[0:03] He's a good guy. >> [clears throat] [0:12] » Okay, I'm calling this meeting of the Town Council for the Town of Micanopy to [0:15] order. It is 7:00 p.m. on August the 10th. [0:20] And we will do the Pledge of Allegiance. [0:27] » I pledge allegiance to the flag of the United States of America [0:32] and to the republic for which it stands, one nation under God, indivisible, with [0:38] liberty and justice for all. [0:47] » Okay. Roll call. Absent is Scott Davis. [0:52] Present is Jim Monroe, Victoria Hayes, and Michael O'Neal, and myself, [0:58] Sonya Richardson, and Teresa [1:05] Next item on the agenda is public comment on agenda items. [1:10] Anybody in the room have public comment on agenda items? [1:18] Okay. Moving on. Minutes of previous council meeting. [1:23] Decision. So, we need to vote. >> I'll make a motion to accept them as [1:27] written. >> Good for you. [1:30] » I'll second. >> That's [clears throat] Michael O'Neal [1:32] seconding. And your vote, Jim? [1:35] » Yeah, yes. >> Agreed. I. [1:44] » Okay, next moving on. Pay [clears throat] monthly bills. Decision [1:47] and we need a vote. >> I'll make a motion to pay the bills. [1:50] » Michael O'Neal. >> I'll second. [1:54] » Jim Monroe seconds. And your vote, Vic? >> I vote I. Agreed. [1:58] » Agreed. [2:04] » Okay. With regard to reports, time cards, with the transfer finance [2:09] committee, any questions on the report? [2:14] No? [2:18] Yeah. Moving on to old business. [2:23] Sewer connection for the US Forest Service update. [2:28] » Me? >> Yes. [2:30] » Does it say HDR? >> It doesn't. [2:32] » Um I've reached out to Mark Foster a couple times on this and I haven't heard [2:35] back from him. Um we actually have a meeting at a separate [2:39] meeting in Rexford tomorrow that he's supposed to attend. So, I'll try to [2:43] corner him there and get some answers. >> I do know [clears throat] he's got it in [2:47] the in the budget. Each city was putting it in. This was I [2:51] was talking to him last year. >> Okay. [2:54] » And they were putting in their budget together at the time, so they were [2:57] looking to connect. Hopefully if they get, you know, [3:00] approved then they'll go ahead. [3:04] » I second that. [3:08] All right. You need a second minute to not second. [3:10] » Yeah, but they didn't ask. >> the next item is the sewer Well, we have [3:14] we have to do it in stages otherwise the recent update. [3:16] » I should have kept up with the meeting right now. [3:19] Um >> Okay, sewer mains the HDR update for the [3:22] sewer main. >> Yeah. So, uh this is our big project for [3:25] the town right now. Um we just got our geotech and survey [3:31] completed last week. Um so, those results um will take a [3:36] couple weeks to come in. Um and then we will get those to our [3:39] design team and we will start uh designing our replacement force main. [3:44] Um [3:47] I was out there with them when they were doing the core drilling. I don't think [3:50] there's anything too terribly unknown that we didn't [3:54] foresee with it. Um there are some spots where they barely had enough cover on it [3:59] to begin with cuz they're they put it into rock um pretty much the entire way. [4:04] They either had to blast or rip it open, so um there'll be a couple sections [4:08] that'll be a little tough [4:10] um to get down or that we just have to excavate a little bit more, but nothing [4:13] too serious as of right now. Um the crossing at the north end of the [4:20] trunk um thankfully we're not in bedrock, which [4:24] is great. Um we didn't even hit rock corn down deeper than they did in the [4:28] ones in the railroad right-of-way, so that's all positive. And then um we're [4:33] working with Kevin and his crew to do our last little bit of inspection, uh [4:38] which is going to be right uh here crossing the tobacco from the lift [4:42] station, so we're going to TV that section of pipe. Um [4:46] our hope is that the integrity of that pipe is still really good, so we don't [4:50] have to do a new crossing there. >> Mhm. [4:52] » Um and that we would just basically reline that section of pipe um [4:58] and uh with a CIPP. And then we would replace everything [5:02] from after that, so um we'll be working out there the next week or two um to get [5:07] that inspected, and then uh we'll have hopefully all of our information uh for [5:12] existing conditions, and then we'll be off to races on on design. [5:16] » Thank you. >> You bet. [5:19] » Okay. Moving on, [5:23] uh Zach as well for the sewer aeration pond, the HDR update for that. [5:27] » Yep, so um kudos to public works staff. Um we got the aeration pond back up and [5:33] working. Uh the pumps have been serviced. There's new valves up there. [5:37] Um there's a new intake screen um for the actual transfer pumps that push from [5:42] the aeration pond up to the higher ponds for further the [5:46] Um we got a good This whole process was a good learning curve, I think, for for [5:52] everybody here in the town. Um, we found that, you know, existing [5:56] as-built drawings were inaccurate. There was different infrastructure in that [6:00] pond than we thought there was. Um, so even though this wasn't an ideal [6:05] situation, um, for the town, it allowed us to to find [6:09] out a bunch of new things about our treatment plant up there, um, which I [6:13] think is positive. So, we take it as a learning experience. We've upgraded some [6:17] things up there, and we should be good for [6:21] I'm hoping the next couple years until we can actually get to [6:25] removing all the solid down in that pond and redo some [6:29] some intricacies of how it works up there as well for for better treatment [6:34] for the future, so. >> Okay. [6:36] » Thanks, Zach. Um, the next one, also Zach, is the [6:40] water PER, the preliminary engineering report for grants. [6:44] » Yep. So, we plan on, um, starting on the water PER in January. Um, so we have [6:50] that scope and fee drafted and everything. We're just waiting to [6:53] execute that. Um, we have our second grant that we're [6:56] going after for the funding of this PER. Um, it's going to be one that you guys [7:01] have gotten in the past for the wastewater one. [7:04] Uh, this is through DNR C. It's a renewable resources, uh, planning grant. [7:09] So, this one's for $40,000. Um, we previously submitted a CDBG for [7:14] 50. Um, so we will be, um, [7:19] hopefully turning in that application tomorrow. [7:22] » Excellent. Thank you. Um, moving on, the Government Review [7:26] Study Commission update. We have no update. And I think we're coming up to [7:31] the deadline soon. [7:35] Moving on to new business. Transportation Road Assessment Report, [7:40] Zach. This is a good one. [7:43] » [laughter] >> Yeah, so a couple weeks ago [7:47] HDR, the town, Mr. Durham with the county, [7:52] and public works staff, we all sat down and um [7:56] did a quick inventory of some of the [clears throat] worst [8:01] roads within the town, and specifically focused in on the TIFF [8:07] district. Um as we have some funds that need to be [8:10] expended or at least allocated by the end of this year for projects. So our [8:15] goal was to inventory town with a focus on the TIFF district. Um but we did [8:21] expand that. Um I came back up earlier last week and [8:25] kind of expanded just doing a whole town-wide assessment of all the roads. [8:30] And so we're writing that up right now. Um plan is to put together a [8:35] comprehensive document that can help guide the town in the future as far as [8:40] priorities for future larger reconstructions, and will help us aid in [8:45] getting more grant money. So we'll be finalizing that, and then [8:49] that will also help us put together a bid package [8:52] for the next month to 6 weeks is kind of when we're [8:56] targeting to where we can pick off we're hoping probably around four [9:01] different projects around town that will will hopefully get done this fall. [9:06] » That's exciting to me. Mary. [9:10] » And then we've allocated or we've identified two [9:13] major projects that came from our survey list that we [9:18] will go after for a larger, it's called a build grant. [9:22] Um it used to be called raise, it used to [9:25] be called something else. Like they just keep renaming it, but effectively it's [9:29] one of the largest transportation grants that you can get in the state. [9:34] I think I'll have to double check, but I think the town we qualified for to [9:38] dollars for that one. So, it's a good chunk of money. [9:43] Um and I think most likely we would go after Central [9:47] for that one to start. That's kind of our thought there. That [9:51] will ultimately be up to the >> Thank you, Emmy. [9:54] » Yes. >> Excellent. Thank you for that. [9:59] » [snorts] >> Moving on to the next item on the agenda [10:04] is resolution number 2026-823, which is for the annual tax levy, and we [10:10] actually won't be doing that on this evening only because there's been a [10:13] change in formula on the mill levy determination schedule. So, we don't [10:17] have enough numbers right now in our budget to be able to do that and they [10:20] changed the algorithm and Teresa will be getting training on it tomorrow. [10:25] So, we will do we will cover that resolution [10:29] in the special meeting on the 24th. [10:33] Moving on to resolution number 2026-824, which is the intent to increase water [10:39] rates. And we need to vote on that. [10:45] » I have a comment on that. >> Sure. [10:47] » Um it was my understanding that when we were going over these things, we were [10:51] raising the water rates um to what we needed. [10:55] Okay. And then it looks like in the resolution [10:58] we're also going to implement some commercial rates and so forth and so [11:01] forth. Is that Is that the way that it reads? [11:06] » Um let's see what let's see uh uh uh [11:09] » Yes, that is how it reads currently. >> That's what we're planning. [11:14] Well, we're We're planning on discussing. I'd say, you know, these are [11:18] resolutions of intent so that they can give people an idea of [11:23] what will be going on under the discussion in the public meetings. [11:27] Um and also a better idea of what we've been discussing in the work sessions [11:32] here. I want to hear about that and come in. [11:36] So, whether or not you pick up um [11:40] any of this these changes, this is just [11:44] the intent document that gets published in the paper and says, "This is what [11:49] we're thinking about doing with the rates." So, you got to come to the [11:52] public meetings and and talk with us and see what's going [11:56] on. So, if there's something in there that you don't want, then you just don't [12:01] adopt it in the in the ordinance. Okay. [12:04] » And that was my biggest concern. It looks to me like we're going to be [12:06] raising the rates. And then also, on top of that, [12:11] raising the rates for all the commercial folks, and we haven't even really talked [12:15] too much about that. And so, [12:19] that's kind of where I was kind of confused on that. [12:21] » Yeah. No, no, but that's why it's in there. [12:24] It's so that's get discussed. Um Eureka has not had a commercial rate [12:31] um in in [12:34] you know, we had talked about some of the breakdowns and things that had been [12:38] suggested, but >> [snorts] [12:40] » you know, that was why we just dropped back to the [12:43] to the the number to the four categories again. [12:48] » I just wanted to be clear cuz I think there'll be some questions, you know, if [12:51] we're raising the rates to where they need to be, [12:54] but then it's going to be more for these other groups of people, you know, I [12:58] think that's kind of I was going wanting to avoid that, you know. [13:01] Um because well, if we're already getting what we [13:04] need, what are we getting more for? [13:08] » So, I think >> Well, and that is the question and you [13:10] know, that's part of the question, too. Are we [13:13] getting the rates where they where they need to be? [13:16] Um the base rates that I gave you in the work sessions, that was strictly based [13:22] on the cost of living increase index from the federal indexes. [13:28] So, we still need to take our own in in our bonds [13:33] and those and and run them through the rate calculator [13:37] on there and make sure, you know, we do or that the that that's where you want [13:42] to go with them. On there, if you do want to want to [13:45] separate um [13:48] and and have a separate set of rates, some some towns do, some towns don't. [13:55] Almost all of the major areas do on there. They're mainly um [14:02] it's for like, you know, really what you're looking to pick up is the car [14:05] washes, the heavy water consumers, um stuff like that. [14:10] » And then also just um at the work session you'd said $120, [14:15] remember? When we had worked with with the numbers and you you voted, not [14:19] voted, but you had recommended we go for that. I think if you look at this, it's [14:23] not even at that amount. What has been >> Right. And that's what I [14:26] » Yeah. Not to start with. >> The the 120 was a reference that the [14:29] state was giving us. And if they would have said 115, I would [14:33] have said 115. I didn't want I don't choose 120. I was just referencing what [14:37] they had said we needed. >> Suggestion, yeah. And but it has been [14:40] reduced even from that. So, I think it's at 107 possibly. [14:44] » And that's what they what they put in the numbers and they they spits out what [14:48] we need, right? That's that's great. I'm all for that. [14:51] I'm not necessarily for all the [14:55] all the extras right at this moment with the with the [14:59] rate increase and then the next 3 years a rate increase. [15:02] But on top of that, we're already we're just going to go ahead and ding all [15:05] these other people, too. >> Well, I just wanted to quickly if yeah, [15:09] it's it's not really dinging them because it's [15:12] » you get what you need >> Yeah, but you're getting what you need [15:14] from the single family homeowner and >> From all the people that are getting [15:17] water, you're getting what you need. That's where Where do come from. [15:21] » Correct. However, if you are if you raise your rates and [15:26] you are only you're raising your rates and you have to because of our DEQ [15:30] concentrically and there's a whole lot of all this other stuff that goes into [15:33] play. If you take that into consideration and you raise the rates, [15:38] people that currently have apartment buildings, car washes, [15:44] they are still using one water and sewer line. That's not fair. [15:49] Where the single family homeowner is going to have to carry the burden [15:51] whereas both people are getting a break and that's not that's why [15:55] for me the commercial rate increase was important just because it would simplify [16:00] what the actual usage is in terms of size and I think that's what [16:05] we discussed at the [16:07] » Yeah. So, I think I think maybe a another way [16:10] to look at the commercial rates is to look at it similar to like how we [16:15] implement the the EDU multiplier. So, based on your meter size, you have [16:22] a bigger impact on the overall system. It's the very similar with a business. [16:27] » Yeah, that's right. Yeah, if you have a 1-in it's going to be [16:30] 7.29. [clears throat] Yeah, I get that. It's all right here. [16:34] » Right. So, yeah. So, I guess like the last thing that we like at the work [16:38] session we didn't have included was just the definition [16:42] of what that would apply to which we've included in here as well. [16:45] Um so, yeah. Obviously, it's all you guys in in your discretion, but you [16:50] know, if if the point is to make sure that every resident of the [16:56] town is equally contributing on a rate basis [17:00] to maintaining the infrastructure in the town, [17:04] eventually you will need to get to some commercial rate. [17:07] Because the businesses are having a a good [17:10] » So, back to my point is, you know, we're all you know, I think we're implementing [17:13] two different things here all at once and we haven't really had any [17:16] discussion about it. >> But if I if I'm understanding correctly, [17:19] we're not committing to this. All we're saying is we're we're going to increase [17:23] the rates. This is about where we're going to be [17:26] and in our future work sessions, which we can make public, then we can talk [17:30] about it. >> Right. [17:31] » [clears throat] >> We were here we've you know, obviously [17:34] Cliff and I have been part of all the work sessions and the meetings with you [17:37] guys. We basically just taking everything that [17:40] we've discussed, that's been on the table, put it in this intent so that it [17:44] can be an open forum for discussion and for for the final determination in 6 [17:49] weeks. [17:53] » Well, I disagree. And I think we talked about commercial rates quite a bit in [17:57] our work session. >> Well, we did. Yeah, we did talk about [18:00] how we want you know, we want them, we need them, things about nature. But [18:03] there really isn't we don't know what is commercial, for example. Speaking of [18:07] those Airbnbs, just for example, we haven't [18:13] determined whether or not they are, you know. [18:15] » Mhm. >> Um [18:17] No, and that's on an actually on my list to provide you [18:20] during these sessions is some of the definitions that I see. [18:24] But I mean >> [clears throat] [18:25] » most of the time the definitions are in his guidebooks. [18:30] On there, just for lack of a better way of putting it. [18:33] » Mhm. >> We we use the engineers as the resource [18:37] on that so we can figure out you know, what is that differential in in use. [18:43] » Right. >> Not just in gallons, but in the impacts [18:47] on the system. And that would be where I would look to find if you were going to [18:52] engage a different a different rate. And it may be that Eureka's still at that [18:58] point that it doesn't need the separate separate rates. [19:05] » So, I think just to clarify, it's not we're not voting on doing that. It's [19:09] just an going to to do that. Because they'll do the final vote I think in 6 [19:13] weeks. >> Yep. The The main point of this is to [19:17] give the public notice that we're going to be on water rates to make some [19:21] improvements to the system and here's our ideas for now. [19:28] » And bearing in mind the ideas are all based on [19:31] the fact that they haven't been raised in 87 and 8 years [19:35] and that we haven't kept up for the last almost decade. [19:39] » Yep. >> And so now we're in a position where we [19:40] don't have a choice because now we have to rehabilitate our water and these are [19:45] sewer systems for instance. And in order to qualify because we under [19:49] a DQ consent decree, we don't meet the standard for federal funding for the [19:54] grants. So we don't have a choice. If we want to [19:56] it's going to cost us millions to do this. [20:00] And so we have to get the money from somewhere and in order to do that we [20:03] have to meet that criteria. >> Right. Yep. Your eligibility is based [20:07] off of your rates. How much funding you'll be eligible for. So if your rates [20:11] are not in an acceptable position, you will qualify for less [20:15] grant money. >> So that's part of the other information. [20:19] » what That's That's how we came up with these base rates for all the things that [20:23] are right now. The The water and sewer, that's how we came up with those rates. [20:27] » Yes. >> Charging that amount of money we [20:29] qualify. >> Yes, because so yeah, with the target [20:33] rate what I was just outlining with the Horseman project in particular, [20:37] those grants you guys have to be at a certain target rate percentage by the [20:42] end of construction. So that's what like how we've outlined it on here is that [20:46] you would hit that target rate by the end of [20:50] construction. [20:56] » Any other questions? >> No, but I move that we [21:01] the council consider resolution 2026-824 [21:08] for the potential increase in water rates. [21:11] » Okay. >> I'll second. [21:14] » Jim second and Victoria and Jim second. >> I agree. [21:20] » And Michael agrees. [21:25] And then moving on to the next item on the agenda, which is resolution number [21:28] 2026-825, [21:32] which would be the intent to increase sewer rates. And we need a vote for [21:36] that. >> I'll make [21:37] I'll make a motion to accept the resolution. [21:41] » I'll second. >> And you agree? [21:44] » Jim agrees. [21:48] » Okay. Moving on to the next item, which is [21:53] council and mayor comments. Anyone from the council have comments? [22:00] No. No comments? Okay. [22:03] Then I'll move on to the mayor comments. I have a couple of um items that I [22:07] wanted to mention. Um [22:11] the first thing >> [clears throat] [22:12] » residents should know is that I'm requesting that residents [22:16] take care of their properties. They need to start getting rid of trash on their [22:20] properties, cut their grass, just take care of their little patch in our town, [22:26] so that our town looks well cared for and does not look neglected. So, the [22:32] town what town hall has been receiving complaints about various properties [22:35] around the town and we try to address them as that we become aware of them. [22:40] Um but I just wanted to make special note that people are responsible for [22:43] taking care of their properties, taking out their trash, and cleaning it up. [22:48] So, for me that's pretty important. I think it's um [22:53] it's a good point. It's a good It's good for people to take care of their little [22:57] patch of America, the way I see it. Second thing that I want people to know [23:02] is that next week, starting next week Monday, [23:05] our DPW, Department of Public Works, will be flushing our fire hydrants. [23:10] So, every single fire hydrant in the town will be flushed. I think there's [23:13] about 42 of them, but I stand to correction, Kevin. [23:17] Um I did put it out on my Facebook page. I did put it out on our website, and I [23:21] did put it out and we did give it to the newspaper. [23:25] Um So, when you flush it, and Kevin, correct me that it's going to be There's [23:30] a possibility of it being a little tinged, right? Yeah. With brown? [23:33] » Yeah. >> Um so, if you just run it until it's [23:36] clear, >> Yep. [23:37] » it should be fine. Do you have anything else you want to [23:41] add to that? >> No, that's basically it. [23:43] » Okay. >> About how many gallons does a [23:46] flushing >> [clears throat] [23:47] » require? Per per gallon? [23:49] » It just depends. [23:54] » Okay. And then, the third thing I wanted to [23:56] mention, and then for the town council members, [23:59] we have here a special meeting on August 24th at 3:00 p.m. So, there'll be a [24:04] public hearing, and then straight after that, I think 5 minutes right after the [24:07] public hearing, to reset, plus minus, and then we'll move into um it's for the [24:11] budget. So, [24:15] that will be on August 24th at 3:00 p.m. It'll be um [24:21] comments Oh, that's right. Comments on the final budget, and then also the mill [24:24] levies will be cuz that's what their resolution was [24:27] that you didn't get to, the mill levies. [24:31] » [clears throat] [24:35] » Okay. Do you have something, Neil? [24:39] » Thank you, Mayor. Uh Friday I dealt with an individual [24:43] that was starting a fire, and uh we don't have any restrictions on [24:47] that, given that it's a recreational fire, except that he was burning a [24:51] television. And so, we do have a law, and he was [24:54] cited for that, but it it kind of brought up a discussion, and you and I [24:58] spoke on Friday. I was hoping to have opportunity for the council to just [25:01] address [clears throat] if we are moving into fire season elevated risk. You [25:04] mentioned the the rubbish in the yard and that puts each residence [25:09] at greater risk. I've invited our fire chief here today [25:12] as well and it's in reference to our city code section 78. [25:20] And [25:22] I'll just if you don't mind, I'll just read the the short phrase. Um [25:30] See. [25:36] Waste paper similar readily combustibles non-explosive material may be disposed [25:40] of by burning in incinerators of a type and condition approved by the fire chief [25:46] except during such hours or periods as the fire chief may determine such [25:50] burning would constitute a fire hazard. And so [25:53] we are moving into that season. [clears throat] [25:56] I think it would be appropriate, but it's not my call, for the town to adopt [26:00] the county standards when they go to level whatever with their fire [26:05] situation. Uh fire chief, do you have something for [26:08] us, Ron? >> Um [26:11] the county state of Montana and the the federal [26:15] government this time of year they meet on Tuesday mornings [26:19] and that's where they all sit down and talk about [26:22] what the fire danger is. Have there been human caused fires? [26:26] There's a number of factors they talk about. That's an extremely factor for [26:29] going to restrictions or taking restrictions off. [26:33] My comment on that is I think it's appropriate for the town to [26:39] move to restrictions, but I think it's appropriate for the [26:42] town to move at the same time. Move in unison. [26:46] A number of years ago and it's been a couple of decades [26:50] they did not all the entities did not move in unison, the tribes and the state [26:54] and whatever else. And so you have a mishmash of different restrictions in [26:59] different places and for people living [27:04] in the city limits, they could, for example, they might be [27:08] under restrictions that nobody else was and vice versa. And I just don't think [27:12] that's good business. It is confusing to people and I think [27:15] if you choose to do that, I I would strongly encourage you to [27:19] do it in unison at the same time. You would move with them. [27:23] » And when you say within you mean the state [clears throat] or do you mean [27:25] Lincoln County? >> Get the county's involved as well. [27:29] » So, to me >> we the last [27:32] fire season we did, we actually made it so that we do go with what the county [27:36] every time. So, we >> you've got a new regulation [27:40] » Yes, we do. So, we do >> So, it does move in a [27:42] » Yep, I didn't know >> We already do, yep. [27:44] » So, we we follow what Lincoln County what they say, we follow. [27:48] » Yep. Or it's actually you can go stricter. [27:51] » Mhm. >> That's the way we set it up, but you at [27:53] the minimum you want to be set the same place as the fire service in your county [27:58] are. >> Okay. So, does that does that answer [28:01] your question? >> I believe so. I guess maybe we can get [28:05] that regulation posted. Perhaps the newspaper can get the idea of making [28:09] people aware of it. Maybe >> And I'll put it on the website, too. [28:13] » Thank you. >> Thank you for bringing this to our [28:15] attention. [28:18] Thanks, Chief Comey. Appreciate your time. I'd like to give us some [28:21] information. Uh we have public comments on our agenda [28:25] items. If anybody has anything they'd like to say. [28:30] All right. Moving on to adjournment. Thank you for everyone for coming [28:35] um to our town council meeting. We love seeing people here. Thank you for that. [28:40] » [clears throat] >> Rock oriented. [28:46] I'm going to have to get out of here since it's our last since it's our last [28:49] day. >> I don't know. It's 41 minutes. [28:53] » Yeah. [28:56] » Catherine asked me how long and I said I've been here for like 20 minutes. [28:59] » Yeah, 48 minutes. >> [laughter] [29:08] » You know what are you doing? I was [29:11] just going to say hi. >> Yeah, I got to go.