:12:20,946
with the asset system before, so it's something we're seeing

925
01:12:20,946 --> 01:12:25,103
more and more in newer pools. And same thing with

926
01:12:25,103 --> 01:12:27,223
the consultants. They were able to make the suggestion. There's

927
01:12:27,223 --> 01:12:30,543
other even systems out there, too, that other pools have

928
01:12:30,543 --> 01:12:34,846
gone to now, but. It's just, I think based on

929
01:12:34,846 --> 01:12:38,718
experience and the designers and engineers, Didn't obviously expect it.

930
01:12:38,718 --> 01:12:41,838
Nor did we at the time. Okay. Thank you. Thank

931
01:12:41,838 --> 01:12:45,958
you. Any other questions, Councilor Marsette, through you, your worship.

932
01:12:47,586 --> 01:12:51,826
If we were to get the okay from Esa tomorrow.

933
01:12:53,273 --> 01:12:56,033
How long of a process would it take to get

934
01:12:56,033 --> 01:13:01,515
it started? The pool again. With the public health and

935
01:13:01,515 --> 01:13:06,746
all of those agency that needs to be approved. During

936
01:13:06,746 --> 01:13:08,826
your worship. It would take a little bit of time.

937
01:13:11,138 --> 01:13:13,098
With just one. We've dealt with this. So public health

938
01:13:13,098 --> 01:13:15,298
after a 30 day shutdown. We would have to schedule

939
01:13:15,298 --> 01:13:17,858
an inspection, so they'd have to come in and improve

940
01:13:17,858 --> 01:13:21,698
everything. ESA ultimately would have to say yes, and then

941
01:13:21,698 --> 01:13:24,898
it would just be a matter of making sure staffing

942
01:13:24,898 --> 01:13:27,498
and programming are set to go. I know we have

943
01:13:27,498 --> 01:13:29,778
a lot of eager staff waiting. To get back to

944
01:13:29,778 --> 01:13:32,040
it, so I don't think. That would be a problem,

945
01:13:32,040 --> 01:13:36,280
but it just would be scheduling that inspection and making

946
01:13:36,280 --> 01:13:39,320
sure everybody is aware. So we're all ready to go

947
01:13:39,320 --> 01:13:43,120
and eager to go and wanting to go. So it's,

948
01:13:43,120 --> 01:13:47,686
I guess, just a matter of following provincial standards. And

949
01:13:47,686 --> 01:13:52,046
has ESC said anything or gave us a timeline, or

950
01:13:52,046 --> 01:13:56,858
are they coming back to the city to look. Through

951
01:13:56,858 --> 01:14:01,058
your worship. It's something that our electrical contractors and main

952
01:14:01,058 --> 01:14:04,904
engineer. Are pushing on them at this time, but I

953
01:14:04,904 --> 01:14:08,224
don't have a time letter date for their inspection time,

954
01:14:08,224 --> 01:14:12,657
but I know it's being pushed on almost daily. Councilor

955
01:14:12,657 --> 01:14:15,457
is in favor. Thank you, you, worship. Through you, I'm

956
01:14:15,457 --> 01:14:18,977
a little confused, so. My understanding was that we had

957
01:14:18,977 --> 01:14:22,337
ordered parts that aren't coming until spring or summer, so.

958
01:14:25,246 --> 01:14:26,806
Are those parts not dependent on us reopening the pool?

959
01:14:28,721 --> 01:14:32,955
Through humi worship. They're trying to figure out the best

960
01:14:32,955 --> 01:14:36,235
way to get approved, so they're working. With ESA for

961
01:14:36,235 --> 01:14:39,430
something that they would sign off on. There'd be no

962
01:14:39,430 --> 01:14:42,710
liability. There is some things that need to be replaced,

963
01:14:42,710 --> 01:14:45,110
and I think they're just trying to exploit all options

964
01:14:45,110 --> 01:14:48,986
right now and try to get. This approved by ESA

965
01:14:48,986 --> 01:14:51,506
so we can get open fast and still replace what

966
01:14:51,506 --> 01:14:55,068
is needed. The time of the arrival of the other

967
01:14:55,068 --> 01:14:57,948
part. So they're trying many different plans and options to

968
01:14:57,948 --> 01:15:02,148
get everything safely approved open so that we can operate

969
01:15:02,148 --> 01:15:06,974
as soon as possible. And have. The remaining parts upon

970
01:15:06,974 --> 01:15:14,611
arrival, replace. Just another follow up question. I know that

971
01:15:14,611 --> 01:15:17,091
the recommendation is that we move to CO2. My fear

972
01:15:17,091 --> 01:15:19,971
is that are we just making a knee jerk reaction

973
01:15:19,971 --> 01:15:22,451
to the fact that we had an acid leak because

974
01:15:22,451 --> 01:15:25,931
CO2 been tried, tested and true. Because you are saying

975
01:15:25,931 --> 01:15:30,768
it is new technology. Drew. Your worship. No, I don't

976
01:15:30,768 --> 01:15:34,858
think. It's pretty common. There's other pools and commercial pools

977
01:15:34,858 --> 01:15:36,978
using it. It's also been used in our water treatment

978
01:15:36,978 --> 01:15:42,369
plant years ago. So. It's pretty trying to test it

979
01:15:42,369 --> 01:15:44,769
as well. It's just kind of one option. Or the

980
01:15:44,769 --> 01:15:49,846
other. And based on the research, And everything that's been

981
01:15:49,846 --> 01:15:52,651
given to us. It seemed like the right and the

982
01:15:52,651 --> 01:15:55,531
proper fit for us. And also with the less risk

983
01:15:55,531 --> 01:15:59,256
of corrosion on our equipment. And that it'll last longer

984
01:15:59,256 --> 01:16:01,976
and it might be more cost effective along in the

985
01:16:01,976 --> 01:16:08,950
long run. Councilor flintoff. Thank you, worship. Through to Ms.

986
01:16:08,950 --> 01:16:12,830
Kluk. So from your report, the CO2 system is. All

987
01:16:12,830 --> 01:16:17,289
in. As of on Friday. Is it the contractor that

988
01:16:17,289 --> 01:16:20,690
did this? Is this the same? Contractor that did the

989
01:16:20,690 --> 01:16:26,383
original work. Through your worship, so. They supplied it and

990
01:16:26,383 --> 01:16:31,859
installed it. Yes. It's not the same designer. But. Some

991
01:16:31,859 --> 01:16:34,859
of the contractors that we use to have all the

992
01:16:34,859 --> 01:16:39,809
equipment installed. And it is the same one we used

993
01:16:39,809 --> 01:16:42,538
prior. And they're the same ones. That are addressing all

994
01:16:42,538 --> 01:16:45,538
of the other the motors and the pumps down there

995
01:16:45,538 --> 01:16:48,338
and cleaning and replacing what would be needed for the

996
01:16:48,338 --> 01:16:51,824
claim as well. And sort of follow up from councilor

997
01:16:51,824 --> 01:16:55,704
Le Fabe. So the CO2 systems in has it been

998
01:16:55,704 --> 01:16:58,344
tested yet, or do we still need more equipment before

999
01:16:58,344 --> 01:17:04,065
it can be tested? Through your worship. It's sin right

1000
01:17:04,065 --> 01:17:07,185
now. We did temporarily turn it off for the weekend

1001
01:17:07,185 --> 01:17:09,065
just because it would be unsurprised and we didn't want

1002
01:17:09,065 --> 01:17:14,192
there to be. Any incidents that happened unsupervised, but we

1003
01:17:14,192 --> 01:17:18,139
are just using right now. Smaller cylinder tanks so that

1004
01:17:18,139 --> 01:17:20,379
there would be a later install that we would require

1005
01:17:20,379 --> 01:17:22,419
for that, but there's just been a little bit of

1006
01:17:22,419 --> 01:17:25,890
a weight, so we've worked locally to get that? But

1007
01:17:25,890 --> 01:17:28,890
it's been able to get it into our system, and

1008
01:17:28,890 --> 01:17:33,903
we'll have better. Reads throughout, but. We're not apprehensive, Earth.

1009
01:17:33,903 --> 01:17:36,023
There's no precaution for us. To think that it wouldn't

1010
01:17:36,023 --> 01:17:40,450
work. It's set up and ready to go. We just

1011
01:17:40,450 --> 01:17:45,300
are waiting for more electrical approval than anything. Okay. Thank

1012
01:17:45,300 --> 01:17:51,509
you. Councilor Seidel. Thank you. To Ms. Cloop, would you

1013
01:17:51,509 --> 01:17:57,549
anticipate having an answer before the 22nd from ESA to

1014
01:17:57,549 --> 01:17:59,869
give us more of a time frame. Like, are they

1015
01:17:59,869 --> 01:18:02,909
coming to do an inspection? Usually they're. Here on Thursdays.

1016
01:18:04,610 --> 01:18:08,584
Through you. I hope so. Like every week we've been

1017
01:18:08,584 --> 01:18:14,761
trying. There's been almost change frequently. Every day we're making

1018
01:18:14,761 --> 01:18:16,961
calls and trying to get answers and try to get

1019
01:18:16,961 --> 01:18:22,261
them here. I think. When I spoke to the contractor,

1020
01:18:22,261 --> 01:18:25,915
they were hoping. For potentially last week or this Thursday,

1021
01:18:25,915 --> 01:18:30,091
so I'm hoping to have an answer on that. So.

1022
01:18:31,237 --> 01:18:33,437
If they are, I'll definitely come back with an update.

1023
01:18:34,833 --> 01:18:38,550
But at this time. I just don't have an answer

1024
01:18:38,550 --> 01:18:48,542
from when they would come to inspect. Thank you. Okay,

1025
01:18:48,542 --> 01:18:53,618
so this system. Is there a breakdown of the cost

1026
01:18:53,618 --> 01:18:57,017
of what's been happening? Any updates on that so far?

1027
01:18:59,278 --> 01:19:04,894
Through you. Just based on we've been tracking, because everything

1028
01:19:04,894 --> 01:19:08,528
that's come through right now, there hasn't been. Any. Are

1029
01:19:08,528 --> 01:19:11,408
you wondering just how much the unit itself cost? Yeah,

1030
01:19:11,408 --> 01:19:15,833
like changing to a CO2. System. We don't know what

1031
01:19:15,833 --> 01:19:21,078
the cost is. Where's the money coming from? Yeah. So

1032
01:19:21,078 --> 01:19:25,198
it's expected that the unit itself, the CO2 unit, we

1033
01:19:25,198 --> 01:19:28,558
would have had to replace the acid beck system unit,

1034
01:19:28,558 --> 01:19:30,478
so it's expected that that would be covered under. The

1035
01:19:30,478 --> 01:19:37,100
claim. But. That alone. That's part of the reason to

1036
01:19:37,100 --> 01:19:40,260
switch, is that we knew that that would have come.

1037
01:19:40,260 --> 01:19:45,480
Through the claim or in hopes. But. It was under

1038
01:19:45,480 --> 01:19:51,863
$10,000 to get the system purchased and. It wasn't as

1039
01:19:51,863 --> 01:19:56,559
costly as we thought. And especially. Expecting that. It should

1040
01:19:56,559 --> 01:19:59,954
be filed under the claim, and then. There'd be a

1041
01:19:59,954 --> 01:20:01,594
little bit of an upfront cost just to get the

1042
01:20:01,594 --> 01:20:06,806
tanks installed. As they would be coming from a supplier.

1043
01:20:08,399 --> 01:20:12,456
And. We would look temporarily at renting to see if

1044
01:20:12,456 --> 01:20:16,724
that's better than just for hazard. And to prevent staff

1045
01:20:16,724 --> 01:20:18,244
to having to do the inspections, it would be done

1046
01:20:18,244 --> 01:20:23,006
by an actual company. Itself. But that's expected to be

1047
01:20:23,006 --> 01:20:25,566
five grand as well, so it's nothing that has been

1048
01:20:25,566 --> 01:20:30,716
astronomical. For the change, and then. The operational costs are

1049
01:20:30,716 --> 01:20:33,036
expected to be similar with having to bring supplies out

1050
01:20:33,036 --> 01:20:35,156
of town with the asset like we normally do as

1051
01:20:35,156 --> 01:20:39,397
well. So the system we have now is sufficient for

1052
01:20:39,397 --> 01:20:44,767
the reduced acid use. I understand you're just using it

1053
01:20:44,767 --> 01:20:48,567
as a quick buffer, but it still has to be.

1054
01:20:48,567 --> 01:20:51,407
A system that has to get into the water, correct?

1055
01:20:52,574 --> 01:20:56,967
Do we have that already? In our inventory. Or is

1056
01:20:56,967 --> 01:20:59,407
that going to be an extra cost? The CO2 s

1057
01:20:59,407 --> 01:21:04,698
no. You mentioned that we needed CO2. But for spikes,

1058
01:21:04,698 --> 01:21:07,698
for example, to change that, you're still going to have

1059
01:21:07,698 --> 01:21:14,179
to apply. An asset based system. Yeah. There wouldn't be

1060
01:21:14,179 --> 01:21:16,459
a lot, and it would just be kind of monitoring

1061
01:21:16,459 --> 01:21:20,619
on hand. We actually have a lot right now of

1062
01:21:20,619 --> 01:21:25,219
acid just from purchasing it from our operations. It's not

1063
01:21:25,219 --> 01:21:27,939
expected to be a lot, and it's something that we

1064
01:21:27,939 --> 01:21:32,819
can purchase from a supplier. That we regularly use or

1065
01:21:32,819 --> 01:21:36,741
service tele la. Lake so. If we needed it, there

1066
01:21:36,741 --> 01:21:39,341
would be a lot smaller of an order than what

1067
01:21:39,341 --> 01:21:43,314
we've been using. No, I understand the supply of asset.

1068
01:21:43,314 --> 01:21:46,834
It's the distribution system of acid that just blew. Up.

1069
01:21:46,834 --> 01:21:48,954
Yeah, we wouldn't be using it that way. It would

1070
01:21:48,954 --> 01:21:54,274
be manually from the pool. Deck. Okay. Sprinkling it in.

1071
01:21:54,274 --> 01:22:01,887
Got you. Appreciate it. Any other questions? Okay. All in

1072
01:22:01,887 --> 01:22:05,490
favor? Not carried.

1073
01:22:12,353 --> 01:22:17,433
11.5 report from the Director of finance treasurer regarding 2026

1074
01:22:17,433 --> 01:22:20,393
interim tax levy may have a motion that the bylaw

1075
01:22:20,393 --> 01:22:24,513
to provide for an interim tax levy for 2026 for

1076
01:22:24,513 --> 01:22:28,753
the payment of taxes and for penalty and interest on

1077
01:22:28,753 --> 01:22:33,026
rears in accordance with the Municipal Act 2001. Be passed

1078
01:22:33,026 --> 01:22:40,557
by council. Mover. Councilor man seconded. Councilor Seidle, Mr. Olt.

1079
01:22:40,557 --> 01:22:44,339
Thank you very much. Your worship and through you. The

1080
01:22:44,339 --> 01:22:47,059
memo in front of you today is with respect to

1081
01:22:47,059 --> 01:22:50,019
an interim tax levy. So here in Ontario, it's very

1082
01:22:50,019 --> 01:22:56,182
common for all municipalities. To bill taxes with. Two bills

1083
01:22:56,182 --> 01:22:58,142
that come in the mail, one in February and one

1084
01:22:58,142 --> 01:23:02,462
in June. The one in February is what we call

1085
01:23:02,462 --> 01:23:04,982
the interim tax bill. The one in June is what

1086
01:23:04,982 --> 01:23:08,512
we call the final tax bill. In the interim tax

1087
01:23:08,512 --> 01:23:12,715
bill. We assess your property taxes at 50% of whatever

1088
01:23:12,715 --> 01:23:15,875
your taxes were from the year previous. The reason we

1089
01:23:15,875 --> 01:23:18,115
do that is because there are a lot of inputs

1090
01:23:18,115 --> 01:23:21,242
that have to go into that. Bill. Municipal budget has

1091
01:23:21,242 --> 01:23:24,688
to be passed. The school board. Rates have to be

1092
01:23:24,688 --> 01:23:26,968
determined by the province, and we need to know what

1093
01:23:26,968 --> 01:23:29,528
our assessment value is so that we can divide it

1094
01:23:29,528 --> 01:23:33,248
up per dollar of property value correctly for the different

1095
01:23:33,248 --> 01:23:38,728
classes of properties that we have, residential, commercial forests, aggregate

1096
01:23:38,728 --> 01:23:42,759
pits and so on. So we usually send those bills

1097
01:23:42,759 --> 01:23:46,399
in February, which means we print them in January. There's

1098
01:23:46,399 --> 01:23:49,359
5000 bills to print out. And even if we pass

1099
01:23:49,359 --> 01:23:52,364
the budget here at the end of December, We would

1100
01:23:52,364 --> 01:23:56,444
like to use last year's rate for that first bill

1101
01:23:56,444 --> 01:24:00,891
because it's practical. And issue those bills accordingly, which would

1102
01:24:00,891 --> 01:24:04,487
set the payment for April and June, and then. Once.

1103
01:24:05,291 --> 01:24:07,411
We can have a bit of time. We can set

1104
01:24:07,411 --> 01:24:10,971
our property tax rates once all those other unknowns are

1105
01:24:10,971 --> 01:24:15,571
made available and send that bill in June. So this

1106
01:24:15,571 --> 01:24:18,531
is a standard housekeeping. Procedure that's done in pretty much

1107
01:24:18,531 --> 01:24:23,862
all 444 municipalities across Ontario. And I would ask. That.

1108
01:24:25,144 --> 01:24:26,864
You ask me any questions you may have, and I

1109
01:24:26,864 --> 01:24:30,344
look forward to answering them. Thank you. Thank you, Mr.

1110
01:24:30,344 --> 01:24:35,424
Olt. Any questions or comments? Councilor man just to comment

1111
01:24:35,424 --> 01:24:40,671
your worship and discussions. With Mr. Alt earlier today. I

1112
01:24:40,671 --> 01:24:42,831
believe we're still on track to get the budget wrapped

1113
01:24:42,831 --> 01:24:50,873
up. No later than early January. If that. So this

1114
01:24:50,873 --> 01:24:54,180
is again. As indicated. Just a housekeeping matter, but I

1115
01:24:54,180 --> 01:24:56,420
think we're going to be pretty close. To getting it

1116
01:24:56,420 --> 01:25:00,860
done on our original schedule. Thank you. Thank you. Any

1117
01:25:00,860 --> 01:25:06,297
other questions or comments? No. Okay, Mr. Holt, go ahead.

1118
01:25:06,297 --> 01:25:09,177
Just on that note. So based on the results of

1119
01:25:09,177 --> 01:25:13,535
the survey, Obviously, it was seen that user fees are

1120
01:25:13,535 --> 01:25:16,095
big importance to the community, so we spent our time

1121
01:25:16,095 --> 01:25:20,455
to revise user fees, not just applying a blanket percentage,

1122
01:25:20,455 --> 01:25:23,415
but going through every single fee and so that is

1123
01:25:23,415 --> 01:25:27,015
why we redirected the coming ad hoc budget committee towards

1124
01:25:27,015 --> 01:25:29,175
primarily the review. Of user fees, which is a major

1125
01:25:29,175 --> 01:25:31,433
input to the budget and has a direct imp. Impact

1126
01:25:31,433 --> 01:25:34,418
on the levy. And then we would ask that an

1127
01:25:34,418 --> 01:25:40,960
additional ad hoc budget committee meeting be made. To review

1128
01:25:40,960 --> 01:25:45,040
the budgets that obviously that input would produce. With that

1129
01:25:45,040 --> 01:25:47,240
one extra meeting and one council. Meeting such as the

1130
01:25:47,240 --> 01:25:49,560
22nd. We can have this passed by the end of

1131
01:25:49,560 --> 01:25:55,230
2025. Okay. Thank you. Yeah, that was my comment. You

1132
01:25:55,230 --> 01:26:00,334
now have December 22 to play with. Any other questions

1133
01:26:00,334 --> 01:26:04,014
or comments? Councilor Lo fave thank you, Richard. Through you,

1134
01:26:04,014 --> 01:26:06,294
just a comment. Though the ask is that you're going

1135
01:26:06,294 --> 01:26:10,115
to. Bill. The interim tax levy will be based on

1136
01:26:10,115 --> 01:26:14,155
50% of last year's property taxes. Irrelevant of whether we

1137
01:26:14,155 --> 01:26:17,705
finished a budget on time. Thank you, you, worship. And

1138
01:26:17,705 --> 01:26:19,985
through you. That is exactly correct. And that's what happens

1139
01:26:19,985 --> 01:26:23,305
at every other municipality. For instance, City of Sue St.

1140
01:26:23,305 --> 01:26:26,625
Marie just passed their budget last week, but they were

1141
01:26:26,625 --> 01:26:29,025
still doing an interim tax levy even though the school

1142
01:26:29,025 --> 01:26:32,619
board rates just came out this morning. Sudbury is doing

1143
01:26:32,619 --> 01:26:34,299
the same thing, and they just passed a budget a

1144
01:26:34,299 --> 01:26:37,767
couple of weeks ago. This is done by all communities,

1145
01:26:37,767 --> 01:26:41,152
and it's because. We can't really set the rate until

1146
01:26:41,152 --> 01:26:43,392
we know what the assessment value is, which means we

1147
01:26:43,392 --> 01:26:46,807
have to wait at least until December 31. We don't

1148
01:26:46,807 --> 01:26:51,023
come back to the office until, obviously, January. And we

1149
01:26:51,023 --> 01:26:53,663
need to print off 5500 bills and have them mailed.

1150
01:26:53,663 --> 01:26:55,623
So this is just. A practical way to do it.

1151
01:26:57,198 --> 01:27:05,369
Questions. Okay. All in favor? That is carried.

1152
01:27:07,017 --> 01:27:10,817
11.6 report from the Director of Finance treasurer regarding Political

1153
01:27:10,817 --> 01:27:17,854
Intelligence 2025 government relations activities. We have a motion that

1154
01:27:17,854 --> 01:27:22,534
the report from political intelligence for 2025 government relation activities

1155
01:27:22,534 --> 01:27:29,467
be received. Mover. Councilor bowl seconded. Councilor lefe. Mr. Alt,

1156
01:27:29,467 --> 01:27:31,707
I believe you have a presentation, or we have two

1157
01:27:31,707 --> 01:27:38,899
members. From the political intelligence group Christine Reddig and Dion

1158
01:27:38,899 --> 01:27:46,524
Huawei. Are here to present via zoom, correct? That is

1159
01:27:46,524 --> 01:27:50,284
correct, sir. And through you. This is with respect to

1160
01:27:50,284 --> 01:27:54,404
a council report that was requested. Upon the signing of

1161
01:27:54,404 --> 01:27:57,684
political intelligence to be the government relations experts here for

1162
01:27:57,684 --> 01:28:00,804
the city of Elliot. Lake. As we know, government relations

1163
01:28:00,804 --> 01:28:03,844
is more than just filling out applications. It's figuring out

1164
01:28:03,844 --> 01:28:06,919
how projects that don't really fit neatly into. A government

1165
01:28:06,919 --> 01:28:09,799
funding box can fit neatly into a government funding box

1166
01:28:09,799 --> 01:28:13,599
and takes a lot of strategy. Relationship management and understanding

1167
01:28:13,599 --> 01:28:15,959
of the unique needs of the client, or which in

1168
01:28:15,959 --> 01:28:19,794
this case, is us. As a northern community. And it's

1169
01:28:19,794 --> 01:28:22,434
on that note that I wish you could please invite

1170
01:28:22,434 --> 01:28:26,714
both Christina Retig and Dina Huai to give a presentation.

1171
01:28:28,129 --> 01:28:31,927
On their progress to date. And direct any questions you

1172
01:28:31,927 --> 01:28:36,531
may have towards them. Thank you. Okay. Thank you. Hi,

1173
01:28:36,531 --> 01:28:40,125
Dion. Hi, Christine. Can you hear us? I can hear

1174
01:28:40,125 --> 01:28:42,525
you loud and clear. Can you hear us? Yes, perfectly.

1175
01:28:44,057 --> 01:28:47,617
Here, you all, your worship. Thank you. Okay, please go

1176
01:28:47,617 --> 01:28:52,772
ahead. I understand you have the presentation in your package.

1177
01:28:52,772 --> 01:28:54,252
Would you like me to share my screen or. Is

1178
01:28:54,252 --> 01:28:56,652
it easier to follow along on paper? Yeah. We have

1179
01:28:56,652 --> 01:28:59,052
a number of people in the gallery. If you'd like

1180
01:28:59,052 --> 01:29:02,288
to share. Okay. Just one moment, please. Sure.

1181
01:29:25,309 --> 01:29:32,994
Okay, can everyone see that? No, not yet. Not yet.

1182
01:29:32,994 --> 01:29:42,629
Okay. One moment, please. Sorry. Okay, now, are you able

1183
01:29:42,629 --> 01:29:44,789
to see my screen? There you go. If you can

1184
01:29:44,789 --> 01:29:54,098
enlarge. It. Maybe. Yes, no problem. Is that all

1185
01:29:54,098 --> 01:30:00,437
right? Perfect. I'm going to take 1 second. My daughter

1186
01:30:00,437 --> 01:30:01,917
just showed up and I'm going. To try and make

1187
01:30:01,917 --> 01:30:03,677
sure that she goes upstairs. My love, please go to

1188
01:30:03,677 --> 01:30:06,197
bed. Can you go? Upstairs and find daddy. I'm very

1189
01:30:06,197 --> 01:30:10,534
sorry about that. She snuck downstairs. That's perfect. Don't worry.

1190
01:30:12,480 --> 01:30:16,240
I thought I was hiding from her, okay? So this

1191
01:30:16,240 --> 01:30:19,760
picture represents one of our early goals in our relationship

1192
01:30:19,760 --> 01:30:22,120
with the city of Elia. Lake. We wanted to make

1193
01:30:22,120 --> 01:30:26,160
sure that we were engaging at Queens park before Christmas

1194
01:30:26,160 --> 01:30:28,080
while the house is still in session, which was a

1195
01:30:28,080 --> 01:30:31,280
relatively short window to help make the case for the

1196
01:30:31,280 --> 01:30:35,693
city. And priority projects. And some of you might be

1197
01:30:35,693 --> 01:30:37,773
wondering why we were stressing the need to do this

1198
01:30:37,773 --> 01:30:41,620
in. Person. Especially for Premier Ford, who we were targeting

1199
01:30:41,620 --> 01:30:44,220
for a meeting in person is the way to go.

1200
01:30:44,220 --> 01:30:48,113
He is. Not necessarily. A huge fan of Zoom meetings,

1201
01:30:48,113 --> 01:30:50,913
and he is a dynamic, in person kind of. Kind

1202
01:30:50,913 --> 01:30:53,193
of leader. So we wanted to lead with the direct

1203
01:30:53,193 --> 01:30:56,193
approach, and I would say in person tends to also

1204
01:30:56,193 --> 01:30:59,393
lead to more high quality and memorable engagements. Taking the

1205
01:30:59,393 --> 01:31:02,433
time to make the trip to the legislature having discussions

1206
01:31:02,433 --> 01:31:06,113
with multiple offices is definitely a net benefit, and I

1207
01:31:06,113 --> 01:31:09,169
would say. There's also a net benefit to being just

1208
01:31:09,169 --> 01:31:11,529
in the building while all the mpps are in town,

1209
01:31:11,529 --> 01:31:14,849
you can have spontaneous interactions, et cetera, just wandering the

1210
01:31:14,849 --> 01:31:20,052
hallways. Which definitely merits the in person approach. And here

1211
01:31:20,052 --> 01:31:21,612
you can see around the table, this was the meeting

1212
01:31:21,612 --> 01:31:26,380
with the premier. Staff. You can see your local MPP,

1213
01:31:26,380 --> 01:31:29,378
Bill Rosenberg, was at the table. The mayor. Of course,

1214
01:31:29,378 --> 01:31:32,976
the deputy mayor. And city staff Steven Tunis and Andrew

1215
01:31:32,976 --> 01:31:37,874
alt. Each individual brought something different to the meeting. We

1216
01:31:37,874 --> 01:31:39,554
wanted to make sure that we could have a wide

1217
01:31:39,554 --> 01:31:42,754
ranging discussion with the various offices that we were engaging.

1218
01:31:42,754 --> 01:31:47,574
So it was helpful to have a delegation there. And

1219
01:31:47,574 --> 01:31:49,654
why were we there over two days? I would say

1220
01:31:49,654 --> 01:31:52,014
that we wanted to make sure that we were making

1221
01:31:52,014 --> 01:31:55,694
the trip as valuable as possible, given the distance and

1222
01:31:55,694 --> 01:31:59,542
the drive. That your staff and your leaders were taking,

1223
01:31:59,542 --> 01:32:01,142
so we wanted to make sure that we had as

1224
01:32:01,142 --> 01:32:05,363
many meetings as possible. To. Talk about the priorities for

1225
01:32:05,363 --> 01:32:09,596
Elliot Lake. So you can see here we had a

1226
01:32:09,596 --> 01:32:13,356
number of touch points across a variety of ministries. While

1227
01:32:13,356 --> 01:32:18,176
we were there. Most importantly, being with the premier, we

1228
01:32:18,176 --> 01:32:20,576
wanted to make sure that we had an in person

1229
01:32:20,576 --> 01:32:24,936
engagement. With him, his staff, because they are critical to

1230
01:32:24,936 --> 01:32:27,696
drafting the budget and making decisions about what future funding

1231
01:32:27,696 --> 01:32:31,146
looks like. Your local MPP, Bill Rosenberg, who I know

1232
01:32:31,146 --> 01:32:33,506
is aware of the situation, but it's. Helpful to keep

1233
01:32:33,506 --> 01:32:36,965
him. Abreast of developments and also included in meetings at

1234
01:32:36,965 --> 01:32:39,805
Queens park so that he can be alive to the

1235
01:32:39,805 --> 01:32:43,546
issues. In addition to that, there were staff meetings with

1236
01:32:43,546 --> 01:32:47,386
staff from the Minister of Northern Economic development and growth,

1237
01:32:47,386 --> 01:32:51,026
responsible for the heritage Fund, the office of the Ministers

1238
01:32:51,026 --> 01:32:55,419
for the senior ministers in the portfolio. The Minister of

1239
01:32:55,419 --> 01:32:59,890
Tourism, Culture and gaming. And the parliamentary assistant to the

1240
01:32:59,890 --> 01:33:02,810
Minister of Sport, Natalie. Pierre. So, quite a few meetings.

1241
01:33:04,370 --> 01:33:07,346
Were shoehorned into a short period of time. This is

1242
01:33:07,346 --> 01:33:09,826
here to make sure that we're making sure that we

1243
01:33:09,826 --> 01:33:13,746
are being publicly transparent. That we are keeping the public

1244
01:33:13,746 --> 01:33:16,866
engaged about what leadership is doing at Queens park, showing

1245
01:33:16,866 --> 01:33:19,026
that the wide variety of meetings and nature of the

1246
01:33:19,026 --> 01:33:24,999
discussions and to make sure that. You're there where that

1247
01:33:24,999 --> 01:33:29,238
your local MPP is being engaged in the conversations. And

1248
01:33:29,238 --> 01:33:31,278
to just be as transparent as possible about the kind

1249
01:33:31,278 --> 01:33:33,318
of work that you're doing. While you're at Queens Park.

1250
01:33:35,371 --> 01:33:37,691
In terms of meeting outcomes. We had a couple of

1251
01:33:37,691 --> 01:33:40,531
very specific messages that we were trying to get across.

1252
01:33:44,599 --> 01:33:47,719
First is to raise awareness for the arena and project

1253
01:33:47,719 --> 01:33:51,639
timelines relative to the different funding opportunities like Mr. Altis

1254
01:33:51,639 --> 01:33:55,919
mentioned, this doesn't necessarily neatly fit into the programs as

1255
01:33:55,919 --> 01:33:58,079
is and we needed to emphasize why that's the case.

1256
01:33:59,599 --> 01:34:01,599
A big reason for that is that this is a

1257
01:34:01,599 --> 01:34:05,679
sole access project which differentiates it from other northern cities,

1258
01:34:05,679 --> 01:34:08,239
such as the Sioux or Sudbury, et cetera, where there

1259
01:34:08,239 --> 01:34:11,159
are multiple arenas which have been funded by the provincial

1260
01:34:11,159 --> 01:34:15,678
government and made the clear link between. This arena. Hockey,

1261
01:34:15,678 --> 01:34:19,238
skating and communities, wellness and morale. It's more than just

1262
01:34:19,238 --> 01:34:23,519
a building. And the history that was behind it. Critically,

1263
01:34:23,519 --> 01:34:26,879
we emphasize the major impact of the ongoing closure on

1264
01:34:26,879 --> 01:34:29,959
the local economy. There are many spin off effects to

1265
01:34:29,959 --> 01:34:33,740
having that arena open and functional. From not just skating

1266
01:34:33,740 --> 01:34:35,900
in hockey, but also the trade shows and all the

1267
01:34:35,900 --> 01:34:38,780
various events, concerts et cetera that I know are hosted

1268
01:34:38,780 --> 01:34:41,820
there and all of the ripple effects that that has

1269
01:34:41,820 --> 01:34:45,940
on the local economy, from accommodations to restaurants, retail, gas,

1270
01:34:45,940 --> 01:34:50,261
et cetera. It all adds up. We also wanted to

1271
01:34:50,261 --> 01:34:53,021
make sure that we were linking assets like the arena

1272
01:34:53,021 --> 01:34:56,141
to demographic changes that are happening in Elliot Lake, where

1273
01:34:56,141 --> 01:35:01,380
there's population growth happening. Involving young children and families and

1274
01:35:01,380 --> 01:35:05,569
where these kinds of assets. Are important to access for

1275
01:35:05,569 --> 01:35:08,089
those people in addition to the rest of the population,

1276
01:35:08,089 --> 01:35:12,129
and they're expected in a northern city. And we also

1277
01:35:12,129 --> 01:35:14,689
want to make the case that special circumstances were as

1278
01:35:14,689 --> 01:35:18,929
usually allowed to some degree in various programs for funding.

1279
01:35:20,803 --> 01:35:23,523
Can be expanded further to recognize some of the practical

1280
01:35:23,523 --> 01:35:31,095
challenges facing northern infrastructure projects. Now the meeting. They were

1281
01:35:31,095 --> 01:35:33,855
milestones. They were with important steps. But we want to

1282
01:35:33,855 --> 01:35:36,455
make sure that we keep the pressure on because we

1283
01:35:36,455 --> 01:35:40,216
want to ultimately come up with results. And part of

1284
01:35:40,216 --> 01:35:43,336
that is not just explaining the problem to decision makers

1285
01:35:43,336 --> 01:35:46,616
and staff at Queens park. But it's proposing policy solutions

1286
01:35:46,616 --> 01:35:49,176
for them. And one of the funds we are focusing

1287
01:35:49,176 --> 01:35:54,176
on particular is the community Sport and Recreation Infrastructure Fund,

1288
01:35:54,176 --> 01:35:57,256
which already has special circumstances, and we're proposing that those

1289
01:35:57,256 --> 01:36:01,178
circumstances be expanded a little bit more. To allow for

1290
01:36:01,178 --> 01:36:05,201
funding for a project like the arena. In addition to

1291
01:36:05,201 --> 01:36:08,841
that, those expanded special circumstances would not mean much if

1292
01:36:08,841 --> 01:36:11,081
they didn't put more money into this pot because we

1293
01:36:11,081 --> 01:36:14,721
assume that they have spent all of the $200 million.

1294
01:36:14,721 --> 01:36:18,161
That was previously allocated to this fund. So we are

1295
01:36:18,161 --> 01:36:22,676
advocating for additional funding and budget 2026. Next up, we

1296
01:36:22,676 --> 01:36:25,716
also want to make sure that the local MPP is

1297
01:36:25,716 --> 01:36:28,876
fully engaged and abreast of all the developments are happening

1298
01:36:28,876 --> 01:36:32,682
because things can change. We've seen. This is a project

1299
01:36:32,682 --> 01:36:35,442
where it is ongoing and evolving, so we want to

1300
01:36:35,442 --> 01:36:39,809
make sure we're doing that. The relationships that were established

1301
01:36:39,809 --> 01:36:42,329
need to be maintained, and we want to make sure

1302
01:36:42,329 --> 01:36:46,674
we follow up. With them. To make sure that they're

1303
01:36:46,674 --> 01:36:49,594
aware of the policy solutions and help with any advocacy

1304
01:36:49,594 --> 01:36:52,745
that might be required for the budget. Because advocacy can

1305
01:36:52,745 --> 01:36:54,865
come from all sides, not just from the city of

1306
01:36:54,865 --> 01:36:57,945
Elliot Lake. And we also want to make sure that

1307
01:36:57,945 --> 01:37:01,505
we're maintaining contact with the heritage fund about progress and

1308
01:37:01,505 --> 01:37:03,905
interacting. With their funding of opportunities because we want to

1309
01:37:03,905 --> 01:37:07,385
keep that door open as much as possible for future

1310
01:37:07,385 --> 01:37:14,004
funding. And that about sums it up. Okay. Thank you

1311
01:37:14,004 --> 01:37:17,663
very much. I will say, for my part, we did

1312
01:37:17,663 --> 01:37:25,924
benefit from the services. Especially navigating around Toronto. It's not

1313
01:37:25,924 --> 01:37:28,844
just one meeting spot you got to walk all around.

1314
01:37:28,844 --> 01:37:33,869
There's, like, tremendous blocks in between. Dion was our guide

1315
01:37:33,869 --> 01:37:39,279
every moment of the day. He has a good history.

1316
01:37:41,190 --> 01:37:48,146
Of interacting with. Queens park mpps. And he knew a

1317
01:37:48,146 --> 01:37:50,681
lot of people. And helped us get a few of

1318
01:37:50,681 --> 01:37:56,292
these connections and meetings. And those meetings, to me, were

1319
01:37:56,292 --> 01:38:00,789
very productive. Obviously, they don't say. Okay, here you go.

1320
01:38:02,986 --> 01:38:05,306
But I think we've established a number of reports, and

1321
01:38:05,306 --> 01:38:09,939
I agree that the pressure needs to continue. A lot

1322
01:38:09,939 --> 01:38:12,259
of focus in the presentation was the arena, but there

1323
01:38:12,259 --> 01:38:17,435
were a number of. Important issues for Elliott Lake that

1324
01:38:17,435 --> 01:38:21,421
were brought up in these meetings. I've never been to

1325
01:38:21,421 --> 01:38:27,560
a conference yet. But by all accounts, these meetings. One

1326
01:38:27,560 --> 01:38:30,320
or two of them went beyond 45 minutes, which is

1327
01:38:30,320 --> 01:38:36,651
unheard of. So it was very personal. And we're very

1328
01:38:36,651 --> 01:38:43,132
appreciative for the guidance of the company. That we have

1329
01:38:43,132 --> 01:38:48,579
contracted. To. So thank you very much for that. And

1330
01:38:48,579 --> 01:38:52,899
I will say we do have ongoing talks currently. On

1331
01:38:52,899 --> 01:38:57,326
board at the moment, which is great news. Councilor Morissette.

1332
01:39:00,185 --> 01:39:03,896
Through who you worship. Does these talks was with the

1333
01:39:03,896 --> 01:39:07,336
provincial government. Are we going to get this similar with

1334
01:39:07,336 --> 01:39:13,060
the federal government. Or is that totally something different? Did

1335
01:39:13,060 --> 01:39:19,519
you take out, your worship? Sure. So. Excellent question, Councilor

1336
01:39:19,519 --> 01:39:22,559
Morrissette. We are planning on engaging at the federal level

1337
01:39:22,559 --> 01:39:26,359
as well, to start through your local MP, Terry Sheehan,

1338
01:39:26,359 --> 01:39:29,799
there was some language in the most recent federal budget

1339
01:39:29,799 --> 01:39:35,159
about reusing existing infrastructure funds for a new community infrastructure

1340
01:39:35,159 --> 01:39:38,746
stream that would be direct to commun. Communities, as opposed

1341
01:39:38,746 --> 01:39:42,146
to going through all of the work involved in getting

1342
01:39:42,146 --> 01:39:44,666
on a provincial priority list. Which I know you're familiar

1343
01:39:44,666 --> 01:39:48,626
with from path infrastructure rounds. We are monitoring the situation

1344
01:39:48,626 --> 01:39:51,146
carefully. To see when that is launched. As you know,

1345
01:39:51,146 --> 01:39:54,706
the federal budget has not been passed yet. I don't

1346
01:39:54,706 --> 01:39:56,626
expect it to be passed before the break, given the

1347
01:39:56,626 --> 01:39:58,946
minority context, they're at a bit of an impasse at

1348
01:39:58,946 --> 01:40:02,700
the federal level, but once that is passed, We hope

1349
01:40:02,700 --> 01:40:06,420
that that community infrastructure fund will flow expeditiously and we

1350
01:40:06,420 --> 01:40:09,860
will be absolutely looking for an application when that happens.

1351
01:40:11,699 --> 01:40:17,933
Councilor flintoff. Thank you. Just a comment because I went

1352
01:40:17,933 --> 01:40:21,413
down with the team and I've been to quite a

1353
01:40:21,413 --> 01:40:25,453
few conferences and going into delegations, but you're one of

1354
01:40:25,453 --> 01:40:29,013
a many municipality like you're. Lined up and you're in

1355
01:40:29,013 --> 01:40:32,093
there and you're feeling, you're on the clock, but I

1356
01:40:32,093 --> 01:40:35,970
really felt, when I went into these meetings, We weren't

1357
01:40:35,970 --> 01:40:38,130
quite as marijuana said, a couple of them went into

1358
01:40:38,130 --> 01:40:41,370
45 minutes and we were in their work area and.

1359
01:40:42,934 --> 01:40:45,141
It just. Seemed like a lot more like they were

1360
01:40:45,141 --> 01:40:47,261
really focused on how we at lake when we were

1361
01:40:47,261 --> 01:40:50,301
in there and Dion looked after us. He was the

1362
01:40:50,301 --> 01:40:53,341
king of the Ubers and showed us. Where to eat,

1363
01:40:53,341 --> 01:40:57,619
but. I really think it was time well spent. I

1364
01:40:57,619 --> 01:41:07,135
agree. Thank you. Any other questions? Comments? Councilor man. Thank

1365
01:41:07,135 --> 01:41:10,655
you, your worship. Through you to Mr. Ralph. Just to

1366
01:41:10,655 --> 01:41:16,002
clarify the term of the existing agreement, ends when. Thank

1367
01:41:16,002 --> 01:41:18,202
you. And through you. The term of the existing agreement

1368
01:41:18,202 --> 01:41:21,042
technically ends on January 15 and a part of this

1369
01:41:21,042 --> 01:41:24,322
note is also to provide direction to extend that agreement

1370
01:41:24,322 --> 01:41:27,362
into the new year. There are a number of priorities

1371
01:41:27,362 --> 01:41:31,482
that political intelligence obviously is engaging with currently, as you've

1372
01:41:31,482 --> 01:41:34,522
seen. From the next steps, both at the provincial level.

1373
01:41:36,059 --> 01:41:38,299
And at the federal level, and I believe that it

1374
01:41:38,299 --> 01:41:41,459
would be in the municipality's best interest to continue the

1375
01:41:41,459 --> 01:41:44,628
relationship on a month to month basis. And we can

1376
01:41:44,628 --> 01:41:52,475
provide further direction in the 2026 budget. Thank you. Any

1377
01:41:52,475 --> 01:42:00,706
other questions? All in favor? Not as carried.

1378
01:42:03,106 --> 01:42:07,146
Okay. Thank you, Christine. Thank you, Dion. Merry Christmas. Thank

1379
01:42:07,146 --> 01:42:08,626
you. To you as well. Thank you. Be in touch.

1380
01:42:10,595 --> 01:42:15,515
Okay. Report from the 11.7. Report from the Director of

1381
01:42:15,515 --> 01:42:19,675
Finance treasurer, regarding gis services. Agreement with Sue St. Marie

1382
01:42:19,675 --> 01:42:28,872
Innovation Center SSMIC. The council approved the execution and renewal

1383
01:42:28,872 --> 01:42:32,632
of the GIS services agreement with the Sue St. Marie

1384
01:42:32,632 --> 01:42:38,752
Innovation center dated October 14, 2025, which provides pay as

1385
01:42:38,752 --> 01:42:44,472
you go GIS support. Technical services and strategic spatial data

1386
01:42:44,472 --> 01:42:47,232
management for the city of Elliot Lake, and that the

1387
01:42:47,232 --> 01:42:52,483
appropriate bylaw be passed a mover. Council of fave seconded.

1388
01:42:52,483 --> 01:42:56,403
Councilor bo Mr. Alt. Thank you, your worship, and thank

1389
01:42:56,403 --> 01:42:59,563
you. For the opportunity to speak on behalf of this

1390
01:42:59,563 --> 01:43:03,911
project. As you know, asset management remains one of the

1391
01:43:03,911 --> 01:43:07,311
top priorities for the city of Elite Lake finance. And

1392
01:43:07,311 --> 01:43:12,397
information technology and public works departments. And JS technology is

1393
01:43:12,397 --> 01:43:15,437
how we're able to make a lot of decisions using

1394
01:43:15,437 --> 01:43:20,728
data. And evidence. For many municipalities, GIs is known as

1395
01:43:20,728 --> 01:43:24,688
the single source of truth, meaning that as soon as

1396
01:43:24,688 --> 01:43:28,688
assets are updated. They're recorded on GIS. All of the

1397
01:43:28,688 --> 01:43:31,968
inventory of our assets, everything. From the fire hydrants to

1398
01:43:31,968 --> 01:43:36,408
the linear infrastructure underneath the roads to the treadmills and

1399
01:43:36,408 --> 01:43:39,228
the gym to the. Ice plants in the arena are

1400
01:43:39,228 --> 01:43:43,203
all recorded. On a GIS system. And the way I

1401
01:43:43,203 --> 01:43:47,123
like to describe this is that we have smartphones and

1402
01:43:47,123 --> 01:43:51,104
they're powered by Android or apple. What powers a lot

1403
01:43:51,104 --> 01:43:54,944
of GIS systems is a technology known as Sri or

1404
01:43:54,944 --> 01:43:58,824
Esri S. Three has been around for well over 30

1405
01:43:58,824 --> 01:44:03,816
years. And provides the backbone kind of foundational infrastructure from

1406
01:44:03,816 --> 01:44:11,006
that. Developers create app. Apps or applications similar to. How

1407
01:44:11,006 --> 01:44:13,566
Google makes Google Chrome as an application on the smartphone.

1408
01:44:15,008 --> 01:44:18,808
So these applications enable us to do things with the

1409
01:44:18,808 --> 01:44:21,728
maps. The Sue St. Marine Evasion center has been a

1410
01:44:21,728 --> 01:44:26,408
catalyst for developing apps on the GIS system ever since

1411
01:44:26,408 --> 01:44:29,208
it's launched. In 2006. I had the pleasure of working

1412
01:44:29,208 --> 01:44:34,044
there and myself in 2013. And since then, they've grown

1413
01:44:34,044 --> 01:44:41,168
to be. Known worldwide for excellence in geomatic information systems.

1414
01:44:41,168 --> 01:44:45,749
They rebranded their division for gas. As known as acorn,

1415
01:44:45,749 --> 01:44:48,029
and they serve as a maid in the north solution.

1416
01:44:50,023 --> 01:44:53,303
What Susan Renovation center does is develop these applications for

1417
01:44:53,303 --> 01:44:59,623
the context of municipalities. Again, everything from linear infrastructure, buildings

1418
01:44:59,623 --> 01:45:07,455
recording depreciation. Recording replacement cycles. Tracking when we have an

1419
01:45:07,455 --> 01:45:10,735
excess number of leaks and pipes, when our maintenance costs

1420
01:45:10,735 --> 01:45:14,963
are exceeding replacement. Cost. Those are things that we need

1421
01:45:14,963 --> 01:45:19,625
in order to make informed capital budgeting decisions. Here at

1422
01:45:19,625 --> 01:45:22,865
the city Valley lake, engaged with the sustained renovation center

1423
01:45:22,865 --> 01:45:27,824
in the past. The project was incomplete as it was

1424
01:45:27,824 --> 01:45:32,000
determined that. They wanted a change in vendor was required.

1425
01:45:33,752 --> 01:45:36,792
And a Toronto based Mississauga based vendor at the time,

1426
01:45:36,792 --> 01:45:40,761
was recommended. This is to restart our engagement with the

1427
01:45:40,761 --> 01:45:44,880
maid in the north solution in Sue St. Marie. Here

1428
01:45:44,880 --> 01:45:49,280
in Algoma municipality. We also qualify for their original product,

1429
01:45:49,280 --> 01:45:51,560
which is how they gain their reputation, which is a

1430
01:45:51,560 --> 01:45:54,840
municipal cost share pool. So when we want to develop

1431
01:45:54,840 --> 01:45:58,160
new apps that they currently don't have say to track

1432
01:45:58,160 --> 01:46:02,098
something in the arena. The cost to develop that app

1433
01:46:02,098 --> 01:46:03,978
would not just be owned by the City Valley Lake,

1434
01:46:03,978 --> 01:46:06,818
it would be actually shared by the municipality Awa municipality

1435
01:46:06,818 --> 01:46:09,858
of Prince. Most of the townships along the North Shore,

1436
01:46:09,858 --> 01:46:12,058
St. Joe's island, and if we become a member of

1437
01:46:12,058 --> 01:46:15,178
the city of Valley Lake. It is a nonprofit entity

1438
01:46:15,178 --> 01:46:17,658
fully owned by the city of Sue St. Marie. It

1439
01:46:17,658 --> 01:46:21,368
has grown to well over 50 employees. The expertise. They

1440
01:46:21,368 --> 01:46:23,728
have there is unbelievable. The agreement that you have in

1441
01:46:23,728 --> 01:46:26,648
front of you is an extraordinarily. Cost effective agreement for

1442
01:46:26,648 --> 01:46:31,280
providing top of the line. World class GIS support. That

1443
01:46:31,280 --> 01:46:35,560
includes getting our maps up to date, getting our asset

1444
01:46:35,560 --> 01:46:40,078
inventory up. To date. And ready to hit the ground

1445
01:46:40,078 --> 01:46:44,532
running. For 2026. We had Sean Crozier come here to

1446
01:46:44,532 --> 01:46:49,012
Elliot Lake to make a presentation. Which impressed everybody, and

1447
01:46:49,012 --> 01:46:51,532
we have 100% confidence they're going to do a great

1448
01:46:51,532 --> 01:46:57,118
job. In doing that. These are computery guys and girls

1449
01:46:57,118 --> 01:47:01,358
and they like to work. So December when everything shuts.

1450
01:47:01,358 --> 01:47:04,640
Down. They like to become workaholics, and that's why this

1451
01:47:04,640 --> 01:47:06,800
agreement is in front of you today because we really

1452
01:47:06,800 --> 01:47:09,880
want to get our asset inventory uploaded to gis as

1453
01:47:09,880 --> 01:47:11,480
quickly. As we can so that we can start making.

1454
01:47:13,419 --> 01:47:16,899
Good decisions. I don't anticipate we're going to come close

1455
01:47:16,899 --> 01:47:19,579
to 50,000. By the end of the year. However, I

1456
01:47:19,579 --> 01:47:23,187
am intending to carry over. Whatever we are expected not

1457
01:47:23,187 --> 01:47:28,313
to use to the 2025. Operating budget. So on that

1458
01:47:28,313 --> 01:47:31,513
note, I would look forward to answering any supplemental questions

1459
01:47:31,513 --> 01:47:34,534
you have about this project. Okay. Thank you very much,

1460
01:47:34,534 --> 01:47:41,082
Mr. Alt. Any questions or comments? Councilor man. Thank you,

1461
01:47:41,082 --> 01:47:44,002
worship. I think the other point in this is it's

1462
01:47:44,002 --> 01:47:48,602
very important that we become provincially compliant with this asset

1463
01:47:48,602 --> 01:47:52,242
management, which we know we have not been as of

1464
01:47:52,242 --> 01:47:54,882
late. So I thank you for bringing this forward, Mr.

1465
01:47:54,882 --> 01:47:57,802
Alton, and getting back on track with us so. Much

1466
01:47:57,802 --> 01:48:03,156
appreciated. Thank you, Councilor Flint. Flintoff. So this is a

1467
01:48:03,156 --> 01:48:09,411
fairly new contract. Courtney, report. We started October 14. Go

1468
01:48:09,411 --> 01:48:12,891
ahead. No. The agreement was dated October 14, when we

1469
01:48:12,891 --> 01:48:19,290
had our initial conversation. We weren't sure what the fit

1470
01:48:19,290 --> 01:48:21,370
would be like if what we had before would be

1471
01:48:21,370 --> 01:48:24,829
salvageable. What the approximate cost would be from an aggregate

1472
01:48:24,829 --> 01:48:28,829
perspective. So we had further conversations with them before. Bringing

1473
01:48:28,829 --> 01:48:30,149
this to you. And that's why we didn't come to

1474
01:48:30,149 --> 01:48:32,469
you in October. With that. We want to make sure

1475
01:48:32,469 --> 01:48:35,997
what we have done before. Can be done again. And

1476
01:48:35,997 --> 01:48:37,717
we don't have to reinvent the wheel, so to speak.

1477
01:48:37,717 --> 01:48:39,877
As maybe our decision might have been different if we

1478
01:48:39,877 --> 01:48:43,517
had to start from ground zero. So because we've had

1479
01:48:43,517 --> 01:48:45,797
some stuff done in the past with them on Sri.

1480
01:48:47,609 --> 01:48:53,015
Our cost was scaled much lower than. What continuing with

1481
01:48:53,015 --> 01:48:57,234
dot, for example, might have been. Okay, so I misunderstood

1482
01:48:57,234 --> 01:49:00,194
that. So we haven't really fully engaged them yet until

1483
01:49:00,194 --> 01:49:03,874
after the. Meeting tonight. That's correct. And just. Could you

1484
01:49:03,874 --> 01:49:07,869
just explain? The difference between level one, level two and

1485
01:49:07,869 --> 01:49:11,229
level three? Yeah, for sure. So there's different. Levels of

1486
01:49:11,229 --> 01:49:14,181
experience. Kind of like going to a law firm. You

1487
01:49:14,181 --> 01:49:15,741
might get the top lawyer in the province, so you

1488
01:49:15,741 --> 01:49:17,861
might get the junior lawyer, and of course, it depends

1489
01:49:17,861 --> 01:49:21,336
on the complexity of your case. So some things that

1490
01:49:21,336 --> 01:49:23,576
are relatively simple can get kind of farmed off to

1491
01:49:23,576 --> 01:49:25,056
kind of the junior people. We don't need to be

1492
01:49:25,056 --> 01:49:27,656
paying somebody that's going to be at a higher rate

1493
01:49:27,656 --> 01:49:30,576
of pay to do something that a junior could do.

1494
01:49:30,576 --> 01:49:33,016
But there are some things especially in this technology that

1495
01:49:33,016 --> 01:49:36,176
you do need the expertise of a seasoned gray hair,

1496
01:49:36,176 --> 01:49:40,256
so to speak. And it's worth paying the residual. I.

1497
01:49:40,562 --> 01:49:44,272
Have great hair too, but. That's kind of the idea

1498
01:49:44,272 --> 01:49:48,062
behind that. Okay. As councilor man said, it's a good

1499
01:49:48,062 --> 01:49:50,622
way to get our asset management plan and good work.

1500
01:49:52,495 --> 01:49:55,535
Council Bolt. Thank you, worship. To you. To Mr. Alt.

1501
01:49:55,535 --> 01:50:01,834
Has the city ever done a gis? Before. Thank you,

1502
01:50:01,834 --> 01:50:07,009
Councilor bowl. We've attempted to. There's been an attempt, initially

1503
01:50:07,009 --> 01:50:10,009
with the Sue St. Mary Innovation Center a long time

1504
01:50:10,009 --> 01:50:13,256
ago. With Sri. And then there was a more recent

1505
01:50:13,256 --> 01:50:17,256
attempt with Dot. This is revitalizing the earlier attempt. With

1506
01:50:17,256 --> 01:50:22,283
s three. Okay, a follow up. So is there an

1507
01:50:22,283 --> 01:50:24,843
upset limit to how much we're going to spend next

1508
01:50:24,843 --> 01:50:27,803
year on this? Or is it because I didn't see

1509
01:50:27,803 --> 01:50:29,923
it in here? If there was an upset limit. Thank

1510
01:50:29,923 --> 01:50:32,443
you for your question. I mean, I'm cognizant that we're.

1511
01:50:32,443 --> 01:50:35,203
Already in December, so there's only so much time between

1512
01:50:35,203 --> 01:50:36,883
now and the end of this year that this technically

1513
01:50:36,883 --> 01:50:40,083
would be active for. However, in the budget that would

1514
01:50:40,083 --> 01:50:42,795
be presented to you later. This. Month, and maybe we

1515
01:50:42,795 --> 01:50:46,971
might want to word it in the motion today. An

1516
01:50:46,971 --> 01:50:49,731
upset limit of a project total of $50,000 to get

1517
01:50:49,731 --> 01:50:52,691
everything back up to date and running. Obviously, the work

1518
01:50:52,691 --> 01:50:55,411
is going to start in December, but we'll definitely carry

1519
01:50:55,411 --> 01:50:59,418
forward into 2026. My recommendation would be to approve the

1520
01:50:59,418 --> 01:51:03,498
upset limit of $50,000 today. However, in the operating budget.

1521
01:51:03,498 --> 01:51:06,738
We will also put in the 50,000 less, maybe five.

1522
01:51:08,478 --> 01:51:10,398
And that gives them the flexibility to work as much

1523
01:51:10,398 --> 01:51:12,398
as they want during the holiday season to get this

1524
01:51:12,398 --> 01:51:15,838
done. We did have conversations directly with our account manager,

1525
01:51:15,838 --> 01:51:21,686
Sean, to kind of ballpark that estimate pretty accurately. Okay,

1526
01:51:21,686 --> 01:51:24,606
now for the information. Do they come here for that,

1527
01:51:24,606 --> 01:51:27,286
or do we have to have our resources go through

1528
01:51:27,286 --> 01:51:29,606
all that and send it to them again? Good question.

1529
01:51:32,736 --> 01:51:36,136
So we are in a mixed digitization phase. So just

1530
01:51:36,136 --> 01:51:39,096
to give you an idea, Was consulted on the capital

1531
01:51:39,096 --> 01:51:42,856
budget because we believe strongly in infrastructure. You're at the

1532
01:51:42,856 --> 01:51:46,176
city. Of Elliot Lake. And that's why we engage professionals

1533
01:51:46,176 --> 01:51:49,016
in infrastructure. And when we ask them what might be

1534
01:51:49,016 --> 01:51:52,976
a priority. They were digging up literal paper files, so

1535
01:51:52,976 --> 01:51:58,725
we have a lot that stored. Not. In the digital

1536
01:51:58,725 --> 01:52:00,925
system that has to get stored into a digital system.

1537
01:52:00,925 --> 01:52:05,964
So the digitization. Is a big part of this. For

1538
01:52:05,964 --> 01:52:06,964
an example. If you want to find out what road

1539
01:52:06,964 --> 01:52:09,764
should we do next? Well, you probably want to know

1540
01:52:09,764 --> 01:52:12,124
a the age of the infrastructure and the road and

1541
01:52:12,124 --> 01:52:15,431
the problems that you're facing right. How many visits have

1542
01:52:15,431 --> 01:52:16,751
we had to do? How many leaks have we had

1543
01:52:16,751 --> 01:52:19,831
to repair, et cetera et cetera. And so there's a

1544
01:52:19,831 --> 01:52:22,351
lot of information that goes into those decisions. Because we

1545
01:52:22,351 --> 01:52:26,391
do have scarce resources. Ultimately, if we had unlimited money,

1546
01:52:26,391 --> 01:52:29,711
we'd fix all the roads tomorrow, but we don't. And

1547
01:52:29,711 --> 01:52:34,244
so to make. These informed decisions. We need good information.

1548
01:52:34,244 --> 01:52:37,644
Right now, that information is mixed between paper and digital.

1549
01:52:37,644 --> 01:52:39,924
There's not really one source of truth, because on some

1550
01:52:39,924 --> 01:52:43,484
software that we use says one thing. Other software, says

1551
01:52:43,484 --> 01:52:47,951
another even dot, for example. Our current dot subscription, which

1552
01:52:47,951 --> 01:52:53,043
was recently updated. Hillside drive north is still listed in

1553
01:52:53,043 --> 01:52:56,323
Dot and in the asset management plan as needing revitalization

1554
01:52:56,323 --> 01:52:59,243
yet. We all know we just fixed hillside drive north.

1555
01:52:59,243 --> 01:53:01,523
The reality is it just never got uploaded to the

1556
01:53:01,523 --> 01:53:04,203
system. So that's what a lot of this is, is

1557
01:53:04,203 --> 01:53:09,437
to upload. That data. Okay. Thank you. Any other questions?

1558
01:53:11,706 --> 01:53:19,938
Just for curiosity's sake, if this goes further. I feel

1559
01:53:19,938 --> 01:53:22,178
like I've asked this question before. Do we need a

1560
01:53:22,178 --> 01:53:24,778
position at the city? To change our paper to digital.

1561
01:53:26,691 --> 01:53:30,981
Is that something that's being considered through? Your worship, I

1562
01:53:30,981 --> 01:53:33,581
think certainly I can comment on my understanding and finance.

1563
01:53:33,581 --> 01:53:40,367
Although perhaps the it director. Might further expand. A desire

1564
01:53:40,367 --> 01:53:45,047
to treat Gis seriously. Certainly at other municipalities that are

1565
01:53:45,047 --> 01:53:48,687
medium sized. They have departments that are smaller but exist.

1566
01:53:53,687 --> 01:53:56,367
I would say that working with a provider like the

1567
01:53:56,367 --> 01:54:00,007
Sue St. Renovation center on this provides continuity. I don't

1568
01:54:00,007 --> 01:54:02,207
know if we really want to attract a computer science

1569
01:54:02,207 --> 01:54:06,501
student. To go into that cycle of every two years,

1570
01:54:06,501 --> 01:54:09,181
having to recruit and so on and so forth. But

1571
01:54:09,181 --> 01:54:10,941
I do think we could have somebody on staff that

1572
01:54:10,941 --> 01:54:17,853
might support this initiative, and I do. Think that. That

1573
01:54:17,853 --> 01:54:21,984
is attainable. I could put some metrics out there. So

1574
01:54:21,984 --> 01:54:26,315
we usually compare ourselves to Canora and to Dryden. In

1575
01:54:26,315 --> 01:54:28,755
canor. They do have a GIs analyst, and they also

1576
01:54:28,755 --> 01:54:31,795
work with a GIs. Firm from Winnipeg. I think a

1577
01:54:31,795 --> 01:54:34,715
model such as that would be something that would work

1578
01:54:34,715 --> 01:54:37,355
for our city. So having, like, one employee, but still

1579
01:54:37,355 --> 01:54:42,531
having. The main support department that we could consult and

1580
01:54:42,531 --> 01:54:50,532
provide continuity of service. Thank you. Any other questions? Okay,

1581
01:54:50,532 --> 01:54:54,092
so are we going to consider the 50,000 upset limit?

1582
01:54:58,616 --> 01:55:01,256
In tonight's motion or just we're going to accept those?

1583
01:55:08,359 --> 01:55:12,329
Is council. The fave moved. So what are we doing?

1584
01:55:12,329 --> 01:55:20,642
Okay, let's just have a vote then. Councilor man.

1585
01:55:22,549 --> 01:55:24,869
Wasn't my motion, so I feel a little uncomfortable about

1586
01:55:24,869 --> 01:55:28,808
recommending it, but I would be happy. To agree or

1587
01:55:28,808 --> 01:55:33,008
support the treasurer's recommendation for an upset limit of 50

1588
01:55:33,008 --> 01:55:36,952
in 2025. So if the mover and seconder are agreeable,

1589
01:55:36,952 --> 01:55:39,472
we can do a friendly amendment to add an upset

1590
01:55:39,472 --> 01:55:42,432
limit of $50,000. So it was council, the fave, and

1591
01:55:42,432 --> 01:55:48,719
it was councilor bowl. You're both in favor?

1592
01:55:52,496 --> 01:55:56,167
Friendly amendment, but we said we would never do. Okay.

1593
01:55:56,167 --> 01:56:02,379
It's now allowed under our new procedural. Okay. So the

1594
01:56:02,379 --> 01:56:07,194
motion. Would you mind reading it, please? Thank you. You

1595
01:56:07,194 --> 01:56:10,914
were. So the motion reads, that council approve the execution

1596
01:56:10,914 --> 01:56:13,754
renewal of the gIs. Services agreement with Sue St. Marie

1597
01:56:13,754 --> 01:56:17,954
Innovation center dated October 14, 2025, which provides pay as

1598
01:56:17,954 --> 01:56:22,034
you go GIS support technical services and strategic spatial data

1599
01:56:22,034 --> 01:56:24,234
management for the city light lake at an upset. Limit

1600
01:56:24,234 --> 01:56:29,945
of $50,000. And that the appropriate bylaw be passed. Thank

1601
01:56:29,945 --> 01:56:37,419
you. All in favor? Not as carried. There's no presentation

1602
01:56:37,419 --> 01:56:41,099
of committee reports. No one finished business. No notice is

1603
01:56:41,099 --> 01:56:49,766
a motion, general. Announcement. On behalf of the Elliot Lake

1604
01:56:49,766 --> 01:56:51,926
Council and the city of Elliott Lake, we would like

1605
01:56:51,926 --> 01:56:56,926
to congratulate. Mr. James Owl on being elected as chief

1606
01:56:56,926 --> 01:57:00,526
of Serpent River First Nation we'd also like to extend

1607
01:57:00,526 --> 01:57:08,291
our congratulations to George Coglin, Justin Irquart, Rebecca Sazar, Angela

1608
01:57:08,291 --> 01:57:12,451
Trudeau, Nicole Pelchier and Aaron Carne on their election to

1609
01:57:12,451 --> 01:57:17,211
council. We do look forward to working together with our

1610
01:57:17,211 --> 01:57:21,013
neighbors to ensure. The success of our two great communities.

1611
01:57:22,266 --> 01:57:26,146
The city's rock. The holidays decorating contest is back. Head

1612
01:57:26,146 --> 01:57:33,666
to Elliot Lake, CA Rocktheholidays 2025 or the city's Facebook

1613
01:57:33,666 --> 01:57:38,266
and Instagram pages between December 9 and December 14. To

1614
01:57:38,266 --> 01:57:43,065
find a map outlining participants, take. The tour and experience

1615
01:57:43,065 --> 01:57:46,465
the magic of the season with your friends and family

1616
01:57:46,465 --> 01:57:51,383
after you've done. Head back to Ali Lake, ca. Rocktheholidays

1617
01:57:51,383 --> 01:57:56,143
2025 before December 15 to cost your vote for this

1618
01:57:56,143 --> 01:58:00,962
year's. People choice winner. Contest winners will be announced on

1619
01:58:00,962 --> 01:58:05,762
December 15. Please check the city's website and socials. For

1620
01:58:05,762 --> 01:58:12,056
the map. And city holidays. Closures are as follows. City

1621
01:58:12,056 --> 01:58:14,896
hall will be closed to the public beginning at noon

1622
01:58:14,896 --> 01:58:19,616
December 24 until January 5. The call and call will

1623
01:58:19,616 --> 01:58:23,576
be closed at noon on December 24. And on December

1624
01:58:23,576 --> 01:58:29,635
31, Closed all day on December 25, 26th and January

1625
01:58:29,635 --> 01:58:35,129
1. And the landfill will be closed in December 25,

1626
01:58:35,129 --> 01:58:39,688
26th and January 1. And the library will be closed

1627
01:58:39,688 --> 01:58:44,608
at noon on December 24 and on December 31 and

1628
01:58:44,608 --> 01:58:50,088
will be closed all day on December 2526, 27th, 28th,

1629
01:58:50,088 --> 01:58:55,855
and January 1. Any other announcements? Okay.

1630
01:59:00,223 --> 01:59:04,886
There are no addendums, introduction and consideration of bylaws. May

1631
01:59:04,886 --> 01:59:10,166
have a motion that bylaws 25 118 to 25 125

1632
01:59:10,166 --> 01:59:17,149
be passed. Mover councilor. Bowl seconded. Councilor lefe. All in

1633
01:59:17,149 --> 01:59:23,260
favor? Not as carried. Closed session. There are three items

1634
01:59:23,260 --> 01:59:26,900
for closed session this evening. Memo from the manager of

1635
01:59:26,900 --> 01:59:31,020
economic development. Guarding letters. Of intent for Oakland Boulevard, a

1636
01:59:31,020 --> 01:59:33,860
memo from the director of clerks and planning services regarding

1637
01:59:33,860 --> 01:59:38,220
appointment to committee of Adjustment and property Standards Committee and

1638
01:59:38,220 --> 01:59:41,300
a memo from the manager of human resources regarding CAO

1639
01:59:41,300 --> 01:59:45,134
recruitment update. So may I have a motion that council.

1640
01:59:47,982 --> 01:59:51,622
Proceed into closed session as per the provisions under section

1641
01:59:51,622 --> 01:59:57,142
239, Municipal act, at the hour of 09:00. P.m. mover

1642
01:59:57,142 --> 02:00:00,342
councilor Mann seconded. Councilor sidle all in favor.

1643
02:58:11,403 --> 02:58:13,363
Okay. May I have a motion that council return to

1644
02:58:13,363 --> 02:58:22,694
open session at the hour of 09:58 p.m. Mover.

1645
02:58:22,694 --> 02:58:28,827
Councilor Lefave. Seconded. Councilor Bowle. All in favor? Carried may

1646
02:58:28,827 --> 02:58:31,627
have a motion that Rick Hamilton be appointed to the

1647
02:58:31,627 --> 02:58:36,147
committee of Adjustment and property standards. Committee mover. Councilor, man

1648
02:58:36,147 --> 02:58:43,393
seconded. Councilor Flintoff. All in favor? Not carried. Confirmatory bylaw

1649
02:58:43,393 --> 02:58:49,233
19.1, bylaw 25 126 being a bylaw to confirm the

1650
02:58:49,233 --> 02:58:52,473
proceedings of council at its regular meeting held on Monday,

1651
02:58:52,473 --> 02:58:57,099
December 8, 2025. We have a motion that bylaw 25

1652
02:58:57,099 --> 02:59:03,059
126 be passed. Mover councilor Sido councilor. La fave. All

1653
02:59:03,059 --> 02:59:09,263
in favor? That's carried adjournment. We have a motion. That

1654
02:59:09,263 --> 02:59:14,188
the meeting adjourned at the hour of 10:00 p.m. Mover.

1655
02:59:14,188 --> 02:59:18,903
Councilor Marsette seconded. Councilor the fave. All in favor? Not

1656
02:59:18,903 --> 02:59:20,703
carried. Thank you very much.