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It looks like the park and I'm calling
this meeting to order.

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Good evening and welcome everyone. This
meeting is now live on Zoom and is being

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recorded. The recording will be
available on the city's YouTube channel.

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Special meeting agendas do not include
citizens that are on the agenda topic,

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but limited questions or comments
relating to the agenda topic

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being discussed may be allowed. Just a
reminder to the in-person audience,

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whether you are presenting or just
commenting on the agenda topic, please

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come to the podium and wait to be
recognized by the mayor stating your

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name. There's a 7-minute time limit. If
participating by phone, please be sure

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to mute your phone unless speaking.
Above all, be civil, courteous, and

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respectful at all times. Thank you.
Now, please rise if able and join me in

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reciting the Pledge of Allegiance.

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» I pledge allegiance to the flag of the
United States of America, and to the

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republic for which it stands, one nation
under God, indivisible, with liberty and

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justice for all.
>> Amen.

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Thank you.
Move on

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to the roll call, please, Megan.
>> I, here.

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» Dan Marley.
>> Dan Waszak.

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» Cindy Anderson.

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» And absent, Mike Barry.

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Thank you. Next, uh, we need approval of
the meeting agenda.

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» I
>> On favor?

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» I, I.
>> Any opposed?

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Okay. Our first order of business
tonight is number five, consider

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resolution authorizing and approving a
loan agreement for the issuance of the

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$755,000
general obligation corporate purpose

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bonds and providing for the levy of
taxes to pay the same. At our last

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council meeting, as you'll recall, maybe
Burger was here, financial,

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um gave us the information off of the
the sale. Um Rosina, this is our final

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step?
>> I believe so.

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» Okay.
So, tonight we need to You've got some

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initial information in your packet.
And the final step is authorizing and

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approving the actual loan agreement by
resolution.

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Any questions for Rosina?

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If not, need a motion to adopt the
resolution.

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» So moved.
>> Second.

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» Roll call, please. Voting.
>> Aye.

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» Aye.
>> Aye.

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» Thank you.

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Okay.
And I'll turn it over to

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Jane Wirth, who's going to share some
miscellaneous information where he needs

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some feedback from the council.
Starting with item number six,

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discussion on possible motion regarding
the TEAP study and possible inclusion of

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additional intersections and related
components.

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» Thanks. Okay. Excuse me, I handed out a
few documents. I think the first one

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is pertaining to this agenda item.
Um

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as you're all aware,
city's been coordinating with the

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the DOT
getting the uh um

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traffic study done on Highway

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and what they were proposing,
um that there would be some TEAP money

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available
to do that. And what um Sam Shay with

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the DOT had indicated
is that TEAP, which is 150 hours of

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traffic engineering,
they anticipate that would cover three

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intersections.
Um

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that that exhibit, I think it's the
intersections that are marked with a

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little square.
So, it'd be the intersections of

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Williams, PA, and F.
And the intersection of Natalie {slash}

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Craig.
Is what they anticipate they would

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have covered with the team. So, there'd
be a full cost for that.

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From the city. Now, I know that there
was some discussion about doing all the

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intersections.
Um

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Obviously, one intersection we do would
mark cost. You may not

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much additional benefit from it.
Um

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Brian
Mayor Bear

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and I had talked previously about
possibly wanting to do one of the two

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any extras. You know, two extras being
Church Street

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Um
and doing Highland Avenue up on top of

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the hill.
Now, we don't have a cost. They're still

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working on getting the consultant on
board and everything like that. But,

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based on their estimate of 150 hours
covering three intersections, just an

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estimating about $200 per hour, that's
about $30,000 or roughly $10,000 per

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intersection. So,
you're just kind of using a rough

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estimate that would, you know,
based on that,

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if the city, you know, if the council
wants to do two additional

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intersections, that would be
around $20,000 city cost.

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Um as part of this traffic study.
>> [clears throat]

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» Now,
you recall as part of the

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FY 20 27 funding,
council has earmarked roughly $40,000

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for side street improvements. Just minor
improvements, sidewalks, and things like

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that along Highway 151 based on the 2022
team study that was done.

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Now, this would be very similar if if
council wanted to reallocate some of

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that funds towards this, that could be
one option for

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hoping to fund that if you need one,
we'll get a couple extra intersections.

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But,
and I don't know if we need a decision

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on that tonight,
but I think we'd probably need one by at

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least the regular board meeting in a
couple weeks.

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So, we can coordinate that with the the
DOT and do when they have their

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consultant ready to go, they're doing,
you know, whether it's just the three

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that they're proposing or if you want to
have additional ones.

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» I have a question, Shane.
>> Yeah.

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» So, at the one that they're looking at,
um

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over here, Beverly Road and Prairie
View,

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» Yes.
>> so how does that work because it's so

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close to that other stoplighted
intersection? You you can't really do

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much there because then traffic would
back up into the other intersection,

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wouldn't it?
So,

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do we need to do a study there because
what would they

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what would they do? I mean, I don't want
to waste the money to do that and then

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have them tell us you can't do any
improvements there because they stop at

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that stoplight and you do something and
have another

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You can't have a stoplight 50 ft apart
or they'll be backed up into this

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intersection.
>> Yeah, no, I

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they definitely couldn't do a stoplight
there. I don't know if there'd be any

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sort of additional control that they can
do, but I'm not aware of anything.

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» That would be my
>> ask them if if they could do island

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instead of that intersection, but the
concern is that there's not much benefit

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on that intersection.
>> To me, that would make more sense cuz I

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just don't think that there's any kind
of anything they can do there that

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they're going to allow because of that
close proximity

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» well controlled intersection to the
other one.

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» Yeah.
Well, that's that's a good point. And

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there may be other
you know, other traffic control

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options, but
and it's not, I mean, obviously Prairie

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View is busy, I'm sure,
compared to but

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Beverly's fine, not too busy there.
Anyway, yeah, I can inquire on that and

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see if they can
move that northeast, that Beverly Road

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down the island.
>> Are you guys okay with that? Do you Do

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you see what I'm saying? I was looking
at

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It's the same
Beverly intersection. If you do

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something that close, they can't You'd
have 10 cars and then they'd be in

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And you can't do a roundabout cuz it's
the same thing. They'd get to the point

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that they'd all be in a standstill.
>> too. It's not a permanent fix.

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I've heard a lot of accidents at that
intersection, though.

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At Beverly and Prairie View?
I don't I don't know.

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The traffic hits it, but I'm not sure.
>> Yeah, and so it's not So, this isn't

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This isn't the one at Beverly and Stone.
This is the one where the little

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» where they found this
>> at the sign, the city sign.

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» where Lynn County comes together with
us.

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» Yeah, Beverly
doing the sign.

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Yeah.
It's It's And again, remember this is

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for increased traffic in the data
center.

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So, it's for temporary traffic control.

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Being a temporary traffic signal,
additional signing,

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new speeds, or whatever it may be.
That's what they're

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That's what this TIS / traffic study is
for.

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» Yes.
Is there a

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Is there a view that they can look at
traffic in general cuz I know we need a

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traffic study conducted on
safety on the road, but if

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it's too narrow,
then do we have to do another traffic

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study and is that out of our pocket
later?

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Anything traffic safety traffic study,
right?

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» Jason, I quite find your question
annoying.

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» I can take it down.
>> Do you think you could turn the

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microphone up just a tad?
Okay.

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Fine.

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Not dramatically, just a little bit.
>> What's that?

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» And the other thing to think about if we
do something private for I don't know

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what you would do that would not make
that situation really dangerous,

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but the next intersection at Beverly is
also a shared intersection. So, it's us,

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Linn County, and Cedar Rapids. So,
whatever you want to do there has to be

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agreed upon and paid for by everyone.
And there's already a signal there, so I

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don't

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» Yeah, I frequently hear from residents
about the Highland

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intersection and how some of them are
even

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going further over to
um East Robins Road and then go all the

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way around to Beverly and then come back
down the highway because they can't turn

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left.
So, so that is

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a concern of the residents, the one
intersection with Highland, and that

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would be all would be ours and the DOT's
only.

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» Yeah, I can definitely inquire if
that's, you know, there would be better

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options since to your point, maybe it is
200 ft or something.

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Beverly's 25 ft intersection.

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And I can definitely, you know,
coordinate with that tomorrow.

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They can get feedback right away. We'd
definitely be more than happy to

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coordinate.

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» Yeah, I agree that Highland is more
than that.

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Beverly Perry gave us a written
Guess what I was What I was asking is so

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okay, so this key study is for
the increased traffic burden big trucks.

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Right?
>> Yeah, so if there's obviously a lot of

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concern with respect to that and the
time the DOT

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they indicated that the city has to have
a traffic study completed

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to
warrant

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the traffic study for Kittery whether or
not

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the traffic volumes warrant
any sort of temporary traffic control

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such as traffic signals.
So that's why we're doing this traffic

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study is to see if they current traffic
volumes will warrant any sort of

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temporary traffic control to address the
issue of the traffic.

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» This traffic the traffic studies are
being done. So let's, you know, fast

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forward I guess a couple topics while
they're doing their

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demobilization
process. So then it's going to be

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better.
Um

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It'll be better [clears throat]
uh in future months, years, whatever,

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but then we're going to have to do
another traffic study.

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Or we just say that this traffic study
is

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» How long are they good for then?
>> Yeah, so they're good for a period of

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time. That's how that works.
>> is I don't know if there's We've had

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some of that conversation last week.
It's It's how do you determine when it's

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back to normal? You know, or when do
they the temporary traffic signals go

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away?
Um

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I mean, that's a good question, Dan, and
I and I don't know.

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You know, jumping topics
Scott Allen indicated, you know,

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starting the process for them.
We've been at stage there.

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He mentioned that in April. That's kind
of where they're shooting for at this

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point.
7 months off that could be changed, but

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yeah, let's say they leave in April.
What does that just mean the

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construction
will be east on that side so the traffic

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stays same? Or does that mean it
completely goes away and they go back

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exactly where it was 3 years ago?
Or is it somewhere in between? It's

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likely that it'll be somewhere in
between, but

200
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yeah, what does that mean? I would and I
would think

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you know, from that 80th Street, which
is kind of the central and maybe the

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busiest intersection along the corridor,
I would think it would make sense to

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keep stuff, I mean, unless the traffic
dra- drastically changes drives that

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maybe
hearing everybody, but if it does, I

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would think it makes sense to have
temporary control.

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That's probably the primary one we're
talking about anyways. Until that

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intersection is approved in 3 or 4 years
when it matters.

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» That's similar to what's happening north
of town with the power plant and

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proposed data centers.
>> In 6 months from now they may be

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building, you know, and could be better
could be worse. The data center just

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twice as good.
>> Could be better, could be worse.

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One of the things that I thought, sir,
is

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that it appears that we have a lot more
semi truck traffic that seems to be

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coming up from Omaha. It almost is like
they're the traffic on 80 is avoiding

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coming up 380 and coming up 151 instead.
And they have

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» a couple of those, um,
like the airport road's closed to, um,

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North Liberty exit's closed, one of the
ones down in North Liberty. So, right

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now that whole corridor, there's like
three major

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ramps that are closed, so it is like
>> That's so that's

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» another temporary possibly temporary
thing.

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» I think that's factoring in. But I've
noticed that sometimes I go out here in

222
00:15:24,040 --> 00:15:28,040
Cedar Rapids and sometimes they go up
again.

223
00:15:28,240 --> 00:15:35,760
Anyway, the perfect storm of
construction and traffic.

224
00:15:35,320 --> 00:15:41,520
» So, they got
>> I inquired with, you know, with that

225
00:15:38,920 --> 00:15:45,520
Marion's question about, "Okay, so we do
this, it triggers certain temporary

226
00:15:44,000 --> 00:15:50,200
traffic
um

227
00:15:46,960 --> 00:15:55,280
control devices, be it traffic signals,
be [snorts] speed limit reductions,

228
00:15:52,720 --> 00:16:00,440
additional signage, what have you.
You know, I guess the the question is,

229
00:15:58,200 --> 00:16:04,720
how do you determine
when those are removed?

230
00:16:02,920 --> 00:16:08,920
And is an additional traffic signal or
an additional traffic signal required?

231
00:16:09,640 --> 00:16:16,480
» And it's the DOT
I agree with the priority, like the

232
00:16:13,320 --> 00:16:20,080
order that let's just turn it out, then.
Would the DOT still be concerned about

233
00:16:18,440 --> 00:16:24,560
all of those?
And if the center cost us a little bit

234
00:16:21,920 --> 00:16:24,560
extra,

235
00:16:24,839 --> 00:16:30,280
we should send someone to help
go ourselves.

236
00:16:30,360 --> 00:16:35,000
» That could be a recommendation from
them.

237
00:16:32,839 --> 00:16:38,600
Special traffic study. Can you find out
we are responsible?

238
00:16:37,160 --> 00:16:41,640
I would assume they can't really hold us
responsible if they put the temporary

239
00:16:40,000 --> 00:16:45,760
things in, wouldn't it be up to them to
decide if they have to type for them to

240
00:16:43,880 --> 00:16:50,680
go without. They can't make us do
another traffic study and pay for it at

241
00:16:48,600 --> 00:16:54,600
that time, can they? Unless the language
is in this agreement.

242
00:16:53,440 --> 00:16:58,960
» Yeah.
>> Can you find out what that was asked cuz

243
00:16:56,680 --> 00:17:02,440
yeah.
I can't remember what I was asking them

244
00:17:00,160 --> 00:17:05,079
cuz yeah. When is it going to be removed
and then

245
00:17:03,080 --> 00:17:09,480
» How would you trigger that?
>> And it may be one of those things where

246
00:17:06,640 --> 00:17:12,439
the DOT feels it's not needed anymore.
And then if the city absolutely says,

247
00:17:11,160 --> 00:17:15,760
"No, we
think it needs to be there." Then the

248
00:17:13,760 --> 00:17:19,920
DOT may say, "It can't be there." But
then we have to state just like me

249
00:17:18,319 --> 00:17:23,040
It's what I would anticipate happening.
but I'll ask him.

250
00:17:23,640 --> 00:17:30,080
» Question backing up to the $40,000,
that's

251
00:17:27,040 --> 00:17:35,680
on our current CIP current.
>> Yes. Yeah, I think it's I think it's

252
00:17:33,720 --> 00:17:39,400
funded either through
lost or road use. I don't know what

253
00:17:38,000 --> 00:17:43,160
we're going to look at for that.
>> It's road use tax.

254
00:17:41,360 --> 00:17:46,120
» Yeah.
>> Do you think we need to do all these

255
00:17:44,360 --> 00:17:51,160
intersections and so that the other road
is open again and traffic is settled

256
00:17:48,440 --> 00:17:55,400
down quite a bit?
>> So,

257
00:17:52,680 --> 00:17:59,560
I think, you know, I'll ask Sam about
moving Beverly {slash} Gray you off the

258
00:17:57,520 --> 00:18:03,600
island, which then would take off one of
those options.

259
00:18:01,200 --> 00:18:06,360
You know, cuz then that 30, you know,
the three intersections one of them

260
00:18:04,840 --> 00:18:10,760
would just be
relocated.

261
00:18:08,040 --> 00:18:15,920
And then, you know, Church Street, my my
only concern is let's say

262
00:18:14,120 --> 00:18:20,400
they do put a temporary traffic signal
in on Gray's.

263
00:18:18,120 --> 00:18:24,560
So, cuz I can
you know, promote all this construction

264
00:18:22,840 --> 00:18:27,640
traffic while I'm not going to go to the
light, I'm just going to cut Church

265
00:18:26,320 --> 00:18:33,280
Street, you know.
So, part of my thought with Church

266
00:18:30,320 --> 00:18:36,560
Street is obviously it's you know
the main entrance to the you know, the

267
00:18:34,920 --> 00:18:41,000
original part of town
and it's the main cut through. So, if

268
00:18:39,320 --> 00:18:45,040
you do
put a traffic signal in there, I'm

269
00:18:42,400 --> 00:18:48,680
concerned it's going to promote traffic
cutting through the town.

270
00:18:47,000 --> 00:18:52,480
And so, if we study that intersection,
maybe they would have a better

271
00:18:51,160 --> 00:18:55,120
feel
and what we're saying.

272
00:18:55,240 --> 00:19:02,880
But, that that's kind of why we picked
that those two intersections, but

273
00:19:00,760 --> 00:19:05,640
» But, you can't ignore the impact of what
you do at one intersection possibly have

274
00:19:05,000 --> 00:19:08,280
on the other.
>> Exactly.

275
00:19:09,040 --> 00:19:14,560
» Just for informational lightning through
town,

276
00:19:12,280 --> 00:19:19,160
certainly after 4:00 today from the
north headed south.

277
00:19:16,880 --> 00:19:21,960
And traffic
backed up

278
00:19:23,640 --> 00:19:30,480
from that east
just a bit south of 88.

279
00:19:30,720 --> 00:19:33,320
Brewerton

280
00:19:33,360 --> 00:19:38,800
and it was
bumper to bumper.

281
00:19:39,760 --> 00:19:46,040
They were all speeding towards Button
and then you had people on Church that

282
00:19:44,240 --> 00:19:49,320
were trying to
zoom out in between them

283
00:19:48,240 --> 00:19:54,680
as well.
So, they're changing their times.

284
00:19:52,200 --> 00:19:59,800
4:00 they didn't realize was the time
they were now

285
00:19:57,160 --> 00:20:03,160
on the way.
So, this traffic is heading north.

286
00:20:03,200 --> 00:20:09,520
And there were data center vehicles
coming off Church Street to get on the

287
00:20:08,120 --> 00:20:12,800
highway.
Just because they were running vehicles

288
00:20:10,960 --> 00:20:16,960
in the city.
The light vehicles in the city were 24

289
00:20:14,440 --> 00:20:21,720
hours out of the Atlanta traffic.
First shift still runs in Atlanta.

290
00:20:19,400 --> 00:20:26,600
So, when that leaves, it was coming off
the

291
00:20:23,840 --> 00:20:26,600
the truss tool.

292
00:20:26,880 --> 00:20:32,920
So, I think you know
a study on Church would unfold.

293
00:20:34,080 --> 00:20:41,400
Like we said, people learned they go
through town rather than around.

294
00:20:38,880 --> 00:20:46,080
Um rather than
>> Not to not go bank.

295
00:20:43,960 --> 00:20:49,280
This can't be right, but
they're also coming out on

296
00:20:48,360 --> 00:20:51,480
» Brewerton.
>> Yeah.

297
00:20:51,720 --> 00:20:56,160
» Church first.
>> They're turning on Brewerton.

298
00:20:55,200 --> 00:20:58,320
You're saying they're coming on the
highway and then coming in Brewerton and

299
00:20:57,440 --> 00:21:01,120
then down Bank.
>> I don't know about in Brewerton, but I

300
00:20:59,560 --> 00:21:03,240
believe I've seen them leaving
>> Yeah,

301
00:21:01,880 --> 00:21:06,640
out of Brewerton. So, they're coming out
on Church and on Brewerton.

302
00:21:05,440 --> 00:21:11,520
Yeah.
Because they learned when it was closed

303
00:21:08,560 --> 00:21:11,520
that that's the way to go.

304
00:21:14,080 --> 00:21:19,080
» Yeah, some of that traffic may be
utilizing

305
00:21:17,000 --> 00:21:23,760
you know, like Starbucks or things
downtown just a benefit, but yeah, it's

306
00:21:22,440 --> 00:21:27,280
just cutting through and you wanted to
do that, but

307
00:21:24,960 --> 00:21:30,364
» So, you want to do three plus one extra,
so I'm hearing.

308
00:21:29,080 --> 00:21:35,720
» Potentially if we want to
[clears throat] study traffic.

309
00:21:32,000 --> 00:21:41,960
We moved Beverly to Cliff Island.
>> Well, let me check let me ask Sam those

310
00:21:38,080 --> 00:21:46,200
two questions and then, you know,
we can kind of go with maybe the city

311
00:21:43,960 --> 00:21:51,800
kicking in for one to if they'll move
that Beverly to Island then.

312
00:21:49,160 --> 00:21:55,560
Request that they do traffic as well.
But,

313
00:21:53,560 --> 00:21:59,520
if I can come back confident with you
some some answers from Sam on those

314
00:21:57,640 --> 00:22:04,520
questions, maybe you
I finally have

315
00:22:01,200 --> 00:22:04,520
that meeting in two weeks.

316
00:22:04,640 --> 00:22:08,040
» Okay.
>> Sounds good.

317
00:22:07,200 --> 00:22:12,400
Thank you.
>> All right.

318
00:22:09,960 --> 00:22:16,040
So, item number seven is yours as well,
discussion of a possible motion

319
00:22:13,760 --> 00:22:19,960
regarding potential removal of
intersection

320
00:22:18,040 --> 00:22:25,200
um at
East South View and Highway 151.

321
00:22:23,800 --> 00:22:30,120
» So,
I think that's the second sheet I have.

322
00:22:27,600 --> 00:22:34,160
And excuse the meeting.
Do you

323
00:22:31,680 --> 00:22:38,880
The uh
the DOT

324
00:22:36,320 --> 00:22:45,600
is planning a pavement replacement
project um on 151 there.

325
00:22:43,520 --> 00:22:50,280
And it's going to start just on the
northeast corner of Williams Boulevard

326
00:22:47,520 --> 00:22:54,680
there. That's basically where the
pavement ended with bridge project with

327
00:22:52,280 --> 00:22:58,960
the the five years ago or so.
And they're going to

328
00:22:56,360 --> 00:23:02,520
do the reconstruction all the way East
South View all the way to the Norway

329
00:23:00,720 --> 00:23:08,720
curve.
And thought is they're just going to

330
00:23:04,560 --> 00:23:08,720
close that down that whole section.

331
00:23:11,640 --> 00:23:17,800
I I don't know what the line of thinking
is. I mean, it's obviously quicker. It's

332
00:23:15,400 --> 00:23:20,760
you know, less expensive.
That's a good point.

333
00:23:18,640 --> 00:23:24,840
» But the timing of that like Brian
mentioned that a couple of months ago

334
00:23:22,040 --> 00:23:31,880
was like April. Is that still the
>> So, they're hoping to get I think

335
00:23:27,400 --> 00:23:36,800
they're hoping to get it out for bids.
Maybe start construction later next

336
00:23:33,720 --> 00:23:40,360
year, but it would just
Technically, the project would start,

337
00:23:38,960 --> 00:23:43,840
but construction wouldn't start until
spring of

338
00:23:41,480 --> 00:23:48,000
2018.
So, it could start next year and it

339
00:23:45,640 --> 00:23:51,680
would probably be April.
But to me, I don't think you'd want to

340
00:23:52,240 --> 00:23:58,600
leave it shut down,
you know, for a month or two in the end

341
00:23:55,960 --> 00:24:01,720
of '27 and then let it sit all winter
and

342
00:24:00,440 --> 00:24:05,120
And I think they would want to They're
going to shut it down,

343
00:24:03,160 --> 00:24:09,000
you know, you don't start until April
1st or April 15th or whatever to give

344
00:24:06,920 --> 00:24:12,520
them 3 or 4 months or whatever to get it
done soon, but

345
00:24:10,880 --> 00:24:16,736
Yeah, we don't know for sure yet on that
and on the exact timing.

346
00:24:15,160 --> 00:24:21,200
But anyway,
>> [clears throat]

347
00:24:17,720 --> 00:24:25,440
» in the city's long-term plans,
we are looking to remove that

348
00:24:23,520 --> 00:24:29,640
intersection with East Old Pewter Road
and 151.

349
00:24:27,280 --> 00:24:33,840
On the west side as about an African
property we develop

350
00:24:31,280 --> 00:24:37,640
that intersection to be improved and
would become a right angle.

351
00:24:35,760 --> 00:24:42,120
Um somewhere in the area where it
currently connects, but

352
00:24:40,880 --> 00:24:44,520
we aren't going to mess with that now
because we don't want to put an

353
00:24:43,120 --> 00:24:47,400
intersection in somewhere that doesn't
make sense for future development on

354
00:24:46,000 --> 00:24:50,760
that land. We don't The city doesn't
want to put that money in there. You

355
00:24:49,120 --> 00:24:54,040
know, put something that the developer
could do in the future.

356
00:24:52,560 --> 00:24:57,200
But
the timing got to make sense. If they're

357
00:24:55,400 --> 00:25:01,400
going to come back and reconstruct it,
why are we spending money on that?

358
00:24:59,280 --> 00:25:04,960
Improving that intersection, figuring
that intersection, if my history is

359
00:25:03,920 --> 00:25:08,600
correct.
It's obviously been sitting there. The

360
00:25:06,240 --> 00:25:12,720
angle's not good. It's not It's It's
used obviously by Stutzman, you know,

361
00:25:10,880 --> 00:25:17,360
those properties probably on the right
of you south. You might use them, but

362
00:25:14,920 --> 00:25:21,680
it's it's a It's a bad intersection.
When we met there yesterday,

363
00:25:19,880 --> 00:25:25,760
there was a semi coming out of Stutzman
was having a significant intersection

364
00:25:23,320 --> 00:25:29,480
and it was backed up almost to the road.
They couldn't turn in.

365
00:25:27,680 --> 00:25:36,080
You know, so we're backed up on Iowa as
other people are coming south and it's

366
00:25:31,800 --> 00:25:39,360
just a significant safety issue.
Everybody and railroad

367
00:25:38,120 --> 00:25:43,320
part of that is Linn County's
responsibility, Linn County,

368
00:25:41,800 --> 00:25:46,400
the DOT.
They're all like we need to get that

369
00:25:44,440 --> 00:25:49,240
tomorrow, but they want to do it, so
>> So, what does Stutzman say?

370
00:25:48,400 --> 00:25:52,720
It affects their business.
>> talked to them a little bit, you know,

371
00:25:51,200 --> 00:25:56,800
they're not excited about it, but they
understand it.

372
00:25:54,360 --> 00:25:56,800
So.

373
00:25:57,600 --> 00:26:05,120
They need to get on it and there there
is an easy rear access to that as well,

374
00:26:03,200 --> 00:26:09,600
so it's not like it's going to be valued
to anybody

375
00:26:06,520 --> 00:26:09,600
a long distance.

376
00:26:09,720 --> 00:26:15,880
» Does the DOT pay for all of that then or
would still have a percentage?

377
00:26:13,800 --> 00:26:19,080
» So, if we remove that, obviously there's
going to be removal costs. There's going

378
00:26:17,800 --> 00:26:23,560
to be We'd have to have some sort of
turnaround there at the dead end.

379
00:26:22,000 --> 00:26:28,600
And then we'd probably have to do some
sort of widening improvements

380
00:26:26,520 --> 00:26:31,760
you know, for truck traffic that
make it better.

381
00:26:30,280 --> 00:26:36,080
» So, do we have to do that or can they do
that with their project?

382
00:26:34,960 --> 00:26:39,880
» So,
they Well, we'd have to coordinate with

383
00:26:37,680 --> 00:26:43,800
Linn County on who's doing what because
some of that's that intersection is at

384
00:26:42,120 --> 00:26:46,960
least three quarters in Fairfax, but
part of it's Linn County. And as you

385
00:26:46,000 --> 00:26:49,640
know,
that portion of road to the south part's

386
00:26:48,600 --> 00:26:53,320
in Linn
County, so they'd coordinate with Linn

387
00:26:51,760 --> 00:26:56,560
County and
make it work it out. That's our

388
00:26:54,560 --> 00:26:59,200
responsibility. to what
The DOT

389
00:26:57,868 --> 00:27:03,800
» [clears throat]
>> will provide up to $100,000

390
00:27:02,240 --> 00:27:06,720
for those intersections. So, obviously,
those will be funded.

391
00:27:05,600 --> 00:27:09,560
by the sport
of cross.

392
00:27:07,760 --> 00:27:12,840
» Wasn't the railroad going to give a fund
bus the extent they were going to close

393
00:27:11,360 --> 00:27:17,160
that at one time? Were they offering
funds as well?

394
00:27:13,440 --> 00:27:21,960
» railroad would offer up to $100,000.
>> They had 200.

395
00:27:18,240 --> 00:27:25,600
» So, yeah, the county would
There could be up to $200,000 close

396
00:27:23,920 --> 00:27:28,720
intersection, obviously, which could go
up towards

397
00:27:27,200 --> 00:27:32,960
what was approved so we could
do that.

398
00:27:30,560 --> 00:27:36,560
I don't know I am putting I am putting
that for living. Saying, "Okay, it's

399
00:27:34,640 --> 00:27:39,520
going to be an estimate. Just made it
150,000."

400
00:27:38,600 --> 00:27:42,520
And
we have reached out to the county.

401
00:27:40,800 --> 00:27:47,920
They're completely supportive of what we
have gone any further than that. We

402
00:27:44,600 --> 00:27:47,920
haven't done anything further.

403
00:27:48,480 --> 00:27:53,480
But we thought we want to get that in
front of the council but, you know,

404
00:27:52,360 --> 00:27:56,164
it's something we're seriously looking
at.

405
00:27:54,880 --> 00:27:58,640
Yeah.
>> [clears throat]

406
00:27:56,800 --> 00:28:01,040
» You know, like projects are important.
We're doing

407
00:28:00,000 --> 00:28:03,720
but we just want to at least give you
the heads-up.

408
00:28:04,024 --> 00:28:08,200
» [clears throat]
>> The DOT was asked this at least three

409
00:28:06,600 --> 00:28:11,280
times yesterday. When when do you think
you can get an answer from the council?

410
00:28:09,480 --> 00:28:13,960
And we said, "Well, we plan on a fire
time."

411
00:28:12,360 --> 00:28:18,760
We know it's tomorrow night April but,
you know, maybe you can as early as

412
00:28:15,360 --> 00:28:22,000
September or August the August meeting
or the September meeting but

413
00:28:22,560 --> 00:28:27,680
So,
just put that on there. We'll We'll

414
00:28:25,680 --> 00:28:31,400
coordinate more details with the band
dick about participation.

415
00:28:29,640 --> 00:28:34,960
You know, um
the county about how you know, this will

416
00:28:33,160 --> 00:28:39,560
work out. Yeah. They'll take the lead
and we'll take the lead, you know, and

417
00:28:37,400 --> 00:28:42,800
and where this money will go.
And if they call this money should go

418
00:28:41,120 --> 00:28:47,360
towards the police first thing should be
covered but the cost is particularly

419
00:28:46,200 --> 00:28:50,280
Anyway, so I'll get some of that
information.

420
00:28:50,960 --> 00:28:55,920
It
just kind of put that in the back of my

421
00:28:53,640 --> 00:29:00,840
head for something
to decide on here in the future.

422
00:28:58,960 --> 00:29:06,080
» Would we just have to remove, like,
remove our dead end up to tracks on our

423
00:29:03,840 --> 00:29:10,760
on the east side? Cuz wouldn't they
remove the other stuff during their

424
00:29:07,880 --> 00:29:10,760
project?

425
00:29:11,440 --> 00:29:16,840
» Yeah, yeah, those details are stuff we'd
have to work out with Ryan.

426
00:29:17,320 --> 00:29:22,640
Ideally,
you know, we would remove the pavement,

427
00:29:20,920 --> 00:29:26,520
so there might be a small ditch on the
east side, so you don't have people

428
00:29:24,240 --> 00:29:31,440
trying to drive around
cutting through to the highway.

429
00:29:28,760 --> 00:29:34,960
You know, so you get pavement going, you
know, any culverts, and we just

430
00:29:33,080 --> 00:29:38,680
reestablish the ditch.
Now, you'd definitely need to have some

431
00:29:36,960 --> 00:29:41,560
further county engineering and things
like that, but

432
00:29:42,840 --> 00:29:50,120
we also need to kind of figure out that
kitty-wampus intersection and

433
00:29:48,240 --> 00:29:52,760
properties, so stuff we need to figure
out. We have to have some sort of

434
00:29:51,200 --> 00:29:55,440
turnaround for
you know, emergency access and

435
00:29:54,240 --> 00:29:59,680
maintenance
and things like that. We also need to

436
00:29:56,840 --> 00:29:59,680
have maintenance.

437
00:29:59,760 --> 00:30:02,240
So.

438
00:30:03,440 --> 00:30:06,520
Any other questions?

439
00:30:09,040 --> 00:30:13,840
» Okay.
>> Thank you.

440
00:30:11,440 --> 00:30:17,880
» All right, let's move on to item
number eight, discussion and possible

441
00:30:15,880 --> 00:30:23,800
motion on QTS participation,
demobilization, and 76th Avenue related

442
00:30:21,200 --> 00:30:30,480
construction projects.
>> Yeah, so Stan Landwehr with uh

443
00:30:27,080 --> 00:30:36,120
Lake Construction has kind of been our
contact with Lake this project.

444
00:30:34,080 --> 00:30:38,320
He sent out an email a couple of weeks
ago now. Uh

445
00:30:37,951 --> 00:30:40,880
» [clears throat]
>> just so you know, letting everybody know

446
00:30:39,840 --> 00:30:46,640
that
they're starting to consider

447
00:30:43,480 --> 00:30:50,520
demobilizing from that staging area.
And

448
00:30:47,760 --> 00:30:54,360
so he just kind of he wants to get
the process started, get some direction

449
00:30:52,800 --> 00:30:57,040
to the city
on how we want to move forward with

450
00:30:55,720 --> 00:31:00,920
this.
And talking to him on the phone, he did

451
00:30:58,800 --> 00:31:05,760
indicate that he anticipates this
happening in April.

452
00:31:03,440 --> 00:31:08,880
Yeah, obviously could that change, you
know, forward or back? Yes, you know,

453
00:31:07,960 --> 00:31:11,560
and
and what does that exactly mean? Does

454
00:31:10,160 --> 00:31:15,920
that mean
everything's going to basically be the

455
00:31:13,200 --> 00:31:19,560
same for the QTS
data center realignment?

456
00:31:18,160 --> 00:31:22,760
Or are they just going to be further
down the road?

457
00:31:21,240 --> 00:31:24,360
It's hard to say.
Um

458
00:31:23,801 --> 00:31:28,280
» [clears throat]
>> but I think that's when they're shooting

459
00:31:25,720 --> 00:31:32,640
to at least start the process of
moving their staging area from the

460
00:31:31,240 --> 00:31:38,920
Fairfax Boulevard alignment. So it's
kind of awesome.

461
00:31:35,120 --> 00:31:42,760
Uh in that email on that that second
shooting

462
00:31:40,320 --> 00:31:46,080
Scout had kind of highlighted
paragraph 12 in the development

463
00:31:44,440 --> 00:31:50,480
agreement. Now that paragraph is
pertaining to I think 76th Avenue

464
00:31:48,760 --> 00:31:55,040
Williams Boulevard
west

465
00:31:52,240 --> 00:31:59,000
of Leftwich Road.
But I also included the the development

466
00:31:57,520 --> 00:32:03,240
agreement, highlighted a couple things
in there.

467
00:32:01,400 --> 00:32:07,760
But
so paragraphs 9 and 10 development

468
00:32:06,160 --> 00:32:11,520
agreement
pertain to

469
00:32:10,000 --> 00:32:17,280
the
76th Avenue with the 8-in 8-in HMA

470
00:32:15,600 --> 00:32:21,600
overlay
76th Avenue east of Leftwich Road.

471
00:32:20,960 --> 00:32:24,600
And
we'll go over the possibility and we'll

472
00:32:22,960 --> 00:32:29,360
go over that.
And then paragraphs uh

473
00:32:27,040 --> 00:32:33,640
11 and 12
pertain to

474
00:32:31,720 --> 00:32:37,680
and at that time it was just seal
coating and maintenance on 76th Avenue

475
00:32:36,040 --> 00:32:42,120
with Williams pulling out
west of LaFebvre Road.

476
00:32:39,880 --> 00:32:47,200
But since then, as you all are aware,
they came in a month ago or so and

477
00:32:44,800 --> 00:32:51,360
they put asphalt on that entire section
as well. So, that side has been changed

478
00:32:49,000 --> 00:32:58,840
180°.
And then 13, paragraph 13 and 14,

479
00:32:54,960 --> 00:33:02,200
uh pertaining to Iowa Land Buildings' uh
participation

480
00:33:00,760 --> 00:33:06,080
and uh
late construction's participation

481
00:33:04,840 --> 00:33:11,880
uh
the 76th Avenue and LaFebvre Road turn

482
00:33:10,240 --> 00:33:15,640
lane improvements
project student survey costs and etc.

483
00:33:14,520 --> 00:33:19,138
for
for that project. So, [clears throat]

484
00:33:20,320 --> 00:33:25,200
Mary Ann, when
you're on council then, may have been I

485
00:33:23,600 --> 00:33:29,520
think you were then, but
you we had we were planning to move

486
00:33:26,600 --> 00:33:32,880
forward with 76th Avenue improvements
and then this came came up. So,

487
00:33:31,400 --> 00:33:35,280
obviously we didn't actually start the
design

488
00:33:34,120 --> 00:33:40,000
and uh
that's

489
00:33:37,520 --> 00:33:42,160
UPS came on board late construction came
in.

490
00:33:40,720 --> 00:33:45,760
They
uh

491
00:33:43,200 --> 00:33:49,720
requested you know to use that property,
Iowa Land Buildings' property, then the

492
00:33:47,800 --> 00:33:55,480
city wanted some fair facts for staging
for the UPS data center. So,

493
00:33:53,480 --> 00:34:00,720
that was delaying that 76th Avenue
project. So, some of this this language

494
00:33:57,760 --> 00:34:04,960
for paragraph 13 and 14 were
you know, tied to additional delayed

495
00:34:02,480 --> 00:34:08,919
costs due to that.
So,

496
00:34:06,840 --> 00:34:14,360
some of the things that the city is
going to have to determine, decide

497
00:34:12,560 --> 00:34:18,600
is if you want to move forward with that
76th Avenue project

498
00:34:17,280 --> 00:34:21,280
or
do that

499
00:34:19,560 --> 00:34:23,760
just maintain that asphalt that's out
there

500
00:34:22,159 --> 00:34:26,760
and then push that project down the
road.

501
00:34:25,120 --> 00:34:29,168
Um so, it's a big thing you're going to
have to consider.

502
00:34:28,320 --> 00:34:30,879
Uh
>> [clears throat]

503
00:34:29,240 --> 00:34:34,480
» so, those decisions will have to be made
sooner than later, you know, so we get

504
00:34:33,000 --> 00:34:40,639
those details worked out with the
development agreement construction.

505
00:34:37,480 --> 00:34:40,639
And Iowa Native building.

506
00:34:41,040 --> 00:34:49,080
You know, there's other
there's other projects um

507
00:34:45,639 --> 00:34:53,404
76th Avenue is not a priority now.
You know, maybe South Dubuque Road is

508
00:34:51,000 --> 00:34:56,520
that's been on the uh
>> [clears throat]

509
00:34:53,560 --> 00:34:56,520
» the city's uh

510
00:34:58,040 --> 00:35:04,240
CIP for some time.
And I know property owners and and

511
00:35:02,840 --> 00:35:06,520
Shueyville streets, which is out there,
so we're looking at possible

512
00:35:05,680 --> 00:35:10,680
developments in there, so and then
there's also if you

513
00:35:08,480 --> 00:35:13,760
And then there's also, if you recall,
there's also Church Street, which we

514
00:35:12,600 --> 00:35:16,160
were you know,
you know, planning to improve Church

515
00:35:15,120 --> 00:35:19,960
Street.
And that got put on the table for a

516
00:35:18,040 --> 00:35:23,600
little bit. And we're forcing it and
that railroad through railroad and

517
00:35:21,840 --> 00:35:26,680
Vander Go Street crossing now. So now
that happens, Church Street can be

518
00:35:25,320 --> 00:35:30,400
considered again for possible
improvements.

519
00:35:28,160 --> 00:35:34,320
So and I'm not promoting anything. I'm
just saying that there's some you know,

520
00:35:31,800 --> 00:35:37,400
significant roadway projects there that
the city is

521
00:35:35,720 --> 00:35:40,480
looking at and
and they should all be considered when

522
00:35:39,120 --> 00:35:45,840
you're you know,
talking about throwing $7 million for

523
00:35:42,360 --> 00:35:48,360
roadway projects. 76th still priority.
And I assume part of that is, you know,

524
00:35:47,160 --> 00:35:51,920
reaching out to Shueyville streets, how
seriously are they about developing,

525
00:35:49,880 --> 00:35:56,760
reaching out to Iowa building, what do
we have coming up there?

526
00:35:54,800 --> 00:35:58,920
And that all probably plays a role to a
point.

527
00:35:59,320 --> 00:36:05,400
» Speaking about Iowa Native and what they
have coming up, I did share home pool

528
00:36:03,080 --> 00:36:09,600
with you and also with Shane
that um

529
00:36:07,120 --> 00:36:14,360
recent article in the Gazette about
Virgin Energy

530
00:36:12,000 --> 00:36:20,760
um getting the 10-year
agreement with the University of Iowa.

531
00:36:17,480 --> 00:36:24,080
And because they were coming to us, I
gave it the timeline on that a few years

532
00:36:23,080 --> 00:36:27,800
ago
about, you know,

533
00:36:25,440 --> 00:36:32,880
building at the intersection of 76th and
Lackman Road, and we actually have some

534
00:36:29,600 --> 00:36:35,600
vaccines already approved for them to do
that.

535
00:36:34,000 --> 00:36:39,760
Um, it says they're looking at other
sites, so it's an unknown

536
00:36:38,200 --> 00:36:44,960
right now.
They haven't knocked on our door yet,

537
00:36:42,080 --> 00:36:49,160
but that could happen any day, and that
might

538
00:36:47,000 --> 00:36:52,400
influence your decision as to what to do
with

539
00:36:50,200 --> 00:36:56,960
76 and the general subject. That's part
of the project I think you talked about

540
00:36:54,760 --> 00:37:00,480
originally but is it that now?
>> Yeah. Yeah.

541
00:36:58,480 --> 00:37:04,640
» Are we obligated to do that improvement
if they if something comes to that?

542
00:37:02,840 --> 00:37:09,360
» Well, the building agreement
>> I'm saying. It's specific to that

543
00:37:05,960 --> 00:37:14,280
project, that paragraph 1314. So, if you
look through that, it's it's tied to the

544
00:37:11,840 --> 00:37:17,720
76 Ave improvements.
You know, in hindsight,

545
00:37:16,360 --> 00:37:23,000
we should have had some language in
there about us contributing to a fund up

546
00:37:19,760 --> 00:37:27,840
front for road maintenance and repairs,
but, you know, it's easy to say now.

547
00:37:26,360 --> 00:37:32,880
And they also, you know, came to the
city saying it was a 15-year build-out,

548
00:37:30,880 --> 00:37:36,720
and after it was approved, then all of a
sudden it's a 3-year 5-year build-out.

549
00:37:35,160 --> 00:37:42,080
So, yeah, we should have the
construction good. It's very important,

550
00:37:38,680 --> 00:37:42,080
but it was indicated that

551
00:37:42,120 --> 00:37:48,560
Yeah, so it's
there may be some leeway with that

552
00:37:46,400 --> 00:37:52,760
language just tied to the development of
76 or the improvement of 76 Ave. That

553
00:37:51,120 --> 00:37:55,920
those two paragraphs are at least.
>> So, if they wanted to build out there,

554
00:37:54,600 --> 00:37:58,120
then we're obligated to put the
concrete.

555
00:37:56,960 --> 00:37:59,320
» Are you talking about commercial on
there or what?

556
00:37:58,920 --> 00:38:01,400
» Yeah.
>> talking about commercial.

557
00:37:59,920 --> 00:38:04,080
» Oh, not commercial. We don't have any
agreement with commercial.

558
00:38:02,680 --> 00:38:07,560
» So, there's there's something that
triggered that, like if they build on

559
00:38:06,040 --> 00:38:10,360
one of those lots, we would then have to
make the improvements.

560
00:38:08,800 --> 00:38:13,680
» Yeah, there's certain developments on
that language. That was the development

561
00:38:11,920 --> 00:38:18,640
agreement with Iowa Land and Building,
and they submitted a preliminary plan.

562
00:38:15,880 --> 00:38:22,440
And then, like,
we started then doing the 76 Ave

563
00:38:20,560 --> 00:38:27,440
improvement plans, and that was within
like 3 or 4 months after all this.

564
00:38:26,040 --> 00:38:33,920
that you just said.
The construction being ordered. So,

565
00:38:30,440 --> 00:38:37,920
Um yes, so there's nothing specific to
conversion.

566
00:38:35,480 --> 00:38:44,120
No, but that's there's yeah, development
of that parcel was tied into part of the

567
00:38:41,640 --> 00:38:48,360
part of the 76th and turn lanes on the
bigger road.

568
00:38:46,600 --> 00:38:52,160
And that's a separate
development agreement with BioMed

569
00:38:49,800 --> 00:38:56,760
Realty. So, the one I gave you doesn't
go into that detail.

570
00:38:54,560 --> 00:38:56,760
But,

571
00:39:00,160 --> 00:39:07,120
Any other questions with that?
>> You need anything tonight from the

572
00:39:04,800 --> 00:39:11,360
council? Shiner's is pretty much
>> No, just look through it. Um you know,

573
00:39:09,640 --> 00:39:13,440
come up with questions, start thinking
about it.

574
00:39:12,160 --> 00:39:19,120
» Yeah, this is special meeting.
>> You know, Scott Gladue and Eric are

575
00:39:16,200 --> 00:39:21,760
supposed to get that process started.
I think they're very reached out to you.

576
00:39:20,800 --> 00:39:25,880
Yeah, we're
looking into it, but it

577
00:39:24,080 --> 00:39:28,320
it'll take a little time.
And I just wanted to provide you that

578
00:39:27,000 --> 00:39:30,840
information so you can start thinking
about it.

579
00:39:34,680 --> 00:39:39,640
» Okay.
>> Anything else?

580
00:39:37,640 --> 00:39:42,000
All right, thank you.
>> Speaking.

581
00:39:43,680 --> 00:39:49,760
All right.
So, we're up to item number nine,

582
00:39:48,320 --> 00:39:54,880
discussion of possible motion to
establish a hiring committee

583
00:39:51,920 --> 00:39:58,480
for the temporary part-time
as needed financial administrative

584
00:39:56,720 --> 00:40:03,080
assistant position that council you
approved that your last

585
00:40:01,320 --> 00:40:06,640
meeting. Rosina, what do you need from
the council tonight?

586
00:40:05,240 --> 00:40:10,680
» Um
I think

587
00:40:07,880 --> 00:40:15,200
from my understanding of
the hiring policy, um

588
00:40:13,160 --> 00:40:20,680
not just this one, but the one prior, I
mean, if this one that we have in place

589
00:40:17,080 --> 00:40:25,040
now says um has a lot of administrative
um

590
00:40:22,840 --> 00:40:28,640
roles in it. So,
>> We probably changed it when we added the

591
00:40:26,880 --> 00:40:31,840
administrative assistant. So, it's
probably not in

592
00:40:30,000 --> 00:40:36,040
» Correct. There's quite a few policies in
place right now that are related to an

593
00:40:34,080 --> 00:40:40,120
administrative position. This is one of
them. So, I'm just looking for your

594
00:40:38,520 --> 00:40:44,840
suggestion. I know we need to form a
committee

595
00:40:41,480 --> 00:40:49,720
to for the hiring position.
But, um

596
00:40:46,840 --> 00:40:54,360
I don't know if we want to convert back
for hiring or there's some guidance from

597
00:40:52,520 --> 00:40:58,040
the council on
some of the language in there. Um

598
00:40:57,080 --> 00:41:03,000
I know
just generally how to how the council

599
00:41:00,480 --> 00:41:07,440
would like to proceed with
the hiring.

600
00:41:05,080 --> 00:41:12,920
So, I've outlined just some of my
questions would be

601
00:41:09,720 --> 00:41:16,360
um my interpretation of the policy
with the admin vacant role would mean

602
00:41:14,720 --> 00:41:20,400
that the council would now form a
committee and then that committee would

603
00:41:18,360 --> 00:41:23,360
bring it their recommendation back to
the council for

604
00:41:22,240 --> 00:41:25,720
this one.
Um

605
00:41:24,280 --> 00:41:30,160
I just need to make sure everyone's okay
with that with the administrative

606
00:41:27,000 --> 00:41:30,160
position vacant.

607
00:41:35,520 --> 00:41:42,640
Then, um
the other things the part-time

608
00:41:39,960 --> 00:41:47,080
administrative assistant position ad is
part of the requirement. So, I've listed

609
00:41:45,000 --> 00:41:50,000
that here and the
um

610
00:41:48,400 --> 00:41:55,640
part-time finance administrative
position information sheet is also there

611
00:41:52,000 --> 00:41:55,640
for your reference.

612
00:41:56,960 --> 00:42:00,040
We just need a committee.

613
00:42:00,360 --> 00:42:05,320
» Can I say something real quick though?
If

614
00:42:03,120 --> 00:42:08,960
are you looking to change the policy so
that

615
00:42:06,120 --> 00:42:16,280
all part-time people that are hired
would need a committee to hire them?

616
00:42:11,960 --> 00:42:20,800
» The policy as it stands now just states
that my my understanding we can pull it

617
00:42:18,240 --> 00:42:20,800
up cuz

618
00:42:21,360 --> 00:42:25,200
it just states that

619
00:42:25,760 --> 00:42:31,720
this is for
any hiring. It doesn't This one does not

620
00:42:30,200 --> 00:42:37,600
specify
part time or full time

621
00:42:33,720 --> 00:42:42,920
unless I I'm reading this wrong.
>> Cuz I don't I don't think right now we

622
00:42:39,880 --> 00:42:48,760
have hiring committees for part-time
employees anywhere. Library, parks, or

623
00:42:46,840 --> 00:42:51,840
maintenance. I think that
they those department heads are

624
00:42:50,440 --> 00:42:56,480
responsible for the
>> So, number seven says a hiring committee

625
00:42:54,360 --> 00:43:00,560
requirement may be waived by the city
administrator and the parks and rec

626
00:42:58,200 --> 00:43:04,960
director Sorry, parks and recreation
director when the position is specific

627
00:43:02,560 --> 00:43:08,080
to concession stand coaching, or
officiating the Fairfax Youth Sports

628
00:43:06,920 --> 00:43:10,360
Party.
So, you There is something in there for

629
00:43:09,960 --> 00:43:13,920
you.
>> So, what about maintenance?

630
00:43:11,840 --> 00:43:17,280
» We did have a hiring committee for
part-time.

631
00:43:15,760 --> 00:43:22,400
It doesn't say anything about
maintenance in there for him.

632
00:43:19,680 --> 00:43:26,480
» Well, there was Yeah.
I put down

633
00:43:24,320 --> 00:43:28,720
part of that discussion. Yeah, Fairfax
got together and

634
00:43:27,480 --> 00:43:31,640
decided to hire her.
>> Didn't they tell you like a bunch of

635
00:43:30,280 --> 00:43:35,800
different people though? And so then
they selected out of that group. So,

636
00:43:34,360 --> 00:43:39,920
they weren't just doing it for the
part-time position.

637
00:43:37,240 --> 00:43:45,680
» It wasn't part-time. It was full-time.
Brian had a question specific

638
00:43:42,600 --> 00:43:51,200
to the hiring of Dallas. Not to the
Not to the hiring of a part-time person.

639
00:43:48,160 --> 00:43:54,920
But specific to the hiring of Dallas
that it wasn't a committee.

640
00:43:53,600 --> 00:43:58,000
We just got together and he wanted to
bounce some ideas off of us. So, it was

641
00:43:56,520 --> 00:44:00,920
not a committee that was
put together for that.

642
00:43:59,440 --> 00:44:03,000
» It wasn't.
>> Was that?

643
00:44:01,480 --> 00:44:06,360
» It wasn't put together.
>> No.

644
00:44:04,400 --> 00:44:10,480
» There's no language currently, but that
is something to consider if we're

645
00:44:07,920 --> 00:44:15,520
talking about maybe revising this again
to be more clear for

646
00:44:12,840 --> 00:44:21,160
how we want to proceed without um
the city administrative position.

647
00:44:18,760 --> 00:44:24,040
» So, Rosina, um I already indicated to
you

648
00:44:22,440 --> 00:44:28,200
that I don't feel it's necessary for me
to participate in this specific hiring

649
00:44:26,920 --> 00:44:31,760
committee.
That I would defer

650
00:44:30,040 --> 00:44:36,560
to you. Do you have any other preference
on how many people would you feel like

651
00:44:33,280 --> 00:44:42,080
you would need on this committee? And
>> Um if I have one? Yeah, maximum of two.

652
00:44:40,160 --> 00:44:47,680
Um
but, you know, it could be one. It's um

653
00:44:44,960 --> 00:44:52,360
I without having prior
experience with the city's

654
00:44:50,280 --> 00:44:56,320
practices, I'm I would have to lean
towards

655
00:44:53,800 --> 00:45:04,240
maybe in some of your direction.
>> Considering that it's part-time and

656
00:44:59,560 --> 00:45:04,240
temporary, is there a necessity there?

657
00:45:06,120 --> 00:45:14,720
» I I wouldn't think I wouldn't say so,
but I don't think it's necessary in

658
00:45:12,440 --> 00:45:17,880
every situation. No.
>> So,

659
00:45:15,480 --> 00:45:22,600
but any department
really especially I easily for

660
00:45:21,000 --> 00:45:26,120
a really short period of time to get a
hiring committee together, that

661
00:45:27,320 --> 00:45:34,320
I think I think better wording would
[clears throat] be is that

662
00:45:31,000 --> 00:45:38,440
part-time hiring is up to the
um

663
00:45:35,200 --> 00:45:42,280
uh the department head unless they want
some help.

664
00:45:39,720 --> 00:45:47,080
Instead of saying that there will be a
department or there will be a hiring

665
00:45:44,160 --> 00:45:50,120
committee unless it's for this specific
thing.

666
00:45:48,360 --> 00:45:53,760
Does that make sense? We should We
should be looking at this the other way.

667
00:45:52,640 --> 00:45:56,640
» That's
>> So, um

668
00:45:55,200 --> 00:45:59,360
we can direct him to do that and then
maybe fix this.

669
00:45:58,120 --> 00:46:03,280
» Yeah, that's
we're not looking at the policy tonight

670
00:46:01,440 --> 00:46:06,400
other than at a high level.
Um but yeah, just give her some guidance

671
00:46:05,400 --> 00:46:09,720
what you want her to do.
>> This is temporary part-time then.

672
00:46:09,080 --> 00:46:12,760
» About 3 months.
>> Yes, probably worth it. Yeah.

673
00:46:11,520 --> 00:46:16,440
» I mean, I would say and then if it's a
bad fit, then well,

674
00:46:15,000 --> 00:46:18,880
you know, we can deal with it at that
time.

675
00:46:19,920 --> 00:46:25,640
» You bet. And just for clarification
purposes,

676
00:46:23,640 --> 00:46:29,120
um I'm still coming back to the council
at the next meeting with that decision

677
00:46:27,760 --> 00:46:34,000
or that recommendation and then the
council approves

678
00:46:31,200 --> 00:46:36,520
Is that what I'm getting or is it just
up to me?

679
00:46:34,840 --> 00:46:38,840
» Usually we have to approve it.
>> Okay, yeah.

680
00:46:37,920 --> 00:46:42,800
I'm making sure.
>> approve.

681
00:46:39,960 --> 00:46:46,160
» Not necessarily, yeah. We approve the
>> Well, don't we get some

682
00:46:44,000 --> 00:46:49,160
I I I guess we have to approve the pay
part of it.

683
00:46:46,760 --> 00:46:50,760
» Yeah, the pay part, yeah. Yeah.
>> Unless the office

684
00:46:50,200 --> 00:46:55,520
» Yeah.
>> There's always from what I'm seeing with

685
00:46:53,400 --> 00:47:01,040
past is Cynthia always provides an
updated resolution with that person's

686
00:46:58,000 --> 00:47:05,640
payroll, pay salary and scale included.
So, I would proceed like that as usual.

687
00:47:04,000 --> 00:47:08,280
But so you're saying to proceed with
hiring.

688
00:47:07,800 --> 00:47:10,120
And
>> Pretty good.

689
00:47:09,480 --> 00:47:12,920
Like that, yeah.
>> But that's how you

690
00:47:11,320 --> 00:47:14,960
I I would think we should treat them all
the same.

691
00:47:13,400 --> 00:47:20,040
» The same, which would be that the
department heads of the part-time hiring

692
00:47:17,680 --> 00:47:21,560
has control over it unless they would
like some help.

693
00:47:20,800 --> 00:47:25,040
» Input.
>> Yeah, unless they want input, but

694
00:47:23,000 --> 00:47:30,480
» Okay.
>> Rosina, I think would be quite capable

695
00:47:27,560 --> 00:47:33,240
of interviewing for this position.
>> Okay.

696
00:47:31,560 --> 00:47:36,600
» And it is posted already, correct?
>> Correct, yeah.

697
00:47:34,880 --> 00:47:39,800
» I would receive any applications.
>> Yes.

698
00:47:37,280 --> 00:47:39,800
» Woohoo.

699
00:47:41,560 --> 00:47:45,560
» You need to think
Oh, we have public that wants to come

700
00:47:44,560 --> 00:47:50,160
in.
>> Sorry, Paul Marley.

701
00:47:47,920 --> 00:47:54,440
I want to see spare pants. Just have a
question. What is part-time? Is

702
00:47:52,600 --> 00:47:58,960
part-time
3 months, 6 months,

703
00:47:57,080 --> 00:48:05,200
all 9 months? Although I mean, if you're
setting a policy in the future,

704
00:48:02,800 --> 00:48:07,000
it should be specified.
>> The

705
00:48:06,000 --> 00:48:11,760
Well, I think there's a difference
between part-time and temporary.

706
00:48:09,960 --> 00:48:16,240
And so, what you're talking about is
temporary.

707
00:48:13,360 --> 00:48:18,480
Part-time could be year-round.
>> But it just can't be more than

708
00:48:17,360 --> 00:48:22,720
» 29 hours.
>> Yeah. Can't get to get to a certain

709
00:48:20,960 --> 00:48:26,840
point and you have to give up benefits.
>> Yeah.

710
00:48:24,200 --> 00:48:28,840
» It's a part-time dictates how many hours
they can work less. They just can't work

711
00:48:28,320 --> 00:48:33,640
more.
>> Right.

712
00:48:31,160 --> 00:48:37,920
» So, Resina, on this position
you're describing it as

713
00:48:35,680 --> 00:48:43,120
» temporary part-time. So, it is both
temporary and part-time. And she's she's

714
00:48:41,000 --> 00:48:46,400
stipulate or somehow we stipulated it's
3 months.

715
00:48:44,000 --> 00:48:49,480
» 3 months with the possibility.
>> Wait, it wasn't there.

716
00:48:47,880 --> 00:48:51,520
It wasn't there. Wait, you said 3
months. The

717
00:48:50,920 --> 00:48:54,680
» potential
>> Wait, it wasn't there. The quantity of

718
00:48:53,360 --> 00:48:59,120
hours.
>> Yes, with the review after 90 days.

719
00:48:57,440 --> 00:49:03,520
» Kathy has people in the library that are
part-time that

720
00:49:01,840 --> 00:49:07,400
» Yeah, nobody's more than 20 hours.
>> But they've been there for

721
00:49:05,680 --> 00:49:12,040
They're part-time for a number of
>> Yeah. Yeah.

722
00:49:09,520 --> 00:49:14,720
» Are you asking because you
people that have concessions down at the

723
00:49:14,080 --> 00:49:19,360
bus?
>> No, I'm asking just because

724
00:49:18,200 --> 00:49:23,400
if you're going to
have a policy, which I strongly

725
00:49:21,200 --> 00:49:28,680
encourage that you do,
that

726
00:49:25,360 --> 00:49:34,000
it sounds vague at this time. Department
heads hire whoever they want calling

727
00:49:31,360 --> 00:49:38,240
this part-time or
temporary or whatever.

728
00:49:36,360 --> 00:49:42,600
I think there should be
some check and balance.

729
00:49:42,920 --> 00:49:54,480
What that is would be up to to you, but
I do think you just can't have

730
00:49:51,040 --> 00:49:58,800
where I work, you can't do that.
You have to have some check and

731
00:49:56,160 --> 00:49:58,800
balances.

732
00:49:59,040 --> 00:50:06,960
» Thank you.
>> The big check is the budget.

733
00:50:03,840 --> 00:50:06,960
Well, there's no real budget.

734
00:50:08,160 --> 00:50:11,960
» For the park
For the park and rec.

735
00:50:14,840 --> 00:50:20,040
» I think there should be a policy that
specifies the information.

736
00:50:19,160 --> 00:50:23,360
Too.
>> I'd like to see what that looks like

737
00:50:21,240 --> 00:50:27,080
though. And I And I will just use the
parks as an example.

738
00:50:25,320 --> 00:50:33,080
Typically, we're interviewing 14 and
15-year-old kids that have never had a

739
00:50:28,920 --> 00:50:37,480
job before. Their resume is nonexistent.
Their application basically consists of

740
00:50:35,080 --> 00:50:40,840
a name and an address and a signature
because they have no work experience. I

741
00:50:39,600 --> 00:50:44,080
don't know what type of check and
balance you can do on

742
00:50:48,040 --> 00:50:51,760
» So, we have a policy but it sounds like
it

743
00:50:50,800 --> 00:50:55,320
could
some updates and

744
00:50:52,960 --> 00:50:59,440
» I think the department has control the
part-time temporary positions. When they

745
00:50:57,600 --> 00:51:01,160
don't need them anymore, they just let
them go.

746
00:51:00,280 --> 00:51:06,000
» Right.
>> And if it's if there's an issue with

747
00:51:02,760 --> 00:51:10,560
somebody that doesn't belong
the council approves their pay and all

748
00:51:07,680 --> 00:51:12,600
those things and reviews them.
>> Right.

749
00:51:11,040 --> 00:51:16,680
» Well, I guess we've never had an issue
as many as long as we've been doing

750
00:51:14,080 --> 00:51:19,160
this. But the current policy
does specify certain departments and not

751
00:51:18,600 --> 00:51:20,920
overall.
>> No, that's the

752
00:51:20,040 --> 00:51:24,560
» uniform.
>> Yeah, that's the updated. Okay.

753
00:51:25,600 --> 00:51:32,640
And then are we leaving the city
administrator thing alone in this? And

754
00:51:29,400 --> 00:51:37,440
just kind of adding that?
>> Um when we were previously with our city

755
00:51:35,080 --> 00:51:41,000
administrator, our attorneys indicated
that it falls back to what was happening

756
00:51:39,600 --> 00:51:42,560
before we had a city administrator.
>> Okay.

757
00:51:41,480 --> 00:51:44,720
» Was their guidance.
>> Um

758
00:51:43,480 --> 00:51:47,640
that's useful. Thank you.
>> So.

759
00:51:46,360 --> 00:51:51,880
» Okay.
So, do we need language says in the

760
00:51:49,400 --> 00:51:56,360
absence of a city administrator, these
duties fall back? Do we need to clarify

761
00:51:54,240 --> 00:51:59,960
that, Senator?
>> Cuz we just know that one.

762
00:51:58,000 --> 00:52:03,120
» We just know that there was a email or
conversation with the attorney. To me,

763
00:52:01,720 --> 00:52:05,560
it just seems like that should be
documented somewhere.

764
00:52:04,440 --> 00:52:08,320
» In in
>> Mhm.

765
00:52:06,320 --> 00:52:10,680
» in that case that I would say better.
>> Yeah.

766
00:52:08,840 --> 00:52:15,160
» So that there's no confusion
>> moving forward who

767
00:52:12,840 --> 00:52:17,920
who gets who does what.
>> Cuz we've had that issue before. I

768
00:52:16,560 --> 00:52:20,920
should go back to what it was.
>> And say that out louder, Kathy.

769
00:52:19,520 --> 00:52:24,840
» The mayor's page should go back to what
it was.

770
00:52:22,680 --> 00:52:28,360
» Not well.
I know it's not that easy, but

771
00:52:27,040 --> 00:52:30,600
that is something we should talk about
then.

772
00:52:30,840 --> 00:52:35,440
» Okay, what else do you need from the
fire department?

773
00:52:32,480 --> 00:52:37,800
» That is it for um item nine.
Thank you.

774
00:52:38,920 --> 00:52:49,280
» Okay, move on to item number 10. We've
got

775
00:52:43,200 --> 00:52:49,280
a rather major item on the claims list.

776
00:52:49,360 --> 00:52:54,240
So no one's here from the fire
department, but

777
00:52:52,600 --> 00:52:56,000
this is a new truck, right?
>> Yes.

778
00:52:55,440 --> 00:53:00,160
Um
well, this isn't the one that he

779
00:52:57,720 --> 00:53:05,280
presented last time, just to be clear.
This is one that's already been approved

780
00:53:02,200 --> 00:53:10,080
by PO 202538.
And then there were subsequent um

781
00:53:07,960 --> 00:53:14,080
change orders that were also approved.
So the PO is already been approved.

782
00:53:12,720 --> 00:53:20,400
Um
which kind of leads me into some maybe

783
00:53:16,640 --> 00:53:27,080
some of my comments later is um
the purchasing policy isn't really clear

784
00:53:23,600 --> 00:53:32,440
about whether or not a PO needs to come
back again for approval prior to the

785
00:53:30,160 --> 00:53:38,560
actual check being written.
Um it doesn't really specify that

786
00:53:35,880 --> 00:53:42,880
in the purchasing policy. So I might
look for some direction on and

787
00:53:40,400 --> 00:53:46,200
clarification on that in
in the future. Um

788
00:53:44,560 --> 00:53:51,240
» might not be a bad idea just because
like with the fire truck for example, if

789
00:53:49,240 --> 00:53:55,080
it's late it cost them money if this
gets changed it cost them. So the what

790
00:53:53,320 --> 00:53:58,400
we've been doing might be totally
different than what we actually end up

791
00:53:56,680 --> 00:54:02,400
paying for the truck.
>> Yes, and in this case it's actually a

792
00:54:00,240 --> 00:54:06,000
little lower than in what the original
PO was.

793
00:54:04,040 --> 00:54:09,240
So that's that's a nice thing. Yeah,
it's it's

794
00:54:07,120 --> 00:54:13,440
by a little less than a thousand.
Um

795
00:54:10,520 --> 00:54:18,520
But the and the change orders too, they
they were approved as well. So I guess

796
00:54:15,640 --> 00:54:23,440
the the purchasing policy itself might
need just a little clarification on that

797
00:54:20,480 --> 00:54:26,840
to myself if I'm cutting a check knowing
that you've previously approved it or am

798
00:54:25,160 --> 00:54:29,720
I still waiting again to make sure it
gets on a claims and then cutting a

799
00:54:28,560 --> 00:54:34,920
check.
So I I might just need some clarity on

800
00:54:31,760 --> 00:54:39,400
that moving forward. But I I was able to
get this in front of you. So there's no

801
00:54:36,440 --> 00:54:39,400
issues currently.

802
00:54:40,480 --> 00:54:46,680
» Okay. So I need a motion to approve the
claims.

803
00:54:45,240 --> 00:54:48,680
» Motion.
>> Second.

804
00:54:47,680 --> 00:54:49,480
» All in favor.
>> I.

805
00:54:49,200 --> 00:54:52,840
» I.
>> I.

806
00:54:50,800 --> 00:54:58,120
» Thank you. Sorry, who was the second on
that?

807
00:54:54,840 --> 00:54:58,120
Yeah. Okay, thank you.

808
00:54:59,240 --> 00:55:04,400
All right, I did.
>> [laughter]

809
00:55:02,080 --> 00:55:07,920
» All right, so that takes item number 11
mayor's comments.

810
00:55:06,720 --> 00:55:10,000
» Yes.
>> Thank you everyone. Have a good night

811
00:55:09,360 --> 00:55:11,800
the rest of your evening.
>> Mhm.

812
00:55:10,760 --> 00:55:16,680
» Was there anything you have any
additional items?

813
00:55:13,160 --> 00:55:23,880
» I do. Um just real quick is some little
things like that um I'm just going to be

814
00:55:21,080 --> 00:55:28,840
shooting you guys some emails with some
resolutions or maybe just some questions

815
00:55:26,560 --> 00:55:33,520
and tweaks that um
I've just come across as I'm going that

816
00:55:30,400 --> 00:55:37,640
I I would like clarification on um and
just in order to

817
00:55:35,120 --> 00:55:42,400
um make sure that I'm doing my job and
you know you guys have a lot of things

818
00:55:39,560 --> 00:55:48,280
that you're used to or have been normal
but I'm very much an SOP person and a

819
00:55:44,960 --> 00:55:51,400
policy person and it's very it's
it's generally I don't

820
00:55:51,760 --> 00:55:58,040
like way of saying it it's a cover my
butt. I like to make sure that if I that

821
00:55:56,040 --> 00:56:01,680
I have my directions and that they're
very clear. So there's just a few things

822
00:55:59,840 --> 00:56:06,520
that I might be sending your way to
review to provide me and my staff with

823
00:56:04,080 --> 00:56:10,480
that clarity.
Want to give you an update.

824
00:56:08,680 --> 00:56:13,200
» Appreciate
>> Anything else?

825
00:56:13,520 --> 00:56:17,400
If not I need a motion to adjourn.
>> Motion.

826
00:56:16,520 --> 00:56:18,760
» Second.
>> All in favor?

827
00:56:18,120 --> 00:56:22,120
» I.
>> I.

828
00:56:19,520 --> 00:56:22,120
» Thank you.