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Would like to call to order this meeting, this regularly scheduled meeting of the ellis county commissioners court. We do have a quorum present. This meeting has been posted.

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legally posted pursuant to the texas open meetings act, which is found at texas government

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code, chapter 551. Unless there is an objection, I will go ahead and officially declare

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the meeting open. All right. And at this time, I would like to call on commissioner

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precinct three, lewis ponder, to lead us in the invocation and pledge of allegiance.

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please stand. Pray with me, please. Heavenly father, as we gather here today, we want to

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thank you for your love and your grace. Father, we ask you to guide us in the decisions

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that we make today. Help us, lord, to make those decisions in a way that protects all

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parties and honors your glory. Lord, we ask that you defend and protect those that defend

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and protect us both home and abroad. We ask this in your holy name. Amen. Amen. I pledge

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allegiance to the flag of the united states of america and to the republic for which it

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stands, one nation under god, indivisible, with liberty and justice for all. Honor the

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texas flag. I pledge allegiance to thee, texas. One state, under god, one and indivisible.

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okay. Thank you all and welcome again. And today is saint patrick's day. So happy saint

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patrick's day. I see a few of you out there who aren't wearing green, but that's okay

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because I'm not wearing green either. So I'm right there with you. But anyway, welcome. I

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want to remind everyone that we do have a process for public comments. We have a form that

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is available out in the foyer. It's behind the doors to my right, which would be to your

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left. And we would ask that if you want to comment on on an agenda item that you please

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fill out the form. And then if you deliver it to our county clerk, crystal valdez, she will

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get it to me and we will be sure to call upon you when your agenda item is up for

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consideration. And we will now move into our proclamations, recognitions, and resolutions.

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the first is r one, which is recognition of ellis county office of emergency management,

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storm ready certification. And we have alex ming from the office of emergency management.

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alex, if you want to come up, I will read this resolution. First off, do you have anything

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you'd like to share with us about the certification? It just it's to prepare the and

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save lives. For extreme weather events. Yeah. Very good. And those are seem to occur more

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frequently. And we appreciate that you're prepared on behalf of all the citizens for the

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county. So thank you. Thank you alex. I'll now read the resolution. The ellis county

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commissioner's court proudly recognizes and commends ellis county for its achievement in

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becoming storm ready certified through the national weather service fort worth office. This

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designation reflects ellis county's ongoing commitment to severe weather preparedness,

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public safety, and resilient emergency response operations. The storm ready program,

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administered by the national weather service, establishes rigorous standards for for

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hazard monitoring, emergency communications, public outreach, and coordinated response to

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hazardous weather events. Through meeting these standards, ellis county has demonstrated

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its dedication to strengthening local readiness, improving warning dissemination and

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ensuring the safety of residents and visitors during severe weather. While the ellis

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county office of emergency management served as the coordinating agency for this

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effort, this accomplishment represents a truly collaborative effort across multiple public safety partners. The success of this initiative would not have been possible

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without the strong partnership and operational support of the ellis county sheriff's office

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and the ellis county fire marshal's office. These agencies play a critical role

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in warning dissemination, field response, and the protection of lives and property during

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hazardous weather events. Their professionalism, preparedness and commitment to service

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continue to enhance the safety and resilience of ellis county. The ellis county commissioners

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court proudly recognizes this important milestone and extends its appreciation to all

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agencies and personnel whose dedication made this achievement possible. So thank

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you, alex, on behalf of your department and thank you to the fire marshal's office and the

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sheriff's office as well. And we're glad that you're looking out for our safety during

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hazardous weather events. And commissioners, I don't know if you have anything to add, but

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alex is going to pose with us for a picture. But we'll first take up the other resolution

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and then we'll take a two group pictures. Thanks, alex. Thank you, I appreciate you. Okay. We

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will now take up r two, which is a resolution supporting child abuse prevention month,

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paint the town blue initiative. And I think we have a couple of community volunteers who serve

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in the children's advocacy center and other groups that look out for our children's

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welfare. If you ladies want to come on up, that would be great. I don't know if anyone has

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anything you want to kind of share with us about the paint the town blue initiative, but

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you're welcome to do that. Leslie's not here. Okay. Yes. How was it prepared? Yeah. Go

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ahead. Yeah. Got it, got it. Yes. I'm sure leslie was held up doing something important,

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but we'll we'll please tell her we're sorry we missed her. I'll go ahead and read the

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resolution and then we'll we'll grab a picture to bring more awareness to the paint the town

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blue initiative. Whereas child abuse and neglect remain serious issues affecting

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thousands of children and families each year. And every child deserves to grow up in a safe, stable and nurturing environment. And whereas the ellis county children's

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advocacy center provides critical services to children who have experienced abuse,

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offering coordinated investigations, advocacy and support to help children begin

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the healing process. And whereas april is nationally recognized as child abuse

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prevention month, a time dedicated to raising awareness and encouraging communities to

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take action to protect children. And whereas, during the month of april, the ellis county

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children's advocacy center leads the community initiative known as paint the town blue, a

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visual movement designed to raise awareness for the thousands of children impacted

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by abuse. And whereas, community awareness and involvement are essential in

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preventing child abuse and ensuring that families have access to resources and support.

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now, therefore, be it resolved that the ellis county commissioners court hereby supports and recognizes april as child abuse prevention month and encourages all residents,

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businesses, schools and community organizations to participate in paint the town

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blue by displaying blue ribbons, pinwheels and blue lights to serve as powerful reminders

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that every child deserves to feel safe, protected, and loved throughout april. Thank you.

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thank you all know she has a whole month of activities the cac does, so y'all will be

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hearing lots about all the things that are coming up right. Support the kids during the

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month of april. And I do believe several of the county buildings and departments are participating in paint the town blue. And I do think we are in fact, lighting the courthouse

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lights in blue, at least for a portion of the month. So we're certainly proud and happy to

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support that effort. Absolutely. We are representing the child welfare board who works with

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them and supports the agency and other workers. Very good. We appreciate your efforts. I

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know it couldn't happen without you. And if if you'll just hang on a minute, we'll take a

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picture with you. And then alex, if you want to come back up, we'll get a picture with you as

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well. Oh. Could you tell her? I'll let you go first. I'll squeeze you. I'll squeeze your.

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do you even have to move for me? Okay. Thank you everyone, and we appreciate our visitors

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today and the opportunity to recognize their good work in our community. And we'll now

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move to our consent agenda, which is which consists of item items a1 through a19 and f-1

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through f3. Items on the consent agenda are considered routine and will be enacted by

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one motion. However, any commissioner may ask to have any item on the consent agenda

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pulled and discussed and considered separately. If there is no such request, I would

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entertain a motion to approve items a1 through a19 and f1 through f3 motion to approve

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consent as presented. We have a motion to approve the consent agenda from commissioner

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greyson and a second from commissioner ponder. All those in favor, please say I I is

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anyone opposed hearing no opposition. The consent agenda items a1 through a19 and f1

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through f3 passes unanimously. Okay, we'll now move to our regular agenda. We'll first

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take up items from the department of development. And I would ask our director of

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development, alberto morris, to come up and give us comments on these items. The first is item

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1.1, which is discussion, consideration and action on a replat of toledo addition lots

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14 r1 and 14 r2 block a. This is an approximately 10.29 acre site that is located

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approximately five point. I'm sorry, approximately 595ft southwest of the intersection

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of hunsaker road and palmyra road in the extraterritorial jurisdiction of the city of red

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oak road and bridge precinct number one alberto. Judge and commissioners. This is a

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request to create an additional lot out of a previously planned property. The original plot was

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approved back on november 18th of 1983. The city of roanoke has already approved this plot.

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on february 4th, they are showing the right of dedication for. Hunsaker road has met all

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the legal notice requirements. Ten certified notices were sent out. Staff does recommend

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approval subject to two conditions. Okay. Motion to accept with conditions. Okay.

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we have a we have a motion to approve item 1.1 with conditions from commissioner

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stinson. We have a second from commissioner greyson. All those in favor, please say I. I. Is

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anyone opposed? Hearing no opposition. The motion passes unanimously. We'll now take up

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agenda item 1.2, which is discussion, consideration and action on a replat of summit

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estates. Phase one lots 49 r and 50 r block two. This is an approximately 3.216 acre site

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that is located at the intersection of val lane and denali way, loxahatchee road

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and bridge. Precinct number four. Alberto. Yes, this is the. The initial plot was approved

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back on november 24th of 2014. It has since been removed from the waxahachie etj about six

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weeks ago on february 2nd. The request is to adjust the property lines between lots 49

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and 50. Once again, the legal notices were sent out in this paper on the website. We did

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send out 55 notices within the subdivision. Staff does recommend approval subject to

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five conditions. Most of them are technical in nature. Okay, commissioners, any questions or

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comments? I'll make a motion under the. Yeah. Conditions. We have a motion. I'll second. We

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have a motion to approve agenda item 1.2, subject to staff conditions from commissioner

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butler and a second from commissioner ponder. All those in favor, please say aye. Aye.

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is anyone opposed? Hearing no opposition, the motion on item 1.2 passes. We'll now take up

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and consider item 1.3, which is discussion, consideration and action to release supplemental

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deposit for springside estates phase two. This is an approximately 106.68687 acre

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site that is located approximately 3929 25ft west of the intersection of blackfoot

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parkway and gibson road in the extraterritorial jurisdiction of the city of waxahachie road

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and bridge. Precinct number four, alberto. Yes. The applicant is requesting to

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release the $15,000 supplemental deposit for the for the subdivision back on

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september 30th. The court did release two bonds for this property. There's there was a

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minor drainage deficiency that hadn't been corrected. So they decided to do a supplemental

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bond for that. Since then, that has been corrected and staff recommends approval to release

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that $15,000. So moved. Second, we have a motion to approve agenda item 1.3 from

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commissioner butler and a second from commissioner ponder. All those in favor, please say I. I. Is anyone opposed? Hearing no opposition. Item 1.3 passes unanimously. All right.

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thank you. Thank you alberto. Thank you. Thank you alberto. Okay. We'll now move on to the

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purchasing portion of our agenda. And we will ask our director of purchasing, ajay harbin, to come offer comments on these items. The first is item 2.1, which is discussion,

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consideration and action to award. Rfp 2020 6-005 grounds maintenance and landscape

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services to harris sons quality lawn care, llc and authorization for the county

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judge to execute the contract. Upon legal review. Ej good afternoon, judge commissioners.

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rfp 2026 005 was released january 13th and advertised twice in the newspapers

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required. In addition, pershing sent copies of the request for bid to our existing vendor

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currently being used. The bids were opened on february 19th. We received eight responses

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from companies that were interested in taking over our landscaping at. The county.

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staff recommends award to harrison sons quality lawn care, llc of midlothian. Okay

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commissioners, any questions or comments on on this item? Motion to approve. Thank you.

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we have a motion to approve item 2.1 from commissioner greyson. Is there a second?

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second, we have a second from commissioner ponder. All those in favor, please say aye. Aye.

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anyone opposed? Hearing no opposition. Item 2.1 passes unanimously. We will now take

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up item 2.2, which is discussion, consideration and action to engage barry dunn for

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the next phase. That being implementation services for the court management system, jury

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management system and land and vital records management system, and the amount of $904,775 ej.

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the future capability of the court case management system, jury selection system and land

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and vital record system hinges on how well the implementation goes and how much time

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implementation takes. Total implementation costs, as judge read out, is expected to be

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$904,775, which includes all travel and incidentals. So it's ours. Installation plus travel

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staff requests approval to engage barry dunn for implementation of the systems.

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I did want to say dave wasson with barry dunn is here to provide some background on the

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scheduling and kind of what to expect and to answer any questions that you may have.

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come on up. Dave. Yeah. And dave, just to confirm, you're you're with barry dunn. You're

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one of our. Yes, sir. Points of contact with barry dunn. Yeah. Please share with us whatever

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you would like. Yes. Thank you judge commissioners good to see you all. Dave watson from barry

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dunn here. We're here at a very critical point in this project. We as you know we've moved

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through a couple of vendors so far. But in order to get the district court and county clerk

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or district clerk and county clerk in the courts exactly what they need, we're right where we need to be. And it's taking a little bit, but we're here and we're ready to push

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this next phase here. So the we just essentially wrapped up negotiations with tyler

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yesterday. We had a big meeting. Everyone was involved on both sides to hash out the last

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minute items. We're happy to report that barry dunn, along with with your staff, were able

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to negotiate very favorable terms from tyler, which is not easy to do. We've got reduction

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in price. We've got enhanced services from tyler to helpfully fill in some of the

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issues we had with other vendors, and basically everything went well, and we're

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about ready to sign the contract. It should be coming to you any moment now, because I believe you gave us you gave permission to negotiate and sign. So it's a 16 month

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project plan starting april 1st, no later than april 1st, going for 16 months. And barry dunn

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will be engaged as assisting the clerk's offices with configuration data services,

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validation services, things that take a lot of time and detail to do that. It's very

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difficult for a full time staff for both offices to do that. So that's why you brought us in

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not only to negotiate good deals for you, but also to help with the implementations because of our experience. So as I said, happy to report, we're in a good position. We're

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confident that tyler can pull off the time frame. And with barry dunn by your side, we

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will get this project finished. Finally. Thank god, that's great and I appreciate your

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commenting on the timeline. I know the county clerk is probably going to want me to ask that if you didn't volunteer that bit of information, but that that's

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really good. And we're I know we're anxious to, to get there, get to the goal line. So that's

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that's good to hear. Yes, commissioner. Anyone have any questions? Yes, sir. One thing

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that gives me heartburn most of the time, sir, is when we end up with a migration challenge.

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is we all in at 904? No. No migration concerns that whatever is existing. I know

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there was a start stop. Yes. My concern would be, is there any is there any open here that

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could could trip us up at a later date? Because this is a large sum of money. We. And by

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the way, let me just interject. This crystal has been on point to get us righted in the right

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direction, and I want to just publicly say thank you for that. You you came to us early and we

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are here today to back you up and support you with this. And I'm very thankful for what you

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had the time to spend to do. But that being said, yes, sir, I want to make sure that we

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don't have a migration issue we have in the past because when somebody else starts something,

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they have some sort of control and some sort of hanging over our head. Do you feel confident

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that we're we're all in and we can do the full. That's a great point. Data migration is is a

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pain point. As you know, this was one of the issues we just had. Yes, we're in great

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position right now. And this will cover all those expenses. I'm buried on site. And also

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we've incorporated more work from tyler on data migration in their price that you're paying.

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so there shouldn't be any surprises with data migration. Tyler. As you know, as many

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clients in texas, they've done this migration from lg's to tyler many times before. So

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we're very confident this will be successful. And the advantage of tyler's experience,

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not unlike not like what we had with the last vendor. So it wasn't our fault, but it was a

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it was a question that we were surprised that ended up on our plate, that that migration

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wasn't even included. And we ended up feeling like we paid a price for that. So that's the

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reason I'm asking again today to make sure that we there's you feel confident that we're ready and we're all in it. 904 yeah, very confident and okay. And I think it's worth noting

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that tyler is a texas based, in fact, dallas fort worth, yes. Company that we expect would

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have much more familiar familiarity with texas records and systems. And to back up

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what he said, that was our assumption in the past from the beginning. So we we kind of

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thought, well, you know, that's what you're getting paid for was and it wasn't the case. So

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just yes, we made sure believe me, we made sure this time that they understood we've had we

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had several meetings directly to them. And I agree with the judge tyler is a well respected

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in this state. I don't anticipate a problem there. We just needed to say it. Yes, sir.

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yes, sir. Thank you, thank you. That's only happened like every time. I don't know why he would

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ask that, but I appreciate you. Okay. So you're comfortable with this? You go with the move.

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we're ready to get started. I make a motion second. All right, we have a motion to approve

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item two from commissioner ponder. We have a second from commissioner greyson. All those

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in favor, please say I, I does anyone opposed hearing? No. Opposition. Item 2.2 passes

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unanimously. You being here. Thank you dave. Appreciate your time today. Thanks, jeff. Thank

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you. We'll now take up item 2.3, which is discussion, consideration and action to

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purchase a 2026 dura patcher, p3 truck mounted pothole patcher for road and bridge

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precinct number four in the amount of $134,885 from texas patcher, llc. Ej using the

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source. Using the sourcewell cooperative contract to purchase a similar truck

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mounted der patcher provides a discount of $14,565 off of the standard price. Total price

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includes mounting on the chassis for the precinct and then includes optional hocl

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nozzle heater. I tell you, I'm tongue tied today. I know I'm. I'm commissioner butler, would

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you like to talk about this one? I know I was going to say it's a doozy. Now this this is

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actually the the unit, the pothole unit that's going to go in the truck that we purchased

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last quarter. Right? That'll make a complete unit and it'll replace our old one. We'll be

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ready to sell that one. Perfect. The other one did us justice. It was about 13, 14 years in

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the works. So we'll be ready to patch some potholes. You ready to patch some potholes? I'll

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make a motion to accept the patcher. I'll second that motion. Okay. We have a motion

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to approve item 2.3 from commissioner butler and a second from commissioner ponder.

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all those in favor, please say aye. Aye. Is anyone opposed? Hearing no opposition. Item 2.3

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passes unanimously. Thank you. Thank you very much. Okay. We'll now move to the

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administrative portion of our agenda. We'll take up first item 3.1, which is discussion,

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consideration and action on a lease agreement for the rental of an ada express vote marking

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device for mountain peak special utility utility district to use in conducting

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the general election on april 25th, 2026. We have our elections administrator, jana

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onion to speak with us about this item. Good afternoon. This is our standard lease agreement.

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when an entity holds their own election, they need to be compliant to the election code.

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and having an ada compliant machine out there will help them do that. And so they've

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asked us to rent out a machine. So that's what we're doing today. Okay. Thank you. We have

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a we have a motion to approve agenda item 3.1 from commissioner greyson and a second from commissioner ponder. All those in favor, please say aye. Aye. Does anyone opposed

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hearing? No. Opposition? Item 3.1 passes unanimously. We'll now take up item 3.2, which is

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discussion, consideration and action on a lease agreement for the rental of an ada express

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vote marking device for mansfield isd to use in conducting the general election

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on may 2nd, 2026. And we'll hear again from our administrator, jana onion. This

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kind of sounds suspiciously similar to similar. Yes, exactly. Similar. Yes. They've

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requested us to to rent an ada machine as well. So moved. Okay, we have a motion to approve

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item 3.2 from commissioner greyson and a second from commissioner stinson. All those

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in favor, please say I, I I. Is anyone opposed? Hearing? No. Opposition. Item 3.2 passes

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unanimously. And lastly from jana, we'll hear from her on item 3.3 which will take up at

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this time. That's discussion, consideration and action on an agreement for elect task

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software for the elections office team to track and manage tasks for each election. Funds

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would come from budget line 001-0210-508880. Jana, this is a vendor that we've actually

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been using since 2023. And so this is a software that has been helping our office plan

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for each election and be able to conduct things. So this is just it's already budgeted this

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amount in our budget. It's just a renewal of their contract. And legal has already reviewed

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it and approved it. And that our our line item doesn't tell us the total. Would you tell us

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that? Sure. It's $5,269. So moved. Okay, we have a motion to approve agenda item 3.3 from

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commissioner greyson and a second from commissioner ponder. All those in favor, please say

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aye. Anyone opposed? Hearing no opposition. Item 3.3 passes unanimously. Thank you. Thank

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you. Okay. We'll now move on to agenda item 3.4, which is discussion, consideration and

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action to revise the rules of procedure, conduct and decorum of the ellis county

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commissioners court meetings. Commissioners, this is there's nothing really substantive

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going on here. There's two main things that are happening. One is just some some typographical

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errors that are being fixed that. Leah martinec, our public information officer, picked up

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on. So she's correcting a few typographical errors. And then secondarily, there was a

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reference in the current policy about the posting of the agenda notices being 72 hours prior to

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the meeting and of course, due to the change in the law that the legislature enacted last

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session, we now post the agenda item three business days prior to the to the meeting. So that

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changes is in here as well. Other than that, that's it. I don't know if anyone has any

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questions. No questions. Okay. We have a motion to approve agenda item 3.4 from

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commissioner greyson and a second, second from I think we got one from commissioner

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butler earlier. Sorry you were so loud. I won't I won't buttons here. Oh. Are you am I

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deaf today? I'm sorry if I'm missing some of your. Yeah. Clear your throat or something

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if you'd like to. Anyway, we have a motion to approve agenda item 3.4 from commissioner

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greyson and a second from commissioner butler. All those in favor, please say aye, I

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does anyone opposed hearing? No. Opposition? Item 3.4 passes unanimously. We next have item

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3.5, which is discussion, consideration and possible action on the purchase of

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property located at 1305 west jefferson and waxahatchee. I would like I would suggest

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commissioners that we hold that item until after the executive session, which we will now.

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I'll now read the executive session item, which is item 4.1 pursuant to texas government

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code, section 551.072 to deliberate the purchase, exchange, lease or value of

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real property where the deliberation in an open meeting would have a detrimental effect

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on the position of the governmental body in negotiations with a third party,

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specifically, the property located at 1305 west jefferson and waxahatchee. So

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commissioners, if you'll take some time to deliberate that in executive session, we can then

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recall item 3.5 as necessary. And at this time, I would like to take a motion to enter the

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executive session on 4.1. We have a motion, a very loud motion from commissioner

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stinson to enter the executive session, and I believe we had a second from commissioner ponder.

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I think I was first, but I'll let him have it. Okay? Okay. All those in favor of entering

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the executive session, please say I I. Is anyone opposed? Hearing no opposition, the

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ellis county commissioners court will now stand in executive session. The time is d

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himself for the contract that we were looking at today because of a conflict. So I

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need at this time, it is now. 331, and I would like to reconvene after executive. Do I

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have a motion to reconvene? A motion made by butler, seconded by ponder. All those in favor,

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say aye. Last item for today is item. Three, item 3.5. And there will be no action taken

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at this time. So with nothing else, unless there's any questions, if there's nothing else, do I have a motion to to end today's session? So moved by commissioner ponder and

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seconded by commissioner butler. All those in favor, say aye. I we