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To the flag of the United States of America, and to the Republic, for which it stands, one nation, under God, indivisible, with liberty and justice for all.

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Under the Texas flag, I pledge allegiance to the Texas one state, under God, one indivisible.

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All right, so we will now move to agenda item number two to receive public comment.

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to be having any comment at this time.

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Please state your name for the record.

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Chris, film more president,

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and sci-fi professional firefight association.

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I'm actually wanted to take a brief moment again

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and congratulate Commissioner Gordon,

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new commissioner Martinez, congratulations on your appointment

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here.

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I got stated over and over again.

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Our association, the 230 members

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that I'm proud to represent.

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We stand ready to always work with all five commissioners.

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It takes us as a membership working

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with the commissioners as well as the command staff to all work together to continue to move

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this fire department forward, and that's what we've always done ready to do, always

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open the conversations.

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I also think it's important that we do take a moment to recognize Commissioner Layenberg as

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he's leaving in the intravenous impact, he's had over the last eight years, and what he's done

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for our fire department, leading us to where we are today, I don't think his service can

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go unrecognized or very proud of the service that he did have with us, so I wanted to take

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a quick moment to recognize that as well.

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Thank you.

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We have any other comments at this time?

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I'd like to make a motion.

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I'd like to make a motion to table the balance of the agenda

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with the exceptions of the gender items 19 and 22 to a date

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that is suitable, but as soon as practical.

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The purpose for this is to allow Commissioner Martinez the ability

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to look at the agenda and the board packet and feel comfortable with this

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decisions he's making?

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Second.

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Second.

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Okay.

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Now we'll vote.

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Or let's discuss.

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I'd like to discuss.

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I recognize that Commissioner Martinez has just been sworn in, but there is business to do this month.

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So when are we talking about having the next meeting?

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I'd like to propose a date of Tuesday, November 26th at 6 p.m.,

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available.

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So, I am not available for that meeting.

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Beable, Commissioner.

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Thank you.

47
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Thank you.

48
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Thank you.

49
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I'm available correct.

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I'm available.

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Not available that evening, but I am available on Monday.

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We can't do a meeting on Monday because of the notice period.

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Monday.

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My son is in civil air patrol and that's his meeting night.

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Monday work, Commissioner Pival, Commissioner Martinez, this Monday 6pm work.

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I have an event on Monday night as well, a paid fundraiser in it.

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What is a good day for you?

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I have my weekly prayer groupies on Mondays.

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I'm the leader of the meeting.

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One day.

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So you're not of it.

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Just for legal purposes, this can qualify as your November meeting.

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And you could meet early December if you wanted to do the rest of your business.

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The only thing you may have to unite babies pay bills or something like that, baby.

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Bills that are expected between meetings.

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So if anything comes in between now and when you have another one, we would ask that that be paid if it's not going to be next week.

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Could I add a amendment to your motion?

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I would include into this meeting items six through 18

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through 19 and 22 and the rest of them.

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We can table.

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Will you accept my motion?

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It's up to you.

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And is that to still have the balance of the meeting on Tuesday?

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Yeah.

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So I don't think I'm clear on tonight we have four informed commissioners.

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I'm telling you that I can't be at Tuesday's meeting, which means you would also have four informed commissioners.

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So we're going to push the balance of this agenda to another day.

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inconvenience, the command staff and all the people who made it tonight for what reason.

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We still have four informed commissioners at both meetings.

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Allow commissioner Martinez, time to review and process and digest these material.

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He can abstain from anything he doesn't feel that he can vote for tonight, that he doesn't feel

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informed enough to cast a vote for tonight. We still have four informed commissioners on either day

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And we're all here now, and the fire department has business that should proceed even though

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we've had elections and we're bringing on new commissioners.

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I'm in support of at least tabling some of this.

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I think there's some business that we can absolutely get done the bills for instance

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are very important.

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The two items that the chief has specified most certainly, if there's comfort in your position

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on those, this is a lot of digest for a new person, so I understand that.

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some of this for that reason, I think we should honor and respect that to give him ample time

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to be able to come up, but I think there's a couple of other items on here that we can certainly.

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Plus there's new business that we need to attend to on Tuesday. We could also agree to table items

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until the December meeting if they don't have to be actionable tonight. We don't have to schedule

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another meeting next week to accomplish business tonight. We have other business that we

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that you'd like to add?

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The election of officers.

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Okay.

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But we can still conduct our business tonight without changing officer positions.

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I'm just trying to accomplish your business.

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The opportunity to review all the materials and be comfortable with them and make informed decisions.

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And he can do that.

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While we're going from items that, yes.

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And we can agree as a group of commissioners that if it's important enough, we can wait till December.

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We understand that item number 19 and number 22 have to happen tonight, but election officers

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does not have to happen today or on Tuesday for us to accomplish the business we're here to accomplish tonight.

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We can do that.

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If I may, and amendment to your motion is, let's go through the agenda.

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In whatever there's something that I don't feel comfortable, I would request the item to be table.

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Oh, we're abstained and the vote.

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And we think that's the reason.

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Dr. Regular Business on December.

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I'd be happy.

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Anything you feel uncomfortable with?

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I think we could all agree.

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We can do elections in December.

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And we can hold elections in December.

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And still finish our business tonight and get this meeting done.

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If any thoughts?

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Commissioner Martinez, you know, is feeling comfortable with?

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I don't have a problem with, but I want to make sure we've given them ample time.

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I'm also of the opinion that we probably should have election officers sooner, rather

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than later.

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We did all agree in a meeting that we had a couple of months ago that when we do have a change

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that we immediately open it up and that was probably more than a couple of months ago.

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Earlier this year, that we opened it up immediately to new officers just to make sure that

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we give it ample opportunity to the new commissioners if they so wish to run for an office

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so to be able to do so.

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So I think that's something that is part of what our should be our new policies if I'm not mistaken.

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So I'm inclined to lean towards doing it sooner rather than later instead of waiting until December.

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I don't think that's fair to the district and to the business to let that hold.

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Can you explain to me how it's not fair to the district, not to change officers?

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To leave something open and pending if something were to come up.

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Nothing's open every seat is filled.

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I understand, but it's also...

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Okay.

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Just one thing.

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If you guys change officers next Tuesday night,

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that requires different signatures on checks.

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And there is no way for me to accomplish that with thanks

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giving being on Thursday.

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So I'm just.

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What persons signatures are on checks?

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The President and the Treasurer.

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It's neories of signature in your signature, on payroll checks and on on payable checks.

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That's to do it in December.

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It's still timely.

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It's very timely.

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It's less than a month.

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That's a timely transition and we can still complete business today, which is what we are scheduled

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to do.

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What we've been elected to do.

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You was just elected.

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Correct.

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All of us.

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I'm just trying to excruciate him.

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We are going to accommodate him.

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We'll table, we won't table anything that he'd

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like for the December meeting.

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It doesn't require rearranging everyone's schedule

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to accomplish that very same goal.

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OK, and we're scheduled to meet on the 19th, correct?

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Haven't said a date.

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It's done.

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OK.

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Under the calendar rules, it's actually set for the 26.

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So you'll meet the right, right, right.

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And that's an intent to item.

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I didn't know if we had to officially move it.

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on this agenda for.

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No, it would. So, we're at the summer meeting date. Is that what we're doing?

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Yeah. Well, we're still on our motion.

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Right.

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But that's what you're discussing.

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We're going on to another motion to this one.

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Okay.

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Okay. So can somebody clarify the motion for me, please?

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This point.

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I don't know.

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So from what I understand the motion is to review the review the agenda and table any item that

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Mr. Martin, as it's not comfortable.

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How about I make it simple?

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I withdraw the motion.

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Perfect.

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Is that working?

185
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Yeah, you can do that.

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OK.

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Moving on to item number three to review the minutes

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of the prior meetings.

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Zoom, everyone had a chance to review.

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Any questions, comments, changes to be made?

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I'll move to approve the minutes.

192
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Second.

193
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All in favor?

194
00:12:08,460 --> 00:12:08,540
Aye.

195
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I'll show you what you would like to be

196
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shown as abstaining.

197
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I've seen.

198
00:12:13,040 --> 00:12:13,460
Yes, sir.

199
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Moving on to item number four, to receive a report from Ricardo Martinez of Martinez architects and to take action on district instruction matters, including the approval of any pay applications or change orders related to the district's construction projects.

200
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The chief is recommending that we table this kind of get a motion to table.

201
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So moved.

202
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All in favor?

203
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Motion passes by about a five to zero.

204
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Okay.

205
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Item number five to receive the district's financial report and take any necessary action on district investments and district financial reporting matters.

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Good evening commissioners, Mike Alvin, finance director.

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The financial statements for the district for the period ended 1031-24 were included in the board packet and I'll touch on a few key accounts starting with the balance sheet.

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for the period 1031 and 1031 total cash available was $162 million, included in that balance

209
00:13:27,810 --> 00:13:31,870
was approximately $128 million of funds held in investment accounts.

210
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As of 1031 property tax receivable totaled $703,000 on the revenue side for the period

211
00:13:40,290 --> 00:13:46,350
into 1031 the property tax revenue for the month was $192.00, while year-to-date property

212
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tax revenue was 26.5 million, as of 12, 1031, 98.6 percent of property tax revenue budgeted

213
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for the 2024 has been collected.

214
00:13:59,270 --> 00:14:04,890
Sales tax revenue for the month of October was $4.9 million, a 6 percent decrease compared

215
00:14:04,890 --> 00:14:11,630
to the budgeted amount of 5.2 million, while year-to-date sales tax revenue was 51 million,

216
00:14:11,630 --> 00:14:15,510
a 1% increase compared to the budget of the amount of 51 million.

217
00:14:16,650 --> 00:14:21,750
EMS revenue for the month of October was a 170, I'm sorry, 1.7 million, an increase

218
00:14:21,750 --> 00:14:31,030
of 95% over budgeted EMS collections of 850,000 while year-to-date EMS collections were 9.4 million

219
00:14:31,030 --> 00:14:33,550
and increase of 10% compared to the budget.

220
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Included, what's that?

221
00:14:36,470 --> 00:14:45,150
Yes, yes, included in the October EMS revenue was a one-time payment or receipt of charity

222
00:14:45,150 --> 00:14:53,590
care program funds of 687,193 dollars. That's an annual Texas.

223
00:14:55,630 --> 00:14:58,030
Cherry's carries federal funds,

224
00:14:59,370 --> 00:14:59,970
those of the federal funds.

225
00:15:03,060 --> 00:15:12,140
Interest income for the month ended 1031 was 528,000, which is 3% above the budgeted amount of 515,000.

226
00:15:12,320 --> 00:15:17,580
While year-to-date interest income of 5.5 million was 1% above the budgeted amount.

227
00:15:18,000 --> 00:15:29,700
Overall, for the 10-month period ended 1031-24, total operational expenses amounted to 65.1 million, which is 898,000, or 1% below the budgeted amount of 66 million.

228
00:15:34,580 --> 00:15:40,650
Questions about that? Is that what you were expecting for the charity care?

229
00:15:42,570 --> 00:15:45,650
It was sold to us as a much greater amount, right?

230
00:15:50,580 --> 00:16:02,380
Significantly more. I think it was to begin at 5 million with the federal feds taking a haircut at like 50% and then it was 60 then it was 70 and the haircut just kind of got to mine.

231
00:16:03,720 --> 00:16:08,360
So that's what it's, there's a total pool of money that's available for all of Texas.

232
00:16:09,100 --> 00:16:10,280
And so

233
00:16:12,680 --> 00:16:19,560
the charity care program is, it is a, so this is for our fiscal year 2023.

234
00:16:20,940 --> 00:16:28,500
And so it's a, it's a look back, but essentially what it's for is anybody who's at 450% of the poverty line or below.

235
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Then, did you take our system, doesn't evaluation on the propensity to pay, and then no bills

236
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that run, and then takes that total dollar amount, pushes it up to the feds.

237
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There's a lot of paperwork involved in it, and then they issue the state, a set amount

238
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of money, it's then dived up by volume to all the agencies that participate, but you have

239
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to be a local government city municipality, something like that.

240
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So, is our participation optional?

241
00:16:58,920 --> 00:16:59,840
It is optional.

242
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Yes,

243
00:17:04,310 --> 00:17:04,590
ma'am.

244
00:17:04,850 --> 00:17:10,350
I mean, so far that was, it wasn't as painful as we thought it was going to be.

245
00:17:11,010 --> 00:17:16,830
It's the audit that obviously get painful, but we'll see when those days come.

246
00:17:17,150 --> 00:17:20,490
But again, it's a lot less than the two and a half million we were expecting.

247
00:17:22,350 --> 00:17:22,790
A lot less.

248
00:17:25,690 --> 00:17:27,270
That was what? Six hundred.

249
00:17:28,030 --> 00:17:29,770
Six hundred and eighty seven thousand.

250
00:17:59,620 --> 00:18:03,260
I'm going to abstain from that because involves federal funds.

251
00:18:04,380 --> 00:18:06,000
Thank you very much for your report.

252
00:18:06,660 --> 00:18:10,480
Can I get a motion on the floor to approve the financial report as presented?

253
00:18:12,280 --> 00:18:13,320
So I'm moved.

254
00:18:13,340 --> 00:18:14,020
Thank you.

255
00:18:14,180 --> 00:18:14,660
All in favour?

256
00:18:15,520 --> 00:18:15,560
Aye.

257
00:18:24,660 --> 00:18:28,400
Now we move on to item number six to pay the district's bills, including approval of commission

258
00:18:28,400 --> 00:18:35,880
and expense reimbursements, is everyone at a chance to look at these outside of Commissioner Martinez.

259
00:18:36,800 --> 00:18:38,400
Any questions or comments on the bills?

260
00:18:42,720 --> 00:18:43,560
You said you have one?

261
00:18:43,760 --> 00:18:44,180
There you have one.

262
00:18:45,220 --> 00:18:46,140
There we go.

263
00:18:46,580 --> 00:18:50,400
Since there's no questions, can I get a motion on the floor to pay the district's bills as presented?

264
00:18:52,740 --> 00:18:53,220
All in favor?

265
00:18:55,740 --> 00:18:56,160
Upstate.

266
00:19:01,320 --> 00:19:05,640
Moving on to item number 7 to review discuss and take action regarding amendments to the district's budget.

267
00:19:05,640 --> 00:19:14,440
We have nothing there, moving on. To review, discuss and take action regarding the use of a consent agenda for future meetings.

268
00:19:16,220 --> 00:19:22,060
I'd recommend that this one get table. Do you have to ask that we develop a consent agenda and you're going to discuss which items you want to consent?

269
00:19:22,840 --> 00:19:27,600
I think given that Commissioner Martinez is pressed to the agenda, we should probably hold off on this one.

270
00:19:28,040 --> 00:19:32,720
We can explain to Commissioner Martinez what a consent agenda is.

271
00:19:32,720 --> 00:19:39,180
how it works. I think he's aware of it. Oh, so are you familiar with the consent agenda or no?

272
00:19:40,840 --> 00:19:45,940
Who's explained? Okay, so we absolutely. So a consent agenda would be items on the agenda that are

273
00:19:45,940 --> 00:19:51,680
routine that there's not things that the commissioners would normally have to discussion on for example

274
00:19:51,680 --> 00:19:57,640
minutes or perhaps bills or other items that are simply routine. And then if there's an item

275
00:19:57,640 --> 00:20:02,520
that the commissioners want to discuss that's normally on the consent agenda, you would motion to pull it off

276
00:20:02,520 --> 00:20:05,380
consent agenda, and then you could always take action on that.

277
00:20:05,600 --> 00:20:10,920
It would allow for your meeting on the ones that you know we're going to be consent to move a little more quickly through those items.

278
00:20:12,060 --> 00:20:19,300
Basically, it takes some of the perfunctory things and bundles them up, and we approve them all at once.

279
00:20:20,780 --> 00:20:22,500
That's the fucking out developing one.

280
00:20:22,900 --> 00:20:25,580
I can see what this would do when we do take this up.

281
00:20:25,620 --> 00:20:31,020
You guys think it's all think about which items you want on the consent, and then which ones you don't go through it that way.

282
00:20:32,460 --> 00:20:34,460
moved to table this week.

283
00:20:36,780 --> 00:20:37,480
On favour?

284
00:20:38,420 --> 00:20:38,960
Aye.

285
00:20:39,880 --> 00:20:40,900
I should pass the slide vote.

286
00:20:41,080 --> 00:20:42,260
Five to zero.

287
00:20:43,520 --> 00:20:45,400
Moving on to item number nine to receive an

288
00:20:45,400 --> 00:20:47,420
Operations report from the Cipher Fire Department.

289
00:20:48,540 --> 00:20:51,220
In your packet, we have just the notation that there were no

290
00:20:51,220 --> 00:20:52,320
incentive awards for the month.

291
00:20:52,740 --> 00:20:55,920
Now we've got our commendations for the month for our

292
00:20:55,920 --> 00:21:00,400
members that people felt especially moved to send things

293
00:21:00,400 --> 00:21:06,700
And on your packet on page 91, we have a letter that we received from Kenneth Lee.

294
00:21:06,840 --> 00:21:10,900
I was a retired captain from Cali Met City Fire Department in Illinois.

295
00:21:11,380 --> 00:21:14,920
Thanking our crews for the work that they did.

296
00:21:15,020 --> 00:21:19,200
You can read that one, but this is recognizing Aaron Sloper and Jacob Howard.

297
00:21:20,540 --> 00:21:28,560
And then we've attached the letter and a photo of the reunion with the patient who survived because of their actions.

298
00:21:28,560 --> 00:21:33,240
We would also like to commend Jeff Wallace.

299
00:21:34,900 --> 00:21:39,080
He, we received another contact from the community,

300
00:21:39,600 --> 00:21:43,020
Caitlin Garner, to recognize Jeff Wallace's information,

301
00:21:45,140 --> 00:21:46,700
and then Nate Blue, sorry.

302
00:21:48,620 --> 00:21:51,000
They wanted to stop by the station.

303
00:21:51,240 --> 00:21:53,720
Their child wanted to see the far trucks and the ambulances,

304
00:21:54,500 --> 00:21:57,220
and Lieutenant Wallace and Nate Blue took the time

305
00:21:57,220 --> 00:22:02,440
to show the children the trucks and ambulances when it was not a normally scheduled PR that

306
00:22:02,440 --> 00:22:06,760
they want to above and beyond to do that and she wanted to make sure that they were

307
00:22:06,760 --> 00:22:08,080
recognized for doing that.

308
00:22:11,740 --> 00:22:16,740
The next commendation is for Caleb Jordan and Tracy McCabe turned to my seven-year

309
00:22:16,740 --> 00:22:17,500
trail.

310
00:22:18,240 --> 00:22:22,260
Medic six responded to a high-utilized patient that has special protocols in place and

311
00:22:22,260 --> 00:22:27,100
attempted to deter frequent 911 use with seven calls since October.

312
00:22:27,100 --> 00:22:32,360
or the call notes, state of the patient had GI tract issues.

313
00:22:32,540 --> 00:22:34,240
This crew did not delay an urgent assessment.

314
00:22:34,360 --> 00:22:36,300
On the arrival, took the concerns seriously.

315
00:22:36,880 --> 00:22:40,420
Instead of just taking for granted that this was a frequent caller,

316
00:22:41,060 --> 00:22:43,780
recognized that the patient was having a heart attack,

317
00:22:44,520 --> 00:22:48,740
and then transported the patient to the hospital

318
00:22:48,740 --> 00:22:50,460
that the patient requested, instead of the one

319
00:22:50,460 --> 00:22:52,980
that we have in our protocols, to transport them to.

320
00:22:53,280 --> 00:22:55,840
So just, they were only on scene for 13 minutes,

321
00:22:55,840 --> 00:23:00,340
So recognizing the fact that the patient was having a stemming and the attention to details

322
00:23:01,040 --> 00:23:03,980
is highly noted for Caleb Jordan and Tracy McCabe.

323
00:23:05,060 --> 00:23:07,940
Next one is for Ephrenganzolis and Kendra Bryant.

324
00:23:08,580 --> 00:23:13,180
You may remember, we recognize Kendra Bryant last month as she's one of the permanex that

325
00:23:13,180 --> 00:23:17,400
has decided to stay home to spend more time with her children.

326
00:23:18,440 --> 00:23:23,900
But on the second recognition in two months, but this was from our law enforcement partners,

327
00:23:23,900 --> 00:23:25,400
which is extremely rare.

328
00:23:26,000 --> 00:23:29,880
We received a phone call from a deputy in reference to medic eight.

329
00:23:30,340 --> 00:23:33,460
They were dispatched to assist the sheriff's department with a site call.

330
00:23:33,660 --> 00:23:39,860
The deputy stated that prior to EMS arrival, the female site patient was uncooperative and non-compliant with family members and deputies.

331
00:23:40,380 --> 00:23:45,100
Upon arrival, EMS crew in particular, Kendra Bryant, was able to establish rapport with the patient,

332
00:23:45,460 --> 00:23:47,900
diffuse the situation and get the patient to agree to transport.

333
00:23:49,740 --> 00:23:52,760
So, the deputy wanted to recognize that that level of care,

334
00:23:52,760 --> 00:23:58,660
the concern and the professionalism of the crew demonstrated when not all, you know, sight patients

335
00:23:58,660 --> 00:24:00,700
are treated with that respect and dignity.

336
00:24:01,500 --> 00:24:04,060
So, he took the time to call and that does not happen often.

337
00:24:05,460 --> 00:24:10,480
Our next one is Lydia Garza, Emilio Garcia and Brian Waller.

338
00:24:11,080 --> 00:24:14,800
This was received from a set-track employee, so also outside of our organization.

339
00:24:15,920 --> 00:24:20,500
They were writing to express their gratitude for exemplary service, provided by our team

340
00:24:20,500 --> 00:24:27,120
response to a family emergency at a separate employee's residence, his sister had suffered

341
00:24:27,120 --> 00:24:31,380
a seizure, prompting his mother to dial 911 and one, Medix who arrived on seeing

342
00:24:31,380 --> 00:24:34,980
not only highly professional, but also demonstrated exceptional compassion and dedication

343
00:24:34,980 --> 00:24:35,860
to their duties.

344
00:24:37,400 --> 00:24:44,680
So extreme recognition for the female medic who took exceptional care of the employee's sister.

345
00:24:46,120 --> 00:24:54,820
And then we have a recognition of a commendation from an MS supervisor to an engine crew

346
00:24:54,820 --> 00:24:57,680
as suppression crews in the employee named Kyle Steadman.

347
00:24:57,940 --> 00:25:00,500
Medican engine three are unseated at junior high school.

348
00:25:00,700 --> 00:25:04,860
Patient is 11 year old male with oppositional defiant disorder and autism.

349
00:25:06,220 --> 00:25:09,740
The school staff and Cipher ICPD were unable to calm the patient down,

350
00:25:09,840 --> 00:25:11,380
therefore he was eventually handcuffed.

351
00:25:11,380 --> 00:25:16,700
Once he was handcuffed, Captain Sedron was able to obtain a rapport with a patient and help keep him calm.

352
00:25:17,140 --> 00:25:22,380
Once all person know were outside and deciding on transport details, Captain Sedron had been in the back of the ambulance with a patient.

353
00:25:23,200 --> 00:25:28,900
He wrote in with a patient, which is something also that is not very common for us to help in.

354
00:25:29,160 --> 00:25:32,340
But because he was having an influence on the patient, it made a difference.

355
00:25:33,100 --> 00:25:43,640
So we just wanted to recognize Captain Sedmond for really setting an example by writing in on the medic unit when his position is truly on a fire truck.

356
00:25:46,070 --> 00:25:51,550
Next, we'd like to recognize Captain Paul Riley, who's in the MS training department.

357
00:25:52,250 --> 00:26:02,710
We've included his article that he co-wrote that was published in Jim's magazine called this death of scope evolution to execution and I included the article there for you all to read.

358
00:26:02,710 --> 00:26:08,590
So, extremely happy when our members get to be published and gems is a highly recognized

359
00:26:08,590 --> 00:26:10,050
EMS magazine.

360
00:26:10,850 --> 00:26:12,970
So, very, very pleased to do that.

361
00:26:13,310 --> 00:26:14,050
So, I have.

362
00:26:15,450 --> 00:26:16,590
Congratulations to all.

363
00:26:22,410 --> 00:26:28,750
So, quickly, the only thing I have is that we have released the ten new paramedics there now

364
00:26:28,750 --> 00:26:29,710
doing their field training.

365
00:26:30,590 --> 00:26:35,110
And one of our field paramedics are very first cardiac arrest ever.

366
00:26:35,110 --> 00:26:41,070
She got pulses back and the patients still alive so that was really cool her literally her first ever

367
00:26:42,070 --> 00:26:47,610
So that was cool and then the other thing is Captain Casey Sturgis again from the MS training division

368
00:26:47,610 --> 00:26:58,170
She will be presenting at Texas the MS conference this week and so everybody was heard luck and now we've done lots of work on her presentation

369
00:26:58,170 --> 00:27:04,070
It was brilliant the first time we read it, but we've really dialed it in and so I know she's gonna make us proud

370
00:27:08,740 --> 00:27:17,160
The generator communications that we've been working on, the Cummins Part arrived and it's been installed, the generator works and everything.

371
00:27:17,740 --> 00:27:30,980
We're going to do the tie-in date is set for December 3rd, so that's where we have to turn power off to the communications center, rely on the UPS, and then do some other things for them to get this tie-in.

372
00:27:30,980 --> 00:27:37,780
So that's a critical date, and just as a heads up, we're working on a replacement of the

373
00:27:37,780 --> 00:27:44,200
older generator that's at communications, so sometime here soon you should be seeing something

374
00:27:44,200 --> 00:27:51,760
on that too. The 11 month warranty walkthrough was done at New Station 1. There's a report in

375
00:27:51,760 --> 00:27:56,660
and Ricardo's paperwork. The trees were trimmed here at 10, 7, 10 if you haven't noticed.

376
00:27:56,660 --> 00:28:02,200
We put new carpet was installed at Station 11 and floor padding was put in for the work out area.

377
00:28:03,640 --> 00:28:14,760
We launched a new work order page on the member site to try to make it a little bit easier for the members to get to the right group when they want to report an issue.

378
00:28:15,240 --> 00:28:17,220
So we'll see how that works.

379
00:28:18,420 --> 00:28:21,640
The facility maintenance group is finally up to full staff.

380
00:28:21,640 --> 00:28:25,960
We have a new employee named Matthew Soto that started in the facility maintenance group.

381
00:28:26,660 --> 00:28:28,880
The annual Bay Door Maintenance has been completed.

382
00:28:29,700 --> 00:28:32,780
In the warehouse, there's some new messaging gates that were put in.

383
00:28:32,940 --> 00:28:34,140
They're not operation yet.

384
00:28:34,180 --> 00:28:38,340
They should be next week, but it's all part of the warehouse improvements and security stuff

385
00:28:38,340 --> 00:28:43,160
that was put in with City Gate, which is still a little bit of our ongoing process, but

386
00:28:43,160 --> 00:28:44,600
should be done this year.

387
00:28:47,860 --> 00:28:56,960
through a motor vehicle accident, car hit the pole in front of Station 6, the electrical service for the whole station was damaged.

388
00:28:57,700 --> 00:29:02,600
So the station went off power, but the generator fired up so it stayed on power.

389
00:29:03,540 --> 00:29:09,780
But we had to replace the whole underground service to the whole fire station.

390
00:29:09,780 --> 00:29:13,920
So now it was a $10,000 roughly $10,000 expense.

391
00:29:14,080 --> 00:29:15,540
That was submitted to insurance.

392
00:29:16,060 --> 00:29:19,300
Insurance will look at subligating that out to the driver.

393
00:29:22,480 --> 00:29:25,340
And I think that's it.

394
00:29:26,800 --> 00:29:29,520
Yep, that's going to be his closing statement every time.

395
00:29:29,700 --> 00:29:31,320
So get used to it.

396
00:29:32,000 --> 00:29:33,340
Just a question.

397
00:29:35,360 --> 00:29:38,960
We're, if somebody hit a pole, the underground lines you said,

398
00:29:38,960 --> 00:29:40,840
were had to be replaced.

399
00:29:41,740 --> 00:29:45,360
So the poll in our response civility start

400
00:29:45,360 --> 00:29:48,060
and the utility company end.

401
00:29:49,100 --> 00:29:50,240
Obviously at the poll.

402
00:29:50,600 --> 00:29:52,700
So where it comes off, where it's tied in.

403
00:29:53,240 --> 00:29:57,520
So the electrical comes in, it comes off the poll

404
00:29:57,520 --> 00:29:59,700
into a conduit, and that's the point.

405
00:29:59,700 --> 00:29:59,980
Thank you.

406
00:30:00,000 --> 00:30:04,280
Conduct runs down, underground, and then it goes to that meter.

407
00:30:05,360 --> 00:30:06,740
So it's not at the meter.

408
00:30:07,340 --> 00:30:14,120
On at the meter. So the electric company came out and they seen that the underground was damaged.

409
00:30:14,700 --> 00:30:19,420
So they cut it and said, y'all got to get electricity and get this fixed, a child's problem.

410
00:30:24,420 --> 00:30:29,220
Yeah, I think utilities differ on that, like a gas company, is that your meter?

411
00:30:30,560 --> 00:30:31,580
Yeah.

412
00:30:32,360 --> 00:30:32,700
Is that it?

413
00:30:34,740 --> 00:30:35,560
Is that it?

414
00:30:36,780 --> 00:30:36,980
Okay.

415
00:30:37,660 --> 00:30:37,900
All right.

416
00:30:37,980 --> 00:30:38,940
Thank you.

417
00:30:39,240 --> 00:30:39,840
That's it again.

418
00:30:46,180 --> 00:30:48,080
A couple of things from the suppression side.

419
00:30:48,600 --> 00:30:55,280
We've finally finished all the promotional processes for the upcoming year.

420
00:30:55,680 --> 00:30:58,620
We've certified the driver operator in the lieutenant's list.

421
00:30:59,180 --> 00:31:03,700
The captain's list should be certified and put out tomorrow.

422
00:31:04,880 --> 00:31:08,080
The volunteer fire training academy is still ongoing.

423
00:31:08,480 --> 00:31:10,060
We're at five members now.

424
00:31:10,220 --> 00:31:10,800
We lost one.

425
00:31:10,960 --> 00:31:15,380
I believe I told you all that last month, but one left for personal reasons.

426
00:31:15,580 --> 00:31:22,720
So we're down to five members in it, and we have 16 full-time firefighters starting December

427
00:31:22,720 --> 00:31:23,380
the second.

428
00:31:28,640 --> 00:31:29,080
Do you have anything?

429
00:31:29,260 --> 00:31:29,560
She's pleased.

430
00:31:31,640 --> 00:31:31,720
All right.

431
00:31:31,840 --> 00:31:34,480
I request to go last for the administrative vision.

432
00:31:34,480 --> 00:31:39,220
You might have noticed some toy boxes out for the toy drive.

433
00:31:39,860 --> 00:31:45,520
We did in the year benefit renewal for HR, looking at different changes of 457 plans.

434
00:31:46,240 --> 00:31:47,680
Obviously, we've worked through promotions.

435
00:31:48,720 --> 00:31:51,780
And you know, one of the city gates thing was looking for single point of failures.

436
00:31:52,120 --> 00:31:55,420
And so through this whole promotional process, our new HR, our new team,

437
00:31:55,720 --> 00:31:58,860
and the training chief of our suppression have helped.

438
00:31:59,480 --> 00:32:02,220
And the last captain's test, they did probably 90% of the work.

439
00:32:02,220 --> 00:32:12,260
So I was able to, you know, through the, through the driver lieutenant and captain passed on some of that stuff, so we'd have some more people training those. So that was good.

440
00:32:12,540 --> 00:32:18,060
We've updated the city gate plan at the request to Commissioner Piva. We've put some pictures in there.

441
00:32:18,220 --> 00:32:23,860
You guys shall have a copy of those. We've got it at our front desk if the community wants it as was requested.

442
00:32:26,160 --> 00:32:31,300
Another single point of failure will talk about when I get to the city gate report is our

443
00:32:31,300 --> 00:32:37,240
new GIS person and some great work that the staff has done to help us out.

444
00:32:37,620 --> 00:32:42,780
Commissioner Sturtsl, Mike and myself, two interviews this week for the ERP system, which

445
00:32:42,780 --> 00:32:44,960
is another budget agenda.

446
00:32:45,620 --> 00:32:50,220
Mark Sostman, IT director myself, will attend next December, the first week in December

447
00:32:50,220 --> 00:32:53,220
of that chief's technology conference in Oklahoma City.

448
00:32:54,480 --> 00:32:57,320
And last but certainly not least, I want to go last today,

449
00:32:57,760 --> 00:33:00,200
because last meeting there was a request to play a video,

450
00:33:00,800 --> 00:33:02,420
and I think we've got that video tuned up.

451
00:33:03,160 --> 00:33:03,780
So, a lot of one here.

452
00:33:03,800 --> 00:33:05,880
Please, please, play.

453
00:33:06,220 --> 00:33:08,940
But we'll send a city and host, Dr. Oweith.

454
00:33:09,840 --> 00:33:13,340
Oh, we didn't pay for the non-commercials, sorry.

455
00:33:13,480 --> 00:33:14,780
Partmen home for her and Bella,

456
00:33:15,000 --> 00:33:16,700
and a quick stress-free morning commute,

457
00:33:17,280 --> 00:33:20,340
that lets him chase his career and his chase buds.

458
00:33:20,540 --> 00:33:23,840
Find everything you chase at WestcheeseDistrict.com.

459
00:33:24,260 --> 00:33:28,500
Mr. Ronnie is joining me in studio to tell me more about it.

460
00:33:28,860 --> 00:33:30,240
We have one of these at once a month.

461
00:33:30,420 --> 00:33:32,320
I didn't realize that we were coming up on another one so fast.

462
00:33:32,500 --> 00:33:33,880
What's this month's topic?

463
00:33:34,220 --> 00:33:36,760
This one was like an absolute bucket list for me personally.

464
00:33:36,880 --> 00:33:39,840
I got to go to the Houston Air Show and fly with the blue angels,

465
00:33:40,080 --> 00:33:42,360
the U.S. Navy Blue Angels and the UK fighter jet.

466
00:33:43,060 --> 00:33:44,120
Did you pass out?

467
00:33:44,460 --> 00:33:44,960
I did.

468
00:33:45,320 --> 00:33:45,860
I did.

469
00:33:46,880 --> 00:33:51,920
Yes, yes, very common and so like for me this shows about science and this is like the

470
00:33:51,920 --> 00:33:58,200
Ass the most ultimate like poster for science right a fighter jet engineering physics a pilot with a background in STEM

471
00:33:58,200 --> 00:34:02,020
And getting to showcase that was really awesome and speaking of passing out

472
00:34:02,020 --> 00:34:09,340
I'm gonna have you remember the term glock and I might quiz you on it afterwards. Oh, I'll pay attention. Let's check it out

473
00:34:18,940 --> 00:34:24,240
Now you're probably wondering how did I end up here? Well, let's rewind and start at the beginning

474
00:34:48,470 --> 00:34:51,990
piece in air show this year but we're taking it to another level. We're hanging out with

475
00:34:51,990 --> 00:34:56,770
the blue angels highlighting a hometown hero Amy who's the fire chief of the side fair fire

476
00:34:56,770 --> 00:35:00,790
department and I'm going to get to ride along with these guys so let's have an amazing time.

477
00:35:07,540 --> 00:35:12,340
To start our day off we're going to get briefed and learn about what we have to look forward to

478
00:35:12,340 --> 00:35:17,060
by Tamar Perez and Amber Southern Crew Chief. We have some photos in front of you

479
00:35:17,960 --> 00:35:24,120
and so we can kind of go over them as we see them but first things first today you're going to

480
00:35:24,120 --> 00:35:28,620
Connor O'Donnell has he has a lot of flight hours. He is my favorite person fly with a fly

481
00:35:28,620 --> 00:35:34,180
with him pretty often and he is extremely good at what he does. We see all of this blue or

482
00:35:34,180 --> 00:35:39,080
blue, black and yellow stuff, right? There is no attached to the blue of the drones. Do not pull,

483
00:35:39,220 --> 00:35:43,560
do not press, do not touch with the exception of one thing and I'll go over that in a second. This is

484
00:35:43,560 --> 00:35:48,800
your ICS and your box. This larger knob right here, so they kind of stacked, right? And then we'll

485
00:35:48,800 --> 00:35:56,900
individually. The larger knob is your hot and cold mic. This is essentially a very intense workout.

486
00:35:58,360 --> 00:36:01,400
So if you treated it as such and kind of use the tools that I'll give you here and a little bit

487
00:36:01,400 --> 00:36:04,880
you're breathing and you're squeezing techniques. If you're breathing technique it's called the Hickman

488
00:36:04,880 --> 00:36:12,200
over so it's the sound of an H and a K so it's the K out and H in so I'll do it a couple of times and then

489
00:36:12,200 --> 00:36:18,040
we'll do it together. The point of all this is to keep the blood and like the blood keeps the blood up

490
00:36:18,040 --> 00:36:20,720
And if you breathe too much, you can call size of ventilation.

491
00:36:20,840 --> 00:36:25,440
And if you breathe too slow, all of the G forces kind of going,

492
00:36:25,460 --> 00:36:28,520
kind of squeezing your lungs, it can end up looking like this.

493
00:36:28,640 --> 00:36:32,920
So you go, and then that's when the pastel happens.

494
00:36:33,700 --> 00:36:35,080
All right, so okay, move it, here we go.

495
00:36:40,520 --> 00:36:40,820
So.

496
00:36:42,360 --> 00:36:42,800
Splattering.

497
00:37:11,420 --> 00:37:12,940
That was so exciting.

498
00:37:14,040 --> 00:37:16,740
And you were about to do something that very few people get to do.

499
00:37:16,940 --> 00:37:17,260
How are you feeling?

500
00:37:17,260 --> 00:37:19,840
I'm so excited.

501
00:37:20,440 --> 00:37:20,840
Yeah.

502
00:37:20,920 --> 00:37:23,840
I'm nervous a little bit and I'm really extremely nervous.

503
00:37:23,900 --> 00:37:24,140
Yeah.

504
00:37:24,320 --> 00:37:24,540
Same.

505
00:37:24,540 --> 00:37:25,740
I'm right there with you.

506
00:37:25,780 --> 00:37:30,460
I just want to kind of back up and say congrats on winning your award fire chief of the year in Texas.

507
00:37:30,480 --> 00:37:30,780
Thank you.

508
00:37:31,640 --> 00:37:32,600
How did that come about?

509
00:37:32,660 --> 00:37:34,300
Was it a total surprise to you?

510
00:37:34,580 --> 00:37:36,340
It was a complete surprise to me.

511
00:37:36,540 --> 00:37:42,120
I was nominated by some person that went my department and I didn't know that.

512
00:37:42,240 --> 00:37:45,780
So the first time I saw that was when the ballot came out from the Varchage Association.

513
00:37:45,780 --> 00:37:50,580
and saw my name on it and was completely taken aback and we were you know talking

514
00:37:50,580 --> 00:37:53,460
off camera and you keep talking about the community and I think that's kind of

515
00:37:53,460 --> 00:37:57,720
what stands out. It's not about roles or titles or egos. It's about the

516
00:37:57,720 --> 00:38:00,540
community and so it's really nice to see that. Tell me a bit more about your

517
00:38:00,540 --> 00:38:03,540
fire department, how large it is. I mean stations you have a little more

518
00:38:03,540 --> 00:38:08,020
details there. We cover 160 force for a mile. We currently have 13 fire stations,

519
00:38:08,020 --> 00:38:15,180
we do fire and DMS. And in the next five to eight years, we'll add another, you know, eight

520
00:38:15,180 --> 00:38:19,420
stations to our department. You're involved with some courses at a local community college

521
00:38:19,420 --> 00:38:23,840
around fire science. Tell me about what fire science is, and if someone goes into that course

522
00:38:23,840 --> 00:38:29,460
work, what they would learn there. So at Longstar College, they have both parametric and

523
00:38:29,460 --> 00:38:34,720
associates degrees and fire suppression, associates degrees. And what it does is it gives you

524
00:38:34,720 --> 00:38:50,560
building construction and it tells you like the science of fire and and where it comes from so that you get the how and why behind the going into a burning building and you know being able to evaluate a structure before you go in to say you know like how much time

525
00:38:50,560 --> 00:38:53,740
do what I have before the group collapsed, that's kind of stuff.

526
00:38:54,360 --> 00:39:00,460
And then with Permanentism, it teaches you not just how to be a Permanentic, but it

527
00:39:00,460 --> 00:39:02,080
is going to give you like management skills.

528
00:39:02,640 --> 00:39:06,080
So, Permanentism prepares you to be a supervisor, those kinds of things.

529
00:39:06,800 --> 00:39:12,920
So, they recently started and associates the Bachelors Program at Lone Star to do emergency

530
00:39:12,920 --> 00:39:13,620
management.

531
00:39:14,160 --> 00:39:16,060
Education was never a priority.

532
00:39:16,060 --> 00:39:25,380
And in the last few years, you've seen more and more departments requiring a formal education, in order to promote, it's not just who needs the best paramedic or who's the best firefighter anymore.

533
00:39:25,880 --> 00:39:37,040
I think that's so cool, because my whole thing is it's like science everywhere around us, including fighting fires and preventing fires, and it's nice to see that in a organized fashion, and it's so cool that you're involved with that program there.

534
00:39:38,120 --> 00:39:43,360
Once again, congrats on winning your award, and then any final thoughts before you head on this amazing adventure?

535
00:39:43,780 --> 00:39:51,500
I'm just I'm so excited to do this, you know, it is such an honor. It's an honor for me. It's an honor for my department, and then, you know, it's an honor to meet you.

536
00:39:51,720 --> 00:39:54,960
Like, here's a huge personality, lots of followers. It's such exciting.

537
00:39:55,280 --> 00:40:00,660
Well, I'm going to be asking you for some advice because I'm flying you after. So, please, please take some notes and tell me how to do it.

538
00:40:14,520 --> 00:40:18,660
And then live out your dreams. Do something that makes you happy.

539
00:40:18,660 --> 00:40:24,660
make your life a commitment to your community and all that will come.

540
00:40:36,710 --> 00:40:40,290
Energy level is as high as when she left.

541
00:40:40,470 --> 00:40:43,470
So I think that votes well for me. I'm excited. It's encouraging.

542
00:40:44,390 --> 00:40:46,850
And we're going to chat with her and see how her experience was.

543
00:40:47,290 --> 00:40:52,690
Unbelievable. Absolutely. Once in a lifetime smooth sailing.

544
00:40:53,030 --> 00:40:56,630
It was beautiful. I mean, watching the water, how smooth it is.

545
00:40:58,690 --> 00:41:03,510
I mean, going through the clouds just absolutely amazing.

546
00:41:03,750 --> 00:41:06,290
Connor, do you just gave the ride of a lifetime to Amy?

547
00:41:06,330 --> 00:41:08,350
And I'm really looking forward to my ride.

548
00:41:08,830 --> 00:41:10,090
You're blue angel number seven.

549
00:41:10,270 --> 00:41:12,430
Tell me about what that means and what you're doing.

550
00:41:12,510 --> 00:41:13,210
I think that's it.

551
00:41:13,250 --> 00:41:15,350
The video goes for another ten or so minutes.

552
00:41:15,770 --> 00:41:16,950
You don't need to see her passing out.

553
00:41:17,350 --> 00:41:18,910
No, it does not show her passcode.

554
00:41:20,210 --> 00:41:21,590
That's, that's classified.

555
00:41:27,140 --> 00:41:28,100
But gross.

556
00:41:28,740 --> 00:41:30,960
You can be by Wingman any time.

557
00:41:31,240 --> 00:41:33,320
That's it.

558
00:41:33,320 --> 00:41:34,560
Great job, guys.

559
00:41:35,620 --> 00:41:36,920
Congratulations again, Chief.

560
00:41:37,480 --> 00:41:38,060
Probably your accomplishments.

561
00:41:39,020 --> 00:41:39,440
Good night.

562
00:41:45,480 --> 00:41:50,660
I wanted to say thank you for sharing all of the great things that are happening in the department.

563
00:41:50,820 --> 00:41:52,180
That's really good for us to hear.

564
00:41:52,340 --> 00:41:59,320
It is the reason I'm here to support the great work that happens every single day in the department.

565
00:41:59,320 --> 00:42:26,280
And in that video, I heard them talking about commitment to community and leading without caring about what your role, what your title and letting go of your ego, and I appreciate you modeling that for all of us, and I hope that every person in this room does that from all of the commissioners to everyone who's doing great work and to your whole command staff, your real model for us to aspire to. So thank you.

566
00:42:26,680 --> 00:42:27,700
Thank you very much.

567
00:42:29,360 --> 00:42:30,800
Talk about somebody else.

568
00:42:31,300 --> 00:42:33,680
Okay, do we have any questions or comments on the report?

569
00:42:35,200 --> 00:42:36,920
Can I get a motion on the floor to approve?

570
00:42:37,180 --> 00:42:37,800
Yeah, sure.

571
00:42:42,400 --> 00:42:46,180
You said that we're going to have 16 more firefighters

572
00:42:46,180 --> 00:42:48,680
Starting in the summer of the second.

573
00:42:50,000 --> 00:42:51,120
Is there a special ceremony?

574
00:42:52,080 --> 00:42:53,020
Are we going to be invited?

575
00:42:54,140 --> 00:42:55,060
Or how does it work?

576
00:43:05,360 --> 00:43:06,360
Typically,

577
00:43:08,640 --> 00:43:15,000
we try to pick a good time when we've hired several people, whether it be from

578
00:43:15,000 --> 00:43:21,440
the MS or from the suppression side, and we've also started including personal from

579
00:43:21,440 --> 00:43:27,620
the other departments as well, but we typically do a batch pinning, hopefully within three

580
00:43:27,620 --> 00:43:33,500
months or so after they join the department, they're able to bring their family, a family member

581
00:43:33,500 --> 00:43:39,380
are bad, John, I'm going to recognize everybody that's joined in that whatever the last time

582
00:43:39,380 --> 00:43:45,420
we had a bad spending. So we invite everybody. We also invite everybody that received a promotion

583
00:43:45,420 --> 00:43:50,300
during that time period as well. So it's a good opportunity for everybody to be recognized and

584
00:43:50,300 --> 00:43:56,520
that their families be a part of it. Like January, we've already talked about, we're trying to

585
00:43:56,520 --> 00:43:58,160
I'm like January some time.

586
00:43:59,620 --> 00:44:00,820
I appreciate that.

587
00:44:01,020 --> 00:44:03,040
If we can participate, that would be done great.

588
00:44:07,530 --> 00:44:11,390
Commissioner McKinnon has participated in the last few.

589
00:44:12,070 --> 00:44:16,970
And then speech, she normally just has a very good speech that she does.

590
00:44:17,130 --> 00:44:18,230
So it will be the same kind of thing.

591
00:44:18,310 --> 00:44:19,270
The commissioner has get invited.

592
00:44:19,410 --> 00:44:20,410
Let you know about it normally.

593
00:44:20,470 --> 00:44:22,150
The board meeting ahead of time.

594
00:44:22,810 --> 00:44:25,190
But as soon as we have a date, we can do it because I need travel.

595
00:44:26,230 --> 00:44:30,270
is a touching ceremony. So if you can't attend, please do.

596
00:44:31,310 --> 00:44:35,210
I will be happy to. If I'm not requested to make a speech, it'd be better.

597
00:44:36,190 --> 00:44:37,930
I'll continue it. No worries.

598
00:44:41,310 --> 00:44:42,310
No other questions.

599
00:44:43,170 --> 00:44:43,710
Commendations.

600
00:44:45,230 --> 00:44:48,850
So we have a bunch of guys that did a stand-in job.

601
00:44:48,850 --> 00:44:55,410
And what we're doing with the board is approving their recognition.

602
00:44:56,270 --> 00:44:59,990
So it's commendation, but how does it work for them? How does it have to do?

603
00:45:00,000 --> 00:45:29,720
So those go into their personnel file and any time anything is considered because they don't have raises per review, but they, their supervisors and upper, upper, upper echelon review the personnel as far as different things for different departments. For example, any MS, you know, they look at, you know, outcomes and things like that through QA, QI, and so those are in their personnel file for taking into consideration.

604
00:45:29,720 --> 00:45:31,440
if ever it need be.

605
00:45:33,780 --> 00:45:38,760
And then that's true. So we also, we have annual awards where people get

606
00:45:38,760 --> 00:45:45,580
recommended for EMS of the Year, that kind of thing. We also, at least one month, they've

607
00:45:45,580 --> 00:45:52,180
not two months at the Chamber of Commerce, they allow us to recognize a person from the department,

608
00:45:52,440 --> 00:45:58,820
whether it be EMS or suppression to recognize in front of the Chamber for something that has happened

609
00:45:58,820 --> 00:46:03,920
the previous year for good things. And when we don't necessarily know something that happened

610
00:46:03,920 --> 00:46:08,920
out in the field, those commendations also factor in for us for picking those awards.

611
00:46:11,080 --> 00:46:11,440
You know,

612
00:46:13,790 --> 00:46:16,570
there being no further questions. Can I get a motion on the floor to

613
00:46:17,270 --> 00:46:19,770
approve the report as presented? The move.

614
00:46:22,010 --> 00:46:23,770
Thank you. All in favour?

615
00:46:25,370 --> 00:46:29,430
Motion passes by a vote of 5 to 0. Great questions.

616
00:46:29,950 --> 00:46:39,850
Commissioner. Great questions. We'll take up item number 10 to receive an update regarding the board of commissioners policies and procedures manual. I believe this is probably something we would table.

617
00:46:42,270 --> 00:46:43,650
Can I get a motion to table?

618
00:46:46,380 --> 00:46:50,660
All in favor? All right. Motion passes by about 5 to 0.

619
00:46:56,540 --> 00:46:57,200
What's going on?

620
00:47:00,080 --> 00:47:02,100
Okay, so this is for item number 11.

621
00:47:02,460 --> 00:47:02,980
All right, yes.

622
00:47:03,900 --> 00:47:06,480
Item number 11 is to receive an update from the Department regarding the

623
00:47:06,480 --> 00:47:08,060
Cypher implementation plan.

624
00:47:10,730 --> 00:47:10,790
All right.

625
00:47:10,890 --> 00:47:12,490
She's clearly saying I got to work on this together.

626
00:47:14,570 --> 00:47:16,630
So we're trying to put together most of the chief's

627
00:47:16,630 --> 00:47:16,810
Police.

628
00:47:16,970 --> 00:47:20,410
We kind of talked about having a way to show progress in the city

629
00:47:20,410 --> 00:47:20,930
Get report.

630
00:47:21,430 --> 00:47:23,630
And so chief's police worked on kind of put it

631
00:47:23,630 --> 00:47:27,810
Template together to show exactly how many items were

632
00:47:27,810 --> 00:47:30,210
to complete how many are ongoing, how many are not started

633
00:47:30,210 --> 00:47:31,050
at the name of progress.

634
00:47:31,310 --> 00:47:34,030
And we're here to solicit some feedback

635
00:47:34,530 --> 00:47:39,010
because for instance, the Amelts issue, right?

636
00:47:39,350 --> 00:47:40,530
We've added the two peak amelts,

637
00:47:40,630 --> 00:47:42,850
so essentially that's done, but the second part

638
00:47:42,850 --> 00:47:44,510
of the recommendation is continue to monitor.

639
00:47:45,110 --> 00:47:47,570
So we're just trying to work out what language we need to use

640
00:47:47,570 --> 00:47:49,810
for those items that have been completed,

641
00:47:50,050 --> 00:47:51,530
but are all going to be continuously monitored

642
00:47:51,530 --> 00:47:52,870
through the future, right?

643
00:47:53,150 --> 00:47:56,050
To give an accurate representation of actual work created.

644
00:47:56,050 --> 00:48:01,290
The other kind of caveat to this is the additional fire stations, right?

645
00:48:01,770 --> 00:48:05,770
We don't want those to be handed, you know, there's a lot of variables that are involved with that.

646
00:48:06,050 --> 00:48:13,190
So to look at the complete work, that although is a recommendation, it's probably not one that's going to be incomplete for a while.

647
00:48:13,990 --> 00:48:17,150
So those are just two concerns and the other thing would say the ERP system.

648
00:48:17,550 --> 00:48:21,710
What we're going to try to do is break out something like the ERP system and then make a Gantt chart.

649
00:48:21,710 --> 00:48:26,350
So we're at this ERP consultancy selection phase.

650
00:48:26,690 --> 00:48:29,070
The next phase is going to be this many months and this many months.

651
00:48:29,330 --> 00:48:33,910
So on key projects like that, go through identify those key projects

652
00:48:33,910 --> 00:48:36,350
and put some timelines together for those bigger projects.

653
00:48:36,730 --> 00:48:38,950
That's kind of what we're thinking on that.

654
00:48:40,110 --> 00:48:43,510
So I don't know if there's any feedback on that capture everything, Chiefs, please?

655
00:48:43,750 --> 00:48:44,690
I think so.

656
00:48:45,870 --> 00:48:49,150
Like Chief Women said, we're really just looking for what do y'all want to see?

657
00:48:49,150 --> 00:48:51,150
out of some sort of progress report,

658
00:48:51,750 --> 00:48:53,610
some way for us to report to y'all

659
00:48:53,610 --> 00:48:56,330
on a monthly basis of where we stand

660
00:48:56,890 --> 00:48:58,870
with the implementation plan.

661
00:49:01,030 --> 00:49:01,990
It can get kind of lengthy.

662
00:49:02,930 --> 00:49:04,870
When you start breaking out all the findings

663
00:49:04,870 --> 00:49:05,890
and all the recommendations,

664
00:49:06,790 --> 00:49:08,190
we can break it up about projects,

665
00:49:08,350 --> 00:49:11,070
we can break it up by the status of each recommendation,

666
00:49:15,080 --> 00:49:16,960
it's several ways to look at it,

667
00:49:17,560 --> 00:49:21,120
but this is just a few of the things that we were thinking,

668
00:49:21,840 --> 00:49:23,020
I think this is the only page.

669
00:49:23,580 --> 00:49:26,180
Yeah, the other piece has a lot of our own notes

670
00:49:26,180 --> 00:49:29,600
about which project is where, and so on and so forth.

671
00:49:30,080 --> 00:49:34,560
The bottom bar graph there, it's everything

672
00:49:34,560 --> 00:49:38,020
that was completed, and then you see all the findings

673
00:49:38,020 --> 00:49:41,060
that it's referring to underneath it.

674
00:49:41,240 --> 00:49:44,260
On the next pages, it kind of breaks out

675
00:49:44,260 --> 00:49:49,160
what each finding where it falls and it doesn't

676
00:49:49,160 --> 00:49:54,880
We have to be by days, we can just break it out by, these are all the findings that are completed.

677
00:49:55,420 --> 00:49:57,420
These are all the findings that are in progress.

678
00:49:57,620 --> 00:50:00,560
These are all the findings that we haven't started yet.

679
00:50:02,380 --> 00:50:07,420
Some different ideas for y'all to just kick around and let us know how y'all want to

680
00:50:07,420 --> 00:50:09,680
most of that they tell on that monthly.

681
00:50:10,760 --> 00:50:14,300
The Commission Martin, as I know, you're new to the commission.

682
00:50:15,120 --> 00:50:18,720
That plan is the review that we discussed this afternoon.

683
00:50:18,720 --> 00:50:23,260
And this is our response, Commissioner Sturtsle, myself, Chief Police, a bunch of us worked

684
00:50:23,260 --> 00:50:23,600
on.

685
00:50:23,800 --> 00:50:27,940
This is how the department plans are implementing the recommendations made by the

686
00:50:27,940 --> 00:50:28,240
company.

687
00:50:33,220 --> 00:50:36,480
So, the chart at the bottom here is pretty busy.

688
00:50:37,680 --> 00:50:38,780
There's a lot going on there.

689
00:50:38,960 --> 00:50:41,480
I'm struggling to understand it,

690
00:50:46,040 --> 00:50:47,580
like, not muskills are very limited.

691
00:50:49,800 --> 00:50:55,080
What needs to happen, there's the finding numbers need to probably be lined up more.

692
00:50:55,080 --> 00:50:58,260
They need to be lined up more with each bar.

693
00:51:01,860 --> 00:51:05,280
But really, in truly, there's really not that many that have been completed.

694
00:51:05,600 --> 00:51:08,780
A lot of them are ongoing and monitoring.

695
00:51:09,860 --> 00:51:11,820
And then that could be another category that we could add.

696
00:51:12,120 --> 00:51:17,840
I think you'd close up saying that it was the medication, you know,

697
00:51:17,840 --> 00:51:20,100
utilization hours for the medic unit.

698
00:51:21,060 --> 00:51:23,240
They recommended that we watch the hour, the usage.

699
00:51:23,920 --> 00:51:32,820
We added two medications. It kind of fixed the problem a little bit, but it's something that we need to continue monitoring as time goes on as population increases and call volume increases.

700
00:51:33,640 --> 00:51:38,700
So that's going to be something we're just never going to stop. It's always going to be an ongoing thing that we need to monitor.

701
00:51:40,220 --> 00:51:46,040
Essentially, how would you like to see the data, is it just on, is there another category

702
00:51:46,040 --> 00:51:46,520
we could add?

703
00:51:46,640 --> 00:51:53,080
I think that for me the most impactful is the pie chart for trackings, and is there another

704
00:51:53,080 --> 00:51:55,140
status you'd like to see, yes ma'am?

705
00:51:55,340 --> 00:52:01,700
So I'm looking at the phases at the back of the book, and we talked about what would occur inside

706
00:52:01,700 --> 00:52:07,600
each A's, which I guess represents between a year or two years, right?

707
00:52:07,600 --> 00:52:10,680
Some phases are two years, and others are a single year.

708
00:52:11,760 --> 00:52:17,620
And I think when we did not, the initial phases were every two, and then because of their inability

709
00:52:17,620 --> 00:52:22,340
predicts out to the future, we kind of gave some leeway to what that implementation actually

710
00:52:22,340 --> 00:52:22,880
looks like.

711
00:52:23,260 --> 00:52:29,720
Because I've looking at just the recommendations in this way, I don't really see the work

712
00:52:29,720 --> 00:52:41,540
represented, but I do see it represented in the phases. So I'm wondering if there would be a report on how we're advancing each phase rather than maybe each finding.

713
00:52:42,520 --> 00:52:49,280
Okay. Okay. Or even by year, these are signed for 2025. This is where we're offered year and this maybe this is how we are for the project.

714
00:52:49,640 --> 00:52:56,680
You may have some findings that aren't in phase one aren't in phase two, so you wouldn't need reporting on those, right?

715
00:52:56,680 --> 00:52:59,560
and it just clotters that line to Commissioner Circle's point.

716
00:52:59,720 --> 00:53:03,840
There's a lot of data there, but it may not be things that we need to know about inside

717
00:53:03,840 --> 00:53:05,160
a particular phase.

718
00:53:05,640 --> 00:53:09,720
So I don't know if these are finalized or if we still have some work here or-

719
00:53:10,660 --> 00:53:13,120
The dashboard was just kind of a way.

720
00:53:14,040 --> 00:53:16,000
Obviously, we want to make sure we hit every mark.

721
00:53:16,360 --> 00:53:19,840
And so this is just a tracking way to display the data.

722
00:53:19,980 --> 00:53:21,340
So you guys can see the progress.

723
00:53:21,420 --> 00:53:22,320
That's a word of laughter.

724
00:53:22,320 --> 00:53:29,850
Are you using a project management type of software application or now okay, I think we could

725
00:53:30,540 --> 00:53:31,620
All right

726
00:53:31,620 --> 00:53:39,100
Yeah, because I think and like to Commissioner Gordon's credit on this is setting it into a simple p-m-ing

727
00:53:39,100 --> 00:53:40,720
type with you know

728
00:53:41,600 --> 00:53:42,940
What do you call it the

729
00:53:43,620 --> 00:53:44,160
milestones

730
00:53:44,860 --> 00:53:48,880
Objectives and goals and then set them into phases. I think for us

731
00:53:48,880 --> 00:53:52,140
We don't need to always need to see the big big picture at this point

732
00:53:52,140 --> 00:54:01,000
We can, if it's necessary, and I think probably an annual review would be good, but I think from a monthly standpoint that would be a little too cumbersome for you and everyone else.

733
00:54:01,300 --> 00:54:03,660
We could look at it from a phase and phase completion standpoint.

734
00:54:04,760 --> 00:54:08,140
I'll look at some research in this PM software that's.

735
00:54:13,730 --> 00:54:16,190
I'm still still fixated on the bottom here.

736
00:54:16,950 --> 00:54:19,030
I just want to understand.

737
00:54:21,270 --> 00:54:28,970
So on the axis, on the left there, you have, I think that represents days, right, zero to 400, right?

738
00:54:29,690 --> 00:54:36,610
So if I see something, you know, there's a little blue one there that says 84 has 84 above it.

739
00:54:36,890 --> 00:54:40,810
Does that represent something that is complete or you're in day 84?

740
00:54:41,070 --> 00:54:42,430
It's completed after 84 days.

741
00:54:43,050 --> 00:54:46,010
So these represent completed at the bottom.

742
00:54:46,010 --> 00:54:50,010
And a lot of all the zeros were just really statements of facts.

743
00:54:50,210 --> 00:54:54,590
And since this has been made, we've pulled the statement of facts out of the completed,

744
00:54:55,150 --> 00:54:59,690
it made it less, less jumbled, give you a lot less information.

745
00:55:00,230 --> 00:55:02,150
It cut the findings in half pretty much.

746
00:55:02,830 --> 00:55:11,190
When you remove all the zeros, which was really just a statement that city gate was making about the department.

747
00:55:11,190 --> 00:55:20,150
You know, they made a comment about the IT division as adequately staffed, okay, so that was completed.

748
00:55:21,550 --> 00:55:25,290
But we don't know that it will be marked as completed or just a statement.

749
00:55:25,730 --> 00:55:30,010
It's not like we did something new to accomplish that task.

750
00:55:30,450 --> 00:55:32,010
There was no action.

751
00:55:32,670 --> 00:55:32,810
Right.

752
00:55:33,170 --> 00:55:35,650
So we pulled it out since then.

753
00:55:35,650 --> 00:55:39,510
So it's not considered completed in a completed category anymore.

754
00:55:43,340 --> 00:55:48,900
But I was just notified by our excellent HR director that we've got some PM software we can use.

755
00:55:49,000 --> 00:55:49,880
Thank you, Danbury.

756
00:55:51,300 --> 00:55:51,940
And SuperMount.

757
00:55:58,270 --> 00:56:02,870
I mean, I like the top two.

758
00:56:03,890 --> 00:56:08,590
If we can maybe make the bottom one a little bit more readable and understandable.

759
00:56:08,590 --> 00:56:14,890
I don't know if there's an opportunity to provide data to support it.

760
00:56:15,250 --> 00:56:18,550
I think there is, I think this was just a, what does this dashboard look like?

761
00:56:18,770 --> 00:56:24,930
But I certainly think that we can provide the data in the report or a way so we can see it.

762
00:56:25,250 --> 00:56:28,710
There's so many colors going in there. I can't tell which one,

763
00:56:29,590 --> 00:56:34,170
these 350-day items, which findings they actually relate to.

764
00:56:34,170 --> 00:56:40,930
So maybe if it's just, you know, help us out with what the ones that are all zeroes.

765
00:56:41,430 --> 00:56:46,470
And then I'll clean that up and then we'll add the finding number to the actual bar.

766
00:56:48,350 --> 00:56:50,470
Third, lightest purple on that.

767
00:56:52,570 --> 00:56:53,210
All right.

768
00:56:54,270 --> 00:56:57,530
If we're done with that, I just, this is kind of just a GWIS or thank you.

769
00:56:57,590 --> 00:57:01,270
You know, one of the things that City Gate helped us understand are the single point

770
00:57:01,270 --> 00:57:31,250
and so Travis Template was a new GIS employee hired and what he's done is taken census data and you know even when city gate tried to come in and get census data for the district specific they had a lot of trouble doing it ended up using a lot of census data from the county in a lot of our demographics and so as we work for the GFOA budget award all that we need to have demographics in our budget so Travis went in he's looked at a number of different things

771
00:57:31,250 --> 00:57:42,360
things. I was going to run through for these. This is highest education. I was the color changes

772
00:57:42,360 --> 00:57:48,200
or intensity. And he went up to, I think it was 22 percent on this particular one. But let's

773
00:57:48,200 --> 00:57:51,060
go to just go over one.

774
00:57:53,830 --> 00:57:57,090
So this is one of the percent of population below poverty level. So

775
00:57:57,090 --> 00:58:03,690
you can graphically see it. And I think that helps. The poverty level is 22 percent in the

776
00:58:03,690 --> 00:58:06,250
report 24 percent based on the census.

777
00:58:07,150 --> 00:58:13,230
So, as we get into some of these other ones, if you get, this one is a medium household

778
00:58:13,230 --> 00:58:22,470
income, past 12 months, you can see how the territory is broken down by different socioeconomic

779
00:58:23,130 --> 00:58:23,690
statuses.

780
00:58:25,580 --> 00:58:25,600
Good.

781
00:58:25,940 --> 00:58:28,160
And this is population by race.

782
00:58:29,060 --> 00:58:34,920
And so, in this particular one, the majority, the 51 percent, or the highest, excuse

783
00:58:34,920 --> 00:58:40,880
raise per census tract is represented and then there's higher intensity based on the highest numbers.

784
00:58:41,640 --> 00:58:46,840
So just a little bit of extra stuff that we were able to glean from a city gate report.

785
00:58:47,240 --> 00:58:53,080
So I think we probably are trying to do a lot more of these type work so we can better understand the community we serve.

786
00:58:56,240 --> 00:58:57,180
That's just kind of for your information.

787
00:58:58,760 --> 00:58:59,460
Thank you.

788
00:59:04,810 --> 00:59:04,990
Questions?

789
00:59:12,110 --> 00:59:12,550
Okay.

790
00:59:12,550 --> 00:59:16,250
The city and the gate implementation plan is presented.

791
00:59:19,500 --> 00:59:20,460
Shall move.

792
00:59:21,460 --> 00:59:21,560
Second.

793
00:59:22,440 --> 00:59:23,060
All in favor.

794
00:59:28,200 --> 00:59:30,420
Motion passes by a boat of five to zero.

795
00:59:31,800 --> 00:59:33,480
Now we'll take a bite of number 12 to review.

796
00:59:33,620 --> 00:59:34,960
Discuss and take action for the sale.

797
00:59:35,140 --> 00:59:36,900
Or just those little surplus or salvage property,

798
00:59:36,900 --> 00:59:39,420
which we do not have moving on.

799
00:59:39,700 --> 00:59:43,700
I remember 13 to review and take action on the ratification of continuing

800
00:59:43,700 --> 00:59:47,220
contract with my burger, Goggen, Blair and Samson.

801
00:59:48,600 --> 00:59:51,080
What this is, and this is really items 13 through 16.

802
00:59:51,880 --> 00:59:56,120
This is something we do every year. This is to engage with the law firm that

803
00:59:56,120 --> 00:59:59,980
Harris County uses for collective delinquent taxes. This also imposes

804
01:00:00,000 --> 01:00:08,560
Those are the penalties for payers who taxpayer should pay after June 30th. And this is to collect the attorney's

805
01:00:08,560 --> 01:00:13,820
fees back, because the way this law firm works, they work on a contingency fee basis. And if we

806
01:00:13,820 --> 01:00:18,620
were reimbursed for those additional taxes that they take out for fee, we would lose the 20% that they

807
01:00:18,620 --> 01:00:23,780
take. So this imposes an additional penalty of the attorney's fees so that the taxpayer is a paying

808
01:00:23,780 --> 01:00:29,500
as well. So, this is something that we've done every year. The reason why we go with this law firm

809
01:00:29,500 --> 01:00:35,160
is because Harris County is of them and our tax would be too small for a law firm to be interested.

810
01:00:35,860 --> 01:00:41,520
So, when we go as a group with Harris County, there's a economy of scale there. Unless you have any questions,

811
01:00:41,620 --> 01:00:47,500
there's no cost to this for you because it's already recovered from the taxpayer at the time when the tax lawsuits are initiated.

812
01:00:47,500 --> 01:00:47,880
Do you have

813
01:00:51,140 --> 01:00:52,340
any questions?

814
01:00:56,980 --> 01:00:57,000
No.

815
01:00:59,130 --> 01:01:00,490
So would we just, would we approve?

816
01:01:00,910 --> 01:01:01,150
Excuse me.

817
01:01:01,870 --> 01:01:04,830
Thank you very much on the floor to approve agenda items 13 through 16.

818
01:01:06,270 --> 01:01:07,670
All in favor?

819
01:01:07,970 --> 01:01:08,390
Aye.

820
01:01:09,230 --> 01:01:10,710
Motion passes by a vote of 50.

821
01:01:11,510 --> 01:01:16,950
Now we'll take up item number 17 to review and act to approve covered applications and prohibited

822
01:01:16,950 --> 01:01:22,090
technology policy based upon model policy developed by the Texas Department of Information Resources.

823
01:01:22,630 --> 01:01:23,650
This one's also mine.

824
01:01:23,650 --> 01:01:30,670
So the legislature in 2023 established a certain software that was going to be prohibited.

825
01:01:32,150 --> 01:01:34,070
Everyone's calls it always calls it the TikTok ban.

826
01:01:34,210 --> 01:01:37,050
There's actually other software that's included in that.

827
01:01:37,230 --> 01:01:38,170
And there's also hardware.

828
01:01:38,410 --> 01:01:42,990
There's certain hardware that's made by Chinese companies and other companies that is prohibited

829
01:01:42,990 --> 01:01:44,430
technologies that are not allowed.

830
01:01:44,750 --> 01:01:46,550
I believe, and I'll let you for my own speech.

831
01:01:46,910 --> 01:01:53,630
I believe that the department's already implemented this previously in the policies and in the

832
01:01:53,630 --> 01:01:55,610
when the law first came out.

833
01:01:55,630 --> 01:01:59,050
Unfortunately, we were required to weigh until the Department of Information.

834
01:01:59,470 --> 01:02:02,590
The Department of Information Resources actually issued the model policy

835
01:02:02,590 --> 01:02:03,510
for us to adopt.

836
01:02:04,570 --> 01:02:07,050
So this is an embodiment of that policy,

837
01:02:07,670 --> 01:02:09,650
but just, you know, it's already been implemented by your department.

838
01:02:09,970 --> 01:02:11,730
Unless I mean Chief Adam will know for Speak Creole.

839
01:02:12,510 --> 01:02:15,010
This policy was based on the model policy,

840
01:02:15,470 --> 01:02:17,950
which has to be adopted technically by yesterday.

841
01:02:18,110 --> 01:02:18,310
Right.

842
01:02:18,950 --> 01:02:22,070
So it was adopted by the department yesterday.

843
01:02:22,650 --> 01:02:29,050
But we have had in place, Mark Sassman and his IT group have been working on a management

844
01:02:29,050 --> 01:02:35,490
system to remove band software from department issued phones and that kind of thing, but they

845
01:02:35,490 --> 01:02:42,450
have had in place for many years, firewalls and restricted access to the department's networks

846
01:02:42,450 --> 01:02:45,690
and things like that that were already in place even prior to this.

847
01:02:45,690 --> 01:02:54,490
So when IT reviewed this, they requested a few changes, but even said, we're already doing all these things.

848
01:02:55,370 --> 01:02:55,470
So.

849
01:02:55,470 --> 01:03:00,690
And just because they're also doing it on the public side, like the public Wi-Fi, like needs to also have to take that premium as well.

850
01:03:01,830 --> 01:03:03,630
So that's not that we need that as well.

851
01:03:04,650 --> 01:03:10,670
And the way this works is they issue each year a list of prohibited technologies and software.

852
01:03:10,670 --> 01:03:16,510
And it's on the DIR website for us to look at and implement it here.

853
01:03:16,730 --> 01:03:24,930
So it's a denim A to your policy and that way we did it as the denim so it can be changed whenever DIR decides they need to update it.

854
01:03:25,330 --> 01:03:25,370
Correct.

855
01:03:25,490 --> 01:03:27,750
They add new technology here.

856
01:03:30,450 --> 01:03:31,370
Have any questions?

857
01:03:32,450 --> 01:03:36,530
Can I get a motion on the floor to approve the covered applications of prohibited technology policy?

858
01:03:36,770 --> 01:03:37,290
That's presented.

859
01:03:40,880 --> 01:03:41,560
Can we get a second?

860
01:03:45,840 --> 01:03:46,860
I'll give it a second.

861
01:03:46,860 --> 01:03:48,820
All in favour?

862
01:03:49,200 --> 01:03:49,420
2.

863
01:03:50,840 --> 01:03:51,080
2.

864
01:03:51,620 --> 01:03:52,340
I'm an abstain.

865
01:03:54,900 --> 01:03:57,580
Question passes by about a 4-0 with Martinez abstaining.

866
01:03:58,680 --> 01:03:59,640
3-0.

867
01:04:00,360 --> 01:04:01,120
5-0.

868
01:04:01,120 --> 01:04:01,140
5-0.

869
01:04:01,360 --> 01:04:02,400
And Martinez abstaining.

870
01:04:04,780 --> 01:04:07,500
Moving on to item number 18 to review, discuss and take action.

871
01:04:07,680 --> 01:04:13,020
I'm approval of expenses related to upcoming training classes, course materials, training, equipment, and related expenditures.

872
01:04:13,620 --> 01:04:19,340
Just like the commissioner's know, I registered all the commissioners for safety and then reserved rooms

873
01:04:19,340 --> 01:04:28,060
For all the commissioners, the room block was very full at the time, so they are two room

874
01:04:28,860 --> 01:04:33,680
Sweets for the commissioners. So there was no single rooms available

875
01:04:34,420 --> 01:04:42,980
Anyway, they're all reserved for safety. Yeah, literally it was I don't even know that it was an hour. Yeah

876
01:04:42,980 --> 01:04:43,920
Yeah, ridiculous.

877
01:04:48,260 --> 01:04:51,140
So are we sharing room? We all have one

878
01:05:03,970 --> 01:05:07,190
That is what we're doing and we're drawing out of the hat, so it's just two of you.

879
01:05:07,310 --> 01:05:09,810
And whoever it's doing, it's two lines up, that's how it's going to go.

880
01:05:12,970 --> 01:05:15,230
Can I get a motion to it for a week?

881
01:05:15,990 --> 01:05:16,830
So moved.

882
01:05:19,130 --> 01:05:19,970
Thank you.

883
01:05:28,170 --> 01:05:28,770
Yeah, go for it.

884
01:05:31,580 --> 01:05:32,460
So a question.

885
01:05:33,620 --> 01:05:35,360
You said it's a security conference?

886
01:05:35,620 --> 01:05:35,880
No.

887
01:05:35,880 --> 01:05:42,080
Safety, so in your stack that Chief Clements gave you earlier with the budget and your uniforms and stuff

888
01:05:42,080 --> 01:05:49,380
I included the last magazine that safe D put out, so safety is the state organization for emergency service districts and

889
01:05:50,480 --> 01:05:54,760
So I included in your stack of stuff that just to see their

890
01:05:55,820 --> 01:06:02,200
Little flyer thing and in it it talks about their conference and you said is it February. February. You have

891
01:06:02,520 --> 01:06:03,440
exact dates.

892
01:06:22,590 --> 01:06:23,150
Yes

893
01:06:26,110 --> 01:06:29,270
It starts Wednesday morning instead of Wednesday afternoon now,

894
01:06:37,620 --> 01:06:39,240
but got back at Calhary.

895
01:06:50,150 --> 01:06:51,610
I just took commissioners.

896
01:06:51,890 --> 01:06:53,710
And we had the required trade.

897
01:06:57,130 --> 01:06:59,550
We explained the training requirements also.

898
01:07:02,270 --> 01:07:05,750
Each commissioners required to have six hours of training every two years.

899
01:07:06,430 --> 01:07:07,230
And this is part of that.

900
01:07:07,230 --> 01:07:09,490
There's other training that you and I will discuss after the meeting.

901
01:07:09,730 --> 01:07:13,350
But this is the one that's required for the commissioners for every two years.

902
01:07:13,470 --> 01:07:14,790
And this is satisfied now.

903
01:07:23,140 --> 01:07:24,520
You'll get your sit down.

904
01:07:25,100 --> 01:07:25,660
For sure.

905
01:07:27,870 --> 01:07:29,070
It's not that I opposed to training.

906
01:07:29,650 --> 01:07:32,690
If there's more that we have to do, I'll be happy to.

907
01:07:34,880 --> 01:07:35,800
Prisma Martinez also.

908
01:07:36,060 --> 01:07:39,280
I just texted you the information on the conference.

909
01:07:40,180 --> 01:07:44,980
I'm going to motion on the floor to approve expenses related to the upcoming training.

910
01:07:45,380 --> 01:07:46,340
The move.

911
01:07:47,740 --> 01:07:48,180
On favor.

912
01:07:48,960 --> 01:07:49,120
Hi.

913
01:07:49,980 --> 01:07:52,000
Motion passes by about a five to zero.

914
01:07:56,320 --> 01:07:57,660
Moving on to item number 19.

915
01:07:57,660 --> 01:08:02,020
to review, discuss and take action regarding any emergency requests, capital requests and

916
01:08:02,020 --> 01:08:03,740
operational requests received from the department.

917
01:08:05,120 --> 01:08:09,200
The one thing that we do have, I apologize for the text being so small, it's just a lengthy

918
01:08:09,200 --> 01:08:14,120
lengthy, lengthy spreadsheet, but Commissioner Martinez is what we talked about a little bit earlier.

919
01:08:14,460 --> 01:08:18,860
Our annual EMS bid that we put out for our EMS consumables and some equipment.

920
01:08:19,960 --> 01:08:21,960
This is the bid for it.

921
01:08:22,080 --> 01:08:27,400
We're requesting that the complete bid be approved by the board, and then we will purchase

922
01:08:27,400 --> 01:08:30,100
from the lowest qualified bidder.

923
01:08:31,260 --> 01:08:37,060
If you look at the top, it has the different companies and the prices for each of the items.

924
01:08:38,680 --> 01:08:44,720
And then what will happen is if we need that item, then they go through and they look at what is the most cost effective and go with that vendor.

925
01:08:46,200 --> 01:08:51,760
I think that by what you explained earlier today, I have enough information to vote on it.

926
01:08:52,120 --> 01:08:52,820
Thank you.

927
01:08:52,820 --> 01:08:58,140
there's 13 vendors we send it out to nine returns and these are these are the

928
01:08:58,140 --> 01:09:04,180
compilations of it. Just like in our center for the minutes for the record the way you do

929
01:09:04,180 --> 01:09:08,780
this is you you sort of do all the best and you accept them and then you notify the winning

930
01:09:08,780 --> 01:09:12,560
better and for some reason in the future that better is unavailable do we go to the next

931
01:09:12,560 --> 01:09:16,980
one down in the list is that how that's structured yes if that product is not available

932
01:09:18,680 --> 01:09:24,400
or whatever reason then we go to the next lowest qualified better and then the next

933
01:09:24,400 --> 01:09:26,980
low as qualified bear and so on.

934
01:09:29,100 --> 01:09:31,040
The other thing that this is allowed us to do

935
01:09:31,040 --> 01:09:34,520
is that because even still since COVID,

936
01:09:34,840 --> 01:09:38,220
there are restrictions on allocations of products,

937
01:09:38,220 --> 01:09:41,320
for example, normal saline right now,

938
01:09:41,660 --> 01:09:44,080
based on what happened with the hurricane and backster.

939
01:09:45,220 --> 01:09:48,080
So it allows us to order from several different vendors

940
01:09:48,080 --> 01:09:49,940
so that when allocations occur,

941
01:09:50,500 --> 01:09:52,360
that we can then order from multiple vendors

942
01:09:52,360 --> 01:09:54,220
and get allocations from several vendors.

943
01:09:54,220 --> 01:10:01,200
If you're only ordering from one vendor when they start allocating numbers and you haven't ordered from someone else,

944
01:10:01,380 --> 01:10:06,760
they will not allocate any of that commodity to you because you haven't ordered from them previously.

945
01:10:09,680 --> 01:10:16,040
Now, prices do fluctuate since COVID, it's not totally guaranteed.

946
01:10:16,680 --> 01:10:25,680
We do lock in a lot of the pricing for a year, so we don't have those increases throughout the year by doing this as much.

947
01:10:25,680 --> 01:10:29,110
Any other questions or comments?

948
01:10:30,210 --> 01:10:32,590
Okay, can I get a motion on the floor to approve?

949
01:10:33,630 --> 01:10:34,070
As president?

950
01:10:36,460 --> 01:10:36,700
Second.

951
01:10:37,300 --> 01:10:37,780
All in favor?

952
01:10:38,420 --> 01:10:38,800
All right.

953
01:10:39,120 --> 01:10:41,280
I should pass this by about five to zero.

954
01:10:42,600 --> 01:10:46,500
Now we'll take a bite number 20 to review discuss and take action regarding matters related

955
01:10:46,500 --> 01:10:48,880
to a district enterprise resource planning system.

956
01:10:52,330 --> 01:10:53,810
Even Commissioner Sturitzel free.

957
01:10:53,810 --> 01:10:56,050
Feel free to jump in whenever you want this.

958
01:10:58,770 --> 01:11:05,150
So, Commissioner Stewart's myself, Mike Abend, the Fire Chief help us write the RFP for the

959
01:11:05,150 --> 01:11:07,830
consultancy to begin the search for the ERP system.

960
01:11:08,510 --> 01:11:15,210
So, this will be for everything from procurement all the way to inventory finances, financials

961
01:11:15,210 --> 01:11:15,770
and whatnot.

962
01:11:16,610 --> 01:11:21,850
So, we put together the ERP, we solicited bids, we'd have to reopen the bid because we didn't

963
01:11:22,770 --> 01:11:23,650
offender's respond.

964
01:11:24,450 --> 01:11:27,570
We did have the second vendor respond last week.

965
01:11:27,650 --> 01:11:30,090
Our evening earlier this week, we interviewed them,

966
01:11:30,350 --> 01:11:32,270
and we had the final scores here.

967
01:11:32,470 --> 01:11:36,390
And I'm willing to ask the board for approval

968
01:11:36,390 --> 01:11:38,730
for ERP advisor's group to be the consultant

969
01:11:38,730 --> 01:11:40,170
for the ERP system.

970
01:11:40,210 --> 01:11:42,950
And I'll, the commissioner, start, so take it for me.

971
01:11:44,950 --> 01:11:48,050
Yeah, so what we're looking for here

972
01:11:48,050 --> 01:11:58,190
approval to engage a consulting firm to assist us identify the best ERP system package for us.

973
01:11:58,430 --> 01:12:07,130
There's a lot of products out there. These guys are more familiar with them than we are than any one of us is.

974
01:12:08,730 --> 01:12:17,930
They're going to come in to a need assessment figure out what best fits us. There's a lot of solutions software solutions out there.

975
01:12:17,930 --> 01:12:22,530
But not all of them are geared for what we do.

976
01:12:23,230 --> 01:12:26,730
There's systems that are geared for manufacturing concerns,

977
01:12:27,290 --> 01:12:28,870
and we obviously don't make anything.

978
01:12:29,350 --> 01:12:30,930
We're essentially a service business.

979
01:12:31,270 --> 01:12:34,930
So we need a suite of modules and a system

980
01:12:34,930 --> 01:12:37,850
that will capture the needs of this department.

981
01:12:39,470 --> 01:12:45,430
We carefully evaluated these two two people who submitted bids.

982
01:12:45,430 --> 01:12:51,390
One is a for-profit enterprise, the other is a non-profit enterprise.

983
01:12:53,970 --> 01:13:00,650
There was, to me it was a pretty clear choice, the ERP advisors was just stronger.

984
01:13:01,790 --> 01:13:05,650
I think actually more engaged and more interested in our project.

985
01:13:07,210 --> 01:13:08,710
They've been really responsive.

986
01:13:09,910 --> 01:13:12,270
GFOA is a non-profit.

987
01:13:12,270 --> 01:13:23,850
They're bid was a little lower but they're going to give us less hours and when we look at the credentials of the people who would be working with us, they're just not as strong, frankly.

988
01:13:25,930 --> 01:13:30,750
So, ERP advisors has a really talented staff.

989
01:13:32,830 --> 01:13:36,110
There's one guy, for instance, I think his name was Zach.

990
01:13:37,890 --> 01:13:46,970
He's a CPA and he used to work in Ernst and Young for eight years, so he and I could certainly speak the same language.

991
01:13:46,990 --> 01:13:56,890
He could certainly speak the same language with Mr. Abund, but their whole team brings you know, a vast array of knowledge.

992
01:13:58,910 --> 01:14:00,030
So I don't know what more.

993
01:14:00,030 --> 01:14:07,710
I think to Commissioner Sterkel's point, their technical specialist spoke my language.

994
01:14:08,450 --> 01:14:14,230
They seem to reattune in the fire service, they knew the up and coming topics of the fire service.

995
01:14:14,630 --> 01:14:21,050
I think if they've got his base cover, they've got the fire service cover. I felt very good with this selection.

996
01:14:21,790 --> 01:14:26,690
Yeah, and they've done this for other fire departments, so we're not their first client.

997
01:14:26,690 --> 01:14:33,890
And one of the things I think is really good about this ERP advisory group is South Metro and the West outside of Denver.

998
01:14:34,230 --> 01:14:36,890
They grew and almost doubled in size at the same time.

999
01:14:36,990 --> 01:14:38,850
They were doing their ERP implementation for them.

1000
01:14:38,970 --> 01:14:40,510
Now, I think that was mostly through consolidation.

1001
01:14:41,310 --> 01:14:43,130
But nonetheless, growth is growth, right?

1002
01:14:43,750 --> 01:14:46,770
So I do think that they've got the experience that we need for this project.

1003
01:14:48,350 --> 01:14:53,390
If we engage them tonight, when did they say they would be in a position to start with the January?

1004
01:14:53,390 --> 01:14:59,670
Yeah, well I discuss with Erica yesterday our intention to let the board we were

1005
01:15:00,000 --> 01:15:13,640
I think they're eager to start and I think we could kick off an introductory call, you know, as soon as next week for the holiday of it, since we get back from the holiday.

1006
01:15:14,380 --> 01:15:24,500
We have a lot of planning to do around the system. This is not, this is something we have to own. This is not something somebody does for us.

1007
01:15:25,120 --> 01:15:33,120
it's going to be our system. We have to own it. There's going to be a group of us as a

1008
01:15:33,120 --> 01:15:39,660
steering committee working to take ownership of each phase of it. It's going to touch

1009
01:15:39,660 --> 01:15:46,040
on a lot of the operations of the department. It'll be fully integrated. It's going to

1010
01:15:46,040 --> 01:15:54,300
encompass everything from payroll to, you know, I think, I think even in your, in your world,

1011
01:15:54,620 --> 01:15:59,980
it's going to, it's going to touch on some things there. So procurement, quarter master, all those things.

1012
01:16:00,600 --> 01:16:05,260
So it's going to be a big project, it's going to, but it has to be our project.

1013
01:16:06,520 --> 01:16:11,200
You come as, how many people are on the team of this company? How many people are assigned to your project?

1014
01:16:11,200 --> 01:16:19,020
I believe they had 35 total people, 28 or 35, so we have one person we work with directly,

1015
01:16:19,400 --> 01:16:24,980
that's the young gentleman, and then they'll be a firefighter, a fire service person

1016
01:16:24,980 --> 01:16:32,220
over him, and then there's a hierarchy of folks, so they've got 35 employees that we can use.

1017
01:16:32,480 --> 01:16:34,400
So they do this for multiple types of businesses.

1018
01:16:34,700 --> 01:16:35,200
That's correct.

1019
01:16:35,420 --> 01:16:40,100
Yeah, and they just happen to have a kind of a niche with special district fire services.

1020
01:16:40,100 --> 01:16:54,780
So most of it's been in the Denver metro area, which most of the fire departments there, except for the city, Denver, are special district, and they did put your valley authority, which is Fort Collins, a smaller department, but they've done south metro is a much bigger agency.

1021
01:16:55,180 --> 01:16:56,940
How is their fee structure set up?

1022
01:16:57,900 --> 01:17:01,500
So I think their bid was 3304...

1023
01:17:01,500 --> 01:17:08,840
Yes, what I ended up looking at was the hourly rate, right, and they were 205 versus 275 for GFOA.

1024
01:17:08,840 --> 01:17:15,300
And they did quote more hours, but it's not too exceed type ERP or excuse me or request.

1025
01:17:15,940 --> 01:17:19,200
So there's was a little bit higher, but I think give us more.

1026
01:17:19,220 --> 01:17:20,460
I think the quality is there.

1027
01:17:21,060 --> 01:17:22,980
I think they're going to give us much more qualified staff.

1028
01:17:23,100 --> 01:17:28,200
I think GFO has its purpose, and I think if we were a, you had public works, we had utilities,

1029
01:17:28,420 --> 01:17:28,980
and all those other things.

1030
01:17:29,200 --> 01:17:34,020
I mean, this phase would have, I think it could be a good use, but I just, for a work of

1031
01:17:34,020 --> 01:17:34,840
course, probably not the right one.

1032
01:17:34,840 --> 01:17:38,260
you said they work with Denver and I don't know Denver a lot to call it a law but I'm

1033
01:17:38,260 --> 01:17:41,260
guessing it's something somewhere they they're familiar with the fact that we'll either

1034
01:17:41,260 --> 01:17:46,380
need to bid or buy the software from some kind of a prove vendor site. We will discuss that

1035
01:17:46,380 --> 01:17:53,360
with them I know they did discuss. Yeah it was in the bid but we'll also they did discuss the number of

1036
01:17:54,380 --> 01:17:59,020
clients that they have relationships with that they can get discounts from but they're not in

1037
01:17:59,020 --> 01:18:02,180
they're not networked with anyone. I was going to be my next question I mean we need to make sure

1038
01:18:02,180 --> 01:18:03,740
if they have the independence that we need for that?

1039
01:18:03,740 --> 01:18:11,820
Yeah, they both, both these, I think that's really why when we solicited the bid, we didn't get a lot of feedback because we were looking for specifically independent vendors.

1040
01:18:12,620 --> 01:18:13,120
I think we got that.

1041
01:18:13,180 --> 01:18:13,660
Thank you very much.

1042
01:18:13,840 --> 01:18:17,340
By the sake of Commissioner Martinez and the public, can you explain why we need this?

1043
01:18:17,740 --> 01:18:20,820
I think that this is kind of the next evolution of the organization.

1044
01:18:21,920 --> 01:18:25,400
It's stepping up our game into the finance into the business process.

1045
01:18:25,700 --> 01:18:28,580
You know, we've done what we could with what we had up until now.

1046
01:18:28,580 --> 01:18:35,420
But it's time that we invest a serious amount of money to get a system that is operational for the whole department from, you know,

1047
01:18:35,480 --> 01:18:45,180
soup to nuts. I mean, the whole place fully integrated system that you're being, you're familiar with your pieces.

1048
01:18:45,320 --> 01:18:51,600
Question. So, what you're saying is that we're going to be like $300,000 for a firm to comment,

1049
01:18:51,600 --> 01:18:54,440
tell us which one is the best system that we need to acquire?

1050
01:18:54,840 --> 01:18:55,520
Yes, and no.

1051
01:18:55,520 --> 01:18:58,140
That's going to be part of it, but the other piece of it will be a

1052
01:18:58,140 --> 01:19:01,720
a business review, so they're going to look at all of our processes and

1053
01:19:01,720 --> 01:19:05,940
a process analysis, fix any process, do a mapping of what the process would

1054
01:19:05,940 --> 01:19:10,160
look like after its fixed, will come back to stakeholder groups, then

1055
01:19:10,160 --> 01:19:15,300
they're going to shop, they're going to shop to software, bid, the software,

1056
01:19:16,200 --> 01:19:18,340
then they're going to help with the implementation also.

1057
01:19:18,760 --> 01:19:23,900
So it's full both sides until we've got the implementation of either going through

1058
01:19:23,900 --> 01:19:30,260
implementation. I think when Chrysler Sturts last, essentially, what the ballpark cost was, they

1059
01:19:30,260 --> 01:19:34,840
had up at 1.5 for the software that for the agency's size that we're looking for.

1060
01:19:34,840 --> 01:19:41,140
That was going to be my next question. Now, the thing that what I know from previous experiences

1061
01:19:41,140 --> 01:19:48,780
is that you buy a software for millions because this is a big, big system. Then what really

1062
01:19:48,780 --> 01:19:51,840
Heels the deal is the costumersations.

1063
01:19:52,260 --> 01:19:55,220
We start changing things, estimations, estimations.

1064
01:19:55,920 --> 01:19:57,540
Yes, we definitely had that conversation.

1065
01:19:58,580 --> 01:20:01,100
That is going to make it millions and millions.

1066
01:20:02,060 --> 01:20:04,340
So I would just be cautious about it.

1067
01:20:04,780 --> 01:20:07,700
Yeah, and we'd love to include you with your previous experience.

1068
01:20:07,800 --> 01:20:09,960
We'd love to have you help out with the project.

1069
01:20:10,520 --> 01:20:13,820
Yeah, we spoke at length with them about trying to minimize

1070
01:20:13,820 --> 01:20:16,340
is customization to the fullest acceptable.

1071
01:20:17,600 --> 01:20:21,280
That's where it does get expensive, and that's where maintenance

1072
01:20:21,280 --> 01:20:24,860
of such a system becomes expensive, too, right?

1073
01:20:24,860 --> 01:20:26,660
Every time they push out a new update,

1074
01:20:27,200 --> 01:20:30,560
you have to work through the update with to all your

1075
01:20:30,560 --> 01:20:32,420
customizations, right?

1076
01:20:32,860 --> 01:20:35,020
So, yeah, you want to try and minimize customization

1077
01:20:35,020 --> 01:20:36,440
to the fullest extent possible.

1078
01:20:36,540 --> 01:20:40,020
And I think to not add any surprise when it comes,

1079
01:20:40,020 --> 01:20:49,000
Certainly when the system is implemented, it may take an FTE, it may take someone running that software to make sure that we are up and going in the future.

1080
01:20:49,740 --> 01:20:54,900
So, even if it tells us, a human resource behind it, on going basis.

1081
01:20:55,480 --> 01:21:00,720
And this is obviously a firm that has the most experience in assisting fire departments and such.

1082
01:21:01,360 --> 01:21:04,080
Because they are helping us map out process, whatever.

1083
01:21:04,080 --> 01:21:10,200
that, and that's a head of going out to bid, that's going to assist a bid much, much more.

1084
01:21:10,460 --> 01:21:15,020
Yeah, I think they're going to pay a more very clear picture of what we need, and they discussed

1085
01:21:15,020 --> 01:21:19,160
a full gamut of experience that they have working with fire-serve, fire districts,

1086
01:21:19,380 --> 01:21:23,340
and I'm not worried about it at all. And you're saying our foreign contact is a former EY guy.

1087
01:21:23,540 --> 01:21:26,000
Yes, that's it. Okay, that gives me some comfort as well, too.

1088
01:21:26,440 --> 01:21:30,520
Yeah, I just been excellent, and when we did get the bid back initially,

1089
01:21:30,520 --> 01:21:33,060
they were calling, checking on it, making sure.

1090
01:21:33,380 --> 01:21:36,220
I mean, I think there's a value of something

1091
01:21:36,220 --> 01:21:38,340
that wants the business, and I think they certainly do.

1092
01:21:41,480 --> 01:21:43,120
What's the timeframe for their work?

1093
01:21:44,440 --> 01:21:48,540
I think probably about 18 months is what we've kind of mapped out,

1094
01:21:48,860 --> 01:21:49,600
just informally.

1095
01:21:49,660 --> 01:21:51,760
I don't think we've had that training

1096
01:21:51,760 --> 01:21:54,020
of some conversation exact time lines yet.

1097
01:21:55,260 --> 01:21:57,460
I think there'll be a huge help.

1098
01:21:58,880 --> 01:22:01,080
I've seen so many companies go down the path

1099
01:22:01,080 --> 01:22:09,780
implementing at ERP system and they wind up costing way more than expected and also don't necessarily

1100
01:22:09,780 --> 01:22:12,780
deliver what the organization really wanted.

1101
01:22:15,580 --> 01:22:20,500
There's some of the older systems that first came in to exist and back in the 90s and

1102
01:22:20,500 --> 01:22:22,500
2000s like SAP and Oracle.

1103
01:22:23,040 --> 01:22:27,160
Those are huge companies, but they're not right for us.

1104
01:22:27,720 --> 01:22:30,620
What their solutions are, are not what we need.

1105
01:22:30,620 --> 01:22:52,840
We need something in what we would call the tier 2 realm of software providers, because if you go down to a path of an SAP or an Oracle and try and shoe that into what we do here in this department, the numbers would be unaffordable.

1106
01:22:52,840 --> 01:22:58,640
We also have a need for this because we're using an accounting system that is on its last

1107
01:22:58,640 --> 01:22:59,400
leg.

1108
01:23:00,320 --> 01:23:04,560
Great planes is, you know, we need to update.

1109
01:23:05,500 --> 01:23:12,180
So we have a very near-term need within what two years, Mr. Robin, two or three.

1110
01:23:12,920 --> 01:23:17,200
So we have no choice, frankly, we have to do something.

1111
01:23:17,200 --> 01:23:17,960
But

1112
01:23:23,040 --> 01:23:28,000
question of curiosity, why did they get, why did GFOA get a number eight in 9.2?

1113
01:23:28,540 --> 01:23:33,240
When we have, we have the level 2 scoring off, so we can review it. It's just different.

1114
01:23:38,800 --> 01:23:41,620
That was the, yeah, so if you turn it in mind.

1115
01:23:41,760 --> 01:23:43,380
That was 148 of 162.

1116
01:23:44,260 --> 01:23:45,720
They submitted that for us?

1117
01:23:46,120 --> 01:23:48,320
No, they did not submit initially.

1118
01:23:48,460 --> 01:23:52,500
And then when we called to ask, was there something wrong with the bid?

1119
01:23:52,500 --> 01:23:56,040
I wasn't submitted because we'd had a previous relationship with them.

1120
01:23:56,300 --> 01:23:59,380
I've taken a class, I took a class with the guy who was going to do the implementation

1121
01:23:59,380 --> 01:24:03,940
stuff and we called and we asked him about it during the interview and he said essentially

1122
01:24:03,940 --> 01:24:08,480
that they don't do a lot of bid work and even if there was a big firepower like San Antonio

1123
01:24:08,960 --> 01:24:12,720
or Dallas they probably wouldn't have even returned it either so they just didn't do a lot

1124
01:24:12,720 --> 01:24:14,620
of bid work and we had to call it.

1125
01:24:14,700 --> 01:24:20,020
Then open it back up because we did specifically want to solicit their business or when

1126
01:24:20,020 --> 01:24:24,020
I'm coming here, but they didn't get it done in time, so.

1127
01:24:24,080 --> 01:24:24,860
Or it is interesting.

1128
01:24:25,580 --> 01:24:25,760
Okay.

1129
01:24:26,040 --> 01:24:26,280
Frankly.

1130
01:24:27,140 --> 01:24:27,320
Okay.

1131
01:24:28,720 --> 01:24:30,200
Yes, and the chief is correct.

1132
01:24:30,320 --> 01:24:33,900
They didn't get it done in time this this time after we opened it up for that.

1133
01:24:34,660 --> 01:24:36,840
Do you have any further questions or comments?

1134
01:24:38,640 --> 01:24:38,740
Okay.

1135
01:24:38,940 --> 01:24:41,720
Can I get a motion on the floor to approve ERP advisors?

1136
01:24:42,820 --> 01:24:43,660
So moved.

1137
01:24:46,720 --> 01:24:47,240
All in favor?

1138
01:24:47,780 --> 01:24:47,960
Aye.

1139
01:24:48,960 --> 01:24:50,700
Question passes by about five to zero.

1140
01:24:52,000 --> 01:24:55,880
Okay, four, 14 is the same.

1141
01:24:56,320 --> 01:24:59,000
Thank you guys for your work on that.

1142
01:24:59,700 --> 01:25:03,420
Moving on to item number 21 to review discuss and take action regarding the district's

1143
01:25:03,420 --> 01:25:05,280
VFIS annual low sap payment.

1144
01:25:06,780 --> 01:25:10,860
Just to explain a little bit what low sap is, low sap stands for a length of service award

1145
01:25:10,860 --> 01:25:11,420
program.

1146
01:25:11,920 --> 01:25:20,000
It is basically a very small type pension for our volunteer firefighters, so we have a policy

1147
01:25:20,000 --> 01:25:26,940
on active membership and then based on the active membership for the year, they get low-sap

1148
01:25:26,940 --> 01:25:27,360
credit.

1149
01:25:27,840 --> 01:25:32,400
You can earn up to 20 years of credit, which would allow a volunteer firefighter who has

1150
01:25:32,400 --> 01:25:39,120
20 years of service to earn $500 a month, basically in low-sap payment, which is a tiny

1151
01:25:39,120 --> 01:25:42,120
portion to recognize their length of service with the department.

1152
01:25:42,120 --> 01:25:47,640
So it was something that was implemented years and years ago by the department,

1153
01:25:49,820 --> 01:25:50,600
and when

1154
01:25:50,600 --> 01:25:58,820
these commissioners came in, the program was behind in, I guess, level of contribution.

1155
01:26:01,120 --> 01:26:09,000
So we moved from an organization that was out of New York to VFIS, a glad filter insurance

1156
01:26:09,000 --> 01:26:14,000
group, which VFIS is volunteer farm and insurance fund, they do a lot of insurance and

1157
01:26:14,000 --> 01:26:17,560
most of that programs throughout the entire country for those type things.

1158
01:26:18,300 --> 01:26:24,760
But we do an annual payment based on active membership in the program, retirees in the program,

1159
01:26:25,980 --> 01:26:27,600
and then an actual estimate.

1160
01:26:28,740 --> 01:26:36,660
And this year, they're asked for the actual lowest up as $411,073,000, and then their administrative

1161
01:26:36,660 --> 01:26:42,740
of services 14502. So what they do is they take care of sending out the monthly checks

1162
01:26:43,880 --> 01:26:49,260
for each of the retirees and then they also keep up with all of the government paperwork that

1163
01:26:49,260 --> 01:26:56,140
is required to be turned in on this. So we're asking for a total of 425,975 dollars for the annual

1164
01:26:56,140 --> 01:27:05,680
that payment. This should move us. We're at about 94.3% as of last year, if I recall. Yeah, I

1165
01:27:05,680 --> 01:27:12,520
see Mr. Havana nodding his head. This should move us pretty darn close to 100% of that. What I

1166
01:27:12,520 --> 01:27:19,900
call the accumulated benefit obligation, they have another term for it. So just for context when

1167
01:27:19,900 --> 01:27:24,000
and robbed myself in America arrived here.

1168
01:27:24,520 --> 01:27:29,200
The funding level was in the around 80% maybe low 80s.

1169
01:27:29,460 --> 01:27:36,500
And we committed to funding this to 100% by the end of our term.

1170
01:27:37,240 --> 01:27:41,480
And this represents a small monthly stipend for volunteers

1171
01:27:41,480 --> 01:27:43,660
when they turn age 62.

1172
01:27:45,480 --> 01:27:45,920
65?

1173
01:27:47,080 --> 01:27:47,120
Yeah.

1174
01:27:47,120 --> 01:27:55,360
I think they get $500 a month, which is the maximum they think they can receive under IRS rules.

1175
01:27:56,440 --> 01:28:00,940
So it's just a little something for all their years of service when they're in retirement.

1176
01:28:02,220 --> 01:28:02,940
So we wanted to make sure.

1177
01:28:04,200 --> 01:28:07,780
All five commissioners supported fully funding this initiative.

1178
01:28:12,360 --> 01:28:14,640
That's the, that's the background.

1179
01:28:16,530 --> 01:28:17,010
Question.

1180
01:28:17,010 --> 01:28:25,370
So, a volunteer firefighter needs to work for how long to receive the benefit.

1181
01:28:25,610 --> 01:28:32,790
So, they can invest in five years, so at five years, they will get $20 dollars for a

1182
01:28:32,790 --> 01:28:40,530
year's worth of active service credit, our active member policy requires 60 hours of writing

1183
01:28:40,530 --> 01:28:45,270
a fire truck and then additional for a person under 20 years.

1184
01:28:45,270 --> 01:28:52,710
requires 60 hours of riding the fire truck and then additional 16 training hours on a quarterly

1185
01:28:52,710 --> 01:28:57,890
basis. And if they are active and meet those requirements for three quarters out of the four

1186
01:28:57,890 --> 01:29:04,670
for the year, they receive an annual service credit. And that gives them $20 payment. But

1187
01:29:04,670 --> 01:29:12,790
they have to have five years' besting. So they'll get $100 when they hit 65. It also guarantees

1188
01:29:12,790 --> 01:29:20,410
ten years worth of payments to someone. So if a member turns 65 and they start receiving

1189
01:29:20,410 --> 01:29:26,570
their payments and something happens to them that money then for that remainder portion

1190
01:29:26,570 --> 01:29:33,350
of the time up to ten years then goes to the spouse or beneficiary if it was a child

1191
01:29:33,350 --> 01:29:34,130
beneficiary.

1192
01:29:35,690 --> 01:29:38,930
Is it 20 years to achieve the full $500?

1193
01:29:39,470 --> 01:29:42,070
20 years is the maximum amount of service.

1194
01:29:42,310 --> 01:29:45,030
So our active member policy actually reflects that.

1195
01:29:45,490 --> 01:29:49,950
So after you are 20 years of service with the department and low set qualified, meaning

1196
01:29:49,950 --> 01:29:56,510
you've met 20 years worth of low set time, we then reduce your number of hours that we require

1197
01:29:57,280 --> 01:29:58,130
you to staff.

1198
01:29:58,330 --> 01:29:59,970
So it goes down to 20 hours of staff.

1199
01:30:02,290 --> 01:30:09,610
Question. So, this 425,000 goes to VFIS.

1200
01:30:09,650 --> 01:30:11,230
Correct to their pension division.

1201
01:30:11,730 --> 01:30:16,390
And they're going to take care of our volunteers from now on.

1202
01:30:16,750 --> 01:30:18,350
Well, this is the annual payment.

1203
01:30:18,770 --> 01:30:21,750
So, we pay them every year to do this.

1204
01:30:22,610 --> 01:30:30,050
And this will send you the, I'll email you the last actual report so you can take a look at that.

1205
01:30:30,050 --> 01:30:35,910
you can see where we are and we'll show you the number of active members, retirees, and then

1206
01:30:35,910 --> 01:30:42,810
they have an actual report that we get annually that goes towards our regular financial

1207
01:30:42,810 --> 01:30:43,310
audit.

1208
01:30:46,980 --> 01:30:53,270
So, they service the trustee of the funds.

1209
01:30:54,210 --> 01:31:01,570
They're essentially insurance company, they're investing the funds, and then it's just like

1210
01:31:01,570 --> 01:31:02,550
other pension.

1211
01:31:09,280 --> 01:31:16,150
All right, they may be the servicer, a bank, a bank in New York, is that what

1212
01:31:16,150 --> 01:31:16,430
you say?

1213
01:31:24,040 --> 01:31:25,680
So who does HR?

1214
01:31:29,190 --> 01:31:32,050
And you check the volunteers that we have and what they're supposed

1215
01:31:32,050 --> 01:31:34,730
to receive with this numbers. And they make sense.

1216
01:31:38,340 --> 01:31:40,500
So in a quarterly basis, according to our active

1217
01:31:40,500 --> 01:31:45,520
member policy, on a quarterly basis, we review their time that they've staffed fire trucks

1218
01:31:45,520 --> 01:31:50,280
and their training hours, and we do a quarterly report, and the way our policy is set up,

1219
01:31:50,320 --> 01:31:55,020
if somebody does not meet active member requirements for one quarter, they receive a letter

1220
01:31:55,020 --> 01:31:57,880
that notifies them that they are on probationary status.

1221
01:31:58,420 --> 01:31:59,980
Hey, you didn't meet the points for the quarter.

1222
01:32:00,520 --> 01:32:07,680
If they have a second quarter that they are not active in the year, or fourth quarter, first quarter,

1223
01:32:07,920 --> 01:32:11,160
matching quarters like that, then they get a second letter that inactivates them.

1224
01:32:11,160 --> 01:32:16,440
So they have a warning system that lets them know, you know, hey, you have the potential to

1225
01:32:16,440 --> 01:32:20,980
lose your, your loss at qualification for the year, if you're not active for the other

1226
01:32:20,980 --> 01:32:22,180
three quarters of this year.

1227
01:32:22,720 --> 01:32:28,100
They also have the ability to go on to two programs, target solutions which tracks all

1228
01:32:28,100 --> 01:32:32,600
of the training hours and then fire manager, which tracks all of the staffing hours, so that

1229
01:32:32,600 --> 01:32:35,900
they can monitor those in real time for themselves too.

1230
01:32:36,360 --> 01:32:37,080
Thank you.

1231
01:32:39,390 --> 01:32:42,970
There being no further questions, can I get a question on the floor to approve the district's

1232
01:32:42,970 --> 01:32:45,430
if I assign you a low set payment.

1233
01:32:45,570 --> 01:32:46,050
Second.

1234
01:32:46,890 --> 01:32:47,530
All in favour?

1235
01:32:47,770 --> 01:32:48,550
All in favour?

1236
01:32:49,110 --> 01:32:49,590
All in favour?

1237
01:32:50,030 --> 01:32:50,590
5 to 0.

1238
01:32:52,450 --> 01:32:56,290
Now we move on to item number 22 to review discuss and take action regarding the replacement

1239
01:32:56,290 --> 01:32:57,650
of three medic units.

1240
01:32:58,550 --> 01:32:59,090
To what?

1241
01:32:59,850 --> 01:33:07,450
This is a proposal to it approved to replace three medic units as a part of our normal

1242
01:33:07,450 --> 01:33:16,650
replacement. So in the just to bring our body up to speed, the Department has 33 physical units

1243
01:33:16,650 --> 01:33:24,590
that have our name on them. We run basically 26 licensed units. Some of these units are

1244
01:33:24,590 --> 01:33:31,550
one of them up for sale. We have some for every amount. We have some to get fixed and all

1245
01:33:31,550 --> 01:33:40,270
But this is the normal, this will be a replacement for our just our attrition of our units.

1246
01:33:40,850 --> 01:33:48,470
So in 2025 we'll have a estimated, there'll be eight units that will be red tagged for sale or liquidation,

1247
01:33:48,790 --> 01:33:51,590
because they've met their service life for us.

1248
01:33:52,050 --> 01:33:53,810
2026, it'll be up to 16.

1249
01:33:54,530 --> 01:34:00,230
Now some of those will go away, but for sale, because they've already been remounted,

1250
01:34:00,230 --> 01:34:01,850
but these will be brand new units.

1251
01:34:02,870 --> 01:34:08,190
So we're asking, as a project cost, it's $1.6 million,

1252
01:34:08,910 --> 01:34:17,650
$7,048.50, the units will be purchased from Serves,

1253
01:34:17,870 --> 01:34:20,410
which there'll be Hortons, there'll be the same ambulances

1254
01:34:20,410 --> 01:34:24,150
that you toured today, that exact ambulance,

1255
01:34:25,530 --> 01:34:27,010
and that will be off a barboard.

1256
01:34:27,390 --> 01:34:28,450
I'm sorry, HGAC.

1257
01:34:32,770 --> 01:34:35,910
question. Sorry.

1258
01:34:36,650 --> 01:34:36,810
Yeah.

1259
01:34:36,810 --> 01:34:37,770
Right, fine, answered.

1260
01:34:38,150 --> 01:34:41,110
Wait until we receive these?

1261
01:34:41,270 --> 01:34:44,210
These will probably not be here until 2022.

1262
01:34:45,890 --> 01:34:52,810
So as of right now, in since COVID, everything is drawn out.

1263
01:34:52,850 --> 01:34:55,030
You ordered our fire truck for years.

1264
01:34:55,890 --> 01:35:02,550
And ambulance, can any where be from a year and a half to two and a half years up to three years

1265
01:35:04,390 --> 01:35:10,730
So this company here is one that we work with before, so where we bought these other

1266
01:35:10,730 --> 01:35:11,270
ambulances.

1267
01:35:11,830 --> 01:35:15,670
They've already at the beginning of the year, they're already trying to procure chassis

1268
01:35:15,670 --> 01:35:18,770
force to see if they can speed things up.

1269
01:35:21,430 --> 01:35:24,710
But that's still to be seen.

1270
01:35:24,710 --> 01:35:36,290
So question why only three well, it's just part of the

1271
01:35:36,290 --> 01:35:46,170
Attrition that we're doing we're not trying to over buy we're not trying to under buy so in the next year and the other thing that goes into this to we have what's called a rebound program

1272
01:35:46,170 --> 01:35:51,690
So once an ambulance is the one you tour today is a new style

1273
01:35:51,690 --> 01:35:59,230
So it came in brand new box everything. So once that hits the criteria for us to replace

1274
01:35:59,230 --> 01:36:06,590
We will take that Amons and we will send it and we'll pull the box off of it the patient compartment that you were in

1275
01:36:06,590 --> 01:36:11,030
And we'll put it in a chassis underneath it and we will repaint it and everything

1276
01:36:11,030 --> 01:36:14,250
So this year we have three more of those

1277
01:36:15,570 --> 01:36:20,550
There's there's there's one of them that's going to be that's waiting on parts to be delivered now

1278
01:36:20,550 --> 01:36:26,650
Y'all have approved one to go to Horton and we'll come to y'all with two more, so

1279
01:36:26,650 --> 01:36:28,590
There's going to be three other

1280
01:36:28,590 --> 01:36:32,450
ambulances that technically will almost be brand new

1281
01:36:33,050 --> 01:36:38,370
When they come back to us and by doing the rebound program we say

1282
01:36:38,370 --> 01:36:48,070
Usually a minimum since we've done it. We've saved somewhere around about $2 million doing that and our model basically is as we buy a brand new unit

1283
01:36:48,070 --> 01:36:51,930
We run that chassis until it's due for replacement.

1284
01:36:52,850 --> 01:36:55,070
We send that off to get remounted.

1285
01:36:55,770 --> 01:36:58,470
It'll have a new truck put underneath it.

1286
01:36:58,530 --> 01:37:00,210
The whole new Ford F550.

1287
01:37:00,730 --> 01:37:02,330
Be repaint it, come back.

1288
01:37:02,530 --> 01:37:05,450
95% of it will be looking new.

1289
01:37:05,990 --> 01:37:07,770
And then we liquidate it.

1290
01:37:08,350 --> 01:37:09,890
So because I'm...

1291
01:37:09,890 --> 01:37:12,270
I'm asking because you said 2026.

1292
01:37:12,630 --> 01:37:16,010
And then we're talking about eight new stations

1293
01:37:16,010 --> 01:37:24,150
in the next few years and so in 2026 we have two more stations absolutely so in the

1294
01:37:24,150 --> 01:37:34,510
2025 budget we have four more medic units that are allocated for expansion units so when

1295
01:37:34,510 --> 01:37:41,450
we figure out the station situation the land and we have that a little more dialed in

1296
01:37:41,450 --> 01:37:53,090
Then we will come and figure out the, hopefully the, the delivery times of these next units to be able to fulfill those fire stations.

1297
01:37:53,850 --> 01:37:57,470
So that's already, that's in the 2025 budget also.

1298
01:37:57,870 --> 01:38:04,310
But we don't want to pull that trigger right now because we don't want those just sitting here if you want to call it that.

1299
01:38:04,850 --> 01:38:10,970
So we want to try to, when we expect our next fire station to be online.

1300
01:38:12,500 --> 01:38:14,800
They're waiting on land.

1301
01:38:16,680 --> 01:38:19,500
We're about to finalize three deals.

1302
01:38:21,810 --> 01:38:27,670
Like the Telgui, Louetta land is not, that's not something that we have projected to build currently.

1303
01:38:28,830 --> 01:38:33,130
So the Wilburn Elementary, which is Cypher SD, which should come.

1304
01:38:33,130 --> 01:38:34,050
That's very close.

1305
01:38:34,110 --> 01:38:35,190
That'll close before the end of the year.

1306
01:38:35,610 --> 01:38:36,430
Yeah, that'll come next month.

1307
01:38:36,650 --> 01:38:38,870
There's a question on the, they had a question.

1308
01:38:38,890 --> 01:38:43,310
Cypher SD had a question on the survey, but that should close next month.

1309
01:38:43,310 --> 01:38:46,130
And then we're looking at probably in 18-month build,

1310
01:38:47,710 --> 01:38:50,430
but we do, I guess, next month we'll take up

1311
01:38:50,430 --> 01:38:55,370
if Ricardo has a proposal for services for architectural services

1312
01:38:55,370 --> 01:38:58,210
because we need to work on the plans.

1313
01:39:00,750 --> 01:39:03,110
You know how much time you normally build into the process

1314
01:39:03,110 --> 01:39:05,170
for the plans and design phase?

1315
01:39:05,470 --> 01:39:07,030
That's six months before we start a financial session.

1316
01:39:07,210 --> 01:39:08,270
Then what you typically see?

1317
01:39:08,550 --> 01:39:09,950
So that's a two-year process then.

1318
01:39:10,070 --> 01:39:12,190
If six months on the architecture side of things,

1319
01:39:12,290 --> 01:39:14,050
and then 18 months on build.

1320
01:39:14,050 --> 01:39:20,650
Maybe because you guys are doing somewhat of a, I mean, you have to repeat, but, you know, you have the familiar, you already maybe can be sure in a little bit.

1321
01:39:23,500 --> 01:39:28,340
See, if I did have one question, you're going to pre-pay on this, we're going to get a ball under your, you're going to pay at the end.

1322
01:39:28,580 --> 01:39:29,320
I'll pay at the end.

1323
01:39:29,360 --> 01:39:29,620
Perfect.

1324
01:39:30,080 --> 01:39:30,380
So, great.

1325
01:39:30,440 --> 01:39:31,140
Thank you.

1326
01:39:33,200 --> 01:39:34,000
In the other thing, Commissioner.

1327
01:39:34,420 --> 01:39:37,300
So, this isn't like we just, hey, we need three right now.

1328
01:39:37,480 --> 01:39:44,240
We, we have the vision for the next 10 years staggered out, essentially, Gantt chart style that says, okay, this is our trigger point.

1329
01:39:44,240 --> 01:39:46,660
Sometimes we move a little bit early because the

1330
01:39:46,660 --> 01:39:50,160
chasties get bought up and we need to move on a certain one.

1331
01:39:50,260 --> 01:39:53,320
But overall we have the long-term plan for

1332
01:39:53,320 --> 01:39:57,000
medic units fill in the stations and then if we bring

1333
01:39:57,000 --> 01:40:00,000
online an infill station and then we've got

1334
01:40:00,000 --> 01:40:03,000
some stations have two medic units and maybe we bump one out.

1335
01:40:03,540 --> 01:40:06,120
And part of coming on board with a system we can

1336
01:40:06,120 --> 01:40:09,440
explain what that looks like a little bit better because

1337
01:40:09,440 --> 01:40:11,560
I know it's a lot to absorb right now.

1338
01:40:11,560 --> 01:40:18,000
We do have every year we do analytics on all the apparatus that we have, so which is like

1339
01:40:18,000 --> 01:40:23,840
knowledge and hours basically and age, so we take that and we renew that every year which

1340
01:40:23,840 --> 01:40:29,080
is usually in April and then we can come up with where we're standing, so is it something

1341
01:40:29,080 --> 01:40:35,800
that's normal or we can do three or four or is it something to where hey we've seen a trend

1342
01:40:35,800 --> 01:40:43,040
where we need to go to five or less, you know, so, but we take those analytics every year and then we,

1343
01:40:43,940 --> 01:40:49,840
you know, we take that information and then we make a decision for the budget for the next year.

1344
01:40:52,450 --> 01:41:01,030
Also, just on the bid process, just to let, you know, our cap is anything over $50,000 has to be a bid item or meet bid specifications.

1345
01:41:01,030 --> 01:41:09,010
So, on page 153, where references HGAC contract or Bible or contract, those are two different

1346
01:41:09,010 --> 01:41:15,550
organizations that go out and do bids on different items that satisfy our bid process.

1347
01:41:15,610 --> 01:41:20,170
So, we belong to both of those organizations so that that meets our bid requirements

1348
01:41:20,170 --> 01:41:22,610
so that we don't have to physically bid those ourselves.

1349
01:41:26,210 --> 01:41:26,790
Are there questions?

1350
01:41:31,230 --> 01:41:35,030
Can I get a motion on the floor to approve that we're placing a three medic units?

1351
01:41:35,030 --> 01:41:44,610
to a moved second all in favor motion passes by a vote of five to zero moving on to item number 23 to review

1352
01:41:44,610 --> 01:41:49,750
discuss and take action regarding matters related to the district's mobile generator bid solicitation

1353
01:41:51,150 --> 01:41:53,070
what table come

1354
01:41:55,790 --> 01:41:58,430
make an official move to table

1355
01:41:58,430 --> 01:42:02,390
second all in favor all right

1356
01:42:02,390 --> 01:42:05,070
I should pass this by about 5 to 0.

1357
01:42:05,270 --> 01:42:10,030
Moving on to 24 to review, discuss and take action regarding new station construction matters.

1358
01:42:17,160 --> 01:42:19,520
So we'll table that as well. Can I get a mission on the floor to table?

1359
01:42:23,380 --> 01:42:24,180
So I'll move to table.

1360
01:42:25,880 --> 01:42:26,300
All in favor?

1361
01:42:26,780 --> 01:42:27,040
All right.

1362
01:42:31,600 --> 01:42:32,320
I had questions.

1363
01:42:33,260 --> 01:42:34,900
Go ahead and ask a question at the time.

1364
01:42:37,510 --> 01:42:38,310
New stations.

1365
01:42:38,630 --> 01:42:38,990
Yes.

1366
01:42:39,310 --> 01:42:44,170
And you're saying that the architect takes about two years to build it?

1367
01:42:44,170 --> 01:42:49,450
So, our contracts previously have been for a 12-month build on a fire station.

1368
01:42:50,230 --> 01:42:55,590
Currently, station six is one year overdue, and station one was two years overdue, but

1369
01:42:55,590 --> 01:42:57,150
station one was really during COVID.

1370
01:42:58,010 --> 01:43:03,790
So, in talking to the contractor, what they've said is because of supplies and contractor

1371
01:43:03,790 --> 01:43:09,590
issues that really you're looking at, not at 12-month build, it's more of an 18-month build

1372
01:43:09,590 --> 01:43:12,850
as far as once the construction person gets assigned.

1373
01:43:12,850 --> 01:43:20,910
Now, we generally use the same station design that has already been done for the last two

1374
01:43:20,910 --> 01:43:27,410
stations, but one of the things that we've discussed about doing this is, Ricardo, as the

1375
01:43:27,410 --> 01:43:30,050
ability to make a 3D model of the station.

1376
01:43:30,690 --> 01:43:37,310
So we want to make sure we know where all of the outlets are, and where all of the cabinets

1377
01:43:37,310 --> 01:43:41,970
are and the drawers and those kind of things so that we don't have as many change orders

1378
01:43:41,970 --> 01:43:48,310
that have occurred, and then we talked about changing from a regular bid process to construction

1379
01:43:48,310 --> 01:43:53,730
manager at risk, also to change the actual process, so there's more upfront work between

1380
01:43:53,730 --> 01:44:00,630
the owner, the construction company, and the subcontractor to make sure that everybody is on

1381
01:44:00,630 --> 01:44:05,690
the same page with each piece of the puzzle, so that somebody doesn't come along and say,

1382
01:44:05,690 --> 01:44:11,650
You know, you've got a piece of red iron where I need to put my, you know, gear washer

1383
01:44:11,650 --> 01:44:15,010
dryer, which is what has happened with us at Station 6.

1384
01:44:15,670 --> 01:44:21,690
Can we do something with all that world thought process and the fine, what is that we need,

1385
01:44:21,850 --> 01:44:26,610
and then replicate it in the eight places that we need to build stations?

1386
01:44:26,770 --> 01:44:31,130
So the main design of the station is definitely done.

1387
01:44:31,130 --> 01:44:38,130
like we have the floor plan has been finished where we ran into some problems with

1388
01:44:38,130 --> 01:44:44,990
station six was like like particular like where the plug was or how was subcontractor

1389
01:44:44,990 --> 01:44:50,630
interpreted the way the actual project language was written and so we're hoping to clear

1390
01:44:50,630 --> 01:44:55,770
all of that part of it up in the beginning of the project now by doing the construction manager at

1391
01:44:55,770 --> 01:44:56,270
so this

1392
01:45:00,000 --> 01:45:04,760
For all in the same room, and he can say this is how I understand it, and we can say, no, that's

1393
01:45:04,760 --> 01:45:09,320
not how it's meant at all. So by doing the construction manager at risk, it should cut down

1394
01:45:09,320 --> 01:45:14,280
on the, I guess, more questions, because we had the same specs for station six and station

1395
01:45:14,280 --> 01:45:20,880
one generally. And when you look at certain features, they're done in different ways, because

1396
01:45:20,880 --> 01:45:23,580
it was interpreted in a different way by a subcontractor.

1397
01:45:24,420 --> 01:45:29,040
The problem, in the past, what we've done is we've used a competitive seal proposal model. So with

1398
01:45:29,040 --> 01:45:43,560
That proposal, what happens is the architect draws all the plans, and then it goes out to all the contractors, and then they all come back with their solicitation, and that then starts the process of them building it.

1399
01:45:43,860 --> 01:45:46,200
The construction manager at this project is different.

1400
01:45:46,820 --> 01:45:53,940
What it does is the architect will get about 50% of the way through the plans, and then you go out and you engage contractors.

1401
01:45:53,940 --> 01:45:57,700
So you'll have five or six solicitations to the different contractors.

1402
01:45:58,380 --> 01:46:01,080
They'll all come back saying, we think we can build this project.

1403
01:46:01,540 --> 01:46:04,380
We think this will be the cost and we think this is where you're headed with it.

1404
01:46:04,620 --> 01:46:09,780
Then for the remaining 50% of the project, the contractors directly involved with the architect

1405
01:46:09,780 --> 01:46:13,840
and the construction team and any one of the commissioners who are going to be involved in that.

1406
01:46:13,980 --> 01:46:16,080
And everyone drives together in the same direction.

1407
01:46:16,600 --> 01:46:17,900
And they're the very end.

1408
01:46:18,040 --> 01:46:21,760
The contractor gives something called a guaranteed maximum price.

1409
01:46:21,760 --> 01:46:25,360
And at that point, they say, this is what it's going to cost us to build your project.

1410
01:46:25,880 --> 01:46:27,700
And if for any reason, it goes over that.

1411
01:46:27,720 --> 01:46:29,440
That liability is on the contractor.

1412
01:46:29,820 --> 01:46:33,800
If it's less than that, there's a savings generated that comes back to us.

1413
01:46:34,100 --> 01:46:36,280
There's also a lot greater transparency.

1414
01:46:37,060 --> 01:46:41,340
You see very early on all the subcontractors that are selected.

1415
01:46:41,840 --> 01:46:44,940
You can even exclude subcontractors that you've had a problem in the past

1416
01:46:45,300 --> 01:46:46,920
or ones that you particularly like.

1417
01:46:46,920 --> 01:46:48,040
You can identify that.

1418
01:46:48,040 --> 01:46:49,700
We'd like you to solicit from these contractors.

1419
01:46:49,700 --> 01:46:56,580
So it really helps you get a better quality and much more involvement in the process to build the station so it's that'll be new for us

1420
01:46:56,580 --> 01:46:58,220
It's not the way we've done it in the past

1421
01:47:02,170 --> 01:47:04,510
Our concern the way I see it is that

1422
01:47:05,890 --> 01:47:10,690
We need to respond to a call within

1423
01:47:11,770 --> 01:47:13,330
5 to 7 minutes

1424
01:47:14,050 --> 01:47:18,210
Right now we're struggling because we we can get there

1425
01:47:19,190 --> 01:47:21,750
We're too far so we need to build the stations

1426
01:47:24,130 --> 01:47:31,970
But if it takes two years because we're doing all these things, which I'm not saying we don't need them, it's great that we have them.

1427
01:47:32,390 --> 01:47:36,690
But then is, why don't we build two at the same time?

1428
01:47:38,210 --> 01:47:38,890
That's a plan.

1429
01:47:39,530 --> 01:47:40,770
That's in the budget that way.

1430
01:47:41,410 --> 01:47:44,710
There are multiple stations that they two per year.

1431
01:47:44,890 --> 01:47:50,590
Because the other part of that is we don't want to build too many stations at one time, because that requires additional hiring.

1432
01:47:50,590 --> 01:48:00,710
So you don't want to hire have to say, oh, I have to hire fifty firefighters or you know 20 paramedics all at one time because you're still trying to get a quality product on what we hire

1433
01:48:02,130 --> 01:48:03,010
Thank you.

1434
01:48:05,980 --> 01:48:06,860
Other questions?

1435
01:48:08,860 --> 01:48:09,120
Okay.

1436
01:48:09,120 --> 01:48:10,560
I for the last vote.

1437
01:48:10,560 --> 01:48:11,860
I was going to call another vote.

1438
01:48:12,780 --> 01:48:13,780
Let's read you the vote.

1439
01:48:14,000 --> 01:48:15,560
So all in favor?

1440
01:48:16,080 --> 01:48:16,240
Aye.

1441
01:48:16,960 --> 01:48:18,520
Motion passes by about five to zero.

1442
01:48:18,860 --> 01:48:20,100
Thank you.

1443
01:48:20,280 --> 01:48:23,480
Moving on to 25 to review, discuss and take action on any district matters,

1444
01:48:23,480 --> 01:48:28,160
which seemed to be included on the December 20th, so well, we're changing that date, being

1445
01:48:28,160 --> 01:48:28,580
agenda.

1446
01:48:32,250 --> 01:48:35,710
So, election of officers, got it,

1447
01:48:41,220 --> 01:48:42,640
all matters table tonight.

1448
01:48:53,020 --> 01:48:53,600
I

1449
01:48:57,860 --> 01:48:59,460
proposed it, 2006.

1450
01:49:00,540 --> 01:49:00,880
Uh-huh.

1451
01:49:06,050 --> 01:49:13,330
So, you'll be out of the country, right, for the 19th, he'll be out from December 9th through

1452
01:49:13,330 --> 01:49:18,170
the 25th, 9 to 24th.

1453
01:49:21,380 --> 01:49:24,700
So he's going to have to be a remote participant.

1454
01:49:30,540 --> 01:49:32,120
We have to have a forum here, really,

1455
01:49:32,280 --> 01:49:33,600
all parts of the last week.

1456
01:49:34,120 --> 01:49:36,300
A little change in the agenda, but we can make other.

1457
01:49:36,640 --> 01:49:38,800
And just clarify, this has to count or mouse.

1458
01:49:39,260 --> 01:49:39,840
He can vote.

1459
01:49:45,930 --> 01:49:48,130
Would you be able to do it remotely on the 19th?

1460
01:49:50,190 --> 01:49:51,450
Is that for everyone else?

1461
01:49:52,010 --> 01:49:54,370
That's what's in my calendar, so apparently, I'm good.

1462
01:50:31,840 --> 01:50:32,360
Okay,

1463
01:50:39,340 --> 01:50:44,940
I'm moving on to item number 26, I'm not sure if you see her, but to review

1464
01:50:44,940 --> 01:50:48,800
discussing the action regarding the district engagement agreements with real estate consultants.

1465
01:50:49,640 --> 01:50:50,560
There you are.

1466
01:50:55,280 --> 01:51:00,000
That expires at the end of every year, hear me okay.

1467
01:51:01,440 --> 01:51:05,200
That expires at the end of every year and so the current.

1468
01:51:05,200 --> 01:51:12,700
We just ask you to renew the surface agreement for another year, none of the terms have changed.

1469
01:51:13,560 --> 01:51:16,200
Can we add that to the December meeting agenda?

1470
01:51:22,570 --> 01:51:23,510
That okay with you.

1471
01:51:23,790 --> 01:51:24,370
This fine.

1472
01:51:24,770 --> 01:51:24,970
Yeah, no.

1473
01:51:25,250 --> 01:51:27,410
I can completely understand.

1474
01:51:28,150 --> 01:51:29,910
We'll move to table in officially.

1475
01:51:32,430 --> 01:51:32,910
All in favour?

1476
01:51:33,110 --> 01:51:33,290
Aye.

1477
01:51:34,030 --> 01:51:36,210
Motion passes by a vote of five to zero.

1478
01:51:39,460 --> 01:51:39,500
All right.

1479
01:51:39,700 --> 01:51:40,260
Moving on to.

1480
01:51:47,900 --> 01:51:52,760
I'm not in member 27 to receive a report from BD Realty Advisors regarding the district's

1481
01:51:52,760 --> 01:51:53,480
field state matters.

1482
01:51:53,880 --> 01:51:56,040
And I think it probably should be in close session.

1483
01:51:58,280 --> 01:51:58,760
All right.

1484
01:51:58,780 --> 01:52:03,320
Well, the time is 759 and we move to close session.

1485
01:52:03,640 --> 01:52:04,280
Thank you.

1486
01:52:10,390 --> 01:52:10,530
All right.

1487
01:52:10,630 --> 01:52:13,130
The time is 903 and we are back in open session.

1488
01:52:13,910 --> 01:52:19,050
Can I get a motion on the floor to approve all additional earnest and payment earnest

1489
01:52:19,050 --> 01:52:22,530
payment, earnest money payments for the property on Telgi and Moena?

1490
01:52:23,250 --> 01:52:23,690
Absolutely.

1491
01:52:23,690 --> 01:52:25,670
I want favor.

1492
01:52:26,050 --> 01:52:26,890
I don't know.

1493
01:52:27,110 --> 01:52:28,530
Motion passes my vote if I'm zero.

1494
01:52:29,110 --> 01:52:34,670
Can I get a question on the floor to approve the authority for the real estate committee as a

1495
01:52:34,670 --> 01:52:36,770
discussing co-session regarding 9616.

1496
01:52:38,510 --> 01:52:39,990
I want favor.

1497
01:52:41,070 --> 01:52:43,090
Motion passes by vote if I'm zero.

1498
01:52:43,650 --> 01:52:48,770
Last motion to approve the variance requested for Autism purchasing the land on Fairbanks more

1499
01:52:48,770 --> 01:52:49,570
Houston.

1500
01:52:50,630 --> 01:52:51,410
Some move.

1501
01:52:51,550 --> 01:52:51,690
Second.

1502
01:52:52,570 --> 01:52:53,050
One favor?

1503
01:52:53,710 --> 01:52:53,990
Thank you.

1504
01:52:54,070 --> 01:52:56,630
Motion passes by about of five to zero.

1505
01:52:59,320 --> 01:53:00,240
No further.

1506
01:53:00,600 --> 01:53:01,300
We have no further.

1507
01:53:01,480 --> 01:53:02,300
It's a nine respect.

1508
01:53:03,140 --> 01:53:03,380
No.

1509
01:53:04,940 --> 01:53:05,140
Oh.

1510
01:53:06,140 --> 01:53:06,940
Any public comment?

1511
01:53:07,920 --> 01:53:08,020
Anyone.

1512
01:53:08,680 --> 01:53:08,880
Okay.

1513
01:53:10,220 --> 01:53:11,620
They're being no further business.

1514
01:53:12,460 --> 01:53:14,060
Can I get a motion on the floor to join the meeting?

1515
01:53:14,620 --> 01:53:15,080
The move.

1516
01:53:16,300 --> 01:53:16,820
All in favor.

1517
01:53:17,300 --> 01:53:17,440
Okay.

1518
01:53:17,440 --> 01:53:20,220
The end. Congratulations.

1519
01:53:21,440 --> 01:53:21,900
First one.

1520
01:53:22,540 --> 01:53:23,280
Great job, guys.