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Um, as you can hear, the meeting is in
progress in a few minutes. Um, she'll

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say it's going to be recorded. So, if
you don't want your picture on the

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screen, now would be the time to that
for those that are online. Um,

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I'll call the meeting to order and
introduce the vice chairman, Mega

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Challenger. Good afternoon.
>> The secretary treasurer. No, not just

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Oh, Kevin Pigby. Good afternoon.
>> Good afternoon.

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» Um, is there a motion to adopt the
agenda?

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» I s
>> discussion. All those in favor of the

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motion, please.

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» Opposed? That motion carries. Adoption
of the August 5, it seems like only

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yesterday
minutes. Is there a motion?

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All right. So,
second

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» discussion.
All those in favor of the motion, please

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indicate by saying I.
>> I opposed. That motion carries.

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Election office.
I think you can tell

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that the tax people people got their tax
meetings

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because we have an unized
number of unaffiliatedness

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which I thought was yeah interesting but
I could have got my personal property

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tax
and so I saw the flyer and we thank

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people that mail tax mailings for doing
that. Um,

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you see the appointment list, eight
Democrats, 48 Republicans, and 182

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unaffiliated.
Is there a motion to appoint this folks?

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» I will move.
>> I will second.

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» Is there discussion? All those in favor
of the motion making by saying I

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» opposed. That motion carries.
Sitting in today

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» for the registar is our deputy registar
Cheryl Jones. Good afternoon.

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» Good afternoon.
>> So it looks to me like that you're going

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to give the register.
>> I will. It's a short one. That doesn't

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mean we haven't been working.
Really have. But we are taking a bit of

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a breather between elections. This is
the longest gap we've had between

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elections in a year
>> was from April 20. I mean, no, that's

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not true. April 21 to August 21 was the
biggest gap and now we've got I mean,

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August 4th. So, now we have a bit of a
gap.

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» We'll fix that.

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» Staff are trying to take their leave and
do a few vacations, you know. Anyway,

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you can see we've um we're up about two
and a half thousand voters from the

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beginning of July.
And you know the numbers carry on. You

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can see them all there. I don't need to
go over all of them.

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Near to date active additions is 30,000.
Yeah, we had um

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the transfer out to another
jurisdiction. Is that number that number

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from 71 to 831

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seems to be a pretty good size number.
Is there a mail out that I meant was

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that one did it just people moving to
the summer?

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» Okay.
>> Yeah,

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» moving business must be good.

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Cedar Lake preinct polling place will
change and we're sending them a postcard

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00:04:00,319 --> 00:04:07,599
that'll go out.
Um we have plenty of time because it's

48
00:04:05,200 --> 00:04:12,159
because it's of course for election day
but we thought we'd do it after the

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00:04:09,599 --> 00:04:18,239
sample ballot brochure goes out just to
make it easier for our printer. Nothing

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00:04:14,080 --> 00:04:25,600
gets confused data so forth. Um but it's
all it's all ready to go. just back

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00:04:22,720 --> 00:04:30,479
in person voting starts on Friday,
September 18th

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00:04:28,240 --> 00:04:36,639
and we're it's the same pattern. We'll
open the three Mount Vernon North County

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00:04:32,800 --> 00:04:42,320
and uh Government Center and then later
on um what's the date? The 22nd

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00:04:41,600 --> 00:04:49,680
22nd.
>> Yeah, 22nd is when the rest of them all

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00:04:45,360 --> 00:04:54,080
open. Now, the difference this year
is that we have to be open because the

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law changed. We have to be open on the
second and third Sundays before election

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00:04:57,840 --> 00:05:04,320
day. So
the three

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00:05:02,400 --> 00:05:09,280
initial,
we call them our 45ers, the government

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00:05:06,639 --> 00:05:13,680
center, the Fairfax, the Mount Vernon
government center in North County will

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00:05:11,039 --> 00:05:18,160
all be open that third Sunday before the
election and then all the rest of them

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00:05:15,600 --> 00:05:21,280
will be open the second Sunday before
the election.

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00:05:20,000 --> 00:05:25,520
» Question. Yeah,
>> I I I had understood from our prior

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00:05:23,120 --> 00:05:29,520
meeting that there was going to be a
change for this November that those in

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00:05:27,680 --> 00:05:34,639
North County and South County were not
going to be the full 45

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00:05:32,639 --> 00:05:38,120
» remembering that there was a budget
concern expressed

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» primaries. Yeah, but okay.
>> Well, we need them now because we'll

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have a good turnout. All
in this way we cover, you know, we cover

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the counties.
Um,

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00:05:53,680 --> 00:06:04,240
absentee by mail, first mail out will be
about 72,000 ballots, voters,

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00:06:02,000 --> 00:06:11,199
and we're getting a few in for people
for um one time or just new new

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00:06:09,120 --> 00:06:17,759
applications.
We'll be using

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00:06:14,000 --> 00:06:24,199
um about 2,300 election officers in the
precincts and every precinct will have a

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00:06:19,680 --> 00:06:24,199
provisional uh specialist.

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00:06:24,479 --> 00:06:33,280
Training has been ongoing. You've got
the resource allocation I think in the

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00:06:28,880 --> 00:06:38,000
fold room that LNA test will begin next
week after Labor Day and you've got the

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00:06:35,520 --> 00:06:43,120
schedule there.
Um, our ballot has been approved by

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00:06:41,039 --> 00:06:47,039
Richmond and sample ballots are up on
the website. Yeah,

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00:06:45,120 --> 00:06:49,199
» sample ballots are on the website
>> from up this morning.

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» Yep.
>> Wow.

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00:06:50,400 --> 00:06:55,680
» Yeah.
>> Did we succeed in having two different

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00:06:53,759 --> 00:07:00,120
ballots
where for the three herd precincts?

82
00:07:01,199 --> 00:07:07,680
» The herd precincts will have their own
ballot. It'll be the 11th congressional

83
00:07:05,520 --> 00:07:12,639
district with with the Hearnden. Yeah.
With the Hearnden races on it,

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00:07:11,199 --> 00:07:14,800
» right? Because we were worried about a
three-page ballot. So, we said, "Let's

85
00:07:14,160 --> 00:07:19,440
break the
>> Yeah. No, everything fits. Everything

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00:07:16,319 --> 00:07:21,680
fits on a 17,
sorry, 19."

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00:07:20,240 --> 00:07:29,360
» I guess, let me ask the question
differently. is the Hearna ballot is

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00:07:27,440 --> 00:07:34,560
the Hearna
patterns are just on the Hernand ballot

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00:07:32,319 --> 00:07:43,120
» plus one page front and back 19 inch
>> and it all it all so we

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00:07:39,440 --> 00:07:46,720
» is all one ballot
>> so Hernand ballots 19 inch and the other

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shorter
>> no they're all 19

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00:07:47,599 --> 00:07:55,599
» they're all 19 inch
>> and for the non Hernand in precincts is

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00:07:53,919 --> 00:07:58,560
the formatting the same or
>> right

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00:07:56,240 --> 00:08:03,199
» I mean it obviously removes
>> they're just

95
00:08:00,639 --> 00:08:06,800
blank on the ballot where it didn't be
>> okay

96
00:08:04,400 --> 00:08:09,680
» okay that's a long ballot it's going to
take a little time to get through the

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00:08:08,160 --> 00:08:14,000
machines
>> George uh sitting back there under the

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00:08:11,440 --> 00:08:17,520
TV put a lot of time and thought into
the ballot we I had some long

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00:08:16,160 --> 00:08:22,319
conversation I was on vacation which was
nice but we had some long conversations

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00:08:18,879 --> 00:08:26,800
with elect about it and we to fit it all
on a single 19inch two-sided ballot.

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00:08:24,479 --> 00:08:29,919
» What's our type?
>> Do you know what size our smallest type

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is on the ballot, George? Top of your
head.

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00:08:30,240 --> 00:08:38,159
» Yeah, it should be 10 point.
Um and then like said, we we talked with

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00:08:35,599 --> 00:08:44,159
the state about that. It's not ideal for
their recommendations. Um but they were

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willing to um allow it.
We had no choice in

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00:08:46,080 --> 00:08:52,800
» Well, well, we did. We could have had a
separate one for separate piece of paper

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00:08:50,399 --> 00:08:55,680
and increase the size to a point so
people would actually have a chance of

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00:08:53,920 --> 00:08:59,279
reading it. Um,
>> do we have sample ballots?

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» Do we have a physical one?
>> It's too late now. The

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00:09:00,640 --> 00:09:03,640
» man

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on the ballot.
>> The back of the ballot

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00:09:12,160 --> 00:09:19,519
contest. to the contest. Um, generally
speaking, we can grab a paper sample

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from there.
>> Oh, sure. Do you want me to to head up?

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» Yeah, I think

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00:09:26,640 --> 00:09:33,120
it Okay.
>> Right. And and did state commit to

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having a language field so in the future
we can have language we can mail to so

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00:09:35,839 --> 00:09:42,880
that we can alleviate
the typographical pressure when we have

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00:09:40,800 --> 00:09:47,519
a long bailout like this.
So in terms of adding new languages,

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00:09:45,440 --> 00:09:52,320
» so various right now does not track what
language a voter received communication

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bang that drum somewhat. It came to a
head this month because of this

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particular problem and so did we ask
state lack to commit

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» to doing something about it or are they
just keeping their head in the sand?

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00:10:03,519 --> 00:10:06,480
Again,
>> we vigorously highlighted it. We did it

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00:10:05,519 --> 00:10:09,680
in the meeting and we did it in
follow-up. pointed out that the issue is

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00:10:08,240 --> 00:10:12,080
at intake and that there's no other
place that it can be received and

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00:10:11,040 --> 00:10:14,399
reported but through the vote
registration system sponsored by the

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00:10:13,680 --> 00:10:16,880
state. Yeah.
>> Did they make any commitments at all?

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00:10:15,839 --> 00:10:20,399
» They said they would take it into
account.

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00:10:18,560 --> 00:10:25,839
It's the best we can do.
>> And you know they're supposed to launch

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00:10:23,040 --> 00:10:29,680
the replacement for Varys
guess early next year and whether they

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even considered that the new one or not
but hopefully they'll go back and get

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that in there. They probably hesitate to
make any changes on their

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00:10:35,839 --> 00:10:41,480
» Yeah. because we're looking forward to
February 27.

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Um,
we've received 22

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00:10:48,000 --> 00:10:57,839
oh no to we've received 30 33 Virginia
Foya requests and five NBR requests

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since July 14. So our total is 88 FOYAS
and 22 um NDAs.

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00:11:03,440 --> 00:11:09,120
That's not really, you know, that's a
lot. It's it's a lot and a lot of them

138
00:11:07,040 --> 00:11:12,079
are complicated and long and take a lot
of lot of time. A lot of

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00:11:11,360 --> 00:11:15,760
» received.
>> Yeah.

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00:11:13,600 --> 00:11:18,800
» Um
>> how many are pending or have they all

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00:11:18,000 --> 00:11:23,040
responded?
>> I think they're all respond.

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00:11:20,560 --> 00:11:26,240
» I mean we just got a bunch I think right
now pending. We've got at least six I

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00:11:25,279 --> 00:11:28,720
think in the
>> just came in just came in today and

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00:11:27,920 --> 00:11:32,959
yesterday
>> or this week.

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00:11:31,440 --> 00:11:38,720
Um,
communications has been our outreach has

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00:11:35,680 --> 00:11:44,880
been rocking and rolling.
We there was concern from election

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00:11:42,560 --> 00:11:51,920
officers and chiefs
about the visits to the polling places

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00:11:49,120 --> 00:11:57,279
by Department of Justice.
And

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00:11:53,920 --> 00:12:02,800
um we had other we had other groups who
had asked to observe and

150
00:12:00,959 --> 00:12:07,519
we thought it would be best to just
present all the rules, the laws and

151
00:12:05,680 --> 00:12:12,959
everything covering observers. So we did
this in a webinar on

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00:12:10,720 --> 00:12:17,680
whatever day it was Friday before the
office 4 primary

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00:12:15,200 --> 00:12:23,120
and we wanted to give the chiefs and the
election officers confidence that the

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00:12:20,800 --> 00:12:27,360
Virginia law covers them very well. It
gives clear guidelines for what

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00:12:24,959 --> 00:12:32,240
observers can and can't do and who can
be an observer and who can be an

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00:12:29,200 --> 00:12:38,079
authorized representative and and who is
actually even allowed in the polling

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00:12:33,839 --> 00:12:42,800
place. So, we covered this um well and
you know let them know it didn't matter

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00:12:39,519 --> 00:12:49,440
if it was the Department of Justice or
any other observer, they still had to

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00:12:44,560 --> 00:12:53,200
follow the same same rules. And so that
you all know this from your, you know,

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00:12:51,040 --> 00:12:57,839
the comments on your on the chief's
notes and so forth, but the um the

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00:12:55,600 --> 00:13:03,120
webinar went over well, I think, and we
got good feedback from it.

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00:13:01,279 --> 00:13:04,880
» Um
question about that. Would you like it

163
00:13:04,480 --> 00:13:05,920
now?
>> Sure.

164
00:13:05,279 --> 00:13:14,240
» Okay.
>> Um, so we don't know whether we'll have

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» outside numbers of observers this fall
from what entities they will come from.

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00:13:16,560 --> 00:13:25,120
Um, but are we incorporating that uh
training into our general election

167
00:13:23,040 --> 00:13:28,240
officer training for the fall given the
situation?

168
00:13:26,240 --> 00:13:31,120
» Yeah, it'll be available online or it is
now, isn't it?

169
00:13:28,880 --> 00:13:34,880
» Great price, Bill.
>> Yeah. So, um, the presentation we did on

170
00:13:33,519 --> 00:13:39,519
the 31st, that's going to be made
available. Chiefs, we're updating the

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00:13:37,360 --> 00:13:42,959
notebook and our briefing to include
that additional information knowing full

172
00:13:41,600 --> 00:13:46,639
well that those are going to be some
questions we're going to receive and so

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00:13:44,720 --> 00:13:52,880
that our chiefs are properly briefed.
>> Okay. What um, and is that

174
00:13:50,800 --> 00:13:57,279
training mandatory or optional? I know
in the for the primary it was optional

175
00:13:54,800 --> 00:14:03,199
and one of the pieces of feedback I got
was that some some folks didn't attend

176
00:14:00,399 --> 00:14:05,760
so they seemed a little unknowing what
the rules were.

177
00:14:03,920 --> 00:14:09,600
» So that briefing was not mandatory but
it was open to we had a cap of a

178
00:14:07,839 --> 00:14:14,000
thousand and we never got anywhere close
to the cap. Chief briefings are always

179
00:14:11,920 --> 00:14:18,480
mandatory for all chiefs. If they don't
uh see it live they have to watch a

180
00:14:16,079 --> 00:14:24,079
recording and then take a quiz. So they
will uh be required to see it.

181
00:14:20,639 --> 00:14:27,360
» Thank you. Anything
else?

182
00:14:24,560 --> 00:14:32,000
» Um, wow. They've been we've been going
to naturalization ceremonies. That's

183
00:14:30,079 --> 00:14:38,600
been great. It took us a long time to
make connections

184
00:14:34,240 --> 00:14:38,600
um with the appropriate people.

185
00:14:39,040 --> 00:14:47,120
And
we work with the um League of Women

186
00:14:43,440 --> 00:14:54,480
Voters at George Mason and groups of
students and of instructors for voter

187
00:14:51,040 --> 00:15:00,160
registration activities at George Mason.
We've been going to

188
00:14:56,720 --> 00:15:10,160
um other events, you know, the free
concerts and so forth. and have more.

189
00:15:06,079 --> 00:15:14,320
» No, we have more sample belt brochure.
We're hoping it will go out the week of

190
00:15:12,320 --> 00:15:15,760
the 14th so that people will have
>> 14th of

191
00:15:15,199 --> 00:15:19,920
» September.
>> September. Good. I certainly does.

192
00:15:17,680 --> 00:15:28,480
» That that's our goal. It's in the hands
of our printer now and it's it's

193
00:15:26,000 --> 00:15:30,720
we're going to get rocker. That's all we
have.

194
00:15:29,519 --> 00:15:32,560
» I had questions about
>> Sure. Source allocation.

195
00:15:31,839 --> 00:15:39,600
» Okay.
um to get very in the weeds. So, um, and

196
00:15:37,120 --> 00:15:45,680
I, you know, I also realize I'm putting
people on the spot, so, um, if you need

197
00:15:42,160 --> 00:15:50,959
a second to look at anything.
Um, so particularly, um, looking at

198
00:15:49,440 --> 00:15:56,399
university,
I know university is highly or like es

199
00:15:54,959 --> 00:16:01,759
and flows, right? For the primary
election, we had

200
00:15:58,480 --> 00:16:05,440
» Oh, we're kind of skipping to uh, we're
skipping around a bit. Let's go to

201
00:16:03,279 --> 00:16:09,680
resource allocation.
>> Oh, go ahead. Started. So, we'll come

202
00:16:08,160 --> 00:16:14,720
back to what?
>> Oh, okay. Go ahead.

203
00:16:11,360 --> 00:16:18,959
» Sorry. Um,
so for university precincts, I know, you

204
00:16:17,600 --> 00:16:23,839
know, for the primary election, there
were almost there were very very few

205
00:16:20,800 --> 00:16:30,079
voters. Um, but usually for generals, we
see a big upswing. last year um compared

206
00:16:28,000 --> 00:16:35,680
to the presidential election, the
gubinatorial actually had an increase um

207
00:16:33,440 --> 00:16:40,320
in turnout and I think part of that is
that there's a really big outreach

208
00:16:37,360 --> 00:16:45,920
effort at GMU to to register and turn
out voters um which should be applauded

209
00:16:43,680 --> 00:16:53,519
but as a result I'm wondering how the
number of election officers

210
00:16:48,240 --> 00:16:57,839
» I'm seeing a resource allocation supply
somebody has onebody Thank you.

211
00:16:56,560 --> 00:17:04,160
» I'll give it back.
>> Um, so I was wondering how the number of

212
00:17:00,240 --> 00:17:10,640
election officers at university compares
to last year because I know last year in

213
00:17:08,160 --> 00:17:14,079
the end like an additional somewhere
between four and six officers had to be

214
00:17:12,640 --> 00:17:19,360
sent out to university because they
could not keep up with the provisional

215
00:17:17,360 --> 00:17:25,600
is best. Okay,
>> happy to talk that through. So it

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I wasn't sure the best way to capture
the math because I didn't want to

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overinflate the numbers. The 10 election
officers is what our election officer

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team will be recruiting.
The four provisional specialists will be

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coming from the office. So that is in
addition to so total of 14 they'll have

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10 and also then increase the
provisional specialists

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um by like one or two if we think that
that is needed. Do you know how many

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provisional specialists you had at the
heaviest point in

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00:18:00,559 --> 00:18:09,039
» I believe it was
before was just from a photo services

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staff. We sended from our staff to the
PSA and I think you had two more.

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» So six total.
>> So six total. So we can we can run the

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same for the selection. of the 10 that
we have for election officers, we can

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allocate two to be provisional
specialists in addition to the four that

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we
>> Okay. Yeah. So, I can make that come in.

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Thank you.
>> My other question was about

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coats. I know Coat's always again one of
our largest, if not the largest precinct

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00:18:39,520 --> 00:18:48,320
by far. It 6,459
active voters. That is enormous. We've

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considered splitting it there. We can't
do that. But my question

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00:18:50,960 --> 00:18:58,480
» it's it's on the it's to be split after
>> we just can't do it before this election

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because of notice requirements. So my
question is

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um does what is this allocation of
election officers and provisional

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00:19:05,760 --> 00:19:14,400
specialists as compared to let's go to
2024 because that's actually

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they tend to turn out more federal
whereas universities have for other

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reasons.

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00:19:20,480 --> 00:19:25,200
» Yeah.
>> Can I just get back to you second?

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» You certainly can.
>> Thank you. Um,

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so that's another one that I think if
anything

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00:19:31,440 --> 00:19:36,360
might be worth throwing
>> few extra

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and it looks like there are a lot at
monument. I know it's easy to send extra

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00:19:40,400 --> 00:19:46,720
people downstairs
many times.

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00:19:44,880 --> 00:19:50,799
» Um, okay. Those are my questions about
resource off.

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00:19:48,880 --> 00:19:55,679
» I'll come back and make a motion in a
little bit. Well, let's do

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00:19:52,640 --> 00:19:59,880
» Does anyone else have questions? That's
going to be my next question. Okay.

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00:20:02,080 --> 00:20:11,600
» Is there a motion to adopt uh the re uh
allocation resources with the provisions

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00:20:08,720 --> 00:20:16,000
and requests that be gesture?
Is there such a motion?

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00:20:14,320 --> 00:20:22,799
» I will make such a motion.
>> Okay. Is there a second? I'll second. Is

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there discussion?

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00:20:23,760 --> 00:20:33,039
All those in favor of the motion, please
indicate by saying I. I. Opposed.

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00:20:30,240 --> 00:20:36,679
That motion abstensions.
That motion carries.

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00:20:37,280 --> 00:20:40,280
Now,

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00:20:41,679 --> 00:20:52,080
let's go back now to electoral uh board
reports

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00:20:49,919 --> 00:20:56,360
and
let's start with Mr. Py.

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00:21:03,600 --> 00:21:09,760
I I express my disappointment that this
looks a lot different than what we've

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00:21:07,120 --> 00:21:14,159
been discussing over the summer to break
the town of Hearnden onto a separate

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00:21:11,520 --> 00:21:21,600
document so that we can increase the
type face. I am troubled by I think

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00:21:18,960 --> 00:21:25,240
you've done a herculan effort trying to
get everything to fit

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00:21:25,280 --> 00:21:31,600
but there would have been more real
estate if we had

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00:21:28,480 --> 00:21:36,159
had separate ballot just for the her
town on those two precincts then we

263
00:21:34,400 --> 00:21:41,840
could have do the other ballots use the
same type face or are they expanded

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00:21:38,880 --> 00:21:45,280
because the permanent is not on there
uses the same um

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00:21:45,840 --> 00:21:53,880
Okay. Well, I I have nothing further to
say other than a note of disappointment.

266
00:21:59,600 --> 00:22:06,440
» This is a long balance
and it was needless.

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00:22:07,360 --> 00:22:12,679
There was an option. That's what's
hurting.

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00:22:14,159 --> 00:22:17,159
Um,

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00:22:17,600 --> 00:22:20,720
other reports.
>> No, I have approved.

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00:22:19,679 --> 00:22:23,760
» I do.
>> You want me to go first?

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00:22:22,960 --> 00:22:31,039
» I'll go first.
>> I'll go first. Um, a couple of reports

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00:22:27,520 --> 00:22:39,440
on dropboxes. One report on dropboxes.
the board of supervisors. Um, Supervisor

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00:22:34,480 --> 00:22:48,159
Stor, I will ask uh for us to
um figure out a way to be able to uh

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00:22:44,000 --> 00:22:55,039
have the Mount Vernon and therefore also
the rested um early voting site that is

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00:22:51,440 --> 00:23:00,000
one of the 14 45 days um have
opportunities for people at least to

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00:22:57,200 --> 00:23:04,320
return their mail ballots that that
instead of having the difficulty of

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00:23:02,320 --> 00:23:11,919
people showing up there before it
opened. So, um he introduced he had put

278
00:23:08,400 --> 00:23:16,559
into the uh budget request uh for
$45,000

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00:23:13,600 --> 00:23:21,760
to add a permanent dropbox
uh like well won't look like the one

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00:23:19,200 --> 00:23:30,080
outside hopefully because that one looks
more like Never um to put it in the uh

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00:23:28,000 --> 00:23:36,080
north and north county government center
and the south county and Mount Verna the

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00:23:34,000 --> 00:23:40,799
um They discussed that at a budget
meeting and there seemed to be no

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00:23:37,840 --> 00:23:47,600
objection uh on the first which I think
may have been yesterday and it's coming

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00:23:44,080 --> 00:23:53,440
before them when they meet again to do
their carryover budget. So we'll see if

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00:23:50,799 --> 00:24:00,559
um that passes. I assume that it will
and will have a permanent dropbox inside

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00:23:56,799 --> 00:24:05,840
those government centers so that uh they
have constant monitoring and they will

287
00:24:02,960 --> 00:24:12,000
also have emails. So that will enable
people that want to get there and return

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00:24:07,760 --> 00:24:19,120
a ballot before noon when the when the
early voting opens, they can return

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00:24:14,240 --> 00:24:24,960
those ballots. Um, that's what two
I had a several people several other

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00:24:21,679 --> 00:24:35,360
people may have had this. I it came to
my attention that we had a voter

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00:24:28,240 --> 00:24:42,159
who um had her ballot returned to her um
be because unfortunately the post office

292
00:24:39,120 --> 00:24:47,440
read the back as the return address and
sent her mailed ballot that was supposed

293
00:24:44,480 --> 00:24:53,600
to come to us back to her. she was
overseas and then when it came back to

294
00:24:50,720 --> 00:24:57,600
us it was too late. As you know on our
ballot it the the return address is on

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00:24:56,159 --> 00:25:06,960
the back and the post office read it
wrong. That was the first one I had

296
00:25:00,799 --> 00:25:11,679
heard of that. Um let me ask some Sean
you were doing this Sean and Ben both of

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00:25:08,960 --> 00:25:15,919
you you all have done this for the last
few years.

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00:25:13,679 --> 00:25:20,600
Do how do we have any idea or any way to
know how many of those do we get back?

299
00:25:21,200 --> 00:25:26,799
» Bank somebody said they said my name
pretty I stood up that was my mistake.

300
00:25:24,960 --> 00:25:30,000
Uh it's anecdotal. Uh we've certainly
heard about it but we're talking we're

301
00:25:28,320 --> 00:25:32,799
talking one or two. The only way we
would know about it is if a voter

302
00:25:31,200 --> 00:25:35,520
contacts us. It's the only way we'd have
any information about it

303
00:25:34,000 --> 00:25:37,120
» because it goes back to them.
>> Exactly. Right. They're the ones that

304
00:25:36,640 --> 00:25:39,679
can hear about it.
>> Only way of knowing. You know, an

305
00:25:38,240 --> 00:25:43,679
example, right, is that somebody put a
return, you know, they they decided it

306
00:25:41,520 --> 00:25:46,320
was 1945 and they stuck the ballot in
their mailbox to be picked up by the

307
00:25:45,039 --> 00:25:50,000
letter carrier. The letter carrier goes
back to sortation, thinks it's supposed

308
00:25:48,080 --> 00:25:52,320
to go to the voter, right? Because they
think that's where it's going to be.

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00:25:50,960 --> 00:25:56,159
They see their name, they take it back
to them. Um, it's absolutely accurate to

310
00:25:54,640 --> 00:25:59,600
say that we've I I don't recall us
hearing anything about in August. I know

311
00:25:57,600 --> 00:26:02,880
we heard about one uh in April, but
again, anecdotal few and far between.

312
00:26:01,919 --> 00:26:07,120
Right.
>> Yeah. Yeah. And and to be clear, right,

313
00:26:04,960 --> 00:26:10,720
it's as our understanding of it in
talking to Fairfax Postmaster and also

314
00:26:09,440 --> 00:26:13,760
folks we talked to at the sortation
centers, it's a human error issue,

315
00:26:12,400 --> 00:26:17,600
right? The machines don't look at that
because the IMB, the other information,

316
00:26:16,000 --> 00:26:20,559
the FIPS marks, everything that the
machine is looking at to read an

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00:26:19,039 --> 00:26:24,080
address. It's not going to see that
information, that name, right? On a

318
00:26:22,480 --> 00:26:26,960
return to us envelope, it's not going to
see that as an envelope. It's an issue

319
00:26:25,679 --> 00:26:31,039
of it being pulled and stuck in the
wrong place at the wrong time. It's

320
00:26:28,159 --> 00:26:34,640
USPS. Nothing we can do other than to
remind them. I will say I know the voter

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00:26:32,880 --> 00:26:37,039
I think it was one right in April we
asked the voter said hey listen if you

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00:26:36,000 --> 00:26:40,240
you know you want to you want to be
really intent about this take it into

323
00:26:38,559 --> 00:26:43,200
your post office go to the counter they
said the exact same thing to them they

324
00:26:41,600 --> 00:26:46,080
said hey listen it's clearly a human
issue they canceled it stuck it in it

325
00:26:45,120 --> 00:26:50,080
came right to us so
>> you've been doing this for a while this

326
00:26:48,000 --> 00:26:54,799
may have been past post
>> maybe possibly

327
00:26:50,960 --> 00:26:57,440
» but do you remember
any of the past

328
00:26:56,080 --> 00:27:00,240
» yeah I don't like I said I know I know
we heard about one in April I think we

329
00:26:58,720 --> 00:27:04,880
heard we hear some one in the special
didn't we share a whole There's about

330
00:27:01,840 --> 00:27:10,240
one or two member. So let me ask let me
ask rather than us all go down memory.

331
00:27:08,000 --> 00:27:15,279
» Let me ask to see keep track of that in
the next election and see if that's if

332
00:27:12,320 --> 00:27:20,480
we have an issue here. One seems to be
one every year seems to be kind of

333
00:27:17,039 --> 00:27:24,720
random. Um and and I'm not sure how we
solve the problem but if it's a serious

334
00:27:22,320 --> 00:27:28,400
problem of already been a problem should
solve it. I will say I think I think the

335
00:27:27,039 --> 00:27:32,159
fair representation we can make right
now again it's a one or a two off issue.

336
00:27:30,720 --> 00:27:34,320
Nothing that we've seen anything spike
but

337
00:27:33,520 --> 00:27:38,080
» definely
>> it's a one or a two off. Um and again we

338
00:27:36,880 --> 00:27:42,880
we're not going to be able to see it
unless the voters let us know. Um there

339
00:27:40,480 --> 00:27:46,480
is no separate mark or anything that
comes on the envelope.

340
00:27:44,480 --> 00:27:52,640
» So the other the other piece we should
probably ask phone answers in the office

341
00:27:49,600 --> 00:27:55,760
to keep track. Do you get any calls back
getting?

342
00:27:53,440 --> 00:28:00,320
» Yes. Have you ever had any of these?
>> Yeah, we have posts from the border that

343
00:27:57,760 --> 00:28:03,039
they are saying that we received bad
back and it was in our mailbox. Yes, we

344
00:28:02,640 --> 00:28:05,679
have.
>> But we are definitely we can take track

345
00:28:05,120 --> 00:28:10,720
and keep it.
>> But but what you told them to

346
00:28:08,240 --> 00:28:15,200
» Yeah. Yeah. Yeah. Albert just mail it
back or drop it in the drop. Thank you.

347
00:28:13,679 --> 00:28:20,480
» That's there's always something new to
learn. Um

348
00:28:17,600 --> 00:28:24,000
I think that's it. Early voting starts
on

349
00:28:22,159 --> 00:28:29,039
the 18th.
Uh that's all I have.

350
00:28:25,840 --> 00:28:34,320
» All right. Uh related to that. So just
to to stay on the same topic, um the

351
00:28:31,919 --> 00:28:39,440
thing that made the this particular
issue that came up um and was raised to

352
00:28:36,480 --> 00:28:44,559
us concerning not it was raised to us
separately. Um so this is a coincidence

353
00:28:41,600 --> 00:28:49,279
that we're both bringing it up. Um but
uh that makes this particular issue

354
00:28:46,960 --> 00:28:55,200
concerning is that this was a military
voter who had uh mailed back their

355
00:28:52,799 --> 00:28:59,760
ballot and the ballot was returned to
their Fairfax County address where they

356
00:28:56,960 --> 00:29:05,760
did not live. So they didn't know that
their ballot was delivered to the wrong

357
00:29:01,840 --> 00:29:10,640
place. And you know that's again yes
this is a this is a human error. This is

358
00:29:07,840 --> 00:29:15,120
out of the control of this office. It is
really pretty upsetting, right? Um for a

359
00:29:13,360 --> 00:29:20,399
military voter to essentially be
disenfranchised due to no error of their

360
00:29:17,679 --> 00:29:25,679
own. Um and I think you know it's
important that we take that seriously. I

361
00:29:22,320 --> 00:29:30,640
and everyone here is um I think one
thing that we can make sure to advertise

362
00:29:27,919 --> 00:29:35,200
and to offer to voters who call or
people who are expressing concern about

363
00:29:32,960 --> 00:29:40,640
their mail ballot and the security of
the mail and quality of USPS right now

364
00:29:37,600 --> 00:29:45,840
and all of that is to always remind them
that they can track their ballot. So

365
00:29:42,640 --> 00:29:48,960
they they have the option to look online
and see what where it is and what

366
00:29:47,760 --> 00:29:52,880
happened to it. And especially for
military voters who may have an address

367
00:29:51,440 --> 00:29:56,399
um in Fairbanks County where they're not
living while they're stationed overseas,

368
00:29:54,640 --> 00:30:00,159
that feels like particularly helpful
information to remind them to track

369
00:29:58,399 --> 00:30:05,200
their ballot so that they can confirm it
wasn't delivered to the wrong and that's

370
00:30:02,720 --> 00:30:11,200
that's in their in their instructions
and it also instructs them to check in

371
00:30:08,080 --> 00:30:16,000
the the um citizen portal online because
they will see there that we've received

372
00:30:12,720 --> 00:30:20,159
their ballot. And often, you know,
overseas especially, we get calls, we

373
00:30:18,080 --> 00:30:25,360
get emails, I sent it three weeks ago, I
see it haven't arrived. And they can

374
00:30:22,000 --> 00:30:29,520
always send up a federal write in
ballot, print it from the machine, send

375
00:30:27,520 --> 00:30:34,240
it in, and we'll get it. You know, they
can do them both at the same time. Hope

376
00:30:31,200 --> 00:30:40,000
that one gets through. But, um, the
other the other thing too for the voters

377
00:30:36,880 --> 00:30:44,640
is to request, and we advise them of
this is to request they receive their

378
00:30:42,320 --> 00:30:49,919
ballot by email. Don't do it by mail if
you're living overseas. Even the chances

379
00:30:46,720 --> 00:30:53,919
of you receiving it is
so much reduced compared to if you're

380
00:30:51,919 --> 00:30:58,080
domestic. An email, they get it
immediately and then they have full time

381
00:30:55,919 --> 00:31:03,279
to return it and then it's not going to
get delivered to their house because it

382
00:31:00,640 --> 00:31:06,960
they address the envelope themselves,
you know, and and so it won't be

383
00:31:04,720 --> 00:31:10,240
misdelivered. Well, it could be
misdelivered, but it's not going to be

384
00:31:08,399 --> 00:31:15,039
delivered to their home address. You see
what I mean? So, we always

385
00:31:12,559 --> 00:31:19,919
» Yes. We always advise the the voters
overseas to to

386
00:31:17,679 --> 00:31:23,840
complete another application and mark
that they want to receive it by email

387
00:31:21,840 --> 00:31:29,440
and then they they get it immediately
and because otherwise

388
00:31:26,480 --> 00:31:33,600
it it has double chance of being lost or
delayed. Delayed or lost going over and

389
00:31:31,600 --> 00:31:38,799
then delayed or lost going back and then
so many of these that we do send by mail

390
00:31:36,080 --> 00:31:42,880
overseas arrive late just because
there's just 45 days isn't long enough.

391
00:31:41,679 --> 00:31:47,279
So that's something you know if you're
in touch with a person or if you ever

392
00:31:44,480 --> 00:31:52,240
hear those those are other options but
we do tell them how they can check

393
00:31:49,039 --> 00:31:56,080
online is under instructions.
>> Um

394
00:31:54,159 --> 00:31:59,440
I should know this but I don't so I'm
going to ask it. Um is email voting

395
00:31:58,000 --> 00:32:01,440
available for all overseas or just
military?

396
00:32:00,080 --> 00:32:08,880
» Well it's not email voting.
>> Well right email

397
00:32:04,640 --> 00:32:12,080
all active military and um and overseas
voters.

398
00:32:10,559 --> 00:32:17,080
And what's the others like mercant
marines or something are covered as

399
00:32:13,519 --> 00:32:17,080
well? Yeah.

400
00:32:17,120 --> 00:32:22,720
» Yeah.
Uniformed overseas.

401
00:32:21,039 --> 00:32:28,640
» Um, anything else?
>> Yes. I have one more thing. I know

402
00:32:24,399 --> 00:32:36,399
everyone's thrilled. Um so uh yeah there
have been many many headlines um and

403
00:32:31,120 --> 00:32:42,320
concerns raised about the USPS um orders
and uh executive order that exists and

404
00:32:39,840 --> 00:32:46,640
uh the recent whistleblower. So I just I
just want to say in a in a public

405
00:32:44,399 --> 00:32:51,039
setting that you know it it is
concerning. Um I I know the office is

406
00:32:49,279 --> 00:32:58,320
paying attention to what the rules are.
There's an injection in place currently.

407
00:32:53,360 --> 00:33:04,799
Um and uh that to remind voters um and
everyone that they can track their um

408
00:33:01,200 --> 00:33:09,519
ballot if they're an absentee ballot um
vote by mail person, they can return

409
00:33:06,960 --> 00:33:16,640
their ballot um by walking it in or
driving it into a a dropbox or early

410
00:33:13,120 --> 00:33:19,039
voting location. Um but you know, I
think we're all paying a lot of

411
00:33:17,840 --> 00:33:22,880
attention to that. But I know the office
is paying attention to what the rules

412
00:33:20,720 --> 00:33:27,519
are and how um it'll impact the
election. So that's all.

413
00:33:26,720 --> 00:33:32,159
» Yes.
>> Chasing on that the dropping it off at a

414
00:33:29,760 --> 00:33:37,039
satellite group.
What is the volume capacity of the

415
00:33:35,120 --> 00:33:41,360
satellite of the boxes at the satellite
and how often are they being emptied and

416
00:33:39,600 --> 00:33:47,200
are we making adjustments to either of
those parameters given the potential

417
00:33:43,840 --> 00:33:51,360
uncertainty about the bailout? Um, so
that's three questions in one.

418
00:33:48,640 --> 00:33:56,799
» Let me see if I can try it this way. Um,
we have [clears throat] the same drop

419
00:33:53,120 --> 00:33:59,519
boxes at the early voting locations that
we have at the polls,

420
00:33:58,240 --> 00:34:00,880
» right? So they're just the regular
paper.

421
00:34:00,080 --> 00:34:04,919
» Yes.
>> Now the question of

422
00:34:05,679 --> 00:34:13,040
» the same thing as
>> um that we have at the polls. So I guess

423
00:34:10,879 --> 00:34:17,679
the question that we might want to hear
is how do we bring those back? What do

424
00:34:15,119 --> 00:34:20,800
we do with those early voting? How do
they get back to us? Have you ever seen

425
00:34:19,919 --> 00:34:23,040
a full
>> ever be full? How do we monitor speak on

426
00:34:22,720 --> 00:34:28,159
that?
>> Yes. Yes. So we have brokers who visit

427
00:34:25,679 --> 00:34:34,159
each satellite daily. They bring back
the previous day's Dropbox ballot in a

428
00:34:30,879 --> 00:34:38,960
secure blue canvas bag that's tracked.
Brings back. We bring it back and then

429
00:34:36,240 --> 00:34:43,119
we deliver it to um Ben's team for
processing. So the ballots are collected

430
00:34:41,119 --> 00:34:47,040
from the dropbox each night at the end
of early at the end of the voting day.

431
00:34:45,200 --> 00:34:50,560
They're secured in the satellite cart.
Then the next day the rovers pick them

432
00:34:48,480 --> 00:34:56,000
up and bring them back to the office. We
have large canvas bags that can hold up

433
00:34:52,800 --> 00:34:57,440
to about 150 [snorts] um mailers. Benny,
is that about right?

434
00:34:56,720 --> 00:35:01,520
» Yep, that's about right.
>> About 150. And we also have larger bags

435
00:34:59,599 --> 00:35:06,320
should we have higher volume at the
different sites. Let me ask you, have

436
00:35:03,680 --> 00:35:11,599
you ever had more than Have you ever had
more than you can hand? Have you had a

437
00:35:08,160 --> 00:35:16,240
half full dropbox ever?
>> Um, I remember there was a half full

438
00:35:13,520 --> 00:35:20,079
dropbox way back in 20, but we never
have a problem handling all of the the

439
00:35:18,160 --> 00:35:23,920
dropbox or all of the bells that are
inserted in Dropbox. We never have a

440
00:35:22,000 --> 00:35:29,200
problem bringing them back.
>> The um satellites have multiple pouches.

441
00:35:26,960 --> 00:35:34,480
So, when a pouch is full, they've got
have three satellites.

442
00:35:31,839 --> 00:35:39,839
Uh, I did want my answer about codes.
>> Yes, codes.

443
00:35:35,839 --> 00:35:45,839
» Codes. For 2024, they had 18 officers
assigned, which is a sizable increase.

444
00:35:42,880 --> 00:35:53,520
They had just over 2,000 voters that
turned out on election day. Um, they

445
00:35:49,280 --> 00:35:58,960
currently have a recommendation of 12
election officers with two provisional

446
00:35:56,000 --> 00:36:04,640
specialists. So, it would be
six. I don't know how the board feels if

447
00:36:02,000 --> 00:36:11,760
we should increase that number, if we
should match the 2024 number prefer to

448
00:36:08,560 --> 00:36:15,760
do. And then did you and I know this
isn't the question I asked. Did you

449
00:36:13,040 --> 00:36:22,560
check how many you had 2025?
I not, but I sure can't. Just a second.

450
00:36:20,560 --> 00:36:28,160
Because it strikes me. So the difference
in turnout between those two elections

451
00:36:24,320 --> 00:36:35,240
is 5% of voters.
So if there are 18 election officers in

452
00:36:32,240 --> 00:36:35,240
24

453
00:36:36,640 --> 00:36:45,680
I I think we might want to consider
adding at least one because coat is not

454
00:36:41,440 --> 00:36:53,200
one of those precincts that votes early.
It it votes more unlike my precinct

455
00:36:49,920 --> 00:36:58,079
which votes 50% early because we live
right next practically to the drop off

456
00:36:55,440 --> 00:37:04,400
to the early voting site. Um, codes
doesn't vote early that often.

457
00:37:02,480 --> 00:37:11,760
Want to get early and often in the same
sentence. I'm sorry. Um, and so we may

458
00:37:08,720 --> 00:37:14,400
want to add another election official.
>> Yeah,

459
00:37:12,400 --> 00:37:21,040
» that that makes sense. Megan, just to
answer your questions for uh 2025 there

460
00:37:18,240 --> 00:37:24,800
were 14 officers in the resource
allocation.

461
00:37:23,119 --> 00:37:29,680
» It it feels like we should probably
split the difference. If there were 18

462
00:37:26,720 --> 00:37:35,760
and 24 and 14 and 25, they probably got
>> probably 16 because I also remember in

463
00:37:33,040 --> 00:37:39,119
204 additional officers were sent out to
coats because the alarm got up to like

464
00:37:37,920 --> 00:37:41,599
eight minutes.
>> I'm going to have a comment about that.

465
00:37:41,119 --> 00:37:46,079
» So
>> I was there,

466
00:37:42,480 --> 00:37:53,079
» right? Um, so it does it does feel like
we should at least go to 16 and because

467
00:37:49,119 --> 00:37:53,079
that line that line

468
00:37:54,880 --> 00:38:02,640
» that change
anything else

469
00:37:59,920 --> 00:38:07,839
any other reports
we've already done resource allocation

470
00:38:04,960 --> 00:38:13,440
so it is now time
for public comment as the public will

471
00:38:10,800 --> 00:38:19,440
remember as it gets ready to comment.
that we uh

472
00:38:17,119 --> 00:38:24,400
if if you ask us questions that we can
answer here like yes or no or tomorrow

473
00:38:22,079 --> 00:38:30,400
or yesterday and that's the sum total of
the answer uh we can at we may be able

474
00:38:28,480 --> 00:38:35,119
to answer them immediately but for the
most part if the questions are

475
00:38:32,400 --> 00:38:38,720
complicated we will get back to you or
and if they're really complicated we're

476
00:38:36,960 --> 00:38:42,240
going to ask for that in writing so that
we're we're sure we understand what the

477
00:38:41,040 --> 00:38:46,720
question
Um, you have three minutes and I do time

478
00:38:44,720 --> 00:38:55,760
you and because I'm sitting here looking
at the clock. Um, and so is come to our

479
00:38:52,480 --> 00:39:03,320
with the seal and tell us what you think
we need to hear. Is there anyone online?

480
00:38:57,920 --> 00:39:03,320
Let's start online today that wants to

481
00:39:04,560 --> 00:39:11,359
arena.
>> I'm Arena. I'm told you're there to

482
00:39:08,000 --> 00:39:15,440
speak. would you the floor?
>> Yes. Hi, thank you very much. Arena

483
00:39:13,200 --> 00:39:19,920
Vanrao with the League of Women Voters.
Uh I just wanted I actually have two

484
00:39:18,160 --> 00:39:24,880
questions. So I don't know if that means
I get only a minute and a half for each,

485
00:39:21,920 --> 00:39:30,720
but I'll make this quick. Do you expect
based on need the board of supervisors

486
00:39:27,599 --> 00:39:38,720
needing to still make a final approval
of the um the cost related to turning

487
00:39:36,079 --> 00:39:43,520
the two satellite sites, North County
and Mount Vernon into a permanent

488
00:39:40,560 --> 00:39:47,040
dropbox? Will that go into effect? Is
there a chance that's going to go in

489
00:39:44,720 --> 00:39:51,359
effect into effect by September 18th, or
do you anticipate it'll be later? And if

490
00:39:50,000 --> 00:39:55,280
you want to answer that one and then I
I'll get my second one in real quick.

491
00:39:53,200 --> 00:40:01,680
» Answer that one. Uh we've got to we've
got to get the equipment and the not

492
00:39:58,720 --> 00:40:08,960
only the dropbox, but make the
arrangements in the site and get the um

493
00:40:05,440 --> 00:40:14,000
cameras and things up. This our hope is
the answer is we can get it there um as

494
00:40:11,920 --> 00:40:18,960
soon as possible, but we're not we don't
know. We won't know more until we

495
00:40:16,400 --> 00:40:23,920
actually know that we have the the money
and the authority to do it and how long

496
00:40:21,040 --> 00:40:28,079
it'll take. Hopefully,
I was going to say I don't know where

497
00:40:25,440 --> 00:40:33,359
they come from. Um, but we're going to
try, but that's

498
00:40:30,079 --> 00:40:38,240
» and and how will we be notified when
that might go into effect? Because it

499
00:40:35,520 --> 00:40:41,119
does impact how we, you know, tell
people to return their ballots. It would

500
00:40:40,480 --> 00:40:46,160
be
>> we know, you'll know. We'll tell the

501
00:40:44,560 --> 00:40:52,240
public that whether that's going to
happen. I I doubt that it I'm pretty

502
00:40:48,400 --> 00:40:57,200
sure it cannot get in by the 18th of
whatever this month is September. I I'll

503
00:40:55,200 --> 00:41:02,079
guarantee you that we'll be lucky to
have it. U the equipment I don't think I

504
00:41:00,319 --> 00:41:09,359
realized that it was going to be so
late. I thought they did this in August

505
00:41:05,280 --> 00:41:14,560
um so late in the year. Uh but we'll
keep you posted. The public will know.

506
00:41:11,760 --> 00:41:21,839
In any case, there will be of course
dropboxes at those sites during while

507
00:41:18,240 --> 00:41:25,760
they're there o open hours during early
voting. So there there will be a dropbox

508
00:41:24,079 --> 00:41:30,319
there. It might just not be the
permanent one yet.

509
00:41:28,000 --> 00:41:35,520
» And if I'm not at risk of overstaying my
welcome, which has happened. Uh quick

510
00:41:33,119 --> 00:41:41,119
quick followup on the entire discussion
regarding mail and ballot return for the

511
00:41:37,520 --> 00:41:45,440
military voter. um our organization was
contacted by that uh member of the

512
00:41:43,440 --> 00:41:49,839
military. It was not just her, it was
also her husband. I was very glad to

513
00:41:47,680 --> 00:41:54,160
hear Cheryl's explanation about the
email option, which is something I will

514
00:41:51,760 --> 00:41:58,240
admit we tend to forget as well. I will
say that the answer that she received,

515
00:41:56,240 --> 00:42:02,720
that voter received from the Office of
Elections did not include, you know,

516
00:42:00,560 --> 00:42:06,560
that very helpful reminder about, you
know, by the way, if you're concerned,

517
00:42:04,400 --> 00:42:13,119
and she was a concerned voter, you know,
you should um convert to requesting your

518
00:42:10,400 --> 00:42:17,200
uh ballot by email. So, if I could ask,
would the board consider making that

519
00:42:15,119 --> 00:42:22,720
part of the policy when someone has had
an unfortunate experience with the US

520
00:42:20,160 --> 00:42:26,720
Postal Service that they be given, you
know, the full range of you can track

521
00:42:24,319 --> 00:42:30,880
your ballot and you can, if you're
living overseas, do the overseas. And

522
00:42:28,640 --> 00:42:33,920
with that, I'll stop. Thank you.
>> Okay. Thank you. We'll look at that.

523
00:42:32,640 --> 00:42:38,240
Thank you.
>> Um, next,

524
00:42:35,440 --> 00:42:42,880
» Maria Buril,
>> Maria, answer the question. She seemed

525
00:42:41,359 --> 00:42:46,880
to have fixed it. Yeah.
>> So it's okay.

526
00:42:44,079 --> 00:42:50,960
» Yeah. For any application overseas when
they applying absentee application if

527
00:42:49,280 --> 00:42:56,160
they choose the option to receive the
valid by mail we actually send them an

528
00:42:53,599 --> 00:43:02,480
email and remind them the option that
you are eligible to receive your valid

529
00:42:58,240 --> 00:43:07,680
by email. So we are already doing that.
>> That's for answer quicker than I

530
00:43:04,240 --> 00:43:13,520
thought. I think Arena was more in the
in the answer it your answer is

531
00:43:10,880 --> 00:43:16,880
fantastic in terms of trying to get
ahead of the problem. I think Arena's

532
00:43:15,119 --> 00:43:20,480
point was after the problem has already
occurred

533
00:43:18,319 --> 00:43:23,680
» reminding the voter of that option which
I don't know

534
00:43:21,680 --> 00:43:27,760
» appears to not have happened this time
based on what the voter said

535
00:43:24,800 --> 00:43:31,280
» quite quite often we don't know that
it's part of the problem if they don't

536
00:43:30,160 --> 00:43:33,680
tell us
>> at this time

537
00:43:32,000 --> 00:43:36,960
» what I think I heard Arena say is that
voter said that they called the office

538
00:43:36,000 --> 00:43:39,680
» yes
>> it's all secondhand at this point but

539
00:43:39,359 --> 00:43:44,240
» right
>> the point remains

540
00:43:41,760 --> 00:43:48,640
» we are all in favor of the voters these
calls come in. We're all deeply

541
00:43:47,280 --> 00:43:49,440
interested in making sure that voters
can vote.

542
00:43:49,040 --> 00:43:52,240
» Yes.
>> And it's a it's a fair point and

543
00:43:51,839 --> 00:43:55,200
» Okay.
>> Fair all their options.

544
00:43:53,839 --> 00:43:59,359
» Yeah. Yeah.
>> Thank you. Who's next?

545
00:43:57,760 --> 00:44:02,720
» Maria Verell.
>> Maria Varel.

546
00:44:00,800 --> 00:44:07,040
» Hi there. Thank you for uh having the
meeting. Thank you for calling on me.

547
00:44:04,400 --> 00:44:12,160
Just uh pass along. you know, as uh
Megan uh implied, there's a lot of

548
00:44:10,160 --> 00:44:16,400
concern about among voters about
returning their ballots and will they

549
00:44:14,400 --> 00:44:22,000
ever be received. So, I guess I'm asking
you to do more outreach and education on

550
00:44:19,680 --> 00:44:27,119
how to track a ballot when it's uh put
in the mail, but even more so to maybe

551
00:44:24,720 --> 00:44:30,960
encourage people to use a dropbox and to
talk about the the fact that they can

552
00:44:28,720 --> 00:44:34,240
use the dropbox to return it, that if
they receive a ballot, they can bring it

553
00:44:32,640 --> 00:44:40,079
in and have it spoiled and vote in
person just to raise the um confidence

554
00:44:37,359 --> 00:44:44,480
in getting their their ballot back.
People are just really nervous about all

555
00:44:41,760 --> 00:44:49,280
of this. And I know you you have a lot
of things that you're doing, but please

556
00:44:46,240 --> 00:44:53,280
do more than you have in the past. Um to
with with regard to all that, uh I'm so

557
00:44:51,920 --> 00:44:58,400
excited to hear about the permanent
Dropbox. I hadn't heard about that. And

558
00:44:55,440 --> 00:45:04,079
again, I think not only notifying the
community, uh the people that are doing

559
00:45:01,119 --> 00:45:07,599
all of this, but uh up the public
education on the fact that there's a

560
00:45:06,160 --> 00:45:11,119
permanent dropbox and what does that
mean? You know, what how can they how

561
00:45:09,280 --> 00:45:15,200
can they take advantage of that? I can't
stress enough how nervous people are

562
00:45:13,040 --> 00:45:19,200
about this whole election.
Thank you.

563
00:45:16,720 --> 00:45:22,640
» We agree with you. Thank you. Anybody
else?

564
00:45:20,319 --> 00:45:27,680
» Um Jana Wallace.
>> Jana Wallace. Jana, are you there?

565
00:45:25,520 --> 00:45:32,079
» Yes, I am. Can you hear me?
>> Yes, I we can.

566
00:45:29,520 --> 00:45:39,359
» Oh, thank you for allowing me to speak.
Quick question. Um my concern is ICE. um

567
00:45:36,560 --> 00:45:45,599
being at the Poland location, I'll
probably most likely be inside as well

568
00:45:42,240 --> 00:45:51,520
as outside. Is there any um news or
process from the chief of police as to

569
00:45:48,880 --> 00:45:58,040
how they going to handle this if ICE is
there as busy on the outside while

570
00:45:54,000 --> 00:45:58,040
voters are trying to vote?

571
00:45:58,480 --> 00:46:07,119
» I think security is one of those things
that that is sort of like fight club. Um

572
00:46:04,640 --> 00:46:15,040
we don't talk about security much but we
are certainly going to get uh as we move

573
00:46:10,960 --> 00:46:21,920
into the fall here um be sure that we
understand that all the u agencies that

574
00:46:18,720 --> 00:46:29,119
are involved with us understand what the
procedures are the protocols are um for

575
00:46:25,680 --> 00:46:34,640
the polling places. You heard um Cheryl
say earlier what the re what the rules

576
00:46:31,839 --> 00:46:40,800
and regulations are and the require the
allowances of people to be observers and

577
00:46:38,160 --> 00:46:47,440
those kinds of things. So [snorts] we're
we're aware of the concern of the public

578
00:46:44,000 --> 00:46:52,480
and we're going to we understand that
issue. It is of of interest to the

579
00:46:50,240 --> 00:46:57,760
public.
Thank you.

580
00:46:54,480 --> 00:47:03,599
» One other thing that I'll just add, JE,
um, is that there would be no reason why

581
00:47:00,800 --> 00:47:07,839
an ICE agent should be inside a pole
place. They would not be an authorized

582
00:47:05,119 --> 00:47:12,720
observer. They would not, unless unless
they are there to vote because they are

583
00:47:10,720 --> 00:47:18,480
a valid voter and happen to be an ICE
agent who is coming to that polling

584
00:47:14,560 --> 00:47:21,599
place to vote. um or they're an election
officer and then they should not be

585
00:47:19,680 --> 00:47:26,640
there in their capacity as a police
agent. Um but you know, it's Fairfax

586
00:47:24,880 --> 00:47:32,960
County. I'm sure it's possible that
somebody um it would have both roles. Um

587
00:47:31,119 --> 00:47:36,720
that that there would just be no reason
for them to be inside and that's not,

588
00:47:35,200 --> 00:47:41,440
you know, there and there's nothing
under the law that would allow them to

589
00:47:38,560 --> 00:47:44,400
be inside a polling place. So, I'll just
say that.

590
00:47:42,560 --> 00:47:50,160
» Just a quick question.
Just a quick question. I was mostly

591
00:47:46,560 --> 00:47:56,480
talking about outside where greeters are
um because um Homeland defense had sent

592
00:47:53,119 --> 00:48:01,040
an email out or actually newsletter if
you if you get that from democracy

593
00:47:58,319 --> 00:48:09,359
docket indicating that they will have
ICE at the polling locations outside to

594
00:48:05,119 --> 00:48:15,040
ensure that um undocumented are not
voting.

595
00:48:11,760 --> 00:48:15,040
That's the question.

596
00:48:15,760 --> 00:48:22,160
You know, only citizens can vote. So
there would be no valid reason for an

597
00:48:19,760 --> 00:48:29,200
ICE agent to be inside or outside. I
think that would be

598
00:48:25,920 --> 00:48:34,400
something I will say.
>> Let me ask how many of our precincts on

599
00:48:31,920 --> 00:48:41,760
voting day are more than just a precinct
like this building. There are other

600
00:48:38,079 --> 00:48:48,440
places to ingress and egress
on voting day. How many are

601
00:48:45,440 --> 00:48:48,440
present

602
00:48:48,480 --> 00:48:55,119
co-mingling of voters and election
officers and general public in the same

603
00:48:54,160 --> 00:49:00,480
physical building?
>> All of them.

604
00:48:56,240 --> 00:49:05,599
» Well, but as well is that
>> No, but they might be having

605
00:49:02,400 --> 00:49:11,680
» but they have they are not closed. Some
of them are completely closed, but they

606
00:49:08,559 --> 00:49:16,400
could have somebody else in the
building. They're not

607
00:49:14,559 --> 00:49:19,119
» churches. Churches.
>> That's 20 [clears throat] 20 odd

608
00:49:17,520 --> 00:49:25,280
precincts that are churches.
>> 30. Well, we have 30 non non.

609
00:49:24,240 --> 00:49:32,880
Yeah.
>> So, but all the county buildings,

610
00:49:28,559 --> 00:49:36,319
» uh the rec centers, the libraries,
uh all of those

611
00:49:35,599 --> 00:49:42,400
They're all
>> That's nice. So

612
00:49:38,880 --> 00:49:46,000
members of the public, including
law enforcement, could potentially be at

613
00:49:44,720 --> 00:49:49,000
the library.
>> Yes.

614
00:49:49,200 --> 00:49:52,440
» Yeah. Library.

615
00:49:53,599 --> 00:49:57,280
» Okay.
>> That's

616
00:49:54,960 --> 00:50:02,000
» I mean outside is one concept, but there
are other precincts where it won't be

617
00:49:58,720 --> 00:50:05,440
out. like what's the line that we we
mark the 40 foot when we're in a

618
00:50:04,319 --> 00:50:10,960
government building. We we still have
the 40 foot. So there is the bubble.

619
00:50:07,599 --> 00:50:16,640
» There is the bubble in which you can't
hand out political th those restrictions

620
00:50:14,559 --> 00:50:23,040
of things that you can't do within the
40 foot which is within the 40oot is in

621
00:50:20,000 --> 00:50:29,359
the purview of the chief. If the chief
saw, and correct me if I say outrageous

622
00:50:25,839 --> 00:50:34,480
things here, u if the chief saw some
confrontation or has an issue with

623
00:50:32,400 --> 00:50:38,880
things going on with inside in the 40
foot, they can go out there and say stop

624
00:50:36,720 --> 00:50:45,760
it. And if you don't, they call they
call they're tra traditionally

625
00:50:41,839 --> 00:50:52,480
authorized by train to call the police
because within the 40 foot is part of

626
00:50:48,800 --> 00:50:56,720
the precinct section. That's that's like
being inside.

627
00:50:54,880 --> 00:50:59,119
» And the other thing to keep in mind is
that within 100 feet, you cannot have a

628
00:50:58,559 --> 00:51:02,720
weapon.
>> Yes.

629
00:50:59,599 --> 00:51:08,640
» Um a gun um a firearm anymore under
Virginia law.

630
00:51:04,640 --> 00:51:13,599
» Um and so that is something else to keep
in mind. And and you cannot intimidate

631
00:51:11,200 --> 00:51:17,920
voters like that is illegal. And so I
think you al we also would have to apply

632
00:51:15,920 --> 00:51:21,880
analysis at that moment of whether
voters would be able to

633
00:51:22,720 --> 00:51:27,400
Yeah. impeded or intidated.

634
00:51:27,440 --> 00:51:35,400
» Anyone else?
>> Dile.

635
00:51:32,400 --> 00:51:35,400
» Dasina.

636
00:51:35,440 --> 00:51:39,200
» Hi.
>> Hi.

637
00:51:36,800 --> 00:51:42,640
» Yes. I'm D. Bell Isle. I'm one of the
co-chairs of FCDC's Election Law and

638
00:51:41,440 --> 00:51:46,720
Voter Protection Committee.
>> Election Law and Voter Protection

639
00:51:44,000 --> 00:51:54,040
Committee. I'm see on here twice for
some reason. See on here twice.

640
00:51:50,000 --> 00:51:54,040
See if I can fix that.

641
00:51:58,400 --> 00:52:02,960
» Go ahead.
>> Oh, I think she

642
00:52:01,599 --> 00:52:06,319
» maybe we should do one in the room and
she'll come back.

643
00:52:04,400 --> 00:52:10,559
» Is there anything?
>> She had her phone on. I muted it, but

644
00:52:08,160 --> 00:52:13,359
she didn't
trans.

645
00:52:11,359 --> 00:52:19,240
» It's muted there. Maybe she's speaking.
>> No, I think she blocked out. I think her

646
00:52:20,106 --> 00:52:28,400
» [laughter]
>> Um,

647
00:52:24,240 --> 00:52:34,119
» we still have Never mind.
>> She's back. Okay.

648
00:52:31,119 --> 00:52:34,119
» Oh,

649
00:52:38,960 --> 00:52:47,760
» all right. I'm back. Um, I have two and
a half questions. Uh first one is have

650
00:52:45,680 --> 00:52:55,599
have has the uh office of elections
heard anything about uh DOJ monitors

651
00:52:51,280 --> 00:53:05,040
returning for the November election?
>> Um as you know uh the language monitors

652
00:53:00,240 --> 00:53:09,760
were here on the 4th of August and um
they've been here before. This was not

653
00:53:07,119 --> 00:53:14,480
the first time uh they were here again.
We have not heard back from DOJ in any

654
00:53:12,640 --> 00:53:17,040
way. That's
>> okay.

655
00:53:15,200 --> 00:53:22,800
» Not heard from them.
>> Okay. Uh my second question is has there

656
00:53:19,680 --> 00:53:29,040
been any report uh from DOJ on the
monitor's presence in August and uh do

657
00:53:26,400 --> 00:53:35,280
you expect any report and if you do when
do you expect it?

658
00:53:31,680 --> 00:53:37,920
» As I just said they we have not heard
anything from them.

659
00:53:37,040 --> 00:53:42,960
» Okay.
>> At all since the

660
00:53:39,680 --> 00:53:46,880
since the 4th of August.
>> So, you don't know if they're going to

661
00:53:44,800 --> 00:53:53,119
respond in any way or give you any
information about them being

662
00:53:49,359 --> 00:53:57,359
» in the past as in the past. Um, they
have gotten back to us. I don't think we

663
00:53:55,280 --> 00:54:04,800
know how soon, not immediately. This is
a report on uh the abilities of our

664
00:54:00,960 --> 00:54:13,760
language um um people the people that
are language officers of our training of

665
00:54:09,599 --> 00:54:18,319
um people who help people use the
appropriate equipment and we have not

666
00:54:16,319 --> 00:54:24,319
heard back from them and I I don't know
of anybody I've not read of anybody that

667
00:54:21,200 --> 00:54:31,359
has that had those language monitors on
the on the fourth. It's it's um we

668
00:54:28,160 --> 00:54:35,680
there's nothing more of it. I will say
that we've have gotten in the past

669
00:54:34,160 --> 00:54:40,960
feedback
um which is usually says

670
00:54:39,119 --> 00:54:46,079
you need to do different train some
better training of a certain language

671
00:54:42,960 --> 00:54:54,400
officer in Vietnamese or somebody didn't
know how to deal with the equipment. Um

672
00:54:49,760 --> 00:55:01,319
but I I it doesn't come immediately. So
that's pretty much all we know.

673
00:54:58,079 --> 00:55:01,319
» Thank you.

674
00:55:02,720 --> 00:55:10,000
» I just want to comment that we have an
exemplary language program. Yes, we do.

675
00:55:07,680 --> 00:55:16,880
» We work hard to meet the needs of the
people who are registered voters who

676
00:55:12,880 --> 00:55:22,079
need language assistance. And
I'm hopeful that the report that we get

677
00:55:19,920 --> 00:55:27,680
reflects the
serious and prolonged and consistent

678
00:55:24,960 --> 00:55:32,160
efforts remaining
something that the board's very aware of

679
00:55:29,520 --> 00:55:37,920
and focused on the office work very hard
as well. So that's

680
00:55:36,000 --> 00:55:42,240
» I would hope that that uh is reflected
in the results of their review. They

681
00:55:40,640 --> 00:55:49,240
» too.
Anything else from uh

682
00:55:45,359 --> 00:55:49,240
anybody in the room?

683
00:55:54,079 --> 00:56:05,280
Yep. Right. Brandon, that's CPC.
Um so on codes, as Megan was uh alluding

684
00:56:01,040 --> 00:56:11,680
to, uh in 2024, they had to the line was
the SDR or you know the the folks who

685
00:56:09,520 --> 00:56:17,280
needed extra attention line. Most of
them, a lot of them were SDRs just was

686
00:56:14,799 --> 00:56:20,880
almost as long as the regular line
>> and we had

687
00:56:18,160 --> 00:56:24,480
» the language line or the SDR line.
>> SDR and other.

688
00:56:22,720 --> 00:56:31,599
» Thank you, Greg. I want to interrupt you
a minute. I think that our conversation

689
00:56:27,200 --> 00:56:37,119
from earlier uh about adding someone at
least needs to be we need to be sure

690
00:56:33,680 --> 00:56:42,160
that SDR I'd forgotten the SDR part is
beefed up because that was a problem.

691
00:56:40,240 --> 00:56:48,799
Not not the regular necessarily the
regular but the SDR officers that is a

692
00:56:45,280 --> 00:56:54,400
community that turns over.
I I can look at what we had for 2024 for

693
00:56:52,319 --> 00:56:58,960
SDRs
and then just make sure we increase that

694
00:56:56,079 --> 00:57:00,400
» number. Well, because
um

695
00:56:59,440 --> 00:57:08,319
» or two
>> a lot of they had to supplement

696
00:57:03,920 --> 00:57:14,960
SDRs from other polling locations to
like I think two or three or four maybe

697
00:57:11,839 --> 00:57:23,200
» uh to supplement uh codes
>> to reduce the line which you know

698
00:57:17,839 --> 00:57:31,920
eventually got management that's post
but I'm u couple of questions um uh

699
00:57:27,760 --> 00:57:40,079
uh mailed balloting material.
So, how does the did the bags of

700
00:57:36,400 --> 00:57:46,240
outgoing mail get to the regional post
office?

701
00:57:41,680 --> 00:57:50,400
Do they come and pick it up or do you
take it down to the regional post

702
00:57:48,400 --> 00:57:53,280
office?
>> Our vendor, you explain.

703
00:57:52,000 --> 00:57:59,839
» Yeah.
So, uh, we use a vendor to print our

704
00:57:57,119 --> 00:58:05,440
mail ballots, uh, K&H. They're in, um,
Seattle, Washington. Uh, and, uh, they

705
00:58:03,280 --> 00:58:09,280
load them up in mail trays, pretty sort,
and literally drive them across the

706
00:58:07,200 --> 00:58:14,040
street to, uh, the business mail entry
unit.

707
00:58:11,040 --> 00:58:14,040
So,

708
00:58:14,559 --> 00:58:21,599
» I've got a request.
Um, you guys are really good about

709
00:58:19,119 --> 00:58:29,359
reports and all of that stuff. I would
like a column like you just discussed.

710
00:58:25,280 --> 00:58:36,799
Add in a column to the um daily report
uh for ballots mailed

711
00:58:32,000 --> 00:58:43,920
column for ballots out for delivery
on daily basis so that we can track and

712
00:58:40,400 --> 00:58:48,960
have that information.
Um,

713
00:58:45,599 --> 00:58:54,720
» so Greg, we looked into this and it's a
great idea in theory. The concern is

714
00:58:52,240 --> 00:59:01,359
that if you have the number of ballots
that are going to be in a mail box and

715
00:58:57,760 --> 00:59:06,079
you and the parties can because of their
information, they could potentially

716
00:59:03,200 --> 00:59:12,640
align what what ballot is in what
mailbox and it becomes a really serious

717
00:59:08,400 --> 00:59:16,160
privacy issue. Um, and so that is a
concern with adding that. I I get the

718
00:59:15,520 --> 00:59:22,480
black
>> just stuff that's leaving

719
00:59:20,000 --> 00:59:26,720
post office.
I don't need names or anything like

720
00:59:24,160 --> 00:59:31,680
that. Just numbers.
It would be the concern is that you we

721
00:59:29,359 --> 00:59:36,160
could the party could potentially or
anyone with information about who is on

722
00:59:34,240 --> 00:59:42,319
the absentee list and which has
requested one and which ballots are in

723
00:59:39,040 --> 00:59:45,480
the mail could be correlated not like in
you know

724
00:59:46,880 --> 00:59:53,079
» next
>> is that is that right? Did I get that

725
00:59:49,760 --> 00:59:53,079
right? Yeah.

726
00:59:54,880 --> 00:59:58,799
» Yes. I mean, so the concern would be if
it depends on what you're looking at,

727
00:59:57,359 --> 01:00:01,280
you want an overall number, right,
coming out at any given moment,

728
01:00:00,480 --> 01:00:05,200
everything going
>> have confidence that you know.

729
01:00:03,280 --> 01:00:07,839
» So here's here's what we would put on
putting it on the report can be done.

730
01:00:06,720 --> 01:00:10,720
There's no question be put on the
report. Question is what value that's

731
01:00:09,359 --> 01:00:14,400
going to serve to you. If you're looking
for confidence, this number is not going

732
01:00:12,319 --> 01:00:20,079
to provide that. It is at best an
estimate and it is at worst inaccurate.

733
01:00:17,520 --> 01:00:23,680
point-to-point tracking with USPS
happens right from intake in this case

734
01:00:21,760 --> 01:00:26,960
from K&H from our vendor right an
initial sort and acceptance sort it's

735
01:00:25,760 --> 01:00:31,119
then hanging out in there it goes to
local sortation right everybody knows

736
01:00:28,480 --> 01:00:34,880
meritfield comes out again that's it
that is it gets processed and then that

737
01:00:33,599 --> 01:00:36,880
next thing and a lot of people you know
there's a lot of information out there

738
01:00:35,920 --> 01:00:40,000
folks are used to seeing things on
informed delivery folks are used to

739
01:00:38,400 --> 01:00:43,520
being able to look at look at vow tracks
for us we stand behind that right it's a

740
01:00:42,160 --> 01:00:46,559
good product it's good information
product and that it tells you

741
01:00:44,799 --> 01:00:50,960
something's been touched but that ends
there there's an implication of delivery

742
01:00:49,119 --> 01:00:54,000
because your post your postman is not
your letter carry is not scanning a

743
01:00:52,240 --> 01:00:57,839
pallet when it goes into your post box,
right? It just isn't happening.

744
01:00:55,520 --> 01:01:00,319
» Um the information I would say for us
that we have I mean we'd love we'd love

745
01:00:59,359 --> 01:01:03,280
to tell you there's a beautiful number
we look at all the time. Ben and his

746
01:01:01,599 --> 01:01:06,799
team for instance will report every day
that look at expected ballots coming to

747
01:01:04,880 --> 01:01:10,319
us. I can tell you some days it's within
two or three some days it's off by by by

748
01:01:09,280 --> 01:01:14,720
1500. Yeah.
>> Um I I would say the board we certainly

749
01:01:12,960 --> 01:01:18,079
could look at it. I we'd want to be sure
of what we're providing because Greg to

750
01:01:16,240 --> 01:01:21,040
be perfectly blunt, we're at the mercy
of what's given to us and I can't tell

751
01:01:19,760 --> 01:01:23,200
you that that's a good data product at
all times. So I I would I would put that

752
01:01:22,720 --> 01:01:27,520
out there.
>> Let me ask a different question. You

753
01:01:25,440 --> 01:01:34,480
check with Maryfield as the section
center for delivery to the voter.

754
01:01:31,920 --> 01:01:38,000
Mine comes out of Dallas.
We also check with

755
01:01:35,920 --> 01:01:41,359
» Yeah, it tracks ballot tracks tracks it
through any scans it would get from the

756
01:01:40,000 --> 01:01:43,680
USPS period
>> anywhere in the country.

757
01:01:42,240 --> 01:01:48,240
» Yeah. any sortation,
>> but this is

758
01:01:46,319 --> 01:01:51,280
» but it's a central location. It's not
going to do it at PO dump KY's post

759
01:01:50,559 --> 01:01:55,920
office.
>> They don't they're not scanning anything

760
01:01:54,079 --> 01:01:58,160
left Chicago going to Kentucky or
wherever,

761
01:01:57,040 --> 01:02:01,200
» right?
>> Nobody knows anything.

762
01:01:59,280 --> 01:02:06,880
» When when the line on your post office
that said local delivery o only

763
01:02:04,720 --> 01:02:10,480
got removed,
>> nothing but you can't worry with the

764
01:02:08,799 --> 01:02:13,520
local post office. Remember, you used to
have a little slot that said, "Put

765
01:02:12,233 --> 01:02:16,640
[clears throat] it here." You don't have
that little slot anymore. And even at

766
01:02:15,440 --> 01:02:21,359
the post,
>> nothing is scammed at the local post

767
01:02:18,079 --> 01:02:25,388
office level anymore.
>> Tag. Thank you. [laughter]

768
01:02:26,000 --> 01:02:34,480
Anybody want to hear my film review of
uh Coyote versus?

769
01:02:32,400 --> 01:02:36,799
» Not as funny. It was funnier than The
Odyssey.

770
01:02:36,468 --> 01:02:40,453
[clears throat]
>> You want to put me feathers up?

771
01:02:38,433 --> 01:02:40,453
[laughter]

772
01:02:42,079 --> 01:02:48,880
Okay. Is there anyone else that would
like to follow that

773
01:02:46,799 --> 01:02:53,839
the Odyssey? Does anyone else have an
Odyssey here?

774
01:02:52,079 --> 01:02:59,599
Okay.
Hearing none,

775
01:02:56,240 --> 01:03:03,920
we are going to glow. Glo, we're not
going to. We're going to go into close

776
01:03:01,839 --> 01:03:10,079
session.
And for the items listed on the agenda,

777
01:03:07,920 --> 01:03:13,839
I move that the board enter into a close
session to discuss personnel matters

778
01:03:11,920 --> 01:03:20,079
specifically for the performance review
and evaluation of election offices

779
01:03:16,880 --> 01:03:25,400
officers as permitted by Virginia Code
2.2-3711

780
01:03:22,400 --> 01:03:25,400
parenthesis

781
01:03:25,440 --> 01:03:33,680
one I
>> is there extensive discussion even a

782
01:03:31,200 --> 01:03:39,359
little discussion? All those in favor of
the motion, please indicate by saying I

783
01:03:37,119 --> 01:03:43,280
» opposed.
We're in

784
01:03:41,520 --> 01:03:50,160
social.
>> I don't by the way for those listening

785
01:03:46,400 --> 01:03:54,880
that we will come out of that with um
things that will be so that you actually

786
01:03:53,039 --> 01:03:59,319
need to listen wait for but you're
welcome to wait if you'd like.

787
01:04:19,039 --> 01:04:24,480
We're back.
>> In accordance with Virginia Code

788
01:04:22,160 --> 01:04:29,599
2.2-3712, 2-372.
I'm asking the secretary of the

789
01:04:26,160 --> 01:04:35,039
electoral to conduct a roll call vote to
certify that the best of each member's

790
01:04:31,920 --> 01:04:39,520
knowledge that only public business
matters lawfully exempted from the open

791
01:04:37,359 --> 01:04:44,000
meeting requirements of the Virginia
Freedom of Information Act were

792
01:04:41,680 --> 01:04:47,760
conducted in the closed meeting and two
only such public business as was

793
01:04:46,160 --> 01:04:51,760
identified in the motion for the closed
meeting by which the closed meeting was

794
01:04:50,240 --> 01:04:56,720
convened was heard, discussed or
considered in the closed meeting of the

795
01:04:53,920 --> 01:05:02,559
electoral board that roll call vote
>> shall be recorded in and included in the

796
01:05:00,240 --> 01:05:06,480
minutes of the electoral board. Mr.
Secretary,

797
01:05:03,599 --> 01:05:10,160
» Madame Chair, do you so certify?
>> I so certify.

798
01:05:07,839 --> 01:05:13,599
» Madame vice chair, do you so certify?
>> I so certify.

799
01:05:11,520 --> 01:05:18,310
» I so certify.
>> We all are certify.

800
01:05:16,290 --> 01:05:18,310
[laughter]

801
01:05:18,640 --> 01:05:26,319
» Is there anything else to talk about?
We meet again.

802
01:05:25,200 --> 01:05:32,960
» I I think we
>> Oh, yes. Um yes, there is a final motion

803
01:05:29,280 --> 01:05:39,200
to adopt the election officer review and
feedback process. Uh

804
01:05:36,799 --> 01:05:44,000
document that we reviewed in session,
made edits to

805
01:05:41,520 --> 01:05:49,200
review two documents.
>> Oh, I for some reason I keep thinking we

806
01:05:46,240 --> 01:05:56,160
did this already. Um yes, so we have two
documents. a um election officer review

807
01:05:51,920 --> 01:06:00,400
and feedback process um that is uh for
election officers to receive in their

808
01:05:58,799 --> 01:06:05,520
welcome packet. And then we have an
election officer review and feedback

809
01:06:01,920 --> 01:06:12,319
process document that is um a pro a
procedural document. Um and perhaps one

810
01:06:08,960 --> 01:06:17,280
final edit that we could make is just to
label these gently different called

811
01:06:15,280 --> 01:06:22,880
something else. So perhaps this one is
called the election officer

812
01:06:20,319 --> 01:06:28,280
» procedure process.
>> Perhaps

813
01:06:24,400 --> 01:06:28,280
» what would you call it?

814
01:06:28,640 --> 01:06:36,000
» Regulation office.
>> I will second that motion.

815
01:06:32,880 --> 01:06:40,480
» What for? Whatever you call it. Is there
discussion? I want to thank staff for

816
01:06:38,559 --> 01:06:42,880
doing all this. Lost the
>> I will pass that along to everybody.

817
01:06:42,319 --> 01:06:47,200
» Thank you.
>> And yes, you'll pass that along. All in

818
01:06:44,960 --> 01:06:48,960
favor of the motion, please by saying I
defer, please say that.

819
01:06:48,480 --> 01:06:51,920
» I
>> I

820
01:06:50,000 --> 01:06:55,920
» opposed.
That motion carries.

821
01:06:54,319 --> 01:06:56,799
» And I would like to say something to the
record.

822
01:06:56,400 --> 01:07:03,280
» Okay.
>> It's come to my attention that my eye in

823
01:06:59,520 --> 01:07:10,160
the design of the ballot is not directed
at staff. It is a frustration of elect

824
01:07:06,559 --> 01:07:13,520
who disapprove disapproved our preferred
approach to a separate document for the

825
01:07:12,160 --> 01:07:19,520
town of I. I think that should be on the
right.

826
01:07:14,480 --> 01:07:23,599
Thank you. Um, it will be on the record.
Anything from you?

827
01:07:21,119 --> 01:07:26,400
» I would move to close the or not close
the meeting, adjourn.

828
01:07:25,760 --> 01:07:30,000
» Um,
>> a second.

829
01:07:28,480 --> 01:07:35,599
» All in favor of the motion, please
indicate by saying I. I. I.

830
01:07:33,280 --> 01:07:40,240
» Opposed. That action carries. We're
adjourned. Schools open. Please back.