[0:00] live vicariously
[0:09] somebody who
[0:14] [laughter]
[0:29] » I'll tell you But
[0:31] you guys,
[0:54] » go ahead.
[0:58] » Mr. Tucker
[1:02] looking good.
[1:03] >> Recording in progress.
[1:05] >> Thank you.
[1:07] >> Clearance.
[1:08] >> All right. Welcome everyone. It's now
[1:10] 6:31 p.m. I'd like to call to order the
[1:12] Fenton Township board meeting on this
[1:14] Tuesday, the 15th day of September,
[1:16] 2026. I would ask everyone to please
[1:18] stand for the opening prayer and the
[1:19] pledge of allegiance. Trusty Go, will
[1:21] you lead us?
[1:22] >> Yes, sir. Thank you.
[1:24] Heavenly Father, bless us as we gather
[1:27] here tonight. We ask you guide us in our
[1:30] conversations.
[1:31] Remove all distractions from our minds
[1:33] so that we may have clear communication
[1:36] and understanding with one another.
[1:38] Continue to look over our community and
[1:40] country. Help us to remember the reason
[1:43] we are here tonight, which is to serve
[1:45] our fellow man and community.
[1:48] Continue to bless us and our country in
[1:50] your most holy name. Amen.
[1:54] I pledge allegiance to the flag of the
[1:57] United States of America and to the
[1:59] republic for which it stands. One nation
[2:03] under God, indivisible, with liberty and
[2:06] justice for all.
[2:10] » As always, Mark. Thanks. Clerk Krug,
[2:13] please call the role.
[2:14] >> Yes. Lorraine,
[2:16] >> present.
[2:17] >> Reed
[2:17] >> here.
[2:18] >> Clark
[2:19] >> here.
[2:21] Pug is present. Kesler
[2:23] >> here.
[2:24] >> Gopal
[2:24] >> here.
[2:25] >> Tucker
[2:26] >> present.
[2:26] >> You have a full board.
[2:28] >> All right. Thanks. I'd also like to know
[2:30] for the record that our township
[2:31] attorney Jack Belzer, our operations
[2:33] manager, Tom Broker, our zoning
[2:35] administrator, Mike Dee, our fire chief,
[2:37] Ryan Boltz, and our assistant manager,
[2:40] Megan Gito, are present this evening.
[2:42] Julia, I thought she was going to be
[2:43] here this No, she's not.
[2:45] >> Oh, she would not be here. All right.
[2:47] Uh, additionally, the following uh,
[2:48] township officials are present via Zoom.
[2:51] Uh, our township engineers, uh, Alan and
[2:54] Melissa Lawrence. Tom, will you detail
[2:55] the procedures for those attending
[2:57] tonight's virtual meeting?
[2:58] >> Yes. To members of the public attending
[3:00] tonight's meeting in person or via Zoom,
[3:02] please be advised the meeting is being
[3:03] recorded to be shown on public access TV
[3:06] on Spectrum channel 191. Recorded
[3:08] meetings are also posted on the Fenton
[3:10] Area Community Television YouTube
[3:12] channel. For those attending via Zoom,
[3:14] we ask that you keep your microphone
[3:15] muted. until we reach portions of the
[3:17] meeting where public comment is allowed.
[3:19] For tonight's meeting, there are two
[3:20] public hearings, one for the Stony Brook
[3:22] 2 street lighting special assessment and
[3:24] one for the 2026 fire protection special
[3:27] assessment, both of which will include
[3:29] public comment. All other public comment
[3:31] will be taken near the end of the
[3:32] meeting. Meeting materials are available
[3:34] for download on the township's website
[3:35] at bettownship.org.
[3:37] >> Thanks, Tom. All right, moving on to the
[3:39] first business order is the approval of
[3:40] the agenda. Are there any requests
[3:41] tonight to amend tonight's agenda?
[3:44] Hearing none. A motion is in order to
[3:46] approve the agenda as presented.
[3:48] >> A motion to approve.
[3:49] >> Second.
[3:49] >> All right. Motion's been moved and
[3:50] seconded. Any further discussion?
[3:53] Hearing none. Cler Kirby, you please
[3:54] call the role.
[3:54] >> I vote yes. Clark,
[3:56] >> yes.
[3:57] >> Kesler,
[3:57] >> yes.
[3:58] >> Reed,
[3:59] >> yes.
[3:59] >> Gopal,
[4:00] >> yes.
[4:00] >> Tucker,
[4:01] >> yes.
[4:02] >> Rain,
[4:02] >> yes.
[4:03] >> Motion passes.
[4:04] >> Agenda stands approved as presented.
[4:06] Moving on to meeting minutes. Included
[4:07] in the packet are the meeting minutes
[4:08] from the September 1st regular meeting.
[4:10] Are there any corrections or requested
[4:12] revisions to these meeting minutes?
[4:15] Hearing none, the meeting minutes stand
[4:16] approved as presented. Next business
[4:19] order is expenditures. Are there any
[4:20] questions from the board regarding any
[4:21] of the invoices?
[4:25] Hearing none, I will entertain a motion
[4:27] regarding the payment of expenditures
[4:28] totaling 920,444.32
[4:31] cents for payment. Make a motion to
[4:34] expand to approve expenditures in amount
[4:36] 900,440.
[4:40] How much?
[4:41] >> 44432.
[4:42] >> 4432 as presented.
[4:45] >> Second.
[4:45] >> All right. Motion's been moved and
[4:46] seconded. Any further discussion?
[4:48] [snorts]
[4:49] >> Hearing none. Cler crew, will you please
[4:50] call the role?
[4:51] >> Reed,
[4:52] >> yes.
[4:53] >> Gopal,
[4:53] >> yes.
[4:54] >> Tucker,
[4:54] >> yes.
[4:55] >> Kesler,
[4:56] >> yes.
[4:56] >> Lorraine,
[4:57] >> yes.
[4:58] >> I vote yes. Clark,
[4:59] >> yes.
[5:00] >> Motion passes
[5:01] >> and the expenditure stand approved as
[5:03] presented. As Tom said, we're next
[5:05] business order is public hearings. We
[5:06] have two of them tonight. The first one
[5:08] is Stonybrook 2 street lighting special
[5:10] assessment district and this is the
[5:11] hearing on special assessment role.
[5:13] Operations manager Brooke will you?
[5:15] >> Yes. As requested by a petition of
[5:17] property owners in phase two of Stony
[5:18] Brook uh the township board adopted
[5:21] resolution at the August 18th meeting to
[5:23] create the special assessment district
[5:24] to pay for the installation and ongoing
[5:26] maintenance of 11 street lightss in that
[5:28] section of the development. The second
[5:30] resolution was adopted at that meeting
[5:32] and scheduled the public hearing for
[5:33] tonight's meeting to receive comment on
[5:34] the proposed role. Estimated cost of the
[5:37] project is $2530
[5:39] for street light installation, $1,540
[5:42] per year for operation and maintenance
[5:44] of the lights plus administrative costs.
[5:46] Special assessment role includes a per
[5:48] partial assessment of $16.19
[5:50] for 2026, which includes the cost of the
[5:54] cost of installation recovery township
[5:56] administrative costs and estimated
[5:58] $24.84 per year beginning in 2027.
[6:02] reviews and adjusts all street special
[6:05] assessments annually as needed.
[6:08] >> All right. Thanks, Tom. Okay. The board
[6:10] will now accept public comment on the
[6:12] following. An individual's assessment in
[6:14] relation to the benefit received, the
[6:16] total cost of the project, and the
[6:18] validity of the proceedings to date.
[6:20] Tom, do we have any written comments?
[6:22] >> None.
[6:22] >> All right. I will now open up the
[6:23] meeting for public comment on the
[6:25] proposed PUB zoning amendment. Oh, yeah.
[6:28] All right. Is there anyone here tonight
[6:30] that would like to talk about the street
[6:33] um special assessment for the street
[6:34] lighting for Stony Brook?
[6:38] Hearing none, I'll go to Zoom. Is there
[6:40] anyone on Zoom that would like to
[6:42] address the board again only on the
[6:43] Stony Brook 2 street lighting special
[6:45] assessment?
[6:49] If so, mute or raise your hand or unmute
[6:52] and raise your hand.
[6:55] All right, hearing done. I will now
[6:56] close the public hearing. Are there any
[6:58] questions or comments from the board?
[7:00] >> Only question I have, they took I'm
[7:02] assuming I'm a light pollution
[7:06] guy. I don't want to I don't believe I
[7:09] don't like street lights much, but I
[7:11] believe these fixtures are capped at the
[7:14] top. Is that
[7:15] >> They are correct. They they're they're
[7:18] kind of foursided
[7:20] downward pointing
[7:22] >> because it didn't it talked about the
[7:23] source of illumination and the number
[7:24] and the location,
[7:26] >> but it didn't So I'm just verifying what
[7:29] I believe to be true is that these are
[7:31] sensitive to that particular issue that
[7:34] the light is constrained in a downward
[7:37] fashion.
[7:38] >> Yes, they are. We have the same type in
[7:40] our neighborhood have for 30 some years.
[7:42] But it it just to me it gives off enough light where it's it's safe, but
[7:48] it's it's not something that's blinding
[7:49] that you have to close your your drapes
[7:52] because it's going to keep you awake at
[7:53] night.
[7:53] >> Can you see the star?
[7:55] >> Yes. They're good.
[7:56] >> Wow. Yeah, they're supposed to be highly
[7:58] efficient, which they are, and
[8:00] environmental friendly. So, both the
[8:02] eyes and all the rest. So, all right.
[8:05] Any other comments or questions from the
[8:08] board? Hearing none. Resolution number
[8:10] 2026-23. Clerk Crew, will you please
[8:12] present the resolution?
[8:13] >> Yes. It confirms special assessment role
[8:16] 2026-04
[8:19] as submitted as the assessment role for
[8:22] Stonybrook 2 street lighting special
[8:25] assessment district establishes
[8:29] annual installments in the role each
[8:31] payable on December 1st and due
[8:36] at the end of February assigns or assess
[8:40] or assigns a 1% per month penalty. leave
[8:44] for late payments. Directs the clerk to
[8:46] deliver the special assessment role with
[8:50] warrant attached to the treasurer.
[8:52] Directs the treasurer to collect the
[8:55] special assessment. Repeals any
[8:58] conflicting resolutions. I'll move the
[9:01] resolution.
[9:02] >> Second.
[9:03] >> All right. Motion's been moved and
[9:04] seconded. Any further discussion?
[9:06] Hearing none, clerk, will you please
[9:08] call the role?
[9:08] >> Yes. Clark,
[9:09] >> yes.
[9:10] >> Kesler,
[9:11] >> yes. I vote yes. Gwolf,
[9:14] >> yes.
[9:15] >> Tucker,
[9:16] >> yes.
[9:17] >> Rain,
[9:17] >> yes.
[9:18] >> Reed,
[9:19] >> yes.
[9:20] >> Resolution passes.
[9:22] >> All right. Uh, this is the second one.
[9:25] Uh, this is under public hearings. This
[9:27] is the Fenton Township Fire Protection
[9:29] Special Assessment District. This is the
[9:31] 2026 special assessment role. This is a
[9:33] public hearing on the 2026 Fenton
[9:35] Township Fire Protection Special
[9:36] Assessment Role. The assessment per
[9:38] property remains at 65. We did uh I did
[9:41] have the chief come tonight to just kind
[9:43] of discuss it briefly. Um you want to
[9:45] give just a little history.
[9:51] » I think it's been 30 years.
[9:53] >> This is the 30th year.
[9:54] >> 30th year at $65.
[9:57] Um for fire public safety for a
[10:01] community, it's pretty cheap service. Um
[10:05] our department's NFPA compliant. I mean,
[10:08] all of our equipment is brand new. Um,
[10:10] we're very very careful how we spend our
[10:12] money. Um, just I think it just shows
[10:15] that you don't have to have a ton of
[10:16] money in a in a kitty to say, "Well, I
[10:19] want to buy this or I can have this or
[10:20] whatever." I think we're very um
[10:22] fortunate to have uh the fire fund to
[10:25] begin with and we take advantage of it
[10:28] um by spending it wisely.
[10:32] >> Thanks, Chief. Appreciate it. And it
[10:34] also speaks to
[10:36] uh the chief that manages the
[10:38] department, too. So you've always made
[10:40] sure that in the budget with town that
[10:41] there's money there for future for
[10:44] trucks we're going to need. Uh so again
[10:47] always looking for out for the township.
[10:49] So
[10:49] >> and our new tanker will be here in a
[10:51] couple weeks. So
[10:55] be the last of the trucks for a minute.
[10:58] >> All right. Thanks, Chief. Yep.
[11:00] >> All right.
[11:00] >> I have a question before we go here. Not
[11:03] from you, Chief. Just procedurally.
[11:06] The agenda didn't have this item on it.
[11:10] I unless I'm missing something here. Do
[11:12] we need to amend the agenda to add it in
[11:15] postumously?
[11:17] >> It was in mine.
[11:18] >> It's under public hearing.
[11:25] » Okay. I stand correct.
[11:27] >> Okay.
[11:28] >> Got it.
[11:29] >> Not a problem. All right. I'll now open
[11:30] up the meeting for public comment on the
[11:32] Fenton Township Fire Protection Special
[11:34] Assessment District. This is again the
[11:36] 2020 2026 special assessment role. Is
[11:39] there anyone here attending that would
[11:40] like to address the board?
[11:45] Hearing none, I'll move on to Zoom. Is
[11:47] there anyone address uh attending via
[11:50] Zoom that would like to address the
[11:51] board? Again, just on the Fenton
[11:52] Township Fire Protection Special
[11:54] Assessment.
[12:00] Okay. Hearing none, I will now close the
[12:02] public hearing. Are there any questions
[12:04] or comments from the board?
[12:07] >> I think it's commendable that this is
[12:09] year 30 and we've stayed at the same
[12:11] amount and offer amazing protection for
[12:15] our residents.
[12:16] >> We sure do.
[12:17] >> Commendable
[12:18] >> well-managed department. We are also,
[12:20] you know, and chief and I go to the 911
[12:22] meetings. Our uh trusty goal goes there.
[12:26] We, you know, I look at other
[12:27] municipalities. They're having problems.
[12:29] No one financially, but we we we do
[12:31] things the right way. It's well managed.
[12:33] Uh we have the equipment that we need to
[12:35] protect our citizens and our residents
[12:37] and uh I'm very proud to stand next to
[12:39] them when when I'm there. So doing a
[12:41] great job.
[12:43] [snorts]
[12:44] Any other questions or comments? Okay.
[12:46] Resolution number 2026-24. Clerk Crew,
[12:49] will you please present the resolution?
[12:50] >> Yes. Confirmed specialist says roll
[12:53] number 2026-05
[12:57] as the 2026 Fenton Township fire
[13:01] protection spec
[13:04] establish a payable date of December 1st
[13:07] 2026
[13:09] and it's due date of March 1st 2027
[13:14] assessing a 1% per month penalty on late
[13:18] installments directs the clerk to
[13:20] deliver the special assessment role with
[13:23] warrant attached to the treasur directs
[13:26] the treasur to collect special
[13:28] assessment repeals any conflicting
[13:31] resolutions I'll move the resolution
[13:35] >> second
[13:35] >> all right motion's been moved and
[13:36] seconded any further discussion clerk
[13:38] crew will you please call the role
[13:40] >> yes
[13:41] >> Tucker
[13:42] >> yes
[13:44] >> Clark
[13:44] >> yes
[13:45] >> I vote yes
[13:47] >> yes
[13:48] >> Kesler
[13:49] >> yes
[13:50] >> resol Resolution passes.
[13:51] >> All right. Uh, moving on to the next
[13:53] business orders reports. Are there any
[13:54] committee reports to be made to the
[13:55] board this evening?
[13:58] Hearing none, we'll move on to
[13:59] communications. We have none this
[14:00] evening. Adoption of ordinances. We have
[14:02] none this evening. Unfinished business.
[14:04] None this evening. We will move on to
[14:06] new business. This is the proposed new
[14:09] hire for the fire department. We have
[14:10] our chief here tonight to introduce our
[14:13] new member.
[14:15] >> Get my laps in. Again, I'm pleased to
[14:18] announce that we have another applicant
[14:20] um trained fire one and two um has his
[14:25] uh he went through the uh academy at
[14:27] GISD. Um I think we're in our third year
[14:30] now of having the academy there. So um
[14:34] our our kids in school can uh in between
[14:37] 11th and 12th grade grade become fire
[14:40] one and two certified. Um it's this is
[14:44] our first student we've received from
[14:46] it. He actually lives across from fire
[14:47] station 2. Um his name is Houston
[14:52] Whitner. Um he's a resident and uh he
[14:55] will be a good fit down station too. He
[14:57] made his first training last night and
[14:58] he got to ride on the ladder truck. So I
[15:01] think we hooked him.
[15:02] >> Thanks, Chief. Any questions or comments
[15:05] from the board?
[15:08] >> He is present this evening. I
[15:09] >> he is. I'd like to swear him in if we
[15:10] could right now. M
[15:11] >> I got to we got to we got after after we
[15:14] vote. Okay, I'll entertain a motion
[15:17] regarding the hiring of Houston Whitner
[15:20] >> Whitner.
[15:20] Sorry about that.
[15:22] >> Okay.
[15:22] >> As a member of the Fenton Township Fire
[15:24] Department as recommended by Fire Chief
[15:26] Folultz.
[15:27] >> Second.
[15:28] >> All right. Motion's been moved and
[15:29] seconded. Any further discussion?
[15:32] >> Clerk Crew, will you please call the
[15:33] role?
[15:33] >> Kesler,
[15:34] >> yes.
[15:35] >> I vote yes. Reed,
[15:36] >> yes.
[15:37] >> Lorraine,
[15:38] >> yes.
[15:38] >> Clark,
[15:39] >> yes.
[15:39] >> Tucker,
[15:40] >> yes.
[15:41] >> Gopal,
[15:42] >> yes.
[15:43] >> Motion passes. And now you can swear in
[15:45] Mr. Whitner.
[15:48] >> Tomute
[16:08] the duties of firefighters.
[16:21] respected dedication and hold.
[16:43] Congratulations, [applause]
[16:48] Mr. Whitner. Welcome to the Fenton
[16:50] Township Fire Department, the best
[16:52] township in the state of Michigan.
[16:56] >> All right, moving on to the next
[16:57] business. Next under new business,
[16:59] resolution number 2026-25. This is the
[17:01] street. Oh, no, it's not.
[17:04] >> Stony.
[17:06] >> All right.
[17:07] Uh resolution number 2026-25 street
[17:10] lighting for Stonybrook phase 2. Tom,
[17:13] will you
[17:14] >> Yes. So with the confirmation of the
[17:16] special assessment role, now we need to
[17:18] update our contract with consumers to
[17:19] add those lights under the township's
[17:21] contract. So, what you have here is an
[17:23] authorization for change form um which
[17:26] includes the amount that that we would
[17:28] pay to have the lights installed which
[17:30] is added into the assessment and a
[17:32] resolution authorizing the clerk or
[17:34] treasurer to approve that authorization
[17:36] for change.
[17:38] >> All right. Thanks, Tom. Any questions or
[17:41] comments from the board?
[17:43] All right. Hearing none, resolution
[17:44] number 2026-25.
[17:46] Cler, will you please present the
[17:47] resolution?
[17:51] deems it advisable to authorize
[17:53] Consumers Energy to make a change in the
[17:56] street lighting contract to add lights
[17:59] for Stonybrook to special assessment
[18:02] district. Authorizes the supervisor or
[18:06] clerk to execute the required
[18:08] authorization for change
[18:11] uh change documents. I'll move the
[18:15] resolution.
[18:16] >> Second.
[18:16] >> All right. Motion's been moved and
[18:18] second. Any further discussion hearing?
[18:20] None. Clerk K, you please call the role.
[18:22] >> Tucker,
[18:23] >> yes.
[18:24] >> Lraine,
[18:25] >> yes.
[18:26] >> Gopal,
[18:26] >> yes.
[18:27] >> Kesler,
[18:28] >> yes.
[18:29] >> Reed,
[18:30] >> yes.
[18:31] >> Clark,
[18:32] >> yes. [clears throat]
[18:33] >> I vote, yes. Resolution passes.
[18:36] >> All right. Next to business, proposed
[18:38] software platform upgrade. This is uh
[18:40] first part of two. This is BSNA cloud.
[18:43] Um just to give a little narrative. Um,
[18:47] [clears throat]
[18:49] as you know, the board over the last six
[18:51] years has made a lot of changes here at
[18:53] the township. Made us very efficient.
[18:55] Everything from upgrading our file
[18:56] server to our social media. Um and over
[19:02] the last well it's probably been a lot
[19:04] more than a couple of years but we have
[19:06] a lot some inefficiencies
[19:08] uh with the software that we have and
[19:10] it's caused a conflict between our I
[19:12] think a little bit of a conflict between
[19:13] our IT and our BSNA software provider uh
[19:18] because if something went wrong they
[19:20] would blame it on IT would blame it on
[19:22] BSNA. Long story short, uh it was one of
[19:26] the first things I gave a full assign to
[19:28] Megan, uh our assistant manager. She did
[19:31] an amazing job. Um she met with
[19:34] everybody, department heads, went over
[19:36] everything, and I'm going to let her
[19:37] take it from here.
[19:39] >> Okay.
[19:39] >> Thank you, Megan.
[19:40] >> Thank you. Um so we currently operate on
[19:44] bsna.net,
[19:45] um which will only be supported until
[19:48] about 55 to 60% of their current users
[19:52] are live on cloud. Um so currently that
[19:55] amount that are on that are in the
[19:58] process of implementation are about 42%.
[20:01] Um in Jennese County 17 municipalities
[20:03] have signed on to cloud 11 are currently
[20:05] live and six are awaiting
[20:07] implementation. Um those include the
[20:09] cities of Fenton and Lynden. Lyndon's
[20:11] been live for about a year. I have
[20:13] spoken to their clerk. She said there
[20:15] their um transition was completely se
[20:17] seamless. Everything went well. Um and
[20:20] the city of Fenton's been on since July.
[20:24] Um so once that supports discontinued,
[20:26] migration to the cloud is going to be
[20:29] inevitable. Um and BSNA is predicting
[20:31] that that'll be mid to late 2027.
[20:34] Um and the price increase for the cloud
[20:37] has increased about 10% a year since
[20:39] they've introduced the cloud
[20:40] programming. Um so if we sign an
[20:44] agreement now we can lock in the 2026
[20:46] pricing while implementating it in um
[20:50] 2027 which prices increase January 1. Um
[20:54] that also give us more control in our
[20:56] time frame on when we can make the
[20:57] migration occur. Um because as of right
[21:00] now it's a seven to nine month process
[21:03] um if we migrate as of right now. But if
[21:06] we wait and when the um
[21:11] when it it's not supported any longer
[21:13] it's more like 12 to 18 months. Um so I
[21:18] did speak to each department head. had
[21:20] them actually attend the meeting with
[21:22] BSNA to make sure all their needs were
[21:24] addressed. Um, and the staff agrees
[21:27] unanimously that this upgrade would be
[21:30] beneficial to audit office productivity
[21:32] um, and services to the residents, too.
[21:35] So, Julia Wilson, who isn't obviously
[21:37] here tonight, um, she actually attended
[21:39] a BSNA uh, road show about cloud um, and
[21:43] she said that would solve a lot of her
[21:44] problems when it comes to assessing
[21:47] because as of right now, both building
[21:50] assessing have separate drives that they
[21:53] have to store all of their documents in.
[21:56] Um there's a lot of historical data for
[21:58] both of those departments and and they
[22:00] have to accept they can't put it in the
[22:04] net platform or everything it just can't
[22:06] hold it. Um so this would reduce our our
[22:10] calls to it for crashing programs um and
[22:14] you know error messages with routine
[22:15] tasks like making letters um
[22:20] you know uh for example the building
[22:23] department sends expired permit letters.
[22:26] It should be weekly task but this has
[22:28] been an issue ongoing that they can't
[22:30] get these letters to generate. So we
[22:32] have open permits that have continuously
[22:34] just been an issue. um that we could you
[22:37] know get these expired permits resolved
[22:40] um if we moved on to cloud that would be
[22:44] resolved as well. So there wouldn't be
[22:46] the storage issues. Um you know right
[22:50] now if we have on premises hardware that
[22:52] fails we would have to spend a
[22:54] considerable amount of money to upgrade
[22:56] servers and things like that to hold all
[22:58] the data. Um with cloud it's all housed
[23:01] in Microsoft data centers and these
[23:03] tasks are automatically managed. server
[23:06] maintenance uh wouldn't be an issue
[23:07] anymore. Uh there's no need for manual
[23:09] backups. The data is backed up every 15
[23:11] minutes um to a facility in Virginia and
[23:14] then there's a redundant facility in
[23:16] Arizona in case there's any failure. So
[23:18] double backups, our data is safe. Um and
[23:22] currently backups are done about every
[23:24] 15 days. So days to minutes difference
[23:27] there. Um and then there's many features
[23:30] that can streamline work for each
[23:31] department. There's the abilities to set
[23:33] up recurring workflows. um routine tasks
[23:35] can become automated. You customize
[23:37] dashboards for each user. So, whoever is
[23:40] using that software, whether it's
[23:41] somebody in the building department, the
[23:43] front desk, you know, how it's payable,
[23:45] how they use the software, they can
[23:47] customize dashboard and get in and have
[23:50] everything set up the way they use it.
[23:53] Um, and then reports can also be
[23:54] scheduled to generate on a recurrence.
[23:57] So um right now you can't do work in
[24:00] BSNA while it's recording a gen
[24:02] generating a report excuse me um cloud
[24:06] you can schedule these reports to be
[24:08] generated you can schedule them to be
[24:10] emailed and continue to work in the
[24:12] programs as as it goes um and then like
[24:16] I said the updates happen automatically.
[24:18] So right now you have to update each
[24:21] module individually. Go in, log out, go
[24:26] back in. Now it just it happens if we we
[24:30] move to cloud. Um and so then there's
[24:33] also
[24:34] AI features that are included in this in
[24:37] this proposal as well. There's an AI
[24:38] assistant um that offers 247 instant
[24:41] answers, but it's only trained on BSNA
[24:44] help documents. So,
[24:47] um, it would offer support transition to
[24:49] text, so they would have a case already
[24:50] built by the time the texts get a hold
[24:52] of it if we have any issues, um, with
[24:54] BSNA. It's a new feature, but they're
[24:57] always improving it with questions and training on that. And there's also
[25:00] AI invoicing, so it would scan invoices
[25:03] um, for faster addition of vendor info, due dates, invoice numbers, and
[25:09] then line item values would be added to
[25:12] general ledger, accounts payable,
[25:14] accounts receivable, etc. Um, so that
[25:17] would make the invoicing process a
[25:19] little bit faster as well. So, it's more
[25:21] accessible to both township staff and
[25:23] residents. Um, everything communicates
[25:26] in cloud. There's a person record
[25:29] instead of having to go into each module
[25:31] individually and search for somebody's
[25:33] tax record, somebody's UB record, what
[25:36] have you. Um, you can search by a person
[25:39] and it pulls up all of that person's
[25:41] info. So, the other day when I looked at
[25:43] my father-in-law's
[25:45] tax bills, I would have seen all of his
[25:48] parcels in one go rather than having to
[25:50] click into each individual parcel every
[25:52] time and add it all up to tell them what
[25:54] he owed for taxes. Um, so when when
[25:59] residents want information from multiple
[26:01] tax years now, you have to change the
[26:03] database, go in and then print, and it
[26:06] takes it takes a while to to do those
[26:08] things. Um, this you could do it all in
[26:11] one go. So there's also a global search
[26:14] option. So all records containing the
[26:17] searched item would pull from all
[26:19] modules. So if you search 1442,
[26:23] general ledger, UB, what have you would
[26:26] all pull anything with that number in
[26:29] there. Um
[26:32] so it would reduce phone calls um and
[26:34] inerson weight times for residents
[26:36] looking for property information. Um, it
[26:38] would also cut down on the time needed
[26:40] to compile foyers because everything
[26:42] would be right at my fingertips. Um, and
[26:45] it may even reduce foyer requests being
[26:47] made to the township depending on what
[26:49] they're after. And so, uh, working
[26:52] remotely in BSNA also wouldn't require
[26:55] uh, remote access cloud cloud spouse
[26:58] browser based. So, you could do it from
[26:59] anywhere as long as you have your login
[27:01] info and a secure connection. And so
[27:04] this agreement also includes a new
[27:06] module. It's called community
[27:08] development which um it manages all the
[27:11] components of building code enforcement,
[27:14] zoning and planning. Um it was chosen
[27:17] because it allows for online building
[27:20] permits, zoning permits, trade permits
[27:22] um for residents and contractors. Right
[27:24] now those are fillable PDF files. Um and
[27:27] applying for permits online would be a
[27:29] straightforward and easy process. Um,
[27:32] and as I mentioned before, 11
[27:34] communities in Jennese County are
[27:35] already live with this. So many
[27:37] contractors are already used to that.
[27:41] Um, and it would create continuity
[27:43] between departments. So, inspector
[27:44] reports would be easily available to
[27:46] chief and um, our account manager
[27:50] confirmed that this implementation would
[27:51] occur along with um, the cloud upgrade
[27:55] at the same time or shortly thereafter,
[27:58] but right around the same time. So, the
[27:59] annual fee is a set cost of $54,350.
[28:04] Um, and there's a onetime fee associated
[28:06] with implementation and training. Um,
[28:08] for a grand, so that would be a grand
[28:10] total of $113,595,
[28:14] but it wouldn't all be due once it it's
[28:15] broken out. Um, this our current cost of
[28:18] bsna.net with with online services,
[28:21] which is how the residents um access
[28:24] everything, is about $26,500
[28:27] annually. and the annual fee wouldn't be
[28:29] triggered until the go live date um and
[28:34] net payments that have been made um
[28:36] would be prorated into that annual fee.
[28:38] So training on software would be handled
[28:40] remotely for about a week and staff
[28:43] would have access to um those trainers
[28:46] for two weeks after as issues arise,
[28:48] questions, things like that um as they
[28:51] get into the software and use it. So I
[28:53] understand that this is a costly upgrade
[28:55] and I believe securing the current
[28:57] pricing and migrating to cloud prior to
[29:00] net end of life being announced is the
[29:02] best uh interest of the township staff
[29:04] and the residents. Cloud reduces the
[29:07] need for storage upgrades and servers
[29:09] and keeping costs predictable is good as
[29:12] well. Um we've clearly outgrown the net
[29:15] platform and soon it won't be supported
[29:18] anyway. Um, so every department head
[29:21] agrees that this transition is overdue
[29:23] and if efficiency in what we do as a
[29:25] township
[29:26] uh as staff and allows us to serve our
[29:29] residents in the best way possible. So
[29:32] questions.
[29:33] >> I got a question. How long is this
[29:36] technology been available?
[29:39] >> It's been
[29:42] at least within the last five six years
[29:45] if I'm mistaken.
[29:46] >> It's been it's been a
[29:48] >> it's been a few years. It's been within
[29:49] the time my
[29:50] >> Are you talking about the cloud or BSNA?
[29:52] >> The BSNA.
[29:53] >> Oh, BS BSA.
[29:54] >> BNA been around forever.
[29:56] >> So the cloud is something new that
[29:58] >> correct.
[29:58] >> It's like Microsoft that used to sit on
[30:00] reside on your PC. Now it's it's all in
[30:03] the air. It's Microsoft 365. Everybody's
[30:05] moving to it. It becomes uh you know
[30:08] >> we actually heard a lot of horror
[30:10] stories from communities that jumped on
[30:11] the cloud platform early because they
[30:14] hadn't worked all the bugs out yet. So I
[30:16] think it scared a lot of people off. Now
[30:18] we're hearing no it's really good. Uh
[30:20] it's it's more efficient and PSNA's got
[30:24] their act together as far as transition.
[30:26] >> I mean with our community growing and um
[30:29] there's going to be more records coming
[30:30] in I mean is this unlimited cloud usage
[30:32] or we're captive certain
[30:34] >> it's unlimited cloud.
[30:36] >> Yeah.
[30:36] >> Okay.
[30:38] One other question.
[30:39] >> When people have access to let's say
[30:41] their tax records, bills, things like
[30:43] that,
[30:43] >> are they going to be charged? Because I
[30:45] know like city of Flint, you want to get
[30:47] some records, they charge them.
[30:50] >> If it's your record, no, you're not
[30:53] charged for that. No.
[30:55] >> But we are looking at things that for
[30:57] certain things, whether it's something
[30:59] that we would Mike's going to be, I
[31:00] think, reviewing the fee schedule that
[31:02] will be coming to the board later. But
[31:04] again, it's more of But anyway, is there
[31:06] any other questions or comments from the
[31:08] board?
[31:09] >> Well, I'm just looking at So, with the
[31:12] BSA.net, I understand that we're kind of
[31:14] limited because we're not going to be
[31:15] able to but it's more than 100% increase
[31:18] to go to cloud.
[31:20] >> Yeah. However, we're I mean, we
[31:23] assessing can barely work in in what
[31:26] they're doing. Julia's having memory
[31:28] issues all the time with her computer.
[31:29] She can't access her files regularly.
[31:31] It's
[31:32] >> it's I'm sure it's
[31:34] >> Yeah, I understand it's
[31:36] >> it's an increase, but that's that's part
[31:38] of why we're revisiting the fee schedule
[31:40] as well.
[31:45] » Do they offer more than a year contract?
[31:50] >> No.
[31:52] >> Do they raise the price though? I know
[31:53] he's going But I thought we were going
[31:54] to have like the fees.
[31:56] >> Yeah, we're Yes. I'm sorry.
[31:58] >> Fees locked in. We're locked.
[32:03] one year.
[32:04] >> Oh, it's just one year.
[32:05] >> Okay. Well, that's that's what I'm
[32:07] asking.
[32:07] >> Yeah. I don't
[32:08] >> Yeah, they're they're not they're
[32:09] increasing
[32:11] >> um the 10% for users that go on after that, but um
[32:16] >> the history's been 10%.
[32:18] for as they
[32:20] >> as they implement
[32:22] probably 10% increase. Well, no, it'll
[32:25] be the January after that if they do it
[32:27] in the January, right?
[32:29] No, we were
[32:30] >> No, I was told we were locked in with the 2026 pricing
[32:33] >> until when
[32:36] our first full year
[32:37] >> for full school year. Yeah.
[32:39] >> So then we would hit the 10% whatever
[32:41] their number is. Assume 10% the
[32:43] following January
[32:45] >> probably middle of the year.
[32:46] >> It would be middle of the year. Yeah.
[32:48] >> So January 28th is what I'm what I'm
[32:50] thinking.
[32:50] >> Yeah. Yeah. Probably.
[32:51] >> Yeah. And I I hope it doesn't keep
[32:54] increasing 10% year. technology advances
[32:56] doesn't normally go down.
[32:58] >> Yes. Normal,
[33:00] >> but you all know I hate
[33:03] >> I understand I'm kind of referring to
[33:05] your expertise also because you do the
[33:07] same with your office. So
[33:09] >> and I hate it and it's it is the reality
[33:11] of life. I've come to you know
[33:15] sort of accept it.
[33:18] But what I'll say with respect to this
[33:20] is if you have a product that is not
[33:23] performing for you even though it's
[33:25] cheaper
[33:27] I don't think it's really cheaper if
[33:30] it's not meaning services you know if
[33:32] it's causing inefficiencies here
[33:36] you know I can see the argument for it
[33:41] I've seen the sales pitch 100 times it's
[33:42] always the same predictability they all
[33:45] like it because they all make more at it
[33:47] this way. But, you know, hearing what
[33:51] I'm hearing about the difficulties with
[33:53] the current thing, knowing that we're
[33:55] going to have to switch probably next
[33:57] year anyway, I think there's some logic
[33:59] to at least save on the 10% this time
[34:02] around. You know, to Mark's point, yeah,
[34:04] it's it's a big it's 100% increase in
[34:08] software cost, but it's a lot more
[34:11] service than what you're getting. So,
[34:12] it's not really an apple to apple.
[34:14] >> Understand? But also at 10% a year from
[34:17] 54 but I mean
[34:19] >> is there going to be a point of
[34:22] >> I don't want to say diminishing return
[34:24] but where is it's kind of I mean that's
[34:29] you know it's logarithmic you understand
[34:31] that and is there going to be a point
[34:34] where we have a you get to a certain
[34:36] point where we're just going to revisit
[34:38] other
[34:40] companies that kind of perform the same
[34:42] service? There is competition but it's
[34:45] not really
[34:46] >> okay.
[34:46] >> Everybody uses BSA and that puts you in
[34:49] a position where you are capable of
[34:52] being
[34:52] >> hi sir
[34:53] >> held hostage by by that.
[34:56] >> So you know what typically you try to do
[35:00] to protect yourself from that is have a
[35:02] right to your data being given back to
[35:05] you. So then you can then look and see
[35:08] what other alternatives there are. Um,
[35:13] I've never seen it actually happen.
[35:15] >> U, but you know, the risk is real. The
[35:18] possibility it could happen is real.
[35:20] >> So Mark,
[35:21] >> just to give you some like before we
[35:24] decided to go to the cloud, right, we
[35:25] were looking at options for just
[35:27] community development, right? To get
[35:29] online submittals, interviewed seven
[35:32] different companies. Okay. their so
[35:34] their yearly fees for just community
[35:36] development was between 12
[35:38] between$10,000 to $15,000 a year just
[35:41] for community development. The uh
[35:43] startup costs were between 45 and 65,000
[35:46] just for community development. So
[35:51] BSNA is
[35:53] probably 90% of the communities in
[35:55] Michigan. Um which creates an issue with
[35:58] trying to get someone else in, right?
[35:59] Because there's no entry market for
[36:01] these new companies. you know, they they
[36:03] want to get in, right? And they're
[36:04] offering you the best opportunities they
[36:05] have, but those opportunities are are
[36:08] nowhere in comparison to the rates with
[36:10] BSNA. Um
[36:13] so we've looked right to see what other
[36:16] options are out there and it's
[36:20] as much as it is for BSNA um there is
[36:24] some economies of scale with just their
[36:26] knowledge and expertise in Michigan and
[36:28] trying to find someone that is even half
[36:30] of what BSNA can offer just isn't
[36:33] economically viable.
[36:35] >> Okay.
[36:36] >> And my forte obviously is not public
[36:39] safety. So I'm going to refer to the
[36:42] experts here. I know everybody on this
[36:44] board has community's best interest at
[36:46] heart and every dollar is accounted for
[36:48] and I know we all that way. So I will
[36:51] just
[36:57] » give you a little think in the best
[36:59] interest of the township
[37:01] >> like John John and I agree. This is one
[37:03] thing we can solidly agree on. I'm
[37:04] against what where the industry is going
[37:06] but it's it's that way just like when I
[37:08] first got into publishing magazines.
[37:10] >> Yeah. 15 magazines you're pumping out.
[37:12] Well, you all the software resided
[37:14] there, but you also had all the problems
[37:16] that went with it.
[37:18] >> And what happened was is there was one
[37:20] it ended up whittling down to one
[37:21] company,
[37:22] >> but it still resided on your computer
[37:25] and then all of a sudden they said they
[37:26] were going to go to cloud.
[37:28] However, the efficiencies and this is
[37:30] what I talked to Megan about because I
[37:32] see them every day. Tom sees them every
[37:34] day. I mean, you come in, this doesn't
[37:35] work, that doesn't work. Well, Julie's
[37:37] coming in. She's upset. This isn't
[37:38] working. She can't get this filed open.
[37:40] When you add all all up, it especially,
[37:44] you know, you take a look at the sellers
[37:46] in here. I think making this township
[37:48] more friendly to our residents and
[37:51] opening up a lot of information to our
[37:54] residents and also being able to make
[37:55] the staff more efficient. So, and to
[37:59] answer one other question just because
[38:00] I've seen it in in the publishing
[38:02] industry which is really big in
[38:03] software. I don't think I think BSNA has
[38:07] become such a monolith that you know we
[38:08] can talk about residing our own data but
[38:11] sooner or later BSNA is going to have
[38:12] data that's going to be written in a way
[38:14] that's going to be it's going to cost us
[38:15] a million dollars to have a conversion
[38:16] to another software and as they grow
[38:19] other software companies it's hard for
[38:21] other software companies to be able to
[38:23] penetrate an industry like they did in
[38:26] publishing. So, you know, I would say
[38:28] yes, it's expensive.
[38:29] >> Well, I also don't want a monopoly to
[38:31] dictate what, you know,
[38:33] >> but but we don't have any control over
[38:34] that. I mean, I can guarantee in three
[38:37] years, we'll be looking if if we are,
[38:39] but you know, I just just so the board
[38:41] and the residents know, I I it's
[38:43] probably not going to change.
[38:45] >> Thank you.
[38:46] >> Y just to be honest with everybody. Any
[38:48] other questions or comments?
[38:50] >> Have you looked at the resident side of
[38:53] the software?
[38:55] I haven't gotten to like physically get
[38:58] into it, but it's
[39:00] >> wonder going to change. Is it
[39:02] >> It's pretty It's pretty similar, but
[39:04] it's there's more available to them. Um
[39:08] especially with the the addition of the
[39:10] community development, everything will
[39:13] show for them there.
[39:14] >> And are they going to implement that
[39:17] access on our website
[39:20] >> as part of what they're doing here?
[39:21] >> Yes.
[39:25] Christine, anything? Rob, Bill, anything
[39:28] else? All right, Megan, you did a great
[39:31] job. Um, might as well stay up there.
[39:33] >> Yep.
[39:33] >> If there's no other questions, okay,
[39:35] I'll entertain a motion regarding the
[39:36] BSNA software and service cloud upgrade
[39:39] proposal and authorization for the
[39:40] supervisor to execute an agreement on
[39:42] behalf of the township as presented.
[39:45] >> Second.
[39:47] >> Did somebody move that?
[39:49] >> Apparently, you did.
[39:51] >> I did.
[39:51] >> I'll move it.
[39:52] >> All right. There you go. I need somebody
[39:53] to move that. You second. All right.
[39:55] Motion's been moved and seconded. Any
[39:56] further discussion? Hearing none. Clerk
[39:58] crew, will you please call the role?
[40:00] >> Lorraine,
[40:01] >> yes.
[40:01] >> Clark,
[40:02] >> absolutely.
[40:05] >> Kesler,
[40:06] >> yes.
[40:07] >> Gopal,
[40:07] >> yes.
[40:09] >> Tucker,
[40:09] >> yes.
[40:10] >> I vote yes. Reed,
[40:13] >> yes.
[40:14] >> Motion passes.
[40:16] >> All right. Next. This is the uh contract
[40:19] award for IT services. Megan.
[40:22] >> So, um, IT services and maintenance for
[40:25] the township's computer network are
[40:26] currently provided by Centas. Um,
[40:28] currently those services are provided
[40:30] through a mixture of three older
[40:31] agreements that resulted in some
[40:33] unpredictability and costs from year to
[40:35] year. Um, Centas recently advised that
[40:37] the older agreement will be discontinued
[40:40] um, and submitted a new comprehensive
[40:42] proposal to bring all upgrades and
[40:44] services to their current standards. Um
[40:47] so we use this as an opportunity to
[40:49] explore other IT options um for IT
[40:52] services and determine the best fit for
[40:54] the township um as security and service
[40:57] needs of the township have changed
[40:59] significantly in recent years and will
[41:01] continue to change as we move forward
[41:03] into the future. Um so the township
[41:05] solicited six proposals from IT firms um
[41:08] after their initial review. Two were
[41:10] removed from consideration. Um, one
[41:12] company was small and their proposal
[41:14] didn't fully address our needs. Um, the
[41:17] other doesn't currently have a presence
[41:19] in Michigan. They're based out of Ohio.
[41:21] So, we removed them from consideration.
[41:24] Uh, the four remaining IT firms were
[41:26] Centas, Dupoint Systems, and BC3. Um,
[41:29] which they provided proposals that do
[41:31] meet the needs of the township. Um, and
[41:33] copies of those are in your packets as
[41:36] well as a comparison of the four
[41:38] proposals. Um all of which included u
[41:41] network management and monitoring for
[41:43] the servers and the workstations backup
[41:45] management and monitoring um viral
[41:47] management and monitoring Microsoft 365
[41:50] management cyber security management and
[41:52] monitoring email security which included
[41:54] anti-PAM anti virus anti-malware
[41:56] management monitoring and managed
[41:58] endpoint detected detection and
[42:00] response. Um, so based on this
[42:02] comparison, um, while the VC3 proposal
[42:06] was not the lowest cost, their plan does
[42:08] offer the most to us. Um, they're a
[42:12] national company with a local presence
[42:13] in Bath, um, which is also where the SNA
[42:16] is located. Um, they provide two always
[42:20] on teams. There's the network operations
[42:22] center, which monitors all of our
[42:24] networks and infrastructure 247. Um they
[42:27] have a security operations center which
[42:29] their security analysts are actively
[42:31] looking for breaches and responding to
[42:33] alerts 247. Um they also offer twofold
[42:37] limited unlimited support rather. Um so
[42:40] and they pride themselves that most of
[42:42] their issues are resolved in their first
[42:44] interaction with the client. Um so they
[42:46] will offer remote support which is 247
[42:49] 365 and their average call response time
[42:52] they say is two minutes. Um, unlimited
[42:55] on-site is also included in that so they
[42:58] can have a tech on site available to us
[43:00] within a couple of hours. Um, which is
[43:03] huge to our staff. Um, that'll minimize
[43:06] downtime, keep critical resident
[43:08] services operational. Um, you know, for
[43:10] example, we had a recent email issue
[43:12] that took our current provider two texts
[43:15] and nearly two days to resolve for a
[43:17] staff member who was unable to send or
[43:19] receive emails and she had multiple
[43:22] email boxes missing from from her email.
[43:24] So that's problem
[43:26] >> that was with Centas.
[43:27] >> That was Centas. Yes. Um, so our current
[43:30] model, you know, results in staff time
[43:31] being diverted to resolve technical
[43:33] issues sometimes. um and our staff is
[43:36] not have expertise in in the technical
[43:39] side of things. So they offer
[43:42] state-of-the-art um security protocols
[43:44] and a multi-layer backup and disaster
[43:46] recovery strategy for the township. It's all security integrated. Um so
[43:51] they'll actually implement um
[43:53] multiffactor authentification and
[43:55] configuration crowd strike um endpoint
[43:58] detection and response and security
[44:00] awareness training which will you know
[44:03] test staff on fishing and scam um
[44:07] issues within emails and things like
[44:10] that. They also offer dark web
[44:11] monitoring uh which will alert us if
[44:14] sensitive information is found for sale
[44:16] on the dark web. Uh they also offer
[44:18] email protection which filters out
[44:19] harmful emails before they even get to
[44:21] the inboxes. Um domain name system and
[44:25] web protection. It blocks it'll help
[44:27] block access to nefarious websites and
[44:30] prevent accidentally downloading malware
[44:33] and prevent scam exposure. Um and then
[44:36] they will back up township data to US
[44:39] federal information processing standard
[44:41] compliant off-site locations. um those
[44:44] would be nightly backups in a secure
[44:46] site in Atlanta and is replicated in a
[44:48] secondary site um in Las Vegas about a
[44:51] week later. So the immutable backups,
[44:54] they can't be overwritten and they can
[44:56] go back through the duration of our our
[44:58] partnership with them. Um so if we stick
[45:00] with BC3 for 10 years, we have 10 years
[45:03] of our backups available to us. um
[45:08] which would you know they offer backup
[45:09] status monitoring, data restores and
[45:11] disaster recovery planning. Um they
[45:14] Microsoft 365 protection and backups.
[45:17] They continuously monitor backups and
[45:19] prevent data loss which those would back
[45:21] up three times daily every day offsite.
[45:24] Um they do specialize in municipal
[45:26] clients. So there's over 1,200 state,
[45:29] local and county entities that they are
[45:31] the IT firm for. Um and they're endorsed
[45:33] by a variety of municipal leagues
[45:35] including the National League of Cities
[45:37] and their average client relationship is
[45:39] over 11 years. Um they are a BSNA
[45:42] partner and they provide security
[45:44] operations for BSNA. So they they were
[45:46] kind of built up the local office was
[45:49] built up with BSNA um and work together
[45:52] with them. And currently we tend to have
[45:55] some fingerpointing between BSNA and our
[45:57] IT. Um as issues arrive they would work
[46:00] together in this case. Um they'd also
[46:02] coordinate with our other vendors
[46:04] including Microsoft um and support our
[46:06] other third party licenses, Adobe,
[46:08] things like that. Um cost would be
[46:11] consistent, predictable monthtomonth.
[46:13] The monthly cost for this plan is 300
[46:16] 3,510
[46:18] um plus a onetime implementation fee
[46:20] which is a cost of $6,84. the
[46:23] implementation cost to include um 3,900
[46:27] for onboarding for the staff and then um
[46:30] 21.84
[46:32] would be for the to set up the multi
[46:34] multi- factor authentication um and user
[46:37] app setup fees. Um so from signing one
[46:41] to two weeks later we'd have kickoff um
[46:43] and establish a goal live date and then
[46:45] six to eight weeks we'd have onboarding
[46:47] begin with them. Um, I recommend BC3 due
[46:51] to their business partnership with BSNA,
[46:54] their specialty and municipal municipal
[46:56] clients, um, their the unlimited support
[46:59] and the extensive security measures they
[47:01] will offer to the township. Um, which I
[47:03] feel makes them the best fit for Fenton
[47:05] Township today and for the future.
[47:07] >> Thanks, Megan. Great job. Before I um,
[47:09] ask any questions from the board, just
[47:10] wanted to one thing and she's you
[47:12] brought it up twice, so you did a great
[47:14] job. So, but one of the things that
[47:16] impressed me because I went through this
[47:17] process with Megan is the fact that if
[47:20] we're g, you know, with what we're doing
[47:21] with BSNA, I really like the company.
[47:24] Number one, it's giving a company that
[47:26] we've worked with for 30 years, which I
[47:28] told you a lot of the problems, somebody
[47:30] would say, Julie would say, you know, I
[47:32] got a problem and they would call up
[47:33] Centurus and Centur said, well, it's not
[47:35] us, it's them. And they would go back
[47:37] and forth. So, the problem would go
[47:38] unresolved. So, I think what's nice
[47:41] about this is that they're actually,
[47:42] aren't there corporate offices in the
[47:44] same city? So, they grew, like Megan
[47:46] said, right, with BSNA, and I think it's
[47:48] really the only logical choice. Um, you
[47:51] know, I I think the difference we're
[47:52] going to pay uh is worth the fact that
[47:55] now we will be as efficient as we can be
[47:58] because again, they work together, they
[48:00] know the software together, so they
[48:02] understand the hardware, they understand
[48:03] the software, and it will eliminate um
[48:07] as much problems. So anyway, are there
[48:09] any questions or comments from the
[48:11] board?
[48:12] >> Um, how
[48:15] you're saying how long have we had
[48:17] centaris? You said 30 years.
[48:20] >> Well, it it's been different iterations.
[48:23] It was BCL computing solutions, then it
[48:26] was CCR, then it was Cintaras, but
[48:30] the anchor of that is Brian Murray, and
[48:31] he has actually it's like 32 years.
[48:35] So when Okay. He's he's in a different
[48:38] part of the company. I'm not even the
[48:40] person to deal with it.
[48:43] So, we've been with a version of the
[48:45] same company. So, when we were having
[48:47] these issues that were missing files or
[48:51] like saying about can't find certain
[48:54] things, do we know which you know one
[48:57] company's blaming the other? Do we do
[48:59] you have a headache? Um, first I'd like
[49:03] to
[49:05] >> um
[49:07] not sure I I I think a lot of the
[49:10] problems are maybe inherent with trying
[49:14] to run so much information in the net
[49:16] platform.
[49:17] >> Okay.
[49:17] >> So maybe that going to the cloud will
[49:19] eliminate a lot of those issues anyway.
[49:22] >> But just having um someone who's a
[49:26] municipal
[49:27] >> expert and a partner of the SNA I I
[49:31] think just
[49:32] minimizes any of those types of issues
[49:35] where there's fingerpoint.
[49:39] Is this contract
[49:41] locking us in?
[49:42] >> Three years.
[49:43] Okay. And as far as on-site
[49:46] support, have they have we utilized them
[49:49] to come in on site before
[49:52] I see you like Centas is extra cost
[49:55] materials and this DC3 is included cost.
[50:00] How often do we require that company to
[50:02] come in?
[50:03] >> We've had probably half a dozen on-site
[50:06] visits this year,
[50:07] >> okay,
[50:07] >> from our current provider. Um, you know,
[50:11] once everything's set up, ideally most
[50:13] of the support would be able to be done
[50:16] remotely, but if we're staging a new
[50:18] computer or there's some things that
[50:20] will require onsite and with BC3,
[50:24] there's that's just part of the deal,
[50:26] right? I just want to ask with this on
[50:28] site where they had to come in six
[50:30] times. You said six times. Is was that
[50:34] something that needed on site as far as
[50:37] there was issues that they couldn't
[50:39] resolve over the phone?
[50:40] >> Correct. Yeah.
[50:43] Centas will resolve things remotely if
[50:45] they can, but if they can't, then they
[50:47] send somebody out.
[50:51] » Any other questions or
[50:52] >> how much are we currently paying as the
[50:54] terrorist?
[50:56] 35,000 a year.
[50:58] I'm not sure what all is included in
[51:00] that. I asked that question to Megan
[51:02] earlier today. She had a lovely
[51:04] spreadsheet that she sent to me that,
[51:06] you know, itemizes everything out. It
[51:08] was quite detailed. Um, so but that's
[51:12] the last two years been about 35 36
[51:16] and a lot of it is ads and that's one of
[51:18] the frustrations that I have had with it
[51:20] because the temptation you want to look
[51:22] at these and compare the monthly These
[51:25] are apples and okay
[51:28] wants 3,000 for software stuff plus
[51:33] some some fragment of that 35 $36,000.
[51:37] So those two aren't comparable. So you
[51:40] know when I'm looking at this the two
[51:42] that charge extra to be to show up on
[51:44] site I'm throwing those out because
[51:46] they're just they're not not comparing
[51:48] the same thing. You know, my temptation
[51:51] is to want to gambling.
[51:53] I don't know. I probably the guy that
[51:56] caused them to be considered. I was at a
[51:58] golf outing and they were passing out
[52:00] cards and well, we should check them
[52:02] out. Um, but what it boils down to me,
[52:07] there is a cost differential there. But
[52:09] the point, the very last thing that she
[52:11] wrote, you know, that they're BSNA
[52:13] partners.
[52:16] There's value to that, you know,
[52:17] particularly when we're doing a
[52:19] transition [snorts] to the cloud.
[52:22] The fact that they their primary focus
[52:25] is on municipalities,
[52:28] they've heard all the stuff that we do.
[52:31] Now, does that leave us in the same
[52:32] position where we're, you know, we're
[52:35] kind of hostage to somebody that knows
[52:37] all this stuff? Yeah, maybe. but
[52:39] [snorts] it's probably better than
[52:41] somebody that doesn't have those expert
[52:44] levels of expertise. So, I'm thinking
[52:47] there's some value to that. I mean,
[52:49] there's some other differences in here
[52:51] that you can point to, but you know, to
[52:53] me, when I'm looking at those are the
[52:54] only two I would be considering, and I
[52:56] think that the ad of having a BSNA approved partner
[53:03] is legit. I've run into this in the past
[53:07] with, you know, people that were ware
[53:09] certified back when that was an
[53:11] operating system. You know, it made a
[53:14] difference that you had a CNA versus
[53:17] somebody that that wasn't. They didn't
[53:18] know how the software worked beyond the general stuff, you know, they knew
[53:23] the minutia. So there in my past, I
[53:26] found that that is a benefit that's that
[53:30] has value.
[53:32] Yeah, I think it's a bonus definitely
[53:34] with this DC3 being affiliated in
[53:37] partnership with the DSMA. That's a
[53:39] positive plus.
[53:43] >> And Megan I know has dove very deep into
[53:46] this. She you've been on it for what six
[53:48] weeks, seven weeks, met with not only
[53:50] did she meet with all the vendors, but
[53:52] she met with every one of the staff. The
[53:54] staff are part of the you know part of
[53:56] the decision- making process. So, I I
[53:58] you know, I have come to respect Megan's
[54:02] um and again, I said it with John. You
[54:04] know, I'm very skeptical skeptical of
[54:06] anything you bring to me that I know
[54:07] I've got to pay an annual fee and they
[54:09] hold me hostage, but that's where the
[54:11] world has come. That's what we're doing
[54:12] with all of our software now. So, Megan,
[54:14] I think you've done a great job. Is
[54:16] there any other questions or comments
[54:17] from the board?
[54:19] Okay, I'll entertain a motion regarding
[54:21] the contract award the contract award
[54:23] for IT services to VC3 as recommended by
[54:26] assistant manager Megan Gio.
[54:29] >> Motion to approve.
[54:30] >> Second.
[54:31] >> All right. Motion's been moved and
[54:32] seconded. Any further discussion?
[54:33] >> We revisit this in three years to see
[54:35] how it's going.
[54:37] >> Sure, we can do it. Well, I mean, if
[54:39] we're locked in for years,
[54:40] >> but that's only for that's only for one,
[54:42] >> you know, that's for the it.
[54:44] >> Let's just keep something. Just keep an
[54:46] eye on
[54:47] >> I think the staff's going to let us
[54:48] know.
[54:49] >> I'll be honest with you. I I I I mean,
[54:51] I'm certainly going to ask Tom. I'm
[54:53] going to ask Megan what, you know, what what price are they charging now?
[54:57] And I think we're going to know within
[54:58] the you know, once the implementation
[55:00] starts, the staff's either going to go
[55:02] this is amazing or we're going to know
[55:04] and it's going to come back to this
[55:05] board anyway. But I think is with her
[55:08] research I think this is a good
[55:10] decision. So
[55:12] any other discussion and we will stay on
[55:14] top of it.
[55:16] >> All right. Hearing none. Clerk Crew,
[55:18] will you please call the role?
[55:19] >> Yes. Kesler?
[55:20] >> Yes.
[55:21] >> Gopal?
[55:22] >> Yes.
[55:22] >> Tucker?
[55:23] >> Yes.
[55:24] >> I vote yes. Reed,
[55:26] >> yes.
[55:28] >> Pardon me. Lorraine,
[55:30] >> yes.
[55:30] >> Clark,
[55:31] >> yes.
[55:32] >> Motion passes.
[55:33] >> All right, moving next thing. Thanks,
[55:35] Megan, very much. Appreciate it. Next
[55:37] under new business, the approval of the
[55:38] 2026 Fenton Township operating millage
[55:41] rate. U, we've all reviewed the memo in
[55:43] the packet. I'm going to read a
[55:44] narrative that Tom wrote just for our
[55:47] attendees um that maybe you've got this
[55:50] in the packet, but um as you will
[55:53] recall, a 2020 uh 2021 Michigan Court of
[55:55] Appeals ruling determined that charter
[55:57] townships may levy up to five mills
[55:59] subject to the Headley Roadback
[56:01] calculations regardless of how the
[56:02] township became a charter township.
[56:04] Prior to 2022, based on the 1985
[56:07] attorney general attorney general
[56:09] opinion, Fenton Township only levity a
[56:11] millage rate based on the allocated
[56:13] county mill at the time Fenton Township
[56:15] became a charter township by board
[56:17] resolution in 1980. That millage rate
[56:20] was 1.04 mills which by 2021 had been
[56:23] reduced to our current which is 0.6576
[56:26] due to the Headley roll back
[56:28] calculations.
[56:30] Um, the 2021 ruling increased the
[56:33] maximum millage rate the township can
[56:35] levy substantially. When the board
[56:37] reviewed this information a year ago, we
[56:39] had a special meeting. It was decided to
[56:40] leave the 2025 millage rate unchanged at
[56:43] 0.6576.
[56:45] With the deadline to file the township's
[56:47] L429 form approaching, uh, which there
[56:50] is a draft attached, the board needs to
[56:52] determine the 2026 property tax millage
[56:55] rate. For 2026, the maximum allow
[56:58] allowable millage levy is 3.00001.
[57:03] Um, based on our prior board decisions
[57:05] and anticipated revenue needs for 2027,
[57:08] uh, it's both Tom and I's recommendation
[57:09] that the board maintain the mill rate at
[57:11] 06576
[57:13] for 2026 tax role. And just to give you
[57:16] an idea, again, a township that is
[57:18] well-managed. Just letting you know that
[57:20] the board and the staff that works here
[57:22] works with the same mill. And Tom, that
[57:24] mill
[57:25] It's been since
[57:27] >> 0.65
[57:28] >> 21
[57:29] >> 2021.
[57:30] >> It's been the same since 21, I believe.
[57:32] >> Yeah. Since 2021. Um, and we're
[57:35] certainly coming to you again and not
[57:36] asking to raise that millage rate and
[57:38] keep the millage rate exactly where it
[57:40] is. So, um, any questions or comments
[57:43] from the board?
[57:45] I will say that the millillage that
[57:48] you're recommending is about
[57:52] a quarter of what the cap is.
[57:55] >> Yep.
[57:55] >> And we're throwing millages out there.
[57:59] Did my division problem upside down, so
[58:01] it didn't give me the exact answer, but
[58:04] I rough math tells me it's about a
[58:06] fourth of what the allowable millage is.
[58:09] I have I don't have any
[58:11] desire or inkling to move that amount. I
[58:14] think the staff has done a great job
[58:16] with budgeting
[58:18] operating within that budget. It does
[58:20] annoy me when I see millage proposals
[58:23] that are in excess of 1 mil for extras
[58:27] if you will when we run the township on
[58:30] 65 of a mill. But nevertheless, so I'm
[58:35] good with keeping aware of that. Well,
[58:37] you know, a lot of cities depend on
[58:39] mills, so you can't really hold them.
[58:42] But, you know, you take a look at the
[58:43] city of Fenton, wasn't it? A little over
[58:44] three mills for just road improvement.
[58:47] Um, and I think your math was a little
[58:49] wrong because we're at 0.6. We go to
[58:51] three. So, it's a little more than that.
[58:53] Um, you're right. Between four,
[58:57] but anyway. Um, you know, people talk
[59:01] about roads. You know, people think that
[59:03] the township is responsible for roads.
[59:05] We're not. Um, you know, that's why we
[59:07] do a lot of special assessments. But,
[59:08] you know, the board could look at things
[59:10] in the future because people always say,
[59:11] "Well, our roads are bad." I don't think
[59:14] I think people think their roads are bad
[59:15] until we came to you as a township and
[59:17] said, "Well, we're going to raise your
[59:19] millage rate from 0.675 to three." Um,
[59:24] and uh, so anyway,
[59:25] >> more like a fifth.
[59:26] >> Yeah, fifth.
[59:28] >> That's why I said five. a little more
[59:30] than
[59:31] >> so anyway again I think it's all due to
[59:34] how well managed our staff is amazing
[59:38] the tenure of our staff is probably
[59:40] average probably 15 years um we've got
[59:44] people that have worked for the township
[59:45] love the township um the township's
[59:47] well-managed Tom does a great job on
[59:49] budgeting um meets with department heads
[59:51] uh puts together budgets for all
[59:53] departments and uh it shows when it
[59:56] comes time
[59:58] to uh renew this millillage. So, it's my
[1:00:01] recommendation and Tom's recommen
[1:00:02] recommendation to keep it at 0.6576.
[1:00:05] Are there any other questions?
[1:00:09] Okay. I'll entertain a motion regarding
[1:00:10] the proposed mill rate of 0.6576 for
[1:00:13] Fenton Township's operating millage for
[1:00:15] the December 2026 property tax role.
[1:00:17] >> I'll support a motion to approve.
[1:00:19] Second.
[1:00:20] >> Motion's been moved and seconded. Any
[1:00:21] further discussion? Hearing none, clerk
[1:00:23] approve, you please call the role.
[1:00:25] >> Kesler,
[1:00:26] >> yes.
[1:00:26] >> GPel,
[1:00:27] >> yes. I vote yes. Reed,
[1:00:29] >> yes.
[1:00:30] >> Lorraine,
[1:00:30] >> yes.
[1:00:31] >> Clark,
[1:00:31] >> yes.
[1:00:32] >> Tucker,
[1:00:33] >> yes.
[1:00:33] >> Motion passes.
[1:00:35] >> Okay, moving on to board comment. Is
[1:00:37] there anyone on the board who has
[1:00:38] additional concerns or com comments?
[1:00:42] All right, we will now um open up the
[1:00:44] meeting for public comment on agenda or
[1:00:46] non-aggenda items. I'll now open up the
[1:00:48] meeting for public comment on agenda or
[1:00:50] non-aggenda items. Uh the board is going
[1:00:53] to ask you to keep your comments to
[1:00:54] three minutes or less today. First, is
[1:00:57] there anyone in the audience who'd like
[1:00:58] to address the board? I think Yes. Come
[1:01:00] on up, Matt. How are you?
[1:01:03] All we need is your name.
[1:01:05] >> Absolutely.
[1:01:06] >> Hi everybody. Matt Burchard at 460 West
[1:01:08] Four Lakes Drive. Um couldn't comment
[1:01:10] regarding the SBANA part portion, but
[1:01:12] was there a multi-year contract for that
[1:01:14] or is that a one year each time? Wasn't
[1:01:17] sure if you can negotiate a multi-year
[1:01:18] deal on that?
[1:01:19] >> Well, that was my question is whether
[1:01:21] you get multiple and it's not.
[1:01:23] >> Yeah, because our ERP system, we work at
[1:01:25] our office. We multi-year contracts and
[1:01:27] negotiate down a little bit there. So,
[1:01:29] maybe some room for improvement if you
[1:01:31] want to try that. Um,
[1:01:32] >> she's already did that.
[1:01:33] >> Okay, awesome.
[1:01:34] >> They want to offer it.
[1:01:35] >> And then about the public search portion
[1:01:37] of it, they said they're possibly doing
[1:01:39] a search fee. Um, I would ask the board
[1:01:42] not to implement that for per record
[1:01:44] check for residents of the township. Um,
[1:01:47] Lynon and uh, Benton City don't require
[1:01:50] you to pay like per record search right
[1:01:52] now.
[1:01:55] Yeah, you are. I don't think we have a
[1:01:57] plans of doing that.
[1:01:58] >> Perfect. Perfect. Okay. And then real
[1:02:00] quick, um, thank everybody for approving
[1:02:02] the master plan on September 1st. I
[1:02:04] appreciate you seeing this important
[1:02:05] process move forward. Now that the board
[1:02:07] has taken that step, I respectfully ask
[1:02:09] that you also discuss and act on the
[1:02:11] more Torm request I previously
[1:02:13] submitted. My concern is the township
[1:02:15] could continue approving major zoning
[1:02:17] changes and development projects while
[1:02:19] residents are still waiting for an
[1:02:20] opportunity to help shape the township's
[1:02:22] future. Those approvals can establish
[1:02:24] land uses, densities, and infrastructure
[1:02:27] that demands that affect our community
[1:02:29] for decades. If we're asking residents
[1:02:31] to participate in developing a new
[1:02:33] master plan, we should give them the
[1:02:35] opportunity before more of the
[1:02:37] township's most consequential land use
[1:02:39] decisions have already been made.
[1:02:41] Otherwise, we risk investing time and
[1:02:43] money in a planning process after some
[1:02:45] of the available choices have already
[1:02:46] been taken off the table. So, I'm not
[1:02:49] asking the township to stop all
[1:02:50] development indefinitely. I'm asking the
[1:02:52] board to work with the planning
[1:02:53] commission and township attorney to
[1:02:55] determine which categories of
[1:02:56] development approval can lawfully and
[1:02:58] temporarily be paused while the master
[1:03:00] plan is being reviewed and rewritten.
[1:03:03] There's a recent Michigan example. On
[1:03:04] March 9th, 2026, Georgetown Township
[1:03:07] near Grand Rapids, adopted a temporary
[1:03:09] moratorium while it reviewed its master
[1:03:11] plan and zoning ordinance and evaluated
[1:03:14] concerns involving traffic, electrical
[1:03:16] capacity, sewers, schools, and emergency
[1:03:18] services. So, I'm requesting two
[1:03:20] specific actions. One, place this
[1:03:22] request on the next available township
[1:03:24] board agenda for public discussion and
[1:03:26] request that the planning commission
[1:03:27] also consider it. and two, direct the
[1:03:29] township attorney to review the
[1:03:31] Georgetown township moratorum ordinance
[1:03:33] and prepare a proposed temporary
[1:03:35] moratorum for consideration with a clear
[1:03:37] defined scope, reasonable duration, and
[1:03:40] necessary exemptions. Thanks for your
[1:03:42] consideration.
[1:03:42] >> Thanks, Matt.
[1:03:43] >> Appreciate it.
[1:03:44] >> Anybody else in the audience that like
[1:03:46] to address the board on agenda,
[1:03:47] non-aggenda items?
[1:03:50] >> Yes, sir.
[1:03:51] >> How you doing?
[1:03:52] >> Good.
[1:03:56] Yeah, my name is Andrew Tulle, 1272
[1:03:58] Teresa Drive. Just wanted to reiterate
[1:04:01] on the previous meeting on September
[1:04:03] 1st, we've been working to put together
[1:04:05] a Fenton Township Development Coalition.
[1:04:08] We'll work with other residents to kind
[1:04:09] of put this together and I've been
[1:04:12] taking the time to just understand
[1:04:14] everyone on the board, understand the
[1:04:15] processes because I think it's important
[1:04:16] because I'm I'm fairly new to this. I've
[1:04:19] worked with other institutions to try to
[1:04:21] put a quorum together to understand how
[1:04:22] this all works. So this is you have to
[1:04:25] excuse as I understand the process here.
[1:04:28] But you know I'm hearing a lot of you
[1:04:32] know we're dishing out money as things
[1:04:34] changing. We got a lot of change and I'm
[1:04:36] studying the master plan from 2024
[1:04:38] trying to find the the best way to be a a reasonable and responsible
[1:04:43] stakeholder for the upcoming
[1:04:44] transformation of of the township that's
[1:04:47] happening in front of me. Um, so I'm I'm
[1:04:50] just standing up here today just asking,
[1:04:53] you know,
[1:04:56] as we move into this these changes, I'm
[1:04:59] not really, you know, going to discuss
[1:05:00] moratoriums and stuff like that, but how
[1:05:03] can we be more responsible as
[1:05:06] stakeholders because I don't think
[1:05:08] coming up here and say I'm against
[1:05:12] development. I couldn't collectively say
[1:05:14] that because development is inevitable.
[1:05:15] It's just how can we reasonably have a
[1:05:17] dialogue between yourselves, the zoning
[1:05:21] commission
[1:05:22] that is productive. So when I work with
[1:05:25] this development coalition that I'm
[1:05:27] trying to put together, I feel it's a
[1:05:29] stepping stone for a dialogue because
[1:05:31] now we can prepare ourselves as we put
[1:05:34] ourselves out in front of you and not
[1:05:36] just to sit here and arbitrarily
[1:05:38] challenge each board member and every
[1:05:40] person on the zoning commission. We're
[1:05:42] just trying to understand it. Like I
[1:05:44] heard a lot of numbers and I hear when
[1:05:46] we passed the budget like in the
[1:05:48] beginning, but I don't truly know what
[1:05:50] those mean yet. But I'm trying to
[1:05:53] understand that. So I'm just asking
[1:05:56] board members as I work to understand
[1:05:59] the master plan, understand the master
[1:06:01] plan process,
[1:06:03] do we believe that
[1:06:06] this resident involvement is truly
[1:06:09] important? Because I do. I think I I
[1:06:11] would like to as a township resident be
[1:06:13] a part of that process productively and
[1:06:17] have productive conversations.
[1:06:20] As I lay that format out and I stand in
[1:06:22] front of you today, I'm essentially
[1:06:25] trying to ask you like let's have a
[1:06:27] conversation because I can tell you as I
[1:06:29] discuss this coalition, people are
[1:06:31] interested, but the way we go about it
[1:06:34] is still very much uncollected and we
[1:06:38] don't have a a lot of time like this meeting we had less than 24 hours
[1:06:43] to really study the position or agenda
[1:06:46] which I don't you know I don't
[1:06:48] understand what the process of that but
[1:06:50] I will. So the question that I'm going
[1:06:53] to leave and I you know I said there's a
[1:06:56] lot of questions that I have but I have
[1:06:57] a limited time in front of you but is
[1:07:00] you know if we're going to update the
[1:07:01] master plan and again I think that's
[1:07:03] appropriate.
[1:07:05] We we're all have identified conditions
[1:07:08] are changing and and changing and the
[1:07:09] numbers seem to that we're spending
[1:07:11] money whether we needed to or we're
[1:07:13] being proactive at these changes. But
[1:07:16] you know how do we make today sure
[1:07:18] today's individual development decisions
[1:07:22] effective and to make sure that as we go
[1:07:24] into this process and determine
[1:07:27] tomorrow's master plan and get residents
[1:07:31] involved.
[1:07:34] Do we have an opport and h how do we
[1:07:36] make that opportunity available and make
[1:07:38] it productive? So as we go forward in
[1:07:43] the RFPs and the timelines start to go
[1:07:45] out,
[1:07:47] the Benton Development Coalition
[1:07:51] is something that I continue to work
[1:07:53] with and get more people involved and
[1:07:55] have more interest. And I would just ask
[1:07:57] that
[1:07:59] help me understand to get the best most
[1:08:02] productive information that I need to
[1:08:04] help you guys make collective decisions
[1:08:06] that are relative to our community and
[1:08:10] residents can feel involved in that
[1:08:11] process.
[1:08:12] >> Thank you.
[1:08:12] very much.
[1:08:14] >> Anyone else that's present this evening?
[1:08:17] Yes.
[1:08:19] >> How are you?
[1:08:20] >> Good. How are you guys?
[1:08:21] >> Good.
[1:08:22] >> As promised, I thank you. Patty Con
[1:08:25] Lynon Ripley Road. I've uh my reverse
[1:08:28] foyer. So, I'm going to provide this
[1:08:30] tomorrow and I'm going to do some foyer
[1:08:32] request. I did the research into the
[1:08:34] redwood and I'm interested in knowing
[1:08:36] and I'm going to meet with Mike and I
[1:08:37] have a copy for him as well and
[1:08:39] understanding where we are in the
[1:08:41] approval status because there's still I
[1:08:43] think some outstanding red flags and I
[1:08:45] think there were some right terms that
[1:08:46] need to happen. I want to make sure
[1:08:47] everybody's provided what is needed and
[1:08:49] necessary because I did a headcount
[1:08:52] assessment and we're exceeding FAA
[1:08:56] regulations by 45 and 55%. And that's
[1:09:01] per acre and that's with the reduced
[1:09:04] 187 units with the 1.6 calculation which
[1:09:09] was their target per unit. So we got to
[1:09:13] be careful. I'm a mama bear when it
[1:09:15] comes to my communities and my
[1:09:17] residents. So, as committed, I have this
[1:09:19] report and I show in in lessons learned
[1:09:22] from an automotive perspective, we do a
[1:09:24] read across. So, whenever information is
[1:09:27] provided from an Eagle organization,
[1:09:28] it's shared across and it's also shared
[1:09:31] up and then down within the county.
[1:09:35] Okay, any questions?
[1:09:36] >> Thank you very much.
[1:09:37] >> Thank you guys. Appreciate the time.
[1:09:39] >> Yep. Anyone else here in attendance that
[1:09:41] would like to address the board on
[1:09:42] agenda or non-aggenda items?
[1:09:44] Hearing none, I will move to Zoom. Is
[1:09:47] there anyone attending via Zoom that
[1:09:48] would like to address the board on
[1:09:50] agenda or non-aggenda items? If so, if
[1:09:53] you could unmute.
[1:09:59] Okay. Hearing none, um [clears throat]
[1:10:02] we now have to move into close session.
[1:10:04] So I will ask everyone uh that they will
[1:10:06] have to leave. Um
[1:10:09] uh I need a motion to recess the open
[1:10:11] meeting for the purpose of convening a
[1:10:13] closed session to review pending
[1:10:14] litigation.
[1:10:16] >> I'll make that motion.
[1:10:17] >> Second.
[1:10:18] >> Motion's been moved and seconded. Any
[1:10:20] further discussion? Hearing none. Cler
[1:10:22] Crew, will you please call the role?
[1:10:24] >> Lorraine,
[1:10:25] >> yes.
[1:10:26] >> Reed,
[1:10:27] >> yes.
[1:10:28] >> Clark,
[1:10:29] >> yes.
[1:10:30] >> I vote yes. Kesler,
[1:10:31] >> yes. Goal.
[1:10:33] >> Yes.
[1:10:35] >> Tucker.
[1:10:35] >> Yes.
[1:10:38] >> And just so you know, if you want, you
[1:10:39] can go upstairs if you want to and then
[1:10:42] come back down. We don't know how long
[1:10:44] we're going to be in close session. Um
[1:10:46] but you can certainly we can certainly
[1:10:48] send someone up to get you guys if you
[1:10:50] would like us to do that.
[1:10:53] If if not, we do ask everyone that they
[1:10:55] would do have to leave.
[1:11:05] » [snorts]