[3:53] [Music]
[3:54] Did you also see that?
[3:56] I did. Thank you. Am I good? He's just
[4:00] double checking, but I think we're good.
[4:02] I
[4:05] think we good now.
[4:10] We we tested but you know. All right. Go
[4:12] for it. Well, I wanted to thank Light
[4:14] and Power
[4:15] for Keith and Eddie. Thank you for
[4:18] allowing us to use the room. The
[4:19] community auditorium was quite crowded
[4:22] tonight with another pre-scheduled
[4:25] meeting. Also want to thank you for
[4:27] popcorn. A wonderful addition of the
[4:29] meeting.
[4:32] So, we got one of those in the budget
[4:34] for
[4:37] admin. And also, of course, thank you to
[4:39] the council and to the resident members
[4:42] of the budget committee for for being
[4:44] here
[4:46] tonight. So, my comments are going to
[4:49] total about 10 minutes and then I'm
[4:51] going to turn it over to Paul and it's
[4:53] going to be kind of a Paul Downey show.
[4:55] Paul has a
[4:57] PowerPoint some slides I think
[5:03] Paul my comments are intended to kind of
[5:05] just provide an overall framework. Uh
[5:07] really tonight's focus is the general
[5:10] fund. Um and the general fund has a
[5:12] couple characteristics to just be
[5:14] mindful of and this is especially for
[5:16] those that are um either new to the
[5:18] budget committee um or um have have been
[5:22] new to us for for the past couple years.
[5:24] But the the general fund's a little bit
[5:26] different in that not quite half but
[5:29] about 42% of it is funded by property
[5:31] taxes in the local option levy. Um and
[5:35] that's composed of a permanent rate of 3
[5:39] what's 3.96 3.96 and then you add the
[5:44] local action levy and I believe it's for
[5:46] a total of 5.5 per thousand. Um, the
[5:50] general fund is discretionary and so
[5:52] what that means is it's a fund source
[5:54] that's not limited or a certain purpose
[5:57] and it could be spent on the delivery of
[5:59] several different services in this case
[6:02] police, fire, library, parks and
[6:05] recreation and some components of
[6:08] administration and community
[6:09] development. This is different from some
[6:12] of the other rates and fees that you're
[6:14] going to hear about throughout this
[6:15] budget process that are more self-
[6:17] sustaining. And an example of that are
[6:20] limited in nature. Those would be like
[6:22] the gas tax, electricity bill, building
[6:25] fees that are paid at the time of
[6:27] development. Those are all what's called
[6:29] restricted funds and they are restricted
[6:30] for the use in which that charge is for.
[6:33] So in those particular cases, the gas
[6:35] tax is restricted for uh for roads and
[6:39] and I believe it's also eligible for
[6:41] pedestrian uh electric bills are
[6:44] restricted to light power. Um and of
[6:47] course building fees are restricted for
[6:49] building compliance and we'll see if
[6:51] about that. There's other ones. Those
[6:52] are just kind of examples. So, but
[6:54] that's the difference between the
[6:55] general fund and kind of all of the rest
[6:57] of the other funds is that
[6:59] discretionary versus that restricted
[7:02] purpose. Paul and I will go into detail
[7:05] for each fund, including any changes
[7:07] from last year and any staff proposals
[7:09] for that specific fund. We want to thank
[7:11] those who submitted questions ahead of
[7:13] time. Chair Anderson, we received your
[7:15] questions. Thank you. We really
[7:16] appreciate getting those in advance.
[7:18] that helps us to be able to research
[7:19] those topics and get back to you with a
[7:22] with an answer. We will address those
[7:23] questions and any other questions that
[7:25] you have when we discuss the fund source
[7:27] that those questions will pertain to.
[7:32] Um so for this year, this is the first
[7:35] time in the first year that we've ever
[7:37] done a banial budget. Um it was
[7:40] admittedly a lot of work up front. Uh
[7:43] and there is going to be what we would
[7:44] characterize as some midcycle
[7:46] adjustments. Those would be adjustments
[7:48] same time, same place next year uh that
[7:51] we would have to make. Some people call
[7:53] it a a supplemental process. You can
[7:55] call it a midcycle adjustments process.
[7:57] Either way, there's going to be some
[7:59] kind of tweaking to the budget, if you
[8:00] will, but it's not going to be to the
[8:02] extent that you would otherwise have in
[8:03] an annual budget. It's going to be a
[8:05] minor component, not necessarily a major
[8:07] component.
[8:09] Um, by all accounts, this process has
[8:12] fostered longerterm conversations and
[8:14] more closely aligned with the council's
[8:15] values of strategic planning and
[8:17] financial stu financial stewardship. I
[8:20] was I was talking with director Lane
[8:22] earlier. Um, oftentimes when staff has a
[8:26] lot of meetings prior to a proposed
[8:28] budget, there's a lot of concepts that
[8:30] are put out. There's a lot of proposals
[8:32] that are put out. And it was really
[8:34] interesting this year unlike in prior
[8:36] years by adding one year to the
[8:39] conversation. I mean kind of literally
[8:41] one year from going from one year to two
[8:43] years. That second year conversation
[8:45] really facilitated conversations about
[8:47] the third year and the fourth year and
[8:49] in some cases the fifth year and in
[8:51] doing so the first two years in a lot of
[8:54] cases actually changed. Some things
[8:55] would get bumped forward, some things
[8:57] would get bumped back, some things would
[8:58] be spread out over three to five years.
[9:01] So even even though that may not have
[9:03] been the intent to do some strategic
[9:04] planning over five years, oftentimes the
[9:06] outcome was exactly that by just simply
[9:08] adding that extra year of the process.
[9:10] So in terms of facilitating these
[9:12] strategic discussions, it it uh was a
[9:15] resounding success. Um there are several
[9:18] distinct themes that you're going to
[9:20] hear for this year's budget. Um first,
[9:22] it attempts to reflect the council's
[9:24] values, goals, and objectives. We
[9:26] covered what those were in the first
[9:29] budget committee meeting.
[9:31] I think principally it seeks to meet the
[9:34] city's commitment to the voters under
[9:36] the local option levy to implement
[9:38] public safety to excuse me to improve
[9:40] public safety by adding police and
[9:42] firefighters and in doing so reduce
[9:44] response times for these services. Chief
[9:47] is not able to join us tonight. I talked
[9:48] with him on the phone this morning. He
[9:50] is not feeling well and no offense chief
[9:54] if you're on the line but you didn't
[9:55] sound well either. Uh so he's not going
[9:57] to be able to be with us tonight. We do
[9:59] have Chief
[10:00] Ryman. So, thank you for being here.
[10:02] Also, we have I should have I was
[10:05] remiss. We have director Ann Lane from
[10:07] Arts and Rec. We have director Brian P
[10:10] from community development, of course,
[10:12] director Colleen Winters from the
[10:14] library. And I would be remiss if I
[10:16] didn't say Jamie. Thank you so much for
[10:17] saying all this. Yes.
[10:22] Overall, the fiscal health of the city.
[10:24] Excuse me. I I left out a couple things.
[10:26] I apologize. Um, you'll notice that we
[10:29] have some proposals for staffing. We
[10:31] have some proposals for programs. I do
[10:33] want to emphasize that in that analysis,
[10:35] we used current and comparable
[10:36] performance metrics and or amp
[10:38] operational metrics on which to base our
[10:41] proposals. We did as much research as we
[10:43] could prior to making the proposals. I'm
[10:45] not sure that we'll have all the answers
[10:47] to all the questions that you have, but
[10:48] we'll certainly have as many as we could
[10:51] as we could find. So, feel free to
[10:53] please ask
[10:54] questions. Do our best to to answer
[10:56] this. And then last, we really sought to
[10:58] find innovative ways to approach
[11:00] different staffing challenges that are
[11:03] not just forest growth, but are really
[11:05] kind of shared by municipalities. Um,
[11:08] two that kind of come to mind are GIS
[11:11] and information technology. We're seeing
[11:13] that be
[11:15] somewhat not just in us, but in cities
[11:18] of our size, we've seen very similar
[11:22] challenges. Overall, the fiscal health
[11:24] of the city is stable.
[11:26] That's measured by the amount of
[11:28] reserves that we have, where our
[11:30] actualized revenue was the past two
[11:32] years versus where our projected revenue
[11:33] is also projected to be, what our annual
[11:36] audits are standing, and where our
[11:38] industry bond ratings are. Think of
[11:41] those in combination. All of those are
[11:43] stable and all of those are good. Some
[11:45] top level attributes to help inform
[11:47] today's meeting. At just over 27,000
[11:51] people, population at Forestville
[11:53] continues to grow at slightly more than
[11:54] about 1% per year. It's done that over
[11:57] the past four years. This has outpaced
[12:00] the county, the state, and Portland,
[12:02] which have experienced either flat or in
[12:04] some cases declining populations.
[12:08] Uh we've had
[12:09] 272 housing units, that's both
[12:12] multifamily and residential that have
[12:14] been constructed over the past decade or
[12:16] about a little over 200 units per year,
[12:18] including both single family and multif
[12:21] family. We also have about 540 building
[12:24] permits in the pipeline that have yet to
[12:27] be constructed.
[12:29] So and looking out over this bianium, we
[12:31] expect that population trend to continue
[12:34] based on the building permits and based
[12:36] on what we think the housing units will
[12:38] be constructed over the next two
[12:39] years. The city's industrial and
[12:42] commercial vacancy rates remain near
[12:43] zero, indicating a strong business
[12:45] demand. Additionally, Forest Grove
[12:48] continues to receive commercial and
[12:50] industrial interest with several
[12:52] projects in progress for both commercial
[12:54] and for industrial.
[12:56] Assessed value of residences, which
[12:58] directly correlates with general fund
[13:00] revenues, has increased 6.27 and 4.8%
[13:04] over the past two years. Staff is
[13:07] projecting slower growth over the next
[13:09] two years and has budgeted our revenues
[13:11] at increasing by 4.5% in each year of
[13:15] the
[13:16] bianium. Expenses, however, have also
[13:18] increased in some cases higher than
[13:20] projected revenue and in other cases
[13:23] less. Regarding increases that are
[13:25] higher than expected revenues, insurance
[13:27] premiums for general liability, property
[13:29] and auto are projected to increase
[13:31] between 5 to 9% in each of the next two
[13:34] years. Cumulatively that would be 10 to
[13:36] 18%. Medical premiums are expected to
[13:39] increase between 7 to 13% in each of the
[13:42] next two years. Again, cumulatively that
[13:44] would be 14 to 26%.
[13:48] PERS is increasing 8% this year, but
[13:51] then is flat and no increase next year.
[13:54] Effectively, that's a little bit more
[13:56] than a 4% increase each year because the
[13:58] increase is realized in the first year.
[14:01] It's not exactly where our projected
[14:02] revenues are or our projected growth,
[14:04] but it's pretty close. So, another way
[14:06] to say it is our PERS
[14:08] expenses sustained at pace and maybe a
[14:11] little bit below what our projected
[14:12] revenue is. the city's defined benefit
[14:15] plan which is now closed. If you recall,
[14:18] we have three retirement plans at the
[14:19] city. One is defined contribution, we
[14:21] have defined benefit, and then we have
[14:23] PERS. But the city's defined benefit
[14:26] plan, which is now closed, is decreasing
[14:27] its annual expense a little over a half
[14:29] a million dollars due primarily to
[14:31] strong investment returns in the market
[14:33] last year. The city expects this lower
[14:36] amount to continue. When I say lower
[14:38] amount, that reduced amount that we have
[14:39] to put into budget for our defined
[14:42] benefit plan. We expect that to continue
[14:44] provided the rate of return for the
[14:46] investment meets the assumed rate of
[14:48] return of
[14:50] 5.25% for the investment fund. And
[14:53] that's a number which I want to mention
[14:55] has strategically been brought down or
[14:56] lowered over the past decade due to
[14:58] intentional stewardship by this
[15:00] committee and by the city
[15:03] council. There's been more contributions
[15:05] to the investment fund to lower that
[15:07] rate of return. Previously called it was
[15:09] probably 7%. Yeah, sorry. Sorry. I think
[15:12] it started at seven. It's strategically
[15:14] been bought down over the past 5 to 10
[15:16] years to 5.25%. And it's done that to
[15:20] really reduce the risk to the city. And
[15:23] so provided that we can have an
[15:24] annualized rate of return of
[15:27] 5.25% that reduction of half a million
[15:29] dollars per year should maintain us. If
[15:32] we make less than that, then we would
[15:34] have to contribute more of the fund. If
[15:35] we make more, we should actually maybe
[15:37] have even less.
[15:39] That's I think a pretty important point
[15:41] because some of the surpluses that have
[15:42] been made in the past years have from
[15:44] the from the general fund and from the
[15:46] overall budget have been made to kind of
[15:48] shore that investment account up if you
[15:50] will. We're seeing some of the benefits
[15:53] of that long-term thinking here
[15:56] today. By way of comparison, Oregon
[15:58] Spurs assumed rate of return is
[16:01] 6.9%. So ours is 5.25. So that's the
[16:04] expectation is still at 6.9%.
[16:08] The main component of expenses is
[16:09] personnel wages. Recall approximately
[16:11] 80% of the city's workforce is
[16:13] represented by a fund of four bargaining
[16:15] unit bargaining units. We have ASME or
[16:19] the American Federation of State, County
[16:21] and Municipal Employees. We have police
[16:23] officers association, firefighters
[16:25] association, and international
[16:27] brotherhood of electrical workers or
[16:28] IBW.
[16:30] Prior to the onset of every negotiation,
[16:33] the city conducts a thorough wage
[16:34] assessment utilizing similarly situated
[16:36] cities to ensure that our wages do not
[16:39] fall behind. Here's what we can expect
[16:41] over the bienium in terms of wages.
[16:44] Buyer's contract covers both years of
[16:46] the budget or bargaining contract. So
[16:48] the wages are set and they're set at 4%
[16:50] each year by
[16:53] contract. Ask me and IBW's contracts
[16:56] will go through half of the bianium or
[16:58] one year. They both expire June 30th of
[17:01] next year. Those wages are set by
[17:04] contract for the first year of the
[17:05] bianium at 2.7 and
[17:08] 3.5%. Those contracts will have to be
[17:10] negotiated. We will have to do a bid
[17:12] cycle supplemental related to what those
[17:15] contracts come out. Lisa's contract is
[17:19] it's expiring on June 30th and we're
[17:21] presently in negotiations. So we'll have
[17:23] to look at potentially budget amendment
[17:25] for that. And then the remaining
[17:27] employees at the city or approximately
[17:28] 20% of the workforce are referred to as
[17:30] what is called
[17:32] unrepresented staff is proposing a wage
[17:34] increase of 3% per year for those. Those
[17:37] wages are typically tied to the west
[17:38] coast CPI. The consumer price index we
[17:41] are seeing the consumer price index in
[17:43] the west coast dip slightly. It's
[17:45] starting to go slightly right now. It's
[17:47] actually 2.7%. If that continues to
[17:50] fall, uh we may adjust that downward in
[17:53] the midcycle adjustment depending on
[17:55] what that West Coast CPI does. But at
[17:57] least for the budget as a placeholder
[17:59] now, we put in 3% for both both
[18:03] years. Regarding employees, staff is
[18:05] proposing to add 6.3 positions and
[18:07] attrition two positions for a total ad
[18:10] of 4.3 positions over the two years for
[18:12] an increase of about 1% in employment
[18:15] per year.
[18:16] Each position is detailed in the budget
[18:18] message and will be reviewed with the
[18:20] committee. Similarly, we plan to hold
[18:22] three positions vacant until more is
[18:24] known about the operational, structural,
[18:26] and funding changes associated with each
[18:28] of those positions. All three of those
[18:30] positions processes are actively in
[18:32] place right now. Um, and so this was
[18:35] something that was kind of thought
[18:36] about. We're looking at the status of
[18:38] those. We'll have more of those. In some
[18:40] cases, we'll have more on those soon. Um
[18:45] but those are being held at least for
[18:46] right now
[18:48] vacant. Prior to closing my message, I
[18:51] do want to acknowledge that there was an
[18:52] error in the budget message. The new
[18:55] program that we have, you have to copy
[18:57] from Word and then you have to paste it
[18:58] into the budget message. There was one
[19:01] section that got mostly copied
[19:05] and kind of half pasted, I guess.
[19:09] No, I just when we did the when I went
[19:12] Oh, I'll take this. When I went to copy
[19:14] over, I missed it. So, it didn't get
[19:16] copied over. It's like power section.
[19:18] Yeah. So, the light and power section
[19:19] had last year's budget message. Our
[19:21] apologies for the inter error. It's
[19:23] since been corrected. Actually, that
[19:25] fund will be discussed next week. Um, so
[19:28] if you have any questions on that
[19:29] section, please call or help. Um, in
[19:34] closing, staff recognized this year
[19:36] would be more work, and it was, but the
[19:38] additional year injected more thought,
[19:40] analysis, and strategic consideration
[19:41] into the process. And it really did
[19:43] paint a clearer picture of the next two
[19:45] years than you would have otherwise got
[19:47] if you just did it one year plus one
[19:50] year. While there will be a midcycle
[19:54] reconciliation, notwithstanding new
[19:56] items, another benefit to this process
[19:58] is when we do the reconciliation because
[20:00] we will have talked about those items
[20:02] tonight, those items will be known and
[20:04] it won't be starting from fresh. We'll
[20:06] be starting from midway through the
[20:08] cycle and it can be something that can
[20:10] uh kind of hit the ground running if you
[20:12] will.
[20:14] This budget allows the city to maintain
[20:16] services in all areas and enhance
[20:18] services in others. And that's in
[20:20] keeping with the public's desire to
[20:22] increase public safety and the city's
[20:24] commitment to voters under the local
[20:26] option levy to do likewise. My sincere
[20:29] appreciation to the city council, the
[20:31] budget committee, and the city staff for
[20:32] the direction of initiated by budget and
[20:35] for the patience and consideration to
[20:38] work through it in the best interest of
[20:39] the city. And of course, I have to close
[20:42] by thanking Paul Downey. Let's go for
[20:44] some very long days and some very late
[20:48] nights. Wrangle about a hundred
[20:50] different requests and some 30 oathons
[20:52] into the computer to make them balance
[20:54] and to make them understandable,
[20:56] transparent, and importantly accountable
[20:58] to our city's residents. With that, turn
[21:02] back to you, chair. Thank you.
[21:05] I think we'll just roll right into Paul
[21:07] then.
[21:10] Oh, I'm
[21:14] ready. Slight confession before we
[21:18] start. We didn't have any computers
[21:20] yesterday. So, we had a major IT issue.
[21:24] I was going to work on the presentation
[21:26] yesterday and today. So, I only worked
[21:28] on this today. So if it could be a
[21:32] little rough and he didn't have time to
[21:34] review it.
[21:35] So could be a little sketchy as
[21:38] possible. There's not a copy and a paste
[21:40] and you'll understand. Yeah, you won't
[21:42] know it if you get the actual paper copy
[21:44] in the file
[21:46] until we see people.
[21:52] Well, can you just check really quick to
[21:54] make sure that your
[21:58] Oh, it might not be on.
[22:13] We'll work our way through this. Before
[22:15] we start, just going to make time
[22:17] process for the meetings. We're planning
[22:19] on doing three meetings
[22:21] and quite a bit to discuss and there's
[22:24] actually
[22:25] some hefty topics to discuss this
[22:28] year. We plan on doing three. So the
[22:32] third meeting is where we'll ask you to
[22:33] approve both the city's budget and
[22:36] budget.
[22:38] And man said when will it when the
[22:41] police facility bond passes next week
[22:43] you're going to see the third week
[22:44] you'll see an addition to the budget
[22:47] where I'll be adding the the money to
[22:50] build the police building plus the debt
[22:51] circle. So you'll see about a 30
[22:53] something million dollar addition to the
[22:55] proposed budget at the last meeting. So
[23:02] just wanted to make that note. Okay. Um
[23:04] so first screen purpose of tonight is to
[23:07] get a review proposed budget and then
[23:09] also get any public comment if there's
[23:10] any.
[23:12] So we have theformational meeting on
[23:14] April 16th where we talk about some of
[23:16] the stuff Jesse talked about. I'll have
[23:18] some slides but I'll skip through the
[23:20] information where Jesse's already
[23:21] brought some of it up. We had some of
[23:23] those slides. You see the first thing is
[23:26] the total budget. You'll see on all
[23:27] these things, all these slides, if I
[23:29] change the years correctly, we'll have
[23:30] school year 25 through 27 as the lead.
[23:34] And you'll see the total budget,
[23:36] proposed budget is
[23:37] $253.6 million roughly. That compares to
[23:41] last year's about
[23:43] $160.2 million. So, you may ask
[23:45] yourself, why why why don't we have a
[23:48] $320 million two-year proposed budget?
[23:51] The difference is we don't have the be
[23:53] the ending fund balance in the first
[23:54] year which translates to the beginning
[23:56] fund balance in the second year. So
[23:57] there's no fund balance change over
[23:59] those two
[24:00] years for those two years. And that's
[24:03] that's why the two-year budget is not
[24:05] double what the what this what the
[24:07] current budget
[24:09] is. So what we're going to do tonight
[24:11] talk about information. Jesse's already
[24:13] talked about the budget message and you
[24:15] can read those information funds
[24:18] resources individual general funds
[24:20] proposed budgets and a few other funds
[24:24] managed by general fund department
[24:25] directors for that way principally Ann
[24:28] and Ann and Brian don't have to come
[24:30] back to the next meeting if they don't
[24:31] want to. So we we try to get their
[24:34] budgets in for them. um conduct the
[24:37] first public hearing on the state shared
[24:39] revenue. They can comment on the public
[24:42] on the public budget and then we'll also
[24:44] have the first meeting for budget budget
[24:47] meeting this week. Guess who the budget
[24:57] message moving into this next slide
[25:02] general fund revenue like said revenue
[25:04] is going to be strong. We grew 4.9% for
[25:07] property taxes due to the increased
[25:08] assessed
[25:09] value. We had projected
[25:12] 4% budgeting four and a half% for the
[25:15] next two years each of the next two
[25:17] years. Interest rates have peaked kind
[25:20] of and they're projected to start
[25:22] declining sometime. We anticipate our
[25:25] interest rates going to remain high
[25:26] because due to strong cash balances in
[25:28] most funds and also we're replacing some
[25:31] lower earning interest maturing
[25:33] investments with higher maturing
[25:34] investments. Couple years ago we were
[25:37] when we were the pool balance we're
[25:39] having to invest money at 25% interest
[25:42] or point half a percent interest but
[25:44] that's what the interest rates were at
[25:45] the time. You put your money out for two
[25:47] or three years at that rate didn't get a
[25:49] lot a lot of the times. Now we're
[25:51] replacing it for almost 4%. So that's a
[25:53] significant interest rate. So that's why
[25:55] we're anticipating some of the interest
[25:57] earnings to remain
[26:00] strong. All utility rates were increased
[26:02] last year and staff requests increasing
[26:05] utility rates again. BPA is proposing
[26:08] power and transmission rate increases at
[26:10] October 1st,
[26:12] 2025. We're going to review the
[26:14] potential rate effect forest grow
[26:16] customers reported by the council in
[26:19] August of 2025. FBA is supposed to
[26:21] finalize it to have their final rate
[26:24] increases out in August 2025. That point
[26:27] time we'll finalize it. We'll talk about
[26:28] life power rates next week. We talk
[26:31] about life power. Water rates were being
[26:34] reviewed as part of a water rate SDC
[26:36] study. We're going to propose a 3% in
[26:39] the interim. So we keep graduating
[26:41] gradual smaller increases going instead
[26:44] of trying to do having to do a larger
[26:46] rate increase.
[26:48] City sewer and surface water portions of
[26:51] those rates are proposed to increase 4%
[26:54] respectively. Clean water services
[26:56] proposing to raise their rates by 4%
[26:59] their sewers rates by
[27:05] 4%. Any questions on
[27:12] that? overall
[27:14] expenses. When we bud the budget assumes
[27:17] full employment, meaning we we budget
[27:21] that all positions will be filled at all
[27:23] times during the year and obviously that
[27:24] doesn't
[27:25] happen. We'll have some vacancy during
[27:28] parts of the year. We try to fill some
[27:30] positions. Actually, pay leave or also
[27:33] starting to affect some of the salaries.
[27:35] Employees don't pay leave organ. We're
[27:36] not paying their city salaries. So,
[27:38] there's there's some lower cost in the
[27:41] budget for them. not being there during
[27:43] that time causes some angst to the
[27:46] remaining staff and some departments,
[27:48] but that's part of part of what we have
[27:50] to deal
[27:51] with. And then we've had some
[27:54] significant savings in fiscal year 2425
[27:56] due the vacancies in the administrative
[27:58] services, police, fire departments. So
[28:01] you probably read in the budget message
[28:02] we had about of the surplus we had.
[28:06] We'll talk about that even later.
[28:08] Inflation curves leveling off continues
[28:10] to affect costs. some of the personnel
[28:12] contracts that are labor contracts are
[28:14] expiring. Some of the unions are wanting
[28:17] to have make up for some of that
[28:19] inflation, higher inflation during the
[28:21] time where they already what they have
[28:22] lower lower cost of living rates in
[28:25] effect. So they're asking for higher
[28:27] cost of living rates now than what the
[28:29] CPI is now because they're trying to
[28:30] pick up more what they consider loss
[28:33] loss wages inflation.
[28:38] Um we've already talked about weighted
[28:40] benefits major drivers of the cost in
[28:42] the general
[28:43] fund. Um other expenses like vehicle
[28:46] expenses and certain supplies continue
[28:49] to increase significantly be affected by
[28:51] inflation. Property liability premiums
[28:54] are racing higher than inflation due the
[28:56] higher cost throughout the insurance
[28:58] industry here and a lot of the claims
[29:00] experience. That does reflect even
[29:02] though we're even though we're with city
[29:04] county insurance services which is pool
[29:06] of local or pool of local or governments
[29:09] they're still affected by the experience
[29:11] industrywide because they go out they
[29:13] buy reinsurance they insure up to a
[29:15] certain point themselves then they go
[29:17] out and buy reinsurance for losses above
[29:19] a certain amount when you go out to the
[29:20] reinsurance market you get all that's
[29:23] where the total market comes into
[29:25] play they are experiencing larger cost
[29:28] because of
[29:29] that certainly Large equipment purchases
[29:33] such as some of
[29:35] the light power and the boom trucks and
[29:37] some of the fire apparatus need to be
[29:39] challenging the time it takes to acquire
[29:41] the
[29:41] equipment what we are ordering two to
[29:44] three years prior the time that we want
[29:47] to put the equipment into service. So
[29:49] it's having it's affecting our planning
[29:51] and some of our cash flows as we're
[29:53] having to do deposits some of that
[29:55] equipment might like
[30:04] to this kind of slide I always put in I
[30:06] just kind of I like to put this in every
[30:08] year. What it what this does is looks at
[30:11] the other larger cities in Washington
[30:14] County, takes the certified population
[30:17] estimate at July 1st, 2024, and looks at
[30:20] the assessed value for each of those at
[30:23] July 1st,
[30:25] 2024. Now, then we calculate what I call
[30:27] the assessed value per
[30:29] capita. That's so that's for each person
[30:32] at Forest Grove, we have an assessed
[30:34] value per capita of about $87,000.
[30:38] Notice Talton which is about our size
[30:40] has an assessed value per capita of
[30:41] about $14,000 per person. So makes a
[30:45] large difference where you see these
[30:48] cities with the larger assessed value
[30:50] per capita they tend to have more
[30:53] commercial and industrial or both. So
[30:56] it's so that's that's the story there.
[30:59] accordingly is a forest grove or towards
[31:02] the bottom of the list and it's you
[31:04] don't have the commercial or the
[31:06] industrial in the town that the other
[31:08] one has. So, you know, it's not the only
[31:11] story. You'll notice tax
[31:12] rates the tax rates are significantly
[31:15] different from some doesn't have a local
[31:18] option like we do. Their tax rates
[31:20] lower about what ours is fairly close to
[31:24] what ours is.
[31:28] Yeah, I got a mistake on this thing. The
[31:31] uh the actually I don't the cities that
[31:34] are highlighted in green we own and
[31:35] operate our own fire departments. The
[31:38] other fire the other cities are part of
[31:41] 12 valley fire and rescue and
[31:44] add something.
[31:47] Their rate currently is 208 but I
[31:49] believe it's going up to 230 something
[31:51] 235 next year. So you have to add say
[31:54] for like Tala you have to add $2 right
[31:56] now $28 or for next year $2.35 to that
[32:01] rate where you see Tala R their rate
[32:03] would be about 459 or 460 so it's it's
[32:08] getting you know it's getting closer to
[32:10] ours I just can I just interrupt I guess
[32:12] there's another thing that might be a
[32:13] little bit misleading about that is some
[32:15] of those municipalities also have a
[32:17] parks district water district and a fire
[32:20] district so if you look at the city
[32:22] Beaverton for example, Beaverton's
[32:24] effective tax rate for the city is 4.17.
[32:27] But if you add in all of those special
[32:29] districts, some of the current estimates
[32:30] are 13 dollars per thousand, which is
[32:34] more than double what horse is. And
[32:38] that's that kind of inter relationship
[32:39] between special districts, what the
[32:41] municipality does with a special
[32:42] district with a different board,
[32:44] different taxation, different powers
[32:46] does, and a city such as Forest Grove
[32:48] that's full service that offers all of
[32:50] those services in a
[32:51] combined tax. So that would be I think
[32:55] that would be a really powerful
[32:57] communication tool at some point to
[33:00] display the this column that you have
[33:02] and then the effective tax rate put.
[33:06] We we we actually
[33:08] have that slide chair and we can uh
[33:11] we'll make a note and we can bring that
[33:12] back to the next budget committee
[33:13] meeting. We had that slide when we did
[33:15] an annual town meeting at one point what
[33:17] the effective tax rate is and it's even
[33:19] more interesting when
[33:28] yeah time of course is right to
[33:31] influence the current election for the
[33:33] police station but um this kind of
[33:36] information is helpful for citizens who
[33:38] wonder why things are so expensive just
[33:40] look it back and say this is the most
[33:42] expensive city on the
[33:44] But of course it's not. But it looks
[33:46] that way. Sometimes it feels that way.
[33:49] But yeah, I think that would be a bring
[33:52] that back. Powerful message to have not
[33:54] just for this group, but at other points
[33:56] of time when you need to help people
[33:59] understand why things are what they
[34:06] are. The wages benefits. We're going to
[34:09] talk about some Jesse's talked about
[34:10] quite a few things on this page. So
[34:12] we'll
[34:14] Like I said, it's we things we don't
[34:16] know about the other ones we do. So I
[34:18] think Jesse must cover this and it's it
[34:21] is down to the medical you know the
[34:23] major major changes are regions going up
[34:27] 7% tires is going up 13% for medical and
[34:29] 3% for dental most other dental premiums
[34:32] going up
[34:34] 7%. And we uh project sort of the same
[34:37] increases for this final year budget.
[34:43] little conservative not get conf but it
[34:46] hopefully it'll be less we'll have some
[34:47] savings but you won't know till
[34:52] later and like I say with the 3% from
[34:55] the non rep we look at last year's CPI
[34:58] which was 2.7 but we also look at what
[35:00] other comparable cities that we have
[35:02] that we compare ourselves to are doing
[35:04] one thing we don't want to do is fall
[35:06] too far behind in comparable wages
[35:09] because then when we do a we do a wage
[35:11] and benefit study, our wage studies
[35:14] every three years. If we don't somewhat
[35:16] keep up with what the other goals the
[35:17] other cities are giving, then we fall
[35:19] behind market, then we have to do a spot
[35:21] adjustment when we do those wage and
[35:23] salary studies every three years. So, we
[35:26] take a look at it. It doesn't drive it
[35:27] because some cities are getting like 4%
[35:30] this year, but we're only trying not to
[35:33] be too far below, too far out of pace.
[35:37] myself. So when when Paul mentions the
[35:39] spot adjustment, essentially that is the
[35:42] market come if the physician comes in 3%
[35:45] under the market, it's a spot adjustment
[35:48] to get it back to zero, if you will, and
[35:50] it's independent of the cost of living
[35:52] increases that are otherwise negotiated
[35:54] in. So if you have a 4% cola for that
[35:57] year and you have a spot adjustment for
[35:59] that position and it's normally specific
[36:01] to that position, that position would
[36:03] effectively have 7%
[36:06] raised that year 3% for the spot
[36:09] adjustment to reconcile it back to the
[36:10] market and then the kick in from
[36:19] there.
[36:22] Hey, workers compensation premiums are
[36:24] expected to increase by about 10% next
[36:26] year. However, we're not changing the
[36:29] budgeted charges to each of the
[36:31] departments for the departments because
[36:33] we have enough
[36:35] reserve reserve in our risk management
[36:37] fund to cover the cost of the increase
[36:39] without increasing the cost of the
[36:40] department. So, I've tried to keep the
[36:42] workers compensation charges flat for
[36:45] the departments from year to year.
[36:46] Sometimes they go up, sometimes they go
[36:48] down, but I try to keep them keep them
[36:49] at a level keep them at a level premium
[36:52] if I can so they're not bouncing all
[36:54] over adjust them all the time. As Jesse
[36:58] said, the defined benefit plan earned
[37:00] 11.82% which is more than our assumed
[37:02] rate of return of
[37:04] 5.25%. So due to those earnings, the
[37:07] defined benefit contributions will
[37:10] decrease that should
[37:15] say by
[37:17] $532,000 to a total of 400 for me
[37:21] $138,000. Of that
[37:23] $532,000 increase,
[37:26] $377,000 will go to the general
[37:29] fund. About 94 to fire, about 101 to
[37:33] police and the rest of the other
[37:34] departments in the general fund.
[37:37] $96,000 will go to like power and
[37:40] $59,000 will go to public works. I have
[37:44] the actuaries calculate the
[37:46] contributions by general employees,
[37:48] police, fire, light, power, public
[37:51] works. So I know specifically what all
[37:52] those contributions are those various
[37:55] funds. We didn't budget to increase
[37:57] those
[37:58] contributions in uh in the second year
[38:01] of the bianium and they should not
[38:04] increase unless the earnings go below
[38:07] two 5.25%. If they do, contributions may
[38:10] go up. But as you remember, some of you
[38:13] remember the general fund has set aside
[38:15] $900,000 in smoothing reserves in the
[38:18] general fund so we can absorb some
[38:20] defined benefit plan increases without
[38:23] having to raise the premium
[38:26] without expenses to the funds. We don't
[38:29] expect to have to use any of the
[38:31] smoothie reserves to your budget.
[38:35] right now. I'm gonna say right now
[38:36] because there's a month and a half to
[38:37] still screw me up. Even with all the
[38:39] fluctuations we've had up and down in
[38:41] the retirement plan, we're still
[38:43] slightly above our super chart right
[38:45] now. So hopefully we can hopefully can
[38:48] hold on for the rest of the
[38:51] year. Uh PERS rates are
[38:54] increasing over the two-year period. Uh
[38:57] the rates will stay the same for the two
[38:58] years after the July 1.
[39:02] safety for those in the guardian
[39:04] public service retirement plan for
[39:07] snippers or officer some people call it
[39:08] tier three will increase the rates will
[39:12] change from 22.25 to
[39:15] 24.22% and from 23.92 to 25.35 for tier
[39:20] 1 tier 2 employees for public safety
[39:23] employees the observe rate for general
[39:25] employees increase 17.46 46 to 7
[39:30] 18.95%. Those rates include the 6%
[39:33] employee contribution. So that so that
[39:37] 18.95 12.95 is employer contribution. 6%
[39:41] is the employee contribution but the
[39:44] city makes the employee contribution and
[39:46] employer contribution. We agreed that's
[39:48] something the council agreed to do when
[39:50] we switched when we started moving
[39:51] people of hers back in 2016.
[39:55] We still have a defined contribution
[39:57] plan for roughly 12 asking employees,
[40:00] maybe fewer now. I have one or two may
[40:02] have left. That rate remains at 12%.
[40:04] Those will be employees chose not for
[40:06] the service for some reason.
[40:08] Um, Jesse's already talked about
[40:11] property liability insurance premiums.
[40:32] Turn
[40:33] on. It's just not cooperating.
[40:42] There we go. That one's not too far.
[40:49] All right, we're just going to quickly
[40:51] go over some
[40:53] benefits, personnel cost type
[40:55] information. You'll
[40:57] see Lily Pyr on the right hand side.
[40:59] Glad I got my glasses on. Um this year
[41:04] 2425 if you look at personnel it's 100%
[41:07] of this circle we've got here wages were
[41:10] about
[41:11] 58% and total benefits benefit portions
[41:15] are about
[41:16] 42%. For 257 the wages are about 59 a.5%
[41:21] and benefits are about 40 and a half%.
[41:26] good portion of that change in the gr
[41:28] the two charts are due to the uh half
[41:31] $532,000 reduction in the defined
[41:33] benefit
[41:36] contributions some of which are
[41:38] obviously the wage increases as
[41:42] well you look at
[41:44] benefits can't really look at on here
[41:46] we're not going to spend you long on
[41:47] this the biggest chunk there is is for
[41:50] the retirement retirement is over
[41:53] retirement costs are over half of all
[41:55] the benefits we pay out. Medical
[41:57] premiums are roughly about 29% of what
[42:00] we pay out on
[42:02] benefits by would be about 11% of the
[42:05] total benefits. So just showing you the
[42:07] retirement is a retirement benefits ours
[42:10] portion of our benefits
[42:14] cost. If you like it in table form
[42:17] that's the same thing in table form read
[42:20] one you see retirement costs for the
[42:23] next name are about
[42:25] 3% total benefits come down about
[42:29] 29%. So the other page so that's they
[42:32] don't haven't changed a whole lot. They
[42:34] typically don't change a lot unless the
[42:35] retirement changes
[42:42] significantly
[42:44] resources total generalium is 67.4 $4
[42:51] million fund balance is expected to be
[42:54] about over $10 million which is an
[42:56] increase of about $2.8 million over June
[42:59] June 30th 205 projecting in fund
[43:03] balance about $7.2 million which we
[43:06] projected a year ago most of that
[43:10] increase is projected to occur on July
[43:12] 21st is beginning fund balance was
[43:15] higher this last year probably about
[43:17] $1.4 $4 million we projected plus those
[43:20] personnel vacancies in several
[43:22] departments and and some
[43:25] increased interest earnings over what we
[43:29] projected. We talked about the general
[43:31] assess value grow by
[43:34] 4.5%. A total of 2.46 46 billion for the
[43:38] next year
[43:39] and four and a half% about 2.57 billion
[43:43] for fiscal year
[43:48] 2627. All property tax revenue goes into
[43:51] the general fund is projected to account
[43:53] for 49.1% of the operating revenue in
[43:55] the next
[43:56] benium. State shared revenue declined in
[44:00] 2425 compared to budgeted amount. Some
[44:02] of that was population differences over
[44:05] years and also some of the actual actual
[44:08] per capita amounts the state paid out
[44:09] went down and the 2020 for the next
[44:13] banium. We base state shared revenue on
[44:15] the per capita revenue that we get from
[44:17] this estimates that we get from the
[44:19] state of Oregon and the estimated
[44:22] population state university population
[44:25] center and those are expect to start
[44:28] increasing slightly or flat. Most of our
[44:32] other revenues are projected to remain
[44:34] flat for the
[44:35] next things of that
[44:47] nature. Not too
[44:53] hard. The fee study for the parks and
[44:56] recreation is ongoing and the fee
[44:58] changes for those services will be based
[45:00] off of the
[45:02] study. So I show when the completion
[45:06] time is on that. They're still going
[45:07] through through some iterations of
[45:10] policy discussions that has come to the
[45:12] council policy discussions. Franchise
[45:15] fees are lower than budgeted this year
[45:17] due to decline in Northwest Natural Gas
[45:20] Tele franchise fees. Northwest natural
[45:23] gas fluctuate quite a bit depending on
[45:26] how cold the winter is.
[45:31] [Music]
[45:33] Yeah, it's 5% of their revenue for what
[45:35] they collected inside city for
[45:37] gro this year was $300,000. The year
[45:41] before was like
[45:42] $330,000.
[45:44] So that went down.
[45:47] Um, we're budgeting franchise fees for
[45:50] the next ban which remain relatively
[45:52] flat based on our act based on what
[45:54] we're thinking we're going to get from
[45:56] this year's proposed franchise fees. Do
[45:59] we charge franchise fees for the
[46:01] internet providers?
[46:03] No, you get you get TV cable fee, but
[46:06] you don't get them from the internet
[46:07] providers. Why is that? You can get them
[46:10] from the internet providers when
[46:12] potentially if they run if they put in
[46:14] their own stuff. So like Comcast for
[46:16] what it does for its internet fees, you
[46:18] don't get. But Ziply has fiber optic,
[46:20] right? Ziply has fiber optic. Yeah, you
[46:22] get Ziply for their TV cable fee, for
[46:25] their TV cable, plus for their
[46:26] telephone, but not for their
[46:29] internet. That's something we don't get
[46:31] to choose. No, chooses that.
[46:37] The U because you know anymore internet
[46:40] is going to surpass any other
[46:42] service. But some of these companies
[46:45] just putting putting just broadband in
[46:48] broadband in we we do like the one that
[46:51] the school district putting in for the
[46:53] school
[46:54] district name. I've not been working on
[46:57] numbers in the past month. We will
[46:59] actually get a a fee off of those
[47:01] because that is their principal use of
[47:03] the rightway for like but for like Zippy
[47:05] and Comcast their internet they had
[47:08] their rightway stuff in before the
[47:10] internet came and so we had they were
[47:12] unable to add the internet fees because
[47:15] it's you know you're not using any
[47:16] additional rightway so they say on the
[47:20] internet but for other broadband
[47:22] companies where that's their only use of
[47:25] right away we're collect
[47:27] So the legislature could redefine that
[47:30] if they chose to, couldn't they? If they
[47:32] chose, that'd be a nice
[47:38] fight. We got I can go quickly go
[47:41] through some charts summarizing the
[47:42] general fund
[47:45] resources. First one's the general fund
[47:49] summary. That's broken out by what we
[47:51] call the resource allocation summary,
[47:54] local taxes, and re
[47:56] grants you providing grants and
[47:59] government revenue. So their grants
[48:01] basically another form of government
[48:03] revenue and grants lot smaller charges
[48:06] for services licenses permit fees fines
[48:09] miscellaneous revenue transfers from
[48:12] other funds and fund balance available.
[48:15] You'll see in 2627 there's no fund
[48:17] balance available because it's two-year
[48:19] benium. So there's no beginning fund
[48:21] balance since we're doing a two-year
[48:23] budget. all the charges for services. Um
[48:27] that doesn't include building permits,
[48:29] right? Because that's a separate fund.
[48:31] That'll be a fee. No, that doesn't
[48:42] incl That's the big chunk of those.
[48:50] And this is a little graph that you
[48:52] can't read because the colors look
[48:53] better. You'll see it's come to focus
[48:55] now. Local taxes are all local taxes
[48:58] include franchise fees are about 53% of
[49:01] the revenue. Uh charter services are
[49:04] about 25% transfers about 7.2 and money
[49:08] from other governments about 11 and a
[49:10] half%. So we got our money from various
[49:14] sources.
[49:20] This what this spreadsheet I mean what
[49:22] you see every year attempts to do is it
[49:25] puts down for each department it takes
[49:27] the categories of revenue that we assign
[49:30] to them i.e intergovernmental and
[49:32] grants, charge services, etc. And we
[49:35] total that up for each department.
[49:38] That's the assigned revenue. And so if
[49:40] you go over to the right column on the
[49:42] total, you'll see the totals for each
[49:43] department. For example, admin services
[49:46] for the next planning is about $9.1
[49:48] million beside revenue. Most of that
[49:50] overhead charge. And you'll see down at
[49:53] the bottom, total assigned revenue for
[49:55] all departments is about 20.3
[49:57] million. So we have discretionary
[50:00] revenue of about $37 million which we
[50:04] don't specify in any
[50:06] department and we have about $10 million
[50:09] fund balance which is also considered
[50:10] discretionary revenue. So about $47
[50:13] million over the next bianium for
[50:19] discretionary. So what we what I do then
[50:21] is I
[50:23] take you'll see I have each department
[50:25] in the general fund
[50:27] listed. You'll see the you'll see them
[50:29] department number and department name.
[50:31] Then you'll see their proposed budget
[50:33] for 2025 27 the total budget for both
[50:37] years. When I subtract out the revenue
[50:41] assigned and then the right column it
[50:43] says
[50:44] discretionary general fund for
[50:46] department. That's how much
[50:47] discretionary revenue it takes to run
[50:49] each department for the next
[50:52] bianium. You'll see that for police
[50:54] we're take we're about $19.35 million
[50:58] discretionary revenue over the next
[51:00] bendium. Fire is about
[51:03] 11.8. Municipal court is basically break
[51:05] even at the moment because of the
[51:07] changes proposal tonight. And
[51:11] um you can see what the other
[51:13] departments are doing. You'll see public
[51:16] safety is about is you know about 70
[51:20] almost 78% of the discretionary revenue.
[51:22] So for every dollar discretionary
[51:24] revenue we have public safety uses about
[51:26] 78 cents of
[51:34] it. All right. So this is this is that
[51:38] right hand column this in a chart you'll
[51:40] see police just about half of
[51:42] discretionary revenue fires slightly
[51:45] over a quarter and then all the other
[51:47] departments
[51:49] are combined it's just slightly less
[51:51] than a quarter of the
[51:53] piece planning takes about
[51:56] 3% legislative executive 2% my
[51:59] department administrative services four
[52:02] library four aquatics three parks six
[52:05] and recreation 1%
[52:06] So, so when you say we're a full service
[52:09] city, this is an important thing to look
[52:11] at to say, you know, what do we have to
[52:14] spend money on that somebody else does?
[52:18] Well, just to clarify, those are
[52:19] bananas. Yeah, those totals over the
[52:22] bay are the totals over
[52:33] the so getting into the general fun
[52:35] departments
[52:37] themselves. All right, legislative and
[52:41] executive
[52:43] um revenue for this most of the revenue
[52:45] comes from these general fund sport
[52:47] services charges which is what we always
[52:50] call the
[52:51] overhead. The one change in expense
[52:55] funds that we made is we budgeted funds
[52:58] for counselor travel and training. We've
[52:59] separated that into amounts for each
[53:01] counselor over the next
[53:05] bianium the each counselor the mayor. So
[53:08] in for each council we budgeted one one
[53:11] trip to the national lead of c city's
[53:13] conference and two LC conferences we
[53:16] budgeted that equivalent amount of
[53:17] training if they want to do other
[53:19] training then
[53:20] that's yeah the mayor has more funding
[53:23] due to train due to attending other
[53:25] conferences such as the mayor's
[53:26] association other stuff she does so she
[53:30] has more funding than the others we've
[53:32] also included funding for up to one trip
[53:34] for three students involved with city
[53:36] boards and commissions and the chaperon
[53:38] to attend the National League of Cities
[53:40] conferences once during the two-year
[53:42] period.
[53:45] So that's there's
[53:48] about $16,000 for that for those four
[53:52] people to
[53:58] attend administrative services. probably
[54:00] going to go on administrative services
[54:03] for a while. Staffing changes we
[54:05] discussed and revenues consists mostly
[54:08] of support service charges and fees or
[54:11] utility billing related services and
[54:13] business licenses providing most of the
[54:15] additional
[54:17] revenue. I'm going to start with
[54:18] professional services. That's the one
[54:20] that I'm going to talk about materials
[54:22] and services. As I'm going through here,
[54:24] if you've looked at the budget, you have
[54:25] any other questions on materials and
[54:26] services and any detail line items, go
[54:29] ahead and ask us. But we can't answer it
[54:31] tonight. We'll get the answer answer for
[54:33] next week. Personal services and
[54:35] employed
[54:36] funding a one time expense for 62,900
[54:40] for economic development expenses
[54:42] resulting from revenue from enterprise
[54:45] zone repayments carried over current
[54:47] fiscal year. If an enterprise industry
[54:50] that gets in enterprise tax break does
[54:52] not meet its conditions, it has to repay
[54:55] some of that money and that money can
[54:56] only be used for certain economic
[54:58] development purposes. Right now the
[55:00] city's got
[55:02] $62,900 so I don't lose track of it. I
[55:04] kept it in my professional services
[55:06] given I see it everywhere.
[55:08] So budget 11,000 replaced with the 2040
[55:12] vision and action plan first year
[55:14] benium. So hopefully we won't eat all of
[55:17] that, but you got the the adoption
[55:19] scheduled for July. But there's quite a
[55:21] bit of work to get done to wrap it up.
[55:25] $7,000 each year for continued
[55:27] translation
[55:29] services, English and
[55:31] Spanish, $15,000 each year for the
[55:34] annual goals objective
[55:37] process. $15,000 for facilitation
[55:40] services each year. First year will be
[55:43] for recreational services
[55:45] facilitation with Cornelius Forsboro
[55:48] School District Pacific University. The
[55:50] other participants are going to
[55:51] reimburse the city for about half of
[55:53] that $15,000 share of their costs.
[55:56] Second year, we don't have specific
[55:58] facilitation services in mind, but I'm
[56:00] assuming with the 2040 action plan and
[56:02] some other things we're council look at,
[56:05] we're going to do some additional
[56:07] facilitation services those years. So I
[56:11] put $15,000 for those
[56:13] years that number four in the list is
[56:16] the bulk of that expense for the
[56:17] facilitator
[56:20] because it's it's not you know it's not
[56:23] just a matter of holding the meeting on
[56:25] that Saturday. There's a lot of
[56:27] preparation work that that person let
[56:30] the city manager and Jesse go through
[56:31] and this she will interview a lot of
[56:33] she'll interview a lot of people
[56:35] individually before she before we even
[56:37] get to the retreats and that. So she
[56:38] does she does a lot of ground work
[56:40] before the retreat and then there's
[56:42] quite a bit of work after the retreat
[56:44] putting all the information together and
[56:46] having a couple work sessions with
[56:47] council. I guess the only thing I would
[56:49] add is that might change some over the
[56:53] biodium with the completion of the 2040.
[56:55] There was a work
[56:57] session last night on that and I think
[56:59] there was some conversation with
[57:01] council about what does that kind of
[57:04] reconciliation process between 2040 and
[57:07] annual rules and objectives look like
[57:09] and so look at that as
[57:13] as that might be fluid. So we'll just
[57:16] kind of we got to see how that picture
[57:17] kind of paints itself what that cost
[57:20] function might be. don't need the money
[57:21] for the second
[57:23] year. You can look at it's not a large
[57:26] expense, you know, that you want to do a
[57:27] midyear adjustment on per se, but it's
[57:29] it's something you can look at. I'm sure
[57:31] something else will come up in the
[57:33] meantime,
[57:34] too. Last one, we budgeted about $21,000
[57:39] in each of the each year the banial
[57:41] budget for IT management services. I'll
[57:43] talk about that here when I talk about
[57:45] the IT
[57:47] manager or
[57:49] two. Our intent is to contract all IT
[57:52] services with the exception of everyday
[57:54] PC desktop services and some software
[57:56] access issues that come up from
[57:58] employees. So we'll talk about talk
[58:02] about some more talk about that more
[58:03] when we get to the IT manager
[58:06] position. Next we're going to go into
[58:08] the positions.
[58:11] several staffing changes proposed with
[58:13] departments. One of the proposed changes
[58:16] obviously affects also affects the
[58:17] legisl executive department, but I put
[58:19] it all in here. And if you read the
[58:21] budget budget message, excuse me, you're
[58:23] probably going to get more information
[58:25] on that on this position change than
[58:27] what I what I actually put the slides.
[58:33] First is to add the position of
[58:34] full-time assistant city manager which
[58:37] will allow the current position of city
[58:38] assistant city manager finance director
[58:41] be separated into two full-time
[58:43] positions of assistant city manager and
[58:45] finance
[58:46] director change is in response to
[58:48] council objective 2.6 Six, which asks
[58:51] the staff to evaluate staff capacity and
[58:54] city
[58:56] administration. Underlying factors post
[58:59] change are workload
[59:01] volume. However, city Washington County
[59:04] offers more services and we have a lot
[59:06] of departments resulting in more direct
[59:08] reports for the city manager and also
[59:11] assistance in their finance
[59:13] director. This is tended to result in
[59:16] less responsiveness and less time for
[59:18] strategic planning. You just don't have
[59:21] the time sometimes to dig in as quickly
[59:23] as you like to on some stuff. You just
[59:25] have to keep moving and be more
[59:28] reactive. Search will be able to change
[59:30] some of that post
[59:33] change. Resiliency adding this position
[59:36] will reduce the risk of many functions
[59:38] the responsibility of one position. I
[59:41] need there's a lot of areas I have that
[59:44] will get split up between these between
[59:46] these two new positions
[59:48] and will allow the three positions to
[59:50] focus more on areas assigned to them and
[59:52] spend more time planning and as I said
[59:54] last less time be reactive to things
[59:56] that come
[59:58] up how the duties be divided is almost
[1:00:01] finalized as with any
[1:00:04] change probably look at some of the
[1:00:06] duties will be reviewed after two
[1:00:08] position two two positions have been in
[1:00:10] their respective position as well. After
[1:00:13] the assistant city managers on see how
[1:00:16] things are working, it may make sense to
[1:00:19] swap one function or another function
[1:00:21] between between those two positions.
[1:00:24] This will also allow the city manager
[1:00:26] budget message says to have less direct
[1:00:29] reports. He
[1:00:33] has direct reports right now 12 looks
[1:00:36] like going down to nine which is still
[1:00:39] like which is still a lot but it's not
[1:00:42] just you know when you're thinking of it
[1:00:45] it's not just the director reports these
[1:00:48] director reports he has to work but it's
[1:00:49] also the seven city councilors. So it's
[1:00:52] got there's quite a bit of time spent by
[1:00:54] the city manager managing department
[1:00:56] heads
[1:00:57] plus working with the city council
[1:01:03] I don't know the next
[1:01:17] um the only thing I would add and thanks
[1:01:20] for raising in that poll is is as I
[1:01:22] mentioned in my message, we did do some
[1:01:24] kind of comparative analytics with other
[1:01:27] cities on this. Um, and the cities that
[1:01:28] we looked
[1:01:30] at were some of similar size, some
[1:01:32] larger, but the cities of similar size
[1:01:34] were Sherwood, walking new, Oregon City,
[1:01:39] Wilsonville, and
[1:01:40] Towatin.
[1:01:42] So, we didn't know this kind of going
[1:01:44] into it, but all of those cities have a
[1:01:46] have an assistant city
[1:01:48] manager. Cornelius has one. It's very
[1:01:50] similar to our position now. It's a
[1:01:52] tandem position, assistant city manager,
[1:01:55] finance
[1:01:56] director. We looked at some larger
[1:01:58] cities. Um, and I don't know if this is
[1:02:00] necessarily comparable, but Hillsboro,
[1:02:03] they have an interesting structure where
[1:02:04] they have three assistant city managers,
[1:02:06] but each is responsible for various
[1:02:08] functions. And then the only other city
[1:02:10] we looked at was Tigard, which
[1:02:13] has assistant city manager and then also
[1:02:16] kind of a unique position beside that
[1:02:19] position
[1:02:21] that's almost like a development
[1:02:23] director kind of position that has some
[1:02:25] kind of additional responsibility. So
[1:02:27] anyways, I just wanted to add that we
[1:02:28] did do some kind of comparative
[1:02:30] analytics to Forest Grove. I I would
[1:02:32] just kind of also mention that of all
[1:02:34] those municipalities with the exception
[1:02:37] of maybe Hillsbor because they actually
[1:02:39] have their own internet service. We
[1:02:41] offer more if not more offer more
[1:02:44] services if not the same than more of
[1:02:47] those. So that's all
[1:02:52] terms of FD increases. Is this a 1.0
[1:02:56] increase or how? It's well it be a
[1:02:59] full-time city manager and a full-time
[1:03:01] finance director or this is kind of one
[1:03:04] of the as far as total FD increases.
[1:03:08] This is kind of where we've looked at
[1:03:10] we're removing the potential removal of
[1:03:12] the interim city manager position ID
[1:03:15] manager. There'll be some savings there.
[1:03:16] And so some of the some of that savings
[1:03:18] we're moving over to the assistant city
[1:03:21] manager. We tried to make the assistant
[1:03:22] city manager between to the the cost of
[1:03:25] the general fund as cost neutral as
[1:03:27] possible. Just some savings that we're
[1:03:29] getting in some some other areas plus
[1:03:32] some of the allocations out to the to
[1:03:34] the appropriate departments that this
[1:03:37] position is scheduled to supervise.
[1:03:39] Guess another way if I could add to that
[1:03:41] answer
[1:03:43] is last year in the budget the budget
[1:03:47] committee the council approved a 0.5
[1:03:50] account
[1:03:52] position one of the reasons we're
[1:03:53] holding that position vacant is not a
[1:03:56] recognition that that we don't need help
[1:03:58] in accounting we do I think it is trying
[1:04:00] to provide a recognition
[1:04:02] that for the finance director position
[1:04:05] depending on what responsibilities are
[1:04:07] moved out from under that position and
[1:04:08] put over to the assistant city manager
[1:04:10] position that that will free up time for
[1:04:12] that finance director. And if there is
[1:04:15] enough free time that's kind of filled,
[1:04:17] you know, that's freed up essentially to
[1:04:19] be able to really focus on the budget,
[1:04:21] accounting, municipal court, utility
[1:04:24] billing,
[1:04:25] etc. We're just kind of holding that
[1:04:28] until that structural that potential
[1:04:30] structural changes in place to see if we
[1:04:32] still need that resource there. So there
[1:04:35] could potentially be a savings, but I
[1:04:37] don't want to create that expectation
[1:04:38] now because we just don't know. But we
[1:04:40] are keeping that position vacant. It's
[1:04:42] vacant right now and we are keeping it
[1:04:44] vacant until depending depending the
[1:04:46] budget process some structural changes
[1:04:48] to see if they come to fruition and what
[1:04:50] might happen to that position. That
[1:04:52] makes sense. So that's the other
[1:04:53] position that has a nexus to this. Um
[1:04:56] but it's not clear what the outcome of
[1:04:59] that is going to be and we probably
[1:05:00] won't know that for a little little
[1:05:01] while. But we are being cautious in
[1:05:04] terms of what looks like part-time
[1:05:06] accountants is staying as an authorized
[1:05:08] position but we did not fund it this
[1:05:10] year but it's funded in the second year
[1:05:12] of the plan.
[1:05:14] Will creating
[1:05:16] another type of position require
[1:05:19] additional administrative support?
[1:05:22] Um we don't believe so because the uh
[1:05:25] depending on where the positions sit
[1:05:27] where they're located we haven't decided
[1:05:30] yet. I'm assuming assistant city manager
[1:05:33] probably be around where Jesse is and so
[1:05:35] Jamie will support those two positions.
[1:05:38] Finance director probably there's going
[1:05:41] to have one of the administrative
[1:05:43] specialist
[1:05:45] downstairs that's helps with some of the
[1:05:47] finance areas probably have that person
[1:05:49] get some administrative help to the
[1:05:51] finance director.
[1:05:53] So, so we think we spread it out with
[1:05:55] positions we already have downstairs. We
[1:05:58] have administrative specialists for
[1:05:59] utility billing and also for municipal
[1:06:02] court
[1:06:05] and yeah, so we think that that was can
[1:06:09] support finance director in the same way
[1:06:11] that that Jamie is supporting both Paul
[1:06:13] and I now that would just move to the
[1:06:15] assistant city manager and the finance
[1:06:17] director to get that support downstairs.
[1:06:20] And same thing about whether we're
[1:06:22] looking to bring
[1:06:24] in recruit from the outside or and you
[1:06:28] asked do we have candidates identified
[1:06:30] for each? No, we don't. They'll be open
[1:06:32] with both positions. And your other
[1:06:36] question of any idea how long some more
[1:06:38] tenure people each will likely be
[1:06:41] around?
[1:06:43] Um, you typically don't talk about
[1:06:46] tenure positions. That remains to be
[1:06:48] seen. If I wish to apply for either of
[1:06:51] the two positions coming up, I will
[1:06:53] apply openly. I I've been totally aware
[1:06:56] of this since it's going in or I will
[1:07:00] more than likely I will probably be
[1:07:02] looking toward retirement sometime early
[1:07:04] next year depending on these positions
[1:07:05] retire. I I'm not saying officially I'm
[1:07:07] going to made up my mind, but it's I'm
[1:07:09] more looking in that direction. Thank
[1:07:12] you for being candid. That has a huge
[1:07:14] impact on how everything rolls here. So
[1:07:17] appiate that.
[1:07:30] So the IT manager
[1:07:32] um actually no longer consistency may
[1:07:35] have one proposal is to remove the IT
[1:07:37] manager. You can contract out our IT
[1:07:41] services technical management of the
[1:07:44] upper of some tech technical piece of
[1:07:46] the system i.e
[1:07:49] fire servers, storage arrays, firewalls,
[1:07:53] switches, RT services while keeping the
[1:07:55] daily PC desktop functions in house
[1:07:58] changes being
[1:07:59] proposed. Difficulty of attracting good
[1:08:01] staff for one and then retaining staff
[1:08:04] because they can earn more in other
[1:08:06] agencies. For example, our last IT
[1:08:08] manager went back to work for his former
[1:08:10] employee after a
[1:08:13] year. I guess I didn't approve that one.
[1:08:17] So including the IT manager, there are
[1:08:18] four currently authorized positions in
[1:08:20] IT. So after the IT manager goes,
[1:08:23] there'll be three. How many are staff
[1:08:25] right now? Staff, we have three staff
[1:08:27] right now. We have three IT people.
[1:08:29] Three IT people right now. No manager
[1:08:31] currently. No manager currently. Right
[1:08:33] now I right now I currently contract for
[1:08:36] temporary management services with a
[1:08:38] company that's helped us over the years
[1:08:40] and they're actually I went out I went
[1:08:42] out for quotes for the uh for the
[1:08:45] management services for the management
[1:08:47] services technical services. I got three
[1:08:50] quotes for they they declined a quote
[1:08:53] because they use specific equipment and
[1:08:55] we don't use some of that specific
[1:08:57] equipment. They're specialized in that
[1:08:59] that equipment like say Cisco firewalls.
[1:09:01] If you don't have a Cisco firewall, they
[1:09:04] don't work on your firewalls. So that's
[1:09:05] not something I can use. So I got three
[1:09:09] quotes. And so we've actually selected
[1:09:11] the B that we're currently currently
[1:09:13] using for the temporary management
[1:09:15] contract. They've done some several
[1:09:17] workers over the
[1:09:19] years. And again, it's a full scope of
[1:09:21] change. It's being negotiated. So the
[1:09:23] city fully understands what our contract
[1:09:25] service is, what projects will be new
[1:09:29] projects outside of the scope of the
[1:09:30] management contract because like right
[1:09:32] now you know we will go out and contract
[1:09:35] for certain for portions of contracts
[1:09:37] right now because our IT management
[1:09:39] doesn't have the technical expertise to
[1:09:40] do some of it. So, you know, we're we're
[1:09:44] signing up for now for IT management
[1:09:46] services for like existing services, you
[1:09:49] know, keep things going, but if we're
[1:09:51] going to make a big change and do some
[1:09:53] other stuff, you know, that's that's
[1:09:54] technically could be outside of the
[1:09:56] scope of the contract. So, we're just
[1:09:58] trying to figure out what's inside the
[1:10:00] scope of the contract and exactly what
[1:10:02] falls outside of the scope of the
[1:10:03] contract. So we kind of have a notion
[1:10:05] that we're going to make this kind of a
[1:10:06] change or look at this sort of stuff
[1:10:07] that's going to be additional
[1:10:10] costs and like I said current the
[1:10:13] contract out for several projects. It's
[1:10:15] hard for one person like the IT manager
[1:10:17] to keep up keep up to date on everything
[1:10:20] that's happening with all the equipment
[1:10:21] we've had to look at and that's been one
[1:10:24] of the other issues that we've had and
[1:10:26] the decision proposes change took a
[1:10:28] while is it's a major shift in approach
[1:10:30] because we're going from having somebody
[1:10:32] in house that does everything to a
[1:10:34] contract service that has to be managed
[1:10:37] and contract manager will actually
[1:10:39] manage remaining people from a technical
[1:10:42] standpoint while the assistance city
[1:10:45] manager will manage the IT contract plus
[1:10:48] the day-to-day applications and that
[1:10:50] sort of other stuff for the two for the
[1:10:52] people that remain for the personnel
[1:10:54] side of it and so you know currently the
[1:10:57] IGT manager calls a consultant to help
[1:10:59] solve issues with particular piece
[1:11:02] pieces of equipment as the consultant
[1:11:04] has more experience and one of the
[1:11:06] questions Dave had is what happens when
[1:11:07] we have a crisis like yesterday we had a
[1:11:10] crisis yesterday so uh so what happened
[1:11:12] what so what happened
[1:11:14] We had an internal power share.
[1:11:18] I guess to resolve it though, we had to
[1:11:19] call in outside experts to resolve it.
[1:11:21] Yeah. I mean, we don't have any network
[1:11:24] people in. So, we called we called our
[1:11:26] consultant that we've had to use
[1:11:27] temporary management. Soon as I called
[1:11:29] them and asked them, I told them we're
[1:11:30] dead in the water. We need this
[1:11:32] elevated. They had somebody right on the
[1:11:33] road heading out. Immediately
[1:11:36] immediately came out, started working on
[1:11:37] the project. It got it up around what
[1:11:40] six o'clock last night. Most was back
[1:11:42] up. the phone system. They parts of the
[1:11:44] phone system were down today. It still
[1:11:46] might be a little bit of phone system
[1:11:48] out on the computer side, but the phones
[1:11:50] are back up and working. So, what's you
[1:11:53] know, and if we would have had this type
[1:11:54] of problem we had yesterday, the IT
[1:11:56] manager probably would have called these
[1:11:57] people in anyway
[1:11:59] because because as the the power went up
[1:12:02] and then it went back down again. And
[1:12:04] so, as it was going back up, everything
[1:12:07] was rebooting. When it went down at the
[1:12:09] same time it was going back up, that
[1:12:11] screwed up all the reboots. So there was
[1:12:13] multiple multiple connections between
[1:12:15] multiple pieces of the all the equipment
[1:12:18] got messed up and so it took person a
[1:12:20] while to unwind all that. So we would
[1:12:22] have had to bring somebody somebody in
[1:12:24] anyway to have network expertise that
[1:12:26] what our IT manager would have had. So
[1:12:29] it's having the fulltime contract
[1:12:32] full-time consultants probably going to
[1:12:33] be no different anyway. Plus the whoever
[1:12:36] we signed the contract with the consult
[1:12:38] we're looking at all of them were all of
[1:12:40] them would install monitoring contract
[1:12:42] monitoring software on our on our
[1:12:46] system. So they're they're constantly
[1:12:47] monitoring the switches the firewalls
[1:12:50] storage arrays the servers and they can
[1:12:52] tell there's an issue if there's an
[1:12:54] issue with them back in their office
[1:12:55] right there. Lots of times they'll be
[1:12:57] able to remote do something without us
[1:13:00] even knowing the system happens to go
[1:13:02] down.
[1:13:04] I mentioned something else about this.
[1:13:05] Is it go over to the next slide or is
[1:13:07] this the next slide? I just want to make
[1:13:09] sure I'm not gonna say something that
[1:13:10] you want to say. Oh, still have more to
[1:13:12] go. This is a long section of it.
[1:13:18] Um, we also, one of the questions Dave
[1:13:21] asked was what about long-term strategic
[1:13:22] planning?
[1:13:24] um talked about the long-term strategic
[1:13:26] planning as we were looking at doing
[1:13:29] this contract change and we all
[1:13:31] acknowledged that if we were going to do
[1:13:32] a long-term strategic plan, we would
[1:13:34] hire a consultant anyway to help us with
[1:13:36] that plan because the internal IT staff,
[1:13:40] you know, while the IT manager will know
[1:13:42] what how our system runs and how it
[1:13:44] works, they won't he or she might not
[1:13:47] know what technology is out there,
[1:13:49] what's available, where the current
[1:13:51] trends are heading, you know, what might
[1:13:53] be the best way to look at doing
[1:13:54] something because they're not as up
[1:13:56] todate as say a consulting firm that's
[1:13:59] got a lot of people working for them,
[1:14:00] experts in all areas. They're getting,
[1:14:02] you know, they're getting constantly
[1:14:03] trained on things. So that we you know
[1:14:06] we would had to hire I said the
[1:14:08] long-term strategic plan anyway to help
[1:14:10] us. And another question about large
[1:14:13] about
[1:14:15] anybody would be looking combining our
[1:14:17] it with anybody else. We I actually
[1:14:20] called some of the larger agencies in
[1:14:22] the county and said, "Hey, are you
[1:14:23] interested in hosting our network
[1:14:25] services as a service to us and they're
[1:14:27] charging us for it?" And at this point
[1:14:29] in time, they do not have the capability
[1:14:32] to provide that service either with
[1:14:34] systems or staff. They all doing their
[1:14:37] own internal work. Yeah, most of them
[1:14:39] they're all doing their own internal
[1:14:40] work. And um they have even some of the
[1:14:43] larger agencies have some of the same
[1:14:45] hiring issues we do. the city of
[1:14:47] Hillsboro, which is much larger for us.
[1:14:48] Pay is much better than us. They had a
[1:14:51] they had a network engineer manager
[1:14:54] position open for over a year before
[1:14:56] they were able to fill it. So, they're
[1:14:58] also have those cities are also having
[1:15:00] hiring issues on some of their IT staff
[1:15:04] as well. It's it's not a fun world out
[1:15:07] there. And I guess just to kind of I've
[1:15:09] talked with a lot of my colleagues at
[1:15:10] similar sites and even some of the ones
[1:15:12] from larger cities and we're just kind
[1:15:15] of seeing this industrywide especially
[1:15:17] with some of the networking systems
[1:15:19] types functions very difficult to
[1:15:21] recruit very difficult to retain. Um
[1:15:26] some of the tech functions the kind of
[1:15:28] desktop type functions you can you can
[1:15:31] see we can recruit and we can hire those
[1:15:35] positions. They typically do have a
[1:15:36] little bit higher turnover rate than
[1:15:38] normal employees. Stay very long, do
[1:15:40] they? Yeah, they don't. No, they want to
[1:15:41] get experience. Yeah, they want to get
[1:15:42] experience and either kind of get
[1:15:43] promoted. If there's a career ladder at
[1:15:45] your agency, great. If there's not,
[1:15:47] they're going to go to a different
[1:15:48] agency. And so, we're seeing those
[1:15:51] positions within the city at that PC
[1:15:53] tech level. Those are turning over
[1:15:56] probably one and a half to two and a
[1:15:57] half years. That's just kind of standard
[1:16:00] rate. The other ones we're just having a
[1:16:02] difficult time recruiting period. We've
[1:16:04] had recruitments. We've seen this
[1:16:07] pattern other especially other
[1:16:08] municipalities of our size. There was
[1:16:11] also a question about have we looked at
[1:16:13] kind of combining with other cities.
[1:16:17] Oh, you were. Okay. Can I jump together
[1:16:19] then? You can. Uh there has been a
[1:16:22] conversation. There's a group called the
[1:16:24] the bug broadband user group. Um and the
[1:16:27] broadband user group is all the
[1:16:30] municipalities that kind of talk
[1:16:31] strategically about where we want it
[1:16:34] broadband issues to kind of go.
[1:16:38] There has been some active discussion
[1:16:39] about kind of westside
[1:16:42] municipalities, banks, murines,
[1:16:45] Cornelius, Horse Grove, less sobro, but
[1:16:49] maybe um actively partnering on
[1:16:53] something IT support, it anything it um
[1:16:58] it's an active
[1:16:59] conversation I will say, you know,
[1:17:03] pardon the pun, it takes a bandwidth to
[1:17:05] kind of talk about that. there's some
[1:17:07] type of potential intergovernmental
[1:17:08] agreement. Um it's some type of
[1:17:10] potential cooperative, but it is an
[1:17:12] active discussion. Um right now it's
[1:17:14] kind of peacemail. So you have Cornelius
[1:17:16] for example, they're contracting out a
[1:17:19] little bit of both. Um you have
[1:17:22] airplanes and banks, they're they're
[1:17:23] contracting and you know in those cases
[1:17:26] they have a person and it is kind of
[1:17:29] literally a person and if that person
[1:17:32] goes everything goes kind of thing and
[1:17:34] so there's a high risk factor.
[1:17:36] associated with some of those smaller
[1:17:37] municipalities. Um, yeah, it's just it's
[1:17:40] just a challenge. So, I think we're
[1:17:42] trying to kind of find innovative ways
[1:17:43] where we can look outside of the
[1:17:45] organization, find organizations that
[1:17:47] have uh quite a bit of bandwidth, quite
[1:17:50] a bit of depth, quite a bit of
[1:17:52] expertise, that are solid, that are
[1:17:53] stable, that know this, that know this,
[1:17:56] that can help us, that can bring kind of
[1:17:58] an outside perspective to it. Um, and
[1:18:01] and really kind of help us out because
[1:18:04] we we need some help.
[1:18:06] Oh, I from my own technical background,
[1:18:10] the ideal scenario for me would be that
[1:18:13] you
[1:18:14] have this bug
[1:18:17] organization collectively hire one or
[1:18:19] two pretty high level people that are
[1:18:22] not doing desktop support. They're not
[1:18:24] running around unplugging and plugging
[1:18:26] switches back in.
[1:18:28] That's strategic planning oversight, you
[1:18:32] know, looking. They are very much aware
[1:18:34] where the industry is heading
[1:18:35] technologically. they know what kind of
[1:18:37] things to be planning for and it's not
[1:18:39] and then you hire out all the dayto-day
[1:18:42] the PC support and everything else to a
[1:18:44] selected set of firms as you're doing
[1:18:45] now because that's that's not where you
[1:18:48] want to invest city dollars in a desktop
[1:18:50] service
[1:18:52] guy and that's it's I appreciate you
[1:18:55] mentioning that because that
[1:18:56] conversation is really focused on that
[1:18:58] is the scope right not not the desk
[1:19:01] stuff because that that we can kind of
[1:19:02] do that not even monitoring the
[1:19:04] switching service we can hire data,
[1:19:06] switches, servers, hard, you know, it's
[1:19:08] the where are we going to be five years
[1:19:09] from now? What do we need to do now to
[1:19:10] get ready to move there? How are we
[1:19:12] going to work at lock step so that we
[1:19:14] can get the best value for our dollars
[1:19:16] by kind of doing things together?
[1:19:20] Yeah, like J said, there's an effort in
[1:19:22] Washington County, sorry, but I mean
[1:19:24] smaller like Kell says, they're probably
[1:19:27] not interested in that area. they'll
[1:19:29] probably stay on their own, right? And
[1:19:31] so of the smaller agencies, we would
[1:19:34] actually be the biggest of the smaller
[1:19:35] agencies that would be doing this. So So
[1:19:39] it doesn't help. Yeah. And so it would
[1:19:41] be like for shared technology systeming
[1:19:44] formula. Yeah. Depends on the funding
[1:19:45] for basically the smaller cities are
[1:19:47] looking or smaller cities and even some
[1:19:48] of like fire some of the smaller fire
[1:19:51] districts have employees. Yeah. System
[1:19:53] are kind of looking for some help. But
[1:19:55] even if even if it would head in that
[1:19:56] direction, that's going to take several
[1:19:58] years put together. So we're I mean we'd
[1:20:00] still do this in the inter room and you
[1:20:02] know I'm proposing signing like a
[1:20:04] one-year
[1:20:05] contractable one-year term. So let's say
[1:20:07] something like this became we're not
[1:20:09] locked into a long contract
[1:20:13] and different cities want to do
[1:20:15] different amounts of stuff too.
[1:20:18] It occurs to me that school districts
[1:20:20] will have similar needs. They got
[1:20:23] campuses.
[1:20:28] Can I ask question? Sure. Um Paul said
[1:20:31] you got three bits for this sort of
[1:20:33] temporary situation. Well, three quotes
[1:20:35] for the ongo for the ongoing on for the
[1:20:38] lack of a manager and I'm
[1:20:39] wondering any of those quotes or if
[1:20:42] there's sort of a a line for contracting
[1:20:46] the desktop type
[1:20:48] support in the interm work.
[1:20:53] We talked and we went through the and we
[1:20:55] went through when we went through the
[1:20:56] quoting process and there was there was
[1:20:59] one purse one company only had like two
[1:21:01] support people in the Northwest think
[1:21:03] they gave me a relatively low price but
[1:21:05] there's a reason for that they only have
[1:21:06] two support people in Northwest and so
[1:21:08] it's um the other two firms which are
[1:21:11] both based locally they're they both
[1:21:15] they both said keep the desktop support
[1:21:17] service yourself you don't you do not
[1:21:18] want to pay us for doing your everyday
[1:21:20] PC desktop support services. It's you
[1:21:23] can do it cheaper, they can do it and
[1:21:25] they can hire people to do it. So they
[1:21:27] recommended we keep the everyday stuff
[1:21:29] ourselves on PCs.
[1:21:33] It I know it sounded but they it's just
[1:21:36] it's what they have to pay in the market
[1:21:38] for. I mean, we can get the
[1:21:40] desktop plus they, you know, they have
[1:21:42] to send them out. They basically they'd
[1:21:45] have to hire someone here and we
[1:21:48] can and we did talked to one city that's
[1:21:51] contracted out all services and they're
[1:21:54] they're very pleased, but it's a similar
[1:21:55] size city to us. They've got they have a
[1:21:59] person on staff the everyday stuff and
[1:22:02] person that manages their contract does
[1:22:05] four or five other different things that
[1:22:07] just you ask me but that's Cornelius has
[1:22:10] always contracted directly services but
[1:22:12] I don't know what their satisfaction
[1:22:14] level was what they have right now so I
[1:22:16] know they know the city manager looking
[1:22:19] for different ways to do it. It's just
[1:22:21] thin, very thin. Thin
[1:22:23] itself and you know like yesterday Alexa
[1:22:26] we talked about the situation we had it
[1:22:28] was very good because one of their
[1:22:30] senior network engineers came out but
[1:22:32] they have experts like other components
[1:22:34] of the system needs actually they were
[1:22:36] actually on a team's call or the other
[1:22:38] one of the other guy experts were voted
[1:22:40] in and was helping and was doing some of
[1:22:42] the parts that he was an expert on but
[1:22:44] the senior network had less experience
[1:22:46] in. So we're able to take take the good
[1:22:49] experience from the from that firm and
[1:22:51] get the right pe the right people in the
[1:22:53] job for all components that were that we
[1:22:55] were having issues with.
[1:23:02] Uh the other one of the other changes is
[1:23:05] they're proposing to move the GIS
[1:23:07] analyst back to the engineering
[1:23:10] department continue to focus on GIS but
[1:23:13] at times will also do engineering
[1:23:15] inspections as personnel we're moving
[1:23:17] back to this back into engineering has
[1:23:20] previously done engineering inspections.
[1:23:21] So he used to be the engineering tech
[1:23:23] and halftime GIS halftime engineering
[1:23:25] tech. So we moved him as a GIS analyst
[1:23:29] couple years ago. We're now gonna move
[1:23:30] him back else as a GIS analyst, but
[1:23:33] he'll do both. But he'll do both the
[1:23:35] engineering inspection plus GIS
[1:23:38] analyst. Um, public works is going to
[1:23:41] start their process to convert its GIS
[1:23:44] data from its current network to the
[1:23:46] utilities network like light power has
[1:23:49] done and light power is almost complete
[1:23:50] with its transition. I think they're
[1:23:52] about ready to roll it out. So I know T
[1:23:55] has been very pleased with the process
[1:23:57] process of getting this on the utilities
[1:23:59] network. So I feel since we've hired the
[1:24:02] consultant in the last year, we've made
[1:24:04] we've made leaps and bounds to what
[1:24:06] we've done in several prior years
[1:24:08] combined. So we're we're moving ahead
[1:24:10] moving ahead pretty fairly well with the
[1:24:13] GIS and then so we're going to start
[1:24:16] moving the public works data over. So
[1:24:18] having a JS analyst in that department
[1:24:19] will allow to public works director and
[1:24:22] the consultant directly is where utility
[1:24:25] networks being done. This is the
[1:24:27] approach we use for light power and like
[1:24:29] I said if it's been successful for them
[1:24:31] they're about to switch over to it then
[1:24:34] their staff will be able to take their
[1:24:35] maps out their G their GIS maps out on
[1:24:38] their whatever electronic device they're
[1:24:41] using.
[1:24:43] I was going to say is that the goal that
[1:24:45] you shooting for is that all of the city
[1:24:48] employees will be able to use their
[1:24:49] portable devices to access. Yeah. All
[1:24:51] the ones Yeah. All the ones that need
[1:24:52] will be able to use be will be able to
[1:24:54] do that. That's the goal of getting this
[1:24:57] done eventually. Plus
[1:24:59] the we're also talking with the
[1:25:01] consultant about okay now that we've got
[1:25:03] blind power done our public works. We
[1:25:06] also want to start looking about looking
[1:25:08] about how can we also make this more
[1:25:09] public
[1:25:10] facing start getting some more stuff out
[1:25:13] there for the public to start another
[1:25:14] GIS system. So what are some examples of
[1:25:17] public facing
[1:25:19] features like some of the basic property
[1:25:21] maps some of the basic you know some
[1:25:24] some utilities maps and then some of the
[1:25:26] stuff we can't put out there because
[1:25:28] of because of security issues. You know,
[1:25:32] it's real hard for the terrorists to
[1:25:33] find where our substations actually are.
[1:25:36] They can read it on map instead of
[1:25:38] driving past. So,
[1:25:41] sorry.
[1:25:51] What? Let me know what a good time would
[1:25:54] be. Do a short bio break. Yeah, let me
[1:25:57] finish this up real quick. Forget the
[1:25:59] first paragraph. That's just like copied
[1:26:01] and pasted it over the last paragraph
[1:26:03] prior page. One question was about the
[1:26:07] removal of the water treatment plant
[1:26:08] engineering technician position that we
[1:26:10] proposed adding last year. We didn't
[1:26:12] want confusion
[1:26:14] between that position and the moving of
[1:26:17] the GIS analyst to the engineer back to
[1:26:19] the engineering
[1:26:20] department. Water treatment plant
[1:26:23] operator tech was a hybrid position.
[1:26:26] We had to approve like last year, but we
[1:26:29] never filled it because the need for the
[1:26:31] position did not
[1:26:32] materialize. We were able to hire
[1:26:35] sufficient water treatment plant
[1:26:36] operators to operate the water treatment
[1:26:38] plants. We did not need that
[1:26:40] position. So we like I said, we never
[1:26:43] filled it and we're asking now. So the
[1:26:46] GIS analyst position that will remain
[1:26:48] has no duties of the water treatment
[1:26:49] plant. They strictly just do GIS duties
[1:26:52] plus engineering inspections.
[1:26:56] So the
[1:26:57] uh and they don't you know we kind of
[1:27:00] expect the engineering inspections to
[1:27:02] continue to increase as we're getting
[1:27:04] residential developments expected you
[1:27:07] know to continue at a relatively similar
[1:27:09] pace for the next couple years based on
[1:27:11] the number of building lots we have
[1:27:12] left. Um inspections for summer overlay
[1:27:16] curb projects are continuing and we
[1:27:20] anticipating some increased inspections
[1:27:22] for some industrial industrial
[1:27:24] developments that we're anticipating. So
[1:27:26] there will be some more inspection work
[1:27:29] coming up over the next couple
[1:27:31] years. Already talked about parttime
[1:27:33] accountant. So I'll talk about that.
[1:27:36] Like I said, we had the one quick. We're
[1:27:39] going to give the finance director and
[1:27:40] the assistant city manager time to
[1:27:41] evaluate the position. Once the two
[1:27:44] positions are separate, they can kind of
[1:27:45] see how might best be best structured
[1:27:49] within, you know, within the
[1:27:51] department. So that's like I said, it's
[1:27:54] going to take a little bit of time for
[1:27:56] them depending on when they when they
[1:27:57] get
[1:28:02] hired. Good time for a bridge.
[1:28:20] [Music]
[1:28:45] You look tired.
[1:28:52] [Music]
[1:29:16] 24% dream.
[1:29:35] [Music]
[1:29:50] Maybe that's a mask.
[1:30:10] Sorry. All
[1:30:25] right.
[1:30:40] [Music]
[1:30:49] Let me
[1:31:04] You're at the table.
[1:31:27] [Music]
[1:31:38] Now I'm going to be offer
[1:31:52] [Music]
[1:32:03] Yes.
[1:32:08] I'm sorry.
[1:32:20] [Music]
[1:32:30] That's
[1:32:34] tomorrow probably.
[1:32:42] [Music]
[1:33:05] I'm promising
[1:33:19] [Music]
[1:34:20] Oh no.
[1:34:32] That's for my office.
[1:34:36] [Music]
[1:34:52] I'm sure
[1:35:05] budget.
[1:35:13] [Music]
[1:35:26] Yeah.
[1:35:33] [Music]
[1:36:56] Whatever.
[1:37:07] Oh, okay.
[1:37:18] [Music]
[1:37:21] or
[1:37:22] [Music]
[1:37:22] [Laughter]
[1:37:28] something. Whatever happened
[1:37:41] Yeah.
[1:38:01] Oh, I know.
[1:38:08] [Music]
[1:38:21] I just wasn't sure what happened.
[1:38:46] I've been asking
[1:38:50] [Music]
[1:39:03] I
[1:39:13] guess I guess
[1:39:31] next.
[1:39:40] [Music]
[1:39:52] Oh, I know.
[1:40:05] So last
[1:40:18] [Music]
[1:40:24] typically.
[1:40:27] [Music]
[1:40:38] Yeah.
[1:40:41] [Music]
[1:40:45] All right. Two minute warning will be
[1:40:47] starting up shortly. Get your popcorn
[1:40:50] now.
[1:40:54] Thank you. Eddie
[1:41:09] [Music]
[1:41:18] like
[1:41:37] All right, we're starting back up.
[1:41:45] Sorry.
[1:41:50] Yeah, we're ready.
[1:42:23] on the municipal courts. Up on municipal
[1:42:27] courts.
[1:43:08] Will you test
[1:43:24] Here it goes.
[1:43:58] Jamie, ready?
[1:44:09] I think so. Yeah, we're good.
[1:44:11] All right.
[1:44:15] Next section is
[1:44:20] support operate from municipal support.
[1:44:24] get the first $30,000 fine revenue split
[1:44:28] 5050
[1:44:30] afterwards revenues is projected to
[1:44:33] remain flat
[1:44:37] number citations by
[1:44:40] grow flat revenue be declining the
[1:44:44] collection prior citations turned over
[1:44:46] to collection agency department of
[1:44:48] revenue but even those collection
[1:44:51] procedures slow
[1:44:55] Now one change we did make it to make it
[1:44:59] the court also affects administrative
[1:45:01] services I put it here the
[1:45:03] administrative specialist in court to
[1:45:06] allocate that 50% to court and 50% to
[1:45:10] the administrative services to reflect
[1:45:11] where the person's time actually being
[1:45:14] spent. This person is crossrained some
[1:45:17] utility billing functions frequently the
[1:45:21] account utility
[1:45:24] billing volumes
[1:45:42] down we know this is more important
[1:45:59] library department has come out as we
[1:46:02] get to their section. I'll go through my
[1:46:03] notes and then there's questions or
[1:46:08] discussion may take
[1:46:13] question working working hard with the
[1:46:15] other county
[1:46:27] man WCCLS is the major source of funding
[1:46:31] for the February and is proposed to
[1:46:34] increase by 1% for the next budget
[1:46:37] fiscal year 25 and 26. The revenues for
[1:46:40] 26.7 are not known as the county is
[1:46:43] considering the local option library
[1:46:45] local option levy on the November 2025
[1:46:48] ballot. However, for the purposes of
[1:46:51] preparing this budget, we've assumed
[1:46:52] receiving only a 1% increase for both
[1:46:55] years. But right now, that's kind of the
[1:46:56] best information that we have based on
[1:46:58] historical. So, it used to be more like
[1:47:00] 3%. Yeah, we had traditionally received
[1:47:03] about 3% from the county for years and
[1:47:06] but now they're into their budget
[1:47:07] issues, they've cut down that 3% in the
[1:47:10] last few years to
[1:47:12] 1%. Um, and but in some years old prior
[1:47:16] years where property taxes were
[1:47:18] sometimes a little above the amount
[1:47:19] projected, the county would give the
[1:47:20] libraries additional funding known as
[1:47:23] pool two money. And that that that's
[1:47:26] where that that thing gave the pool two
[1:47:28] money came from. But there's not been
[1:47:31] pool too many distributed for several
[1:47:32] years now that it's close to 10 years
[1:47:35] and so how's that so much financial
[1:47:38] challenge right now they probably the
[1:47:40] general fund
[1:47:43] so they they've taken essentially it
[1:47:45] used to be a 3% increase every year from
[1:47:47] the general fund to
[1:47:48] WCCLS they flatten that down to 1% and
[1:47:52] so if you look at the impact force grow
[1:47:54] we get about a million dollars every
[1:47:56] year from WCCLS from the county for the
[1:47:58] library budget so the difference between
[1:48:00] 3% and 4% about $20,000 per year and
[1:48:04] that started not
[1:48:06] last year but the fiscal year before
[1:48:08] that you have a chart we've been back
[1:48:10] filling the reduction in WCC lasts fund
[1:48:13] the city general fund dollar again will
[1:48:15] impact the remainder of the general fund
[1:48:17] budget um I've got a up showed you a
[1:48:21] table last year and I've updated this
[1:48:22] table for this year showing the impact
[1:48:24] of the reduced revenue
[1:48:30] There's actual 21, actual 22, budgeted
[1:48:33] 23, 24, and budgeted 24 25. The budgeted
[1:48:37] for all all intents and purposes for
[1:48:39] WCCCLS revenue is the same what we
[1:48:41] actually got. So you'll see the
[1:48:45] uh we still got the 3% between 21 and 20
[1:48:49] between years 21 and 22 and 22 23.
[1:48:54] years 23 to years from that next year 23
[1:48:57] to 24 we got a 1% we're getting a 1% for
[1:49:01] this year and you'll see the last column
[1:49:04] is the bianial budget where there's two
[1:49:06] years combined and so I've assumed a 1%
[1:49:09] increase
[1:49:10] from from 25 to 26 and I take 26
[1:49:14] calculate the number and added another
[1:49:17] 1% to that number so that would give us
[1:49:19] about $1.93 million for the next WCC CLS
[1:49:23] based on 1%
[1:49:25] increases. And then there's the there is
[1:49:28] the expenditures.
[1:49:31] Um you'll see the budgeted expenditure
[1:49:33] for library for the next two years are
[1:49:34] $3.5
[1:49:36] million which would mean city funding of
[1:49:40] 1.5 million. And you can see how the
[1:49:42] percentages have been going up of the
[1:49:45] city's funding percentages over the past
[1:49:47] 2122. It's gone from 30% to the next
[1:49:50] year's budget. picture is benium. If the
[1:49:53] county just gave 1% to the second year,
[1:49:55] we'd be at 44 56% for the county, 44%
[1:50:00] the city. And you'll see the bottom
[1:50:02] line, you see the bottom of the chart on
[1:50:04] the bottom, which shows if we would have
[1:50:06] got 3% the whole time there is what we
[1:50:09] would have proceeded in the next
[1:50:12] 1.9 getting we got 2.1 million. So it's
[1:50:16] makes us makes a difference and it makes
[1:50:18] a difference quickly because that's that
[1:50:20] average compounds each year.
[1:50:26] So what we did is we didn't ask the
[1:50:29] library to absorb all the increase, but
[1:50:30] we asked the library to propose $40,000
[1:50:33] reduced funding for the normal increase
[1:50:35] over the two-year period to make up for
[1:50:37] the loss of funding.
[1:50:40] So, it's not that they're reducing
[1:50:41] 40,000. They're showing $40,000 less
[1:50:45] less of an increase. A less of an
[1:50:47] increase. Okay. Is what we're asking
[1:50:49] what what we asked them to do. Okay. And
[1:50:51] so, right now
[1:50:53] the right now I've got the money coming
[1:50:55] out of the reduction remaining pool
[1:50:58] monies. There was about $18,000 left in
[1:51:01] that after 10 years. And then the 10%
[1:51:04] reduction in material expenses for each
[1:51:08] for each of the next two years which is
[1:51:10] 38,000. We said that was close enough in
[1:51:13] the general fund making up the
[1:51:16] difference between the 40 and the 38. So
[1:51:18] if I understand it right, the big
[1:51:20] picture is we're back filling where the
[1:51:24] WLE funds are falling shorter than they
[1:51:26] used to be. We're doing it and we're
[1:51:29] reducing our expenditures by cutting
[1:51:31] back on our material budget. That's
[1:51:34] Yeah, I mean I think Colleen is going to
[1:51:36] probably want to potentially look at
[1:51:37] that and evaluate it
[1:51:39] potentially change. So the library is
[1:51:43] reviewing changing. Right now the
[1:51:45] library has a vacant full-time library
[1:51:46] system. Right now they're looking at
[1:51:48] changing that into two halftime
[1:51:49] assistants help with scheduling
[1:51:51] flexibility. right now with every person
[1:51:54] just being about full time. A lot of
[1:51:55] them they tend to have less scheduling
[1:51:57] flexibility if they had more part time.
[1:52:01] This will also save about $12,000 a year
[1:52:04] in wages and benefits which could be
[1:52:07] used to absorb part of that reduction
[1:52:08] funding instead of potentially reducing
[1:52:10] material items.
[1:52:15] Colle budget will be library budget will
[1:52:18] be reviewed at the end of the first year
[1:52:20] of the two-year budget period. based on
[1:52:22] the uh outcome of the county's proposed
[1:52:25] levy and the proposed new funding
[1:52:27] allocation that may come about passes.
[1:52:30] So we're not sure how the second year
[1:52:32] could look. We could get more revenue if
[1:52:35] it passes. So we're just not just if I
[1:52:41] can maybe add to that briefly. The
[1:52:44] county actually right now is doing
[1:52:46] pooling. This is going to be the second
[1:52:48] of three polls on a proposed levy
[1:52:51] increase of 15 cents for WCCCLS.
[1:52:56] Um, after these poll results come in, I
[1:52:59] think there's the reason that the county
[1:53:01] is looking at pulling three times is
[1:53:02] just kind of this economic uncertainty
[1:53:04] that's out there. So, we're seeing how
[1:53:06] that might affect what a what a
[1:53:09] potential replacement would for the
[1:53:10] libraries would look like. The board is
[1:53:13] going to reconsider in August whether
[1:53:15] they want to do a 10 or a 15 cent
[1:53:17] increase. They are leaning toward a 15
[1:53:19] cent increase if the balloon results
[1:53:21] sustain
[1:53:22] it. Uh at that point they're going to do
[1:53:26] a third and final poll before a final
[1:53:28] vote from the county on whether to put
[1:53:30] it on the ballot and at what rate. The
[1:53:33] final vote to put it on the ballot has
[1:53:34] to be in August in time for the November
[1:53:36] election, but there will be a third
[1:53:38] poll. So in terms of kind of like the
[1:53:41] other thing that's going on parallel to
[1:53:44] this process and and Colleen knows the
[1:53:46] details much better than I do is a
[1:53:49] governance and funding study and the
[1:53:52] governance and funding study is being
[1:53:54] done by all of WCCLS's partners. Marina
[1:53:57] and Company is the consultant that's
[1:53:58] been hired. All of WCCLS partners
[1:54:00] include all the municipalities and also
[1:54:03] garden homes, Cedar Hills, county
[1:54:06] nonprofits in
[1:54:08] Aloa. So all the partners are involved
[1:54:10] in this process. They are talking about
[1:54:12] some changes. Um but um none of those
[1:54:17] are are going to be known until and all
[1:54:20] of these are kind of tied to the levy.
[1:54:22] So all these efforts are kind of
[1:54:24] intertwined. That's part of the reason
[1:54:27] that in this vacancy that that we
[1:54:29] have currently, we're just kind of
[1:54:32] pausing on that. We're gonna we're not
[1:54:35] like pausing the expenses of it. We're
[1:54:38] just pausing the hiring of it. So the
[1:54:40] expenses of it are in the budget and
[1:54:43] those expenses could be used for
[1:54:44] temporary services whether with existing
[1:54:46] employees or maybe even hiring temporary
[1:54:48] employees to maintain our level of
[1:54:50] service. We really do need to get a
[1:54:53] clearer picture after November before we
[1:54:56] before we look at potentially a
[1:54:59] full-time modified offer to an employee.
[1:55:01] We need to know it has a stable funding
[1:55:02] source. The levy doesn't pass. I think
[1:55:05] there's a big question mark about what
[1:55:06] WCCLS would do the next year and what
[1:55:08] the county would do the next year. The
[1:55:10] trend has been a 1% increase, but I
[1:55:12] think Colleen would probably agree with
[1:55:14] me that they've also hinted at
[1:55:16] flat, which would be the same amount as
[1:55:19] last year. Um, and so if that's the
[1:55:22] case, then the compounded results that
[1:55:24] you just saw earlier that Paul showed,
[1:55:26] they get even more dramatic. And when
[1:55:28] you take a percent off of a million
[1:55:29] dollars, it's it can be significant. I
[1:55:32] mean, it's automatically $10,000. If you
[1:55:34] compound it over the years, that
[1:55:36] compounds to 20 and then to 40 and then
[1:55:39] so it's just something to kind of
[1:55:42] consider. Paul's been going to all the
[1:55:44] meetings. I've been going to the
[1:55:45] meetings that I can. We've been very
[1:55:48] tuned into it.
[1:55:53] So the budget as we are currently
[1:55:56] considering it would allow you to
[1:55:58] maintain current levels of service. Is
[1:56:00] that right? Yes. Um as Jesse said, we're
[1:56:03] considering some temporary something
[1:56:06] until we know the outcome of the study.
[1:56:09] Yes.
[1:56:12] We don't we don't think we're going to
[1:56:13] reduce service yet. And you know I think
[1:56:18] we're what their term would be in
[1:56:20] November, but I think we're watching it
[1:56:21] closely and the board is trying to make
[1:56:23] steps to assure that there would not be
[1:56:26] a reduction in
[1:56:28] service. I I think that consider our
[1:56:32] library to be shining
[1:56:36] stars with cutting services.
[1:56:46] Yeah, like I said, the changes on the
[1:56:48] prior page were mine and not so much the
[1:56:50] libraries as
[1:56:52] the library time. So, I I made those
[1:56:55] first decisions on where to make those
[1:56:57] changes. So, it's and I will be having
[1:57:00] discussions over the next couple weeks.
[1:57:05] Don't tell me where. I'll do it myself.
[1:57:07] So, well, some of these we didn't know
[1:57:09] at the first initial meetings. The the
[1:57:11] position was
[1:57:13] was the person left. So and I'll be
[1:57:16] discussing some stuff we may tweak with
[1:57:18] some line items over the
[1:57:21] next. Are there any questions for
[1:57:25] questions? Any questions?
[1:57:44] All right, next couple departments will
[1:57:46] be in.
[1:58:12] All right.
[1:58:14] on the aquatic
[1:58:15] center
[1:58:18] tons. Uh the revenue is based on
[1:58:20] projected activity for next year based
[1:58:22] on current fee
[1:58:25] structure which will probably include an
[1:58:27] increased cost of living fee for current
[1:58:29] city code while we're waiting for the
[1:58:32] recreation fee study.
[1:58:35] City has historically worked on the
[1:58:36] unwritten policy of collecting trying to
[1:58:39] recover approximately 50% of the
[1:58:40] operating costs not including major
[1:58:43] maintenance cost as that would be very
[1:58:46] difficult to
[1:58:47] recover. uh parks and recreation fees
[1:58:50] study. The generic completion could
[1:58:52] change projected revenue activity
[1:58:53] depending on the results of that study
[1:58:55] and any changes to cost recovery policy
[1:58:58] that the council may
[1:58:59] adopt and also when the council may
[1:59:02] decide to put the results of that feep
[1:59:04] into effect.
[1:59:08] And then we did a risk assess assessment
[1:59:09] at the aquatic center over the last 18
[1:59:11] months. It consisted of an initial
[1:59:13] assessment and then a follow-up visit by
[1:59:14] the consultant. Staff's implemented many
[1:59:17] of the recommended changes that took
[1:59:19] current staff time or relatively small
[1:59:21] amounts of funding to implement. One
[1:59:24] recommendation is requiring additional
[1:59:27] funding requires additional funding is
[1:59:28] to increase the number of training hours
[1:59:30] for lifeguards instructors. Proposed
[1:59:32] budget includes adding an additional 600
[1:59:35] hours each year for additional training.
[1:59:37] That will give us two additional hours
[1:59:39] of training per month for the projected
[1:59:41] number of staff, projected number of
[1:59:43] staff that we have, which will get us to
[1:59:45] three hours a month of total training,
[1:59:48] which is getting us kind of around the
[1:59:50] county area, around the average schools
[1:59:53] in the area, but not not quite up to the
[1:59:56] recommended recommended standard, but I
[1:59:59] mean the recommended standards are
[2:00:01] they're just a recommended standard, but
[2:00:03] we are looking at substantially
[2:00:05] increasing the training for the
[2:00:10] Any questions?
[2:00:12] Particular risk that we were worried
[2:00:14] about that prompt to risk assessment.
[2:00:19] We hadn't done one for a while and it's
[2:00:21] and it's good to do some it's good to do
[2:00:23] a risk assessment in a facility like the
[2:00:25] aquatic center because there are a lot
[2:00:29] of inherent risks that can happen
[2:00:30] quickly in all all sorts of types of
[2:00:33] situations.
[2:00:35] So we do the swollen face plant heart
[2:00:38] attacks other things and it's just and
[2:00:41] you also want to make sure that
[2:00:44] the staff and talked a bit better about
[2:00:47] the sling the staff when they're on duty
[2:00:50] they have a emergency kind of two things
[2:00:53] one they're watching the swimmers
[2:00:55] swimmers in the pool they're also
[2:00:56] keeping their mind on what happens when
[2:00:58] emergency occurs what do I do so want to
[2:01:02] add anything to that an yes and You
[2:01:04] know, it's just good practice to um take
[2:01:07] a a look inside of your operations um
[2:01:10] using an outside consultant to do an
[2:01:12] assessment periodically.
[2:01:15] Um
[2:01:17] and yeah, we hire a lot of very young
[2:01:20] staff. Our turnover is pretty quick um
[2:01:22] because of that. Uh it's not unlike any
[2:01:25] other aquatic center though. And uh
[2:01:28] training is is a really important factor
[2:01:31] for making sure that these young people
[2:01:33] know how to respond
[2:01:35] appropriately in the midst of it.
[2:01:39] How often do we do these announcements
[2:01:41] or is there
[2:01:44] like every five years we're going to
[2:01:46] evaluate 10 years?
[2:01:50] Yes, this is about the one of the first
[2:01:52] ones since I've been here as long as
[2:01:54] I've been here. They're probably
[2:01:55] something that a facility like this we
[2:01:57] need to do more more rarely probably I
[2:01:59] would
[2:02:00] say cycle yeah I'm
[2:02:05] sorry my thought you could probably do
[2:02:08] something like this with master plan
[2:02:11] every time you do a master
[2:02:13] plan make it part of that process roll
[2:02:16] it into the funding source it just
[2:02:18] becomes part of and you do a master plan
[2:02:20] generally speaking every five to seven
[2:02:22] years five to 10
[2:02:27] I think too for anything else
[2:02:30] like I don't know I think just pull it
[2:02:33] all in together
[2:02:39] and on the aquatic center we do have
[2:02:41] some major maintenance projects budgeted
[2:02:44] over the next two years but we put those
[2:02:45] in the major maintenance home so we'll
[2:02:47] be talking about those next Sure.
[2:02:55] Um risk assessment also makes me think
[2:02:57] about insurance and I'm wondering if it
[2:02:59] involves you know if it involves an
[2:03:02] evaluation to bring back to our insurers
[2:03:06] about whether or not there opportunities
[2:03:08] to lower risk and maybe even we were
[2:03:12] working with city county insurance with
[2:03:13] their they have risk management staff
[2:03:15] besides the consultant who is more more
[2:03:20] vers we we were working with CIS on this
[2:03:22] thing on this as well so they're aware
[2:03:25] where it won't be done. And any
[2:03:27] recommendations for lowering insurance
[2:03:29] costs or is that part? Probably not so
[2:03:32] much. It's just it's probably more only
[2:03:35] doing the hour of training if we're
[2:03:37] probably by increasing it up to three,
[2:03:39] we're probably lowering the risk of more
[2:03:41] insurance premium increases without
[2:03:43] having without having what they might
[2:03:45] consider sufficient training.
[2:03:48] Do we have a separate policy for the
[2:03:50] aquatic center that covers its unique
[2:03:52] risks or just no part of the
[2:03:55] general? I mean each department has each
[2:03:58] department can have
[2:04:00] specific specific premiums attached to
[2:04:02] it. Say for example fire department
[2:04:04] there's no there's no cost for
[2:04:05] additional firefighters but for each
[2:04:07] additional police officer you hire your
[2:04:09] liability insurance goes up like $1,200
[2:04:11] for each officer each officer additional
[2:04:13] officer you have on staff. There are
[2:04:15] additional liability treatments
[2:04:17] associated specifically with additional
[2:04:19] police officers. Certain so certain
[2:04:22] they're they're all sort of somewhat
[2:04:25] priced differently depending on what
[2:04:27] you're looking
[2:04:30] at. Yeah, there's no question that
[2:04:36] parks and so recreation use fees are
[2:04:39] fields and park shelter
[2:04:41] rentals for those fields. Those are
[2:04:44] being reviewed as part of the parks and
[2:04:46] recreation user fee
[2:04:48] study. The more fun areas ants having as
[2:04:51] part of fe
[2:04:53] study council objective 2.6 they asked
[2:04:57] us to look at city administration
[2:04:59] staffing also wanted us to look at parks
[2:05:01] maintenance staffing. After reviewing
[2:05:03] the staffing and the having budget,
[2:05:05] several meetings in hand, decision was
[2:05:07] made to recommend that we start a new
[2:05:10] master plan this year and that would
[2:05:13] include reviewing staff required for any
[2:05:15] new parks facilities that would be
[2:05:16] added. The decision to add more
[2:05:18] facilities would be tied also be tied to
[2:05:21] the maintenance required for that
[2:05:23] facility. While the master plan's being
[2:05:26] done, even though there's other parks in
[2:05:29] the pipeline, we decided we would only
[2:05:31] add East Side Park, which is just
[2:05:33] nearing completion. It would have been
[2:05:36] except for the tree falling over. So,
[2:05:38] they had to go back through and redesign
[2:05:40] because the tree that was in the center
[2:05:41] of the park fell over and sort of messed
[2:05:43] up their
[2:05:44] design. The East Side Park would be the
[2:05:46] only park that would be added as as an
[2:05:49] felt the current staff could handle the
[2:05:51] addition of that part with the
[2:05:54] maintenance requirements but couldn't
[2:05:55] take on
[2:05:57] anymore. Currently the parks department
[2:06:00] is still using several older trucks from
[2:06:01] new apartments other departments. We
[2:06:04] were able to some of the last of the
[2:06:06] ARPA money that all spent up on December
[2:06:10] 31st. We were able to buy a Ford F1
[2:06:13] F-150 Lightning truck for the parks
[2:06:16] maintenance supervisor which I think he
[2:06:18] really likes.
[2:06:20] So, and we're also proposing this year
[2:06:23] to purchase another new truck from the
[2:06:26] department. So, we get rid of one of the
[2:06:28] older
[2:06:29] trucks. And we're not going to use
[2:06:32] general fund money, but we're going to
[2:06:33] we have another fund called trail system
[2:06:35] fund. And we're going to use $55,000 of
[2:06:38] that money
[2:06:40] uh and transfer that to the equipment
[2:06:42] fund for the purchase of the
[2:06:44] truck. Last year, we bought a Bobcat.
[2:06:47] part of what we do the whole Bob got
[2:06:49] around the trail. So this truck will be
[2:06:51] used to help
[2:06:53] Bob.
[2:06:55] It's it's a purchase of the trail
[2:06:58] system. Source of the trail system fund
[2:07:00] money
[2:07:02] is about one of the only cities that has
[2:07:04] is waste management rate of return is
[2:07:06] over a certain percent. The city gets
[2:07:09] everything above that certain percent.
[2:07:11] And so the money is
[2:07:13] accumulated
[2:07:14] excess excess money waste management has
[2:07:17] earned over their allowable rate of
[2:07:21] return. Equipment fund charges are
[2:07:23] increasing by about
[2:07:25] $24,000. Part of that is because the new
[2:07:28] equipment is being purchased. So you add
[2:07:30] more maintenance to the system, you add
[2:07:31] more insurance and you also add starting
[2:07:34] to build replacement funds for those be
[2:07:36] those trucks when they are due to be
[2:07:38] replaced in 10 to 12 years.
[2:07:41] trying to keep general pickup trucks for
[2:07:43] at least 10 years. But we always look at
[2:07:45] them and if they're holding up, we'll
[2:07:46] keep them keep them for some additional
[2:07:49] years. We don't just replace something
[2:07:51] because it because it because it says
[2:07:54] here's the here's the actual replacement
[2:07:57] time about the only with the exception
[2:07:59] being in police patrol vehicles. We find
[2:08:03] your Ford Explorers we get about five
[2:08:04] good years out of but after that
[2:08:06] maintenance starts adding up. So we do
[2:08:08] replace the police patrol vehicles as we
[2:08:11] got and scheduled the equipment
[2:08:15] replacement. So by increasing the
[2:08:18] equipment fund charges we will have
[2:08:19] enough money to ensure sufficient
[2:08:21] replacement funds are
[2:08:22] available equipment scheduled to be
[2:08:24] replaced.
[2:08:27] All I have any questions on
[2:08:30] parks? What is the council schedule for
[2:08:34] reviewing this?
[2:08:39] So can I answer you want to answer? Go
[2:08:43] ahead. So we um the parks and rec
[2:08:46] commission ask the council take a look
[2:08:49] at the just the
[2:08:51] rentals the rentals portion of it. So we
[2:08:55] had a few meetings the parks lison
[2:08:58] councor Marshall myself just director
[2:09:00] Lane we're looking at having a listening
[2:09:03] session. We're going to do a a meeting
[2:09:05] pool June 2nd or third one of those
[2:09:08] options. We'll listen and then we're
[2:09:11] gonna have a work
[2:09:12] session later.
[2:09:26] June 23rd. June 23rd.
[2:09:29] No, excuse me. June 9th. Juneth. June.
[2:09:32] Oh, we did get it on.
[2:09:42] debate. We're just trying to Yeah. But I
[2:09:46] mean, it feels like that's that's going
[2:09:47] to be a similar dilemma as like a levy
[2:09:50] where you know there's this scenario
[2:09:53] planning.
[2:09:55] Does your current budget assume no
[2:09:58] increase in fees or what are you
[2:09:59] assuming that currently
[2:10:02] the current budget includes the current
[2:10:04] fee structure as as as set by the
[2:10:08] council and right now that includes a
[2:10:13] morator. So for all of the aquatic fees
[2:10:16] and the light fees and other fees those
[2:10:20] would be increasing the normal
[2:10:21] percentage rate that we would propose.
[2:10:23] The one that that as Paul mentioned and
[2:10:25] hand you could add to this there's a
[2:10:27] moratorium on is the field rental just
[2:10:30] the field rental fees we still do charge
[2:10:31] a lighting charge so for the expense
[2:10:34] associated with lighting if it's at
[2:10:35] night we still administer that fee the
[2:10:38] use of the field itself however it's not
[2:10:40] so a followup question is once this is
[2:10:45] resolved and then let's say there is a
[2:10:47] change in the rental fee then we will
[2:10:50] just I mean what will we do budget wise
[2:10:59] Yeah. Well, as as I say with all as I
[2:11:03] say with all general fund fees, part of
[2:11:06] it and you can set the fee, but part of
[2:11:08] it is based on volume and how many how
[2:11:10] many actual field rentals you have.
[2:11:12] Depending on what field you may set,
[2:11:14] that may change whether somebody rent
[2:11:17] fields from you or not. So that's that's
[2:11:20] where we kind of look at hand as the
[2:11:22] consultant is kind of say, you know,
[2:11:24] depending on what the fee may be
[2:11:25] proposed or are we potentially pricing
[2:11:28] people
[2:11:29] elsewhere and that that's always part of
[2:11:32] the consideration
[2:11:34] is some services like this where there
[2:11:37] may be other could be other limited
[2:11:39] options, they still do have potential
[2:11:41] alternatives.
[2:11:43] I think maybe another way to answer that
[2:11:44] is right now there's no revenue
[2:11:46] associated with
[2:11:48] So if the fee is implemented by the
[2:11:50] council investor, it's likely that the
[2:11:53] revenues that would come in would be
[2:11:54] more than what revenue is right now. But
[2:11:56] it still hasn't been I mean we still
[2:11:58] haven't over the years don't really get
[2:12:00] enough fee rental to shift the need a
[2:12:02] lot of what we doing what we may be
[2:12:05] doing for the parks department because
[2:12:07] you look at the discretionary revenue
[2:12:08] for parks there's very little
[2:12:10] discretionary revenue parks is almost
[2:12:13] self the parks division itself almost
[2:12:16] 100% general by discretionary revenue
[2:12:22] Interesting
[2:12:25] answer. I'm interested as we go through
[2:12:28] this that
[2:12:36] conversation relative to the value
[2:12:43] proposition. What's the tradeoff? some
[2:12:46] of the some of the grass fields that the
[2:12:49] team may use require more. Yeah, those
[2:12:52] are that that's serve as a baseline.
[2:12:54] What is
[2:12:59] the value
[2:13:04] proposition
[2:13:11] for
[2:13:14] answer this is going to be a tough
[2:13:16] process
[2:13:20] I guess you know I guess I want to
[2:13:24] understand do you want director Lane to
[2:13:27] tell us the overall cost of the upkeep
[2:13:29] of those rental facilities and is that
[2:13:32] what would help you like as we're as
[2:13:34] we're planning this work session on June
[2:13:37] 9th like explain how we got where we are
[2:13:41] structure and what we're the compromise
[2:13:43] you know we're going to try to find I
[2:13:46] guess you know don't answer that now but
[2:13:48] if there's things that you need from
[2:13:50] staff to help you
[2:13:54] come to like to resolve this you know
[2:13:56] dilemma then that would be great to know
[2:13:59] so we can help build that in the
[2:14:02] presentation but I mean we can talk
[2:14:05] about that at
[2:14:15] that
[2:14:17] question recreation
[2:14:25] So the budgeted revenue for this
[2:14:28] division
[2:14:29] includes
[2:14:30] $315,000 of the recreation program
[2:14:33] revenue which would include estimated
[2:14:35] scholarship payments from the fund for
[2:14:37] fund and then $103,000 of property taxes
[2:14:41] which we allocated bases as part of the
[2:14:44] decision what we did the local auction
[2:14:46] level of it local option levy that we
[2:14:49] would would give recreation about
[2:14:52] $50,000 starting out then increase it by
[2:14:54] about $1,000 a year for supplies and
[2:14:57] other programs. So right now we 51 and
[2:15:00] 52 for a total of
[2:15:02] 100. There's two types of expenses for
[2:15:05] this division. There is the direct
[2:15:07] expenses of running the recreation
[2:15:09] program and the administrative expenses
[2:15:11] of planning and managing recreation
[2:15:13] programs division
[2:15:15] itself. the coming by annual budget. The
[2:15:17] recreation division is instructed that
[2:15:20] the cost of the programs are not to
[2:15:21] exceed the revenue direct revenue for
[2:15:24] those
[2:15:25] programs. That way there's no general
[2:15:28] fund subsidies programs at the current
[2:15:30] time. This may change after the peace
[2:15:32] study is completed. The council decides
[2:15:34] what if any subsidies might be available
[2:15:37] be made available for aggregation
[2:15:39] programs. Right now they're they're
[2:15:42] supposed to run into this. There's no
[2:15:44] general fund subsidy being provided or
[2:15:47] the direct expenses program. So when you
[2:15:50] say the cost of the program about cost
[2:15:52] of running the program that's been
[2:15:54] planned already hiring the staff the
[2:15:57] basic supplies supplies to run this
[2:15:59] program itself if they have to rent the
[2:16:01] facility do the
[2:16:03] program facility those kind of direct
[2:16:06] expenses have to be fully covered by the
[2:16:09] direct but the expense of staff
[2:16:12] involved. like time and for the
[2:16:15] administrative specialist time and her
[2:16:17] time allocated for Cody's time which is
[2:16:20] covered the recreation coordinator's
[2:16:21] times covered by the levy those will be
[2:16:24] considered administrative cost for
[2:16:25] planning manage Okay.
[2:16:33] [Music]
[2:16:47] police.
[2:16:58] [Music]
[2:17:01] Okay, as we said earlier, the police
[2:17:03] notes will not police association
[2:17:06] contracts being
[2:17:07] negotiated. Two officers are being
[2:17:10] partially funded by the three years cops
[2:17:13] grant. Most of the next second and third
[2:17:16] years of the grant will essentially
[2:17:17] cover the next two fiscal years. They
[2:17:19] don't line up perfectly because you have
[2:17:20] to go by when the office
[2:17:23] start employment proposed. Budget also
[2:17:25] includes school resource officer
[2:17:28] reimbursement and that's
[2:17:30] calculated for one half of the two years
[2:17:33] of the officer's wages and benefits
[2:17:36] who's assigned as the school resource
[2:17:38] officer for nine months of the fiscal
[2:17:41] year. You can follow that. So basically
[2:17:45] one half of the salary times 9 months
[2:17:47] times 9 times 9 of the 12 months is what
[2:17:50] the school district is 12*.5
[2:17:53] yes.5 salary benefits times 91 that's
[2:17:56] what the school resource reimbursement
[2:17:58] is
[2:18:02] 924 the local auction levy has rejected
[2:18:05] adding two police officers in fiscal
[2:18:07] year
[2:18:08] 25 26 27 excuse me why I have to draw
[2:18:14] Fix
[2:18:16] that 627. Upon reviewing the projection
[2:18:21] that projection steps instead proposing
[2:18:23] adding one officer starting July 1, 2025
[2:18:27] and the second officer starting July
[2:18:29] 1st,
[2:18:31] 2027. Cost of this approach is about the
[2:18:33] same as the local option levy approach.
[2:18:35] You got little bit more money because of
[2:18:37] the step
[2:18:38] increase two, but not much. and but it
[2:18:41] gets another officer out on patrol
[2:18:43] earlier. And I think the place that was
[2:18:45] their preference was was if they could
[2:18:46] it was to get that one officer out on
[2:18:48] patrol earlier. Only other item note is
[2:18:52] the police department budget's
[2:18:54] increasing equipment fund charges
[2:18:56] increasing to cover the reflecting costs
[2:18:58] increasing cost of the oper of operating
[2:19:00] and maintaining police vehicles and
[2:19:04] anything about police
[2:19:09] officer. Any questions? How many
[2:19:11] officers do we have on?
[2:19:14] So on paper we're technically fully
[2:19:17] staff but we have two officers in
[2:19:19] background one officer going to the
[2:19:21] police academy next week and two in
[2:19:24] training. So right now we have 19
[2:19:28] officers on
[2:19:31] patrol and one
[2:19:39] military I'm going to claim
[2:19:43] to
[2:19:45] even move into that building
[2:19:52] the bond passes I'd say 28 sometimes
[2:19:55] sometimes. So given what I've
[2:19:59] learned very quickly in the short three
[2:20:02] months
[2:20:03] um I would expected to see some
[2:20:07] paragraph on some building to
[2:20:12] address occupational
[2:20:19] health and this is where I'm the sources
[2:20:22] and uses what where that what sources
[2:20:26] can be for that purpose.
[2:20:29] So I think when we get to the major
[2:20:30] maintenance
[2:20:33] fund, we can we can look at that under
[2:20:35] the major maintenance fund. What's
[2:20:37] another fund that will be applicable to
[2:20:38] making improvements in the existing
[2:20:40] facility? The general fund general fund
[2:20:43] CFX.
[2:20:48] So I think when we get to the major
[2:20:50] maintenance fund, can we maybe raise
[2:20:52] that again and kind of contextualize the
[2:20:54] conversation that
[2:20:56] The other one is as Paul mentioned is
[2:20:58] the general fund itself. I think one of
[2:21:00] the questions that kind of comes up is
[2:21:03] what
[2:21:05] improvements what what would those
[2:21:08] improvements kind of look like? What
[2:21:09] would that cost be? Um do you want to
[2:21:13] make
[2:21:13] those in a short kind of what's the time
[2:21:17] frame environment in which to make those
[2:21:18] kind of improvements? Um what's the
[2:21:21] long-term perspectives toward possibly
[2:21:23] going back out on another ballot? And if
[2:21:25] so
[2:21:26] when you know I think another question
[2:21:28] is gonna do we want to do some polling
[2:21:30] about you know if it doesn't pass do
[2:21:34] some polling about why not what needs to
[2:21:36] be addressed what were the major points
[2:21:37] you know those kinds of things so
[2:21:40] um I think councelor show a lot of these
[2:21:43] issues are going to depending on the
[2:21:44] outcome of what happens a lot of these
[2:21:46] questions are going to pop up including
[2:21:48] what some of the what some of the
[2:21:50] investments the facility may be
[2:21:53] um in the short term We did, I'll
[2:21:55] refresh my memory. We did, and Henry,
[2:21:59] maybe you remember, we did look at, we
[2:22:01] did look at some of the HVAC. We did put
[2:22:03] a new condenser on the building. We put
[2:22:05] a new condenser on it. We did some
[2:22:06] improvements to the roof. There was some
[2:22:08] remodeling inside that occurred. There's
[2:22:11] still some conditions that are clearly
[2:22:13] not optimal, especially in the
[2:22:15] summertime. Correct me if I'm
[2:22:17] wrong. So, I think we'd have to look at,
[2:22:19] you know, some issues there.
[2:22:22] fixing some of it's going to require
[2:22:23] some major expenses, too. I mean, it's
[2:22:25] not going to be like a 10 20,000
[2:22:28] solution on the HVAC on the Hback to
[2:22:31] some will get hot in there. Put the
[2:22:33] condenser in and put the condenser and
[2:22:35] that's helped some. And so, it's there
[2:22:37] it's getting to be another one of these
[2:22:39] older buildings that's going to start
[2:22:40] taking a lot of money a lot of money to
[2:22:42] keep up. So, it's like Jesse said, the
[2:22:44] question is what would you do if the
[2:22:46] levy passes? What would you do would be
[2:22:49] worth doing over the next two years?
[2:22:51] next two years to make to make changes
[2:22:54] in there
[2:22:55] or if it doesn't pass and how long you
[2:22:58] think you still might be in there and
[2:23:00] what then again would that change the
[2:23:01] calculus on what type of improvements
[2:23:03] you may or may not want to make. I mean
[2:23:06] you're going to use the major
[2:23:07] maintenance fund you're coming down to
[2:23:08] decision between what you may want to do
[2:23:10] in the police building versus what you
[2:23:12] may want to do with the aquatic center.
[2:23:15] Well, I
[2:23:16] will I
[2:23:18] specifically
[2:23:21] occupational health or whatever phrase
[2:23:24] would would
[2:23:28] describe or real
[2:23:32] existing that hampers
[2:23:37] either
[2:23:42] help or there's already people being
[2:23:44] displaced to less productive space. So
[2:23:48] does that hamper the service level and
[2:23:53] where I'm wanting to be aggressive
[2:23:57] is I would guess that this this has been
[2:24:00] the same rationale for maybe 15 years
[2:24:05] now if I heard it go back that far. So,
[2:24:10] I'm I'm just
[2:24:11] declaring enough is enough for officers
[2:24:15] to to
[2:24:17] suffer. I mean, it's I I give credit
[2:24:22] to
[2:24:24] personality for the detention of folks.
[2:24:28] But, you know, I just as an employer, I
[2:24:31] I can't stand
[2:24:33] to
[2:24:35] expose to a harmful work environment.
[2:24:40] So I'm clinging to the optimism that
[2:24:42] passes, but even if it does, that's we
[2:24:44] have to address that those immediate
[2:24:48] health hazards regardless. I don't care
[2:24:50] what it costs.
[2:24:52] But I think reframing kind of the
[2:24:55] question potentially
[2:24:57] um I think there's been so much focus on
[2:25:01] the police facility and on the bond.
[2:25:04] I'll just be candid. I'm not sure that
[2:25:06] we have really kind of vetted internally
[2:25:08] the question
[2:25:09] about even if the bond passes, are there
[2:25:12] improvements that need to be made to the
[2:25:14] building between now and when it's
[2:25:16] constructed? And I think that's a
[2:25:17] conversation we need to have. We haven't
[2:25:20] had that conversation. We've had parts
[2:25:22] of that conversation and we've made
[2:25:23] improvements to the facility recently,
[2:25:26] especially with regard to the roof and
[2:25:27] with regard to some portions of the
[2:25:29] HVAC, but we do need to get some more
[2:25:31] information and bring that back. We
[2:25:33] haven't we haven't had that kind of
[2:25:35] thorough conversation because we've been
[2:25:37] just kind of really focused on this. So,
[2:25:38] let's have the conversation and and
[2:25:40] yeah, we need to bring something back on
[2:25:42] this and I I think it's a legitimate
[2:25:45] point. I I'd like to know a little bit
[2:25:46] more about what are the working
[2:25:47] conditions of the summer, how that is
[2:25:49] impacting staff, if it is impacting
[2:25:51] staff, under what conditions, and then
[2:25:54] some proposed improvements associated
[2:25:55] with it. So, we'll have that
[2:25:56] conversation. Now, the same risk
[2:25:59] assessment you're referring to on school
[2:26:02] carry over a different
[2:26:07] And it's ultimately well what about you
[2:26:10] know our personal responsibility for the
[2:26:12] health of our staff but also are
[2:26:17] likely appreciate what
[2:26:21] is after
[2:26:27] um
[2:26:30] I don't know about that. Um there's been
[2:26:33] some conversations about what to do with
[2:26:35] with the facility um if it if it does
[2:26:38] pass. There hasn't been any final
[2:26:39] decisions made because eventually it's
[2:26:42] eventually it will be made. Yeah. Yeah.
[2:26:45] You know, I think there's been some
[2:26:46] conversations. We did have a market
[2:26:47] assessment done for the building both
[2:26:49] for leasing potential and and just kind
[2:26:52] of a market assessment for sale
[2:26:53] potentially. Just looking at kind of all
[2:26:55] of the options. We've had internal
[2:26:57] discussions about potentially
[2:26:58] repurposing if so for what purpose? if
[2:27:00] there was any city departments that
[2:27:01] needed it. If so, what departments and
[2:27:03] what? Um, so there's been a lot of kind
[2:27:05] of conversation. There's been some
[2:27:08] conversation about what's what's an
[2:27:10] opportunity to do with that site. Is
[2:27:12] there an opportunity kind of outside the
[2:27:14] box of that building and another
[2:27:16] community need that might be identified
[2:27:18] that you could use that for? It's a
[2:27:19] pretty good
[2:27:21] location. Google agency would like to
[2:27:23] buy it. Well, there's there was talks
[2:27:26] about potentially the URRA. Um I I I I
[2:27:31] think there's kind of been a lot of, you
[2:27:33] know, lookie and talk about those
[2:27:35] options. Um but it's kind of also a
[2:27:37] little bit difficult to plan for that in
[2:27:39] the absence of, you know, it's currently
[2:27:42] occupied, right? So just don't know the
[2:27:44] answer. Yeah. So we we don't there's no
[2:27:46] final final preferred alternative. I
[2:27:49] think that would be a conversation with
[2:27:50] council for sure and with the community.
[2:27:53] I think the couple are are two
[2:27:55] questions.
[2:27:57] the the investment you would put into
[2:28:00] let's say for the next few
[2:28:02] years that anyway
[2:28:06] service the roof you don't have to do
[2:28:09] any remodeling or let let the remodel
[2:28:13] but you got to address
[2:28:16] I think that I think those improvements
[2:28:18] could be I don't potentially potentially
[2:28:25] um want to kind of sold with real
[2:28:27] estate. I'm just suggesting that if
[2:28:31] there's some if we make it serviceable,
[2:28:33] it's not worth throwing away. Yeah, it
[2:28:36] could potentially raise the value for
[2:28:37] sure. Example, I mean, example, we put
[2:28:39] we put
[2:28:40] $105,000 police roof recently, which we
[2:28:43] hope can get us by another four or five
[2:28:44] years and it's going to take probably
[2:28:46] another 800,000 to a million to replace
[2:28:49] that roof. So there are some significant
[2:28:52] costs significant costs coming up but we
[2:28:55] we did I mean there were some leaks
[2:28:57] during time of upgrading and so we we
[2:28:59] got those all sealed up now something
[2:29:02] there and the library and the police
[2:29:04] share a little bit of infrastructure
[2:29:06] between the two buildings. So if you
[2:29:08] were going to sell it you'd have to
[2:29:09] address that issue and so there there's
[2:29:11] all kinds of all kinds of somewhat
[2:29:14] unknown costs would be associated with
[2:29:16] that.
[2:29:17] It's I don't know you've been in it I'm
[2:29:19] sure it's not
[2:29:21] the most pleasantly laid out building in
[2:29:23] the architects and it would take quite a
[2:29:25] bit to quite a bit of expense to remodel
[2:29:28] it. So it's for for alternative use. So
[2:29:31] it's it's just something to look at for
[2:29:33] the future.
[2:29:47] question on fire.
[2:29:55] I can answer the
[2:29:58] questions. All right. So,
[2:30:00] the resources uh city's been paying 88%
[2:30:05] for district district 12% of the
[2:30:08] operating costs. Cost operating costs
[2:30:11] are based on the fouryear Jim is
[2:30:14] actually on his hand.
[2:30:19] Jim feeling better.
[2:30:23] [Music]
[2:30:25] Well, I'm not sure I'm feeling much
[2:30:27] better, but I I uh I'm live and here on
[2:30:30] uh online.
[2:30:33] All right.
[2:30:34] If need be.
[2:30:37] All right. Any questions? We'll address
[2:30:40] them. Um
[2:30:42] the the costs are based on a 5-year
[2:30:44] rolling average. The operating cost for
[2:30:47] the district will increase from 12 to
[2:30:49] 12.4% on July 1st,
[2:30:52] 2025.4% may not sound like a lot, but
[2:30:55] $30,000 of additional expenses the
[2:30:58] required district will be paying for
[2:31:01] those operating
[2:31:02] costs. Dischar expenses projected to be
[2:31:05] a little over $1.8 $8 million over the
[2:31:07] next two years. We've not budgeted any
[2:31:10] revenue from the city of Cornelius for
[2:31:11] the coming bienium as Cornelius has
[2:31:13] hired hired its own fire chief. There
[2:31:16] may be some revenue from other services,
[2:31:18] but those potential services are still
[2:31:20] being discussed. So, like I said, no no
[2:31:23] revenue
[2:31:25] budget. Firefighters will be receiving
[2:31:28] 4% cost of living increases over the
[2:31:30] next two each of the next two years.
[2:31:34] And as we projected in the local option
[2:31:35] levy, we are proposing adding three
[2:31:37] firefighters as of July 1st, 2025, which
[2:31:40] will give the department seven
[2:31:41] firefighters on each
[2:31:43] shift. This will increase the frequency
[2:31:45] of the department respond to two
[2:31:47] simultaneous calls from 45% to about 90%
[2:31:50] of the time when it's achieved.
[2:31:53] and the ability to frequently staff two
[2:31:54] apparatus was one primary outcome of
[2:31:57] increase in local auction levy that we
[2:31:59] hold the residents and also as the
[2:32:01] busiest station measured by calls for
[2:32:04] firefighter. This will also have the
[2:32:06] benefit of reducing the number of calls
[2:32:08] for firefighter. So firefighters may not
[2:32:10] have to respond to a single call if
[2:32:12] they're depending on what the call is
[2:32:14] just stay back at the station.
[2:32:17] What time they develop calls in each 24
[2:32:20] hour
[2:32:25] [Music]
[2:32:32] period button working?
[2:32:36] There it goes. Expenses tools 50/50 line
[2:32:39] item. It's all this because the expenses
[2:32:41] are considered capital outlay for
[2:32:43] building purposes. fire
[2:32:45] district vary from year to year
[2:32:47] depending on the amounts to be
[2:32:49] purchased. Ongoing annual item we buy
[2:32:52] include turnouts and saf other safety
[2:32:54] equipment replacement pagers rescue
[2:32:56] rescue replacement payments for the
[2:32:58] heart monitor releases. We've released
[2:33:00] the current heart monitors for 10 years
[2:33:02] new items proposed for well not new so
[2:33:05] what but proposing carrying over $25,000
[2:33:07] for location study for fire station
[2:33:11] budgeting $20,000 for replacement of the
[2:33:14] remaining light fixtures with LED
[2:33:16] fixtures. There are some other
[2:33:18] maintenance that were maintenance items
[2:33:20] partly budgeting and two other funds
[2:33:22] that we'll discuss next next
[2:33:25] week. Vehicle maintenance and operating
[2:33:27] supplies are being increased by
[2:33:29] $10,000 this week 2526 and an additional
[2:33:32] $11,000 26 27 to better reflect the
[2:33:36] actual cost maintenance of the
[2:33:38] apparatus.
[2:33:41] So that's the fire operations side and
[2:33:45] we got Jim online might skip ahead and
[2:33:47] do the first real quick but there any
[2:33:49] questions on the fire department
[2:33:52] itself at one point there was verbage
[2:33:55] about delaying the hire that was last
[2:33:58] year what we a cut and pace thing what
[2:34:01] we no what we considered last year was
[2:34:06] so so last year what we considered was
[2:34:08] trying to move them up actually six
[2:34:10] months in the
[2:34:11] And we were going to look at an
[2:34:12] assessment for January 1st of this year.
[2:34:15] About the three firefighters about the
[2:34:18] Oh, I'm sorry. We'll talk we'll talk
[2:34:20] about that at the second question. I can
[2:34:22] talk about it now. The There's the fire
[2:34:24] chief and then the organizational troop.
[2:34:27] Currently, there's three what we call
[2:34:29] division chief positions. There's
[2:34:31] training and operations and then the
[2:34:34] fire marshal. Those aren't chief. Those
[2:34:36] aren't the fire chief. They're division.
[2:34:39] And one of the one of the division
[2:34:40] chiefs there's too many chiefs now. One
[2:34:43] of the chief's positions is vacant.
[2:34:45] Division chief's position is vacant. So
[2:34:47] we're going to keep that position vacant
[2:34:49] while we while we go through the the
[2:34:52] things with Cornelius. So So the big
[2:34:55] picture, not to belabor this is in 2010
[2:34:59] we signed an agreement with Cornelius to
[2:35:01] offer fire chief services and fire
[2:35:03] management services. In 2015, we signed
[2:35:07] a contract with Gaston to offer fire
[2:35:10] management services. Over the course of
[2:35:12] that time frame, between 2010 and today,
[2:35:16] 2025, essentially a position was was not
[2:35:20] necessarily added, but taken out of one
[2:35:23] of the shifts and over time it was
[2:35:26] reclassified into a division chief
[2:35:28] position. And that division chief
[2:35:30] position became essentially responsible
[2:35:32] for volunteers
[2:35:35] um training and essentially the
[2:35:37] organization was organized so that one
[2:35:39] division chief would manage um Gaston,
[2:35:42] one would do Cornelius and one would do
[2:35:44] Forest Grove. Each would have one of the
[2:35:46] various stations. There were other
[2:35:48] duties along with that. And now what
[2:35:51] we're looking at is we're looking at a
[2:35:52] change structure. Fire Cornelius is
[2:35:55] hiring their own fire chief. They
[2:35:56] tripled their levy. Um, Gaston no longer
[2:36:00] has an IGA with us. We still have an IGA
[2:36:03] kind of on paper with Cornelius, but we
[2:36:05] can expect that to be going away as the
[2:36:07] Cornelius fire chief becomes kind of
[2:36:09] fully up to speed. And so, it's just
[2:36:11] kind of we have to look at the
[2:36:12] organization internally and ask
[2:36:13] ourselves how does this position still
[2:36:16] fit? Um, if it does, what does that look
[2:36:19] like? What's the volume of work, the the
[2:36:21] complexity of the work, the nature of
[2:36:22] the work, kind of kind of what's what's
[2:36:24] left after after this kind of change
[2:36:26] over the last
[2:36:28] three to four years since
[2:36:31] that makes sense. I didn't appreciate
[2:36:33] that there was a difference between
[2:36:34] division chief and chief that I thought
[2:36:36] we were talking about chief we have
[2:36:39] chief I thought
[2:36:45] okay that's the fire department any
[2:36:51] questions
[2:36:56] in online real
[2:36:58] Let's
[2:37:01] just jump into the first jump. Okay. F.
[2:37:06] Okay. The revenue is
[2:37:09] there. Uh revenue includes payment from
[2:37:13] the rural fire district for one half of
[2:37:15] the capital of the proposed equipment.
[2:37:17] Uh the other major revenue source for
[2:37:20] this is the transfer of funds from the
[2:37:22] CIP excise tax which paid for the city
[2:37:25] share of the apparatus. CIPXI tested
[2:37:28] that $3 a month charge of CIP utility
[2:37:32] bills expenditures in the coming bianium
[2:37:35] in 2526 or
[2:37:38] $110,000 for a new command
[2:37:41] vehicle.
[2:37:42] Um and then 2627 is $340,000 for a new
[2:37:47] type six engine which is kind of a brush
[2:37:49] rate otherwise brush rate. Also a couple
[2:37:53] year several years ago now we paid for a
[2:37:55] new type one engine paid for it. That
[2:37:58] engine is expected to be delivered for
[2:38:00] in a couple weeks and fire engines are
[2:38:03] currently taking time to build. Um, also
[2:38:07] the department is considering selling
[2:38:09] the aerial platform or the ladder truck
[2:38:11] as it's probably more commonly referred
[2:38:12] to uh due to its lack of use
[2:38:16] particularly in Forest Grove and the
[2:38:18] difficulty providing proper training for
[2:38:20] the staff on operating truck.
[2:38:23] The proceeds from sale of the apparatus
[2:38:25] be equally divided between the city and
[2:38:27] rural fire district. The city's proceeds
[2:38:30] be go back into this fund. It's going to
[2:38:33] help to cover the cost of other fire
[2:38:36] apparatus because the cost of other fire
[2:38:39] apparatus continues to accelerate. So
[2:38:42] the ladder truck doesn't wouldn't be
[2:38:44] used for some of these higher apartment
[2:38:46] buildings if we had
[2:38:47] a story fire. Um, I'm gonna let Jim talk
[2:38:51] about how the how the uh how the ladder
[2:38:55] trucks would be used. Probably I'll let
[2:38:57] Jim talk about it. Yeah, thank you. Um,
[2:39:00] there are a couple issues with our our
[2:39:02] ladder truck and the use of it. One,
[2:39:04] we're not staffed uh on the on the
[2:39:08] truck. In other words, our staffing is
[2:39:10] cross staffed. If we have um employees
[2:39:13] who are on the engine uh and the truck
[2:39:16] is um dispatched, the employees will
[2:39:20] grab their equipment and switch over to
[2:39:22] the truck. They have to physically grab
[2:39:24] their equipment, load it up onto the
[2:39:26] truck, and then respond on the truck.
[2:39:28] The only time that will happen is if
[2:39:31] there's a fire outside of the city. So,
[2:39:33] we would essentially be taking our truck
[2:39:35] outside of the city responding to
[2:39:37] Cornelius or Hillsboro or or other. Um,
[2:39:42] if the if there was enough staffing
[2:39:44] during the day, which means there would
[2:39:46] have to be at least six staffed uh per
[2:39:48] day, then we could staff both the the
[2:39:51] truck and the engine. That rarely if
[2:39:54] ever happens. So, what we find is that
[2:39:56] we're not our own truck that we
[2:39:58] maintain, pay for, etc. is not
[2:40:01] responding within our our own city. It's
[2:40:03] responding outside of our city. The
[2:40:05] other issue is the truck is a um is is
[2:40:11] uh sort of a specialty apparatus and
[2:40:14] there are certain activities that
[2:40:16] require
[2:40:18] um specified training to be proficient
[2:40:22] to conduct those duties that that are
[2:40:24] required of a ladder truck. and we don't
[2:40:26] we don't currently uh maintain the types
[2:40:30] of hours that are required uh to service
[2:40:32] a ladder truck. It's a concern of our
[2:40:36] management team. It's a concern of the
[2:40:38] employees and uh we've been considering
[2:40:40] this for at least a couple years and I
[2:40:43] think we have finally brought this to um
[2:40:46] a priority and made a a decision uh last
[2:40:50] last week. I think on Thursday or
[2:40:52] Friday, we remove the truck from service
[2:40:55] and our next uh course of action is to
[2:40:57] put it up on the um on the block for
[2:41:00] sale. We will either sell it with the
[2:41:02] equipment or or without the equipment.
[2:41:04] And currently, we've been uh asked by
[2:41:07] TVF&R uh to take a look at the truck and
[2:41:10] they're interested in purchasing it. We
[2:41:12] we believe that we can uh uh sell the
[2:41:15] truck for what we purchased it for at
[2:41:18] least, which was about 900 or $950,000.
[2:41:32] Ask Jim to confirm that that point that
[2:41:35] today our staff staff engine.
[2:41:51] Yeah. Thank Thank you. I if we had a
[2:41:53] need if we when we have a need for a
[2:41:55] truck to respond to a fire in our city
[2:41:58] uh that truck will respond from
[2:42:00] Hillsboro and if that if truck five from
[2:42:02] Hillsboro is not available it will come
[2:42:04] from TVF&NR. Uh, for example, we had uh
[2:42:08] maybe six or eight weeks ago, we had a
[2:42:11] fire at the apartment complex uh just
[2:42:14] west of Prime Time. And uh you know, to
[2:42:18] speak to the point that I made a moment
[2:42:20] ago, our own truck didn't respond to
[2:42:23] that call because it wasn't staffed. Our
[2:42:25] staff took the engine because the engine
[2:42:27] has water hose and a pump. That's the
[2:42:30] priority um to respond to a structure
[2:42:33] fire. So, we received the truck from
[2:42:36] Hillsboro uh that night and and we would
[2:42:38] depend on Hillsboro
[2:42:40] um for any future requests or needs for
[2:42:44] a truck. And by the way, we uh this this
[2:42:47] decision was not made in a vacuum. We we
[2:42:49] spoke um within the department with our
[2:42:52] chief officers, our company officers. Uh
[2:42:56] we met between labor and management. We
[2:42:59] met with the city manager's office and
[2:43:02] we also met with the
[2:43:04] uh horse rural fire protection district
[2:43:07] board members. Um and finally we met
[2:43:10] with all of the chiefs from all of the
[2:43:12] departments in Washington County to
[2:43:14] discuss um potential impacts uh due to
[2:43:18] taking the truck out of service.
[2:43:22] So the truck is now out of service.
[2:43:23] Correct. That's correct.
[2:43:27] Thank you.
[2:43:33] No questions.
[2:43:41] Thank you, Chief. Thank you, Jeff.
[2:43:43] Thanks for coming. Thank you. Have a
[2:43:45] good night.
[2:44:03] Just because I was getting Jim out of
[2:44:05] there. Okay. I was kicking Jim off.
[2:44:12] Okay. Planning economic development up.
[2:44:21] You got here right at 6, right?
[2:44:25] Say what? I said it's good when you got
[2:44:26] here right at six. I was just thinking
[2:44:28] that how lucky I was to be here on time.
[2:44:30] You know, he likes participating.
[2:44:35] Okay.
[2:44:38] Um, you'll see two different staffing
[2:44:41] total lines which you haven't seen on
[2:44:43] anybody else's because we're also
[2:44:44] proposing adding a new associate planner
[2:44:48] as of July 1st,
[2:44:50] 2026. That's to help meet the additional
[2:44:53] need for additional staff to the
[2:44:54] increased planning goal objectives
[2:44:56] established by the city
[2:44:58] council. The additional planning
[2:45:00] requirements from the state. The state
[2:45:03] seems to almost be driving building
[2:45:05] permit planning more than the localities
[2:45:08] are anymore by editorial government.
[2:45:13] Um one half of the proposed position one
[2:45:16] half be funded by the building permit
[2:45:18] fund as the position will be doing
[2:45:20] current planning and permitting for new
[2:45:22] housing and other developments. So it is
[2:45:25] an allowable expense of building permit
[2:45:27] funds since it's related to building
[2:45:29] activity. Uh professional services in
[2:45:33] the first year benium the $25,000 for a
[2:45:36] westside planning area financial
[2:45:38] feasibility study to determine the
[2:45:40] estimated cost infrastructure
[2:45:42] development potential revenue
[2:45:44] funded. Um if the westside planning area
[2:45:48] is not financially feasible the city may
[2:45:50] have to look to other areas i.e.
[2:45:54] land down on the flat which is going to
[2:45:56] be
[2:45:57] another additional to itself to get
[2:46:00] changes made. Uh the fiscal 2627 budget
[2:46:04] plus $50,000 development urban con urban
[2:46:07] reserve concept plan which we will need
[2:46:09] as part of that part of the effort for
[2:46:12] the westside planning study to be
[2:46:14] wrapped up and completed. We've also
[2:46:17] included
[2:46:19] $150,000 plus funding 2627 to begin a
[2:46:22] comprehensive plan update which is
[2:46:24] expected to take a couple years of all
[2:46:26] the items including comprehensive plan
[2:46:29] and the amount of community
[2:46:31] engagement engagement that will be
[2:46:33] needed. So those are the major changes
[2:46:36] in planning that we've got. So so west
[2:46:39] side planning area means basically up in
[2:46:42] the hills right? Yeah. David Hill
[2:46:44] reserve area westside planning area kind
[2:46:46] of used a little bit interchangeably but
[2:46:48] technically we're talking reserve area
[2:46:51] that's way up in the
[2:46:52] middle that is outside the growth
[2:46:55] boundary right now can be brought in
[2:46:57] with proper concept planning it was
[2:47:00] added in the grand bargain uh the state
[2:47:03] legislature initiative uh in
[2:47:06] 2014 pretty year um and there are a lot
[2:47:11] of sort of questions about how to
[2:47:12] develop that
[2:47:13] steep slopes, wildland interface, you
[2:47:15] know, insurance is a huge part of this
[2:47:17] discussion now with insurability in
[2:47:20] fireprone areas and things like that.
[2:47:22] Um, and so to it, yeah, getting water to
[2:47:25] is another thing with brother elevation,
[2:47:27] we have a hard time getting water
[2:47:28] suppression. Um and so prior to really
[2:47:31] doing a lot of concept planning up there
[2:47:33] we really kind of need to look at is
[2:47:35] development feasible. So that
[2:47:37] feasibility analysis is sort of looking
[2:47:39] at prior
[2:47:48] to this
[2:47:52] metro
[2:48:01] swap and also a
[2:48:07] I I know some reviews and
[2:48:12] target. So I'm curious what we know or
[2:48:15] what we're what we're
[2:48:18] reading factor into this
[2:48:22] next. We have received our targets
[2:48:26] metro only just received them. So we
[2:48:28] have
[2:48:29] two and those those targets are sort of
[2:48:32] stratified if you will based upon
[2:48:37] affordability. Um and a lot of that kind
[2:48:39] of feed into our housing capacity
[2:48:41] analysis which is sort of uh looking at
[2:48:45] how the city
[2:48:47] can help provide housing if you will at
[2:48:52] all targets and everything.
[2:48:55] Um it it's probably premature right now
[2:48:58] to really kind of know how it's going to
[2:48:59] look. Um but part of our housing
[2:49:01] capacity is a lot of that would be
[2:49:03] carried to this urban reserve area. Um
[2:49:08] and the catch with that certain reserve
[2:49:10] are the fact that you're on steep slopes
[2:49:14] you are having that wild interface and
[2:49:15] things like that. Um it just becomes
[2:49:17] much more expensive to develop.
[2:49:20] infrastructure costs more. Uh cuts and
[2:49:23] bills for roads cost more. And if you're
[2:49:26] ever going to see housing up there, it's
[2:49:28] probably not going to be supportive
[2:49:31] place. So that's kind of
[2:49:35] what a swap
[2:49:39] I think potentially. I think before you
[2:49:40] would entertain that or before Metro
[2:49:42] would entertain it though, they would
[2:49:43] want to have some type of potential
[2:49:44] concept plan
[2:49:46] about what what you could do in it to
[2:49:48] kind of characterize and I think we want
[2:49:50] to get an idea of what we might be able
[2:49:52] to do in it as well before we approach
[2:49:54] Metro about some potential swap. I I
[2:49:57] will say
[2:49:59] um it's been 11 years since the Grand
[2:50:01] Bargain. The Grand Bargain didn't just
[2:50:03] establish some urban reserves. It took
[2:50:06] some areas that were in urban reserve
[2:50:07] and made them rural reserves. And it
[2:50:09] also took some areas that were
[2:50:10] previously in urban reserve and put them
[2:50:12] into the urban grow. So it's a pretty
[2:50:14] comprehensive piece of legislation. It
[2:50:16] was passed by the state. And so in
[2:50:18] theory, depending on what it looks like,
[2:50:20] if you want to look at an URRA or a UGB
[2:50:23] change, you would likely be looking at
[2:50:25] depending on the nexus to the grand
[2:50:27] bargain, you may be looking at state
[2:50:29] legislation associated with that. Not
[2:50:31] just not just us going to Metro and
[2:50:33] saying Metro, please please do this or
[2:50:36] don't do it. Um, but I think we have to
[2:50:39] characterize those areas. What Brian
[2:50:40] said was spot on. It's it's expensive to
[2:50:42] develop. So, if you're looking for kind
[2:50:44] of more affordable, um, higher density,
[2:50:49] steep slopes don't tend to.
[2:50:52] Um, just two quick points on on those.
[2:50:55] Um, might want to look at Hillsboro's
[2:50:57] recent letter from BLC on the response
[2:51:00] to their housing capacity analysis. They
[2:51:03] included the expansion and was denied
[2:51:07] right said nope you are not allowed to
[2:51:09] consider land outside of the current UGB
[2:51:12] for housing capacity as a production
[2:51:15] strategy sorry as a in their HPS. So
[2:51:18] they they proposed as one of their um
[2:51:22] one of their strategies. Yeah. Go ahead.
[2:51:24] I'm curious was that was that land that
[2:51:26] was in an urban reserve area that could
[2:51:27] be added or just kind of new UV? Good
[2:51:30] question. But I also think it's even if
[2:51:32] that's even if that's not the case, I
[2:51:35] think it it still really, you know,
[2:51:37] informs our discussion about, you know,
[2:51:40] swap. And right now there are two cities
[2:51:42] I think currently they have legislation
[2:51:44] right now in Salem for exactly this
[2:51:46] thing. So I don't have a bill number for
[2:51:49] you, but that is also
[2:51:53] something that's like a very specific
[2:51:56] legislation that two cities are looking
[2:51:58] outside of Washington. Yeah.
[2:52:03] I know that our urban reserve area, a
[2:52:06] lot of urban reserve areas have been
[2:52:08] added over the past decade. Um,
[2:52:10] Sherwood's added, King City's added,
[2:52:12] Tiger, Beaverton, Pills Bro. There's
[2:52:15] been a lot of Urra converted to UGB. And
[2:52:19] so what that does, I mean, we
[2:52:21] have some of the last URA left, so to
[2:52:25] speak. Um, and it's going to put I don't
[2:52:28] want to say a focus on it, but I think
[2:52:30] you could say it might put an emphasis
[2:52:31] on it.
[2:52:34] I think that's true. And I mean, just to
[2:52:35] kind of
[2:52:37] charact that information in 2014 when we
[2:52:40] kind of were were talking about this
[2:52:42] area, my understanding wasn't here. Um,
[2:52:44] but there was a lot of excitement about
[2:52:45] sort of executive housing up in the
[2:52:47] hills and and what that would do for
[2:52:49] Corro and and that was 2014, right? I
[2:52:52] mean that was a differently different
[2:52:53] conversation about housing back then.
[2:52:55] Um, and so, you know, this is way of
[2:52:58] saying a lot's changed since then.
[2:53:08] out there
[2:53:10] stems quite a bit of the area. It's just
[2:53:13] that makes more sense to
[2:53:20] develop
[2:53:25] correct questions. Move on to economic
[2:53:27] development. Shouldn't take too long.
[2:53:30] The budget is relatively unchanged. The
[2:53:32] position currently puts the development
[2:53:35] director with his proposal assistant
[2:53:38] city manager after the
[2:53:40] change. Coming by the position will use
[2:53:44] a recently
[2:53:45] adopted economic opportunity analysis to
[2:53:48] work with the economic development
[2:53:50] commission to help update the EDC
[2:53:52] strategic plan to help finding economic
[2:53:55] development objectives over the next few
[2:53:56] years and will also participate in the
[2:53:59] January property development discussion.
[2:54:10] makes sense
[2:54:12] to push off the last two things for next
[2:54:17] week. Do the URA since we've already
[2:54:20] noticed that
[2:54:22] and engineering there's really nothing
[2:54:24] to say. So we skip that's why I've
[2:54:25] already talked about okay
[2:54:29] uh non departmental the only of
[2:54:31] significance on this slide. Real
[2:54:33] quickly, the first two paragraphs and
[2:54:36] expenses are the same kind of just
[2:54:37] repeated last year. We're proposing
[2:54:40] transferring when we've had a surplus of
[2:54:43] revenue or expenditures fund. We going
[2:54:46] to practice transfer portion of that
[2:54:48] surplus to the major maintenance
[2:54:50] fund. Those these transfer the interest
[2:54:52] earnings on those transfers the major to
[2:54:55] the major maintenance fund has been the
[2:54:56] source of funding for that fund. The
[2:54:58] staff's proposing to transfer
[2:55:01] $250,000 of the what we had $2.7 million
[2:55:04] surplus this year to the major
[2:55:06] maintenance fund to help fund some
[2:55:08] upcoming major maintenance funds in the
[2:55:10] aquatic center or the police building
[2:55:12] and also leave a small balance in the
[2:55:14] major maintenance fund for emergencies.
[2:55:16] We're not proposing transferring any
[2:55:18] more than the 250,000 because we think
[2:55:20] that would bring the general funds and
[2:55:22] the proposed balance for the bianium
[2:55:24] down too far. So we limiting that
[2:55:27] transfer to
[2:55:34] Sorry. Go
[2:55:50] back. We can switch over. We got two
[2:55:52] things we need to do tonight. ones the
[2:55:54] state probably hearing that state share
[2:55:56] revenue and we can start with the urban
[2:55:57] renewal. I mean it says we got three
[2:55:59] meetings and we've got quite a ways
[2:56:01] tonight we can comfortably comfortably
[2:56:03] we get those two things done because
[2:56:08] what
[2:56:10] is what all that's basically saying is
[2:56:13] that if the ACM is split from the
[2:56:15] finance director the economic
[2:56:17] development coordinator would report
[2:56:19] directly to the assistant city manager.
[2:56:22] I think I'm trying to read
[2:56:24] I think we're trying to reflect coming
[2:56:25] up one of the emerging themes of the
[2:56:27] vision 2040 process which is the economy
[2:56:30] and this will kind of take that and
[2:56:32] elevate
[2:56:35] that. Okay. So let's go to
[2:56:41] the
[2:56:43] actually except for building purpose we
[2:56:45] covered everything else
[2:56:48] covered back we'll come back to building
[2:56:50] next meeting. Okay. State share and
[2:56:53] public revenue hearings. What I need to
[2:56:56] do is open a public hearing on
[2:56:58] state report. Meeting is now open for
[2:57:01] public hearing on state shared revenue.
[2:57:05] Okay. We're required to do two public
[2:57:07] hearings each year to be eligible to
[2:57:09] receive state shared revenue each fiscal
[2:57:12] year. We hold the first hearing at this
[2:57:14] budget committee meeting and the second
[2:57:16] hearing is held at the city council
[2:57:18] meeting where the
[2:57:20] 2527 budget will be
[2:57:22] adopted. We receive this receiving the
[2:57:26] following amounts of state shared
[2:57:27] revenue based on per capita amount of
[2:57:30] the city's population compared to the
[2:57:32] state population.
[2:57:34] This is bianial revenue not single year
[2:57:37] general fund alcoholic beverage tax
[2:57:39] about
[2:57:40] 889,000 cigarette tax over the two years
[2:57:43] about 31 state share revenue which is
[2:57:46] actually a further distribution of the
[2:57:47] alcohol beverage tax about
[2:57:51] $586,000 state marijuana tax about
[2:57:55] $79,000 gasoline tax for the bianium 99%
[2:58:00] of the gas tax by state constitution
[2:58:02] that's got street funds That's about
[2:58:04] $4.4 million roughly. And then 1% of the
[2:58:08] gas tax has to go into the bike and
[2:58:10] pedestrians pathways fund. That's about
[2:58:13] $44,000. Purpose of public hearing is to
[2:58:15] public comment or whether we actually
[2:58:17] want to receive that revenue or not. So
[2:58:19] I'll turn it back over to the chair.
[2:58:21] Thank you. Do we have any public comment
[2:58:23] that you're aware of? I received no
[2:58:25] written comment and there is no one on
[2:58:28] Zoom who wishes
[2:58:31] to close the meeting for public comment.
[2:58:34] I received none and we'll move on to
[2:58:36] open meeting for public comment on our
[2:58:39] fiscal year
[2:58:40] 2547 budget.
[2:58:44] I'm guessing the same answer. You don't
[2:58:46] have to say there I received no written
[2:58:49] public comment and there is no comment
[2:58:52] to share. Thank you. No comment. Comment
[2:58:56] section is closed. We'll announce that
[2:58:58] our next meeting is scheduled for May
[2:58:59] 20th from 5 to 6 p.m. in the same
[2:59:02] location and on Zoom. And we will
[2:59:06] adjourn this meeting until that time.
[2:59:09] Don't go away. We have one more we got
[2:59:10] real quick. Don't run. Don't run. But
[2:59:13] yeah, there's more.
[2:59:15] We now are opening a call to order the
[2:59:18] urban renewal agency meeting. Guess we
[2:59:21] need to do a roll call vote.
[2:59:28] Switch gears. I guess you're supposed to
[2:59:30] do that.
[2:59:33] [Music]
[2:59:36] I'd like to call to order.
[2:59:41] Will the executive assistant city
[2:59:44] manager please
[2:59:53] callused? Tom
[2:59:56] excused or director here.
[3:00:00] Marissa Galvin
[3:00:02] here. Director Gustoson here. Mallerie
[3:00:06] Highfield here. Carla Quincy here.
[3:00:08] Director Marshall here. Director
[3:00:11] Martinez here. Director Shibble here.
[3:00:14] [Music]
[3:00:15] Dr. Chair
[3:00:18] Wel here and Chair Anderson here.
[3:00:23] Great. I'd like to move on to item B on
[3:00:25] our agenda which is the election of the
[3:00:27] chair. Are there
[3:00:30] any volunteers
[3:00:37] for
[3:00:40] I'll thank you
[3:00:43] director. Do you accept them? Yes. Okay.
[3:00:46] All those in favor of David Anderson
[3:00:49] being chair please say
[3:00:52] I. All those
[3:00:54] opposing none.
[3:00:57] I'm going to pass it over to you. Thank
[3:01:00] you. This is a period in the meeting
[3:01:01] where we can take public comment on the
[3:01:03] urban renewal agency budget.
[3:01:08] I'm not aware of any public comment. I'm
[3:01:10] guessing you are not either. That's
[3:01:11] correct. No written comment and
[3:01:14] no consent agenda to deal with. Are
[3:01:17] there any additions or deletions to the
[3:01:19] meeting minutes or to the meeting agenda
[3:01:21] any wish to
[3:01:23] add? Hearing none, we'll go on to the
[3:01:26] budget message for the urban renewal
[3:01:28] agency.
[3:01:30] Okay. Thank you, chair. I talked to
[3:01:32] Paul. I think I'm just going to combine
[3:01:33] my URA message with this message up here
[3:01:36] and throw it all into one. The broader
[3:01:39] message for the URA is we really kind of
[3:01:40] hit an inflection point this year. Uh
[3:01:43] the URA board, for those that are new to
[3:01:45] the budget committee, the URA board is
[3:01:47] separate and distinct from the city and
[3:01:50] that it has its own fund source. Um it
[3:01:53] is composed of a board of directors. The
[3:01:55] board of directors part of the city
[3:01:56] council and so we heard Jamie earlier
[3:01:59] say chair winsel. Uh the mayor is the
[3:02:02] mayor of the city council but the chair
[3:02:04] of the urban renewal agency board. Um
[3:02:07] I'm not the city manager of the urban
[3:02:08] renewal agency. I'm the executive
[3:02:10] director of the urban renewal agency. So
[3:02:12] just kind of think of a different hat.
[3:02:13] It's a different organization, different
[3:02:15] entity, different hat and a different
[3:02:17] budget. Uh, one of the things that urban
[3:02:19] renewal agency does, its primary purpose
[3:02:21] is to try and raise the assessed value
[3:02:23] in the urban renewal area and in doing
[3:02:26] so when the urban renewal agency expires
[3:02:29] and in our particular case the state
[3:02:31] changed the law so it expires when your
[3:02:33] debt expires. But in our initial passage
[3:02:36] of the URA, it was slated to expire in
[3:02:39] 2034. So nine years from now, am I
[3:02:41] right? 2034, 2035. I think it was 2034.
[3:02:44] Um so about 10 years actually um from
[3:02:47] now and in doing so when it
[3:02:49] expires by investing in that area using
[3:02:52] what's called tax increment financing
[3:02:54] you can raise the assessed value and in
[3:02:56] doing so return more back to the general
[3:02:58] fund than you otherwise would have
[3:02:59] without that investment. So you're just
[3:03:02] investing in your community by using a
[3:03:04] different kind of funding source. So
[3:03:06] make a long story short this year the
[3:03:09] board borrowed 4.25 million over a
[3:03:11] 10-year period. That money is intended
[3:03:14] to purchase in this case two properties.
[3:03:16] Uh there are properties that were listed
[3:03:18] in the urban renewal plan. The board
[3:03:20] went through a strategic discussion
[3:03:22] about all of those properties. We had a
[3:03:24] real estate agent that was present
[3:03:25] during that and they decided to purchase
[3:03:27] two properties. One was the Graalot at
[3:03:30] Woodful. Uh that's that property right
[3:03:32] over there on 19th. And then the other
[3:03:34] one was the theater building on Pacific
[3:03:37] on the north side of Pacific. the north
[3:03:40] and the west side of Main Street, the
[3:03:41] one with the iconic kind of sign that
[3:03:43] sticks out, not the one that's presently
[3:03:45] being used, but the one where Pact is,
[3:03:47] for example, um that building. Um so
[3:03:52] that's what that that's what those
[3:03:54] monies were for. Um uh some of those
[3:03:57] monies were also looked at to make
[3:03:59] improvements to those properties and or
[3:04:01] to help incentivize financial investment
[3:04:04] in those properties or to try and
[3:04:06] incentivize a potential particular use
[3:04:08] of those properties. In this case the
[3:04:10] theater building, what was discussed was
[3:04:13] potentially a boutique hotel. Um, and
[3:04:16] what was discussed down at Woodfold is
[3:04:17] that's basically a gravel lot could kind
[3:04:20] of really go through a planning process,
[3:04:21] a concept planning process for the board
[3:04:23] about what you want to see there. So, so
[3:04:26] we took out that. Um, the other thing
[3:04:27] that kind of was was new this year was
[3:04:30] what's called a building improvement
[3:04:31] grant program. This was also called out
[3:04:33] in the urban renewal plan that was
[3:04:35] funded at $350,000 a year. The building
[3:04:37] improvement grant the board went through
[3:04:39] its first awards this year. um five
[3:04:43] awards or six awards, five or six awards
[3:04:45] were made on projects downtown where uh
[3:04:48] we essentially matched private equity
[3:04:50] coming into the projects at 50/50 one of
[3:04:53] one and in doing so again increase
[3:04:55] investment in downtown um and the urban
[3:04:58] rural area. So big picture the proposed
[3:05:01] budget essentially does takes funds the
[3:05:04] programs for the storefront facade, the
[3:05:06] building improvement grant and the
[3:05:08] design grant program. It fully funds
[3:05:10] those programs at the pre-existing
[3:05:11] levels um and then purchases the
[3:05:15] properties and then if you if you look
[3:05:17] at over the bianium approximately
[3:05:19] there'll be about $1.5 million in the
[3:05:21] bank or in reserves that the board could
[3:05:23] look at doing something strategic with
[3:05:26] one of those three properties or all
[3:05:27] three of those properties because now
[3:05:28] the own site B the theater building and
[3:05:32] Woodfold if the two later sales really
[3:05:34] go through actually close on the theater
[3:05:37] should So, your building has been
[3:05:40] closed. Um, yep. So, the woodfold, we're
[3:05:43] still going through what's called a deep
[3:05:44] gap analysis. Um, but it's it's in
[3:05:47] process and it's it's moving moving
[3:05:49] forward. So, so kind of looking ahead,
[3:05:52] we're just proposing kind of a the same
[3:05:53] budget pretty much we had last year,
[3:05:55] which was to fund all of the grant
[3:05:56] programs, the three grant programs that
[3:05:58] I mentioned. Um, and then we want to
[3:06:01] start some kind of concept discussions
[3:06:02] about what to do with, you know, these
[3:06:05] three properties. And we've included
[3:06:08] some money for for some consultancy in
[3:06:10] there that could look at um either some
[3:06:13] concept planning, some financial
[3:06:15] feasibility analysis, maybe look at kind
[3:06:17] of a boutique hotel financial report,
[3:06:20] market assessment, you know, those types
[3:06:22] of things. We wanted some flexibility.
[3:06:24] So that on the next slide, how much
[3:06:26] that's probably Can you go to the next
[3:06:27] slide, Paul?
[3:06:30] I'm trying to remember the amount.
[3:06:32] Jamie, can you go to the next slide?
[3:06:37] Okay. So, 20 uh the storefronts at
[3:06:40] $20,000. The building improvement grant
[3:06:42] program was at 350, which is the same as
[3:06:44] last year. We have 100,000 in for
[3:06:46] repairs for the theater, building roof,
[3:06:48] and connected sub pump. And then I'm
[3:06:51] trying to remember Paul, what was the
[3:06:52] amount of consult
[3:06:55] the expense of what we're paying for
[3:06:57] like consultancy?
[3:06:58] Yeah, there's money in there's money
[3:07:01] there's some money in professional
[3:07:02] services. special service. It's not I
[3:07:05] didn't detail it. I mean, it's not a lot
[3:07:07] of money, but you also got to remember
[3:07:09] you've got $11.4 million in undesated
[3:07:12] funds where you need money for other
[3:07:14] consultants as you're going through the
[3:07:16] analysis of the property. You have those
[3:07:19] funds available to also use also use for
[3:07:22] that purpose. So, I mean, I budgeted
[3:07:24] like 15 20. I just I just think it's
[3:07:27] important with you know those if those
[3:07:29] purchases go through and the council you
[3:07:32] know or sorry the directors and they
[3:07:36] have the board thank you you know have a
[3:07:38] discussion about community engagement
[3:07:40] marketing you know developer like hiring
[3:07:43] consultants like it just would be nice
[3:07:46] to there's $30,000 over the ban for
[3:07:48] professional services but if you need
[3:07:50] more you could access the uninated funds
[3:07:53] for more of this for more money. I first
[3:07:58] that seems low for having a
[3:08:08] viable especially for
[3:08:13] building more
[3:08:16] straight we looked at the theater
[3:08:18] building we had we paid an architect to
[3:08:20] come up with some concept with some
[3:08:23] concept designs
[3:08:26] or basically how could a boutique hotel
[3:08:29] fit in the theater building and we paid
[3:08:31] about $15,000 for couple concept designs
[3:08:34] on that so that we have something for
[3:08:36] somebody to start working with on that.
[3:08:38] I think it it's kind of really a
[3:08:40] question of trying to characterize these
[3:08:42] properties sufficiently that the board
[3:08:44] has enough information in which to make
[3:08:46] a decision about what you want to pursue
[3:08:48] and then in pursuing that if we want to
[3:08:51] have potential developers look at kind
[3:08:53] of
[3:08:54] um you know putting those plans together
[3:08:58] or how much do we want to plan and put
[3:09:00] out there and and and those are
[3:09:02] conversations we could have. I think as
[3:09:03] Paul mentioned, we've got we've got some
[3:09:06] un designated that we can reappropriate
[3:09:08] if the board would
[3:09:14] like to
[3:09:25] 100 assessment.
[3:09:35] I would agree with you because three
[3:09:36] properties
[3:09:38] I mean and
[3:09:41] but yeah and I I understand what you're
[3:09:44] saying that we have these funds but I
[3:09:46] also like transparency. I think we could
[3:09:49] we propose to move some of the money out
[3:09:50] of professional services. I mean, I know
[3:09:53] we haven't like I understand staff's
[3:09:55] position where we haven't had a meeting
[3:09:58] to say this and this this,
[3:10:00] but this also like maybe also a 10-year
[3:10:04] plan for the right like there's some
[3:10:06] different things we need to do. And so I
[3:10:08] just think that being as transparent as
[3:10:10] we can with the community that hey we
[3:10:13] did this land banking we're going to
[3:10:15] engage the community about so on and
[3:10:18] then we're going to market it to
[3:10:20] hopefully you know be like
[3:10:25] great movie
[3:10:27] anyway I also need to modify the RA
[3:10:29] budget for rent income expenses that I
[3:10:31] didn't I guess I guess included on this
[3:10:35] proposed budget yeah not to believe too
[3:10:37] But we've kind of got this 10-year
[3:10:38] window now. We've taken debt out over
[3:10:40] the 10 years. We've got grant programs
[3:10:42] that we've implemented. And when you add
[3:10:45] the debt repayments on the 4.25 million,
[3:10:48] you total the grant payments that we the
[3:10:51] grant programs, that's pretty much our
[3:10:53] annual operating revenue. So our grant
[3:10:57] programs and our debt service is pretty
[3:10:59] much equaling what our revenues are
[3:11:01] going to be. Which means that you have
[3:11:03] this kind of strategic discussion now
[3:11:04] about what to do with the reserves,
[3:11:07] right? What to do with the undesated and
[3:11:09] how can those monies be leveraged to do
[3:11:11] something that the board and the
[3:11:12] community wants to do on those three
[3:11:14] properties. That's the fundamental
[3:11:16] question, right? And I I think the chair
[3:11:18] mentioned it earlier. We're looking at
[3:11:19] something over 10 years. Um by way of
[3:11:22] example, Hillsboro has block 57. If you
[3:11:26] look at block 57, it's a it's a major
[3:11:28] it's an entire block. It's where the old
[3:11:29] hike surfway used to be. They've done
[3:11:31] three RFPs on that site over the course
[3:11:34] of nine years now. None of which has
[3:11:37] been successful. And interestingly
[3:11:39] enough, when they didn't do an RFP, they
[3:11:41] had somebody come to them with a
[3:11:43] proposal.
[3:11:44] I think that's a really good point and I
[3:11:46] just want to make like we haven't had a
[3:11:49] conversation about how much money to
[3:11:51] spend on that planning because you can
[3:11:53] do a whole lot of planning and then you
[3:11:54] lock in property and you've actually
[3:11:57] pushed away 99.9% of the customers who
[3:12:00] may be interested. So that's a that's a
[3:12:06] property.
[3:12:09] Each property is different. What folds
[3:12:11] fairly flat and it's a decent size to
[3:12:13] it. The theater's got its own theater
[3:12:16] has its own
[3:12:17] issues. They're going to have to move
[3:12:19] around. Site site B essentially
[3:12:22] has got enough of a grade where it can
[3:12:25] potentially affect what's developed.
[3:12:26] Part of the reason the store the store
[3:12:29] grocery store didn't factor me out of it
[3:12:31] is they had they had about $1.1 million
[3:12:33] a year in additional grading cost
[3:12:35] because it wasn't a flat lot and they
[3:12:37] just couldn't get over the couldn't get
[3:12:39] over the hump of those additional cost
[3:12:41] of site development to make the store
[3:12:43] pens. So each site has its own it own
[3:12:48] elements to it.
[3:12:53] would you like this to come back up next
[3:12:55] time for
[3:13:03] we'll bring it up with some snap post
[3:13:05] changes based on what was said tonight.
[3:13:13] All right. Any other questions about the
[3:13:15] urban emergency public comment now
[3:13:21] opens to comment but will check
[3:13:29] it
[3:13:33] closed until May 28th.
[3:13:38] Oh no. This was 28.
[3:13:44] We're just going to be approval. So, but
[3:13:45] we have one next week.
[3:13:48] We do have a budget. Next week,
[3:13:52] let's make it as confusing as possible.
[3:13:53] We are meeting next week. You're able to
[3:13:59] meet your