[0:00] Um, as you can hear, the meeting is in
progress in a few minutes. Um, she'll
[0:05] say it's going to be recorded. So, if
you don't want your picture on the
[0:11] screen, now would be the time to that
for those that are online. Um,
[0:19] I'll call the meeting to order and
introduce the vice chairman, Mega
[0:23] Challenger. Good afternoon.
>> The secretary treasurer. No, not just
[0:32] Oh, Kevin Pigby. Good afternoon.
>> Good afternoon.
[0:35] » Um, is there a motion to adopt the
agenda?
[0:39] » I s
>> discussion. All those in favor of the
[0:44] motion, please.
[0:48] » Opposed? That motion carries. Adoption
of the August 5, it seems like only
[0:53] yesterday
minutes. Is there a motion?
[0:58] All right. So,
second
[1:02] » discussion.
All those in favor of the motion, please
[1:06] indicate by saying I.
>> I opposed. That motion carries.
[1:12] Election office.
I think you can tell
[1:18] that the tax people people got their tax
meetings
[1:22] because we have an unized
number of unaffiliatedness
[1:30] which I thought was yeah interesting but
I could have got my personal property
[1:35] tax
and so I saw the flyer and we thank
[1:41] people that mail tax mailings for doing
that. Um,
[1:46] you see the appointment list, eight
Democrats, 48 Republicans, and 182
[1:52] unaffiliated.
Is there a motion to appoint this folks?
[1:58] » I will move.
>> I will second.
[2:01] » Is there discussion? All those in favor
of the motion making by saying I
[2:07] » opposed. That motion carries.
Sitting in today
[2:13] » for the registar is our deputy registar
Cheryl Jones. Good afternoon.
[2:18] » Good afternoon.
>> So it looks to me like that you're going
[2:23] to give the register.
>> I will. It's a short one. That doesn't
[2:28] mean we haven't been working.
Really have. But we are taking a bit of
[2:33] a breather between elections. This is
the longest gap we've had between
[2:37] elections in a year
>> was from April 20. I mean, no, that's
[2:43] not true. April 21 to August 21 was the
biggest gap and now we've got I mean,
[2:48] August 4th. So, now we have a bit of a
gap.
[2:52] » We'll fix that.
[2:56] » Staff are trying to take their leave and
do a few vacations, you know. Anyway,
[3:03] you can see we've um we're up about two
and a half thousand voters from the
[3:10] beginning of July.
And you know the numbers carry on. You
[3:15] can see them all there. I don't need to
go over all of them.
[3:22] Near to date active additions is 30,000.
Yeah, we had um
[3:30] the transfer out to another
jurisdiction. Is that number that number
[3:35] from 71 to 831
[3:39] seems to be a pretty good size number.
Is there a mail out that I meant was
[3:44] that one did it just people moving to
the summer?
[3:48] » Okay.
>> Yeah,
[3:49] » moving business must be good.
[3:55] Cedar Lake preinct polling place will
change and we're sending them a postcard
[4:00] that'll go out.
Um we have plenty of time because it's
[4:05] because it's of course for election day
but we thought we'd do it after the
[4:09] sample ballot brochure goes out just to
make it easier for our printer. Nothing
[4:14] gets confused data so forth. Um but it's
all it's all ready to go. just back
[4:22] in person voting starts on Friday,
September 18th
[4:28] and we're it's the same pattern. We'll
open the three Mount Vernon North County
[4:32] and uh Government Center and then later
on um what's the date? The 22nd
[4:41] 22nd.
>> Yeah, 22nd is when the rest of them all
[4:45] open. Now, the difference this year
is that we have to be open because the
[4:52] law changed. We have to be open on the
second and third Sundays before election
[4:57] day. So
the three
[5:02] initial,
we call them our 45ers, the government
[5:06] center, the Fairfax, the Mount Vernon
government center in North County will
[5:11] all be open that third Sunday before the
election and then all the rest of them
[5:15] will be open the second Sunday before
the election.
[5:20] » Question. Yeah,
>> I I I had understood from our prior
[5:23] meeting that there was going to be a
change for this November that those in
[5:27] North County and South County were not
going to be the full 45
[5:32] » remembering that there was a budget
concern expressed
[5:39] » primaries. Yeah, but okay.
>> Well, we need them now because we'll
[5:42] have a good turnout. All
in this way we cover, you know, we cover
[5:48] the counties.
Um,
[5:53] absentee by mail, first mail out will be
about 72,000 ballots, voters,
[6:02] and we're getting a few in for people
for um one time or just new new
[6:09] applications.
We'll be using
[6:14] um about 2,300 election officers in the
precincts and every precinct will have a
[6:19] provisional uh specialist.
[6:24] Training has been ongoing. You've got
the resource allocation I think in the
[6:28] fold room that LNA test will begin next
week after Labor Day and you've got the
[6:35] schedule there.
Um, our ballot has been approved by
[6:41] Richmond and sample ballots are up on
the website. Yeah,
[6:45] » sample ballots are on the website
>> from up this morning.
[6:48] » Yep.
>> Wow.
[6:50] » Yeah.
>> Did we succeed in having two different
[6:53] ballots
where for the three herd precincts?
[7:01] » The herd precincts will have their own
ballot. It'll be the 11th congressional
[7:05] district with with the Hearnden. Yeah.
With the Hearnden races on it,
[7:11] » right? Because we were worried about a
three-page ballot. So, we said, "Let's
[7:14] break the
>> Yeah. No, everything fits. Everything
[7:16] fits on a 17,
sorry, 19."
[7:20] » I guess, let me ask the question
differently. is the Hearna ballot is
[7:27] the Hearna
patterns are just on the Hernand ballot
[7:32] » plus one page front and back 19 inch
>> and it all it all so we
[7:39] » is all one ballot
>> so Hernand ballots 19 inch and the other
[7:46] shorter
>> no they're all 19
[7:47] » they're all 19 inch
>> and for the non Hernand in precincts is
[7:53] the formatting the same or
>> right
[7:56] » I mean it obviously removes
>> they're just
[8:00] blank on the ballot where it didn't be
>> okay
[8:04] » okay that's a long ballot it's going to
take a little time to get through the
[8:08] machines
>> George uh sitting back there under the
[8:11] TV put a lot of time and thought into
the ballot we I had some long
[8:16] conversation I was on vacation which was
nice but we had some long conversations
[8:18] with elect about it and we to fit it all
on a single 19inch two-sided ballot.
[8:24] » What's our type?
>> Do you know what size our smallest type
[8:28] is on the ballot, George? Top of your
head.
[8:30] » Yeah, it should be 10 point.
Um and then like said, we we talked with
[8:35] the state about that. It's not ideal for
their recommendations. Um but they were
[8:40] willing to um allow it.
We had no choice in
[8:46] » Well, well, we did. We could have had a
separate one for separate piece of paper
[8:50] and increase the size to a point so
people would actually have a chance of
[8:53] reading it. Um,
>> do we have sample ballots?
[8:57] » Do we have a physical one?
>> It's too late now. The
[9:00] » man
[9:07] on the ballot.
>> The back of the ballot
[9:12] contest. to the contest. Um, generally
speaking, we can grab a paper sample
[9:18] from there.
>> Oh, sure. Do you want me to to head up?
[9:22] » Yeah, I think
[9:26] it Okay.
>> Right. And and did state commit to
[9:31] having a language field so in the future
we can have language we can mail to so
[9:35] that we can alleviate
the typographical pressure when we have
[9:40] a long bailout like this.
So in terms of adding new languages,
[9:45] » so various right now does not track what
language a voter received communication
[9:50] bang that drum somewhat. It came to a
head this month because of this
[9:54] particular problem and so did we ask
state lack to commit
[10:00] » to doing something about it or are they
just keeping their head in the sand?
[10:03] Again,
>> we vigorously highlighted it. We did it
[10:05] in the meeting and we did it in
follow-up. pointed out that the issue is
[10:08] at intake and that there's no other
place that it can be received and
[10:11] reported but through the vote
registration system sponsored by the
[10:13] state. Yeah.
>> Did they make any commitments at all?
[10:15] » They said they would take it into
account.
[10:18] It's the best we can do.
>> And you know they're supposed to launch
[10:23] the replacement for Varys
guess early next year and whether they
[10:28] even considered that the new one or not
but hopefully they'll go back and get
[10:32] that in there. They probably hesitate to
make any changes on their
[10:35] » Yeah. because we're looking forward to
February 27.
[10:42] Um,
we've received 22
[10:48] oh no to we've received 30 33 Virginia
Foya requests and five NBR requests
[10:54] since July 14. So our total is 88 FOYAS
and 22 um NDAs.
[11:03] That's not really, you know, that's a
lot. It's it's a lot and a lot of them
[11:07] are complicated and long and take a lot
of lot of time. A lot of
[11:11] » received.
>> Yeah.
[11:13] » Um
>> how many are pending or have they all
[11:18] responded?
>> I think they're all respond.
[11:20] » I mean we just got a bunch I think right
now pending. We've got at least six I
[11:25] think in the
>> just came in just came in today and
[11:27] yesterday
>> or this week.
[11:31] Um,
communications has been our outreach has
[11:35] been rocking and rolling.
We there was concern from election
[11:42] officers and chiefs
about the visits to the polling places
[11:49] by Department of Justice.
And
[11:53] um we had other we had other groups who
had asked to observe and
[12:00] we thought it would be best to just
present all the rules, the laws and
[12:05] everything covering observers. So we did
this in a webinar on
[12:10] whatever day it was Friday before the
office 4 primary
[12:15] and we wanted to give the chiefs and the
election officers confidence that the
[12:20] Virginia law covers them very well. It
gives clear guidelines for what
[12:24] observers can and can't do and who can
be an observer and who can be an
[12:29] authorized representative and and who is
actually even allowed in the polling
[12:33] place. So, we covered this um well and
you know let them know it didn't matter
[12:39] if it was the Department of Justice or
any other observer, they still had to
[12:44] follow the same same rules. And so that
you all know this from your, you know,
[12:51] the comments on your on the chief's
notes and so forth, but the um the
[12:55] webinar went over well, I think, and we
got good feedback from it.
[13:01] » Um
question about that. Would you like it
[13:04] now?
>> Sure.
[13:05] » Okay.
>> Um, so we don't know whether we'll have
[13:11] » outside numbers of observers this fall
from what entities they will come from.
[13:16] Um, but are we incorporating that uh
training into our general election
[13:23] officer training for the fall given the
situation?
[13:26] » Yeah, it'll be available online or it is
now, isn't it?
[13:28] » Great price, Bill.
>> Yeah. So, um, the presentation we did on
[13:33] the 31st, that's going to be made
available. Chiefs, we're updating the
[13:37] notebook and our briefing to include
that additional information knowing full
[13:41] well that those are going to be some
questions we're going to receive and so
[13:44] that our chiefs are properly briefed.
>> Okay. What um, and is that
[13:50] training mandatory or optional? I know
in the for the primary it was optional
[13:54] and one of the pieces of feedback I got
was that some some folks didn't attend
[14:00] so they seemed a little unknowing what
the rules were.
[14:03] » So that briefing was not mandatory but
it was open to we had a cap of a
[14:07] thousand and we never got anywhere close
to the cap. Chief briefings are always
[14:11] mandatory for all chiefs. If they don't
uh see it live they have to watch a
[14:16] recording and then take a quiz. So they
will uh be required to see it.
[14:20] » Thank you. Anything
else?
[14:24] » Um, wow. They've been we've been going
to naturalization ceremonies. That's
[14:30] been great. It took us a long time to
make connections
[14:34] um with the appropriate people.
[14:39] And
we work with the um League of Women
[14:43] Voters at George Mason and groups of
students and of instructors for voter
[14:51] registration activities at George Mason.
We've been going to
[14:56] um other events, you know, the free
concerts and so forth. and have more.
[15:06] » No, we have more sample belt brochure.
We're hoping it will go out the week of
[15:12] the 14th so that people will have
>> 14th of
[15:15] » September.
>> September. Good. I certainly does.
[15:17] » That that's our goal. It's in the hands
of our printer now and it's it's
[15:26] we're going to get rocker. That's all we
have.
[15:29] » I had questions about
>> Sure. Source allocation.
[15:31] » Okay.
um to get very in the weeds. So, um, and
[15:37] I, you know, I also realize I'm putting
people on the spot, so, um, if you need
[15:42] a second to look at anything.
Um, so particularly, um, looking at
[15:49] university,
I know university is highly or like es
[15:54] and flows, right? For the primary
election, we had
[15:58] » Oh, we're kind of skipping to uh, we're
skipping around a bit. Let's go to
[16:03] resource allocation.
>> Oh, go ahead. Started. So, we'll come
[16:08] back to what?
>> Oh, okay. Go ahead.
[16:11] » Sorry. Um,
so for university precincts, I know, you
[16:17] know, for the primary election, there
were almost there were very very few
[16:20] voters. Um, but usually for generals, we
see a big upswing. last year um compared
[16:28] to the presidential election, the
gubinatorial actually had an increase um
[16:33] in turnout and I think part of that is
that there's a really big outreach
[16:37] effort at GMU to to register and turn
out voters um which should be applauded
[16:43] but as a result I'm wondering how the
number of election officers
[16:48] » I'm seeing a resource allocation supply
somebody has onebody Thank you.
[16:56] » I'll give it back.
>> Um, so I was wondering how the number of
[17:00] election officers at university compares
to last year because I know last year in
[17:08] the end like an additional somewhere
between four and six officers had to be
[17:12] sent out to university because they
could not keep up with the provisional
[17:17] is best. Okay,
>> happy to talk that through. So it
[17:23] I wasn't sure the best way to capture
the math because I didn't want to
[17:28] overinflate the numbers. The 10 election
officers is what our election officer
[17:35] team will be recruiting.
The four provisional specialists will be
[17:40] coming from the office. So that is in
addition to so total of 14 they'll have
[17:45] 10 and also then increase the
provisional specialists
[17:50] um by like one or two if we think that
that is needed. Do you know how many
[17:55] provisional specialists you had at the
heaviest point in
[18:00] » I believe it was
before was just from a photo services
[18:06] staff. We sended from our staff to the
PSA and I think you had two more.
[18:11] » So six total.
>> So six total. So we can we can run the
[18:15] same for the selection. of the 10 that
we have for election officers, we can
[18:20] allocate two to be provisional
specialists in addition to the four that
[18:24] we
>> Okay. Yeah. So, I can make that come in.
[18:28] Thank you.
>> My other question was about
[18:32] coats. I know Coat's always again one of
our largest, if not the largest precinct
[18:39] by far. It 6,459
active voters. That is enormous. We've
[18:46] considered splitting it there. We can't
do that. But my question
[18:50] » it's it's on the it's to be split after
>> we just can't do it before this election
[18:55] because of notice requirements. So my
question is
[19:00] um does what is this allocation of
election officers and provisional
[19:05] specialists as compared to let's go to
2024 because that's actually
[19:12] they tend to turn out more federal
whereas universities have for other
[19:17] reasons.
[19:20] » Yeah.
>> Can I just get back to you second?
[19:24] » You certainly can.
>> Thank you. Um,
[19:27] so that's another one that I think if
anything
[19:31] might be worth throwing
>> few extra
[19:36] and it looks like there are a lot at
monument. I know it's easy to send extra
[19:40] people downstairs
many times.
[19:44] » Um, okay. Those are my questions about
resource off.
[19:48] » I'll come back and make a motion in a
little bit. Well, let's do
[19:52] » Does anyone else have questions? That's
going to be my next question. Okay.
[20:02] » Is there a motion to adopt uh the re uh
allocation resources with the provisions
[20:08] and requests that be gesture?
Is there such a motion?
[20:14] » I will make such a motion.
>> Okay. Is there a second? I'll second. Is
[20:19] there discussion?
[20:23] All those in favor of the motion, please
indicate by saying I. I. Opposed.
[20:30] That motion abstensions.
That motion carries.
[20:37] Now,
[20:41] let's go back now to electoral uh board
reports
[20:49] and
let's start with Mr. Py.
[21:03] I I express my disappointment that this
looks a lot different than what we've
[21:07] been discussing over the summer to break
the town of Hearnden onto a separate
[21:11] document so that we can increase the
type face. I am troubled by I think
[21:18] you've done a herculan effort trying to
get everything to fit
[21:25] but there would have been more real
estate if we had
[21:28] had separate ballot just for the her
town on those two precincts then we
[21:34] could have do the other ballots use the
same type face or are they expanded
[21:38] because the permanent is not on there
uses the same um
[21:45] Okay. Well, I I have nothing further to
say other than a note of disappointment.
[21:59] » This is a long balance
and it was needless.
[22:07] There was an option. That's what's
hurting.
[22:14] Um,
[22:17] other reports.
>> No, I have approved.
[22:19] » I do.
>> You want me to go first?
[22:22] » I'll go first.
>> I'll go first. Um, a couple of reports
[22:27] on dropboxes. One report on dropboxes.
the board of supervisors. Um, Supervisor
[22:34] Stor, I will ask uh for us to
um figure out a way to be able to uh
[22:44] have the Mount Vernon and therefore also
the rested um early voting site that is
[22:51] one of the 14 45 days um have
opportunities for people at least to
[22:57] return their mail ballots that that
instead of having the difficulty of
[23:02] people showing up there before it
opened. So, um he introduced he had put
[23:08] into the uh budget request uh for
$45,000
[23:13] to add a permanent dropbox
uh like well won't look like the one
[23:19] outside hopefully because that one looks
more like Never um to put it in the uh
[23:28] north and north county government center
and the south county and Mount Verna the
[23:34] um They discussed that at a budget
meeting and there seemed to be no
[23:37] objection uh on the first which I think
may have been yesterday and it's coming
[23:44] before them when they meet again to do
their carryover budget. So we'll see if
[23:50] um that passes. I assume that it will
and will have a permanent dropbox inside
[23:56] those government centers so that uh they
have constant monitoring and they will
[24:02] also have emails. So that will enable
people that want to get there and return
[24:07] a ballot before noon when the when the
early voting opens, they can return
[24:14] those ballots. Um, that's what two
I had a several people several other
[24:21] people may have had this. I it came to
my attention that we had a voter
[24:28] who um had her ballot returned to her um
be because unfortunately the post office
[24:39] read the back as the return address and
sent her mailed ballot that was supposed
[24:44] to come to us back to her. she was
overseas and then when it came back to
[24:50] us it was too late. As you know on our
ballot it the the return address is on
[24:56] the back and the post office read it
wrong. That was the first one I had
[25:00] heard of that. Um let me ask some Sean
you were doing this Sean and Ben both of
[25:08] you you all have done this for the last
few years.
[25:13] Do how do we have any idea or any way to
know how many of those do we get back?
[25:21] » Bank somebody said they said my name
pretty I stood up that was my mistake.
[25:24] Uh it's anecdotal. Uh we've certainly
heard about it but we're talking we're
[25:28] talking one or two. The only way we
would know about it is if a voter
[25:31] contacts us. It's the only way we'd have
any information about it
[25:34] » because it goes back to them.
>> Exactly. Right. They're the ones that
[25:36] can hear about it.
>> Only way of knowing. You know, an
[25:38] example, right, is that somebody put a
return, you know, they they decided it
[25:41] was 1945 and they stuck the ballot in
their mailbox to be picked up by the
[25:45] letter carrier. The letter carrier goes
back to sortation, thinks it's supposed
[25:48] to go to the voter, right? Because they
think that's where it's going to be.
[25:50] They see their name, they take it back
to them. Um, it's absolutely accurate to
[25:54] say that we've I I don't recall us
hearing anything about in August. I know
[25:57] we heard about one uh in April, but
again, anecdotal few and far between.
[26:01] Right.
>> Yeah. Yeah. And and to be clear, right,
[26:04] it's as our understanding of it in
talking to Fairfax Postmaster and also
[26:09] folks we talked to at the sortation
centers, it's a human error issue,
[26:12] right? The machines don't look at that
because the IMB, the other information,
[26:16] the FIPS marks, everything that the
machine is looking at to read an
[26:19] address. It's not going to see that
information, that name, right? On a
[26:22] return to us envelope, it's not going to
see that as an envelope. It's an issue
[26:25] of it being pulled and stuck in the
wrong place at the wrong time. It's
[26:28] USPS. Nothing we can do other than to
remind them. I will say I know the voter
[26:32] I think it was one right in April we
asked the voter said hey listen if you
[26:36] you know you want to you want to be
really intent about this take it into
[26:38] your post office go to the counter they
said the exact same thing to them they
[26:41] said hey listen it's clearly a human
issue they canceled it stuck it in it
[26:45] came right to us so
>> you've been doing this for a while this
[26:48] may have been past post
>> maybe possibly
[26:50] » but do you remember
any of the past
[26:56] » yeah I don't like I said I know I know
we heard about one in April I think we
[26:58] heard we hear some one in the special
didn't we share a whole There's about
[27:01] one or two member. So let me ask let me
ask rather than us all go down memory.
[27:08] » Let me ask to see keep track of that in
the next election and see if that's if
[27:12] we have an issue here. One seems to be
one every year seems to be kind of
[27:17] random. Um and and I'm not sure how we
solve the problem but if it's a serious
[27:22] problem of already been a problem should
solve it. I will say I think I think the
[27:27] fair representation we can make right
now again it's a one or a two off issue.
[27:30] Nothing that we've seen anything spike
but
[27:33] » definely
>> it's a one or a two off. Um and again we
[27:36] we're not going to be able to see it
unless the voters let us know. Um there
[27:40] is no separate mark or anything that
comes on the envelope.
[27:44] » So the other the other piece we should
probably ask phone answers in the office
[27:49] to keep track. Do you get any calls back
getting?
[27:53] » Yes. Have you ever had any of these?
>> Yeah, we have posts from the border that
[27:57] they are saying that we received bad
back and it was in our mailbox. Yes, we
[28:02] have.
>> But we are definitely we can take track
[28:05] and keep it.
>> But but what you told them to
[28:08] » Yeah. Yeah. Yeah. Albert just mail it
back or drop it in the drop. Thank you.
[28:13] » That's there's always something new to
learn. Um
[28:17] I think that's it. Early voting starts
on
[28:22] the 18th.
Uh that's all I have.
[28:25] » All right. Uh related to that. So just
to to stay on the same topic, um the
[28:31] thing that made the this particular
issue that came up um and was raised to
[28:36] us concerning not it was raised to us
separately. Um so this is a coincidence
[28:41] that we're both bringing it up. Um but
uh that makes this particular issue
[28:46] concerning is that this was a military
voter who had uh mailed back their
[28:52] ballot and the ballot was returned to
their Fairfax County address where they
[28:56] did not live. So they didn't know that
their ballot was delivered to the wrong
[29:01] place. And you know that's again yes
this is a this is a human error. This is
[29:07] out of the control of this office. It is
really pretty upsetting, right? Um for a
[29:13] military voter to essentially be
disenfranchised due to no error of their
[29:17] own. Um and I think you know it's
important that we take that seriously. I
[29:22] and everyone here is um I think one
thing that we can make sure to advertise
[29:27] and to offer to voters who call or
people who are expressing concern about
[29:32] their mail ballot and the security of
the mail and quality of USPS right now
[29:37] and all of that is to always remind them
that they can track their ballot. So
[29:42] they they have the option to look online
and see what where it is and what
[29:47] happened to it. And especially for
military voters who may have an address
[29:51] um in Fairbanks County where they're not
living while they're stationed overseas,
[29:54] that feels like particularly helpful
information to remind them to track
[29:58] their ballot so that they can confirm it
wasn't delivered to the wrong and that's
[30:02] that's in their in their instructions
and it also instructs them to check in
[30:08] the the um citizen portal online because
they will see there that we've received
[30:12] their ballot. And often, you know,
overseas especially, we get calls, we
[30:18] get emails, I sent it three weeks ago, I
see it haven't arrived. And they can
[30:22] always send up a federal write in
ballot, print it from the machine, send
[30:27] it in, and we'll get it. You know, they
can do them both at the same time. Hope
[30:31] that one gets through. But, um, the
other the other thing too for the voters
[30:36] is to request, and we advise them of
this is to request they receive their
[30:42] ballot by email. Don't do it by mail if
you're living overseas. Even the chances
[30:46] of you receiving it is
so much reduced compared to if you're
[30:51] domestic. An email, they get it
immediately and then they have full time
[30:55] to return it and then it's not going to
get delivered to their house because it
[31:00] they address the envelope themselves,
you know, and and so it won't be
[31:04] misdelivered. Well, it could be
misdelivered, but it's not going to be
[31:08] delivered to their home address. You see
what I mean? So, we always
[31:12] » Yes. We always advise the the voters
overseas to to
[31:17] complete another application and mark
that they want to receive it by email
[31:21] and then they they get it immediately
and because otherwise
[31:26] it it has double chance of being lost or
delayed. Delayed or lost going over and
[31:31] then delayed or lost going back and then
so many of these that we do send by mail
[31:36] overseas arrive late just because
there's just 45 days isn't long enough.
[31:41] So that's something you know if you're
in touch with a person or if you ever
[31:44] hear those those are other options but
we do tell them how they can check
[31:49] online is under instructions.
>> Um
[31:54] I should know this but I don't so I'm
going to ask it. Um is email voting
[31:58] available for all overseas or just
military?
[32:00] » Well it's not email voting.
>> Well right email
[32:04] all active military and um and overseas
voters.
[32:10] And what's the others like mercant
marines or something are covered as
[32:13] well? Yeah.
[32:17] » Yeah.
Uniformed overseas.
[32:21] » Um, anything else?
>> Yes. I have one more thing. I know
[32:24] everyone's thrilled. Um so uh yeah there
have been many many headlines um and
[32:31] concerns raised about the USPS um orders
and uh executive order that exists and
[32:39] uh the recent whistleblower. So I just I
just want to say in a in a public
[32:44] setting that you know it it is
concerning. Um I I know the office is
[32:49] paying attention to what the rules are.
There's an injection in place currently.
[32:53] Um and uh that to remind voters um and
everyone that they can track their um
[33:01] ballot if they're an absentee ballot um
vote by mail person, they can return
[33:06] their ballot um by walking it in or
driving it into a a dropbox or early
[33:13] voting location. Um but you know, I
think we're all paying a lot of
[33:17] attention to that. But I know the office
is paying attention to what the rules
[33:20] are and how um it'll impact the
election. So that's all.
[33:26] » Yes.
>> Chasing on that the dropping it off at a
[33:29] satellite group.
What is the volume capacity of the
[33:35] satellite of the boxes at the satellite
and how often are they being emptied and
[33:39] are we making adjustments to either of
those parameters given the potential
[33:43] uncertainty about the bailout? Um, so
that's three questions in one.
[33:48] » Let me see if I can try it this way. Um,
we have [clears throat] the same drop
[33:53] boxes at the early voting locations that
we have at the polls,
[33:58] » right? So they're just the regular
paper.
[34:00] » Yes.
>> Now the question of
[34:05] » the same thing as
>> um that we have at the polls. So I guess
[34:10] the question that we might want to hear
is how do we bring those back? What do
[34:15] we do with those early voting? How do
they get back to us? Have you ever seen
[34:19] a full
>> ever be full? How do we monitor speak on
[34:22] that?
>> Yes. Yes. So we have brokers who visit
[34:25] each satellite daily. They bring back
the previous day's Dropbox ballot in a
[34:30] secure blue canvas bag that's tracked.
Brings back. We bring it back and then
[34:36] we deliver it to um Ben's team for
processing. So the ballots are collected
[34:41] from the dropbox each night at the end
of early at the end of the voting day.
[34:45] They're secured in the satellite cart.
Then the next day the rovers pick them
[34:48] up and bring them back to the office. We
have large canvas bags that can hold up
[34:52] to about 150 [snorts] um mailers. Benny,
is that about right?
[34:56] » Yep, that's about right.
>> About 150. And we also have larger bags
[34:59] should we have higher volume at the
different sites. Let me ask you, have
[35:03] you ever had more than Have you ever had
more than you can hand? Have you had a
[35:08] half full dropbox ever?
>> Um, I remember there was a half full
[35:13] dropbox way back in 20, but we never
have a problem handling all of the the
[35:18] dropbox or all of the bells that are
inserted in Dropbox. We never have a
[35:22] problem bringing them back.
>> The um satellites have multiple pouches.
[35:26] So, when a pouch is full, they've got
have three satellites.
[35:31] Uh, I did want my answer about codes.
>> Yes, codes.
[35:35] » Codes. For 2024, they had 18 officers
assigned, which is a sizable increase.
[35:42] They had just over 2,000 voters that
turned out on election day. Um, they
[35:49] currently have a recommendation of 12
election officers with two provisional
[35:56] specialists. So, it would be
six. I don't know how the board feels if
[36:02] we should increase that number, if we
should match the 2024 number prefer to
[36:08] do. And then did you and I know this
isn't the question I asked. Did you
[36:13] check how many you had 2025?
I not, but I sure can't. Just a second.
[36:20] Because it strikes me. So the difference
in turnout between those two elections
[36:24] is 5% of voters.
So if there are 18 election officers in
[36:32] 24
[36:36] I I think we might want to consider
adding at least one because coat is not
[36:41] one of those precincts that votes early.
It it votes more unlike my precinct
[36:49] which votes 50% early because we live
right next practically to the drop off
[36:55] to the early voting site. Um, codes
doesn't vote early that often.
[37:02] Want to get early and often in the same
sentence. I'm sorry. Um, and so we may
[37:08] want to add another election official.
>> Yeah,
[37:12] » that that makes sense. Megan, just to
answer your questions for uh 2025 there
[37:18] were 14 officers in the resource
allocation.
[37:23] » It it feels like we should probably
split the difference. If there were 18
[37:26] and 24 and 14 and 25, they probably got
>> probably 16 because I also remember in
[37:33] 204 additional officers were sent out to
coats because the alarm got up to like
[37:37] eight minutes.
>> I'm going to have a comment about that.
[37:41] » So
>> I was there,
[37:42] » right? Um, so it does it does feel like
we should at least go to 16 and because
[37:49] that line that line
[37:54] » that change
anything else
[37:59] any other reports
we've already done resource allocation
[38:04] so it is now time
for public comment as the public will
[38:10] remember as it gets ready to comment.
that we uh
[38:17] if if you ask us questions that we can
answer here like yes or no or tomorrow
[38:22] or yesterday and that's the sum total of
the answer uh we can at we may be able
[38:28] to answer them immediately but for the
most part if the questions are
[38:32] complicated we will get back to you or
and if they're really complicated we're
[38:36] going to ask for that in writing so that
we're we're sure we understand what the
[38:41] question
Um, you have three minutes and I do time
[38:44] you and because I'm sitting here looking
at the clock. Um, and so is come to our
[38:52] with the seal and tell us what you think
we need to hear. Is there anyone online?
[38:57] Let's start online today that wants to
[39:04] arena.
>> I'm Arena. I'm told you're there to
[39:08] speak. would you the floor?
>> Yes. Hi, thank you very much. Arena
[39:13] Vanrao with the League of Women Voters.
Uh I just wanted I actually have two
[39:18] questions. So I don't know if that means
I get only a minute and a half for each,
[39:21] but I'll make this quick. Do you expect
based on need the board of supervisors
[39:27] needing to still make a final approval
of the um the cost related to turning
[39:36] the two satellite sites, North County
and Mount Vernon into a permanent
[39:40] dropbox? Will that go into effect? Is
there a chance that's going to go in
[39:44] effect into effect by September 18th, or
do you anticipate it'll be later? And if
[39:50] you want to answer that one and then I
I'll get my second one in real quick.
[39:53] » Answer that one. Uh we've got to we've
got to get the equipment and the not
[39:58] only the dropbox, but make the
arrangements in the site and get the um
[40:05] cameras and things up. This our hope is
the answer is we can get it there um as
[40:11] soon as possible, but we're not we don't
know. We won't know more until we
[40:16] actually know that we have the the money
and the authority to do it and how long
[40:21] it'll take. Hopefully,
I was going to say I don't know where
[40:25] they come from. Um, but we're going to
try, but that's
[40:30] » and and how will we be notified when
that might go into effect? Because it
[40:35] does impact how we, you know, tell
people to return their ballots. It would
[40:40] be
>> we know, you'll know. We'll tell the
[40:44] public that whether that's going to
happen. I I doubt that it I'm pretty
[40:48] sure it cannot get in by the 18th of
whatever this month is September. I I'll
[40:55] guarantee you that we'll be lucky to
have it. U the equipment I don't think I
[41:00] realized that it was going to be so
late. I thought they did this in August
[41:05] um so late in the year. Uh but we'll
keep you posted. The public will know.
[41:11] In any case, there will be of course
dropboxes at those sites during while
[41:18] they're there o open hours during early
voting. So there there will be a dropbox
[41:24] there. It might just not be the
permanent one yet.
[41:28] » And if I'm not at risk of overstaying my
welcome, which has happened. Uh quick
[41:33] quick followup on the entire discussion
regarding mail and ballot return for the
[41:37] military voter. um our organization was
contacted by that uh member of the
[41:43] military. It was not just her, it was
also her husband. I was very glad to
[41:47] hear Cheryl's explanation about the
email option, which is something I will
[41:51] admit we tend to forget as well. I will
say that the answer that she received,
[41:56] that voter received from the Office of
Elections did not include, you know,
[42:00] that very helpful reminder about, you
know, by the way, if you're concerned,
[42:04] and she was a concerned voter, you know,
you should um convert to requesting your
[42:10] uh ballot by email. So, if I could ask,
would the board consider making that
[42:15] part of the policy when someone has had
an unfortunate experience with the US
[42:20] Postal Service that they be given, you
know, the full range of you can track
[42:24] your ballot and you can, if you're
living overseas, do the overseas. And
[42:28] with that, I'll stop. Thank you.
>> Okay. Thank you. We'll look at that.
[42:32] Thank you.
>> Um, next,
[42:35] » Maria Buril,
>> Maria, answer the question. She seemed
[42:41] to have fixed it. Yeah.
>> So it's okay.
[42:44] » Yeah. For any application overseas when
they applying absentee application if
[42:49] they choose the option to receive the
valid by mail we actually send them an
[42:53] email and remind them the option that
you are eligible to receive your valid
[42:58] by email. So we are already doing that.
>> That's for answer quicker than I
[43:04] thought. I think Arena was more in the
in the answer it your answer is
[43:10] fantastic in terms of trying to get
ahead of the problem. I think Arena's
[43:15] point was after the problem has already
occurred
[43:18] » reminding the voter of that option which
I don't know
[43:21] » appears to not have happened this time
based on what the voter said
[43:24] » quite quite often we don't know that
it's part of the problem if they don't
[43:30] tell us
>> at this time
[43:32] » what I think I heard Arena say is that
voter said that they called the office
[43:36] » yes
>> it's all secondhand at this point but
[43:39] » right
>> the point remains
[43:41] » we are all in favor of the voters these
calls come in. We're all deeply
[43:47] interested in making sure that voters
can vote.
[43:49] » Yes.
>> And it's a it's a fair point and
[43:51] » Okay.
>> Fair all their options.
[43:53] » Yeah. Yeah.
>> Thank you. Who's next?
[43:57] » Maria Verell.
>> Maria Varel.
[44:00] » Hi there. Thank you for uh having the
meeting. Thank you for calling on me.
[44:04] Just uh pass along. you know, as uh
Megan uh implied, there's a lot of
[44:10] concern about among voters about
returning their ballots and will they
[44:14] ever be received. So, I guess I'm asking
you to do more outreach and education on
[44:19] how to track a ballot when it's uh put
in the mail, but even more so to maybe
[44:24] encourage people to use a dropbox and to
talk about the the fact that they can
[44:28] use the dropbox to return it, that if
they receive a ballot, they can bring it
[44:32] in and have it spoiled and vote in
person just to raise the um confidence
[44:37] in getting their their ballot back.
People are just really nervous about all
[44:41] of this. And I know you you have a lot
of things that you're doing, but please
[44:46] do more than you have in the past. Um to
with with regard to all that, uh I'm so
[44:51] excited to hear about the permanent
Dropbox. I hadn't heard about that. And
[44:55] again, I think not only notifying the
community, uh the people that are doing
[45:01] all of this, but uh up the public
education on the fact that there's a
[45:06] permanent dropbox and what does that
mean? You know, what how can they how
[45:09] can they take advantage of that? I can't
stress enough how nervous people are
[45:13] about this whole election.
Thank you.
[45:16] » We agree with you. Thank you. Anybody
else?
[45:20] » Um Jana Wallace.
>> Jana Wallace. Jana, are you there?
[45:25] » Yes, I am. Can you hear me?
>> Yes, I we can.
[45:29] » Oh, thank you for allowing me to speak.
Quick question. Um my concern is ICE. um
[45:36] being at the Poland location, I'll
probably most likely be inside as well
[45:42] as outside. Is there any um news or
process from the chief of police as to
[45:48] how they going to handle this if ICE is
there as busy on the outside while
[45:54] voters are trying to vote?
[45:58] » I think security is one of those things
that that is sort of like fight club. Um
[46:04] we don't talk about security much but we
are certainly going to get uh as we move
[46:10] into the fall here um be sure that we
understand that all the u agencies that
[46:18] are involved with us understand what the
procedures are the protocols are um for
[46:25] the polling places. You heard um Cheryl
say earlier what the re what the rules
[46:31] and regulations are and the require the
allowances of people to be observers and
[46:38] those kinds of things. So [snorts] we're
we're aware of the concern of the public
[46:44] and we're going to we understand that
issue. It is of of interest to the
[46:50] public.
Thank you.
[46:54] » One other thing that I'll just add, JE,
um, is that there would be no reason why
[47:00] an ICE agent should be inside a pole
place. They would not be an authorized
[47:05] observer. They would not, unless unless
they are there to vote because they are
[47:10] a valid voter and happen to be an ICE
agent who is coming to that polling
[47:14] place to vote. um or they're an election
officer and then they should not be
[47:19] there in their capacity as a police
agent. Um but you know, it's Fairfax
[47:24] County. I'm sure it's possible that
somebody um it would have both roles. Um
[47:31] that that there would just be no reason
for them to be inside and that's not,
[47:35] you know, there and there's nothing
under the law that would allow them to
[47:38] be inside a polling place. So, I'll just
say that.
[47:42] » Just a quick question.
Just a quick question. I was mostly
[47:46] talking about outside where greeters are
um because um Homeland defense had sent
[47:53] an email out or actually newsletter if
you if you get that from democracy
[47:58] docket indicating that they will have
ICE at the polling locations outside to
[48:05] ensure that um undocumented are not
voting.
[48:11] That's the question.
[48:15] You know, only citizens can vote. So
there would be no valid reason for an
[48:19] ICE agent to be inside or outside. I
think that would be
[48:25] something I will say.
>> Let me ask how many of our precincts on
[48:31] voting day are more than just a precinct
like this building. There are other
[48:38] places to ingress and egress
on voting day. How many are
[48:45] present
[48:48] co-mingling of voters and election
officers and general public in the same
[48:54] physical building?
>> All of them.
[48:56] » Well, but as well is that
>> No, but they might be having
[49:02] » but they have they are not closed. Some
of them are completely closed, but they
[49:08] could have somebody else in the
building. They're not
[49:14] » churches. Churches.
>> That's 20 [clears throat] 20 odd
[49:17] precincts that are churches.
>> 30. Well, we have 30 non non.
[49:24] Yeah.
>> So, but all the county buildings,
[49:28] » uh the rec centers, the libraries,
uh all of those
[49:35] They're all
>> That's nice. So
[49:38] members of the public, including
law enforcement, could potentially be at
[49:44] the library.
>> Yes.
[49:49] » Yeah. Library.
[49:53] » Okay.
>> That's
[49:54] » I mean outside is one concept, but there
are other precincts where it won't be
[49:58] out. like what's the line that we we
mark the 40 foot when we're in a
[50:04] government building. We we still have
the 40 foot. So there is the bubble.
[50:07] » There is the bubble in which you can't
hand out political th those restrictions
[50:14] of things that you can't do within the
40 foot which is within the 40oot is in
[50:20] the purview of the chief. If the chief
saw, and correct me if I say outrageous
[50:25] things here, u if the chief saw some
confrontation or has an issue with
[50:32] things going on with inside in the 40
foot, they can go out there and say stop
[50:36] it. And if you don't, they call they
call they're tra traditionally
[50:41] authorized by train to call the police
because within the 40 foot is part of
[50:48] the precinct section. That's that's like
being inside.
[50:54] » And the other thing to keep in mind is
that within 100 feet, you cannot have a
[50:58] weapon.
>> Yes.
[50:59] » Um a gun um a firearm anymore under
Virginia law.
[51:04] » Um and so that is something else to keep
in mind. And and you cannot intimidate
[51:11] voters like that is illegal. And so I
think you al we also would have to apply
[51:15] analysis at that moment of whether
voters would be able to
[51:22] Yeah. impeded or intidated.
[51:27] » Anyone else?
>> Dile.
[51:32] » Dasina.
[51:35] » Hi.
>> Hi.
[51:36] » Yes. I'm D. Bell Isle. I'm one of the
co-chairs of FCDC's Election Law and
[51:41] Voter Protection Committee.
>> Election Law and Voter Protection
[51:44] Committee. I'm see on here twice for
some reason. See on here twice.
[51:50] See if I can fix that.
[51:58] » Go ahead.
>> Oh, I think she
[52:01] » maybe we should do one in the room and
she'll come back.
[52:04] » Is there anything?
>> She had her phone on. I muted it, but
[52:08] she didn't
trans.
[52:11] » It's muted there. Maybe she's speaking.
>> No, I think she blocked out. I think her
[52:20] » [laughter]
>> Um,
[52:24] » we still have Never mind.
>> She's back. Okay.
[52:31] » Oh,
[52:38] » all right. I'm back. Um, I have two and
a half questions. Uh first one is have
[52:45] have has the uh office of elections
heard anything about uh DOJ monitors
[52:51] returning for the November election?
>> Um as you know uh the language monitors
[53:00] were here on the 4th of August and um
they've been here before. This was not
[53:07] the first time uh they were here again.
We have not heard back from DOJ in any
[53:12] way. That's
>> okay.
[53:15] » Not heard from them.
>> Okay. Uh my second question is has there
[53:19] been any report uh from DOJ on the
monitor's presence in August and uh do
[53:26] you expect any report and if you do when
do you expect it?
[53:31] » As I just said they we have not heard
anything from them.
[53:37] » Okay.
>> At all since the
[53:39] since the 4th of August.
>> So, you don't know if they're going to
[53:44] respond in any way or give you any
information about them being
[53:49] » in the past as in the past. Um, they
have gotten back to us. I don't think we
[53:55] know how soon, not immediately. This is
a report on uh the abilities of our
[54:00] language um um people the people that
are language officers of our training of
[54:09] um people who help people use the
appropriate equipment and we have not
[54:16] heard back from them and I I don't know
of anybody I've not read of anybody that
[54:21] has that had those language monitors on
the on the fourth. It's it's um we
[54:28] there's nothing more of it. I will say
that we've have gotten in the past
[54:34] feedback
um which is usually says
[54:39] you need to do different train some
better training of a certain language
[54:42] officer in Vietnamese or somebody didn't
know how to deal with the equipment. Um
[54:49] but I I it doesn't come immediately. So
that's pretty much all we know.
[54:58] » Thank you.
[55:02] » I just want to comment that we have an
exemplary language program. Yes, we do.
[55:07] » We work hard to meet the needs of the
people who are registered voters who
[55:12] need language assistance. And
I'm hopeful that the report that we get
[55:19] reflects the
serious and prolonged and consistent
[55:24] efforts remaining
something that the board's very aware of
[55:29] and focused on the office work very hard
as well. So that's
[55:36] » I would hope that that uh is reflected
in the results of their review. They
[55:40] » too.
Anything else from uh
[55:45] anybody in the room?
[55:54] Yep. Right. Brandon, that's CPC.
Um so on codes, as Megan was uh alluding
[56:01] to, uh in 2024, they had to the line was
the SDR or you know the the folks who
[56:09] needed extra attention line. Most of
them, a lot of them were SDRs just was
[56:14] almost as long as the regular line
>> and we had
[56:18] » the language line or the SDR line.
>> SDR and other.
[56:22] » Thank you, Greg. I want to interrupt you
a minute. I think that our conversation
[56:27] from earlier uh about adding someone at
least needs to be we need to be sure
[56:33] that SDR I'd forgotten the SDR part is
beefed up because that was a problem.
[56:40] Not not the regular necessarily the
regular but the SDR officers that is a
[56:45] community that turns over.
I I can look at what we had for 2024 for
[56:52] SDRs
and then just make sure we increase that
[56:56] » number. Well, because
um
[56:59] » or two
>> a lot of they had to supplement
[57:03] SDRs from other polling locations to
like I think two or three or four maybe
[57:11] » uh to supplement uh codes
>> to reduce the line which you know
[57:17] eventually got management that's post
but I'm u couple of questions um uh
[57:27] uh mailed balloting material.
So, how does the did the bags of
[57:36] outgoing mail get to the regional post
office?
[57:41] Do they come and pick it up or do you
take it down to the regional post
[57:48] office?
>> Our vendor, you explain.
[57:52] » Yeah.
So, uh, we use a vendor to print our
[57:57] mail ballots, uh, K&H. They're in, um,
Seattle, Washington. Uh, and, uh, they
[58:03] load them up in mail trays, pretty sort,
and literally drive them across the
[58:07] street to, uh, the business mail entry
unit.
[58:11] So,
[58:14] » I've got a request.
Um, you guys are really good about
[58:19] reports and all of that stuff. I would
like a column like you just discussed.
[58:25] Add in a column to the um daily report
uh for ballots mailed
[58:32] column for ballots out for delivery
on daily basis so that we can track and
[58:40] have that information.
Um,
[58:45] » so Greg, we looked into this and it's a
great idea in theory. The concern is
[58:52] that if you have the number of ballots
that are going to be in a mail box and
[58:57] you and the parties can because of their
information, they could potentially
[59:03] align what what ballot is in what
mailbox and it becomes a really serious
[59:08] privacy issue. Um, and so that is a
concern with adding that. I I get the
[59:15] black
>> just stuff that's leaving
[59:20] post office.
I don't need names or anything like
[59:24] that. Just numbers.
It would be the concern is that you we
[59:29] could the party could potentially or
anyone with information about who is on
[59:34] the absentee list and which has
requested one and which ballots are in
[59:39] the mail could be correlated not like in
you know
[59:46] » next
>> is that is that right? Did I get that
[59:49] right? Yeah.
[59:54] » Yes. I mean, so the concern would be if
it depends on what you're looking at,
[59:57] you want an overall number, right,
coming out at any given moment,
[1:00:00] everything going
>> have confidence that you know.
[1:00:03] » So here's here's what we would put on
putting it on the report can be done.
[1:00:06] There's no question be put on the
report. Question is what value that's
[1:00:09] going to serve to you. If you're looking
for confidence, this number is not going
[1:00:12] to provide that. It is at best an
estimate and it is at worst inaccurate.
[1:00:17] point-to-point tracking with USPS
happens right from intake in this case
[1:00:21] from K&H from our vendor right an
initial sort and acceptance sort it's
[1:00:25] then hanging out in there it goes to
local sortation right everybody knows
[1:00:28] meritfield comes out again that's it
that is it gets processed and then that
[1:00:33] next thing and a lot of people you know
there's a lot of information out there
[1:00:35] folks are used to seeing things on
informed delivery folks are used to
[1:00:38] being able to look at look at vow tracks
for us we stand behind that right it's a
[1:00:42] good product it's good information
product and that it tells you
[1:00:44] something's been touched but that ends
there there's an implication of delivery
[1:00:49] because your post your postman is not
your letter carry is not scanning a
[1:00:52] pallet when it goes into your post box,
right? It just isn't happening.
[1:00:55] » Um the information I would say for us
that we have I mean we'd love we'd love
[1:00:59] to tell you there's a beautiful number
we look at all the time. Ben and his
[1:01:01] team for instance will report every day
that look at expected ballots coming to
[1:01:04] us. I can tell you some days it's within
two or three some days it's off by by by
[1:01:09] 1500. Yeah.
>> Um I I would say the board we certainly
[1:01:12] could look at it. I we'd want to be sure
of what we're providing because Greg to
[1:01:16] be perfectly blunt, we're at the mercy
of what's given to us and I can't tell
[1:01:19] you that that's a good data product at
all times. So I I would I would put that
[1:01:22] out there.
>> Let me ask a different question. You
[1:01:25] check with Maryfield as the section
center for delivery to the voter.
[1:01:31] Mine comes out of Dallas.
We also check with
[1:01:35] » Yeah, it tracks ballot tracks tracks it
through any scans it would get from the
[1:01:40] USPS period
>> anywhere in the country.
[1:01:42] » Yeah. any sortation,
>> but this is
[1:01:46] » but it's a central location. It's not
going to do it at PO dump KY's post
[1:01:50] office.
>> They don't they're not scanning anything
[1:01:54] left Chicago going to Kentucky or
wherever,
[1:01:57] » right?
>> Nobody knows anything.
[1:01:59] » When when the line on your post office
that said local delivery o only
[1:02:04] got removed,
>> nothing but you can't worry with the
[1:02:08] local post office. Remember, you used to
have a little slot that said, "Put
[1:02:12] [clears throat] it here." You don't have
that little slot anymore. And even at
[1:02:15] the post,
>> nothing is scammed at the local post
[1:02:18] office level anymore.
>> Tag. Thank you. [laughter]
[1:02:26] Anybody want to hear my film review of
uh Coyote versus?
[1:02:32] » Not as funny. It was funnier than The
Odyssey.
[1:02:36] [clears throat]
>> You want to put me feathers up?
[1:02:38] [laughter]
[1:02:42] Okay. Is there anyone else that would
like to follow that
[1:02:46] the Odyssey? Does anyone else have an
Odyssey here?
[1:02:52] Okay.
Hearing none,
[1:02:56] we are going to glow. Glo, we're not
going to. We're going to go into close
[1:03:01] session.
And for the items listed on the agenda,
[1:03:07] I move that the board enter into a close
session to discuss personnel matters
[1:03:11] specifically for the performance review
and evaluation of election offices
[1:03:16] officers as permitted by Virginia Code
2.2-3711
[1:03:22] parenthesis
[1:03:25] one I
>> is there extensive discussion even a
[1:03:31] little discussion? All those in favor of
the motion, please indicate by saying I
[1:03:37] » opposed.
We're in
[1:03:41] social.
>> I don't by the way for those listening
[1:03:46] that we will come out of that with um
things that will be so that you actually
[1:03:53] need to listen wait for but you're
welcome to wait if you'd like.
[1:04:19] We're back.
>> In accordance with Virginia Code
[1:04:22] 2.2-3712, 2-372.
I'm asking the secretary of the
[1:04:26] electoral to conduct a roll call vote to
certify that the best of each member's
[1:04:31] knowledge that only public business
matters lawfully exempted from the open
[1:04:37] meeting requirements of the Virginia
Freedom of Information Act were
[1:04:41] conducted in the closed meeting and two
only such public business as was
[1:04:46] identified in the motion for the closed
meeting by which the closed meeting was
[1:04:50] convened was heard, discussed or
considered in the closed meeting of the
[1:04:53] electoral board that roll call vote
>> shall be recorded in and included in the
[1:05:00] minutes of the electoral board. Mr.
Secretary,
[1:05:03] » Madame Chair, do you so certify?
>> I so certify.
[1:05:07] » Madame vice chair, do you so certify?
>> I so certify.
[1:05:11] » I so certify.
>> We all are certify.
[1:05:16] [laughter]
[1:05:18] » Is there anything else to talk about?
We meet again.
[1:05:25] » I I think we
>> Oh, yes. Um yes, there is a final motion
[1:05:29] to adopt the election officer review and
feedback process. Uh
[1:05:36] document that we reviewed in session,
made edits to
[1:05:41] review two documents.
>> Oh, I for some reason I keep thinking we
[1:05:46] did this already. Um yes, so we have two
documents. a um election officer review
[1:05:51] and feedback process um that is uh for
election officers to receive in their
[1:05:58] welcome packet. And then we have an
election officer review and feedback
[1:06:01] process document that is um a pro a
procedural document. Um and perhaps one
[1:06:08] final edit that we could make is just to
label these gently different called
[1:06:15] something else. So perhaps this one is
called the election officer
[1:06:20] » procedure process.
>> Perhaps
[1:06:24] » what would you call it?
[1:06:28] » Regulation office.
>> I will second that motion.
[1:06:32] » What for? Whatever you call it. Is there
discussion? I want to thank staff for
[1:06:38] doing all this. Lost the
>> I will pass that along to everybody.
[1:06:42] » Thank you.
>> And yes, you'll pass that along. All in
[1:06:44] favor of the motion, please by saying I
defer, please say that.
[1:06:48] » I
>> I
[1:06:50] » opposed.
That motion carries.
[1:06:54] » And I would like to say something to the
record.
[1:06:56] » Okay.
>> It's come to my attention that my eye in
[1:06:59] the design of the ballot is not directed
at staff. It is a frustration of elect
[1:07:06] who disapprove disapproved our preferred
approach to a separate document for the
[1:07:12] town of I. I think that should be on the
right.
[1:07:14] Thank you. Um, it will be on the record.
Anything from you?
[1:07:21] » I would move to close the or not close
the meeting, adjourn.
[1:07:25] » Um,
>> a second.
[1:07:28] » All in favor of the motion, please
indicate by saying I. I. I.
[1:07:33] » Opposed. That action carries. We're
adjourned. Schools open. Please back.