1 00:00:03,650 --> 00:00:04,760 Good evening. Welcome to the regular meeting of the council of the corporation of the city of elliot Lake, dated tuesday, november 12th, 2024, 7 p.m.. 2 00:00:14,300 --> 00:00:15,470 we'll call to order. Roll call, all members are present. 3 00:00:18,620 --> 00:00:21,800 are there any declarations of conflict of interest? Going once. 4 00:00:23,090 --> 00:00:26,180 twice. Okay. Adoption of previous minutes. 5 00:00:28,500 --> 00:00:31,880 may have a motion that the following minutes be adopted. The october 28th, 2024 regular meeting and the october 31st, 2024 special meeting. 6 00:00:41,060 --> 00:00:41,060 mover? Councillor bull seconded councillor seidel. 7 00:00:45,260 --> 00:00:48,440 any questions on the regular meeting? Or comments? 8 00:00:51,020 --> 00:00:51,020 any questions on the special meeting or comments? 9 00:00:56,450 --> 00:00:58,520 okay. All in favor? That's carried. 10 00:01:00,900 --> 00:01:02,910 there's no public input sessions. There are no public presentations. 11 00:01:05,250 --> 00:01:05,250 introduction and consideration of corporate reports 7.1 report from the director of Information technology regarding subscription 12 00:01:15,060 --> 00:01:18,720 renewal with escribe software limited. May I have a motion that the report of the director of information technology be received And that the council of the corporation of the city of elliot lake pass the appropriate 13 00:01:28,140 --> 00:01:28,140 bylaw to renew the agreement with escribe software limited, a mover? 14 00:01:35,280 --> 00:01:38,560 councillor flintoff seconded councillor lefebvre. Mrs. Scott, please. 15 00:01:40,740 --> 00:01:42,390 thank you, your worship. This is basically a housekeeping item. 16 00:01:45,360 --> 00:01:49,200 we've been working with these escribe since 2013. And we've augmented some of the services over the years. 17 00:01:53,790 --> 00:01:53,790 the purpose of the agreement of this is because of the bylaw we need the bylaw in order To for contracts over $20,000 for the mayor and clerk to be 18 00:02:03,610 --> 00:02:03,610 specified by the for the bylaw. 19 00:02:08,890 --> 00:02:10,210 financial impact. There won't be any on this year's budget, as the contracted services budget is currently Under impact and the amount that we're looking for the renewal is 20 00:02:17,830 --> 00:02:17,830 $44,052.78. Okay. 21 00:02:23,830 --> 00:02:27,010 thank you. Any questions? Councillor flintoff. 22 00:02:29,650 --> 00:02:31,540 thank you, your worship through you to mrs. Scott. So since we only budgeted for $30,000, I know that we were lower on the contracted Services for 2025 budget. 23 00:02:40,570 --> 00:02:43,960 will we now increase like the escribe portion? Like we'll put like escribe $45,000 just to. 24 00:02:48,040 --> 00:02:48,040 yes. In the previous years, you noticed that in 2023 we had budgeted the $43,000. 25 00:02:54,100 --> 00:02:54,100 so I think that maybe it was just. 26 00:03:00,170 --> 00:03:03,230 an oversight. Right? Yeah. Okay. Thank you. Okay. 27 00:03:06,380 --> 00:03:06,380 any other questions or comments? 28 00:03:10,820 --> 00:03:13,190 all in favor? That's carried. 29 00:03:15,650 --> 00:03:15,650 7.2 report from the assistant director of public works regarding installation of boiler At the elliot lake wastewater plant. 30 00:03:23,830 --> 00:03:23,830 may I have a motion that the report from the assistant director of public works dated November 5th, 2024 be received and that the 31 00:03:32,540 --> 00:03:32,540 contract san 2024-04 for the amount of $63,535, exclusive of 32 00:03:41,870 --> 00:03:41,870 taxes be awarded to s&t electrical contractors limited, and that the funds be withdrawn From the water and wastewater reserve. 33 00:03:51,230 --> 00:03:51,230 a mover? Councillor mann seconded councillor bull. 34 00:03:57,000 --> 00:03:58,720 mr. Doyle, please. Well, thank you and through you, your worship. 35 00:04:02,100 --> 00:04:02,100 just a bit of background on this here, the city of elliot lake wastewater treatment plant Utilizes anaerobic digestion as a critical component of the treatment process. 36 00:04:11,490 --> 00:04:11,490 controlling the temperature in the digester is necessary to promote proper decomposition Of solid waste, of waste solids, and to aid in the production of the methane gas used to 37 00:04:21,180 --> 00:04:24,090 offset heating costs at the facility. The city of elliot lake wastewater treatment plant houses two dual gas, low pressure and Hot water boilers. 38 00:04:31,440 --> 00:04:31,440 these boilers constitute an integral component in the anaerobic digestion process at the Facility. 39 00:04:38,490 --> 00:04:38,490 in addition to providing heat for the majority of the buildings on site, the boilers are Designed to operate on both natural gas and methane. 40 00:04:46,740 --> 00:04:46,740 so an audit of the internal tubes using magnetic particle testing was completed by Northern industrial services in january of 2024, 41 00:04:56,600 --> 00:04:56,600 and at which time it was noted that that 31 of the vertical tubes and 20 of the elbows Were inspected, and all of the inspected vertical tubes 42 00:05:06,560 --> 00:05:10,280 have cracks as well as 13 of the elbows. Ultrasonic testing was to be performed after this, but it was not done due to the Inspection failure. 43 00:05:15,860 --> 00:05:15,860 staff looked at the possibility as well as replacing the tubes, but a quote for the Replacement of just four complete tubes was 44 00:05:23,840 --> 00:05:23,840 $27,144.88. So a tender 20 2404 was generated to secure quotations 45 00:05:33,680 --> 00:05:33,680 for the removal and replacement of one of the existing dual gas train boilers. 46 00:05:39,320 --> 00:05:39,320 specs for the appropriate direct replacement model were secured from from the Manufacturer. 47 00:05:44,180 --> 00:05:44,180 the tender was advertised on bids and tenders website, but due to the nature of the work And due to the nature of the work a mandatory site visit was held on wednesday, october 48 00:05:53,490 --> 00:05:53,490 23rd, 2024 with four services for service providers attending bidders for this contract Were 49 00:06:03,290 --> 00:06:03,290 requested to submit complete pricing for the work as outlined in the tender document. 50 00:06:07,460 --> 00:06:07,460 the pricing associated with the boiler was to include installation, commissioning and and Training. 51 00:06:12,830 --> 00:06:12,830 all of the required inspections were to be called in by the successful bidder. 52 00:06:18,650 --> 00:06:18,650 these here inspections would would include tsa, esa and the boiler manufacturer. 53 00:06:25,520 --> 00:06:29,060 all four of the companies attending the site meeting submitted bids. Pricing for the boiler was consistent between the firms, with a notable difference in That some of the bidders were able to to to do all the work with their own forces, and no 54 00:06:38,420 --> 00:06:42,080 subcontractors were required. Price breakdown and totals were as follows s&t electrical contractors limited $63,535, Exclusive of hst. 55 00:06:51,540 --> 00:06:51,540 and there were no subcontractors on this bid as her own forces were to be used. 56 00:06:56,550 --> 00:06:56,550 ainsworth incorporated $69,888.64, exclusive of gst as well. 57 00:07:04,140 --> 00:07:04,140 there was no subcontractors on this bid as their own forces would have been used. 58 00:07:08,910 --> 00:07:08,910 mike witherill mechanical limited was $98,201.73 exclusive of gst or of hst. 59 00:07:18,030 --> 00:07:18,030 there were no subcontractors on this bid as well. 60 00:07:22,110 --> 00:07:22,110 and mcleod brothers mechanical incorporated was $98,920 exclusive of hst and there were Two sub two 61 00:07:31,740 --> 00:07:35,130 subcontractors on this bid. There was initial there was an initial estimate of approximately $150,000 to install and Commission the boiler. 62 00:07:41,460 --> 00:07:41,460 the above quotes reflect that many of the valves and peripheral components are still Functioning and and serviceable. 63 00:07:51,970 --> 00:07:55,930 the 2024 budget did not include a replacement of the cleaver brooks boiler. Replacing the boiler is essential to ensure reliable heating for the anaerobic digester And improve microbial activity and lower the operational costs. 64 00:08:06,430 --> 00:08:06,430 so, in summary, the existing boiler has been in use for approximately ten years and Proving the recommendation presented in this report will secure a local service provider 65 00:08:14,860 --> 00:08:14,860 with removal and replacement of the boiler system at the wastewater treatment plant. 66 00:08:19,090 --> 00:08:22,120 if there's any questions, I'll be glad to answer them. Thank you, mr. 67 00:08:23,170 --> 00:08:26,140 boyle. Councillor mann. Thank you, your worship through you to mr. 68 00:08:27,460 --> 00:08:28,750 doyle. Thank you for your report. My only question, I know we've we've talked about the wastewater plant a bit this year. 69 00:08:35,950 --> 00:08:35,950 the second boiler when would you anticipate having it up for replacement? 70 00:08:42,310 --> 00:08:42,310 through you, your worship once this once once this boiler here. 71 00:08:47,900 --> 00:08:50,450 are you talking about the the other boiler? That sort of. So once, once this boiler is up and running and we're confident that it's Going to it's it's going to keep going probably in in the spring we'll 72 00:09:00,470 --> 00:09:00,470 take a look at the other boiler and put it through the testing etcetera. 73 00:09:04,610 --> 00:09:07,640 okay. Thank you. Any other questions? 74 00:09:08,830 --> 00:09:11,900 councillor bull. Thank you, your worship, to mr. Doyle. So during that time, from january to october, were both boilers running or do they Alternate or how did we 75 00:09:22,160 --> 00:09:22,160 operate? Because I assume you did your test in january and you did another one in October. 76 00:09:27,440 --> 00:09:27,440 so was the boiler running at the time or did I miss that? 77 00:09:32,450 --> 00:09:32,450 through you, your worship, we had done some, some testing in january for for the boiler. 78 00:09:38,870 --> 00:09:38,870 that's, that's that's what we've done, the magnetic testing. 79 00:09:43,230 --> 00:09:43,230 and then from there I'm not sure. 80 00:09:52,230 --> 00:09:55,950 can you repeat the question? I guess I can ask you. Yeah. I'm sorry. Yeah. No. That's all right. I'm just wondering were both boilers operating during this Time, or was that one that failed shut down? 81 00:10:03,150 --> 00:10:03,150 so the in roughly january, the boiler started leaking. 82 00:10:09,570 --> 00:10:09,570 so then we had we had done some tests on it, and then we shut that boiler down. 83 00:10:13,770 --> 00:10:16,440 so then we've only been running with one boiler. Okay, that was my question. 84 00:10:17,880 --> 00:10:20,910 and you're going to replace the other one next year. What we're going through your worship what we'll do is come spring once once we're, we're Confident that the other boiler is going to be up and running the new one and that that, 85 00:10:29,850 --> 00:10:31,320 that has been commissioned. What what we'll do is we'll we'll call on the company to, to do some testing on the other Boiler and see what type of condition that one is in. 86 00:10:40,320 --> 00:10:42,970 okay. Thank you. Councillor flintoff. 87 00:10:45,160 --> 00:10:47,740 thank you, your worship. Through you to mr. Doyle. Just so I sort of understand where this is. 88 00:10:50,350 --> 00:10:50,350 so you did a test, and then you got a quote for four tubes, and it was, like, $27,000. 89 00:10:56,530 --> 00:10:56,530 and so you said this isn't going to work because there's a lot of tubes in this boiler. 90 00:11:01,390 --> 00:11:01,390 so then you got it inspected and the person installing it so any bad tubes, plus the Installation of the boiler itself is going to be a grand total of 91 00:11:10,870 --> 00:11:10,870 $63,000. Like will they be changing any of these tubes that you said were bad when they Do the boiler. 92 00:11:19,490 --> 00:11:21,730 [inaudible] through you your worship. No, no. These this is your boiler that's being exchanged out. 93 00:11:25,300 --> 00:11:29,290 this is a new boiler going in. So these here tubes will will not be changed out. So this is a whole new boiler that's going. 94 00:11:32,170 --> 00:11:34,480 and the and a new boiler has tubes. Yes. Okay I didn't I didn't know that. 95 00:11:37,530 --> 00:11:39,380 [inaudible]. Thank you. Your worship through you to the members of council. 96 00:11:41,750 --> 00:11:41,750 just for some clarification here, you will recall back I believe it was in maybe in july Or june. 97 00:11:47,240 --> 00:11:51,020 I came forward with a report recommending the purchase of a new boiler. And this is just a follow up to the information that was provided to you at the time. 98 00:11:56,300 --> 00:11:56,300 so I think where some of the confusion may, may lie is the fact that there's the two Different dates in here. 99 00:12:01,100 --> 00:12:03,620 the testing was actually done at the beginning of the year. The october date is making reference to when the contractors who were actually going to Install the boiler came on site to do an inspection to cost out the job for the 100 00:12:11,150 --> 00:12:11,150 installation. Okay. 101 00:12:15,200 --> 00:12:18,740 okay. Councillor morrissette. Through you, your worship for, mr. Doyle? How long of a process will it take for everything to be changed over to the new Boiler? 102 00:12:26,030 --> 00:12:27,050 through your worship. So as of tomorrow, the boiler or the boilers arriving on site tomorrow morning at 8 A.m.. 103 00:12:34,790 --> 00:12:37,770 we'll unload the boiler. S&t will if s&t is successful, they will be there to unload the boiler with us. 104 00:12:45,540 --> 00:12:45,540 and from there it's just a matter of getting permits et-cetera. 105 00:12:50,550 --> 00:12:54,210 so I did talk to them briefly today. I would like it installed before christmas. 106 00:12:56,460 --> 00:12:56,460 so that's that's kind of the goal. 107 00:13:02,550 --> 00:13:03,730 any other questions? Councillor lefebvre. 108 00:13:07,320 --> 00:13:08,790 thank you. Your worship through you. So you just confused me on your last one. 109 00:13:11,430 --> 00:13:11,430 so the 63 535, does that include the cost of the boiler and to replace and decommission Or just to replace and decommission the older boiler? 110 00:13:21,270 --> 00:13:21,270 so through your worship the boiler was purchased as as mr. 111 00:13:26,790 --> 00:13:26,790 debartoli said a few months back, the the cost of the boiler was $991 112 00:13:36,440 --> 00:13:38,390 plus hst. The boiler install is roughly well, not roughly $63,535. 113 00:13:48,830 --> 00:13:51,560 so did that kind of answer it or. Okay. Thank you. 114 00:13:53,000 --> 00:13:55,640 okay. Any other questions? I just have a quick one. How often are these boilers inspected? 115 00:13:58,850 --> 00:13:58,850 is it a two year, three year thing or when they start leaking? 116 00:14:03,890 --> 00:14:05,540 no through you your worship. We did have the boilers inspected I think it was around 3 or 4 years ago. 117 00:14:11,390 --> 00:14:11,390 we we had a had a company come in and there was no, no issues with, with the boiler at That time. 118 00:14:16,730 --> 00:14:19,790 okay. Thank you. Okay. No other questions. 119 00:14:21,350 --> 00:14:24,320 we'll have a vote. All in favor? That's carried. 120 00:14:27,770 --> 00:14:27,770 7.3. Memo from the director of clerks and planning services regarding resolution 319/24. 121 00:14:36,710 --> 00:14:36,710 report from the ombudsman on the december 18th meeting of the finance and administration Committee. 122 00:14:43,910 --> 00:14:43,910 may I have a motion that resolution 319/24 is hereby rescinded, and that council affirms Its commitment to adhering to its 123 00:14:53,540 --> 00:14:53,540 responsibilities under the municipal act 2001, including ensuring that all closed Sessions are in full compliance with 124 00:15:03,470 --> 00:15:03,470 the statutory exceptions outlined in the act. 125 00:15:08,270 --> 00:15:11,090 may I have a mover? Councillor mann seconder councillor bull. 126 00:15:15,800 --> 00:15:18,920 miss bray. Thank you, your worship. 127 00:15:20,750 --> 00:15:20,750 so the memo is in response to the ontario ombudsman report on the closed session held by The finance and administration committee in december of 2023. 128 00:15:29,810 --> 00:15:29,810 in that report, the ombudsman had made two key recommendations, as noted in my memo, Essentially that council members should ensure the municipality complies with the 129 00:15:37,470 --> 00:15:37,470 municipal act, and that closed session should only address matters that meet the Statutory exceptions outlined in the act. 130 00:15:43,680 --> 00:15:43,680 so in response to that report, council passed a resolution in september to receive the Report. 131 00:15:49,140 --> 00:15:49,140 however, after further discussion with the ombudsman's office, additional steps are Recommended to enhance transparency and ensure full compliance as per changes to the act. 132 00:15:57,630 --> 00:15:57,630 so, to our credit, we have not had an investigation with the ombudsman's office since Those changes took effect, except one last year where that decision was reversed. 133 00:16:06,360 --> 00:16:06,360 so it has been normal practice for council to just receive these reports historically. 134 00:16:11,040 --> 00:16:11,040 but moving forward and in order to comply with the act, it's recommended that council Rescind resolution 319/24 and adopt a new resolution affirming our commitment to the 135 00:16:18,840 --> 00:16:18,840 municipal act, including strict adherence to the rules governing closed session. 136 00:16:23,820 --> 00:16:27,780 thank you, miss bray. Any questions or comments, councillor mann? Thank you, your worship. Just a comment and I think miss bray covered it with her, with Her remarks. 137 00:16:32,260 --> 00:16:32,260 you know, clearly it has been our practice to receive after getting correspondence from From outside agencies or bodies. 138 00:16:40,720 --> 00:16:40,720 I don't think it was any oversight that we didn't, you know, further ratify or or Reaffirm the comments of the ombudsman's office, but 139 00:16:49,900 --> 00:16:49,900 obviously note taken and we'll ensure that we do that moving forward. 140 00:16:54,700 --> 00:16:54,700 thank you. Councillor mann councillor flintoff. 141 00:16:59,050 --> 00:17:01,630 thank you your worship through you. Just a comment. I will support this resolution. 142 00:17:04,630 --> 00:17:04,630 however, I really feel that this council already ensures that all closed sessions are in Full compliance with the statutory exception outlined in the 143 00:17:14,560 --> 00:17:14,560 act. I feel like this council does our utmost, our utmost to do that, and we are doing That. 144 00:17:22,480 --> 00:17:22,480 and to me, this sort of feels like the ombudsman has to have the last word on this. 145 00:17:27,970 --> 00:17:30,560 so I thought I'd say something. Thank you. Thank you councillor flintoff. 146 00:17:33,890 --> 00:17:33,890 any other questions or comments? 147 00:17:38,690 --> 00:17:42,620 okay. Let's vote. All in favor? None are opposed. 148 00:17:44,150 --> 00:17:45,980 that's carried. 7.4 report from the special projects manager regarding fox drive hydro one networks, Inc. 149 00:17:53,240 --> 00:17:56,620 multi-service connection cost agreement. May I have a motion that the report from the manager of special projects be received and That installation of electrical services proceed for the fox drive phase three 150 00:18:05,930 --> 00:18:05,930 project in accordance with option a of the multi-service connection cost agreement Between hydro one networks, inc. 151 00:18:14,090 --> 00:18:16,190 and the city of elliot lake. And that the appropriate bylaw be passed to enter into the multi-service connection cost Agreement between hydro one networks, inc. 152 00:18:25,760 --> 00:18:25,760 and the city of elliot lake, and that costs related to the multi-service connection cost Agreement be drawn from the land 153 00:18:35,370 --> 00:18:38,670 sales and purchases reserve. A mover? Councillor morrissette seconded councillor flintoff. 154 00:18:44,770 --> 00:18:47,940 mr. Goulding, please. Thank you. Through you, your worship council may remember a very similar report coming Forward in december of 2022, where 155 00:18:58,440 --> 00:18:58,440 I presented an almost identical multi-service cost connection agreement for Consideration. 156 00:19:07,440 --> 00:19:07,440 at that time, council approved moving forward with that contract and that contract Obligated city staff and hydro one to work 157 00:19:17,010 --> 00:19:17,010 together to meet some administrative conditions in order to move forward with the Project. 158 00:19:24,210 --> 00:19:24,210 and at that time I made some comments to council where this has been an 159 00:19:33,760 --> 00:19:33,760 issue going on between staff and hydro one networks for a very long time, spanning years And years, predating this council's 160 00:19:43,720 --> 00:19:46,450 involvement by quite some time. And at that time, I was asked, why is this such a difficult thing to accomplish? 161 00:19:52,390 --> 00:19:56,200 and I'm going to give you much the same answer tonight. And it's that at a high level hydro one isn't isn't really used to working with Municipalities. 162 00:20:06,460 --> 00:20:06,460 and normally the, the way that these services are installed is that they're, they're Commissioned by a private entity, a development 163 00:20:16,000 --> 00:20:16,000 firm that's received lands from municipal municipality. 164 00:20:20,470 --> 00:20:20,470 and it's better to accommodate the needs of hydro one in doing business. 165 00:20:26,570 --> 00:20:26,570 and so for the last two years, it's been it's been a task on my list, as well as the two Gentlemen 166 00:20:36,500 --> 00:20:36,500 sitting next to me to try and navigate dealing with a lawyer on our side and hydro one Trying to to sort out 167 00:20:46,220 --> 00:20:48,620 how we can work together. And frustratingly, we can be given some hints by lower level staff at hydro one on how to Accomplish that goal. 168 00:20:57,770 --> 00:20:57,770 but they're unable or unwilling to commit to firm courses of action forward to sort out Some of these administrative issues. 169 00:21:06,590 --> 00:21:09,500 and their legal department doesn't really weigh in there. They're dealing at arm's length. 170 00:21:15,410 --> 00:21:15,410 it's not huge, insurmountable problems that we're having in administering this it centers Around the city granting 171 00:21:25,250 --> 00:21:25,250 access to these lands via easements to hydro one to actually affect the work. 172 00:21:31,610 --> 00:21:31,610 the complication has been that the city has put easements in place for itself when it Disposes of the lands whenever we did so, I 173 00:21:41,330 --> 00:21:41,330 believe it was in 2018 or thereabouts. 174 00:21:46,190 --> 00:21:46,190 and revising those agreements would entail going back to each of the purchasers of the Land to amend the agreements after the fact. 175 00:21:55,850 --> 00:21:55,850 and it's not an activity that the city really has a big appetite to engage in, nor do the Purchasers of the of the parcels, I believe. 176 00:22:05,420 --> 00:22:05,420 so in lieu of that, we've taken great strides to try and transfer our rights to access The lands, to do work to 177 00:22:15,200 --> 00:22:17,270 hydro one so that they can affect changes. And hydro one is not really in a great position to tell us if that will satisfy their Needs or not, because that's an unusual thing for them to do. 178 00:22:28,650 --> 00:22:28,650 however, we believe that tact will work, and we have some indication from hydro one Through our legal counsel that that's a way 179 00:22:37,950 --> 00:22:37,950 forward. And we're looking forward to doing that as soon as we as soon as we can. 180 00:22:44,040 --> 00:22:44,040 however, the agreement in front of you tonight is in place because the previous agreement Has timed out. 181 00:22:51,630 --> 00:22:51,630 there was a there was a date at which the agreement was no longer valid. 182 00:22:59,340 --> 00:22:59,340 so this report and this agreement being put in front of council tonight is to effectively Reset the clock so that we can get this done. 183 00:23:10,980 --> 00:23:12,450 thank you, mr. Goulding. Any questions or comments? 184 00:23:15,270 --> 00:23:19,240 councillor seidel. Thank you your worship through you. So if we approve this tonight, when can we expect to have hydro on fox drive where we can Tell 185 00:23:29,380 --> 00:23:29,380 the proponent to purchase the property they can start to build. 186 00:23:33,760 --> 00:23:36,370 thank you. Through you, your worship. So we're certainly hoping that the answer to that is by the spring, because we're making Commitments to fednor and others for the installation of our 187 00:23:46,360 --> 00:23:46,360 lift statement station in that area by now. 188 00:23:51,040 --> 00:23:51,040 but strictly speaking, the answer to your question is that we're able to resolve these Issues with hydro one before such time. 189 00:23:57,550 --> 00:23:57,550 the hardest part in this by far is not installing the the equipment. 190 00:24:04,570 --> 00:24:07,360 I'm sure hydro one is very capable at doing so. And this isn't a huge installation, it's more an administrative hold up between the two Organizations. 191 00:24:15,740 --> 00:24:18,080 okay. Good. Thank you. Any other questions or comments? 192 00:24:22,060 --> 00:24:24,710 councillor lefebvre. Thank you. Your worship through you. 193 00:24:26,090 --> 00:24:29,480 so the fednor grant that was announced recently, that's for the lift station. And none of that goes towards this, right? 194 00:24:33,260 --> 00:24:33,260 thank you through, no the projects that are tied but they're distinct projects, this is Distinctly providing 195 00:24:43,340 --> 00:24:46,370 electrical power services to the area. And the lift station is its own separate project. 196 00:24:49,280 --> 00:24:50,600 that depends on that hydro. But the fednor is engaged in just that portion. 197 00:24:56,510 --> 00:24:56,510 so the grant application is for that we received the funding for is going towards the Lift station and none of it goes. 198 00:25:02,510 --> 00:25:02,510 okay. Perfect. Councillor flintoff. 199 00:25:08,480 --> 00:25:10,380 thank you your worship through you to mr. Goulding. Just a question on the resolution we passed back on february 13th, 2023 we Passed a resolution for option a 200 00:25:20,070 --> 00:25:20,070 for the city to pay an expansion of positive $86,543 before the date of june 5th, 2023 So did we 201 00:25:30,060 --> 00:25:33,480 pay that expansion deposit? Thank you through you, your worship. 202 00:25:34,950 --> 00:25:34,950 no, we didn't, because along with that contract was criteria that a schedule of criteria That the city had to meet, which involved 203 00:25:44,790 --> 00:25:44,790 allowing access to hydro one to the land to affect the repairs. 204 00:25:49,590 --> 00:25:49,590 so since we weren't able to jump over that hurdle, we didn't move forward with enacting The terms of the contract. 205 00:25:57,930 --> 00:25:57,930 and so, as you noted, in june of 2023, that contract expired. 206 00:26:07,530 --> 00:26:07,530 in the time between hydro one informed me through staff, indicated well to me personally That they didn't have an appetite to 207 00:26:17,230 --> 00:26:17,230 amend the agreement because largely this amendment has to do with cost increases with the Equipment that's being installed. 208 00:26:25,090 --> 00:26:25,090 so they need a bigger deposit and they pay us back in different amounts to reflect that Bigger deposit. 209 00:26:31,630 --> 00:26:31,630 they were happy to just let that lie and carry on status quo until we were able to, to to Get over 210 00:26:41,500 --> 00:26:43,540 this administrative challenge. But now there's been enough time lapse that they want to reflect approximately another $10,000 in increased costs to enact the 211 00:26:53,230 --> 00:26:53,230 project. And just to follow up, as councillor seidel just said, so do you think we're Through the administrative challenges and we're 212 00:27:02,770 --> 00:27:05,710 we're getting closer. Thank you. Through through you, your worship. 213 00:27:08,170 --> 00:27:10,310 yes. I really do think that we're through it. We were able to have some meaningful conversation between our lawyer and their the hydro One representative saying like this. 214 00:27:18,890 --> 00:27:20,840 there's no real reason that this shouldn't work. We should be able to transfer our rights over to their organization. 215 00:27:25,130 --> 00:27:25,130 we've gotten a soft yes from them saying, everybody just wants this to to happen on both Sides. 216 00:27:31,790 --> 00:27:31,790 it's just that it's an unusual situation for both entities to engage in a practice like This. 217 00:27:37,700 --> 00:27:37,700 and as I said two years ago, if we have the option of engaging in a behavior like this in The future, I really would recommend against it. 218 00:27:46,550 --> 00:27:46,550 this is this is really for other people to do. 219 00:27:51,350 --> 00:27:53,180 okay. Thank you. Councillor lefebvre. 220 00:27:57,050 --> 00:27:58,310 thank you your worship through you. So in your summary, then you're saying that the executed hydro agreement would come back To council. 221 00:28:04,880 --> 00:28:04,880 so is it safe to say that this money would only be sent once we execute that contract and We need that execution to come back to council sooner than later? 222 00:28:14,020 --> 00:28:15,790 thank you. Through your worship. Not exactly. When when council approves this contract, staff will carry through with Executing the terms of its that it contains. 223 00:28:23,860 --> 00:28:23,860 so so we'll carry on with dispersing funds for the, for the deposit once that hydro Initiates 224 00:28:34,540 --> 00:28:34,540 that response saying, yes, you've met the criteria we we require and now give us your Deposit. 225 00:28:45,730 --> 00:28:45,730 okay. Any other questions or comments? 226 00:28:51,070 --> 00:28:51,070 so moving forward, the lesson for the city is don't get involved in this again in this Particular fashion. 227 00:28:59,680 --> 00:29:02,980 thank you. Through you, your worship, it's worth offering some clarity on this. So in our in the capacity of dispersing the lands this way. 228 00:29:08,320 --> 00:29:08,320 the city effectively made itself responsible for things over which it has no control. 229 00:29:13,270 --> 00:29:13,270 so when we sold these lots, we sold them to the purchasers, saying that, yes, we'll Provide you with sewer and water. 230 00:29:19,480 --> 00:29:19,480 that makes sense, because we're we're a utility company that provides sewer and water Services. 231 00:29:25,420 --> 00:29:25,420 but we also said to these purchasers that we would provide them with electrical service, And we're not in that business, and nor does hydro one expect 232 00:29:34,840 --> 00:29:34,840 us to be equipped to deal with them the way that they normally are dealt with. 233 00:29:40,900 --> 00:29:40,900 so more conventionally, a large parcel of land would be sold off to a 234 00:29:50,500 --> 00:29:50,500 developer that would then subdivide that larger parcel of land and deal with all of this Kind of site servicing themselves. 235 00:29:59,320 --> 00:30:02,170 and that's what's most commonly done. And my sense, after having dealt with hydro one for two years on this issue, is that this Whole project is unique and foreign to 236 00:30:12,050 --> 00:30:12,050 them they don't understand, the idea of hypothetical connections, because we can't speak For what each end user 237 00:30:22,010 --> 00:30:22,010 of the service will actually require in terms of power requirements. 238 00:30:27,620 --> 00:30:27,620 and the engineers at hydro one really don't like that idea, and they don't want to over Spec their connections. 239 00:30:33,320 --> 00:30:33,320 we've gotten over that hurdle with the design criteria that took quite a long time. 240 00:30:37,820 --> 00:30:37,820 and then there's the additional issue of making sure that all of the land purchase and Sale agreements meet the criteria 241 00:30:47,780 --> 00:30:47,780 that hydro one needs to actually do their work. 242 00:30:52,100 --> 00:30:52,100 and we kind of put the cart before the horse in that instance, in this, in this situation. 243 00:30:58,520 --> 00:31:00,230 okay. Thank you. Any other questions or comments? 244 00:31:02,910 --> 00:31:06,660 let's vote. All in favor? None are opposed. That's carried. 245 00:31:08,460 --> 00:31:11,460 there's no presentation of committee reports. No outside board and committee reporting. 246 00:31:14,130 --> 00:31:14,130 no unfinished business, no petitions, no correspondence. 247 00:31:18,270 --> 00:31:21,090 no notices of motion. 14 council reports and announcements. 248 00:31:24,300 --> 00:31:28,160 councillor flintoff. Go ahead. Yes. Just mr. Brunet asked me to announce it's the last chance for the early bird discount for your ski Membership at mount dufour. 249 00:31:34,680 --> 00:31:38,400 it ends on saturday the 16th. Save some money. 250 00:31:39,420 --> 00:31:41,040 it should be a good ski year. They just got a brand new state of the art snowmaking gun donated by retirement living to Help with the snow making and it's over on saturday. 251 00:31:50,340 --> 00:31:53,970 you can still get your memberships. It'll be at a different price. Thank you. The city of elliot lake will be hosting a free snowmobile information session At the collins hall on thursday, 252 00:32:03,680 --> 00:32:03,680 november 14th, 2024 at 6:30 p.m.. 253 00:32:08,320 --> 00:32:08,320 opp constable phil young, along with officers from the elliot lake bylaw department and Members from the local elliot lake snowbirds snowmobile 254 00:32:17,680 --> 00:32:17,680 club will be on hand to discuss safe riding tips, rules and regulations involved in safe Riding, club memberships and other topics 255 00:32:27,670 --> 00:32:29,170 of interest. Admission is free and open to anyone who enjoys riding and wants to learn more about safe Riding and rider awareness. 256 00:32:37,270 --> 00:32:40,150 we hope to see you there! Napa powersports will also be on site showcasing their products and answering questions. 257 00:32:47,170 --> 00:32:47,170 get your 2025 pet tags beginning friday, november 15th. 258 00:32:52,990 --> 00:32:52,990 you can purchase your pet tags at city hall or online. 259 00:32:57,610 --> 00:32:57,610 please take advantage of the special reduced rates if purchased prior to january 15th, 2025. 260 00:33:05,900 --> 00:33:05,900 please note that the pet tags will no longer be available for purchase at pet value. 261 00:33:13,060 --> 00:33:13,060 they are only available at city hall or online through the city's website. 262 00:33:19,400 --> 00:33:19,400 for further information, please call the bylaw enforcement office at (705) 848-2287, Extension 263 00:33:27,800 --> 00:33:27,800 2119, or visit elliot lake.ca. 264 00:33:34,640 --> 00:33:34,640 the air date for the still standing episode featuring elliot lake is coming up soon. 265 00:33:40,740 --> 00:33:40,740 johnny and the team will be showcasing our city and some of our wonderful residents. 266 00:33:46,310 --> 00:33:46,310 please tune in to cbc on november 19th at 8:30 p.m. 267 00:33:51,500 --> 00:33:55,220 or go to cbc gem all day. You can access gem on your smart tv through the app, or by visiting gem. 268 00:34:01,530 --> 00:34:01,530 cbc.ca. And it's that time of year. 269 00:34:07,140 --> 00:34:10,680 join us friday, november 29th at 6 p.m. For elliot lake's 45th annual santa claus parade. 270 00:34:15,090 --> 00:34:18,210 this year's theme is christmas in hockeyville. Displays will be judged by theme, look, lights and spirit. 271 00:34:23,370 --> 00:34:23,370 prizes will be awarded for the best overall float, most creative float and the fan Favorite float. 272 00:34:30,750 --> 00:34:30,750 winners will be announced december 2nd and for more information or to register your Business or group, please visit elliot lake.ca/ 273 00:34:40,650 --> 00:34:40,650 parade. And then one final announcement not from council, but from mr. 274 00:34:47,210 --> 00:34:47,210 debartoli would like to provide an update on the arena financials, mr. 275 00:34:52,590 --> 00:34:56,570 debartoli. Thank you, your worship through you to members of the council. As you recall the october 31st meeting of special meeting of council when we were Discussing the the new approach to solidifying the footings at the 276 00:35:06,410 --> 00:35:06,410 arena councillor lefebvre did request some information regarding the expenditures to date With regards to the work being done at the arena site. 277 00:35:15,080 --> 00:35:15,080 obviously it's been a moving target as we're all quite familiar with in terms of costings And whatnot, but rather than provide a very, 278 00:35:24,980 --> 00:35:24,980 very detailed report, which at this point in time would be very hard to compile, given The number of outstanding items and the expenses yet to be determined, I thought a 279 00:35:34,670 --> 00:35:34,670 high a high level approach to give you an estimate of what we've spent to date so far Would satisfy the request for now. 280 00:35:45,080 --> 00:35:48,380 so basically, we've had a couple of balls in play at the arena. We've had the actual structural restoration project, which has been, pretty much led by Dr. 281 00:35:54,980 --> 00:35:54,980 tingley and his team at wrd and also timber restoration services, and that's included the Restructuring of the the timbers in 282 00:36:04,910 --> 00:36:04,910 the arena, as well as the work to be completed with respect to the footings. 283 00:36:11,480 --> 00:36:11,480 so what we've expended to date in terms of monies put towards the actual structural Rehabilitation of the arena is 284 00:36:21,230 --> 00:36:21,230 $6,938,192 and that covers the work. 285 00:36:26,060 --> 00:36:26,060 that's been the manual work that has been done by trs on the wrd side, which is heavily Involved in the design aspect of it we've 286 00:36:35,840 --> 00:36:38,720 expensed $824,000. Sorry, $824,764. 287 00:36:43,100 --> 00:36:43,100 so the grand total there is approximately $7.7 million. 288 00:36:48,590 --> 00:36:48,590 we as you recall, we committed to the estimate that was provided by dr. 289 00:36:52,950 --> 00:36:52,950 tingley at the last special meeting of council, and that was in the amount of Approximately $1.6 million. 290 00:36:59,760 --> 00:36:59,760 so to date, we have expended and have committed to expend approximately $9.4 million on The restoration of the facility or the 291 00:37:09,630 --> 00:37:11,910 rehabilitation of the of the facility. In terms of its structure, as far as rejuvenating the building in terms of replacing the Roof, we committed to a contract through 292 00:37:21,670 --> 00:37:21,670 jci, that amount was in the was $1.479 million. 293 00:37:27,000 --> 00:37:27,000 and we have commissioned the work on the sprinkler system, which is of notable quantity Of money as well, it's $83,736. 294 00:37:35,520 --> 00:37:35,520 so our total expenditures with regards to the roof and the sprinkler system are just Slightly over $1.5 million. 295 00:37:43,080 --> 00:37:43,080 and so to date, the total amount of funds committed and or expended is approximately $11 Million. 296 00:37:54,010 --> 00:37:55,870 okay. Thank you. Any other announcements? 297 00:38:01,180 --> 00:38:01,180 okay. There are no addendums. 298 00:38:06,880 --> 00:38:10,060 16 introduction and consideration of bylaws. 16.1 bylaw 24-108 being a bylaw to authorize the entering into an agreement with s&t Electrical contractors 299 00:38:19,480 --> 00:38:19,480 limited for the dual gas train boiler replacement. 300 00:38:24,700 --> 00:38:28,570 may I have a motion that bylaw 24-108 be passed? A mover. Councillor bull seconded. 301 00:38:30,730 --> 00:38:33,730 councillor mann. All in favor? That's carried. 302 00:38:34,990 --> 00:38:34,990 16.2 bylaw 24-109 being a bylaw to authorize the entering into a cost agreement with Hydro one networks, inc. 303 00:38:44,560 --> 00:38:44,560 for the multi-service connection for the fox drive phase three project. 304 00:38:48,950 --> 00:38:48,950 may have a motion that bylaw 24-109 be passed. 305 00:38:53,330 --> 00:38:53,330 a mover. Councillor morrissette seconded councillor mann. 306 00:38:58,610 --> 00:39:00,830 all in favor? That's carried. 307 00:39:04,250 --> 00:39:06,170 closed session. There are two items for closed session this evening. 308 00:39:09,260 --> 00:39:09,260 there's a memo from the manager of economic development, possible acquisition of land on Oakland boulevard, and a report from the director of finance and 309 00:39:19,070 --> 00:39:19,070 director of it municipal software update. 310 00:39:23,960 --> 00:39:23,960 may I have a motion that council proceed into closed session as per the provisions under Section 239 of the municipal act, at the hour of 311 00:39:33,200 --> 00:39:35,120 07:39 p.m.. A mover. Councillor seidel seconded. 312 00:39:39,770 --> 00:39:43,700 councillor flintoff. All in favor? That is carried. 313 00:39:53,670 --> 00:39:53,670 okay. May I have a motion that council return to open session at the hour of 9:03 p.m.. 314 00:39:58,890 --> 00:40:02,550 mover councillor mann seconded councillor flintoff. All in favor? 315 00:40:04,950 --> 00:40:04,950 it's carried. Confirmatory bylaw 18.1 bylaw 24-110 being a bylaw to confirm the Proceedings of council at its regular meeting held 316 00:40:14,880 --> 00:40:18,630 on tuesday, november 12th, 2024. May I have a motion that bylaw 24-110 be passed? 317 00:40:22,350 --> 00:40:25,830 mover councillor seidel seconded councillor bull. All in favor? 318 00:40:27,840 --> 00:40:29,190 that's carried. Adjournment. May I have a motion that the meeting adjourned at the hour of 9:04 p.m.. 319 00:40:33,750 --> 00:40:33,750 mover councillor morrissette seconded councillor lefebvre. 320 00:40:38,250 --> 00:40:41,970 all in favor? That's carried. Thank you very much.