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We have one left in this calendar year and we have one left for commissioners and county business.

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Commissioners, public notices, according to the Open Meetings Act, Chapter 551.

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We do have a quorum. Do we have a motion to make the motion?

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Seconded by Grace and all in favor of these meetings.

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Please say aye. This meeting is open.

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Let's rise for the end location and pledge for commissioner precinct one, Randy Stinson.

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Thank

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you Lord. What do you

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have to pay for us? Thank you

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Lord. We've got a few

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gifts. Thank you so much for

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coming with you this one day.

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Praise you once again Lord for

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this coming. Thank you Lord for

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the ones that protect us. Praise

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you once again Lord for this

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coming. Thank you Lord for the

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you once again Lord for

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We have all of them. There is

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a solution to all of the things that are in this world.

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And we know that it's

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a part of my life.

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I pray for each of you.

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Amen.

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This

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is the flag of the United States of America.

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And to the Republic of the United States,

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one nation under God, indivisible with liberty

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and justice for all.

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I honor the Texas flag.

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I pledge allegiance to thee, Texas,

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We're going to try to expedite today's meeting, so if you will look at the consent agenda,

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I do want to make a comment that anybody that wishes to speak before the court today, we

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have participation forms in the lobby.

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Please pass those to my right to our deputy county clerk, Ms. Tina, and Ms. Tina will

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help us at the agenda time. The consideration action includes the administrative A1, A11,

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and the financial agenda F1 through F2. Commissures, this is routine payroll, regular bills, interest

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court meeting approvals, and regular cash audits, financial transactions that are required

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by the county. Please review and we'll be happy to accept a motion.

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was

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able to review this over the holidays the weekend, so moved.

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Commissioner Perry makes the motion to approve the consent agenda.

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Do we have a second?

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Seconded.

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Seconded by Commissioner Stinson.

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Any discussion?

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All in favor say aye.

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Aye.

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Motion carries.

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Okay, I'd like to invite Ms. Stinson up with our Department of Development agenda.

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We'll move on over to that.

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That would be item 1.1.

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And I will read that for the record, discussion, consideration, and action plan of the Walker

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Track.

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That is 5.008 acres site that's located 2,630 feet north of the intersection of Schenkel

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Road and FM 660.

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That's our DELAPENIA survey in the extra-territory jurisdiction of the city of Ennis, Rodenbridge

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1.

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Sarah?

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Good afternoon, Judge Commissioner.

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Walker track plat application was submitted on April 17th of 2023 prior to the changes in state law regarding plat review effective September 1st as they waited the completion of a flood study.

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The applicant wishes to plat to create for residential use water per east gear at water with a two inch line that confirmed availability on March 17th of 2023.

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Sir, does this have conditions?

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Yes, this one actually they have a flood study and it's indicated on the

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plat that has a flood study was submitted to engineering only item I'm

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waiting on I actually have the file or plat copies in possession in my

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possession but I just want to make sure that the line and the shading is

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correct with our county engineer. Okay, motion to accept. Commissioner Stinson

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makes the motion to approve 1.1 seconded by Commissioner Grayson. Any

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discussion. All in favor please say aye. Any opposed? Okay, motion carries. Item 1.2 ratified

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state staff action on a preliminary plat of the Chateau's Manor that is 11.057 acres site that's

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located 4,630 feet northeast. The intersection of that road in FM 18 that's situated in the

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eighth slayback survey and walks the Hatchey Road and Bridge Precinct number one. Thank you.

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The applicant wishes to plot the property to create six slots for residential units.

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The City of Waukesha Hatchee approved the ETJ petition withdrawal request for property on September 18th of 2023.

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City Order 3 3 9 9.

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The applicant will address all items listed within Attachment Number 3 prior to the approval of the final plot application.

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The preliminary plot proposes dedicating 60 foot of rider for Rob net road and rocket has indicated as an eight inch line with that availability being November 28th.

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So Sarah just for the record the withdrawal from the walk statue.

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Actually this is a preliminary plot application so final plot application will be forthcoming once the applicant has met all the requirements listed within attachment number three.

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Perfect.

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There are some drainage requirements on there as well extending the fire hydrants to cover all the proposed lots.

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Perfect. Thank you.

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Motion to accept with conditions.

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Second.

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Commissioner Stinson makes the motion to accept item 1.2 with the condition by staff seconded by Commissioner Grayson.

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Any other discussion?

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All in favor say aye.

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Aye.

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Any opposed?

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Motion carries.

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I don't want to ratify staff action on a plat of Wilson Place.

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The 1.90 acre site is located 470 feet west of the intersection of Youngblood Road and

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FM-78.

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That is situated in the S. Wilson Survey that is in Walkshaven Bridge, Precinct Number

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1.

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Thank you.

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The applicant wishes to plat the property to create one lot for residential use and

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Commissioners Court approved a road frontage variance request for this property on September

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19, 2023. That's minute order 432.3. And the City of Waukesha had to approve an ETJ petition

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withdrawal request for this property on the 20th of 2023, city ordinance number 3427.

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Rocket has confirmed availability of water for this lot via an 8-inch line, and that

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was on November 28th, and staff can confirm that this plot has since met all conditions

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within the review letter and is ready to be filed with the county clerk's office.

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This is one come through several months ago about the man's only son, which is disabled

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to build.

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Yes, sir.

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That's correct.

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Motion to accept.

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Second.

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Commissioner Stinson makes the motion to approve item 1.3, and that is seconded

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by Commissioner Grayson.

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All in favor of approving, please say aye.

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Aye.

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Any opposed?

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Motion carries.

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Item 1.4, ratify staff action on a plat of Ashley Edition.

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The 2.800 acre site is located 3,490 feet northwest of the intersection of FM 877 and Highway 34.

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That is situated in the San Antonio and the Mexican Gulf Railroad Company Survey.

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That is in us, Road and Bridge Precinct Number 2.

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Thank you.

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This applicant wishes to plot the property to create one lot for residential use.

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The water source is Files Valley.

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They have confirmed availability of service via a two-inch line on November 21st of 2023,

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and they're just going to have to do a road board text in that line to provide water

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for the slots.

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So Commissioner Grayson makes the motion to approve item 1.4, do we have a second?

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Seconded by Commissioner Stenson.

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All in favor of approving item 1.4, please say aye.

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Any opposed?

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Okay, motion carries.

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Item 1.5, ratify staff action on a preliminary plat of Cotton Creek subdivision.

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The 13.979-acre site is located in the northwest corner of the intersection of Sand Switch

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Road and Ramon's Road, or Ramone's Road, and that is situated in the Joseph Garwood

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Survey that's in Ennis Road and Bridge Precinct number two.

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Thank you.

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Per the staff report, it shows that the applicant wishes to plat the property into

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to six lots, since this submittal of this agenda item,

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they have reduced the number of lots proposed

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for the preliminary plot to four lots.

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The overall acre to stay the same,

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but the lot size has increased.

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Was it because of water?

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Yes, sir.

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For sufficient water meter availability?

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Prairie lands, yes.

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The groundwater availability.

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The groundwater availability.

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The groundwater well.

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Yes.

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I mean, anticipating that we're going to get

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a revised letter from Prairie lands,

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that may reduce the overall number of required items

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for this preliminary plot.

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Otherwise, everything that's listed

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within the plot review letter will remain.

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Sir, we're still showing the six.

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No, this is four.

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We're showing four.

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Yes, sir.

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Yeah, we're showing four.

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And what's the revision for?

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It's gonna be reduced to four lots.

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It was originally presented as six

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and that's what was submitted within the staff report.

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Is that what this one is?

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And I provided a copy of the revised layout

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for the chemistry score.

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And Prairie Land said four was okay,

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but that is still the groundwater availability.

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Yes, sir.

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So moved.

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Commissioner Grayson makes the motion to approve item 1.5

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with staff conditions.

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Do we have a second?

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Seconded by Commissioner Stinson, all

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in favor of approving item 1.5.

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Please say aye.

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Any opposed?

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Motion carries.

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Item 1.6 is to ratify staff action

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on a plat of Molly's acres.

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The 1.546 acre site is located 320 feet west

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of the intersection of Highway 287 North and Old Church Road that's situated in the G Carpenter

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Survey in Waukes-a-Hatchee Road and Bridge Precinct Number 2. Thank you. The applicant wishes to

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plot the property to create one lot for existing commercial use. The City of Waukes-a-Hatchee

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approved the ETJ petition withdrawal request for this property on November 6 of 2023,

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City Ordinance Number 3420, and Rocket has confirmed availability of water for this proposed

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law via a two inch line on October 3rd of 2023. And this plot has since met the

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conditions stated within the review letter issued on December 18th and is

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ready to be filed with the County Clerk's Office.

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Commissioner Grayson makes the motion to approve item 1.6. Do we have a second?

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Seconded by Commissioner Stinson. One quick question, Sarah. Yes, sir. Has it

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just been since September that we've been receiving these withdrawals from

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the WalksVatGTJ? That's correct. Based on the new state law. Yes, sir.

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Okay. Thank you very much. We have a motion in a second. All in favor of approving item 1.6, please say aye.

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Any opposed? Okay. Motion carries.

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Item 1.7 is ratification of staff action on a plat of Castaneda-Gira Estates.

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The 2.214-acre sites located 6700 feet east of the intersection of FM667 and White Rock Road

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situated in the IH Low Survey that is in Italy, Texas,

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Road and Bridge Precinct number three.

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Thank you.

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The applicant wishes to plat the property to create,

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and I confirm it'll be one lot for residential use.

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The water source is South Ellis County Water Supply Corp.

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And they have confirmed availability

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via a two inch line on November 16th of 2023.

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And this plat has since met all the conditions stated

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within the review letter and is ready to be filed with the county clerk's office.

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Awesome.

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So moved.

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Commissioner Perry makes the motion to approve item 1.7. Do we have a second?

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Seconded.

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Seconded by Commissioner Butler. All in favor of approving item 1.7, please say aye.

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Aye.

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Any opposed? Okay. Motion carries.

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Item 1.8 is ratify staff action on an amending plat of May Pearl Hidden Hills,

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Lot number 48 that is 1.72 acre site is located north of the intersection of

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Dubose Way and Sullivan Way that's in the ETJ of the city of May Pearl,

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Waukes-Hatchey Road and Bridge Precinct number three. Thank you. The applicant

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request to amend this plot to correct a Scrivener or clerical error

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listed below from a previously filed replat approved by Commissioner's

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Court on April 25th of 2017. The proposed amending plot affects one lot

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within the subdivision and no new lots are proposed.

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The following correction is proposed.

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It'll revise the side building line from 20 feet to 10 feet

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and the amending plot addresses the applicant's request,

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corrects the error and meets the criteria established

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under Chapter 232-011, item A.

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Staffer, okay.

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Commissioner Perry makes the motion to approve item 1.8.

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Do we have a second?

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Second.

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Seconded by Commissioner Butler.

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All in favor?

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Please say aye.

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Any opposed?

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Motion carries on 1.8.

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Item 1.9, ratify staff action on a plot of Woodward Farms Edition, Phase 3.

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The 6.413 acre site is located 1750 feet west of the intersection of North Armstrong Road and Matthews Road.

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That is situated in the A in the Adam T. Miller Survey in Venus.

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That is Rodenbridge Precinct Number 4.

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Thank you.

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The applicant wishes to plot the property to create three lots of record for proposed residential use.

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Mountain Peak Water is the water provider and has confirmed availability on November 16th of 2023 via a 12 inch line.

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00:15:00,000 --> 00:15:04,280
Staff review this flat and conditionally approved it on December 18th. Since the date

247
00:15:04,280 --> 00:15:07,960
of the approval letter, staff has confirmed that the applicant has met all of the conditions

248
00:15:07,960 --> 00:15:13,400
set forth, but since then has added one additional condition regarding drive cuts as it is located

249
00:15:13,400 --> 00:15:18,560
along a thoroughfare road. And the condition is only two drive cuts shall be allowed for

250
00:15:18,560 --> 00:15:22,980
these three lots. This will be determined by the applicant at the time of permitting.

251
00:15:23,440 --> 00:15:24,600
Staff recommends approval.

252
00:15:24,600 --> 00:15:25,100
Approval.

253
00:15:25,400 --> 00:15:25,580
Okay.

254
00:15:25,780 --> 00:15:26,860
Quick question.

255
00:15:27,280 --> 00:15:27,540
Yes, sir.

256
00:15:27,920 --> 00:15:32,920
On that last condition, is that a text dot requirement, or is that a county requirement?

257
00:15:33,300 --> 00:15:36,820
It is a county requirement, one that the road has been classified as a thoroughfare

258
00:15:36,820 --> 00:15:38,780
road within the county's thoroughfare plan.

259
00:15:38,980 --> 00:15:41,040
They still meet the 150 minimums?

260
00:15:41,060 --> 00:15:41,460
Yes, sir.

261
00:15:41,680 --> 00:15:42,020
Yes, sir.

262
00:15:42,720 --> 00:15:43,000
Okay.

263
00:15:43,100 --> 00:15:44,660
Like a setback drive?

264
00:15:45,160 --> 00:15:49,740
It's essentially, so instead of having three access points or three driveway cuts,

265
00:15:50,020 --> 00:15:51,160
it reduces it to two.

266
00:15:51,160 --> 00:15:54,560
so essentially you have a shared driveway at some point between the three lots.

267
00:15:54,760 --> 00:15:55,120
Got you.

268
00:15:55,440 --> 00:15:56,000
Sounds good.

269
00:15:56,840 --> 00:15:57,240
Commissioner?

270
00:15:57,980 --> 00:15:58,420
So moved.

271
00:15:58,640 --> 00:16:01,600
Commissioner Butler makes the motion to approve item 1.9,

272
00:16:02,120 --> 00:16:06,000
and that is seconded by Commissioner Perry, all in favor of approving item 1.9.

273
00:16:06,040 --> 00:16:06,620
Please say aye.

274
00:16:07,440 --> 00:16:07,740
Any opposed?

275
00:16:08,400 --> 00:16:09,000
Motion carries.

276
00:16:09,800 --> 00:16:14,320
Item 1.10, ratify staff action on a plat of Hirtic Edition.

277
00:16:14,840 --> 00:16:19,000
The 3.995 acre site is located 960 feet west

278
00:16:19,000 --> 00:16:22,820
of the intersection of Smith Road and Jackson Road that is situated in the

279
00:16:22,820 --> 00:16:26,140
Margaret Cheek Survey in the extraterritorial jurisdiction of the

280
00:16:26,140 --> 00:16:29,800
City of May Pearl Road and Bridge Precinct number four. Thank you. The

281
00:16:29,800 --> 00:16:33,340
applicant wishes to plot the property to create one lot for proposed

282
00:16:33,340 --> 00:16:36,800
residential use and the applicant intends to use water wells as their

283
00:16:36,800 --> 00:16:41,340
primary source of water. Since the submission of the staff report staff

284
00:16:41,340 --> 00:16:44,580
can confirm that all conditions have since been met and this plot is

285
00:16:44,580 --> 00:16:45,240
It's ready for filing.

286
00:16:45,740 --> 00:16:46,060
Perfect.

287
00:16:46,840 --> 00:16:47,280
Second.

288
00:16:47,660 --> 00:16:51,000
Commissioner Butler makes the motion to approve item 1.10,

289
00:16:51,720 --> 00:16:53,020
seconded by Commissioner Perry.

290
00:16:53,320 --> 00:16:55,800
All in favor of approving 1.10, please say aye.

291
00:16:56,920 --> 00:16:57,320
Motion carries.

292
00:16:57,960 --> 00:16:58,440
Thank you.

293
00:16:58,540 --> 00:16:59,120
Thank you, Ms. Garcia.

294
00:16:59,940 --> 00:17:00,460
Happy New Year.

295
00:17:02,600 --> 00:17:04,560
OK, commissioners, that concludes our Department

296
00:17:04,560 --> 00:17:05,720
of Development agenda.

297
00:17:06,060 --> 00:17:07,980
We'll move on to our purchasing agenda today.

298
00:17:08,360 --> 00:17:11,460
That would be inviting Mr. Eric Test, our assistant

299
00:17:11,460 --> 00:17:14,880
purchasing agent, on item 2.1.

300
00:17:14,880 --> 00:17:18,760
discussion, consideration and action to approve an interlocal agreement between

301
00:17:18,760 --> 00:17:22,200
the City of Italy and Ellis County in accordance with the Interlocal

302
00:17:22,200 --> 00:17:27,980
Cooperation Act chapter 791 of the Texas government code. Eric? This is next in a

303
00:17:27,980 --> 00:17:32,380
series of interlocals that have come to the court for approval and just getting

304
00:17:32,380 --> 00:17:36,740
all the agreements with the consistency and all in line.

305
00:17:39,800 --> 00:17:40,080
Recommend

306
00:17:40,080 --> 00:17:43,220
approval. I will make the motion to approve that interlocal and I

307
00:17:43,220 --> 00:17:46,880
appreciate Mayor Cochran coming by the office a month ago to discuss

308
00:17:46,880 --> 00:17:50,400
this and hopefully we can provide them with some savings at the city of Italy

309
00:17:50,400 --> 00:17:52,440
and I'll make the motion to approve.

310
00:17:54,720 --> 00:17:55,580
Wait a second.

311
00:17:57,850 --> 00:17:59,970
I'm sorry. I'll back. We have

312
00:17:59,970 --> 00:18:04,570
tried to work with that city again and again and again and I want that on the

313
00:18:04,570 --> 00:18:09,910
record. Yes. And matter of fact we have a we've had different agreements with

314
00:18:09,910 --> 00:18:16,630
them over the years and they have not gone to the trouble to get the

315
00:18:16,630 --> 00:18:18,210
business done that we needed done.

316
00:18:19,330 --> 00:18:23,990
The under the roads of that town are full of gas lines

317
00:18:23,990 --> 00:18:25,410
and metal obstructions.

318
00:18:26,090 --> 00:18:28,190
And we've asked them to be clearly marked.

319
00:18:29,150 --> 00:18:32,490
In many cases, we have damaged the T on our equipment

320
00:18:33,230 --> 00:18:35,070
trying to take care of that.

321
00:18:35,470 --> 00:18:37,930
It is not a matter of whether we have an agreement.

322
00:18:38,750 --> 00:18:41,670
It is a matter of them following through to where

323
00:18:41,670 --> 00:18:42,850
our equipment is not damaged.

324
00:18:44,050 --> 00:18:45,430
So I just want to be on the record.

325
00:18:45,430 --> 00:18:52,210
Yeah, and just to clarify, this should not have gone on this agenda without consulting with me.

326
00:18:52,590 --> 00:18:58,890
Okay, that's my mistake. I'm going to refer to Article 1, the purpose of this interlocal.

327
00:18:59,590 --> 00:19:05,710
They did not, there's some items that we purchase here at the county level that cities can piggyback on.

328
00:19:06,210 --> 00:19:13,410
So the purpose of this is specific, it will allow each party to purchase goods and services under the competitive bidding contracts

329
00:19:13,410 --> 00:19:19,250
contracts that the county also has and also our purchasing cooperatives.

330
00:19:19,630 --> 00:19:23,410
This is not specifically related to Road and Bridge, Commissioner, just so you know.

331
00:19:23,870 --> 00:19:30,230
There may be some equipment, some furniture, some apparel, some things that we buy that

332
00:19:30,230 --> 00:19:34,930
allows the city of Italy to piggyback on us because the bidding process for them would

333
00:19:34,930 --> 00:19:39,510
be very cumbersome and this is what the mayor brought to my attention about a month

334
00:19:39,510 --> 00:19:39,790
ago.

335
00:19:39,790 --> 00:19:42,250
I said, we do this all the time, Mayor.

336
00:19:42,710 --> 00:19:43,370
We'll get it done.

337
00:19:43,750 --> 00:19:46,850
And Commissioner, I'm not trying to get in the way of road and bridge.

338
00:19:47,070 --> 00:19:48,310
That's not our intent.

339
00:19:48,810 --> 00:19:50,130
We continually try to cooperate with them.

340
00:19:51,350 --> 00:19:55,210
We have sold them under agreement with the county.

341
00:19:55,530 --> 00:19:58,890
We have sold them material at our cost before.

342
00:19:59,550 --> 00:20:02,770
We've had issues with that, with leakage and spoilage.

343
00:20:02,910 --> 00:20:03,090
Right.

344
00:20:03,970 --> 00:20:07,970
I'm just saying that I should have been brought

345
00:20:07,970 --> 00:20:16,340
into this conversation. And it's not something that I will not remember going forward with

346
00:20:16,340 --> 00:20:24,520
the city of Italy. They in my mind need to coordinate with us on the areas we need to

347
00:20:24,520 --> 00:20:29,460
coordinate with. Like I say, we have sold the material before and there's been spoilage

348
00:20:29,460 --> 00:20:33,640
and issues with that. Now they paid for it, but at the same time there were complications

349
00:20:33,640 --> 00:20:39,860
with that as well. So I think the best way we deal with cities is to bring the

350
00:20:39,860 --> 00:20:44,920
commissioners in on it. I appreciate your desire to serve them. I don't want to

351
00:20:44,920 --> 00:20:50,100
punish anybody, but at the same time anything that my precinct is involved

352
00:20:50,100 --> 00:20:55,900
with the city of Italy, we are going to thoroughly explore that before we

353
00:20:55,900 --> 00:20:59,140
participate. Absolutely. We'll bring you into is if we're aware of anything

354
00:20:59,140 --> 00:21:03,480
in the future. This is specifically generic to just general purchasing

355
00:21:03,480 --> 00:21:08,820
I think for their benefit and I've got a motion on that Commissioner. Do we have a second before we make a motion?

356
00:21:08,880 --> 00:21:10,580
I just want to agree with Commissioner Perry

357
00:21:10,580 --> 00:21:11,220
I think it was

358
00:21:11,700 --> 00:21:17,180
Wrong way to come out without his approval him being brought into the loop on that because it is

359
00:21:17,180 --> 00:21:20,500
Commersome on us to take care of cities that don't want to take care of themselves

360
00:21:20,500 --> 00:21:26,200
I too have people in my precinct that I don't like to work with I will do my best to share our

361
00:21:26,200 --> 00:21:30,440
Resources with them to a degree, but they don't not every customer is the same sure

362
00:21:30,440 --> 00:21:35,560
And I I certainly feel you pain over there and I want to know I want to be on record agreeing with that as well

363
00:21:35,560 --> 00:21:41,560
Well, and I appreciate that and it's not road and bridge related. Let's hope it's not. It's not. Yeah, it's not hope

364
00:21:41,560 --> 00:21:46,660
It's not because if it is that's a problem. Well, we will several thousand gallons of emulsion one time

365
00:21:46,660 --> 00:21:52,240
Which the city of Italy paid for but it was based on an employee's carelessness. Yeah, so

366
00:21:54,400 --> 00:21:55,980
Once what's the terminology?

367
00:21:57,160 --> 00:22:03,900
full me once, shame on me, full me twice, yep, all right, so let's just have our eyes

368
00:22:03,900 --> 00:22:05,840
open as we assist them in their business.

369
00:22:06,080 --> 00:22:09,920
And I do appreciate the mayor coming to me, sometimes that happens, but not regularly.

370
00:22:10,120 --> 00:22:14,600
One of the examples is Oakleaf with the Hampton Road project that we've talked with the mayor

371
00:22:14,600 --> 00:22:18,540
over there several times, and we did do an interlocal agreement with Oakleaf in the

372
00:22:18,540 --> 00:22:24,300
same situation, but this is actually over and above Rodenbridge, and this will

373
00:22:25,960 --> 00:22:32,000
I get it, I get it. So we did discuss some ARPA, we did discuss some ARPA stuff as well.

374
00:22:32,440 --> 00:22:36,060
And for some reason the city of Italy was unable to, they didn't meet the deadlines.

375
00:22:36,480 --> 00:22:41,080
So I said, Hey, mayor, this is the situation. You know, we're not going out for rehab

376
00:22:41,640 --> 00:22:45,400
reapplications. We've done that already. And that was part of the conversation as well.

377
00:22:45,500 --> 00:22:50,760
Just so you know, and I appreciate the mayor coming up and visiting and Commissioner,

378
00:22:50,760 --> 00:22:54,300
sure we just need this for some of their their ancillary type stuff and we're

379
00:22:54,300 --> 00:22:57,360
willing to help them when we I'm certainly willing to help them that's not

380
00:22:57,360 --> 00:23:01,720
the issue but at the same time I think we need to have our eyes open and make

381
00:23:01,720 --> 00:23:06,580
sure communications are very exact preferably in writing we'll do that okay

382
00:23:06,580 --> 00:23:12,280
so we have a motion do we have a second on item 2.1 second seconded by

383
00:23:12,280 --> 00:23:16,460
commissioner Grayson all in favor of approving item 2.1 please say aye any

384
00:23:16,460 --> 00:23:16,700
Any opposed?

385
00:23:17,000 --> 00:23:17,240
No.

386
00:23:17,580 --> 00:23:17,780
Okay.

387
00:23:17,960 --> 00:23:18,520
Motion carries.

388
00:23:20,970 --> 00:23:21,350
All right.

389
00:23:21,710 --> 00:23:28,770
Item 2.2, discussion, consideration and action to modify minute order 47.23, a request for

390
00:23:28,770 --> 00:23:33,130
statement of qualifications for a professional engineer or engineering firm to review the

391
00:23:33,130 --> 00:23:37,910
county's flood study and other general engineering services as needed by the county.

392
00:23:38,250 --> 00:23:38,330
Eric?

393
00:23:39,090 --> 00:23:39,430
Yes.

394
00:23:39,730 --> 00:23:44,750
This was an item that was brought forth a couple months ago that was specific

395
00:23:44,750 --> 00:23:50,450
to flood study services, and as we were about to get ready to open that item a couple weeks ago,

396
00:23:50,950 --> 00:23:59,790
Alberto and Ted met with JB and I and wanted to add to that RFQ that's going out,

397
00:24:00,570 --> 00:24:05,530
and it's going to include general engineering services such as plan review,

398
00:24:06,170 --> 00:24:12,390
and there's a few other items that Alberto and Ted are working on to include in the scope,

399
00:24:12,390 --> 00:24:14,850
But that's the general idea.

400
00:24:15,310 --> 00:24:15,390
Okay.

401
00:24:16,790 --> 00:24:25,130
Just for the record, we do have the ability to go into a professional services exemption for engineering.

402
00:24:25,370 --> 00:24:25,850
Is that correct?

403
00:24:26,850 --> 00:24:30,750
But in this case, we chose to go towards an RFP, which is understandable.

404
00:24:31,430 --> 00:24:32,510
An RFQ, yeah.

405
00:24:32,630 --> 00:24:37,350
And generally what you do on that exemption is an RFQ because it's not based on...

406
00:24:37,350 --> 00:24:37,670
I see.

407
00:24:37,870 --> 00:24:38,650
An RFQ.

408
00:24:38,910 --> 00:24:39,010
Okay.

409
00:24:39,110 --> 00:24:39,330
Perfect.

410
00:24:40,110 --> 00:24:42,230
So, commissioners, you understand what we need there?

411
00:24:42,450 --> 00:24:46,550
We're trying to go outside for some additional engineering work, and I think some of that

412
00:24:46,550 --> 00:24:52,110
involves Commissioner Butler as well in some of these surveys and road assessments and

413
00:24:52,110 --> 00:24:54,030
design for textile.

414
00:24:54,430 --> 00:24:56,410
So, Commissioner Butler, any comments on that?

415
00:24:57,270 --> 00:24:59,810
Is this some of the stuff we've discussed?

416
00:25:00,970 --> 00:25:05,090
That is specifically to things that we cannot do in-house.

417
00:25:05,090 --> 00:25:09,930
And also to even help in engineering if time comes where they need help in there

418
00:25:09,930 --> 00:25:11,270
to help get those.

419
00:25:11,710 --> 00:25:11,970
That's right.

420
00:25:12,550 --> 00:25:13,170
Yeah, I'll make motion.

421
00:25:13,610 --> 00:25:16,830
Commissioner Butler makes the motion to approve item 2.2.

422
00:25:16,830 --> 00:25:17,510
Do we have a second?

423
00:25:17,910 --> 00:25:18,210
Second.

424
00:25:18,650 --> 00:25:19,970
Seconded by Commissioner Stinson.

425
00:25:20,370 --> 00:25:22,750
All in favor of approving item 2.2, please say aye.

426
00:25:23,790 --> 00:25:24,030
Any opposed?

427
00:25:25,130 --> 00:25:25,910
Motion carries.

428
00:25:29,320 --> 00:25:33,360
Item 2.3, discussion, consideration and action to allow the County Judge

429
00:25:33,360 --> 00:25:39,480
to execute one lease agreement with American National Leasing for one 2024 Chevrolet Silverado

430
00:25:40,000 --> 00:25:45,800
PPV for the Ellis County Constable Precinct II using the TIPS contract under our current

431
00:25:45,800 --> 00:25:46,780
purchasing process.

432
00:25:47,220 --> 00:25:47,320
Eric?

433
00:25:47,900 --> 00:25:48,240
Yes, sir.

434
00:25:48,260 --> 00:25:52,240
This is a vehicle that was in the budget for Constable Borders.

435
00:25:53,100 --> 00:25:54,920
He's been out looking for vehicles.

436
00:25:55,100 --> 00:26:00,780
We were finally able to get one that is on the ground from Sills Befored.

437
00:26:00,780 --> 00:26:07,940
And it's a 2024 Silverado PPV, an amount of $51,970.25.

438
00:26:09,040 --> 00:26:14,140
And then the outfit, which is going through Marshall, Inc.,

439
00:26:14,140 --> 00:26:16,480
is an additional $22,000.

440
00:26:17,120 --> 00:26:17,520
OK.

441
00:26:21,240 --> 00:26:23,040
Commissures, this is the budgeted vehicle

442
00:26:23,040 --> 00:26:26,280
that we put in the fiscal 24 budget for the Constable

443
00:26:26,280 --> 00:26:27,220
and Precinct II.

444
00:26:27,720 --> 00:26:31,140
Just for your knowledge and recommendation and updates,

445
00:26:31,260 --> 00:26:32,920
we'll have a couple of more vehicles coming

446
00:26:32,920 --> 00:26:37,460
that are not budgeted funds that we'll have to consider where we pull those

447
00:26:37,460 --> 00:26:42,960
funds from but those are items that we need for for precinct one and precinct

448
00:26:42,960 --> 00:26:48,140
is it three and those will probably come up in January so we'll make sure

449
00:26:48,140 --> 00:26:52,040
you're aware of that we have a motion to approve item 2.3 so move

450
00:26:52,040 --> 00:26:54,920
Commissioner Butler makes the motion do we have a second seconded by

451
00:26:54,920 --> 00:26:58,540
Commissioner Grayson all in favor of approving item 2.3 please say aye

452
00:26:58,540 --> 00:26:59,920
Any post?

453
00:27:00,580 --> 00:27:01,300
Okay, motion carries.

454
00:27:02,460 --> 00:27:11,200
Item 2.4, discussion, consideration, and action to allow the county judge to sign a one-year contract for jail maintenance with Texas Air Systems LLC,

455
00:27:11,940 --> 00:27:17,500
utilizing Heritage Air Services LLC to perform the maintenance using the TIPS contract.

456
00:27:20,440 --> 00:27:25,640
Yes, sir, this is a contract for generally jail maintenance,

457
00:27:25,860 --> 00:27:29,700
but there's also, I believe the LEC is also included in that contract.

458
00:27:29,700 --> 00:27:40,700
contract. This is a vendor that has been performing general repairs at the jail for the past year,

459
00:27:40,960 --> 00:27:47,360
Heritage Air, and we're using Texas Air as a pass-through on our TIP contract, who was

460
00:27:48,300 --> 00:27:53,300
subcontracting with Heritage Air in order to perform the maintenance of the jail.

461
00:27:54,220 --> 00:27:55,940
So that's not the same people.

462
00:27:58,280 --> 00:28:01,180
Heritage is not the same people. Heritage is new.

463
00:28:03,040 --> 00:28:03,680
I'm not sure.

464
00:28:03,880 --> 00:28:04,100
For the maintenance?

465
00:28:04,660 --> 00:28:06,380
Yes, sir. Yes, it was AMS.

466
00:28:06,620 --> 00:28:08,020
And I think there's been...

467
00:28:08,020 --> 00:28:09,660
And so AMS was subbed into?

468
00:28:10,840 --> 00:28:15,240
No, AMS had a jock contract on tips themselves.

469
00:28:16,760 --> 00:28:17,660
And so the...

470
00:28:17,660 --> 00:28:18,860
Just wondering how we got the heritage.

471
00:28:19,080 --> 00:28:21,180
So the jail wanted to move a different direction.

472
00:28:21,320 --> 00:28:21,560
Okay.

473
00:28:21,560 --> 00:28:30,640
And the only way to really use Heritage was to use a contract that was already in place.

474
00:28:30,760 --> 00:28:37,100
There's a Jock contract that Texas Air has that allows them to perform the maintenance at the jail.

475
00:28:37,240 --> 00:28:38,620
But that's for the annual maintenance.

476
00:28:38,800 --> 00:28:39,720
Yes, sir, for the annual maintenance.

477
00:28:39,960 --> 00:28:40,640
There's an Alton and all that.

478
00:28:40,860 --> 00:28:40,960
Yep.

479
00:28:41,300 --> 00:28:42,260
And whose call was that?

480
00:28:43,920 --> 00:28:46,000
Yeah, that was the general argument.

481
00:28:46,460 --> 00:28:46,720
Yes, sir.

482
00:28:46,820 --> 00:28:47,040
Okay.

483
00:28:47,680 --> 00:28:49,020
Well, he'll know better than any of them.

484
00:28:50,260 --> 00:28:55,120
And Eric, because this is a new vendor, they'll go through the screening process and everything

485
00:28:55,120 --> 00:28:56,660
as it relates specifically to them.

486
00:28:57,360 --> 00:29:03,020
They're technically not a new vendor that they've done, I think, a little bit over 40,000

487
00:29:03,020 --> 00:29:04,940
in jail maintenance year to day.

488
00:29:06,120 --> 00:29:12,660
So they've already started to kind of take over for AMS, but once you hit that 50,

489
00:29:12,840 --> 00:29:16,140
you have to have some sort of contractual agreement.

490
00:29:16,140 --> 00:29:20,700
So the question is will heritage air be receiving the checks on the service the maintenance?

491
00:29:22,360 --> 00:29:29,520
Not from us directly so they'll get paid through Texas air's contract. Okay, so it's a true subcontractor arrangement

492
00:29:29,520 --> 00:29:36,540
Correct. Okay, and we've already done the homework and all the audit stuff for Texas air systems correct. We bought them before perfect

493
00:29:37,380 --> 00:29:43,520
Okay, so we'll probably need a new what is it a W9? Probably need a new W9 for a subcontractor

494
00:29:43,520 --> 00:29:48,280
Okay, that explains that. Do we have a motion on 2.4?

495
00:29:48,620 --> 00:29:49,100
So moved.

496
00:29:49,380 --> 00:29:52,060
Commissioner Grayson makes the motion on 2.4. Do we have a second?

497
00:29:53,460 --> 00:29:53,940
Seconded.

498
00:29:54,120 --> 00:29:58,740
Seconded by Commissioner Stinson. All in favor of approving item 2.4, please say aye.

499
00:29:58,900 --> 00:29:59,260
Aye.

500
00:29:59,480 --> 00:29:59,840
Any opposed?

501
00:30:00,460 --> 00:30:06,440
Okay, motion carries. Item 2.5, discussion, consideration, and action to allow the county

502
00:30:06,440 --> 00:30:12,100
judge to sign a five-year contract with AXON Enterprise Inc. for body cameras, tasers, and

503
00:30:12,100 --> 00:30:19,940
related equipment for the Ellis County Constable Precinct II in the amount of $27,196.20 to

504
00:30:19,940 --> 00:30:26,200
be paid in annual installments using the byboard contract here. Eric?

505
00:30:26,200 --> 00:30:32,140
Yes, sir. This was an item brought by a constable who was this precinct to boarders

506
00:30:32,140 --> 00:30:33,880
to pay his

507
00:30:34,840 --> 00:30:37,960
annual fee to ax on for his body cameras

508
00:30:38,700 --> 00:30:43,840
tasers, and I think there's a cradle point a couple other things that are within this contract

509
00:30:43,840 --> 00:30:50,920
But it's a five-year contract for those 27,196 dollars. And he will use budgeted funds for this as well

510
00:30:50,920 --> 00:30:54,500
So we have a motion to approve item 2.5.

511
00:30:55,040 --> 00:30:58,480
So Commissioner Butler makes a motion seconded by Commissioner Perry,

512
00:30:59,000 --> 00:31:01,400
all in favor of approving item 2.5, please say aye.

513
00:31:02,220 --> 00:31:02,620
Any opposed?

514
00:31:03,440 --> 00:31:04,100
Motion carries.

515
00:31:04,920 --> 00:31:08,840
Item 2.6 is similar, discussion, consideration, and action to allow the

516
00:31:08,840 --> 00:31:11,940
County Judge to sign a five-year contract with Axon Enterprise Inc.

517
00:31:12,360 --> 00:31:15,360
for body cameras, tasers, and related equipment for the Ellis County

518
00:31:15,360 --> 00:31:16,460
Constable Precinct 3.

519
00:31:16,460 --> 00:31:19,620
That's in the amount of twenty five thousand one hundred and twenty five

520
00:31:19,620 --> 00:31:23,460
dollars and twenty two cents to be paid an annual installment using the buy

521
00:31:23,460 --> 00:31:28,620
board contract. Yes sir this is the same item as the one before just with

522
00:31:29,400 --> 00:31:34,740
precinct three and I think the difference if you're wondering between the two

523
00:31:34,740 --> 00:31:39,940
is probably one of the constables got some newer tasers than the other one.

524
00:31:40,440 --> 00:31:44,080
Yeah so it's a little bit lower and these will be from budgeted funds in

525
00:31:44,080 --> 00:31:45,080
in their departments as well.

526
00:31:45,820 --> 00:31:46,900
We have a motion to approve.

527
00:31:49,140 --> 00:31:49,580
Motion.

528
00:31:50,120 --> 00:31:53,020
Commissioner Stinson makes the motion to approve item 2.6,

529
00:31:53,580 --> 00:31:54,900
seconded by Commissioner Grayson.

530
00:31:55,020 --> 00:31:55,520
All in favor?

531
00:31:55,800 --> 00:31:56,260
Please say aye.

532
00:31:57,000 --> 00:31:57,700
Any opposed?

533
00:31:58,300 --> 00:31:58,340
OK.

534
00:31:58,600 --> 00:31:59,180
Motion carries.

535
00:32:00,580 --> 00:32:01,580
Thank you, Eric.

536
00:32:01,940 --> 00:32:03,480
We may need you, though, here a little bit later

537
00:32:03,480 --> 00:32:04,760
on a couple of other items as well.

538
00:32:05,840 --> 00:32:06,160
OK.

539
00:32:06,260 --> 00:32:09,200
We'll move into the administrative agenda, item 3.1,

540
00:32:09,940 --> 00:32:13,540
to the approval to classify a heavy equipment operator

541
00:32:13,540 --> 00:32:18,680
position to an assistant foreman. No funding or budget change is required to

542
00:32:18,680 --> 00:32:23,920
fund this reclassification. This is probably a this is a request

543
00:32:23,920 --> 00:32:27,880
from Commissioner Randy Stinson and I know that, Commissioner, you've brought

544
00:32:27,880 --> 00:32:28,440
this to us.

545
00:32:32,200 --> 00:32:36,600
Well as you know my foreman is retired. Yeah he starts tomorrow.

546
00:32:36,600 --> 00:32:37,080
for me.

547
00:32:40,560 --> 00:32:45,740
We just sort of change switch guards. His man's moving here in the

548
00:32:45,740 --> 00:32:51,260
next two days. Although you did hire one of my guys, I was fixing to hire him. But

549
00:32:51,260 --> 00:32:57,780
they all's fair. That's right. That's right. Yeah, I'm reclassifying him as our

550
00:32:57,780 --> 00:33:03,960
assistant foreman. I want to make the change at this time. Some born to have

551
00:33:03,960 --> 00:33:05,900
I'm going to have an assistant for me.

552
00:33:06,220 --> 00:33:09,540
At this time, I'm going to move Brown Almonds to an assistant for me.

553
00:33:09,680 --> 00:33:09,820
Okay.

554
00:33:11,000 --> 00:33:13,280
Pending further notice and we'll see how it goes.

555
00:33:14,200 --> 00:33:14,800
Sounds good.

556
00:33:15,640 --> 00:33:16,560
And that's a motion to approve.

557
00:33:17,060 --> 00:33:23,340
Commissioner Stinson makes the motion to approve on item 3.1 and seconded by Commissioner

558
00:33:23,340 --> 00:33:23,800
Grayson.

559
00:33:24,060 --> 00:33:25,320
All in favor of approving?

560
00:33:25,600 --> 00:33:26,080
Please say aye.

561
00:33:26,340 --> 00:33:26,580
Aye.

562
00:33:26,840 --> 00:33:27,220
Any opposed?

563
00:33:28,140 --> 00:33:28,300
Okay.

564
00:33:28,380 --> 00:33:28,940
Motion carries.

565
00:33:28,940 --> 00:33:37,540
Item 3.2 is approval to reclassify a part-time civilian coordinator in the amount of $32,118

566
00:33:37,840 --> 00:33:44,060
to a deputy part-time 20 hours a week at $32,992.

567
00:33:44,460 --> 00:33:49,360
No funding or budget change is required to support this reclass, and Sheriff Normans

568
00:33:49,360 --> 00:33:50,080
here to discuss it.

569
00:33:50,760 --> 00:33:50,960
Sheriff?

570
00:33:50,960 --> 00:33:51,480
It

571
00:33:55,610 --> 00:33:59,950
was a part-time deputy position that came to y'all and asked if we'd change this to be important.

572
00:34:00,150 --> 00:34:04,230
This is my drone coordinator, which is Clay Reagan.

573
00:34:05,110 --> 00:34:12,250
Clay is the commander of the Mid-Local PD and is very instrumental in implementing our drone program here.

574
00:34:13,190 --> 00:34:21,490
And he retired from the local and continued to reserve with him and therefore he works for us.

575
00:34:21,490 --> 00:34:31,610
Yorkshire County Parktime has for the last year, year and a half. But he has decided that it would be more advantageous for him to be a

576
00:34:31,610 --> 00:34:39,310
deputy and doing this instead of a civilian. So, at the time, while I had no issue with the Chief Smith of a middle-ocean,

577
00:34:39,690 --> 00:34:46,970
David one of us allowed dual commissions, so it couldn't be commissioned as a reserve there and a Parktime deputy would meet.

578
00:34:47,710 --> 00:34:53,810
He has since resigned his position as a reserve and a local, still a county employee,

579
00:34:54,110 --> 00:34:55,970
but we're just going to do it where he is a deputy.

580
00:34:56,310 --> 00:35:00,830
He is sworn in with a commander in the middle of him when he gets called out.

581
00:35:01,510 --> 00:35:03,150
He's out on that up in Laverg County.

582
00:35:03,650 --> 00:35:05,750
An entertainer called me just a little bit ago,

583
00:35:05,970 --> 00:35:08,750
and they got a guy in that pursuit looking at Laverg County,

584
00:35:09,650 --> 00:35:12,930
and they ran up into just south of Ennest.

585
00:35:12,930 --> 00:35:19,610
We got a belt out of the car, we could tease on foot, and we've got our friends out there right now helping the Reddick County Court find this fugitive.

586
00:35:19,930 --> 00:35:28,770
So there really, there was actually no budgetary differences when we moved it from a deafening position to a civilian coordinator.

587
00:35:29,370 --> 00:35:40,590
And evidently now, when Ms. Brown looked it up, there's a few dollars difference in the coordinated position versus the, it's like $8 million a year or something like that.

588
00:35:40,590 --> 00:35:45,650
Yeah, but from a budgetary standpoint,

589
00:35:45,950 --> 00:35:47,750
commissioners, you'll pull from existing funds.

590
00:35:47,830 --> 00:35:50,730
There should be no impact on the general at this point.

591
00:35:51,490 --> 00:35:51,790
That's correct.

592
00:35:52,590 --> 00:35:53,270
Any questions?

593
00:35:54,650 --> 00:35:56,130
Commissioner Grayson makes the motion

594
00:35:56,130 --> 00:35:57,610
to approve item 3.2.

595
00:35:57,670 --> 00:35:58,190
Do we have a second?

596
00:35:58,710 --> 00:36:00,070
Seconded by Commissioner Stenson.

597
00:36:00,470 --> 00:36:03,330
All in favor of approving item 3.2, please say aye.

598
00:36:04,310 --> 00:36:04,610
Any opposed?

599
00:36:05,270 --> 00:36:05,870
Motion carries.

600
00:36:06,210 --> 00:36:06,450
Thank you.

601
00:36:06,650 --> 00:36:06,970
Thanks, Chair.

602
00:36:08,470 --> 00:36:13,290
Item 3.3, discussion, consideration and action to allow the county judge to sign a temporary

603
00:36:13,290 --> 00:36:18,970
lease with the Waukesha GISD for a staging area to be used for the construction of the

604
00:36:18,970 --> 00:36:23,670
new justice of the peace precinct to subcourt house. The lease will be at no cost to the

605
00:36:23,670 --> 00:36:27,950
county but remains subject to certain conditions by Waukesha GISD.

606
00:36:28,630 --> 00:36:33,570
Commissures, we can approve this now. I do recommend that I believe that I had

607
00:36:33,570 --> 00:36:38,050
I talked to legal last week, I recommend that we pay $10 so that we have an offer and

608
00:36:38,050 --> 00:36:43,690
acceptance on this lease agreement because that way the $10 calculates a payment to the

609
00:36:44,250 --> 00:36:45,070
Waukes-Hatchee ISD.

610
00:36:45,150 --> 00:36:47,610
I think me and Keith had generally talked about that, Uriel.

611
00:36:48,170 --> 00:36:49,230
It was just kind of in passing.

612
00:36:50,150 --> 00:36:52,270
Commissures, there are some conditions.

613
00:36:52,850 --> 00:36:58,090
If you feel free to approve it now or to go into executive on it, we have a posting

614
00:36:58,090 --> 00:36:58,610
on that.

615
00:36:58,610 --> 00:37:06,510
But specifically, this staging area will be required to be fenced for safety and it will

616
00:37:06,510 --> 00:37:11,090
also require us to name them as an additional insured and give them a certificate holders

617
00:37:11,710 --> 00:37:13,470
for our general liability insurance.

618
00:37:14,050 --> 00:37:21,210
It will allow for the Waukesha ISD students to conduct educational walkthroughs, specifically

619
00:37:21,210 --> 00:37:25,970
with their career and technology program for their construction project team, and

620
00:37:25,970 --> 00:37:32,250
And it will be restored to its pre-lease condition at the end of our term, which is to last no

621
00:37:32,250 --> 00:37:33,310
longer than nine months.

622
00:37:33,430 --> 00:37:34,390
Those are the stipulations.

623
00:37:36,190 --> 00:37:38,590
Jerry and the school board has already approved this.

624
00:37:39,050 --> 00:37:44,230
Mr. Hollingsworth, the superintendent, and you should have some of the details.

625
00:37:45,110 --> 00:37:47,630
I don't believe that we need to really go into executive.

626
00:37:47,830 --> 00:37:51,750
This is a staging area for the trailer construction crew, and it is to the east

627
00:37:51,750 --> 00:37:55,250
side, which if you're facing the building, it'd be to the left side of the property,

628
00:37:55,670 --> 00:37:59,190
and adjacent directly to 287 business.

629
00:38:00,330 --> 00:38:05,450
Well, if you do it, if the agenda item says no cost, you want to put a cost in the unit

630
00:38:05,450 --> 00:38:06,770
of consideration there?

631
00:38:06,950 --> 00:38:13,710
I'm asking for us to consider, based on what Keith's deal, I'd like to amend that

632
00:38:13,710 --> 00:38:17,810
in the motion to say $10 instead of no cost, yes.

633
00:38:19,070 --> 00:38:26,750
So with the motion to approve, the lease will be approved with a $10 cost for the purposes of, you know, making the contract legal.

634
00:38:27,090 --> 00:38:27,470
So moved.

635
00:38:27,770 --> 00:38:32,950
Commissioner Grayson makes the motion to approve the staging area agreement, and do we have a second?

636
00:38:33,170 --> 00:38:33,410
Second.

637
00:38:33,750 --> 00:38:35,110
Seconded by Commissioner Stinson.

638
00:38:35,230 --> 00:38:41,810
This would be at a cost of $10 for the county, and then I'll sign the staging agreement and we'll get that out to them as soon as possible.

639
00:38:42,290 --> 00:38:43,550
All in favor, please say aye.

640
00:38:43,770 --> 00:38:44,050
Aye.

641
00:38:44,290 --> 00:38:44,710
Any opposed?

642
00:38:45,190 --> 00:38:46,030
Motion carries.

643
00:38:47,750 --> 00:38:56,330
Okay, item 3.4 is I'm going to invite the sheriff and I believe Ryan is up as well related

644
00:38:56,330 --> 00:38:56,830
to ARPA.

645
00:38:56,970 --> 00:39:03,190
This is discussion, consideration and action to renew the Office 365 using the ARPA funds

646
00:39:03,190 --> 00:39:12,010
in the amount of $120,376 for the subscription agreement beginning December 1st of 23 and

647
00:39:12,010 --> 00:39:13,770
ending November 30th of 24.

648
00:39:14,290 --> 00:39:14,690
Ryan?

649
00:39:14,690 --> 00:39:19,490
The Office 365 was funded out of ARPA last year.

650
00:39:20,490 --> 00:39:22,170
The court had approved them to do so.

651
00:39:22,630 --> 00:39:26,590
Those funds have been exhausted, and so now the Sheriff's Department is asking to

652
00:39:26,590 --> 00:39:27,510
re-up for another year.

653
00:39:28,310 --> 00:39:30,810
The funding is available within the ARPA funds.

654
00:39:31,390 --> 00:39:36,330
And the attorneys have agreed that we can continue this process with the specific

655
00:39:36,330 --> 00:39:37,150
to Office 365?

656
00:39:37,390 --> 00:39:38,010
Outside counsel.

657
00:39:38,210 --> 00:39:39,730
This will be the last year for that?

658
00:39:42,730 --> 00:39:46,120
I mean, are you talking about ARPA funding or are we going to use Office 365?

659
00:39:48,320 --> 00:39:55,320
That's a Ryan question if there's any funds left over and the request is made I mean it

660
00:39:55,320 --> 00:40:02,220
Commissioners I think we're rounding up we're getting around 2.5 to 3 million remaining and

661
00:40:02,220 --> 00:40:08,580
I think that our process with the remaining ARPA funds will be prioritized based on necessity

662
00:40:08,580 --> 00:40:14,120
and importance for example if we have a bridge go out that we're not aware of in the spring

663
00:40:14,120 --> 00:40:19,620
You know, we know that some ARPA funds are available, but they're very specific to drainage

664
00:40:19,620 --> 00:40:20,980
and flood and bridge repair.

665
00:40:21,540 --> 00:40:27,060
I think that we're going to need to keep a small reserve there for unanticipated funds.

666
00:40:27,500 --> 00:40:32,620
This is not unanticipated, but I believe that using ARPA funds means that Sheriff

667
00:40:32,620 --> 00:40:39,480
is going to have an extra $120,000 in his general line because we probably didn't budget

668
00:40:39,480 --> 00:40:40,740
for that in those general lines.

669
00:40:40,740 --> 00:40:42,240
so we're utilizing ARPA here.

670
00:40:42,660 --> 00:40:45,760
And he won't be coming to us to ask for this much money

671
00:40:45,760 --> 00:40:48,140
from the general, specifically, related.

672
00:40:48,160 --> 00:40:49,220
That's not in my budget.

673
00:40:49,940 --> 00:40:52,140
Evidently, over a year ago, the whole county

674
00:40:52,140 --> 00:40:56,960
went to Office 365, and that was all paid for by the county.

675
00:40:57,640 --> 00:41:00,220
Ms. Brown got a bill the other day for $120,000.

676
00:41:00,640 --> 00:41:01,680
She says, I don't have this money.

677
00:41:01,820 --> 00:41:03,580
We talked to Stacy in audit.

678
00:41:03,880 --> 00:41:06,500
And Stacy said, yeah, we've used ARPA funds

679
00:41:06,500 --> 00:41:07,220
for that in the past.

680
00:41:07,360 --> 00:41:09,380
Just go back to court and tell them what the deal is.

681
00:41:09,380 --> 00:41:10,720
and obviously that's why we're here.

682
00:41:11,040 --> 00:41:15,300
We have no interest in going away from Office 365

683
00:41:15,300 --> 00:41:16,200
at this point.

684
00:41:16,600 --> 00:41:20,700
I was that extra because of what she wanted, the extra ones.

685
00:41:20,820 --> 00:41:22,180
Does that end up what IT wanted,

686
00:41:22,280 --> 00:41:24,720
that additional license for was for him?

687
00:41:25,600 --> 00:41:26,260
Yes, that's right.

688
00:41:26,400 --> 00:41:28,620
Well, there were two elements of this.

689
00:41:28,740 --> 00:41:30,320
There was one for the conversion over.

690
00:41:30,560 --> 00:41:30,920
Correct.

691
00:41:31,180 --> 00:41:33,100
So we went back and got another.

692
00:41:33,460 --> 00:41:35,240
And then there was an annual subscription

693
00:41:35,680 --> 00:41:36,740
that we also paid.

694
00:41:36,740 --> 00:41:39,840
And that's for current year subscription.

695
00:41:40,160 --> 00:41:41,740
Well, it's not for licenses, it's for...

696
00:41:42,300 --> 00:41:42,960
It is now.

697
00:41:43,120 --> 00:41:43,620
It is now.

698
00:41:44,000 --> 00:41:44,620
It wasn't then.

699
00:41:44,980 --> 00:41:45,140
It is.

700
00:41:45,140 --> 00:41:51,800
This time it is the second year of 283 licenses specifically for the Sheriff's Department.

701
00:41:52,240 --> 00:41:55,860
But at some point the county will have to cover it going forward.

702
00:41:56,540 --> 00:41:57,240
You know that.

703
00:41:57,300 --> 00:41:57,620
That's right.

704
00:41:58,240 --> 00:41:58,600
Yes, sir.

705
00:41:59,100 --> 00:41:59,800
I hope so.

706
00:41:59,960 --> 00:42:03,440
I just didn't want this to be a trough that we thought was still available for

707
00:42:03,440 --> 00:42:03,920
a year to come.

708
00:42:04,000 --> 00:42:04,880
We knew that when we did.

709
00:42:05,020 --> 00:42:05,140
Right.

710
00:42:05,140 --> 00:42:09,700
I remember the conversation, because it was a disco put down to get it started.

711
00:42:09,960 --> 00:42:10,340
I remember that.

712
00:42:10,560 --> 00:42:11,580
And then we didn't have enough licenses.

713
00:42:11,960 --> 00:42:17,260
When it came back for some more, so, okay, we'll take care of it when it comes time again.

714
00:42:18,040 --> 00:42:19,180
Just wanted you to know that.

715
00:42:19,360 --> 00:42:24,000
Well, and there may be a point at some period of time where we're going to be required

716
00:42:24,000 --> 00:42:27,760
to put this in our general budget line items instead of doing it through ARPA.

717
00:42:27,920 --> 00:42:28,640
That will happen.

718
00:42:29,280 --> 00:42:29,700
And we will...

719
00:42:29,700 --> 00:42:30,460
That's why I was bringing it up.

720
00:42:30,560 --> 00:42:31,260
We will budget...

721
00:42:31,260 --> 00:42:32,720
We've got a timeline on it about another 12 months.

722
00:42:32,720 --> 00:42:36,100
Yeah, we'll budget appropriately at that time and really we'll need a breakdown of

723
00:42:36,100 --> 00:42:38,320
all departments, not just the sheriff.

724
00:42:38,880 --> 00:42:43,300
This is easy because they have their own IT section and that's what this pertains to

725
00:42:43,300 --> 00:42:43,480
here.

726
00:42:44,520 --> 00:42:45,360
Any more questions?

727
00:42:46,480 --> 00:42:46,600
Okay.

728
00:42:47,000 --> 00:42:48,780
Do we have a motion to approve item 3.4?

729
00:42:49,380 --> 00:42:50,640
Commissioner Grayson makes the motion.

730
00:42:51,120 --> 00:42:51,660
Do we have a second?

731
00:42:51,900 --> 00:42:52,200
Seconded.

732
00:42:52,420 --> 00:42:53,780
Seconded by Commissioner Stinson.

733
00:42:54,180 --> 00:42:57,120
All in favor of approving item 3.4, please say aye.

734
00:42:58,160 --> 00:42:58,500
Motion carries.

735
00:42:59,260 --> 00:43:03,560
and this is sort of similar to the ARPA request,

736
00:43:03,680 --> 00:43:05,360
but it's different, but it is qualified.

737
00:43:05,980 --> 00:43:08,620
Item 3.5, discussion, consideration, and approval

738
00:43:08,940 --> 00:43:10,900
to use the ARPA funds in an amount

739
00:43:10,900 --> 00:43:14,640
not to exceed 820,000 as a partial contribution

740
00:43:14,640 --> 00:43:18,420
for the replacement of 10 temp trawl air handling units

741
00:43:18,420 --> 00:43:20,040
at the Ellis County Jail.

742
00:43:20,600 --> 00:43:25,200
Now, on the next item, item 3.6,

743
00:43:25,200 --> 00:43:32,400
This is discussion and consideration and approval to replace the 10 temp crawl air handling units.

744
00:43:32,760 --> 00:43:43,900
That is $1.1 million, $57,513, but 3.5 and 3.6 are related due to what we budgeted for in 3.5.

745
00:43:44,300 --> 00:43:47,240
We budgeted around, what, $460,000 last year, Terry?

746
00:43:48,800 --> 00:43:49,940
Around 460, Ryan?

747
00:43:50,460 --> 00:43:56,480
Well, for jail repairs, it comes from two areas, one from the jail budget, the other

748
00:43:56,480 --> 00:43:57,540
from permanent improvement.

749
00:43:58,300 --> 00:44:02,640
So there were two projects that were on the radar at the time, and that was for elevators

750
00:44:02,640 --> 00:44:04,640
and for the air handlers.

751
00:44:06,420 --> 00:44:12,020
The two quoted amounts that I used to budget that covered those two things.

752
00:44:12,220 --> 00:44:17,680
It did not include the normal wear and tear repairs that are done during the jail,

753
00:44:17,680 --> 00:44:22,280
which is approximately about 100 and 185,000 per year.

754
00:44:22,960 --> 00:44:27,360
So that being said, there was also a misunderstanding

755
00:44:27,360 --> 00:44:32,860
on my part that we budgeted for the lowest bid

756
00:44:33,660 --> 00:44:35,500
for the air handler project.

757
00:44:35,920 --> 00:44:40,000
And I did not know that those bids that were out there

758
00:44:40,000 --> 00:44:42,140
were not necessarily qualifying bids.

759
00:44:42,520 --> 00:44:44,560
It only bided part of the project,

760
00:44:44,560 --> 00:44:48,020
not the full installation of the air handlers.

761
00:44:48,680 --> 00:44:55,180
So there was a shortfall of approximately $820,000 not budgeted for the jail repairs.

762
00:44:56,060 --> 00:44:59,820
So I am proposing that the 820 come from ARPA.

763
00:45:00,080 --> 00:45:09,700
I have gone to outside council. They did confirm that this does, in fact, check all the boxes for an allowed ARPA expense.

764
00:45:11,340 --> 00:45:24,670
And let's see, we have approximately 3.2 million prior to this approval, so that would then take us down to about 2.656 million of remaining ARPA funds.

765
00:45:25,030 --> 00:45:26,090
If this is approved.

766
00:45:26,410 --> 00:45:30,590
I want to bring it back. I don't know that Ryan and I really made a mistake on this.

767
00:45:30,590 --> 00:45:34,210
I know that when Terry submitted his budget packet, it was included at the

768
00:45:34,210 --> 00:45:42,530
460,000 amount. We plugged in the budget item for that jail repairs. And then when we actually executed on what we need to buy,

769
00:45:42,990 --> 00:45:47,890
it's actually the 1.1. So we're correcting sort of what Terry had requested.

770
00:45:51,210 --> 00:45:51,330
Right.

771
00:45:53,840 --> 00:45:55,260
All the quotes were included in our budget.

772
00:45:55,360 --> 00:45:55,620
Correct.

773
00:46:11,880 --> 00:46:12,480
Right.

774
00:46:15,700 --> 00:46:16,300
Right.

775
00:46:16,660 --> 00:46:21,320
The other thing I want everybody to know is that these particular units were scheduled

776
00:46:21,320 --> 00:46:23,340
in the life 2017.

777
00:46:23,960 --> 00:46:24,300
That's correct.

778
00:46:24,400 --> 00:46:30,040
So we've been living on barred time for the last six years basically until this.

779
00:46:30,040 --> 00:46:31,700
So it's definitely in the meat.

780
00:46:31,880 --> 00:46:34,160
And McKinstree did recommend replacement of these

781
00:46:34,160 --> 00:46:35,440
back four years ago.

782
00:46:35,920 --> 00:46:39,520
We chose as a court not to spend that $500,000, $600,000.

783
00:46:40,000 --> 00:46:42,600
But now we're having to do it because we're definitely

784
00:46:42,600 --> 00:46:44,140
at five years beyond the end of life.

785
00:46:44,420 --> 00:46:45,720
So we knew that it was end of life

786
00:46:45,720 --> 00:46:48,320
and we knew we were gonna be at this day where we are.

787
00:46:48,840 --> 00:46:49,000
Yeah.

788
00:46:49,580 --> 00:46:51,480
And the best way to do that is to use our ARPA funds.

789
00:46:51,680 --> 00:46:52,260
Oh, that's...

790
00:46:52,260 --> 00:46:53,020
It makes a lot of sense.

791
00:46:53,180 --> 00:46:54,340
Very fortunate for our citizens.

792
00:46:54,680 --> 00:46:54,800
Yep.

793
00:46:55,800 --> 00:46:56,120
So...

794
00:46:56,120 --> 00:46:58,140
And I like to me somebody's really lucky

795
00:46:58,140 --> 00:46:59,520
that they didn't get this bid.

796
00:47:00,980 --> 00:47:02,220
Somebody's lucky they didn't get it.

797
00:47:03,400 --> 00:47:05,560
And nobody even got it with my whole food permit.

798
00:47:05,920 --> 00:47:07,940
I was going to say, yeah, you missed something.

799
00:47:08,080 --> 00:47:11,900
400,000 was a pretty different stretch

800
00:47:11,900 --> 00:47:12,940
of a different equipment.

801
00:47:13,380 --> 00:47:13,660
Right.

802
00:47:16,120 --> 00:47:18,220
Well, getting it on the building is one thing.

803
00:47:19,060 --> 00:47:21,000
Getting it installed on the building is one thing.

804
00:47:21,160 --> 00:47:22,660
I mean, I don't know if you could buy the equipment

805
00:47:22,660 --> 00:47:23,100
for that.

806
00:47:23,320 --> 00:47:24,400
There's going to be the same issue

807
00:47:24,400 --> 00:47:25,640
with the chillers that are

808
00:47:30,380 --> 00:47:31,180
watching you.

809
00:47:31,560 --> 00:47:33,180
But there won't be anything left now.

810
00:47:33,680 --> 00:47:34,200
This is all of them.

811
00:47:34,240 --> 00:47:34,880
This will be all of them.

812
00:47:34,940 --> 00:47:36,200
This will be the rest.

813
00:47:45,100 --> 00:47:48,000
Take care of the rest, so that way we've done it all.

814
00:47:48,380 --> 00:47:50,720
This is a 30 month parts and labor warranty.

815
00:47:51,320 --> 00:47:52,860
Is that pretty standard, Commissioner?

816
00:47:52,920 --> 00:47:53,320
30 months?

817
00:47:53,540 --> 00:47:53,980
30 months.

818
00:47:54,720 --> 00:47:56,060
I was thinking we could get more.

819
00:47:56,380 --> 00:47:57,260
But that's probably a minimum.

820
00:47:57,760 --> 00:47:57,860
Yeah.

821
00:47:58,440 --> 00:48:00,040
You can buy more than the 30 months.

822
00:48:00,040 --> 00:48:05,220
The other thing that Chief Ogden was just mentioning is and Commissioner Grayson has worked with

823
00:48:05,220 --> 00:48:08,780
us through all this stuff, a lot of these jail repairs.

824
00:48:09,520 --> 00:48:13,160
Again, this is not something we want to do in the dead of winter or in the middle of

825
00:48:13,160 --> 00:48:13,400
the summer.

826
00:48:13,560 --> 00:48:18,960
We want to do it in spring preferably, so we're not dealing with having the whole

827
00:48:18,960 --> 00:48:19,720
jail shut down.

828
00:48:19,880 --> 00:48:22,900
I mean, having no heat or no air, summertime and wintertime.

829
00:48:23,240 --> 00:48:26,180
And one of y'all can bird dog the mobilization when we get there.

830
00:48:26,180 --> 00:48:30,000
it may not take what they've got figured in there for that.

831
00:48:30,140 --> 00:48:31,860
Somebody can put their eyes on that and say.

832
00:48:32,420 --> 00:48:34,860
Right, I believe if we do the phasing correctly,

833
00:48:35,360 --> 00:48:38,780
it should come in actually beneath the 1.15 million.

834
00:48:39,300 --> 00:48:41,500
Yeah, especially if we can coordinate better.

835
00:48:41,900 --> 00:48:44,600
Yeah, and y'all have always been willing to do that.

836
00:48:45,480 --> 00:48:47,600
Well, Mike, I've got a couple concerns,

837
00:48:47,840 --> 00:48:49,320
but they're not deal breakers.

838
00:48:49,400 --> 00:48:51,580
The question would be, in this quote,

839
00:48:51,740 --> 00:48:53,380
it says they come with Johnson controls.

840
00:48:53,380 --> 00:48:57,720
Well, didn't we end up going with the proprietary system?

841
00:48:57,880 --> 00:49:01,300
Assuming that whoever's got this number knows what we've got, right?

842
00:49:01,580 --> 00:49:02,040
Do they not?

843
00:49:02,640 --> 00:49:04,380
They'll have to come in with...

844
00:49:04,380 --> 00:49:08,440
So it's not all of them who got changed down to the fire-o-matics, right, controllers?

845
00:49:09,840 --> 00:49:11,340
Everything on the first section did.

846
00:49:11,680 --> 00:49:11,940
Yeah.

847
00:49:12,400 --> 00:49:13,240
That's the whole section.

848
00:49:13,480 --> 00:49:13,820
Correct.

849
00:49:14,120 --> 00:49:14,560
Correct.

850
00:49:14,840 --> 00:49:16,100
That's what we're talking about here.

851
00:49:16,220 --> 00:49:16,520
Correct.

852
00:49:16,960 --> 00:49:18,540
But that's why I'm saying they're going to have...

853
00:49:18,540 --> 00:49:21,480
So who wants someone to communicate if those are coming with Johnson controls?

854
00:49:21,660 --> 00:49:22,340
Because we're going to need it.

855
00:49:22,340 --> 00:49:25,500
that we're going to need to integrate. To integrate, right? We're going to need that.

856
00:49:27,020 --> 00:49:35,480
Who can answer that? Can he answer it? Who is he? Come on up. Come on up. Come and earn your

857
00:49:35,480 --> 00:49:35,700
teeth.

858
00:49:40,240 --> 00:49:52,320
Mr. Butler was my baseball coach with the Timberman. Oh boy. Look at that. We won't hold

859
00:49:53,140 --> 00:49:57,920
So to answer the question, it's not Johnson Controls as far as the BMS, it's just a valve

860
00:49:57,920 --> 00:49:58,860
that they make.

861
00:49:59,180 --> 00:50:01,020
It's an actuated valve that's being utilized.

862
00:50:02,000 --> 00:50:06,080
That will come under the, be able to be used under the same controls that we speak of.

863
00:50:06,080 --> 00:50:06,340
Yes.

864
00:50:06,360 --> 00:50:07,240
All that heartache on that.

865
00:50:07,380 --> 00:50:07,860
Yes, sir.

866
00:50:08,040 --> 00:50:08,280
Okay.

867
00:50:08,580 --> 00:50:09,980
It's just a, like I said, it's just an action.

868
00:50:10,220 --> 00:50:11,160
Johnson Controls is a big thing.

869
00:50:11,320 --> 00:50:12,500
Raise your right hand and say that again.

870
00:50:12,800 --> 00:50:13,520
It's just a valve.

871
00:50:14,820 --> 00:50:15,860
No, that helped a lot.

872
00:50:16,180 --> 00:50:16,460
It's perfect.

873
00:50:16,500 --> 00:50:18,000
Because we had a lot of heartburn over that.

874
00:50:18,100 --> 00:50:18,420
I'm aware.

875
00:50:18,700 --> 00:50:18,760
Yes.

876
00:50:18,920 --> 00:50:20,820
We did not enjoy that at all.

877
00:50:21,080 --> 00:50:21,840
No, not fun.

878
00:50:21,840 --> 00:50:22,540
Okay.

879
00:50:23,200 --> 00:50:27,120
And am I right in saying it's a 30-year parts and labor warranty, I mean, a 30-month?

880
00:50:27,900 --> 00:50:32,540
I don't know about 30 years, at least I have to look at it as far as the labor warranty.

881
00:50:32,680 --> 00:50:37,160
The labor warranty is a full year, and then the parts and the equipment, 30-month sounds

882
00:50:37,160 --> 00:50:37,580
about right.

883
00:50:37,800 --> 00:50:39,400
I'll look and see if we can extend that.

884
00:50:40,000 --> 00:50:44,080
I would be interested in extending if commissioners would agree with me.

885
00:50:44,380 --> 00:50:46,340
We want all that we can get.

886
00:50:46,740 --> 00:50:50,700
On a million dollars, I mean, if we could get five, 10 years, that'd be wonderful.

887
00:50:50,700 --> 00:50:56,440
But obviously avenues to extend it because that may be standard for the manufacturer right to extend it

888
00:50:57,000 --> 00:50:58,620
Like I was on the other with the school district

889
00:50:58,620 --> 00:51:05,360
There's third-party warranty firms that will ensure right now and so we'd also like you to consider another year or so when you're in

890
00:51:05,360 --> 00:51:11,080
Okay, see what that's worth to us. That's a big enough contract you squeeze another year to

891
00:51:11,080 --> 00:51:17,260
Okay, I think it'd be good. It'd be good labor sides easy the equipment equipments harder labor. Yeah

892
00:51:17,260 --> 00:51:19,160
We would like to hear back from you.

893
00:51:19,240 --> 00:51:20,820
Okay, thank you for being here.

894
00:51:21,120 --> 00:51:21,340
Thank you.

895
00:51:22,180 --> 00:51:24,020
Okay, commissioners on item 3.

896
00:51:24,260 --> 00:51:27,200
We need to authorize item 3.5 first.

897
00:51:27,340 --> 00:51:31,100
That's the actual allocation for ARPA funding of 820,000.

898
00:51:31,200 --> 00:51:32,060
Do we have a motion on that?

899
00:51:32,260 --> 00:51:32,440
So moved.

900
00:51:32,660 --> 00:51:35,540
Commissioner Grayson makes the motion on item 3.5.

901
00:51:35,600 --> 00:51:36,200
Do we have a second?

902
00:51:37,420 --> 00:51:38,660
Seconded by Commissioner Butler.

903
00:51:38,880 --> 00:51:40,260
All in favor, please say aye.

904
00:51:40,600 --> 00:51:40,820
Aye.

905
00:51:41,140 --> 00:51:41,780
Motion carries.

906
00:51:42,040 --> 00:51:45,400
Now, item 2 on this item is discussion and consideration

907
00:51:45,400 --> 00:51:50,220
to approve the replacement of the 10 temp trawl air handling units

908
00:51:50,220 --> 00:51:56,720
in the amount of $1,157,513, specifically for the rooftop

909
00:51:56,720 --> 00:51:57,720
of the Elks County Jail.

910
00:51:58,000 --> 00:51:58,360
So moved.

911
00:51:58,600 --> 00:52:01,180
Commissioner Grayson makes the motion to approve that.

912
00:52:01,280 --> 00:52:01,760
Do we have a second?

913
00:52:02,100 --> 00:52:02,460
Second.

914
00:52:02,620 --> 00:52:03,880
Seconded by Commissioner Stinson.

915
00:52:04,180 --> 00:52:05,720
All in favor, please say aye.

916
00:52:05,880 --> 00:52:06,160
Aye.

917
00:52:06,360 --> 00:52:06,780
Any opposed?

918
00:52:07,340 --> 00:52:08,200
Okay, motion carries.

919
00:52:08,360 --> 00:52:08,820
Thank you, Sheriff.

920
00:52:09,100 --> 00:52:09,440
Thank you.

921
00:52:09,500 --> 00:52:10,440
That's what we needed on that.

922
00:52:11,180 --> 00:52:13,300
Commissures, item 3.7.

923
00:52:13,300 --> 00:52:17,460
we will hold until executive session, item 3.8.

924
00:52:17,580 --> 00:52:19,360
We can go ahead with and approve.

925
00:52:20,140 --> 00:52:22,880
That is discussion, consideration, and action

926
00:52:22,880 --> 00:52:27,040
on an advanced funding agreement and resolution with tax

927
00:52:27,040 --> 00:52:29,140
dot for the replacement of the National Bridge

928
00:52:29,140 --> 00:52:30,160
inventory structure.

929
00:52:30,660 --> 00:52:33,480
That would be the bridge on Lowell Road over Mill Creek

930
00:52:33,480 --> 00:52:35,680
with no equivalent matching cost.

931
00:52:36,140 --> 00:52:37,540
And Ted brought this to us.

932
00:52:38,040 --> 00:52:40,160
I believe it's in Commissioner Stinson's precinct.

933
00:52:40,260 --> 00:52:40,600
Is that right?

934
00:52:40,600 --> 00:52:48,060
No, it is in Precinct 3 that's where the city of Italy is. It's in my precinct 2. I'm just gonna do now. Yes, sir

935
00:52:50,500 --> 00:52:51,080
So

936
00:52:52,040 --> 00:52:57,480
On 3.8 commissioner Ted had asked that the commissioner would actually bring it forward

937
00:52:57,480 --> 00:53:02,160
Yes, because he was unable to be here. I've discussed this on the phone with perfect

938
00:53:02,160 --> 00:53:08,740
So move commissioner Perry makes the motion to approve item 3.8 seconded by commissioner Grayson all in favor

939
00:53:08,740 --> 00:53:09,560
Please say aye.

940
00:53:09,780 --> 00:53:09,960
Aye.

941
00:53:10,320 --> 00:53:11,040
Motion carries.

942
00:53:11,440 --> 00:53:11,840
All right.

943
00:53:11,900 --> 00:53:12,680
So we got that done.

944
00:53:12,980 --> 00:53:18,460
Item 3.9, discussion, consideration, and action on the appointment of an employee to serve

945
00:53:18,460 --> 00:53:20,560
as the Ellis County Director of Human Resources.

946
00:53:20,600 --> 00:53:22,440
That is an executive agenda item.

947
00:53:22,900 --> 00:53:27,420
Commissures, that concludes everything except for 3.7 and 3.9.

948
00:53:27,700 --> 00:53:29,520
We'll come back to those after executive.

949
00:53:30,280 --> 00:53:33,160
Let me read the exemption here.

950
00:53:33,780 --> 00:53:37,280
The Ellis County Commissioner's Court reserves the right to adjourn into executive session

951
00:53:37,280 --> 00:53:41,480
at any time during the course of this meeting to discuss any matters listed in this agenda

952
00:53:41,480 --> 00:53:47,360
in order deemed appropriate as authorized by Texas Government Code Chapter 551 or to

953
00:53:47,360 --> 00:53:53,820
seek the advice of its attorney and or attorneys representing Ellis County on any matter in

954
00:53:53,820 --> 00:53:57,820
which the duty of the attorney to the Commissioner's Court under the Texas Disciplinary Rules

955
00:53:57,820 --> 00:54:02,360
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas

956
00:54:02,360 --> 00:54:04,380
Texas, government code chapter 551.

957
00:54:04,900 --> 00:54:12,360
Item 4.1 is pursuant to Texas government code 551.071, paragraph 1, consultation with

958
00:54:12,360 --> 00:54:17,140
legal counsel regarding pending or contemplated litigation concerning TCEQ matters, specifically

959
00:54:17,140 --> 00:54:22,680
pending Texas pollutant discharge elimination systems, permits and pending petitions for

960
00:54:22,680 --> 00:54:28,400
the creation of municipal utility districts, 4.2, to deliberate on the appointment of

961
00:54:28,400 --> 00:54:32,740
employment evaluation, and the duties of the Ellis County Human Resources Director candidates.

962
00:54:33,280 --> 00:54:43,320
And that is under Chapter 551.074, and Item 4.3 is Texas Government Code Chapter 551.072

963
00:54:43,320 --> 00:54:47,500
to deliberate the purchase, exchange, lease, or value of real property if the deliberation

964
00:54:47,500 --> 00:54:50,760
in an open meeting would have a detrimental effect on the position of the governmental

965
00:54:50,760 --> 00:54:51,180
body.

966
00:54:51,560 --> 00:54:56,000
In negotiation with the third party regarding the temporary lease to help with the construction

967
00:54:56,000 --> 00:54:58,300
of the new justice of the peace precinct two.

968
00:54:58,680 --> 00:55:00,360
We have accomplished that today already.

969
00:55:00,540 --> 00:55:03,680
We've done that, so we will not necessarily need executive

970
00:55:03,680 --> 00:55:09,040
on 4-3, on 4-4, pursuant to Texas government code 551.071

971
00:55:09,040 --> 00:55:12,000
paragraph two, consultation with outside legal counsel

972
00:55:12,000 --> 00:55:13,680
on a matter in which the duty of the attorney

973
00:55:13,680 --> 00:55:16,080
to the governmental body under the Texas Rules

974
00:55:16,080 --> 00:55:17,660
of Disciplinary Rules of Conduct,

975
00:55:18,140 --> 00:55:20,700
the State Bar of Texas clearly conflicts with this chapter

976
00:55:20,700 --> 00:55:23,780
regarding questions about the first Baptist purchase

977
00:55:23,780 --> 00:55:24,420
contract.

978
00:55:24,420 --> 00:55:29,860
Okay, commissioners. It is now 255. Do we have a motion to adjourn to executive?

979
00:55:30,560 --> 00:55:30,860
So move.

980
00:55:31,200 --> 00:55:35,640
Commissioner Perry. I'm sorry, Commissioner Butler makes the motion. Seconded by Commissioner Grayson.

981
00:55:36,260 --> 00:55:37,680
All in favor, please say aye.

982
00:55:37,900 --> 00:55:38,080
Aye.

983
00:55:38,580 --> 00:55:47,300
Motion carries a static legal counsel. I'm going to ask, do we need a finding since there is a real estate piece on item 4-4?

984
00:55:50,510 --> 00:55:53,070
I don't think we need one. Perfect. Sounds good.

985
00:55:53,690 --> 00:55:56,870
Okay. We will reconvene after executive session. Thank you.

986
00:56:04,140 --> 00:56:09,880
okay commissioners it is 435 we do have a quorum present we are ready to

987
00:56:09,880 --> 00:56:14,480
reconvene after executive session do we have a motion to reconvene into regular

988
00:56:14,480 --> 00:56:18,300
session moment mr. Perry makes a motion seconded by commissioner Grayson all in

989
00:56:18,300 --> 00:56:23,320
favor please say aye we are back live in executive session I'm going to go back

990
00:56:23,320 --> 00:56:29,900
to our regular agenda on item 3.7 discussion consideration and action to

991
00:56:29,900 --> 00:56:32,820
amend the purchase and sale agreement for the old first

992
00:56:32,820 --> 00:56:35,540
Baptist church property to complete the performance of the

993
00:56:35,540 --> 00:56:38,820
contract commissioners I have the revision here handy you've

994
00:56:38,820 --> 00:56:42,460
you've seen it and heard from our attorneys today. We need a

995
00:56:42,460 --> 00:56:45,140
motion to approve the amendment motion to prove is stated

996
00:56:45,140 --> 00:56:47,760
commissioner Grayson and commissioner Grayson makes the

997
00:56:47,760 --> 00:56:50,260
motion to approve the amendment as written do we have a

998
00:56:50,260 --> 00:56:56,120
second seconded by commissioner Stinson all in favor of

999
00:56:56,120 --> 00:56:58,040
So approving item 3.7, please say aye.

1000
00:56:58,320 --> 00:56:58,560
Aye.

1001
00:56:59,260 --> 00:56:59,940
Motion carries.

1002
00:57:04,140 --> 00:57:07,160
Commissures on item 3.9, discussion, consideration,

1003
00:57:07,600 --> 00:57:09,900
and action on the appointment of an employee

1004
00:57:09,900 --> 00:57:12,840
to serve as the Ellis County Director of Human Resources.

1005
00:57:13,580 --> 00:57:18,580
I have my list here of considerations.

1006
00:57:21,000 --> 00:57:23,240
Commissures, will we have any discussion on that item?

1007
00:57:26,100 --> 00:57:28,520
My only consideration was that we go back out.

1008
00:57:30,450 --> 00:57:31,350
My only consideration.

1009
00:57:35,150 --> 00:57:42,130
Commissures, we had the list of about ten applicants in which we had about five to six

1010
00:57:42,130 --> 00:57:44,130
of those were qualified.

1011
00:57:45,210 --> 00:57:52,410
We sort of narrowed the search down to four of the ten, and any discussion on a particular

1012
00:57:52,410 --> 00:57:55,630
member or motion on a particular member for the appointment?

1013
00:57:55,690 --> 00:57:58,050
Just read the names of the final two that we talked to.

1014
00:57:58,150 --> 00:58:03,290
The names of the final two were Brent Durrow and Rolanda Parham.

1015
00:58:09,480 --> 00:58:12,040
And Commissioner Grayson, did you have a motion?

1016
00:58:13,700 --> 00:58:19,220
I would like for the court to have not made it a motion, but I'd like for discussion before I make a motion.

1017
00:58:19,720 --> 00:58:23,000
I'd like to know if there's any discussion for any interest in going back out.

1018
00:58:27,420 --> 00:58:29,580
Not to take away from what's being presented today.

1019
00:58:29,800 --> 00:58:33,100
They can obviously be added, not trying to wipe those away.

1020
00:58:33,580 --> 00:58:35,340
We'd just like to open it up again.

1021
00:58:36,760 --> 00:58:38,480
I'm not opposed to go back out.

1022
00:58:39,520 --> 00:58:44,540
But I mean if the court is strong on one particular,

1023
00:58:46,800 --> 00:58:50,060
I'm not going to beat that down.

1024
00:58:50,880 --> 00:58:52,380
There's support for it going back out.

1025
00:58:52,460 --> 00:58:53,860
I'd like to make a motion to go back out.

1026
00:58:54,680 --> 00:58:55,100
Okay.

1027
00:58:56,500 --> 00:58:59,700
Commissures, there's been a motion to go back out on the search for HR Director.

1028
00:59:00,000 --> 00:59:04,580
I know that we've done a good search so far for – Theresa, have we been open

1029
00:59:04,580 --> 00:59:07,520
for about 30 days on this position, or 45,

1030
00:59:12,660 --> 00:59:13,740
closer to 45 days?

1031
00:59:13,740 --> 00:59:18,260
that's what I thought commissioners we have a motion from Commissioner Grayson to

1032
00:59:18,260 --> 00:59:23,800
go back out for a search for the HR director for Ellis County I don't I don't

1033
00:59:23,800 --> 00:59:30,440
think that we are going to do any better than we have done and I think the

1034
00:59:30,440 --> 00:59:36,000
market the market is what the market is and I think we have more than one

1035
00:59:36,980 --> 00:59:37,860
satisfactory candidate

1036
00:59:46,560 --> 00:59:51,420
I would say that we have one or two satisfactory

1037
00:59:51,420 --> 00:59:57,060
accurate candidates. I do favor one over the other, but we have a motion to go

1038
00:59:57,060 --> 00:59:59,980
back out. I personally think that for the budget

1039
01:00:00,000 --> 01:00:03,680
budgeted salary that we have in Ellis County. We're probably not going to get a whole lot

1040
01:00:03,680 --> 01:00:10,360
more than what we've seen. I know that our HR director has done a very deep, a very deep

1041
01:00:10,360 --> 01:00:15,860
dive on the qualifications of all candidates that applied. And I would like to honestly

1042
01:00:15,860 --> 01:00:21,480
see us make a decision today, just because I think time is of the essence. The first

1043
01:00:21,480 --> 01:00:27,300
of the year is important to us, starting out 2024 correctly. I think it's good for

1044
01:00:27,300 --> 01:00:28,540
any organization to do that.

1045
01:00:29,360 --> 01:00:32,980
I do believe that we have, on any hire that we make

1046
01:00:32,980 --> 01:00:34,880
in Ellis County, we have a probationary period.

1047
01:00:35,620 --> 01:00:37,220
I'd like to give one of the candidates

1048
01:00:37,220 --> 01:00:41,080
a probationary period and then review that candidate

1049
01:00:41,820 --> 01:00:46,620
after the period is over to see their criteria,

1050
01:00:46,840 --> 01:00:49,880
their candidate, their support, their duties

1051
01:00:49,880 --> 01:00:50,840
and their performance.

1052
01:00:51,720 --> 01:00:54,140
Evaluate what they've done over the first 90 days

1053
01:00:54,140 --> 01:01:00,020
and determine at that point whether they see that as a fit and whether we see that as a

1054
01:01:00,020 --> 01:01:00,680
fit for the department.

1055
01:01:01,300 --> 01:01:02,980
That would be my discussion on it.

1056
01:01:04,500 --> 01:01:08,600
I think that would be helpful for HR and for all departments to go ahead and make a decision

1057
01:01:08,600 --> 01:01:09,100
today, honestly.

1058
01:01:09,260 --> 01:01:13,800
It's hard to lead an organization without having somebody in the back office supporting

1059
01:01:13,800 --> 01:01:19,240
us from a human resource standpoint, whether that be risk management, whether that be

1060
01:01:19,240 --> 01:01:21,820
filing of the correct tax documents and paperwork.

1061
01:01:21,820 --> 01:01:26,180
work. I know that December 31, everybody's going to get their W2s, and I mean there's

1062
01:01:26,180 --> 01:01:30,660
a process by which all this has got to happen. And that HR director works hand in hand with

1063
01:01:30,660 --> 01:01:36,840
our treasure as we proceed to end of the new year. This is not a budget year vote. This

1064
01:01:36,840 --> 01:01:42,020
is a January 1 starting out the new calendar year. We could come back, we could come

1065
01:01:42,020 --> 01:01:46,660
back in April, have a review and evaluate duties of whatever candidate we decide to

1066
01:01:46,660 --> 01:01:51,320
pick today. But I don't think that going back out we're going to see a lot of progress

1067
01:01:52,040 --> 01:01:56,220
We did have ten candidates in which we narrowed that scope to six qualified,

1068
01:01:56,760 --> 01:01:59,000
and then we interviewed four of the top six.

1069
01:01:59,300 --> 01:02:01,600
So we did a pretty substantial effort.

1070
01:02:02,260 --> 01:02:06,320
I know one night we left here at about 8 p.m. after interviews, about a month ago,

1071
01:02:07,100 --> 01:02:08,280
and today is the day.

1072
01:02:08,980 --> 01:02:15,380
So commissioners, any second on Commissioner Grayson's motion?

1073
01:02:17,800 --> 01:02:18,100
Okay.

1074
01:02:18,700 --> 01:02:19,360
There's a second.

1075
01:02:19,640 --> 01:02:22,220
All in favor of going back out to search.

1076
01:02:22,820 --> 01:02:26,700
There's a motion by Commissioner Grayson, a second by Commissioner Stinson, all in

1077
01:02:26,700 --> 01:02:31,580
favor of going back out to rehire or to reconsider additional candidates for the

1078
01:02:31,580 --> 01:02:38,600
Ellis County HR Director, please say aye. Any opposed? No. No. So motion carries, we

1079
01:02:38,600 --> 01:02:42,960
will go back out and search for a new for the future HR Director. It's a 3-2

1080
01:02:42,960 --> 01:02:49,000
vote and I would certainly encourage anybody today that did apply to

1081
01:02:49,000 --> 01:02:52,680
reapply when we go back out and see what the process is.

1082
01:02:53,500 --> 01:02:57,800
Commissures, that concludes our business today, and it is 442.

1083
01:02:58,340 --> 01:02:59,880
We have a motion to adjourn today's business.

1084
01:03:01,020 --> 01:03:02,280
Commissioner Grayson makes the motion.

1085
01:03:02,400 --> 01:03:02,840
Do we have a second?

1086
01:03:03,400 --> 01:03:03,700
Second.

1087
01:03:03,760 --> 01:03:04,840
Second by Commissioner Stinson.

1088
01:03:04,980 --> 01:03:07,240
All in favor of closing today's meeting, please say aye.

1089
01:03:08,100 --> 01:03:08,780
Meeting is adjourned.

1090
01:03:08,960 --> 01:03:09,140
Thank you.