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[Music]

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Did you also see that?

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I did. Thank you. Am I good? He's just

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double checking, but I think we're good.

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I

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think we good now.

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We we tested but you know. All right. Go

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for it. Well, I wanted to thank Light

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and Power

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for Keith and Eddie. Thank you for

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allowing us to use the room. The

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community auditorium was quite crowded

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tonight with another pre-scheduled

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meeting. Also want to thank you for

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popcorn. A wonderful addition of the

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meeting.

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So, we got one of those in the budget

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for

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admin. And also, of course, thank you to

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the council and to the resident members

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of the budget committee for for being

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here

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tonight. So, my comments are going to

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total about 10 minutes and then I'm

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going to turn it over to Paul and it's

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going to be kind of a Paul Downey show.

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Paul has a

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PowerPoint some slides I think

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Paul my comments are intended to kind of

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just provide an overall framework. Uh

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really tonight's focus is the general

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fund. Um and the general fund has a

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couple characteristics to just be

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mindful of and this is especially for

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those that are um either new to the

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budget committee um or um have have been

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new to us for for the past couple years.

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But the the general fund's a little bit

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different in that not quite half but

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about 42% of it is funded by property

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taxes in the local option levy. Um and

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that's composed of a permanent rate of 3

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what's 3.96 3.96 and then you add the

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local action levy and I believe it's for

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a total of 5.5 per thousand. Um, the

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general fund is discretionary and so

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what that means is it's a fund source

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that's not limited or a certain purpose

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and it could be spent on the delivery of

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several different services in this case

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police, fire, library, parks and

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recreation and some components of

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administration and community

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development. This is different from some

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of the other rates and fees that you're

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going to hear about throughout this

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budget process that are more self-

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sustaining. And an example of that are

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limited in nature. Those would be like

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the gas tax, electricity bill, building

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fees that are paid at the time of

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development. Those are all what's called

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restricted funds and they are restricted

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for the use in which that charge is for.

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So in those particular cases, the gas

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tax is restricted for uh for roads and

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and I believe it's also eligible for

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pedestrian uh electric bills are

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restricted to light power. Um and of

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course building fees are restricted for

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building compliance and we'll see if

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about that. There's other ones. Those

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are just kind of examples. So, but

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that's the difference between the

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general fund and kind of all of the rest

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of the other funds is that

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discretionary versus that restricted

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purpose. Paul and I will go into detail

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for each fund, including any changes

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from last year and any staff proposals

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for that specific fund. We want to thank

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those who submitted questions ahead of

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time. Chair Anderson, we received your

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questions. Thank you. We really

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appreciate getting those in advance.

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that helps us to be able to research

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those topics and get back to you with a

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with an answer. We will address those

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questions and any other questions that

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you have when we discuss the fund source

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that those questions will pertain to.

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Um so for this year, this is the first

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time in the first year that we've ever

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done a banial budget. Um it was

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admittedly a lot of work up front. Uh

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and there is going to be what we would

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characterize as some midcycle

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adjustments. Those would be adjustments

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same time, same place next year uh that

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we would have to make. Some people call

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it a a supplemental process. You can

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call it a midcycle adjustments process.

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Either way, there's going to be some

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kind of tweaking to the budget, if you

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will, but it's not going to be to the

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extent that you would otherwise have in

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an annual budget. It's going to be a

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minor component, not necessarily a major

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component.

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Um, by all accounts, this process has

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fostered longerterm conversations and

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more closely aligned with the council's

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values of strategic planning and

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financial stu financial stewardship. I

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was I was talking with director Lane

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earlier. Um, oftentimes when staff has a

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lot of meetings prior to a proposed

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budget, there's a lot of concepts that

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are put out. There's a lot of proposals

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that are put out. And it was really

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interesting this year unlike in prior

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years by adding one year to the

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conversation. I mean kind of literally

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one year from going from one year to two

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years. That second year conversation

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really facilitated conversations about

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the third year and the fourth year and

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in some cases the fifth year and in

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doing so the first two years in a lot of

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cases actually changed. Some things

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would get bumped forward, some things

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would get bumped back, some things would

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be spread out over three to five years.

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So even even though that may not have

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been the intent to do some strategic

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planning over five years, oftentimes the

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outcome was exactly that by just simply

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adding that extra year of the process.

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So in terms of facilitating these

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strategic discussions, it it uh was a

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resounding success. Um there are several

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distinct themes that you're going to

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hear for this year's budget. Um first,

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it attempts to reflect the council's

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values, goals, and objectives. We

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covered what those were in the first

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budget committee meeting.

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I think principally it seeks to meet the

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city's commitment to the voters under

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the local option levy to implement

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public safety to excuse me to improve

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public safety by adding police and

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firefighters and in doing so reduce

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response times for these services. Chief

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is not able to join us tonight. I talked

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with him on the phone this morning. He

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is not feeling well and no offense chief

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if you're on the line but you didn't

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sound well either. Uh so he's not going

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to be able to be with us tonight. We do

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have Chief

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Ryman. So, thank you for being here.

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Also, we have I should have I was

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remiss. We have director Ann Lane from

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Arts and Rec. We have director Brian P

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from community development, of course,

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director Colleen Winters from the

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library. And I would be remiss if I

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didn't say Jamie. Thank you so much for

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saying all this. Yes.

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Overall, the fiscal health of the city.

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Excuse me. I I left out a couple things.

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I apologize. Um, you'll notice that we

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have some proposals for staffing. We

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have some proposals for programs. I do

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want to emphasize that in that analysis,

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we used current and comparable

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performance metrics and or amp

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operational metrics on which to base our

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proposals. We did as much research as we

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could prior to making the proposals. I'm

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not sure that we'll have all the answers

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to all the questions that you have, but

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we'll certainly have as many as we could

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as we could find. So, feel free to

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please ask

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questions. Do our best to to answer

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this. And then last, we really sought to

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find innovative ways to approach

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different staffing challenges that are

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not just forest growth, but are really

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kind of shared by municipalities. Um,

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two that kind of come to mind are GIS

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and information technology. We're seeing

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that be

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somewhat not just in us, but in cities

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of our size, we've seen very similar

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challenges. Overall, the fiscal health

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of the city is stable.

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That's measured by the amount of

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reserves that we have, where our

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actualized revenue was the past two

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years versus where our projected revenue

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is also projected to be, what our annual

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audits are standing, and where our

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industry bond ratings are. Think of

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those in combination. All of those are

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stable and all of those are good. Some

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top level attributes to help inform

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today's meeting. At just over 27,000

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people, population at Forestville

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continues to grow at slightly more than

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about 1% per year. It's done that over

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the past four years. This has outpaced

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the county, the state, and Portland,

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which have experienced either flat or in

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some cases declining populations.

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Uh we've had

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272 housing units, that's both

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multifamily and residential that have

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been constructed over the past decade or

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about a little over 200 units per year,

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including both single family and multif

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family. We also have about 540 building

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permits in the pipeline that have yet to

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be constructed.

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So and looking out over this bianium, we

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expect that population trend to continue

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based on the building permits and based

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on what we think the housing units will

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be constructed over the next two

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years. The city's industrial and

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commercial vacancy rates remain near

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zero, indicating a strong business

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demand. Additionally, Forest Grove

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continues to receive commercial and

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industrial interest with several

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projects in progress for both commercial

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and for industrial.

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Assessed value of residences, which

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directly correlates with general fund

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revenues, has increased 6.27 and 4.8%

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over the past two years. Staff is

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projecting slower growth over the next

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two years and has budgeted our revenues

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at increasing by 4.5% in each year of

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the

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bianium. Expenses, however, have also

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increased in some cases higher than

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projected revenue and in other cases

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less. Regarding increases that are

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higher than expected revenues, insurance

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premiums for general liability, property

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and auto are projected to increase

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between 5 to 9% in each of the next two

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years. Cumulatively that would be 10 to

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18%. Medical premiums are expected to

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increase between 7 to 13% in each of the

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next two years. Again, cumulatively that

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would be 14 to 26%.

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PERS is increasing 8% this year, but

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then is flat and no increase next year.

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Effectively, that's a little bit more

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than a 4% increase each year because the

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increase is realized in the first year.

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It's not exactly where our projected

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revenues are or our projected growth,

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but it's pretty close. So, another way

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to say it is our PERS

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expenses sustained at pace and maybe a

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little bit below what our projected

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revenue is. the city's defined benefit

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plan which is now closed. If you recall,

274
00:14:18,320 --> 00:14:19,839
we have three retirement plans at the

275
00:14:19,839 --> 00:14:21,519
city. One is defined contribution, we

276
00:14:21,519 --> 00:14:23,800
have defined benefit, and then we have

277
00:14:23,800 --> 00:14:26,160
PERS. But the city's defined benefit

278
00:14:26,160 --> 00:14:27,920
plan, which is now closed, is decreasing

279
00:14:27,920 --> 00:14:29,760
its annual expense a little over a half

280
00:14:29,760 --> 00:14:31,600
a million dollars due primarily to

281
00:14:31,600 --> 00:14:33,360
strong investment returns in the market

282
00:14:33,360 --> 00:14:36,240
last year. The city expects this lower

283
00:14:36,240 --> 00:14:38,160
amount to continue. When I say lower

284
00:14:38,160 --> 00:14:39,839
amount, that reduced amount that we have

285
00:14:39,839 --> 00:14:42,079
to put into budget for our defined

286
00:14:42,079 --> 00:14:44,480
benefit plan. We expect that to continue

287
00:14:44,480 --> 00:14:46,199
provided the rate of return for the

288
00:14:46,199 --> 00:14:48,480
investment meets the assumed rate of

289
00:14:48,480 --> 00:14:50,600
return of

290
00:14:50,600 --> 00:14:53,360
5.25% for the investment fund. And

291
00:14:53,360 --> 00:14:55,040
that's a number which I want to mention

292
00:14:55,040 --> 00:14:56,880
has strategically been brought down or

293
00:14:56,880 --> 00:14:58,959
lowered over the past decade due to

294
00:14:58,959 --> 00:15:00,399
intentional stewardship by this

295
00:15:00,399 --> 00:15:03,160
committee and by the city

296
00:15:03,160 --> 00:15:05,519
council. There's been more contributions

297
00:15:05,519 --> 00:15:07,440
to the investment fund to lower that

298
00:15:07,440 --> 00:15:09,600
rate of return. Previously called it was

299
00:15:09,600 --> 00:15:12,399
probably 7%. Yeah, sorry. Sorry. I think

300
00:15:12,399 --> 00:15:14,240
it started at seven. It's strategically

301
00:15:14,240 --> 00:15:16,399
been bought down over the past 5 to 10

302
00:15:16,399 --> 00:15:20,399
years to 5.25%. And it's done that to

303
00:15:20,399 --> 00:15:23,279
really reduce the risk to the city. And

304
00:15:23,279 --> 00:15:24,959
so provided that we can have an

305
00:15:24,959 --> 00:15:27,240
annualized rate of return of

306
00:15:27,240 --> 00:15:29,920
5.25% that reduction of half a million

307
00:15:29,920 --> 00:15:32,160
dollars per year should maintain us. If

308
00:15:32,160 --> 00:15:34,000
we make less than that, then we would

309
00:15:34,000 --> 00:15:35,519
have to contribute more of the fund. If

310
00:15:35,519 --> 00:15:37,279
we make more, we should actually maybe

311
00:15:37,279 --> 00:15:39,279
have even less.

312
00:15:39,279 --> 00:15:41,120
That's I think a pretty important point

313
00:15:41,120 --> 00:15:42,720
because some of the surpluses that have

314
00:15:42,720 --> 00:15:44,880
been made in the past years have from

315
00:15:44,880 --> 00:15:46,560
the from the general fund and from the

316
00:15:46,560 --> 00:15:48,240
overall budget have been made to kind of

317
00:15:48,240 --> 00:15:50,240
shore that investment account up if you

318
00:15:50,240 --> 00:15:53,040
will. We're seeing some of the benefits

319
00:15:53,040 --> 00:15:56,120
of that long-term thinking here

320
00:15:56,120 --> 00:15:58,639
today. By way of comparison, Oregon

321
00:15:58,639 --> 00:16:01,000
Spurs assumed rate of return is

322
00:16:01,000 --> 00:16:04,120
6.9%. So ours is 5.25. So that's the

323
00:16:04,120 --> 00:16:08,000
expectation is still at 6.9%.

324
00:16:08,000 --> 00:16:09,600
The main component of expenses is

325
00:16:09,600 --> 00:16:11,680
personnel wages. Recall approximately

326
00:16:11,680 --> 00:16:13,920
80% of the city's workforce is

327
00:16:13,920 --> 00:16:15,920
represented by a fund of four bargaining

328
00:16:15,920 --> 00:16:19,600
unit bargaining units. We have ASME or

329
00:16:19,600 --> 00:16:21,279
the American Federation of State, County

330
00:16:21,279 --> 00:16:23,199
and Municipal Employees. We have police

331
00:16:23,199 --> 00:16:25,320
officers association, firefighters

332
00:16:25,320 --> 00:16:27,120
association, and international

333
00:16:27,120 --> 00:16:28,880
brotherhood of electrical workers or

334
00:16:28,880 --> 00:16:30,880
IBW.

335
00:16:30,880 --> 00:16:33,120
Prior to the onset of every negotiation,

336
00:16:33,120 --> 00:16:34,800
the city conducts a thorough wage

337
00:16:34,800 --> 00:16:36,800
assessment utilizing similarly situated

338
00:16:36,800 --> 00:16:39,120
cities to ensure that our wages do not

339
00:16:39,120 --> 00:16:41,680
fall behind. Here's what we can expect

340
00:16:41,680 --> 00:16:44,240
over the bienium in terms of wages.

341
00:16:44,240 --> 00:16:46,399
Buyer's contract covers both years of

342
00:16:46,399 --> 00:16:48,079
the budget or bargaining contract. So

343
00:16:48,079 --> 00:16:50,399
the wages are set and they're set at 4%

344
00:16:50,399 --> 00:16:53,320
each year by

345
00:16:53,320 --> 00:16:56,560
contract. Ask me and IBW's contracts

346
00:16:56,560 --> 00:16:58,480
will go through half of the bianium or

347
00:16:58,480 --> 00:17:01,600
one year. They both expire June 30th of

348
00:17:01,600 --> 00:17:04,319
next year. Those wages are set by

349
00:17:04,319 --> 00:17:05,600
contract for the first year of the

350
00:17:05,600 --> 00:17:08,360
bianium at 2.7 and

351
00:17:08,360 --> 00:17:10,559
3.5%. Those contracts will have to be

352
00:17:10,559 --> 00:17:12,400
negotiated. We will have to do a bid

353
00:17:12,400 --> 00:17:15,600
cycle supplemental related to what those

354
00:17:15,600 --> 00:17:19,360
contracts come out. Lisa's contract is

355
00:17:19,360 --> 00:17:21,199
it's expiring on June 30th and we're

356
00:17:21,199 --> 00:17:23,600
presently in negotiations. So we'll have

357
00:17:23,600 --> 00:17:25,439
to look at potentially budget amendment

358
00:17:25,439 --> 00:17:27,280
for that. And then the remaining

359
00:17:27,280 --> 00:17:28,799
employees at the city or approximately

360
00:17:28,799 --> 00:17:30,720
20% of the workforce are referred to as

361
00:17:30,720 --> 00:17:32,039
what is called

362
00:17:32,039 --> 00:17:34,400
unrepresented staff is proposing a wage

363
00:17:34,400 --> 00:17:37,120
increase of 3% per year for those. Those

364
00:17:37,120 --> 00:17:38,720
wages are typically tied to the west

365
00:17:38,720 --> 00:17:41,840
coast CPI. The consumer price index we

366
00:17:41,840 --> 00:17:43,520
are seeing the consumer price index in

367
00:17:43,520 --> 00:17:45,840
the west coast dip slightly. It's

368
00:17:45,840 --> 00:17:47,600
starting to go slightly right now. It's

369
00:17:47,600 --> 00:17:50,160
actually 2.7%. If that continues to

370
00:17:50,160 --> 00:17:53,760
fall, uh we may adjust that downward in

371
00:17:53,760 --> 00:17:55,360
the midcycle adjustment depending on

372
00:17:55,360 --> 00:17:57,840
what that West Coast CPI does. But at

373
00:17:57,840 --> 00:17:59,520
least for the budget as a placeholder

374
00:17:59,520 --> 00:18:03,400
now, we put in 3% for both both

375
00:18:03,400 --> 00:18:05,760
years. Regarding employees, staff is

376
00:18:05,760 --> 00:18:07,919
proposing to add 6.3 positions and

377
00:18:07,919 --> 00:18:10,480
attrition two positions for a total ad

378
00:18:10,480 --> 00:18:12,640
of 4.3 positions over the two years for

379
00:18:12,640 --> 00:18:15,200
an increase of about 1% in employment

380
00:18:15,200 --> 00:18:16,720
per year.

381
00:18:16,720 --> 00:18:18,480
Each position is detailed in the budget

382
00:18:18,480 --> 00:18:20,440
message and will be reviewed with the

383
00:18:20,440 --> 00:18:22,799
committee. Similarly, we plan to hold

384
00:18:22,799 --> 00:18:24,640
three positions vacant until more is

385
00:18:24,640 --> 00:18:26,720
known about the operational, structural,

386
00:18:26,720 --> 00:18:28,480
and funding changes associated with each

387
00:18:28,480 --> 00:18:30,960
of those positions. All three of those

388
00:18:30,960 --> 00:18:32,960
positions processes are actively in

389
00:18:32,960 --> 00:18:35,200
place right now. Um, and so this was

390
00:18:35,200 --> 00:18:36,320
something that was kind of thought

391
00:18:36,320 --> 00:18:38,160
about. We're looking at the status of

392
00:18:38,160 --> 00:18:40,480
those. We'll have more of those. In some

393
00:18:40,480 --> 00:18:45,039
cases, we'll have more on those soon. Um

394
00:18:45,039 --> 00:18:46,720
but those are being held at least for

395
00:18:46,720 --> 00:18:48,520
right now

396
00:18:48,520 --> 00:18:51,280
vacant. Prior to closing my message, I

397
00:18:51,280 --> 00:18:52,720
do want to acknowledge that there was an

398
00:18:52,720 --> 00:18:55,039
error in the budget message. The new

399
00:18:55,039 --> 00:18:57,200
program that we have, you have to copy

400
00:18:57,200 --> 00:18:58,880
from Word and then you have to paste it

401
00:18:58,880 --> 00:19:01,280
into the budget message. There was one

402
00:19:01,280 --> 00:19:05,559
section that got mostly copied

403
00:19:05,559 --> 00:19:09,360
and kind of half pasted, I guess.

404
00:19:09,360 --> 00:19:12,559
No, I just when we did the when I went

405
00:19:12,559 --> 00:19:14,559
Oh, I'll take this. When I went to copy

406
00:19:14,559 --> 00:19:16,720
over, I missed it. So, it didn't get

407
00:19:16,720 --> 00:19:18,400
copied over. It's like power section.

408
00:19:18,400 --> 00:19:19,679
Yeah. So, the light and power section

409
00:19:19,679 --> 00:19:21,679
had last year's budget message. Our

410
00:19:21,679 --> 00:19:23,520
apologies for the inter error. It's

411
00:19:23,520 --> 00:19:25,120
since been corrected. Actually, that

412
00:19:25,120 --> 00:19:28,240
fund will be discussed next week. Um, so

413
00:19:28,240 --> 00:19:29,360
if you have any questions on that

414
00:19:29,360 --> 00:19:34,320
section, please call or help. Um, in

415
00:19:34,320 --> 00:19:36,400
closing, staff recognized this year

416
00:19:36,400 --> 00:19:38,480
would be more work, and it was, but the

417
00:19:38,480 --> 00:19:40,080
additional year injected more thought,

418
00:19:40,080 --> 00:19:41,760
analysis, and strategic consideration

419
00:19:41,760 --> 00:19:43,919
into the process. And it really did

420
00:19:43,919 --> 00:19:45,840
paint a clearer picture of the next two

421
00:19:45,840 --> 00:19:47,360
years than you would have otherwise got

422
00:19:47,360 --> 00:19:50,919
if you just did it one year plus one

423
00:19:50,919 --> 00:19:54,120
year. While there will be a midcycle

424
00:19:54,120 --> 00:19:56,080
reconciliation, notwithstanding new

425
00:19:56,080 --> 00:19:58,400
items, another benefit to this process

426
00:19:58,400 --> 00:20:00,799
is when we do the reconciliation because

427
00:20:00,799 --> 00:20:02,320
we will have talked about those items

428
00:20:02,320 --> 00:20:04,799
tonight, those items will be known and

429
00:20:04,799 --> 00:20:06,480
it won't be starting from fresh. We'll

430
00:20:06,480 --> 00:20:08,240
be starting from midway through the

431
00:20:08,240 --> 00:20:10,880
cycle and it can be something that can

432
00:20:10,880 --> 00:20:12,480
uh kind of hit the ground running if you

433
00:20:12,480 --> 00:20:14,640
will.

434
00:20:14,640 --> 00:20:16,400
This budget allows the city to maintain

435
00:20:16,400 --> 00:20:18,400
services in all areas and enhance

436
00:20:18,400 --> 00:20:20,960
services in others. And that's in

437
00:20:20,960 --> 00:20:22,559
keeping with the public's desire to

438
00:20:22,559 --> 00:20:24,480
increase public safety and the city's

439
00:20:24,480 --> 00:20:26,080
commitment to voters under the local

440
00:20:26,080 --> 00:20:29,039
option levy to do likewise. My sincere

441
00:20:29,039 --> 00:20:31,039
appreciation to the city council, the

442
00:20:31,039 --> 00:20:32,799
budget committee, and the city staff for

443
00:20:32,799 --> 00:20:35,840
the direction of initiated by budget and

444
00:20:35,840 --> 00:20:38,000
for the patience and consideration to

445
00:20:38,000 --> 00:20:39,520
work through it in the best interest of

446
00:20:39,520 --> 00:20:42,720
the city. And of course, I have to close

447
00:20:42,720 --> 00:20:44,919
by thanking Paul Downey. Let's go for

448
00:20:44,919 --> 00:20:48,280
some very long days and some very late

449
00:20:48,280 --> 00:20:50,400
nights. Wrangle about a hundred

450
00:20:50,400 --> 00:20:52,720
different requests and some 30 oathons

451
00:20:52,720 --> 00:20:54,640
into the computer to make them balance

452
00:20:54,640 --> 00:20:56,720
and to make them understandable,

453
00:20:56,720 --> 00:20:58,880
transparent, and importantly accountable

454
00:20:58,880 --> 00:21:02,159
to our city's residents. With that, turn

455
00:21:02,159 --> 00:21:05,280
back to you, chair. Thank you.

456
00:21:05,280 --> 00:21:07,840
I think we'll just roll right into Paul

457
00:21:07,840 --> 00:21:10,799
then.

458
00:21:10,799 --> 00:21:14,110
Oh, I'm

459
00:21:14,120 --> 00:21:18,200
ready. Slight confession before we

460
00:21:18,200 --> 00:21:20,400
start. We didn't have any computers

461
00:21:20,400 --> 00:21:24,320
yesterday. So, we had a major IT issue.

462
00:21:24,320 --> 00:21:26,159
I was going to work on the presentation

463
00:21:26,159 --> 00:21:28,960
yesterday and today. So, I only worked

464
00:21:28,960 --> 00:21:32,159
on this today. So if it could be a

465
00:21:32,159 --> 00:21:34,559
little rough and he didn't have time to

466
00:21:34,559 --> 00:21:35,559
review it.

467
00:21:35,559 --> 00:21:38,880
So could be a little sketchy as

468
00:21:38,880 --> 00:21:40,559
possible. There's not a copy and a paste

469
00:21:40,559 --> 00:21:42,400
and you'll understand. Yeah, you won't

470
00:21:42,400 --> 00:21:44,159
know it if you get the actual paper copy

471
00:21:44,159 --> 00:21:46,039
in the file

472
00:21:46,039 --> 00:21:52,549
until we see people.

473
00:21:52,559 --> 00:21:54,320
Well, can you just check really quick to

474
00:21:54,320 --> 00:21:57,990
make sure that your

475
00:21:58,000 --> 00:22:13,590
Oh, it might not be on.

476
00:22:13,600 --> 00:22:15,280
We'll work our way through this. Before

477
00:22:15,280 --> 00:22:17,760
we start, just going to make time

478
00:22:17,760 --> 00:22:19,760
process for the meetings. We're planning

479
00:22:19,760 --> 00:22:21,559
on doing three meetings

480
00:22:21,559 --> 00:22:24,000
and quite a bit to discuss and there's

481
00:22:24,000 --> 00:22:25,559
actually

482
00:22:25,559 --> 00:22:28,840
some hefty topics to discuss this

483
00:22:28,840 --> 00:22:32,400
year. We plan on doing three. So the

484
00:22:32,400 --> 00:22:33,919
third meeting is where we'll ask you to

485
00:22:33,919 --> 00:22:36,320
approve both the city's budget and

486
00:22:36,320 --> 00:22:38,280
budget.

487
00:22:38,280 --> 00:22:41,120
And man said when will it when the

488
00:22:41,120 --> 00:22:43,360
police facility bond passes next week

489
00:22:43,360 --> 00:22:44,960
you're going to see the third week

490
00:22:44,960 --> 00:22:47,039
you'll see an addition to the budget

491
00:22:47,039 --> 00:22:50,080
where I'll be adding the the money to

492
00:22:50,080 --> 00:22:51,679
build the police building plus the debt

493
00:22:51,679 --> 00:22:53,679
circle. So you'll see about a 30

494
00:22:53,679 --> 00:22:55,679
something million dollar addition to the

495
00:22:55,679 --> 00:23:01,990
proposed budget at the last meeting. So

496
00:23:02,000 --> 00:23:04,559
just wanted to make that note. Okay. Um

497
00:23:04,559 --> 00:23:07,360
so first screen purpose of tonight is to

498
00:23:07,360 --> 00:23:09,280
get a review proposed budget and then

499
00:23:09,280 --> 00:23:10,880
also get any public comment if there's

500
00:23:10,880 --> 00:23:12,120
any.

501
00:23:12,120 --> 00:23:14,480
So we have theformational meeting on

502
00:23:14,480 --> 00:23:16,400
April 16th where we talk about some of

503
00:23:16,400 --> 00:23:18,720
the stuff Jesse talked about. I'll have

504
00:23:18,720 --> 00:23:20,320
some slides but I'll skip through the

505
00:23:20,320 --> 00:23:21,600
information where Jesse's already

506
00:23:21,600 --> 00:23:23,520
brought some of it up. We had some of

507
00:23:23,520 --> 00:23:26,159
those slides. You see the first thing is

508
00:23:26,159 --> 00:23:27,520
the total budget. You'll see on all

509
00:23:27,520 --> 00:23:29,200
these things, all these slides, if I

510
00:23:29,200 --> 00:23:30,799
change the years correctly, we'll have

511
00:23:30,799 --> 00:23:34,240
school year 25 through 27 as the lead.

512
00:23:34,240 --> 00:23:36,080
And you'll see the total budget,

513
00:23:36,080 --> 00:23:37,559
proposed budget is

514
00:23:37,559 --> 00:23:41,679
$253.6 million roughly. That compares to

515
00:23:41,679 --> 00:23:43,159
last year's about

516
00:23:43,159 --> 00:23:45,679
$160.2 million. So, you may ask

517
00:23:45,679 --> 00:23:48,240
yourself, why why why don't we have a

518
00:23:48,240 --> 00:23:51,039
$320 million two-year proposed budget?

519
00:23:51,039 --> 00:23:53,120
The difference is we don't have the be

520
00:23:53,120 --> 00:23:54,799
the ending fund balance in the first

521
00:23:54,799 --> 00:23:56,240
year which translates to the beginning

522
00:23:56,240 --> 00:23:57,919
fund balance in the second year. So

523
00:23:57,919 --> 00:23:59,600
there's no fund balance change over

524
00:23:59,600 --> 00:24:00,600
those two

525
00:24:00,600 --> 00:24:03,039
years for those two years. And that's

526
00:24:03,039 --> 00:24:05,280
that's why the two-year budget is not

527
00:24:05,280 --> 00:24:07,840
double what the what this what the

528
00:24:07,840 --> 00:24:09,799
current budget

529
00:24:09,799 --> 00:24:11,760
is. So what we're going to do tonight

530
00:24:11,760 --> 00:24:13,520
talk about information. Jesse's already

531
00:24:13,520 --> 00:24:15,440
talked about the budget message and you

532
00:24:15,440 --> 00:24:18,200
can read those information funds

533
00:24:18,200 --> 00:24:20,559
resources individual general funds

534
00:24:20,559 --> 00:24:24,000
proposed budgets and a few other funds

535
00:24:24,000 --> 00:24:25,600
managed by general fund department

536
00:24:25,600 --> 00:24:28,720
directors for that way principally Ann

537
00:24:28,720 --> 00:24:30,400
and Ann and Brian don't have to come

538
00:24:30,400 --> 00:24:31,760
back to the next meeting if they don't

539
00:24:31,760 --> 00:24:34,400
want to. So we we try to get their

540
00:24:34,400 --> 00:24:37,440
budgets in for them. um conduct the

541
00:24:37,440 --> 00:24:39,960
first public hearing on the state shared

542
00:24:39,960 --> 00:24:42,480
revenue. They can comment on the public

543
00:24:42,480 --> 00:24:44,640
on the public budget and then we'll also

544
00:24:44,640 --> 00:24:47,919
have the first meeting for budget budget

545
00:24:47,919 --> 00:24:57,710
meeting this week. Guess who the budget

546
00:24:57,720 --> 00:25:02,559
message moving into this next slide

547
00:25:02,559 --> 00:25:04,320
general fund revenue like said revenue

548
00:25:04,320 --> 00:25:07,039
is going to be strong. We grew 4.9% for

549
00:25:07,039 --> 00:25:08,640
property taxes due to the increased

550
00:25:08,640 --> 00:25:09,640
assessed

551
00:25:09,640 --> 00:25:12,679
value. We had projected

552
00:25:12,679 --> 00:25:15,600
4% budgeting four and a half% for the

553
00:25:15,600 --> 00:25:17,240
next two years each of the next two

554
00:25:17,240 --> 00:25:20,159
years. Interest rates have peaked kind

555
00:25:20,159 --> 00:25:22,159
of and they're projected to start

556
00:25:22,159 --> 00:25:25,039
declining sometime. We anticipate our

557
00:25:25,039 --> 00:25:26,400
interest rates going to remain high

558
00:25:26,400 --> 00:25:28,880
because due to strong cash balances in

559
00:25:28,880 --> 00:25:31,120
most funds and also we're replacing some

560
00:25:31,120 --> 00:25:33,120
lower earning interest maturing

561
00:25:33,120 --> 00:25:34,679
investments with higher maturing

562
00:25:34,679 --> 00:25:37,840
investments. Couple years ago we were

563
00:25:37,840 --> 00:25:39,440
when we were the pool balance we're

564
00:25:39,440 --> 00:25:42,400
having to invest money at 25% interest

565
00:25:42,400 --> 00:25:44,320
or point half a percent interest but

566
00:25:44,320 --> 00:25:45,679
that's what the interest rates were at

567
00:25:45,679 --> 00:25:47,840
the time. You put your money out for two

568
00:25:47,840 --> 00:25:49,520
or three years at that rate didn't get a

569
00:25:49,520 --> 00:25:51,360
lot a lot of the times. Now we're

570
00:25:51,360 --> 00:25:53,600
replacing it for almost 4%. So that's a

571
00:25:53,600 --> 00:25:55,440
significant interest rate. So that's why

572
00:25:55,440 --> 00:25:57,520
we're anticipating some of the interest

573
00:25:57,520 --> 00:26:00,279
earnings to remain

574
00:26:00,279 --> 00:26:02,799
strong. All utility rates were increased

575
00:26:02,799 --> 00:26:05,440
last year and staff requests increasing

576
00:26:05,440 --> 00:26:08,320
utility rates again. BPA is proposing

577
00:26:08,320 --> 00:26:10,400
power and transmission rate increases at

578
00:26:10,400 --> 00:26:12,360
October 1st,

579
00:26:12,360 --> 00:26:14,320
2025. We're going to review the

580
00:26:14,320 --> 00:26:16,240
potential rate effect forest grow

581
00:26:16,240 --> 00:26:19,120
customers reported by the council in

582
00:26:19,120 --> 00:26:21,840
August of 2025. FBA is supposed to

583
00:26:21,840 --> 00:26:24,240
finalize it to have their final rate

584
00:26:24,240 --> 00:26:27,360
increases out in August 2025. That point

585
00:26:27,360 --> 00:26:28,799
time we'll finalize it. We'll talk about

586
00:26:28,799 --> 00:26:31,120
life power rates next week. We talk

587
00:26:31,120 --> 00:26:34,320
about life power. Water rates were being

588
00:26:34,320 --> 00:26:36,720
reviewed as part of a water rate SDC

589
00:26:36,720 --> 00:26:39,440
study. We're going to propose a 3% in

590
00:26:39,440 --> 00:26:41,840
the interim. So we keep graduating

591
00:26:41,840 --> 00:26:44,400
gradual smaller increases going instead

592
00:26:44,400 --> 00:26:46,159
of trying to do having to do a larger

593
00:26:46,159 --> 00:26:48,799
rate increase.

594
00:26:48,799 --> 00:26:51,360
City sewer and surface water portions of

595
00:26:51,360 --> 00:26:54,679
those rates are proposed to increase 4%

596
00:26:54,679 --> 00:26:56,880
respectively. Clean water services

597
00:26:56,880 --> 00:26:59,440
proposing to raise their rates by 4%

598
00:26:59,440 --> 00:27:05,549
their sewers rates by

599
00:27:05,559 --> 00:27:12,110
4%. Any questions on

600
00:27:12,120 --> 00:27:14,440
that? overall

601
00:27:14,440 --> 00:27:17,440
expenses. When we bud the budget assumes

602
00:27:17,440 --> 00:27:21,360
full employment, meaning we we budget

603
00:27:21,360 --> 00:27:23,360
that all positions will be filled at all

604
00:27:23,360 --> 00:27:24,960
times during the year and obviously that

605
00:27:24,960 --> 00:27:25,799
doesn't

606
00:27:25,799 --> 00:27:28,000
happen. We'll have some vacancy during

607
00:27:28,000 --> 00:27:30,760
parts of the year. We try to fill some

608
00:27:30,760 --> 00:27:33,520
positions. Actually, pay leave or also

609
00:27:33,520 --> 00:27:35,200
starting to affect some of the salaries.

610
00:27:35,200 --> 00:27:36,720
Employees don't pay leave organ. We're

611
00:27:36,720 --> 00:27:38,400
not paying their city salaries. So,

612
00:27:38,400 --> 00:27:41,120
there's there's some lower cost in the

613
00:27:41,120 --> 00:27:43,600
budget for them. not being there during

614
00:27:43,600 --> 00:27:46,480
that time causes some angst to the

615
00:27:46,480 --> 00:27:48,080
remaining staff and some departments,

616
00:27:48,080 --> 00:27:50,960
but that's part of part of what we have

617
00:27:50,960 --> 00:27:51,880
to deal

618
00:27:51,880 --> 00:27:54,000
with. And then we've had some

619
00:27:54,000 --> 00:27:56,799
significant savings in fiscal year 2425

620
00:27:56,799 --> 00:27:58,720
due the vacancies in the administrative

621
00:27:58,720 --> 00:28:01,600
services, police, fire departments. So

622
00:28:01,600 --> 00:28:02,960
you probably read in the budget message

623
00:28:02,960 --> 00:28:06,159
we had about of the surplus we had.

624
00:28:06,159 --> 00:28:08,399
We'll talk about that even later.

625
00:28:08,399 --> 00:28:10,480
Inflation curves leveling off continues

626
00:28:10,480 --> 00:28:12,720
to affect costs. some of the personnel

627
00:28:12,720 --> 00:28:14,720
contracts that are labor contracts are

628
00:28:14,720 --> 00:28:17,000
expiring. Some of the unions are wanting

629
00:28:17,000 --> 00:28:19,320
to have make up for some of that

630
00:28:19,320 --> 00:28:21,440
inflation, higher inflation during the

631
00:28:21,440 --> 00:28:22,880
time where they already what they have

632
00:28:22,880 --> 00:28:25,600
lower lower cost of living rates in

633
00:28:25,600 --> 00:28:27,360
effect. So they're asking for higher

634
00:28:27,360 --> 00:28:29,440
cost of living rates now than what the

635
00:28:29,440 --> 00:28:30,960
CPI is now because they're trying to

636
00:28:30,960 --> 00:28:33,360
pick up more what they consider loss

637
00:28:33,360 --> 00:28:38,269
loss wages inflation.

638
00:28:38,279 --> 00:28:40,480
Um we've already talked about weighted

639
00:28:40,480 --> 00:28:42,320
benefits major drivers of the cost in

640
00:28:42,320 --> 00:28:43,559
the general

641
00:28:43,559 --> 00:28:46,399
fund. Um other expenses like vehicle

642
00:28:46,399 --> 00:28:49,360
expenses and certain supplies continue

643
00:28:49,360 --> 00:28:51,559
to increase significantly be affected by

644
00:28:51,559 --> 00:28:54,080
inflation. Property liability premiums

645
00:28:54,080 --> 00:28:56,080
are racing higher than inflation due the

646
00:28:56,080 --> 00:28:58,080
higher cost throughout the insurance

647
00:28:58,080 --> 00:29:00,799
industry here and a lot of the claims

648
00:29:00,799 --> 00:29:02,559
experience. That does reflect even

649
00:29:02,559 --> 00:29:04,320
though we're even though we're with city

650
00:29:04,320 --> 00:29:06,320
county insurance services which is pool

651
00:29:06,320 --> 00:29:09,679
of local or pool of local or governments

652
00:29:09,679 --> 00:29:11,760
they're still affected by the experience

653
00:29:11,760 --> 00:29:13,840
industrywide because they go out they

654
00:29:13,840 --> 00:29:15,520
buy reinsurance they insure up to a

655
00:29:15,520 --> 00:29:17,120
certain point themselves then they go

656
00:29:17,120 --> 00:29:19,440
out and buy reinsurance for losses above

657
00:29:19,440 --> 00:29:20,799
a certain amount when you go out to the

658
00:29:20,799 --> 00:29:23,120
reinsurance market you get all that's

659
00:29:23,120 --> 00:29:25,559
where the total market comes into

660
00:29:25,559 --> 00:29:28,480
play they are experiencing larger cost

661
00:29:28,480 --> 00:29:29,880
because of

662
00:29:29,880 --> 00:29:33,039
that certainly Large equipment purchases

663
00:29:33,039 --> 00:29:35,000
such as some of

664
00:29:35,000 --> 00:29:37,520
the light power and the boom trucks and

665
00:29:37,520 --> 00:29:39,360
some of the fire apparatus need to be

666
00:29:39,360 --> 00:29:41,200
challenging the time it takes to acquire

667
00:29:41,200 --> 00:29:41,960
the

668
00:29:41,960 --> 00:29:44,159
equipment what we are ordering two to

669
00:29:44,159 --> 00:29:47,360
three years prior the time that we want

670
00:29:47,360 --> 00:29:49,360
to put the equipment into service. So

671
00:29:49,360 --> 00:29:51,600
it's having it's affecting our planning

672
00:29:51,600 --> 00:29:53,520
and some of our cash flows as we're

673
00:29:53,520 --> 00:29:55,799
having to do deposits some of that

674
00:29:55,799 --> 00:30:04,110
equipment might like

675
00:30:04,120 --> 00:30:06,720
to this kind of slide I always put in I

676
00:30:06,720 --> 00:30:08,799
just kind of I like to put this in every

677
00:30:08,799 --> 00:30:11,360
year. What it what this does is looks at

678
00:30:11,360 --> 00:30:14,200
the other larger cities in Washington

679
00:30:14,200 --> 00:30:17,200
County, takes the certified population

680
00:30:17,200 --> 00:30:20,640
estimate at July 1st, 2024, and looks at

681
00:30:20,640 --> 00:30:23,200
the assessed value for each of those at

682
00:30:23,200 --> 00:30:25,080
July 1st,

683
00:30:25,080 --> 00:30:27,679
2024. Now, then we calculate what I call

684
00:30:27,679 --> 00:30:29,880
the assessed value per

685
00:30:29,880 --> 00:30:32,799
capita. That's so that's for each person

686
00:30:32,799 --> 00:30:34,559
at Forest Grove, we have an assessed

687
00:30:34,559 --> 00:30:38,080
value per capita of about $87,000.

688
00:30:38,080 --> 00:30:40,159
Notice Talton which is about our size

689
00:30:40,159 --> 00:30:41,840
has an assessed value per capita of

690
00:30:41,840 --> 00:30:45,679
about $14,000 per person. So makes a

691
00:30:45,679 --> 00:30:48,320
large difference where you see these

692
00:30:48,320 --> 00:30:50,320
cities with the larger assessed value

693
00:30:50,320 --> 00:30:53,120
per capita they tend to have more

694
00:30:53,120 --> 00:30:56,600
commercial and industrial or both. So

695
00:30:56,600 --> 00:30:59,039
it's so that's that's the story there.

696
00:30:59,039 --> 00:31:02,000
accordingly is a forest grove or towards

697
00:31:02,000 --> 00:31:04,880
the bottom of the list and it's you

698
00:31:04,880 --> 00:31:06,320
don't have the commercial or the

699
00:31:06,320 --> 00:31:08,480
industrial in the town that the other

700
00:31:08,480 --> 00:31:11,120
one has. So, you know, it's not the only

701
00:31:11,120 --> 00:31:12,760
story. You'll notice tax

702
00:31:12,760 --> 00:31:15,279
rates the tax rates are significantly

703
00:31:15,279 --> 00:31:18,080
different from some doesn't have a local

704
00:31:18,080 --> 00:31:20,760
option like we do. Their tax rates

705
00:31:20,760 --> 00:31:24,480
lower about what ours is fairly close to

706
00:31:24,480 --> 00:31:28,230
what ours is.

707
00:31:28,240 --> 00:31:31,000
Yeah, I got a mistake on this thing. The

708
00:31:31,000 --> 00:31:34,159
uh the actually I don't the cities that

709
00:31:34,159 --> 00:31:35,840
are highlighted in green we own and

710
00:31:35,840 --> 00:31:38,799
operate our own fire departments. The

711
00:31:38,799 --> 00:31:41,120
other fire the other cities are part of

712
00:31:41,120 --> 00:31:44,440
12 valley fire and rescue and

713
00:31:44,440 --> 00:31:47,440
add something.

714
00:31:47,440 --> 00:31:49,039
Their rate currently is 208 but I

715
00:31:49,039 --> 00:31:51,519
believe it's going up to 230 something

716
00:31:51,519 --> 00:31:54,320
235 next year. So you have to add say

717
00:31:54,320 --> 00:31:56,880
for like Tala you have to add $2 right

718
00:31:56,880 --> 00:32:01,120
now $28 or for next year $2.35 to that

719
00:32:01,120 --> 00:32:03,200
rate where you see Tala R their rate

720
00:32:03,200 --> 00:32:08,080
would be about 459 or 460 so it's it's

721
00:32:08,080 --> 00:32:10,000
getting you know it's getting closer to

722
00:32:10,000 --> 00:32:12,640
ours I just can I just interrupt I guess

723
00:32:12,640 --> 00:32:13,919
there's another thing that might be a

724
00:32:13,919 --> 00:32:15,840
little bit misleading about that is some

725
00:32:15,840 --> 00:32:17,679
of those municipalities also have a

726
00:32:17,679 --> 00:32:20,559
parks district water district and a fire

727
00:32:20,559 --> 00:32:22,399
district so if you look at the city

728
00:32:22,399 --> 00:32:24,320
Beaverton for example, Beaverton's

729
00:32:24,320 --> 00:32:27,279
effective tax rate for the city is 4.17.

730
00:32:27,279 --> 00:32:29,120
But if you add in all of those special

731
00:32:29,120 --> 00:32:30,480
districts, some of the current estimates

732
00:32:30,480 --> 00:32:34,559
are 13 dollars per thousand, which is

733
00:32:34,559 --> 00:32:38,320
more than double what horse is. And

734
00:32:38,320 --> 00:32:39,919
that's that kind of inter relationship

735
00:32:39,919 --> 00:32:41,679
between special districts, what the

736
00:32:41,679 --> 00:32:42,960
municipality does with a special

737
00:32:42,960 --> 00:32:44,240
district with a different board,

738
00:32:44,240 --> 00:32:46,559
different taxation, different powers

739
00:32:46,559 --> 00:32:48,559
does, and a city such as Forest Grove

740
00:32:48,559 --> 00:32:50,399
that's full service that offers all of

741
00:32:50,399 --> 00:32:51,799
those services in a

742
00:32:51,799 --> 00:32:55,440
combined tax. So that would be I think

743
00:32:55,440 --> 00:32:57,120
that would be a really powerful

744
00:32:57,120 --> 00:33:00,000
communication tool at some point to

745
00:33:00,000 --> 00:33:02,720
display the this column that you have

746
00:33:02,720 --> 00:33:06,480
and then the effective tax rate put.

747
00:33:06,480 --> 00:33:08,240
We we we actually

748
00:33:08,240 --> 00:33:11,039
have that slide chair and we can uh

749
00:33:11,039 --> 00:33:12,640
we'll make a note and we can bring that

750
00:33:12,640 --> 00:33:13,919
back to the next budget committee

751
00:33:13,919 --> 00:33:15,760
meeting. We had that slide when we did

752
00:33:15,760 --> 00:33:17,679
an annual town meeting at one point what

753
00:33:17,679 --> 00:33:19,600
the effective tax rate is and it's even

754
00:33:19,600 --> 00:33:28,909
more interesting when

755
00:33:28,919 --> 00:33:31,519
yeah time of course is right to

756
00:33:31,519 --> 00:33:33,200
influence the current election for the

757
00:33:33,200 --> 00:33:36,000
police station but um this kind of

758
00:33:36,000 --> 00:33:38,000
information is helpful for citizens who

759
00:33:38,000 --> 00:33:40,720
wonder why things are so expensive just

760
00:33:40,720 --> 00:33:42,399
look it back and say this is the most

761
00:33:42,399 --> 00:33:44,559
expensive city on the

762
00:33:44,559 --> 00:33:46,799
But of course it's not. But it looks

763
00:33:46,799 --> 00:33:49,279
that way. Sometimes it feels that way.

764
00:33:49,279 --> 00:33:52,399
But yeah, I think that would be a bring

765
00:33:52,399 --> 00:33:54,559
that back. Powerful message to have not

766
00:33:54,559 --> 00:33:56,640
just for this group, but at other points

767
00:33:56,640 --> 00:33:59,399
of time when you need to help people

768
00:33:59,399 --> 00:34:06,909
understand why things are what they

769
00:34:06,919 --> 00:34:09,359
are. The wages benefits. We're going to

770
00:34:09,359 --> 00:34:10,879
talk about some Jesse's talked about

771
00:34:10,879 --> 00:34:12,800
quite a few things on this page. So

772
00:34:12,800 --> 00:34:14,000
we'll

773
00:34:14,000 --> 00:34:16,240
Like I said, it's we things we don't

774
00:34:16,240 --> 00:34:18,560
know about the other ones we do. So I

775
00:34:18,560 --> 00:34:21,040
think Jesse must cover this and it's it

776
00:34:21,040 --> 00:34:23,919
is down to the medical you know the

777
00:34:23,919 --> 00:34:27,200
major major changes are regions going up

778
00:34:27,200 --> 00:34:29,919
7% tires is going up 13% for medical and

779
00:34:29,919 --> 00:34:32,639
3% for dental most other dental premiums

780
00:34:32,639 --> 00:34:34,040
going up

781
00:34:34,040 --> 00:34:37,599
7%. And we uh project sort of the same

782
00:34:37,599 --> 00:34:43,270
increases for this final year budget.

783
00:34:43,280 --> 00:34:46,240
little conservative not get conf but it

784
00:34:46,240 --> 00:34:47,440
hopefully it'll be less we'll have some

785
00:34:47,440 --> 00:34:52,430
savings but you won't know till

786
00:34:52,440 --> 00:34:55,520
later and like I say with the 3% from

787
00:34:55,520 --> 00:34:58,800
the non rep we look at last year's CPI

788
00:34:58,800 --> 00:35:00,640
which was 2.7 but we also look at what

789
00:35:00,640 --> 00:35:02,240
other comparable cities that we have

790
00:35:02,240 --> 00:35:04,480
that we compare ourselves to are doing

791
00:35:04,480 --> 00:35:06,960
one thing we don't want to do is fall

792
00:35:06,960 --> 00:35:09,200
too far behind in comparable wages

793
00:35:09,200 --> 00:35:11,599
because then when we do a we do a wage

794
00:35:11,599 --> 00:35:14,320
and benefit study, our wage studies

795
00:35:14,320 --> 00:35:16,320
every three years. If we don't somewhat

796
00:35:16,320 --> 00:35:17,760
keep up with what the other goals the

797
00:35:17,760 --> 00:35:19,040
other cities are giving, then we fall

798
00:35:19,040 --> 00:35:21,000
behind market, then we have to do a spot

799
00:35:21,000 --> 00:35:23,839
adjustment when we do those wage and

800
00:35:23,839 --> 00:35:26,079
salary studies every three years. So, we

801
00:35:26,079 --> 00:35:27,920
take a look at it. It doesn't drive it

802
00:35:27,920 --> 00:35:30,480
because some cities are getting like 4%

803
00:35:30,480 --> 00:35:33,520
this year, but we're only trying not to

804
00:35:33,520 --> 00:35:37,480
be too far below, too far out of pace.

805
00:35:37,480 --> 00:35:39,920
myself. So when when Paul mentions the

806
00:35:39,920 --> 00:35:42,079
spot adjustment, essentially that is the

807
00:35:42,079 --> 00:35:45,280
market come if the physician comes in 3%

808
00:35:45,280 --> 00:35:48,480
under the market, it's a spot adjustment

809
00:35:48,480 --> 00:35:50,720
to get it back to zero, if you will, and

810
00:35:50,720 --> 00:35:52,400
it's independent of the cost of living

811
00:35:52,400 --> 00:35:54,359
increases that are otherwise negotiated

812
00:35:54,359 --> 00:35:57,599
in. So if you have a 4% cola for that

813
00:35:57,599 --> 00:35:59,440
year and you have a spot adjustment for

814
00:35:59,440 --> 00:36:01,359
that position and it's normally specific

815
00:36:01,359 --> 00:36:03,839
to that position, that position would

816
00:36:03,839 --> 00:36:06,960
effectively have 7%

817
00:36:06,960 --> 00:36:09,119
raised that year 3% for the spot

818
00:36:09,119 --> 00:36:10,800
adjustment to reconcile it back to the

819
00:36:10,800 --> 00:36:19,870
market and then the kick in from

820
00:36:19,880 --> 00:36:22,040
there.

821
00:36:22,040 --> 00:36:24,960
Hey, workers compensation premiums are

822
00:36:24,960 --> 00:36:26,960
expected to increase by about 10% next

823
00:36:26,960 --> 00:36:29,359
year. However, we're not changing the

824
00:36:29,359 --> 00:36:31,640
budgeted charges to each of the

825
00:36:31,640 --> 00:36:33,760
departments for the departments because

826
00:36:33,760 --> 00:36:35,400
we have enough

827
00:36:35,400 --> 00:36:37,680
reserve reserve in our risk management

828
00:36:37,680 --> 00:36:39,280
fund to cover the cost of the increase

829
00:36:39,280 --> 00:36:40,720
without increasing the cost of the

830
00:36:40,720 --> 00:36:42,480
department. So, I've tried to keep the

831
00:36:42,480 --> 00:36:45,119
workers compensation charges flat for

832
00:36:45,119 --> 00:36:46,240
the departments from year to year.

833
00:36:46,240 --> 00:36:48,079
Sometimes they go up, sometimes they go

834
00:36:48,079 --> 00:36:49,760
down, but I try to keep them keep them

835
00:36:49,760 --> 00:36:52,000
at a level keep them at a level premium

836
00:36:52,000 --> 00:36:54,119
if I can so they're not bouncing all

837
00:36:54,119 --> 00:36:58,000
over adjust them all the time. As Jesse

838
00:36:58,000 --> 00:37:00,359
said, the defined benefit plan earned

839
00:37:00,359 --> 00:37:02,480
11.82% which is more than our assumed

840
00:37:02,480 --> 00:37:04,599
rate of return of

841
00:37:04,599 --> 00:37:07,760
5.25%. So due to those earnings, the

842
00:37:07,760 --> 00:37:10,079
defined benefit contributions will

843
00:37:10,079 --> 00:37:15,230
decrease that should

844
00:37:15,240 --> 00:37:17,000
say by

845
00:37:17,000 --> 00:37:21,079
$532,000 to a total of 400 for me

846
00:37:21,079 --> 00:37:23,480
$138,000. Of that

847
00:37:23,480 --> 00:37:26,599
$532,000 increase,

848
00:37:26,599 --> 00:37:29,240
$377,000 will go to the general

849
00:37:29,240 --> 00:37:33,520
fund. About 94 to fire, about 101 to

850
00:37:33,520 --> 00:37:34,880
police and the rest of the other

851
00:37:34,880 --> 00:37:37,640
departments in the general fund.

852
00:37:37,640 --> 00:37:40,760
$96,000 will go to like power and

853
00:37:40,760 --> 00:37:44,000
$59,000 will go to public works. I have

854
00:37:44,000 --> 00:37:46,880
the actuaries calculate the

855
00:37:46,880 --> 00:37:48,960
contributions by general employees,

856
00:37:48,960 --> 00:37:51,119
police, fire, light, power, public

857
00:37:51,119 --> 00:37:52,720
works. So I know specifically what all

858
00:37:52,720 --> 00:37:55,320
those contributions are those various

859
00:37:55,320 --> 00:37:57,599
funds. We didn't budget to increase

860
00:37:57,599 --> 00:37:58,920
those

861
00:37:58,920 --> 00:38:01,920
contributions in uh in the second year

862
00:38:01,920 --> 00:38:04,720
of the bianium and they should not

863
00:38:04,720 --> 00:38:07,440
increase unless the earnings go below

864
00:38:07,440 --> 00:38:10,720
two 5.25%. If they do, contributions may

865
00:38:10,720 --> 00:38:13,119
go up. But as you remember, some of you

866
00:38:13,119 --> 00:38:15,560
remember the general fund has set aside

867
00:38:15,560 --> 00:38:18,079
$900,000 in smoothing reserves in the

868
00:38:18,079 --> 00:38:20,240
general fund so we can absorb some

869
00:38:20,240 --> 00:38:23,119
defined benefit plan increases without

870
00:38:23,119 --> 00:38:26,119
having to raise the premium

871
00:38:26,119 --> 00:38:29,920
without expenses to the funds. We don't

872
00:38:29,920 --> 00:38:31,200
expect to have to use any of the

873
00:38:31,200 --> 00:38:35,119
smoothie reserves to your budget.

874
00:38:35,119 --> 00:38:36,480
right now. I'm gonna say right now

875
00:38:36,480 --> 00:38:37,760
because there's a month and a half to

876
00:38:37,760 --> 00:38:39,920
still screw me up. Even with all the

877
00:38:39,920 --> 00:38:41,520
fluctuations we've had up and down in

878
00:38:41,520 --> 00:38:43,280
the retirement plan, we're still

879
00:38:43,280 --> 00:38:45,359
slightly above our super chart right

880
00:38:45,359 --> 00:38:48,320
now. So hopefully we can hopefully can

881
00:38:48,320 --> 00:38:51,400
hold on for the rest of the

882
00:38:51,400 --> 00:38:54,040
year. Uh PERS rates are

883
00:38:54,040 --> 00:38:57,280
increasing over the two-year period. Uh

884
00:38:57,280 --> 00:38:58,880
the rates will stay the same for the two

885
00:38:58,880 --> 00:39:02,079
years after the July 1.

886
00:39:02,079 --> 00:39:04,440
safety for those in the guardian

887
00:39:04,440 --> 00:39:07,119
public service retirement plan for

888
00:39:07,119 --> 00:39:08,880
snippers or officer some people call it

889
00:39:08,880 --> 00:39:12,240
tier three will increase the rates will

890
00:39:12,240 --> 00:39:15,960
change from 22.25 to

891
00:39:15,960 --> 00:39:20,880
24.22% and from 23.92 to 25.35 for tier

892
00:39:20,880 --> 00:39:23,400
1 tier 2 employees for public safety

893
00:39:23,400 --> 00:39:25,839
employees the observe rate for general

894
00:39:25,839 --> 00:39:30,520
employees increase 17.46 46 to 7

895
00:39:30,520 --> 00:39:33,599
18.95%. Those rates include the 6%

896
00:39:33,599 --> 00:39:37,000
employee contribution. So that so that

897
00:39:37,000 --> 00:39:41,839
18.95 12.95 is employer contribution. 6%

898
00:39:41,839 --> 00:39:44,320
is the employee contribution but the

899
00:39:44,320 --> 00:39:46,320
city makes the employee contribution and

900
00:39:46,320 --> 00:39:48,880
employer contribution. We agreed that's

901
00:39:48,880 --> 00:39:50,560
something the council agreed to do when

902
00:39:50,560 --> 00:39:51,839
we switched when we started moving

903
00:39:51,839 --> 00:39:55,520
people of hers back in 2016.

904
00:39:55,520 --> 00:39:57,760
We still have a defined contribution

905
00:39:57,760 --> 00:40:00,560
plan for roughly 12 asking employees,

906
00:40:00,560 --> 00:40:02,240
maybe fewer now. I have one or two may

907
00:40:02,240 --> 00:40:04,800
have left. That rate remains at 12%.

908
00:40:04,800 --> 00:40:06,320
Those will be employees chose not for

909
00:40:06,320 --> 00:40:08,960
the service for some reason.

910
00:40:08,960 --> 00:40:11,040
Um, Jesse's already talked about

911
00:40:11,040 --> 00:40:32,230
property liability insurance premiums.

912
00:40:32,240 --> 00:40:33,640
Turn

913
00:40:33,640 --> 00:40:42,069
on. It's just not cooperating.

914
00:40:42,079 --> 00:40:49,589
There we go. That one's not too far.

915
00:40:49,599 --> 00:40:51,200
All right, we're just going to quickly

916
00:40:51,200 --> 00:40:53,400
go over some

917
00:40:53,400 --> 00:40:55,520
benefits, personnel cost type

918
00:40:55,520 --> 00:40:57,160
information. You'll

919
00:40:57,160 --> 00:40:59,920
see Lily Pyr on the right hand side.

920
00:40:59,920 --> 00:41:04,520
Glad I got my glasses on. Um this year

921
00:41:04,520 --> 00:41:07,599
2425 if you look at personnel it's 100%

922
00:41:07,599 --> 00:41:10,319
of this circle we've got here wages were

923
00:41:10,319 --> 00:41:11,880
about

924
00:41:11,880 --> 00:41:15,200
58% and total benefits benefit portions

925
00:41:15,200 --> 00:41:16,520
are about

926
00:41:16,520 --> 00:41:21,520
42%. For 257 the wages are about 59 a.5%

927
00:41:21,520 --> 00:41:26,000
and benefits are about 40 and a half%.

928
00:41:26,000 --> 00:41:28,480
good portion of that change in the gr

929
00:41:28,480 --> 00:41:31,319
the two charts are due to the uh half

930
00:41:31,319 --> 00:41:33,440
$532,000 reduction in the defined

931
00:41:33,440 --> 00:41:36,119
benefit

932
00:41:36,119 --> 00:41:38,079
contributions some of which are

933
00:41:38,079 --> 00:41:42,589
obviously the wage increases as

934
00:41:42,599 --> 00:41:44,760
well you look at

935
00:41:44,760 --> 00:41:46,800
benefits can't really look at on here

936
00:41:46,800 --> 00:41:47,839
we're not going to spend you long on

937
00:41:47,839 --> 00:41:50,720
this the biggest chunk there is is for

938
00:41:50,720 --> 00:41:53,839
the retirement retirement is over

939
00:41:53,839 --> 00:41:55,359
retirement costs are over half of all

940
00:41:55,359 --> 00:41:57,920
the benefits we pay out. Medical

941
00:41:57,920 --> 00:42:00,079
premiums are roughly about 29% of what

942
00:42:00,079 --> 00:42:02,680
we pay out on

943
00:42:02,680 --> 00:42:05,359
benefits by would be about 11% of the

944
00:42:05,359 --> 00:42:07,520
total benefits. So just showing you the

945
00:42:07,520 --> 00:42:10,160
retirement is a retirement benefits ours

946
00:42:10,160 --> 00:42:14,270
portion of our benefits

947
00:42:14,280 --> 00:42:17,280
cost. If you like it in table form

948
00:42:17,280 --> 00:42:20,200
that's the same thing in table form read

949
00:42:20,200 --> 00:42:23,040
one you see retirement costs for the

950
00:42:23,040 --> 00:42:25,240
next name are about

951
00:42:25,240 --> 00:42:29,079
3% total benefits come down about

952
00:42:29,079 --> 00:42:32,640
29%. So the other page so that's they

953
00:42:32,640 --> 00:42:34,160
don't haven't changed a whole lot. They

954
00:42:34,160 --> 00:42:35,880
typically don't change a lot unless the

955
00:42:35,880 --> 00:42:42,109
retirement changes

956
00:42:42,119 --> 00:42:44,520
significantly

957
00:42:44,520 --> 00:42:51,240
resources total generalium is 67.4 $4

958
00:42:51,240 --> 00:42:54,480
million fund balance is expected to be

959
00:42:54,480 --> 00:42:56,720
about over $10 million which is an

960
00:42:56,720 --> 00:42:59,440
increase of about $2.8 million over June

961
00:42:59,440 --> 00:43:03,160
June 30th 205 projecting in fund

962
00:43:03,160 --> 00:43:06,640
balance about $7.2 million which we

963
00:43:06,640 --> 00:43:10,200
projected a year ago most of that

964
00:43:10,200 --> 00:43:12,560
increase is projected to occur on July

965
00:43:12,560 --> 00:43:15,119
21st is beginning fund balance was

966
00:43:15,119 --> 00:43:17,359
higher this last year probably about

967
00:43:17,359 --> 00:43:20,640
$1.4 $4 million we projected plus those

968
00:43:20,640 --> 00:43:22,079
personnel vacancies in several

969
00:43:22,079 --> 00:43:25,640
departments and and some

970
00:43:25,640 --> 00:43:29,160
increased interest earnings over what we

971
00:43:29,160 --> 00:43:31,839
projected. We talked about the general

972
00:43:31,839 --> 00:43:34,760
assess value grow by

973
00:43:34,760 --> 00:43:38,400
4.5%. A total of 2.46 46 billion for the

974
00:43:38,400 --> 00:43:39,640
next year

975
00:43:39,640 --> 00:43:43,520
and four and a half% about 2.57 billion

976
00:43:43,520 --> 00:43:48,910
for fiscal year

977
00:43:48,920 --> 00:43:51,440
2627. All property tax revenue goes into

978
00:43:51,440 --> 00:43:53,200
the general fund is projected to account

979
00:43:53,200 --> 00:43:55,760
for 49.1% of the operating revenue in

980
00:43:55,760 --> 00:43:56,920
the next

981
00:43:56,920 --> 00:44:00,480
benium. State shared revenue declined in

982
00:44:00,480 --> 00:44:02,800
2425 compared to budgeted amount. Some

983
00:44:02,800 --> 00:44:05,440
of that was population differences over

984
00:44:05,440 --> 00:44:08,160
years and also some of the actual actual

985
00:44:08,160 --> 00:44:09,839
per capita amounts the state paid out

986
00:44:09,839 --> 00:44:13,200
went down and the 2020 for the next

987
00:44:13,200 --> 00:44:15,520
banium. We base state shared revenue on

988
00:44:15,520 --> 00:44:17,920
the per capita revenue that we get from

989
00:44:17,920 --> 00:44:19,680
this estimates that we get from the

990
00:44:19,680 --> 00:44:22,280
state of Oregon and the estimated

991
00:44:22,280 --> 00:44:25,160
population state university population

992
00:44:25,160 --> 00:44:28,960
center and those are expect to start

993
00:44:28,960 --> 00:44:32,000
increasing slightly or flat. Most of our

994
00:44:32,000 --> 00:44:34,000
other revenues are projected to remain

995
00:44:34,000 --> 00:44:35,319
flat for the

996
00:44:35,319 --> 00:44:47,150
next things of that

997
00:44:47,160 --> 00:44:53,550
nature. Not too

998
00:44:53,560 --> 00:44:56,280
hard. The fee study for the parks and

999
00:44:56,280 --> 00:44:58,800
recreation is ongoing and the fee

1000
00:44:58,800 --> 00:45:00,560
changes for those services will be based

1001
00:45:00,560 --> 00:45:02,599
off of the

1002
00:45:02,599 --> 00:45:06,000
study. So I show when the completion

1003
00:45:06,000 --> 00:45:07,520
time is on that. They're still going

1004
00:45:07,520 --> 00:45:10,240
through through some iterations of

1005
00:45:10,240 --> 00:45:12,680
policy discussions that has come to the

1006
00:45:12,680 --> 00:45:15,200
council policy discussions. Franchise

1007
00:45:15,200 --> 00:45:17,680
fees are lower than budgeted this year

1008
00:45:17,680 --> 00:45:20,240
due to decline in Northwest Natural Gas

1009
00:45:20,240 --> 00:45:23,920
Tele franchise fees. Northwest natural

1010
00:45:23,920 --> 00:45:26,240
gas fluctuate quite a bit depending on

1011
00:45:26,240 --> 00:45:31,870
how cold the winter is.

1012
00:45:31,880 --> 00:45:33,680
[Music]

1013
00:45:33,680 --> 00:45:35,599
Yeah, it's 5% of their revenue for what

1014
00:45:35,599 --> 00:45:37,960
they collected inside city for

1015
00:45:37,960 --> 00:45:41,119
gro this year was $300,000. The year

1016
00:45:41,119 --> 00:45:42,440
before was like

1017
00:45:42,440 --> 00:45:44,359
$330,000.

1018
00:45:44,359 --> 00:45:47,839
So that went down.

1019
00:45:47,839 --> 00:45:50,319
Um, we're budgeting franchise fees for

1020
00:45:50,319 --> 00:45:52,240
the next ban which remain relatively

1021
00:45:52,240 --> 00:45:54,640
flat based on our act based on what

1022
00:45:54,640 --> 00:45:56,480
we're thinking we're going to get from

1023
00:45:56,480 --> 00:45:59,040
this year's proposed franchise fees. Do

1024
00:45:59,040 --> 00:46:01,119
we charge franchise fees for the

1025
00:46:01,119 --> 00:46:03,480
internet providers?

1026
00:46:03,480 --> 00:46:06,720
No, you get you get TV cable fee, but

1027
00:46:06,720 --> 00:46:07,920
you don't get them from the internet

1028
00:46:07,920 --> 00:46:10,160
providers. Why is that? You can get them

1029
00:46:10,160 --> 00:46:12,240
from the internet providers when

1030
00:46:12,240 --> 00:46:14,800
potentially if they run if they put in

1031
00:46:14,800 --> 00:46:16,640
their own stuff. So like Comcast for

1032
00:46:16,640 --> 00:46:18,240
what it does for its internet fees, you

1033
00:46:18,240 --> 00:46:20,560
don't get. But Ziply has fiber optic,

1034
00:46:20,560 --> 00:46:22,960
right? Ziply has fiber optic. Yeah, you

1035
00:46:22,960 --> 00:46:25,119
get Ziply for their TV cable fee, for

1036
00:46:25,119 --> 00:46:26,880
their TV cable, plus for their

1037
00:46:26,880 --> 00:46:29,000
telephone, but not for their

1038
00:46:29,000 --> 00:46:31,119
internet. That's something we don't get

1039
00:46:31,119 --> 00:46:37,750
to choose. No, chooses that.

1040
00:46:37,760 --> 00:46:40,640
The U because you know anymore internet

1041
00:46:40,640 --> 00:46:42,839
is going to surpass any other

1042
00:46:42,839 --> 00:46:45,119
service. But some of these companies

1043
00:46:45,119 --> 00:46:48,560
just putting putting just broadband in

1044
00:46:48,560 --> 00:46:51,520
broadband in we we do like the one that

1045
00:46:51,520 --> 00:46:53,040
the school district putting in for the

1046
00:46:53,040 --> 00:46:54,599
school

1047
00:46:54,599 --> 00:46:57,440
district name. I've not been working on

1048
00:46:57,440 --> 00:46:59,520
numbers in the past month. We will

1049
00:46:59,520 --> 00:47:01,599
actually get a a fee off of those

1050
00:47:01,599 --> 00:47:03,280
because that is their principal use of

1051
00:47:03,280 --> 00:47:05,680
the rightway for like but for like Zippy

1052
00:47:05,680 --> 00:47:08,000
and Comcast their internet they had

1053
00:47:08,000 --> 00:47:10,480
their rightway stuff in before the

1054
00:47:10,480 --> 00:47:12,560
internet came and so we had they were

1055
00:47:12,560 --> 00:47:15,359
unable to add the internet fees because

1056
00:47:15,359 --> 00:47:16,960
it's you know you're not using any

1057
00:47:16,960 --> 00:47:20,960
additional rightway so they say on the

1058
00:47:20,960 --> 00:47:22,720
internet but for other broadband

1059
00:47:22,720 --> 00:47:25,040
companies where that's their only use of

1060
00:47:25,040 --> 00:47:27,200
right away we're collect

1061
00:47:27,200 --> 00:47:30,240
So the legislature could redefine that

1062
00:47:30,240 --> 00:47:32,480
if they chose to, couldn't they? If they

1063
00:47:32,480 --> 00:47:38,030
chose, that'd be a nice

1064
00:47:38,040 --> 00:47:41,040
fight. We got I can go quickly go

1065
00:47:41,040 --> 00:47:42,720
through some charts summarizing the

1066
00:47:42,720 --> 00:47:45,390
general fund

1067
00:47:45,400 --> 00:47:49,000
resources. First one's the general fund

1068
00:47:49,000 --> 00:47:51,920
summary. That's broken out by what we

1069
00:47:51,920 --> 00:47:54,400
call the resource allocation summary,

1070
00:47:54,400 --> 00:47:56,920
local taxes, and re

1071
00:47:56,920 --> 00:47:59,440
grants you providing grants and

1072
00:47:59,440 --> 00:48:01,440
government revenue. So their grants

1073
00:48:01,440 --> 00:48:03,200
basically another form of government

1074
00:48:03,200 --> 00:48:06,960
revenue and grants lot smaller charges

1075
00:48:06,960 --> 00:48:09,839
for services licenses permit fees fines

1076
00:48:09,839 --> 00:48:12,480
miscellaneous revenue transfers from

1077
00:48:12,480 --> 00:48:15,599
other funds and fund balance available.

1078
00:48:15,599 --> 00:48:17,839
You'll see in 2627 there's no fund

1079
00:48:17,839 --> 00:48:19,280
balance available because it's two-year

1080
00:48:19,280 --> 00:48:21,200
benium. So there's no beginning fund

1081
00:48:21,200 --> 00:48:23,040
balance since we're doing a two-year

1082
00:48:23,040 --> 00:48:27,440
budget. all the charges for services. Um

1083
00:48:27,440 --> 00:48:29,599
that doesn't include building permits,

1084
00:48:29,599 --> 00:48:31,359
right? Because that's a separate fund.

1085
00:48:31,359 --> 00:48:42,109
That'll be a fee. No, that doesn't

1086
00:48:42,119 --> 00:48:50,630
incl That's the big chunk of those.

1087
00:48:50,640 --> 00:48:52,079
And this is a little graph that you

1088
00:48:52,079 --> 00:48:53,920
can't read because the colors look

1089
00:48:53,920 --> 00:48:55,680
better. You'll see it's come to focus

1090
00:48:55,680 --> 00:48:58,640
now. Local taxes are all local taxes

1091
00:48:58,640 --> 00:49:01,040
include franchise fees are about 53% of

1092
00:49:01,040 --> 00:49:04,240
the revenue. Uh charter services are

1093
00:49:04,240 --> 00:49:08,400
about 25% transfers about 7.2 and money

1094
00:49:08,400 --> 00:49:10,720
from other governments about 11 and a

1095
00:49:10,720 --> 00:49:14,240
half%. So we got our money from various

1096
00:49:14,240 --> 00:49:20,549
sources.

1097
00:49:20,559 --> 00:49:22,960
This what this spreadsheet I mean what

1098
00:49:22,960 --> 00:49:25,520
you see every year attempts to do is it

1099
00:49:25,520 --> 00:49:27,760
puts down for each department it takes

1100
00:49:27,760 --> 00:49:30,000
the categories of revenue that we assign

1101
00:49:30,000 --> 00:49:32,400
to them i.e intergovernmental and

1102
00:49:32,400 --> 00:49:35,280
grants, charge services, etc. And we

1103
00:49:35,280 --> 00:49:38,000
total that up for each department.

1104
00:49:38,000 --> 00:49:40,480
That's the assigned revenue. And so if

1105
00:49:40,480 --> 00:49:42,000
you go over to the right column on the

1106
00:49:42,000 --> 00:49:43,760
total, you'll see the totals for each

1107
00:49:43,760 --> 00:49:46,319
department. For example, admin services

1108
00:49:46,319 --> 00:49:48,720
for the next planning is about $9.1

1109
00:49:48,720 --> 00:49:50,960
million beside revenue. Most of that

1110
00:49:50,960 --> 00:49:53,359
overhead charge. And you'll see down at

1111
00:49:53,359 --> 00:49:55,040
the bottom, total assigned revenue for

1112
00:49:55,040 --> 00:49:57,480
all departments is about 20.3

1113
00:49:57,480 --> 00:50:00,880
million. So we have discretionary

1114
00:50:00,880 --> 00:50:04,480
revenue of about $37 million which we

1115
00:50:04,480 --> 00:50:06,839
don't specify in any

1116
00:50:06,839 --> 00:50:09,280
department and we have about $10 million

1117
00:50:09,280 --> 00:50:10,960
fund balance which is also considered

1118
00:50:10,960 --> 00:50:13,000
discretionary revenue. So about $47

1119
00:50:13,000 --> 00:50:19,309
million over the next bianium for

1120
00:50:19,319 --> 00:50:21,839
discretionary. So what we what I do then

1121
00:50:21,839 --> 00:50:23,000
is I

1122
00:50:23,000 --> 00:50:25,440
take you'll see I have each department

1123
00:50:25,440 --> 00:50:27,079
in the general fund

1124
00:50:27,079 --> 00:50:29,920
listed. You'll see the you'll see them

1125
00:50:29,920 --> 00:50:31,920
department number and department name.

1126
00:50:31,920 --> 00:50:33,440
Then you'll see their proposed budget

1127
00:50:33,440 --> 00:50:37,119
for 2025 27 the total budget for both

1128
00:50:37,119 --> 00:50:41,240
years. When I subtract out the revenue

1129
00:50:41,240 --> 00:50:43,520
assigned and then the right column it

1130
00:50:43,520 --> 00:50:44,440
says

1131
00:50:44,440 --> 00:50:46,319
discretionary general fund for

1132
00:50:46,319 --> 00:50:47,680
department. That's how much

1133
00:50:47,680 --> 00:50:49,760
discretionary revenue it takes to run

1134
00:50:49,760 --> 00:50:52,280
each department for the next

1135
00:50:52,280 --> 00:50:54,559
bianium. You'll see that for police

1136
00:50:54,559 --> 00:50:58,480
we're take we're about $19.35 million

1137
00:50:58,480 --> 00:51:00,440
discretionary revenue over the next

1138
00:51:00,440 --> 00:51:03,319
bendium. Fire is about

1139
00:51:03,319 --> 00:51:05,920
11.8. Municipal court is basically break

1140
00:51:05,920 --> 00:51:07,440
even at the moment because of the

1141
00:51:07,440 --> 00:51:11,480
changes proposal tonight. And

1142
00:51:11,480 --> 00:51:13,440
um you can see what the other

1143
00:51:13,440 --> 00:51:16,480
departments are doing. You'll see public

1144
00:51:16,480 --> 00:51:20,240
safety is about is you know about 70

1145
00:51:20,240 --> 00:51:22,559
almost 78% of the discretionary revenue.

1146
00:51:22,559 --> 00:51:24,160
So for every dollar discretionary

1147
00:51:24,160 --> 00:51:26,800
revenue we have public safety uses about

1148
00:51:26,800 --> 00:51:34,670
78 cents of

1149
00:51:34,680 --> 00:51:38,400
it. All right. So this is this is that

1150
00:51:38,400 --> 00:51:40,960
right hand column this in a chart you'll

1151
00:51:40,960 --> 00:51:42,800
see police just about half of

1152
00:51:42,800 --> 00:51:45,520
discretionary revenue fires slightly

1153
00:51:45,520 --> 00:51:47,839
over a quarter and then all the other

1154
00:51:47,839 --> 00:51:49,079
departments

1155
00:51:49,079 --> 00:51:51,440
are combined it's just slightly less

1156
00:51:51,440 --> 00:51:53,000
than a quarter of the

1157
00:51:53,000 --> 00:51:56,119
piece planning takes about

1158
00:51:56,119 --> 00:51:59,920
3% legislative executive 2% my

1159
00:51:59,920 --> 00:52:02,240
department administrative services four

1160
00:52:02,240 --> 00:52:05,200
library four aquatics three parks six

1161
00:52:05,200 --> 00:52:06,880
and recreation 1%

1162
00:52:06,880 --> 00:52:09,680
So, so when you say we're a full service

1163
00:52:09,680 --> 00:52:11,520
city, this is an important thing to look

1164
00:52:11,520 --> 00:52:14,400
at to say, you know, what do we have to

1165
00:52:14,400 --> 00:52:18,000
spend money on that somebody else does?

1166
00:52:18,000 --> 00:52:19,800
Well, just to clarify, those are

1167
00:52:19,800 --> 00:52:22,760
bananas. Yeah, those totals over the

1168
00:52:22,760 --> 00:52:32,990
bay are the totals over

1169
00:52:33,000 --> 00:52:35,680
the so getting into the general fun

1170
00:52:35,680 --> 00:52:37,960
departments

1171
00:52:37,960 --> 00:52:41,359
themselves. All right, legislative and

1172
00:52:41,359 --> 00:52:43,160
executive

1173
00:52:43,160 --> 00:52:45,839
um revenue for this most of the revenue

1174
00:52:45,839 --> 00:52:47,680
comes from these general fund sport

1175
00:52:47,680 --> 00:52:50,240
services charges which is what we always

1176
00:52:50,240 --> 00:52:51,960
call the

1177
00:52:51,960 --> 00:52:55,440
overhead. The one change in expense

1178
00:52:55,440 --> 00:52:58,079
funds that we made is we budgeted funds

1179
00:52:58,079 --> 00:52:59,920
for counselor travel and training. We've

1180
00:52:59,920 --> 00:53:01,599
separated that into amounts for each

1181
00:53:01,599 --> 00:53:05,309
counselor over the next

1182
00:53:05,319 --> 00:53:08,800
bianium the each counselor the mayor. So

1183
00:53:08,800 --> 00:53:11,760
in for each council we budgeted one one

1184
00:53:11,760 --> 00:53:13,839
trip to the national lead of c city's

1185
00:53:13,839 --> 00:53:16,400
conference and two LC conferences we

1186
00:53:16,400 --> 00:53:17,839
budgeted that equivalent amount of

1187
00:53:17,839 --> 00:53:19,200
training if they want to do other

1188
00:53:19,200 --> 00:53:20,440
training then

1189
00:53:20,440 --> 00:53:23,359
that's yeah the mayor has more funding

1190
00:53:23,359 --> 00:53:25,200
due to train due to attending other

1191
00:53:25,200 --> 00:53:26,920
conferences such as the mayor's

1192
00:53:26,920 --> 00:53:30,160
association other stuff she does so she

1193
00:53:30,160 --> 00:53:32,400
has more funding than the others we've

1194
00:53:32,400 --> 00:53:34,640
also included funding for up to one trip

1195
00:53:34,640 --> 00:53:36,480
for three students involved with city

1196
00:53:36,480 --> 00:53:38,640
boards and commissions and the chaperon

1197
00:53:38,640 --> 00:53:40,520
to attend the National League of Cities

1198
00:53:40,520 --> 00:53:42,920
conferences once during the two-year

1199
00:53:42,920 --> 00:53:45,079
period.

1200
00:53:45,079 --> 00:53:48,520
So that's there's

1201
00:53:48,520 --> 00:53:52,559
about $16,000 for that for those four

1202
00:53:52,559 --> 00:53:58,190
people to

1203
00:53:58,200 --> 00:54:00,640
attend administrative services. probably

1204
00:54:00,640 --> 00:54:03,119
going to go on administrative services

1205
00:54:03,119 --> 00:54:05,880
for a while. Staffing changes we

1206
00:54:05,880 --> 00:54:08,440
discussed and revenues consists mostly

1207
00:54:08,440 --> 00:54:11,200
of support service charges and fees or

1208
00:54:11,200 --> 00:54:13,920
utility billing related services and

1209
00:54:13,920 --> 00:54:15,760
business licenses providing most of the

1210
00:54:15,760 --> 00:54:17,240
additional

1211
00:54:17,240 --> 00:54:18,960
revenue. I'm going to start with

1212
00:54:18,960 --> 00:54:20,640
professional services. That's the one

1213
00:54:20,640 --> 00:54:22,160
that I'm going to talk about materials

1214
00:54:22,160 --> 00:54:24,319
and services. As I'm going through here,

1215
00:54:24,319 --> 00:54:25,520
if you've looked at the budget, you have

1216
00:54:25,520 --> 00:54:26,960
any other questions on materials and

1217
00:54:26,960 --> 00:54:29,520
services and any detail line items, go

1218
00:54:29,520 --> 00:54:31,119
ahead and ask us. But we can't answer it

1219
00:54:31,119 --> 00:54:33,520
tonight. We'll get the answer answer for

1220
00:54:33,520 --> 00:54:35,440
next week. Personal services and

1221
00:54:35,440 --> 00:54:36,440
employed

1222
00:54:36,440 --> 00:54:40,079
funding a one time expense for 62,900

1223
00:54:40,079 --> 00:54:42,079
for economic development expenses

1224
00:54:42,079 --> 00:54:45,920
resulting from revenue from enterprise

1225
00:54:45,920 --> 00:54:47,760
zone repayments carried over current

1226
00:54:47,760 --> 00:54:50,720
fiscal year. If an enterprise industry

1227
00:54:50,720 --> 00:54:52,720
that gets in enterprise tax break does

1228
00:54:52,720 --> 00:54:55,359
not meet its conditions, it has to repay

1229
00:54:55,359 --> 00:54:56,720
some of that money and that money can

1230
00:54:56,720 --> 00:54:58,160
only be used for certain economic

1231
00:54:58,160 --> 00:55:00,319
development purposes. Right now the

1232
00:55:00,319 --> 00:55:02,520
city's got

1233
00:55:02,520 --> 00:55:04,720
$62,900 so I don't lose track of it. I

1234
00:55:04,720 --> 00:55:06,240
kept it in my professional services

1235
00:55:06,240 --> 00:55:08,680
given I see it everywhere.

1236
00:55:08,680 --> 00:55:12,240
So budget 11,000 replaced with the 2040

1237
00:55:12,240 --> 00:55:14,319
vision and action plan first year

1238
00:55:14,319 --> 00:55:17,119
benium. So hopefully we won't eat all of

1239
00:55:17,119 --> 00:55:19,359
that, but you got the the adoption

1240
00:55:19,359 --> 00:55:21,680
scheduled for July. But there's quite a

1241
00:55:21,680 --> 00:55:25,440
bit of work to get done to wrap it up.

1242
00:55:25,440 --> 00:55:27,520
$7,000 each year for continued

1243
00:55:27,520 --> 00:55:29,480
translation

1244
00:55:29,480 --> 00:55:31,800
services, English and

1245
00:55:31,800 --> 00:55:34,880
Spanish, $15,000 each year for the

1246
00:55:34,880 --> 00:55:37,640
annual goals objective

1247
00:55:37,640 --> 00:55:40,880
process. $15,000 for facilitation

1248
00:55:40,880 --> 00:55:43,200
services each year. First year will be

1249
00:55:43,200 --> 00:55:45,400
for recreational services

1250
00:55:45,400 --> 00:55:48,000
facilitation with Cornelius Forsboro

1251
00:55:48,000 --> 00:55:50,000
School District Pacific University. The

1252
00:55:50,000 --> 00:55:51,599
other participants are going to

1253
00:55:51,599 --> 00:55:53,680
reimburse the city for about half of

1254
00:55:53,680 --> 00:55:56,960
that $15,000 share of their costs.

1255
00:55:56,960 --> 00:55:58,559
Second year, we don't have specific

1256
00:55:58,559 --> 00:56:00,799
facilitation services in mind, but I'm

1257
00:56:00,799 --> 00:56:02,960
assuming with the 2040 action plan and

1258
00:56:02,960 --> 00:56:05,839
some other things we're council look at,

1259
00:56:05,839 --> 00:56:07,680
we're going to do some additional

1260
00:56:07,680 --> 00:56:11,440
facilitation services those years. So I

1261
00:56:11,440 --> 00:56:13,960
put $15,000 for those

1262
00:56:13,960 --> 00:56:16,240
years that number four in the list is

1263
00:56:16,240 --> 00:56:17,760
the bulk of that expense for the

1264
00:56:17,760 --> 00:56:20,870
facilitator

1265
00:56:20,880 --> 00:56:23,839
because it's it's not you know it's not

1266
00:56:23,839 --> 00:56:25,280
just a matter of holding the meeting on

1267
00:56:25,280 --> 00:56:27,680
that Saturday. There's a lot of

1268
00:56:27,680 --> 00:56:30,319
preparation work that that person let

1269
00:56:30,319 --> 00:56:31,839
the city manager and Jesse go through

1270
00:56:31,839 --> 00:56:33,920
and this she will interview a lot of

1271
00:56:33,920 --> 00:56:35,200
she'll interview a lot of people

1272
00:56:35,200 --> 00:56:37,359
individually before she before we even

1273
00:56:37,359 --> 00:56:38,880
get to the retreats and that. So she

1274
00:56:38,880 --> 00:56:40,480
does she does a lot of ground work

1275
00:56:40,480 --> 00:56:42,559
before the retreat and then there's

1276
00:56:42,559 --> 00:56:44,559
quite a bit of work after the retreat

1277
00:56:44,559 --> 00:56:46,079
putting all the information together and

1278
00:56:46,079 --> 00:56:47,359
having a couple work sessions with

1279
00:56:47,359 --> 00:56:49,559
council. I guess the only thing I would

1280
00:56:49,559 --> 00:56:53,760
add is that might change some over the

1281
00:56:53,760 --> 00:56:55,839
biodium with the completion of the 2040.

1282
00:56:55,839 --> 00:56:57,240
There was a work

1283
00:56:57,240 --> 00:56:59,680
session last night on that and I think

1284
00:56:59,680 --> 00:57:01,799
there was some conversation with

1285
00:57:01,799 --> 00:57:04,880
council about what does that kind of

1286
00:57:04,880 --> 00:57:07,359
reconciliation process between 2040 and

1287
00:57:07,359 --> 00:57:09,119
annual rules and objectives look like

1288
00:57:09,119 --> 00:57:13,160
and so look at that as

1289
00:57:13,160 --> 00:57:16,160
as that might be fluid. So we'll just

1290
00:57:16,160 --> 00:57:17,839
kind of we got to see how that picture

1291
00:57:17,839 --> 00:57:20,400
kind of paints itself what that cost

1292
00:57:20,400 --> 00:57:21,839
function might be. don't need the money

1293
00:57:21,839 --> 00:57:23,319
for the second

1294
00:57:23,319 --> 00:57:26,160
year. You can look at it's not a large

1295
00:57:26,160 --> 00:57:27,920
expense, you know, that you want to do a

1296
00:57:27,920 --> 00:57:29,839
midyear adjustment on per se, but it's

1297
00:57:29,839 --> 00:57:31,839
it's something you can look at. I'm sure

1298
00:57:31,839 --> 00:57:33,119
something else will come up in the

1299
00:57:33,119 --> 00:57:34,440
meantime,

1300
00:57:34,440 --> 00:57:39,359
too. Last one, we budgeted about $21,000

1301
00:57:39,359 --> 00:57:41,280
in each of the each year the banial

1302
00:57:41,280 --> 00:57:43,839
budget for IT management services. I'll

1303
00:57:43,839 --> 00:57:45,760
talk about that here when I talk about

1304
00:57:45,760 --> 00:57:47,640
the IT

1305
00:57:47,640 --> 00:57:49,559
manager or

1306
00:57:49,559 --> 00:57:52,319
two. Our intent is to contract all IT

1307
00:57:52,319 --> 00:57:54,160
services with the exception of everyday

1308
00:57:54,160 --> 00:57:56,480
PC desktop services and some software

1309
00:57:56,480 --> 00:57:58,760
access issues that come up from

1310
00:57:58,760 --> 00:58:02,319
employees. So we'll talk about talk

1311
00:58:02,319 --> 00:58:03,920
about some more talk about that more

1312
00:58:03,920 --> 00:58:06,599
when we get to the IT manager

1313
00:58:06,599 --> 00:58:08,400
position. Next we're going to go into

1314
00:58:08,400 --> 00:58:11,040
the positions.

1315
00:58:11,040 --> 00:58:13,960
several staffing changes proposed with

1316
00:58:13,960 --> 00:58:16,079
departments. One of the proposed changes

1317
00:58:16,079 --> 00:58:17,680
obviously affects also affects the

1318
00:58:17,680 --> 00:58:19,839
legisl executive department, but I put

1319
00:58:19,839 --> 00:58:21,680
it all in here. And if you read the

1320
00:58:21,680 --> 00:58:23,520
budget budget message, excuse me, you're

1321
00:58:23,520 --> 00:58:25,680
probably going to get more information

1322
00:58:25,680 --> 00:58:27,680
on that on this position change than

1323
00:58:27,680 --> 00:58:33,270
what I what I actually put the slides.

1324
00:58:33,280 --> 00:58:34,880
First is to add the position of

1325
00:58:34,880 --> 00:58:37,119
full-time assistant city manager which

1326
00:58:37,119 --> 00:58:38,960
will allow the current position of city

1327
00:58:38,960 --> 00:58:41,760
assistant city manager finance director

1328
00:58:41,760 --> 00:58:43,200
be separated into two full-time

1329
00:58:43,200 --> 00:58:45,200
positions of assistant city manager and

1330
00:58:45,200 --> 00:58:46,119
finance

1331
00:58:46,119 --> 00:58:48,720
director change is in response to

1332
00:58:48,720 --> 00:58:51,200
council objective 2.6 Six, which asks

1333
00:58:51,200 --> 00:58:54,000
the staff to evaluate staff capacity and

1334
00:58:54,000 --> 00:58:56,280
city

1335
00:58:56,280 --> 00:58:59,119
administration. Underlying factors post

1336
00:58:59,119 --> 00:59:01,720
change are workload

1337
00:59:01,720 --> 00:59:04,400
volume. However, city Washington County

1338
00:59:04,400 --> 00:59:06,960
offers more services and we have a lot

1339
00:59:06,960 --> 00:59:08,640
of departments resulting in more direct

1340
00:59:08,640 --> 00:59:11,680
reports for the city manager and also

1341
00:59:11,680 --> 00:59:13,880
assistance in their finance

1342
00:59:13,880 --> 00:59:16,640
director. This is tended to result in

1343
00:59:16,640 --> 00:59:18,640
less responsiveness and less time for

1344
00:59:18,640 --> 00:59:21,359
strategic planning. You just don't have

1345
00:59:21,359 --> 00:59:23,520
the time sometimes to dig in as quickly

1346
00:59:23,520 --> 00:59:25,839
as you like to on some stuff. You just

1347
00:59:25,839 --> 00:59:28,839
have to keep moving and be more

1348
00:59:28,839 --> 00:59:30,960
reactive. Search will be able to change

1349
00:59:30,960 --> 00:59:33,880
some of that post

1350
00:59:33,880 --> 00:59:36,559
change. Resiliency adding this position

1351
00:59:36,559 --> 00:59:38,400
will reduce the risk of many functions

1352
00:59:38,400 --> 00:59:41,280
the responsibility of one position. I

1353
00:59:41,280 --> 00:59:44,000
need there's a lot of areas I have that

1354
00:59:44,000 --> 00:59:46,480
will get split up between these between

1355
00:59:46,480 --> 00:59:48,359
these two new positions

1356
00:59:48,359 --> 00:59:50,960
and will allow the three positions to

1357
00:59:50,960 --> 00:59:52,799
focus more on areas assigned to them and

1358
00:59:52,799 --> 00:59:54,400
spend more time planning and as I said

1359
00:59:54,400 --> 00:59:56,079
last less time be reactive to things

1360
00:59:56,079 --> 00:59:58,430
that come

1361
00:59:58,440 --> 01:00:01,760
up how the duties be divided is almost

1362
01:00:01,760 --> 01:00:04,040
finalized as with any

1363
01:00:04,040 --> 01:00:06,240
change probably look at some of the

1364
01:00:06,240 --> 01:00:08,319
duties will be reviewed after two

1365
01:00:08,319 --> 01:00:10,640
position two two positions have been in

1366
01:00:10,640 --> 01:00:13,280
their respective position as well. After

1367
01:00:13,280 --> 01:00:16,319
the assistant city managers on see how

1368
01:00:16,319 --> 01:00:19,040
things are working, it may make sense to

1369
01:00:19,040 --> 01:00:21,520
swap one function or another function

1370
01:00:21,520 --> 01:00:24,319
between between those two positions.

1371
01:00:24,319 --> 01:00:26,319
This will also allow the city manager

1372
01:00:26,319 --> 01:00:29,079
budget message says to have less direct

1373
01:00:29,079 --> 01:00:33,230
reports. He

1374
01:00:33,240 --> 01:00:36,680
has direct reports right now 12 looks

1375
01:00:36,680 --> 01:00:39,280
like going down to nine which is still

1376
01:00:39,280 --> 01:00:42,960
like which is still a lot but it's not

1377
01:00:42,960 --> 01:00:45,280
just you know when you're thinking of it

1378
01:00:45,280 --> 01:00:48,000
it's not just the director reports these

1379
01:00:48,000 --> 01:00:49,280
director reports he has to work but it's

1380
01:00:49,280 --> 01:00:52,480
also the seven city councilors. So it's

1381
01:00:52,480 --> 01:00:54,240
got there's quite a bit of time spent by

1382
01:00:54,240 --> 01:00:56,319
the city manager managing department

1383
01:00:56,319 --> 01:00:57,880
heads

1384
01:00:57,880 --> 01:01:03,510
plus working with the city council

1385
01:01:03,520 --> 01:01:17,829
I don't know the next

1386
01:01:17,839 --> 01:01:20,720
um the only thing I would add and thanks

1387
01:01:20,720 --> 01:01:22,559
for raising in that poll is is as I

1388
01:01:22,559 --> 01:01:24,960
mentioned in my message, we did do some

1389
01:01:24,960 --> 01:01:27,040
kind of comparative analytics with other

1390
01:01:27,040 --> 01:01:28,960
cities on this. Um, and the cities that

1391
01:01:28,960 --> 01:01:30,040
we looked

1392
01:01:30,040 --> 01:01:32,640
at were some of similar size, some

1393
01:01:32,640 --> 01:01:34,640
larger, but the cities of similar size

1394
01:01:34,640 --> 01:01:39,079
were Sherwood, walking new, Oregon City,

1395
01:01:39,079 --> 01:01:40,920
Wilsonville, and

1396
01:01:40,920 --> 01:01:42,520
Towatin.

1397
01:01:42,520 --> 01:01:44,799
So, we didn't know this kind of going

1398
01:01:44,799 --> 01:01:46,720
into it, but all of those cities have a

1399
01:01:46,720 --> 01:01:48,200
have an assistant city

1400
01:01:48,200 --> 01:01:50,880
manager. Cornelius has one. It's very

1401
01:01:50,880 --> 01:01:52,720
similar to our position now. It's a

1402
01:01:52,720 --> 01:01:55,119
tandem position, assistant city manager,

1403
01:01:55,119 --> 01:01:56,040
finance

1404
01:01:56,040 --> 01:01:58,160
director. We looked at some larger

1405
01:01:58,160 --> 01:02:00,559
cities. Um, and I don't know if this is

1406
01:02:00,559 --> 01:02:03,119
necessarily comparable, but Hillsboro,

1407
01:02:03,119 --> 01:02:04,400
they have an interesting structure where

1408
01:02:04,400 --> 01:02:06,559
they have three assistant city managers,

1409
01:02:06,559 --> 01:02:08,559
but each is responsible for various

1410
01:02:08,559 --> 01:02:10,559
functions. And then the only other city

1411
01:02:10,559 --> 01:02:13,880
we looked at was Tigard, which

1412
01:02:13,880 --> 01:02:16,799
has assistant city manager and then also

1413
01:02:16,799 --> 01:02:19,280
kind of a unique position beside that

1414
01:02:19,280 --> 01:02:21,240
position

1415
01:02:21,240 --> 01:02:23,440
that's almost like a development

1416
01:02:23,440 --> 01:02:25,599
director kind of position that has some

1417
01:02:25,599 --> 01:02:27,280
kind of additional responsibility. So

1418
01:02:27,280 --> 01:02:28,480
anyways, I just wanted to add that we

1419
01:02:28,480 --> 01:02:30,040
did do some kind of comparative

1420
01:02:30,040 --> 01:02:32,480
analytics to Forest Grove. I I would

1421
01:02:32,480 --> 01:02:34,680
just kind of also mention that of all

1422
01:02:34,680 --> 01:02:37,440
those municipalities with the exception

1423
01:02:37,440 --> 01:02:39,920
of maybe Hillsbor because they actually

1424
01:02:39,920 --> 01:02:41,520
have their own internet service. We

1425
01:02:41,520 --> 01:02:44,079
offer more if not more offer more

1426
01:02:44,079 --> 01:02:47,040
services if not the same than more of

1427
01:02:47,040 --> 01:02:52,789
those. So that's all

1428
01:02:52,799 --> 01:02:56,599
terms of FD increases. Is this a 1.0

1429
01:02:56,599 --> 01:02:59,599
increase or how? It's well it be a

1430
01:02:59,599 --> 01:03:01,760
full-time city manager and a full-time

1431
01:03:01,760 --> 01:03:04,799
finance director or this is kind of one

1432
01:03:04,799 --> 01:03:08,240
of the as far as total FD increases.

1433
01:03:08,240 --> 01:03:10,160
This is kind of where we've looked at

1434
01:03:10,160 --> 01:03:12,240
we're removing the potential removal of

1435
01:03:12,240 --> 01:03:15,440
the interim city manager position ID

1436
01:03:15,440 --> 01:03:16,960
manager. There'll be some savings there.

1437
01:03:16,960 --> 01:03:18,880
And so some of the some of that savings

1438
01:03:18,880 --> 01:03:21,440
we're moving over to the assistant city

1439
01:03:21,440 --> 01:03:22,880
manager. We tried to make the assistant

1440
01:03:22,880 --> 01:03:25,839
city manager between to the the cost of

1441
01:03:25,839 --> 01:03:27,599
the general fund as cost neutral as

1442
01:03:27,599 --> 01:03:29,839
possible. Just some savings that we're

1443
01:03:29,839 --> 01:03:32,319
getting in some some other areas plus

1444
01:03:32,319 --> 01:03:34,960
some of the allocations out to the to

1445
01:03:34,960 --> 01:03:37,039
the appropriate departments that this

1446
01:03:37,039 --> 01:03:39,839
position is scheduled to supervise.

1447
01:03:39,839 --> 01:03:41,599
Guess another way if I could add to that

1448
01:03:41,599 --> 01:03:43,640
answer

1449
01:03:43,640 --> 01:03:47,599
is last year in the budget the budget

1450
01:03:47,599 --> 01:03:50,240
committee the council approved a 0.5

1451
01:03:50,240 --> 01:03:52,039
account

1452
01:03:52,039 --> 01:03:53,839
position one of the reasons we're

1453
01:03:53,839 --> 01:03:56,319
holding that position vacant is not a

1454
01:03:56,319 --> 01:03:58,079
recognition that that we don't need help

1455
01:03:58,079 --> 01:04:00,960
in accounting we do I think it is trying

1456
01:04:00,960 --> 01:04:02,599
to provide a recognition

1457
01:04:02,599 --> 01:04:05,359
that for the finance director position

1458
01:04:05,359 --> 01:04:07,200
depending on what responsibilities are

1459
01:04:07,200 --> 01:04:08,880
moved out from under that position and

1460
01:04:08,880 --> 01:04:10,559
put over to the assistant city manager

1461
01:04:10,559 --> 01:04:12,400
position that that will free up time for

1462
01:04:12,400 --> 01:04:15,039
that finance director. And if there is

1463
01:04:15,039 --> 01:04:17,200
enough free time that's kind of filled,

1464
01:04:17,200 --> 01:04:19,119
you know, that's freed up essentially to

1465
01:04:19,119 --> 01:04:21,520
be able to really focus on the budget,

1466
01:04:21,520 --> 01:04:24,000
accounting, municipal court, utility

1467
01:04:24,000 --> 01:04:25,960
billing,

1468
01:04:25,960 --> 01:04:28,400
etc. We're just kind of holding that

1469
01:04:28,400 --> 01:04:30,720
until that structural that potential

1470
01:04:30,720 --> 01:04:32,880
structural changes in place to see if we

1471
01:04:32,880 --> 01:04:35,359
still need that resource there. So there

1472
01:04:35,359 --> 01:04:37,039
could potentially be a savings, but I

1473
01:04:37,039 --> 01:04:38,559
don't want to create that expectation

1474
01:04:38,559 --> 01:04:40,960
now because we just don't know. But we

1475
01:04:40,960 --> 01:04:42,799
are keeping that position vacant. It's

1476
01:04:42,799 --> 01:04:44,319
vacant right now and we are keeping it

1477
01:04:44,319 --> 01:04:46,960
vacant until depending depending the

1478
01:04:46,960 --> 01:04:48,880
budget process some structural changes

1479
01:04:48,880 --> 01:04:50,640
to see if they come to fruition and what

1480
01:04:50,640 --> 01:04:52,400
might happen to that position. That

1481
01:04:52,400 --> 01:04:53,920
makes sense. So that's the other

1482
01:04:53,920 --> 01:04:56,960
position that has a nexus to this. Um

1483
01:04:56,960 --> 01:04:59,119
but it's not clear what the outcome of

1484
01:04:59,119 --> 01:05:00,480
that is going to be and we probably

1485
01:05:00,480 --> 01:05:01,920
won't know that for a little little

1486
01:05:01,920 --> 01:05:04,000
while. But we are being cautious in

1487
01:05:04,000 --> 01:05:06,400
terms of what looks like part-time

1488
01:05:06,400 --> 01:05:08,400
accountants is staying as an authorized

1489
01:05:08,400 --> 01:05:10,240
position but we did not fund it this

1490
01:05:10,240 --> 01:05:12,160
year but it's funded in the second year

1491
01:05:12,160 --> 01:05:14,000
of the plan.

1492
01:05:14,000 --> 01:05:16,280
Will creating

1493
01:05:16,280 --> 01:05:19,039
another type of position require

1494
01:05:19,039 --> 01:05:22,319
additional administrative support?

1495
01:05:22,319 --> 01:05:25,599
Um we don't believe so because the uh

1496
01:05:25,599 --> 01:05:27,920
depending on where the positions sit

1497
01:05:27,920 --> 01:05:30,160
where they're located we haven't decided

1498
01:05:30,160 --> 01:05:33,440
yet. I'm assuming assistant city manager

1499
01:05:33,440 --> 01:05:35,839
probably be around where Jesse is and so

1500
01:05:35,839 --> 01:05:38,400
Jamie will support those two positions.

1501
01:05:38,400 --> 01:05:41,839
Finance director probably there's going

1502
01:05:41,839 --> 01:05:43,359
to have one of the administrative

1503
01:05:43,359 --> 01:05:45,000
specialist

1504
01:05:45,000 --> 01:05:47,680
downstairs that's helps with some of the

1505
01:05:47,680 --> 01:05:49,920
finance areas probably have that person

1506
01:05:49,920 --> 01:05:51,839
get some administrative help to the

1507
01:05:51,839 --> 01:05:53,160
finance director.

1508
01:05:53,160 --> 01:05:55,680
So, so we think we spread it out with

1509
01:05:55,680 --> 01:05:58,400
positions we already have downstairs. We

1510
01:05:58,400 --> 01:05:59,920
have administrative specialists for

1511
01:05:59,920 --> 01:06:02,640
utility billing and also for municipal

1512
01:06:02,640 --> 01:06:05,750
court

1513
01:06:05,760 --> 01:06:09,520
and yeah, so we think that that was can

1514
01:06:09,520 --> 01:06:11,359
support finance director in the same way

1515
01:06:11,359 --> 01:06:13,599
that that Jamie is supporting both Paul

1516
01:06:13,599 --> 01:06:15,680
and I now that would just move to the

1517
01:06:15,680 --> 01:06:17,440
assistant city manager and the finance

1518
01:06:17,440 --> 01:06:20,680
director to get that support downstairs.

1519
01:06:20,680 --> 01:06:22,960
And same thing about whether we're

1520
01:06:22,960 --> 01:06:24,839
looking to bring

1521
01:06:24,839 --> 01:06:28,640
in recruit from the outside or and you

1522
01:06:28,640 --> 01:06:30,160
asked do we have candidates identified

1523
01:06:30,160 --> 01:06:32,400
for each? No, we don't. They'll be open

1524
01:06:32,400 --> 01:06:36,559
with both positions. And your other

1525
01:06:36,559 --> 01:06:38,480
question of any idea how long some more

1526
01:06:38,480 --> 01:06:41,359
tenure people each will likely be

1527
01:06:41,359 --> 01:06:43,880
around?

1528
01:06:43,880 --> 01:06:46,000
Um, you typically don't talk about

1529
01:06:46,000 --> 01:06:48,119
tenure positions. That remains to be

1530
01:06:48,119 --> 01:06:51,200
seen. If I wish to apply for either of

1531
01:06:51,200 --> 01:06:53,319
the two positions coming up, I will

1532
01:06:53,319 --> 01:06:56,240
apply openly. I I've been totally aware

1533
01:06:56,240 --> 01:07:00,240
of this since it's going in or I will

1534
01:07:00,240 --> 01:07:02,079
more than likely I will probably be

1535
01:07:02,079 --> 01:07:04,000
looking toward retirement sometime early

1536
01:07:04,000 --> 01:07:05,839
next year depending on these positions

1537
01:07:05,839 --> 01:07:07,520
retire. I I'm not saying officially I'm

1538
01:07:07,520 --> 01:07:09,760
going to made up my mind, but it's I'm

1539
01:07:09,760 --> 01:07:12,079
more looking in that direction. Thank

1540
01:07:12,079 --> 01:07:14,160
you for being candid. That has a huge

1541
01:07:14,160 --> 01:07:17,280
impact on how everything rolls here. So

1542
01:07:17,280 --> 01:07:30,710
appiate that.

1543
01:07:30,720 --> 01:07:32,920
So the IT manager

1544
01:07:32,920 --> 01:07:35,280
um actually no longer consistency may

1545
01:07:35,280 --> 01:07:37,039
have one proposal is to remove the IT

1546
01:07:37,039 --> 01:07:41,240
manager. You can contract out our IT

1547
01:07:41,240 --> 01:07:44,000
services technical management of the

1548
01:07:44,000 --> 01:07:46,880
upper of some tech technical piece of

1549
01:07:46,880 --> 01:07:49,839
the system i.e

1550
01:07:49,839 --> 01:07:53,319
fire servers, storage arrays, firewalls,

1551
01:07:53,319 --> 01:07:55,920
switches, RT services while keeping the

1552
01:07:55,920 --> 01:07:58,319
daily PC desktop functions in house

1553
01:07:58,319 --> 01:07:59,720
changes being

1554
01:07:59,720 --> 01:08:01,920
proposed. Difficulty of attracting good

1555
01:08:01,920 --> 01:08:04,480
staff for one and then retaining staff

1556
01:08:04,480 --> 01:08:06,280
because they can earn more in other

1557
01:08:06,280 --> 01:08:08,640
agencies. For example, our last IT

1558
01:08:08,640 --> 01:08:10,640
manager went back to work for his former

1559
01:08:10,640 --> 01:08:13,789
employee after a

1560
01:08:13,799 --> 01:08:17,279
year. I guess I didn't approve that one.

1561
01:08:17,279 --> 01:08:18,960
So including the IT manager, there are

1562
01:08:18,960 --> 01:08:20,719
four currently authorized positions in

1563
01:08:20,719 --> 01:08:23,359
IT. So after the IT manager goes,

1564
01:08:23,359 --> 01:08:25,679
there'll be three. How many are staff

1565
01:08:25,679 --> 01:08:27,600
right now? Staff, we have three staff

1566
01:08:27,600 --> 01:08:29,679
right now. We have three IT people.

1567
01:08:29,679 --> 01:08:31,759
Three IT people right now. No manager

1568
01:08:31,759 --> 01:08:33,440
currently. No manager currently. Right

1569
01:08:33,440 --> 01:08:36,080
now I right now I currently contract for

1570
01:08:36,080 --> 01:08:38,080
temporary management services with a

1571
01:08:38,080 --> 01:08:40,239
company that's helped us over the years

1572
01:08:40,239 --> 01:08:42,239
and they're actually I went out I went

1573
01:08:42,239 --> 01:08:45,279
out for quotes for the uh for the

1574
01:08:45,279 --> 01:08:47,600
management services for the management

1575
01:08:47,600 --> 01:08:50,520
services technical services. I got three

1576
01:08:50,520 --> 01:08:53,679
quotes for they they declined a quote

1577
01:08:53,679 --> 01:08:55,679
because they use specific equipment and

1578
01:08:55,679 --> 01:08:57,239
we don't use some of that specific

1579
01:08:57,239 --> 01:08:59,759
equipment. They're specialized in that

1580
01:08:59,759 --> 01:09:01,920
that equipment like say Cisco firewalls.

1581
01:09:01,920 --> 01:09:04,080
If you don't have a Cisco firewall, they

1582
01:09:04,080 --> 01:09:05,759
don't work on your firewalls. So that's

1583
01:09:05,759 --> 01:09:09,239
not something I can use. So I got three

1584
01:09:09,239 --> 01:09:11,920
quotes. And so we've actually selected

1585
01:09:11,920 --> 01:09:13,839
the B that we're currently currently

1586
01:09:13,839 --> 01:09:15,279
using for the temporary management

1587
01:09:15,279 --> 01:09:17,440
contract. They've done some several

1588
01:09:17,440 --> 01:09:19,480
workers over the

1589
01:09:19,480 --> 01:09:21,920
years. And again, it's a full scope of

1590
01:09:21,920 --> 01:09:23,920
change. It's being negotiated. So the

1591
01:09:23,920 --> 01:09:25,759
city fully understands what our contract

1592
01:09:25,759 --> 01:09:29,120
service is, what projects will be new

1593
01:09:29,120 --> 01:09:30,719
projects outside of the scope of the

1594
01:09:30,719 --> 01:09:32,880
management contract because like right

1595
01:09:32,880 --> 01:09:35,920
now you know we will go out and contract

1596
01:09:35,920 --> 01:09:37,920
for certain for portions of contracts

1597
01:09:37,920 --> 01:09:39,359
right now because our IT management

1598
01:09:39,359 --> 01:09:40,799
doesn't have the technical expertise to

1599
01:09:40,799 --> 01:09:44,560
do some of it. So, you know, we're we're

1600
01:09:44,560 --> 01:09:46,880
signing up for now for IT management

1601
01:09:46,880 --> 01:09:49,600
services for like existing services, you

1602
01:09:49,600 --> 01:09:51,440
know, keep things going, but if we're

1603
01:09:51,440 --> 01:09:53,359
going to make a big change and do some

1604
01:09:53,359 --> 01:09:54,880
other stuff, you know, that's that's

1605
01:09:54,880 --> 01:09:56,480
technically could be outside of the

1606
01:09:56,480 --> 01:09:58,239
scope of the contract. So, we're just

1607
01:09:58,239 --> 01:10:00,159
trying to figure out what's inside the

1608
01:10:00,159 --> 01:10:02,000
scope of the contract and exactly what

1609
01:10:02,000 --> 01:10:03,520
falls outside of the scope of the

1610
01:10:03,520 --> 01:10:05,120
contract. So we kind of have a notion

1611
01:10:05,120 --> 01:10:06,400
that we're going to make this kind of a

1612
01:10:06,400 --> 01:10:07,600
change or look at this sort of stuff

1613
01:10:07,600 --> 01:10:10,920
that's going to be additional

1614
01:10:10,920 --> 01:10:13,040
costs and like I said current the

1615
01:10:13,040 --> 01:10:15,840
contract out for several projects. It's

1616
01:10:15,840 --> 01:10:17,840
hard for one person like the IT manager

1617
01:10:17,840 --> 01:10:20,239
to keep up keep up to date on everything

1618
01:10:20,239 --> 01:10:21,760
that's happening with all the equipment

1619
01:10:21,760 --> 01:10:24,000
we've had to look at and that's been one

1620
01:10:24,000 --> 01:10:26,400
of the other issues that we've had and

1621
01:10:26,400 --> 01:10:28,560
the decision proposes change took a

1622
01:10:28,560 --> 01:10:30,640
while is it's a major shift in approach

1623
01:10:30,640 --> 01:10:32,640
because we're going from having somebody

1624
01:10:32,640 --> 01:10:34,239
in house that does everything to a

1625
01:10:34,239 --> 01:10:37,239
contract service that has to be managed

1626
01:10:37,239 --> 01:10:39,800
and contract manager will actually

1627
01:10:39,800 --> 01:10:42,360
manage remaining people from a technical

1628
01:10:42,360 --> 01:10:45,440
standpoint while the assistance city

1629
01:10:45,440 --> 01:10:48,159
manager will manage the IT contract plus

1630
01:10:48,159 --> 01:10:50,640
the day-to-day applications and that

1631
01:10:50,640 --> 01:10:52,560
sort of other stuff for the two for the

1632
01:10:52,560 --> 01:10:54,880
people that remain for the personnel

1633
01:10:54,880 --> 01:10:57,600
side of it and so you know currently the

1634
01:10:57,600 --> 01:10:59,760
IGT manager calls a consultant to help

1635
01:10:59,760 --> 01:11:02,239
solve issues with particular piece

1636
01:11:02,239 --> 01:11:04,000
pieces of equipment as the consultant

1637
01:11:04,000 --> 01:11:06,320
has more experience and one of the

1638
01:11:06,320 --> 01:11:07,840
questions Dave had is what happens when

1639
01:11:07,840 --> 01:11:10,159
we have a crisis like yesterday we had a

1640
01:11:10,159 --> 01:11:12,800
crisis yesterday so uh so what happened

1641
01:11:12,800 --> 01:11:14,719
what so what happened

1642
01:11:14,719 --> 01:11:18,080
We had an internal power share.

1643
01:11:18,080 --> 01:11:19,679
I guess to resolve it though, we had to

1644
01:11:19,679 --> 01:11:21,920
call in outside experts to resolve it.

1645
01:11:21,920 --> 01:11:24,000
Yeah. I mean, we don't have any network

1646
01:11:24,000 --> 01:11:26,480
people in. So, we called we called our

1647
01:11:26,480 --> 01:11:27,600
consultant that we've had to use

1648
01:11:27,600 --> 01:11:29,679
temporary management. Soon as I called

1649
01:11:29,679 --> 01:11:30,960
them and asked them, I told them we're

1650
01:11:30,960 --> 01:11:32,239
dead in the water. We need this

1651
01:11:32,239 --> 01:11:33,920
elevated. They had somebody right on the

1652
01:11:33,920 --> 01:11:36,239
road heading out. Immediately

1653
01:11:36,239 --> 01:11:37,920
immediately came out, started working on

1654
01:11:37,920 --> 01:11:40,480
the project. It got it up around what

1655
01:11:40,480 --> 01:11:42,719
six o'clock last night. Most was back

1656
01:11:42,719 --> 01:11:44,880
up. the phone system. They parts of the

1657
01:11:44,880 --> 01:11:46,880
phone system were down today. It still

1658
01:11:46,880 --> 01:11:48,320
might be a little bit of phone system

1659
01:11:48,320 --> 01:11:50,320
out on the computer side, but the phones

1660
01:11:50,320 --> 01:11:53,280
are back up and working. So, what's you

1661
01:11:53,280 --> 01:11:54,719
know, and if we would have had this type

1662
01:11:54,719 --> 01:11:56,320
of problem we had yesterday, the IT

1663
01:11:56,320 --> 01:11:57,920
manager probably would have called these

1664
01:11:57,920 --> 01:11:59,880
people in anyway

1665
01:11:59,880 --> 01:12:02,880
because because as the the power went up

1666
01:12:02,880 --> 01:12:04,640
and then it went back down again. And

1667
01:12:04,640 --> 01:12:07,120
so, as it was going back up, everything

1668
01:12:07,120 --> 01:12:09,360
was rebooting. When it went down at the

1669
01:12:09,360 --> 01:12:11,199
same time it was going back up, that

1670
01:12:11,199 --> 01:12:13,400
screwed up all the reboots. So there was

1671
01:12:13,400 --> 01:12:15,760
multiple multiple connections between

1672
01:12:15,760 --> 01:12:18,000
multiple pieces of the all the equipment

1673
01:12:18,000 --> 01:12:20,080
got messed up and so it took person a

1674
01:12:20,080 --> 01:12:22,080
while to unwind all that. So we would

1675
01:12:22,080 --> 01:12:24,080
have had to bring somebody somebody in

1676
01:12:24,080 --> 01:12:26,880
anyway to have network expertise that

1677
01:12:26,880 --> 01:12:29,600
what our IT manager would have had. So

1678
01:12:29,600 --> 01:12:32,080
it's having the fulltime contract

1679
01:12:32,080 --> 01:12:33,760
full-time consultants probably going to

1680
01:12:33,760 --> 01:12:36,960
be no different anyway. Plus the whoever

1681
01:12:36,960 --> 01:12:38,800
we signed the contract with the consult

1682
01:12:38,800 --> 01:12:40,480
we're looking at all of them were all of

1683
01:12:40,480 --> 01:12:42,960
them would install monitoring contract

1684
01:12:42,960 --> 01:12:46,000
monitoring software on our on our

1685
01:12:46,000 --> 01:12:47,600
system. So they're they're constantly

1686
01:12:47,600 --> 01:12:50,159
monitoring the switches the firewalls

1687
01:12:50,159 --> 01:12:52,239
storage arrays the servers and they can

1688
01:12:52,239 --> 01:12:54,159
tell there's an issue if there's an

1689
01:12:54,159 --> 01:12:55,600
issue with them back in their office

1690
01:12:55,600 --> 01:12:57,600
right there. Lots of times they'll be

1691
01:12:57,600 --> 01:13:00,159
able to remote do something without us

1692
01:13:00,159 --> 01:13:02,719
even knowing the system happens to go

1693
01:13:02,719 --> 01:13:04,239
down.

1694
01:13:04,239 --> 01:13:05,920
I mentioned something else about this.

1695
01:13:05,920 --> 01:13:07,360
Is it go over to the next slide or is

1696
01:13:07,360 --> 01:13:09,440
this the next slide? I just want to make

1697
01:13:09,440 --> 01:13:10,560
sure I'm not gonna say something that

1698
01:13:10,560 --> 01:13:12,960
you want to say. Oh, still have more to

1699
01:13:12,960 --> 01:13:18,120
go. This is a long section of it.

1700
01:13:18,120 --> 01:13:21,120
Um, we also, one of the questions Dave

1701
01:13:21,120 --> 01:13:22,960
asked was what about long-term strategic

1702
01:13:22,960 --> 01:13:24,239
planning?

1703
01:13:24,239 --> 01:13:26,960
um talked about the long-term strategic

1704
01:13:26,960 --> 01:13:29,360
planning as we were looking at doing

1705
01:13:29,360 --> 01:13:31,360
this contract change and we all

1706
01:13:31,360 --> 01:13:32,800
acknowledged that if we were going to do

1707
01:13:32,800 --> 01:13:34,480
a long-term strategic plan, we would

1708
01:13:34,480 --> 01:13:36,080
hire a consultant anyway to help us with

1709
01:13:36,080 --> 01:13:40,000
that plan because the internal IT staff,

1710
01:13:40,000 --> 01:13:42,159
you know, while the IT manager will know

1711
01:13:42,159 --> 01:13:44,159
what how our system runs and how it

1712
01:13:44,159 --> 01:13:47,480
works, they won't he or she might not

1713
01:13:47,480 --> 01:13:49,840
know what technology is out there,

1714
01:13:49,840 --> 01:13:51,360
what's available, where the current

1715
01:13:51,360 --> 01:13:53,199
trends are heading, you know, what might

1716
01:13:53,199 --> 01:13:54,719
be the best way to look at doing

1717
01:13:54,719 --> 01:13:56,560
something because they're not as up

1718
01:13:56,560 --> 01:13:59,199
todate as say a consulting firm that's

1719
01:13:59,199 --> 01:14:00,719
got a lot of people working for them,

1720
01:14:00,719 --> 01:14:02,400
experts in all areas. They're getting,

1721
01:14:02,400 --> 01:14:03,440
you know, they're getting constantly

1722
01:14:03,440 --> 01:14:06,880
trained on things. So that we you know

1723
01:14:06,880 --> 01:14:08,320
we would had to hire I said the

1724
01:14:08,320 --> 01:14:10,520
long-term strategic plan anyway to help

1725
01:14:10,520 --> 01:14:13,560
us. And another question about large

1726
01:14:13,560 --> 01:14:15,239
about

1727
01:14:15,239 --> 01:14:17,840
anybody would be looking combining our

1728
01:14:17,840 --> 01:14:20,800
it with anybody else. We I actually

1729
01:14:20,800 --> 01:14:22,400
called some of the larger agencies in

1730
01:14:22,400 --> 01:14:23,600
the county and said, "Hey, are you

1731
01:14:23,600 --> 01:14:25,320
interested in hosting our network

1732
01:14:25,320 --> 01:14:27,760
services as a service to us and they're

1733
01:14:27,760 --> 01:14:29,360
charging us for it?" And at this point

1734
01:14:29,360 --> 01:14:32,400
in time, they do not have the capability

1735
01:14:32,400 --> 01:14:34,480
to provide that service either with

1736
01:14:34,480 --> 01:14:37,280
systems or staff. They all doing their

1737
01:14:37,280 --> 01:14:39,440
own internal work. Yeah, most of them

1738
01:14:39,440 --> 01:14:40,640
they're all doing their own internal

1739
01:14:40,640 --> 01:14:43,679
work. And um they have even some of the

1740
01:14:43,679 --> 01:14:45,760
larger agencies have some of the same

1741
01:14:45,760 --> 01:14:47,199
hiring issues we do. the city of

1742
01:14:47,199 --> 01:14:48,960
Hillsboro, which is much larger for us.

1743
01:14:48,960 --> 01:14:51,760
Pay is much better than us. They had a

1744
01:14:51,760 --> 01:14:54,199
they had a network engineer manager

1745
01:14:54,199 --> 01:14:56,719
position open for over a year before

1746
01:14:56,719 --> 01:14:58,640
they were able to fill it. So, they're

1747
01:14:58,640 --> 01:15:00,719
also have those cities are also having

1748
01:15:00,719 --> 01:15:04,000
hiring issues on some of their IT staff

1749
01:15:04,000 --> 01:15:07,040
as well. It's it's not a fun world out

1750
01:15:07,040 --> 01:15:09,600
there. And I guess just to kind of I've

1751
01:15:09,600 --> 01:15:10,960
talked with a lot of my colleagues at

1752
01:15:10,960 --> 01:15:12,960
similar sites and even some of the ones

1753
01:15:12,960 --> 01:15:15,600
from larger cities and we're just kind

1754
01:15:15,600 --> 01:15:17,440
of seeing this industrywide especially

1755
01:15:17,440 --> 01:15:19,360
with some of the networking systems

1756
01:15:19,360 --> 01:15:21,920
types functions very difficult to

1757
01:15:21,920 --> 01:15:26,080
recruit very difficult to retain. Um

1758
01:15:26,080 --> 01:15:28,199
some of the tech functions the kind of

1759
01:15:28,199 --> 01:15:31,960
desktop type functions you can you can

1760
01:15:31,960 --> 01:15:35,040
see we can recruit and we can hire those

1761
01:15:35,040 --> 01:15:36,640
positions. They typically do have a

1762
01:15:36,640 --> 01:15:38,000
little bit higher turnover rate than

1763
01:15:38,000 --> 01:15:40,080
normal employees. Stay very long, do

1764
01:15:40,080 --> 01:15:41,360
they? Yeah, they don't. No, they want to

1765
01:15:41,360 --> 01:15:42,640
get experience. Yeah, they want to get

1766
01:15:42,640 --> 01:15:43,920
experience and either kind of get

1767
01:15:43,920 --> 01:15:45,760
promoted. If there's a career ladder at

1768
01:15:45,760 --> 01:15:47,199
your agency, great. If there's not,

1769
01:15:47,199 --> 01:15:48,080
they're going to go to a different

1770
01:15:48,080 --> 01:15:51,000
agency. And so, we're seeing those

1771
01:15:51,000 --> 01:15:53,600
positions within the city at that PC

1772
01:15:53,600 --> 01:15:56,159
tech level. Those are turning over

1773
01:15:56,159 --> 01:15:57,679
probably one and a half to two and a

1774
01:15:57,679 --> 01:16:00,560
half years. That's just kind of standard

1775
01:16:00,560 --> 01:16:02,080
rate. The other ones we're just having a

1776
01:16:02,080 --> 01:16:04,560
difficult time recruiting period. We've

1777
01:16:04,560 --> 01:16:07,040
had recruitments. We've seen this

1778
01:16:07,040 --> 01:16:08,640
pattern other especially other

1779
01:16:08,640 --> 01:16:11,199
municipalities of our size. There was

1780
01:16:11,199 --> 01:16:13,760
also a question about have we looked at

1781
01:16:13,760 --> 01:16:17,679
kind of combining with other cities.

1782
01:16:17,679 --> 01:16:19,840
Oh, you were. Okay. Can I jump together

1783
01:16:19,840 --> 01:16:22,880
then? You can. Uh there has been a

1784
01:16:22,880 --> 01:16:24,400
conversation. There's a group called the

1785
01:16:24,400 --> 01:16:27,600
the bug broadband user group. Um and the

1786
01:16:27,600 --> 01:16:30,000
broadband user group is all the

1787
01:16:30,000 --> 01:16:31,600
municipalities that kind of talk

1788
01:16:31,600 --> 01:16:34,800
strategically about where we want it

1789
01:16:34,800 --> 01:16:38,000
broadband issues to kind of go.

1790
01:16:38,000 --> 01:16:39,840
There has been some active discussion

1791
01:16:39,840 --> 01:16:42,360
about kind of westside

1792
01:16:42,360 --> 01:16:45,400
municipalities, banks, murines,

1793
01:16:45,400 --> 01:16:49,520
Cornelius, Horse Grove, less sobro, but

1794
01:16:49,520 --> 01:16:53,080
maybe um actively partnering on

1795
01:16:53,080 --> 01:16:58,480
something IT support, it anything it um

1796
01:16:58,480 --> 01:16:59,960
it's an active

1797
01:16:59,960 --> 01:17:03,199
conversation I will say, you know,

1798
01:17:03,199 --> 01:17:05,120
pardon the pun, it takes a bandwidth to

1799
01:17:05,120 --> 01:17:07,120
kind of talk about that. there's some

1800
01:17:07,120 --> 01:17:08,560
type of potential intergovernmental

1801
01:17:08,560 --> 01:17:10,480
agreement. Um it's some type of

1802
01:17:10,480 --> 01:17:12,400
potential cooperative, but it is an

1803
01:17:12,400 --> 01:17:14,880
active discussion. Um right now it's

1804
01:17:14,880 --> 01:17:16,560
kind of peacemail. So you have Cornelius

1805
01:17:16,560 --> 01:17:19,120
for example, they're contracting out a

1806
01:17:19,120 --> 01:17:22,239
little bit of both. Um you have

1807
01:17:22,239 --> 01:17:23,840
airplanes and banks, they're they're

1808
01:17:23,840 --> 01:17:26,560
contracting and you know in those cases

1809
01:17:26,560 --> 01:17:29,840
they have a person and it is kind of

1810
01:17:29,840 --> 01:17:32,480
literally a person and if that person

1811
01:17:32,480 --> 01:17:34,800
goes everything goes kind of thing and

1812
01:17:34,800 --> 01:17:36,320
so there's a high risk factor.

1813
01:17:36,320 --> 01:17:37,880
associated with some of those smaller

1814
01:17:37,880 --> 01:17:40,880
municipalities. Um, yeah, it's just it's

1815
01:17:40,880 --> 01:17:42,080
just a challenge. So, I think we're

1816
01:17:42,080 --> 01:17:43,600
trying to kind of find innovative ways

1817
01:17:43,600 --> 01:17:45,480
where we can look outside of the

1818
01:17:45,480 --> 01:17:47,840
organization, find organizations that

1819
01:17:47,840 --> 01:17:50,400
have uh quite a bit of bandwidth, quite

1820
01:17:50,400 --> 01:17:52,080
a bit of depth, quite a bit of

1821
01:17:52,080 --> 01:17:53,679
expertise, that are solid, that are

1822
01:17:53,679 --> 01:17:56,159
stable, that know this, that know this,

1823
01:17:56,159 --> 01:17:58,640
that can help us, that can bring kind of

1824
01:17:58,640 --> 01:18:01,600
an outside perspective to it. Um, and

1825
01:18:01,600 --> 01:18:04,080
and really kind of help us out because

1826
01:18:04,080 --> 01:18:06,159
we we need some help.

1827
01:18:06,159 --> 01:18:10,719
Oh, I from my own technical background,

1828
01:18:10,719 --> 01:18:13,440
the ideal scenario for me would be that

1829
01:18:13,440 --> 01:18:14,280
you

1830
01:18:14,280 --> 01:18:17,000
have this bug

1831
01:18:17,000 --> 01:18:19,520
organization collectively hire one or

1832
01:18:19,520 --> 01:18:22,400
two pretty high level people that are

1833
01:18:22,400 --> 01:18:24,640
not doing desktop support. They're not

1834
01:18:24,640 --> 01:18:26,560
running around unplugging and plugging

1835
01:18:26,560 --> 01:18:28,120
switches back in.

1836
01:18:28,120 --> 01:18:32,000
That's strategic planning oversight, you

1837
01:18:32,000 --> 01:18:34,320
know, looking. They are very much aware

1838
01:18:34,320 --> 01:18:35,520
where the industry is heading

1839
01:18:35,520 --> 01:18:37,199
technologically. they know what kind of

1840
01:18:37,199 --> 01:18:39,920
things to be planning for and it's not

1841
01:18:39,920 --> 01:18:42,239
and then you hire out all the dayto-day

1842
01:18:42,239 --> 01:18:44,239
the PC support and everything else to a

1843
01:18:44,239 --> 01:18:45,760
selected set of firms as you're doing

1844
01:18:45,760 --> 01:18:48,480
now because that's that's not where you

1845
01:18:48,480 --> 01:18:50,880
want to invest city dollars in a desktop

1846
01:18:50,880 --> 01:18:52,600
service

1847
01:18:52,600 --> 01:18:55,199
guy and that's it's I appreciate you

1848
01:18:55,199 --> 01:18:56,159
mentioning that because that

1849
01:18:56,159 --> 01:18:58,320
conversation is really focused on that

1850
01:18:58,320 --> 01:19:01,199
is the scope right not not the desk

1851
01:19:01,199 --> 01:19:02,560
stuff because that that we can kind of

1852
01:19:02,560 --> 01:19:04,159
do that not even monitoring the

1853
01:19:04,159 --> 01:19:06,080
switching service we can hire data,

1854
01:19:06,080 --> 01:19:08,000
switches, servers, hard, you know, it's

1855
01:19:08,000 --> 01:19:09,440
the where are we going to be five years

1856
01:19:09,440 --> 01:19:10,960
from now? What do we need to do now to

1857
01:19:10,960 --> 01:19:12,640
get ready to move there? How are we

1858
01:19:12,640 --> 01:19:14,400
going to work at lock step so that we

1859
01:19:14,400 --> 01:19:16,880
can get the best value for our dollars

1860
01:19:16,880 --> 01:19:20,239
by kind of doing things together?

1861
01:19:20,239 --> 01:19:22,400
Yeah, like J said, there's an effort in

1862
01:19:22,400 --> 01:19:24,960
Washington County, sorry, but I mean

1863
01:19:24,960 --> 01:19:27,040
smaller like Kell says, they're probably

1864
01:19:27,040 --> 01:19:29,120
not interested in that area. they'll

1865
01:19:29,120 --> 01:19:31,320
probably stay on their own, right? And

1866
01:19:31,320 --> 01:19:34,320
so of the smaller agencies, we would

1867
01:19:34,320 --> 01:19:35,760
actually be the biggest of the smaller

1868
01:19:35,760 --> 01:19:39,120
agencies that would be doing this. So So

1869
01:19:39,120 --> 01:19:41,840
it doesn't help. Yeah. And so it would

1870
01:19:41,840 --> 01:19:44,400
be like for shared technology systeming

1871
01:19:44,400 --> 01:19:45,679
formula. Yeah. Depends on the funding

1872
01:19:45,679 --> 01:19:47,120
for basically the smaller cities are

1873
01:19:47,120 --> 01:19:48,800
looking or smaller cities and even some

1874
01:19:48,800 --> 01:19:51,199
of like fire some of the smaller fire

1875
01:19:51,199 --> 01:19:53,760
districts have employees. Yeah. System

1876
01:19:53,760 --> 01:19:55,199
are kind of looking for some help. But

1877
01:19:55,199 --> 01:19:56,960
even if even if it would head in that

1878
01:19:56,960 --> 01:19:58,239
direction, that's going to take several

1879
01:19:58,239 --> 01:20:00,400
years put together. So we're I mean we'd

1880
01:20:00,400 --> 01:20:02,159
still do this in the inter room and you

1881
01:20:02,159 --> 01:20:04,159
know I'm proposing signing like a

1882
01:20:04,159 --> 01:20:05,239
one-year

1883
01:20:05,239 --> 01:20:07,600
contractable one-year term. So let's say

1884
01:20:07,600 --> 01:20:09,760
something like this became we're not

1885
01:20:09,760 --> 01:20:13,840
locked into a long contract

1886
01:20:13,840 --> 01:20:15,040
and different cities want to do

1887
01:20:15,040 --> 01:20:18,560
different amounts of stuff too.

1888
01:20:18,560 --> 01:20:20,640
It occurs to me that school districts

1889
01:20:20,640 --> 01:20:23,679
will have similar needs. They got

1890
01:20:23,679 --> 01:20:28,310
campuses.

1891
01:20:28,320 --> 01:20:31,760
Can I ask question? Sure. Um Paul said

1892
01:20:31,760 --> 01:20:33,280
you got three bits for this sort of

1893
01:20:33,280 --> 01:20:35,440
temporary situation. Well, three quotes

1894
01:20:35,440 --> 01:20:38,080
for the ongo for the ongoing on for the

1895
01:20:38,080 --> 01:20:39,960
lack of a manager and I'm

1896
01:20:39,960 --> 01:20:42,239
wondering any of those quotes or if

1897
01:20:42,239 --> 01:20:46,480
there's sort of a a line for contracting

1898
01:20:46,480 --> 01:20:48,600
the desktop type

1899
01:20:48,600 --> 01:20:53,120
support in the interm work.

1900
01:20:53,120 --> 01:20:55,360
We talked and we went through the and we

1901
01:20:55,360 --> 01:20:56,400
went through when we went through the

1902
01:20:56,400 --> 01:20:59,280
quoting process and there was there was

1903
01:20:59,280 --> 01:21:01,120
one purse one company only had like two

1904
01:21:01,120 --> 01:21:03,120
support people in the Northwest think

1905
01:21:03,120 --> 01:21:05,040
they gave me a relatively low price but

1906
01:21:05,040 --> 01:21:06,320
there's a reason for that they only have

1907
01:21:06,320 --> 01:21:08,800
two support people in Northwest and so

1908
01:21:08,800 --> 01:21:11,760
it's um the other two firms which are

1909
01:21:11,760 --> 01:21:15,040
both based locally they're they both

1910
01:21:15,040 --> 01:21:17,120
they both said keep the desktop support

1911
01:21:17,120 --> 01:21:18,800
service yourself you don't you do not

1912
01:21:18,800 --> 01:21:20,880
want to pay us for doing your everyday

1913
01:21:20,880 --> 01:21:23,280
PC desktop support services. It's you

1914
01:21:23,280 --> 01:21:25,120
can do it cheaper, they can do it and

1915
01:21:25,120 --> 01:21:27,199
they can hire people to do it. So they

1916
01:21:27,199 --> 01:21:29,679
recommended we keep the everyday stuff

1917
01:21:29,679 --> 01:21:33,910
ourselves on PCs.

1918
01:21:33,920 --> 01:21:36,480
It I know it sounded but they it's just

1919
01:21:36,480 --> 01:21:38,239
it's what they have to pay in the market

1920
01:21:38,239 --> 01:21:40,840
for. I mean, we can get the

1921
01:21:40,840 --> 01:21:42,640
desktop plus they, you know, they have

1922
01:21:42,640 --> 01:21:45,280
to send them out. They basically they'd

1923
01:21:45,280 --> 01:21:48,920
have to hire someone here and we

1924
01:21:48,920 --> 01:21:51,679
can and we did talked to one city that's

1925
01:21:51,679 --> 01:21:54,400
contracted out all services and they're

1926
01:21:54,400 --> 01:21:55,920
they're very pleased, but it's a similar

1927
01:21:55,920 --> 01:21:59,440
size city to us. They've got they have a

1928
01:21:59,440 --> 01:22:02,800
person on staff the everyday stuff and

1929
01:22:02,800 --> 01:22:05,040
person that manages their contract does

1930
01:22:05,040 --> 01:22:07,719
four or five other different things that

1931
01:22:07,719 --> 01:22:10,880
just you ask me but that's Cornelius has

1932
01:22:10,880 --> 01:22:12,719
always contracted directly services but

1933
01:22:12,719 --> 01:22:14,960
I don't know what their satisfaction

1934
01:22:14,960 --> 01:22:16,880
level was what they have right now so I

1935
01:22:16,880 --> 01:22:19,040
know they know the city manager looking

1936
01:22:19,040 --> 01:22:21,360
for different ways to do it. It's just

1937
01:22:21,360 --> 01:22:23,880
thin, very thin. Thin

1938
01:22:23,880 --> 01:22:26,639
itself and you know like yesterday Alexa

1939
01:22:26,639 --> 01:22:28,480
we talked about the situation we had it

1940
01:22:28,480 --> 01:22:30,000
was very good because one of their

1941
01:22:30,000 --> 01:22:32,080
senior network engineers came out but

1942
01:22:32,080 --> 01:22:34,639
they have experts like other components

1943
01:22:34,639 --> 01:22:36,880
of the system needs actually they were

1944
01:22:36,880 --> 01:22:38,560
actually on a team's call or the other

1945
01:22:38,560 --> 01:22:40,239
one of the other guy experts were voted

1946
01:22:40,239 --> 01:22:42,000
in and was helping and was doing some of

1947
01:22:42,000 --> 01:22:44,239
the parts that he was an expert on but

1948
01:22:44,239 --> 01:22:46,400
the senior network had less experience

1949
01:22:46,400 --> 01:22:49,199
in. So we're able to take take the good

1950
01:22:49,199 --> 01:22:51,760
experience from the from that firm and

1951
01:22:51,760 --> 01:22:53,760
get the right pe the right people in the

1952
01:22:53,760 --> 01:22:55,920
job for all components that were that we

1953
01:22:55,920 --> 01:23:02,790
were having issues with.

1954
01:23:02,800 --> 01:23:05,920
Uh the other one of the other changes is

1955
01:23:05,920 --> 01:23:07,840
they're proposing to move the GIS

1956
01:23:07,840 --> 01:23:10,920
analyst back to the engineering

1957
01:23:10,920 --> 01:23:13,440
department continue to focus on GIS but

1958
01:23:13,440 --> 01:23:15,239
at times will also do engineering

1959
01:23:15,239 --> 01:23:17,679
inspections as personnel we're moving

1960
01:23:17,679 --> 01:23:20,080
back to this back into engineering has

1961
01:23:20,080 --> 01:23:21,760
previously done engineering inspections.

1962
01:23:21,760 --> 01:23:23,360
So he used to be the engineering tech

1963
01:23:23,360 --> 01:23:25,760
and halftime GIS halftime engineering

1964
01:23:25,760 --> 01:23:29,040
tech. So we moved him as a GIS analyst

1965
01:23:29,040 --> 01:23:30,639
couple years ago. We're now gonna move

1966
01:23:30,639 --> 01:23:33,120
him back else as a GIS analyst, but

1967
01:23:33,120 --> 01:23:35,679
he'll do both. But he'll do both the

1968
01:23:35,679 --> 01:23:38,600
engineering inspection plus GIS

1969
01:23:38,600 --> 01:23:41,760
analyst. Um, public works is going to

1970
01:23:41,760 --> 01:23:44,000
start their process to convert its GIS

1971
01:23:44,000 --> 01:23:46,639
data from its current network to the

1972
01:23:46,639 --> 01:23:49,040
utilities network like light power has

1973
01:23:49,040 --> 01:23:50,800
done and light power is almost complete

1974
01:23:50,800 --> 01:23:52,159
with its transition. I think they're

1975
01:23:52,159 --> 01:23:55,360
about ready to roll it out. So I know T

1976
01:23:55,360 --> 01:23:57,360
has been very pleased with the process

1977
01:23:57,360 --> 01:23:59,120
process of getting this on the utilities

1978
01:23:59,120 --> 01:24:02,400
network. So I feel since we've hired the

1979
01:24:02,400 --> 01:24:04,639
consultant in the last year, we've made

1980
01:24:04,639 --> 01:24:06,239
we've made leaps and bounds to what

1981
01:24:06,239 --> 01:24:08,000
we've done in several prior years

1982
01:24:08,000 --> 01:24:10,560
combined. So we're we're moving ahead

1983
01:24:10,560 --> 01:24:13,639
moving ahead pretty fairly well with the

1984
01:24:13,639 --> 01:24:16,080
GIS and then so we're going to start

1985
01:24:16,080 --> 01:24:18,159
moving the public works data over. So

1986
01:24:18,159 --> 01:24:19,679
having a JS analyst in that department

1987
01:24:19,679 --> 01:24:22,560
will allow to public works director and

1988
01:24:22,560 --> 01:24:25,280
the consultant directly is where utility

1989
01:24:25,280 --> 01:24:27,440
networks being done. This is the

1990
01:24:27,440 --> 01:24:29,280
approach we use for light power and like

1991
01:24:29,280 --> 01:24:31,600
I said if it's been successful for them

1992
01:24:31,600 --> 01:24:34,320
they're about to switch over to it then

1993
01:24:34,320 --> 01:24:35,600
their staff will be able to take their

1994
01:24:35,600 --> 01:24:38,920
maps out their G their GIS maps out on

1995
01:24:38,920 --> 01:24:41,360
their whatever electronic device they're

1996
01:24:41,360 --> 01:24:43,360
using.

1997
01:24:43,360 --> 01:24:45,199
I was going to say is that the goal that

1998
01:24:45,199 --> 01:24:48,000
you shooting for is that all of the city

1999
01:24:48,000 --> 01:24:49,440
employees will be able to use their

2000
01:24:49,440 --> 01:24:51,280
portable devices to access. Yeah. All

2001
01:24:51,280 --> 01:24:52,639
the ones Yeah. All the ones that need

2002
01:24:52,639 --> 01:24:54,960
will be able to use be will be able to

2003
01:24:54,960 --> 01:24:57,280
do that. That's the goal of getting this

2004
01:24:57,280 --> 01:24:59,800
done eventually. Plus

2005
01:24:59,800 --> 01:25:01,920
the we're also talking with the

2006
01:25:01,920 --> 01:25:03,600
consultant about okay now that we've got

2007
01:25:03,600 --> 01:25:06,320
blind power done our public works. We

2008
01:25:06,320 --> 01:25:08,080
also want to start looking about looking

2009
01:25:08,080 --> 01:25:09,679
about how can we also make this more

2010
01:25:09,679 --> 01:25:10,520
public

2011
01:25:10,520 --> 01:25:13,040
facing start getting some more stuff out

2012
01:25:13,040 --> 01:25:14,639
there for the public to start another

2013
01:25:14,639 --> 01:25:17,280
GIS system. So what are some examples of

2014
01:25:17,280 --> 01:25:19,080
public facing

2015
01:25:19,080 --> 01:25:21,520
features like some of the basic property

2016
01:25:21,520 --> 01:25:24,719
maps some of the basic you know some

2017
01:25:24,719 --> 01:25:26,639
some utilities maps and then some of the

2018
01:25:26,639 --> 01:25:28,520
stuff we can't put out there because

2019
01:25:28,520 --> 01:25:32,320
of because of security issues. You know,

2020
01:25:32,320 --> 01:25:33,760
it's real hard for the terrorists to

2021
01:25:33,760 --> 01:25:36,800
find where our substations actually are.

2022
01:25:36,800 --> 01:25:38,400
They can read it on map instead of

2023
01:25:38,400 --> 01:25:41,760
driving past. So,

2024
01:25:41,760 --> 01:25:51,709
sorry.

2025
01:25:51,719 --> 01:25:54,159
What? Let me know what a good time would

2026
01:25:54,159 --> 01:25:57,199
be. Do a short bio break. Yeah, let me

2027
01:25:57,199 --> 01:25:59,360
finish this up real quick. Forget the

2028
01:25:59,360 --> 01:26:01,600
first paragraph. That's just like copied

2029
01:26:01,600 --> 01:26:03,440
and pasted it over the last paragraph

2030
01:26:03,440 --> 01:26:07,120
prior page. One question was about the

2031
01:26:07,120 --> 01:26:08,639
removal of the water treatment plant

2032
01:26:08,639 --> 01:26:10,560
engineering technician position that we

2033
01:26:10,560 --> 01:26:12,960
proposed adding last year. We didn't

2034
01:26:12,960 --> 01:26:14,520
want confusion

2035
01:26:14,520 --> 01:26:17,280
between that position and the moving of

2036
01:26:17,280 --> 01:26:19,679
the GIS analyst to the engineer back to

2037
01:26:19,679 --> 01:26:20,920
the engineering

2038
01:26:20,920 --> 01:26:23,400
department. Water treatment plant

2039
01:26:23,400 --> 01:26:26,280
operator tech was a hybrid position.

2040
01:26:26,280 --> 01:26:29,520
We had to approve like last year, but we

2041
01:26:29,520 --> 01:26:31,360
never filled it because the need for the

2042
01:26:31,360 --> 01:26:32,679
position did not

2043
01:26:32,679 --> 01:26:35,440
materialize. We were able to hire

2044
01:26:35,440 --> 01:26:36,719
sufficient water treatment plant

2045
01:26:36,719 --> 01:26:38,480
operators to operate the water treatment

2046
01:26:38,480 --> 01:26:40,840
plants. We did not need that

2047
01:26:40,840 --> 01:26:43,040
position. So we like I said, we never

2048
01:26:43,040 --> 01:26:46,000
filled it and we're asking now. So the

2049
01:26:46,000 --> 01:26:48,400
GIS analyst position that will remain

2050
01:26:48,400 --> 01:26:49,760
has no duties of the water treatment

2051
01:26:49,760 --> 01:26:52,639
plant. They strictly just do GIS duties

2052
01:26:52,639 --> 01:26:56,239
plus engineering inspections.

2053
01:26:56,239 --> 01:26:57,400
So the

2054
01:26:57,400 --> 01:27:00,480
uh and they don't you know we kind of

2055
01:27:00,480 --> 01:27:02,000
expect the engineering inspections to

2056
01:27:02,000 --> 01:27:04,920
continue to increase as we're getting

2057
01:27:04,920 --> 01:27:07,199
residential developments expected you

2058
01:27:07,199 --> 01:27:09,040
know to continue at a relatively similar

2059
01:27:09,040 --> 01:27:11,040
pace for the next couple years based on

2060
01:27:11,040 --> 01:27:12,639
the number of building lots we have

2061
01:27:12,639 --> 01:27:16,239
left. Um inspections for summer overlay

2062
01:27:16,239 --> 01:27:20,560
curb projects are continuing and we

2063
01:27:20,560 --> 01:27:22,400
anticipating some increased inspections

2064
01:27:22,400 --> 01:27:24,800
for some industrial industrial

2065
01:27:24,800 --> 01:27:26,639
developments that we're anticipating. So

2066
01:27:26,639 --> 01:27:29,199
there will be some more inspection work

2067
01:27:29,199 --> 01:27:31,239
coming up over the next couple

2068
01:27:31,239 --> 01:27:33,760
years. Already talked about parttime

2069
01:27:33,760 --> 01:27:36,560
accountant. So I'll talk about that.

2070
01:27:36,560 --> 01:27:39,040
Like I said, we had the one quick. We're

2071
01:27:39,040 --> 01:27:40,480
going to give the finance director and

2072
01:27:40,480 --> 01:27:41,920
the assistant city manager time to

2073
01:27:41,920 --> 01:27:44,239
evaluate the position. Once the two

2074
01:27:44,239 --> 01:27:45,679
positions are separate, they can kind of

2075
01:27:45,679 --> 01:27:49,239
see how might best be best structured

2076
01:27:49,239 --> 01:27:51,719
within, you know, within the

2077
01:27:51,719 --> 01:27:54,639
department. So that's like I said, it's

2078
01:27:54,639 --> 01:27:56,000
going to take a little bit of time for

2079
01:27:56,000 --> 01:27:57,600
them depending on when they when they

2080
01:27:57,600 --> 01:28:02,110
get

2081
01:28:02,120 --> 01:28:20,190
hired. Good time for a bridge.

2082
01:28:20,200 --> 01:28:45,270
[Music]

2083
01:28:45,280 --> 01:28:52,170
You look tired.

2084
01:28:52,180 --> 01:29:16,590
[Music]

2085
01:29:16,600 --> 01:29:35,710
24% dream.

2086
01:29:35,720 --> 01:29:50,149
[Music]

2087
01:29:50,159 --> 01:30:10,830
Maybe that's a mask.

2088
01:30:10,840 --> 01:30:25,910
Sorry. All

2089
01:30:25,920 --> 01:30:40,100
right.

2090
01:30:40,110 --> 01:30:49,830
[Music]

2091
01:30:49,840 --> 01:31:04,950
Let me

2092
01:31:04,960 --> 01:31:27,960
You're at the table.

2093
01:31:27,970 --> 01:31:37,990
[Music]

2094
01:31:38,000 --> 01:31:52,800
Now I'm going to be offer

2095
01:31:52,810 --> 01:32:03,030
[Music]

2096
01:32:03,040 --> 01:32:08,790
Yes.

2097
01:32:08,800 --> 01:32:20,920
I'm sorry.

2098
01:32:20,930 --> 01:32:30,510
[Music]

2099
01:32:30,520 --> 01:32:34,669
That's

2100
01:32:34,679 --> 01:32:42,890
tomorrow probably.

2101
01:32:42,900 --> 01:33:05,669
[Music]

2102
01:33:05,679 --> 01:33:19,730
I'm promising

2103
01:33:19,740 --> 01:34:20,470
[Music]

2104
01:34:20,480 --> 01:34:32,229
Oh no.

2105
01:34:32,239 --> 01:34:36,780
That's for my office.

2106
01:34:36,790 --> 01:34:52,709
[Music]

2107
01:34:52,719 --> 01:35:05,590
I'm sure

2108
01:35:05,600 --> 01:35:13,580
budget.

2109
01:35:13,590 --> 01:35:26,629
[Music]

2110
01:35:26,639 --> 01:35:33,350
Yeah.

2111
01:35:33,360 --> 01:36:56,629
[Music]

2112
01:36:56,639 --> 01:37:07,510
Whatever.

2113
01:37:07,520 --> 01:37:18,020
Oh, okay.

2114
01:37:18,030 --> 01:37:21,830
[Music]

2115
01:37:21,840 --> 01:37:22,480
or

2116
01:37:22,480 --> 01:37:22,610
[Music]

2117
01:37:22,610 --> 01:37:28,270
[Laughter]

2118
01:37:28,280 --> 01:37:41,750
something. Whatever happened

2119
01:37:41,760 --> 01:38:01,430
Yeah.

2120
01:38:01,440 --> 01:38:08,160
Oh, I know.

2121
01:38:08,170 --> 01:38:21,910
[Music]

2122
01:38:21,920 --> 01:38:46,870
I just wasn't sure what happened.

2123
01:38:46,880 --> 01:38:50,530
I've been asking

2124
01:38:50,540 --> 01:39:03,040
[Music]

2125
01:39:03,040 --> 01:39:13,070
I

2126
01:39:13,080 --> 01:39:31,430
guess I guess

2127
01:39:31,440 --> 01:39:40,310
next.

2128
01:39:40,320 --> 01:39:52,070
[Music]

2129
01:39:52,080 --> 01:40:05,750
Oh, I know.

2130
01:40:05,760 --> 01:40:18,150
So last

2131
01:40:18,160 --> 01:40:24,550
[Music]

2132
01:40:24,560 --> 01:40:27,260
typically.

2133
01:40:27,260 --> 01:40:38,629
[Music]

2134
01:40:38,639 --> 01:40:41,570
Yeah.

2135
01:40:41,570 --> 01:40:45,910
[Music]

2136
01:40:45,920 --> 01:40:47,840
All right. Two minute warning will be

2137
01:40:47,840 --> 01:40:50,719
starting up shortly. Get your popcorn

2138
01:40:50,719 --> 01:40:54,870
now.

2139
01:40:54,880 --> 01:41:09,130
Thank you. Eddie

2140
01:41:09,140 --> 01:41:18,390
[Music]

2141
01:41:18,400 --> 01:41:37,430
like

2142
01:41:37,440 --> 01:41:45,189
All right, we're starting back up.

2143
01:41:45,199 --> 01:41:50,229
Sorry.

2144
01:41:50,239 --> 01:42:23,310
Yeah, we're ready.

2145
01:42:23,320 --> 01:42:27,119
on the municipal courts. Up on municipal

2146
01:42:27,119 --> 01:43:08,070
courts.

2147
01:43:08,080 --> 01:43:24,350
Will you test

2148
01:43:24,360 --> 01:43:58,870
Here it goes.

2149
01:43:58,880 --> 01:44:09,189
Jamie, ready?

2150
01:44:09,199 --> 01:44:11,760
I think so. Yeah, we're good.

2151
01:44:11,760 --> 01:44:15,270
All right.

2152
01:44:15,280 --> 01:44:20,830
Next section is

2153
01:44:20,840 --> 01:44:24,639
support operate from municipal support.

2154
01:44:24,639 --> 01:44:28,239
get the first $30,000 fine revenue split

2155
01:44:28,239 --> 01:44:30,440
5050

2156
01:44:30,440 --> 01:44:33,280
afterwards revenues is projected to

2157
01:44:33,280 --> 01:44:37,709
remain flat

2158
01:44:37,719 --> 01:44:40,600
number citations by

2159
01:44:40,600 --> 01:44:44,480
grow flat revenue be declining the

2160
01:44:44,480 --> 01:44:46,560
collection prior citations turned over

2161
01:44:46,560 --> 01:44:48,199
to collection agency department of

2162
01:44:48,199 --> 01:44:51,880
revenue but even those collection

2163
01:44:51,880 --> 01:44:55,950
procedures slow

2164
01:44:55,960 --> 01:44:59,920
Now one change we did make it to make it

2165
01:44:59,920 --> 01:45:01,600
the court also affects administrative

2166
01:45:01,600 --> 01:45:03,920
services I put it here the

2167
01:45:03,920 --> 01:45:06,880
administrative specialist in court to

2168
01:45:06,880 --> 01:45:10,000
allocate that 50% to court and 50% to

2169
01:45:10,000 --> 01:45:11,920
the administrative services to reflect

2170
01:45:11,920 --> 01:45:14,080
where the person's time actually being

2171
01:45:14,080 --> 01:45:17,360
spent. This person is crossrained some

2172
01:45:17,360 --> 01:45:21,800
utility billing functions frequently the

2173
01:45:21,800 --> 01:45:24,199
account utility

2174
01:45:24,199 --> 01:45:42,669
billing volumes

2175
01:45:42,679 --> 01:45:59,149
down we know this is more important

2176
01:45:59,159 --> 01:46:02,080
library department has come out as we

2177
01:46:02,080 --> 01:46:03,840
get to their section. I'll go through my

2178
01:46:03,840 --> 01:46:08,109
notes and then there's questions or

2179
01:46:08,119 --> 01:46:13,149
discussion may take

2180
01:46:13,159 --> 01:46:15,119
question working working hard with the

2181
01:46:15,119 --> 01:46:27,870
other county

2182
01:46:27,880 --> 01:46:31,280
man WCCLS is the major source of funding

2183
01:46:31,280 --> 01:46:34,000
for the February and is proposed to

2184
01:46:34,000 --> 01:46:37,280
increase by 1% for the next budget

2185
01:46:37,280 --> 01:46:40,560
fiscal year 25 and 26. The revenues for

2186
01:46:40,560 --> 01:46:43,199
26.7 are not known as the county is

2187
01:46:43,199 --> 01:46:45,520
considering the local option library

2188
01:46:45,520 --> 01:46:48,920
local option levy on the November 2025

2189
01:46:48,920 --> 01:46:51,040
ballot. However, for the purposes of

2190
01:46:51,040 --> 01:46:52,960
preparing this budget, we've assumed

2191
01:46:52,960 --> 01:46:55,280
receiving only a 1% increase for both

2192
01:46:55,280 --> 01:46:56,960
years. But right now, that's kind of the

2193
01:46:56,960 --> 01:46:58,800
best information that we have based on

2194
01:46:58,800 --> 01:47:00,560
historical. So, it used to be more like

2195
01:47:00,560 --> 01:47:03,040
3%. Yeah, we had traditionally received

2196
01:47:03,040 --> 01:47:06,320
about 3% from the county for years and

2197
01:47:06,320 --> 01:47:07,840
but now they're into their budget

2198
01:47:07,840 --> 01:47:10,080
issues, they've cut down that 3% in the

2199
01:47:10,080 --> 01:47:12,199
last few years to

2200
01:47:12,199 --> 01:47:16,719
1%. Um, and but in some years old prior

2201
01:47:16,719 --> 01:47:18,080
years where property taxes were

2202
01:47:18,080 --> 01:47:19,199
sometimes a little above the amount

2203
01:47:19,199 --> 01:47:20,639
projected, the county would give the

2204
01:47:20,639 --> 01:47:23,199
libraries additional funding known as

2205
01:47:23,199 --> 01:47:26,800
pool two money. And that that that's

2206
01:47:26,800 --> 01:47:28,560
where that that thing gave the pool two

2207
01:47:28,560 --> 01:47:31,040
money came from. But there's not been

2208
01:47:31,040 --> 01:47:32,719
pool too many distributed for several

2209
01:47:32,719 --> 01:47:35,679
years now that it's close to 10 years

2210
01:47:35,679 --> 01:47:38,800
and so how's that so much financial

2211
01:47:38,800 --> 01:47:40,480
challenge right now they probably the

2212
01:47:40,480 --> 01:47:43,119
general fund

2213
01:47:43,119 --> 01:47:45,280
so they they've taken essentially it

2214
01:47:45,280 --> 01:47:47,199
used to be a 3% increase every year from

2215
01:47:47,199 --> 01:47:48,920
the general fund to

2216
01:47:48,920 --> 01:47:52,000
WCCLS they flatten that down to 1% and

2217
01:47:52,000 --> 01:47:54,800
so if you look at the impact force grow

2218
01:47:54,800 --> 01:47:56,159
we get about a million dollars every

2219
01:47:56,159 --> 01:47:58,400
year from WCCLS from the county for the

2220
01:47:58,400 --> 01:48:00,719
library budget so the difference between

2221
01:48:00,719 --> 01:48:04,400
3% and 4% about $20,000 per year and

2222
01:48:04,400 --> 01:48:06,600
that started not

2223
01:48:06,600 --> 01:48:08,639
last year but the fiscal year before

2224
01:48:08,639 --> 01:48:10,880
that you have a chart we've been back

2225
01:48:10,880 --> 01:48:13,040
filling the reduction in WCC lasts fund

2226
01:48:13,040 --> 01:48:15,520
the city general fund dollar again will

2227
01:48:15,520 --> 01:48:17,119
impact the remainder of the general fund

2228
01:48:17,119 --> 01:48:21,119
budget um I've got a up showed you a

2229
01:48:21,119 --> 01:48:22,639
table last year and I've updated this

2230
01:48:22,639 --> 01:48:24,800
table for this year showing the impact

2231
01:48:24,800 --> 01:48:30,550
of the reduced revenue

2232
01:48:30,560 --> 01:48:33,840
There's actual 21, actual 22, budgeted

2233
01:48:33,840 --> 01:48:37,360
23, 24, and budgeted 24 25. The budgeted

2234
01:48:37,360 --> 01:48:39,679
for all all intents and purposes for

2235
01:48:39,679 --> 01:48:41,920
WCCCLS revenue is the same what we

2236
01:48:41,920 --> 01:48:45,960
actually got. So you'll see the

2237
01:48:45,960 --> 01:48:49,920
uh we still got the 3% between 21 and 20

2238
01:48:49,920 --> 01:48:54,000
between years 21 and 22 and 22 23.

2239
01:48:54,000 --> 01:48:57,679
years 23 to years from that next year 23

2240
01:48:57,679 --> 01:49:01,760
to 24 we got a 1% we're getting a 1% for

2241
01:49:01,760 --> 01:49:04,080
this year and you'll see the last column

2242
01:49:04,080 --> 01:49:06,000
is the bianial budget where there's two

2243
01:49:06,000 --> 01:49:09,440
years combined and so I've assumed a 1%

2244
01:49:09,440 --> 01:49:10,920
increase

2245
01:49:10,920 --> 01:49:14,880
from from 25 to 26 and I take 26

2246
01:49:14,880 --> 01:49:17,199
calculate the number and added another

2247
01:49:17,199 --> 01:49:19,440
1% to that number so that would give us

2248
01:49:19,440 --> 01:49:23,840
about $1.93 million for the next WCC CLS

2249
01:49:23,840 --> 01:49:25,960
based on 1%

2250
01:49:25,960 --> 01:49:28,880
increases. And then there's the there is

2251
01:49:28,880 --> 01:49:31,000
the expenditures.

2252
01:49:31,000 --> 01:49:33,360
Um you'll see the budgeted expenditure

2253
01:49:33,360 --> 01:49:34,960
for library for the next two years are

2254
01:49:34,960 --> 01:49:36,520
$3.5

2255
01:49:36,520 --> 01:49:40,159
million which would mean city funding of

2256
01:49:40,159 --> 01:49:42,400
1.5 million. And you can see how the

2257
01:49:42,400 --> 01:49:45,280
percentages have been going up of the

2258
01:49:45,280 --> 01:49:47,920
city's funding percentages over the past

2259
01:49:47,920 --> 01:49:50,639
2122. It's gone from 30% to the next

2260
01:49:50,639 --> 01:49:53,199
year's budget. picture is benium. If the

2261
01:49:53,199 --> 01:49:55,920
county just gave 1% to the second year,

2262
01:49:55,920 --> 01:50:00,159
we'd be at 44 56% for the county, 44%

2263
01:50:00,159 --> 01:50:02,400
the city. And you'll see the bottom

2264
01:50:02,400 --> 01:50:04,719
line, you see the bottom of the chart on

2265
01:50:04,719 --> 01:50:06,400
the bottom, which shows if we would have

2266
01:50:06,400 --> 01:50:09,679
got 3% the whole time there is what we

2267
01:50:09,679 --> 01:50:12,760
would have proceeded in the next

2268
01:50:12,760 --> 01:50:16,480
1.9 getting we got 2.1 million. So it's

2269
01:50:16,480 --> 01:50:18,320
makes us makes a difference and it makes

2270
01:50:18,320 --> 01:50:20,320
a difference quickly because that's that

2271
01:50:20,320 --> 01:50:26,669
average compounds each year.

2272
01:50:26,679 --> 01:50:29,199
So what we did is we didn't ask the

2273
01:50:29,199 --> 01:50:30,960
library to absorb all the increase, but

2274
01:50:30,960 --> 01:50:33,760
we asked the library to propose $40,000

2275
01:50:33,760 --> 01:50:35,679
reduced funding for the normal increase

2276
01:50:35,679 --> 01:50:37,199
over the two-year period to make up for

2277
01:50:37,199 --> 01:50:40,000
the loss of funding.

2278
01:50:40,000 --> 01:50:41,960
So, it's not that they're reducing

2279
01:50:41,960 --> 01:50:45,440
40,000. They're showing $40,000 less

2280
01:50:45,440 --> 01:50:47,280
less of an increase. A less of an

2281
01:50:47,280 --> 01:50:49,280
increase. Okay. Is what we're asking

2282
01:50:49,280 --> 01:50:51,360
what what we asked them to do. Okay. And

2283
01:50:51,360 --> 01:50:53,000
so, right now

2284
01:50:53,000 --> 01:50:55,840
the right now I've got the money coming

2285
01:50:55,840 --> 01:50:58,239
out of the reduction remaining pool

2286
01:50:58,239 --> 01:51:01,520
monies. There was about $18,000 left in

2287
01:51:01,520 --> 01:51:04,679
that after 10 years. And then the 10%

2288
01:51:04,679 --> 01:51:08,239
reduction in material expenses for each

2289
01:51:08,239 --> 01:51:10,760
for each of the next two years which is

2290
01:51:10,760 --> 01:51:13,920
38,000. We said that was close enough in

2291
01:51:13,920 --> 01:51:16,159
the general fund making up the

2292
01:51:16,159 --> 01:51:18,719
difference between the 40 and the 38. So

2293
01:51:18,719 --> 01:51:20,560
if I understand it right, the big

2294
01:51:20,560 --> 01:51:24,000
picture is we're back filling where the

2295
01:51:24,000 --> 01:51:26,719
WLE funds are falling shorter than they

2296
01:51:26,719 --> 01:51:29,520
used to be. We're doing it and we're

2297
01:51:29,520 --> 01:51:31,520
reducing our expenditures by cutting

2298
01:51:31,520 --> 01:51:34,159
back on our material budget. That's

2299
01:51:34,159 --> 01:51:36,159
Yeah, I mean I think Colleen is going to

2300
01:51:36,159 --> 01:51:37,840
probably want to potentially look at

2301
01:51:37,840 --> 01:51:39,880
that and evaluate it

2302
01:51:39,880 --> 01:51:43,119
potentially change. So the library is

2303
01:51:43,119 --> 01:51:45,040
reviewing changing. Right now the

2304
01:51:45,040 --> 01:51:46,960
library has a vacant full-time library

2305
01:51:46,960 --> 01:51:48,239
system. Right now they're looking at

2306
01:51:48,239 --> 01:51:49,960
changing that into two halftime

2307
01:51:49,960 --> 01:51:51,760
assistants help with scheduling

2308
01:51:51,760 --> 01:51:54,080
flexibility. right now with every person

2309
01:51:54,080 --> 01:51:55,760
just being about full time. A lot of

2310
01:51:55,760 --> 01:51:57,920
them they tend to have less scheduling

2311
01:51:57,920 --> 01:52:01,280
flexibility if they had more part time.

2312
01:52:01,280 --> 01:52:04,320
This will also save about $12,000 a year

2313
01:52:04,320 --> 01:52:07,040
in wages and benefits which could be

2314
01:52:07,040 --> 01:52:08,800
used to absorb part of that reduction

2315
01:52:08,800 --> 01:52:10,800
funding instead of potentially reducing

2316
01:52:10,800 --> 01:52:14,990
material items.

2317
01:52:15,000 --> 01:52:18,320
Colle budget will be library budget will

2318
01:52:18,320 --> 01:52:20,000
be reviewed at the end of the first year

2319
01:52:20,000 --> 01:52:22,400
of the two-year budget period. based on

2320
01:52:22,400 --> 01:52:25,440
the uh outcome of the county's proposed

2321
01:52:25,440 --> 01:52:27,360
levy and the proposed new funding

2322
01:52:27,360 --> 01:52:30,159
allocation that may come about passes.

2323
01:52:30,159 --> 01:52:32,480
So we're not sure how the second year

2324
01:52:32,480 --> 01:52:35,199
could look. We could get more revenue if

2325
01:52:35,199 --> 01:52:41,119
it passes. So we're just not just if I

2326
01:52:41,119 --> 01:52:44,080
can maybe add to that briefly. The

2327
01:52:44,080 --> 01:52:46,360
county actually right now is doing

2328
01:52:46,360 --> 01:52:48,639
pooling. This is going to be the second

2329
01:52:48,639 --> 01:52:51,760
of three polls on a proposed levy

2330
01:52:51,760 --> 01:52:56,360
increase of 15 cents for WCCCLS.

2331
01:52:56,360 --> 01:52:59,599
Um, after these poll results come in, I

2332
01:52:59,599 --> 01:53:01,199
think there's the reason that the county

2333
01:53:01,199 --> 01:53:02,800
is looking at pulling three times is

2334
01:53:02,800 --> 01:53:04,400
just kind of this economic uncertainty

2335
01:53:04,400 --> 01:53:06,480
that's out there. So, we're seeing how

2336
01:53:06,480 --> 01:53:09,040
that might affect what a what a

2337
01:53:09,040 --> 01:53:10,960
potential replacement would for the

2338
01:53:10,960 --> 01:53:13,440
libraries would look like. The board is

2339
01:53:13,440 --> 01:53:15,440
going to reconsider in August whether

2340
01:53:15,440 --> 01:53:17,679
they want to do a 10 or a 15 cent

2341
01:53:17,679 --> 01:53:19,920
increase. They are leaning toward a 15

2342
01:53:19,920 --> 01:53:21,679
cent increase if the balloon results

2343
01:53:21,679 --> 01:53:22,599
sustain

2344
01:53:22,599 --> 01:53:26,080
it. Uh at that point they're going to do

2345
01:53:26,080 --> 01:53:28,800
a third and final poll before a final

2346
01:53:28,800 --> 01:53:30,880
vote from the county on whether to put

2347
01:53:30,880 --> 01:53:33,440
it on the ballot and at what rate. The

2348
01:53:33,440 --> 01:53:34,960
final vote to put it on the ballot has

2349
01:53:34,960 --> 01:53:36,800
to be in August in time for the November

2350
01:53:36,800 --> 01:53:38,719
election, but there will be a third

2351
01:53:38,719 --> 01:53:41,679
poll. So in terms of kind of like the

2352
01:53:41,679 --> 01:53:44,080
other thing that's going on parallel to

2353
01:53:44,080 --> 01:53:46,960
this process and and Colleen knows the

2354
01:53:46,960 --> 01:53:49,520
details much better than I do is a

2355
01:53:49,520 --> 01:53:52,639
governance and funding study and the

2356
01:53:52,639 --> 01:53:54,320
governance and funding study is being

2357
01:53:54,320 --> 01:53:57,119
done by all of WCCLS's partners. Marina

2358
01:53:57,119 --> 01:53:58,320
and Company is the consultant that's

2359
01:53:58,320 --> 01:54:00,880
been hired. All of WCCLS partners

2360
01:54:00,880 --> 01:54:03,679
include all the municipalities and also

2361
01:54:03,679 --> 01:54:06,080
garden homes, Cedar Hills, county

2362
01:54:06,080 --> 01:54:08,280
nonprofits in

2363
01:54:08,280 --> 01:54:10,560
Aloa. So all the partners are involved

2364
01:54:10,560 --> 01:54:12,480
in this process. They are talking about

2365
01:54:12,480 --> 01:54:17,040
some changes. Um but um none of those

2366
01:54:17,040 --> 01:54:20,719
are are going to be known until and all

2367
01:54:20,719 --> 01:54:22,639
of these are kind of tied to the levy.

2368
01:54:22,639 --> 01:54:24,679
So all these efforts are kind of

2369
01:54:24,679 --> 01:54:27,040
intertwined. That's part of the reason

2370
01:54:27,040 --> 01:54:29,719
that in this vacancy that that we

2371
01:54:29,719 --> 01:54:32,159
have currently, we're just kind of

2372
01:54:32,159 --> 01:54:35,239
pausing on that. We're gonna we're not

2373
01:54:35,239 --> 01:54:38,480
like pausing the expenses of it. We're

2374
01:54:38,480 --> 01:54:40,880
just pausing the hiring of it. So the

2375
01:54:40,880 --> 01:54:43,119
expenses of it are in the budget and

2376
01:54:43,119 --> 01:54:44,400
those expenses could be used for

2377
01:54:44,400 --> 01:54:46,400
temporary services whether with existing

2378
01:54:46,400 --> 01:54:48,880
employees or maybe even hiring temporary

2379
01:54:48,880 --> 01:54:50,480
employees to maintain our level of

2380
01:54:50,480 --> 01:54:53,360
service. We really do need to get a

2381
01:54:53,360 --> 01:54:56,639
clearer picture after November before we

2382
01:54:56,639 --> 01:54:59,040
before we look at potentially a

2383
01:54:59,040 --> 01:55:01,199
full-time modified offer to an employee.

2384
01:55:01,199 --> 01:55:02,880
We need to know it has a stable funding

2385
01:55:02,880 --> 01:55:05,360
source. The levy doesn't pass. I think

2386
01:55:05,360 --> 01:55:06,960
there's a big question mark about what

2387
01:55:06,960 --> 01:55:08,719
WCCLS would do the next year and what

2388
01:55:08,719 --> 01:55:10,639
the county would do the next year. The

2389
01:55:10,639 --> 01:55:12,800
trend has been a 1% increase, but I

2390
01:55:12,800 --> 01:55:14,639
think Colleen would probably agree with

2391
01:55:14,639 --> 01:55:16,840
me that they've also hinted at

2392
01:55:16,840 --> 01:55:19,280
flat, which would be the same amount as

2393
01:55:19,280 --> 01:55:22,560
last year. Um, and so if that's the

2394
01:55:22,560 --> 01:55:24,320
case, then the compounded results that

2395
01:55:24,320 --> 01:55:26,320
you just saw earlier that Paul showed,

2396
01:55:26,320 --> 01:55:28,320
they get even more dramatic. And when

2397
01:55:28,320 --> 01:55:29,840
you take a percent off of a million

2398
01:55:29,840 --> 01:55:32,159
dollars, it's it can be significant. I

2399
01:55:32,159 --> 01:55:34,400
mean, it's automatically $10,000. If you

2400
01:55:34,400 --> 01:55:36,159
compound it over the years, that

2401
01:55:36,159 --> 01:55:39,679
compounds to 20 and then to 40 and then

2402
01:55:39,679 --> 01:55:42,440
so it's just something to kind of

2403
01:55:42,440 --> 01:55:44,480
consider. Paul's been going to all the

2404
01:55:44,480 --> 01:55:45,520
meetings. I've been going to the

2405
01:55:45,520 --> 01:55:48,000
meetings that I can. We've been very

2406
01:55:48,000 --> 01:55:53,830
tuned into it.

2407
01:55:53,840 --> 01:55:56,639
So the budget as we are currently

2408
01:55:56,639 --> 01:55:58,560
considering it would allow you to

2409
01:55:58,560 --> 01:56:00,880
maintain current levels of service. Is

2410
01:56:00,880 --> 01:56:03,800
that right? Yes. Um as Jesse said, we're

2411
01:56:03,800 --> 01:56:06,880
considering some temporary something

2412
01:56:06,880 --> 01:56:09,199
until we know the outcome of the study.

2413
01:56:09,199 --> 01:56:12,159
Yes.

2414
01:56:12,159 --> 01:56:13,560
We don't we don't think we're going to

2415
01:56:13,560 --> 01:56:18,000
reduce service yet. And you know I think

2416
01:56:18,000 --> 01:56:20,480
we're what their term would be in

2417
01:56:20,480 --> 01:56:21,920
November, but I think we're watching it

2418
01:56:21,920 --> 01:56:23,760
closely and the board is trying to make

2419
01:56:23,760 --> 01:56:26,000
steps to assure that there would not be

2420
01:56:26,000 --> 01:56:28,199
a reduction in

2421
01:56:28,199 --> 01:56:32,480
service. I I think that consider our

2422
01:56:32,480 --> 01:56:36,589
library to be shining

2423
01:56:36,599 --> 01:56:46,470
stars with cutting services.

2424
01:56:46,480 --> 01:56:48,400
Yeah, like I said, the changes on the

2425
01:56:48,400 --> 01:56:50,960
prior page were mine and not so much the

2426
01:56:50,960 --> 01:56:52,599
libraries as

2427
01:56:52,599 --> 01:56:55,840
the library time. So, I I made those

2428
01:56:55,840 --> 01:56:57,599
first decisions on where to make those

2429
01:56:57,599 --> 01:57:00,000
changes. So, it's and I will be having

2430
01:57:00,000 --> 01:57:05,270
discussions over the next couple weeks.

2431
01:57:05,280 --> 01:57:07,119
Don't tell me where. I'll do it myself.

2432
01:57:07,119 --> 01:57:09,679
So, well, some of these we didn't know

2433
01:57:09,679 --> 01:57:11,679
at the first initial meetings. The the

2434
01:57:11,679 --> 01:57:13,480
position was

2435
01:57:13,480 --> 01:57:16,239
was the person left. So and I'll be

2436
01:57:16,239 --> 01:57:18,480
discussing some stuff we may tweak with

2437
01:57:18,480 --> 01:57:21,709
some line items over the

2438
01:57:21,719 --> 01:57:25,080
next. Are there any questions for

2439
01:57:25,080 --> 01:57:44,310
questions? Any questions?

2440
01:57:44,320 --> 01:57:46,159
All right, next couple departments will

2441
01:57:46,159 --> 01:58:12,870
be in.

2442
01:58:12,880 --> 01:58:14,320
All right.

2443
01:58:14,320 --> 01:58:15,800
on the aquatic

2444
01:58:15,800 --> 01:58:18,199
center

2445
01:58:18,199 --> 01:58:20,560
tons. Uh the revenue is based on

2446
01:58:20,560 --> 01:58:22,480
projected activity for next year based

2447
01:58:22,480 --> 01:58:25,080
on current fee

2448
01:58:25,080 --> 01:58:27,840
structure which will probably include an

2449
01:58:27,840 --> 01:58:29,920
increased cost of living fee for current

2450
01:58:29,920 --> 01:58:32,639
city code while we're waiting for the

2451
01:58:32,639 --> 01:58:35,119
recreation fee study.

2452
01:58:35,119 --> 01:58:36,960
City has historically worked on the

2453
01:58:36,960 --> 01:58:39,199
unwritten policy of collecting trying to

2454
01:58:39,199 --> 01:58:40,880
recover approximately 50% of the

2455
01:58:40,880 --> 01:58:43,679
operating costs not including major

2456
01:58:43,679 --> 01:58:46,400
maintenance cost as that would be very

2457
01:58:46,400 --> 01:58:47,719
difficult to

2458
01:58:47,719 --> 01:58:50,400
recover. uh parks and recreation fees

2459
01:58:50,400 --> 01:58:52,239
study. The generic completion could

2460
01:58:52,239 --> 01:58:53,920
change projected revenue activity

2461
01:58:53,920 --> 01:58:55,679
depending on the results of that study

2462
01:58:55,679 --> 01:58:58,080
and any changes to cost recovery policy

2463
01:58:58,080 --> 01:58:59,880
that the council may

2464
01:58:59,880 --> 01:59:02,480
adopt and also when the council may

2465
01:59:02,480 --> 01:59:04,880
decide to put the results of that feep

2466
01:59:04,880 --> 01:59:08,080
into effect.

2467
01:59:08,080 --> 01:59:09,599
And then we did a risk assess assessment

2468
01:59:09,599 --> 01:59:11,599
at the aquatic center over the last 18

2469
01:59:11,599 --> 01:59:13,199
months. It consisted of an initial

2470
01:59:13,199 --> 01:59:14,880
assessment and then a follow-up visit by

2471
01:59:14,880 --> 01:59:17,760
the consultant. Staff's implemented many

2472
01:59:17,760 --> 01:59:19,440
of the recommended changes that took

2473
01:59:19,440 --> 01:59:21,440
current staff time or relatively small

2474
01:59:21,440 --> 01:59:24,760
amounts of funding to implement. One

2475
01:59:24,760 --> 01:59:27,040
recommendation is requiring additional

2476
01:59:27,040 --> 01:59:28,719
funding requires additional funding is

2477
01:59:28,719 --> 01:59:30,400
to increase the number of training hours

2478
01:59:30,400 --> 01:59:32,960
for lifeguards instructors. Proposed

2479
01:59:32,960 --> 01:59:35,520
budget includes adding an additional 600

2480
01:59:35,520 --> 01:59:37,599
hours each year for additional training.

2481
01:59:37,599 --> 01:59:39,440
That will give us two additional hours

2482
01:59:39,440 --> 01:59:41,520
of training per month for the projected

2483
01:59:41,520 --> 01:59:43,760
number of staff, projected number of

2484
01:59:43,760 --> 01:59:45,840
staff that we have, which will get us to

2485
01:59:45,840 --> 01:59:48,239
three hours a month of total training,

2486
01:59:48,239 --> 01:59:50,960
which is getting us kind of around the

2487
01:59:50,960 --> 01:59:53,040
county area, around the average schools

2488
01:59:53,040 --> 01:59:56,760
in the area, but not not quite up to the

2489
01:59:56,760 --> 01:59:59,360
recommended recommended standard, but I

2490
01:59:59,360 --> 02:00:01,840
mean the recommended standards are

2491
02:00:01,840 --> 02:00:03,840
they're just a recommended standard, but

2492
02:00:03,840 --> 02:00:05,599
we are looking at substantially

2493
02:00:05,599 --> 02:00:10,030
increasing the training for the

2494
02:00:10,040 --> 02:00:12,679
Any questions?

2495
02:00:12,679 --> 02:00:14,880
Particular risk that we were worried

2496
02:00:14,880 --> 02:00:19,830
about that prompt to risk assessment.

2497
02:00:19,840 --> 02:00:21,599
We hadn't done one for a while and it's

2498
02:00:21,599 --> 02:00:23,920
and it's good to do some it's good to do

2499
02:00:23,920 --> 02:00:25,679
a risk assessment in a facility like the

2500
02:00:25,679 --> 02:00:29,360
aquatic center because there are a lot

2501
02:00:29,360 --> 02:00:30,800
of inherent risks that can happen

2502
02:00:30,800 --> 02:00:33,040
quickly in all all sorts of types of

2503
02:00:33,040 --> 02:00:35,199
situations.

2504
02:00:35,199 --> 02:00:38,119
So we do the swollen face plant heart

2505
02:00:38,119 --> 02:00:41,760
attacks other things and it's just and

2506
02:00:41,760 --> 02:00:44,040
you also want to make sure that

2507
02:00:44,040 --> 02:00:47,679
the staff and talked a bit better about

2508
02:00:47,679 --> 02:00:50,080
the sling the staff when they're on duty

2509
02:00:50,080 --> 02:00:53,520
they have a emergency kind of two things

2510
02:00:53,520 --> 02:00:55,199
one they're watching the swimmers

2511
02:00:55,199 --> 02:00:56,800
swimmers in the pool they're also

2512
02:00:56,800 --> 02:00:58,400
keeping their mind on what happens when

2513
02:00:58,400 --> 02:01:02,159
emergency occurs what do I do so want to

2514
02:01:02,159 --> 02:01:04,639
add anything to that an yes and You

2515
02:01:04,639 --> 02:01:07,760
know, it's just good practice to um take

2516
02:01:07,760 --> 02:01:10,560
a a look inside of your operations um

2517
02:01:10,560 --> 02:01:12,920
using an outside consultant to do an

2518
02:01:12,920 --> 02:01:15,400
assessment periodically.

2519
02:01:15,400 --> 02:01:17,000
Um

2520
02:01:17,000 --> 02:01:20,400
and yeah, we hire a lot of very young

2521
02:01:20,400 --> 02:01:22,960
staff. Our turnover is pretty quick um

2522
02:01:22,960 --> 02:01:25,679
because of that. Uh it's not unlike any

2523
02:01:25,679 --> 02:01:28,960
other aquatic center though. And uh

2524
02:01:28,960 --> 02:01:31,360
training is is a really important factor

2525
02:01:31,360 --> 02:01:33,520
for making sure that these young people

2526
02:01:33,520 --> 02:01:35,480
know how to respond

2527
02:01:35,480 --> 02:01:39,920
appropriately in the midst of it.

2528
02:01:39,920 --> 02:01:41,920
How often do we do these announcements

2529
02:01:41,920 --> 02:01:44,199
or is there

2530
02:01:44,199 --> 02:01:46,639
like every five years we're going to

2531
02:01:46,639 --> 02:01:50,400
evaluate 10 years?

2532
02:01:50,400 --> 02:01:52,639
Yes, this is about the one of the first

2533
02:01:52,639 --> 02:01:54,400
ones since I've been here as long as

2534
02:01:54,400 --> 02:01:55,599
I've been here. They're probably

2535
02:01:55,599 --> 02:01:57,679
something that a facility like this we

2536
02:01:57,679 --> 02:01:59,760
need to do more more rarely probably I

2537
02:01:59,760 --> 02:02:00,599
would

2538
02:02:00,599 --> 02:02:05,790
say cycle yeah I'm

2539
02:02:05,800 --> 02:02:08,159
sorry my thought you could probably do

2540
02:02:08,159 --> 02:02:11,360
something like this with master plan

2541
02:02:11,360 --> 02:02:13,480
every time you do a master

2542
02:02:13,480 --> 02:02:16,400
plan make it part of that process roll

2543
02:02:16,400 --> 02:02:18,639
it into the funding source it just

2544
02:02:18,639 --> 02:02:20,560
becomes part of and you do a master plan

2545
02:02:20,560 --> 02:02:22,159
generally speaking every five to seven

2546
02:02:22,159 --> 02:02:27,030
years five to 10

2547
02:02:27,040 --> 02:02:30,750
I think too for anything else

2548
02:02:30,760 --> 02:02:33,679
like I don't know I think just pull it

2549
02:02:33,679 --> 02:02:39,830
all in together

2550
02:02:39,840 --> 02:02:41,520
and on the aquatic center we do have

2551
02:02:41,520 --> 02:02:44,320
some major maintenance projects budgeted

2552
02:02:44,320 --> 02:02:45,760
over the next two years but we put those

2553
02:02:45,760 --> 02:02:47,280
in the major maintenance home so we'll

2554
02:02:47,280 --> 02:02:55,350
be talking about those next Sure.

2555
02:02:55,360 --> 02:02:57,840
Um risk assessment also makes me think

2556
02:02:57,840 --> 02:02:59,920
about insurance and I'm wondering if it

2557
02:02:59,920 --> 02:03:02,599
involves you know if it involves an

2558
02:03:02,599 --> 02:03:06,320
evaluation to bring back to our insurers

2559
02:03:06,320 --> 02:03:08,639
about whether or not there opportunities

2560
02:03:08,639 --> 02:03:12,239
to lower risk and maybe even we were

2561
02:03:12,239 --> 02:03:13,920
working with city county insurance with

2562
02:03:13,920 --> 02:03:15,760
their they have risk management staff

2563
02:03:15,760 --> 02:03:20,280
besides the consultant who is more more

2564
02:03:20,280 --> 02:03:22,960
vers we we were working with CIS on this

2565
02:03:22,960 --> 02:03:25,920
thing on this as well so they're aware

2566
02:03:25,920 --> 02:03:27,679
where it won't be done. And any

2567
02:03:27,679 --> 02:03:29,360
recommendations for lowering insurance

2568
02:03:29,360 --> 02:03:32,000
costs or is that part? Probably not so

2569
02:03:32,000 --> 02:03:35,679
much. It's just it's probably more only

2570
02:03:35,679 --> 02:03:37,599
doing the hour of training if we're

2571
02:03:37,599 --> 02:03:39,520
probably by increasing it up to three,

2572
02:03:39,520 --> 02:03:41,599
we're probably lowering the risk of more

2573
02:03:41,599 --> 02:03:43,520
insurance premium increases without

2574
02:03:43,520 --> 02:03:45,440
having without having what they might

2575
02:03:45,440 --> 02:03:48,159
consider sufficient training.

2576
02:03:48,159 --> 02:03:50,159
Do we have a separate policy for the

2577
02:03:50,159 --> 02:03:52,080
aquatic center that covers its unique

2578
02:03:52,080 --> 02:03:55,320
risks or just no part of the

2579
02:03:55,320 --> 02:03:58,639
general? I mean each department has each

2580
02:03:58,639 --> 02:04:00,199
department can have

2581
02:04:00,199 --> 02:04:02,480
specific specific premiums attached to

2582
02:04:02,480 --> 02:04:04,480
it. Say for example fire department

2583
02:04:04,480 --> 02:04:05,760
there's no there's no cost for

2584
02:04:05,760 --> 02:04:07,360
additional firefighters but for each

2585
02:04:07,360 --> 02:04:09,360
additional police officer you hire your

2586
02:04:09,360 --> 02:04:11,440
liability insurance goes up like $1,200

2587
02:04:11,440 --> 02:04:13,520
for each officer each officer additional

2588
02:04:13,520 --> 02:04:15,599
officer you have on staff. There are

2589
02:04:15,599 --> 02:04:17,080
additional liability treatments

2590
02:04:17,080 --> 02:04:19,280
associated specifically with additional

2591
02:04:19,280 --> 02:04:22,320
police officers. Certain so certain

2592
02:04:22,320 --> 02:04:25,360
they're they're all sort of somewhat

2593
02:04:25,360 --> 02:04:27,280
priced differently depending on what

2594
02:04:27,280 --> 02:04:30,350
you're looking

2595
02:04:30,360 --> 02:04:36,669
at. Yeah, there's no question that

2596
02:04:36,679 --> 02:04:39,599
parks and so recreation use fees are

2597
02:04:39,599 --> 02:04:41,880
fields and park shelter

2598
02:04:41,880 --> 02:04:44,719
rentals for those fields. Those are

2599
02:04:44,719 --> 02:04:46,159
being reviewed as part of the parks and

2600
02:04:46,159 --> 02:04:48,840
recreation user fee

2601
02:04:48,840 --> 02:04:51,599
study. The more fun areas ants having as

2602
02:04:51,599 --> 02:04:53,960
part of fe

2603
02:04:53,960 --> 02:04:57,679
study council objective 2.6 they asked

2604
02:04:57,679 --> 02:04:59,199
us to look at city administration

2605
02:04:59,199 --> 02:05:01,119
staffing also wanted us to look at parks

2606
02:05:01,119 --> 02:05:03,679
maintenance staffing. After reviewing

2607
02:05:03,679 --> 02:05:05,599
the staffing and the having budget,

2608
02:05:05,599 --> 02:05:07,960
several meetings in hand, decision was

2609
02:05:07,960 --> 02:05:10,239
made to recommend that we start a new

2610
02:05:10,239 --> 02:05:13,040
master plan this year and that would

2611
02:05:13,040 --> 02:05:15,199
include reviewing staff required for any

2612
02:05:15,199 --> 02:05:16,960
new parks facilities that would be

2613
02:05:16,960 --> 02:05:18,960
added. The decision to add more

2614
02:05:18,960 --> 02:05:21,679
facilities would be tied also be tied to

2615
02:05:21,679 --> 02:05:23,719
the maintenance required for that

2616
02:05:23,719 --> 02:05:26,280
facility. While the master plan's being

2617
02:05:26,280 --> 02:05:29,520
done, even though there's other parks in

2618
02:05:29,520 --> 02:05:31,840
the pipeline, we decided we would only

2619
02:05:31,840 --> 02:05:33,599
add East Side Park, which is just

2620
02:05:33,599 --> 02:05:36,159
nearing completion. It would have been

2621
02:05:36,159 --> 02:05:38,480
except for the tree falling over. So,

2622
02:05:38,480 --> 02:05:40,000
they had to go back through and redesign

2623
02:05:40,000 --> 02:05:41,280
because the tree that was in the center

2624
02:05:41,280 --> 02:05:43,520
of the park fell over and sort of messed

2625
02:05:43,520 --> 02:05:44,599
up their

2626
02:05:44,599 --> 02:05:46,880
design. The East Side Park would be the

2627
02:05:46,880 --> 02:05:49,599
only park that would be added as as an

2628
02:05:49,599 --> 02:05:51,920
felt the current staff could handle the

2629
02:05:51,920 --> 02:05:54,480
addition of that part with the

2630
02:05:54,480 --> 02:05:55,840
maintenance requirements but couldn't

2631
02:05:55,840 --> 02:05:57,719
take on

2632
02:05:57,719 --> 02:06:00,000
anymore. Currently the parks department

2633
02:06:00,000 --> 02:06:01,679
is still using several older trucks from

2634
02:06:01,679 --> 02:06:04,159
new apartments other departments. We

2635
02:06:04,159 --> 02:06:06,800
were able to some of the last of the

2636
02:06:06,800 --> 02:06:10,239
ARPA money that all spent up on December

2637
02:06:10,239 --> 02:06:13,520
31st. We were able to buy a Ford F1

2638
02:06:13,520 --> 02:06:16,239
F-150 Lightning truck for the parks

2639
02:06:16,239 --> 02:06:18,239
maintenance supervisor which I think he

2640
02:06:18,239 --> 02:06:20,199
really likes.

2641
02:06:20,199 --> 02:06:23,840
So, and we're also proposing this year

2642
02:06:23,840 --> 02:06:26,239
to purchase another new truck from the

2643
02:06:26,239 --> 02:06:28,239
department. So, we get rid of one of the

2644
02:06:28,239 --> 02:06:29,159
older

2645
02:06:29,159 --> 02:06:32,000
trucks. And we're not going to use

2646
02:06:32,000 --> 02:06:33,679
general fund money, but we're going to

2647
02:06:33,679 --> 02:06:35,440
we have another fund called trail system

2648
02:06:35,440 --> 02:06:38,079
fund. And we're going to use $55,000 of

2649
02:06:38,079 --> 02:06:40,079
that money

2650
02:06:40,079 --> 02:06:42,079
uh and transfer that to the equipment

2651
02:06:42,079 --> 02:06:44,840
fund for the purchase of the

2652
02:06:44,840 --> 02:06:47,440
truck. Last year, we bought a Bobcat.

2653
02:06:47,440 --> 02:06:49,360
part of what we do the whole Bob got

2654
02:06:49,360 --> 02:06:51,440
around the trail. So this truck will be

2655
02:06:51,440 --> 02:06:53,480
used to help

2656
02:06:53,480 --> 02:06:55,079
Bob.

2657
02:06:55,079 --> 02:06:58,440
It's it's a purchase of the trail

2658
02:06:58,440 --> 02:07:00,960
system. Source of the trail system fund

2659
02:07:00,960 --> 02:07:02,679
money

2660
02:07:02,679 --> 02:07:04,960
is about one of the only cities that has

2661
02:07:04,960 --> 02:07:06,960
is waste management rate of return is

2662
02:07:06,960 --> 02:07:09,040
over a certain percent. The city gets

2663
02:07:09,040 --> 02:07:11,280
everything above that certain percent.

2664
02:07:11,280 --> 02:07:13,320
And so the money is

2665
02:07:13,320 --> 02:07:14,840
accumulated

2666
02:07:14,840 --> 02:07:17,760
excess excess money waste management has

2667
02:07:17,760 --> 02:07:21,000
earned over their allowable rate of

2668
02:07:21,000 --> 02:07:23,199
return. Equipment fund charges are

2669
02:07:23,199 --> 02:07:25,960
increasing by about

2670
02:07:25,960 --> 02:07:28,480
$24,000. Part of that is because the new

2671
02:07:28,480 --> 02:07:30,159
equipment is being purchased. So you add

2672
02:07:30,159 --> 02:07:31,840
more maintenance to the system, you add

2673
02:07:31,840 --> 02:07:34,079
more insurance and you also add starting

2674
02:07:34,079 --> 02:07:36,159
to build replacement funds for those be

2675
02:07:36,159 --> 02:07:38,639
those trucks when they are due to be

2676
02:07:38,639 --> 02:07:41,119
replaced in 10 to 12 years.

2677
02:07:41,119 --> 02:07:43,199
trying to keep general pickup trucks for

2678
02:07:43,199 --> 02:07:45,040
at least 10 years. But we always look at

2679
02:07:45,040 --> 02:07:46,960
them and if they're holding up, we'll

2680
02:07:46,960 --> 02:07:49,520
keep them keep them for some additional

2681
02:07:49,520 --> 02:07:51,480
years. We don't just replace something

2682
02:07:51,480 --> 02:07:54,560
because it because it because it says

2683
02:07:54,560 --> 02:07:57,280
here's the here's the actual replacement

2684
02:07:57,280 --> 02:07:59,840
time about the only with the exception

2685
02:07:59,840 --> 02:08:03,040
being in police patrol vehicles. We find

2686
02:08:03,040 --> 02:08:04,719
your Ford Explorers we get about five

2687
02:08:04,719 --> 02:08:06,639
good years out of but after that

2688
02:08:06,639 --> 02:08:08,480
maintenance starts adding up. So we do

2689
02:08:08,480 --> 02:08:11,599
replace the police patrol vehicles as we

2690
02:08:11,599 --> 02:08:15,870
got and scheduled the equipment

2691
02:08:15,880 --> 02:08:18,000
replacement. So by increasing the

2692
02:08:18,000 --> 02:08:19,440
equipment fund charges we will have

2693
02:08:19,440 --> 02:08:21,119
enough money to ensure sufficient

2694
02:08:21,119 --> 02:08:22,520
replacement funds are

2695
02:08:22,520 --> 02:08:24,639
available equipment scheduled to be

2696
02:08:24,639 --> 02:08:27,280
replaced.

2697
02:08:27,280 --> 02:08:30,920
All I have any questions on

2698
02:08:30,920 --> 02:08:34,960
parks? What is the council schedule for

2699
02:08:34,960 --> 02:08:39,629
reviewing this?

2700
02:08:39,639 --> 02:08:43,360
So can I answer you want to answer? Go

2701
02:08:43,360 --> 02:08:46,800
ahead. So we um the parks and rec

2702
02:08:46,800 --> 02:08:49,119
commission ask the council take a look

2703
02:08:49,119 --> 02:08:51,760
at the just the

2704
02:08:51,760 --> 02:08:55,119
rentals the rentals portion of it. So we

2705
02:08:55,119 --> 02:08:58,320
had a few meetings the parks lison

2706
02:08:58,320 --> 02:09:00,719
councor Marshall myself just director

2707
02:09:00,719 --> 02:09:03,360
Lane we're looking at having a listening

2708
02:09:03,360 --> 02:09:05,840
session. We're going to do a a meeting

2709
02:09:05,840 --> 02:09:08,760
pool June 2nd or third one of those

2710
02:09:08,760 --> 02:09:11,280
options. We'll listen and then we're

2711
02:09:11,280 --> 02:09:12,760
gonna have a work

2712
02:09:12,760 --> 02:09:25,990
session later.

2713
02:09:26,000 --> 02:09:29,920
June 23rd. June 23rd.

2714
02:09:29,920 --> 02:09:32,719
No, excuse me. June 9th. Juneth. June.

2715
02:09:32,719 --> 02:09:42,550
Oh, we did get it on.

2716
02:09:42,560 --> 02:09:46,079
debate. We're just trying to Yeah. But I

2717
02:09:46,079 --> 02:09:47,840
mean, it feels like that's that's going

2718
02:09:47,840 --> 02:09:50,920
to be a similar dilemma as like a levy

2719
02:09:50,920 --> 02:09:53,760
where you know there's this scenario

2720
02:09:53,760 --> 02:09:55,040
planning.

2721
02:09:55,040 --> 02:09:58,159
Does your current budget assume no

2722
02:09:58,159 --> 02:09:59,920
increase in fees or what are you

2723
02:09:59,920 --> 02:10:02,239
assuming that currently

2724
02:10:02,239 --> 02:10:04,400
the current budget includes the current

2725
02:10:04,400 --> 02:10:08,320
fee structure as as as set by the

2726
02:10:08,320 --> 02:10:13,550
council and right now that includes a

2727
02:10:13,560 --> 02:10:16,400
morator. So for all of the aquatic fees

2728
02:10:16,400 --> 02:10:20,239
and the light fees and other fees those

2729
02:10:20,239 --> 02:10:21,760
would be increasing the normal

2730
02:10:21,760 --> 02:10:23,599
percentage rate that we would propose.

2731
02:10:23,599 --> 02:10:25,520
The one that that as Paul mentioned and

2732
02:10:25,520 --> 02:10:27,520
hand you could add to this there's a

2733
02:10:27,520 --> 02:10:30,000
moratorium on is the field rental just

2734
02:10:30,000 --> 02:10:31,760
the field rental fees we still do charge

2735
02:10:31,760 --> 02:10:34,079
a lighting charge so for the expense

2736
02:10:34,079 --> 02:10:35,360
associated with lighting if it's at

2737
02:10:35,360 --> 02:10:38,079
night we still administer that fee the

2738
02:10:38,079 --> 02:10:40,920
use of the field itself however it's not

2739
02:10:40,920 --> 02:10:45,760
so a followup question is once this is

2740
02:10:45,760 --> 02:10:47,679
resolved and then let's say there is a

2741
02:10:47,679 --> 02:10:50,560
change in the rental fee then we will

2742
02:10:50,560 --> 02:10:59,830
just I mean what will we do budget wise

2743
02:10:59,840 --> 02:11:03,599
Yeah. Well, as as I say with all as I

2744
02:11:03,599 --> 02:11:06,159
say with all general fund fees, part of

2745
02:11:06,159 --> 02:11:08,079
it and you can set the fee, but part of

2746
02:11:08,079 --> 02:11:10,400
it is based on volume and how many how

2747
02:11:10,400 --> 02:11:12,480
many actual field rentals you have.

2748
02:11:12,480 --> 02:11:14,719
Depending on what field you may set,

2749
02:11:14,719 --> 02:11:17,440
that may change whether somebody rent

2750
02:11:17,440 --> 02:11:20,239
fields from you or not. So that's that's

2751
02:11:20,239 --> 02:11:22,000
where we kind of look at hand as the

2752
02:11:22,000 --> 02:11:24,639
consultant is kind of say, you know,

2753
02:11:24,639 --> 02:11:25,920
depending on what the fee may be

2754
02:11:25,920 --> 02:11:28,719
proposed or are we potentially pricing

2755
02:11:28,719 --> 02:11:29,719
people

2756
02:11:29,719 --> 02:11:32,320
elsewhere and that that's always part of

2757
02:11:32,320 --> 02:11:34,520
the consideration

2758
02:11:34,520 --> 02:11:37,119
is some services like this where there

2759
02:11:37,119 --> 02:11:39,280
may be other could be other limited

2760
02:11:39,280 --> 02:11:41,040
options, they still do have potential

2761
02:11:41,040 --> 02:11:43,280
alternatives.

2762
02:11:43,280 --> 02:11:44,880
I think maybe another way to answer that

2763
02:11:44,880 --> 02:11:46,639
is right now there's no revenue

2764
02:11:46,639 --> 02:11:48,880
associated with

2765
02:11:48,880 --> 02:11:50,639
So if the fee is implemented by the

2766
02:11:50,639 --> 02:11:53,040
council investor, it's likely that the

2767
02:11:53,040 --> 02:11:54,400
revenues that would come in would be

2768
02:11:54,400 --> 02:11:56,239
more than what revenue is right now. But

2769
02:11:56,239 --> 02:11:58,480
it still hasn't been I mean we still

2770
02:11:58,480 --> 02:12:00,000
haven't over the years don't really get

2771
02:12:00,000 --> 02:12:02,800
enough fee rental to shift the need a

2772
02:12:02,800 --> 02:12:05,520
lot of what we doing what we may be

2773
02:12:05,520 --> 02:12:07,199
doing for the parks department because

2774
02:12:07,199 --> 02:12:08,639
you look at the discretionary revenue

2775
02:12:08,639 --> 02:12:10,639
for parks there's very little

2776
02:12:10,639 --> 02:12:13,920
discretionary revenue parks is almost

2777
02:12:13,920 --> 02:12:16,040
self the parks division itself almost

2778
02:12:16,040 --> 02:12:22,430
100% general by discretionary revenue

2779
02:12:22,440 --> 02:12:25,470
Interesting

2780
02:12:25,480 --> 02:12:28,560
answer. I'm interested as we go through

2781
02:12:28,560 --> 02:12:36,189
this that

2782
02:12:36,199 --> 02:12:43,709
conversation relative to the value

2783
02:12:43,719 --> 02:12:46,079
proposition. What's the tradeoff? some

2784
02:12:46,079 --> 02:12:49,520
of the some of the grass fields that the

2785
02:12:49,520 --> 02:12:52,480
team may use require more. Yeah, those

2786
02:12:52,480 --> 02:12:54,800
are that that's serve as a baseline.

2787
02:12:54,800 --> 02:12:59,950
What is

2788
02:12:59,960 --> 02:13:04,589
the value

2789
02:13:04,599 --> 02:13:11,550
proposition

2790
02:13:11,560 --> 02:13:14,440
for

2791
02:13:14,440 --> 02:13:16,880
answer this is going to be a tough

2792
02:13:16,880 --> 02:13:20,870
process

2793
02:13:20,880 --> 02:13:24,079
I guess you know I guess I want to

2794
02:13:24,079 --> 02:13:27,440
understand do you want director Lane to

2795
02:13:27,440 --> 02:13:29,760
tell us the overall cost of the upkeep

2796
02:13:29,760 --> 02:13:32,320
of those rental facilities and is that

2797
02:13:32,320 --> 02:13:34,719
what would help you like as we're as

2798
02:13:34,719 --> 02:13:37,400
we're planning this work session on June

2799
02:13:37,400 --> 02:13:41,199
9th like explain how we got where we are

2800
02:13:41,199 --> 02:13:43,119
structure and what we're the compromise

2801
02:13:43,119 --> 02:13:46,000
you know we're going to try to find I

2802
02:13:46,000 --> 02:13:48,480
guess you know don't answer that now but

2803
02:13:48,480 --> 02:13:50,800
if there's things that you need from

2804
02:13:50,800 --> 02:13:54,159
staff to help you

2805
02:13:54,159 --> 02:13:56,800
come to like to resolve this you know

2806
02:13:56,800 --> 02:13:59,199
dilemma then that would be great to know

2807
02:13:59,199 --> 02:14:02,520
so we can help build that in the

2808
02:14:02,520 --> 02:14:05,599
presentation but I mean we can talk

2809
02:14:05,599 --> 02:14:15,470
about that at

2810
02:14:15,480 --> 02:14:17,079
that

2811
02:14:17,079 --> 02:14:25,270
question recreation

2812
02:14:25,280 --> 02:14:28,079
So the budgeted revenue for this

2813
02:14:28,079 --> 02:14:29,000
division

2814
02:14:29,000 --> 02:14:30,520
includes

2815
02:14:30,520 --> 02:14:33,360
$315,000 of the recreation program

2816
02:14:33,360 --> 02:14:35,599
revenue which would include estimated

2817
02:14:35,599 --> 02:14:37,520
scholarship payments from the fund for

2818
02:14:37,520 --> 02:14:41,920
fund and then $103,000 of property taxes

2819
02:14:41,920 --> 02:14:44,800
which we allocated bases as part of the

2820
02:14:44,800 --> 02:14:46,800
decision what we did the local auction

2821
02:14:46,800 --> 02:14:49,599
level of it local option levy that we

2822
02:14:49,599 --> 02:14:52,079
would would give recreation about

2823
02:14:52,079 --> 02:14:54,400
$50,000 starting out then increase it by

2824
02:14:54,400 --> 02:14:57,040
about $1,000 a year for supplies and

2825
02:14:57,040 --> 02:15:00,480
other programs. So right now we 51 and

2826
02:15:00,480 --> 02:15:02,840
52 for a total of

2827
02:15:02,840 --> 02:15:05,360
100. There's two types of expenses for

2828
02:15:05,360 --> 02:15:07,440
this division. There is the direct

2829
02:15:07,440 --> 02:15:09,119
expenses of running the recreation

2830
02:15:09,119 --> 02:15:11,520
program and the administrative expenses

2831
02:15:11,520 --> 02:15:13,360
of planning and managing recreation

2832
02:15:13,360 --> 02:15:15,239
programs division

2833
02:15:15,239 --> 02:15:17,920
itself. the coming by annual budget. The

2834
02:15:17,920 --> 02:15:20,000
recreation division is instructed that

2835
02:15:20,000 --> 02:15:21,520
the cost of the programs are not to

2836
02:15:21,520 --> 02:15:24,639
exceed the revenue direct revenue for

2837
02:15:24,639 --> 02:15:25,719
those

2838
02:15:25,719 --> 02:15:28,159
programs. That way there's no general

2839
02:15:28,159 --> 02:15:30,320
fund subsidies programs at the current

2840
02:15:30,320 --> 02:15:32,800
time. This may change after the peace

2841
02:15:32,800 --> 02:15:34,560
study is completed. The council decides

2842
02:15:34,560 --> 02:15:37,599
what if any subsidies might be available

2843
02:15:37,599 --> 02:15:39,560
be made available for aggregation

2844
02:15:39,560 --> 02:15:42,880
programs. Right now they're they're

2845
02:15:42,880 --> 02:15:44,560
supposed to run into this. There's no

2846
02:15:44,560 --> 02:15:47,040
general fund subsidy being provided or

2847
02:15:47,040 --> 02:15:50,000
the direct expenses program. So when you

2848
02:15:50,000 --> 02:15:52,400
say the cost of the program about cost

2849
02:15:52,400 --> 02:15:54,960
of running the program that's been

2850
02:15:54,960 --> 02:15:57,199
planned already hiring the staff the

2851
02:15:57,199 --> 02:15:59,760
basic supplies supplies to run this

2852
02:15:59,760 --> 02:16:01,639
program itself if they have to rent the

2853
02:16:01,639 --> 02:16:03,560
facility do the

2854
02:16:03,560 --> 02:16:06,239
program facility those kind of direct

2855
02:16:06,239 --> 02:16:09,040
expenses have to be fully covered by the

2856
02:16:09,040 --> 02:16:12,960
direct but the expense of staff

2857
02:16:12,960 --> 02:16:15,840
involved. like time and for the

2858
02:16:15,840 --> 02:16:17,440
administrative specialist time and her

2859
02:16:17,440 --> 02:16:20,159
time allocated for Cody's time which is

2860
02:16:20,159 --> 02:16:21,920
covered the recreation coordinator's

2861
02:16:21,920 --> 02:16:24,159
times covered by the levy those will be

2862
02:16:24,159 --> 02:16:25,920
considered administrative cost for

2863
02:16:25,920 --> 02:16:33,580
planning manage Okay.

2864
02:16:33,590 --> 02:16:47,750
[Music]

2865
02:16:47,760 --> 02:16:58,500
police.

2866
02:16:58,510 --> 02:17:01,359
[Music]

2867
02:17:01,359 --> 02:17:03,760
Okay, as we said earlier, the police

2868
02:17:03,760 --> 02:17:06,000
notes will not police association

2869
02:17:06,000 --> 02:17:07,880
contracts being

2870
02:17:07,880 --> 02:17:10,319
negotiated. Two officers are being

2871
02:17:10,319 --> 02:17:13,080
partially funded by the three years cops

2872
02:17:13,080 --> 02:17:16,559
grant. Most of the next second and third

2873
02:17:16,559 --> 02:17:17,679
years of the grant will essentially

2874
02:17:17,679 --> 02:17:19,439
cover the next two fiscal years. They

2875
02:17:19,439 --> 02:17:20,880
don't line up perfectly because you have

2876
02:17:20,880 --> 02:17:23,080
to go by when the office

2877
02:17:23,080 --> 02:17:25,920
start employment proposed. Budget also

2878
02:17:25,920 --> 02:17:28,200
includes school resource officer

2879
02:17:28,200 --> 02:17:30,200
reimbursement and that's

2880
02:17:30,200 --> 02:17:33,760
calculated for one half of the two years

2881
02:17:33,760 --> 02:17:36,080
of the officer's wages and benefits

2882
02:17:36,080 --> 02:17:38,559
who's assigned as the school resource

2883
02:17:38,559 --> 02:17:41,639
officer for nine months of the fiscal

2884
02:17:41,639 --> 02:17:45,200
year. You can follow that. So basically

2885
02:17:45,200 --> 02:17:47,599
one half of the salary times 9 months

2886
02:17:47,599 --> 02:17:50,000
times 9 times 9 of the 12 months is what

2887
02:17:50,000 --> 02:17:53,000
the school district is 12*.5

2888
02:17:53,000 --> 02:17:56,800
yes.5 salary benefits times 91 that's

2889
02:17:56,800 --> 02:17:58,479
what the school resource reimbursement

2890
02:17:58,479 --> 02:18:02,270
is

2891
02:18:02,280 --> 02:18:05,519
924 the local auction levy has rejected

2892
02:18:05,519 --> 02:18:07,599
adding two police officers in fiscal

2893
02:18:07,599 --> 02:18:08,599
year

2894
02:18:08,599 --> 02:18:14,399
25 26 27 excuse me why I have to draw

2895
02:18:14,399 --> 02:18:16,439
Fix

2896
02:18:16,439 --> 02:18:21,439
that 627. Upon reviewing the projection

2897
02:18:21,439 --> 02:18:23,679
that projection steps instead proposing

2898
02:18:23,679 --> 02:18:27,439
adding one officer starting July 1, 2025

2899
02:18:27,439 --> 02:18:29,760
and the second officer starting July

2900
02:18:29,760 --> 02:18:31,160
1st,

2901
02:18:31,160 --> 02:18:33,679
2027. Cost of this approach is about the

2902
02:18:33,679 --> 02:18:35,439
same as the local option levy approach.

2903
02:18:35,439 --> 02:18:37,359
You got little bit more money because of

2904
02:18:37,359 --> 02:18:38,359
the step

2905
02:18:38,359 --> 02:18:41,519
increase two, but not much. and but it

2906
02:18:41,519 --> 02:18:43,439
gets another officer out on patrol

2907
02:18:43,439 --> 02:18:45,280
earlier. And I think the place that was

2908
02:18:45,280 --> 02:18:46,960
their preference was was if they could

2909
02:18:46,960 --> 02:18:48,639
it was to get that one officer out on

2910
02:18:48,639 --> 02:18:52,880
patrol earlier. Only other item note is

2911
02:18:52,880 --> 02:18:54,760
the police department budget's

2912
02:18:54,760 --> 02:18:56,639
increasing equipment fund charges

2913
02:18:56,639 --> 02:18:58,719
increasing to cover the reflecting costs

2914
02:18:58,719 --> 02:19:00,880
increasing cost of the oper of operating

2915
02:19:00,880 --> 02:19:04,240
and maintaining police vehicles and

2916
02:19:04,240 --> 02:19:08,990
anything about police

2917
02:19:09,000 --> 02:19:11,920
officer. Any questions? How many

2918
02:19:11,920 --> 02:19:14,639
officers do we have on?

2919
02:19:14,639 --> 02:19:17,120
So on paper we're technically fully

2920
02:19:17,120 --> 02:19:19,479
staff but we have two officers in

2921
02:19:19,479 --> 02:19:21,920
background one officer going to the

2922
02:19:21,920 --> 02:19:24,960
police academy next week and two in

2923
02:19:24,960 --> 02:19:28,240
training. So right now we have 19

2924
02:19:28,240 --> 02:19:31,150
officers on

2925
02:19:31,160 --> 02:19:39,389
patrol and one

2926
02:19:39,399 --> 02:19:43,549
military I'm going to claim

2927
02:19:43,559 --> 02:19:45,559
to

2928
02:19:45,559 --> 02:19:52,150
even move into that building

2929
02:19:52,160 --> 02:19:55,960
the bond passes I'd say 28 sometimes

2930
02:19:55,960 --> 02:19:59,880
sometimes. So given what I've

2931
02:19:59,880 --> 02:20:02,319
learned very quickly in the short three

2932
02:20:02,319 --> 02:20:03,800
months

2933
02:20:03,800 --> 02:20:07,680
um I would expected to see some

2934
02:20:07,680 --> 02:20:12,120
paragraph on some building to

2935
02:20:12,120 --> 02:20:19,230
address occupational

2936
02:20:19,240 --> 02:20:22,960
health and this is where I'm the sources

2937
02:20:22,960 --> 02:20:26,080
and uses what where that what sources

2938
02:20:26,080 --> 02:20:29,359
can be for that purpose.

2939
02:20:29,359 --> 02:20:30,960
So I think when we get to the major

2940
02:20:30,960 --> 02:20:33,160
maintenance

2941
02:20:33,160 --> 02:20:35,439
fund, we can we can look at that under

2942
02:20:35,439 --> 02:20:37,359
the major maintenance fund. What's

2943
02:20:37,359 --> 02:20:38,800
another fund that will be applicable to

2944
02:20:38,800 --> 02:20:40,160
making improvements in the existing

2945
02:20:40,160 --> 02:20:43,200
facility? The general fund general fund

2946
02:20:43,200 --> 02:20:48,230
CFX.

2947
02:20:48,240 --> 02:20:50,560
So I think when we get to the major

2948
02:20:50,560 --> 02:20:52,640
maintenance fund, can we maybe raise

2949
02:20:52,640 --> 02:20:54,640
that again and kind of contextualize the

2950
02:20:54,640 --> 02:20:56,399
conversation that

2951
02:20:56,399 --> 02:20:58,319
The other one is as Paul mentioned is

2952
02:20:58,319 --> 02:21:00,240
the general fund itself. I think one of

2953
02:21:00,240 --> 02:21:03,520
the questions that kind of comes up is

2954
02:21:03,520 --> 02:21:05,950
what

2955
02:21:05,960 --> 02:21:08,240
improvements what what would those

2956
02:21:08,240 --> 02:21:09,840
improvements kind of look like? What

2957
02:21:09,840 --> 02:21:13,120
would that cost be? Um do you want to

2958
02:21:13,120 --> 02:21:13,960
make

2959
02:21:13,960 --> 02:21:17,359
those in a short kind of what's the time

2960
02:21:17,359 --> 02:21:18,800
frame environment in which to make those

2961
02:21:18,800 --> 02:21:21,200
kind of improvements? Um what's the

2962
02:21:21,200 --> 02:21:23,359
long-term perspectives toward possibly

2963
02:21:23,359 --> 02:21:25,600
going back out on another ballot? And if

2964
02:21:25,600 --> 02:21:26,680
so

2965
02:21:26,680 --> 02:21:28,800
when you know I think another question

2966
02:21:28,800 --> 02:21:30,720
is gonna do we want to do some polling

2967
02:21:30,720 --> 02:21:34,080
about you know if it doesn't pass do

2968
02:21:34,080 --> 02:21:36,240
some polling about why not what needs to

2969
02:21:36,240 --> 02:21:37,840
be addressed what were the major points

2970
02:21:37,840 --> 02:21:40,520
you know those kinds of things so

2971
02:21:40,520 --> 02:21:43,120
um I think councelor show a lot of these

2972
02:21:43,120 --> 02:21:44,720
issues are going to depending on the

2973
02:21:44,720 --> 02:21:46,720
outcome of what happens a lot of these

2974
02:21:46,720 --> 02:21:48,479
questions are going to pop up including

2975
02:21:48,479 --> 02:21:50,560
what some of the what some of the

2976
02:21:50,560 --> 02:21:53,080
investments the facility may be

2977
02:21:53,080 --> 02:21:55,920
um in the short term We did, I'll

2978
02:21:55,920 --> 02:21:59,520
refresh my memory. We did, and Henry,

2979
02:21:59,520 --> 02:22:01,439
maybe you remember, we did look at, we

2980
02:22:01,439 --> 02:22:03,520
did look at some of the HVAC. We did put

2981
02:22:03,520 --> 02:22:05,280
a new condenser on the building. We put

2982
02:22:05,280 --> 02:22:06,720
a new condenser on it. We did some

2983
02:22:06,720 --> 02:22:08,960
improvements to the roof. There was some

2984
02:22:08,960 --> 02:22:11,680
remodeling inside that occurred. There's

2985
02:22:11,680 --> 02:22:13,600
still some conditions that are clearly

2986
02:22:13,600 --> 02:22:15,200
not optimal, especially in the

2987
02:22:15,200 --> 02:22:17,000
summertime. Correct me if I'm

2988
02:22:17,000 --> 02:22:19,439
wrong. So, I think we'd have to look at,

2989
02:22:19,439 --> 02:22:22,000
you know, some issues there.

2990
02:22:22,000 --> 02:22:23,600
fixing some of it's going to require

2991
02:22:23,600 --> 02:22:25,600
some major expenses, too. I mean, it's

2992
02:22:25,600 --> 02:22:28,000
not going to be like a 10 20,000

2993
02:22:28,000 --> 02:22:31,439
solution on the HVAC on the Hback to

2994
02:22:31,439 --> 02:22:33,600
some will get hot in there. Put the

2995
02:22:33,600 --> 02:22:35,200
condenser in and put the condenser and

2996
02:22:35,200 --> 02:22:37,840
that's helped some. And so, it's there

2997
02:22:37,840 --> 02:22:39,280
it's getting to be another one of these

2998
02:22:39,280 --> 02:22:40,479
older buildings that's going to start

2999
02:22:40,479 --> 02:22:42,479
taking a lot of money a lot of money to

3000
02:22:42,479 --> 02:22:44,720
keep up. So, it's like Jesse said, the

3001
02:22:44,720 --> 02:22:46,880
question is what would you do if the

3002
02:22:46,880 --> 02:22:49,040
levy passes? What would you do would be

3003
02:22:49,040 --> 02:22:51,840
worth doing over the next two years?

3004
02:22:51,840 --> 02:22:54,080
next two years to make to make changes

3005
02:22:54,080 --> 02:22:55,479
in there

3006
02:22:55,479 --> 02:22:58,080
or if it doesn't pass and how long you

3007
02:22:58,080 --> 02:23:00,240
think you still might be in there and

3008
02:23:00,240 --> 02:23:01,920
what then again would that change the

3009
02:23:01,920 --> 02:23:03,920
calculus on what type of improvements

3010
02:23:03,920 --> 02:23:06,080
you may or may not want to make. I mean

3011
02:23:06,080 --> 02:23:07,040
you're going to use the major

3012
02:23:07,040 --> 02:23:08,640
maintenance fund you're coming down to

3013
02:23:08,640 --> 02:23:10,880
decision between what you may want to do

3014
02:23:10,880 --> 02:23:12,560
in the police building versus what you

3015
02:23:12,560 --> 02:23:15,040
may want to do with the aquatic center.

3016
02:23:15,040 --> 02:23:16,359
Well, I

3017
02:23:16,359 --> 02:23:18,920
will I

3018
02:23:18,920 --> 02:23:21,080
specifically

3019
02:23:21,080 --> 02:23:24,160
occupational health or whatever phrase

3020
02:23:24,160 --> 02:23:28,190
would would

3021
02:23:28,200 --> 02:23:32,670
describe or real

3022
02:23:32,680 --> 02:23:37,070
existing that hampers

3023
02:23:37,080 --> 02:23:42,190
either

3024
02:23:42,200 --> 02:23:44,880
help or there's already people being

3025
02:23:44,880 --> 02:23:48,960
displaced to less productive space. So

3026
02:23:48,960 --> 02:23:53,040
does that hamper the service level and

3027
02:23:53,040 --> 02:23:57,080
where I'm wanting to be aggressive

3028
02:23:57,080 --> 02:24:00,880
is I would guess that this this has been

3029
02:24:00,880 --> 02:24:05,359
the same rationale for maybe 15 years

3030
02:24:05,359 --> 02:24:10,160
now if I heard it go back that far. So,

3031
02:24:10,160 --> 02:24:11,880
I'm I'm just

3032
02:24:11,880 --> 02:24:15,200
declaring enough is enough for officers

3033
02:24:15,200 --> 02:24:17,800
to to

3034
02:24:17,800 --> 02:24:22,439
suffer. I mean, it's I I give credit

3035
02:24:22,439 --> 02:24:24,280
to

3036
02:24:24,280 --> 02:24:28,080
personality for the detention of folks.

3037
02:24:28,080 --> 02:24:31,280
But, you know, I just as an employer, I

3038
02:24:31,280 --> 02:24:33,240
I can't stand

3039
02:24:33,240 --> 02:24:35,319
to

3040
02:24:35,319 --> 02:24:40,120
expose to a harmful work environment.

3041
02:24:40,120 --> 02:24:42,640
So I'm clinging to the optimism that

3042
02:24:42,640 --> 02:24:44,960
passes, but even if it does, that's we

3043
02:24:44,960 --> 02:24:48,000
have to address that those immediate

3044
02:24:48,000 --> 02:24:50,399
health hazards regardless. I don't care

3045
02:24:50,399 --> 02:24:52,720
what it costs.

3046
02:24:52,720 --> 02:24:55,200
But I think reframing kind of the

3047
02:24:55,200 --> 02:24:57,160
question potentially

3048
02:24:57,160 --> 02:25:01,439
um I think there's been so much focus on

3049
02:25:01,439 --> 02:25:04,399
the police facility and on the bond.

3050
02:25:04,399 --> 02:25:06,080
I'll just be candid. I'm not sure that

3051
02:25:06,080 --> 02:25:08,080
we have really kind of vetted internally

3052
02:25:08,080 --> 02:25:09,319
the question

3053
02:25:09,319 --> 02:25:12,479
about even if the bond passes, are there

3054
02:25:12,479 --> 02:25:14,080
improvements that need to be made to the

3055
02:25:14,080 --> 02:25:16,240
building between now and when it's

3056
02:25:16,240 --> 02:25:17,680
constructed? And I think that's a

3057
02:25:17,680 --> 02:25:20,319
conversation we need to have. We haven't

3058
02:25:20,319 --> 02:25:22,080
had that conversation. We've had parts

3059
02:25:22,080 --> 02:25:23,680
of that conversation and we've made

3060
02:25:23,680 --> 02:25:26,160
improvements to the facility recently,

3061
02:25:26,160 --> 02:25:27,680
especially with regard to the roof and

3062
02:25:27,680 --> 02:25:29,200
with regard to some portions of the

3063
02:25:29,200 --> 02:25:31,200
HVAC, but we do need to get some more

3064
02:25:31,200 --> 02:25:33,120
information and bring that back. We

3065
02:25:33,120 --> 02:25:35,280
haven't we haven't had that kind of

3066
02:25:35,280 --> 02:25:37,040
thorough conversation because we've been

3067
02:25:37,040 --> 02:25:38,800
just kind of really focused on this. So,

3068
02:25:38,800 --> 02:25:40,720
let's have the conversation and and

3069
02:25:40,720 --> 02:25:42,160
yeah, we need to bring something back on

3070
02:25:42,160 --> 02:25:45,280
this and I I think it's a legitimate

3071
02:25:45,280 --> 02:25:46,560
point. I I'd like to know a little bit

3072
02:25:46,560 --> 02:25:47,840
more about what are the working

3073
02:25:47,840 --> 02:25:49,840
conditions of the summer, how that is

3074
02:25:49,840 --> 02:25:51,680
impacting staff, if it is impacting

3075
02:25:51,680 --> 02:25:54,000
staff, under what conditions, and then

3076
02:25:54,000 --> 02:25:55,520
some proposed improvements associated

3077
02:25:55,520 --> 02:25:56,479
with it. So, we'll have that

3078
02:25:56,479 --> 02:25:59,680
conversation. Now, the same risk

3079
02:25:59,680 --> 02:26:02,319
assessment you're referring to on school

3080
02:26:02,319 --> 02:26:07,590
carry over a different

3081
02:26:07,600 --> 02:26:10,160
And it's ultimately well what about you

3082
02:26:10,160 --> 02:26:12,160
know our personal responsibility for the

3083
02:26:12,160 --> 02:26:17,230
health of our staff but also are

3084
02:26:17,240 --> 02:26:21,319
likely appreciate what

3085
02:26:21,319 --> 02:26:27,830
is after

3086
02:26:27,840 --> 02:26:30,160
um

3087
02:26:30,160 --> 02:26:33,280
I don't know about that. Um there's been

3088
02:26:33,280 --> 02:26:35,520
some conversations about what to do with

3089
02:26:35,520 --> 02:26:38,240
with the facility um if it if it does

3090
02:26:38,240 --> 02:26:39,680
pass. There hasn't been any final

3091
02:26:39,680 --> 02:26:42,720
decisions made because eventually it's

3092
02:26:42,720 --> 02:26:45,040
eventually it will be made. Yeah. Yeah.

3093
02:26:45,040 --> 02:26:46,240
You know, I think there's been some

3094
02:26:46,240 --> 02:26:47,600
conversations. We did have a market

3095
02:26:47,600 --> 02:26:49,200
assessment done for the building both

3096
02:26:49,200 --> 02:26:52,000
for leasing potential and and just kind

3097
02:26:52,000 --> 02:26:53,439
of a market assessment for sale

3098
02:26:53,439 --> 02:26:55,280
potentially. Just looking at kind of all

3099
02:26:55,280 --> 02:26:57,359
of the options. We've had internal

3100
02:26:57,359 --> 02:26:58,399
discussions about potentially

3101
02:26:58,399 --> 02:27:00,479
repurposing if so for what purpose? if

3102
02:27:00,479 --> 02:27:01,760
there was any city departments that

3103
02:27:01,760 --> 02:27:03,359
needed it. If so, what departments and

3104
02:27:03,359 --> 02:27:05,760
what? Um, so there's been a lot of kind

3105
02:27:05,760 --> 02:27:08,000
of conversation. There's been some

3106
02:27:08,000 --> 02:27:10,080
conversation about what's what's an

3107
02:27:10,080 --> 02:27:12,640
opportunity to do with that site. Is

3108
02:27:12,640 --> 02:27:14,319
there an opportunity kind of outside the

3109
02:27:14,319 --> 02:27:16,880
box of that building and another

3110
02:27:16,880 --> 02:27:18,319
community need that might be identified

3111
02:27:18,319 --> 02:27:19,680
that you could use that for? It's a

3112
02:27:19,680 --> 02:27:21,720
pretty good

3113
02:27:21,720 --> 02:27:23,920
location. Google agency would like to

3114
02:27:23,920 --> 02:27:26,600
buy it. Well, there's there was talks

3115
02:27:26,600 --> 02:27:31,280
about potentially the URRA. Um I I I I

3116
02:27:31,280 --> 02:27:33,520
think there's kind of been a lot of, you

3117
02:27:33,520 --> 02:27:35,200
know, lookie and talk about those

3118
02:27:35,200 --> 02:27:37,680
options. Um but it's kind of also a

3119
02:27:37,680 --> 02:27:39,520
little bit difficult to plan for that in

3120
02:27:39,520 --> 02:27:42,640
the absence of, you know, it's currently

3121
02:27:42,640 --> 02:27:44,640
occupied, right? So just don't know the

3122
02:27:44,640 --> 02:27:46,800
answer. Yeah. So we we don't there's no

3123
02:27:46,800 --> 02:27:49,359
final final preferred alternative. I

3124
02:27:49,359 --> 02:27:50,560
think that would be a conversation with

3125
02:27:50,560 --> 02:27:53,600
council for sure and with the community.

3126
02:27:53,600 --> 02:27:55,600
I think the couple are are two

3127
02:27:55,600 --> 02:27:57,600
questions.

3128
02:27:57,600 --> 02:28:00,160
the the investment you would put into

3129
02:28:00,160 --> 02:28:02,359
let's say for the next few

3130
02:28:02,359 --> 02:28:06,120
years that anyway

3131
02:28:06,120 --> 02:28:09,200
service the roof you don't have to do

3132
02:28:09,200 --> 02:28:13,120
any remodeling or let let the remodel

3133
02:28:13,120 --> 02:28:16,319
but you got to address

3134
02:28:16,319 --> 02:28:18,800
I think that I think those improvements

3135
02:28:18,800 --> 02:28:25,230
could be I don't potentially potentially

3136
02:28:25,240 --> 02:28:27,840
um want to kind of sold with real

3137
02:28:27,840 --> 02:28:31,040
estate. I'm just suggesting that if

3138
02:28:31,040 --> 02:28:33,920
there's some if we make it serviceable,

3139
02:28:33,920 --> 02:28:36,000
it's not worth throwing away. Yeah, it

3140
02:28:36,000 --> 02:28:37,359
could potentially raise the value for

3141
02:28:37,359 --> 02:28:39,920
sure. Example, I mean, example, we put

3142
02:28:39,920 --> 02:28:40,840
we put

3143
02:28:40,840 --> 02:28:43,200
$105,000 police roof recently, which we

3144
02:28:43,200 --> 02:28:44,800
hope can get us by another four or five

3145
02:28:44,800 --> 02:28:46,680
years and it's going to take probably

3146
02:28:46,680 --> 02:28:49,359
another 800,000 to a million to replace

3147
02:28:49,359 --> 02:28:52,160
that roof. So there are some significant

3148
02:28:52,160 --> 02:28:55,120
costs significant costs coming up but we

3149
02:28:55,120 --> 02:28:57,120
we did I mean there were some leaks

3150
02:28:57,120 --> 02:28:59,280
during time of upgrading and so we we

3151
02:28:59,280 --> 02:29:02,000
got those all sealed up now something

3152
02:29:02,000 --> 02:29:04,800
there and the library and the police

3153
02:29:04,800 --> 02:29:06,560
share a little bit of infrastructure

3154
02:29:06,560 --> 02:29:08,000
between the two buildings. So if you

3155
02:29:08,000 --> 02:29:09,200
were going to sell it you'd have to

3156
02:29:09,200 --> 02:29:11,120
address that issue and so there there's

3157
02:29:11,120 --> 02:29:14,240
all kinds of all kinds of somewhat

3158
02:29:14,240 --> 02:29:16,319
unknown costs would be associated with

3159
02:29:16,319 --> 02:29:17,760
that.

3160
02:29:17,760 --> 02:29:19,520
It's I don't know you've been in it I'm

3161
02:29:19,520 --> 02:29:21,000
sure it's not

3162
02:29:21,000 --> 02:29:23,520
the most pleasantly laid out building in

3163
02:29:23,520 --> 02:29:25,680
the architects and it would take quite a

3164
02:29:25,680 --> 02:29:28,000
bit to quite a bit of expense to remodel

3165
02:29:28,000 --> 02:29:31,399
it. So it's for for alternative use. So

3166
02:29:31,399 --> 02:29:33,920
it's it's just something to look at for

3167
02:29:33,920 --> 02:29:47,670
the future.

3168
02:29:47,680 --> 02:29:55,110
question on fire.

3169
02:29:55,120 --> 02:29:58,110
I can answer the

3170
02:29:58,120 --> 02:30:00,680
questions. All right. So,

3171
02:30:00,680 --> 02:30:05,600
the resources uh city's been paying 88%

3172
02:30:05,600 --> 02:30:08,000
for district district 12% of the

3173
02:30:08,000 --> 02:30:11,040
operating costs. Cost operating costs

3174
02:30:11,040 --> 02:30:14,880
are based on the fouryear Jim is

3175
02:30:14,880 --> 02:30:19,830
actually on his hand.

3176
02:30:19,840 --> 02:30:23,280
Jim feeling better.

3177
02:30:23,280 --> 02:30:25,520
[Music]

3178
02:30:25,520 --> 02:30:27,280
Well, I'm not sure I'm feeling much

3179
02:30:27,280 --> 02:30:30,240
better, but I I uh I'm live and here on

3180
02:30:30,240 --> 02:30:33,040
uh online.

3181
02:30:33,040 --> 02:30:34,800
All right.

3182
02:30:34,800 --> 02:30:37,439
If need be.

3183
02:30:37,439 --> 02:30:40,640
All right. Any questions? We'll address

3184
02:30:40,640 --> 02:30:42,439
them. Um

3185
02:30:42,439 --> 02:30:44,800
the the costs are based on a 5-year

3186
02:30:44,800 --> 02:30:47,760
rolling average. The operating cost for

3187
02:30:47,760 --> 02:30:49,479
the district will increase from 12 to

3188
02:30:49,479 --> 02:30:52,680
12.4% on July 1st,

3189
02:30:52,680 --> 02:30:55,680
2025.4% may not sound like a lot, but

3190
02:30:55,680 --> 02:30:58,640
$30,000 of additional expenses the

3191
02:30:58,640 --> 02:31:01,120
required district will be paying for

3192
02:31:01,120 --> 02:31:02,439
those operating

3193
02:31:02,439 --> 02:31:05,520
costs. Dischar expenses projected to be

3194
02:31:05,520 --> 02:31:07,439
a little over $1.8 $8 million over the

3195
02:31:07,439 --> 02:31:10,160
next two years. We've not budgeted any

3196
02:31:10,160 --> 02:31:11,760
revenue from the city of Cornelius for

3197
02:31:11,760 --> 02:31:13,520
the coming bienium as Cornelius has

3198
02:31:13,520 --> 02:31:16,720
hired hired its own fire chief. There

3199
02:31:16,720 --> 02:31:18,880
may be some revenue from other services,

3200
02:31:18,880 --> 02:31:20,560
but those potential services are still

3201
02:31:20,560 --> 02:31:23,680
being discussed. So, like I said, no no

3202
02:31:23,680 --> 02:31:25,800
revenue

3203
02:31:25,800 --> 02:31:28,080
budget. Firefighters will be receiving

3204
02:31:28,080 --> 02:31:30,319
4% cost of living increases over the

3205
02:31:30,319 --> 02:31:34,000
next two each of the next two years.

3206
02:31:34,000 --> 02:31:35,680
And as we projected in the local option

3207
02:31:35,680 --> 02:31:37,359
levy, we are proposing adding three

3208
02:31:37,359 --> 02:31:40,479
firefighters as of July 1st, 2025, which

3209
02:31:40,479 --> 02:31:41,840
will give the department seven

3210
02:31:41,840 --> 02:31:43,399
firefighters on each

3211
02:31:43,399 --> 02:31:45,760
shift. This will increase the frequency

3212
02:31:45,760 --> 02:31:47,439
of the department respond to two

3213
02:31:47,439 --> 02:31:50,560
simultaneous calls from 45% to about 90%

3214
02:31:50,560 --> 02:31:53,040
of the time when it's achieved.

3215
02:31:53,040 --> 02:31:54,960
and the ability to frequently staff two

3216
02:31:54,960 --> 02:31:57,280
apparatus was one primary outcome of

3217
02:31:57,280 --> 02:31:59,200
increase in local auction levy that we

3218
02:31:59,200 --> 02:32:01,760
hold the residents and also as the

3219
02:32:01,760 --> 02:32:04,120
busiest station measured by calls for

3220
02:32:04,120 --> 02:32:06,560
firefighter. This will also have the

3221
02:32:06,560 --> 02:32:08,240
benefit of reducing the number of calls

3222
02:32:08,240 --> 02:32:10,800
for firefighter. So firefighters may not

3223
02:32:10,800 --> 02:32:12,479
have to respond to a single call if

3224
02:32:12,479 --> 02:32:14,240
they're depending on what the call is

3225
02:32:14,240 --> 02:32:17,840
just stay back at the station.

3226
02:32:17,840 --> 02:32:20,000
What time they develop calls in each 24

3227
02:32:20,000 --> 02:32:25,980
hour

3228
02:32:25,990 --> 02:32:32,830
[Music]

3229
02:32:32,840 --> 02:32:36,640
period button working?

3230
02:32:36,640 --> 02:32:39,760
There it goes. Expenses tools 50/50 line

3231
02:32:39,760 --> 02:32:41,680
item. It's all this because the expenses

3232
02:32:41,680 --> 02:32:43,280
are considered capital outlay for

3233
02:32:43,280 --> 02:32:45,240
building purposes. fire

3234
02:32:45,240 --> 02:32:47,359
district vary from year to year

3235
02:32:47,359 --> 02:32:49,680
depending on the amounts to be

3236
02:32:49,680 --> 02:32:52,080
purchased. Ongoing annual item we buy

3237
02:32:52,080 --> 02:32:54,080
include turnouts and saf other safety

3238
02:32:54,080 --> 02:32:56,960
equipment replacement pagers rescue

3239
02:32:56,960 --> 02:32:58,560
rescue replacement payments for the

3240
02:32:58,560 --> 02:33:00,000
heart monitor releases. We've released

3241
02:33:00,000 --> 02:33:02,720
the current heart monitors for 10 years

3242
02:33:02,720 --> 02:33:05,040
new items proposed for well not new so

3243
02:33:05,040 --> 02:33:07,840
what but proposing carrying over $25,000

3244
02:33:07,840 --> 02:33:11,520
for location study for fire station

3245
02:33:11,520 --> 02:33:14,800
budgeting $20,000 for replacement of the

3246
02:33:14,800 --> 02:33:16,640
remaining light fixtures with LED

3247
02:33:16,640 --> 02:33:18,080
fixtures. There are some other

3248
02:33:18,080 --> 02:33:20,319
maintenance that were maintenance items

3249
02:33:20,319 --> 02:33:22,319
partly budgeting and two other funds

3250
02:33:22,319 --> 02:33:25,240
that we'll discuss next next

3251
02:33:25,240 --> 02:33:27,520
week. Vehicle maintenance and operating

3252
02:33:27,520 --> 02:33:29,240
supplies are being increased by

3253
02:33:29,240 --> 02:33:32,840
$10,000 this week 2526 and an additional

3254
02:33:32,840 --> 02:33:36,479
$11,000 26 27 to better reflect the

3255
02:33:36,479 --> 02:33:38,160
actual cost maintenance of the

3256
02:33:38,160 --> 02:33:41,750
apparatus.

3257
02:33:41,760 --> 02:33:45,280
So that's the fire operations side and

3258
02:33:45,280 --> 02:33:47,439
we got Jim online might skip ahead and

3259
02:33:47,439 --> 02:33:49,120
do the first real quick but there any

3260
02:33:49,120 --> 02:33:52,830
questions on the fire department

3261
02:33:52,840 --> 02:33:55,600
itself at one point there was verbage

3262
02:33:55,600 --> 02:33:58,880
about delaying the hire that was last

3263
02:33:58,880 --> 02:34:01,600
year what we a cut and pace thing what

3264
02:34:01,600 --> 02:34:06,240
we no what we considered last year was

3265
02:34:06,240 --> 02:34:08,240
so so last year what we considered was

3266
02:34:08,240 --> 02:34:10,000
trying to move them up actually six

3267
02:34:10,000 --> 02:34:11,280
months in the

3268
02:34:11,280 --> 02:34:12,240
And we were going to look at an

3269
02:34:12,240 --> 02:34:15,120
assessment for January 1st of this year.

3270
02:34:15,120 --> 02:34:18,720
About the three firefighters about the

3271
02:34:18,720 --> 02:34:20,720
Oh, I'm sorry. We'll talk we'll talk

3272
02:34:20,720 --> 02:34:22,319
about that at the second question. I can

3273
02:34:22,319 --> 02:34:24,880
talk about it now. The There's the fire

3274
02:34:24,880 --> 02:34:27,680
chief and then the organizational troop.

3275
02:34:27,680 --> 02:34:29,200
Currently, there's three what we call

3276
02:34:29,200 --> 02:34:31,520
division chief positions. There's

3277
02:34:31,520 --> 02:34:34,399
training and operations and then the

3278
02:34:34,399 --> 02:34:36,240
fire marshal. Those aren't chief. Those

3279
02:34:36,240 --> 02:34:39,040
aren't the fire chief. They're division.

3280
02:34:39,040 --> 02:34:40,880
And one of the one of the division

3281
02:34:40,880 --> 02:34:43,280
chiefs there's too many chiefs now. One

3282
02:34:43,280 --> 02:34:45,359
of the chief's positions is vacant.

3283
02:34:45,359 --> 02:34:47,840
Division chief's position is vacant. So

3284
02:34:47,840 --> 02:34:49,840
we're going to keep that position vacant

3285
02:34:49,840 --> 02:34:52,720
while we while we go through the the

3286
02:34:52,720 --> 02:34:55,439
things with Cornelius. So So the big

3287
02:34:55,439 --> 02:34:59,280
picture, not to belabor this is in 2010

3288
02:34:59,280 --> 02:35:01,200
we signed an agreement with Cornelius to

3289
02:35:01,200 --> 02:35:03,920
offer fire chief services and fire

3290
02:35:03,920 --> 02:35:07,359
management services. In 2015, we signed

3291
02:35:07,359 --> 02:35:10,000
a contract with Gaston to offer fire

3292
02:35:10,000 --> 02:35:12,319
management services. Over the course of

3293
02:35:12,319 --> 02:35:16,120
that time frame, between 2010 and today,

3294
02:35:16,120 --> 02:35:20,800
2025, essentially a position was was not

3295
02:35:20,800 --> 02:35:23,840
necessarily added, but taken out of one

3296
02:35:23,840 --> 02:35:26,439
of the shifts and over time it was

3297
02:35:26,439 --> 02:35:28,720
reclassified into a division chief

3298
02:35:28,720 --> 02:35:30,560
position. And that division chief

3299
02:35:30,560 --> 02:35:32,720
position became essentially responsible

3300
02:35:32,720 --> 02:35:35,200
for volunteers

3301
02:35:35,200 --> 02:35:37,840
um training and essentially the

3302
02:35:37,840 --> 02:35:39,680
organization was organized so that one

3303
02:35:39,680 --> 02:35:42,880
division chief would manage um Gaston,

3304
02:35:42,880 --> 02:35:44,800
one would do Cornelius and one would do

3305
02:35:44,800 --> 02:35:46,720
Forest Grove. Each would have one of the

3306
02:35:46,720 --> 02:35:48,240
various stations. There were other

3307
02:35:48,240 --> 02:35:51,280
duties along with that. And now what

3308
02:35:51,280 --> 02:35:52,560
we're looking at is we're looking at a

3309
02:35:52,560 --> 02:35:55,200
change structure. Fire Cornelius is

3310
02:35:55,200 --> 02:35:56,880
hiring their own fire chief. They

3311
02:35:56,880 --> 02:36:00,080
tripled their levy. Um, Gaston no longer

3312
02:36:00,080 --> 02:36:03,200
has an IGA with us. We still have an IGA

3313
02:36:03,200 --> 02:36:05,760
kind of on paper with Cornelius, but we

3314
02:36:05,760 --> 02:36:07,520
can expect that to be going away as the

3315
02:36:07,520 --> 02:36:09,280
Cornelius fire chief becomes kind of

3316
02:36:09,280 --> 02:36:11,280
fully up to speed. And so, it's just

3317
02:36:11,280 --> 02:36:12,319
kind of we have to look at the

3318
02:36:12,319 --> 02:36:13,800
organization internally and ask

3319
02:36:13,800 --> 02:36:16,080
ourselves how does this position still

3320
02:36:16,080 --> 02:36:19,200
fit? Um, if it does, what does that look

3321
02:36:19,200 --> 02:36:21,040
like? What's the volume of work, the the

3322
02:36:21,040 --> 02:36:22,479
complexity of the work, the nature of

3323
02:36:22,479 --> 02:36:24,640
the work, kind of kind of what's what's

3324
02:36:24,640 --> 02:36:26,560
left after after this kind of change

3325
02:36:26,560 --> 02:36:28,479
over the last

3326
02:36:28,479 --> 02:36:31,120
three to four years since

3327
02:36:31,120 --> 02:36:33,040
that makes sense. I didn't appreciate

3328
02:36:33,040 --> 02:36:34,560
that there was a difference between

3329
02:36:34,560 --> 02:36:36,399
division chief and chief that I thought

3330
02:36:36,399 --> 02:36:39,040
we were talking about chief we have

3331
02:36:39,040 --> 02:36:45,469
chief I thought

3332
02:36:45,479 --> 02:36:51,710
okay that's the fire department any

3333
02:36:51,720 --> 02:36:56,190
questions

3334
02:36:56,200 --> 02:36:58,280
in online real

3335
02:36:58,280 --> 02:37:01,469
Let's

3336
02:37:01,479 --> 02:37:06,720
just jump into the first jump. Okay. F.

3337
02:37:06,720 --> 02:37:09,479
Okay. The revenue is

3338
02:37:09,479 --> 02:37:13,200
there. Uh revenue includes payment from

3339
02:37:13,200 --> 02:37:15,040
the rural fire district for one half of

3340
02:37:15,040 --> 02:37:17,600
the capital of the proposed equipment.

3341
02:37:17,600 --> 02:37:20,160
Uh the other major revenue source for

3342
02:37:20,160 --> 02:37:22,560
this is the transfer of funds from the

3343
02:37:22,560 --> 02:37:25,760
CIP excise tax which paid for the city

3344
02:37:25,760 --> 02:37:28,240
share of the apparatus. CIPXI tested

3345
02:37:28,240 --> 02:37:32,359
that $3 a month charge of CIP utility

3346
02:37:32,359 --> 02:37:35,680
bills expenditures in the coming bianium

3347
02:37:35,680 --> 02:37:38,280
in 2526 or

3348
02:37:38,280 --> 02:37:41,080
$110,000 for a new command

3349
02:37:41,080 --> 02:37:42,760
vehicle.

3350
02:37:42,760 --> 02:37:47,359
Um and then 2627 is $340,000 for a new

3351
02:37:47,359 --> 02:37:49,520
type six engine which is kind of a brush

3352
02:37:49,520 --> 02:37:53,680
rate otherwise brush rate. Also a couple

3353
02:37:53,680 --> 02:37:55,680
year several years ago now we paid for a

3354
02:37:55,680 --> 02:37:58,399
new type one engine paid for it. That

3355
02:37:58,399 --> 02:38:00,479
engine is expected to be delivered for

3356
02:38:00,479 --> 02:38:03,359
in a couple weeks and fire engines are

3357
02:38:03,359 --> 02:38:07,359
currently taking time to build. Um, also

3358
02:38:07,359 --> 02:38:09,040
the department is considering selling

3359
02:38:09,040 --> 02:38:11,280
the aerial platform or the ladder truck

3360
02:38:11,280 --> 02:38:12,880
as it's probably more commonly referred

3361
02:38:12,880 --> 02:38:16,720
to uh due to its lack of use

3362
02:38:16,720 --> 02:38:18,319
particularly in Forest Grove and the

3363
02:38:18,319 --> 02:38:20,880
difficulty providing proper training for

3364
02:38:20,880 --> 02:38:23,920
the staff on operating truck.

3365
02:38:23,920 --> 02:38:25,920
The proceeds from sale of the apparatus

3366
02:38:25,920 --> 02:38:27,600
be equally divided between the city and

3367
02:38:27,600 --> 02:38:30,240
rural fire district. The city's proceeds

3368
02:38:30,240 --> 02:38:33,359
be go back into this fund. It's going to

3369
02:38:33,359 --> 02:38:36,720
help to cover the cost of other fire

3370
02:38:36,720 --> 02:38:39,120
apparatus because the cost of other fire

3371
02:38:39,120 --> 02:38:42,080
apparatus continues to accelerate. So

3372
02:38:42,080 --> 02:38:44,479
the ladder truck doesn't wouldn't be

3373
02:38:44,479 --> 02:38:46,319
used for some of these higher apartment

3374
02:38:46,319 --> 02:38:47,800
buildings if we had

3375
02:38:47,800 --> 02:38:51,439
a story fire. Um, I'm gonna let Jim talk

3376
02:38:51,439 --> 02:38:55,520
about how the how the uh how the ladder

3377
02:38:55,520 --> 02:38:57,600
trucks would be used. Probably I'll let

3378
02:38:57,600 --> 02:39:00,080
Jim talk about it. Yeah, thank you. Um,

3379
02:39:00,080 --> 02:39:02,080
there are a couple issues with our our

3380
02:39:02,080 --> 02:39:04,319
ladder truck and the use of it. One,

3381
02:39:04,319 --> 02:39:08,000
we're not staffed uh on the on the

3382
02:39:08,000 --> 02:39:10,479
truck. In other words, our staffing is

3383
02:39:10,479 --> 02:39:13,680
cross staffed. If we have um employees

3384
02:39:13,680 --> 02:39:16,319
who are on the engine uh and the truck

3385
02:39:16,319 --> 02:39:20,399
is um dispatched, the employees will

3386
02:39:20,399 --> 02:39:22,240
grab their equipment and switch over to

3387
02:39:22,240 --> 02:39:24,000
the truck. They have to physically grab

3388
02:39:24,000 --> 02:39:26,000
their equipment, load it up onto the

3389
02:39:26,000 --> 02:39:28,720
truck, and then respond on the truck.

3390
02:39:28,720 --> 02:39:31,280
The only time that will happen is if

3391
02:39:31,280 --> 02:39:33,680
there's a fire outside of the city. So,

3392
02:39:33,680 --> 02:39:35,439
we would essentially be taking our truck

3393
02:39:35,439 --> 02:39:37,720
outside of the city responding to

3394
02:39:37,720 --> 02:39:42,319
Cornelius or Hillsboro or or other. Um,

3395
02:39:42,319 --> 02:39:44,319
if the if there was enough staffing

3396
02:39:44,319 --> 02:39:46,000
during the day, which means there would

3397
02:39:46,000 --> 02:39:48,800
have to be at least six staffed uh per

3398
02:39:48,800 --> 02:39:51,520
day, then we could staff both the the

3399
02:39:51,520 --> 02:39:54,160
truck and the engine. That rarely if

3400
02:39:54,160 --> 02:39:56,560
ever happens. So, what we find is that

3401
02:39:56,560 --> 02:39:58,800
we're not our own truck that we

3402
02:39:58,800 --> 02:40:01,520
maintain, pay for, etc. is not

3403
02:40:01,520 --> 02:40:03,680
responding within our our own city. It's

3404
02:40:03,680 --> 02:40:05,680
responding outside of our city. The

3405
02:40:05,680 --> 02:40:11,240
other issue is the truck is a um is is

3406
02:40:11,240 --> 02:40:14,800
uh sort of a specialty apparatus and

3407
02:40:14,800 --> 02:40:16,800
there are certain activities that

3408
02:40:16,800 --> 02:40:18,359
require

3409
02:40:18,359 --> 02:40:22,479
um specified training to be proficient

3410
02:40:22,479 --> 02:40:24,640
to conduct those duties that that are

3411
02:40:24,640 --> 02:40:26,720
required of a ladder truck. and we don't

3412
02:40:26,720 --> 02:40:30,160
we don't currently uh maintain the types

3413
02:40:30,160 --> 02:40:32,960
of hours that are required uh to service

3414
02:40:32,960 --> 02:40:36,080
a ladder truck. It's a concern of our

3415
02:40:36,080 --> 02:40:38,160
management team. It's a concern of the

3416
02:40:38,160 --> 02:40:40,880
employees and uh we've been considering

3417
02:40:40,880 --> 02:40:43,280
this for at least a couple years and I

3418
02:40:43,280 --> 02:40:46,240
think we have finally brought this to um

3419
02:40:46,240 --> 02:40:50,880
a priority and made a a decision uh last

3420
02:40:50,880 --> 02:40:52,560
last week. I think on Thursday or

3421
02:40:52,560 --> 02:40:55,359
Friday, we remove the truck from service

3422
02:40:55,359 --> 02:40:57,840
and our next uh course of action is to

3423
02:40:57,840 --> 02:41:00,319
put it up on the um on the block for

3424
02:41:00,319 --> 02:41:02,479
sale. We will either sell it with the

3425
02:41:02,479 --> 02:41:04,479
equipment or or without the equipment.

3426
02:41:04,479 --> 02:41:07,479
And currently, we've been uh asked by

3427
02:41:07,479 --> 02:41:10,160
TVF&R uh to take a look at the truck and

3428
02:41:10,160 --> 02:41:12,080
they're interested in purchasing it. We

3429
02:41:12,080 --> 02:41:15,840
we believe that we can uh uh sell the

3430
02:41:15,840 --> 02:41:18,080
truck for what we purchased it for at

3431
02:41:18,080 --> 02:41:32,950
least, which was about 900 or $950,000.

3432
02:41:32,960 --> 02:41:35,760
Ask Jim to confirm that that point that

3433
02:41:35,760 --> 02:41:51,429
today our staff staff engine.

3434
02:41:51,439 --> 02:41:53,840
Yeah. Thank Thank you. I if we had a

3435
02:41:53,840 --> 02:41:55,600
need if we when we have a need for a

3436
02:41:55,600 --> 02:41:58,960
truck to respond to a fire in our city

3437
02:41:58,960 --> 02:42:00,399
uh that truck will respond from

3438
02:42:00,399 --> 02:42:02,640
Hillsboro and if that if truck five from

3439
02:42:02,640 --> 02:42:04,960
Hillsboro is not available it will come

3440
02:42:04,960 --> 02:42:08,880
from TVF&NR. Uh, for example, we had uh

3441
02:42:08,880 --> 02:42:11,280
maybe six or eight weeks ago, we had a

3442
02:42:11,280 --> 02:42:14,319
fire at the apartment complex uh just

3443
02:42:14,319 --> 02:42:18,560
west of Prime Time. And uh you know, to

3444
02:42:18,560 --> 02:42:20,319
speak to the point that I made a moment

3445
02:42:20,319 --> 02:42:23,200
ago, our own truck didn't respond to

3446
02:42:23,200 --> 02:42:25,760
that call because it wasn't staffed. Our

3447
02:42:25,760 --> 02:42:27,920
staff took the engine because the engine

3448
02:42:27,920 --> 02:42:30,880
has water hose and a pump. That's the

3449
02:42:30,880 --> 02:42:33,760
priority um to respond to a structure

3450
02:42:33,760 --> 02:42:36,080
fire. So, we received the truck from

3451
02:42:36,080 --> 02:42:38,800
Hillsboro uh that night and and we would

3452
02:42:38,800 --> 02:42:40,800
depend on Hillsboro

3453
02:42:40,800 --> 02:42:44,080
um for any future requests or needs for

3454
02:42:44,080 --> 02:42:47,120
a truck. And by the way, we uh this this

3455
02:42:47,120 --> 02:42:49,680
decision was not made in a vacuum. We we

3456
02:42:49,680 --> 02:42:52,399
spoke um within the department with our

3457
02:42:52,399 --> 02:42:56,960
chief officers, our company officers. Uh

3458
02:42:56,960 --> 02:42:59,840
we met between labor and management. We

3459
02:42:59,840 --> 02:43:02,319
met with the city manager's office and

3460
02:43:02,319 --> 02:43:04,920
we also met with the

3461
02:43:04,920 --> 02:43:07,760
uh horse rural fire protection district

3462
02:43:07,760 --> 02:43:10,479
board members. Um and finally we met

3463
02:43:10,479 --> 02:43:12,880
with all of the chiefs from all of the

3464
02:43:12,880 --> 02:43:14,720
departments in Washington County to

3465
02:43:14,720 --> 02:43:18,240
discuss um potential impacts uh due to

3466
02:43:18,240 --> 02:43:22,000
taking the truck out of service.

3467
02:43:22,000 --> 02:43:23,760
So the truck is now out of service.

3468
02:43:23,760 --> 02:43:27,280
Correct. That's correct.

3469
02:43:27,280 --> 02:43:33,349
Thank you.

3470
02:43:33,359 --> 02:43:41,190
No questions.

3471
02:43:41,200 --> 02:43:43,120
Thank you, Chief. Thank you, Jeff.

3472
02:43:43,120 --> 02:43:45,120
Thanks for coming. Thank you. Have a

3473
02:43:45,120 --> 02:44:03,030
good night.

3474
02:44:03,040 --> 02:44:05,200
Just because I was getting Jim out of

3475
02:44:05,200 --> 02:44:12,190
there. Okay. I was kicking Jim off.

3476
02:44:12,200 --> 02:44:21,750
Okay. Planning economic development up.

3477
02:44:21,760 --> 02:44:25,439
You got here right at 6, right?

3478
02:44:25,439 --> 02:44:26,800
Say what? I said it's good when you got

3479
02:44:26,800 --> 02:44:28,080
here right at six. I was just thinking

3480
02:44:28,080 --> 02:44:30,240
that how lucky I was to be here on time.

3481
02:44:30,240 --> 02:44:35,910
You know, he likes participating.

3482
02:44:35,920 --> 02:44:38,670
Okay.

3483
02:44:38,680 --> 02:44:41,040
Um, you'll see two different staffing

3484
02:44:41,040 --> 02:44:43,120
total lines which you haven't seen on

3485
02:44:43,120 --> 02:44:44,960
anybody else's because we're also

3486
02:44:44,960 --> 02:44:48,319
proposing adding a new associate planner

3487
02:44:48,319 --> 02:44:50,439
as of July 1st,

3488
02:44:50,439 --> 02:44:53,279
2026. That's to help meet the additional

3489
02:44:53,279 --> 02:44:54,560
need for additional staff to the

3490
02:44:54,560 --> 02:44:56,080
increased planning goal objectives

3491
02:44:56,080 --> 02:44:58,359
established by the city

3492
02:44:58,359 --> 02:45:00,920
council. The additional planning

3493
02:45:00,920 --> 02:45:03,200
requirements from the state. The state

3494
02:45:03,200 --> 02:45:05,920
seems to almost be driving building

3495
02:45:05,920 --> 02:45:08,399
permit planning more than the localities

3496
02:45:08,399 --> 02:45:13,080
are anymore by editorial government.

3497
02:45:13,080 --> 02:45:16,319
Um one half of the proposed position one

3498
02:45:16,319 --> 02:45:18,560
half be funded by the building permit

3499
02:45:18,560 --> 02:45:20,880
fund as the position will be doing

3500
02:45:20,880 --> 02:45:22,600
current planning and permitting for new

3501
02:45:22,600 --> 02:45:25,040
housing and other developments. So it is

3502
02:45:25,040 --> 02:45:27,279
an allowable expense of building permit

3503
02:45:27,279 --> 02:45:29,800
funds since it's related to building

3504
02:45:29,800 --> 02:45:33,200
activity. Uh professional services in

3505
02:45:33,200 --> 02:45:36,080
the first year benium the $25,000 for a

3506
02:45:36,080 --> 02:45:38,399
westside planning area financial

3507
02:45:38,399 --> 02:45:40,560
feasibility study to determine the

3508
02:45:40,560 --> 02:45:42,160
estimated cost infrastructure

3509
02:45:42,160 --> 02:45:44,760
development potential revenue

3510
02:45:44,760 --> 02:45:48,080
funded. Um if the westside planning area

3511
02:45:48,080 --> 02:45:50,160
is not financially feasible the city may

3512
02:45:50,160 --> 02:45:54,000
have to look to other areas i.e.

3513
02:45:54,000 --> 02:45:56,479
land down on the flat which is going to

3514
02:45:56,479 --> 02:45:57,479
be

3515
02:45:57,479 --> 02:46:00,479
another additional to itself to get

3516
02:46:00,479 --> 02:46:04,399
changes made. Uh the fiscal 2627 budget

3517
02:46:04,399 --> 02:46:07,520
plus $50,000 development urban con urban

3518
02:46:07,520 --> 02:46:09,840
reserve concept plan which we will need

3519
02:46:09,840 --> 02:46:12,080
as part of that part of the effort for

3520
02:46:12,080 --> 02:46:14,960
the westside planning study to be

3521
02:46:14,960 --> 02:46:17,600
wrapped up and completed. We've also

3522
02:46:17,600 --> 02:46:19,080
included

3523
02:46:19,080 --> 02:46:22,560
$150,000 plus funding 2627 to begin a

3524
02:46:22,560 --> 02:46:24,560
comprehensive plan update which is

3525
02:46:24,560 --> 02:46:26,560
expected to take a couple years of all

3526
02:46:26,560 --> 02:46:29,200
the items including comprehensive plan

3527
02:46:29,200 --> 02:46:31,240
and the amount of community

3528
02:46:31,240 --> 02:46:33,520
engagement engagement that will be

3529
02:46:33,520 --> 02:46:36,560
needed. So those are the major changes

3530
02:46:36,560 --> 02:46:39,520
in planning that we've got. So so west

3531
02:46:39,520 --> 02:46:42,000
side planning area means basically up in

3532
02:46:42,000 --> 02:46:44,640
the hills right? Yeah. David Hill

3533
02:46:44,640 --> 02:46:46,720
reserve area westside planning area kind

3534
02:46:46,720 --> 02:46:48,479
of used a little bit interchangeably but

3535
02:46:48,479 --> 02:46:51,359
technically we're talking reserve area

3536
02:46:51,359 --> 02:46:52,680
that's way up in the

3537
02:46:52,680 --> 02:46:55,200
middle that is outside the growth

3538
02:46:55,200 --> 02:46:57,600
boundary right now can be brought in

3539
02:46:57,600 --> 02:47:00,080
with proper concept planning it was

3540
02:47:00,080 --> 02:47:03,000
added in the grand bargain uh the state

3541
02:47:03,000 --> 02:47:06,600
legislature initiative uh in

3542
02:47:06,600 --> 02:47:11,040
2014 pretty year um and there are a lot

3543
02:47:11,040 --> 02:47:12,800
of sort of questions about how to

3544
02:47:12,800 --> 02:47:13,840
develop that

3545
02:47:13,840 --> 02:47:15,840
steep slopes, wildland interface, you

3546
02:47:15,840 --> 02:47:17,920
know, insurance is a huge part of this

3547
02:47:17,920 --> 02:47:20,640
discussion now with insurability in

3548
02:47:20,640 --> 02:47:22,960
fireprone areas and things like that.

3549
02:47:22,960 --> 02:47:25,920
Um, and so to it, yeah, getting water to

3550
02:47:25,920 --> 02:47:27,520
is another thing with brother elevation,

3551
02:47:27,520 --> 02:47:28,560
we have a hard time getting water

3552
02:47:28,560 --> 02:47:31,439
suppression. Um and so prior to really

3553
02:47:31,439 --> 02:47:33,359
doing a lot of concept planning up there

3554
02:47:33,359 --> 02:47:35,040
we really kind of need to look at is

3555
02:47:35,040 --> 02:47:37,200
development feasible. So that

3556
02:47:37,200 --> 02:47:39,080
feasibility analysis is sort of looking

3557
02:47:39,080 --> 02:47:48,349
at prior

3558
02:47:48,359 --> 02:47:52,830
to this

3559
02:47:52,840 --> 02:48:01,389
metro

3560
02:48:01,399 --> 02:48:07,510
swap and also a

3561
02:48:07,520 --> 02:48:12,680
I I know some reviews and

3562
02:48:12,680 --> 02:48:15,840
target. So I'm curious what we know or

3563
02:48:15,840 --> 02:48:18,359
what we're what we're

3564
02:48:18,359 --> 02:48:22,040
reading factor into this

3565
02:48:22,040 --> 02:48:26,359
next. We have received our targets

3566
02:48:26,359 --> 02:48:28,640
metro only just received them. So we

3567
02:48:28,640 --> 02:48:29,880
have

3568
02:48:29,880 --> 02:48:32,800
two and those those targets are sort of

3569
02:48:32,800 --> 02:48:37,160
stratified if you will based upon

3570
02:48:37,160 --> 02:48:39,760
affordability. Um and a lot of that kind

3571
02:48:39,760 --> 02:48:41,439
of feed into our housing capacity

3572
02:48:41,439 --> 02:48:45,040
analysis which is sort of uh looking at

3573
02:48:45,040 --> 02:48:47,160
how the city

3574
02:48:47,160 --> 02:48:52,040
can help provide housing if you will at

3575
02:48:52,040 --> 02:48:55,160
all targets and everything.

3576
02:48:55,160 --> 02:48:58,479
Um it it's probably premature right now

3577
02:48:58,479 --> 02:48:59,680
to really kind of know how it's going to

3578
02:48:59,680 --> 02:49:01,840
look. Um but part of our housing

3579
02:49:01,840 --> 02:49:03,439
capacity is a lot of that would be

3580
02:49:03,439 --> 02:49:08,200
carried to this urban reserve area. Um

3581
02:49:08,200 --> 02:49:10,720
and the catch with that certain reserve

3582
02:49:10,720 --> 02:49:14,080
are the fact that you're on steep slopes

3583
02:49:14,080 --> 02:49:15,760
you are having that wild interface and

3584
02:49:15,760 --> 02:49:17,920
things like that. Um it just becomes

3585
02:49:17,920 --> 02:49:20,960
much more expensive to develop.

3586
02:49:20,960 --> 02:49:23,840
infrastructure costs more. Uh cuts and

3587
02:49:23,840 --> 02:49:26,319
bills for roads cost more. And if you're

3588
02:49:26,319 --> 02:49:28,479
ever going to see housing up there, it's

3589
02:49:28,479 --> 02:49:31,640
probably not going to be supportive

3590
02:49:31,640 --> 02:49:35,000
place. So that's kind of

3591
02:49:35,000 --> 02:49:39,040
what a swap

3592
02:49:39,040 --> 02:49:40,800
I think potentially. I think before you

3593
02:49:40,800 --> 02:49:42,160
would entertain that or before Metro

3594
02:49:42,160 --> 02:49:43,359
would entertain it though, they would

3595
02:49:43,359 --> 02:49:44,720
want to have some type of potential

3596
02:49:44,720 --> 02:49:46,040
concept plan

3597
02:49:46,040 --> 02:49:48,960
about what what you could do in it to

3598
02:49:48,960 --> 02:49:50,720
kind of characterize and I think we want

3599
02:49:50,720 --> 02:49:52,160
to get an idea of what we might be able

3600
02:49:52,160 --> 02:49:54,399
to do in it as well before we approach

3601
02:49:54,399 --> 02:49:57,600
Metro about some potential swap. I I

3602
02:49:57,600 --> 02:49:59,520
will say

3603
02:49:59,520 --> 02:50:01,840
um it's been 11 years since the Grand

3604
02:50:01,840 --> 02:50:03,600
Bargain. The Grand Bargain didn't just

3605
02:50:03,600 --> 02:50:06,080
establish some urban reserves. It took

3606
02:50:06,080 --> 02:50:07,680
some areas that were in urban reserve

3607
02:50:07,680 --> 02:50:09,200
and made them rural reserves. And it

3608
02:50:09,200 --> 02:50:10,560
also took some areas that were

3609
02:50:10,560 --> 02:50:12,479
previously in urban reserve and put them

3610
02:50:12,479 --> 02:50:14,560
into the urban grow. So it's a pretty

3611
02:50:14,560 --> 02:50:16,240
comprehensive piece of legislation. It

3612
02:50:16,240 --> 02:50:18,640
was passed by the state. And so in

3613
02:50:18,640 --> 02:50:20,880
theory, depending on what it looks like,

3614
02:50:20,880 --> 02:50:23,680
if you want to look at an URRA or a UGB

3615
02:50:23,680 --> 02:50:25,600
change, you would likely be looking at

3616
02:50:25,600 --> 02:50:27,840
depending on the nexus to the grand

3617
02:50:27,840 --> 02:50:29,359
bargain, you may be looking at state

3618
02:50:29,359 --> 02:50:31,439
legislation associated with that. Not

3619
02:50:31,439 --> 02:50:33,760
just not just us going to Metro and

3620
02:50:33,760 --> 02:50:36,160
saying Metro, please please do this or

3621
02:50:36,160 --> 02:50:39,120
don't do it. Um, but I think we have to

3622
02:50:39,120 --> 02:50:40,800
characterize those areas. What Brian

3623
02:50:40,800 --> 02:50:42,880
said was spot on. It's it's expensive to

3624
02:50:42,880 --> 02:50:44,760
develop. So, if you're looking for kind

3625
02:50:44,760 --> 02:50:49,279
of more affordable, um, higher density,

3626
02:50:49,279 --> 02:50:52,560
steep slopes don't tend to.

3627
02:50:52,560 --> 02:50:55,319
Um, just two quick points on on those.

3628
02:50:55,319 --> 02:50:57,680
Um, might want to look at Hillsboro's

3629
02:50:57,680 --> 02:51:00,880
recent letter from BLC on the response

3630
02:51:00,880 --> 02:51:03,880
to their housing capacity analysis. They

3631
02:51:03,880 --> 02:51:07,279
included the expansion and was denied

3632
02:51:07,279 --> 02:51:09,439
right said nope you are not allowed to

3633
02:51:09,439 --> 02:51:12,720
consider land outside of the current UGB

3634
02:51:12,720 --> 02:51:15,439
for housing capacity as a production

3635
02:51:15,439 --> 02:51:18,720
strategy sorry as a in their HPS. So

3636
02:51:18,720 --> 02:51:22,240
they they proposed as one of their um

3637
02:51:22,240 --> 02:51:24,720
one of their strategies. Yeah. Go ahead.

3638
02:51:24,720 --> 02:51:26,399
I'm curious was that was that land that

3639
02:51:26,399 --> 02:51:27,920
was in an urban reserve area that could

3640
02:51:27,920 --> 02:51:30,399
be added or just kind of new UV? Good

3641
02:51:30,399 --> 02:51:32,640
question. But I also think it's even if

3642
02:51:32,640 --> 02:51:35,520
that's even if that's not the case, I

3643
02:51:35,520 --> 02:51:37,760
think it it still really, you know,

3644
02:51:37,760 --> 02:51:40,080
informs our discussion about, you know,

3645
02:51:40,080 --> 02:51:42,160
swap. And right now there are two cities

3646
02:51:42,160 --> 02:51:44,000
I think currently they have legislation

3647
02:51:44,000 --> 02:51:46,800
right now in Salem for exactly this

3648
02:51:46,800 --> 02:51:49,439
thing. So I don't have a bill number for

3649
02:51:49,439 --> 02:51:53,309
you, but that is also

3650
02:51:53,319 --> 02:51:56,080
something that's like a very specific

3651
02:51:56,080 --> 02:51:58,560
legislation that two cities are looking

3652
02:51:58,560 --> 02:52:03,750
outside of Washington. Yeah.

3653
02:52:03,760 --> 02:52:06,479
I know that our urban reserve area, a

3654
02:52:06,479 --> 02:52:08,000
lot of urban reserve areas have been

3655
02:52:08,000 --> 02:52:10,399
added over the past decade. Um,

3656
02:52:10,399 --> 02:52:12,240
Sherwood's added, King City's added,

3657
02:52:12,240 --> 02:52:15,680
Tiger, Beaverton, Pills Bro. There's

3658
02:52:15,680 --> 02:52:19,359
been a lot of Urra converted to UGB. And

3659
02:52:19,359 --> 02:52:21,880
so what that does, I mean, we

3660
02:52:21,880 --> 02:52:25,040
have some of the last URA left, so to

3661
02:52:25,040 --> 02:52:28,080
speak. Um, and it's going to put I don't

3662
02:52:28,080 --> 02:52:30,160
want to say a focus on it, but I think

3663
02:52:30,160 --> 02:52:31,680
you could say it might put an emphasis

3664
02:52:31,680 --> 02:52:34,399
on it.

3665
02:52:34,399 --> 02:52:35,920
I think that's true. And I mean, just to

3666
02:52:35,920 --> 02:52:37,000
kind of

3667
02:52:37,000 --> 02:52:40,880
charact that information in 2014 when we

3668
02:52:40,880 --> 02:52:42,319
kind of were were talking about this

3669
02:52:42,319 --> 02:52:44,560
area, my understanding wasn't here. Um,

3670
02:52:44,560 --> 02:52:45,760
but there was a lot of excitement about

3671
02:52:45,760 --> 02:52:47,279
sort of executive housing up in the

3672
02:52:47,279 --> 02:52:49,680
hills and and what that would do for

3673
02:52:49,680 --> 02:52:52,240
Corro and and that was 2014, right? I

3674
02:52:52,240 --> 02:52:53,760
mean that was a differently different

3675
02:52:53,760 --> 02:52:55,760
conversation about housing back then.

3676
02:52:55,760 --> 02:52:58,720
Um, and so, you know, this is way of

3677
02:52:58,720 --> 02:53:07,990
saying a lot's changed since then.

3678
02:53:08,000 --> 02:53:10,040
out there

3679
02:53:10,040 --> 02:53:13,439
stems quite a bit of the area. It's just

3680
02:53:13,439 --> 02:53:20,190
that makes more sense to

3681
02:53:20,200 --> 02:53:24,990
develop

3682
02:53:25,000 --> 02:53:27,439
correct questions. Move on to economic

3683
02:53:27,439 --> 02:53:30,160
development. Shouldn't take too long.

3684
02:53:30,160 --> 02:53:32,800
The budget is relatively unchanged. The

3685
02:53:32,800 --> 02:53:35,760
position currently puts the development

3686
02:53:35,760 --> 02:53:38,080
director with his proposal assistant

3687
02:53:38,080 --> 02:53:40,359
city manager after the

3688
02:53:40,359 --> 02:53:44,080
change. Coming by the position will use

3689
02:53:44,080 --> 02:53:45,800
a recently

3690
02:53:45,800 --> 02:53:48,720
adopted economic opportunity analysis to

3691
02:53:48,720 --> 02:53:50,560
work with the economic development

3692
02:53:50,560 --> 02:53:52,640
commission to help update the EDC

3693
02:53:52,640 --> 02:53:55,359
strategic plan to help finding economic

3694
02:53:55,359 --> 02:53:56,880
development objectives over the next few

3695
02:53:56,880 --> 02:53:59,040
years and will also participate in the

3696
02:53:59,040 --> 02:54:10,790
January property development discussion.

3697
02:54:10,800 --> 02:54:12,279
makes sense

3698
02:54:12,279 --> 02:54:17,720
to push off the last two things for next

3699
02:54:17,720 --> 02:54:20,640
week. Do the URA since we've already

3700
02:54:20,640 --> 02:54:22,479
noticed that

3701
02:54:22,479 --> 02:54:24,399
and engineering there's really nothing

3702
02:54:24,399 --> 02:54:25,920
to say. So we skip that's why I've

3703
02:54:25,920 --> 02:54:29,359
already talked about okay

3704
02:54:29,359 --> 02:54:31,439
uh non departmental the only of

3705
02:54:31,439 --> 02:54:33,720
significance on this slide. Real

3706
02:54:33,720 --> 02:54:36,000
quickly, the first two paragraphs and

3707
02:54:36,000 --> 02:54:37,760
expenses are the same kind of just

3708
02:54:37,760 --> 02:54:40,920
repeated last year. We're proposing

3709
02:54:40,920 --> 02:54:43,120
transferring when we've had a surplus of

3710
02:54:43,120 --> 02:54:46,399
revenue or expenditures fund. We going

3711
02:54:46,399 --> 02:54:48,319
to practice transfer portion of that

3712
02:54:48,319 --> 02:54:50,520
surplus to the major maintenance

3713
02:54:50,520 --> 02:54:52,960
fund. Those these transfer the interest

3714
02:54:52,960 --> 02:54:55,040
earnings on those transfers the major to

3715
02:54:55,040 --> 02:54:56,240
the major maintenance fund has been the

3716
02:54:56,240 --> 02:54:58,399
source of funding for that fund. The

3717
02:54:58,399 --> 02:55:01,000
staff's proposing to transfer

3718
02:55:01,000 --> 02:55:04,160
$250,000 of the what we had $2.7 million

3719
02:55:04,160 --> 02:55:06,080
surplus this year to the major

3720
02:55:06,080 --> 02:55:08,319
maintenance fund to help fund some

3721
02:55:08,319 --> 02:55:10,080
upcoming major maintenance funds in the

3722
02:55:10,080 --> 02:55:12,560
aquatic center or the police building

3723
02:55:12,560 --> 02:55:14,399
and also leave a small balance in the

3724
02:55:14,399 --> 02:55:16,720
major maintenance fund for emergencies.

3725
02:55:16,720 --> 02:55:18,399
We're not proposing transferring any

3726
02:55:18,399 --> 02:55:20,479
more than the 250,000 because we think

3727
02:55:20,479 --> 02:55:22,720
that would bring the general funds and

3728
02:55:22,720 --> 02:55:24,560
the proposed balance for the bianium

3729
02:55:24,560 --> 02:55:27,040
down too far. So we limiting that

3730
02:55:27,040 --> 02:55:34,790
transfer to

3731
02:55:34,800 --> 02:55:50,429
Sorry. Go

3732
02:55:50,439 --> 02:55:52,880
back. We can switch over. We got two

3733
02:55:52,880 --> 02:55:54,319
things we need to do tonight. ones the

3734
02:55:54,319 --> 02:55:56,160
state probably hearing that state share

3735
02:55:56,160 --> 02:55:57,760
revenue and we can start with the urban

3736
02:55:57,760 --> 02:55:59,920
renewal. I mean it says we got three

3737
02:55:59,920 --> 02:56:01,279
meetings and we've got quite a ways

3738
02:56:01,279 --> 02:56:03,680
tonight we can comfortably comfortably

3739
02:56:03,680 --> 02:56:08,800
we get those two things done because

3740
02:56:08,800 --> 02:56:10,279
what

3741
02:56:10,279 --> 02:56:13,200
is what all that's basically saying is

3742
02:56:13,200 --> 02:56:15,840
that if the ACM is split from the

3743
02:56:15,840 --> 02:56:17,200
finance director the economic

3744
02:56:17,200 --> 02:56:19,120
development coordinator would report

3745
02:56:19,120 --> 02:56:22,160
directly to the assistant city manager.

3746
02:56:22,160 --> 02:56:24,399
I think I'm trying to read

3747
02:56:24,399 --> 02:56:25,920
I think we're trying to reflect coming

3748
02:56:25,920 --> 02:56:27,520
up one of the emerging themes of the

3749
02:56:27,520 --> 02:56:30,240
vision 2040 process which is the economy

3750
02:56:30,240 --> 02:56:32,000
and this will kind of take that and

3751
02:56:32,000 --> 02:56:34,990
elevate

3752
02:56:35,000 --> 02:56:41,790
that. Okay. So let's go to

3753
02:56:41,800 --> 02:56:43,479
the

3754
02:56:43,479 --> 02:56:45,680
actually except for building purpose we

3755
02:56:45,680 --> 02:56:48,120
covered everything else

3756
02:56:48,120 --> 02:56:50,960
covered back we'll come back to building

3757
02:56:50,960 --> 02:56:53,520
next meeting. Okay. State share and

3758
02:56:53,520 --> 02:56:56,479
public revenue hearings. What I need to

3759
02:56:56,479 --> 02:56:58,439
do is open a public hearing on

3760
02:56:58,439 --> 02:57:01,680
state report. Meeting is now open for

3761
02:57:01,680 --> 02:57:05,680
public hearing on state shared revenue.

3762
02:57:05,680 --> 02:57:07,760
Okay. We're required to do two public

3763
02:57:07,760 --> 02:57:09,600
hearings each year to be eligible to

3764
02:57:09,600 --> 02:57:12,160
receive state shared revenue each fiscal

3765
02:57:12,160 --> 02:57:14,560
year. We hold the first hearing at this

3766
02:57:14,560 --> 02:57:16,240
budget committee meeting and the second

3767
02:57:16,240 --> 02:57:18,399
hearing is held at the city council

3768
02:57:18,399 --> 02:57:20,279
meeting where the

3769
02:57:20,279 --> 02:57:22,680
2527 budget will be

3770
02:57:22,680 --> 02:57:26,160
adopted. We receive this receiving the

3771
02:57:26,160 --> 02:57:27,359
following amounts of state shared

3772
02:57:27,359 --> 02:57:30,479
revenue based on per capita amount of

3773
02:57:30,479 --> 02:57:32,319
the city's population compared to the

3774
02:57:32,319 --> 02:57:34,960
state population.

3775
02:57:34,960 --> 02:57:37,760
This is bianial revenue not single year

3776
02:57:37,760 --> 02:57:39,760
general fund alcoholic beverage tax

3777
02:57:39,760 --> 02:57:40,920
about

3778
02:57:40,920 --> 02:57:43,359
889,000 cigarette tax over the two years

3779
02:57:43,359 --> 02:57:46,160
about 31 state share revenue which is

3780
02:57:46,160 --> 02:57:47,920
actually a further distribution of the

3781
02:57:47,920 --> 02:57:51,399
alcohol beverage tax about

3782
02:57:51,399 --> 02:57:55,800
$586,000 state marijuana tax about

3783
02:57:55,800 --> 02:58:00,640
$79,000 gasoline tax for the bianium 99%

3784
02:58:00,640 --> 02:58:02,560
of the gas tax by state constitution

3785
02:58:02,560 --> 02:58:04,720
that's got street funds That's about

3786
02:58:04,720 --> 02:58:08,319
$4.4 million roughly. And then 1% of the

3787
02:58:08,319 --> 02:58:10,240
gas tax has to go into the bike and

3788
02:58:10,240 --> 02:58:13,399
pedestrians pathways fund. That's about

3789
02:58:13,399 --> 02:58:15,760
$44,000. Purpose of public hearing is to

3790
02:58:15,760 --> 02:58:17,520
public comment or whether we actually

3791
02:58:17,520 --> 02:58:19,439
want to receive that revenue or not. So

3792
02:58:19,439 --> 02:58:21,359
I'll turn it back over to the chair.

3793
02:58:21,359 --> 02:58:23,680
Thank you. Do we have any public comment

3794
02:58:23,680 --> 02:58:25,439
that you're aware of? I received no

3795
02:58:25,439 --> 02:58:28,640
written comment and there is no one on

3796
02:58:28,640 --> 02:58:31,399
Zoom who wishes

3797
02:58:31,399 --> 02:58:34,000
to close the meeting for public comment.

3798
02:58:34,000 --> 02:58:36,720
I received none and we'll move on to

3799
02:58:36,720 --> 02:58:39,200
open meeting for public comment on our

3800
02:58:39,200 --> 02:58:40,600
fiscal year

3801
02:58:40,600 --> 02:58:44,710
2547 budget.

3802
02:58:44,720 --> 02:58:46,399
I'm guessing the same answer. You don't

3803
02:58:46,399 --> 02:58:49,279
have to say there I received no written

3804
02:58:49,279 --> 02:58:52,160
public comment and there is no comment

3805
02:58:52,160 --> 02:58:56,479
to share. Thank you. No comment. Comment

3806
02:58:56,479 --> 02:58:58,160
section is closed. We'll announce that

3807
02:58:58,160 --> 02:58:59,880
our next meeting is scheduled for May

3808
02:58:59,880 --> 02:59:02,960
20th from 5 to 6 p.m. in the same

3809
02:59:02,960 --> 02:59:06,399
location and on Zoom. And we will

3810
02:59:06,399 --> 02:59:09,200
adjourn this meeting until that time.

3811
02:59:09,200 --> 02:59:10,960
Don't go away. We have one more we got

3812
02:59:10,960 --> 02:59:13,439
real quick. Don't run. Don't run. But

3813
02:59:13,439 --> 02:59:15,600
yeah, there's more.

3814
02:59:15,600 --> 02:59:18,240
We now are opening a call to order the

3815
02:59:18,240 --> 02:59:21,920
urban renewal agency meeting. Guess we

3816
02:59:21,920 --> 02:59:28,870
need to do a roll call vote.

3817
02:59:28,880 --> 02:59:30,640
Switch gears. I guess you're supposed to

3818
02:59:30,640 --> 02:59:33,680
do that.

3819
02:59:33,680 --> 02:59:36,479
[Music]

3820
02:59:36,479 --> 02:59:41,269
I'd like to call to order.

3821
02:59:41,279 --> 02:59:44,319
Will the executive assistant city

3822
02:59:44,319 --> 02:59:53,389
manager please

3823
02:59:53,399 --> 02:59:56,279
callused? Tom

3824
02:59:56,279 --> 03:00:00,800
excused or director here.

3825
03:00:00,800 --> 03:00:02,760
Marissa Galvin

3826
03:00:02,760 --> 03:00:06,000
here. Director Gustoson here. Mallerie

3827
03:00:06,000 --> 03:00:08,960
Highfield here. Carla Quincy here.

3828
03:00:08,960 --> 03:00:11,040
Director Marshall here. Director

3829
03:00:11,040 --> 03:00:14,200
Martinez here. Director Shibble here.

3830
03:00:14,200 --> 03:00:15,240
[Music]

3831
03:00:15,240 --> 03:00:18,040
Dr. Chair

3832
03:00:18,040 --> 03:00:23,120
Wel here and Chair Anderson here.

3833
03:00:23,120 --> 03:00:25,279
Great. I'd like to move on to item B on

3834
03:00:25,279 --> 03:00:27,200
our agenda which is the election of the

3835
03:00:27,200 --> 03:00:30,760
chair. Are there

3836
03:00:30,760 --> 03:00:37,309
any volunteers

3837
03:00:37,319 --> 03:00:40,349
for

3838
03:00:40,359 --> 03:00:43,240
I'll thank you

3839
03:00:43,240 --> 03:00:46,560
director. Do you accept them? Yes. Okay.

3840
03:00:46,560 --> 03:00:49,600
All those in favor of David Anderson

3841
03:00:49,600 --> 03:00:52,040
being chair please say

3842
03:00:52,040 --> 03:00:54,840
I. All those

3843
03:00:54,840 --> 03:00:57,600
opposing none.

3844
03:00:57,600 --> 03:01:00,000
I'm going to pass it over to you. Thank

3845
03:01:00,000 --> 03:01:01,600
you. This is a period in the meeting

3846
03:01:01,600 --> 03:01:03,520
where we can take public comment on the

3847
03:01:03,520 --> 03:01:08,150
urban renewal agency budget.

3848
03:01:08,160 --> 03:01:10,160
I'm not aware of any public comment. I'm

3849
03:01:10,160 --> 03:01:11,760
guessing you are not either. That's

3850
03:01:11,760 --> 03:01:14,200
correct. No written comment and

3851
03:01:14,200 --> 03:01:17,439
no consent agenda to deal with. Are

3852
03:01:17,439 --> 03:01:19,359
there any additions or deletions to the

3853
03:01:19,359 --> 03:01:21,520
meeting minutes or to the meeting agenda

3854
03:01:21,520 --> 03:01:23,960
any wish to

3855
03:01:23,960 --> 03:01:26,640
add? Hearing none, we'll go on to the

3856
03:01:26,640 --> 03:01:28,800
budget message for the urban renewal

3857
03:01:28,800 --> 03:01:30,720
agency.

3858
03:01:30,720 --> 03:01:32,319
Okay. Thank you, chair. I talked to

3859
03:01:32,319 --> 03:01:33,840
Paul. I think I'm just going to combine

3860
03:01:33,840 --> 03:01:36,800
my URA message with this message up here

3861
03:01:36,800 --> 03:01:39,040
and throw it all into one. The broader

3862
03:01:39,040 --> 03:01:40,880
message for the URA is we really kind of

3863
03:01:40,880 --> 03:01:43,120
hit an inflection point this year. Uh

3864
03:01:43,120 --> 03:01:45,520
the URA board, for those that are new to

3865
03:01:45,520 --> 03:01:47,439
the budget committee, the URA board is

3866
03:01:47,439 --> 03:01:50,240
separate and distinct from the city and

3867
03:01:50,240 --> 03:01:53,279
that it has its own fund source. Um it

3868
03:01:53,279 --> 03:01:55,520
is composed of a board of directors. The

3869
03:01:55,520 --> 03:01:56,800
board of directors part of the city

3870
03:01:56,800 --> 03:01:59,279
council and so we heard Jamie earlier

3871
03:01:59,279 --> 03:02:02,479
say chair winsel. Uh the mayor is the

3872
03:02:02,479 --> 03:02:04,800
mayor of the city council but the chair

3873
03:02:04,800 --> 03:02:07,359
of the urban renewal agency board. Um

3874
03:02:07,359 --> 03:02:08,800
I'm not the city manager of the urban

3875
03:02:08,800 --> 03:02:10,080
renewal agency. I'm the executive

3876
03:02:10,080 --> 03:02:12,240
director of the urban renewal agency. So

3877
03:02:12,240 --> 03:02:13,760
just kind of think of a different hat.

3878
03:02:13,760 --> 03:02:15,200
It's a different organization, different

3879
03:02:15,200 --> 03:02:17,000
entity, different hat and a different

3880
03:02:17,000 --> 03:02:19,200
budget. Uh, one of the things that urban

3881
03:02:19,200 --> 03:02:21,040
renewal agency does, its primary purpose

3882
03:02:21,040 --> 03:02:23,920
is to try and raise the assessed value

3883
03:02:23,920 --> 03:02:26,640
in the urban renewal area and in doing

3884
03:02:26,640 --> 03:02:29,520
so when the urban renewal agency expires

3885
03:02:29,520 --> 03:02:31,840
and in our particular case the state

3886
03:02:31,840 --> 03:02:33,760
changed the law so it expires when your

3887
03:02:33,760 --> 03:02:36,640
debt expires. But in our initial passage

3888
03:02:36,640 --> 03:02:39,200
of the URA, it was slated to expire in

3889
03:02:39,200 --> 03:02:41,359
2034. So nine years from now, am I

3890
03:02:41,359 --> 03:02:44,240
right? 2034, 2035. I think it was 2034.

3891
03:02:44,240 --> 03:02:47,680
Um so about 10 years actually um from

3892
03:02:47,680 --> 03:02:49,800
now and in doing so when it

3893
03:02:49,800 --> 03:02:52,800
expires by investing in that area using

3894
03:02:52,800 --> 03:02:54,560
what's called tax increment financing

3895
03:02:54,560 --> 03:02:56,479
you can raise the assessed value and in

3896
03:02:56,479 --> 03:02:58,399
doing so return more back to the general

3897
03:02:58,399 --> 03:02:59,840
fund than you otherwise would have

3898
03:02:59,840 --> 03:03:02,640
without that investment. So you're just

3899
03:03:02,640 --> 03:03:04,560
investing in your community by using a

3900
03:03:04,560 --> 03:03:06,160
different kind of funding source. So

3901
03:03:06,160 --> 03:03:09,279
make a long story short this year the

3902
03:03:09,279 --> 03:03:11,439
board borrowed 4.25 million over a

3903
03:03:11,439 --> 03:03:14,160
10-year period. That money is intended

3904
03:03:14,160 --> 03:03:16,720
to purchase in this case two properties.

3905
03:03:16,720 --> 03:03:18,399
Uh there are properties that were listed

3906
03:03:18,399 --> 03:03:20,720
in the urban renewal plan. The board

3907
03:03:20,720 --> 03:03:22,399
went through a strategic discussion

3908
03:03:22,399 --> 03:03:24,319
about all of those properties. We had a

3909
03:03:24,319 --> 03:03:25,520
real estate agent that was present

3910
03:03:25,520 --> 03:03:27,520
during that and they decided to purchase

3911
03:03:27,520 --> 03:03:30,279
two properties. One was the Graalot at

3912
03:03:30,279 --> 03:03:32,880
Woodful. Uh that's that property right

3913
03:03:32,880 --> 03:03:34,800
over there on 19th. And then the other

3914
03:03:34,800 --> 03:03:37,600
one was the theater building on Pacific

3915
03:03:37,600 --> 03:03:40,000
on the north side of Pacific. the north

3916
03:03:40,000 --> 03:03:41,840
and the west side of Main Street, the

3917
03:03:41,840 --> 03:03:43,680
one with the iconic kind of sign that

3918
03:03:43,680 --> 03:03:45,439
sticks out, not the one that's presently

3919
03:03:45,439 --> 03:03:47,680
being used, but the one where Pact is,

3920
03:03:47,680 --> 03:03:52,160
for example, um that building. Um so

3921
03:03:52,160 --> 03:03:54,080
that's what that that's what those

3922
03:03:54,080 --> 03:03:57,600
monies were for. Um uh some of those

3923
03:03:57,600 --> 03:03:59,760
monies were also looked at to make

3924
03:03:59,760 --> 03:04:01,760
improvements to those properties and or

3925
03:04:01,760 --> 03:04:04,000
to help incentivize financial investment

3926
03:04:04,000 --> 03:04:06,279
in those properties or to try and

3927
03:04:06,279 --> 03:04:08,800
incentivize a potential particular use

3928
03:04:08,800 --> 03:04:10,880
of those properties. In this case the

3929
03:04:10,880 --> 03:04:13,520
theater building, what was discussed was

3930
03:04:13,520 --> 03:04:16,000
potentially a boutique hotel. Um, and

3931
03:04:16,000 --> 03:04:17,920
what was discussed down at Woodfold is

3932
03:04:17,920 --> 03:04:20,080
that's basically a gravel lot could kind

3933
03:04:20,080 --> 03:04:21,520
of really go through a planning process,

3934
03:04:21,520 --> 03:04:23,200
a concept planning process for the board

3935
03:04:23,200 --> 03:04:26,080
about what you want to see there. So, so

3936
03:04:26,080 --> 03:04:27,760
we took out that. Um, the other thing

3937
03:04:27,760 --> 03:04:30,160
that kind of was was new this year was

3938
03:04:30,160 --> 03:04:31,439
what's called a building improvement

3939
03:04:31,439 --> 03:04:33,359
grant program. This was also called out

3940
03:04:33,359 --> 03:04:35,439
in the urban renewal plan that was

3941
03:04:35,439 --> 03:04:37,840
funded at $350,000 a year. The building

3942
03:04:37,840 --> 03:04:39,600
improvement grant the board went through

3943
03:04:39,600 --> 03:04:43,279
its first awards this year. um five

3944
03:04:43,279 --> 03:04:45,680
awards or six awards, five or six awards

3945
03:04:45,680 --> 03:04:48,560
were made on projects downtown where uh

3946
03:04:48,560 --> 03:04:50,720
we essentially matched private equity

3947
03:04:50,720 --> 03:04:53,040
coming into the projects at 50/50 one of

3948
03:04:53,040 --> 03:04:55,439
one and in doing so again increase

3949
03:04:55,439 --> 03:04:58,640
investment in downtown um and the urban

3950
03:04:58,640 --> 03:05:01,600
rural area. So big picture the proposed

3951
03:05:01,600 --> 03:05:04,800
budget essentially does takes funds the

3952
03:05:04,800 --> 03:05:06,800
programs for the storefront facade, the

3953
03:05:06,800 --> 03:05:08,160
building improvement grant and the

3954
03:05:08,160 --> 03:05:10,479
design grant program. It fully funds

3955
03:05:10,479 --> 03:05:11,920
those programs at the pre-existing

3956
03:05:11,920 --> 03:05:15,160
levels um and then purchases the

3957
03:05:15,160 --> 03:05:17,520
properties and then if you if you look

3958
03:05:17,520 --> 03:05:19,520
at over the bianium approximately

3959
03:05:19,520 --> 03:05:21,439
there'll be about $1.5 million in the

3960
03:05:21,439 --> 03:05:23,760
bank or in reserves that the board could

3961
03:05:23,760 --> 03:05:26,160
look at doing something strategic with

3962
03:05:26,160 --> 03:05:27,760
one of those three properties or all

3963
03:05:27,760 --> 03:05:28,960
three of those properties because now

3964
03:05:28,960 --> 03:05:32,080
the own site B the theater building and

3965
03:05:32,080 --> 03:05:34,720
Woodfold if the two later sales really

3966
03:05:34,720 --> 03:05:37,920
go through actually close on the theater

3967
03:05:37,920 --> 03:05:40,160
should So, your building has been

3968
03:05:40,160 --> 03:05:43,439
closed. Um, yep. So, the woodfold, we're

3969
03:05:43,439 --> 03:05:44,640
still going through what's called a deep

3970
03:05:44,640 --> 03:05:47,680
gap analysis. Um, but it's it's in

3971
03:05:47,680 --> 03:05:49,520
process and it's it's moving moving

3972
03:05:49,520 --> 03:05:52,080
forward. So, so kind of looking ahead,

3973
03:05:52,080 --> 03:05:53,760
we're just proposing kind of a the same

3974
03:05:53,760 --> 03:05:55,279
budget pretty much we had last year,

3975
03:05:55,279 --> 03:05:56,479
which was to fund all of the grant

3976
03:05:56,479 --> 03:05:58,319
programs, the three grant programs that

3977
03:05:58,319 --> 03:06:01,200
I mentioned. Um, and then we want to

3978
03:06:01,200 --> 03:06:02,880
start some kind of concept discussions

3979
03:06:02,880 --> 03:06:05,840
about what to do with, you know, these

3980
03:06:05,840 --> 03:06:08,080
three properties. And we've included

3981
03:06:08,080 --> 03:06:10,800
some money for for some consultancy in

3982
03:06:10,800 --> 03:06:13,920
there that could look at um either some

3983
03:06:13,920 --> 03:06:15,520
concept planning, some financial

3984
03:06:15,520 --> 03:06:17,840
feasibility analysis, maybe look at kind

3985
03:06:17,840 --> 03:06:20,479
of a boutique hotel financial report,

3986
03:06:20,479 --> 03:06:22,800
market assessment, you know, those types

3987
03:06:22,800 --> 03:06:24,479
of things. We wanted some flexibility.

3988
03:06:24,479 --> 03:06:26,319
So that on the next slide, how much

3989
03:06:26,319 --> 03:06:27,600
that's probably Can you go to the next

3990
03:06:27,600 --> 03:06:30,240
slide, Paul?

3991
03:06:30,240 --> 03:06:32,720
I'm trying to remember the amount.

3992
03:06:32,720 --> 03:06:37,429
Jamie, can you go to the next slide?

3993
03:06:37,439 --> 03:06:40,479
Okay. So, 20 uh the storefronts at

3994
03:06:40,479 --> 03:06:42,240
$20,000. The building improvement grant

3995
03:06:42,240 --> 03:06:44,080
program was at 350, which is the same as

3996
03:06:44,080 --> 03:06:46,720
last year. We have 100,000 in for

3997
03:06:46,720 --> 03:06:48,399
repairs for the theater, building roof,

3998
03:06:48,399 --> 03:06:51,040
and connected sub pump. And then I'm

3999
03:06:51,040 --> 03:06:52,240
trying to remember Paul, what was the

4000
03:06:52,240 --> 03:06:55,040
amount of consult

4001
03:06:55,040 --> 03:06:57,040
the expense of what we're paying for

4002
03:06:57,040 --> 03:06:58,960
like consultancy?

4003
03:06:58,960 --> 03:07:01,520
Yeah, there's money in there's money

4004
03:07:01,520 --> 03:07:02,640
there's some money in professional

4005
03:07:02,640 --> 03:07:05,920
services. special service. It's not I

4006
03:07:05,920 --> 03:07:07,359
didn't detail it. I mean, it's not a lot

4007
03:07:07,359 --> 03:07:09,200
of money, but you also got to remember

4008
03:07:09,200 --> 03:07:12,479
you've got $11.4 million in undesated

4009
03:07:12,479 --> 03:07:14,880
funds where you need money for other

4010
03:07:14,880 --> 03:07:16,560
consultants as you're going through the

4011
03:07:16,560 --> 03:07:19,439
analysis of the property. You have those

4012
03:07:19,439 --> 03:07:22,399
funds available to also use also use for

4013
03:07:22,399 --> 03:07:24,479
that purpose. So, I mean, I budgeted

4014
03:07:24,479 --> 03:07:27,279
like 15 20. I just I just think it's

4015
03:07:27,279 --> 03:07:29,600
important with you know those if those

4016
03:07:29,600 --> 03:07:32,560
purchases go through and the council you

4017
03:07:32,560 --> 03:07:36,319
know or sorry the directors and they

4018
03:07:36,319 --> 03:07:38,240
have the board thank you you know have a

4019
03:07:38,240 --> 03:07:40,640
discussion about community engagement

4020
03:07:40,640 --> 03:07:43,600
marketing you know developer like hiring

4021
03:07:43,600 --> 03:07:46,399
consultants like it just would be nice

4022
03:07:46,399 --> 03:07:48,960
to there's $30,000 over the ban for

4023
03:07:48,960 --> 03:07:50,479
professional services but if you need

4024
03:07:50,479 --> 03:07:53,760
more you could access the uninated funds

4025
03:07:53,760 --> 03:07:58,800
for more of this for more money. I first

4026
03:07:58,800 --> 03:08:08,750
that seems low for having a

4027
03:08:08,760 --> 03:08:13,560
viable especially for

4028
03:08:13,560 --> 03:08:16,439
building more

4029
03:08:16,439 --> 03:08:18,319
straight we looked at the theater

4030
03:08:18,319 --> 03:08:20,800
building we had we paid an architect to

4031
03:08:20,800 --> 03:08:23,439
come up with some concept with some

4032
03:08:23,439 --> 03:08:26,670
concept designs

4033
03:08:26,680 --> 03:08:29,760
or basically how could a boutique hotel

4034
03:08:29,760 --> 03:08:31,680
fit in the theater building and we paid

4035
03:08:31,680 --> 03:08:34,800
about $15,000 for couple concept designs

4036
03:08:34,800 --> 03:08:36,560
on that so that we have something for

4037
03:08:36,560 --> 03:08:38,960
somebody to start working with on that.

4038
03:08:38,960 --> 03:08:40,399
I think it it's kind of really a

4039
03:08:40,399 --> 03:08:42,640
question of trying to characterize these

4040
03:08:42,640 --> 03:08:44,240
properties sufficiently that the board

4041
03:08:44,240 --> 03:08:46,160
has enough information in which to make

4042
03:08:46,160 --> 03:08:48,160
a decision about what you want to pursue

4043
03:08:48,160 --> 03:08:51,439
and then in pursuing that if we want to

4044
03:08:51,439 --> 03:08:53,840
have potential developers look at kind

4045
03:08:53,840 --> 03:08:54,920
of

4046
03:08:54,920 --> 03:08:58,080
um you know putting those plans together

4047
03:08:58,080 --> 03:09:00,160
or how much do we want to plan and put

4048
03:09:00,160 --> 03:09:02,080
out there and and and those are

4049
03:09:02,080 --> 03:09:03,680
conversations we could have. I think as

4050
03:09:03,680 --> 03:09:06,000
Paul mentioned, we've got we've got some

4051
03:09:06,000 --> 03:09:08,160
un designated that we can reappropriate

4052
03:09:08,160 --> 03:09:14,590
if the board would

4053
03:09:14,600 --> 03:09:24,990
like to

4054
03:09:25,000 --> 03:09:35,190
100 assessment.

4055
03:09:35,200 --> 03:09:36,960
I would agree with you because three

4056
03:09:36,960 --> 03:09:38,560
properties

4057
03:09:38,560 --> 03:09:41,319
I mean and

4058
03:09:41,319 --> 03:09:44,319
but yeah and I I understand what you're

4059
03:09:44,319 --> 03:09:46,240
saying that we have these funds but I

4060
03:09:46,240 --> 03:09:49,120
also like transparency. I think we could

4061
03:09:49,120 --> 03:09:50,920
we propose to move some of the money out

4062
03:09:50,920 --> 03:09:53,600
of professional services. I mean, I know

4063
03:09:53,600 --> 03:09:55,920
we haven't like I understand staff's

4064
03:09:55,920 --> 03:09:58,240
position where we haven't had a meeting

4065
03:09:58,240 --> 03:10:00,200
to say this and this this,

4066
03:10:00,200 --> 03:10:04,560
but this also like maybe also a 10-year

4067
03:10:04,560 --> 03:10:06,640
plan for the right like there's some

4068
03:10:06,640 --> 03:10:08,000
different things we need to do. And so I

4069
03:10:08,000 --> 03:10:10,880
just think that being as transparent as

4070
03:10:10,880 --> 03:10:13,120
we can with the community that hey we

4071
03:10:13,120 --> 03:10:15,439
did this land banking we're going to

4072
03:10:15,439 --> 03:10:18,319
engage the community about so on and

4073
03:10:18,319 --> 03:10:20,080
then we're going to market it to

4074
03:10:20,080 --> 03:10:25,190
hopefully you know be like

4075
03:10:25,200 --> 03:10:27,399
great movie

4076
03:10:27,399 --> 03:10:29,840
anyway I also need to modify the RA

4077
03:10:29,840 --> 03:10:31,760
budget for rent income expenses that I

4078
03:10:31,760 --> 03:10:35,120
didn't I guess I guess included on this

4079
03:10:35,120 --> 03:10:37,439
proposed budget yeah not to believe too

4080
03:10:37,439 --> 03:10:38,960
But we've kind of got this 10-year

4081
03:10:38,960 --> 03:10:40,880
window now. We've taken debt out over

4082
03:10:40,880 --> 03:10:42,960
the 10 years. We've got grant programs

4083
03:10:42,960 --> 03:10:45,120
that we've implemented. And when you add

4084
03:10:45,120 --> 03:10:48,560
the debt repayments on the 4.25 million,

4085
03:10:48,560 --> 03:10:51,439
you total the grant payments that we the

4086
03:10:51,439 --> 03:10:53,920
grant programs, that's pretty much our

4087
03:10:53,920 --> 03:10:57,279
annual operating revenue. So our grant

4088
03:10:57,279 --> 03:10:59,920
programs and our debt service is pretty

4089
03:10:59,920 --> 03:11:01,439
much equaling what our revenues are

4090
03:11:01,439 --> 03:11:03,359
going to be. Which means that you have

4091
03:11:03,359 --> 03:11:04,880
this kind of strategic discussion now

4092
03:11:04,880 --> 03:11:07,040
about what to do with the reserves,

4093
03:11:07,040 --> 03:11:09,439
right? What to do with the undesated and

4094
03:11:09,439 --> 03:11:11,439
how can those monies be leveraged to do

4095
03:11:11,439 --> 03:11:12,640
something that the board and the

4096
03:11:12,640 --> 03:11:14,479
community wants to do on those three

4097
03:11:14,479 --> 03:11:16,000
properties. That's the fundamental

4098
03:11:16,000 --> 03:11:18,240
question, right? And I I think the chair

4099
03:11:18,240 --> 03:11:19,439
mentioned it earlier. We're looking at

4100
03:11:19,439 --> 03:11:22,520
something over 10 years. Um by way of

4101
03:11:22,520 --> 03:11:26,240
example, Hillsboro has block 57. If you

4102
03:11:26,240 --> 03:11:28,319
look at block 57, it's a it's a major

4103
03:11:28,319 --> 03:11:29,840
it's an entire block. It's where the old

4104
03:11:29,840 --> 03:11:31,840
hike surfway used to be. They've done

4105
03:11:31,840 --> 03:11:34,279
three RFPs on that site over the course

4106
03:11:34,279 --> 03:11:37,520
of nine years now. None of which has

4107
03:11:37,520 --> 03:11:39,439
been successful. And interestingly

4108
03:11:39,439 --> 03:11:41,760
enough, when they didn't do an RFP, they

4109
03:11:41,760 --> 03:11:43,120
had somebody come to them with a

4110
03:11:43,120 --> 03:11:44,720
proposal.

4111
03:11:44,720 --> 03:11:46,800
I think that's a really good point and I

4112
03:11:46,800 --> 03:11:49,520
just want to make like we haven't had a

4113
03:11:49,520 --> 03:11:51,120
conversation about how much money to

4114
03:11:51,120 --> 03:11:53,359
spend on that planning because you can

4115
03:11:53,359 --> 03:11:54,880
do a whole lot of planning and then you

4116
03:11:54,880 --> 03:11:57,120
lock in property and you've actually

4117
03:11:57,120 --> 03:12:00,240
pushed away 99.9% of the customers who

4118
03:12:00,240 --> 03:12:06,550
may be interested. So that's a that's a

4119
03:12:06,560 --> 03:12:09,910
property.

4120
03:12:09,920 --> 03:12:11,439
Each property is different. What folds

4121
03:12:11,439 --> 03:12:13,359
fairly flat and it's a decent size to

4122
03:12:13,359 --> 03:12:16,240
it. The theater's got its own theater

4123
03:12:16,240 --> 03:12:17,319
has its own

4124
03:12:17,319 --> 03:12:19,120
issues. They're going to have to move

4125
03:12:19,120 --> 03:12:22,279
around. Site site B essentially

4126
03:12:22,279 --> 03:12:25,120
has got enough of a grade where it can

4127
03:12:25,120 --> 03:12:26,880
potentially affect what's developed.

4128
03:12:26,880 --> 03:12:29,840
Part of the reason the store the store

4129
03:12:29,840 --> 03:12:31,279
grocery store didn't factor me out of it

4130
03:12:31,279 --> 03:12:33,840
is they had they had about $1.1 million

4131
03:12:33,840 --> 03:12:35,520
a year in additional grading cost

4132
03:12:35,520 --> 03:12:37,520
because it wasn't a flat lot and they

4133
03:12:37,520 --> 03:12:39,600
just couldn't get over the couldn't get

4134
03:12:39,600 --> 03:12:41,680
over the hump of those additional cost

4135
03:12:41,680 --> 03:12:43,319
of site development to make the store

4136
03:12:43,319 --> 03:12:48,240
pens. So each site has its own it own

4137
03:12:48,240 --> 03:12:53,030
elements to it.

4138
03:12:53,040 --> 03:12:55,520
would you like this to come back up next

4139
03:12:55,520 --> 03:13:03,429
time for

4140
03:13:03,439 --> 03:13:05,120
we'll bring it up with some snap post

4141
03:13:05,120 --> 03:13:13,429
changes based on what was said tonight.

4142
03:13:13,439 --> 03:13:15,760
All right. Any other questions about the

4143
03:13:15,760 --> 03:13:21,790
urban emergency public comment now

4144
03:13:21,800 --> 03:13:29,389
opens to comment but will check

4145
03:13:29,399 --> 03:13:33,150
it

4146
03:13:33,160 --> 03:13:38,790
closed until May 28th.

4147
03:13:38,800 --> 03:13:43,990
Oh no. This was 28.

4148
03:13:44,000 --> 03:13:45,840
We're just going to be approval. So, but

4149
03:13:45,840 --> 03:13:48,479
we have one next week.

4150
03:13:48,479 --> 03:13:52,000
We do have a budget. Next week,

4151
03:13:52,000 --> 03:13:53,840
let's make it as confusing as possible.

4152
03:13:53,840 --> 03:13:59,950
We are meeting next week. You're able to

4153
03:13:59,960 --> 03:14:03,960
meet your