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I'd like to call this meeting to order. I have

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a motion moved by councilor. Brennan seconded by Councilor Cheney.

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The agenda be approved as circulated. All in favor that

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motion is carried. Councilor, are there any declarations of pecuniary

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interest? I see none. We will now proceed into closed

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session and council will reconvene into open session at. Three.

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P. M. I have a motion moved by Councilor Ryan,

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seconded by Councilor Cheney. The council proceeds into closed session

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at the hour of 02:00 p.m. to discuss matters under

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the following exemptions in the Municipal act, section 2392, pertaining

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to litigation or potential litigation, including matters before administrative tribunals

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affecting. The municipality or local board with respect to an

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Ontario land tribunal matter. All in favor that motion is

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carried. We are enclosed.

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All right. I have a motion moved by Councilor Ryan,

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seconded by councilor Brennan, that the meeting be reconvened into

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open session at the hour of 03:00 p.m. all in

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favor? That motion is carried. We will now report out.

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I have a motion moved by councilor Cheney, seconded by

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councilor. Ryan that staff proceed as directed. All in favor?

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That motion is carried. Moving on to community announcements. Councilor

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Ryan, I think you're up to bat. Thank you. Good

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afternoon, everyone. Thank you, Mayor Dane. Family Day is coming

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up in Erin at Aaron Center, 2000. It's Monday, February

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16. Ten to 03:00 p.m. it's a free, fun event,

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and it's sponsored by the Rotary Club of Aaron and

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the town of Aaron. On Wednesday, January 28, the Chamber

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of Commerce is having a planning session for all members

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01:10:01,123 --> 01:10:03,923
or those wishing to be new members, seven to eight

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01:10:03,923 --> 01:10:10,599
at rural commons. And on Monday, January 26, the Aaron

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01:10:10,599 --> 01:10:16,319
Agricultural Society is hosting its AGM 06:30 p.m. reception 07:00

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01:10:16,319 --> 01:10:20,959
p.m. meeting start new members are welcome to come out

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and it's at the air and fairgrounds. At the end

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of the month, coldest night of the year is being

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hosted by EWCF. And that's on February 20 eigth. Teens

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are looking for sponsorship now, and that will be held

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from 40 08:00 p.m. at Aaron Center 2000. And one

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last thing is our transportation master plan. Is still up

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for public comment until February 13, and you can find

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that on the errand. Engage site and. Your comments are

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01:10:53,483 --> 01:10:56,643
welcome, and we hope that you weigh in on. Thank

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01:10:56,643 --> 01:11:00,391
you. Thank you very much. And you're all good. Councilor

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Cheney anything? Todd moving on. We will now adopt the

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previous meeting minutes. I have a motion moved by Councilor

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Cheney, seconded by councilor Brennan. The council hereby adopts the

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following meeting minutes as circulated. December 11 Regular Council meeting

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and the confidential minutes of the closed sessions held on

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November 27 and December. 1st 2025 all in favor? That

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01:11:22,851 --> 01:11:26,331
motion is carried. Council. Any business arising from the minutes.

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I see no hands. We have a presentation from Credit

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Valley Conservation. I have a motion moved by Councilor Brennan,

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seconded by Councilor Ryan that the presentation by credit Valley

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conservation regarding the 2026 draft budget be received for information.

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I'll now invite Terry Laru, CEO, and Andrew Kett, director

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of corporate services, to come up to the podium and

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deliver their presentation. You already got it. You got me.

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Thank you. Thank you. Good morning, Mary and members of

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council, I'm Terry le Roux, CEO of Credit Valley conservation.

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And as mentioned, I'm joined by Andrew Kett, our director

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of corporate services today. We'll walk you through the 2026

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draft budget with a particular focus on what matters most

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to our municipalities, our shared watershed priorities, local service impacts,

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and the invest. Investments that keep residents safe, healthy and

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resilient. I may need a tutorial on the clicker. No

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see. There you go. Got it. CBC is a watershed

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based organization that provides programs and services that further the

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conservation, restoration, development, and management of natural resources. We address

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climate change risks and protect people and property. Our jurisdiction

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spans nearly 95,000, is home to more than 1 million

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residents. This is a rapidly growing, highly urbanizing watershed, one

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that places increasing pressure on natural systems, water resources, and

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recreational lands. Very recently, the province created the Ontario Provincial

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Conservation agency with directive making authority Bill 68 that enabled

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this establishment received royal assent on November 27, 2025. OPCA

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will lead the implementation of a single digital permitting platform,

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streamlining and standardizing service delivery and is overseeing the implementation

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of a regional watershed based consolidation of conservation authorities. The

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province is pursuing this consolidation of Ontario's 36 conservation authorities

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into seven regional bodies for CDC. This means a merger

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with conservation Halton Hamilton Conservation Authority and Niagara Peninsula Conservation

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Authority as the Western Lake Ontario Regional ca. The CBC

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board opposes this consolidation and is very concerned with the

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loss of local voice and local governance. At this time,

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I would like to stress that there are no impacts

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of this decision by the government. To the 2026 budget.

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CBC will continue delivering all programs and services, and we

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are actively participating. In ongoing dialogue and communication. On this

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01:14:17,054 --> 01:14:22,454
matter, our focus remains ensuring continuity, stability and strong municipal

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service. Delivery. So, across our watershed, in all program areas,

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we're responding to three major trends, accelerating climate impacts increasing

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natural hazard risks, population growth and demand for green space.

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And our 2026 budget reflects investments that directly address these

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pressures. Our watershed models show a future that is wetter,

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wilder, and less predictable. This includes intense storms. And flooding,

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heat waves and resultant impacts to people in the environment.

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This affects every part of our mandate, from stormwater and

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01:14:59,336 --> 01:15:03,176
flood forecasting to forest health trail. Systems and public safety.

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CBC specializes in identifying and mitigating natural hazards such as

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flooding and erosion. However, we also have deep expertise in

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green and natural infrastructure, both on our own lands as

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well as on municipal and private lands, and we apply

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this expertise to address and mitigate the impacts of climate

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change. And foster resilient communities. CBC is the local leader

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01:15:26,499 --> 01:15:30,619
in watershed science. Our work informs science based decisions about

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how to respond. To climate change in our communities. In

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2026, we will work with the town of Aaron to

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conduct in stream monitoring to help maintain the health and

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function of the west credit River and fulfill the town's

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compliance and data reporting. Requirements. We'll implement new climate smart

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tree planting guidelines, update natural heritage and water resource mapping,

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and launch an online watershed hub to share real time

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environmental insights. These initiatives support municipal planning, climate, mitigation and

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long term infrastructure decisions. In our science based performance targets

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continue to emphasize accountability and transparency. In 2026. This includes.

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Monitoring 90% of scheduled environmental stations, providing 100% access to

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01:16:17,308 --> 01:16:21,108
up to date data sets for municipal partners advancing towards

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our 50% corporate GHD reduction goal by 2030 and conducting

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01:16:25,828 --> 01:16:31,548
inventories of 190 natural areas. These measures directly support municipal

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climate asset. Management and environmental reporting needs. And then we

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have intensifying weather events to deal with. These are increasing

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risks across our watershed flooding, erosion, ice jam hazards and

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01:16:43,848 --> 01:16:48,608
infrastructure impacts. But CBC's core strength is public safety. Everything

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we do in hazard identification and risk reduction is focused

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01:16:51,848 --> 01:16:58,236
on protecting residents and support. Supporting your municipal emergency management

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staff from real time flood warning systems to modernizing floodplain

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01:17:02,836 --> 01:17:06,796
maps and updating RDF curves. We give municipalities the tools

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01:17:06,796 --> 01:17:12,242
to plan resilient infrastructure housing and growth. Key service improvements

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in this area for 26 include enhanced flood forecasting, including

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01:17:17,082 --> 01:17:22,359
new ice jam prediction capability. Continued implementation of our riskbased

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01:17:22,359 --> 01:17:26,735
planning and permitting framework. Expanded green infrastructure, training for municipal

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01:17:26,735 --> 01:17:31,415
partners, and completing comprehensive updates to the CTC source protection

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plan. These are essential services that protect public safety and

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ensure responsible growth. Our service. Performance expectations remain high under

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this area, in 2026, we will have 99% uptime. Of

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01:17:45,660 --> 01:17:49,657
our real time flood monitoring network. 95% of permits issued

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01:17:49,657 --> 01:17:56,024
on time. 90% customer satisfaction from development applicants. And continued

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01:17:56,024 --> 01:18:01,464
modernization of floodplain mapping. These targets support predictable development, review

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01:18:01,464 --> 01:18:06,415
timelines, and reduce municipal risk. And growth across the watershed

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is accelerating, bringing tremendous opportunity but also real pressure. More

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residents are relying on natural areas for recreation and well

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being, and at the same time, more people, homes and

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infrastructure. Need protection from natural hazards. Our parks and lands

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programs are essential to delivering safe, high. Highquality public spaces

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in managing growth responsibly, they ensure natural areas are cared

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for accessible and resilient in the face of increasing use.

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And at the same time, CBC plays a critical role

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in enabling growth itself. We help ensure that the watersheds

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much needed housing infrastructure and community development is. Safe, resilient,

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and ultimately results in greener, more livable communities. Major initiatives

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in 2026 that respond to population growth include accelerating land

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acquisition to protect natural areas before they're lost. Implementing our

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01:19:01,271 --> 01:19:06,431
invasive species strategy and forest management plan. Climate Ready Forest

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project, which will optimize private plantations for climate resiliency. And

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01:19:11,296 --> 01:19:14,496
completing and opening the gym. Toby Lakeview Conservation Area in

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Mississauga and advancing the pits to parks project in Kalidan.

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These projects improve public access, support, climate resilience, and strengthen

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01:19:23,216 --> 01:19:29,781
ecosystem health. In our 2026 land based service targets demonstrate

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01:19:29,781 --> 01:19:36,301
continued growth and strong impact. We'll manage 2867 CDC land

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01:19:36,301 --> 01:19:40,564
restore and care for 190 green space. Welcome more than

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1.2 million visitors to our conservation areas and engage over

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01:19:44,724 --> 01:19:49,488
28,000 people in our community programs. At this point, all

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hand things over to Andrew to take you through the

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budget framework and the key levy impacts for the town

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of Urine. Great. Thank you, Terry.

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So if you bear with me and sharpen your pencils,

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I'll take us through. Some of the high level numbers

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for our 2026 budget. On screen, you'll see our gross

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01:20:13,573 --> 01:20:19,882
budget, revenue and expenditures. I'll note that. The top line

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01:20:19,882 --> 01:20:26,582
fees. Are up slightly 14.6% this year. Municipal apportionment is

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at 3.5% increase. And our overall gross increase is 4.5%.

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Also of note is the base funding from the province,

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which remains static at. $96,000 as it has for many

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years. The slight decrease in source protection funding is due

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to an increase that we received in 2025. Which. Has

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now ended for 2026. Next, the same information. But with

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the chart and noting that municipal apportionment does make up

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the majority of our funding. And in terms of expenses,

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our personnel expenses. Are in the majority as well. Our

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programs and services are personnel heavy and we do extensive

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work. Throughout the watershed. This slide shows the change in

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the modified current value assessment. And so this is the

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formula that the province provides to all conservation authorities based

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01:21:28,684 --> 01:21:33,164
on MPAC assessment data that determines how we apportion our

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01:21:33,164 --> 01:21:41,167
levy between our participating municipal. Municipalities. So Credit Valley Conservation

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has seven participating municipalities, and you'll see the change. In

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the numeric change as well as the percentage change on

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01:21:48,830 --> 01:21:53,881
the chart. For the town of Aaron this year. The

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MCVA is increasing at 2.8% and you'll see the other

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01:21:58,761 --> 01:22:03,881
municipalities. Are up or down, depending on the assessment of

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01:22:03,881 --> 01:22:09,271
the impact assessment in their jurisdictions. This slide shows the

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total municipal levy apportioned by municipality. The region of Peel

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01:22:17,818 --> 01:22:22,370
is at the top. Representing the overwhelming majority of our

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01:22:22,370 --> 01:22:28,237
municipal levy. You'll note the town of Aaron. Our 2026

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01:22:28,237 --> 01:22:36,477
apportionment is $93,170, or an increase of 5.1% this increase,

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01:22:36,477 --> 01:22:42,357
as noted, is partly due to our 3.5% municipal apportionment.

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Increase and that adjustment in the modified current value assessment

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01:22:46,837 --> 01:22:52,052
from the. Mpac assessment. This, split it out into the

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01:22:52,052 --> 01:22:58,175
two types of apportionment. The first is the general levy

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town of Erin's. General levy is increasing by 5.0% or

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01:23:02,175 --> 01:23:09,633
about $3,577. And the shared special levy. Also, using the

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modified current value assessment apportionment increasing at 5.5% or just

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01:23:14,713 --> 01:23:22,708
under $1,000 for 2026. And this slide. Is a requirement

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01:23:22,708 --> 01:23:27,711
as per our budget regulation. So it's prescribed by the

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01:23:27,711 --> 01:23:32,795
province that we break out the apportionment. Into category one

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01:23:32,795 --> 01:23:37,435
or mandatory programs and services from the Conservation Authorities act,

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01:23:37,435 --> 01:23:41,955
and category two or municipally requested programs and services. And

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01:23:41,955 --> 01:23:45,555
so you'll note the breakdown for the town of Aaron.

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01:23:45,555 --> 01:23:51,978
69,000. Approximately. For the category one in general and administrative

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01:23:51,978 --> 01:23:58,154
programs. And 23. Thousand, approximately for category two programs and

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services. My final slide is our forecast. And I'll note,

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as Terry mentioned, off the top, There are many legislative

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changes that are impacting our business have been impacting our

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01:24:12,930 --> 01:24:16,370
business for many years and will continue into the near

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01:24:16,370 --> 01:24:23,241
future. Our 2027, 2028 and 2029 forecast is at three

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01:24:23,241 --> 01:24:28,757
point. Six 3.0 and 3.0%, respectively. These are based on

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01:24:28,757 --> 01:24:33,197
a number of assumptions, including assumptions around inflationary increases and

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01:24:33,197 --> 01:24:38,283
cost of living allowance for our personnel expenses, however. There's

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01:24:38,283 --> 01:24:42,683
considerable uncertainty, in particular around the impacts to 2027 and

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01:24:42,683 --> 01:24:46,601
beyond. From the decisions made by the province and whether.

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01:24:48,004 --> 01:24:53,087
That's the new provincial agency. And changes that they may

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01:24:53,087 --> 01:24:57,207
have for our business, or the proposed consolidation of conservation

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01:24:57,207 --> 01:25:02,244
authorities into regional bodies, which, of course, Would have many

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01:25:02,244 --> 01:25:06,450
impacts that are as yet not very well understood. So

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our forecast. 3.6% for next year, but please note that

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there are many assumptions there and that's a living number

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01:25:15,668 --> 01:25:17,708
that will be refined as we go along and hear

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01:25:17,708 --> 01:25:21,724
more from the province. And with that, I'd like to

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turn it back to Terry to close our presentation. Thank

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01:25:27,085 --> 01:25:32,448
you, Andrew. So within our budget, we do have, in

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our organization, we do have additional future funding pressures. Land

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acquisition is something that's critically important to the CBC board,

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01:25:41,008 --> 01:25:43,008
but it is not something that we have funds for.

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So when we pursue the acquisition of new lands, we're

234
01:25:46,248 --> 01:25:50,288
typically looking to work with Greenland securement program through the

235
01:25:50,288 --> 01:25:54,448
region of. Peel and partner with our CBC foundation for

236
01:25:54,448 --> 01:25:59,481
funds raised. We also have. Needs at several of our

237
01:25:59,481 --> 01:26:03,321
conservation areas for recreational infrastructure. These are the dreams and

238
01:26:03,321 --> 01:26:07,081
schemes to build to address those population growth and the

239
01:26:07,081 --> 01:26:10,715
recreational needs. The vision of the credit validity trail, the

240
01:26:10,715 --> 01:26:14,355
100 km from the headwaters in Orangeville, Mono to Lake

241
01:26:14,355 --> 01:26:18,170
Ontario. Is a cost as well as additional land care

242
01:26:18,170 --> 01:26:21,210
costs in the northern and rural watershed, and then our

243
01:26:21,210 --> 01:26:24,758
watershed plan, which we will start implementing next year. But

244
01:26:24,758 --> 01:26:27,398
I am happy to say we are very good at

245
01:26:27,398 --> 01:26:30,998
securing external funds. And so a few examples here to

246
01:26:30,998 --> 01:26:34,519
give you a flavor. Recent acquisitions that we had were

247
01:26:34,519 --> 01:26:38,319
3.2 million through the investing in Canada infrastructure program and

248
01:26:38,319 --> 01:26:42,654
that was for seven trail projects across the watershed. 900,000

249
01:26:42,654 --> 01:26:46,374
from FCM for enhanced tree planting and some training and

250
01:26:46,374 --> 01:26:50,574
then 4.1 million for the public realm recreational components at

251
01:26:50,574 --> 01:26:55,364
the new Jim Tovey Lakeview Conservation area. And that concludes

252
01:26:55,364 --> 01:26:59,507
our budget presentation. Thank you very much, Terry and Andrew.

253
01:27:02,602 --> 01:27:04,802
As the motion. Oh, sorry, I'm not going to deliver

254
01:27:04,802 --> 01:27:06,962
any questions. We want to start. John. I'm sure I'll

255
01:27:06,962 --> 01:27:10,322
have questions. Thank you. Through you. Thank you for the

256
01:27:10,322 --> 01:27:13,890
presentation. We did make a submission to the province. I

257
01:27:13,890 --> 01:27:17,228
hope you got a copy of it. Can we do

258
01:27:17,228 --> 01:27:21,470
that? Thank you. Since I hadn't seen you since it

259
01:27:21,470 --> 01:27:29,845
happened. Congratulations on the permanent sphere appointment. Thank you. Council,

260
01:27:29,845 --> 01:27:34,657
Ryan. Thank you to you, Mr. Mayor. Thank you, Terry.

261
01:27:36,266 --> 01:27:42,188
And Andrew. How will this increase affect us, specifically in

262
01:27:42,188 --> 01:27:45,588
Aaron, and I'm just not clear why we have such

263
01:27:45,588 --> 01:27:48,228
a bigger increase in the other areas, and I realize

264
01:27:48,228 --> 01:27:50,428
it's set out by other factors, but could you more

265
01:27:50,428 --> 01:27:56,302
fully explain that, please? Yeah. Thank you. And through mayor

266
01:27:56,302 --> 01:28:00,302
yeah. So as noted, part of the reason that the

267
01:28:00,302 --> 01:28:05,662
town of Errands increase is above our 3.5% gross increase

268
01:28:05,662 --> 01:28:08,942
for the apportionment is due to that current value assessment

269
01:28:08,942 --> 01:28:12,422
formula. So this is a formula that is based on

270
01:28:12,422 --> 01:28:17,169
the impact property. Valuations in your municip. Municipality, and then

271
01:28:17,169 --> 01:28:21,609
it's modified for the watershed context of conservation authority work.

272
01:28:23,000 --> 01:28:28,554
So from a baseline of zero. Aaron's assessment in that

273
01:28:28,554 --> 01:28:34,154
formula went up 2.8%. And it's that extra 2.8%. That

274
01:28:34,154 --> 01:28:39,754
is resulting in the gap between our 3.5% apportionment increase

275
01:28:39,754 --> 01:28:46,194
and Erin's at five. Really? Some years that go up,

276
01:28:46,194 --> 01:28:50,420
some years they go down, for example. We were just

277
01:28:50,420 --> 01:28:54,578
speaking with Orangeville yesterday. And their impact assessment went down

278
01:28:54,578 --> 01:28:58,538
slightly relative to the other municipalities. But in this case,

279
01:28:58,538 --> 01:29:03,258
for Aaron that impact valuation is what's driving the increase.

280
01:29:03,258 --> 01:29:06,200
Thank you very much. So to confirm it's because of

281
01:29:06,200 --> 01:29:10,781
the land value. Allocation in Aaron. Is that correct? That's

282
01:29:10,781 --> 01:29:15,828
correct, yeah. The valuation of the municipal land base. And

283
01:29:15,828 --> 01:29:19,668
then there's a formula set out. In our regulation, our

284
01:29:19,668 --> 01:29:24,418
budget regulation. That determines how that's computed by the province.

285
01:29:25,849 --> 01:29:28,769
But, yes, that's correct. Thank you. Mr. Mayor, one more

286
01:29:28,769 --> 01:29:32,540
question, please. What determines if we had a property in

287
01:29:32,540 --> 01:29:36,460
Aaron? How would we get partnership with CVC to purchase

288
01:29:36,460 --> 01:29:39,740
that for recreational use or pits to park use, that

289
01:29:39,740 --> 01:29:42,100
kind of thing. What would be required? To make that

290
01:29:42,100 --> 01:29:46,010
happen. Through you, Mr. Mayor. That's so wonderful. I love

291
01:29:46,010 --> 01:29:49,775
the hopefulness in that question. I love that. It really

292
01:29:49,775 --> 01:29:52,815
just starts with a conversation, so definitely, you can always

293
01:29:52,815 --> 01:29:54,855
reach out to me. I know. A lot of municipal

294
01:29:54,855 --> 01:29:58,455
staff have close contacts with our staff as well, but

295
01:29:58,455 --> 01:30:01,815
it truly just starts with identifying if there's an opportunity,

296
01:30:01,815 --> 01:30:03,695
a property that's available, and then we can. Just sit

297
01:30:03,695 --> 01:30:07,135
down and talk about what the options are. Okay. Thank

298
01:30:07,135 --> 01:30:10,796
you. One more quick question. Because we're doing our wastewater

299
01:30:10,796 --> 01:30:14,398
plant and the monitoring. Of the west credit is so

300
01:30:14,398 --> 01:30:19,628
sensitive. This is our general proposal. We have additional funds

301
01:30:19,628 --> 01:30:23,209
and increases. For the town of Aaron outside of this

302
01:30:23,209 --> 01:30:27,662
budget. For our particular monitoring on the west credit. We're

303
01:30:27,662 --> 01:30:30,182
already doing that. We have a contract. With CBC for

304
01:30:30,182 --> 01:30:33,342
those services now, so we're covered. I think it's a

305
01:30:33,342 --> 01:30:36,382
three. Year renewable or five year renewable contract that we're

306
01:30:36,382 --> 01:30:39,382
already doing. Okay. Thank you. And through Mr. Mayor, my

307
01:30:39,382 --> 01:30:42,542
final question, I believe may be for our treasure, Wendy

308
01:30:42,542 --> 01:30:46,400
Parr. Wendy, is this. Additional. Amount covered in our 2026

309
01:30:46,400 --> 01:30:49,692
budget. Through you, Mr. Mayor. Yes, we do get the

310
01:30:49,692 --> 01:30:53,452
fees from CVC ahead of time, and they are exact.

311
01:30:53,452 --> 01:30:55,692
They should be exact in the budget, one. And one

312
01:30:55,692 --> 01:31:02,270
of the few things that is. Thank you. Councilor Cheney.

313
01:31:02,270 --> 01:31:06,392
You're good. All right. Well, thank you very much, both

314
01:31:06,392 --> 01:31:08,432
for coming and good to see you again. Sorry I

315
01:31:08,432 --> 01:31:11,615
missed the end of last week's meeting. As the motion

316
01:31:11,615 --> 01:31:13,735
has already been read, I will now call the vote.

317
01:31:13,735 --> 01:31:17,175
All in favor? That motion. Is carried. Safe trip back

318
01:31:17,175 --> 01:31:23,055
to the cities. We have our quarterly wastewater project update.

319
01:31:23,055 --> 01:31:25,495
I have a motion moved by Councilor Cheney, second by

320
01:31:25,495 --> 01:31:29,455
Councilor Ryan, that the presentation by the director of infrastructure

321
01:31:29,455 --> 01:31:33,697
services regarding the wastewater system. Project we received for information.

322
01:31:33,697 --> 01:31:36,177
I will now invite Brian Kavanaugh to please proceed with

323
01:31:36,177 --> 01:31:40,868
his presentation. Thank you, Mr. Mayor, members of council, I'm

324
01:31:40,868 --> 01:31:43,348
happy to provide you with our quarterly update. Of the

325
01:31:43,348 --> 01:31:48,689
wastewater projects. This will be. A construction heavy presentation, and

326
01:31:48,689 --> 01:31:52,809
I look forward to moving towards more operations style presentations

327
01:31:52,809 --> 01:31:57,528
in the future. We'll cover an update on the construction

328
01:31:57,528 --> 01:32:01,128
schedule, as well as a financial update and further update

329
01:32:01,128 --> 01:32:07,191
on the Hughes project as well. The Hillsburg gravity sewer

330
01:32:07,191 --> 01:32:14,102
is complete as previously reported. Delorea. Cataract trail. Linear works

331
01:32:14,102 --> 01:32:21,098
are proceeding well. We have been busy through the winter

332
01:32:21,098 --> 01:32:25,778
with construction. I think the one challenge that's arisen is

333
01:32:25,778 --> 01:32:28,698
additional bedrock, a little more so than we expected. So

334
01:32:28,698 --> 01:32:32,618
a little bit heavier equipment required. To break up some

335
01:32:32,618 --> 01:32:35,658
rock takes a little more time, a little more effort.

336
01:32:35,658 --> 01:32:39,773
So our focus has been on mitig. Mitigating schedule impact

337
01:32:39,773 --> 01:32:41,853
there. And I'm happy to say that so far we

338
01:32:41,853 --> 01:32:45,493
have mitigated those schedule impacts. So we do remain on

339
01:32:45,493 --> 01:32:49,973
schedule at this point for April of 2026 for the

340
01:32:49,973 --> 01:32:54,068
Main street to side Road 17, section. As well as

341
01:32:54,068 --> 01:32:56,708
the end of the year for side road 17 through

342
01:32:56,708 --> 01:33:01,068
to Trafalgar. So, so far, so good. And good progress

343
01:33:01,068 --> 01:33:05,608
on this project. The Aaron village. Gravity, sewer and force

344
01:33:05,608 --> 01:33:12,858
mains are largely complete. We've been focusing on restoration. The

345
01:33:12,858 --> 01:33:16,366
crane at Water street was removed. At long last week,

346
01:33:16,366 --> 01:33:20,795
which is fantastic. We are. Continuing. Continuing with restoration at

347
01:33:20,795 --> 01:33:25,192
that intersection. With an ion, completing restoration by the end

348
01:33:25,192 --> 01:33:29,474
of February. And then we would move into minor deficiency

349
01:33:29,474 --> 01:33:32,595
work. As weather permits in the spring and the summer.

350
01:33:34,034 --> 01:33:38,114
The Dundas Street east gravity sewer is largely complete as

351
01:33:38,114 --> 01:33:43,213
well. There remains a few bays of sidewalk to be

352
01:33:43,213 --> 01:33:46,933
done, a little bit of boulevard restoration, and that work

353
01:33:46,933 --> 01:33:50,213
again will be completed as weather permits in the spring

354
01:33:50,213 --> 01:33:54,816
and the summer. The air and village pumping station is

355
01:33:54,816 --> 01:34:02,290
progressing well. We'll be commissioning shortly. Followed by implementation of

356
01:34:02,290 --> 01:34:08,082
low flow modifications, so that essentially. Is swapping out the

357
01:34:08,082 --> 01:34:11,242
large pumps for a couple of small pumps to accommodate

358
01:34:11,242 --> 01:34:15,042
a lower flow. Followed by a second round of commissioning

359
01:34:15,042 --> 01:34:18,762
with those low flow pumps installed. And we are looking

360
01:34:18,762 --> 01:34:21,402
at a date of March of this year for the

361
01:34:21,402 --> 01:34:27,195
completion of the pumping station. The water resource recovery facility

362
01:34:27,195 --> 01:34:35,854
is progressing well. We are imminently proceeding towards. Commissioning with

363
01:34:35,854 --> 01:34:39,391
water. I believe that will be next week. We would

364
01:34:39,391 --> 01:34:45,086
then proceed to commissioning with sewage. With completion date targeting

365
01:34:45,086 --> 01:34:48,526
the end of February 2026, noting, of course, that with

366
01:34:48,526 --> 01:34:53,529
commissioning. Construction has been done diligently with every effort to

367
01:34:53,529 --> 01:34:56,409
make things go smoothly, but you never know, with commissioning,

368
01:34:56,409 --> 01:35:00,689
sometimes hiccups appear along the way, and if we encounter

369
01:35:00,689 --> 01:35:04,689
items that need some tweaking and refinement. We will certainly

370
01:35:04,689 --> 01:35:08,249
do that. So I'll keep you apprised of the schedule

371
01:35:08,249 --> 01:35:13,850
as we go? Hopefully. Commissioning is smooth. But our priority,

372
01:35:13,850 --> 01:35:16,770
I would say, is to absolutely get this right so

373
01:35:16,770 --> 01:35:19,730
that it works properly and then the second priority is

374
01:35:19,730 --> 01:35:23,366
moving as quickly as we can. I've noted as well

375
01:35:23,366 --> 01:35:25,446
that the cooling system is due for completion in the

376
01:35:25,446 --> 01:35:30,766
spring of 2026 and that operations remain contingent on MEC

377
01:35:30,766 --> 01:35:34,846
approval for operating without that cooling system. So we remain,

378
01:35:34,846 --> 01:35:39,719
as always, committed to being 100%, fully. In line with

379
01:35:39,719 --> 01:35:44,832
the requirements of the ministry. The effluent sewer and outfall

380
01:35:44,832 --> 01:35:52,934
is complete and. As just mentioned, the arrangement with CVC

381
01:35:52,934 --> 01:35:56,734
for reporting on water quality and various water factors is

382
01:35:56,734 --> 01:36:00,294
in place and that material is accessible on our website.

383
01:36:01,997 --> 01:36:04,717
Quick run through the project financials. You'll note that this

384
01:36:04,717 --> 01:36:07,197
is up to date as of the end of September

385
01:36:07,197 --> 01:36:13,587
of last year. The invoices do take time to come

386
01:36:13,587 --> 01:36:17,147
in and be accounted for, so I would say. That

387
01:36:17,147 --> 01:36:19,267
the progress is a little bit more advanced than what

388
01:36:19,267 --> 01:36:22,604
we'll see on this slide. The linear works are in

389
01:36:22,604 --> 01:36:27,698
at 94% spent. As of September, the spending on the

390
01:36:27,698 --> 01:36:31,538
Allora Cataract trail was minimal. But as I mentioned, the

391
01:36:31,538 --> 01:36:36,501
progress is quite substantial. The switch. Pumping station is in

392
01:36:36,501 --> 01:36:43,481
at 82%. The recovery facility at 95%. Design and construction

393
01:36:43,481 --> 01:36:47,721
management 98 and 85%. And that gives us an overall

394
01:36:47,721 --> 01:36:53,645
spend of 85%. A quick update on the Hughes grant.

395
01:36:53,645 --> 01:36:57,685
As previously mentioned, the duty to consult and the transfer

396
01:36:57,685 --> 01:37:06,129
payment. Agreement. Are both complete and in place. The project

397
01:37:06,129 --> 01:37:10,369
design services have been awarded to Ainley and their work

398
01:37:10,369 --> 01:37:18,719
is progressing well. They've been doing geotech subsurface investigations. Reviewing

399
01:37:18,719 --> 01:37:24,286
property lines and surveying requirements. Various other studies and data

400
01:37:24,286 --> 01:37:28,406
gathering as well as preliminary design, and that leads us

401
01:37:28,406 --> 01:37:32,966
towards the feasibility review as to which roads can be

402
01:37:32,966 --> 01:37:38,346
serviced and in what ways. From a technical perspective, We

403
01:37:38,346 --> 01:37:41,986
are in the very early stages of a draft sanitary

404
01:37:41,986 --> 01:37:47,146
sewer connection bylaw. We generally start with industry standards and

405
01:37:47,146 --> 01:37:50,666
then look at what sort of unique factors can make

406
01:37:50,666 --> 01:37:54,146
this a made an errand solution that works well for

407
01:37:54,146 --> 01:37:59,853
the municipality specifically, we would then. Bring various options to

408
01:37:59,853 --> 01:38:03,373
the public in the form of an information center to

409
01:38:03,373 --> 01:38:09,001
share information. Receive resident feedback and then work towards finalizing

410
01:38:09,001 --> 01:38:15,192
a bylaw. We have construction services procurement aiming for the

411
01:38:15,192 --> 01:38:20,192
spring and then finally construction beginning this summer and through

412
01:38:20,192 --> 01:38:27,166
to 2028. Happy to take any questions. Council. Who'd like

413
01:38:27,166 --> 01:38:31,667
to start with questions? Councilor Cheney. Thank you. Thank you,

414
01:38:31,667 --> 01:38:37,218
Mr. Mayor. Thank you, Brian, for the update. The air

415
01:38:37,218 --> 01:38:43,135
and bumping station. In theory. You've got March 26. Will

416
01:38:43,135 --> 01:38:45,615
there be printing up and remediation or something in the

417
01:38:45,615 --> 01:38:49,637
summer after that, or is that? Pretty much it. And

418
01:38:49,637 --> 01:38:51,477
then I guess a park will be rebuilt at some

419
01:38:51,477 --> 01:38:54,837
point as well. Yeah, I've been working closely with the

420
01:38:54,837 --> 01:38:57,997
director of community services on the park restoration plan. We

421
01:38:57,997 --> 01:39:02,357
have a preliminary design in place, and we have the

422
01:39:02,357 --> 01:39:05,557
Lions Club on board, so that's progressing well. I would

423
01:39:05,557 --> 01:39:08,397
expect that that work is done in the summer this

424
01:39:08,397 --> 01:39:11,883
year when. Weather permits. So the march date for the

425
01:39:11,883 --> 01:39:15,763
pumping station, as you mentioned, is the functionality of the

426
01:39:15,763 --> 01:39:19,643
pumping station itself, followed by that pretty nut phase and

427
01:39:19,643 --> 01:39:22,603
the park completion in the summer. Good news. Thank you.

428
01:39:24,231 --> 01:39:31,050
Councilor Ryan. Thank you through, Mr. Mayor. Thank you, Brian.

429
01:39:31,050 --> 01:39:35,279
It's great to see that crane removed. I can't tell

430
01:39:35,279 --> 01:39:37,559
you how much pleases me personally. Personally. But it has

431
01:39:37,559 --> 01:39:41,664
also seemed. To have. Brought forward a new breadth of

432
01:39:41,664 --> 01:39:45,544
hope within our community once the construction has shifted. People

433
01:39:45,544 --> 01:39:48,744
are now bringing forward new ideas for our community. So

434
01:39:48,744 --> 01:39:53,226
really appreciate the work you've done. A couple of things.

435
01:39:53,857 --> 01:39:58,402
I wanted to address. The project financials. Are we on

436
01:39:58,402 --> 01:40:00,762
track for our budget? How are we looking with that?

437
01:40:02,801 --> 01:40:05,921
Yes, I'd say we are on track for the numbers

438
01:40:05,921 --> 01:40:11,140
as shown. It's progressing well, I don't expect. Any significant

439
01:40:11,140 --> 01:40:16,194
changes. I think the Allora Cataract trail in particular. We've

440
01:40:16,194 --> 01:40:22,349
been managing the financials. Within the budget and contingency. That's

441
01:40:22,349 --> 01:40:26,189
early on and has perhaps more potential for change along

442
01:40:26,189 --> 01:40:30,928
the way, but it's progressing well. The other. Pieces. I

443
01:40:30,928 --> 01:40:34,688
don't foresee significant financial change as well. Okay. Thank you.

444
01:40:34,688 --> 01:40:39,081
Through you, Mr. Mayor. So with tariffs, we need these

445
01:40:39,081 --> 01:40:42,161
components, like, for instance, the cooling components that are coming.

446
01:40:42,161 --> 01:40:44,281
Do we know if that will be impacted and change

447
01:40:44,281 --> 01:40:48,667
our budget. It's a good question. I believe. That the

448
01:40:48,667 --> 01:40:54,227
purchase of those significant components came prior to the tariffs

449
01:40:54,227 --> 01:40:59,027
being introduced. So we're not expecting. Any tariff impacts. I

450
01:40:59,027 --> 01:41:02,819
think there's been an effort as well. To mitigate those

451
01:41:02,819 --> 01:41:07,015
concerns contractually, but at this point, I don't expect. A

452
01:41:07,015 --> 01:41:11,575
significant challenge there. Okay, that's super. And then, regarding the

453
01:41:11,575 --> 01:41:15,815
cooling system, I know that. You and others on staff

454
01:41:15,815 --> 01:41:18,855
have had lots of back and forth with our different

455
01:41:18,855 --> 01:41:21,615
environmental group and particularly the friends of the rest credit.

456
01:41:23,642 --> 01:41:27,522
Their concern is that the Brook trout will be protected,

457
01:41:27,522 --> 01:41:30,242
and I've reassured that group that that's our concern here

458
01:41:30,242 --> 01:41:34,035
too, at the town of Aaron. Is there more information

459
01:41:34,035 --> 01:41:38,155
specific to the cooling component? Anything else you can add

460
01:41:38,155 --> 01:41:40,195
to that I know. That you've communicated with the group

461
01:41:40,195 --> 01:41:43,684
and reassured them that that is happening. Yeah, absolutely. I

462
01:41:43,684 --> 01:41:49,178
think transparency. Is really important. We do expect to receive

463
01:41:49,178 --> 01:41:52,458
additional details in the next week or so regarding the

464
01:41:52,458 --> 01:41:56,476
cooling system. And I've shared with the stakeholders that we

465
01:41:56,476 --> 01:41:58,916
are very happy to share all of that. Information so

466
01:41:58,916 --> 01:42:00,876
that as soon as I get it, they will have

467
01:42:00,876 --> 01:42:04,436
it and happy to meet with them and have ongoing

468
01:42:04,436 --> 01:42:09,602
discussions. Our management of this item is largely through coordinating

469
01:42:09,602 --> 01:42:13,522
closely with the Ministry of environment, conservation and parks and

470
01:42:13,522 --> 01:42:18,282
we are 100% committed to meeting all of their requirements

471
01:42:18,282 --> 01:42:22,962
environmentally. So we look forward to continued transparency and diligence

472
01:42:22,962 --> 01:42:26,493
on the environmental front. Okay. Thank you, Brian. We really

473
01:42:26,493 --> 01:42:30,728
appreciate that. Thank you. With the startup of the plant

474
01:42:30,728 --> 01:42:33,728
and the low flow, I'm assuming it's considered quite low

475
01:42:33,728 --> 01:42:36,808
coming from Solemar to feed. Will we be trucking from

476
01:42:36,808 --> 01:42:40,168
Solmar initially to get the plant going? That's a good

477
01:42:40,168 --> 01:42:45,368
question. I think there's largely from a risk management perspective.

478
01:42:49,431 --> 01:42:52,391
We would like to haul from the Walmart holding tanks

479
01:42:52,391 --> 01:42:56,151
to the plant directly so that we can focus our

480
01:42:56,151 --> 01:42:59,191
efforts on the plant and the biology of the plant

481
01:42:59,191 --> 01:43:01,871
and not worry about the linear system and the pumping

482
01:43:01,871 --> 01:43:04,591
station all at the same time. So it's really introducing

483
01:43:04,591 --> 01:43:08,591
one. Tricky piece at a time, focusing on it very

484
01:43:08,591 --> 01:43:12,935
carefully, and then. Introducing the additional pieces after we're satisfied

485
01:43:12,935 --> 01:43:15,215
with the plant itself, then we would bring the linear

486
01:43:15,215 --> 01:43:18,990
works in the pumping station online after that. And the

487
01:43:18,990 --> 01:43:21,030
plant, I assume, has to work on a continuous operation,

488
01:43:21,030 --> 01:43:24,910
not a batch operation. So you're not feeding it in,

489
01:43:24,910 --> 01:43:27,390
processing it in them, feeding another. But it's kind of

490
01:43:27,390 --> 01:43:29,910
a continuous flow through the whole plant, so you have

491
01:43:29,910 --> 01:43:33,944
to have that minimum. To work with. Yeah, there is

492
01:43:33,944 --> 01:43:38,709
that. Definitely that consideration. We're comfortable that with the modifications

493
01:43:38,709 --> 01:43:42,028
we're introducing that we can manage. The flows that we

494
01:43:42,028 --> 01:43:45,806
will have. Being lower than this type of plant would

495
01:43:45,806 --> 01:43:49,646
typically receive, but the modifications will allow us to do

496
01:43:49,646 --> 01:43:54,084
that on a continuous flow basis. If you were getting

497
01:43:54,084 --> 01:43:59,004
a guess what percentage of plant capacity solar is going

498
01:43:59,004 --> 01:44:03,084
to contribute to start with is that 5% or 10%

499
01:44:03,084 --> 01:44:05,484
of total plant capacity to start with, or even less.

500
01:44:05,484 --> 01:44:09,383
Than that at the beginning. It's in that neighborhood. I

501
01:44:09,383 --> 01:44:12,503
don't have a specific number, but that's a reasonable sort

502
01:44:12,503 --> 01:44:16,263
of guesstimate. So we have potential to get lots more

503
01:44:16,263 --> 01:44:18,263
in there, and it might even work more efficiently. With

504
01:44:18,263 --> 01:44:22,697
more. It will be easier with a larger flow. It's

505
01:44:22,697 --> 01:44:26,137
tricky at this volume, and I'm confident that with the

506
01:44:26,137 --> 01:44:29,737
changes we make, it will be successful, but it's not

507
01:44:29,737 --> 01:44:32,777
easily. Accommodated. Thank you very much. I think. Oh, you

508
01:44:32,777 --> 01:44:37,437
got another one, Councilor Ryan. Thank you. Three. Mr. Mayor.

509
01:44:37,437 --> 01:44:42,311
Brian, regarding the Hughes Grant and the next steps. Is

510
01:44:42,311 --> 01:44:44,591
there some kind of a timeline when we'll be introducing

511
01:44:44,591 --> 01:44:48,329
that bylaw? We'll be working on a draft over the

512
01:44:48,329 --> 01:44:53,783
next few months. And. I think it's sort of feasibility

513
01:44:53,783 --> 01:44:56,943
study first to understand what we're doing and. Where? And

514
01:44:56,943 --> 01:45:01,892
then we'll turn to the draft of the bylaw. And

515
01:45:01,892 --> 01:45:05,040
then work towards getting. A draft. Not so much a

516
01:45:05,040 --> 01:45:08,200
draft bylaw, but considerations out to the community in the

517
01:45:08,200 --> 01:45:13,140
form. Of a public meeting and start. To understand the

518
01:45:13,140 --> 01:45:16,940
interests and the concerns of the community so that we

519
01:45:16,940 --> 01:45:20,660
can incorporate those items into the bylaw and make sure

520
01:45:20,660 --> 01:45:22,900
that it's something that's going to work for residents as

521
01:45:22,900 --> 01:45:25,740
best as we possibly can. So starting in the next

522
01:45:25,740 --> 01:45:30,580
few months and hopefully public information center. Perhaps this summer.

523
01:45:32,331 --> 01:45:35,170
Okay. Thank you very much. If there's no other questions.

524
01:45:37,327 --> 01:45:39,687
Thank you very much, Brian, for your questions. As the

525
01:45:39,687 --> 01:45:41,607
motion has already been read, I will now call the

526
01:45:41,607 --> 01:45:45,047
vote. All in favor? That motion is carried. We will

527
01:45:45,047 --> 01:45:47,727
now move on to reports starting. With item 10.1. I

528
01:45:47,727 --> 01:45:50,167
have a motion moved by councilor Ryan, seconded by councilor.

529
01:45:50,167 --> 01:45:54,527
Cheney that report number ED 2026. One digital makeover grant

530
01:45:54,527 --> 01:45:57,957
policy be received for information and. That council approves the

531
01:45:57,957 --> 01:46:02,077
digital makeover grant program policy as presented in Appendix A.

532
01:46:02,077 --> 01:46:06,517
I'll now invite Marina Mehto of economic development officer in

533
01:46:06,517 --> 01:46:09,637
Crystal, Maine's executive director. Of the business centered welfare Wellington

534
01:46:09,637 --> 01:46:13,978
to please proceed with your presentation. Good afternoon, mayor and

535
01:46:13,978 --> 01:46:17,458
members of council. Today we're thrilled to be presenting the

536
01:46:17,458 --> 01:46:21,538
proposed digital makeover grant program as this could be such

537
01:46:21,538 --> 01:46:25,178
an exciting opportunity for many of our businesses. I'll begin

538
01:46:25,178 --> 01:46:27,578
with a bit of a background in rationale, and then

539
01:46:27,578 --> 01:46:29,858
I'll turn. It over to our partner from the business

540
01:46:29,858 --> 01:46:33,674
center, Guelph Wellington, to walk through. The program delivery and

541
01:46:33,674 --> 01:46:38,936
the business facing component. Small businesses consistently tell us that

542
01:46:38,936 --> 01:46:42,896
digital tools are no longer optional. However, many of them

543
01:46:42,896 --> 01:46:51,593
lack the time, expertise and capital. Needed to invest strategically.

544
01:46:51,593 --> 01:46:55,993
This creates a gap between business needs and business capacity,

545
01:46:55,993 --> 01:47:02,407
particularly for smaller enterprises. This proposed program is directly informed

546
01:47:02,407 --> 01:47:07,087
by our business retention and expansion efforts across both the

547
01:47:07,087 --> 01:47:10,727
downtown and equine sector studies as well as the agriculture

548
01:47:10,727 --> 01:47:16,098
interviews that we're currently conducting business. Businesses consistently identified marketing

549
01:47:16,098 --> 01:47:20,218
and digital capacity as a challenge. The digital Makeover grant

550
01:47:20,218 --> 01:47:23,338
program is a direct response to what businesses told us

551
01:47:23,338 --> 01:47:28,520
that they need. The program combines two key elements, funding

552
01:47:28,520 --> 01:47:32,920
and expertise. Rather than offering grants alone, repairing funding with

553
01:47:32,920 --> 01:47:40,885
professional advisory support to ensure strong outcomes. At this point,

554
01:47:40,885 --> 01:47:44,485
I'll turn it over to Crystal Maines, the executive director

555
01:47:44,485 --> 01:47:48,085
of the business center wealth Wellington to introduce the business

556
01:47:48,085 --> 01:47:50,165
center and to walk through the program from a delivery

557
01:47:50,165 --> 01:47:59,199
and business perspective. Thanks, Mina. Thank you. Mayor council staff

558
01:47:59,199 --> 01:48:01,319
thanks for having me today. For those of you I

559
01:48:01,319 --> 01:48:03,439
haven't had the pleasure of meeting. My name is Cristel,

560
01:48:03,439 --> 01:48:05,959
and I am the executive director of Business center. Guelph

561
01:48:05,959 --> 01:48:09,519
Wallington. We are an organization, not for profit, that's been

562
01:48:09,519 --> 01:48:12,239
around for 26 years, and we serve both Guelph and

563
01:48:12,239 --> 01:48:16,959
Wellington county. And our mandate is to support entrepreneurship. We

564
01:48:16,959 --> 01:48:20,934
support entrepreneur. Entrepreneurs at growth stages, ideation stages, and we

565
01:48:20,934 --> 01:48:24,494
also support our existing businesses with growth strategies and how

566
01:48:24,494 --> 01:48:26,774
to get to the next level with their business models.

567
01:48:28,245 --> 01:48:30,405
This program I've had the pleasure of working when sitting

568
01:48:30,405 --> 01:48:33,765
with Marina. We work on several committees together. And this

569
01:48:33,765 --> 01:48:36,885
program very much mirrors a program called Digital Main street

570
01:48:36,885 --> 01:48:38,325
that you may have heard of a few years ago.

571
01:48:39,843 --> 01:48:41,763
It was a fragmential program. It started off as a

572
01:48:41,763 --> 01:48:46,763
provincial program through the Ontario business improvement. Association and then

573
01:48:46,763 --> 01:48:49,123
received some top notes from federal money and was a

574
01:48:49,123 --> 01:48:53,603
very successful program. What it did was it matched entrepreneurs

575
01:48:53,603 --> 01:48:57,363
with $2,500 grants to do just as Marina mentioned to

576
01:48:57,363 --> 01:49:01,239
upgrade their digital platform and respectfully. In today's economy. We

577
01:49:01,239 --> 01:49:02,719
all see what's going on in the news. We all

578
01:49:02,719 --> 01:49:04,439
see what's going on. Our own economies and our own

579
01:49:04,439 --> 01:49:09,614
communities. The need for having. A digital presence is more

580
01:49:09,614 --> 01:49:12,294
important every day. And so what we're trying to do

581
01:49:12,294 --> 01:49:15,894
here, is to encourage the local community in both Erin

582
01:49:15,894 --> 01:49:18,974
and Hillsburg to be able to take advantage of some

583
01:49:18,974 --> 01:49:22,414
of those upgrades. So we've taken the program that is

584
01:49:22,414 --> 01:49:25,654
now defunct, unfortunately digital. Main street lost its funding a

585
01:49:25,654 --> 01:49:28,911
couple of years ago, but having business. Center was the

586
01:49:28,911 --> 01:49:32,391
delivery agent for this region as well on that program,

587
01:49:32,391 --> 01:49:34,991
and so we're very well versed on what's required in

588
01:49:34,991 --> 01:49:38,823
order to make this program successful. The idea being is

589
01:49:38,823 --> 01:49:43,319
that. There will be $500 to $1,000 grants available. The

590
01:49:43,319 --> 01:49:46,999
business center will manage this. Program. As far as helping

591
01:49:46,999 --> 01:49:51,086
get clients in, there will be an intake form. There'll

592
01:49:51,086 --> 01:49:54,104
be an assessment as to. What type of platform upgrades?

593
01:49:54,104 --> 01:49:56,104
What are they looking to do digitally? Is it a

594
01:49:56,104 --> 01:49:59,304
new marketing strategy? Maybe they have to update their website.

595
01:49:59,304 --> 01:50:01,544
Maybe they'd like to go online with their website. And

596
01:50:01,544 --> 01:50:03,664
open up their shopping capacity for people to be able

597
01:50:03,664 --> 01:50:06,864
to shop online as opposed to in store. And then

598
01:50:06,864 --> 01:50:10,424
what we'll do is we'll take that. We'll basically create

599
01:50:10,424 --> 01:50:14,045
a roadmap, if you will match that. With the grants.

600
01:50:14,045 --> 01:50:18,907
We'll also provide direction with local. Providers digital provider services.

601
01:50:18,907 --> 01:50:23,755
So. We're looking to help small businesses. Help small businesses.

602
01:50:23,755 --> 01:50:25,795
So we have a list of local providers that will

603
01:50:25,795 --> 01:50:27,835
be able to say, yes, I can take that. I

604
01:50:27,835 --> 01:50:29,915
can do that upgrade for you and the grant money

605
01:50:29,915 --> 01:50:33,242
will cover the cost of that. I was going to

606
01:50:33,242 --> 01:50:34,962
say. Do you want to explain the financials of it?

607
01:50:34,962 --> 01:50:39,195
Yeah. But that's kind of how it works, and it's

608
01:50:39,195 --> 01:50:41,635
very simple model, but happy. To be part of this.

609
01:50:43,301 --> 01:50:45,988
And I didn't advance the slides. All right. Thank you,

610
01:50:45,988 --> 01:50:55,202
Krista. So the total financial commitment is $11,294.91, inclusive of

611
01:50:55,202 --> 01:51:00,922
non reimbursable. HST, and this includes approximately $9,005 in direct

612
01:51:00,922 --> 01:51:09,481
grant funding as well. As about 2200. And $89 in

613
01:51:09,481 --> 01:51:13,521
advisory support. The program is funding within the existing economic

614
01:51:13,521 --> 01:51:19,541
development allocations. From a governance perspective. The program is jointly

615
01:51:19,541 --> 01:51:23,981
administered a review panel of town staff and business Center

616
01:51:23,981 --> 01:51:28,061
Guelph Wellington staff will ensure eligibility compliance as well as

617
01:51:28,061 --> 01:51:35,018
consistency. Council approval is required for the policy. In closing,

618
01:51:35,018 --> 01:51:39,538
this program provides a structured, fiscally responsible way to support

619
01:51:39,538 --> 01:51:43,418
local businesses. It is evidence based, aligned with council's economic

620
01:51:43,418 --> 01:51:48,738
development priorities and designed for measurable impact. Staff recommend that

621
01:51:48,738 --> 01:51:51,378
council approved the policy, and we're happy to answer any.

622
01:51:54,493 --> 01:51:57,264
Questions that you may have. Thank you very much. Who

623
01:51:57,264 --> 01:52:04,167
would like to kick off questions? Okay, well. You're happy

624
01:52:04,167 --> 01:52:06,927
to, Councilor Wright. Thank you. Through. Mr. Mayor. Nice to

625
01:52:06,927 --> 01:52:09,567
see you. Christell. And thank you, Marina, for the report.

626
01:52:11,233 --> 01:52:15,774
Hope your drive was good. Good. Two things on this.

627
01:52:15,774 --> 01:52:18,814
When you were doing the study with our equine sector,

628
01:52:18,814 --> 01:52:22,658
did you find anything that stood out? Could you nudge

629
01:52:22,658 --> 01:52:27,908
that sector to be further digitized? Any kind of comments

630
01:52:27,908 --> 01:52:30,560
or. What did that look like? When it comes to

631
01:52:30,560 --> 01:52:34,360
digital marketing. We've seen that the topic has come up

632
01:52:34,360 --> 01:52:40,360
with all three. Sectors, the downtown equine as well as

633
01:52:40,360 --> 01:52:43,880
agriculture. It seems like most businesses could help some support

634
01:52:43,880 --> 01:52:49,381
in digital marketing. And then, in terms of further highlights

635
01:52:49,381 --> 01:52:52,301
specific to the Ethwine study, we will soon have our

636
01:52:52,301 --> 01:52:56,697
business french, and we'll share the specific results. About that

637
01:52:56,697 --> 01:52:58,817
study and the agriculture one, maybe in a couple of

638
01:52:58,817 --> 01:53:02,537
months. That's super. And will we be able to apply

639
01:53:02,537 --> 01:53:05,017
this to our downtown, say, an errands? So that we

640
01:53:05,017 --> 01:53:08,937
could have open wifi, like for our seated areas and

641
01:53:08,937 --> 01:53:12,868
our street. Events, that kind of thing. Going on in

642
01:53:12,868 --> 01:53:16,496
the village of Erin. Do we apply for this? It

643
01:53:16,496 --> 01:53:25,390
could potentially upload one more project. Yeah. Absolutely. Okay. We

644
01:53:25,390 --> 01:53:29,984
know the people that can make that happen. That would

645
01:53:29,984 --> 01:53:32,318
be wonderful. It's been shown that that really brings people

646
01:53:32,318 --> 01:53:35,878
in and creates that longer stay would dovetail really well

647
01:53:35,878 --> 01:53:40,020
with our tourism strategy. And one more question, please. To

648
01:53:40,020 --> 01:53:44,173
you, Mr. Rare. So how will this be communicated? Like,

649
01:53:44,173 --> 01:53:47,013
for example, this next week, the chamber of commerce is

650
01:53:47,013 --> 01:53:50,093
having a planning session. Are we involved in any of

651
01:53:50,093 --> 01:53:54,406
that locally to get the good word out? So I've

652
01:53:54,406 --> 01:53:57,966
had preliminary conversations with our communications department as well as

653
01:53:57,966 --> 01:54:01,766
HR to come up. With a strategy to post information

654
01:54:01,766 --> 01:54:05,366
on our socials as well as LinkedIn. I'll also be

655
01:54:05,366 --> 01:54:08,326
in touch with the chamber and ask them to distribute

656
01:54:08,326 --> 01:54:11,486
through their newsletter. I'll be at the planner event, so

657
01:54:11,486 --> 01:54:15,326
I will share this announcement as well. And then the

658
01:54:15,326 --> 01:54:19,846
business center has also offered to share some materials. That's

659
01:54:19,846 --> 01:54:23,326
great. And the timing of this is. What's our deadline

660
01:54:23,326 --> 01:54:25,366
like? When's it cut off for this? Sort of support.

661
01:54:27,219 --> 01:54:30,757
So we would like to get started. If it is

662
01:54:30,757 --> 01:54:33,437
approved as soon as the policy is approved and start

663
01:54:33,437 --> 01:54:37,554
marketing right away. And we'll have until the rest of

664
01:54:37,554 --> 01:54:40,034
the year to fill the spots. But I'm. Sure they'll

665
01:54:40,034 --> 01:54:45,114
be filled much. Thank you. Thank you, Councilor Brennan. Thank

666
01:54:45,114 --> 01:54:47,354
you. Through you. Thank you very much for the presentation.

667
01:54:48,915 --> 01:54:51,395
Is it the intention for this to be an ongoing

668
01:54:51,395 --> 01:54:56,346
program? Year after year sort of thing. This year is

669
01:54:56,346 --> 01:55:00,973
sort of a pilot year, but. I think this will

670
01:55:00,973 --> 01:55:03,333
be a very successful program, and I would like to

671
01:55:03,333 --> 01:55:06,453
see it live on. Especially because this is not only

672
01:55:06,453 --> 01:55:11,333
a business retention initiative, but initiative, but also an expansion

673
01:55:11,333 --> 01:55:15,213
initiative. We have a lot of home based businesses that.

674
01:55:16,871 --> 01:55:20,191
Could use additional support, and I think there's a lot

675
01:55:20,191 --> 01:55:26,193
of opportunity for those businesses to expand. To a physical

676
01:55:26,193 --> 01:55:31,772
store location, which. Would then help with the commercial taxpayers.

677
01:55:31,772 --> 01:55:35,917
Okay, assuming that we go forward. Are there any startup

678
01:55:35,917 --> 01:55:39,917
costs that are sort of one time issues for us,

679
01:55:39,917 --> 01:55:42,597
or would we look at the same sort of ratio.

680
01:55:44,731 --> 01:55:51,443
2200 to 9000. Going forward. As an expense. I think

681
01:55:51,443 --> 01:55:55,643
we would be looking at a similar ratio going forward.

682
01:55:57,134 --> 01:55:59,734
But then that also depends on how much we expand

683
01:55:59,734 --> 01:56:06,871
the program. Thank you. Thank you, Councilor Jane. Thank you.

684
01:56:06,871 --> 01:56:14,009
Through you, Mr. Mayor. Thank you for the presentation. Just

685
01:56:14,009 --> 01:56:17,785
wondering how we come up with the numbers. If they

686
01:56:17,785 --> 01:56:23,038
said there was a $27,000 program. But it's been spelled

687
01:56:23,038 --> 01:56:29,632
out so delicately. I just. Wondered. How it got divided

688
01:56:29,632 --> 01:56:35,556
up that finally. What the process was. So when it

689
01:56:35,556 --> 01:56:39,316
comes to advisory support, we got the estimate from the

690
01:56:39,316 --> 01:56:43,401
business center. And then we talked about what would be

691
01:56:43,401 --> 01:56:48,786
a good, reasonable amount for each grant. Our goal was

692
01:56:48,786 --> 01:56:52,106
to help at least ten businesses in this first year,

693
01:56:52,106 --> 01:56:55,436
and that's how we came up with it. Through you,

694
01:56:55,436 --> 01:57:01,178
mayor, just to answer further. Answer that. The going rate

695
01:57:01,178 --> 01:57:05,218
for any type of digital upgrades tends to be 2500

696
01:57:05,218 --> 01:57:08,498
plus. So the thousand is complementary, certainly. And we originally

697
01:57:08,498 --> 01:57:12,233
said, well, we'll give 500. Dollars grants. But respectfully, when

698
01:57:12,233 --> 01:57:15,073
you're working with service providers, this could be minimum $1,000.

699
01:57:15,073 --> 01:57:18,113
So we thought that will give the entrepreneurs a good

700
01:57:18,113 --> 01:57:20,473
leg up on the projects. That they need to build

701
01:57:20,473 --> 01:57:23,993
and go forward with. Yeah. Thank you. Thank you. And

702
01:57:23,993 --> 01:57:26,233
I just like to see us put some guardrails in

703
01:57:26,233 --> 01:57:29,193
that. We're dealing with businesses that meet. Zoning and bylaw

704
01:57:29,193 --> 01:57:32,577
compliance. Not just anyone. Who can. Apply gets the money,

705
01:57:32,577 --> 01:57:35,057
but they're actually in good standing with the community as

706
01:57:35,057 --> 01:57:38,372
well. That'd be my only concern. And that's outlined in

707
01:57:38,372 --> 01:57:43,091
the policies, so it's. A requirement for. Excellent. Makes me

708
01:57:43,091 --> 01:57:45,251
very happy. Yeah. If I may, through you too, Mr.

709
01:57:45,251 --> 01:57:47,891
Mayor. That it is. Absolutely. One of requires even the

710
01:57:47,891 --> 01:57:49,851
businesses that we deal with at the business center, they

711
01:57:49,851 --> 01:57:52,811
have to have you registered? There's a whole criteria, as

712
01:57:52,811 --> 01:57:55,571
Marina mentioned, is spelled out policy. But that will be

713
01:57:55,571 --> 01:57:57,851
part of the application process as well. So everybody will

714
01:57:57,851 --> 01:57:59,971
have to fill out an application and we'll make sure

715
01:57:59,971 --> 01:58:03,350
and check that everybody is, in fact, good. I. 'm

716
01:58:03,350 --> 01:58:06,633
very happy. Any other questions before we go to a

717
01:58:06,633 --> 01:58:12,396
vote? Thank you both for your presentation. As the motion

718
01:58:12,396 --> 01:58:14,116
has already been read, I will call the vote. All

719
01:58:14,116 --> 01:58:17,036
in favor? That motion is. Carried. Here you go. Another

720
01:58:17,036 --> 01:58:23,877
project for the year. All right. Thank you. Okay, the

721
01:58:23,877 --> 01:58:27,996
next item is ten point. Two. I have a motion

722
01:58:27,996 --> 01:58:31,356
moved by councilor Cheney, seconded by councilor Brennan. That council

723
01:58:31,356 --> 01:58:36,436
receives report number PD 2026 one recommendation report site alteration

724
01:58:36,436 --> 01:58:45,387
application SAO 223-9516 side Road 27. 177-2853 Ontario, Inc. For

725
01:58:45,387 --> 01:58:48,507
information and that the town be authorized to negotiate and

726
01:58:48,507 --> 01:58:51,707
finalize the site alteration agreement substantially in the form as

727
01:58:51,707 --> 01:58:54,947
attached as appendix A, subject to such revisions as may

728
01:58:54,947 --> 01:58:58,867
be necessary to the satisfaction of the Director of infrastructure

729
01:58:58,867 --> 01:59:01,707
services and town engineer, and that the mayor and town

730
01:59:01,707 --> 01:59:05,673
clerk. Are hereby authorized to execute the site alteration agreement

731
01:59:05,673 --> 01:59:08,513
once in its final form. And the council direct staff

732
01:59:08,513 --> 01:59:12,353
to initiate an amendment to the site alteration bylaw 1630

733
01:59:12,353 --> 01:59:16,553
exempting site alteration applications. From the maximum terms for permits

734
01:59:16,553 --> 01:59:20,193
prescribed in section 32, subject to having a longer specified.

735
01:59:21,635 --> 01:59:24,555
In the agreement. In accordance with section 21 of bylaw

736
01:59:24,555 --> 01:59:28,155
1630, I'll now invite David. Waters, manager of planning and

737
01:59:28,155 --> 01:59:31,757
development. To please proceed with your report. Thank you, Mr.

738
01:59:31,757 --> 01:59:39,755
Mayor. Report PD 2026 one before you recommends council approve

739
01:59:39,755 --> 01:59:44,075
a site alteration application to facilitate the rehabilitation. Of the

740
01:59:44,075 --> 01:59:48,515
former Hillsburg pit on side road 27 and 8th line

741
01:59:48,515 --> 01:59:52,592
at the council meeting of October 9. Council passed a

742
01:59:52,592 --> 01:59:57,392
resolution referring report PD 20 25 26 back to staff

743
01:59:57,392 --> 02:00:00,752
to assess the impact of the post hall route for

744
02:00:00,752 --> 02:00:03,992
the side Road 27 site alteration application as part of

745
02:00:03,992 --> 02:00:08,546
the TMP. Study process. The TMP was endorsed by council

746
02:00:08,546 --> 02:00:12,746
at their December 11 meeting, and with its completion, staff

747
02:00:12,746 --> 02:00:16,946
are reporting back to council on the sidewalk. 27 site

748
02:00:16,946 --> 02:00:22,386
alteration application in accordance with council direction received in October

749
02:00:22,386 --> 02:00:26,713
of last year. One of the TMP recommendations is a

750
02:00:26,713 --> 02:00:32,710
proposed truck detour to bypass Main street in Hillsburg. The

751
02:00:32,710 --> 02:00:36,670
Hillsborg Truck detour introduces a new public road from side

752
02:00:36,670 --> 02:00:40,995
Road 27 east to 8th. Line. The route then continues

753
02:00:40,995 --> 02:00:44,395
south on 8th line to Wellington Road 22 as shown

754
02:00:44,395 --> 02:00:49,505
on Appendix B to the staff report. The purpose of

755
02:00:49,505 --> 02:00:52,025
this room is to divert trucks away from Hillsburg's main

756
02:00:52,025 --> 02:00:58,192
street while providing a continuous corridor for goods movement. Proposed

757
02:00:58,192 --> 02:01:03,639
Hillsburg truck detour, save and accept a new public. Road.

758
02:01:04,943 --> 02:01:07,063
Is the same hall route as the one approved by

759
02:01:07,063 --> 02:01:11,471
the minister. Of natural resources in forestry as part of

760
02:01:11,471 --> 02:01:14,271
the aggregate license for the Hillsburg pit back in the

761
02:01:14,271 --> 02:01:19,351
day. This required 8th line southeast side Road 27 to

762
02:01:19,351 --> 02:01:22,271
Wellington, Road 22 to be upgraded to hall. Sand and

763
02:01:22,271 --> 02:01:26,343
gravel from the subject lands. Should the town decide to

764
02:01:26,343 --> 02:01:30,532
implement the Hillsburg truck detour in the future. The TMP

765
02:01:30,532 --> 02:01:34,812
recommends that geometric and traffic operational movements at critical intersections

766
02:01:34,812 --> 02:01:38,252
be determined. In addition to monitoring the 8th line and

767
02:01:38,252 --> 02:01:42,492
Willington Road 22 intersection for turn lanes or minor intersection

768
02:01:42,492 --> 02:01:46,453
control upgrades. In addition, the applicant has agreed to the

769
02:01:46,453 --> 02:01:49,573
$2 tipping fee as prescribed by the town's. Site alteration

770
02:01:49,573 --> 02:01:55,182
bylaw. The attached. Site alteration agreement has been revised to

771
02:01:55,182 --> 02:01:58,035
reflect this. An additional clause has been added to the

772
02:01:58,035 --> 02:02:02,712
agreement for paragraph 20. To limit the tipping fee payable

773
02:02:02,712 --> 02:02:05,585
to the town over the life of the project. The

774
02:02:05,585 --> 02:02:08,745
town's site. Alteration bylaw requires works to be completed within

775
02:02:08,745 --> 02:02:12,505
24 months. No further extension is permitted by the bylaw.

776
02:02:17,072 --> 02:02:19,872
Seeing that the agreement is for 20 years, an amendment

777
02:02:19,872 --> 02:02:24,592
to bylaw 1630 is required to enable the proposed fill

778
02:02:24,592 --> 02:02:29,272
operation to continue operating beyond two years. Therefore, staff are

779
02:02:29,272 --> 02:02:31,872
seeking direction from council to amend the town site alteration

780
02:02:31,872 --> 02:02:36,032
bylaw. In conclusion, it is recommended that the mayor and

781
02:02:36,032 --> 02:02:38,752
clerk be authorized. To execute the site alteration agreement in

782
02:02:38,752 --> 02:02:41,952
its final form and that staff present an amendment to

783
02:02:41,952 --> 02:02:46,693
bylaw 1630. At the February 26 council meeting to exempt

784
02:02:46,693 --> 02:02:50,773
site alteration applications from the maximum terms for permits subject

785
02:02:50,773 --> 02:02:55,048
to having a longer term specified in agreement. This concludes

786
02:02:55,048 --> 02:02:58,408
my presentation. Mr. Mayor. The applicant is in attendance today

787
02:02:58,408 --> 02:03:01,488
to answer any questions from council. Thank you very much,

788
02:03:01,488 --> 02:03:06,333
Mr. Waters. Who would like to ask questions? Councilor Brennan.

789
02:03:06,333 --> 02:03:11,628
Thank you. Through you. Good. Hello, and thank you, David.

790
02:03:13,134 --> 02:03:20,414
I just don't understand the upside limit to $10.7 million.

791
02:03:22,233 --> 02:03:29,543
I don't understand the purpose of that. Pardon me. The

792
02:03:29,543 --> 02:03:34,463
agreement is for $2 a meter. The survey requires exactly

793
02:03:34,463 --> 02:03:40,046
one half of that in cubic meters and because. The

794
02:03:40,046 --> 02:03:43,726
amount of amount of dirt on a truck can vary

795
02:03:43,726 --> 02:03:46,286
depending on the size of the truck. And the type

796
02:03:46,286 --> 02:03:48,486
of material, whether it's a rock or whether it's topsoil.

797
02:03:50,595 --> 02:03:54,795
That's the exact $2 aggregate for the life of the

798
02:03:54,795 --> 02:03:59,927
project rather than a guess. So that over the life

799
02:03:59,927 --> 02:04:02,847
of the project, the amount of money paid is exactly

800
02:04:02,847 --> 02:04:07,452
as agreed in the agreement. Not a guess. Forgive me

801
02:04:07,452 --> 02:04:13,694
for not following this correctly, but you bring in. Let's

802
02:04:13,694 --> 02:04:19,345
just use 10 truckload. Easy figuring thing. So we're talking

803
02:04:19,345 --> 02:04:23,585
about $20? Yes. All right. So if you bring in.

804
02:04:25,822 --> 02:04:31,998
Less than. $10.7 million worth. You won't pay $10.7 million.

805
02:04:33,555 --> 02:04:36,475
No. If you bring in more than $10.7 million worth.

806
02:04:37,813 --> 02:04:42,527
Why is there a limit? There will be no variance

807
02:04:42,527 --> 02:04:48,560
on the amount that comes in versus the actual. Agreement.

808
02:04:48,560 --> 02:04:54,393
The survey. What's in the truck is difficult to be

809
02:04:54,393 --> 02:04:57,498
exact on how much is in the truck. When it's

810
02:04:57,498 --> 02:04:59,698
in the ground that a survey has done, it is

811
02:04:59,698 --> 02:05:04,805
specific. And the specifics are for exactly. And I can't

812
02:05:04,805 --> 02:05:07,485
remember the exact number of $10. Million in fees, okay?

813
02:05:09,370 --> 02:05:10,690
For the sake of argument, we get to the end

814
02:05:10,690 --> 02:05:13,130
of the thing and you find out that. Wasn't enough.

815
02:05:13,130 --> 02:05:17,130
You need more. How do we do that? The survey

816
02:05:17,130 --> 02:05:21,570
is the survey. This is a finite, precise number. Okay.

817
02:05:21,570 --> 02:05:26,272
All right. Now. The other thing. That I was kind

818
02:05:26,272 --> 02:05:31,795
of wondering about. We talk about? An initial three year

819
02:05:31,795 --> 02:05:37,557
term. And then we go to 17 years. And I

820
02:05:37,557 --> 02:05:41,806
understand. Three years in will give us some benchmarks. We

821
02:05:41,806 --> 02:05:45,006
know how things are going. Find out where. There are

822
02:05:45,006 --> 02:05:46,726
bugs, if there are any bugs or that sort of

823
02:05:46,726 --> 02:05:50,126
thing. But then 17 years is an awfully long commitment.

824
02:05:51,412 --> 02:05:54,092
I would be a lot happier if we were meeting

825
02:05:54,092 --> 02:05:58,410
somewhere in the middle of that. Say maybe 2036 instead

826
02:05:58,410 --> 02:06:04,762
of 2035 or 2045. Not to hold it up, but

827
02:06:04,762 --> 02:06:08,162
to say, are things still going the way we anticipated

828
02:06:08,162 --> 02:06:11,968
they would? Go. Is $2 still a reasonable fee. 17

829
02:06:11,968 --> 02:06:16,422
years is a long time. For that to have been

830
02:06:16,422 --> 02:06:22,490
set in stone at the beginning. So. That would be

831
02:06:22,490 --> 02:06:26,019
a question. What would be wrong with us having an

832
02:06:26,019 --> 02:06:31,379
interim between that 2028 and 2045 for review? Purposes. It's

833
02:06:31,379 --> 02:06:39,120
a fair question. I'll do this illustration. We're going to

834
02:06:39,120 --> 02:06:42,600
build a house. We're halfway done building it, and now

835
02:06:42,600 --> 02:06:44,120
we're going to change the terms of the agreement to

836
02:06:44,120 --> 02:06:46,800
build it or the specifications for it. How do we

837
02:06:46,800 --> 02:06:51,543
do that? Ten years in advance. Versus. Let's write the

838
02:06:51,543 --> 02:06:56,652
specification and adhere to it. 17 years is a long

839
02:06:56,652 --> 02:07:05,048
time. It is. Then. I had. A question around.

840
02:07:06,858 --> 02:07:11,418
The cupic, the qualified person in charge to monitors everything

841
02:07:11,418 --> 02:07:15,898
like that. And quarterly reports. That sounds. Absolutely fine to

842
02:07:15,898 --> 02:07:21,774
me. Except that. There's a clause in here, a list

843
02:07:21,774 --> 02:07:24,414
of any incidents involving a breach of the agreement. Or

844
02:07:24,414 --> 02:07:28,641
the appendices. That would be reported on a quarterly basis.

845
02:07:30,220 --> 02:07:32,580
If there's a breach of the agreement, I want to

846
02:07:32,580 --> 02:07:35,836
know about it the next day. I don't want to

847
02:07:35,836 --> 02:07:36,916
wait till the end of the quarter to say, oh,

848
02:07:36,916 --> 02:07:39,939
by the way. Two and a half months ago. We

849
02:07:39,939 --> 02:07:44,560
screwed up. We brought in contaminated material or whatever. There

850
02:07:44,560 --> 02:07:48,640
is also an additional provision within the agreement that we

851
02:07:48,640 --> 02:07:54,276
report any single truck on any single incident immediately. That's

852
02:07:54,276 --> 02:07:59,198
what I was looking for. All right, thank you. Who's

853
02:07:59,198 --> 02:08:03,678
next? Councilor Ryan. Thank you. Through, Mr. Mayor. Thanks, Jay,

854
02:08:03,678 --> 02:08:09,082
for coming out to us. I have a list of

855
02:08:09,082 --> 02:08:14,553
things here I have to say I do appreciate. You

856
02:08:14,553 --> 02:08:19,362
bringing forward? And coming forward to it as a citizen,

857
02:08:19,362 --> 02:08:22,762
the community. I don't regret you looking at your business

858
02:08:22,762 --> 02:08:26,453
and trying to make a business out of it. It

859
02:08:26,453 --> 02:08:33,687
makes some economic gain. Where I have overall. Concerns is

860
02:08:33,687 --> 02:08:36,807
where this property is located and how it impacts our

861
02:08:36,807 --> 02:08:43,115
headwater's water. It's not something that we can correct if

862
02:08:43,115 --> 02:08:49,829
inadvertently someone sends up to your pit. Contaminated soil. Is

863
02:08:49,829 --> 02:08:52,469
there any scenario by which we were just talking the

864
02:08:52,469 --> 02:08:55,149
conservation authority. Is there any scenario where we could do

865
02:08:55,149 --> 02:09:01,630
something differently than bring topsoil in. The process for monitoring

866
02:09:01,630 --> 02:09:09,045
material before it ever gets to the property. Is sophisticated

867
02:09:09,045 --> 02:09:17,193
and mandated. By environment. In the possible rare exception that

868
02:09:17,193 --> 02:09:24,705
something turns up that shouldn't. That's reported immediately and dealt

869
02:09:24,705 --> 02:09:30,033
with and remediated immediately. The location of the property. Does

870
02:09:30,033 --> 02:09:35,957
not have an outflow to the headwater. And beyond. What

871
02:09:35,957 --> 02:09:39,801
exists currently. I don't know if I'm correctly addressing your

872
02:09:39,801 --> 02:09:48,715
concern. But the regulations and monitoring systems that are in

873
02:09:48,715 --> 02:09:53,547
place for this type of work are very sophisticated. And.

874
02:09:57,472 --> 02:10:00,352
Change over time and grow over time as we learn

875
02:10:00,352 --> 02:10:04,235
more. If part of the agreement stipulates that we have

876
02:10:04,235 --> 02:10:07,395
to be on top of the regulations. Regardless of how

877
02:10:07,395 --> 02:10:10,986
they change over time. Okay. That's important. And thank you

878
02:10:10,986 --> 02:10:16,264
for that. So we have five pillars. One's environmental stewardship,

879
02:10:16,264 --> 02:10:22,546
one's community vitality. Good. Governance, economic development and infrastructure. We're

880
02:10:22,546 --> 02:10:25,903
looking at. Putting a which is later on our agenda.

881
02:10:27,719 --> 02:10:31,476
A new park. At new recreation facility down the road

882
02:10:31,476 --> 02:10:37,482
from where 150 trucks per day. For 15 to 17

883
02:10:37,482 --> 02:10:42,750
years will pass. A truck every three minutes. I'm not

884
02:10:42,750 --> 02:10:47,765
sure that. That's sustainable. I don't think it demonstrates environmental

885
02:10:47,765 --> 02:10:51,765
stewardship or community vitality. And then again on the corner.

886
02:10:51,765 --> 02:10:54,445
We have an industrial land which we hope to attract

887
02:10:54,445 --> 02:11:00,833
smart green technology. I don't think this is in keeping

888
02:11:00,833 --> 02:11:03,753
with our overall vision for our town, and I would

889
02:11:03,753 --> 02:11:06,153
like to look at a scenario where we could work

890
02:11:06,153 --> 02:11:10,253
with you to do something different. Is that a possibility?

891
02:11:10,633 --> 02:11:16,105
The truck count. Determines the duration of the project. We

892
02:11:16,105 --> 02:11:21,775
can go much faster. But it means more trucks. We've

893
02:11:21,775 --> 02:11:24,855
already said. Okay, we're going to limit the truck counts.

894
02:11:24,855 --> 02:11:27,655
How much more? Can we do? Sure. We're more than

895
02:11:27,655 --> 02:11:31,543
willing to talk about how to do that. One aspect

896
02:11:31,543 --> 02:11:34,783
of this conversation is when the trucks leave, they're empty

897
02:11:34,783 --> 02:11:38,119
and they're much lighter and. They could possibly go out

898
02:11:38,119 --> 02:11:40,479
by a different route and so on. And those kinds

899
02:11:40,479 --> 02:11:43,839
of conversations, absolutely. Are welcome. Well, thank you for thinking

900
02:11:43,839 --> 02:11:46,799
about that. There isn't an alternate route, as I'm sure

901
02:11:46,799 --> 02:11:50,674
you're probably quite aware, because that is your business. There's

902
02:11:50,674 --> 02:11:53,459
a gravel road. It doesn't appear there's an alternate route

903
02:11:53,459 --> 02:11:56,019
right now where a truck can operate. But I may

904
02:11:56,019 --> 02:12:00,953
be mistaken. The road from the pit 222 cyber is

905
02:12:00,953 --> 02:12:08,275
actually paved. And the gravel road is north of the

906
02:12:08,275 --> 02:12:11,875
pit, and that's the bypass. I think that. You're putting

907
02:12:11,875 --> 02:12:18,170
in place. Am I correct? It's in our transportation master

908
02:12:18,170 --> 02:12:20,970
plan. But maybe I defer this to our director of

909
02:12:20,970 --> 02:12:25,634
infrastructure. When would that bypass come to be? Within reason.

910
02:12:27,712 --> 02:12:31,592
Three, Mr. Mayor. The hall route would follow the truck

911
02:12:31,592 --> 02:12:36,096
route that is existing. It's Underwood 27 over to 8th

912
02:12:36,096 --> 02:12:41,294
line down to Wellington Road 22. So those are. An

913
02:12:41,294 --> 02:12:47,057
existing route that's in place. And if modifications were required.

914
02:12:48,838 --> 02:12:52,318
To improve that route as identified in the transportation master

915
02:12:52,318 --> 02:12:55,210
plan. For example, there would be a monitoring of the

916
02:12:55,210 --> 02:12:59,650
intersection of Wellington Road 22 and 8th line for potential

917
02:12:59,650 --> 02:13:03,450
future improvements not expected to be required in the near

918
02:13:03,450 --> 02:13:06,984
term, but monitored for the future. And I would suggest

919
02:13:06,984 --> 02:13:10,024
as well that in relation to potential improvements at Barber

920
02:13:10,024 --> 02:13:14,025
Field, I think there's an opportunity through that process. To

921
02:13:14,025 --> 02:13:16,905
make improvements to 8th line as well, which would likely

922
02:13:16,905 --> 02:13:21,305
involve dedicated turn lanes into and out. Of that facility

923
02:13:21,305 --> 02:13:25,785
to ensure safety and really to minimize that potential impact

924
02:13:25,785 --> 02:13:29,246
of being rear ended by a truck, so. You'd want

925
02:13:29,246 --> 02:13:33,766
turning lanes on 8th line for the safety of users

926
02:13:33,766 --> 02:13:38,885
of that facility. Thank you, Brian. That's helpful. And once

927
02:13:38,885 --> 02:13:42,971
again for the public to understand. A truck every three

928
02:13:42,971 --> 02:13:46,531
minutes. And traffic coming out of barber field. And we

929
02:13:46,531 --> 02:13:49,867
expand it. Those are cars full of kids. And they're

930
02:13:49,867 --> 02:13:52,067
turning out and they're rushing to sports. It's not a

931
02:13:52,067 --> 02:13:55,300
good mix. I don't think it's a safe mix. I

932
02:13:55,300 --> 02:13:59,695
don't think it's. Sustainable for our community. I would like

933
02:13:59,695 --> 02:14:04,495
to also ask where we might be with the credit

934
02:14:04,495 --> 02:14:10,375
Valley conservation changing over to the OPCa. Where now instead,

935
02:14:10,375 --> 02:14:16,153
37 conservation authorities. Were having seven. And who's watching our

936
02:14:16,153 --> 02:14:19,313
water? Who's watching this particular pit and. I know you

937
02:14:19,313 --> 02:14:21,833
will do a good job of that, but it's really

938
02:14:21,833 --> 02:14:26,140
crucial to our area to keep the water clean. The

939
02:14:26,140 --> 02:14:30,757
pit itself is outside of the watershed. The portion of

940
02:14:30,757 --> 02:14:36,189
the property that is. Within conservation watershed. Is, in fact,

941
02:14:38,023 --> 02:14:39,783
Not going to be touched by us, and there's no

942
02:14:39,783 --> 02:14:45,943
outflow to that at all. But. There is groundwater there,

943
02:14:45,943 --> 02:14:49,704
like in surface water, that. Is pretty. Yeah. So it

944
02:14:49,704 --> 02:14:54,264
will be within the overall watershed, correct? Correct. My concern

945
02:14:54,264 --> 02:14:59,445
extends beyond. This application to a bigger concern about this

946
02:14:59,445 --> 02:15:03,925
conservation authority oversight, because if we have this big change

947
02:15:03,925 --> 02:15:08,141
coming forward. I'm curious to see if there's a problem,

948
02:15:08,141 --> 02:15:13,170
how that be affected, but that's for public information. If

949
02:15:13,170 --> 02:15:15,370
I might add, I believe that falls under Moe and

950
02:15:15,370 --> 02:15:19,583
not CVC. So it's a mystery of environment. Who would

951
02:15:19,583 --> 02:15:24,561
be the monitoring? And enforcement, not CBC, for this. Right.

952
02:15:24,561 --> 02:15:28,585
Thank you, Mr. Mayor. Okay, one more question, please. If

953
02:15:28,585 --> 02:15:32,711
we're not to pass this as a council. Can. Perhaps,

954
02:15:32,711 --> 02:15:36,031
David, would you be able to explain what the process

955
02:15:36,031 --> 02:15:40,231
is? If the town of Aaron doesn't pass the applicant

956
02:15:40,231 --> 02:15:45,919
change. What happens then? Through Mr. Merits my understanding in

957
02:15:45,919 --> 02:15:50,495
speaking to the applicant. That he will pursue an approval

958
02:15:50,495 --> 02:15:55,609
through the Ministry of Natural Resources in forestry, which. Is

959
02:15:55,609 --> 02:15:58,209
a different process altogether than what the town has, so

960
02:15:58,209 --> 02:16:00,089
they will be in charge of issuing the permit at

961
02:16:00,089 --> 02:16:03,615
the end of the day. And then in your experience.

962
02:16:03,615 --> 02:16:06,615
Thank you, David. In your experience, does that go ahead

963
02:16:06,615 --> 02:16:09,175
right away. What's the length of time for that to

964
02:16:09,175 --> 02:16:14,832
take place? Through you smear. I understand. It was quite

965
02:16:14,832 --> 02:16:19,112
a lengthy process back in the day. And it has

966
02:16:19,112 --> 02:16:24,648
been sort of streamlined. To provide for a decision sooner

967
02:16:24,648 --> 02:16:26,808
than later, but I can't actually tell you how long.

968
02:16:26,808 --> 02:16:30,208
That will take. Perhaps Mr. Figuer can provide some insight

969
02:16:30,208 --> 02:16:33,488
in that. When we entered into conversation. With the town.

970
02:16:35,418 --> 02:16:39,778
The estimate for this process would be 18 to 24

971
02:16:39,778 --> 02:16:45,360
months. It's turned into 60 months. At that time, the

972
02:16:45,360 --> 02:16:50,447
Ministry of Natural Resources process was five years. Currently, MNRF

973
02:16:50,447 --> 02:16:56,894
is saying it's not one year. Pardon me. Mystery of

974
02:16:56,894 --> 02:16:59,814
natural resources says we can go through the process with

975
02:16:59,814 --> 02:17:05,271
them in twelve months. Twelve months? Thank you, Jay. Thank

976
02:17:05,271 --> 02:17:14,461
you. That's it for me per minute. Councilor Cheney. Thank

977
02:17:14,461 --> 02:17:17,501
you through Mr. Mayor. Jay, thank you for your presentation.

978
02:17:18,565 --> 02:17:20,165
Some of my questions have been asked about tipping fees.

979
02:17:22,264 --> 02:17:27,367
And upper limits. But further to maybe what Councilor Ryan

980
02:17:27,367 --> 02:17:33,241
was saying about protecting the aquifer or the water. I

981
02:17:33,241 --> 02:17:37,071
guess there's no way to put a membrane. Between what

982
02:17:37,071 --> 02:17:42,636
you're bringing in and the water that's there. Perhaps more

983
02:17:42,636 --> 02:17:48,615
importantly, What's being brought in is. The correct thing to

984
02:17:48,615 --> 02:17:51,455
have a proper percolation of water to protect the watershed.

985
02:17:53,579 --> 02:17:56,499
Is what's required. A clay membrane is what's required in

986
02:17:56,499 --> 02:17:59,219
a contaminated fill site. And so on. That's exactly what

987
02:17:59,219 --> 02:18:09,117
you don't want. Containing. All the. Materials within.

988
02:18:10,582 --> 02:18:13,782
A bucket doesn't solve the problem. Putting the right things

989
02:18:13,782 --> 02:18:16,662
in the bucket does, and that's the approach to take.

990
02:18:18,440 --> 02:18:24,925
I presume the right percolation or whatever. Okay. The other

991
02:18:24,925 --> 02:18:29,341
question again is back to transportation. Because there is a

992
02:18:29,341 --> 02:18:33,501
theory of 27 going west to Trapalga for a truck

993
02:18:33,501 --> 02:18:37,716
route that would add more. Trucks on the road at

994
02:18:37,716 --> 02:18:40,756
some time in the future, which would then add to

995
02:18:40,756 --> 02:18:47,327
more traffic and so on. So that was. My only

996
02:18:47,327 --> 02:18:50,642
concern in the future. Not two years down the road,

997
02:18:50,642 --> 02:18:58,726
but maybe six. But. There's a theory that Trafalgar 27,

998
02:18:58,726 --> 02:19:00,886
which is not open yet to the 8th line and

999
02:19:00,886 --> 02:19:03,326
down would be a truck hall route, which you just

1000
02:19:03,326 --> 02:19:08,291
add more trucks. To that same area. So that's just

1001
02:19:08,291 --> 02:19:12,735
a question, just a concern. I'm just trying to get

1002
02:19:12,735 --> 02:19:16,695
that question councilor Brennan had about that absolute number is

1003
02:19:16,695 --> 02:19:20,455
that because the site alteration plan is a certain volume

1004
02:19:20,455 --> 02:19:22,775
to get the contouring that you're looking at, and that's

1005
02:19:22,775 --> 02:19:26,364
why. It's absolutely precise. It's going to be within a

1006
02:19:26,364 --> 02:19:30,431
couple of meters of that. That's exactly correct. This is

1007
02:19:30,431 --> 02:19:33,031
how high. I was just trying to get that figured

1008
02:19:33,031 --> 02:19:36,796
out in my hand. Okay, thank you. Councilor Cheney and

1009
02:19:36,796 --> 02:19:43,792
then councilor Ryan. Thank you. Through again. And. I presume?

1010
02:19:43,792 --> 02:19:48,852
In most pits. The original topsoil has been. Piled away,

1011
02:19:48,852 --> 02:19:50,852
so you'll be bringing some of that back when it's

1012
02:19:50,852 --> 02:19:53,492
done or. I realize the star Asians are all different

1013
02:19:53,492 --> 02:19:56,113
and it's never going to be back. To what God

1014
02:19:56,113 --> 02:20:00,236
created for us. But we do have the original topsoil.

1015
02:20:02,519 --> 02:20:04,639
To then put on top when you're done filling, correct?

1016
02:20:06,394 --> 02:20:13,192
For new licenses. That's exactly correct. For old licenses like

1017
02:20:13,192 --> 02:20:17,174
this, the Tutsoil was often sold. And there isn't enough

1018
02:20:17,174 --> 02:20:20,134
to do the job, so we will have to import

1019
02:20:20,134 --> 02:20:23,852
some topsoil. In order to complete. The topping of it.

1020
02:20:25,495 --> 02:20:32,348
Thank you. Councilor Ryan. Thank you. Through Mr. Mayor. It

1021
02:20:32,348 --> 02:20:34,948
may be a typo, but we have a new fee

1022
02:20:34,948 --> 02:20:39,916
structure in here that says tipping. Fees are $2. And

1023
02:20:39,916 --> 02:20:44,309
this contract is at $2. So I think we need

1024
02:20:44,309 --> 02:20:47,749
to address that at least. And also the fact that.

1025
02:20:49,922 --> 02:20:53,362
$2 for 17 years. Sure to gas the cost of

1026
02:20:53,362 --> 02:20:56,682
implementing road repairs. That would all go up. How does

1027
02:20:56,682 --> 02:20:59,642
that sit? How does that make sense? We've agreed to

1028
02:20:59,642 --> 02:21:05,895
pay for the road repairs. In addition. Defeat isn't required

1029
02:21:05,895 --> 02:21:10,922
to do any of that work. Thank you. I didn't

1030
02:21:10,922 --> 02:21:17,768
understand that. That's in the agreement, yes. Just regarding the

1031
02:21:17,768 --> 02:21:22,785
fees. We were in discussions and negotiations on this prior.

1032
02:21:24,341 --> 02:21:30,281
To. This new fees and charges bylaw being produced. And

1033
02:21:30,281 --> 02:21:33,828
so it's just a timing matter. But the fees that

1034
02:21:33,828 --> 02:21:37,628
were agreed to in disagreement were negotiated prior to this,

1035
02:21:37,628 --> 02:21:41,948
and these fees won't. Take place until they're passed anyway.

1036
02:21:43,317 --> 02:21:48,558
But staff feel that they're. Reasonable at this time.

1037
02:21:55,425 --> 02:21:56,825
And I might just have. I don't know if this

1038
02:21:56,825 --> 02:22:03,077
is a finance question or. A planning question. The fees

1039
02:22:03,077 --> 02:22:06,117
that would come in if at the annual rate you

1040
02:22:06,117 --> 02:22:10,260
proceed. At the forecast rate. Where would this put this

1041
02:22:10,260 --> 02:22:13,300
in as a revenue generator for the town like do

1042
02:22:13,300 --> 02:22:16,500
we have other businesses that pay more taxes than this,

1043
02:22:16,500 --> 02:22:19,020
or would this be on the high? End of any

1044
02:22:19,020 --> 02:22:27,702
taxpayer equivalent in the town. Through you, Mr. Mayor. The

1045
02:22:27,702 --> 02:22:35,343
fees. Would be. Under planning revenue, I think. No. And

1046
02:22:35,343 --> 02:22:40,757
I would put it under other revenue. I understand it

1047
02:22:40,757 --> 02:22:44,561
would be under the roads. Roads, revenue. Okay, yeah, that's

1048
02:22:44,561 --> 02:22:47,681
my understanding. We had that discussion before. Okay, so there

1049
02:22:47,681 --> 02:22:50,481
would. Potentially, we'd be building up some reserves in our

1050
02:22:50,481 --> 02:22:53,881
roads department, which probably would be helpful. Down the road.

1051
02:22:53,881 --> 02:22:56,921
Okay, thank you. Sorry, Rob. I was going to say

1052
02:22:56,921 --> 02:23:00,401
this is a significant amount. Of revenue for the municipality.

1053
02:23:02,239 --> 02:23:07,156
And so it does have a positive impact on. Our

1054
02:23:07,156 --> 02:23:15,075
finances. My name is cliff amber.

1055
02:23:20,357 --> 02:23:25,457
Next door. For the last 40 years. And unfortunately, I

1056
02:23:25,457 --> 02:23:29,710
didn't get an email. Until an April sent to me

1057
02:23:29,710 --> 02:23:36,291
yesterday. So I didn't have an opportunity. To. This is

1058
02:23:36,291 --> 02:23:38,011
just not the right. This is just not the right

1059
02:23:38,011 --> 02:23:45,077
place for this in time, unfortunately. This is a mistake

1060
02:23:45,077 --> 02:23:51,600
from the town of Europe. You're inviting. Hundreds of days.

1061
02:23:53,550 --> 02:23:56,484
From. Thousands of years. Sorry, sir, I don't mean to

1062
02:23:56,484 --> 02:23:59,524
interrupt, but unfortunately we don't. Have a delegation for me,

1063
02:23:59,524 --> 02:24:02,964
sir, we're happy to take. We're happy to take. Your

1064
02:24:02,964 --> 02:24:05,164
comments in writing, sir. We will be more than happy

1065
02:24:05,164 --> 02:24:08,481
to receive them. And we'll accommodate that and we'll note

1066
02:24:08,481 --> 02:24:13,361
of her record. Thank you, sir. Okay, where were we?

1067
02:24:13,361 --> 02:24:20,933
Sorry. If there's no other questions. Councilor Ryan. Thank you.

1068
02:24:20,933 --> 02:24:24,508
Through Mr. Mayor. One more comment I would like to

1069
02:24:24,508 --> 02:24:28,610
add, and this is Jenner consent. I believe this is

1070
02:24:28,610 --> 02:24:30,810
not in the best interest in the town of Aaron.

1071
02:24:30,810 --> 02:24:33,130
I think that we need to look at bigger picture.

1072
02:24:33,130 --> 02:24:35,690
A track green business. Work with the business owners who

1073
02:24:35,690 --> 02:24:39,721
are here. Properties come up with a better plan. I

1074
02:24:39,721 --> 02:24:42,881
think this sheer amount of traffic is going to be

1075
02:24:42,881 --> 02:24:45,641
an issue for us to manage. I do recognize that

1076
02:24:45,641 --> 02:24:49,321
we're bringing income in, but at what cost? And then

1077
02:24:49,321 --> 02:24:53,446
what is the administrative cost to manage that. I think

1078
02:24:53,446 --> 02:24:56,726
that we have a real opportunity here in Aaron to

1079
02:24:56,726 --> 02:25:01,608
do things differently. When this pit went in 45 years

1080
02:25:01,608 --> 02:25:05,863
ago, 50 years ago. The community wasn't urbanized. We've already

1081
02:25:05,863 --> 02:25:09,423
listened to a full scale presentation from the credit valley

1082
02:25:09,423 --> 02:25:13,223
of the pressures that our community is under, and we're

1083
02:25:13,223 --> 02:25:17,397
paying more money. For it. But it's pressurized for recreation.

1084
02:25:17,397 --> 02:25:22,910
It's pressurized from weather change. Green spaces are needed, and

1085
02:25:22,910 --> 02:25:25,270
this is a perfect opportunity for the town to look

1086
02:25:25,270 --> 02:25:28,979
at doing something. Different, something a little bit more innovative,

1087
02:25:28,979 --> 02:25:31,699
something that isn't being done, but also working with the

1088
02:25:31,699 --> 02:25:35,019
owners. So it's not just an either or, because I

1089
02:25:35,019 --> 02:25:38,939
don't think 150 trucks a day is what we want

1090
02:25:38,939 --> 02:25:42,739
in Aaron. I think there's noise. There's. Pollution. There's traffic,

1091
02:25:42,739 --> 02:25:45,856
and it's an issue. I just want to kind of

1092
02:25:45,856 --> 02:25:48,416
come onto that. There's lots of trucks can come through.

1093
02:25:48,416 --> 02:25:50,136
Air. And now and pay us nothing to go to

1094
02:25:50,136 --> 02:25:54,368
a fill site north of Aron. They can go to

1095
02:25:54,368 --> 02:25:57,408
Grand Valley, they can go to Orangeville. They can go

1096
02:25:57,408 --> 02:26:02,022
through our community. With no feeds here. We are actually

1097
02:26:02,022 --> 02:26:04,982
getting the same traffic that could be going through town,

1098
02:26:04,982 --> 02:26:07,542
but there is a little bit of an economic benefit,

1099
02:26:07,542 --> 02:26:11,462
and I love the idea of a green vital growth.

1100
02:26:11,462 --> 02:26:13,022
We have not seen any of that on our term

1101
02:26:13,022 --> 02:26:16,819
of council in this community. We've seen almost no business

1102
02:26:16,819 --> 02:26:20,619
growth in our term of council, and we're struggling. With

1103
02:26:20,619 --> 02:26:23,459
higher taxes on the residents, this is one of the

1104
02:26:23,459 --> 02:26:26,059
few ways we might get a little bit of relief

1105
02:26:26,059 --> 02:26:29,579
to the taxpayers for some income for heavy equipment for

1106
02:26:29,579 --> 02:26:33,562
the Rose department or a replacement of bridges because. We

1107
02:26:33,562 --> 02:26:35,442
have. I don't know what our reserve balance is, but

1108
02:26:35,442 --> 02:26:38,562
if you look at our inventory of bridges. There's a

1109
02:26:38,562 --> 02:26:40,082
lot of work that's going to be coming up. In

1110
02:26:40,082 --> 02:26:42,242
the future. We have some brand new ones out in

1111
02:26:42,242 --> 02:26:44,082
the country. You got some really old ones, I believe

1112
02:26:44,082 --> 02:26:45,602
on the first line, you hit three of them in

1113
02:26:45,602 --> 02:26:49,921
a row and. The sides are coming off. The rebar

1114
02:26:49,921 --> 02:26:52,881
has fallen out. We have to replace three bridges on.

1115
02:26:52,881 --> 02:26:55,441
A road that have less than 20 people, and that

1116
02:26:55,441 --> 02:26:57,481
money's got to come from the community to pay for

1117
02:26:57,481 --> 02:27:00,641
that. And this is a little bit of a buffer

1118
02:27:00,641 --> 02:27:04,521
for the taxpayers, too. So I understand the vision, but

1119
02:27:04,521 --> 02:27:08,189
this can happen. Without our support as well as opposed

1120
02:27:08,189 --> 02:27:10,509
to with our support. And if it goes to the

1121
02:27:10,509 --> 02:27:12,589
M and R. Those same trucks will be going down

1122
02:27:12,589 --> 02:27:16,269
the road without us getting any benefit at all. Here.

1123
02:27:16,269 --> 02:27:21,725
We've got a road repair plus some income and. It's

1124
02:27:21,725 --> 02:27:23,125
always tough when it's next door to you that you

1125
02:27:23,125 --> 02:27:26,045
have something there. But if the controls are in place,

1126
02:27:26,045 --> 02:27:28,565
an Moe is going to enforce them. Moe's got some

1127
02:27:28,565 --> 02:27:31,205
of the toughest rules in Ontario. It's a lot tougher

1128
02:27:31,205 --> 02:27:34,590
than the provincial. Government and the OPP. So I guess

1129
02:27:34,590 --> 02:27:38,430
you have to consider, what are the alternatives that are

1130
02:27:38,430 --> 02:27:40,270
there in front of us. Because I don't see a

1131
02:27:40,270 --> 02:27:42,630
lot of business coming to this town. Nobody was bought

1132
02:27:42,630 --> 02:27:45,390
that. Lot at the corner of barber field. Is it

1133
02:27:45,390 --> 02:27:49,162
because it's too expensive? We're just not getting the growth

1134
02:27:49,162 --> 02:27:51,762
in the industry that we need, and I don't. Know

1135
02:27:51,762 --> 02:27:54,842
what the answer is. We're trying. Marina, we were in

1136
02:27:54,842 --> 02:27:58,392
Toronto. For a conference to try to bring in some

1137
02:27:58,392 --> 02:28:01,672
new industry. I think we have one restaurant chain. That's

1138
02:28:01,672 --> 02:28:04,553
kind of coming to town. That's always been able to

1139
02:28:04,553 --> 02:28:08,171
attract. In what, twelve months? So I don't know. The

1140
02:28:08,171 --> 02:28:11,931
goal is there, but the actions have not happened. And

1141
02:28:11,931 --> 02:28:15,163
how long can we afford? To hope that this happens.

1142
02:28:15,163 --> 02:28:17,363
This is here in front of us as a check.

1143
02:28:17,363 --> 02:28:19,963
That's going to come to the town and maybe it's

1144
02:28:19,963 --> 02:28:22,843
not the perfect solution, but it's. A lot more money

1145
02:28:22,843 --> 02:28:26,701
than. We had if it's going to M and R,

1146
02:28:26,701 --> 02:28:30,106
so that's my concern. Go ahead. Do you have a

1147
02:28:30,106 --> 02:28:33,370
comment? Thank you, Mr. Mayor, for your comments. Respectfully, I

1148
02:28:33,370 --> 02:28:39,641
don't agree. Respectfully, our environmental stewardship. Strategic pillar for 2025

1149
02:28:39,641 --> 02:28:45,321
and beyond. Breed's champion a prosperous environment through impactful sustainability.

1150
02:28:46,760 --> 02:28:54,977
And unwavering commitment. To natural preservation. It isn't that I

1151
02:28:54,977 --> 02:29:00,244
begrudge us having economy. I think it's absolutely. Necessary. It's.

1152
02:29:00,244 --> 02:29:02,564
What's that economic driver look like? What's that check look

1153
02:29:02,564 --> 02:29:06,633
like? And I do respect that. Your comments are well

1154
02:29:06,633 --> 02:29:08,513
taken. I respect where you're coming from because I know

1155
02:29:08,513 --> 02:29:12,245
you've. Experienced in this area. I don't think this is

1156
02:29:12,245 --> 02:29:15,045
our fit, and I don't think this is how we

1157
02:29:15,045 --> 02:29:18,806
lead. We need to lead differently. We have the potential

1158
02:29:18,806 --> 02:29:23,072
here to. Be this great green community and attract green

1159
02:29:23,072 --> 02:29:27,615
attraction things. Aren't going. We shouldn't be taking the best

1160
02:29:27,615 --> 02:29:29,535
of the worst. We need to. Come up with more

1161
02:29:29,535 --> 02:29:32,735
innovation. But at what point do we decide which businesses

1162
02:29:32,735 --> 02:29:34,335
come to our town? And which don't. I mean, it's

1163
02:29:34,335 --> 02:29:36,895
not going to be our job going forward. That we

1164
02:29:36,895 --> 02:29:41,397
have three marijuana shops. Do we want them? Who gets

1165
02:29:41,397 --> 02:29:44,995
to decide what businesses come to town. Is that our

1166
02:29:44,995 --> 02:29:48,635
job? If somebody's acting within the bylaws, within the rules,

1167
02:29:48,635 --> 02:29:50,195
are. We going to stop them just because we don't

1168
02:29:50,195 --> 02:29:53,395
like it? I don't know. At what point? It's our

1169
02:29:53,395 --> 02:29:55,675
point. It's our point, our position to do that. And

1170
02:29:55,675 --> 02:29:58,515
unless we have an alternative, what are we going to.

1171
02:30:00,159 --> 02:30:02,199
It's great to say we want something different, but there's

1172
02:30:02,199 --> 02:30:04,559
nobody lining up to do it. And this is the

1173
02:30:04,559 --> 02:30:06,479
closest thing to pitts to parks. I think you're going

1174
02:30:06,479 --> 02:30:08,079
to get. The only thing you're not getting at the

1175
02:30:08,079 --> 02:30:09,679
end of the day is a park, but you're getting

1176
02:30:09,679 --> 02:30:12,519
rehabilitation. Otherwise you're left with a hole in the ground.

1177
02:30:14,789 --> 02:30:17,669
I just am very confused. I understand the visions there,

1178
02:30:17,669 --> 02:30:21,389
but I've seen zero action that can deliver on what

1179
02:30:21,389 --> 02:30:23,989
you're hoping to see. And that's what scares me, is

1180
02:30:23,989 --> 02:30:25,989
we could sit here another 20 years and not have

1181
02:30:25,989 --> 02:30:28,189
anything. And this is something here in front. Of us.

1182
02:30:31,474 --> 02:30:34,892
So, councilor Cheney, is that something? Yes, thank you. Through

1183
02:30:34,892 --> 02:30:38,212
Mr. Mayor. Just a question. If it goes to mnr,

1184
02:30:39,819 --> 02:30:42,339
Do we lose any of the deal that we have

1185
02:30:42,339 --> 02:30:47,341
sitting in front of us financially? We'll let David answer

1186
02:30:47,341 --> 02:30:52,421
that because. His expertise there. Through, Ms. Mayor? Yes. All

1187
02:30:52,421 --> 02:30:56,436
the revenue would be going to the province. And also

1188
02:30:56,436 --> 02:31:04,359
the approval as well. Get a follow up. Just throwing

1189
02:31:04,359 --> 02:31:13,171
this out there. If. There is such. A concern with

1190
02:31:13,171 --> 02:31:16,667
going forward. In theory, we would have to buy the

1191
02:31:16,667 --> 02:31:19,547
pet to let this man not make any more money.

1192
02:31:19,547 --> 02:31:21,547
And then we'd have to figure out how to rehab

1193
02:31:21,547 --> 02:31:25,620
it. Is that correct? In my mind, that would be

1194
02:31:25,620 --> 02:31:27,820
a good economic decision for the town. We just don't.

1195
02:31:27,820 --> 02:31:30,060
Have the capital. I don't think to buy it, but

1196
02:31:30,060 --> 02:31:32,340
to do the same process would probably be good, and

1197
02:31:32,340 --> 02:31:33,580
then we could make a park at the end of

1198
02:31:33,580 --> 02:31:42,020
the day. So obviously, lack of financing. Is our deal

1199
02:31:42,020 --> 02:31:47,461
at this point. Councilor. Thank you to you, Mr. Mayor.

1200
02:31:47,461 --> 02:31:51,661
David, when I was researching about. The M and R

1201
02:31:51,661 --> 02:31:53,981
and the rules relating to gravel pits and said there

1202
02:31:53,981 --> 02:31:57,221
was a portion reimbursed back to the municipality, but perhaps

1203
02:31:57,221 --> 02:32:02,985
I misunderstood. Can I answer that one? Through smear? I'm

1204
02:32:02,985 --> 02:32:09,047
not familiar with that, but. 0.4%. What would that be

1205
02:32:09,047 --> 02:32:12,767
in revenue? $40,000 over the life of the project. Thank

1206
02:32:12,767 --> 02:32:15,167
you. I think you get more taking gravel out of

1207
02:32:15,167 --> 02:32:17,207
the ground than you do. Bringing exactly the same back

1208
02:32:17,207 --> 02:32:25,266
in. All right. Any other comments or questions? All right.

1209
02:32:27,053 --> 02:32:29,933
Since. No other questions. I'll now call the vote. All

1210
02:32:29,933 --> 02:32:36,384
in favor? That motion is carried. All right, moving on

1211
02:32:36,384 --> 02:32:41,660
to fees and charges. Update. We now have item 10.3.

1212
02:32:41,660 --> 02:32:45,540
I have a report number f 2026. One 2026. Fees

1213
02:32:45,540 --> 02:32:49,620
and charges update be received for information and that bylaw

1214
02:32:49,620 --> 02:32:52,860
26 one to establish fees and charges for various services

1215
02:32:52,860 --> 02:32:55,500
provided by the corporation of the town of Aaron and

1216
02:32:55,500 --> 02:32:59,420
repeal bylaw 24. 36 and its amending bylaws as listed.

1217
02:32:59,751 --> 02:33:04,575
On January. 22nd 2026 agenda be approved. I'll now invite

1218
02:33:04,575 --> 02:33:07,095
the town's director of finance. Wendy Par to please proceed

1219
02:33:07,095 --> 02:33:12,769
with your report. Okay, sir. You. Mr. Mayor. Good afternoon,

1220
02:33:12,769 --> 02:33:16,649
Mayor Dane. Councilor's staff and members of the public here

1221
02:33:16,649 --> 02:33:23,983
today. The Municipal Act 2001 section 391. Part twelve allows

1222
02:33:23,983 --> 02:33:27,783
municipalities to charge fees for services. The current fees and

1223
02:33:27,783 --> 02:33:32,863
charges by law 24 36 was passed in 2024, with

1224
02:33:32,863 --> 02:33:37,983
amendments approved by council in December 24 and February 2025,

1225
02:33:37,983 --> 02:33:42,243
relating to community services. All departments were involved in the

1226
02:33:42,243 --> 02:33:46,603
preparation of this document. Most departments have not been reviewed

1227
02:33:46,603 --> 02:33:50,803
since the 2019 bylaw was passed and therefore involved a

1228
02:33:50,803 --> 02:33:55,237
great deal of time and research. Fees and charges. Comparisons

1229
02:33:55,237 --> 02:33:58,877
to other municipalities of a similar size were utilized as

1230
02:33:58,877 --> 02:34:04,831
a resource. Inflation factors. Provincially mandated amounts, as well as

1231
02:34:04,831 --> 02:34:08,351
an analysis of the financial impact to the town. By

1232
02:34:08,351 --> 02:34:12,191
analyzing the requirement of staff time, any additional materials or

1233
02:34:12,191 --> 02:34:16,491
external costs and credit card fees. The building department fees

1234
02:34:16,491 --> 02:34:21,451
and charges were updated in September 2023 and have been

1235
02:34:21,451 --> 02:34:23,971
included here as the future goal is to have all

1236
02:34:23,971 --> 02:34:27,171
fees and charges in one document for ease of reference.

1237
02:34:28,348 --> 02:34:31,988
Directors from each department are here today to answer questions

1238
02:34:31,988 --> 02:34:36,028
related to their section of the bylaw. And in conclusion,

1239
02:34:36,028 --> 02:34:39,228
we ask that council approve the fees and charges. Bylaw

1240
02:34:39,228 --> 02:34:46,056
26. Zero one as listed in the. 2000 January 22,

1241
02:34:46,056 --> 02:34:50,792
2026 agenda thank you. If there's any questions, we can

1242
02:34:50,792 --> 02:34:53,232
take those. Now. Who would like to start us off?

1243
02:34:54,837 --> 02:35:00,195
Councilor Ryan. Thank you through Mr. Mayor. Thank you, Wendy.

1244
02:35:00,195 --> 02:35:02,555
Big job to have done. So thanks for doing that.

1245
02:35:04,633 --> 02:35:07,073
A couple of questions for clarification. I don't think it

1246
02:35:07,073 --> 02:35:13,229
will change it much. But regarding. The kennel charge. It's

1247
02:35:13,229 --> 02:35:18,289
more expensive from April to December. Is that because the

1248
02:35:18,289 --> 02:35:21,289
animals are outside? I was just curious about that. It's

1249
02:35:21,289 --> 02:35:25,054
not a big deal. From page 85.

1250
02:35:34,274 --> 02:35:38,489
I will let martina. Our bylaw officer answer that question.

1251
02:35:38,489 --> 02:35:41,249
Thank you. Thank you. And through Mr. Mayor, I believe

1252
02:35:41,249 --> 02:35:46,451
you're. Asking about the kennel license fee increase. So we

1253
02:35:46,451 --> 02:35:50,251
did this after we looked at our municipal comparators and

1254
02:35:50,251 --> 02:35:54,171
that their fees for licensing for kennels. So we increased

1255
02:35:54,171 --> 02:35:59,352
it in accordance with other Wellington county municipalities. Thank you,

1256
02:35:59,352 --> 02:36:03,472
Martin. Why is it different between January to 31st? $150.

1257
02:36:06,629 --> 02:36:09,589
And then it's different from April 1 to December 31.

1258
02:36:09,589 --> 02:36:14,666
Yes. Through you, Mr. Mayor. So. To clarify. The dog

1259
02:36:14,666 --> 02:36:18,635
and kennel bylaw that we have. In the bylaw. It

1260
02:36:18,635 --> 02:36:22,675
currently has different charges from January 1 to that time

1261
02:36:22,675 --> 02:36:28,155
period. As a late fee. So after the annual, every

1262
02:36:28,155 --> 02:36:33,957
annual. License fee is. A certain set fee, but after.

1263
02:36:35,801 --> 02:36:39,344
The March 31 it increases as a late fee. Okay.

1264
02:36:39,344 --> 02:36:46,570
Thank you. Councilor Brennan. Thank you. Maybe to hopefully shed

1265
02:36:46,570 --> 02:36:50,010
a little light on that. Long, long time ago. We

1266
02:36:50,010 --> 02:36:53,864
used to do budgeting in March. As of April 1

1267
02:36:53,864 --> 02:36:56,344
was the. And if you look at the provincial government.

1268
02:36:57,892 --> 02:37:00,172
That's the schedule on which they operate, and I believe

1269
02:37:00,172 --> 02:37:04,884
that that's where. The fee differentials originated and they have

1270
02:37:04,884 --> 02:37:10,453
just been in the same structure. Since then. Practically speaking.

1271
02:37:12,206 --> 02:37:15,966
You're due to have your license in place on January

1272
02:37:15,966 --> 02:37:19,246
1 of the year and on January 2. If you

1273
02:37:19,246 --> 02:37:23,148
have it, then you are late. Quite frankly, I think

1274
02:37:23,148 --> 02:37:25,948
we should at some point look at abolishing that because

1275
02:37:25,948 --> 02:37:29,628
it's. A relic from a long time ago when, unfortunately,

1276
02:37:29,628 --> 02:37:34,749
I was still here. Any other comments or questions. Councilor

1277
02:37:34,749 --> 02:37:39,909
Wright, thank you. Through Mr. Mayor. Wendy, related to the

1278
02:37:39,909 --> 02:37:47,597
fees. For Shamark Room in Center 2000 theater. As page

1279
02:37:47,597 --> 02:37:53,039
93 94. In the past. We've had a non for

1280
02:37:53,039 --> 02:37:57,970
profit or charitable group discount. Is that somewhere else? Is

1281
02:37:57,970 --> 02:38:02,140
that still available within the town of Aaron? Through you,

1282
02:38:02,140 --> 02:38:04,940
Mr. Mayor. We've cleaned up our rates to be in

1283
02:38:04,940 --> 02:38:11,442
line with what we offer, so. There are fees for

1284
02:38:11,442 --> 02:38:13,962
each of the groups that we have a non for

1285
02:38:13,962 --> 02:38:16,722
profit rate. If you look goes on to the next

1286
02:38:16,722 --> 02:38:20,174
page for the upper Shamrock room. We also have meeting

1287
02:38:20,174 --> 02:38:23,414
rates which are cheaper than full party rates. So it

1288
02:38:23,414 --> 02:38:25,334
really depends on what the purpose of the room is,

1289
02:38:25,334 --> 02:38:27,454
but this is based on what we've actually been charging.

1290
02:38:27,454 --> 02:38:29,694
Over the last year, so we wanted to line it

1291
02:38:29,694 --> 02:38:32,812
up with the fees that are currently. In our recreation

1292
02:38:32,812 --> 02:38:38,199
software. Thanks, Jan. For clarification, is there a not for

1293
02:38:38,199 --> 02:38:43,062
profit discounted rate? For some of them, yes, but not

1294
02:38:43,062 --> 02:38:45,582
for all of them. So, again, depending on what they're.

1295
02:38:45,582 --> 02:38:48,742
Using it for. There is a discounted rate, so there's

1296
02:38:48,742 --> 02:38:51,862
the ones for a private room. You'll notice that that's

1297
02:38:51,862 --> 02:38:55,251
considered. The profit route. Then there's the not for profit,

1298
02:38:55,251 --> 02:38:58,559
which is the not private. Okay, thank you. And then

1299
02:38:58,559 --> 02:39:02,719
specifically at Aaron Center 2000 theater, is there a discounted

1300
02:39:02,719 --> 02:39:07,592
rate for the charitable group still. There's a private fee,

1301
02:39:07,592 --> 02:39:10,392
which is considered also the non resident fee, and then

1302
02:39:10,392 --> 02:39:12,232
there's. The resident fee, which would be the not for

1303
02:39:12,232 --> 02:39:18,307
profit fee. Okay, thank you. Looking around for more questions,

1304
02:39:18,307 --> 02:39:22,067
more questions. Seeing as there are no more questions and

1305
02:39:22,067 --> 02:39:24,387
the motion has already been read. I will call the

1306
02:39:24,387 --> 02:39:33,043
vote. All in favor? That motion is carried. We next

1307
02:39:33,043 --> 02:39:35,563
of item 10.4. I have a motion moved by councilor.

1308
02:39:35,563 --> 02:39:38,603
Ryan, seconded by councilor Brennan. That council receives report number

1309
02:39:38,603 --> 02:39:43,483
PD 2026. Two short. Term rental accommodation status for information

1310
02:39:43,483 --> 02:39:45,803
and staff be directed to proceed with official plan and

1311
02:39:45,803 --> 02:39:49,243
zoning by law amendments to regulate short term rentals as

1312
02:39:49,243 --> 02:39:52,878
outlined in the report. I'll now invite Martina, our municipal

1313
02:39:52,878 --> 02:39:55,998
law enforcement officer, to please proceed with the report. Thank

1314
02:39:55,998 --> 02:40:00,678
you, Mr. Mayor. Good afternoon, mayor and members of council.

1315
02:40:00,678 --> 02:40:03,238
The purpose of this report is provide counsel. With an

1316
02:40:03,238 --> 02:40:07,918
update on short term rental accommodations, or strs, and to

1317
02:40:07,918 --> 02:40:11,149
seek direction to proceed with regulating them through. Official plan

1318
02:40:11,149 --> 02:40:15,109
and zoning bylaw amendments. This approach is intended to balance

1319
02:40:15,109 --> 02:40:19,029
permitting strs in the town of Aaron while protecting neighborhood

1320
02:40:19,029 --> 02:40:24,224
character and aligning with the town's enforcement capacity. In June

1321
02:40:24,224 --> 02:40:27,864
2025, council approved a notice of motion requesting a work

1322
02:40:27,864 --> 02:40:31,104
plan to regulate sdrs. Due to their increasing presence in

1323
02:40:31,104 --> 02:40:35,384
the town of Aaron. In September 2025, staff presented a

1324
02:40:35,384 --> 02:40:39,104
work plan to council and receive direction to prepare draft

1325
02:40:39,104 --> 02:40:44,862
regulatory framework. This report presents staff recommended. Approach for regulating

1326
02:40:44,862 --> 02:40:49,723
STR which delivers a maiden errands solution. Staff benchmarked several

1327
02:40:49,723 --> 02:40:54,363
Ontario municipalities to understand how STR are being regulated. The

1328
02:40:54,363 --> 02:40:59,363
majority regulate STR is primarily through zoning rather than licensing.

1329
02:40:59,363 --> 02:41:03,483
While some municipalities use licensing bylaws, this approach is most

1330
02:41:03,483 --> 02:41:07,443
commonly found in seasonal or tourism based communities such as

1331
02:41:07,443 --> 02:41:12,086
cottage country areas. And they require significant staffing, inspection and

1332
02:41:12,086 --> 02:41:17,846
enforcement resources. Within Wellington county, Str ares are largely unregulated,

1333
02:41:17,846 --> 02:41:21,526
with Senator Wellington being the only municipality actively reviewing a

1334
02:41:21,526 --> 02:41:26,683
licensing option at this time. Staff recommend regulating STR through

1335
02:41:26,683 --> 02:41:30,603
the town's official plan and the comprehensive zoning bylaw supported

1336
02:41:30,603 --> 02:41:34,003
by existing bylaws. This would allow the town to clearly

1337
02:41:34,003 --> 02:41:37,923
define short term rentals. Identify where they are permitted and

1338
02:41:37,923 --> 02:41:42,083
establish zoning regulations such as parking, bedroom limits, and principal

1339
02:41:42,083 --> 02:41:46,890
residence requirements. This process. Would take approximately nine months, during

1340
02:41:46,890 --> 02:41:49,650
which STR complaints would continue to be addressed on a

1341
02:41:49,650 --> 02:41:54,669
complaint basis. Any issues related to noise, parking, or property

1342
02:41:54,669 --> 02:41:59,029
standards will continue to be addressed using existing town bylaws

1343
02:41:59,029 --> 02:42:04,069
unauthorized or noncompliant strs will be addressed through zoning enforcement.

1344
02:42:04,069 --> 02:42:07,229
There are no fees proposed to operate an STR under

1345
02:42:07,229 --> 02:42:10,869
zoning. Fees are a part of a licensing bylaw set.

1346
02:42:12,250 --> 02:42:15,130
Fines are established within the town's property standards, noise and

1347
02:42:15,130 --> 02:42:19,090
parking bylaws and may be issued where applicable. Enforcement of

1348
02:42:19,090 --> 02:42:22,170
the zoning bylaw is governed by the Planning act, which

1349
02:42:22,170 --> 02:42:25,650
does not permit set fines and fines are the jurisdiction

1350
02:42:25,650 --> 02:42:29,370
of the court. If the town pursues prosecution. Following the

1351
02:42:29,370 --> 02:42:31,650
issuance of a notice of violation that has not been

1352
02:42:31,650 --> 02:42:35,588
complied. With. In such cases, enforcement may only be escalated

1353
02:42:35,588 --> 02:42:39,959
through the court process, where there's continued noncompliance. A licensing

1354
02:42:39,959 --> 02:42:44,479
program would require additional staffing, inspection, and enforcement demands that

1355
02:42:44,479 --> 02:42:48,802
exceed current operational capacity to support this. Fire services and

1356
02:42:48,802 --> 02:42:52,162
building services both advise they are not positioned to support

1357
02:42:52,162 --> 02:42:56,282
a licensing regime at this time. Using land planning tools

1358
02:42:56,282 --> 02:42:59,402
allows the town to regulate short term rentals effectively using

1359
02:42:59,402 --> 02:43:04,202
existing resources this approach is cost effective, aligns with best

1360
02:43:04,202 --> 02:43:08,692
practices, and protects neighborhood character. It also provides clar. Clarity

1361
02:43:08,692 --> 02:43:10,852
and fairness for residents who want to operate short term

1362
02:43:10,852 --> 02:43:15,321
rentals in a regulated and appropriate way. Following today's meeting,

1363
02:43:15,321 --> 02:43:18,281
staff will proceed with drafting the official plan and zoning

1364
02:43:18,281 --> 02:43:21,841
bylaw amendments. And present them to a statutory public meeting

1365
02:43:21,841 --> 02:43:25,681
in the second quarter of 2026. The estimated cost is

1366
02:43:25,681 --> 02:43:30,961
approximately $6,000, which includes advertising and legal review. These funds

1367
02:43:30,961 --> 02:43:36,141
are already included in the 2026 planning. Operating budget. Staff

1368
02:43:36,141 --> 02:43:39,341
are recommending that council received the report and direct staff

1369
02:43:39,341 --> 02:43:43,061
to proceed with drafting official plan. And zoning bylaw amendments

1370
02:43:43,061 --> 02:43:46,381
and presenting them to a statutory public meeting. Thank you

1371
02:43:46,381 --> 02:43:49,861
and we welcome any questions? Thank you very much, Martina.

1372
02:43:49,861 --> 02:43:52,981
Who would like to start off? Questions? Anyone? Councilor du

1373
02:43:52,981 --> 02:43:57,482
Cheney. Thank you through Mr. Mayor. Marquina, thank you for.

1374
02:43:59,352 --> 02:44:05,691
Your. Wonderful work. So if it's done through bylaw and

1375
02:44:05,691 --> 02:44:12,605
then someone's fined. Will we go through that process? or

1376
02:44:12,605 --> 02:44:14,725
their teeth to any of the penalties and is it

1377
02:44:14,725 --> 02:44:19,241
going to cost us more In legal fees than we

1378
02:44:19,241 --> 02:44:22,041
are going to get on the fines. That's always been

1379
02:44:22,041 --> 02:44:27,236
a problem in bylaw and especially around here. Is looking

1380
02:44:27,236 --> 02:44:33,068
after and getting back from the infractions. Yes. So through

1381
02:44:33,068 --> 02:44:37,149
you, Mr. Mayor, to clarify. We already have existing set

1382
02:44:37,149 --> 02:44:40,349
fines in our property standards, parking and noise bylaws, so

1383
02:44:40,349 --> 02:44:43,269
those are ticketable offenses that I do have the teeth

1384
02:44:43,269 --> 02:44:46,749
for the enforcement on that currently through the zoning bylaw.

1385
02:44:46,749 --> 02:44:48,869
There are no set lines, as the planning act does

1386
02:44:48,869 --> 02:44:52,509
not allow for them. So the only option is to

1387
02:44:52,509 --> 02:44:55,949
proceed with the court process, and that is currently what

1388
02:44:55,949 --> 02:44:59,830
we. Are utilizing when we receive complaints now that strs

1389
02:44:59,830 --> 02:45:02,350
are not in compliance. So it would be the same

1390
02:45:02,350 --> 02:45:06,751
enforcement pattern. Thank you. And if I may, I just

1391
02:45:06,751 --> 02:45:09,631
want to add that Martina does absolutely tremendous work, and.

1392
02:45:09,631 --> 02:45:12,271
We've seen a lot of success when Martina does reach

1393
02:45:12,271 --> 02:45:17,954
out. To owners of short term rentals and advises them

1394
02:45:17,954 --> 02:45:20,194
non compliance. We've seen success that they've been taking down.

1395
02:45:20,194 --> 02:45:22,074
And so I do want to note that we don't.

1396
02:45:22,074 --> 02:45:25,434
Anticipate that every time that we receive a complaint and

1397
02:45:25,434 --> 02:45:27,794
address that we will be having. To take it to

1398
02:45:27,794 --> 02:45:29,874
the courts. Of course, that is the option. And council

1399
02:45:29,874 --> 02:45:32,514
is aware that we do have a set amount set

1400
02:45:32,514 --> 02:45:35,699
aside in our budget. To address those, and we're certainly

1401
02:45:35,699 --> 02:45:37,859
prepared to address those. But we have seen success in

1402
02:45:37,859 --> 02:45:40,899
the past in addressing those right away and hope to

1403
02:45:40,899 --> 02:45:45,272
continue to do so. Councilor Brennan. Thank you. Through you.

1404
02:45:45,272 --> 02:45:50,610
Thank you for the report. I assume that we're going

1405
02:45:50,610 --> 02:45:53,370
to look at this if we're going with a zoning

1406
02:45:53,370 --> 02:45:59,915
approach to it that it will be. Specific current zones

1407
02:45:59,915 --> 02:46:03,795
that we have, as opposed to one off special use.

1408
02:46:05,235 --> 02:46:06,995
Three years? Mayor that is correct. Council Brendan we will

1409
02:46:06,995 --> 02:46:09,915
look at the existing zones and then determine which ones

1410
02:46:09,915 --> 02:46:19,320
are appropriate for Str. What? Impact will we anticipate

1411
02:46:19,320 --> 02:46:23,400
having on those that are operating where we decide we

1412
02:46:23,400 --> 02:46:27,071
don't? Want them. That's a question regarding whether there are

1413
02:46:27,071 --> 02:46:29,951
legal non conforming. But at the moment they're not a

1414
02:46:29,951 --> 02:46:33,071
permitted use, so you don't have any legal nonconforming. Status

1415
02:46:33,071 --> 02:46:35,671
unless, in a previous bylaw they were permitted, which I

1416
02:46:35,671 --> 02:46:43,582
don't think they were. Thank you. Councilor Ryan.

1417
02:46:46,891 --> 02:46:48,851
Thank you to you, Mr. Mayor. Thanks for your work,

1418
02:46:48,851 --> 02:46:51,691
Martina and David, I think it's. Really important from a

1419
02:46:51,691 --> 02:46:57,823
safety. Overview with fire, knowing what's where and also to

1420
02:46:57,823 --> 02:47:02,961
manage it in our town. When you're looking at the

1421
02:47:02,961 --> 02:47:06,721
zoning, will you also consider what's already existing for agritourism

1422
02:47:06,721 --> 02:47:10,778
and the sectors that have been developed for tourism. That's

1423
02:47:10,778 --> 02:47:13,418
correct. Three, Miss Mayor. That is correct. I mean, there

1424
02:47:13,418 --> 02:47:16,978
are a number of these. Str that are not in

1425
02:47:16,978 --> 02:47:20,378
conventional dwellings, that are in the rural area. And definitely

1426
02:47:20,378 --> 02:47:27,063
we will be looking at those. Okay. Thank you. It

1427
02:47:27,063 --> 02:47:30,703
would be more appropriate to revisit bylaws if we have

1428
02:47:30,703 --> 02:47:34,739
amps in place. Or is that not even an appropriate

1429
02:47:34,739 --> 02:47:40,760
time to revisit this through you, Mr. Mayor? Yes. Sorry.

1430
02:47:44,710 --> 02:47:48,945
Can you repeat the question? I'm so sorry. Would it

1431
02:47:48,945 --> 02:47:51,985
be more appropriate to revisit bylaws if we have amps

1432
02:47:51,985 --> 02:47:55,811
in place. Yes. If we proceed with Amps, it'll be

1433
02:47:55,811 --> 02:47:59,571
easier for enforcement to have other bylaws. Come into place

1434
02:47:59,571 --> 02:48:02,251
because there will be more teeth to the enforcement and.

1435
02:48:03,794 --> 02:48:08,631
They'll be supporting legislation for that. And currently any zoning

1436
02:48:08,631 --> 02:48:11,911
bylaw and fractions. The money does not stay with the

1437
02:48:11,911 --> 02:48:15,811
town. Is that correct, that any funding goes back to

1438
02:48:15,811 --> 02:48:19,544
either the county or the province? Through you. So, just

1439
02:48:19,544 --> 02:48:24,522
to clarify, When we prosecute under zoning. It's pursuant to

1440
02:48:24,522 --> 02:48:29,719
the planning act. And. That is where it's all determined.

1441
02:48:31,148 --> 02:48:34,028
But. Sorry, I'm not okay today. I'm so sorry. I

1442
02:48:34,028 --> 02:48:42,160
don't know. Why? Yes, please. So thank you. So, Martine,

1443
02:48:42,160 --> 02:48:44,400
if you could just help us. So, for zoning infractions.

1444
02:48:44,400 --> 02:48:46,760
Which are currently pursued at the courts. If the courts

1445
02:48:46,760 --> 02:48:51,530
find that the applicant is not yet. Thank you. Yes.

1446
02:48:51,530 --> 02:48:54,570
If we go through the court process, any amount that

1447
02:48:54,570 --> 02:48:58,250
we get if a conviction is registered. Does come back

1448
02:48:58,250 --> 02:49:01,730
to us, but also the courts get a portion of

1449
02:49:01,730 --> 02:49:05,210
it. But we do get the fees back. I believe

1450
02:49:05,210 --> 02:49:09,627
you are thinking of the parking tickets. Sorry. I was

1451
02:49:09,627 --> 02:49:12,067
thinking of parking, but in general, I was thinking for

1452
02:49:12,067 --> 02:49:15,267
enforcement, if we were paying. Using taxpayers dollars to do

1453
02:49:15,267 --> 02:49:20,640
enforcement or checks, and the money's not coming back. Into

1454
02:49:20,640 --> 02:49:23,280
the community. We're basically doing somebody else's job for them

1455
02:49:23,280 --> 02:49:25,440
and that's. Kind of what I was trying to get

1456
02:49:25,440 --> 02:49:29,512
at. Yes. So. We have a budget set aside for

1457
02:49:29,512 --> 02:49:34,622
prosecutions for this purpose. As Nina mentioned before, our current

1458
02:49:34,622 --> 02:49:37,542
compliance is very good. When I do get complaints on

1459
02:49:37,542 --> 02:49:40,885
this. So we have not had to get to that

1460
02:49:40,885 --> 02:49:44,485
point with any non compliance properties to get to court.

1461
02:49:45,797 --> 02:49:49,048
But if we ever do get to court. We would

1462
02:49:49,048 --> 02:49:52,008
get that money back if it would. Conviction is registered.

1463
02:49:53,775 --> 02:49:56,455
I had one question. So part of the reason I

1464
02:49:56,455 --> 02:49:58,415
think I brought this forward at the very very beginning

1465
02:49:58,415 --> 02:50:01,055
was to try to protect the town from liability. If

1466
02:50:01,055 --> 02:50:04,055
for some reason there's a fatality at one of these

1467
02:50:04,055 --> 02:50:08,387
Airbnbs. And we're allowing them to act. Does this give

1468
02:50:08,387 --> 02:50:12,512
a little more teeth to us if something happens. I

1469
02:50:12,512 --> 02:50:14,632
hate to say it. Ideally, I'd love the fire department

1470
02:50:14,632 --> 02:50:18,150
to make sure there's. A smoke detector. In every one

1471
02:50:18,150 --> 02:50:21,190
of these and that they're not fire hazards to start

1472
02:50:21,190 --> 02:50:24,990
with because some of these are just a little shady

1473
02:50:24,990 --> 02:50:27,390
looking to me when I see them out in the

1474
02:50:27,390 --> 02:50:29,950
field. And I don't want to see the town have

1475
02:50:29,950 --> 02:50:32,070
a lot of liability, so I'm hoping this puts a

1476
02:50:32,070 --> 02:50:34,670
little bit of protection to the town that we're not

1477
02:50:34,670 --> 02:50:38,679
going. To. Be always named. Every time there's some incident

1478
02:50:38,679 --> 02:50:42,808
on a case. Yes. If we go through it forward

1479
02:50:42,808 --> 02:50:48,122
with the zoning approach, we will list requirements. For operating

1480
02:50:48,122 --> 02:50:52,402
sdrs, such as principal residence requirements, bedroom limits and things

1481
02:50:52,402 --> 02:50:55,162
like that. But we will continue on a complaint basis,

1482
02:50:55,162 --> 02:50:58,556
so. If I'm not made known through a complaint that

1483
02:50:58,556 --> 02:51:03,219
there is one operating. Then. Once I get one, that's

1484
02:51:03,219 --> 02:51:06,219
when I would go and make sure they have regulations

1485
02:51:06,219 --> 02:51:10,099
matched. Whatever we decide to put in. Thank you, Councilor

1486
02:51:10,099 --> 02:51:15,339
Renna. Thank you, sir. You brought something. Up. I'll turn

1487
02:51:15,339 --> 02:51:17,859
to our fire chief for a little advice. The new

1488
02:51:17,859 --> 02:51:23,992
carbon monoxide. Alarmed regulations that would apply in these cases,

1489
02:51:23,992 --> 02:51:30,030
I presume. Through you, Mr. Mayor. Yes. In every residence.

1490
02:51:30,030 --> 02:51:33,270
That applies as of January 1. Carbon oxide alarm on

1491
02:51:33,270 --> 02:51:36,992
every level of the home. And any fire complaints that

1492
02:51:36,992 --> 02:51:41,232
come through, including strs. We're another mechanism we can use.

1493
02:51:41,232 --> 02:51:43,952
We can use a fire code. Late charges, pursue it

1494
02:51:43,952 --> 02:51:49,956
that way and gain compliance. Thank you. Any additional questions?

1495
02:51:52,221 --> 02:51:56,032
Thank you very much, Martina. There are no further questions

1496
02:51:56,032 --> 02:51:58,232
and the motion has been read. I'll call a vote.

1497
02:51:58,232 --> 02:52:01,872
All in favor. That motion is carried. Thank you very

1498
02:52:01,872 --> 02:52:06,312
much. All right, we're moving on to item 10.5. I

1499
02:52:06,312 --> 02:52:08,912
have a motion moved by. Councilor Brennan. Seconded by councilor

1500
02:52:08,912 --> 02:52:12,832
Ryan that report number CS 2026. One town, Errand. Tree

1501
02:52:12,832 --> 02:52:17,392
protection policy be received for information and that council endorses

1502
02:52:17,392 --> 02:52:20,952
the proposed tree protection policy as attached in appendix a.

1503
02:52:23,272 --> 02:52:26,352
As a guiding framework for conservation protection and enhancement of

1504
02:52:26,352 --> 02:52:30,472
tree canopy and natural heritage within the municipality. And that

1505
02:52:30,472 --> 02:52:33,312
the policy be applied to all town led projects and

1506
02:52:33,312 --> 02:52:37,032
referenced in the review of development. Applications to support alignment

1507
02:52:37,032 --> 02:52:41,472
with the town's environmental community and planning objectives. I'll now

1508
02:52:41,472 --> 02:52:44,762
invite Jennifer McPetry, director of. Community services to please proceed

1509
02:52:44,762 --> 02:52:54,672
with your report. Good afternoon, mayor and council. Today

1510
02:52:54,672 --> 02:52:57,592
I'm presenting a high level overview of the towns of

1511
02:52:57,592 --> 02:53:03,004
Aaron tree protection policy. This policy is intended to support

1512
02:53:03,004 --> 02:53:05,964
conservation and enhancement of our tree canopy in a way

1513
02:53:05,964 --> 02:53:10,084
that reflects Erin's rural culture, a character, operational capacity, and

1514
02:53:10,084 --> 02:53:13,884
long term stewardship goals. This is not a bylaw, but

1515
02:53:13,884 --> 02:53:18,364
rather a guiding framework that sex expectations supports education and

1516
02:53:18,364 --> 02:53:21,164
strength and decision making. For town led projects and develop.

1517
02:53:21,154 --> 02:53:25,535
Development applications. The purpose of the tree protection policy is

1518
02:53:25,535 --> 02:53:29,095
to provide clear, consistent guidance on how trees are protected.

1519
02:53:29,095 --> 02:53:32,615
Managed and enhanced across the town. The policy was intentionally

1520
02:53:32,615 --> 02:53:36,255
designed to be educational and principle based. It reflects our

1521
02:53:36,255 --> 02:53:40,895
rural landscape, recognizes our current operational resources, and focuses on

1522
02:53:40,895 --> 02:53:48,215
encouraging. Responsible stewardship rather than punitive enforcement. This approach allows

1523
02:53:48,215 --> 02:53:51,615
the town to lead by example, particularly on municipal lands

1524
02:53:51,615 --> 02:53:54,775
and through the planning process while supporting residents and developers

1525
02:53:54,775 --> 02:54:00,007
in making environmentally responsible decisions. This slide speaks directly to

1526
02:54:00,007 --> 02:54:02,167
a common question that has been raised and why a

1527
02:54:02,167 --> 02:54:05,407
policy rather than a bylaw at this time. First, the

1528
02:54:05,407 --> 02:54:12,438
rural reality. Aaron is geographically. Large, with many private properties

1529
02:54:12,438 --> 02:54:16,857
spanning multiple areas. With one bylaw enforcement officer and a

1530
02:54:16,857 --> 02:54:21,177
comprehensive regulatory bylaw would be extremely challenging to enforce. Consistently

1531
02:54:21,177 --> 02:54:25,921
and equitably across the municipality. Second, a full bylaw would

1532
02:54:25,921 --> 02:54:30,401
require significant additional resources, including permitting systems, inspections on an

1533
02:54:30,401 --> 02:54:33,921
arborist and ongoing administration, which would have financial and staffing

1534
02:54:33,921 --> 02:54:40,035
implications. Instead, this policy focuses on education and guidance. It

1535
02:54:40,035 --> 02:54:43,675
establishes standards for the town, projects and development, reviews promotes

1536
02:54:43,675 --> 02:54:47,555
best practices and allows flexible for site specific and rural

1537
02:54:47,555 --> 02:54:50,755
conditions without creating an administrative burden on the town that

1538
02:54:50,755 --> 02:54:54,716
we cannot realistically sustain at this time. At its core,

1539
02:54:54,716 --> 02:54:57,796
this policy is about protecting what makes Aaron, Aaron the

1540
02:54:57,796 --> 02:54:59,836
trees are a defining part of our rural identity and

1541
02:54:59,836 --> 02:55:03,956
our natural heritage. Our vision recognizes trees as an essential

1542
02:55:03,956 --> 02:55:09,036
infrastructure supporting carbon sequestrian air quality, wildlife habitat and climate

1543
02:55:09,036 --> 02:55:14,520
resilience. This policy helps to ensure that Aaron. As a

1544
02:55:14,520 --> 02:55:18,040
community grows and evolves, we're not losing the environmental integrity.

1545
02:55:18,040 --> 02:55:20,800
The resident's. Value, but instead strengthen it in a thoughtful

1546
02:55:20,800 --> 02:55:25,083
and sustainable way. The policy applies in three key areas.

1547
02:55:27,966 --> 02:55:30,606
First, that all trees on town owned property are managed

1548
02:55:30,606 --> 02:55:35,526
properly, ensuring the municipality leads by example. Second the development

1549
02:55:35,526 --> 02:55:38,406
applications under the Planning act, including subdivision site plans and

1550
02:55:38,406 --> 02:55:42,766
property access permits. This gives staff a consistent framework to

1551
02:55:42,766 --> 02:55:48,045
access tree impacts and. Mitigation through existing planning tools and

1552
02:55:48,045 --> 02:55:50,725
third, it represents a long term commitment to growing and

1553
02:55:50,725 --> 02:55:54,085
maintaining Aaron's overall tree canopy rather than reacting on a

1554
02:55:54,085 --> 02:55:57,474
case by case basis. It's important to note that this

1555
02:55:57,474 --> 02:56:02,114
policy does not replace or conflict with the county authority.

1556
02:56:02,114 --> 02:56:05,594
Wellington county already regulates woodlands that meet specific size and

1557
02:56:05,594 --> 02:56:09,434
density thresholds under their existing bylaw. And where those thresholds

1558
02:56:09,434 --> 02:56:16,447
apply, the town policy would support compliance. Within town jurisdiction.

1559
02:56:16,447 --> 02:56:19,207
This policy guides trees on municipal lands and those affected

1560
02:56:19,207 --> 02:56:23,967
through development applications and the intent is collaboration, shared monitoring,

1561
02:56:23,967 --> 02:56:27,207
consistent forestry practices, and alignment between the town and county

1562
02:56:27,207 --> 02:56:30,612
wherever possible. A key principle of the policy is a

1563
02:56:30,612 --> 02:56:34,572
no net canopy loss. This means where trees are removed.

1564
02:56:34,572 --> 02:56:38,132
Through development or municipal projects. The expectation is replacement or

1565
02:56:38,132 --> 02:56:41,612
planting or a cash in lieu. Contributions would happen. And

1566
02:56:41,612 --> 02:56:43,572
the goal is not simply to replace what is lost,

1567
02:56:43,572 --> 02:56:46,412
but ensure that Erin's canopy remains strong and continues to

1568
02:56:46,412 --> 02:56:53,523
grow over. Time, even as development occurs. The replacement requirements

1569
02:56:53,523 --> 02:56:56,883
are based on industry standards and measurements and specifically a

1570
02:56:56,883 --> 02:57:00,363
diameter at breast height and measured by 1.3 meters above

1571
02:57:00,363 --> 02:57:04,403
grade. This provides a transparent, consistent, and defensible way to

1572
02:57:04,403 --> 02:57:08,363
assets tree value and determine appropriate replacement aligned with best

1573
02:57:08,363 --> 02:57:13,365
practices in forest and planning. And community education is a

1574
02:57:13,365 --> 02:57:16,805
cornerstone of this policy. The town will work collaboratively with

1575
02:57:16,805 --> 02:57:20,925
the Environmental Sustainability Advisory Committee to encourage tree protection and

1576
02:57:20,925 --> 02:57:25,085
planting on private lands. This may include recognition programs, small

1577
02:57:25,085 --> 02:57:29,645
grants workshops on proper tree care and partnerships with schools

1578
02:57:29,645 --> 02:57:34,890
and local environ. Environmental groups. The intent is to build

1579
02:57:34,890 --> 02:57:37,570
a culture of stewardship where residents can see themselves as

1580
02:57:37,570 --> 02:57:43,431
active partners. In protecting Aaron's tree canopy. In closing, this

1581
02:57:43,431 --> 02:57:46,271
policy provides a strong foundation that allows the town to

1582
02:57:46,271 --> 02:57:51,334
act. Responsibly today, while leaving room for future evolution, should

1583
02:57:51,334 --> 02:57:54,054
counsel or the community wish to explore regulatory bylaw in

1584
02:57:54,054 --> 02:57:57,774
the future. This would policy establishes principal data and practices

1585
02:57:57,774 --> 02:58:01,414
that would inform that discussion for now. It balances environmental

1586
02:58:01,414 --> 02:58:04,614
leadership with operational reality and positions Aaron, to protect and

1587
02:58:04,614 --> 02:58:07,094
enhance the tree canopy in a way that's practical, equitable

1588
02:58:07,094 --> 02:58:09,385
and sustainable. At this time, I'll take any questions you

1589
02:58:09,385 --> 02:58:12,505
have. Who would like it to kick off? The questions

1590
02:58:12,505 --> 02:58:17,785
for Jennifer. Councilor Brennan, thank you. Through you. Thank you

1591
02:58:17,785 --> 02:58:22,600
very much. This is absolutely wonderful. I just want to

1592
02:58:22,600 --> 02:58:26,325
point out something. That wasn't in the slides so much,

1593
02:58:26,325 --> 02:58:29,601
but is in the report. And that is the consultation.

1594
02:58:31,505 --> 02:58:35,566
With the environment committee and with the tree trust. I

1595
02:58:35,566 --> 02:58:39,480
think that. That's something that's kind of a model that

1596
02:58:39,480 --> 02:58:43,560
we should imitate wherever we can. It's not always practical,

1597
02:58:43,560 --> 02:58:47,640
but wherever we can, let's consult those people in. Forming

1598
02:58:47,640 --> 02:58:50,200
our policies in the future. So well done. Thank you.

1599
02:58:51,925 --> 02:58:55,365
We'll start with Councilor Cheney, then councilor Wright. Thank you.

1600
02:58:55,365 --> 02:59:00,554
Through Mr. Mayor. Jennifer thank you for the report. It

1601
02:59:00,554 --> 02:59:05,434
does more or less come across as. A consultation process.

1602
02:59:06,468 --> 02:59:12,529
For subdivisions or developments. But not so much on penalties.

1603
02:59:14,433 --> 02:59:17,193
So what if someone just comes in and mows down

1604
02:59:17,193 --> 02:59:22,562
a bunch of trees? On our proposed development. What do

1605
02:59:22,562 --> 02:59:24,642
we do and what can we do and how can

1606
02:59:24,642 --> 02:59:31,360
we don't? Thank you. Through Mr. Mayor. I would assume,

1607
02:59:31,360 --> 02:59:33,600
and I'm looking over at the planning director as well,

1608
02:59:33,600 --> 02:59:37,680
to support this. Conversation that through our development application process,

1609
02:59:37,680 --> 02:59:41,000
when we are working with developers, there is a requirement

1610
02:59:41,000 --> 02:59:42,720
that if they are taking trees down that they would

1611
02:59:42,720 --> 02:59:46,716
replace it. How that works. In collaboration with our partnership

1612
02:59:46,716 --> 02:59:48,836
with the town as the developers. Come on. Then we

1613
02:59:48,836 --> 02:59:51,556
would need to establish that framework and follow up as

1614
02:59:51,556 --> 02:59:56,716
needed. Really? The development process, the application process right now

1615
02:59:56,716 --> 02:59:58,796
allows us to set these standards and tell them, and

1616
02:59:58,796 --> 03:00:00,876
this has already been something that's been in practice in

1617
03:00:00,876 --> 03:00:03,556
principle, but we haven't had a written policy that if

1618
03:00:03,556 --> 03:00:05,237
you cut down a tree. You need to replace a

1619
03:00:05,237 --> 03:00:08,971
tree. So this is just helping us enhance that. Thank

1620
03:00:08,971 --> 03:00:14,729
you. So, would we go through. When something comes up

1621
03:00:14,729 --> 03:00:18,649
for development, do we go through the process of putting

1622
03:00:18,649 --> 03:00:20,609
snow fence around a tree like they do in Oakville

1623
03:00:20,609 --> 03:00:23,489
or Toronto, so they know that they're not supposed to

1624
03:00:23,489 --> 03:00:27,614
cut down that tree or those 17 trees. Through you,

1625
03:00:27,614 --> 03:00:30,574
Mr. Mayor. Again, a case by case basis. If it's

1626
03:00:30,574 --> 03:00:33,454
smaller trees, there could. Be just a replacement. If it's

1627
03:00:33,454 --> 03:00:35,774
more of a larger tree we don't have. A process

1628
03:00:35,774 --> 03:00:38,494
in place right now for protecting of heritage trees where

1629
03:00:38,494 --> 03:00:41,614
you would take that tree and build around it. So

1630
03:00:41,614 --> 03:00:44,334
consideration would need to be made for those types of

1631
03:00:44,334 --> 03:00:48,049
situations, which would be on a. Case by case basis.

1632
03:00:49,495 --> 03:00:54,888
Thank you. The reason I asked. It's spilt milk now,

1633
03:00:54,888 --> 03:01:00,487
but. There was 810. Twelve very mature maples that were

1634
03:01:00,487 --> 03:01:09,446
just mowed down and it's. All gone. Councilor Ryan. Thank

1635
03:01:09,446 --> 03:01:12,726
you to you, Mr. Mayor. Thanks, Jen, for championing this

1636
03:01:12,726 --> 03:01:16,926
and your work consulting with ESAC. As councilor Brennan said,

1637
03:01:16,926 --> 03:01:20,006
ESAC played a really important role and also treat trust

1638
03:01:20,006 --> 03:01:24,686
Canada which has enacted bylaws in center Wellington, and they're

1639
03:01:24,686 --> 03:01:27,926
holding their tree canopy. Really? Well, a couple of comments,

1640
03:01:27,926 --> 03:01:31,946
a mature. Tree is a lot more valuable than six

1641
03:01:31,946 --> 03:01:35,026
new trees. So I think whatever we can do to.

1642
03:01:37,100 --> 03:01:39,660
Have this. I believe what councilor Cheney was leaning towards

1643
03:01:39,660 --> 03:01:44,180
is making clear as we're approving planning. Those mature trees

1644
03:01:44,180 --> 03:01:47,460
are really important to keep for all the reasons you've

1645
03:01:47,460 --> 03:01:51,011
stated, and it's a really good report. I think we

1646
03:01:51,011 --> 03:01:53,931
need to lean towards looking at a bylaw. I think

1647
03:01:53,931 --> 03:01:57,011
this is an excellent start. And then, of course, with

1648
03:01:57,011 --> 03:02:01,746
bylaws, the enforcement of it. My last question was, I

1649
03:02:01,746 --> 03:02:04,266
was wondering, how is this going to be communicated out

1650
03:02:04,266 --> 03:02:08,799
now to our public. Thank you. Through you, Mr. Mayor,

1651
03:02:08,799 --> 03:02:10,719
we are prepared with a press release to share that

1652
03:02:10,719 --> 03:02:12,999
this is happening. And then we'll be working closely with

1653
03:02:12,999 --> 03:02:16,439
ESAC to help with the education piece. We really do

1654
03:02:16,439 --> 03:02:19,439
want to work with that group who is very much

1655
03:02:19,439 --> 03:02:22,639
a champion for environmental stewardship. Within the community to help,

1656
03:02:22,639 --> 03:02:28,535
whether it be on. Earth Day help with tree planting

1657
03:02:28,535 --> 03:02:30,775
type of events in the community. We have one planned

1658
03:02:30,775 --> 03:02:34,455
for the spring. So continuing to do engagement methods to

1659
03:02:34,455 --> 03:02:36,615
get the word out there about the policy, but not

1660
03:02:36,615 --> 03:02:38,655
only that. But really the education piece that we're looking

1661
03:02:38,655 --> 03:02:40,895
for, which is to champion building. And putting in more

1662
03:02:40,895 --> 03:02:46,045
trees. That's excellent. And I believe treetrust is having. A

1663
03:02:46,045 --> 03:02:49,005
trees designation day as well. I'm not sure the date

1664
03:02:49,005 --> 03:02:51,965
for that yet. In 2026. So that might be a

1665
03:02:51,965 --> 03:02:54,445
good audience as well. Thank you for your work. Thank

1666
03:02:54,445 --> 03:02:57,860
you. I have a question that you may not be

1667
03:02:57,860 --> 03:02:59,580
able to answer and I don't know. If anyone on

1668
03:02:59,580 --> 03:03:03,220
staff can, but we have some managed or conservation forests

1669
03:03:03,220 --> 03:03:06,820
in the town of Aaron. Which give certain residents breaks

1670
03:03:06,820 --> 03:03:09,460
on their taxes. And some of those forests have come

1671
03:03:09,460 --> 03:03:12,645
down and it doesn't seem like. Anyone manages them, so

1672
03:03:12,645 --> 03:03:16,398
I don't think this applies to this. But I would

1673
03:03:16,398 --> 03:03:20,358
maybe ask staff to look at who's in charge of

1674
03:03:20,358 --> 03:03:23,087
that. And actually, at some point, do we get the

1675
03:03:23,087 --> 03:03:26,727
county or the conservation authorities to have a new inventory

1676
03:03:26,727 --> 03:03:29,247
of those. Or maybe they're on the tax role. And

1677
03:03:29,247 --> 03:03:31,287
then next time the roast department goes by and they

1678
03:03:31,287 --> 03:03:33,647
don't see a forest, they put a little checkmark on.

1679
03:03:33,647 --> 03:03:35,887
It and say that the forest is gone or something,

1680
03:03:35,887 --> 03:03:37,767
because it seems that that's more and more happening in

1681
03:03:37,767 --> 03:03:40,247
the rural areas, especially with a lot of the red

1682
03:03:40,247 --> 03:03:42,852
pine forests getting to that. Certain age of 50 or

1683
03:03:42,852 --> 03:03:45,492
so years where they're starting to come down and people

1684
03:03:45,492 --> 03:03:47,012
want to clear the land and put a new field

1685
03:03:47,012 --> 03:03:51,092
in. So it's a different type of tree trust, but

1686
03:03:51,092 --> 03:03:54,452
especially down near the Holton Aaron town line, there's been

1687
03:03:54,452 --> 03:03:56,572
quite a bit that's come down. So I don't know

1688
03:03:56,572 --> 03:03:58,372
how we manage it or how. We look at it,

1689
03:03:58,372 --> 03:04:02,264
but maybe that's something staff could come up with. An

1690
03:04:02,264 --> 03:04:03,864
idea of what we can do, just to monitor that

1691
03:04:03,864 --> 03:04:06,504
and make sure if somebody's getting a tax benefit for

1692
03:04:06,504 --> 03:04:10,279
an empty field that they shouldn't be. That it's taken

1693
03:04:10,279 --> 03:04:14,368
care of. So, any other questions? Seeing none. Thank you

1694
03:04:14,368 --> 03:04:17,768
very much, Jennifer. As the motion has been read, I

1695
03:04:17,768 --> 03:04:21,424
will call the vote. All in favor? That motion is

1696
03:04:21,424 --> 03:04:25,826
carried. You get to stay, don't you? Onto item 10.6.

1697
03:04:25,826 --> 03:04:28,306
I have a motion moved. By councilor Cheney, seconded by

1698
03:04:28,306 --> 03:04:35,689
councilor Brennan. The council. Council receives report number CS 2026

1699
03:04:35,689 --> 03:04:41,649
2025. Parks and recreation Master plan update community engagement summary

1700
03:04:41,649 --> 03:04:45,049
and next steps for community center development. For information and

1701
03:04:45,049 --> 03:04:47,849
the council endorses Barber Field as a preferred location for

1702
03:04:47,849 --> 03:04:51,529
the future multifaced community center in campus and the council's

1703
03:04:51,529 --> 03:04:56,769
direct. Staff to proceed with conceptual architecture design and class

1704
03:04:56,769 --> 03:04:59,249
D cost estimates for phase one and phase two. Of

1705
03:04:59,249 --> 03:05:04,209
the proposed community center and surrounding recreation campus utilizing existing

1706
03:05:04,209 --> 03:05:09,251
capital funds. Please proceed with. Your report. Excuse me. Thank

1707
03:05:09,251 --> 03:05:11,651
you, Mr. Mayor, for my second report today. We were

1708
03:05:11,651 --> 03:05:14,531
bringing forward an update to the parks Recreation master plan,

1709
03:05:14,531 --> 03:05:17,611
including key findings from our community engagement and recommended next

1710
03:05:17,611 --> 03:05:21,011
steps this update ensures that our recreation planning continues to

1711
03:05:21,011 --> 03:05:23,251
reflect how Aaron is growing and how its residents need

1712
03:05:23,251 --> 03:05:27,744
changing. Needs are changing. Sorry. Today I'll briefly walk you

1713
03:05:27,744 --> 03:05:30,984
through why this update is needed. What? We've achieved since

1714
03:05:30,984 --> 03:05:34,544
the original plan. What we've heard from the community priority

1715
03:05:34,544 --> 03:05:38,344
needs. And recommendations, recommended directions. And finally, the next steps.

1716
03:05:38,344 --> 03:05:42,954
We're seeking council's support on. The purpose of the master

1717
03:05:42,954 --> 03:05:46,714
plan update was originally approved in 2019 with a ten

1718
03:05:46,714 --> 03:05:49,914
year horizon. Since then Aaron has continued to grow, and

1719
03:05:49,914 --> 03:05:54,674
community expectations around wellness, accessibility and public spaces have evolved.

1720
03:05:54,674 --> 03:05:57,514
This update ensures that the plan remains aligned with council's

1721
03:05:57,514 --> 03:06:02,569
broader policy framework, including a corporate strategic plan. The transportation

1722
03:06:02,569 --> 03:06:05,649
master plan and the official plan. Most importantly, it gives

1723
03:06:05,649 --> 03:06:10,403
us an evidencebased framework. To guide investment plan. Proactively for

1724
03:06:10,403 --> 03:06:13,723
growth and ensure recreation services reflect what residents actually want

1725
03:06:13,723 --> 03:06:18,374
and need. Since 2019, staff have made strong progress implementing

1726
03:06:18,374 --> 03:06:22,454
the original plan. We've expanded programming beyond traditional ice based

1727
03:06:22,454 --> 03:06:27,854
services, increased revenue while improving facility utilization, and advanced approximately

1728
03:06:27,854 --> 03:06:33,662
85% of the original master plan recommendations. We've also strengthened

1729
03:06:33,662 --> 03:06:38,422
community partnerships, invested in extending the life of existing facilities,

1730
03:06:38,422 --> 03:06:43,296
and approved customer service. Access and communication. This demonstrates that

1731
03:06:43,296 --> 03:06:48,227
the plan has been both practical and effective. Community engagement

1732
03:06:48,227 --> 03:06:50,547
was a key part of this update and helped ground

1733
03:06:50,547 --> 03:06:54,827
the recommendations and real resident feedback we used multiple engagement

1734
03:06:54,827 --> 03:06:58,027
methods to reach a broad cross section of the community,

1735
03:06:58,027 --> 03:07:02,067
including an online survey. Targeted stakeholder outreach and opportunities for

1736
03:07:02,067 --> 03:07:08,928
residents to share priorities and concerns. Engagement was intentionally designed

1737
03:07:08,928 --> 03:07:12,688
to capture voices that don't always participate, including older adults,

1738
03:07:12,688 --> 03:07:15,888
rural residents, families and people who may use recreation differently

1739
03:07:15,888 --> 03:07:20,201
than our traditional sport users. The feedback we received provided

1740
03:07:20,201 --> 03:07:23,881
both quantitative data and qualitative insight, helping us understand not

1741
03:07:23,881 --> 03:07:28,041
just what residents want, but why? And this input directly

1742
03:07:28,041 --> 03:07:31,401
informed the priority needs facility direction and phasing approach that

1743
03:07:31,401 --> 03:07:34,933
you'll see in the following slides. As part of the

1744
03:07:34,933 --> 03:07:39,053
update, we revisited all 67 recommendations from the original 2019

1745
03:07:39,053 --> 03:07:43,493
plan. Each one was assessed for progress, challenges, and next

1746
03:07:43,493 --> 03:07:48,813
steps. Key areas of advancement included facility upgrades, expanded programming,

1747
03:07:48,813 --> 03:07:54,748
and improved service delivery through partnerships. This review. Helped identify

1748
03:07:54,748 --> 03:07:57,228
what's working well and where new pressures and gaps have

1749
03:07:57,228 --> 03:08:05,000
emerged. Community engagement shows some clear shifts between. 2021 and

1750
03:08:05,000 --> 03:08:10,360
2025, residents are placing a stronger emphasis on wellness, inclusion

1751
03:08:10,360 --> 03:08:14,876
and accessibility. There's a growing demand for modern indoor recreation

1752
03:08:14,876 --> 03:08:19,076
spaces, including flexible, multiuse facilities and programming that serves a

1753
03:08:19,076 --> 03:08:23,192
wider range of ages and abilities. We also saw broader

1754
03:08:23,192 --> 03:08:27,592
participation from older adults and rural residents. Overall expectations have

1755
03:08:27,592 --> 03:08:31,192
evolved. People want more variety, more access and better design

1756
03:08:31,192 --> 03:08:37,736
spaces. From the engagement, several clear priorities emerged. Priorities included

1757
03:08:37,736 --> 03:08:40,496
a new pool, which was not identified in the previous

1758
03:08:40,496 --> 03:08:46,487
study, but is now identified as a high priority. Ice

1759
03:08:46,487 --> 03:08:51,047
ring capacity and size, walking track and fitness spaces, multipurpose

1760
03:08:51,047 --> 03:08:54,567
rooms and programs, and our outdoor amenities included trails and

1761
03:08:54,567 --> 03:08:58,967
connectivity, playgrounds and splash pads, outdoor courts such as pickleball

1762
03:08:58,967 --> 03:09:03,214
tennis and basketball. Notably, residents are traveling out of town

1763
03:09:03,214 --> 03:09:07,327
for swimming and programs, which indicates unmet local demand. This

1764
03:09:07,327 --> 03:09:11,047
update also reconfirms that the 2020 Barber Fields feasibility study

1765
03:09:11,047 --> 03:09:14,687
remains valid in contact what has changed since the scale

1766
03:09:14,687 --> 03:09:20,109
is the demand. Community support for a modern recreation hub

1767
03:09:20,109 --> 03:09:23,589
has increased, and indoor aquatics has emerged as a significant

1768
03:09:23,589 --> 03:09:26,669
new factor. The implication is not that the concept was

1769
03:09:26,669 --> 03:09:29,749
flawed, but rather that phasing design and cost assumptions need

1770
03:09:29,749 --> 03:09:33,469
to be updated to reflect our growth, accessibility expectations and

1771
03:09:33,469 --> 03:09:42,421
current construction costs. Looking ahead to 2025. To 2035. The.

1772
03:09:43,352 --> 03:09:47,287
Recommended direction is strategic phased approach. It is recommended that

1773
03:09:47,287 --> 03:09:50,647
Barbara Fields would advance as the primary recreation hub, with

1774
03:09:50,647 --> 03:09:53,847
phase one focused on our arena gym, walking loop and

1775
03:09:53,847 --> 03:09:58,087
multipurpose rooms. Aquatics would be explored as a potential for

1776
03:09:58,087 --> 03:10:01,687
a future phase. At the same time, the Aaron community

1777
03:10:01,687 --> 03:10:04,807
center would continue to play a key vital role alongside

1778
03:10:04,807 --> 03:10:08,820
the ongoing renewal of parks Fac. Facilities, courts, and trails.

1779
03:10:08,820 --> 03:10:14,303
This approach balances growth, affordability, and long term sustainability. Facilities

1780
03:10:14,303 --> 03:10:17,983
alone don't create value. The programming and the partnerships do.

1781
03:10:17,983 --> 03:10:22,503
The key directions included expanding youth, fitness, adult and inclusive

1782
03:10:22,503 --> 03:10:28,935
programming. Strengthening our partnerships with the schools, clubs, health agencies,

1783
03:10:28,935 --> 03:10:33,175
and improving affordability and access and using data to guide

1784
03:10:33,175 --> 03:10:37,498
decisions. There's a strong focus on improving marketing and digital

1785
03:10:37,498 --> 03:10:41,232
engagement, so residents are aware of what's available. Today we're

1786
03:10:41,232 --> 03:10:44,912
asking council to receive the master plan update, endorse the

1787
03:10:44,912 --> 03:10:48,512
updated priorities. And direction and support the next steps, including

1788
03:10:48,512 --> 03:10:51,712
the detailed design, phasing and costing and funding and partnership

1789
03:10:51,712 --> 03:11:00,373
exploration. In closing this positions Aaron to grow intentionally, inclusively

1790
03:11:00,373 --> 03:11:03,573
and sustainably. It reflects what our community has told us

1791
03:11:03,573 --> 03:11:06,493
it builds on strong progress to date and gives council

1792
03:11:06,493 --> 03:11:09,533
a clear roadmap. For informed decision making. And at this

1793
03:11:09,533 --> 03:11:13,849
time, I'm happy to answer any of your questions. Thank

1794
03:11:13,849 --> 03:11:17,816
you very much, Jennifer. Who would like to start? Okay,

1795
03:11:17,816 --> 03:11:20,056
maybe I will go get Councilor Ryan. Go right ahead.

1796
03:11:22,636 --> 03:11:26,756
Through you, Mr. Mayor. Thank you. Jennifer. Great report, great

1797
03:11:26,756 --> 03:11:33,536
research. A couple of questions. The double gymnasium that's proposed.

1798
03:11:35,036 --> 03:11:37,636
What would that be used for? So that I have

1799
03:11:37,636 --> 03:11:42,098
better understanding. Mr. Mayor. An old gymnasium would be used

1800
03:11:42,098 --> 03:11:45,578
for a multi sport programming. It could be anything from

1801
03:11:45,578 --> 03:11:47,978
basketball, which is a standard practice. You could use both

1802
03:11:47,978 --> 03:11:50,418
half court and full court. There would be the option

1803
03:11:50,418 --> 03:11:54,058
of all of our racket sports, which includes pickleball, badminton,

1804
03:11:56,079 --> 03:11:58,799
You can opt for indoor tennis if you'd like. There's

1805
03:11:58,799 --> 03:12:03,679
also opportunities for indoor soccer programs, multisport programs. Right now,

1806
03:12:03,679 --> 03:12:05,959
the only option for us to use gymnasiums is within

1807
03:12:05,959 --> 03:12:08,519
the schools, which we pay a rental fee for. So

1808
03:12:08,519 --> 03:12:11,119
we do have that as an option, and then obviously

1809
03:12:11,119 --> 03:12:14,976
the indoor recreation center. Through the agricultural center is our

1810
03:12:14,976 --> 03:12:17,496
other option, but obviously not being a gym space, basketball

1811
03:12:17,496 --> 03:12:21,931
is limited. Okay. Thank you very much. And. Is there

1812
03:12:21,931 --> 03:12:24,731
any consideration maybe, perhaps in phase two or three of

1813
03:12:24,731 --> 03:12:31,110
incorporating? Town hall buildings within a multi use facility. Through

1814
03:12:31,110 --> 03:12:33,630
you, Mr. Mayor. In the original barber field study, that

1815
03:12:33,630 --> 03:12:36,230
was a consideration that was added at a late stage

1816
03:12:36,230 --> 03:12:39,547
of the program. I think I would look to the

1817
03:12:39,547 --> 03:12:42,307
CAO for consultation on whether that's something that they would

1818
03:12:42,307 --> 03:12:45,627
want to reconsider for the purpose of the master plan.

1819
03:12:45,627 --> 03:12:47,867
This time it wasn't. Something I took a deeper dive

1820
03:12:47,867 --> 03:12:50,347
into. The focus of this was primarily on the recreation

1821
03:12:50,347 --> 03:12:54,245
services. And amenities. Okay, thank you very much. And then

1822
03:12:54,245 --> 03:12:58,325
my third question is it stems around the $200,000 figure,

1823
03:12:58,325 --> 03:13:01,565
around the design. Work. Seems like a big fee. I

1824
03:13:01,565 --> 03:13:04,445
was just wondering, what are the implications if we were

1825
03:13:04,445 --> 03:13:08,285
to. Say, consult with Wilmont or a newer facility somewhere

1826
03:13:08,285 --> 03:13:12,525
else and utilize if they were in agreement their plans

1827
03:13:12,525 --> 03:13:14,905
and then modify them. Is that a possibility or is

1828
03:13:14,905 --> 03:13:21,482
that totally undoable? What's involved there? Three, Mr. Mayor. Architects

1829
03:13:21,482 --> 03:13:24,042
own their property and often, well, you can go online

1830
03:13:24,042 --> 03:13:25,642
and you can take a look at what's out there.

1831
03:13:25,642 --> 03:13:27,802
And you can read reports on how much has been

1832
03:13:27,802 --> 03:13:30,242
spent. You can absolutely use that as a starting point

1833
03:13:30,242 --> 03:13:32,122
to look at what you like and what you don't.

1834
03:13:32,122 --> 03:13:34,722
Like. But when we start looking at what our amenities

1835
03:13:34,722 --> 03:13:37,242
are going to look like and we want revisions to

1836
03:13:37,242 --> 03:13:40,602
those a we would have to work with the architect

1837
03:13:40,602 --> 03:13:42,553
that was. Involved at the time to see if they'd

1838
03:13:42,553 --> 03:13:44,233
be willing to share their plans, and then. You would

1839
03:13:44,233 --> 03:13:47,073
still be paying a cost for revisions. Truly, I think

1840
03:13:47,073 --> 03:13:49,073
what we would be looking for is something that's unique

1841
03:13:49,073 --> 03:13:52,033
to us. It's not a bad starting point to create.

1842
03:13:52,033 --> 03:13:55,313
A conversation at this level to determine what we're looking

1843
03:13:55,313 --> 03:13:57,833
for. I think we've started that conversation through this work

1844
03:13:57,833 --> 03:14:00,593
that's already been done and would feel comfortable going out.

1845
03:14:00,593 --> 03:14:03,508
To an early. Design phase. This would not. At the

1846
03:14:03,508 --> 03:14:05,868
$200,000 mark, you're looking at a class D. Estimate. We're

1847
03:14:05,868 --> 03:14:08,868
not looking at specific sizes of a room or all

1848
03:14:08,868 --> 03:14:11,548
of the HVAC. And plumbing and everything that needs to

1849
03:14:11,548 --> 03:14:14,308
be considered into the facility we're really looking at. That

1850
03:14:14,308 --> 03:14:16,708
high level design of is it a double gymnasium or

1851
03:14:16,708 --> 03:14:19,108
a single gymnasium? Is it one pad? Or two pad.

1852
03:14:19,108 --> 03:14:22,613
What does the layout look like? And considerations need to

1853
03:14:22,613 --> 03:14:25,013
be made for the type of property that is on.

1854
03:14:25,013 --> 03:14:27,173
If you're putting windows in. Where does the sun come

1855
03:14:27,173 --> 03:14:29,133
up and down if it's an ice rink? That's beside

1856
03:14:29,133 --> 03:14:30,933
it. These are all considerations that you want to have

1857
03:14:30,933 --> 03:14:34,693
that are unique to your property. So utilizing somebody else,

1858
03:14:34,693 --> 03:14:37,213
really great for a conversation starter, but probably not where

1859
03:14:37,213 --> 03:14:38,973
we want. To go when we start looking at what

1860
03:14:38,973 --> 03:14:42,157
a true cost estimate looks like for our community. Thank

1861
03:14:42,157 --> 03:14:46,140
you. Maybe if I could just jump in. I think

1862
03:14:46,140 --> 03:14:49,180
one of the things that is very effective to help

1863
03:14:49,180 --> 03:14:53,940
council kind of understand and conceptualize where things are going

1864
03:14:53,940 --> 03:14:59,001
that I've seen happen. And participated in the past is

1865
03:14:59,001 --> 03:15:04,230
identifying facilities that are within. The similar scope and design

1866
03:15:04,230 --> 03:15:07,110
that are fairly current and going on a bit of

1867
03:15:07,110 --> 03:15:10,321
a road trip. With council. To actually take a look

1868
03:15:10,321 --> 03:15:13,620
at those facilities. I don't think it's enough just to

1869
03:15:13,620 --> 03:15:15,220
look at the drawings. I think you need to go

1870
03:15:15,220 --> 03:15:18,460
and have a look and feel, and there are facilities

1871
03:15:18,460 --> 03:15:22,338
that are fairly nearby. That have been recently built to

1872
03:15:22,338 --> 03:15:25,258
have the latest and greatest in. And it really gives

1873
03:15:25,258 --> 03:15:29,138
the council an opportunity to understand more what it's going

1874
03:15:29,138 --> 03:15:31,986
to look like. And really visualize it. So I think

1875
03:15:31,986 --> 03:15:35,497
as part of the process, I would suggest that. We

1876
03:15:35,497 --> 03:15:37,537
plan a bit of a road trip with council to

1877
03:15:37,537 --> 03:15:41,079
take a look at some of these. Facilities. Councilor Cheney.

1878
03:15:44,927 --> 03:15:47,207
Thank you through Mr. Mayor. Jennifer, thank you for the

1879
03:15:47,207 --> 03:15:53,736
report. Very inclusive. Really hard to read. My old eyes.

1880
03:15:54,971 --> 03:16:01,150
Taking what councilor Ryan has said about. Trying to take

1881
03:16:01,150 --> 03:16:04,350
something and put it on our footprint. I mean, 200,000

1882
03:16:04,350 --> 03:16:05,750
sounds like a lot. But if it's going to be

1883
03:16:05,750 --> 03:16:11,211
a $50 million building, Which it certainly could be, depending

1884
03:16:11,211 --> 03:16:14,549
on how crazy we want to build. It could be

1885
03:16:14,549 --> 03:16:18,095
money well spent. And as you said, It's the owner

1886
03:16:18,095 --> 03:16:26,010
of the architect. So I think consultation. On. What we

1887
03:16:26,010 --> 03:16:32,686
want. With this $200,000 thing. Can this be? Done. In

1888
03:16:32,686 --> 03:16:35,806
components. I mean, yes, we may not need two ranks

1889
03:16:35,806 --> 03:16:40,295
now, but. We would obviously do one pad. With all

1890
03:16:40,295 --> 03:16:43,015
the stuff. Bells and whistles. Ready to add the second

1891
03:16:43,015 --> 03:16:47,878
pad? And someday, 37 years down the road, a swimming

1892
03:16:47,878 --> 03:16:53,909
pool. How? Can. That be pictured off the bat, but

1893
03:16:53,909 --> 03:16:58,069
ready for somewhere far in a distance through you, Mr.

1894
03:16:58,069 --> 03:17:01,309
Mayor. Yes. The intention for this one was to do

1895
03:17:01,309 --> 03:17:04,629
a phased approach. If, specifically, if we're looking at a

1896
03:17:04,629 --> 03:17:07,029
swimming pool. So what would be considered in phase one

1897
03:17:07,029 --> 03:17:09,069
and what would be considered in phase two when you're

1898
03:17:09,069 --> 03:17:12,134
going through those drawings. And again, it's very important. That

1899
03:17:12,134 --> 03:17:14,094
we had something that's unique to us to help us

1900
03:17:14,094 --> 03:17:16,294
build in what's the cost now with phase one. And

1901
03:17:16,294 --> 03:17:18,734
what's the cost later with phase two? So that we

1902
03:17:18,734 --> 03:17:20,174
have an idea as to how to work with that.

1903
03:17:21,723 --> 03:17:25,123
Right now, the recommendation is to bring both ice pads

1904
03:17:25,123 --> 03:17:28,429
on, but you don't necessarily have to. Activate both ice

1905
03:17:28,429 --> 03:17:30,469
pads. It could be used more as an open space

1906
03:17:30,469 --> 03:17:32,269
if you don't. Want to pay for the refrigeration of

1907
03:17:32,269 --> 03:17:35,986
it. That could be a consideration, but to do a

1908
03:17:35,986 --> 03:17:40,162
double plant makes sense. It's financially in our best interest

1909
03:17:40,162 --> 03:17:41,642
if we're going to be adding it in. The future

1910
03:17:41,642 --> 03:17:44,242
to consider doing the construction of both at the same

1911
03:17:44,242 --> 03:17:47,412
time. With all the equine in the area, do we

1912
03:17:47,412 --> 03:17:49,172
build a saddle dome? Is that what we're going to

1913
03:17:49,172 --> 03:17:56,869
do. Councilor Brennan. Thank you. Through you. Yeah, that one's

1914
03:17:56,869 --> 03:18:06,203
going down in flames. If we're going to look at

1915
03:18:06,203 --> 03:18:09,403
a phase, approach the discussion that we've just been having.

1916
03:18:11,361 --> 03:18:13,481
It's really important to know where you want to be.

1917
03:18:14,940 --> 03:18:18,882
Those many years in the future in order. To construct

1918
03:18:18,882 --> 03:18:21,682
things so that it is expandable in the easiest way.

1919
03:18:22,840 --> 03:18:28,420
But. Have we fleshed out what we might do with

1920
03:18:28,420 --> 03:18:31,420
the current facilities we have, how we might change them

1921
03:18:31,420 --> 03:18:35,220
or modify them? Or is that something to be decided

1922
03:18:35,220 --> 03:18:39,529
at a later date? Through you, Mr. Mayor. So the

1923
03:18:39,529 --> 03:18:43,289
recommendations on the master plan do incorporate keeping center 2000

1924
03:18:43,289 --> 03:18:46,209
alive and well and continue to utilize that facility as

1925
03:18:46,209 --> 03:18:51,814
we continue to grow. Hillsburg is a consideration. For replanning

1926
03:18:51,814 --> 03:18:55,414
or repurposing of it, as you know, that is inaccessible

1927
03:18:55,414 --> 03:18:57,534
to the second floor at this time as well as

1928
03:18:57,534 --> 03:19:01,009
it is aging infrastructure. We do know that there's a

1929
03:19:01,009 --> 03:19:03,409
need for other things in the community, so it may

1930
03:19:03,409 --> 03:19:06,131
not be used as a rink in the future. The

1931
03:19:06,131 --> 03:19:09,370
cost to turn that into. An actual full size rinks

1932
03:19:09,370 --> 03:19:12,730
that are over ten can utilize would be much too

1933
03:19:12,730 --> 03:19:15,810
costly, so there is a potential to repurpose that building

1934
03:19:15,810 --> 03:19:19,010
rather than remove it altogether. But it wouldn't be continued

1935
03:19:19,010 --> 03:19:22,518
as an ice rink per se at that time. Sorry.

1936
03:19:24,620 --> 03:19:27,941
So if I'm understanding it correctly, Where we want to

1937
03:19:27,941 --> 03:19:30,941
go or where we think we're going is that senator

1938
03:19:30,941 --> 03:19:34,021
2000 will remain pretty much more or less in the

1939
03:19:34,021 --> 03:19:37,181
same kind of operation it has today. Correct. Okay, thank

1940
03:19:37,181 --> 03:19:41,466
you. Councilor Ryan. You want to jump in? I got

1941
03:19:41,466 --> 03:19:45,066
a few questions after. Thanks to you, Mr. Mayor just

1942
03:19:45,066 --> 03:19:48,306
one other question. Following up with what councilor Brennan said

1943
03:19:48,306 --> 03:19:53,127
about the usage, Where would our theater be? Would it

1944
03:19:53,127 --> 03:19:57,007
stay at Aaron Center 2000 in that size? And are

1945
03:19:57,007 --> 03:20:01,591
we looking at expanding that. In proportion to the community

1946
03:20:01,591 --> 03:20:05,782
expanding. Through. Mr. Mayor, at this time, there's no consideration

1947
03:20:05,782 --> 03:20:09,462
to improve or change the theater location. As you're aware,

1948
03:20:09,462 --> 03:20:12,302
we're currently in the midst of doing the theater renovations,

1949
03:20:12,302 --> 03:20:15,262
and. They should be completed by April of this year

1950
03:20:15,262 --> 03:20:17,622
with new lighting, new sound in the theater seating. By

1951
03:20:17,622 --> 03:20:19,422
the end of the week. So that will be a

1952
03:20:19,422 --> 03:20:22,462
really great space that's been well underutilized over the last

1953
03:20:22,462 --> 03:20:25,596
few years with all. Of the outdated equipment in that

1954
03:20:25,596 --> 03:20:28,116
space. So we will look at expanding that and utilizing

1955
03:20:28,116 --> 03:20:30,956
it well. But at this time, there's no plans to

1956
03:20:30,956 --> 03:20:33,516
have into secondary theater or a bigger theater. I think

1957
03:20:33,516 --> 03:20:35,556
we just need to utilize the one we have. Really?

1958
03:20:35,556 --> 03:20:40,875
Well, thank you. Councilor Cheney, just to comment. If you

1959
03:20:40,875 --> 03:20:43,675
think the Hillsburg arena is small now, you should have

1960
03:20:43,675 --> 03:20:46,115
seen how cold and small it was in its original

1961
03:20:46,115 --> 03:20:50,744
form. Ever since it came on council, I haven't been

1962
03:20:50,744 --> 03:20:53,144
convinced that Barbara Field to write location. For a multi

1963
03:20:53,144 --> 03:20:58,921
use facility. There seems to be a lot of space

1964
03:20:58,921 --> 03:21:00,801
where the old senior, where the senior center was proposed.

1965
03:21:02,231 --> 03:21:05,925
For at center 2000 in the high school. And rejigging

1966
03:21:05,925 --> 03:21:08,205
the baseball diamond or parking lot. There might be room

1967
03:21:08,205 --> 03:21:10,085
for another twin pad. Down at the bottom of the

1968
03:21:10,085 --> 03:21:13,107
hill, and that seems to be quite. A gathering, at

1969
03:21:13,107 --> 03:21:15,987
least, of high school students from not just Aaron but

1970
03:21:15,987 --> 03:21:18,707
across the county and might be an ideal place because

1971
03:21:18,707 --> 03:21:20,627
we have the seniors in there as well for an

1972
03:21:20,627 --> 03:21:24,483
aquatics facility, so. I really don't want to see that.

1973
03:21:24,483 --> 03:21:28,923
We eliminate other potential locations on the list and. I

1974
03:21:28,923 --> 03:21:32,516
did like. Councilor ian was reading my mind. I kind

1975
03:21:32,516 --> 03:21:34,756
of like to see a few other examples of recent

1976
03:21:34,756 --> 03:21:38,276
builds with what these facilities are costing. Is it $50

1977
03:21:38,276 --> 03:21:40,916
million for a single pad in a pool, or is

1978
03:21:40,916 --> 03:21:44,436
it $100 million? I'm not getting the quantum to know

1979
03:21:44,436 --> 03:21:46,476
where. We are. So I would really like to see

1980
03:21:46,476 --> 03:21:49,096
a few examples before. We kind of say we're going

1981
03:21:49,096 --> 03:21:52,376
to go along with class d estimates on something that

1982
03:21:52,376 --> 03:21:55,492
we want, but we know we can't afford. And I'm

1983
03:21:55,492 --> 03:21:58,612
trying to think, how can we do something staged? Almost

1984
03:21:58,612 --> 03:22:01,252
has to happen if we got to do this for

1985
03:22:01,252 --> 03:22:03,212
the new developments as they come on, because we're not

1986
03:22:03,212 --> 03:22:06,452
going to get our development charges until they're all occupied.

1987
03:22:08,090 --> 03:22:11,157
So how do we do this? Properly, financially, that we

1988
03:22:11,157 --> 03:22:14,357
can start doing some stuff for the new residents in

1989
03:22:14,357 --> 03:22:17,277
Solmar. But then it'll be ready for the rest of

1990
03:22:17,277 --> 03:22:19,797
the new residents, so I'm kind of. Lost on what

1991
03:22:19,797 --> 03:22:23,401
the best way is. Sir, to answer your question, I

1992
03:22:23,401 --> 03:22:28,740
mean, it does say. We keep the Hillsburg arena for

1993
03:22:28,740 --> 03:22:32,359
x number of years, so it doesn't mean. If we

1994
03:22:32,359 --> 03:22:37,188
don't plan now. We'll never have shovel ready money come

1995
03:22:37,188 --> 03:22:40,657
to us at some point. If they're ready to throw

1996
03:22:40,657 --> 03:22:45,462
buckets of money at us. What we can afford. Nobody

1997
03:22:45,462 --> 03:22:48,373
knows what they can afford. But we're not buying it

1998
03:22:48,373 --> 03:22:53,756
this year. But. There's still going to be concepts. That's

1999
03:22:53,756 --> 03:22:56,716
why I'm trying to get us. What should we be

2000
03:22:56,716 --> 03:23:00,636
proposing as this? Cost estimate as something that we believe

2001
03:23:00,636 --> 03:23:04,356
as council is affordable to the taxpayers. Because right now,

2002
03:23:04,356 --> 03:23:06,436
if we give our wish list and I look at

2003
03:23:06,436 --> 03:23:09,316
what the recommendations are, I don't think we can afford

2004
03:23:09,316 --> 03:23:11,876
it. And I think doing this exercise to try to

2005
03:23:11,876 --> 03:23:16,147
make. A custom errand solution is going to be a

2006
03:23:16,147 --> 03:23:19,667
very expensive solution versus going and seeing with Sega spent

2007
03:23:19,667 --> 03:23:23,347
so much. Wilmont spend X Kingston spend X on these

2008
03:23:23,347 --> 03:23:24,907
and say, okay, they got a pool and a twin

2009
03:23:24,907 --> 03:23:26,387
pet or a pool and a single pad with a

2010
03:23:26,387 --> 03:23:29,827
track and it cost X. Is that good enough for

2011
03:23:29,827 --> 03:23:31,507
what we need, or do we need to build the

2012
03:23:31,507 --> 03:23:34,257
Cadillac? That has all the bells and whistles. Which we

2013
03:23:34,257 --> 03:23:35,377
can't afford, and then we have to go back to

2014
03:23:35,377 --> 03:23:39,758
the other one anyway. I don't know where. Top of

2015
03:23:39,758 --> 03:23:43,078
the prices. Well, I don't think that through you. I

2016
03:23:43,078 --> 03:23:45,918
don't think this $200,000 program is going to start next

2017
03:23:45,918 --> 03:23:49,078
week. This is just saying, yes, we should. Is that

2018
03:23:49,078 --> 03:23:53,947
not correct? Three. Mr. Barry. No, we wouldn't start this

2019
03:23:53,947 --> 03:23:56,587
right now. If you endorse this. Today. The next steps

2020
03:23:56,587 --> 03:23:58,147
would be that we would need to look at going

2021
03:23:58,147 --> 03:24:00,227
out for an RFP. For somebody to come in to

2022
03:24:00,227 --> 03:24:03,587
do the design drawings with that when you're doing the

2023
03:24:03,587 --> 03:24:06,067
cost estimate. It really is the first step. Class D

2024
03:24:06,067 --> 03:24:08,827
is essentially the most basic drawings that we would get,

2025
03:24:08,827 --> 03:24:11,916
but we would start to get an idea. As to

2026
03:24:11,916 --> 03:24:13,956
what we're looking at in terms of a price point

2027
03:24:13,956 --> 03:24:15,836
and if at that time you feel that the price

2028
03:24:15,836 --> 03:24:18,036
point for what amenities we put together, whether it be

2029
03:24:18,036 --> 03:24:20,636
for phase one, phase two, or as a combination. Then

2030
03:24:20,636 --> 03:24:22,556
you can look at eliminating things. You can say, we

2031
03:24:22,556 --> 03:24:24,356
don't need a double gymnasium. We only want a single

2032
03:24:24,356 --> 03:24:26,276
gymnasium. We don't want a walking track we don't want.

2033
03:24:27,721 --> 03:24:28,921
A double pad of ice drink. We just want a

2034
03:24:28,921 --> 03:24:31,321
single pad. Those are considerations that you can look at

2035
03:24:31,321 --> 03:24:33,041
when you have a better idea as to what this

2036
03:24:33,041 --> 03:24:36,041
is going to cost you again. Absolutely. You can do

2037
03:24:36,041 --> 03:24:40,788
some unique things, like go around and grab recent. Proposed

2038
03:24:40,788 --> 03:24:42,908
construction projects and look at what they've cost. But to

2039
03:24:42,908 --> 03:24:45,708
Rob's point, there's very many unique things that can come

2040
03:24:45,708 --> 03:24:48,588
up, which there might be more green initiatives that were

2041
03:24:48,588 --> 03:24:50,668
put into his solar panels, things that drive up the

2042
03:24:50,668 --> 03:24:53,348
cost, that perhaps these are things that we want. Perhaps

2043
03:24:53,348 --> 03:24:56,028
they're not. These are considerations that, at this point, we

2044
03:24:56,028 --> 03:24:59,188
don't. Have any drawings or any type of cost estimate

2045
03:24:59,188 --> 03:25:01,371
to take us to that next. Step. So if this

2046
03:25:01,371 --> 03:25:03,451
is the direction that council wants to go to see,

2047
03:25:05,316 --> 03:25:07,236
Where it will take us. We need to start that

2048
03:25:07,236 --> 03:25:10,916
journey. And this price point, which was budgeted. From in

2049
03:25:10,916 --> 03:25:15,156
2025 to use that money to go towards these drawings.

2050
03:25:15,156 --> 03:25:18,516
That would be the recommendation at this time and location

2051
03:25:18,516 --> 03:25:21,116
wise, we can discuss if that's something you wanted to.

2052
03:25:21,116 --> 03:25:22,916
Come back as part of the report. When they do

2053
03:25:22,916 --> 03:25:24,556
come back with the drawings, you could do. That as

2054
03:25:24,556 --> 03:25:29,664
well. Sorry, Councilor Ryan. Thank you. Through Mr. Mayor in

2055
03:25:29,664 --> 03:25:31,984
follow up to what the mayor was getting at, like,

2056
03:25:31,984 --> 03:25:38,592
the location. Is probably fairly key. And. How do the

2057
03:25:38,592 --> 03:25:43,664
architectural drawings. If they're going to design something, they need

2058
03:25:43,664 --> 03:25:47,054
to know the location first. Through you, Mr. Mayor. It

2059
03:25:47,054 --> 03:25:50,214
would be ideal for us to solidify a location. It

2060
03:25:50,214 --> 03:25:53,014
will also impact our timelines if we need to purchase

2061
03:25:53,014 --> 03:25:54,814
land and then we need to have it zoned. These

2062
03:25:54,814 --> 03:25:57,534
will slow down the process, which is why, for many

2063
03:25:57,534 --> 03:26:00,174
reasons, Barbara Field was chosen as the preferred location as

2064
03:26:00,174 --> 03:26:02,934
it is already town property and zoned for this type

2065
03:26:02,934 --> 03:26:05,014
of use, so that would speed up the process, if

2066
03:26:05,014 --> 03:26:08,507
that's the direction that we want to go. Recognizing development

2067
03:26:08,507 --> 03:26:11,267
was coming on quickly. So recognize it has slowed a

2068
03:26:11,267 --> 03:26:12,907
little bit at this time. So if we want to

2069
03:26:12,907 --> 03:26:16,587
pause and take the time to explore other locations before

2070
03:26:16,587 --> 03:26:19,747
going out for estimates. That's absolutely something that can be

2071
03:26:19,747 --> 03:26:23,977
considered. I'm thinking on the drawings, that's sort of our

2072
03:26:23,977 --> 03:26:28,641
wish list of what we want, but. There's still examples

2073
03:26:28,641 --> 03:26:31,641
of costs out there, of things that are maybe close

2074
03:26:31,641 --> 03:26:33,921
to what we want. And I think that's what I

2075
03:26:33,921 --> 03:26:37,601
think we should have before we make our final. Checklist.

2076
03:26:38,821 --> 03:26:42,301
For this design work is okay. We can afford a

2077
03:26:42,301 --> 03:26:44,101
single pad. We can't afford a double. We can afford

2078
03:26:44,101 --> 03:26:47,647
a pool and. We can afford a gym, but if

2079
03:26:47,647 --> 03:26:49,527
we kind of go out and give the wish list

2080
03:26:49,527 --> 03:26:52,687
without. Knowing what we can sort of afford, I feel

2081
03:26:52,687 --> 03:26:54,407
that we're going to come back and have to redo

2082
03:26:54,407 --> 03:26:59,503
it anyway. Because. I'm really concerned the revenue is going

2083
03:26:59,503 --> 03:27:02,063
to come in from DC's over a real long period

2084
03:27:02,063 --> 03:27:03,823
of time that we're probably going to have to do

2085
03:27:03,823 --> 03:27:06,303
a very staggered build. And if we're going to do

2086
03:27:06,303 --> 03:27:09,063
a staggered build, we have to know what the cost

2087
03:27:09,063 --> 03:27:10,983
is of the most important piece. What do we start

2088
03:27:10,983 --> 03:27:14,169
with and how does it look as opposed to. The

2089
03:27:14,169 --> 03:27:16,969
overall picture. And maybe we start off with a pool,

2090
03:27:16,969 --> 03:27:19,489
or maybe we start off with a larger rink. But

2091
03:27:19,489 --> 03:27:22,249
knowing what a larger rink costs, I think is important

2092
03:27:22,249 --> 03:27:28,886
in today's market. Yeah, your worship. I think. You're certainly

2093
03:27:28,886 --> 03:27:32,086
considering the important elements in this decision, and it is

2094
03:27:32,086 --> 03:27:36,395
a big one. Two things. I just wanted to really

2095
03:27:36,395 --> 03:27:41,320
draw to council's attention. You have an opportunity to build.

2096
03:27:42,892 --> 03:27:47,298
A recreation facility, a new one for this community. That

2097
03:27:47,298 --> 03:27:52,253
opportunity is here for you to seize. And you're in

2098
03:27:52,253 --> 03:27:56,226
the position where. You're going to have a lot of

2099
03:27:56,226 --> 03:28:00,746
growth. There's no question about it. The infrastructure is 85%

2100
03:28:00,746 --> 03:28:04,786
in place, and it's going to happen. And so the

2101
03:28:04,786 --> 03:28:09,466
advantage is that we can collect DC monies from those

2102
03:28:09,466 --> 03:28:13,066
developments to be able to build this new facility. So

2103
03:28:13,066 --> 03:28:15,429
it's not like the town itself. Is going out and

2104
03:28:15,429 --> 03:28:21,563
lifting. This big. Task on its own. We're going to

2105
03:28:21,563 --> 03:28:25,963
get a lot of revenue from the developments, how these

2106
03:28:25,963 --> 03:28:29,603
things typically work. Is you work at doing the things

2107
03:28:29,603 --> 03:28:33,495
that Jen has just outlined. And it takes some time

2108
03:28:33,495 --> 03:28:35,695
to go through the process to be able to get

2109
03:28:35,695 --> 03:28:39,665
some grant funding. To be able to do construction. Most

2110
03:28:39,665 --> 03:28:43,385
of you probably know the Alder recreation facility, which is

2111
03:28:43,385 --> 03:28:47,584
out the west end of Orangeville. My experience, there was.

2112
03:28:49,227 --> 03:28:51,627
Well, we were in a position just like this. We

2113
03:28:51,627 --> 03:28:54,954
wanted the project to happen. We knew that we had

2114
03:28:54,954 --> 03:28:57,794
to start on it sooner rather than later because it

2115
03:28:57,794 --> 03:29:01,474
takes time to do the development. The other thing is

2116
03:29:01,474 --> 03:29:05,735
that. The developments in town. The construction of homes will

2117
03:29:05,735 --> 03:29:08,935
happen over time, and you can't wait. For that all

2118
03:29:08,935 --> 03:29:12,375
to happen, collect the dcs and then do the project,

2119
03:29:12,375 --> 03:29:14,775
because you'll be out of sync with community needs. You'll

2120
03:29:14,775 --> 03:29:17,935
have people who can't get into figure skating programs. Can't

2121
03:29:17,935 --> 03:29:20,255
have their kids in hockey, and you have a lack

2122
03:29:20,255 --> 03:29:23,666
of facilities. So the way to bridge it is. To

2123
03:29:23,666 --> 03:29:27,426
collect dcs as you go start your project, and then

2124
03:29:27,426 --> 03:29:31,066
if you need to borrow temporarily. In the short term,

2125
03:29:31,066 --> 03:29:34,908
it's easy to manage. To bridge that gap until you

2126
03:29:34,908 --> 03:29:39,148
collect all the dcs that are required and. There's some

2127
03:29:39,148 --> 03:29:43,268
formulas that municipalities use regularly to make those things happen.

2128
03:29:44,346 --> 03:29:47,866
But a couple of things that it's important for council

2129
03:29:47,866 --> 03:29:51,906
to know. If we don't. Have direction on building new

2130
03:29:51,906 --> 03:29:57,858
arenas. We can't collect dcs on those things. If we

2131
03:29:57,858 --> 03:30:04,010
don't have plans started. We can't move towards the ability

2132
03:30:04,010 --> 03:30:08,757
to apply for grant funding. That might come up. And.

2133
03:30:10,440 --> 03:30:11,720
It may be a year or two, but we need

2134
03:30:11,720 --> 03:30:15,665
to get our ducks in a row on this. So

2135
03:30:15,665 --> 03:30:20,718
what I might suggest is. If council is okay with

2136
03:30:20,718 --> 03:30:28,267
the motion. As read. We maybe add in that staff

2137
03:30:28,267 --> 03:30:36,240
will bring back. A report. On examining. Center 2000 property

2138
03:30:36,240 --> 03:30:40,256
and seeing what the pros and cons are, that. Property

2139
03:30:40,256 --> 03:30:44,365
are relative to Barber field and that staff. Would also

2140
03:30:44,365 --> 03:30:48,727
organize. Council to go in and visit some sites of

2141
03:30:48,727 --> 03:30:52,207
other facilities so we can start to really help. Guide

2142
03:30:52,207 --> 03:30:54,807
what those drawings would look like if we could add

2143
03:30:54,807 --> 03:30:58,287
those elements into this. I think it may address the

2144
03:30:58,287 --> 03:31:02,675
concerns that have been raised tonight. I think the one

2145
03:31:02,675 --> 03:31:05,515
thing it doesn't address is the costs. So going out

2146
03:31:05,515 --> 03:31:08,437
to see a site not knowing. What the costs are.

2147
03:31:08,437 --> 03:31:10,877
I think those are like to me. I'm scared if

2148
03:31:10,877 --> 03:31:13,037
we have an $80 million facility, and then we have

2149
03:31:13,037 --> 03:31:15,717
to maintain it and staff it and operate it. And

2150
03:31:15,717 --> 03:31:19,998
go forward. What are other people doing for that? And

2151
03:31:19,998 --> 03:31:21,958
that's scary for me. And for what it's going to

2152
03:31:21,958 --> 03:31:24,918
do to our tax levy because we are never recovering

2153
03:31:24,918 --> 03:31:28,238
100% of the cost of parks and rec from user

2154
03:31:28,238 --> 03:31:31,278
fees. That's always a lot of the operating cost. That's

2155
03:31:31,278 --> 03:31:36,241
coming from the tax levy and I don't know. Where

2156
03:31:36,241 --> 03:31:42,367
that's sitting. Councilor Brennan, thank you. Through you. To go

2157
03:31:42,367 --> 03:31:47,304
along with what the CAO was just talking about. If

2158
03:31:47,304 --> 03:31:51,424
we're going to look at the feasibilities around center 2000

2159
03:31:51,424 --> 03:31:59,055
versus. Barbara Field, and we're going to talk about maybe

2160
03:31:59,055 --> 03:32:02,063
looking at some other facilities. And other locations that are

2161
03:32:02,063 --> 03:32:06,716
built up, how difficult would it be? To gather cost

2162
03:32:06,716 --> 03:32:11,361
estimates on those facilities. And that will give us at

2163
03:32:11,361 --> 03:32:15,203
least a ballpark figure. To work with. So I think

2164
03:32:15,203 --> 03:32:18,523
we could go ahead on the basis that Rob was

2165
03:32:18,523 --> 03:32:22,751
just talking. About. And add in there that we're going

2166
03:32:22,751 --> 03:32:26,216
to come up with. In Whippy. They did, blah, blah,

2167
03:32:26,216 --> 03:32:29,576
blah, blah, blah, and it cost them x, y, et

2168
03:32:29,576 --> 03:32:34,319
cetera. Yes, staff can certainly reach out to our contacts,

2169
03:32:34,319 --> 03:32:38,639
and municipalities are very willing to cooperate and help. And

2170
03:32:38,639 --> 03:32:41,839
I've actually done these things many times in the past,

2171
03:32:41,839 --> 03:32:43,879
and we'll go out and we'll look at facilities and

2172
03:32:43,879 --> 03:32:46,759
we'll say, this is an $80. Million facility or this

2173
03:32:46,759 --> 03:32:51,405
100 million dollar facility. It has these components in. It

2174
03:32:51,405 --> 03:32:54,445
if you take this component out so council can really

2175
03:32:54,445 --> 03:32:57,205
get a feel for it as well. We can ask

2176
03:32:57,205 --> 03:33:00,903
their staff. What kind of cost recovery do they have

2177
03:33:00,903 --> 03:33:03,983
on their arena or their pool? What are the costs?

2178
03:33:03,983 --> 03:33:07,663
Annually and how many homes are helping to support that?

2179
03:33:07,663 --> 03:33:13,088
Because remember, we're going to have tax revenue. From. Probably

2180
03:33:13,088 --> 03:33:16,237
double the population now. That we'll be able to support

2181
03:33:16,237 --> 03:33:19,117
these kinds of programs. So the mayor is asking some

2182
03:33:19,117 --> 03:33:22,077
really good questions about how are we going to manage

2183
03:33:22,077 --> 03:33:24,717
it in the tax dollars that we're going to have.

2184
03:33:24,717 --> 03:33:27,997
And getting some of that information might just address and

2185
03:33:27,997 --> 03:33:31,997
help paint a picture. For you on how it happens.

2186
03:33:31,997 --> 03:33:35,597
It seems like a big step now, but the alternative

2187
03:33:35,597 --> 03:33:38,667
is. If we don't do anything. We're going to have

2188
03:33:38,667 --> 03:33:41,987
double the population, and we'll have people upset that they

2189
03:33:41,987 --> 03:33:46,544
don't have services that they expected in the community. And

2190
03:33:46,544 --> 03:33:50,424
perhaps one of the biggest economic drivers of getting industry

2191
03:33:50,424 --> 03:33:53,704
to your community is when you have good recreation facilities.

2192
03:33:54,919 --> 03:33:57,319
At three, Mr. Mayor. The other pieces that we did

2193
03:33:57,319 --> 03:34:00,319
do SMC imperrisons already. For a DC study about a

2194
03:34:00,319 --> 03:34:02,319
year ago, so I do have comparables that I can

2195
03:34:02,319 --> 03:34:07,319
share. With council after this meeting. Would be helpful. I

2196
03:34:07,319 --> 03:34:08,599
don't want anyone to get the idea that I don't

2197
03:34:08,599 --> 03:34:11,239
want to build. Anything, but I don't know what the

2198
03:34:11,239 --> 03:34:15,439
checklist of what the wish list is, and. How much

2199
03:34:15,439 --> 03:34:18,159
other people have paid for that wish list, so that's

2200
03:34:18,159 --> 03:34:20,319
where I'm trying to balance. Is there an example out

2201
03:34:20,319 --> 03:34:22,799
there that has 90% of what we want and it

2202
03:34:22,799 --> 03:34:24,999
cost x, and they built it two years ago, and

2203
03:34:24,999 --> 03:34:27,606
that's where I'm trying to go to. I mean. Whether

2204
03:34:27,606 --> 03:34:32,223
it's work outside or steel or concrete. That's aesthetics and

2205
03:34:32,223 --> 03:34:35,816
other things, but do we have a functioning facility? If

2206
03:34:35,816 --> 03:34:38,736
it's $200 million, I'm probably not going to support it,

2207
03:34:38,736 --> 03:34:40,736
and I don't think we could operate it, but if

2208
03:34:40,736 --> 03:34:43,834
it's $80 million. That may be something that falls into.

2209
03:34:45,704 --> 03:34:50,331
Our ability. Your worship. It's kind of as simple as

2210
03:34:50,331 --> 03:34:52,811
you want to buy a new car and. You need

2211
03:34:52,811 --> 03:34:55,371
to go out and take a look at some, find

2212
03:34:55,371 --> 03:34:57,771
out what the prices are, what does it cost to

2213
03:34:57,771 --> 03:35:01,471
run it? And then once you've done a bit of

2214
03:35:01,471 --> 03:35:04,431
assessment, you get some more comfort on what exactly it

2215
03:35:04,431 --> 03:35:10,606
is you want. So I think what you're expressing. Is

2216
03:35:10,606 --> 03:35:14,366
really important in the process. That council probably needs to

2217
03:35:14,366 --> 03:35:17,446
spend some time going out and seeing facilities getting some

2218
03:35:17,446 --> 03:35:25,351
information. And. As staff, we're glad. To facilitate those things,

2219
03:35:25,351 --> 03:35:28,271
to give council some comfort so we can come back

2220
03:35:28,271 --> 03:35:30,831
to a future meeting. And really flush out what it

2221
03:35:30,831 --> 03:35:33,529
is we want. And I don't know if I'm the

2222
03:35:33,529 --> 03:35:36,329
only one who feels that way, so. I'm happy to

2223
03:35:36,329 --> 03:35:39,512
hear other opinions. I'm scared of the big budgets that

2224
03:35:39,512 --> 03:35:42,710
we can't afford. It's not that I don't want to

2225
03:35:42,710 --> 03:35:44,870
build anything. I just want to have a better idea

2226
03:35:44,870 --> 03:35:46,750
what we can put into the checklist to go to

2227
03:35:46,750 --> 03:35:52,551
these architects. Three of us. Mayor, for a comparison, a

2228
03:35:52,551 --> 03:35:55,551
recent recreation bill not too far from here, which includes

2229
03:35:55,551 --> 03:35:59,711
a double rank swimming pool, gymnasium and multipurpose base was

2230
03:35:59,711 --> 03:36:05,560
around $110,000,000. That's a bit from each residence. The DCs

2231
03:36:05,560 --> 03:36:11,688
were building another. How many more? 4000. More homes. So

2232
03:36:11,688 --> 03:36:18,508
that's a lot of dcs per new home. I'm trying

2233
03:36:18,508 --> 03:36:23,140
to do the math. And trying to know. What road

2234
03:36:23,140 --> 03:36:25,260
luck. We're going to have to fight to get those

2235
03:36:25,260 --> 03:36:30,678
dollars. Okay. Thank you. If we have an interim step

2236
03:36:30,678 --> 03:36:34,689
that we can look at a few examples. I would

2237
03:36:34,689 --> 03:36:40,404
be happy. To go to the last direction. But for

2238
03:36:40,404 --> 03:36:43,364
right now, I'm only comfortable with the recommendation at the

2239
03:36:43,364 --> 03:36:46,084
top. And then wait. To see what comes in between?

2240
03:36:46,084 --> 03:36:51,244
I don't know. If anyone else. Has. I mean, if

2241
03:36:51,244 --> 03:36:52,404
everyone else is going to go with it, I'm not

2242
03:36:52,404 --> 03:36:55,595
going to. Fight it, but I kind of think. We

2243
03:36:55,595 --> 03:37:00,446
need to know a bit more. So while council considers

2244
03:37:00,446 --> 03:37:02,926
their options, I want to just sort of summarize from

2245
03:37:02,926 --> 03:37:04,966
a procedural standpoint. So we do have a motion on

2246
03:37:04,966 --> 03:37:11,017
the floor as outlined in the report. Council can either

2247
03:37:11,017 --> 03:37:15,017
vote on that motion or council can also consider referring

2248
03:37:15,017 --> 03:37:17,377
this report back to staff. To include some of the

2249
03:37:17,377 --> 03:37:22,821
information that you have discussed tonight, such as. Municipal comparators,

2250
03:37:22,821 --> 03:37:26,181
including their amenities, alternate locations within the town of Aaron,

2251
03:37:26,181 --> 03:37:29,221
and cost implications. So these are some of the options

2252
03:37:29,221 --> 03:37:36,542
before council. Councilor. Thank you, Nina, for that. If we

2253
03:37:36,542 --> 03:37:41,038
were to refer this back to staff. Could we refer

2254
03:37:41,038 --> 03:37:44,038
back to? Perhaps that's not possible. Come back to the

2255
03:37:44,038 --> 03:37:46,758
next meeting. But. The meeting after that. Would there be

2256
03:37:46,758 --> 03:37:51,078
time in between to look at some actual items with

2257
03:37:51,078 --> 03:37:55,850
a price tag on them. Which part of this recommendation

2258
03:37:55,850 --> 03:38:02,977
would be acceptable, then? I think some time would be

2259
03:38:02,977 --> 03:38:09,822
required to pull together the information. So. I would probably

2260
03:38:09,822 --> 03:38:13,889
say our second meeting in February. We could have a

2261
03:38:13,889 --> 03:38:19,371
report back to council. On what costs are for facilities

2262
03:38:19,371 --> 03:38:24,010
that have been built recently. What their operating costs might

2263
03:38:24,010 --> 03:38:27,884
be. A little bit of analysis. We might even find

2264
03:38:27,884 --> 03:38:30,364
an opportunity to go and visit a couple of them.

2265
03:38:32,153 --> 03:38:39,893
Mr mayor. Responding to the CAO. I think that's a

2266
03:38:39,893 --> 03:38:44,744
really good idea. This is an extensive report. However, if

2267
03:38:44,744 --> 03:38:50,154
we're looking at. $110 to $180,000,000 commitment. I think that.

2268
03:38:52,119 --> 03:38:56,193
It would be prudent. Council take a deeper dive into

2269
03:38:56,193 --> 03:39:00,479
it. And what this looks like? Councilor Cheney, you had

2270
03:39:00,479 --> 03:39:04,192
your hand up. Councilor Brennan had his hand up. Sorry.

2271
03:39:04,192 --> 03:39:07,352
Thank you. Through you. Yeah. And if we can come.

2272
03:39:07,352 --> 03:39:12,631
Back with something. Roughly the end of February or the

2273
03:39:12,631 --> 03:39:18,416
first meeting in March. I mean, delaying this until. A

2274
03:39:18,416 --> 03:39:21,840
march or an April date. I don't think. Asked the

2275
03:39:21,840 --> 03:39:24,960
question, does that really impact us from the development charges

2276
03:39:24,960 --> 03:39:31,415
viewpoint? Or is that something we can comfortably do? I

2277
03:39:31,415 --> 03:39:35,815
think if we're back to council late February or at

2278
03:39:35,815 --> 03:39:41,304
the latest, late March, I think we still have an

2279
03:39:41,304 --> 03:39:46,167
opportunity to. Address our development charges, but I wouldn't want

2280
03:39:46,167 --> 03:39:50,008
to push it much further than that. And I guess

2281
03:39:50,008 --> 03:39:54,590
whatever we decide now, Is the plan that the next

2282
03:39:54,590 --> 03:39:56,750
council has to decide whether they're going to build or

2283
03:39:56,750 --> 03:40:00,793
not. It's not just what we're doing. Do we want

2284
03:40:00,793 --> 03:40:02,953
to make sure it's? Something that's palatable for the next

2285
03:40:02,953 --> 03:40:08,860
group to take on as well. All right. Wait through

2286
03:40:08,860 --> 03:40:11,780
you, Mr. Mayor. The site servicing master plan happened 15

2287
03:40:11,780 --> 03:40:14,260
years ago, and that went through. Several councils before we

2288
03:40:14,260 --> 03:40:18,843
got the sewer system. So you got to make a

2289
03:40:18,843 --> 03:40:22,729
decision, and we got to go ahead. And somewhere down

2290
03:40:22,729 --> 03:40:25,729
the road it'll happen. But if you don't start, then.

2291
03:40:27,814 --> 03:40:30,294
We're just playing in the dirt. I don't disagree. I

2292
03:40:30,294 --> 03:40:32,454
don't want to make the Tajima hall that somebody else

2293
03:40:32,454 --> 03:40:35,818
has to pay for and deal with. That's what I'm

2294
03:40:35,818 --> 03:40:38,178
always scared of. Something of the wastewater treatment plan is

2295
03:40:38,178 --> 03:40:40,338
a good example. I think it was $80 million when

2296
03:40:40,338 --> 03:40:43,418
we got elected, and it's a little higher now. But

2297
03:40:43,418 --> 03:40:46,298
that's why nothing happened in the because nobody wanted to

2298
03:40:46,298 --> 03:40:51,520
spend any money. And sway. Hillsburg arena was condemned and

2299
03:40:51,520 --> 03:40:55,680
rebuilt in 76 and now it's semi useless. Now correct?

2300
03:40:58,311 --> 03:41:02,831
1000. The rink is a lot older than 2000. All

2301
03:41:02,831 --> 03:41:07,231
right. Councilor Brennan, thank you. Through your question for the

2302
03:41:07,231 --> 03:41:10,871
clerk. So it sounded like we need some sort of

2303
03:41:10,871 --> 03:41:17,578
an amendment. So I think a motion to refer would

2304
03:41:17,578 --> 03:41:20,018
be appropriate and takes precedence over the main motion, so.

2305
03:41:20,018 --> 03:41:22,858
I have some drafted wording and if council is agreeable,

2306
03:41:22,858 --> 03:41:25,698
we would just need a mover. And a seconder. So

2307
03:41:25,698 --> 03:41:28,858
it would be along the lines that report number cs

2308
03:41:28,858 --> 03:41:35,370
2026. 225 parks and recreation master plan update. Be referred

2309
03:41:35,370 --> 03:41:38,690
back to staff for inclusion on the February or March

2310
03:41:38,690 --> 03:41:43,370
council agenda and that it include municipal comparators, including their

2311
03:41:43,370 --> 03:41:47,290
amenities, alternate locations within the town of Aaron, and the

2312
03:41:47,290 --> 03:41:55,719
cost implications. So moved. Councilor Han seconded. All right.

2313
03:41:57,331 --> 03:42:01,388
As there is an amendment referral. Back to all in

2314
03:42:01,388 --> 03:42:05,277
favor. That is carried. Thank you. So we do have

2315
03:42:05,277 --> 03:42:06,917
to do anything on the main amendment now, this is

2316
03:42:06,917 --> 03:42:10,597
so nice. Thank you very much, Jennifer. All right, we're

2317
03:42:10,597 --> 03:42:14,088
on to. Oh, I get to wear a different hat

2318
03:42:14,088 --> 03:42:17,721
today. Playing the part of Councilor Ryan is Mayor Dan.

2319
03:42:19,602 --> 03:42:22,402
We have a noticed emotion being introduced by Councilor Ehler

2320
03:42:22,402 --> 03:42:24,602
that will be considered our next. Meeting which I will

2321
03:42:24,602 --> 03:42:27,922
now read out. Councilor Ehlerd is unexpectedly await today and

2322
03:42:27,922 --> 03:42:34,227
censor. Regards. So, whereas community events play a vital role

2323
03:42:34,227 --> 03:42:39,787
in fostering connection, supporting volunteers, promoting local organizations, and strengthening.

2324
03:42:41,655 --> 03:42:44,015
The social and economic fabric of the town of Aron.

2325
03:42:44,015 --> 03:42:48,175
And whereas there is no consistently updated trusted and centralized

2326
03:42:48,175 --> 03:42:52,015
hub for community information within the existing town of air

2327
03:42:52,015 --> 03:42:56,935
and online platforms. And whereas volunteers, community groups and event

2328
03:42:56,935 --> 03:43:02,734
organizers rely on clear, consistent and accessible municipal. Support to

2329
03:43:02,734 --> 03:43:07,391
provide their activities effectively. Therefore, be it resolved that council

2330
03:43:07,391 --> 03:43:10,671
direct staff to prepare and present a report regarding the

2331
03:43:10,671 --> 03:43:15,311
creation of a community events information hub calendar that would

2332
03:43:15,311 --> 03:43:18,991
serve as a one stop shop for residents and tourists.

2333
03:43:18,991 --> 03:43:22,511
To discover events happening within the town of within the

2334
03:43:22,511 --> 03:43:26,442
town and that the report includes consideration. For, but not

2335
03:43:26,442 --> 03:43:31,682
limited to, governance, accountability and ownership, including an overview of

2336
03:43:31,682 --> 03:43:37,562
internal rules, responsibilities, and workflows across departments. Defined department ownership

2337
03:43:37,562 --> 03:43:44,148
is requested to ensure consistency, accuracy and sustainability. Operational process,

2338
03:43:44,148 --> 03:43:49,148
including procedures for event eligibility, event submission, and improve internal

2339
03:43:49,148 --> 03:43:55,548
scheduling communication integration, including promotion and outreach plans to foster

2340
03:43:55,548 --> 03:44:01,228
a collaborative spirit and build value for organizations. Implementation and

2341
03:44:01,228 --> 03:44:05,801
timing, including integr. Integration with a new website and processes

2342
03:44:05,801 --> 03:44:09,201
to ensure a smooth and a successful website launch and.

2343
03:44:10,716 --> 03:44:16,839
Resource implications, including confirmation that. Implementation can be achieved through

2344
03:44:16,839 --> 03:44:22,869
the internal resources and the council approved budget. All right.

2345
03:44:25,746 --> 03:44:27,906
On the activity list. I have a motion moved by

2346
03:44:27,906 --> 03:44:32,066
Councilor Cheney. Seconded by councilor. Brennan the council receives the

2347
03:44:32,066 --> 03:44:38,007
activity list for information. Are there any questions regarding the

2348
03:44:38,007 --> 03:44:42,628
activity list? All right. As the motion has been read,

2349
03:44:42,628 --> 03:44:46,030
I will call the vote. All in favor? That is

2350
03:44:46,030 --> 03:44:49,951
carried. We'll now move on to the passage of bylaws.

2351
03:44:49,951 --> 03:44:52,151
I have a motion moved. By councilor Ryan, seconded by

2352
03:44:52,151 --> 03:44:56,271
councilor Cheney, that the bylaws number 26 one and 26.

2353
03:44:56,271 --> 03:44:58,511
Two are hereby passed. All in favor?