[0:28] It's now 6:00. We'll call the meeting to order. The open meeting pamphlet is um [0:33] on the desk there um for you to review. Um Gary, we take [0:38] » Buckminister here. Ferguson >> here. Forac [0:41] » here. >> Caster [0:42] » here. >> Frank [0:43] » here. Kenny >> here. [0:45] » Leen >> here. [0:47] Please rise [0:53] to the flag of the United States of America and to the republic for which it [0:57] stands. One nation under God, indivisible, with liberty and justice [1:03] for all. >> Mayor's report is not here. So there is [1:07] none. City minister report. Um I don't have anything. [1:14] Do you have anything? All right, we'll move on. We're going to [1:17] go to um item number one, agenda approval. I make the motion that we move [1:23] the uh tanasa discussion um from number seven to let's remove we're going to [1:30] remove the agenda approval out of the consent. So we'll approve everything but [1:34] the agenda. Then we'll go back and we'll approve an amendment to the agenda. [1:39] » All right. A consent agenda minutes of approval for August 17th, 2026. Claims [1:45] approval for September 9th, 2026. >> Motion [2:04] push. >> All right. [2:07] Going back to agenda approval, as I stated, I'd like to move item number [2:12] seven, tenasa agreement recommended by public works down uh to number 10, the [2:18] last item um for the we'll probably exot [2:29] » number six to the end of the agenda. >> You said seven, but [2:33] » well, I got seven on mine. Sorry. That's okay. The tenasa [2:46] » yes. >> All right. Moving on to old business [2:50] discussion and action. Second reading reading of ordinance 2026-102 [2:55] to provide for regulation of bicycles, ebikes, scooters, e scooters, [2:59] skateboards, e skateboards, hover boards, and skates. Review the Ordinance [3:05] 2026-102. >> Ordinance number 2026-102. [3:10] An ordinance to regulate the use and operation of bicycles, ebikes, scooters, [3:15] e- scooters, skateboards, e skateboards, hoverboards, and skates to repeal the [3:21] current section 5-501 of the false city municipal code and all other sections in [3:27] conflict here with. So, I talked to um our attorney and he [3:35] made all the u amendments from the last meeting. [3:45] That's I don't know if anybody has any other thing to discuss on it. [3:52] » Do I need to bring up what I talked about earlier? [3:57] » You can. Um, there's issues with kids riding in [4:02] the parks and it's not really labeled in there [4:08] about not riding in the parks. So, I don't know if we need to amend something [4:11] about >> We got a park specifically for that [4:20] 1920 street, right? State ramps. [4:28] Well, I know that, but if you say ballparks, then you'd have to exclude [4:31] that one. See? >> Yeah. I mean, parks in general, I guess. [4:35] But I got a complaint this morning that there's kids driving through the [4:40] softball games and all that. So, I was just [4:44] » like in the parking lots or just in the grass or just [4:48] » I mean, have you seen it sidewalks where people are standing? [4:54] Sorry. >> Um, I've seen it myself. Jenny Jenny [4:59] struck her. Um, I've seen it myself at softball games and they ride on the [5:02] sidewalks, um, through the parking lots, through grass. I mean, on the splash [5:10] pad, it's pretty much everywhere. >> So, there's nothing specific calling out [5:18] there. No, but we have uh ramps at a city park. [5:24] See what I mean? Because we have skateboard. We have skateboards on. We [5:28] have a skateboard. >> Yeah. [5:31] » My only issue with matter. Yeah. I'm sorry. This comes down to parenting more [5:38] than a damn city. And I mean and and teaching kids to be respectful, but boy, [5:43] I would think parks are about the safest place you want them. And I mean, I'd [5:47] like them there. like go down the streets elsewhere. But [5:55] » yeah, it's just an empty park or a park full of [6:00] » I mean that's that's the tough part is right now the park's probably empty and [6:04] it's okay. But come softball day or any other day [6:08] is somebody else in a lawn chair or [6:11] something. >> And I get it. It would be frustrating, [6:14] but boy, like right now, Morehead Park, like I'd rather them be there than [6:18] riding downtown, you know? So, I don't want to like say you can't be in a park. [6:23] Yeah. I don't know. That's just that's a tough one because then that would be [6:27] Stanton's Lake, too. And that's half the time it's empty. [6:31] » I was just asked this question. No, no, I'm not I'm not saying I'm just saying [6:34] it's just >> I think before this even brought up in [6:37] the entire country, it was a parenting issue before any city in the United [6:42] States. But >> well, what we're doing with this is [6:45] getting some teeth to it. So you have some regulation, you get the the law [6:49] enforcement, an ordinance to act on. So if you have [6:53] complaints, you can, you know, if you got restrictions, but this is the second [6:58] time we've amended it. >> Yeah. [7:01] Like Jamie, what happen if there is a softball game going on and there's kids [7:05] riding their bikes down there on the sidewalks and weaving in and out people? [7:09] If there's no ordinance, there's nothing you can do about it. [7:12] » Talk to the kids. >> Yeah, talk to the kids. Only thing I [7:14] mean, >> talk to the parents. [7:16] » Yep. I mean, >> I agree. It's a parenting issue. [7:20] I wish you had tickets for common sense, but [7:24] » he wouldn't have a ticket. [7:31] » I'm going to make a motion to [7:46] Yes. Moving on to regular business. Uh, [7:50] represent from HPE, uh, will you present the audit? [8:05] » So, good evening. I'm Kylie Wickman >> and I'm Luke Post. [8:08] » We're from HBA. This is our first year doing the audit. We're presenting the [8:14] September 30, 2025 year end. Um, so we will just kind of go over the highlights [8:20] and if you have any questions, let us know. [8:23] The first couple pages in the packet is our audit report. And so there in the [8:29] second paragraph, we give our opinion and we note that the accompanying [8:33] financials present fairly in all material respects. So that is a clean [8:38] unmodified audit opinion. The rest of the report goes on to note [8:43] that you all as management and the council are responsible for the [8:47] financials and the information in them. And then our responsibility is to audit [8:51] that information. And so to do that, we do a lot of planning ahead of time. We [8:56] do a risk assessment so we can focus on what we think are the riskiest areas of [9:01] your audit. um we um we can do all that planning. So [9:07] then we can do the field work where we're actually looking at invoices, [9:09] asking questions, um looking at your controls and [9:13] processes. And so at the end of all that, we're able to issue this opinion. [9:18] And the back of the financials, there's also a supplemental schedule on a budget [9:22] comparison. And then we have a couple other reports on your um internal [9:27] controls and financial reporting that we'll go over then. [9:31] » Okay. I'm going to run through the numbers pretty quick. I'm just going to [9:34] give a high level overview and call out a couple of items um I think warrant [9:38] just a little bit of attention. So the city of false city runs their financials [9:42] on the full acral basis that's with US GAP governments gap. So this statement [9:47] in that position both the governmental activities and the business type [9:50] activities is full acral basis. You'll note this has capital assets PP&E [9:56] long-term debt um statement of activities. This is [10:00] going to be see on this screen and I'm not going to rotate it because I'll get [10:04] lost on here. But uh basically this again this is full acrual basis. This is [10:09] loans when they're paid are not expenses. It's a reduction in the [10:13] liability. Same with capital assets purchase. It's not an expense. It goes [10:16] to a capital asset then it's taken depreciation. When we get to the funds [10:22] even though the city is full acral basis this is how governmental accounting [10:25] works. These are on what is considered the economic resource basis. You'll note [10:30] there's not loans payable here. There's not capital assets here. So between the [10:35] two schedules, there's a reconciliation. Mainly those are the two items. There [10:40] are a couple smaller items, but as you look through the financials, those are [10:44] the reconciling items here on the fund financials. I'll point out because the [10:48] capital improvement has an inter fund note receivable from general. When you [10:53] go to that statement of net position, the governmental funds are brought [10:56] together. those are eliminated when they get brought together because it's all [10:59] within the governmental funds. Um, and then so here as promised is a [11:05] reconciliation between the fund balance on the governmental funds and the [11:09] governmentwide financials. So those recon items, like I said, the main ones [11:12] are your long-term debt and your capital assets. [11:17] And then we've got the receipts and dispersements of the governmental funds. [11:20] Here you will note principal payments are recorded as an expense because the [11:25] fun have a loan in it. So when the money is paid on the loan here, it's shown as [11:29] an expense. This how governmental accounting is done when it's done to the [11:33] full acral basis. And another recon this is on the profit and loss side as [11:39] opposed to the balance sheet side. Um so now we have the business type [11:44] activities. These are full acrual basis. So these funds have the loans in them [11:49] have the capital assets in them. So they are um not the same as the governmental [11:55] funds. Um and so we have operating revenues, operating expenses. Um [12:03] moving on, cash flows. The business funds have a cash flow to them. I [12:07] recommend reviewing the operating activities. Um sewer is showing a [12:13] negative operating cash amount. Um next year I want to bring to your [12:19] attention this schedule will change. There's a new Gazsby. There's going to [12:23] be some language change. It mostly operates in the same way, but there's [12:27] going to be labeling as subsidies. Other items when we're here next year, we'll [12:32] walk through all of it. It's roughly the same thing, but some terminology is the [12:35] same because Gazsby can't leave things alone. [12:39] Um, so then you have the notes. I recommend reviewing these. These give [12:43] more information to the statements we provided. Um, as Kylie mentioned, there [12:49] is a required supplementary statement. This is RSI. This will also change [12:54] slightly next year under that same accounting standard, but I want to point [12:58] to your attention, this is budgetary basis. So, these items are essentially [13:02] on the cash basis. Same way you're you're doing your budget right now. It's [13:06] on that same basis. So, now we have the governmental [13:10] auditing standards letter. So the internal controls, this is going to be [13:13] the main event of what I have to communicate with you today. I have 10 [13:18] material weaknesses on these financial statements. [13:22] So starting with 202501, we have an inade adequate segregation of [13:27] duties. We believe the city probably has enough staff to have a proper [13:32] segregation of duties, but you'll note as we go through these findings, the [13:36] internal controls were not there. So we were not going to give a opinion on the [13:43] um segregation of duties um with the amount of internal control issues that [13:48] we've identified. Um looking at 202502, this is financial [13:53] statement prep. So this is a finding I don't expect you to be able to fix. [13:56] There is a risk when we prep your financials. If I don't talk to Gary [14:00] properly, I could put something in these financials that could be wrong. There's [14:05] a risk. There's not really much you can mitigate to do that. an organization of [14:09] this size is an expected finding. You'll you'll have that [14:13] 2023 is uh or excuse me 202503 is material audit adjustments. So when we [14:20] receive the trial balance and numbers from the city, we expect those to be [14:24] close to what we audit them to. Some of these material audit adjustments I'm [14:28] going to give more detail on in the rest of the findings, but they are not all [14:32] listed in the rest of the findings. There are more material audit [14:35] adjustments that we had to make to bring these into a clean financial statement [14:40] set than are even listed in these next few findings. [14:44] So finding 2024 or 202504 beginning fund balance and net position. [14:52] So depending on which fund you're looking at net position [14:56] fund balance was off by over 12 million in the electric fund. This is what that [15:02] means. The paper financial statements from last year should match your [15:06] accounting system because beginning balances this year should match final [15:10] balances last year. The accounting system, frankly, they weren't close. The [15:15] accounting system was not updated to match these paper financials that were [15:19] issued last year. And you'll note um I'm going to go through these at a high [15:23] level. The details are there for your for your review. Um if you have [15:27] questions, please stop me. Um, so number five, reconciled cash balances not [15:32] reflected in the trial balance. So this one is a little backwards, but I want to [15:36] explain it. When we came in, the reconciled the reconciliations provided [15:43] were pretty accurate. The accounting numbers did not match them. So cash was [15:48] off um in various funds, sometimes up to $2 million. The cash did not reflect [15:53] what was actually in the statements in the funds. [15:59] 202506 unreconciled interf fund transfers. The [16:04] only place a transfer go is another transfer. Transfer should net to zero. [16:08] Transfer is netted to 2.5 million. So that means there was activity. A [16:13] transfer can't cause activity. A transfer should only go to a transfer. [16:19] Um number seven, uh accounting for state grant proceeds. So, the city received a [16:26] $15 million state grant for the large utility transmission project. That grant [16:31] was awarded during the fiscal year. Cash was paid. Cash is in the city's [16:35] accounts. Those um entries were made some in I [16:41] believe it's June, July, August. Some entries were made in each of those [16:45] months. When you net up the entries that were made, they all net to zero. The [16:50] city did not record a scent of the revenue from the $50 million grant once [16:54] all the entries are put together and reviewed. [16:59] » You had the cash in the bank. >> You had the cash. It's in the bank, [17:02] » but the revenue was there at one point, but once the rest of the entries were [17:07] made, it was gone. [17:11] » Um, number eight, unrecorded accounts payable. Um, so the city is on the full [17:16] approval basis. When we came into audit accounts payable, some of the items left [17:22] over were legacy and weren't we had to clean a bunch of it up. And even as we [17:28] um were provided some payables, we have tests we do for search of payables and [17:33] we found material missing items as part of those tests and got those into the [17:37] financials. Um number nine, capital asset [17:41] depreciation records. So the city has five funds general and the four [17:47] utilities that have a large amount of capital assets in them and those [17:50] schedules should reflect the flow with the financials. They should tie to the [17:53] beginning balances, current year activity, additions, disposals, [17:57] depreciation helps reduce there. Those should all tie some of the um air or the [18:04] uh prior period adjustments we had to beginning balances. These schedules had [18:09] math errors in them. They frankly have some legacy items that need cleaned up. [18:14] These schedules need major work. They have a lot of items that need reviewed [18:19] even still now. That is going to be a project that we're going to be working [18:23] on going forward and getting those cleaned up. I know the schedules are [18:27] also used some for the uh insurance. And while those two schedules can work in [18:33] tandem, using them for both, they do have different criteria. So not [18:38] everything's the same that needs to be there. one for the insurance listing and [18:41] for the financial statements. So, while that can they can piggyback each other [18:46] and be reconciled to each other, I would caution you to use the same schedule for [18:50] both of those tasks. And then number 10 is incomplete and [18:57] accurate debt records. So, one loan reflected in I believe it is the sewer [19:03] fund, the wastewater fund um that was recorded last year, that loan didn't [19:07] exist. we perform procedures. It must have been paid off years ago or [19:13] it was overstated. So that loan was in the financials last year. We've taken it [19:17] out. And then also we have one loan um as part of the CRA that was back from [19:25] 2021 currently outstanding balance of 166,000. [19:30] That was not recorded in the financials this whole time. We found that during [19:33] audit testing that has now been reflected in the long-term debt. [19:38] Um so those are my findings, our findings. We have um the corrective [19:43] action plan. This will be filled out by the city. There will be this will be [19:47] filled out and signed put on the city flutter head appended into the final [19:50] version that's submitted to the state. So I walked through a lot of findings. [19:55] So we did issue a clean audit opinion. The way we were able to do that is we [20:00] put the staff through hell. We drug through but we were able to get back [20:06] into to and fix and understand and get documentation to a place that we were [20:12] comfortable giving that clean opinion. And I want to give I want to give Gary [20:16] and his staff credit because we did a ton of work on this. We had to go back [20:22] through records and ask and get more documentation and ask again and more [20:26] documentation. So, I would like to give Gary my thanks for that because if Gary [20:32] hadn't been here, I don't know how we would have issued an audit for you. [20:38] This was um [20:43] » yeah, this was a a challenge. >> Um [20:47] » so I mean as you can see with all the findings and how we're letting you know [20:50] that this was a lot of work. Um we are going to have to build extra [20:56] from our original proposal. There was just a lot we didn't know about. you [21:00] know, we want to be fair to you, but also we probably had over double or [21:05] triple the time that we anticipated that this audit would take. Um, so we're [21:10] going to look through that for your final audit bill. Um, but you know, we [21:15] know your next year end is coming up. We think, you know, next year you're going [21:19] to be able to get there to correct some of these things. maybe I don't know [21:23] hopefully by year end if not this year next year you know that we we're [21:27] confident that we can continue to work with you going forward and that we're [21:31] going to see some improvements that's the good news out of it [21:39] have any questions for us or anything you want to add Gary [21:42] » well there's a few things here maybe can't answer them but like uh you guys I [21:47] Gary might even know too like on the 25-007 [21:51] The $15 million shows it's recorded 26 lines of entries in June, July, and [21:56] August on that. [22:00] I mean, I'm sure I wouldn't know, but I What you're saying is that's pulled in [22:03] and out 26 times. Don't know where it was put. We we so what happened is it [22:09] was reported correctly in the utility fund and then it was moved to the CRA [22:16] physically moved to the CRA which is the same bank and then it was moved from the [22:22] CRA back. So every time they made entries, there was entries for every [22:29] time it moved and it could be transfers in, transfers out, cash, investments. So [22:38] it took me a while to go through and figure that out. [22:42] » Then my I guess need council might help me on this one, too. When we did that 15 [22:47] million, I mean, not do the audit, but I thought we talked about we're going to [22:51] draw interest off that if you put it If you put it in your draw interest or [22:55] something, you still move it back. I guess money. I'm looking at Derek [22:58] because he's a [23:03] » take. >> It's currently in a seedar account. [23:07] Cedars. So that's currently in there. >> The money wasn't [23:13] the money was moved before it was in the seedars. So it was after you got it. It [23:19] was moved from like I said fund to fund and then account to account and trying [23:25] to account for it to be moved and that I think that's where the confusion got [23:30] » still going in and out. Okay. [23:33] » Yep. >> Okay. [23:35] » Is on the financial reporting side of it. [23:38] » Yeah. The accounting piece was the issue. [23:41] » I understand that now. Thank you. [23:49] Do we have any more questions or motion to approve this? [23:53] » Thank you for cleaning up our mess. >> Thank you. [23:56] » Yes. Very motion to approve. [24:01] » Second favor. [24:06] » Yes. >> Thank you again. [24:13] » I have item number three. [24:17] No, you're fine. >> Okay. [24:22] » Discussion and action. Appointment of Rick Johnson and Jerry Eler to the [24:27] majority. >> Motion to approve. [24:32] » Favor. [24:37] » Yes. >> Item number three, discussion and [24:41] action. appointment of Levi Jones as police officer. [24:49] Uh Levi left the police department uh on another business venture and then came [24:55] back to work for the city and has since requested transfer back. [25:00] He is a full-time janitor with the city. He went through the uh [25:04] interview process and the push forward. Think he'd be a good addition and I [25:10] think the guys are excited to have him back [25:15] in that 10th position. >> He has to go to school, right? [25:18] » He's good. >> Yeah. [25:21] » He had 32 hours of training and >> yeah, we've already completed all of his [25:24] requirements. [25:35] Thank you. [25:42] » Yes. Um discussion before discussion and [25:47] action curb cut on 521 to the court construction. So there's a request um [25:54] they're building duplex there. So he had a request to do a curb cut and the [25:58] council has to approve it. So um item four and five are both uh for curb cuts [26:04] for those construction projects. [26:08] » Second [26:13] yes. Number five discussion action request [26:17] cut [26:26] » eight. Yes. >> Item number seven opd prepayment [26:31] agreement as recommended by the board of public works. [26:36] So, uh, the board of public works, um, is recommending, um, [26:42] council approval of this. Um, this is part of the process that we're going [26:48] through to get NITS. So, we have our own, uh, uh, ability to buy um, power [26:57] um, outside of OPD. And um as we you know look at the NRG [27:05] and the centronics and stuff as we move forward the um transmission line and [27:11] stuff that's the way the board of public works figure uh thinks we should go with [27:16] this. So we're going to ask the council to approve this thing. [27:42] Yes. Um item number eight [27:48] now discussion and action replacement of power plant windows by salt contracted [27:54] to $64,7 recommended by the board of public. [27:58] » Yeah. So the board of public works um is recommending this um [28:04] contingent that it's going to be part of the budget. Um we have to budget for [28:09] next fiscal year for this. I think it's a have to instead of a want. Um so we [28:17] asked the council to approve it and then we'll go [28:23] through the budget, get it in the budget for next year, fiscal year. [28:34] Yes. [28:40] Um then we have item number eight discussion and action accept engineering [28:48] service change order. [28:53] So um Trevor negotiated with seal [29:00] on they had some come up. These are the relays at the power plant. Um so they [29:05] come up and they build us for that day. They're looking at PDM. I think is a [29:10] couple weeks they're going to be here. Um so it's a benefit for them that they [29:14] could work uh Monday through Sunday. Their [29:19] Saturday um Sunday PDM is quite high. So when Trevor negotiated [29:27] um that their mobile they would eat half their mobile, we'd pay half of that and [29:32] then he got the PDM down on the weekends to be the same as a weekday. So um this [29:40] is the change order for those discussions. [29:43] Um anybody have any questions? [29:50] Can you repeat because it shows the weekday is 2950 a day but Saturday is [29:55] 4425 and Sunday. [29:59] Did you just say that the daily rates got equalized? Is it not? That's my [30:03] understanding. It's just not reflected. sheet. [30:08] I see I see that now. Okay, that was that was part of his [30:20] long not approving what we have in our hand. [30:22] » Yep. I will double check with him that the is supposed to be the same weekday [30:26] as weekend. So they don't have to go back to St. Louis and then remobilize [30:32] here. So that that was the negotiation piece. [30:37] » I will double check that and if you want to make a motion or someone wants to [30:41] make a motion contingent on that or that we sign it once we get that figured out. [30:48] I would make a motion. [31:00] Well, it does have a date response required. Are we going to get to it? [31:05] » Says that they wanted to have this done by the 15th. [31:09] » Meet again by then. >> They uh mobile they're going to do it [31:14] Monday the start the 14th and it's a twoe process. But I will double check on [31:20] that and we won't sign it unless it is what I explained to the council. That's [31:25] what [31:35] others. But same as [31:42] a motion in a second. >> I'll second. [31:49] » Yes. Number nine, discussion and action agreement as recommended by public [31:56] works. [32:00] » So um we're still negotiating that contract [32:05] um with Tanasa and I'd like to go into exact session so I can explain it to the [32:10] council. It is um time sensitive. So I'd like to go explain it and then we can [32:17] come out and you guys can make a motion or whatever you guys want to do. [32:28] » Can we take public comment right now? >> Okay. [32:32] » Yeah. Special fall edge just wanted to address the council. Tanasa has been in [32:37] the news for data centers. did this about four to six months ago when we [32:43] started talking about an NDA with Tanaska. We just want to make sure that [32:46] everybody's clear. This has absolutely nothing to do with data centers. This is [32:49] a totally different company than the Tanasa that's in the news for data [32:53] centers, right? Get auction agreements. Tanasa, I think it's Tanaska Power [32:57] Services is a division of Tanaska because we're trying to go NITS be [33:02] network integrated. We're being dropped by mean Municipal Energy Agency of [33:06] Nebraska. Therefore, we have to find a replacement, put out bids, right? Three [33:10] people bid on it. One of them's Pasca. They appear to be the winner. Um, we [33:14] need a willing agent by May 1st. I just wanted to make it very clear that this [33:18] has nothing to do with data centers and that we're we're trying to find a [33:23] market participant to help us wheel the energy, right? um in reviewing the um [33:29] the contract that was in the board of public works. We've got an we got an [33:33] all-star attorney that used to work at Southwest Powerpool that is helping us [33:37] with this. She has full city's best interest in mind. They did share this [33:41] with some of our investors and I just want you guys to be aware of uh some [33:45] minor feedback that they have. Um, one of them is [33:50] we want you consider no exclusivity for new [33:56] generation for future new generation. Um, [34:02] excluding new generation from this contract. There's a there's a section in [34:05] there that that talks about this section 2 subo [34:09] um that exclusivity um could prevent potential investment in [34:15] fall city. some of the projects we're working on. Um the investors they want [34:19] to derisk um and you know removing exclusivity [34:24] gives us flexibility if someone wanted to do generation in fall city. Okay. Um [34:31] a partnership with the municipality of fall city unlocks the pathway to [34:36] funding. There's been some good activity the last couple weeks. Um, and I just [34:41] wanted to just kind of put that out there that limiting exclusivity, someone [34:45] wants to build generation in both city, um, you know, that's perhaps our best [34:50] pathway forward to get the investments for some of these big projects we're [34:53] working on. >> Thank you. [34:58] Any other comments before we get a second? [35:10] » Yes, >> you're going to go into executive [35:13] session to discuss contract.