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Morning, everyone. Welcome to the May 7, 2025 Esartavista council

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meeting. Please note that this meeting is being live streamed

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and recorded. By entering council chambers, you are consenting. To

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be recorded. Before I call the meeting to order and

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have opening remarks, I have a special honor to Bestow.

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Today we have with us Jennifer killing at Tavistock native

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who recently was honored with a king Charles III Coronation

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Medal at a recent ceremony in Mississauga. Jennifer is vice

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president of quality research and strategic partnerships at people care

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and was given this prestigious honor in recognition of her.

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Outstanding contribution to the long term care sector. Jennifer Esore

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at Tavistar council wants to let you know that we're

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proud of you and I would ask you come forward

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to receive your recognition certificate and have your photo take.

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Come on.

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Any opening remarks from council. Deputy mayor smith. Good morning,

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your worship. Just a reminder to the general public that

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on May 10, the Hex Alliance Club will begin. Having

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their annual fireworks display here in the Hickson park. It's

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a cash only event. Whatever we raised this year, we

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spend that much, if not more, on next year's next

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year's display. Everything's going nicely, and we're set up and

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ready to go. The booth will be open in the

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park for snacks for the kids. Bring your lawn chairs.

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And enjoy the display. Thank you, Deputy Merrison. Any other

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opening comments for today's meeting, Councilor Smith? Thank you, your

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worship. We love to tell local stories. At this council

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table. And this morning, I'll shine the spotlight on host

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farms. As the family farm marks 100 years of agricultural

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excellence. And since 1994, just outside interchipp the fourth generation

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dairy operation of the Ariaga Ventsync family, along with a

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dedicated staff. Takes great pride in producing high quality milk

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from their Holstein herd. And that sense of local pride.

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Will be on display on Saturday, June the 14th, when

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the farm will be the site of a breakfast on

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the farm event with farm and food care Ontario. You'll

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see that brand this morning in the upcoming. Presentation. Of

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the rural Oxford Economic development. Corporation. With executive director Rhonda

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Stewart on June 14, you'll enjoy a delicious farm fresh

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breakfast and have an opportunity to explore the world of

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farming at Honors Farms on the 16th line. Get up

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close and personal with farm animals. See extensive tractor and

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farm equipment displays, explore interactive games and exhibits, meet and

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speak with local farmers and food producers. It's being billed

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as a one of a kind event with something for

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everyone. Happens, rain or shine. Coming up in June. Tickets,

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just $5 for adults. Children under twelve are free. There

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is an advanced registration process. As part of that, as

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mentioned, the event is being held in conjunction with. Farm

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and food care Ontario sector wide coalition made up of

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representatives from all farming types and associated businesses known as

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the helpful expert on Ontario agriculture, farm and food care

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looks to grow public trust and consumer confidence in farming

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and food. So enjoy breakfast on the farm. Inner tip

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coming up Saturday, June 14. You can find out more

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on various social channels and in the community. As you

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likely know, this past Sunday marked International Firefighters Day. Apropos

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that it lined up with the 75th anniversary of the

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village of Interchipp's foray. Into establishing a fire service back

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in 1950. That breakfast event marked the occasion took place

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at the interkip fire hall and morphed into. A fundraiser

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for the family of Captain Jarrett Bessette, critically injured in

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an Easter weekend accident. In the village of interchet, the

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community came out. The community came out. And the community

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came out. My daughter and I waited in the festive

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atmosphere of the queue to get into the hall. For

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more than 40 minutes. Unprecedented in my quarter century of

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attending firefighter breakfasts in my neighborhood. 800 plus were there

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making it the most attended breakfast. In Interkip Firefighter association

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history. So a nod to the community for getting behind

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that initiative. This is emergency preparedness week in Canada. National

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awareness initiative and an opportunity for all of us to

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take action to ensure we're prepared to protect ourselves and

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our families during an emergency. This year, the national theme

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is be prepared. Know your risks. The provincial theme in

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2025 is planned for every season. Reflecting the unique challenges

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the province can face on a seasonal basis. Ontario's theme

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nicely complements this year's national theme and aligns with the

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provincial emergency management strategy and action plan to keep Ontario

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in a state of constant readiness and prepar. Preparedness. Emergency

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preparing this week runs until May 10. The Government of

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Canada's get prepared website and the county of Oxford's 72

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hours website. Are great resources in emergency preparedness and planning,

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and in conjunction with that, at 1255 today. There will

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be a nationwide. Alert. Ready notification. You'll likely hear it.

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That nice, serene sound. On your mobile devices, televisions and

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radios. And it was this day, 80 years ago, that

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Germany offered an unconditional surrender to end the Second World

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War, setting the stage for unbridled celebrations in cities across

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Canada and other allied countries. Victory in Europe Day is

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officially marked on May the 8th and celebrated under various

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emblems, including Peace Day, Liberation Day and Remembrance Day in

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aligned and allied countries. So here's the peace freedom and

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democracy. Thank you, Marcia Miguetch. Thank you, Councilor Smith. Any

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other opening comments? Not seeing any. We'll move on to

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approval of the agenda. You should have a motion. On

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your screen. Move by Councilor Zair, seconded by

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councilor glaspies that council approve the agenda for the May

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7, 2025 meeting as printed and circulated. Is there any

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discussion regarding today's agenda? Okay, we will call the vote.

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That is carried. Next item, item three, any disclosure of

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pecuniary interest, general nature thereof. Deputy Mayor smith. I'll declare

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an interest on item five b. And you've provided the

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clerk with. Your. Yes, and we've already dealt with the

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paperwork. Thank you, Councilor Vanwick. Same. To item five B

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as well. Okay. And you've provided your certificate, too. Okay,

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thank you. Any other disclosure. Item four minutes minutes of

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the April 16, 2025 council meeting. The resolution on your

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screen to adopt those minutes. Moved by Councilor Smith, seconded

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by deputy mayor Smith. Does council confirm the minutes of

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the April 16, 2025 council meeting as printed and circulated.

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Is there any discussion regarding those minutes? Not seeing any.

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We'll call the vote. That is carried.

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Okay, we're on to item five. Public meetings. First meeting

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is minor variance application a 420. 25 Star Dovey Farms

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Limited. We have development planner Dustin Robson to present. We

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will need a resolution to move into a public meeting.

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Resolution will be on your screen. Move by councilor Glaspi.

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Seconded by councilor Zair that the council meeting. Be adjourned

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at 09:10 a.m. for the purposes of holding a public

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meeting pursuant to the provisions of the Planning act and

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that council move into the Committee of adjustment for the

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purposes of hearing minor variance applications. Any discussion regarding that

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motion, we'll call the vote. That is carried.

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Welcome, Dustin. Thank you, Mr. Mayor, and good morning, members

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of council and those in attendance here today, the various

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application before you concerns a 50 acre farm property is

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currently zoned a two currently contains a single detached dwelling

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and two hog barns and is located within a generally

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agricultural area. The proposal before you. Hear today is requesting

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to reduce the MDS two requirements from a type A

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use which in this case is a single detached dwelling

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at 476-7834 7th lining from 518. Meters down to 295

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meters for both the barn and the manure storage facility.

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If you look at plate two, you can see the

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location of the type A use. As a note to

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council, it is my understanding that the westernmost barn, located

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on plate two, Is in the process of being removed.

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Well, the other barn will remain. In terms of comments

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from internals, departments and agencies, the chief building official for

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the township noted that the barn. That is identified as

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being removed has to be removed prior to a building

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permit being issued and he also noted that a distance

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survey will be required from an Ontario land surveyor to

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verify the distance of the new barn. No comments were

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received by members of the general public. As council may

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or may not know when it comes to mds. You're

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only supposed to reduce it in very limited circumstances, and

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planning staff are generally strict. On when we recommend. In

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doing so, the promise has provided a minimum distance separation

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document that outlines specific instances where you can consider reducing

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mds. One of those instances is where the proposal will

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make an existing situation. Better than currently exists. in this

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situation the barn that is proposed to be removed is

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approximately 194 meters away from the closest type a use

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while the proposed barm to be 295 meters away which

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is an improvement in one huttendered and 1 meter so

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in staff's opinion this situation Does require consideration based on

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the MDS document. We are also of the opinion that

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the proposed maneuver storage method, which is located underneath the

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barn. Is one that is of a low odor potential.

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So again, we believe that the situation on site is

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being approved by this proposal. Given this, we are here

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in support of the application, and we do recommend that

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the application be approved by council today. Thank you. Any

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questions for our planner on the application? Not seeing any.

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Thank you. Is the applicant or their agent here wish

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to address council on the application? Come on. Forward. State

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your name. And then rob mcleod. I represent Startoe farms.

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So, the barn in question. Is an older facility that

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the roof has collapsed on and under snow load this

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winter. We do need the space. For the livestock, and

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we are moving it further away from. The minor or

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the house that it's in question. So I asked for

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the support of the minor variance. Thank you. Is there

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any questions for the applicant from council? Councilor Rudy, how

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much larger is the new barn than the original barn.

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It's going to. Be. How many hogs or how many

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pigs? Hogwife. The original barn that's going to. Be taken

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down is roughly 1000 head. The new barn is going

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to be roughly 2200 head. Any other questions from council?

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Not seeing any. Thank you. Is there any member of

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the public who wishes to address council on this application?

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Not seeing any. We have a resolution. To approve the

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application. It'll be on your screen in a second. Move

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by Councilor Gillespie, seconded by councilor Zaire, that the township

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of east or a Tavistock Committee of Adjustment approve application.

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File a 425, submitted by Star Adobe Farms for lands

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described as part lot 29, concession nine, as in 27835.

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Three in the township of Eastor Tavistock as it relates

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to relief from section 7.2.1 to reduce the minimum distance

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separation to MDS two requirement to the nearest type a

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land use residential dwelling located at 4767-8347 line from 518

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meters to 295. Meters to facilitate the construction of a

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new livestock barn and relief from section 7.2.2 to reduce

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the minimum distance separation requirement to the nearest type a

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land use dwelling, residential dwelling location located at 4767-8347 fine

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from 518 meters to 200 and. 95 meters to facilitate

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the construction of a new manure storage facility to service

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the proposed livestock. Barn, subject to the following condition, that

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the proposed relief for mds two shall only apply to

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a livestock facility and manure storage of the approximate size

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and location as depicted on plate four. Of report CP

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2020. 5134. Council motions on the floor. Is there any

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discussion or comments regarding the motion? Not seeing any will

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call the vote. That is

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carried. Now have a resolution that will be on your

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screen to move out of public meeting.

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Move by councilor Smith. Seconded by councilor Rudy. That council

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move out of the committee. Of adjustment and pursue it

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to the Planning act that the public meeting be adjourned

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at. 09:17 a.m. in the regular meeting of council be

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called back to order. Any discussion. We'll call the vote.

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That is carried. We will now move into another public

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meeting for a zoning change application ZN 225-258-9222 Ontario, Inc.

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You have a motion on your screen to move into

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a public meeting.

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Move by councilor Rudy. Seconded by councilor Zair. That council

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does now adjourn. To a public meeting in accordance with

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the provisions of the Planning act at 09:18 a.m. any

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discussion, call the vote.

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That is carried. Okay. We're now in a public meeting

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to discuss. The zone change. Application and development planner Dustin

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Robson will address this. Thank you, Mr.

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Mayor. To provide council with some background on this application.

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The land division committee. Approved severance application B 25 on

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April 3, 2025. Who serve approximately three acres from the

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stubby's facility here in Hickson to the Agripro facility here

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in Hickson, as well as a condition of that approval

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from the land division committee. The lot to be severed

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is required to be zoned appropriately. The subject application for

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rezoning in front of you is to rezone the slot

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to be severed from the current MG two zoning to

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a new special MG zoning. The purpose of this severance

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is to allow for. Agri. Company to build a new

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20,000 square foot shop. And as part of the zone

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change, application. We are recommending that. A special provision be

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provided on the MG zoning to ensure that the existing

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00:25:22,197 --> 00:25:25,997
requirement for any building or open storage to be approximately

240
00:25:25,997 --> 00:25:28,837
or at minimum 30 meters away from the northern lot

241
00:25:28,837 --> 00:25:31,879
lines, which are residential. Properties. So just to go a

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00:25:31,879 --> 00:25:35,159
little further into that, the existing MG two zoning on

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00:25:35,159 --> 00:25:41,680
the stubby's land requires that 30 meters separation and. We're

244
00:25:41,680 --> 00:25:45,117
simply recommending that that be carried over to. This new

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00:25:45,117 --> 00:25:49,831
Mg zoning to ensure that. The same expectations are maintained

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00:25:49,831 --> 00:25:54,451
at that rear portion of the agro pro property. As

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a result of the circulations to internal departments and agencies,

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the chief building official advised that site plan approval will

249
00:26:00,051 --> 00:26:03,691
be required and that an agreement between the two landowners

250
00:26:03,691 --> 00:26:07,491
regarding the stormwater management, ponds maintenance and use will be

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00:26:07,491 --> 00:26:11,794
required to be registered on title. In terms of our

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analysis, we reviewed both the consent and the zone change

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application. Jointly, and we do believe that it meets the

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00:26:20,137 --> 00:26:23,217
general intent and purpose of the provincial planning statement. And

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the official plan. We do also note that the use

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00:26:28,117 --> 00:26:32,846
of the land. Even through this severance application in zone

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00:26:32,846 --> 00:26:36,686
change application is to remain industrial, which is what the

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00:26:36,686 --> 00:26:40,765
expectation. Was up until this point. So neighbors to the

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00:26:40,765 --> 00:26:44,085
north can expect an industrial development, which they could have

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00:26:44,085 --> 00:26:48,242
expected in the past few years anyways. We also do

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00:26:48,242 --> 00:26:53,388
believe that. The application. Is beneficial for the community as

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00:26:53,388 --> 00:26:56,308
it does allow for the expansion of an existing business

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without adding new access onto Highway 59. And as I

264
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said, we are recommending that special provision to require the

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00:27:05,216 --> 00:27:08,056
minimum 30 meters setback. And we do believe that this

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00:27:08,056 --> 00:27:11,216
is beneficial for the neighbors to the north, and we're

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00:27:11,216 --> 00:27:14,856
not taking away that expectation, which in our mind is

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00:27:14,856 --> 00:27:18,955
a positive on this application. So that all being said,

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00:27:18,955 --> 00:27:22,795
we are here to recommend approval in principle here today.

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And what that simply means is once the survey is

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00:27:26,795 --> 00:27:29,355
completed and provided to us, we would then have the

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00:27:29,355 --> 00:27:33,475
necessary schedules prepared for the amending zoning bylaw and come

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00:27:33,475 --> 00:27:37,533
back for official passing at a later date. Thank you.

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00:27:37,533 --> 00:27:45,731
Any questions for our planner from council? Councilor Rudy. The

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00:27:45,731 --> 00:27:48,051
berm that runs across the north of that existing property.

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00:27:49,618 --> 00:27:52,712
Is it to remain or be removed? Or what? Through

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00:27:52,712 --> 00:27:55,712
you, Mr. Mayor, at this point, I haven't been given

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00:27:55,712 --> 00:27:59,983
any indication that. To be removed. You'll also see the

279
00:27:59,983 --> 00:28:03,543
stormwater management pond on the north side of the property

280
00:28:03,543 --> 00:28:07,004
as well. That is as far as we understand to

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00:28:07,004 --> 00:28:09,884
remain as is. But they will have to go through

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the site plan application process. And we would be taking

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00:28:13,470 --> 00:28:17,496
a look at. Any mitigation measures that may be deemed

284
00:28:17,496 --> 00:28:21,391
necessary. Thank you. Just comment was because a lot of

285
00:28:21,391 --> 00:28:25,031
the complaints on the village are due to noise. Coming

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00:28:25,031 --> 00:28:30,263
from the industrial property. The burn was meant, and the

287
00:28:30,263 --> 00:28:34,148
trees are meant to mitigate that. And it would seem

288
00:28:34,148 --> 00:28:35,948
they proposed to put the building in the center of

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00:28:35,948 --> 00:28:39,888
this property. When in fact moving the building even closer

290
00:28:39,888 --> 00:28:45,329
than 100 meters. Would stop the noise and visual disturbance

291
00:28:45,329 --> 00:28:49,750
coming from the industrial activity. To you, Mr. Mayor of

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00:28:49,750 --> 00:28:52,910
Fairpoint. Councilor Rudy. And we have representatives from both stubbies.

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00:28:52,910 --> 00:28:57,411
And agri pro here. And perhaps they can also speak

294
00:28:57,411 --> 00:29:00,171
to any mitigation efforts that they might be willing to

295
00:29:00,171 --> 00:29:06,744
undertake. Thank you. Any other questions for our planner? Thank

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00:29:06,744 --> 00:29:12,659
you. Is the applicant here? Would like to address council.

297
00:29:12,659 --> 00:29:21,921
Come on forward. Good morning, Mr. Mayor and restor

298
00:29:21,921 --> 00:29:25,521
council, Mike Goer, on behalf of Stubby's I just like

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00:29:25,521 --> 00:29:27,721
to thank the planning staff for all the work they've

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00:29:27,721 --> 00:29:30,201
done. I got no further comments. I'm just here to

301
00:29:30,201 --> 00:29:35,660
answer any questions that anyone may have. Any questions for

302
00:29:35,660 --> 00:29:43,077
the applicant from council? Not seeing any. Thank you. Any

303
00:29:43,077 --> 00:29:47,481
other. Member of the public wish to speak to the

304
00:29:47,481 --> 00:29:52,782
application. Not seeing any. We have a resolution that will

305
00:29:52,782 --> 00:30:01,418
be on your screen momentarily to approve. The application. We'll

306
00:30:01,418 --> 00:30:05,301
get it on the floor. Okay, first, we will come

307
00:30:05,301 --> 00:30:07,021
out of the public meeting, though, so we'll need a

308
00:30:07,021 --> 00:30:15,565
resolution. To adjourn the public meeting. Moved by councilor Zair,

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00:30:15,565 --> 00:30:17,805
seconded by councilor Smith at the public meeting, does now

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00:30:17,805 --> 00:30:25,739
adjourn and council reconvene at 09:24 a.m. Any discussion. Call

311
00:30:25,739 --> 00:30:33,215
the vote. That is carried.

312
00:30:35,906 --> 00:30:44,893
Now we will have the resolution on your screen. Move

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00:30:44,893 --> 00:30:47,933
by Councilor Gillespie, seconded by councilor Zair that the council

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00:30:47,933 --> 00:30:50,613
of the township of Eastor Tabstock. A proven principle. The

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00:30:50,613 --> 00:30:55,533
zone change application submitted by 588-9222 Ontario, Inc. File number

316
00:30:55,533 --> 00:31:00,365
zn 225. Two, whereby a portion of the lands described

317
00:31:00,365 --> 00:31:04,005
as part lot 86, plan 820, parts one to three,

318
00:31:04,005 --> 00:31:09,565
registered Plan 41 R 9704, township of east or tavistock,

319
00:31:09,565 --> 00:31:13,285
are to be rezoned. From special General Industrial zone MG

320
00:31:13,285 --> 00:31:19,091
two to special General industrial zone Mg sp. Any discussion

321
00:31:19,091 --> 00:31:24,532
or comments regarding that motion. Not seeing any. We will

322
00:31:24,532 --> 00:31:33,836
call the vote. That is carried.

323
00:31:38,220 --> 00:31:38,980
Okay. Ron is going to bring.

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00:32:08,885 --> 00:32:11,885
Thank you. Our next item. Item six, delegations and appointments.

325
00:32:11,885 --> 00:32:14,845
We have two delegations today. I don't see anyone here

326
00:32:14,845 --> 00:32:24,007
yet from the association of Ontario Road Supervisors. So we

327
00:32:24,007 --> 00:32:26,527
will bump up Rhonda. He'll be able to address this

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00:32:26,527 --> 00:32:33,203
first, Ronnie. Stewart from the RODC. Come on. Forward. Good

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00:32:33,203 --> 00:32:33,243
morning.

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00:32:44,940 --> 00:32:48,580
I'm Rhonda Stewart. I'm your economic development director with Rural

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00:32:48,580 --> 00:32:54,496
Oxford, edc. Myself and crystal vin Rokel are your small

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00:32:54,496 --> 00:32:59,070
but mighty economic development team. We come out every year.

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00:33:01,800 --> 00:33:04,160
To share our highlights of the year that has just

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00:33:04,160 --> 00:33:07,320
passed. This year we're also going to share a few

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00:33:07,320 --> 00:33:12,475
highlights of 2025 and what's to come. And we're going

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00:33:12,475 --> 00:33:15,355
to try a few recommendations this year and see how

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00:33:15,355 --> 00:33:22,635
that goes. In 2024. It was an incredible year. And

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00:33:22,635 --> 00:33:25,875
it was our 10th anniversary, or 10th anniversary for rural

339
00:33:25,875 --> 00:33:29,875
Oxford economic development and for the collaboration that is shared

340
00:33:29,875 --> 00:33:33,795
between the townships of Blanford, Blenham, Eastor, Tavistock, Norwich. Southwest

341
00:33:33,795 --> 00:33:38,176
Oxford and Zora. Last May, we had a 10th anniversary

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00:33:38,176 --> 00:33:44,952
celebration. We handed out awards to businesses. And community members.

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00:33:44,952 --> 00:33:48,749
They had community partners attend and. It was a really

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00:33:48,749 --> 00:33:52,429
wonderful way to celebrate ten years in partnership serving rural

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00:33:52,429 --> 00:33:57,450
Oxford. Last year also marked the first Oxford countywide career

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00:33:57,450 --> 00:34:01,516
expo that was led by community employment services. We were

347
00:34:01,516 --> 00:34:04,356
a partner on that project last year and again this

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00:34:04,356 --> 00:34:09,470
year. There were over 5000 people in attendance. Many were

349
00:34:09,470 --> 00:34:13,769
students. Also a good chunk. Of job seekers as well.

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00:34:15,499 --> 00:34:19,564
They each had an opportunity to walk through. The venue

351
00:34:19,564 --> 00:34:22,804
and speak with over 150 employers who were hiring and

352
00:34:22,804 --> 00:34:26,204
learn about all the different types of jobs and opportunities

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00:34:26,204 --> 00:34:28,524
that are available right here at home in Oxford County.

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00:34:30,148 --> 00:34:35,057
Last year as well. Was the first year that. We

355
00:34:35,057 --> 00:34:40,192
ran our discover rural Oxford event. Within the Canada's outdoor

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00:34:40,192 --> 00:34:43,820
farm show. So we had been working with kind of

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00:34:43,820 --> 00:34:46,020
the Utter Farm show to support that initiative for a

358
00:34:46,020 --> 00:34:48,220
number of years and built a relationship up with them.

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00:34:49,658 --> 00:34:54,386
And. We last year tried something different. So discover rural

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00:34:54,386 --> 00:34:59,265
Oxford was a three day exhibit. And. We hosted and

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00:34:59,265 --> 00:35:03,145
facilitated. We put out an application process where rural businesses

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00:35:03,145 --> 00:35:06,905
across Oxford county could apply we know that businesses cannot

363
00:35:06,905 --> 00:35:10,345
always take three full days out of their busy schedules

364
00:35:10,345 --> 00:35:12,825
to be at a trade show. So this was an

365
00:35:12,825 --> 00:35:15,905
opportunity to give people the opportunity to come and spend

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00:35:15,905 --> 00:35:18,625
one. Full day, and so we helped everybody set up.

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00:35:19,283 --> 00:35:22,923
Tear down, set up teardowns, promote to thousands of new

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00:35:22,923 --> 00:35:27,706
customers. And I think we worked with supported 15 businesses

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00:35:27,706 --> 00:35:31,386
through last year's Discovery Locksford event. We got lots of

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00:35:31,386 --> 00:35:36,086
positive reviews and. We are very excited. We just yesterday

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00:35:36,086 --> 00:35:41,549
launched our application. Process for the 2025. Discover rural Oxford

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00:35:41,549 --> 00:35:46,149
so you can send people to rural Oxford, cadescover to

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00:35:46,149 --> 00:35:52,069
learn more. In 2024 as well. We partnered again with

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00:35:52,069 --> 00:36:00,090
the Oxford. Oxford tourism and community. Futures, Oxford. And we

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00:36:00,090 --> 00:36:04,570
supported this initiative. It's like a Dragon Sten style initiative

376
00:36:04,570 --> 00:36:07,575
for. Tourism businesses across Docksford county where they can come.

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00:36:09,020 --> 00:36:11,380
And pitch an idea for new tourism product that they

378
00:36:11,380 --> 00:36:14,196
would like to bring to market. They can receive a

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00:36:14,196 --> 00:36:18,182
bit of coaching. And a $3,000 grant to support that

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00:36:18,182 --> 00:36:23,715
initiative. That's a nice collaboration, that. We have been supporting

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00:36:23,715 --> 00:36:26,668
for the last few years. Last year as well in

382
00:36:26,668 --> 00:36:32,724
2024. We tried something a little bit different with our

383
00:36:32,724 --> 00:36:34,964
business outreach, so a lot of times we'll. Make phone

384
00:36:34,964 --> 00:36:42,090
calls, we'll send emails. We'll stop by. But last year

385
00:36:42,090 --> 00:36:45,811
we decided to put a little bit more. Emphasis on

386
00:36:45,811 --> 00:36:50,731
facilitating connections and conversations for our rural businesses. We had

387
00:36:50,731 --> 00:36:55,491
a focus on manufacturing and agar food production, and we

388
00:36:55,491 --> 00:37:03,585
visited 25 business visits. When we visited 25 businesses. So

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00:37:03,585 --> 00:37:06,145
if you look at the last slide of this presentation

390
00:37:06,145 --> 00:37:07,865
and you click on the link, it will take you

391
00:37:07,865 --> 00:37:13,635
to more information. And a much larger report. But in

392
00:37:13,635 --> 00:37:20,475
a nutshell, following those businesses to companies. We receive 24

393
00:37:20,475 --> 00:37:27,841
Br and e surveys back. So mentioned that building connections

394
00:37:27,841 --> 00:37:32,801
with local producers and rural manufacturers, facilitating introductions to ministry

395
00:37:32,801 --> 00:37:36,481
colleagues, and raising awareness for programs like the southwestern Ontario

396
00:37:36,481 --> 00:37:40,761
Development Fund can export and other resources like community employment

397
00:37:40,761 --> 00:37:45,826
services. We brought a lot of ministry representatives out to

398
00:37:45,826 --> 00:37:51,732
these different visits, so we facilitated those connections. There's a

399
00:37:51,732 --> 00:37:55,396
lot of information that comes at people by email. And

400
00:37:55,396 --> 00:37:58,679
online, it can be hard to sift through. So we

401
00:37:58,679 --> 00:38:02,059
tried something different, where we would bring. Ministry reps to

402
00:38:02,059 --> 00:38:04,419
the businesses. So they have a name, a contact and

403
00:38:04,419 --> 00:38:07,099
a handshake. Someone they can follow up with. That has

404
00:38:07,099 --> 00:38:10,979
resulted in an increase in expansion applications through the Southwestern

405
00:38:10,979 --> 00:38:14,726
Ontario Development Fund in rural Oxford, which. We're very excited

406
00:38:14,726 --> 00:38:17,886
to hear of the submissions. Stay tuned for news releases.

407
00:38:17,886 --> 00:38:22,612
I can't. Say anything more at this point. Also moving

408
00:38:22,612 --> 00:38:26,452
into a little bit further into the business surveys. I

409
00:38:26,452 --> 00:38:28,852
just thought I would pull out. A few items of

410
00:38:28,852 --> 00:38:36,185
note. Of the 24 respondents. It was shared that $17

411
00:38:36,185 --> 00:38:41,505
million had been invested in capital projects that fiscal amongst

412
00:38:41,505 --> 00:38:45,025
this group of people. 17 of these companies were planning

413
00:38:45,025 --> 00:38:48,956
an expansion or relocation in the next five years. And

414
00:38:48,956 --> 00:38:52,716
two thirds, or 63%, plan to invest in smart manufacturing

415
00:38:52,716 --> 00:38:59,168
and new technologies. New markets were also being explored. Domestically,

416
00:38:59,168 --> 00:39:04,309
nationally and beyond. All this just to share. That business,

417
00:39:04,309 --> 00:39:10,909
entrepreneurship and growth is alive and well in rural Oxford.

418
00:39:10,909 --> 00:39:14,128
On the next slide. Is a little bit more of

419
00:39:14,128 --> 00:39:17,888
a wish list. We asked what commercialization plans these companies

420
00:39:17,888 --> 00:39:22,318
had. For the next three to five years. And as

421
00:39:22,318 --> 00:39:25,798
you can see from the column on the left, there's

422
00:39:25,798 --> 00:39:29,078
quite a number of growth opportunities still to be realized.

423
00:39:29,078 --> 00:39:32,054
We asked if they would be able to monetize. What

424
00:39:32,054 --> 00:39:35,253
that investment would look like. And so combined. If all

425
00:39:35,253 --> 00:39:38,293
of the projects on the left were completed, there's an

426
00:39:38,293 --> 00:39:44,280
estimated. Over $400 million in future investment that could be

427
00:39:44,280 --> 00:39:48,367
realized. I recognize that's all future. State and. A lofty

428
00:39:48,367 --> 00:39:51,287
number at this point, but again, just sort of facilitat.

429
00:39:50,756 --> 00:40:00,734
Facilitates that growth is strong. And if.

430
00:40:02,387 --> 00:40:07,987
We have business friendly environments. The growth can stay here.

431
00:40:07,987 --> 00:40:11,689
Okay, moving forward to our 2025 work, plan. There's a

432
00:40:11,689 --> 00:40:15,040
little bit of overlap here from last year. In the

433
00:40:15,040 --> 00:40:18,080
top left corner is our highlight of the career expo

434
00:40:18,080 --> 00:40:22,280
that took place on March 27. 3500 students came through

435
00:40:22,280 --> 00:40:26,597
that career expo between. Eight and three, and then roughly

436
00:40:26,597 --> 00:40:30,117
2000 job seekers came between two and 05:00 p.m. again,

437
00:40:30,117 --> 00:40:34,558
another 150 employers. Were featured at the Career Expo this

438
00:40:34,558 --> 00:40:39,340
year. And one of the things that we did was

439
00:40:39,340 --> 00:40:44,466
provide a value add to our five rural municipalities. We

440
00:40:44,466 --> 00:40:48,631
helped to design and facilitate. This shared booth that you

441
00:40:48,631 --> 00:40:52,031
see here. Explore a career in local government. The feedback

442
00:40:52,031 --> 00:40:57,791
from the five municipalities who had participated was very positive.

443
00:40:57,791 --> 00:41:00,631
They enjoyed the opportunity not only to network with one

444
00:41:00,631 --> 00:41:05,031
another. But this booth was also located amongst other local

445
00:41:05,031 --> 00:41:07,829
government. HR areas and they were able to network with

446
00:41:07,829 --> 00:41:13,233
one another. So. It gave a bit of a two

447
00:41:13,233 --> 00:41:15,713
pronged approach, if you like talking to students about career

448
00:41:15,713 --> 00:41:18,233
paths and what's up and coming and have them take

449
00:41:18,233 --> 00:41:21,645
a look at municipal government as an option. The earlier

450
00:41:21,645 --> 00:41:23,725
part of the day is definitely the time to come.

451
00:41:23,725 --> 00:41:25,765
But if you were hiring and you wanted to speak

452
00:41:25,765 --> 00:41:28,245
with job seekers today, the back half of the day

453
00:41:28,245 --> 00:41:33,208
would be the ideal. Time to participate. We support a

454
00:41:33,208 --> 00:41:36,648
lot of local initiatives that make sense in rural Oxford

455
00:41:36,648 --> 00:41:40,168
for us and where we can with financial and time

456
00:41:40,168 --> 00:41:44,488
resources. We do support the Oxford fresh map taste of

457
00:41:44,488 --> 00:41:49,088
Norwich as an example, we're trying some new marketing podcast

458
00:41:49,088 --> 00:41:54,212
with our. Drinks with podcast. Farm and food care, as

459
00:41:54,212 --> 00:41:58,100
was mentioned earlier. This is a breakfast networking event on

460
00:41:58,100 --> 00:42:03,496
the farm. In addition to supporting. This event on June

461
00:42:03,496 --> 00:42:09,375
14. We're also partnering with Tourism Oxford to curate a

462
00:42:09,375 --> 00:42:14,095
road trip experience for visitors to be able to stop

463
00:42:14,095 --> 00:42:17,015
in and visit local businesses after the event, just again,

464
00:42:17,015 --> 00:42:22,123
further supporting our local economy. We also are embarking on

465
00:42:22,123 --> 00:42:26,043
a strategic plan at our organization this year. We are

466
00:42:26,043 --> 00:42:31,690
midway through our 2022 to 2027 plan. And though we're

467
00:42:31,690 --> 00:42:34,850
small and mighty, we are also very goal oriented, and

468
00:42:34,850 --> 00:42:36,690
we've crossed off a number of the items on our

469
00:42:36,690 --> 00:42:39,130
list that we had hoped to achieve in our current

470
00:42:39,130 --> 00:42:43,913
strategic plan, we will be reaching out. For input and

471
00:42:43,913 --> 00:42:49,582
feedback. From elected officials, municipal staff or community partners. We

472
00:42:49,582 --> 00:42:53,722
want to hear how we can best serve you. And

473
00:42:53,722 --> 00:42:57,082
the communities in rural Oxford, how we can partner with

474
00:42:57,082 --> 00:43:02,076
you and. We do plan to continue with business retention

475
00:43:02,076 --> 00:43:05,876
and expansion visits. We are aiming for 24 visits this

476
00:43:05,876 --> 00:43:11,182
year, predominantly in the tourism and agribusiness space. There will

477
00:43:11,182 --> 00:43:14,370
be carry forward. And follow up visits from the sectors

478
00:43:14,370 --> 00:43:16,730
that we had met with last year, so we kept

479
00:43:16,730 --> 00:43:21,754
that number modest this year. Lastly, on our recommendation slide.

480
00:43:23,270 --> 00:43:25,190
So I sent this slide deck to all five townships,

481
00:43:25,190 --> 00:43:28,350
and some of the townships they ask for. Recommendations, and

482
00:43:28,350 --> 00:43:33,697
some of them you may already be addressing. So I'll

483
00:43:33,697 --> 00:43:43,391
just share that now. Rural development. Is. In my five

484
00:43:43,391 --> 00:43:44,911
years here, I have found it to be just such

485
00:43:44,911 --> 00:43:52,874
a fascinating. Concept. We are at rural Oxford economic development.

486
00:43:52,874 --> 00:43:55,794
We are both pro development and pro agriculture at the

487
00:43:55,794 --> 00:44:00,285
same time. We really want balance, growth. We really want

488
00:44:00,285 --> 00:44:04,599
smart growth. We want smart development. And with that, we've

489
00:44:04,599 --> 00:44:11,746
seen a few hiccups along the way. And so. I

490
00:44:11,746 --> 00:44:14,466
know EZT specifically has already started to do some proactive

491
00:44:14,466 --> 00:44:18,226
secondary planning, but one of the recommendations that we had

492
00:44:18,226 --> 00:44:23,706
was in addressing the projected population growth, doing proactive secondary

493
00:44:23,706 --> 00:44:27,106
planning. To prepare the rural townships for smart commercial and

494
00:44:27,106 --> 00:44:30,582
industrial growth. We know a lot of people are coming.

495
00:44:32,326 --> 00:44:35,723
And. We want the people who are moving here, who

496
00:44:35,723 --> 00:44:38,283
have businesses to have opportunities to set up their business

497
00:44:38,283 --> 00:44:41,681
here. We don't want to all be bedroom communities. We

498
00:44:41,681 --> 00:44:43,521
don't all want to have a bunch of people living

499
00:44:43,521 --> 00:44:46,361
here who cannot move their business from the GTA to

500
00:44:46,361 --> 00:44:50,852
our area. So just mentioning. First and foremost, I know

501
00:44:50,852 --> 00:44:54,292
housing for all is a big priority in Oxford county,

502
00:44:54,292 --> 00:44:58,507
and we fully support that. Just sort of keeping a

503
00:44:58,507 --> 00:45:01,587
lens or keeping an eye on concurrent planning on the

504
00:45:01,587 --> 00:45:05,545
commercial and industrial growth that is needed. Just having that

505
00:45:05,545 --> 00:45:10,325
line of sight is important. One suggestion was municipally owned,

506
00:45:10,325 --> 00:45:13,565
shovel ready land for sale in one to two acre

507
00:45:13,565 --> 00:45:19,165
commercial industrial parcels. There's a few reasons for that recommendation.

508
00:45:19,165 --> 00:45:23,945
Obviously, you can always recommend larger parcels. We tried to

509
00:45:23,945 --> 00:45:31,143
keep the recommendation somewhat manageable. And. If any of our

510
00:45:31,143 --> 00:45:34,103
municipalities had shovel ready land that they owned that was

511
00:45:34,103 --> 00:45:39,618
available for sale. To businesses that would dramatically change how

512
00:45:39,618 --> 00:45:41,458
we serve you. It would change how we partner with

513
00:45:41,458 --> 00:45:46,366
you. If we had marketable assets. It would also help

514
00:45:46,366 --> 00:45:52,292
preserve and protect some of the downtowns. Some of our

515
00:45:52,292 --> 00:45:56,869
businesses, shops and toolsheds and car repair places. Some of

516
00:45:56,869 --> 00:46:04,855
them are having to go set up shop. in a

517
00:46:04,855 --> 00:46:07,495
small rural downtown because there's not any other suitable area

518
00:46:07,495 --> 00:46:08,975
they're going to go where the for sale sign is

519
00:46:08,258 --> 00:46:11,496
And. We just think that having these commercial industrial parcels

520
00:46:11,496 --> 00:46:14,570
set up where you want them to be. May preserve

521
00:46:14,570 --> 00:46:22,540
and protect those walkable retail local shops. Overlaying again, part

522
00:46:22,540 --> 00:46:25,500
of proactive secondary planning, overlaying commercial and industrial zoning. downtown

523
00:46:27,776 --> 00:46:31,220
On parcels that abut the settlement area boundaries. We're practical.

524
00:46:31,220 --> 00:46:33,060
Of course. I won't dive in too much. I know

525
00:46:33,060 --> 00:46:34,500
how much. Work you guys have been doing on your

526
00:46:34,500 --> 00:46:37,180
secondary plan so I won't dive too much. Further on

527
00:46:37,180 --> 00:46:42,500
that one. Another recommendation was collaborating on a 401 corridor

528
00:46:42,500 --> 00:46:48,921
secondary plan. That might not be the right terminology. We

529
00:46:48,921 --> 00:46:51,241
do have a lot of people looking at our area

530
00:46:51,241 --> 00:46:54,481
and proactively. but We do have a lot of agriculture,

531
00:46:54,481 --> 00:46:55,961
land, and we don't want it all to be taken

532
00:46:55,961 --> 00:47:01,856
up. By development. So maybe there's an opportunity to collaborate.

533
00:47:03,169 --> 00:47:06,449
With or provide joint input through a number of the

534
00:47:06,449 --> 00:47:12,154
municipalities that touch that 401 corridor. The last one. I'm

535
00:47:12,154 --> 00:47:14,954
just going to preface with we're all on a learning

536
00:47:14,954 --> 00:47:17,594
curve and we're in the first year of our egg

537
00:47:17,594 --> 00:47:19,994
policies, it's going to take time for everyone to get

538
00:47:19,994 --> 00:47:24,754
familiar with the differences between on farm diversified uses, rural

539
00:47:24,754 --> 00:47:29,484
residential. Entrepreneurial uses, non egg uses. We put this policy

540
00:47:29,484 --> 00:47:32,924
in here, a recommendation, because some of our municipalities ask

541
00:47:32,924 --> 00:47:36,964
us, is there a broad stroke policy recommendation that you

542
00:47:36,964 --> 00:47:39,484
could see that we could remove? To make it a

543
00:47:39,484 --> 00:47:42,124
little bit more business friendly. So the one that we

544
00:47:42,124 --> 00:47:44,884
had saw it's. Very difficult. Everything is so case by

545
00:47:44,884 --> 00:47:48,585
case, as you know. So the remove policy barrier that

546
00:47:48,585 --> 00:47:51,865
restricts on farm diversified use to being able to employ

547
00:47:51,865 --> 00:47:54,985
only two people who do not live on site. There's

548
00:47:54,985 --> 00:48:00,878
a few reasons why. We've suggested that. That recommendation. We

549
00:48:00,878 --> 00:48:03,478
have a great relationship of planning. We understand how it

550
00:48:03,478 --> 00:48:07,282
got there. We understand the intention. Was limiting scale and

551
00:48:07,282 --> 00:48:09,802
scope. We just also believe that there are other ways

552
00:48:09,802 --> 00:48:13,634
to limit scale and scope. That don't get so into

553
00:48:13,634 --> 00:48:18,247
the weeds as to state. Only two people who do

554
00:48:18,247 --> 00:48:20,927
not live on site. That's an Oxford county policy. It's.

555
00:48:20,927 --> 00:48:26,430
Not a provincial policy statement, and. It. 's not the

556
00:48:26,430 --> 00:48:29,339
only barrier to development. It just could become an added

557
00:48:29,339 --> 00:48:33,219
nuisance. But planning and our team were all watching as

558
00:48:33,219 --> 00:48:35,939
I mentioned the new policies have just rolled out in

559
00:48:35,939 --> 00:48:39,827
the last year. With that. I want to thank you

560
00:48:39,827 --> 00:48:42,427
very much for your time. I've really enjoyed my five

561
00:48:42,427 --> 00:48:45,947
years working with this organization. I look forward to another

562
00:48:45,947 --> 00:48:48,587
five. Maybe another ten. Maybe we'll. Throw another party in

563
00:48:48,587 --> 00:48:51,481
ten more years. And I just want to say thank

564
00:48:51,481 --> 00:48:55,391
you for all your support. Thank you, Rhonda. Any questions

565
00:48:55,391 --> 00:49:04,070
for Rhonda? From council. Councilor smith. Thank you, your worship.

566
00:49:04,070 --> 00:49:07,070
Through you. To the executive director. Thank you for the

567
00:49:07,070 --> 00:49:12,585
presentation this morning. You mentioned $17 million in capital investment.

568
00:49:12,585 --> 00:49:16,318
Do you have any data? On if that has been

569
00:49:16,318 --> 00:49:24,799
helpful in expanding the workforce. In our region. Through you,

570
00:49:24,799 --> 00:49:31,751
your worship. I can look further into. The additional questions.

571
00:49:31,751 --> 00:49:33,631
We did ask them a number of questions on that

572
00:49:33,631 --> 00:49:38,840
business survey. And employment. There were a number of questions

573
00:49:38,840 --> 00:49:40,920
of how many employees were in there as well. I

574
00:49:40,920 --> 00:49:45,046
could always circle back and ask them. The answer to

575
00:49:45,046 --> 00:49:51,618
that question. I appreciate you bringing some recommendations to us

576
00:49:51,618 --> 00:49:57,816
this morning. I believe I ask you this question every

577
00:49:57,816 --> 00:50:03,799
time you're here, and I think the answer. Is included

578
00:50:03,799 --> 00:50:09,205
in those recommendations, but. What is the number one obstacle

579
00:50:09,205 --> 00:50:15,262
to the. E inr brne. What is the hindrance to

580
00:50:15,262 --> 00:50:17,761
expansion? That's a great question.

581
00:50:26,642 --> 00:50:34,953
Possibly. Land availability. Is really going to be high on

582
00:50:34,953 --> 00:50:44,053
that list. One thing that I do see. With the

583
00:50:44,053 --> 00:50:49,030
calls that come in. There's a mismatch. In. How do

584
00:50:49,030 --> 00:50:53,027
I word it? Okay. There are a lot of companies

585
00:50:53,027 --> 00:50:56,547
from outside of the area, GTA, Kitchener, a lot of

586
00:50:56,547 --> 00:51:01,356
them. Want to call interrur Oxford and. They see a

587
00:51:01,356 --> 00:51:02,916
piece of land and they just want to set up

588
00:51:02,916 --> 00:51:04,596
shop. They want to own. It and they want to

589
00:51:04,596 --> 00:51:11,915
bring their business here. And then. What we see on

590
00:51:11,915 --> 00:51:14,625
the ground. We also get a number of phone calls

591
00:51:14,625 --> 00:51:18,745
from local landowners who are open to doing the due.

592
00:51:18,745 --> 00:51:22,857
Diligence and go through the process of seeing if. They

593
00:51:22,857 --> 00:51:25,704
can develop on their property. And they're willing to build.

594
00:51:27,290 --> 00:51:32,757
But. They don't want to sell. And so. I see

595
00:51:32,757 --> 00:51:35,677
a lot of opportunities that are just misaligned. We see

596
00:51:35,677 --> 00:51:38,397
companies who want to come and set up shop here,

597
00:51:38,397 --> 00:51:40,157
but they want to purchase, and we see other people

598
00:51:40,157 --> 00:51:43,597
who want. To create a space where companies can come

599
00:51:43,597 --> 00:51:48,100
to the area and lease. So there's a bit of

600
00:51:48,100 --> 00:51:51,636
a disconnect there. But for the most part, I would

601
00:51:51,636 --> 00:51:57,432
say access to the appropriately zoned land. And really in

602
00:51:57,432 --> 00:52:00,152
the macro context, even beyond Oxford county, if you don't

603
00:52:00,152 --> 00:52:05,059
own land. You're not in the game. We do see

604
00:52:05,059 --> 00:52:09,858
a lot of barriers. And you also see, like with

605
00:52:09,858 --> 00:52:15,749
applications, miscommunications and misunderstandings, that applicant. May think that they're

606
00:52:15,749 --> 00:52:19,229
submitting everything that's being asked of them, and may call

607
00:52:19,229 --> 00:52:25,065
into planning, and planning says that's not. Compliant or. That's

608
00:52:25,065 --> 00:52:26,825
not everything that you need. Or the building official says

609
00:52:26,825 --> 00:52:32,626
you need more. So sometimes companies get frustrated because the

610
00:52:32,626 --> 00:52:36,306
perception is the goalpost keeps moving. The perception is they've

611
00:52:36,306 --> 00:52:41,015
submitted an application. For a zone change or for an

612
00:52:41,015 --> 00:52:43,695
official plan amendment, and then they get asked to submit.

613
00:52:45,225 --> 00:52:48,785
Five items. They submit those five items to their knowledge,

614
00:52:48,785 --> 00:52:51,932
and then they get asked to submit another. Six. And

615
00:52:51,932 --> 00:52:53,652
that might be like a few weeks later that they

616
00:52:53,652 --> 00:52:57,052
get asked that sometimes the process I would have to

617
00:52:57,052 --> 00:53:00,732
say is a bit clunky, and I don't think it's.

618
00:53:00,732 --> 00:53:04,292
Any one person's fault. I think there's just miscommunications. On

619
00:53:04,292 --> 00:53:08,076
expectation. Excellent. Thank you. I did want to thank you

620
00:53:08,076 --> 00:53:14,179
for. Your work in moving this initiative forward. And certainly

621
00:53:14,179 --> 00:53:18,219
thank the deputy mayor for representing our interests on your

622
00:53:18,219 --> 00:53:23,643
board. Thank you. Thank you, Councilor Smith. Any other questions

623
00:53:23,643 --> 00:53:29,408
for Deputy Mayor Smith? More of a comment. I think

624
00:53:29,408 --> 00:53:35,980
our forward. Development plan here in easter Tavistock. We're looking,

625
00:53:35,980 --> 00:53:42,832
especially the Tavistock area. Of. Putting industrial lands available. As

626
00:53:42,832 --> 00:53:45,872
part of our official plan. And I think that that's

627
00:53:45,872 --> 00:53:51,144
going to, through conversations with Rhonda had the roedc. That.

628
00:53:52,023 --> 00:53:56,141
This will help us going forward. I agree 100% with

629
00:53:56,141 --> 00:54:02,260
Rhonda here. And. Through you. Your worship, to Councilor Smith.

630
00:54:03,975 --> 00:54:08,962
There's been some inquiries. Into people wanting to move into

631
00:54:08,962 --> 00:54:13,151
the Tavistock area, for one. We know of some land

632
00:54:13,151 --> 00:54:19,210
ownership up there. We put them through, Rhonda. We've put

633
00:54:19,210 --> 00:54:23,915
the parties in contact with each other. And the owners

634
00:54:23,915 --> 00:54:27,675
don't want to give up the ownership. They want to

635
00:54:27,675 --> 00:54:30,035
still have their hand in it. And I think that

636
00:54:30,035 --> 00:54:34,527
sometimes that gets in the way, because these companies. They

637
00:54:34,527 --> 00:54:38,287
want to have full control over their future. As far

638
00:54:38,287 --> 00:54:43,129
as owning the land. And that's just a little stumbling

639
00:54:43,129 --> 00:54:45,489
block there. But I think Esau tower stocks in the

640
00:54:45,489 --> 00:54:49,649
right direction with establishing an industrial zone in the Taostock

641
00:54:49,649 --> 00:54:55,126
and inner Kip area. Thank you, deputy mayor. Rhonda, thank

642
00:54:55,126 --> 00:54:58,524
you. That just nudged me. As a reminder, one other

643
00:54:58,524 --> 00:55:04,237
item is obviously available, servicing water wastewater capacity. So that's

644
00:55:04,237 --> 00:55:06,877
why one of the recommendations is to have that municipally

645
00:55:06,877 --> 00:55:11,183
owned shovel ready. Options available. Five years ago, I could

646
00:55:11,183 --> 00:55:13,103
have said to you, in principle, it would be really

647
00:55:13,103 --> 00:55:15,063
great if everybody had a little bit of land to

648
00:55:15,063 --> 00:55:17,583
sell, and it was shovel ready and it was serviced

649
00:55:17,583 --> 00:55:21,433
now. I can tell you. Just in the last year,

650
00:55:21,433 --> 00:55:24,393
we've lost two deals to Perth, one deal to Middlesex.

651
00:55:27,546 --> 00:55:29,586
Even like the year before, we lost another one and.

652
00:55:32,072 --> 00:55:36,072
I've probably sent enough inquiries to sell that 55 acres

653
00:55:36,072 --> 00:55:40,389
three times over. And I can say that now with

654
00:55:40,389 --> 00:55:43,869
confidence. Where before I could have said it idealistically. So.

655
00:55:46,626 --> 00:55:49,266
I don't want rural Oxford to miss out on opportunities

656
00:55:49,266 --> 00:55:53,225
just because. We don't have. And I'm not saying all

657
00:55:53,225 --> 00:55:56,345
opportunity needs to be that can be dry industry. It

658
00:55:56,345 --> 00:55:59,785
doesn't have to all require a ton of water, wastewater

659
00:55:59,785 --> 00:56:03,178
capacity and servicing, but. That is also a stumbling block.

660
00:56:03,178 --> 00:56:06,178
So when I say land, I mean shovel ready land.

661
00:56:06,178 --> 00:56:12,646
Thank you. Rhonda. Councilor rudy. In your opinion. I heard

662
00:56:12,646 --> 00:56:16,686
you mention it once or twice. That municipal owned, shovel

663
00:56:16,686 --> 00:56:20,574
ready land. Would it be in esore's best interest to

664
00:56:20,574 --> 00:56:24,498
be? Or to attempt to be the landowner of developable

665
00:56:24,498 --> 00:56:28,389
land to make that. Available to gives us the opportunity

666
00:56:28,389 --> 00:56:32,762
to make planning changes or zone changes. Instead of the

667
00:56:32,762 --> 00:56:36,636
submit five questions. And then six more. Is it something

668
00:56:36,636 --> 00:56:42,395
that a municipal municipality is more able to navigate? Through

669
00:56:42,395 --> 00:56:48,814
your worship. I think that it's definitely something. Worth studying

670
00:56:48,814 --> 00:56:51,594
and looking into. I can definitely say there is a

671
00:56:51,594 --> 00:56:55,023
number of municipalities that do it. If I can put

672
00:56:55,023 --> 00:57:01,068
it also this way. Esau Tavistock has the interest of

673
00:57:01,068 --> 00:57:04,868
Esau Tav stock and all of its constituents. And all

674
00:57:04,868 --> 00:57:10,624
of its landowners and its people. And a private for

675
00:57:10,624 --> 00:57:16,712
profit developer. May have different or competing interests. And so

676
00:57:16,712 --> 00:57:21,232
if the municipality had land where it wanted it ready.

677
00:57:21,232 --> 00:57:25,204
To go. And it had the right zoning and servicing.

678
00:57:26,989 --> 00:57:31,811
Because. It's what would help create a complete community or

679
00:57:31,811 --> 00:57:35,969
what? Would help to round out the missing pieces. I

680
00:57:35,969 --> 00:57:39,529
think that's definitely something worth looking at. A private landowner,

681
00:57:39,529 --> 00:57:43,055
as I mentioned. Would some cases have the best interest

682
00:57:43,055 --> 00:57:46,042
of the community? But I would argue that there are

683
00:57:46,042 --> 00:57:49,242
other interests and we work our best. We work with,

684
00:57:49,242 --> 00:57:53,976
so. Many private landowners, and some are amazing and. Others.

685
00:57:56,649 --> 00:58:01,717
They can stall developments. If it's not the right dollar.

686
00:58:03,314 --> 00:58:11,916
So trying to say that politely. Any other questions? Ron,

687
00:58:11,916 --> 00:58:15,785
I have a quick one. Not just rural Oxford, but

688
00:58:15,785 --> 00:58:22,700
all over Ontario. Rural towns, their downtowns. Are slowly emptying

689
00:58:22,700 --> 00:58:26,580
out of commercial buildings or commercial businesses. There's lots of

690
00:58:26,580 --> 00:58:31,402
buildings. What do you suggest could be done to attract

691
00:58:31,402 --> 00:58:35,322
businesses to them? I know you mentioned that. There's people

692
00:58:35,322 --> 00:58:36,842
that want to use them, but it may not fit

693
00:58:36,842 --> 00:58:40,962
with what's a suitable use, but any ideas on how

694
00:58:40,962 --> 00:58:43,522
that can be attacked? Because there's a lot of available

695
00:58:43,522 --> 00:58:48,397
buildings in rural Ontario. That would really help to be

696
00:58:48,397 --> 00:58:57,112
developed. Yeah, that is the question of the day. I

697
00:58:57,112 --> 00:59:00,592
think having strong partnerships with your tourism organization, which we

698
00:59:00,592 --> 00:59:07,248
do, having those dialogues, having those discussions. We're looking at

699
00:59:07,248 --> 00:59:11,402
partnering with tourism, maybe doing. The cat out of the

700
00:59:11,402 --> 00:59:13,482
bag on this one. A bit of head of schedule,

701
00:59:13,482 --> 00:59:16,322
but we're. Looking at doing a bit of a roundtable.

702
00:59:19,362 --> 00:59:24,038
In Tabastock bringing together. Business property owners and business people.

703
00:59:25,200 --> 00:59:26,800
And kind of just doing, like, a brainstorming session and

704
00:59:26,800 --> 00:59:31,240
kind of tackling that question. Head on and also showcasing

705
00:59:31,240 --> 00:59:37,742
available spaces in downtown. But. I'd be curious to know

706
00:59:37,742 --> 00:59:41,302
myself. Like, if it got exacerbated through the pandemic because

707
00:59:41,302 --> 00:59:44,022
a lot of people just rolled up shop and just

708
00:59:44,022 --> 00:59:46,822
went and did business. From their house, and so it's

709
00:59:46,822 --> 00:59:49,062
really difficult to pull people back out of their house.

710
00:59:49,062 --> 00:59:53,452
When they've now been operating five years that way. And

711
00:59:53,452 --> 00:59:55,692
I get that other companies are growing. They just go

712
00:59:55,692 --> 00:59:59,327
where the for sale sign is. And the landlords, they

713
00:59:59,327 --> 01:00:02,167
just need top dollar because everybody's costs are rising, so.

714
01:00:03,732 --> 01:00:07,500
It's a really big question. I don't have the full

715
01:00:07,500 --> 01:00:10,580
answer to, but definitely open to having the right conversations

716
01:00:10,580 --> 01:00:17,084
around. It. Thank you, Rhonda. Any other questions? All right.

717
01:00:17,084 --> 01:00:21,956
Thank you very much. As mentioned, the association of Ontario

718
01:00:21,956 --> 01:00:28,941
Road Supervisors. Did give us information in the agenda you

719
01:00:28,941 --> 01:00:33,224
can read. So we have a resolution. To accept the

720
01:00:33,224 --> 01:00:34,344
correspondence for information.

721
01:01:08,644 --> 01:01:10,964
Moved by Councilor Smith, seconded by Councilor Gillespie, that the

722
01:01:10,964 --> 01:01:17,851
delegation from RODC be accepted as information. Is there any

723
01:01:17,851 --> 01:01:21,061
discussion? I'll call the vote.

724
01:01:28,528 --> 01:01:35,414
That is carried. Okay. We have a couple of items

725
01:01:35,414 --> 01:01:45,330
for correspondence, for information. Seven a Oxford residents urge

726
01:01:45,330 --> 01:01:49,810
council to reconsider the PCP participation and b recreation advisory

727
01:01:49,810 --> 01:01:53,730
committee meeting minutes, December 11, 2024. Is there any discussion?

728
01:01:53,730 --> 01:02:02,397
Any questions regarding. Those that correspond. Deputy mayor smith. It

729
01:02:02,397 --> 01:02:06,157
seems to me that a lot of this correspondence on

730
01:02:06,157 --> 01:02:11,348
the first issue has been going through. The County. You

731
01:02:11,348 --> 01:02:13,668
may have a comment. You may not have a comment.

732
01:02:16,340 --> 01:02:18,540
Could you fill us in a little bit, if possible,

733
01:02:18,540 --> 01:02:20,700
or is this an ongoing thing? I don't. Want to

734
01:02:20,700 --> 01:02:22,860
put you on the spot, Ms. Mayor. I just want

735
01:02:22,860 --> 01:02:26,500
to get a clarification. On where this is coming from

736
01:02:26,500 --> 01:02:30,578
and what should we expect? Any sort of tavistock. Thank

737
01:02:30,578 --> 01:02:32,338
you to your mayor Smith. Any other questions, I'll address.

738
01:02:34,437 --> 01:02:40,777
Any other questions regarding these items? So the Partners for

739
01:02:40,777 --> 01:02:47,716
Climate Protection is a program that's funded. By. Federation at

740
01:02:47,716 --> 01:02:53,563
canadian municipalities. Oxford county is not a member of. Each

741
01:02:53,563 --> 01:02:57,523
organization, but it's taken advantage of the free program that

742
01:02:57,523 --> 01:03:03,384
they've offered to help guide the county's emission reductions. Our

743
01:03:03,384 --> 01:03:06,224
participation was started in 2017. It's a ten year program

744
01:03:06,224 --> 01:03:12,951
expiring in 2027. It's got a five step milestone. Program

745
01:03:12,951 --> 01:03:19,991
to reduce greenhouse gas. Now oxford county. We do not

746
01:03:19,991 --> 01:03:24,946
take direction from either of these organizations. And we have

747
01:03:24,946 --> 01:03:29,426
not even reached milestone one that they provided. Let me

748
01:03:29,426 --> 01:03:34,494
give you a little background. On the organization. Kickley. It's

749
01:03:34,494 --> 01:03:39,301
a very passionate organization. That has a local chapter. And

750
01:03:39,301 --> 01:03:42,741
in a nutshell, what they're opposed to is international. Interference

751
01:03:42,741 --> 01:03:49,798
in local climate efforts. And most importantly, spending tax dollars

752
01:03:49,798 --> 01:03:53,758
on programs that, in their opinion, don't make any difference.

753
01:03:53,758 --> 01:03:59,242
Except for raising the tax burden. So I can appreciate

754
01:03:59,242 --> 01:04:05,177
their point and counsels, and it's mostly the county. We

755
01:04:05,177 --> 01:04:08,177
have to balance our climate action with the cost of

756
01:04:08,177 --> 01:04:14,906
those actions. And make sure that. We're getting value for

757
01:04:14,906 --> 01:04:19,397
our money. And that the taxpayer is respected as well.

758
01:04:19,397 --> 01:04:23,794
So that's in a nutshell. What that was about. They're

759
01:04:23,794 --> 01:04:28,916
addressing numerous councils, I believe. And any other questions?

760
01:04:38,334 --> 01:04:42,654
We have an item motion to accept the items as

761
01:04:42,654 --> 01:04:46,465
information. Moved by Deputy mayor Smith, seconded by council rudy

762
01:04:46,465 --> 01:04:49,425
that correspondence for information items seven a and seven b

763
01:04:49,425 --> 01:04:59,379
be received his information. Any discussion. We

764
01:04:59,379 --> 01:05:07,277
call the vote. That is carried.

765
01:05:17,250 --> 01:05:26,165
Our next item. Is eight. Correspondence for action, court of

766
01:05:26,165 --> 01:05:33,563
revision for the Nicholas drain, I believe. Clerk Vader is

767
01:05:33,563 --> 01:05:36,881
going to speak to us regarding that. Thank you. Good

768
01:05:36,881 --> 01:05:41,791
morning, everyone. So Nicholas drain is in the township of

769
01:05:41,791 --> 01:05:46,206
Wilmont, and they will be. Holding a court of revision

770
01:05:46,206 --> 01:05:50,728
on May 27 at 06:00 p.m. At their council chambers.

771
01:05:50,728 --> 01:05:53,128
They are looking for a member of one of our

772
01:05:53,128 --> 01:05:56,368
council members to attend. The court of Revision as the

773
01:05:56,368 --> 01:05:59,408
drain does impact some residents that live in the township.

774
01:05:59,408 --> 01:06:01,848
Vstor tavo stock that are part of the watershed of

775
01:06:01,848 --> 01:06:06,048
that drain. So the drain specifically impacts those living near

776
01:06:06,048 --> 01:06:09,975
Oxford Road. Five in the 19th line, so I'm. Not

777
01:06:09,975 --> 01:06:12,695
sure if someone specifically in that area would like to

778
01:06:12,695 --> 01:06:16,215
attend. It's not mandatory that you are the ward counselor

779
01:06:16,215 --> 01:06:18,575
for that area, but they are looking for one person

780
01:06:18,575 --> 01:06:21,535
from council to. Attend on behalf of council at the

781
01:06:21,535 --> 01:06:25,365
court of Revision. Thank you, Clerk Vader. And I believe.

782
01:06:27,601 --> 01:06:36,015
The date and time. Is may. At Township of Wilmot

783
01:06:36,015 --> 01:06:41,655
Building in Beyden. Can I get a volunteer to represent

784
01:06:41,655 --> 01:06:51,576
the township? At that meeting. I would volunteer,

785
01:06:51,576 --> 01:06:54,896
but I'm away that week. I apologize. Thank you, Councilor

786
01:06:54,896 --> 01:06:59,814
Rudy. Anyone else? Deputy Mayor Smith.

787
01:07:12,743 --> 01:07:18,137
Yes, I could attend that. Thank you very much. So

788
01:07:18,137 --> 01:07:22,371
we have a motion, then? To have deputy mayor Smith

789
01:07:22,371 --> 01:07:32,066
attend on council's behalf. Move by councilor Van Wick,

790
01:07:32,066 --> 01:07:34,786
seconded by councilor Rudy the deputy mayor smith be appointed

791
01:07:34,786 --> 01:07:37,586
on behalf of the township of Eastor tabletock to attend

792
01:07:37,586 --> 01:07:39,946
the court of revision for the Nicholas municipal drain to

793
01:07:39,946 --> 01:07:44,466
be held at 06:00 p.m. on Tuesday, May 27, 2025

794
01:07:44,466 --> 01:07:48,794
at the township of Wilmont. Is there any discussion regarding

795
01:07:48,794 --> 01:07:51,239
that? We'll call the vote.

796
01:07:59,170 --> 01:08:06,747
That is carried. To item eight b. Which is a

797
01:08:06,747 --> 01:08:12,267
notice of the AGM for Earth Corporation, May 29, 2025.

798
01:08:16,849 --> 01:08:18,889
CIO depressed. Did you want to address council on that?

799
01:08:21,160 --> 01:08:23,880
This meeting. Is there email. General meeting where they present

800
01:08:23,880 --> 01:08:27,560
the auditors report on their financial statements. As well as

801
01:08:27,560 --> 01:08:31,040
reappoint the members of the board for the following year.

802
01:08:32,740 --> 01:08:37,409
I usually attend as the CEO, treasurer. We do currently

803
01:08:37,409 --> 01:08:41,248
have a representative. But council needs to appoint the voting

804
01:08:41,248 --> 01:08:46,492
member. It is not the board representative. In all cases,

805
01:08:46,492 --> 01:08:50,069
council has the authority to appoint a voting member. Within

806
01:08:50,069 --> 01:08:54,128
its own body. I will be attending the meeting, so.

807
01:08:56,269 --> 01:08:58,509
I'd be glad to vote on behalf of the township.

808
01:09:00,144 --> 01:09:07,781
Is there any other questions or discussion regarding that? We'll

809
01:09:07,781 --> 01:09:17,669
get a motion on the screen for that. Move

810
01:09:17,669 --> 01:09:20,389
by councilor Gillespie. Seconded by councilor Van Wick. That mayor

811
01:09:20,389 --> 01:09:23,949
Schaefer. Be designated as the township of Esore Tavistox representative

812
01:09:23,949 --> 01:09:26,669
for the purposes of voting at the earth corporation annual

813
01:09:26,669 --> 01:09:34,637
general meeting. Any discussion regarding that motion. We'll call the

814
01:09:34,637 --> 01:09:34,717
vote.

815
01:09:52,742 --> 01:09:59,906
That is carried. Okay, we're on to item nine reports.

816
01:10:03,595 --> 01:10:09,719
HRSC 2025 one wage group policy and organizational chart. HR

817
01:10:09,719 --> 01:10:14,105
officer Jennifer Albrecht will be presenting, I believe. Good morning,

818
01:10:14,105 --> 01:10:17,945
Mayor Schaefer. Members of council, I have before you a

819
01:10:17,945 --> 01:10:23,705
couple of reports for your information and approval, the first

820
01:10:23,705 --> 01:10:30,999
one being the wage grid administration policy. Which. You can

821
01:10:30,999 --> 01:10:33,359
see the review on it is the frequency of every

822
01:10:33,359 --> 01:10:37,083
five years. And as I've mentioned in my report. The

823
01:10:37,083 --> 01:10:38,763
last time that we did look at it was in

824
01:10:38,763 --> 01:10:44,379
2020. Actually one year earlier than would have been necessary.

825
01:10:44,379 --> 01:10:46,819
That was due to the decertification of the union, where

826
01:10:46,819 --> 01:10:50,179
at that time council adopted the process of using the

827
01:10:50,179 --> 01:10:55,539
Ontario consumer price index CPI for September, for our increased

828
01:10:55,539 --> 01:11:00,179
percentages for annual wage increases for all of township staff

829
01:11:00,179 --> 01:11:03,261
and. I have done a chart for you to show

830
01:11:03,261 --> 01:11:07,590
you. What the CPI and the township wage increase has

831
01:11:07,590 --> 01:11:12,457
been for the last five years. Going forward. The most

832
01:11:12,457 --> 01:11:15,577
recent information that I have right now is the March

833
01:11:15,577 --> 01:11:21,457
CPI, which was set at 2.3% for the provincial amount.

834
01:11:22,877 --> 01:11:25,477
There isn't one for April yet that won't be released

835
01:11:25,477 --> 01:11:28,757
until probably the middle. Of May or so, keeping in

836
01:11:28,757 --> 01:11:35,395
mind we go by the. September average cpi so. That's

837
01:11:35,395 --> 01:11:43,076
not the only change, but. That. The information that's been

838
01:11:43,076 --> 01:11:46,756
provided over the last five years, about percent increases for

839
01:11:46,756 --> 01:11:54,520
staff. Further. To that. There wasn't really anything. That stopped

840
01:11:54,520 --> 01:11:58,400
when we had reviewed the wage grid administration policy that

841
01:11:58,400 --> 01:12:00,960
we felt needed to be changed. As you can see,

842
01:12:00,960 --> 01:12:05,080
the policy addresses the payband system, the job evaluation process.

843
01:12:06,267 --> 01:12:12,867
Our job description. Performance reviews or annual adjustments. Market check.

844
01:12:12,867 --> 01:12:15,867
Normally, every five years, the entire payband will be compared

845
01:12:15,867 --> 01:12:18,387
to the market to ensure the municipality is paying its

846
01:12:18,387 --> 01:12:22,227
employees fairly in 2022. We did a partial market check.

847
01:12:23,978 --> 01:12:30,243
With an HR consultant for approximately six positions. And. There

848
01:12:30,243 --> 01:12:35,707
were some changes done in 2022. And our HR consultants

849
01:12:35,707 --> 01:12:37,987
did advise that our grid is in very good shape.

850
01:12:37,987 --> 01:12:40,347
They often look at things like that because they don't

851
01:12:40,347 --> 01:12:44,117
want to see a lot of disparity between. The upper.

852
01:12:45,664 --> 01:12:50,877
And lower wages. So everything. Looked very good on that.

853
01:12:50,877 --> 01:12:54,523
So going forward, Would probably be in 2027 that we'd

854
01:12:54,523 --> 01:13:01,384
be looking at going, Out. For market research evaluation if

855
01:13:01,384 --> 01:13:06,750
needed. We talk about promotions in there, demotions, appointments to

856
01:13:06,750 --> 01:13:12,010
acting positions. Contract seasonal and student employees. So this is

857
01:13:12,010 --> 01:13:16,548
a document that I use a lot. With different things,

858
01:13:16,548 --> 01:13:22,326
whether it be job evaluations, performances. Any kind of HR

859
01:13:22,326 --> 01:13:26,526
administrative duties that I need to often reflect back on

860
01:13:26,526 --> 01:13:32,884
this document. Any questions? Deputy mayor Smith.

861
01:13:36,455 --> 01:13:38,815
When you're hiring and you're using the pay band system.

862
01:13:42,373 --> 01:13:51,067
Is it done? After the review. Or are these automatic?

863
01:13:51,067 --> 01:13:56,454
Like when I'm looking at. The probationary base at 85,

864
01:13:56,454 --> 01:14:00,256
and then they go to 88. After a job review

865
01:14:00,256 --> 01:14:09,514
or that? Or are these automatic to an employee? And

866
01:14:09,514 --> 01:14:13,034
are these a yearly thing. So normally what we do

867
01:14:13,034 --> 01:14:17,588
with our recruitment process is. If we get a successful.

868
01:14:19,819 --> 01:14:23,944
Applicant and. They do have relative experience in the field,

869
01:14:23,944 --> 01:14:27,744
we will look at possibly starting them at step one.

870
01:14:27,744 --> 01:14:32,197
Or step two. I don't believe that we've ever started

871
01:14:32,197 --> 01:14:37,919
anybody beyond step two, but the majority. Of our staff

872
01:14:37,919 --> 01:14:42,570
have started at the probationary level, and our probation. Probationary

873
01:14:42,570 --> 01:14:46,170
time frame is six months. After they've completed a successful

874
01:14:46,170 --> 01:14:49,970
probationary period, they'll move to step one. So then, after

875
01:14:49,970 --> 01:14:53,701
the first full year, Then they'll be going to step

876
01:14:53,701 --> 01:14:59,452
two, and then. On to job rate, which is the

877
01:14:59,452 --> 01:15:04,611
final step in their grid. And just to dovetail on

878
01:15:04,611 --> 01:15:12,934
Jennifer's comments. All staff are subject to performance reviews.

879
01:15:14,271 --> 01:15:18,711
The successful performance review allows them to move across the

880
01:15:18,711 --> 01:15:24,555
grid. We have reduced. The frequency to once every two

881
01:15:24,555 --> 01:15:28,130
years now. It's very onerous in departments where there are

882
01:15:28,130 --> 01:15:29,970
significant amount of staff to get them. Done on an

883
01:15:29,970 --> 01:15:34,690
annual basis. However, senior staff and myself obviously are subject

884
01:15:34,690 --> 01:15:38,450
to a performance review every year annually in order to

885
01:15:38,450 --> 01:15:42,530
address wage grid progression. If they remain at job rate,

886
01:15:42,530 --> 01:15:45,210
if they're at the job rate already because they've been

887
01:15:45,210 --> 01:15:48,060
in the job for longer. Than five years. They're still

888
01:15:48,060 --> 01:15:51,289
subject to the same performance review. And still subject to

889
01:15:51,289 --> 01:15:53,609
the other provisions in the discipline policy that we have

890
01:15:53,609 --> 01:15:56,289
as well. If there are issues with work performance and

891
01:15:56,289 --> 01:15:59,049
could be put on a performance improvement plan if necessary.

892
01:16:00,796 --> 01:16:09,246
Thank you, karen. Jennifer. You're finished. Deputy mayor Smith.

893
01:16:13,165 --> 01:16:16,365
The majority of the municipalities in the province using this

894
01:16:16,365 --> 01:16:21,118
type of grid and this type of. Like using the

895
01:16:21,118 --> 01:16:27,566
cpi. To do that? Yes, the majority of municipalities across

896
01:16:27,566 --> 01:16:32,347
the province do use this type of wage grid. And

897
01:16:32,347 --> 01:16:35,907
the majority of them, if they're not unionized, they are

898
01:16:35,907 --> 01:16:38,107
using a CPI a lot of them that I've surveyed.

899
01:16:39,637 --> 01:16:44,259
Within Oxford county and within. What's called the golden horseshoe

900
01:16:44,259 --> 01:16:49,059
triangle, which goes from Windsor, Essex, up to Wellington County.

901
01:16:51,175 --> 01:16:56,650
To Bruce county, that type of thing, down to. Maybe

902
01:16:56,650 --> 01:17:00,010
Hamilton. So the majority of them, if they're not unionized,

903
01:17:00,010 --> 01:17:08,071
then they're. Using a CPI. Any other questions? For staff.

904
01:17:09,752 --> 01:17:12,272
I just have a quick question regarding the CPI, the

905
01:17:12,272 --> 01:17:17,171
wage grid. With the way the world economy is right

906
01:17:17,171 --> 01:17:20,371
now and the uncertainty even then in Canada, we've got

907
01:17:20,371 --> 01:17:24,571
talk of separation from Alberta, things like that. We just

908
01:17:24,571 --> 01:17:28,342
don't know what's. Going to happen. We never do in

909
01:17:28,342 --> 01:17:32,187
the economy. And I'm old enough to remember the early

910
01:17:32,187 --> 01:17:35,547
80s when we had double digit inflation for a few

911
01:17:35,547 --> 01:17:38,507
years. So that can happen, and we just don't know

912
01:17:38,507 --> 01:17:41,347
what's happening. Down the road. I guess my question for

913
01:17:41,347 --> 01:17:45,840
staff is if there was a year where. We had

914
01:17:45,840 --> 01:17:50,200
a really outlier CPI rate. I mean, when I'm talking

915
01:17:50,200 --> 01:17:55,689
double digits. Does council have any latitude then to in

916
01:17:55,689 --> 01:18:01,382
a particular year? To temporarily suspend it or make changes

917
01:18:01,382 --> 01:18:05,487
to it. As the ultimate authority for decision making in

918
01:18:05,487 --> 01:18:12,930
the township, you can always amend your policy. Deputy mayor

919
01:18:12,930 --> 01:18:19,695
smith. That was kind of my thought process as well.

920
01:18:21,820 --> 01:18:23,900
And I don't know if this council has any appetite.

921
01:18:26,275 --> 01:18:32,191
To. Put a cap on it like that. We could

922
01:18:32,191 --> 01:18:34,231
say a certain percentage if we got to there, and

923
01:18:34,231 --> 01:18:38,031
I'm not sure if that's allowable in this policy or

924
01:18:38,031 --> 01:18:41,377
not, or if we could cap this policy. At a

925
01:18:41,377 --> 01:18:46,625
percentage or how could we go about that? To Councilor

926
01:18:46,625 --> 01:18:51,025
Smith's question about that, I did do some proactive surveying

927
01:18:51,025 --> 01:18:56,432
with again. A lot of the municipalities that. Are in

928
01:18:56,432 --> 01:19:00,072
our golden triangle horseshoe, and none of them have a

929
01:19:00,072 --> 01:19:04,016
cap. Which I thought was sort of interesting. But I

930
01:19:04,016 --> 01:19:07,296
did ask them, and we were talking about smaller centers

931
01:19:07,296 --> 01:19:14,096
and larger centers and regionals and lower tier municipalities, and

932
01:19:14,096 --> 01:19:18,718
none of them had account. Thank you, Jennifer. I can

933
01:19:18,718 --> 01:19:25,062
appreciate the question. Based on Co to press answer any

934
01:19:25,062 --> 01:19:28,505
given year. If we had to. If we had an

935
01:19:28,505 --> 01:19:34,065
extraordinary circumstances. We can institute a cap, if you will.

936
01:19:34,065 --> 01:19:36,945
For that year or a percentage of us or whatever.

937
01:19:36,945 --> 01:19:39,305
So I think the doors are open for that type

938
01:19:39,305 --> 01:19:43,634
of thing, but it's tough to say. It's tough to

939
01:19:43,634 --> 01:19:45,314
say what's going to happen in the future. We just

940
01:19:45,314 --> 01:19:48,474
don't know. We had so many years of zero inflation,

941
01:19:48,474 --> 01:19:52,698
basically. And then Covid came. And like I say, back

942
01:19:52,698 --> 01:19:58,081
in the 80s, That was unprecedented as well. So there

943
01:19:58,081 --> 01:20:01,561
is still some flexibility there, but I'd hope we never

944
01:20:01,561 --> 01:20:03,321
have to use it. But I think it's something that

945
01:20:03,321 --> 01:20:07,116
we have to be cognizant of. That we just don't

946
01:20:07,116 --> 01:20:11,342
know what's going to happen. Any other questions for staff

947
01:20:11,342 --> 01:20:17,252
regarding these reports? Not seeing anything. We have a motion

948
01:20:17,252 --> 01:20:17,772
on your screen.

949
01:20:27,793 --> 01:20:30,313
Move by Deputy mayor Smith, seconded by councilor Zayer. That

950
01:20:30,313 --> 01:20:35,153
report, HRSC 2025. One will be received as information and

951
01:20:35,153 --> 01:20:38,553
that council adopt the wage grid administration policy and further

952
01:20:38,553 --> 01:20:44,056
that council adopt the organizational chart. Any discussion comments regarding

953
01:20:44,056 --> 01:20:47,355
that motion? Not seeing any. We'll call the vote.

954
01:20:55,578 --> 01:21:03,503
That is carried. Okay, we're on to item nine b.

955
01:21:03,503 --> 01:21:09,805
Public works bylaw update. Public works manager Tom Lightfoot. Good

956
01:21:09,805 --> 01:21:18,602
morning, everyone. I would just highlight. A few sections in

957
01:21:18,602 --> 01:21:23,144
the report here and then open up for questions. I

958
01:21:23,144 --> 01:21:26,424
apologize for bringing so many lengthy items all at once.

959
01:21:26,424 --> 01:21:28,344
It's been a little bit. Of a busy time, so

960
01:21:28,344 --> 01:21:32,762
we're trying to play catch up on some items. We'll

961
01:21:32,762 --> 01:21:35,402
start out. Maybe it'll be better to address questions by

962
01:21:35,402 --> 01:21:37,802
section if we go through, if council has any at

963
01:21:37,802 --> 01:21:41,495
that time. So start out, we will have our all

964
01:21:41,495 --> 01:21:45,655
of our bylaw the staff is recommending and as part

965
01:21:45,655 --> 01:21:49,775
of that we have seen as the municipality grows and

966
01:21:49,775 --> 01:21:55,095
expectations and wants change within our communities for landscaping within

967
01:21:55,095 --> 01:22:00,546
the municipal right of way. Staff fully understand. Understands where

968
01:22:00,546 --> 01:22:04,146
residents coming from, wanting to beautify the areas within the

969
01:22:04,146 --> 01:22:07,226
right of way at the same time. We fully understand

970
01:22:07,226 --> 01:22:11,072
that. As a municipality, we have to allow utilities to

971
01:22:11,072 --> 01:22:14,470
be within our right of way. So we're struggled with

972
01:22:14,470 --> 01:22:16,870
trying to find the best of both worlds. That works

973
01:22:16,870 --> 01:22:20,470
for the utilities for residents and as well for our

974
01:22:20,470 --> 01:22:24,860
own equipment and daily operations for winter maintenance. And mowing

975
01:22:24,860 --> 01:22:28,733
activities and stuff around the township as well. So we

976
01:22:28,733 --> 01:22:34,853
have brought forward a bylaw for council's review to see

977
01:22:34,853 --> 01:22:37,293
if that is. The direction council would like to go.

978
01:22:37,293 --> 01:22:41,656
I feel that the bylaw. Will make it easier for

979
01:22:41,656 --> 01:22:46,456
residents to find all the information on what we allow

980
01:22:46,456 --> 01:22:48,576
within our right. Of way. Right now, we really have

981
01:22:48,576 --> 01:22:50,816
three documents that guide what you can do in the

982
01:22:50,816 --> 01:22:53,496
right of way, this bylaw sort of puts it all

983
01:22:53,496 --> 01:22:56,336
into one. Makes it, I believe, easier for residents to

984
01:22:56,336 --> 01:22:59,736
follow. And same as always, I always ask and recommend

985
01:22:59,736 --> 01:23:01,737
the resident. Residents. If you have a question, I'd much

986
01:23:01,737 --> 01:23:04,617
rather come out myself. My staff meet with you and

987
01:23:04,617 --> 01:23:08,777
go over what you're thinking of doing beforehand. Much rather

988
01:23:08,777 --> 01:23:12,177
have that conversation enough. To go out afterwards and explain

989
01:23:12,177 --> 01:23:15,787
why something has to change. So in the policy, we

990
01:23:15,787 --> 01:23:20,987
cover off basic rules for where you can put landscaping,

991
01:23:20,987 --> 01:23:24,507
what type of landscape can be. Can be. We've got

992
01:23:24,507 --> 01:23:27,707
areas where staff feel we shouldn't allow. Any landscaping at

993
01:23:27,707 --> 01:23:30,027
all, which is along the curb lines as it affects

994
01:23:30,027 --> 01:23:35,718
winter maintenance for pushing snowback. Whether people for parking getting

995
01:23:35,718 --> 01:23:38,478
out so people have the right to park on the

996
01:23:38,478 --> 01:23:39,958
road and step out of their password side of the

997
01:23:39,958 --> 01:23:42,901
car. They should have at least grasped the step out

998
01:23:42,901 --> 01:23:45,901
on and not into flower beds and stuff like that.

999
01:23:45,901 --> 01:23:48,941
So we have that addressed in there is like 6ft

1000
01:23:48,941 --> 01:23:51,701
behind the curb, no landscape, and whatsoever would have to

1001
01:23:51,701 --> 01:23:54,941
be a grass area. We did put in as well.

1002
01:23:54,941 --> 01:23:58,882
We've seen in the past. Where residents have put flower

1003
01:23:58,882 --> 01:24:02,282
beds out in the municipal right of way. Utility companies

1004
01:24:02,282 --> 01:24:05,242
come in. They have to rip that out. And we've

1005
01:24:05,242 --> 01:24:09,802
seen confrontation that way where people are unhappy and understandably,

1006
01:24:09,802 --> 01:24:11,322
if you've spent that money to put something in all

1007
01:24:11,322 --> 01:24:13,362
of a sudden now. It's being ripped out. But at

1008
01:24:13,362 --> 01:24:18,248
the end of the day, the contract. Contractors are there

1009
01:24:18,248 --> 01:24:22,905
to fix the utility. Not to address anything that's above

1010
01:24:22,905 --> 01:24:27,643
it that wasn't approved. So in the policy, it would

1011
01:24:27,643 --> 01:24:33,760
state that if that was to happen again, Then the

1012
01:24:33,760 --> 01:24:35,800
contractor would only have to go back to the municipal

1013
01:24:35,800 --> 01:24:40,654
servicing standards and design standards. And that is for grass

1014
01:24:40,654 --> 01:24:43,934
to be replaced in that area. That's sort of the

1015
01:24:43,934 --> 01:24:46,734
high level, is their review of that. Is there anybody.

1016
01:24:49,996 --> 01:24:54,573
Has any specific questions on the bylaw. Any questions? For

1017
01:24:54,573 --> 01:25:00,471
tom. Not seeing any. I guess you can proceed. So

1018
01:25:00,471 --> 01:25:07,024
the second item on the report is. For season. Half

1019
01:25:07,024 --> 01:25:11,038
load season come referred to as half load season. There's

1020
01:25:11,038 --> 01:25:13,398
no load restrictions for the reduced load period. We have

1021
01:25:13,398 --> 01:25:18,364
our current. Policy and bylaw is we basically mimic the

1022
01:25:18,364 --> 01:25:23,719
Highway Traffic Act. March and april. Five ton. Unless you're

1023
01:25:23,719 --> 01:25:26,079
exempt by some feed trucks. Milk trucks are exempt. The

1024
01:25:26,079 --> 01:25:29,639
feed trucks? At 7500 fuel trucks. 7500 instead of five.

1025
01:25:31,144 --> 01:25:36,592
That's the typical, what we're seeing as climate change. And

1026
01:25:36,592 --> 01:25:39,832
the real push to try to balance every year. We're

1027
01:25:39,832 --> 01:25:41,952
not seeing where it used to be march. It was

1028
01:25:41,952 --> 01:25:45,152
pretty safe. You put on your load restrictions April, and

1029
01:25:45,152 --> 01:25:48,072
by may you're good. Now we're seeing what the weather

1030
01:25:48,072 --> 01:25:51,112
pattern switching you're seeing earlier. Where it should be going

1031
01:25:51,112 --> 01:25:54,536
on and. We're in the flip side. Some years we

1032
01:25:54,536 --> 01:25:57,096
could take it off early, the way it currently is

1033
01:25:57,096 --> 01:26:00,056
in our bylaw is staff doesn't have the authority to

1034
01:26:00,056 --> 01:26:03,636
remove it. We can give. Public works manager can give

1035
01:26:03,636 --> 01:26:08,305
an exemption. My policy is I don't give an exemptions

1036
01:26:08,305 --> 01:26:11,105
and thus to stay consistent in discussions. The OPP. It

1037
01:26:11,105 --> 01:26:16,607
makes enforcement confusing. So the way it currently is, council

1038
01:26:16,607 --> 01:26:22,771
has the authority. To remove half load. But realistically, it

1039
01:26:22,771 --> 01:26:24,931
doesn't really time out if we're going to pull it.

1040
01:26:24,931 --> 01:26:27,971
Off at half a week earlier. Two weeks early. I

1041
01:26:27,971 --> 01:26:30,011
would have to know well in advance to get a

1042
01:26:30,011 --> 01:26:33,571
report to council for you to consider that at that

1043
01:26:33,571 --> 01:26:36,931
time. So Oxford county, we've. Met and talked about this.

1044
01:26:36,931 --> 01:26:39,251
We've been talking about it for probably two and a

1045
01:26:39,251 --> 01:26:41,651
half years at our service sharing group, so all the

1046
01:26:41,651 --> 01:26:45,792
managers. Within the townships of county. The group that we

1047
01:26:45,792 --> 01:26:49,669
meet with, we've been talking about making this change. Oshree

1048
01:26:49,669 --> 01:26:52,333
county was the first to bring it forward. And Osha

1049
01:26:52,333 --> 01:26:55,613
County Council did pass to allow to give authority to

1050
01:26:55,613 --> 01:27:00,599
the director of public works. To set the timeline for

1051
01:27:00,599 --> 01:27:05,659
halfload season, and as part of that, We've decided within

1052
01:27:05,659 --> 01:27:10,315
the group that it would be everybody or nobody. So

1053
01:27:10,315 --> 01:27:14,011
if Esau Tavistox roads aren't ready. The rest of the

1054
01:27:14,011 --> 01:27:16,811
county will not lift its half load or reduce load,

1055
01:27:16,811 --> 01:27:19,771
period, simply because we got a lot of traffic that

1056
01:27:19,771 --> 01:27:21,891
goes from one end of the county right through and

1057
01:27:21,891 --> 01:27:26,123
to stop. Somebody in the middle. Doesn't make sense to

1058
01:27:26,123 --> 01:27:30,323
the motoring public or the industry. The trucking industry itself.

1059
01:27:30,323 --> 01:27:35,105
So we want to try to stay consistent. So along

1060
01:27:35,105 --> 01:27:37,505
with going out and looking at the roads, which we're

1061
01:27:37,505 --> 01:27:41,675
constantly doing, the spring we're constantly monitoring our roads. The

1062
01:27:41,675 --> 01:27:47,057
Ogre worked with the Ministry of Transportation and. They created

1063
01:27:47,057 --> 01:27:52,805
a reduced load period model, computer model. I demoed it

1064
01:27:52,805 --> 01:27:56,325
two winners ago in Austria county. Demoed it again this

1065
01:27:56,325 --> 01:28:05,132
year, and it's quite the system. You put in. The

1066
01:28:05,132 --> 01:28:09,070
highs and lows temperatures for the day, and then. You

1067
01:28:09,070 --> 01:28:11,830
start tracking that back when winter starts or January type

1068
01:28:11,830 --> 01:28:16,366
thing, and it builds up in the program. The cumulative

1069
01:28:16,366 --> 01:28:19,494
thaw index, as they call it. And it will tell

1070
01:28:19,494 --> 01:28:21,494
you when your road should be starting to thaw by

1071
01:28:21,494 --> 01:28:24,894
your daytime temperatures. When you should put half load on

1072
01:28:24,894 --> 01:28:26,734
and then it will also tell you when your road

1073
01:28:26,734 --> 01:28:30,362
should be good enough to take off. I was a

1074
01:28:30,362 --> 01:28:33,362
little skeptical at the beginning. Two years ago when I

1075
01:28:33,362 --> 01:28:39,443
did, I would have agreed within days of when. They

1076
01:28:39,443 --> 01:28:42,205
should go on and come off. And Oxford county did

1077
01:28:42,205 --> 01:28:44,325
it this year, and I would have to say I'd

1078
01:28:44,325 --> 01:28:46,805
agree with what the system said. Again, I don't know

1079
01:28:46,805 --> 01:28:49,565
how it works. Obviously there's somebody. A lot smarter than

1080
01:28:49,565 --> 01:28:53,000
me with a computer. That has done a very good

1081
01:28:53,000 --> 01:28:56,829
job designing this program. And yeah, it's been tested and

1082
01:28:56,829 --> 01:29:00,589
it seems to work. So the idea would be with

1083
01:29:00,589 --> 01:29:05,717
still doing visual inspections. Using this system. That the county

1084
01:29:05,717 --> 01:29:07,677
has signed up for because there is a cost to

1085
01:29:07,677 --> 01:29:10,437
the system. County signed up for that and then visual

1086
01:29:10,437 --> 01:29:12,797
and meeting with their other partners. That would be the

1087
01:29:12,797 --> 01:29:17,622
time when staff would if council delegates authority. I guess

1088
01:29:17,622 --> 01:29:21,004
myself at this point. We would look at changing those

1089
01:29:21,004 --> 01:29:23,884
dates if required. If the weather is the way it

1090
01:29:23,884 --> 01:29:27,244
is, we stay with the normal days and it would

1091
01:29:27,244 --> 01:29:30,164
be March April. But if there is a chance to

1092
01:29:30,164 --> 01:29:33,684
list it early. That's better for our community, better for

1093
01:29:33,684 --> 01:29:37,764
the trucking industry, and supplying construction and everything, if possible.

1094
01:29:39,223 --> 01:29:43,103
There would be some financial implications to that. Obviously, our

1095
01:29:43,103 --> 01:29:45,823
signs are all date tab signs for our load restriction

1096
01:29:45,823 --> 01:29:50,958
signs, so we would have to replace those. Working with

1097
01:29:50,958 --> 01:29:54,561
some suppliers in Oshford county to come up with. A

1098
01:29:54,561 --> 01:29:57,674
little bit of a sign. It's a flip sign. It

1099
01:29:57,674 --> 01:30:01,931
would say. Five ton, in effect, and then the bottom,

1100
01:30:01,931 --> 01:30:06,853
that sign would flip up and. It would say, not

1101
01:30:06,853 --> 01:30:09,053
in effect. So it has the truck sign, it would

1102
01:30:09,053 --> 01:30:11,853
say, in effect, and the weight limit or it flips

1103
01:30:11,853 --> 01:30:17,170
up, covers that and says, not in effect. So. There

1104
01:30:17,170 --> 01:30:19,730
would be to ballpark number is right around that $9,000

1105
01:30:19,730 --> 01:30:22,170
to change all the signs. If that something council is

1106
01:30:22,170 --> 01:30:24,250
interested in proceeding this way, we could add that to

1107
01:30:24,250 --> 01:30:28,783
the 2026 budget. For consideration as well at that time.

1108
01:30:30,437 --> 01:30:33,077
Was there any questions on that portion of the report?

1109
01:30:35,398 --> 01:30:38,878
Councilor Rudy, just as a comment, I think as the

1110
01:30:38,878 --> 01:30:43,999
seasons are changing, hanky, right? Locals will see that either.

1111
01:30:43,999 --> 01:30:45,799
They won't. Probably won't see that should go on. Earlier,

1112
01:30:45,799 --> 01:30:47,639
but they'll see. Why are we still running half load

1113
01:30:47,639 --> 01:30:51,039
roads in late April when it's not there. So we

1114
01:30:51,039 --> 01:30:54,719
lose some credibility because we're restricting what we can. Do.

1115
01:30:54,719 --> 01:30:57,319
It's not a common sense decision. And this would allow

1116
01:30:57,319 --> 01:31:01,959
you to make that more. Informed, but optically a more

1117
01:31:01,959 --> 01:31:05,143
common. Sense decision for the public to see, so I

1118
01:31:05,143 --> 01:31:09,675
think it's a good idea. Councilor is there, Tom, I'm

1119
01:31:09,675 --> 01:31:12,795
just curious if being on the northern end, if we.

1120
01:31:12,795 --> 01:31:16,635
See that period longer than what some of the municipalities

1121
01:31:16,635 --> 01:31:23,311
in the south would see. Yeah, typically. We're the last

1122
01:31:23,311 --> 01:31:25,671
of the ones for the roads to firm up, typically

1123
01:31:25,671 --> 01:31:27,911
in the south. They do tighten up a little faster.

1124
01:31:29,628 --> 01:31:34,878
On the average year. And just to follow up, In

1125
01:31:34,878 --> 01:31:38,758
your conversation as that working group with Oxford county. They

1126
01:31:38,758 --> 01:31:42,198
were all good with working with that. Like working with

1127
01:31:42,198 --> 01:31:47,159
ours being later as well. That's part of it. Yeah,

1128
01:31:47,159 --> 01:31:49,599
we have a really productive and a good group, and

1129
01:31:49,599 --> 01:31:54,451
everybody's fully on board with it. Others. Will be taking.

1130
01:31:54,451 --> 01:31:57,731
I think Zora already headed in their policy to allow

1131
01:31:57,731 --> 01:32:02,091
their manager, Ashri. Han is. I believe the southern ones

1132
01:32:02,091 --> 01:32:05,091
will be soon taking reports as well to their councils

1133
01:32:05,091 --> 01:32:12,917
for the same. Deputy mayor Smith. You were this magic

1134
01:32:12,917 --> 01:32:15,837
program that the county is using and that you've tried

1135
01:32:15,837 --> 01:32:20,962
out if we go forward with this? Will we be

1136
01:32:20,962 --> 01:32:22,802
bearing any of the cost of that back to the

1137
01:32:22,802 --> 01:32:27,341
county so that. We can if we're using their program

1138
01:32:27,341 --> 01:32:34,421
or that kind of thing. At this time, no. Oxford

1139
01:32:34,421 --> 01:32:38,243
county. In their. Report referred to, they will be using

1140
01:32:38,243 --> 01:32:40,403
it, so they will be buying that as part of

1141
01:32:40,403 --> 01:32:44,076
our server sharing group. They are willing to offer their

1142
01:32:44,076 --> 01:32:46,716
opinion on our roads as well, so they will share

1143
01:32:46,716 --> 01:32:55,974
that with us. Any other questions regarding. The road limits.

1144
01:32:59,883 --> 01:33:04,690
Okay. You can carry on, Tom. All right, so the

1145
01:33:04,690 --> 01:33:10,048
final part on the report. Is for the Queen's pavilion,

1146
01:33:10,048 --> 01:33:13,168
roof or portion of the Queen's pavilion during the heavy

1147
01:33:13,168 --> 01:33:15,648
snowfall this year. We had the snow slide off the

1148
01:33:15,648 --> 01:33:20,782
roof and take off the ice guards. Ice dams. Off

1149
01:33:20,782 --> 01:33:24,074
the east side of the building. That has left us

1150
01:33:24,074 --> 01:33:28,798
with 56 holes in the roof. We had contractors look

1151
01:33:28,798 --> 01:33:32,718
at possibly patching it. 56 patches. There's no guarantee the

1152
01:33:32,718 --> 01:33:36,398
way the tin is ripped. The recommendation and stuff agrees

1153
01:33:36,398 --> 01:33:39,831
with them is the best is to replace that. Tin.

1154
01:33:40,983 --> 01:33:45,063
So I guess I'm asking again. It seems to be

1155
01:33:45,063 --> 01:33:48,896
what I do is ask for. More money. Yeah. The

1156
01:33:48,896 --> 01:33:57,645
quote came in at $25,935 plus. Hst. To retin that

1157
01:33:57,645 --> 01:34:00,725
side of the east side of the pavilion, and then

1158
01:34:00,725 --> 01:34:05,370
that will put new ice guards up on it. A

1159
01:34:05,370 --> 01:34:10,755
little more sturdy type of ice guard on it. So.

1160
01:34:12,117 --> 01:34:15,801
I should solve that. We did. Staff met and talked

1161
01:34:15,801 --> 01:34:19,481
to Karen about going through emergency procurement for it because

1162
01:34:19,481 --> 01:34:21,761
we are getting water leaking into the building. We should

1163
01:34:21,761 --> 01:34:25,121
be getting that sealed up sooner than later so we

1164
01:34:25,121 --> 01:34:27,321
don't really want to hold anything up by getting it

1165
01:34:27,321 --> 01:34:33,514
done. So really looking for council's endorsement to take the

1166
01:34:33,514 --> 01:34:38,876
money out of my computer went to sleep. Out of

1167
01:34:38,876 --> 01:34:43,936
the facilities reserve. To fund that project and get that

1168
01:34:43,936 --> 01:34:48,850
repair ongoing. Karen, I just want to clarify the reason

1169
01:34:48,850 --> 01:34:51,010
why we're referring to it as an emergency. Procurement is

1170
01:34:51,010 --> 01:34:53,890
because that's one of the requirements under our procurement policy

1171
01:34:53,890 --> 01:34:56,130
to be able to single source to only get one

1172
01:34:56,130 --> 01:35:01,899
quote so that we could get it done immediately. I

1173
01:35:01,899 --> 01:35:06,929
just have a quick question. Can he get at it

1174
01:35:06,929 --> 01:35:13,746
rather quickly then as well? Okay. Councilor Rudy. Did we

1175
01:35:13,746 --> 01:35:17,266
deem that the previous ice guard was either inadequate or

1176
01:35:17,266 --> 01:35:19,786
old or wore out because if we do this again

1177
01:35:19,786 --> 01:35:21,466
and we get a heavy snowfall again next year, and

1178
01:35:21,466 --> 01:35:25,058
it rips. The ice guard. I understand. We're in a

1179
01:35:25,058 --> 01:35:29,307
more firm, stronger ice guard, but. Was there something about

1180
01:35:29,307 --> 01:35:31,307
the last ice guard that we would not have done

1181
01:35:31,307 --> 01:35:35,746
a second time and that's why you're confident that. Yeah,

1182
01:35:35,746 --> 01:35:40,539
the existing ice guard that's on the building. I haven't

1183
01:35:40,539 --> 01:35:42,619
been up to look at, so I'll take the contractors

1184
01:35:42,619 --> 01:35:46,186
word for it. I've seen it on the ground and

1185
01:35:46,186 --> 01:35:48,786
the size of screws they put in when the existing

1186
01:35:48,786 --> 01:35:52,959
one was put on. It was just the bent. V

1187
01:35:52,959 --> 01:35:56,519
ten, but it was only screwed into the tin. It

1188
01:35:56,519 --> 01:36:00,359
never went down into the plywood. For structure, so there

1189
01:36:00,359 --> 01:36:03,839
wasn't the strength to it. So when that big sheet

1190
01:36:03,839 --> 01:36:07,378
came, It just took the short screws out and ripped

1191
01:36:07,378 --> 01:36:11,187
the tin on its way. So this next one would

1192
01:36:11,187 --> 01:36:19,862
be installed. Deputy mayor smith. Have we checked our other

1193
01:36:19,862 --> 01:36:24,312
facilities? I know you and I had discussions in the

1194
01:36:24,312 --> 01:36:27,551
past. And this will be for another time. But you

1195
01:36:27,551 --> 01:36:29,471
and I have had discussions in the past about. The

1196
01:36:29,471 --> 01:36:33,031
Hickson Pavilion. We have some roof leaks over there. I

1197
01:36:33,031 --> 01:36:36,684
don't think they've. Got worse over time. And we don't

1198
01:36:36,684 --> 01:36:39,444
even know who's responsible with it. With the solar panels

1199
01:36:39,444 --> 01:36:43,484
up. There who should be responsible for those repairs. But

1200
01:36:43,484 --> 01:36:46,284
maybe, honestly, that's something that staff could look into for

1201
01:36:46,284 --> 01:36:52,042
us. And see, those leaks can get bad during times.

1202
01:36:53,263 --> 01:36:55,223
But my point is, have we looked at the ice

1203
01:36:55,223 --> 01:36:59,524
guards on our other pavilions and stuff? I've done a

1204
01:36:59,524 --> 01:37:01,884
visual over at the ICC. It looks like a more

1205
01:37:01,884 --> 01:37:08,030
solid ice guard. On that building. It definitely does. Hold

1206
01:37:08,030 --> 01:37:11,350
stuff back. The new municipal office is very solid on

1207
01:37:11,350 --> 01:37:14,442
the ice guards on that one. We will have to.

1208
01:37:16,952 --> 01:37:20,863
Look at the rest of the roof. On the pavilion.

1209
01:37:22,173 --> 01:37:24,573
Because likely it is done with the same thing now.

1210
01:37:26,636 --> 01:37:32,104
There's smaller sections. So I don't see as big of

1211
01:37:32,104 --> 01:37:34,624
a risk of that happening. The same weight load. Coming

1212
01:37:34,624 --> 01:37:38,584
down the east side of the pavilion. The queen's pavilion

1213
01:37:38,584 --> 01:37:41,344
definitely was a bigger section. And had more opportunity for

1214
01:37:41,344 --> 01:37:43,464
that to happen, but we will be getting them to

1215
01:37:43,464 --> 01:37:46,492
look at that. One when it's up there. As far

1216
01:37:46,492 --> 01:37:49,955
as the pavilion over here. That one will take some

1217
01:37:49,955 --> 01:37:52,435
more investigation. I had. John and I had talked about

1218
01:37:52,435 --> 01:37:55,555
it before, and. We think it's the tin under the

1219
01:37:55,555 --> 01:37:57,715
solar panels. It's the only way to. Really get to

1220
01:37:57,715 --> 01:38:04,378
that is to remove the panels. So. That's a bigger

1221
01:38:04,378 --> 01:38:07,902
look to see what we can do, because. We think

1222
01:38:07,902 --> 01:38:10,702
it's coming by the screw heads going into the plot,

1223
01:38:10,702 --> 01:38:14,822
into the strapping. Because that's where the two x fours

1224
01:38:14,822 --> 01:38:18,648
get wet first. We think it's actually the screw heads,

1225
01:38:18,648 --> 01:38:23,458
not the holes from the panels, so. That could be

1226
01:38:23,458 --> 01:38:28,026
a bigger project with those panels there. Any other questions

1227
01:38:28,026 --> 01:38:35,334
for Tom? I believe that's the extent of your report.

1228
01:38:35,334 --> 01:38:40,935
Okay. Thank you. We have a motion on your screen

1229
01:38:40,935 --> 01:38:47,241
to accept the report and to authorize. The work. Move

1230
01:38:47,241 --> 01:38:50,441
by Councilor Smith. Seconded by councilor Zair. That report, pW

1231
01:38:50,441 --> 01:38:55,592
2025. One be received his information for council and that

1232
01:38:55,592 --> 01:39:00,232
council consider bylaw 2020 515 pertaining to boulevards owned by

1233
01:39:00,232 --> 01:39:02,792
the township of Eastworld have a stock. And further, that

1234
01:39:02,792 --> 01:39:06,152
council authorized a public works manager to determine the start

1235
01:39:06,152 --> 01:39:08,952
and end dates of the seasonal load restrictions, resulting in

1236
01:39:08,952 --> 01:39:13,746
a future amendment to bylaw 20 24 32 recogn. Recognizing

1237
01:39:13,746 --> 01:39:16,626
this change and further, that council authorized staff to single

1238
01:39:16,626 --> 01:39:19,746
source the queens Park Pavilion emergency roof repair and the

1239
01:39:19,746 --> 01:39:24,786
amount of $25,935 plus HST, as quoted by John Witzel

1240
01:39:24,786 --> 01:39:30,021
contracting limited, funded to the township facilities reserve. Is there

1241
01:39:30,021 --> 01:39:35,469
any discussion, comments regarding that motion? Not seeing any. We'll

1242
01:39:35,469 --> 01:39:45,048
call the vote. That is carried.

1243
01:39:49,882 --> 01:39:52,922
Item ten bylaws. So, with reference to the boulevard bylaw,

1244
01:39:52,922 --> 01:39:55,402
we have a first and. Second reading. We'll need a

1245
01:39:55,402 --> 01:39:57,362
mover and seconder for that. That will be on. Your

1246
01:39:57,362 --> 01:40:02,664
screen momentarily. Moved by councilor Zair, seconded by councilor Gillespie,

1247
01:40:02,664 --> 01:40:05,824
that bylaw 2020 515 be read a first and second

1248
01:40:05,824 --> 01:40:13,551
time. Is there any discussion? We'll call the vote.

1249
01:40:20,586 --> 01:40:24,386
That is carried. And third and final reading mover and

1250
01:40:24,386 --> 01:40:33,536
second are required. Moved by deputy mayor Smith, seconded by

1251
01:40:33,536 --> 01:40:36,776
councilor Van Wick. That bylaw 2020 515 be read a

1252
01:40:36,776 --> 01:40:45,909
third and final time. Is there any discussion? Comments? Call

1253
01:40:45,909 --> 01:40:46,069
the vote.

1254
01:40:58,254 --> 01:41:02,394
That is carried. Okay. Item eleven. There's no notice of

1255
01:41:02,394 --> 01:41:08,264
motions and new business, I believe. Unfinished business. Secondary plan

1256
01:41:08,264 --> 01:41:15,799
conferences and seminars. Anything to update there? Councilor Rudy. Last

1257
01:41:15,799 --> 01:41:19,639
week had the pleasure of attending the OsAm conference in

1258
01:41:19,639 --> 01:41:26,855
Collingwood. Ontario small urban municipalities. It was interesting convention. Not

1259
01:41:26,855 --> 01:41:29,215
very large. A couple of hundred people, maybe, or two

1260
01:41:29,215 --> 01:41:31,655
and a quarter. So you don't get lost in like

1261
01:41:31,655 --> 01:41:36,625
you do at Osum or aroma presentations were good. Some

1262
01:41:36,625 --> 01:41:43,339
were of interest or pertinent to our community. Econom. Economic

1263
01:41:43,339 --> 01:41:48,507
guy from. Oxford Economics said we should expect a recession

1264
01:41:48,507 --> 01:41:51,854
to start in the second quarter. Should last about a

1265
01:41:51,854 --> 01:41:55,551
year. Expect a couple hundred thousand jobs lost in the

1266
01:41:55,551 --> 01:42:02,597
province and unemployment up to 8%. And expected inflation to

1267
01:42:02,597 --> 01:42:07,561
be 3% by year end. Is his estimate. Interest rates

1268
01:42:07,561 --> 01:42:09,681
should hold steady for the year. So that was kind

1269
01:42:09,681 --> 01:42:15,680
of the three comments from him. Other presentations on homelessness.

1270
01:42:18,103 --> 01:42:21,143
We can expect that. Right now, there's 80,000 homeless people

1271
01:42:21,143 --> 01:42:26,095
in Ontario. And that number is expected to be 300,000

1272
01:42:26,095 --> 01:42:29,429
in ten years. So how are we as a province

1273
01:42:29,429 --> 01:42:33,585
or government or municipality to deal with that? That'll be

1274
01:42:33,585 --> 01:42:41,133
issue. Was another presentation. From. Amo. Quite a lengthy discussion

1275
01:42:41,133 --> 01:42:43,813
or comments on strong mayors. That was a pretty big

1276
01:42:43,813 --> 01:42:49,290
topic. A number of municipalities in Ontario have rescinded that

1277
01:42:49,290 --> 01:42:51,650
either set a letter to the province and said, we're

1278
01:42:51,650 --> 01:42:58,588
not interested. Another one. The mayor turned that authority over

1279
01:42:58,588 --> 01:43:01,108
to the CAO to take it away from his ability.

1280
01:43:02,830 --> 01:43:05,310
I don't think they believe that sending it back would

1281
01:43:05,310 --> 01:43:07,630
do anything that was still there. But it was more

1282
01:43:07,630 --> 01:43:09,710
of a message they didn't feel there would be. I

1283
01:43:09,710 --> 01:43:11,710
know we talk about a negative impact by doing that.

1284
01:43:13,404 --> 01:43:20,511
There's another group on affordable housing, specifically in Collingwood. Quite

1285
01:43:20,511 --> 01:43:23,511
a lot of work has gone into how they've, that's

1286
01:43:23,511 --> 01:43:28,399
been in the last five years. Since sort of the

1287
01:43:28,399 --> 01:43:33,889
Covid time. What they do, and they've made progress. On

1288
01:43:33,889 --> 01:43:37,449
building and moving forward. The affordable housing I'm not sure

1289
01:43:37,449 --> 01:43:43,347
it's specific to esore tavistock. But it was to Collingwood.

1290
01:43:43,347 --> 01:43:47,857
They found that when they brought in. Interwest moved in

1291
01:43:47,857 --> 01:43:51,297
in 2000 or 19. I bought the ski hill. They

1292
01:43:51,297 --> 01:43:55,300
did a large conversion. There and there was. An INK

1293
01:43:55,300 --> 01:44:02,605
3000 extra employees or 5000 employees. They did. A very

1294
01:44:02,605 --> 01:44:05,910
good study. On the wages of employees that work in

1295
01:44:05,910 --> 01:44:10,295
our community. And then what was the cost? For affordable

1296
01:44:10,295 --> 01:44:13,455
rental or housing, and they didn't match. There was not

1297
01:44:13,455 --> 01:44:16,415
enough money to be able to live there. So that

1298
01:44:16,415 --> 01:44:18,415
was the first impetus that we've got to either figure

1299
01:44:18,415 --> 01:44:23,586
out how to provide a home for nurses. Or people

1300
01:44:23,586 --> 01:44:26,226
that worked in the community. They needed to provide the

1301
01:44:26,226 --> 01:44:28,146
service, but they could never afford. To live in the

1302
01:44:28,146 --> 01:44:31,921
community. So that was kind of the impetus. They did

1303
01:44:31,921 --> 01:44:37,581
go on. To another presentation on we talked this morning

1304
01:44:37,581 --> 01:44:40,741
a little bit about a bia in Collingwood and what

1305
01:44:40,741 --> 01:44:45,003
it's done to change. The efforts and work, and I

1306
01:44:45,003 --> 01:44:49,036
think it's been going on for 20 some years. I

1307
01:44:49,036 --> 01:44:51,036
thought that's what we have. But I think we have

1308
01:44:51,036 --> 01:44:55,193
a chamber of commerce in Tavistock. They said a BA

1309
01:44:55,193 --> 01:44:57,393
is not a chamber of commerce is much different. It's

1310
01:44:57,393 --> 01:45:00,514
more of a business improvement. It's kind of like another

1311
01:45:00,514 --> 01:45:04,402
council. They take tax dollars from the businesses and use

1312
01:45:04,402 --> 01:45:08,322
that for community improvement. They work with the municipality. And

1313
01:45:08,322 --> 01:45:12,082
what they suggest or think it should be. Again, I'm

1314
01:45:12,082 --> 01:45:16,823
not sure. It's applicable. To our communities, but it was

1315
01:45:16,823 --> 01:45:18,943
interesting to hear how it worked. And perhaps there's parts

1316
01:45:18,943 --> 01:45:21,903
of it that would make sense for things we want

1317
01:45:21,903 --> 01:45:27,360
to do. Probably the most interesting that probably would be

1318
01:45:27,360 --> 01:45:30,160
applicable to us was Dan Mathison was the previous mayor

1319
01:45:30,160 --> 01:45:34,000
in Stratford, and he was around when the cyberattack at

1320
01:45:34,000 --> 01:45:42,430
Stratford in 2019. He had a pretty interesting presentation on

1321
01:45:42,430 --> 01:45:45,430
what municipality should be doing or thinking about. He said

1322
01:45:45,430 --> 01:45:47,870
it's not a matter of if you're attacked, it's only

1323
01:45:47,870 --> 01:45:51,682
a matter of when. Things I remember. It was. If

1324
01:45:51,682 --> 01:45:53,442
you think it's going to cost you six figures, it's

1325
01:45:53,442 --> 01:45:57,143
going to cost you seven figures. And things you should

1326
01:45:57,143 --> 01:46:00,783
think about doing to prepare for it. So, pretty good

1327
01:46:00,783 --> 01:46:03,423
presentation. Or a detailed checklist. Do you think he was

1328
01:46:03,423 --> 01:46:07,103
put up for things that municipal should think? About doing

1329
01:46:07,103 --> 01:46:09,143
to prepare for it, and there was pretty good comments

1330
01:46:09,143 --> 01:46:12,651
from people that had done that. Assignment. We think we

1331
01:46:12,651 --> 01:46:15,666
have an IT group. In county administered. And if you

1332
01:46:15,666 --> 01:46:16,946
ask them, are you ready? They're going to say yes.

1333
01:46:18,644 --> 01:46:22,756
Until you go and actually test yourself. Come in one

1334
01:46:22,756 --> 01:46:24,716
morning and there's no computers and you don't have a

1335
01:46:24,716 --> 01:46:29,691
mayor. Anymore. What do you do? What's the process? Really

1336
01:46:29,691 --> 01:46:34,529
good. I think that was most of the issues. There

1337
01:46:34,529 --> 01:46:38,129
was other politicians spoke in game, but it was enlightening.

1338
01:46:40,323 --> 01:46:43,892
All the presentations were made available. After the fact, and

1339
01:46:43,892 --> 01:46:46,666
I. 've got them if we wanted to make them

1340
01:46:46,666 --> 01:46:49,026
available. Anyone wants to look through the PowerPoints. Or the

1341
01:46:49,026 --> 01:46:55,157
presentations on details that I've missed. But thank you. Thank

1342
01:46:55,157 --> 01:47:00,051
you, Councilor Rudy, for representing us at that conference. Any

1343
01:47:00,051 --> 01:47:08,389
other comments? We have no closed session today. And confirming

1344
01:47:08,389 --> 01:47:11,189
an adjournment bylaw. Be on your screen momentarily.

1345
01:47:30,096 --> 01:47:32,496
Move by Councilor van Wick, seconded by council rudy the

1346
01:47:32,496 --> 01:47:36,616
bylaw 2020 516. Being a biologic. Confirm the proceedings of

1347
01:47:36,616 --> 01:47:39,976
council held May 7, 2025 be read a first second

1348
01:47:39,976 --> 01:47:45,801
and third time. This 7th day of May, 2025, and

1349
01:47:45,801 --> 01:47:48,121
that the mayor and clerk are hereby authorized to sign

1350
01:47:48,121 --> 01:47:50,641
the same and affix the corporate seal there too. And

1351
01:47:50,641 --> 01:47:53,241
further, that the meeting does now adjourn at 10:42 a.m.

1352
01:47:54,607 --> 01:47:57,611
Is there any discussion? Call a vote.

1353
01:48:10,507 --> 01:48:12,427
That is carried. We are now adjourned.