[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:11] We have one left in this calendar year and we have one left for commissioners and county business.
[0:18] Commissioners, public notices, according to the Open Meetings Act, Chapter 551.
[0:24] We do have a quorum. Do we have a motion to make the motion?
[0:30] Seconded by Grace and all in favor of these meetings.
[0:33] Please say aye. This meeting is open.
[0:35] Let's rise for the end location and pledge for commissioner precinct one, Randy Stinson.
[0:40] Thank
[1:06] you Lord. What do you
[1:07] have to pay for us? Thank you
[1:09] Lord. We've got a few
[1:11] gifts. Thank you so much for
[1:15] coming with you this one day.
[1:18] Praise you once again Lord for
[1:20] this coming. Thank you Lord for
[1:23] the ones that protect us. Praise
[1:25] you once again Lord for this
[1:26] coming. Thank you Lord for the
[1:26] you once again Lord for
[1:38] We have all of them. There is
[1:41] a solution to all of the things that are in this world.
[1:44] And we know that it's
[1:49] a part of my life.
[1:50] I pray for each of you.
[1:55] Amen.
[2:00] This
[2:06] is the flag of the United States of America.
[2:09] And to the Republic of the United States,
[2:11] one nation under God, indivisible with liberty
[2:15] and justice for all.
[2:16] I honor the Texas flag.
[2:19] I pledge allegiance to thee, Texas,
[2:32] We're going to try to expedite today's meeting, so if you will look at the consent agenda,
[2:39] I do want to make a comment that anybody that wishes to speak before the court today, we
[2:43] have participation forms in the lobby.
[2:45] Please pass those to my right to our deputy county clerk, Ms. Tina, and Ms. Tina will
[2:53] help us at the agenda time. The consideration action includes the administrative A1, A11,
[3:03] and the financial agenda F1 through F2. Commissures, this is routine payroll, regular bills, interest
[3:10] court meeting approvals, and regular cash audits, financial transactions that are required
[3:16] by the county. Please review and we'll be happy to accept a motion.
[3:20] was
[3:26] able to review this over the holidays the weekend, so moved.
[3:30] Commissioner Perry makes the motion to approve the consent agenda.
[3:33] Do we have a second?
[3:34] Seconded.
[3:34] Seconded by Commissioner Stinson.
[3:36] Any discussion?
[3:38] All in favor say aye.
[3:40] Aye.
[3:40] Motion carries.
[3:43] Okay, I'd like to invite Ms. Stinson up with our Department of Development agenda.
[3:48] We'll move on over to that.
[3:50] That would be item 1.1.
[3:54] And I will read that for the record, discussion, consideration, and action plan of the Walker
[3:59] Track.
[4:00] That is 5.008 acres site that's located 2,630 feet north of the intersection of Schenkel
[4:10] Road and FM 660.
[4:12] That's our DELAPENIA survey in the extra-territory jurisdiction of the city of Ennis, Rodenbridge
[4:18] 1.
[4:19] Sarah?
[4:19] Good afternoon, Judge Commissioner.
[4:21] Walker track plat application was submitted on April 17th of 2023 prior to the changes in state law regarding plat review effective September 1st as they waited the completion of a flood study.
[4:32] The applicant wishes to plat to create for residential use water per east gear at water with a two inch line that confirmed availability on March 17th of 2023.
[4:45] Sir, does this have conditions?
[4:47] Yes, this one actually they have a flood study and it's indicated on the
[4:52] plat that has a flood study was submitted to engineering only item I'm
[4:58] waiting on I actually have the file or plat copies in possession in my
[5:03] possession but I just want to make sure that the line and the shading is
[5:06] correct with our county engineer. Okay, motion to accept. Commissioner Stinson
[5:11] makes the motion to approve 1.1 seconded by Commissioner Grayson. Any
[5:14] discussion. All in favor please say aye. Any opposed? Okay, motion carries. Item 1.2 ratified
[5:22] state staff action on a preliminary plat of the Chateau's Manor that is 11.057 acres site that's
[5:30] located 4,630 feet northeast. The intersection of that road in FM 18 that's situated in the
[5:38] eighth slayback survey and walks the Hatchey Road and Bridge Precinct number one. Thank you.
[5:43] The applicant wishes to plot the property to create six slots for residential units.
[5:48] The City of Waukesha Hatchee approved the ETJ petition withdrawal request for property on September 18th of 2023.
[5:55] City Order 3 3 9 9.
[5:58] The applicant will address all items listed within Attachment Number 3 prior to the approval of the final plot application.
[6:06] The preliminary plot proposes dedicating 60 foot of rider for Rob net road and rocket has indicated as an eight inch line with that availability being November 28th.
[6:18] So Sarah just for the record the withdrawal from the walk statue.
[6:21] Actually this is a preliminary plot application so final plot application will be forthcoming once the applicant has met all the requirements listed within attachment number three.
[6:31] Perfect.
[6:32] There are some drainage requirements on there as well extending the fire hydrants to cover all the proposed lots.
[6:38] Perfect. Thank you.
[6:40] Motion to accept with conditions.
[6:42] Second.
[6:43] Commissioner Stinson makes the motion to accept item 1.2 with the condition by staff seconded by Commissioner Grayson.
[6:49] Any other discussion?
[6:50] All in favor say aye.
[6:52] Aye.
[6:52] Any opposed?
[6:53] Motion carries.
[6:55] I don't want to ratify staff action on a plat of Wilson Place.
[6:59] The 1.90 acre site is located 470 feet west of the intersection of Youngblood Road and
[7:07] FM-78.
[7:09] That is situated in the S. Wilson Survey that is in Walkshaven Bridge, Precinct Number
[7:14] 1.
[7:15] Thank you.
[7:16] The applicant wishes to plat the property to create one lot for residential use and
[7:20] Commissioners Court approved a road frontage variance request for this property on September
[7:24] 19, 2023. That's minute order 432.3. And the City of Waukesha had to approve an ETJ petition
[7:33] withdrawal request for this property on the 20th of 2023, city ordinance number 3427.
[7:40] Rocket has confirmed availability of water for this lot via an 8-inch line, and that
[7:47] was on November 28th, and staff can confirm that this plot has since met all conditions
[7:52] within the review letter and is ready to be filed with the county clerk's office.
[7:56] This is one come through several months ago about the man's only son, which is disabled
[8:00] to build.
[8:01] Yes, sir.
[8:02] That's correct.
[8:02] Motion to accept.
[8:03] Second.
[8:04] Commissioner Stinson makes the motion to approve item 1.3, and that is seconded
[8:08] by Commissioner Grayson.
[8:09] All in favor of approving, please say aye.
[8:11] Aye.
[8:12] Any opposed?
[8:13] Motion carries.
[8:14] Item 1.4, ratify staff action on a plat of Ashley Edition.
[8:19] The 2.800 acre site is located 3,490 feet northwest of the intersection of FM 877 and Highway 34.
[8:29] That is situated in the San Antonio and the Mexican Gulf Railroad Company Survey.
[8:34] That is in us, Road and Bridge Precinct Number 2.
[8:37] Thank you.
[8:38] This applicant wishes to plot the property to create one lot for residential use.
[8:42] The water source is Files Valley.
[8:45] They have confirmed availability of service via a two-inch line on November 21st of 2023,
[8:51] and they're just going to have to do a road board text in that line to provide water
[8:55] for the slots.
[8:55] So Commissioner Grayson makes the motion to approve item 1.4, do we have a second?
[9:01] Seconded by Commissioner Stenson.
[9:02] All in favor of approving item 1.4, please say aye.
[9:05] Any opposed?
[9:07] Okay, motion carries.
[9:09] Item 1.5, ratify staff action on a preliminary plat of Cotton Creek subdivision.
[9:14] The 13.979-acre site is located in the northwest corner of the intersection of Sand Switch
[9:20] Road and Ramon's Road, or Ramone's Road, and that is situated in the Joseph Garwood
[9:28] Survey that's in Ennis Road and Bridge Precinct number two.
[9:31] Thank you.
[9:33] Per the staff report, it shows that the applicant wishes to plat the property into
[9:37] to six lots, since this submittal of this agenda item,
[9:42] they have reduced the number of lots proposed
[9:44] for the preliminary plot to four lots.
[9:46] The overall acre to stay the same,
[9:48] but the lot size has increased.
[9:50] Was it because of water?
[9:52] Yes, sir.
[9:53] For sufficient water meter availability?
[9:56] Prairie lands, yes.
[9:58] The groundwater availability.
[9:59] The groundwater availability.
[9:59] The groundwater well.
[10:01] Yes.
[10:01] I mean, anticipating that we're going to get
[10:03] a revised letter from Prairie lands,
[10:05] that may reduce the overall number of required items
[10:09] for this preliminary plot.
[10:11] Otherwise, everything that's listed
[10:12] within the plot review letter will remain.
[10:15] Sir, we're still showing the six.
[10:17] No, this is four.
[10:18] We're showing four.
[10:19] Yes, sir.
[10:20] Yeah, we're showing four.
[10:20] And what's the revision for?
[10:21] It's gonna be reduced to four lots.
[10:24] It was originally presented as six
[10:25] and that's what was submitted within the staff report.
[10:28] Is that what this one is?
[10:28] And I provided a copy of the revised layout
[10:31] for the chemistry score.
[10:32] And Prairie Land said four was okay,
[10:34] but that is still the groundwater availability.
[10:37] Yes, sir.
[10:37] So moved.
[10:38] Commissioner Grayson makes the motion to approve item 1.5
[10:43] with staff conditions.
[10:44] Do we have a second?
[10:45] Seconded by Commissioner Stinson, all
[10:47] in favor of approving item 1.5.
[10:49] Please say aye.
[10:51] Any opposed?
[10:52] Motion carries.
[10:54] Item 1.6 is to ratify staff action
[10:56] on a plat of Molly's acres.
[10:59] The 1.546 acre site is located 320 feet west
[11:03] of the intersection of Highway 287 North and Old Church Road that's situated in the G Carpenter
[11:10] Survey in Waukes-a-Hatchee Road and Bridge Precinct Number 2. Thank you. The applicant wishes to
[11:16] plot the property to create one lot for existing commercial use. The City of Waukes-a-Hatchee
[11:21] approved the ETJ petition withdrawal request for this property on November 6 of 2023,
[11:26] City Ordinance Number 3420, and Rocket has confirmed availability of water for this proposed
[11:31] law via a two inch line on October 3rd of 2023. And this plot has since met the
[11:36] conditions stated within the review letter issued on December 18th and is
[11:40] ready to be filed with the County Clerk's Office.
[11:43] Commissioner Grayson makes the motion to approve item 1.6. Do we have a second?
[11:48] Seconded by Commissioner Stinson. One quick question, Sarah. Yes, sir. Has it
[11:53] just been since September that we've been receiving these withdrawals from
[11:57] the WalksVatGTJ? That's correct. Based on the new state law. Yes, sir.
[12:00] Okay. Thank you very much. We have a motion in a second. All in favor of approving item 1.6, please say aye.
[12:06] Any opposed? Okay. Motion carries.
[12:10] Item 1.7 is ratification of staff action on a plat of Castaneda-Gira Estates.
[12:18] The 2.214-acre sites located 6700 feet east of the intersection of FM667 and White Rock Road
[12:28] situated in the IH Low Survey that is in Italy, Texas,
[12:32] Road and Bridge Precinct number three.
[12:35] Thank you.
[12:36] The applicant wishes to plat the property to create,
[12:39] and I confirm it'll be one lot for residential use.
[12:43] The water source is South Ellis County Water Supply Corp.
[12:46] And they have confirmed availability
[12:49] via a two inch line on November 16th of 2023.
[12:53] And this plat has since met all the conditions stated
[12:56] within the review letter and is ready to be filed with the county clerk's office.
[12:59] Awesome.
[13:00] So moved.
[13:01] Commissioner Perry makes the motion to approve item 1.7. Do we have a second?
[13:05] Seconded.
[13:05] Seconded by Commissioner Butler. All in favor of approving item 1.7, please say aye.
[13:10] Aye.
[13:11] Any opposed? Okay. Motion carries.
[13:14] Item 1.8 is ratify staff action on an amending plat of May Pearl Hidden Hills,
[13:19] Lot number 48 that is 1.72 acre site is located north of the intersection of
[13:26] Dubose Way and Sullivan Way that's in the ETJ of the city of May Pearl,
[13:30] Waukes-Hatchey Road and Bridge Precinct number three. Thank you. The applicant
[13:35] request to amend this plot to correct a Scrivener or clerical error
[13:39] listed below from a previously filed replat approved by Commissioner's
[13:43] Court on April 25th of 2017. The proposed amending plot affects one lot
[13:48] within the subdivision and no new lots are proposed.
[13:51] The following correction is proposed.
[13:53] It'll revise the side building line from 20 feet to 10 feet
[13:57] and the amending plot addresses the applicant's request,
[14:01] corrects the error and meets the criteria established
[14:03] under Chapter 232-011, item A.
[14:09] Staffer, okay.
[14:11] Commissioner Perry makes the motion to approve item 1.8.
[14:14] Do we have a second?
[14:14] Second.
[14:15] Seconded by Commissioner Butler.
[14:16] All in favor?
[14:17] Please say aye.
[14:18] Any opposed?
[14:19] Motion carries on 1.8.
[14:22] Item 1.9, ratify staff action on a plot of Woodward Farms Edition, Phase 3.
[14:27] The 6.413 acre site is located 1750 feet west of the intersection of North Armstrong Road and Matthews Road.
[14:36] That is situated in the A in the Adam T. Miller Survey in Venus.
[14:40] That is Rodenbridge Precinct Number 4.
[14:42] Thank you.
[14:43] The applicant wishes to plot the property to create three lots of record for proposed residential use.
[14:49] Mountain Peak Water is the water provider and has confirmed availability on November 16th of 2023 via a 12 inch line.
[15:00] Staff review this flat and conditionally approved it on December 18th. Since the date
[15:04] of the approval letter, staff has confirmed that the applicant has met all of the conditions
[15:07] set forth, but since then has added one additional condition regarding drive cuts as it is located
[15:13] along a thoroughfare road. And the condition is only two drive cuts shall be allowed for
[15:18] these three lots. This will be determined by the applicant at the time of permitting.
[15:23] Staff recommends approval.
[15:24] Approval.
[15:25] Okay.
[15:25] Quick question.
[15:27] Yes, sir.
[15:27] On that last condition, is that a text dot requirement, or is that a county requirement?
[15:33] It is a county requirement, one that the road has been classified as a thoroughfare
[15:36] road within the county's thoroughfare plan.
[15:38] They still meet the 150 minimums?
[15:41] Yes, sir.
[15:41] Yes, sir.
[15:42] Okay.
[15:43] Like a setback drive?
[15:45] It's essentially, so instead of having three access points or three driveway cuts,
[15:50] it reduces it to two.
[15:51] so essentially you have a shared driveway at some point between the three lots.
[15:54] Got you.
[15:55] Sounds good.
[15:56] Commissioner?
[15:57] So moved.
[15:58] Commissioner Butler makes the motion to approve item 1.9,
[16:02] and that is seconded by Commissioner Perry, all in favor of approving item 1.9.
[16:06] Please say aye.
[16:07] Any opposed?
[16:08] Motion carries.
[16:09] Item 1.10, ratify staff action on a plat of Hirtic Edition.
[16:14] The 3.995 acre site is located 960 feet west
[16:19] of the intersection of Smith Road and Jackson Road that is situated in the
[16:22] Margaret Cheek Survey in the extraterritorial jurisdiction of the
[16:26] City of May Pearl Road and Bridge Precinct number four. Thank you. The
[16:29] applicant wishes to plot the property to create one lot for proposed
[16:33] residential use and the applicant intends to use water wells as their
[16:36] primary source of water. Since the submission of the staff report staff
[16:41] can confirm that all conditions have since been met and this plot is
[16:44] It's ready for filing.
[16:45] Perfect.
[16:46] Second.
[16:47] Commissioner Butler makes the motion to approve item 1.10,
[16:51] seconded by Commissioner Perry.
[16:53] All in favor of approving 1.10, please say aye.
[16:56] Motion carries.
[16:57] Thank you.
[16:58] Thank you, Ms. Garcia.
[16:59] Happy New Year.
[17:02] OK, commissioners, that concludes our Department
[17:04] of Development agenda.
[17:06] We'll move on to our purchasing agenda today.
[17:08] That would be inviting Mr. Eric Test, our assistant
[17:11] purchasing agent, on item 2.1.
[17:14] discussion, consideration and action to approve an interlocal agreement between
[17:18] the City of Italy and Ellis County in accordance with the Interlocal
[17:22] Cooperation Act chapter 791 of the Texas government code. Eric? This is next in a
[17:27] series of interlocals that have come to the court for approval and just getting
[17:32] all the agreements with the consistency and all in line.
[17:39] Recommend
[17:40] approval. I will make the motion to approve that interlocal and I
[17:43] appreciate Mayor Cochran coming by the office a month ago to discuss
[17:46] this and hopefully we can provide them with some savings at the city of Italy
[17:50] and I'll make the motion to approve.
[17:54] Wait a second.
[17:57] I'm sorry. I'll back. We have
[17:59] tried to work with that city again and again and again and I want that on the
[18:04] record. Yes. And matter of fact we have a we've had different agreements with
[18:09] them over the years and they have not gone to the trouble to get the
[18:16] business done that we needed done.
[18:19] The under the roads of that town are full of gas lines
[18:23] and metal obstructions.
[18:26] And we've asked them to be clearly marked.
[18:29] In many cases, we have damaged the T on our equipment
[18:33] trying to take care of that.
[18:35] It is not a matter of whether we have an agreement.
[18:38] It is a matter of them following through to where
[18:41] our equipment is not damaged.
[18:44] So I just want to be on the record.
[18:45] Yeah, and just to clarify, this should not have gone on this agenda without consulting with me.
[18:52] Okay, that's my mistake. I'm going to refer to Article 1, the purpose of this interlocal.
[18:59] They did not, there's some items that we purchase here at the county level that cities can piggyback on.
[19:06] So the purpose of this is specific, it will allow each party to purchase goods and services under the competitive bidding contracts
[19:13] contracts that the county also has and also our purchasing cooperatives.
[19:19] This is not specifically related to Road and Bridge, Commissioner, just so you know.
[19:23] There may be some equipment, some furniture, some apparel, some things that we buy that
[19:30] allows the city of Italy to piggyback on us because the bidding process for them would
[19:34] be very cumbersome and this is what the mayor brought to my attention about a month
[19:39] ago.
[19:39] I said, we do this all the time, Mayor.
[19:42] We'll get it done.
[19:43] And Commissioner, I'm not trying to get in the way of road and bridge.
[19:47] That's not our intent.
[19:48] We continually try to cooperate with them.
[19:51] We have sold them under agreement with the county.
[19:55] We have sold them material at our cost before.
[19:59] We've had issues with that, with leakage and spoilage.
[20:02] Right.
[20:03] I'm just saying that I should have been brought
[20:07] into this conversation. And it's not something that I will not remember going forward with
[20:16] the city of Italy. They in my mind need to coordinate with us on the areas we need to
[20:24] coordinate with. Like I say, we have sold the material before and there's been spoilage
[20:29] and issues with that. Now they paid for it, but at the same time there were complications
[20:33] with that as well. So I think the best way we deal with cities is to bring the
[20:39] commissioners in on it. I appreciate your desire to serve them. I don't want to
[20:44] punish anybody, but at the same time anything that my precinct is involved
[20:50] with the city of Italy, we are going to thoroughly explore that before we
[20:55] participate. Absolutely. We'll bring you into is if we're aware of anything
[20:59] in the future. This is specifically generic to just general purchasing
[21:03] I think for their benefit and I've got a motion on that Commissioner. Do we have a second before we make a motion?
[21:08] I just want to agree with Commissioner Perry
[21:10] I think it was
[21:11] Wrong way to come out without his approval him being brought into the loop on that because it is
[21:17] Commersome on us to take care of cities that don't want to take care of themselves
[21:20] I too have people in my precinct that I don't like to work with I will do my best to share our
[21:26] Resources with them to a degree, but they don't not every customer is the same sure
[21:30] And I I certainly feel you pain over there and I want to know I want to be on record agreeing with that as well
[21:35] Well, and I appreciate that and it's not road and bridge related. Let's hope it's not. It's not. Yeah, it's not hope
[21:41] It's not because if it is that's a problem. Well, we will several thousand gallons of emulsion one time
[21:46] Which the city of Italy paid for but it was based on an employee's carelessness. Yeah, so
[21:54] Once what's the terminology?
[21:57] full me once, shame on me, full me twice, yep, all right, so let's just have our eyes
[22:03] open as we assist them in their business.
[22:06] And I do appreciate the mayor coming to me, sometimes that happens, but not regularly.
[22:10] One of the examples is Oakleaf with the Hampton Road project that we've talked with the mayor
[22:14] over there several times, and we did do an interlocal agreement with Oakleaf in the
[22:18] same situation, but this is actually over and above Rodenbridge, and this will
[22:25] I get it, I get it. So we did discuss some ARPA, we did discuss some ARPA stuff as well.
[22:32] And for some reason the city of Italy was unable to, they didn't meet the deadlines.
[22:36] So I said, Hey, mayor, this is the situation. You know, we're not going out for rehab
[22:41] reapplications. We've done that already. And that was part of the conversation as well.
[22:45] Just so you know, and I appreciate the mayor coming up and visiting and Commissioner,
[22:50] sure we just need this for some of their their ancillary type stuff and we're
[22:54] willing to help them when we I'm certainly willing to help them that's not
[22:57] the issue but at the same time I think we need to have our eyes open and make
[23:01] sure communications are very exact preferably in writing we'll do that okay
[23:06] so we have a motion do we have a second on item 2.1 second seconded by
[23:12] commissioner Grayson all in favor of approving item 2.1 please say aye any
[23:16] Any opposed?
[23:17] No.
[23:17] Okay.
[23:17] Motion carries.
[23:20] All right.
[23:21] Item 2.2, discussion, consideration and action to modify minute order 47.23, a request for
[23:28] statement of qualifications for a professional engineer or engineering firm to review the
[23:33] county's flood study and other general engineering services as needed by the county.
[23:38] Eric?
[23:39] Yes.
[23:39] This was an item that was brought forth a couple months ago that was specific
[23:44] to flood study services, and as we were about to get ready to open that item a couple weeks ago,
[23:50] Alberto and Ted met with JB and I and wanted to add to that RFQ that's going out,
[24:00] and it's going to include general engineering services such as plan review,
[24:06] and there's a few other items that Alberto and Ted are working on to include in the scope,
[24:12] But that's the general idea.
[24:15] Okay.
[24:16] Just for the record, we do have the ability to go into a professional services exemption for engineering.
[24:25] Is that correct?
[24:26] But in this case, we chose to go towards an RFP, which is understandable.
[24:31] An RFQ, yeah.
[24:32] And generally what you do on that exemption is an RFQ because it's not based on...
[24:37] I see.
[24:37] An RFQ.
[24:38] Okay.
[24:39] Perfect.
[24:40] So, commissioners, you understand what we need there?
[24:42] We're trying to go outside for some additional engineering work, and I think some of that
[24:46] involves Commissioner Butler as well in some of these surveys and road assessments and
[24:52] design for textile.
[24:54] So, Commissioner Butler, any comments on that?
[24:57] Is this some of the stuff we've discussed?
[25:00] That is specifically to things that we cannot do in-house.
[25:05] And also to even help in engineering if time comes where they need help in there
[25:09] to help get those.
[25:11] That's right.
[25:12] Yeah, I'll make motion.
[25:13] Commissioner Butler makes the motion to approve item 2.2.
[25:16] Do we have a second?
[25:17] Second.
[25:18] Seconded by Commissioner Stinson.
[25:20] All in favor of approving item 2.2, please say aye.
[25:23] Any opposed?
[25:25] Motion carries.
[25:29] Item 2.3, discussion, consideration and action to allow the County Judge
[25:33] to execute one lease agreement with American National Leasing for one 2024 Chevrolet Silverado
[25:40] PPV for the Ellis County Constable Precinct II using the TIPS contract under our current
[25:45] purchasing process.
[25:47] Eric?
[25:47] Yes, sir.
[25:48] This is a vehicle that was in the budget for Constable Borders.
[25:53] He's been out looking for vehicles.
[25:55] We were finally able to get one that is on the ground from Sills Befored.
[26:00] And it's a 2024 Silverado PPV, an amount of $51,970.25.
[26:09] And then the outfit, which is going through Marshall, Inc.,
[26:14] is an additional $22,000.
[26:17] OK.
[26:21] Commissures, this is the budgeted vehicle
[26:23] that we put in the fiscal 24 budget for the Constable
[26:26] and Precinct II.
[26:27] Just for your knowledge and recommendation and updates,
[26:31] we'll have a couple of more vehicles coming
[26:32] that are not budgeted funds that we'll have to consider where we pull those
[26:37] funds from but those are items that we need for for precinct one and precinct
[26:42] is it three and those will probably come up in January so we'll make sure
[26:48] you're aware of that we have a motion to approve item 2.3 so move
[26:52] Commissioner Butler makes the motion do we have a second seconded by
[26:54] Commissioner Grayson all in favor of approving item 2.3 please say aye
[26:58] Any post?
[27:00] Okay, motion carries.
[27:02] Item 2.4, discussion, consideration, and action to allow the county judge to sign a one-year contract for jail maintenance with Texas Air Systems LLC,
[27:11] utilizing Heritage Air Services LLC to perform the maintenance using the TIPS contract.
[27:20] Yes, sir, this is a contract for generally jail maintenance,
[27:25] but there's also, I believe the LEC is also included in that contract.
[27:29] contract. This is a vendor that has been performing general repairs at the jail for the past year,
[27:40] Heritage Air, and we're using Texas Air as a pass-through on our TIP contract, who was
[27:48] subcontracting with Heritage Air in order to perform the maintenance of the jail.
[27:54] So that's not the same people.
[27:58] Heritage is not the same people. Heritage is new.
[28:03] I'm not sure.
[28:03] For the maintenance?
[28:04] Yes, sir. Yes, it was AMS.
[28:06] And I think there's been...
[28:08] And so AMS was subbed into?
[28:10] No, AMS had a jock contract on tips themselves.
[28:16] And so the...
[28:17] Just wondering how we got the heritage.
[28:19] So the jail wanted to move a different direction.
[28:21] Okay.
[28:21] And the only way to really use Heritage was to use a contract that was already in place.
[28:30] There's a Jock contract that Texas Air has that allows them to perform the maintenance at the jail.
[28:37] But that's for the annual maintenance.
[28:38] Yes, sir, for the annual maintenance.
[28:39] There's an Alton and all that.
[28:40] Yep.
[28:41] And whose call was that?
[28:43] Yeah, that was the general argument.
[28:46] Yes, sir.
[28:46] Okay.
[28:47] Well, he'll know better than any of them.
[28:50] And Eric, because this is a new vendor, they'll go through the screening process and everything
[28:55] as it relates specifically to them.
[28:57] They're technically not a new vendor that they've done, I think, a little bit over 40,000
[29:03] in jail maintenance year to day.
[29:06] So they've already started to kind of take over for AMS, but once you hit that 50,
[29:12] you have to have some sort of contractual agreement.
[29:16] So the question is will heritage air be receiving the checks on the service the maintenance?
[29:22] Not from us directly so they'll get paid through Texas air's contract. Okay, so it's a true subcontractor arrangement
[29:29] Correct. Okay, and we've already done the homework and all the audit stuff for Texas air systems correct. We bought them before perfect
[29:37] Okay, so we'll probably need a new what is it a W9? Probably need a new W9 for a subcontractor
[29:43] Okay, that explains that. Do we have a motion on 2.4?
[29:48] So moved.
[29:49] Commissioner Grayson makes the motion on 2.4. Do we have a second?
[29:53] Seconded.
[29:54] Seconded by Commissioner Stinson. All in favor of approving item 2.4, please say aye.
[29:58] Aye.
[29:59] Any opposed?
[30:00] Okay, motion carries. Item 2.5, discussion, consideration, and action to allow the county
[30:06] judge to sign a five-year contract with AXON Enterprise Inc. for body cameras, tasers, and
[30:12] related equipment for the Ellis County Constable Precinct II in the amount of $27,196.20 to
[30:19] be paid in annual installments using the byboard contract here. Eric?
[30:26] Yes, sir. This was an item brought by a constable who was this precinct to boarders
[30:32] to pay his
[30:34] annual fee to ax on for his body cameras
[30:38] tasers, and I think there's a cradle point a couple other things that are within this contract
[30:43] But it's a five-year contract for those 27,196 dollars. And he will use budgeted funds for this as well
[30:50] So we have a motion to approve item 2.5.
[30:55] So Commissioner Butler makes a motion seconded by Commissioner Perry,
[30:59] all in favor of approving item 2.5, please say aye.
[31:02] Any opposed?
[31:03] Motion carries.
[31:04] Item 2.6 is similar, discussion, consideration, and action to allow the
[31:08] County Judge to sign a five-year contract with Axon Enterprise Inc.
[31:12] for body cameras, tasers, and related equipment for the Ellis County
[31:15] Constable Precinct 3.
[31:16] That's in the amount of twenty five thousand one hundred and twenty five
[31:19] dollars and twenty two cents to be paid an annual installment using the buy
[31:23] board contract. Yes sir this is the same item as the one before just with
[31:29] precinct three and I think the difference if you're wondering between the two
[31:34] is probably one of the constables got some newer tasers than the other one.
[31:40] Yeah so it's a little bit lower and these will be from budgeted funds in
[31:44] in their departments as well.
[31:45] We have a motion to approve.
[31:49] Motion.
[31:50] Commissioner Stinson makes the motion to approve item 2.6,
[31:53] seconded by Commissioner Grayson.
[31:55] All in favor?
[31:55] Please say aye.
[31:57] Any opposed?
[31:58] OK.
[31:58] Motion carries.
[32:00] Thank you, Eric.
[32:01] We may need you, though, here a little bit later
[32:03] on a couple of other items as well.
[32:05] OK.
[32:06] We'll move into the administrative agenda, item 3.1,
[32:09] to the approval to classify a heavy equipment operator
[32:13] position to an assistant foreman. No funding or budget change is required to
[32:18] fund this reclassification. This is probably a this is a request
[32:23] from Commissioner Randy Stinson and I know that, Commissioner, you've brought
[32:27] this to us.
[32:32] Well as you know my foreman is retired. Yeah he starts tomorrow.
[32:36] for me.
[32:40] We just sort of change switch guards. His man's moving here in the
[32:45] next two days. Although you did hire one of my guys, I was fixing to hire him. But
[32:51] they all's fair. That's right. That's right. Yeah, I'm reclassifying him as our
[32:57] assistant foreman. I want to make the change at this time. Some born to have
[33:03] I'm going to have an assistant for me.
[33:06] At this time, I'm going to move Brown Almonds to an assistant for me.
[33:09] Okay.
[33:11] Pending further notice and we'll see how it goes.
[33:14] Sounds good.
[33:15] And that's a motion to approve.
[33:17] Commissioner Stinson makes the motion to approve on item 3.1 and seconded by Commissioner
[33:23] Grayson.
[33:24] All in favor of approving?
[33:25] Please say aye.
[33:26] Aye.
[33:26] Any opposed?
[33:28] Okay.
[33:28] Motion carries.
[33:28] Item 3.2 is approval to reclassify a part-time civilian coordinator in the amount of $32,118
[33:37] to a deputy part-time 20 hours a week at $32,992.
[33:44] No funding or budget change is required to support this reclass, and Sheriff Normans
[33:49] here to discuss it.
[33:50] Sheriff?
[33:50] It
[33:55] was a part-time deputy position that came to y'all and asked if we'd change this to be important.
[34:00] This is my drone coordinator, which is Clay Reagan.
[34:05] Clay is the commander of the Mid-Local PD and is very instrumental in implementing our drone program here.
[34:13] And he retired from the local and continued to reserve with him and therefore he works for us.
[34:21] Yorkshire County Parktime has for the last year, year and a half. But he has decided that it would be more advantageous for him to be a
[34:31] deputy and doing this instead of a civilian. So, at the time, while I had no issue with the Chief Smith of a middle-ocean,
[34:39] David one of us allowed dual commissions, so it couldn't be commissioned as a reserve there and a Parktime deputy would meet.
[34:47] He has since resigned his position as a reserve and a local, still a county employee,
[34:54] but we're just going to do it where he is a deputy.
[34:56] He is sworn in with a commander in the middle of him when he gets called out.
[35:01] He's out on that up in Laverg County.
[35:03] An entertainer called me just a little bit ago,
[35:05] and they got a guy in that pursuit looking at Laverg County,
[35:09] and they ran up into just south of Ennest.
[35:12] We got a belt out of the car, we could tease on foot, and we've got our friends out there right now helping the Reddick County Court find this fugitive.
[35:19] So there really, there was actually no budgetary differences when we moved it from a deafening position to a civilian coordinator.
[35:29] And evidently now, when Ms. Brown looked it up, there's a few dollars difference in the coordinated position versus the, it's like $8 million a year or something like that.
[35:40] Yeah, but from a budgetary standpoint,
[35:45] commissioners, you'll pull from existing funds.
[35:47] There should be no impact on the general at this point.
[35:51] That's correct.
[35:52] Any questions?
[35:54] Commissioner Grayson makes the motion
[35:56] to approve item 3.2.
[35:57] Do we have a second?
[35:58] Seconded by Commissioner Stenson.
[36:00] All in favor of approving item 3.2, please say aye.
[36:04] Any opposed?
[36:05] Motion carries.
[36:06] Thank you.
[36:06] Thanks, Chair.
[36:08] Item 3.3, discussion, consideration and action to allow the county judge to sign a temporary
[36:13] lease with the Waukesha GISD for a staging area to be used for the construction of the
[36:18] new justice of the peace precinct to subcourt house. The lease will be at no cost to the
[36:23] county but remains subject to certain conditions by Waukesha GISD.
[36:28] Commissures, we can approve this now. I do recommend that I believe that I had
[36:33] I talked to legal last week, I recommend that we pay $10 so that we have an offer and
[36:38] acceptance on this lease agreement because that way the $10 calculates a payment to the
[36:44] Waukes-Hatchee ISD.
[36:45] I think me and Keith had generally talked about that, Uriel.
[36:48] It was just kind of in passing.
[36:50] Commissures, there are some conditions.
[36:52] If you feel free to approve it now or to go into executive on it, we have a posting
[36:58] on that.
[36:58] But specifically, this staging area will be required to be fenced for safety and it will
[37:06] also require us to name them as an additional insured and give them a certificate holders
[37:11] for our general liability insurance.
[37:14] It will allow for the Waukesha ISD students to conduct educational walkthroughs, specifically
[37:21] with their career and technology program for their construction project team, and
[37:25] And it will be restored to its pre-lease condition at the end of our term, which is to last no
[37:32] longer than nine months.
[37:33] Those are the stipulations.
[37:36] Jerry and the school board has already approved this.
[37:39] Mr. Hollingsworth, the superintendent, and you should have some of the details.
[37:45] I don't believe that we need to really go into executive.
[37:47] This is a staging area for the trailer construction crew, and it is to the east
[37:51] side, which if you're facing the building, it'd be to the left side of the property,
[37:55] and adjacent directly to 287 business.
[38:00] Well, if you do it, if the agenda item says no cost, you want to put a cost in the unit
[38:05] of consideration there?
[38:06] I'm asking for us to consider, based on what Keith's deal, I'd like to amend that
[38:13] in the motion to say $10 instead of no cost, yes.
[38:19] So with the motion to approve, the lease will be approved with a $10 cost for the purposes of, you know, making the contract legal.
[38:27] So moved.
[38:27] Commissioner Grayson makes the motion to approve the staging area agreement, and do we have a second?
[38:33] Second.
[38:33] Seconded by Commissioner Stinson.
[38:35] This would be at a cost of $10 for the county, and then I'll sign the staging agreement and we'll get that out to them as soon as possible.
[38:42] All in favor, please say aye.
[38:43] Aye.
[38:44] Any opposed?
[38:45] Motion carries.
[38:47] Okay, item 3.4 is I'm going to invite the sheriff and I believe Ryan is up as well related
[38:56] to ARPA.
[38:56] This is discussion, consideration and action to renew the Office 365 using the ARPA funds
[39:03] in the amount of $120,376 for the subscription agreement beginning December 1st of 23 and
[39:12] ending November 30th of 24.
[39:14] Ryan?
[39:14] The Office 365 was funded out of ARPA last year.
[39:20] The court had approved them to do so.
[39:22] Those funds have been exhausted, and so now the Sheriff's Department is asking to
[39:26] re-up for another year.
[39:28] The funding is available within the ARPA funds.
[39:31] And the attorneys have agreed that we can continue this process with the specific
[39:36] to Office 365?
[39:37] Outside counsel.
[39:38] This will be the last year for that?
[39:42] I mean, are you talking about ARPA funding or are we going to use Office 365?
[39:48] That's a Ryan question if there's any funds left over and the request is made I mean it
[39:55] Commissioners I think we're rounding up we're getting around 2.5 to 3 million remaining and
[40:02] I think that our process with the remaining ARPA funds will be prioritized based on necessity
[40:08] and importance for example if we have a bridge go out that we're not aware of in the spring
[40:14] You know, we know that some ARPA funds are available, but they're very specific to drainage
[40:19] and flood and bridge repair.
[40:21] I think that we're going to need to keep a small reserve there for unanticipated funds.
[40:27] This is not unanticipated, but I believe that using ARPA funds means that Sheriff
[40:32] is going to have an extra $120,000 in his general line because we probably didn't budget
[40:39] for that in those general lines.
[40:40] so we're utilizing ARPA here.
[40:42] And he won't be coming to us to ask for this much money
[40:45] from the general, specifically, related.
[40:48] That's not in my budget.
[40:49] Evidently, over a year ago, the whole county
[40:52] went to Office 365, and that was all paid for by the county.
[40:57] Ms. Brown got a bill the other day for $120,000.
[41:00] She says, I don't have this money.
[41:01] We talked to Stacy in audit.
[41:03] And Stacy said, yeah, we've used ARPA funds
[41:06] for that in the past.
[41:07] Just go back to court and tell them what the deal is.
[41:09] and obviously that's why we're here.
[41:11] We have no interest in going away from Office 365
[41:15] at this point.
[41:16] I was that extra because of what she wanted, the extra ones.
[41:20] Does that end up what IT wanted,
[41:22] that additional license for was for him?
[41:25] Yes, that's right.
[41:26] Well, there were two elements of this.
[41:28] There was one for the conversion over.
[41:30] Correct.
[41:31] So we went back and got another.
[41:33] And then there was an annual subscription
[41:35] that we also paid.
[41:36] And that's for current year subscription.
[41:40] Well, it's not for licenses, it's for...
[41:42] It is now.
[41:43] It is now.
[41:44] It wasn't then.
[41:44] It is.
[41:45] This time it is the second year of 283 licenses specifically for the Sheriff's Department.
[41:52] But at some point the county will have to cover it going forward.
[41:56] You know that.
[41:57] That's right.
[41:58] Yes, sir.
[41:59] I hope so.
[41:59] I just didn't want this to be a trough that we thought was still available for
[42:03] a year to come.
[42:04] We knew that when we did.
[42:05] Right.
[42:05] I remember the conversation, because it was a disco put down to get it started.
[42:09] I remember that.
[42:10] And then we didn't have enough licenses.
[42:11] When it came back for some more, so, okay, we'll take care of it when it comes time again.
[42:18] Just wanted you to know that.
[42:19] Well, and there may be a point at some period of time where we're going to be required
[42:24] to put this in our general budget line items instead of doing it through ARPA.
[42:27] That will happen.
[42:29] And we will...
[42:29] That's why I was bringing it up.
[42:30] We will budget...
[42:31] We've got a timeline on it about another 12 months.
[42:32] Yeah, we'll budget appropriately at that time and really we'll need a breakdown of
[42:36] all departments, not just the sheriff.
[42:38] This is easy because they have their own IT section and that's what this pertains to
[42:43] here.
[42:44] Any more questions?
[42:46] Okay.
[42:47] Do we have a motion to approve item 3.4?
[42:49] Commissioner Grayson makes the motion.
[42:51] Do we have a second?
[42:51] Seconded.
[42:52] Seconded by Commissioner Stinson.
[42:54] All in favor of approving item 3.4, please say aye.
[42:58] Motion carries.
[42:59] and this is sort of similar to the ARPA request,
[43:03] but it's different, but it is qualified.
[43:05] Item 3.5, discussion, consideration, and approval
[43:08] to use the ARPA funds in an amount
[43:10] not to exceed 820,000 as a partial contribution
[43:14] for the replacement of 10 temp trawl air handling units
[43:18] at the Ellis County Jail.
[43:20] Now, on the next item, item 3.6,
[43:25] This is discussion and consideration and approval to replace the 10 temp crawl air handling units.
[43:32] That is $1.1 million, $57,513, but 3.5 and 3.6 are related due to what we budgeted for in 3.5.
[43:44] We budgeted around, what, $460,000 last year, Terry?
[43:48] Around 460, Ryan?
[43:50] Well, for jail repairs, it comes from two areas, one from the jail budget, the other
[43:56] from permanent improvement.
[43:58] So there were two projects that were on the radar at the time, and that was for elevators
[44:02] and for the air handlers.
[44:06] The two quoted amounts that I used to budget that covered those two things.
[44:12] It did not include the normal wear and tear repairs that are done during the jail,
[44:17] which is approximately about 100 and 185,000 per year.
[44:22] So that being said, there was also a misunderstanding
[44:27] on my part that we budgeted for the lowest bid
[44:33] for the air handler project.
[44:35] And I did not know that those bids that were out there
[44:40] were not necessarily qualifying bids.
[44:42] It only bided part of the project,
[44:44] not the full installation of the air handlers.
[44:48] So there was a shortfall of approximately $820,000 not budgeted for the jail repairs.
[44:56] So I am proposing that the 820 come from ARPA.
[45:00] I have gone to outside council. They did confirm that this does, in fact, check all the boxes for an allowed ARPA expense.
[45:11] And let's see, we have approximately 3.2 million prior to this approval, so that would then take us down to about 2.656 million of remaining ARPA funds.
[45:25] If this is approved.
[45:26] I want to bring it back. I don't know that Ryan and I really made a mistake on this.
[45:30] I know that when Terry submitted his budget packet, it was included at the
[45:34] 460,000 amount. We plugged in the budget item for that jail repairs. And then when we actually executed on what we need to buy,
[45:42] it's actually the 1.1. So we're correcting sort of what Terry had requested.
[45:51] Right.
[45:53] All the quotes were included in our budget.
[45:55] Correct.
[46:11] Right.
[46:15] Right.
[46:16] The other thing I want everybody to know is that these particular units were scheduled
[46:21] in the life 2017.
[46:23] That's correct.
[46:24] So we've been living on barred time for the last six years basically until this.
[46:30] So it's definitely in the meat.
[46:31] And McKinstree did recommend replacement of these
[46:34] back four years ago.
[46:35] We chose as a court not to spend that $500,000, $600,000.
[46:40] But now we're having to do it because we're definitely
[46:42] at five years beyond the end of life.
[46:44] So we knew that it was end of life
[46:45] and we knew we were gonna be at this day where we are.
[46:48] Yeah.
[46:49] And the best way to do that is to use our ARPA funds.
[46:51] Oh, that's...
[46:52] It makes a lot of sense.
[46:53] Very fortunate for our citizens.
[46:54] Yep.
[46:55] So...
[46:56] And I like to me somebody's really lucky
[46:58] that they didn't get this bid.
[47:00] Somebody's lucky they didn't get it.
[47:03] And nobody even got it with my whole food permit.
[47:05] I was going to say, yeah, you missed something.
[47:08] 400,000 was a pretty different stretch
[47:11] of a different equipment.
[47:13] Right.
[47:16] Well, getting it on the building is one thing.
[47:19] Getting it installed on the building is one thing.
[47:21] I mean, I don't know if you could buy the equipment
[47:22] for that.
[47:23] There's going to be the same issue
[47:24] with the chillers that are
[47:30] watching you.
[47:31] But there won't be anything left now.
[47:33] This is all of them.
[47:34] This will be all of them.
[47:34] This will be the rest.
[47:45] Take care of the rest, so that way we've done it all.
[47:48] This is a 30 month parts and labor warranty.
[47:51] Is that pretty standard, Commissioner?
[47:52] 30 months?
[47:53] 30 months.
[47:54] I was thinking we could get more.
[47:56] But that's probably a minimum.
[47:57] Yeah.
[47:58] You can buy more than the 30 months.
[48:00] The other thing that Chief Ogden was just mentioning is and Commissioner Grayson has worked with
[48:05] us through all this stuff, a lot of these jail repairs.
[48:09] Again, this is not something we want to do in the dead of winter or in the middle of
[48:13] the summer.
[48:13] We want to do it in spring preferably, so we're not dealing with having the whole
[48:18] jail shut down.
[48:19] I mean, having no heat or no air, summertime and wintertime.
[48:23] And one of y'all can bird dog the mobilization when we get there.
[48:26] it may not take what they've got figured in there for that.
[48:30] Somebody can put their eyes on that and say.
[48:32] Right, I believe if we do the phasing correctly,
[48:35] it should come in actually beneath the 1.15 million.
[48:39] Yeah, especially if we can coordinate better.
[48:41] Yeah, and y'all have always been willing to do that.
[48:45] Well, Mike, I've got a couple concerns,
[48:47] but they're not deal breakers.
[48:49] The question would be, in this quote,
[48:51] it says they come with Johnson controls.
[48:53] Well, didn't we end up going with the proprietary system?
[48:57] Assuming that whoever's got this number knows what we've got, right?
[49:01] Do they not?
[49:02] They'll have to come in with...
[49:04] So it's not all of them who got changed down to the fire-o-matics, right, controllers?
[49:09] Everything on the first section did.
[49:11] Yeah.
[49:12] That's the whole section.
[49:13] Correct.
[49:14] Correct.
[49:14] That's what we're talking about here.
[49:16] Correct.
[49:16] But that's why I'm saying they're going to have...
[49:18] So who wants someone to communicate if those are coming with Johnson controls?
[49:21] Because we're going to need it.
[49:22] that we're going to need to integrate. To integrate, right? We're going to need that.
[49:27] Who can answer that? Can he answer it? Who is he? Come on up. Come on up. Come and earn your
[49:35] teeth.
[49:40] Mr. Butler was my baseball coach with the Timberman. Oh boy. Look at that. We won't hold
[49:53] So to answer the question, it's not Johnson Controls as far as the BMS, it's just a valve
[49:57] that they make.
[49:59] It's an actuated valve that's being utilized.
[50:02] That will come under the, be able to be used under the same controls that we speak of.
[50:06] Yes.
[50:06] All that heartache on that.
[50:07] Yes, sir.
[50:08] Okay.
[50:08] It's just a, like I said, it's just an action.
[50:10] Johnson Controls is a big thing.
[50:11] Raise your right hand and say that again.
[50:12] It's just a valve.
[50:14] No, that helped a lot.
[50:16] It's perfect.
[50:16] Because we had a lot of heartburn over that.
[50:18] I'm aware.
[50:18] Yes.
[50:18] We did not enjoy that at all.
[50:21] No, not fun.
[50:21] Okay.
[50:23] And am I right in saying it's a 30-year parts and labor warranty, I mean, a 30-month?
[50:27] I don't know about 30 years, at least I have to look at it as far as the labor warranty.
[50:32] The labor warranty is a full year, and then the parts and the equipment, 30-month sounds
[50:37] about right.
[50:37] I'll look and see if we can extend that.
[50:40] I would be interested in extending if commissioners would agree with me.
[50:44] We want all that we can get.
[50:46] On a million dollars, I mean, if we could get five, 10 years, that'd be wonderful.
[50:50] But obviously avenues to extend it because that may be standard for the manufacturer right to extend it
[50:57] Like I was on the other with the school district
[50:58] There's third-party warranty firms that will ensure right now and so we'd also like you to consider another year or so when you're in
[51:05] Okay, see what that's worth to us. That's a big enough contract you squeeze another year to
[51:11] Okay, I think it'd be good. It'd be good labor sides easy the equipment equipments harder labor. Yeah
[51:17] We would like to hear back from you.
[51:19] Okay, thank you for being here.
[51:21] Thank you.
[51:22] Okay, commissioners on item 3.
[51:24] We need to authorize item 3.5 first.
[51:27] That's the actual allocation for ARPA funding of 820,000.
[51:31] Do we have a motion on that?
[51:32] So moved.
[51:32] Commissioner Grayson makes the motion on item 3.5.
[51:35] Do we have a second?
[51:37] Seconded by Commissioner Butler.
[51:38] All in favor, please say aye.
[51:40] Aye.
[51:41] Motion carries.
[51:42] Now, item 2 on this item is discussion and consideration
[51:45] to approve the replacement of the 10 temp trawl air handling units
[51:50] in the amount of $1,157,513, specifically for the rooftop
[51:56] of the Elks County Jail.
[51:58] So moved.
[51:58] Commissioner Grayson makes the motion to approve that.
[52:01] Do we have a second?
[52:02] Second.
[52:02] Seconded by Commissioner Stinson.
[52:04] All in favor, please say aye.
[52:05] Aye.
[52:06] Any opposed?
[52:07] Okay, motion carries.
[52:08] Thank you, Sheriff.
[52:09] Thank you.
[52:09] That's what we needed on that.
[52:11] Commissures, item 3.7.
[52:13] we will hold until executive session, item 3.8.
[52:17] We can go ahead with and approve.
[52:20] That is discussion, consideration, and action
[52:22] on an advanced funding agreement and resolution with tax
[52:27] dot for the replacement of the National Bridge
[52:29] inventory structure.
[52:30] That would be the bridge on Lowell Road over Mill Creek
[52:33] with no equivalent matching cost.
[52:36] And Ted brought this to us.
[52:38] I believe it's in Commissioner Stinson's precinct.
[52:40] Is that right?
[52:40] No, it is in Precinct 3 that's where the city of Italy is. It's in my precinct 2. I'm just gonna do now. Yes, sir
[52:50] So
[52:52] On 3.8 commissioner Ted had asked that the commissioner would actually bring it forward
[52:57] Yes, because he was unable to be here. I've discussed this on the phone with perfect
[53:02] So move commissioner Perry makes the motion to approve item 3.8 seconded by commissioner Grayson all in favor
[53:08] Please say aye.
[53:09] Aye.
[53:10] Motion carries.
[53:11] All right.
[53:11] So we got that done.
[53:12] Item 3.9, discussion, consideration, and action on the appointment of an employee to serve
[53:18] as the Ellis County Director of Human Resources.
[53:20] That is an executive agenda item.
[53:22] Commissures, that concludes everything except for 3.7 and 3.9.
[53:27] We'll come back to those after executive.
[53:30] Let me read the exemption here.
[53:33] The Ellis County Commissioner's Court reserves the right to adjourn into executive session
[53:37] at any time during the course of this meeting to discuss any matters listed in this agenda
[53:41] in order deemed appropriate as authorized by Texas Government Code Chapter 551 or to
[53:47] seek the advice of its attorney and or attorneys representing Ellis County on any matter in
[53:53] which the duty of the attorney to the Commissioner's Court under the Texas Disciplinary Rules
[53:57] of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
[54:02] Texas, government code chapter 551.
[54:04] Item 4.1 is pursuant to Texas government code 551.071, paragraph 1, consultation with
[54:12] legal counsel regarding pending or contemplated litigation concerning TCEQ matters, specifically
[54:17] pending Texas pollutant discharge elimination systems, permits and pending petitions for
[54:22] the creation of municipal utility districts, 4.2, to deliberate on the appointment of
[54:28] employment evaluation, and the duties of the Ellis County Human Resources Director candidates.
[54:33] And that is under Chapter 551.074, and Item 4.3 is Texas Government Code Chapter 551.072
[54:43] to deliberate the purchase, exchange, lease, or value of real property if the deliberation
[54:47] in an open meeting would have a detrimental effect on the position of the governmental
[54:50] body.
[54:51] In negotiation with the third party regarding the temporary lease to help with the construction
[54:56] of the new justice of the peace precinct two.
[54:58] We have accomplished that today already.
[55:00] We've done that, so we will not necessarily need executive
[55:03] on 4-3, on 4-4, pursuant to Texas government code 551.071
[55:09] paragraph two, consultation with outside legal counsel
[55:12] on a matter in which the duty of the attorney
[55:13] to the governmental body under the Texas Rules
[55:16] of Disciplinary Rules of Conduct,
[55:18] the State Bar of Texas clearly conflicts with this chapter
[55:20] regarding questions about the first Baptist purchase
[55:23] contract.
[55:24] Okay, commissioners. It is now 255. Do we have a motion to adjourn to executive?
[55:30] So move.
[55:31] Commissioner Perry. I'm sorry, Commissioner Butler makes the motion. Seconded by Commissioner Grayson.
[55:36] All in favor, please say aye.
[55:37] Aye.
[55:38] Motion carries a static legal counsel. I'm going to ask, do we need a finding since there is a real estate piece on item 4-4?
[55:50] I don't think we need one. Perfect. Sounds good.
[55:53] Okay. We will reconvene after executive session. Thank you.
[56:04] okay commissioners it is 435 we do have a quorum present we are ready to
[56:09] reconvene after executive session do we have a motion to reconvene into regular
[56:14] session moment mr. Perry makes a motion seconded by commissioner Grayson all in
[56:18] favor please say aye we are back live in executive session I'm going to go back
[56:23] to our regular agenda on item 3.7 discussion consideration and action to
[56:29] amend the purchase and sale agreement for the old first
[56:32] Baptist church property to complete the performance of the
[56:35] contract commissioners I have the revision here handy you've
[56:38] you've seen it and heard from our attorneys today. We need a
[56:42] motion to approve the amendment motion to prove is stated
[56:45] commissioner Grayson and commissioner Grayson makes the
[56:47] motion to approve the amendment as written do we have a
[56:50] second seconded by commissioner Stinson all in favor of
[56:56] So approving item 3.7, please say aye.
[56:58] Aye.
[56:59] Motion carries.
[57:04] Commissures on item 3.9, discussion, consideration,
[57:07] and action on the appointment of an employee
[57:09] to serve as the Ellis County Director of Human Resources.
[57:13] I have my list here of considerations.
[57:21] Commissures, will we have any discussion on that item?
[57:26] My only consideration was that we go back out.
[57:30] My only consideration.
[57:35] Commissures, we had the list of about ten applicants in which we had about five to six
[57:42] of those were qualified.
[57:45] We sort of narrowed the search down to four of the ten, and any discussion on a particular
[57:52] member or motion on a particular member for the appointment?
[57:55] Just read the names of the final two that we talked to.
[57:58] The names of the final two were Brent Durrow and Rolanda Parham.
[58:09] And Commissioner Grayson, did you have a motion?
[58:13] I would like for the court to have not made it a motion, but I'd like for discussion before I make a motion.
[58:19] I'd like to know if there's any discussion for any interest in going back out.
[58:27] Not to take away from what's being presented today.
[58:29] They can obviously be added, not trying to wipe those away.
[58:33] We'd just like to open it up again.
[58:36] I'm not opposed to go back out.
[58:39] But I mean if the court is strong on one particular,
[58:46] I'm not going to beat that down.
[58:50] There's support for it going back out.
[58:52] I'd like to make a motion to go back out.
[58:54] Okay.
[58:56] Commissures, there's been a motion to go back out on the search for HR Director.
[59:00] I know that we've done a good search so far for – Theresa, have we been open
[59:04] for about 30 days on this position, or 45,
[59:12] closer to 45 days?
[59:13] that's what I thought commissioners we have a motion from Commissioner Grayson to
[59:18] go back out for a search for the HR director for Ellis County I don't I don't
[59:23] think that we are going to do any better than we have done and I think the
[59:30] market the market is what the market is and I think we have more than one
[59:36] satisfactory candidate
[59:46] I would say that we have one or two satisfactory
[59:51] accurate candidates. I do favor one over the other, but we have a motion to go
[59:57] back out. I personally think that for the budget
[1:00:00] budgeted salary that we have in Ellis County. We're probably not going to get a whole lot
[1:00:03] more than what we've seen. I know that our HR director has done a very deep, a very deep
[1:00:10] dive on the qualifications of all candidates that applied. And I would like to honestly
[1:00:15] see us make a decision today, just because I think time is of the essence. The first
[1:00:21] of the year is important to us, starting out 2024 correctly. I think it's good for
[1:00:27] any organization to do that.
[1:00:29] I do believe that we have, on any hire that we make
[1:00:32] in Ellis County, we have a probationary period.
[1:00:35] I'd like to give one of the candidates
[1:00:37] a probationary period and then review that candidate
[1:00:41] after the period is over to see their criteria,
[1:00:46] their candidate, their support, their duties
[1:00:49] and their performance.
[1:00:51] Evaluate what they've done over the first 90 days
[1:00:54] and determine at that point whether they see that as a fit and whether we see that as a
[1:01:00] fit for the department.
[1:01:01] That would be my discussion on it.
[1:01:04] I think that would be helpful for HR and for all departments to go ahead and make a decision
[1:01:08] today, honestly.
[1:01:09] It's hard to lead an organization without having somebody in the back office supporting
[1:01:13] us from a human resource standpoint, whether that be risk management, whether that be
[1:01:19] filing of the correct tax documents and paperwork.
[1:01:21] work. I know that December 31, everybody's going to get their W2s, and I mean there's
[1:01:26] a process by which all this has got to happen. And that HR director works hand in hand with
[1:01:30] our treasure as we proceed to end of the new year. This is not a budget year vote. This
[1:01:36] is a January 1 starting out the new calendar year. We could come back, we could come
[1:01:42] back in April, have a review and evaluate duties of whatever candidate we decide to
[1:01:46] pick today. But I don't think that going back out we're going to see a lot of progress
[1:01:52] We did have ten candidates in which we narrowed that scope to six qualified,
[1:01:56] and then we interviewed four of the top six.
[1:01:59] So we did a pretty substantial effort.
[1:02:02] I know one night we left here at about 8 p.m. after interviews, about a month ago,
[1:02:07] and today is the day.
[1:02:08] So commissioners, any second on Commissioner Grayson's motion?
[1:02:17] Okay.
[1:02:18] There's a second.
[1:02:19] All in favor of going back out to search.
[1:02:22] There's a motion by Commissioner Grayson, a second by Commissioner Stinson, all in
[1:02:26] favor of going back out to rehire or to reconsider additional candidates for the
[1:02:31] Ellis County HR Director, please say aye. Any opposed? No. No. So motion carries, we
[1:02:38] will go back out and search for a new for the future HR Director. It's a 3-2
[1:02:42] vote and I would certainly encourage anybody today that did apply to
[1:02:49] reapply when we go back out and see what the process is.
[1:02:53] Commissures, that concludes our business today, and it is 442.
[1:02:58] We have a motion to adjourn today's business.
[1:03:01] Commissioner Grayson makes the motion.
[1:03:02] Do we have a second?
[1:03:03] Second.
[1:03:03] Second by Commissioner Stinson.
[1:03:04] All in favor of closing today's meeting, please say aye.
[1:03:08] Meeting is adjourned.
[1:03:08] Thank you.