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[5:52] - All call in order here.
[5:53] So I know we have Alyssa, you need to leave by six. I'm so
[5:56] - Sorry I had to - Pick up my son.
[5:57] - Nope, no problem. Don got three to six 15. Six 15 doesn't.
[6:00] So we'll rearrange the order of the agenda.
[6:03] So I'd love to go by six 15.
[6:11] Sure. That we have, that we can vote on close the business.
[6:15] So yes. So, alright, so instructions.
[6:20] So Mark Layton, I'm the chair of the committee.
[6:23] Don Ton member Chris Weeks member here.
[6:26] Kim. Kim Willis, alternate.
[6:27] - Melissa, assistant town manager. Carol
[6:30] - Stead. Al Alternate.
[6:31] - Hi, Mangan police chair.
[6:33] - Dan Sharran, the board rep
[6:35] to the facilities advisory committee.
[6:37] - Very nice. Alright.
[6:43] One of you would be a voting know
[6:47] it's, yeah.
[6:51] So we don't, if we have to vote,
[6:52] I guess one of them will be a voting.
[6:54] Yeah. So we'll have to, you guys can
[6:56] tell us who, who wins the,
[6:57] - We're gonna race for - It.
[6:59] Okay. So we don't have any minutes to approve.
[7:03] So Carol, would you help with minutes from this
[7:06] - Week?
[7:07] You know, I appreciate you asking,
[7:08] but this is a team committee
[7:10] and I think I've done my bit the last time.
[7:13] Yeah, sure. So I would say we probably should look around
[7:15] and maybe kinda go around the board
[7:18] and see who would be willing to take notes.
[7:22] - We, we don't have a budget for a minute. Take you.
[7:25] - We, we had - One a while ago and then that got dropped.
[7:28] That was so good. Remember that? No. So long ago.
[7:31] I don remember it was like three years ago.
[7:33] - AI notes would be - Better. I know, I, I agree with you.
[7:36] But unfortunately we don't, we don't have that budget for,
[7:40] let me, let me take a look. It
[7:42] - Could - Snuck, I, I can't, you know, figure
[7:44] that out in the next five minutes
[7:45] to see who's taking notes. But
[7:47] - Anybody, I appreciate it's difficult
[7:49] to take notes when you're trying
[7:50] to listen to what everybody's saying.
[7:51] Yeah, that's why. And so when I was taking notes,
[7:54] I basically went back and listened to the thing afterwards.
[7:57] But I don't think any of us went to college to do it.
[8:00] And so I know nobody likes it. Yeah.
[8:02] But we all have to play our part.
[8:05] - What is the Exeter public wifi password?
[8:10] - It's - Public. Public.
[8:11] - Yep. 2012. Thanks. - Any capitals in there?
[8:14] - Capital P lower, I think it's lowercase. P
[8:18] - 22 2. Capital
[8:19] - P oh two.
[8:20] There we go. Dan. It's public. Probably
[8:21] - 12.
[8:22] - Yeah. And that's how long it's been
[8:23] since we changed the password.
[8:25] - Yeah. - So does that mean you're taking notes?
[8:27] - I can take notes. Sure. Oh, that's awesome. Thanks Chris.
[8:30] - And you'll check on the budget. Thank
[8:32] - You.
[8:33] Yes, I will. I'm gonna check on the budget.
[8:34] We're just about to present the budget on
[8:37] Tuesday so I can double check.
[8:39] - Perfect. Yes. Alright. So Alyssa, what topics? Yes.
[8:43] Are you, do you want this option?
[8:45] - So I thought we could start real quick.
[8:47] 'cause the, the public safety building,
[8:48] just very quickly, it's going really well.
[8:51] We expect siding to go up in December
[8:53] with a move in date in January.
[8:55] As soon as the siding is the biggest thing.
[8:57] We're doing some planting October 5th.
[8:59] I was just in there for a meeting.
[9:00] We've got carpet, drywall, I mean, we're really cruising.
[9:03] - What, what kind of siding are they putting in? Oh my gosh.
[9:05] Ask. I got this question
[9:07] - Recently.
[9:08] It it is the siding system.
[9:11] That's why you're seeing rails be installed on the side.
[9:15] The metal, is it a closet
[9:16] or No, it's, it's some sort of, it's like
[9:19] I know it's not terracotta.
[9:21] It's, it's not solid stone. I, I'm so sorry.
[9:25] I'll get that too. No worry.
[9:26] I'm totally blanking 'cause I know it's gray black and it's,
[9:29] - I only ask - Rectangular as Yeah, I am really sorry.
[9:33] It is not, I keep trying
[9:34] to tell everybody it is not what it is right now.
[9:36] 'cause it looks like a hot mess express.
[9:37] That's what they're asking for. Yeah.
[9:39] So you'll see if you go over there right now,
[9:41] they were just putting it on this week.
[9:42] Is this like channel system
[9:45] that they then slide the pieces in.
[9:46] But they, the actual, it's not stone.
[9:51] I, I'm sorry. Whatever it is was on back. Was
[9:54] - The, there will be sighting. There
[9:55] - Will be - Sighting. I
[9:58] - I'm doing a really bad job.
[9:59] It's squares. There are different shapes
[10:01] and they're gray and black. And sounds like I'm
[10:03] - Like a gypsum - Paris to say that. I can't recall.
[10:07] - This person was concerned there was nothing going on
[10:10] - Besides No, they're gonna laugh at me.
[10:11] The board, the committee is gonna laugh
[10:13] that I can't spit out the name right at the
[10:15] moment. 'cause we've talked about it.
[10:16] - Is it an acronym or is it an actual like
[10:18] - A It's a c is it, it's, - Don't worry about
[10:23] - It's - Something deposit or a cast stone method on
[10:26] - Rails. I
[10:28] - Think cast mine insulation.
[10:29] - I think it might be cast - On,
[10:32] it'll follow up with my tion.
[10:33] A rain screen and then there's
[10:35] - Right, exactly.
[10:36] It has a rain screen and then Yes. Exact a hundred percent.
[10:38] And it's gray and black. I'm so embarrassed. I'm so sorry.
[10:42] - Gray and black. So the key is moving date is January.
[10:45] - It is January. Okay. Yep.
[10:47] We expect the CEO later in the end of the year,
[10:51] but we are gonna have commissioning in November, December,
[10:56] finishing siding end of November,
[10:58] December with a move in date.
[11:00] So we expect sort of like a grand opening January-ish. Nice.
[11:06] We're going back and forth on tours and things.
[11:09] 'cause there are certain parts of the building that need
[11:10] to stay private and how we're doing that.
[11:12] And just for safety standpoint of if anybody was trying
[11:16] to be a bad actor and understand where the police
[11:20] or evidence or different things.
[11:21] So we're trying to figure out what we can bring people in
[11:24] and what, what we can't.
[11:26] And yeah. Ready. Well, very well. Right. Sweet.
[11:31] - Okay. Are we recording this? - Okay. Yes we are. Yep.
[11:35] - I just finally get everything up
[11:36] and running so I missed all that first part,
[11:38] but I'll watch the tape in.
[11:39] Yeah. Get the notes to Carol's point. Well, we should have,
[11:46] - So I was hoping we could take a few minutes
[11:47] and chat about, we got our bids last mon last Monday.
[11:51] So we had four organizations respond.
[11:55] And what our normal process would be to ask two people
[11:58] to represent this committee.
[12:00] To join the interview committee, which would be myself,
[12:03] the new town manager, Paul Cohen,
[12:05] Dave Sharples, and Jeff Beck.
[12:07] And we would inter, there's only four.
[12:09] So typically when we have such a small amount of people,
[12:12] we'll just bring them all in.
[12:15] And was wondering if you guys would like to pick two people
[12:18] amongst yourselves or does
[12:20] that process not work for you guys?
[12:22] That would be what we normally
[12:23] - Do.
[12:24] That'd be of us. So first we have
[12:25] those electronically too, right? We do, yes.
[12:26] - And I can send those to us. I apologize.
[12:28] So everybody is gonna get it. Copy of this electronically.
[12:31] I just have the two hard versions
[12:32] for whoever are the two people that wanna write notes.
[12:35] But yes, I will. Are these happy?
[12:37] Did they not put the whole
[12:38] committee? I didn't even notice when
[12:39] - You just sent it to me.
[12:40] I apologize. No, that's okay. No, I can forward it
[12:42] - On So yeah, so that everybody will
[12:43] have the electronic version.
[12:45] - I I can, I can take care of that.
[12:46] I'll make sure that Melissa,
[12:48] - Did I understand that you're going
[12:49] to interview all four at the same
[12:51] - Time?
[12:52] Not at the same Okay. Time.
[12:54] But we're gonna in, you know,
[12:55] maybe one morning we'll invite each in for an hour.
[12:58] Yes. Or something that Yes. If I, yes. Excuse me. Yeah.
[13:01] - Is this gonna happen lot day? Like mostly through?
[13:04] - Probably. But we, we can be somewhat flexible if somebody
[13:08] from, you know, when whoever you guys decide we can,
[13:11] we can be somewhat flexible. Yes.
[13:13] - Now are all the parties gonna come in
[13:15] for the walkthrough though at the same time to come?
[13:20] - No. 'cause we're just interviewing them on what they have.
[13:23] Yes. Submitted with us. Okay.
[13:26] - Because I thought the bid said, the proposal said
[13:29] that there'd be a walkthrough maybe.
[13:32] - I think once whoever gets the, that's do the walkthrough.
[13:35] Once it's awarded. Once it's awarded, yeah.
[13:37] - When are you anticipating that happen? This interviews
[13:40] - We can be flexible,
[13:41] but I mean obviously we'd like it in the next
[13:43] month if it's possible.
[13:46] It's gonna depend on the firm, but
[13:48] - Anybody interested committee - Can decide.
[13:50] But I'll just throw my name out if,
[13:52] - If that would be excellent. And
[13:54] - I'm, I'm available during the day more than
[13:56] - Others.
[13:57] And as an alternate, I don't know if I can,
[13:58] but I'd be available too.
[13:59] Yeah.
[14:01] - Anybody else that wants, I'm good with that.
[14:04] If, yeah, four weeks I won't be able to do, we get the best
[14:08] of us representing us.
[14:09] We get the best of us representing us.
[14:11] - But the good thing is, is if we all get copies of it,
[14:15] I'd love everybody's questions.
[14:16] Yeah. We, I give you feedback, definitely.
[14:19] - Feedback questions. All of
[14:21] that would be great from everybody.
[14:23] - Okay. So to de a motion for that Mr.
[14:25] Chair. I don't know. Do I,
[14:27] - I think it would be great just
[14:29] to say if you wanna make a motion of
[14:31] who you'd like represented in the process.
[14:33] - I can't make the motion as the, okay.
[14:36] I ask Chris, wanna make a motion? Sure.
[14:38] I'll make a motion to ate Carol
[14:40] and Don as our representatives on the interview committee.
[14:44] Okay. A second. Second. All you all in favor?
[14:49] Discussion? Any discussion? All in favor? Everyone say aye.
[14:53] Aye. Aye. Aye. And we got, we had, for the record,
[14:56] we had Tim voted for that.
[14:58] - Thanks for bringing down. You did.
[15:02] - And I will all for the so,
[15:07] so quick question though.
[15:09] Did you look at the, at the, at the budget numbers,
[15:12] - Fees?
[15:13] - How - Were they? I did. And gosh, I forgot it's, I
[15:18] - Remembered if it was way over. That's a good
[15:19] - Side.
[15:20] Lemme, I'm sorry. Everybody
[15:22] - As I recall there two
[15:24] that were under I one run on the money and one over
[15:27] - There wasn't, it wasn't like I needed to get on the phone
[15:30] and call you and be like, we have a problem.
[15:33] Yeah. So like this one's 43,000
[15:36] if I, I think Dan is actually
[15:38] - Correct.
[15:39] Two under one on one. That's good.
[15:42] - That's really, - You threw out the
[15:46] proposal, start with the too long.
[15:49] Exactly. Yeah. It's not like the Russian judges in the
[15:57] - 13, I'm sorry, I should this down.
[16:02] Don't worry. 47,000 on the two.
[16:06] That was a little, yeah.
[16:08] - And And one was 50. - I I remember one being exactly 50.
[16:12] - Yeah. So they had insight info, they just had to watch
[16:17] - R. Yeah. So Oh,
[16:20] - 50,000.
[16:21] - The budget was 50,000. 50,000.
[16:23] And I see the other ones like
[16:28] I've never seen anybody come under if you give 'em a budget
[16:31] of 50 thousands.
[16:32] True.
[16:33] - I'm impressed. Back in.
[16:35] - Well I have to see what they actually included.
[16:37] - Well that's what I was gonna say that I didn't might
[16:38] - Be that they need to do a leveling exercise.
[16:42] - Yeah. - So that's really good.
[16:46] It's exciting. So will you just coordinate directly with,
[16:49] with these two as far
[16:50] - As the times?
[16:51] Yep. I just didn't wanna put people on
[16:51] emails if they weren't there.
[16:53] Right. So we'll I'll send, start a group email
[16:56] with our little team of interview folks and,
[17:02] and then we'll set it up.
[17:03] - Great. - And they not want me to find it on this one.
[17:09] So it's on page six and I'm gonna back,
[17:13] - I'm having a flashback.
[17:15] - 48,000. Oh
[17:16] - It was on undo as well.
[17:18] That's good. It inside.
[17:21] - Alright, well anything else on that?
[17:24] - I don't think so.
[17:25] Then we would go through, the committee would sort
[17:28] of make a recommendation.
[17:30] Our committee or group would make a recommendation.
[17:32] I would let your folks give you feedback.
[17:35] Anybody that wants to go through the proposals,
[17:38] electronically, questions, comments, you know,
[17:41] anything like that is always helpful.
[17:43] And then you would, you could sort of decide how we,
[17:46] you would like to make the
[17:47] recommendation to the select board.
[17:49] And then we bring it back to the select board for the final
[17:52] - Award.
[17:53] Who else is sitting on the
[17:54] - Interview committee?
[17:55] Myself, Paul Cohen, Dave Sharples and Jeff Beck.
[17:58] - Awesome. Good selection. Yeah. Yeah. And then Don and
[18:02] - Carol.
[18:03] And Don and Carol. Yep. Yep. Great. Yeah, so we'll do that.
[18:06] And then I really encourage you to drive
[18:09] by the public safety building.
[18:12] It's very exciting.
[18:14] - So yeah, apparently not siding
[18:16] - The side.
[18:17] That's very true. Maybe
[18:19] after October 5th we get some going in. So it's some new
[18:22] - Trees.
[18:23] Can you just copy me on those emails that go back
[18:24] and forth so I can track it from for the agenda?
[18:27] Melissa, you said Paul,
[18:28] you Jeff Beckon. Who else was on interview?
[18:30] - Dave Sharples. Yeah, - Dave Sharples. Oh, okay, good.
[18:37] Are you gonna do the interviews in
[18:38] person with the firms? Yeah,
[18:40] - I think you've joined us with the,
[18:43] was it the public safety building?
[18:45] It's gonna be similar or was it the OPM?
[18:48] - I did the original feasibility study
[18:51] for the public safety I was on.
[18:53] - Oh, maybe that's what, yeah, so we just
[18:54] go in the no back room.
[18:55] Yeah, they give us a presentation, we ask questions,
[18:58] we we chat and then we,
[19:00] - It was on one of 'em.
[19:01] - I don't know which I know, I
[19:02] can't remember which one it was. Did the
[19:03] - And Rec. But that was way back.
[19:04] - Oh maybe that's what it was. - I don't remember.
[19:06] But yeah, that was, that was, it was like years now.
[19:09] Back when you were still in Parks and Rec.
[19:11] - I know, right? Yeah. A lot of movement since then.
[19:15] - If it of any help my daytime availability is, is good too.
[19:19] So if either of you have a for one or any Okay.
[19:24] If I could fill in
[19:25] - I'll, awesome.
[19:28] - I guess the only thing would be if you guys have
[19:30] any other questions?
[19:32] - I, I don't on this. Does anybody else have
[19:34] - Any, the CIP book is, was being finalized today.
[19:38] I think you said that in your email it was approved
[19:41] but they had some formatting
[19:42] issues they were getting through.
[19:43] So on Friday the CIP
[19:48] book will be released.
[19:50] I believe it's being released
[19:51] and then the just generalized budget is gonna be released.
[19:56] Both of those will get links on the website.
[19:59] So we'll send those out.
[20:01] Some things that might be building related that might be
[20:04] of note for, for you guys as we are seeing pretty
[20:08] significant increases in our
[20:11] electricity costs within our buildings.
[20:13] I'm assuming anybody that's running buildings is
[20:15] seeing the same thing.
[20:17] Some of our things are seeing upwards of like 35, 40%
[20:20] and it's on the service delivery chart.
[20:23] It's not even like on the usage.
[20:25] So we're tracking all of that.
[20:27] You're gonna see in the DPW budget a proposal for one new
[20:32] custo full-time custodian to help deal with.
[20:35] We're taking on the public safety building,
[20:37] but also we just have additional custodial needs
[20:41] throughout our buildings.
[20:44] A hundred thousand dollars project
[20:45] budget will still be there.
[20:47] The park improvement fund will still be there.
[20:52] We have, I don't think there's too many other changes.
[20:55] - Okay. Once it's done, we'll be done on Friday.
[20:57] We can take a look to see if
[20:58] there's anything we want to, we'll yeah.
[21:00] To dive into any anymore. But just a quick question.
[21:02] See you is like a sodium, you're gonna, it's FTE
[21:05] that you're adding or are you gonna outsource that?
[21:07] - So right now we're outsourcing
[21:09] and it's becoming challenging.
[21:11] And so I think one of the things that we would like
[21:13] to do is we don't have daytime coverage.
[21:16] So let's say there's an emergency in the middle of the day,
[21:19] we have to pull like one of our carpenters
[21:22] or one of our mechanics off.
[21:25] Like there's no daytime custodian.
[21:27] So I think there's a hope to continue
[21:29] to have a night custodian that can get some stuff done,
[21:31] but also some daytime custodial help that can do some
[21:36] of the things that need
[21:37] to happen when the people are in the buildings.
[21:39] Yep. So we will,
[21:41] what we've done is we've reduced contracted services
[21:44] for clean contracted service cleaning line.
[21:47] It's not one for one,
[21:49] but we reduced it a significant amount to try
[21:52] to help offset the cost of the
[21:55] - Yeah, I just bring up, I'd be curious if you,
[21:56] if you're gonna get any applicants know that,
[21:59] - So we don't know, but we're hoping right now we're paying
[22:03] a significant amount of money in
[22:05] - Contracted services.
[22:06] EEA doesn't have any openings
[22:07] for custodians right now, do they?
[22:09] We do in second shift. Oh you do? Yeah. Yeah.
[22:12] If you don't like any of us,
[22:17] any CIP highlights, you care to note. Let's
[22:20] - See.
[22:21] And of course I didn't bring my laptop.
[22:22] Let's see. Yep. Let me
[22:25] - Curious to see what might hit the,
[22:28] - Yeah, so - The warrant article list this year. Yep.
[22:31] - Of course the sausage hasn't been made yet. Yeah,
[22:33] - Correct.
[22:34] This is all getting sort of proposed on.
[22:38] - So this is the planning board done
[22:40] - Their, so the planning board has already approved the CIP.
[22:42] Yeah. So that is good.
[22:44] But then what the town recommends goes
[22:46] for. So let me just pull
[22:48] - Up.
[22:49] So yes, the budget recommendation committee
[22:50] is the next step, right?
[22:51] - Yeah. - So we make our budget next question presentation
[22:55] to the select board Tuesday who then kicks it
[22:57] to the BRC to go through that process.
[23:01] I'm just trying to pull up my budget here.
[23:03] Real gimme one second.
[23:04] - And the tradition lately is that we give great deference
[23:08] to the budget recommendation committee on the whole,
[23:11] you know, the select does
[23:13] or low the to tamper with their work.
[23:17] - Alright. So I would say
[23:20] you asked about CIP right?
[23:22] - Yeah. If you had any highlights you care to share or,
[23:25] or you can just say let's wait till it's issued.
[23:27] Okay. On Friday.
[23:29] - Yeah, that's all. I don't mind giving the general
[23:35] - Yeah Dan, if there's a, if there's a lot of items
[23:38] to go on the warn a or we can touch base with
[23:41] the BRC, like the chair just
[23:43] - Building related.
[23:44] I, I don't think there's a lot. Okay.
[23:47] Partly because we want to do this
[23:50] before we start pushing ahead
[23:51] and you got the public safety not for next year.
[23:53] Right. There's some big ones coming though, right.
[23:55] - Right. So we - Water sew anyways
[23:57] - For, for next year water.
[23:59] I guess we think the surface water treatment plant will be
[24:02] ready to go to the warrant,
[24:04] which is gonna be very significant.
[24:08] - And that doesn't hit the tax rate. That it Nope.
[24:10] The water Super correct water.
[24:13] - I'm just trying to find water
[24:14] - Pills are already high.
[24:16] - Yeah. Okay. I - Find it to be a bargain
[24:19] - General fun. I think. Yeah.
[24:21] - I get potable water
[24:23] and you take all my crap. It's a good deal.
[24:27] - So something that's building related, you'll see a,
[24:30] a bond article for an an HVAC
[24:34] replacement to this building.
[24:36] What's happened essentially is we have piece mailed it for
[24:39] so many years for just we, you throw in another head,
[24:42] you throw in another head and they're having difficulty.
[24:45] They we're at capacity, we can no longer function
[24:48] and it's really not working.
[24:51] So that's one thing you'll see.
[24:54] You'll see that there's going to be a proposal to
[25:00] look at our pavement management process in a different way,
[25:03] potentially through a warrant article rather than an
[25:06] operating budget cost.
[25:07] But I don't wanna get into that too much.
[25:09] But you'll see that. And then as part of some of the
[25:13] downtown traffic and analysis studies that we saw,
[25:16] there was a recommendation
[25:18] for a bandstand improvement intersection
[25:20] improvement project.
[25:22] So that will be proposed whether these make it through BRC
[25:26] and select board, I, you know, I don't know,
[25:28] but that will be on there. And then
[25:31] - Doesn't involve the rotary.
[25:32] - It isn't a rotary because we have that beautiful bandstand
[25:35] and that's going, it can be in the middle.
[25:37] That's not going anywhere.
[25:41] It actually, basically it, if you were
[25:44] to take the left hand side of the bandstand and shut it down
[25:47] and turn that into a park, and so basically you'd come
[25:50] and the intersection would be on this side
[25:52] and so you'd have two way traffic on this side.
[25:55] You'd get rid of the parking in the middle
[25:56] and that would make it so that it's one intersection,
[26:00] not like multiple intersections on either side of the van.
[26:03] - It was one of the recommendations of the
[26:05] - Stan.
[26:06] Yeah. We've got the recreation revolving fund coming back.
[26:10] The library building maintenance fund,
[26:12] which you guys have talked about another $25,000.
[26:15] There will be a recommendation for the bike
[26:18] and master plan improvements
[26:21] for about a hundred thousand dollars.
[26:22] Different things that can be done to improve that
[26:25] conservation fund.
[26:27] Refunding that. I think we took that off last year.
[26:31] - Starting funding again.
[26:32] - Starting funding for that again.
[26:33] Thank you. And then there will be some
[26:38] discussion on firefighter staffing.
[26:43] What else? The normal ones, which is, you know,
[26:46] capital reserve on sick leave on snow and ice removal.
[26:49] We're, we're putting in some requests for
[26:52] improved snow and ice response.
[26:54] 'cause we feel like that needs to be improved.
[26:57] You'll get, you'll see a $25,000
[27:02] a DA improvement fund like we do
[27:04] where we're chipping away slowly at,
[27:05] at different a DA improvements.
[27:08] The master plan update will be a warrant article.
[27:13] And, and then for the water fund.
[27:17] So those are general fund,
[27:22] there's no bond articles recommended, at least right now
[27:27] for the water fund.
[27:28] It would be the lead service line inventory.
[27:30] I don't know if you remember it was divided over 10 years.
[27:34] I think it's $173,000.
[27:36] And we're going through the lead service line inventory
[27:39] that is required by the federal government.
[27:41] And then pursuer Clemson
[27:46] Pond Rehabilitation would be a bond article
[27:50] and then the High Street Cross Country Sewer Rehab project.
[27:57] Now that was really fast.
[27:59] - No, that's good. Yeah, no, that's great.
[28:01] I mean, we'll we can dive into that some
[28:02] - Heads up, but Yeah, - Well there's a few
[28:06] that we might be involved in or Yeah.
[28:08] Want to be to review anyways, so. Okay.
[28:12] Any other questions on the CIP?
[28:16] - Okay. And of course all committees are welcome
[28:19] to testify in front of the budget recommendation committee
[28:23] when they take up those, those budgets as well
[28:26] as CIPI guess,
[28:28] - I think I was on the budget recommendation committee when
[28:30] we, when it, the pavement thing that you mentioned.
[28:33] Oh, that when went, went in as an operating,
[28:35] that was the recommendation then is to get it out of
[28:37] - The c get it out of the CIP.
[28:39] - Okay, interesting. So yeah, so you didn't have
[28:41] to worry about people holding it down every
[28:43] year. It's always a big,
[28:45] - So we're having a bunch of discussions about that.
[28:47] And I think at this point the feedback is, it's one
[28:50] of the things that we get the most
[28:53] feedback from residents on.
[28:55] And so if you are a resident
[28:57] that maybe doesn't have a kid in the school system,
[28:59] it's something that's very important to those residents.
[29:02] And so they feel like there may be an opportunity
[29:04] to have people vote for it.
[29:07] We, which is is the opposite of what you're Yeah. So that's,
[29:12] - I mean, it's a risk that you, if you have it as
[29:14] - A hundred percent is a risk.
[29:15] - Yes. It turns out to vote. It's always a big line item. So
[29:19] - Yes.
[29:20] So we had been funding it at, i, I believe it was
[29:23] around seven or $800,000,
[29:25] but just to keep it at base level would be 1.1
[29:29] 0.1 a year.
[29:31] And that was two or three years ago.
[29:33] So we're presenting 1.1, you know, with gas and fuel
[29:38] and everything else like that.
[29:39] So yeah.
[29:40] - Okay. We, we need, need to figure out a way
[29:43] to get somewhere done.
[29:45] - Everything all is new again. - It's true. I know. I
[29:49] - It's interesting.
[29:50] Yeah. For 20, after 20 years for sure.
[29:52] But yeah, I mean that's, that's outside of our purview
[29:54] as a committee, so I was just curious.
[29:57] Alright, anything else,
[29:58] Melissa? Anything else you wanna share?
[30:00] - I don't think so. Okay. We're gonna jump to
[30:03] - Dawn's gotta leave in a few minutes too, right?
[30:05] Sure. Yeah. So we had what library and train station. Yeah,
[30:10] - Well, library has sent you all the,
[30:14] and it is just good over there.
[30:16] It is getting better all the time.
[30:18] And they're working hard, the team's working hard,
[30:21] but their next, as you mentioned, there's 25,000 in the CIP
[30:25] and that's to build up a reserve.
[30:27] So when valves go out
[30:29] or motors go out, they're not digging into their operating
[30:32] budget, but they have something present
[30:33] because the building, as you know, is a compilation
[30:38] of two designs, two constructions,
[30:41] and the interface isn't quite there as we've discovered.
[30:44] So there's gotta be corrections.
[30:46] And they just had, as I pointed out,
[30:49] they had a unitil assessment, which was good.
[30:52] And then they had the VV facilities assessment.
[30:56] And if for this committee, as I noted is that, when
[31:00] that's finished, Julia wants to be sure that
[31:04] that information gets into the overall database so
[31:08] that they're part of the overall database.
[31:10] So that's gonna be helpful. And out of that's going to,
[31:12] it's gonna help inform the next major capital project
[31:16] that is gonna come along.
[31:17] Not a year specific yet,
[31:19] but they're starting to build the things that, that
[31:22] experience has shown that the library needs.
[31:25] Right. And you can't do it on an operating
[31:27] budget or a small budget.
[31:28] It has to be a major project.
[31:30] So that's gonna be coming along
[31:32] - And that's the original iteration of
[31:35] that library is 40 years old.
[31:37] - Yes, yes. Yeah. Yeah.
[31:39] - And then the, the addition in renovation happened
[31:43] roughly 10 years ago.
[31:45] - Oh no, I that 2022 I think. Wow.
[31:50] I think it's, yeah,
[31:51] - COVID makes time - For pm So Yes.
[31:56] But the team has, has done a remarkable job of, of, with,
[32:01] with Juliet's group,
[32:02] and I wanna point out as, as Melissa know, is that they,
[32:06] they took a librarian break here about a month ago.
[32:10] And what they did is they went through the library
[32:12] and they painted in the bathroom, they fixed things.
[32:15] The whole team was out there.
[32:17] - Oh, they actually did some
[32:18] - Yes.
[32:19] Scrubbing and cleaning facilities.
[32:20] And when you say a library break, you think they,
[32:21] they were back working on catalogs and books?
[32:24] No, they were working on the building. They
[32:26] - Pressure washing or painting.
[32:28] - They did a lot of things. Yes.
[32:30] - I love the that, that's wonderful
[32:32] that they decided to do that.
[32:34] Yeah. I also love the, the 25,000 a year
[32:38] that Corey and Julie are
[32:39] - Several.
[32:40] Yep. Yeah. Yeah. That's good. Yeah.
[32:43] So that's my report on the library, on train station.
[32:46] Can I Yes, go ahead.
[32:47] - Add something on the library.
[32:48] How are they developing their scope
[32:50] for their future renovation?
[32:51] How's that working? Are you,
[32:53] - They're they're, well right.
[32:55] It is in a scope yet. Right now they're identifying
[32:58] what are, what might be the projects.
[33:00] It just, right now just sort of rough line items
[33:02] of what the project may be.
[33:04] It hasn't gotten to that level yet. Gotcha.
[33:06] And when they get that,
[33:07] it'll probably be a full scope kind of thing.
[33:11] So the trade station, Melissa gave
[33:14] a report at the last meeting.
[33:15] I was not here, but that was a good report. Dan was there.
[33:18] I was there the first meetings we had,
[33:20] first meeting the afternoon, we had a hundred people.
[33:22] The second meeting that day we had 50
[33:25] Saturday we probably had 75.
[33:27] Yes sir. So all of this information has gone back
[33:29] to plan New Hampshire
[33:30] and it'll probably be another six weeks I would guess
[33:33] before they come out with a,
[33:36] a published recommendation.
[33:39] So nothing has changed since, since then.
[33:45] - You say like another month, you,
[33:47] you think you'll have Yeah,
[33:48] - Four to six weeks.
[33:49] Yes. Okay. Before we'll see the plan re print
[33:54] I will say for I don't have time for public benefit
[33:59] is this week is rail safety week.
[34:02] And the select board, you read it,
[34:04] read a pro proclamation about rail safety
[34:08] and on Friday it's gonna be rainy.
[34:10] But Friday we had people down there to hand out flyers
[34:13] and a table and hand out.
[34:15] We'll see how that's gonna work.
[34:17] But my message is stay off the tracks. Right.
[34:22] And you'd say, well that's common sense.
[34:24] No, people who shortcut from, from Main Street
[34:28] or from Main Street to Front Street,
[34:30] they would take a shortcut on the tracks.
[34:32] Oh boy. Students, and I won't mention where they come from,
[34:36] but students go out there to take annual
[34:39] for their annual photographs
[34:40] of their group on the train tracks.
[34:42] Oh geez. There's just a lot
[34:46] of craziness that goes on there.
[34:48] Shouldn't people ignore the barricades when they come down
[34:51] and they say, oh, the train's not moving.
[34:53] So I'll just go around
[34:55] and once it's a violation too,
[34:57] particularly if the car's there does it,
[34:59] the cop's there is a pretty serious violation.
[35:02] So anyway, the message is
[35:05] - C tracks thing, train, - That's the
[35:09] - Motto.
[35:10] C tracks question mark, think train, exclamation
[35:13] - Point.
[35:14] - And some people may think,
[35:15] well I could hear the train coming.
[35:17] No, no they weren't.
[35:18] Some of the engines are very quiet,
[35:19] especially on the downer.
[35:20] There's only one motive end.
[35:22] The other end is has not motivation motivated it
[35:25] and it runs quiet
[35:27] and you would never hear, especially if you got ear buds on.
[35:30] - Yeah. Never hear the one that hits you.
[35:32] - Nope, you won't. Yeah.
[35:33] - Working on the tracks. We had to, we had
[35:35] to watch the videos and we, we had
[35:37] - Somebody watching all the time.
[35:38] - Yeah. You won't hear they come so close. Yeah. Frighten.
[35:41] So anyway, that's, that's a little off script, but that's my
[35:44] - Message.
[35:45] Is there a, a future CIP article or for the train station?
[35:49] Because that you mentioned We, we
[35:50] - Hope out of coming out out the plan.
[35:53] We Hampshire recommendations. Okay.
[35:55] And our, while the plan New Hampshire really was
[35:58] neighborhood inclusive, the real
[36:01] motivation was the train station
[36:03] and getting something there that is an economic attraction.
[36:08] People coming as the, as the amenities way, signing
[36:13] way, finding other parking, all the things
[36:16] around the center, around the station.
[36:18] Okay. And out of their recommendations were anticipated.
[36:21] Yes, there will be some kind of project,
[36:24] whether it's partial C-P-I-C-I-P
[36:26] or whether it's some other means.
[36:28] We'll have to see. There
[36:29] - Was some innovative suggestions in their initial
[36:32] preliminary report on funding.
[36:35] One of them that especially caught my attention was the idea
[36:38] of a tax increment finance district centered around the,
[36:43] where the train station would be
[36:45] and the railroad tracks as potentially funding not just
[36:50] a train station, but also
[36:54] egress over the tracks for like pedestrian bridge,
[36:58] which would help with safety
[37:00] because we do have, you know,
[37:02] access only at each end, front and main.
[37:07] So there were some interesting stuff and,
[37:10] and also some interesting ideas about
[37:12] how we might fund it creatively.
[37:14] Similar to what we did out on Epping Road, the,
[37:16] the tax increment finance district,
[37:18] which is being wrapped up this fall.
[37:22] All of that value that was created out on Epping Road is
[37:24] being released to the general tax roll and Wonderful.
[37:29] Yeah. It'll help with the mill rate. Oh good. Yes.
[37:34] So it's a, it's a creative way to think about financing
[37:39] that kind of, you know, the money comes from the increased
[37:44] development that is in a district,
[37:48] potentially down the road.
[37:50] Down the tracks. Down the tracks.
[37:55] - Thank you Don. Was that it?
[37:56] - That's it. Thank you. Few minutes.
[37:57] - Thank you. Actually we're flying through so that
[38:00] what was also on the agenda was the extra tell Hall.
[38:03] Robin asked with that the last meeting.
[38:05] But is you think
[38:06] that Julie Gilman will be attending any of these?
[38:09] 'cause she has the most information on the tell all.
[38:12] - Actually Tony Ello Okay.
[38:15] Is a member of the committee that's been working on that.
[38:17] Okay. And he would also be a great person if you would
[38:20] let me to invite
[38:21] - Yeah.
[38:22] I think the question was just like, what is the,
[38:23] - Maybe both of - Them or just, maybe it is
[38:26] the idea was is just to have an update of what, what's
[38:29] that process, what's happening, what's, what's developing.
[38:31] So there's a separate committee on that or
[38:33] - Well, I think, what is the committee that Tony's on
[38:37] and maybe the arts committee.
[38:39] - Oh, arts Advisory Committee. Arts.
[38:40] Arts and Cultural. They've
[38:41] - Always kind of taken the town halls there.
[38:44] - Yeah. - Brief in, in a,
[38:47] coming at it from a different angle than this committee.
[38:51] Let me, lemme talk to Paul Cohen. Okay.
[38:54] Because I know he's been in conversation
[38:56] with both Julie and Tony.
[38:57] - Yeah, it was, it was,
[38:59] it's part of the space planning, I think.
[39:00] Right. It's part of the space planning this point. Yeah.
[39:03] So I think it was just trying to, to understand
[39:06] - And nothing will move forward until this process.
[39:08] Yeah. I'm pretty much anything. Okay.
[39:10] Nothing we'll move forward until this process
[39:13] - Plays out.
[39:14] Okay. Because I know that they were, they were trying
[39:15] to put together some, a project for HVC and stuff like that
[39:19] and some egress stuff, but
[39:21] - Yeah, I know there's conversations happening sort
[39:24] of offline between town manager
[39:28] and, and Tony.
[39:30] Okay. And Julie as well.
[39:33] But I don't think it's moving, it's not surging ahead.
[39:36] - Okay. - It's definitely sort of in, you know,
[39:40] in the distant pipeline.
[39:42] - So I, maybe it's just if you want to check in
[39:45] with those guys and then maybe it's an update
[39:47] with you for our next
[39:48] - Meeting.
[39:49] Yeah, I'm gonna talk to Melissa
[39:50] and see if she wants to report out on it or, okay.
[39:53] We bring someone else here since she's our staff site
[39:57] support now she's, she's pretty wired in.
[40:01] - Yes, sure. Yeah.
[40:04] So that was, I, I believe
[40:05] that was the reason why I had added that
[40:07] to the know why Robert suggested that Rob not here.
[40:09] That, so you're just looking for it.
[40:12] It is that under design or concept
[40:16] or So as part of this as far as, you know,
[40:18] space planning on that.
[40:19] But it was what we wanted to know.
[40:21] Was there a separate committee? Was that there, was that
[40:23] as far as evaluating what Yeah,
[40:25] there was a preservation report
[40:26] that Julie Gillman had had done a year or two ago.
[40:29] Just, just trying to get
[40:30] an understanding if there was someone else.
[40:32] Okay. That's, that's working on that.
[40:34] So we understand what's going on
[40:35] - With it.
[40:36] So I know Julie's a player in that
[40:37] and I know Tony's a player in it.
[40:39] Yeah.
[40:41] - Okay. Good. So last thing was just new business.
[40:44] So before you go, Don, anything else for your business?
[40:46] No, thank you. No, no. Chris, nothing for me. Thank you.
[40:50] Okay. I'm all set. Wow. I'm gonna get done.
[40:53] Good, good. I'm good.
[40:55] - I just want to thank both of you for agreeing to
[40:57] serve on that interview community.
[40:59] Yeah, thank you. That's, they're,
[41:00] they're always Thank you. They're always fine.
[41:02] - Yeah. Yeah.
[41:04] - It's good. You, you, you get the solicitation
[41:08] or the response, you get the cost estimate
[41:12] and all that's part of it,
[41:13] but you're also looking to see what is the fit.
[41:16] Yeah. How is it, yeah.
[41:17] How will this firm fit within, you know, the, the town
[41:22] and all that we wanna do.
[41:24] So yeah. It's, it's, it's a interesting session
[41:28] that should take place.
[41:29] - Yeah. And there's this amazing balance between historicity
[41:32] - Yes.
[41:33] And getting the most value from the taxpayer and Yeah.
[41:38] Yeah. It's exciting that it's within budget.
[41:41] I mean, I think the purpose was thinking
[41:43] that it was gonna be over and we'd have
[41:44] to be taking buildings out so, well, they could,
[41:47] they could read, they could read the info.
[41:49] Yeah. They wanted well have chance. Yeah.
[41:52] I mean, you know, well
[41:53] through the, through the vetting process.
[41:55] It could be that it, that there's things that,
[41:57] that need to be added.
[41:58] So ate, but it's at least a good starting point. Thank you.
[42:03] All right. So to adjourn, ask Motion to adjourn.
[42:05] Motion to adjourn is a second.
[42:08] Second all I'll open up discussion. No discussion.
[42:12] All in favor say aye. Aye. Aye. No one else there.
[42:16] So we'll all be say no good. Motion passes.
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