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Okay, no intro video tonight. We're broken, but we'll get it fixed. And we're going to call this work session of April 23rd, 2024 to order. And here's the roll call, Alderman Barnhill, Alderman Blanton, Alderman Caesar, Alderman Peterson, Alderman Burger, Vice Mayor Brown, absent Alderman Pots, present, and Alderman Baggett, present. Okay. And the mayor's here too. So I do have one

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speaker card I have Stephanie Tillerson that wants to make some comments and you have

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two minutes.

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Just please come up and turn the microphone on and we're all ears and

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you'll pull that

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down.

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There you go.

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You've done this many times, I believe.

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No, this is my first time actually, but thank you.

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Is it on?

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Yeah.

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Okay.

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So I wanted to raise a concern.

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I'd actually spoke to Alderman Burger this morning about it.

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It's regarding Murphy's Bar Road.

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I realize it's a state road, but there's a certain stretch between the, with the interstate

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overpasses to Royal Oak's Boulevard, that small stretch there.

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And the road markings in the center, it's a painted yellow island with diagonal markings.

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On any given day, I travel that road every day, people will pull in there so they can get

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to hearties or Kentucky Fried Chicken or whatever the case may be.

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And it's backing up traffic, which Murphy's Barrett is already a mess as it is.

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And it's also really dangerous.

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People will stop, there's three lanes, and people will stop.

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The first lane will stop, the middle lane will stop to let them by, and the outside lane

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people will go, which I've been caught in that situation before where I'm coming through.

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And someone's cutting across, so it's dangerous.

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And I just wondered if there might be something that the state in the city can do.

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It seems like a little raised concrete island, something would alleviate that.

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On other stretches of Murphy's Barrow, there are little raised islands.

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And so that's the concern I wanted to raise.

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We appreciate you bringing that attention.

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I have engineers that are all ears and I think we're pretty familiar with what you're describing.

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Yes. Okay. Well, Stephanie, I just want to say thanks for calling me this morning and coming

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tonight. I'm sorry to get the chance to say hi before but good to meet you and we all

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a lot of us travel that route all the time and understand what you're saying. So, absolutely,

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we need to look into that. Okay. All right. Thanks. Thank you, Stephanie. Okay. We're going

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to United Way of Greater National Presentation and Courtney Barler is here and I know Eric's

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been heavily involved with the United Ways?

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Yeah, I'll just say a couple words of introduction for Courtney.

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And just we wanted to provide just a brief overview and update to the board about the

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fine work that United Way of Greater Nashville is doing, how it has really expanded its impact

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to truly be a regional force for good across the region, working with over 100 different

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agencies in nine different counties in our region.

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And it wasn't too long ago that all that was fragmented and that has really been unified

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provide and brings more leverage of impact to help those in greatest need.

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So I want to give Courtney a chance to talk a little bit about that and just share that

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information with you tonight.

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Thank you Courtney.

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Yes.

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Thank you Eric.

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I'm Courtney Barler.

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I'm the Chief Development Officer for United Way of Greater Nashville.

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And as Eric mentioned, that means I get to serve in nine counties across middle Tennessee

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and I lead all the fundraising efforts.

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But I have to say this county is the nearest and nearest to my heart.

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actually grew up down here in Franklin and I am married to a Franklin native so we are like

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the rarest of unicorns who have met up but we grew up in the school system down here we both

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went to sentennial high school my mom taught it freedom middle school for many years oh hey there

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you go we are coping with the fact that we now live in Brentwood so let's just keep that here that we

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are not technically in city Franklin limits right now thank you thank you so but really I'm so proud

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to be able to work in this role to fundraise for the amazing work that we do at United Way of

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Greater Nashville. Over the past two years, we have invested $3.6 million in to nonprofit agencies

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here in Williamson County. It's about 1.8 million every single year. And a lot of those are agencies

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right here in Franklin that I know from growing up here. Many of you know that are I think very

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beloved that were started here and grown here and serve our communities so well. Places like bridges,

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high hopes, hard bargain, community childcare center, one-gen way, the arc, I think just agencies that are so well known by the Franklin community that are truly meeting people where they are and filling needs, everything from basic needs to education, to mental health, anything to kind of help make an individual or a family full and able to thrive and whatever they're doing.

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In addition to these, I think really homegrown Franklin agencies, we also fund a lot of agencies

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that work across our footprints, like the American Red Cross, the Boys and Girls Club,

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the Boy Scouts.

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So just know that any investment in United Way is hitting a lot of different nonprofits,

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those that are big, those that are small, but all that are doing really, really wonderful

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work.

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And that's truly what our mission is, is to make sure in every community that we serve, that

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really wonderful work can happen, and that we're supporting these nonprofits.

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profits. A couple of numbers specific to Williamson County. Last year, we met the basic

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needs of over 137,000 people here in Williamson County under 137,000. I thought I'm

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this my numbers there. 137,000. And those basic needs, anything from a food box to a lot

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of rent utilities assistance to a night in a shelter. Really think about those very basic

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building blocks that we all need. And you all know so well that if we don't have our basic

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needs met, we can't do anything else. A child can't go to school and learn if they're hungry.

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They can't go to school and learn if they don't have a roof over their head. So that's a big piece

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of the work that we do mainly through our 2-1-1 helpline. Another piece of information that we're so

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proud of is the continued work of our Raise Your Hand program, which is a tutoring program that was

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started right here in Williamson County. We worked closely with Williamson County Schools and Franklin

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Special School District to bring in tutors, especially for reading a math. So for any student that

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maybe falling behind and reading your math.

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Our schools do an amazing job.

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I got to be the product of those schools.

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I know I have a child in those schools,

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but we all know that sometimes children

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just need a little bit more.

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They need a little more focus one of those areas.

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And last year, almost 1200 students

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saw some sort of gain in either reading proficiency

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or math proficiency.

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And we know that those are so critical

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to the rest of life's success

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is making sure we have those really basic

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building blocks on the education side.

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So just another really amazing piece of work.

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But I think the most important part, so those are really, really big numbers, is that

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when people support United Way, whether it's the City of Franklin through the annual

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giving campaign, individual donors down here in Franklin, companies in Franklin, meals

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on wheels are getting delivered, people have a roof over their heads, children have their

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needs met, it's all of the things people need to thrive and that is truly our end goal and

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all of you are really helping to make that happen.

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So we're grateful for the partnership, we're grateful to Eric for his service on our board

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of trustees that are such a great guiding force for us and the huge expansion we've seen

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over the past couple of years. So thank you, Eric. And I have to put in a plug too, because

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tomorrow night we are hosting a fundraising event right around the corner at the Hart fifth

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hotel. So we'll be right back down here as our annual Patricia Hart Society fundraiser.

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And Patricia Hart was a Williamson County resident long time contributor to United Way and in

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her honor. We have the Patricia Hart Society. And all the funds from that event go to our early

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literacy programs. So if you're available we'd love to have you if this year maybe next year as well.

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So thank you to all of you. Thank you for supporting us as well.

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Great. Thank you. You had your way to turn that off. Okay. Thank you Courtney.

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Now we have Sean Turner that's going to come up and give us the Williamson County Schools Work

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Base Learning Program presentation.

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We had a great opportunity over this past school year,

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the school year that's starting to wind down to have a Williamson County student, Franklin

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high school student, be part of our team. And we want to give him an opportunity to talk

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a little bit about that experience with you.

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Thank you. Good evening, Mayor Alderman. I'll just lead in, this is Sean Turner, that

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high school student from Franklin High, that is participating in the Williamson County

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work-based learning program, and it was about a year ago that Tabitha Paul and myself reached out to Williamson County about their work-based learning program, because I knew that it's a very popular program across the country to try to engage in Enlightenite High School students as they look to pursue further education or a career path that doesn't require formal education.

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So, we were able to get contacted, again, Tabitha played a big role in that with the program coordinator who's Kimberly Turner.

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Today, she was unable to join us and Sean's instructor for the architecture and engineering program, Ashain McNeil.

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So Sean's going to share his experience a little bit about the program and then a couple

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projects that he's been assigned this far.

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Thank you, Vernon.

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As he stated, my name is Sean Turner, I'm a senior at Franklin High School and I'll be attending

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the University of Alabama Huntsville for Civil Engineering this fall.

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I started with work-based learning this past August with the city and I'm here to explain

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a little bit about what that entails.

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The work-based learning program is an opportunity for high school students to gain real-world experience in the workplace while earning high school credit.

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Students will go to their job and work as normal.

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We have a work-based learning coordinator. Mine is Miss Taylor. They will distribute assignments to the students.

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But these assignments will not affect our work that I do here at the city. They will just be doing our own time.

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The program will cause a minimum of five hours a week, and it runs through the school year, August to May, but I do intend on

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interning with them over the summer.

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Throughout my time with the City of Franklin, I have shadowed in various departments and many divisions such as engineering, planning, building neighborhood services, learning what they do, why they do it, and how they do it, giving me the ins and outs of public government.

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It's actually encouraged me to pursue it in college as my minor for public affairs, but I've

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also spent time in engineering designing signage plans for roads, auto turn for garbage trucks

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and fire trucks. I've got an act relating with plethora job sites here throughout the city

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and developments, and most recently I have done surveying of the encroachments in the right of

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for Vernon.

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This project entailed me surveying Main Street for the memorial

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benches where they're at, who they're dedicated to, so we have a map of that.

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Outside dining, trash cans, lamppost, the historic sign, Civil War, and we, Vernon,

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and we'll speak to you about how this benefits the city and how we can use it.

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Thank you, Sean.

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And this particular exercise, you may not realize, but

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between myself, Mark Hilfey and Heidi Hood, from the Heritage Foundation,

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I would say conservatively that twice a month receive calls for people that want to

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purchase and put a name blank on a memorial bench.

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and presently we've been saying that we're going to work on a policy because what we've found

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is those benches once their purchase become very personal to those families that dedicate them

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and having to move them or relocate them without a history of who purchase them and who to contact

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in the family we want to avoid. So that's the reason to get Sean started on this and

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and we'll expand on that in the future.

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But with that, I don't know,

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Paul or Tabitha have anything else,

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but certainly, if you have any questions for Sean,

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he's an answer to that.

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Sean's been a great addition to our team

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and he just jumped in there and starting to learn a lot

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and already helping with some production stuff,

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signage and inventors, so.

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Go ahead, Oliver, go ahead.

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So, thank you for helping us.

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I think it's great to bring some youth into the mix

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of our senior advisors and our team. Just curious, I love that you're going into engineering.

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Has this experience made you want to go to municipality or the private sector? How is it swayed

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your end vision for where you want to be with that engineering degree? It swayed my vision towards

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the public sector quite a lot as I've changed my, I want a minor in public affairs as well, so

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I would plan on returning here this private sector.

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I've learned that the private sector sometimes limits and can be demanding at times.

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Oh, exactly.

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Don't spend too much time.

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I have one comment to you.

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Thanks.

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I'm glad that you got this experience.

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This is excellent.

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We need to be doing this program for sure.

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You selected a really good school for engineering.

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They're very highly rated in engineering school down there.

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So I think you'll enjoy that.

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Did you say what type of engineering you meant to civil?

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You said civil, didn't you?

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Okay.

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All right.

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Well, and you'll start there when in August?

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Yes, ma'am.

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Okay.

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All right.

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Well, thanks for all you did.

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And hopefully it was really, it seems like it was well worth your time and you're learning

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a lot of great things.

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Thank you.

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Thank you guys for the opportunity.

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If I could just add on one thing because I didn't want to be remiss.

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I know that Chief Johnson and a fire department team

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looking at an internship program.

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So a work-based learning program and internship program

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all creates a pipeline to put tension talent

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that would want to come back to the city

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if we can give them a meaningful and positive experience.

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And that's what this is all about.

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Hopefully that will be able to expand the work.

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Our base loaning program to other departments and areas of interest could be finance. It could

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be IT based on the curriculum that's in the Williams and County School. So thanks to Sean

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and we've been enjoying its experience as you can see in his tear on face.

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Thank you.

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The old math teacher likes to really hear it, too.

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That's good.

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Okay, thank you.

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Next is status update and discussion of the progress on development of Buscai Place,

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also known as the Hill Property.

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Mayor, actually, I think we have some special events first.

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Well, I must have an old thing.

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So, thank you.

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Yeah, I've got a real ring.

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I've got one.

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I've got one. I just had all my notes. So we're going to go to the event permit for the Franklin

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rodeo. You can go and sit. Then the Pilgrimage Music Festival. Then there's a long-term special event

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permit for the Pilgrimage Music Festival. And there's the bluegrass along the harpoth. So the

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Any of those that you'd like to have some discussion about?

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I would ask Brant to come up since he traveled all the way from Texas to be had anything

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he wanted to share.

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Thank you.

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Brandy?

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Yeah.

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Well, you get to just, just think, there we go.

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It's so good to see you guys, I do come back multiple times during the year, but this

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is one of the most important visits because I get to just thank you guys for supporting

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this event. Some of you I've been working with for over 10 years. I certainly want to thank

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Monique and Eric and the city staff. They work very hard. We've already met multiple times on 2024.

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It's our 10th year. How did that happen? And we have, you know, most of our team have been working

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with us for many years. Some of the whole time we have some new faces each year. But we endeavor to

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deliver a world class music festival, you guys give us the trust and support to allow us

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to strive to do that.

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Programming has done over $100 million in direct revenue and depending on what multiple

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you use, it's done hundreds of millions of dollars of money circulating through Williamson

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County and hotels and taxes and stores and vendors and attorneys and all the ways that we

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We are able to engage economic activity support the festival.

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And so again, thank you, the support is tremendous.

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It allows us to focus on presenting and producing a great festival.

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I'll say this again, Monique has been really on my shoulder the whole time, keeping us,

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you know, through good times and bad, I'm just happy to say that when the years are successful

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in all fronts, our meetings with Glenn and thank you for Glenn for you and your team

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and all the Franklin's finest, the post-mortem meetings go very fast.

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We had another one of those quick meetings in January.

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It's like, anyway, let's talk about 2024.

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So it's a huge thanks on behalf of our team Kevin Griffith and Michael Wailen and I.

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We've been here since year zero and we plan on being here another 10 years at least and it's a pleasure

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It's it's a labor of love and it's worth every ounce of sweat

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Is Brent noted it is the 10th anniversary or 10th year for pilgrimage, and that's exciting the only adjustment

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I think that you'd see over what you saw last year is the maximum ticket capacity or attendance capacity has moved from

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25,000 up to 30,000 otherwise hours are the same as we had last year and those those other elements that's the only

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Meaningful change from from from from last year and I'll adjust that real quick

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I might have hired Paul last year if I didn't normally had an engineering mind like that in the

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In the mix because the streets weren't they weren't quite ready now

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And that was we're so happy the sidewalks the streets the lights the lanes the bridge the haze house

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It's as if the 10th year somehow the universe delivered a whole lot on the 10th year

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And it's it's really allows us to confidently kind of bump up the number a little bit

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Last year's lineup look I'd have picked out one of all our lineup to get us to 30,000

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We've announced the show you see Dave Matthews, Ben, Eric Ahan, Lucas Nelson, you see Hosier

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better than Ezra keeps getting on the bill and I'm so glad and so we have a

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great lineup and we think the 10-year you know milestone is going to mean

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something to the folks that live here this has always been a festival we built

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for the local population however half of just as an economic note and because

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Maureen would like me to say this half of the visitors to pilgrimage the ticket

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buyers are from out of the area, out of Davidson, out of Williams and kind of they travel

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here. They spend nights at a hotel. So that's, that was sort of always part of the thing

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and it ended up happening. But 30,000 folks, if we get there, Yeehaw be really excited.

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We're marketing more and we're doing some special things about about the 10th year.

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But the extra, the street widening, the bridge, and just the experience I think we have

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that the city kind of has continued to entrust us with this event gave us

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collectively the confidence to bump up the number in hopes of you know having a

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bigger economic experience. We'll see if we get there.

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I'll run back. We took a trip trying to number what it was from Franklin

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tomorrow down to Huntsville to the Orion amphitheater. I guess it was last fall

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And they have some parking in traffic situations that we don't have those now, but as much as we used to, they had kind of like after the main act, a smaller event or smaller stage right outside of the state in so that to kind of keep the traffic from all leaving it once, because when I'm there, you see a lot of people at pilgrimage.

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the last show of the night and everyone's, you know, it's like, you know, everyone's just

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darting to their car. I thought it was an interesting concept and I don't know how this would

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work with the city's staff team would have to review this. But I thought it was an interesting concept

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that Orion has planned for not all 10,000 people going to the parking lot at once. They might,

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they come out and hang around the little stage for a little bit afterwards and it kind of eases a

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a little bit of pressure, so not to throw wrenches into the plans this year, but I would

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say that was a really interesting, and there are lots of things that we have to look into,

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but I think that interesting concept, and I think you might have some people that would

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stay and kind of temper the leaving, but it hadn't been a problem, but as we're increasing

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and to better meet that demand up, maybe not for this year, but maybe in the future I think

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looking at something like that because that it's like a herd of cattle. Straight the part

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in if there was a place where if someone wanted to stay later and they could see another

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little band or an experience or I know that goes past our hours that's why I'm saying there's

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all these obstacles right yeah we'd have to look at it. But I think looking at it and again maybe

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not for this year but in the future Orion is doing it well and they don't have those traffic problems

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I was just going to say sometimes it happens naturally anyway, depending on who's performing

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on the gold record stage in the midnight sun stage, there might be opposites, you know

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music styles, and so sometimes it happens naturally.

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The key to urban crowd was like, we're done with the food fighter, who leave, and the food

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fighter.

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What?

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I mean, the urban crowd was like, peace out, the good folks at the factory are renovating

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Liberty Hall, 2500, it's going to be an incredible venue.

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We've always aspired to be an after-show type of festival, but we just are out of gas.

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By the time it comes to the summer and we're starting to get bands to ask us if there's

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anywhere besides Kimbrose, they can play late.

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There's a little more momentum this year just because of the quality of the owner and

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the efforts there and the dollars they're putting into the factory.

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You may see, I'll be surprised if you didn't see some late shows there, that will automatically

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siphon off some folks and take and put and lighten up the pressure on Franklin Road.

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I can tell you when we used a bike rack and stop traffic, that was that funneled the crowd

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into a little more of a cattle trail experience.

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Now that the street is wide and the sidewalks are lit and people are going to Ligonfield

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to get their car going downtown or now crossing the river and hitting the trails, I think

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you're going to see a more divided, egress, even go to the United Methodist Church

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and park, because they, you know, so, but duly noted, I think, with the extra hours, was

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a huge help with Zach Bryan, if you all were there last year, it just gave the fans more

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music more of a light show and you know I think going later to slow down

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address does work at some festivals I think I'd rather see them go across the

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street but it's an interesting idea. When we stopped walking in the south lot

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the part that it relieved a lot of the challenges that was what was our

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Achilles heel frankly. Yeah yeah and you you could I think Mr. Mayor you could also

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point them to across the street. Sure, we'll promote it there and with all that going on,

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do you have any idea people come and go all the time? So the numbers are constantly changing at

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the park. Do you have any idea about what is the average one time attendees in a park? Of course,

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for the festival.

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Our average year every year is probably 20,000 a day.

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We've had up to 27,000.

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You know, at Timberlake, we had 25,000.

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Both of those were sellouts.

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The year that it flooded, we had 24,000 folks there on that Saturday.

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And so, you know, we've been, I think,

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the mean average has been going up,

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but I'd call it low 20s.

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Yeah, people come and go.

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Average daily attendance over time.

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And then, two other things, yeah, I would think maybe just check into that Orion thing

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because that might be helpful, but putting them across street to the new, the factory's

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great idea.

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And I want to tell you something, it happened to me, I was down at the beach in January in

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Florida and some good friends of ours down there and they, their H.O.A. had a beach party

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so we were invited to that and went to that and we were all standing around with a bunch

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of people, right?

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And somebody said, oh, you're from Franklin.

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Oh, we went to pilgrimage.

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And I went, oh, and the other people said, oh,

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with that's a Nashville.

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And I said, sacrilege, don't you say that?

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I said, the other people just jumped on them and said,

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no, it's in Franklin.

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And so you got a big plug for the,

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there there's about 60 people there.

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And everybody says, what?

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I don't know, a few people said, yeah, we've heard of that.

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And we want to go.

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And so it's traveling and traveling.

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Good. Yeah. You've been singing our praises for a long time now. Yeah. But those people

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will still write out and when they say that several years, don't say that. It's Franklin.

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So it was it was fun. It was fun talking with them and then hearing people just talk about the

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proberage. Thank you. We need to keep moving. Thank you, Brian. I'll say just real quick that

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we do table type exercises over the summer with Glenn and his team to emphasize and never take

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the eye off of public safety. That is our most important aspect of the festival, and it

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is an unarying priority. So, to let you know.

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Absolutely. Thank you.

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Okay, now we're going to go to my new list, which says this is item 7, the development

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of the Biscay Place, or the Hill Property.

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Because the team here to provide you with a little update on the Hill Project, Vernon?

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Yes, I have Durwin as you know and Greg Gamble here to talk about the health property and

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The reason that they're before he is number one to give an update and we have

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NAP staff working and trying to work out some details that would allow

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the LLC to

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issue are to submit a development plan. But you may recall going back quite some

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time that the Board did approve a resolution that included a letter of intent and

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a timing that has since expired and that resolution called for the LLC to

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come back and ask for an extension. So that's what there when it is here to do while

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Greg talks about the submittal of the development plan. And then also not to be

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We've forgotten an important part, is that we're going to update that letter of intent.

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I hope that you allow us to keep forging ahead in the resolution.

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But when we get with the development plan and come back, we'll have a development agreement that will include the request for funding.

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That was about 2.9 million that had been discussed, that will be a part of that development plan and discussion.

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But I know I said probably everything Derwin's going to say, but I'll let him elaborate a little bit and talk a little bit more about the LLC and where they're at. Thank you.

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00:29:29,300 --> 00:29:32,800
Well, good evening, Mr. Marin, Balmond and Eric.

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We want to give you an update on where we are and let you know we have even though we're going to be asked for an extension, but we've been working very hard on this for the last couple of years almost now.

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and just to let you know, we're committed to it.

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We probably have spent over $130,000 on it,

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so let you know that we are committed

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and have been doing everything.

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It's just been a few challenges,

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but I think we're getting there.

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So, definitely, we just want to give you an update on what we are and just let you know. And, you know, I just as always, I want to say this real quick. You know, as I talk to a lot of people across this state and across the country, we take it directly about housing. And they always ask me, you know, how are we doing as much as we are doing. And so I just want to commend, you know, this board, this city because I tell them we couldn't do it without the support of this city.

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city, and what you guys do to help us with affordable housing, and I mean that because

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when I hear what they say in their city is doing, it makes me feel, wow, we're doing

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a whole lot.

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Now city is supporting what we're doing, so I just really want you guys to know that, but

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just to give you a quick update on where we are with the heel, so you can just kind of

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see where we are right now today.

400
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Sure.

401
00:30:55,530 --> 00:30:57,930
I thank you Mayor and Board of Mayor and Oldman.

402
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I'm Greg Gamble, and I'm the consulting land planner for the LLC.

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Over the past seven to eight months, we have been working on a second means of egress

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out of the property.

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If you look here on this first map, you'll see the swath of blue that is the 100-year floodplain

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that covers Hillsborough Road in this location.

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You'll see on the north edge of Hillsboro Road is an area that the blue floodplain does

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not cross.

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That area is above the 100-year floodplain.

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We have been working over the past several months with the adjacent Mount Hope Cemetery

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to coordinate an emergency egress path that would go behind Sonic across the cemetery.

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If you look on page 2, you can see the route for this emergency path.

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This emergency path would require the relocation of two historic columns that are located on Mount Hope Street.

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And that gave a lot of concern to the board of the cemetery.

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We then started working with Jimmy Weissman Paul Holson on an alternative route which you'll see here on the second page.

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back before the improvements of Hillsboro Road and before the new retaining wall that's along the edge of this property was constructed.

417
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There was a second means of egress here that was used by the city of Franklin's water and sewer department to access Hillsboro Road.

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You'll notice that it exits out onto Hillsboro Road where that 100 year floodplain does not exist.

419
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and it's clear from there to the Kroger shopping center above the 100-year floodplain.

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So by creating an emergency egress path on this side of the property,

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we can leave the cemetery the way that it is now.

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We don't need to disturb anything on the cemetery or remove columns.

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This path, this emergency egress path that will exit out into Hillsboro Road,

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will be used as a pedestrian path during a normal day.

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It will allow the residents who are here to access the grocery store and the shopping that's down at the bottom of the hill.

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But during an emergency event, it'll be designed so that vehicles can exit the property.

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It would be designed for a tri-fire truck to access it, but we're anticipating that's not going to be necessary.

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But it would be designed to accommodate that as well.

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Well, the next page shows you our calendar.

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This shows you the list of items that have been completed to this point.

431
00:33:40,850 --> 00:33:49,090
We have received a recommendation of approval from the Historic Zoning Commission for this

432
00:33:49,090 --> 00:33:52,910
plan, for the emergency egress path through the historic buffer.

433
00:33:53,810 --> 00:33:57,890
And we have filed our development plan to staff.

434
00:33:58,530 --> 00:34:13,170
It's on track to appear before the joint conceptual workshop for a second time at the end of April and then planning commission would be at the end of May tracking through to the Board Mayor and Alderman in June and July.

435
00:34:14,290 --> 00:34:27,290
So along with this, the middle of the development plan includes the normal Parkland education, but special to this is the development agreement between the LLC and the City of Franklin, which is in process.

436
00:34:27,290 --> 00:34:28,230
So

437
00:34:30,240 --> 00:34:37,100
brief explanation of the delay, but did cause a pause there for seven or eight months

438
00:34:37,100 --> 00:34:38,420
as we vetted out options.

439
00:34:38,720 --> 00:34:39,300
Paul, I'm going to blend.

440
00:34:40,700 --> 00:34:43,500
I've been in support of this since the word go.

441
00:34:44,460 --> 00:34:48,780
So I'll have being able to know that works being done to bring us to the finish line.

442
00:34:49,460 --> 00:34:53,760
I absolutely adore that y'all are honoring Brent Bousquet in this way.

443
00:34:54,080 --> 00:34:58,160
So he would thank humility, but secretly he'd be really excited.

444
00:34:58,160 --> 00:35:00,860
So thank you for that.

445
00:35:04,270 --> 00:35:12,110
And we can start calling it Buscae Place and not the Hill, which creates confusion about the Hill property on Columbia and other places.

446
00:35:12,490 --> 00:35:13,550
So that'll be nice too.

447
00:35:14,710 --> 00:35:16,670
That is exciting, Eric.

448
00:35:17,370 --> 00:35:18,750
Just a quick comment.

449
00:35:19,270 --> 00:35:21,210
Thank you for bringing the timeline here.

450
00:35:21,730 --> 00:35:30,750
Thank you also for respecting what the cemetery board their concerns were and maintaining those pillars in their current location.

451
00:35:30,750 --> 00:35:38,310
and I also appreciate as we've been dealing with a lot of flooding, having flashbacks to

452
00:35:38,310 --> 00:35:46,290
other developments, been able to see this and then I'm glad to know that the far apparatus

453
00:35:46,290 --> 00:35:51,990
for the trucks, all of them will be able to use this and I assume also that the EMS services

454
00:35:52,570 --> 00:35:59,030
and police as well, will there be a gate there, will there be poles, what's kind of envisioned

455
00:35:59,030 --> 00:35:59,630
right now?

456
00:35:59,630 --> 00:36:02,510
Any emergency vehicle would be able to access this, that's the intent.

457
00:36:04,270 --> 00:36:08,650
I need, we need to work with engineering on this and fire as well in emergency services.

458
00:36:08,970 --> 00:36:15,430
Honestly, we want a design that is clearly intended for pedestrian use, but can become

459
00:36:15,430 --> 00:36:18,010
emergency address path in the event of a flood.

460
00:36:18,570 --> 00:36:24,230
So maybe gates, maybe a pedestrian gate of some time, again, we're still kind of working

461
00:36:24,230 --> 00:36:26,310
through the, the finish there.

462
00:36:26,750 --> 00:36:26,910
Okay.

463
00:36:27,330 --> 00:36:27,930
Thank you.

464
00:36:29,370 --> 00:36:35,490
Holden Barnhill, one thing. Will we have a second meeting in July?

465
00:36:36,130 --> 00:36:45,770
No. So that 23rd is not a good day. I'll make that change. Thank you.

466
00:36:47,350 --> 00:36:54,850
And number two, we want to discuss any of, because I see 600,000 here and a million here

467
00:36:54,850 --> 00:37:01,350
and 479,000 here, and another all just pocket change.

468
00:37:01,350 --> 00:37:02,630
That just took me in there.

469
00:37:03,350 --> 00:37:06,050
So are we looking to discuss the end of that now?

470
00:37:07,150 --> 00:37:09,730
That's really up to you as a board

471
00:37:09,730 --> 00:37:11,310
to give us further direction on that.

472
00:37:11,390 --> 00:37:15,450
That also would be incorporated in what we might bring to you

473
00:37:15,450 --> 00:37:18,370
in terms of the specific development agreement.

474
00:37:18,630 --> 00:37:22,270
So it's what's been requested at this stage.

475
00:37:22,270 --> 00:37:29,270
Welcome feedback now, but also that would be something we'd integrate in kind of next steps in this process as well.

476
00:37:29,610 --> 00:37:31,030
Well, so far, how much have we approved?

477
00:37:31,250 --> 00:37:50,850
We've given the property, we estimate that was a million-thirty, which was for all practical purposes was much less than probably what the taste value of the property would have been, if it hadn't been being restricted to the rezoning and what was being built on it, the property would have been worth more than 1.3.

478
00:37:50,850 --> 00:37:58,590
but now also we were looking at about $500,000 of that to go to the water, I guess it was

479
00:37:58,590 --> 00:38:07,430
the water and wastewater department. So where is, where is that? Is that, is that the

480
00:38:07,430 --> 00:38:20,050
Well, if I may make a recommendation, because the numbers you shared aren't exact.

481
00:38:20,550 --> 00:38:23,030
And I don't have them in front of me.

482
00:38:23,130 --> 00:38:30,270
And there's multiple elements that were presented before the first of the year when we had originally asked.

483
00:38:30,270 --> 00:38:40,230
I would suggest that we bring that back at a work session before we get to the point of approving the development plan and development agreement.

484
00:38:40,910 --> 00:38:54,970
So there when and the team can talk about those figures, we can refresh them as needed and then be more responsive to going over the various elements because there are various pieces too.

485
00:38:54,970 --> 00:39:01,510
Well, I read a sentence that says the total amount of additional funding requested was estimated

486
00:39:01,510 --> 00:39:06,390
to be no greater than $2.9 million, $2 million, $2 million, $2 million, $2 million, $61,000.

487
00:39:06,970 --> 00:39:10,790
That does cause a little heartburner's right.

488
00:39:11,330 --> 00:39:17,890
I probably over the heartburn portion of being an alderman now on whatever the financial

489
00:39:17,890 --> 00:39:24,210
numbers are, but that does cause me some concern and we need to look at that.

490
00:39:24,210 --> 00:39:32,550
I would think that we would burn a sort of itemized list of those things is coming down through that and show where we have done so far.

491
00:39:33,390 --> 00:39:36,090
But I was pretty well correct on the one-point tree.

492
00:39:36,210 --> 00:39:41,730
Well, the 4.79 is definitely the amount that would be owed to the water management.

493
00:39:41,830 --> 00:39:46,270
Because they own a portion of the property, the other portion is owned by the general property.

494
00:39:46,270 --> 00:39:52,010
So we were going to, for the lack of a better term, which is we will eat that but we needed

495
00:39:52,010 --> 00:39:54,850
to make sure that the water, wastewater, the part more holy.

496
00:39:54,950 --> 00:39:58,570
Yeah, you've got to keep the utility hold. That's one transaction that you'll need to do in

497
00:39:58,570 --> 00:40:03,890
this process and as Vernon says, we can lay that all out. You all need to give, you know, think

498
00:40:03,890 --> 00:40:07,410
through that and give that direction ultimately and that'll be part of this process.

499
00:40:07,770 --> 00:40:12,490
And also, the county is giving contributing to it as well.

500
00:40:12,490 --> 00:40:23,450
Two, seven of the water and sewer infrastructure with ARPA, yeah, so is that so is that is that's in the project when it's not in not part of that that 2.9 million.

501
00:40:24,250 --> 00:40:25,710
That is separate from that.

502
00:40:25,930 --> 00:40:32,310
So that is the line and breakdown be great.

503
00:40:32,570 --> 00:40:34,110
I don't want to try to figure out on the spot.

504
00:40:41,630 --> 00:40:42,110
Yeah.

505
00:40:42,110 --> 00:40:48,010
Absolutely. I think there's broad support for this, and we've had some conversations on this.

506
00:40:48,610 --> 00:40:52,290
Yeah, there's a point where we're getting 31 units, and maybe that's because of our zoning,

507
00:40:52,550 --> 00:40:58,250
and our planning documents that get X number of units, because that's how it's, you know,

508
00:40:58,990 --> 00:41:03,650
zoned, and that's our planning and requirements. I want to make sure,

509
00:41:05,510 --> 00:41:09,290
I don't know how to say this without it sounding like I'm not in support of this,

510
00:41:09,290 --> 00:41:10,510
because I am in support of this.

511
00:41:11,110 --> 00:41:13,410
But I think when you put on our financial hat

512
00:41:13,410 --> 00:41:15,670
and if we're looking at five or six million dollars,

513
00:41:16,350 --> 00:41:18,530
at some point you have to ask, well, how much money,

514
00:41:18,950 --> 00:41:21,310
like if you could just have five or six million dollars

515
00:41:21,310 --> 00:41:22,390
and go to develop somewhere else,

516
00:41:22,470 --> 00:41:23,870
could you get more than 31 units

517
00:41:23,870 --> 00:41:26,650
and actually help and do more with our problem?

518
00:41:26,970 --> 00:41:28,090
I'm not saying that's what I wanna do.

519
00:41:28,710 --> 00:41:31,730
But I think these are apart from this specific project

520
00:41:32,550 --> 00:41:33,550
that I do support.

521
00:41:34,330 --> 00:41:36,230
I think we have to start looking at this as a city

522
00:41:36,230 --> 00:41:45,090
and start thinking about getting the most mileage out of our dollar in the future.

523
00:41:45,210 --> 00:41:47,490
We're giving the land, we're doing all this stuff, which is all great.

524
00:41:47,690 --> 00:41:52,690
And I think this would be hard to find something else appropriate for this location,

525
00:41:52,690 --> 00:41:54,270
so I can say I'm in support of it.

526
00:41:57,090 --> 00:42:01,450
Philosophically, this is not a sustainable model for affordable housing in Franklin,

527
00:42:01,450 --> 00:42:07,790
them and whether the issues of the property or the issues are in our zoning or whatever we're

528
00:42:07,790 --> 00:42:13,770
giving five million dot four or five between the county will see the line. We're contributing

529
00:42:13,770 --> 00:42:19,070
quite a bit of getting 31 units. Now there's another development that I think you'll

530
00:42:19,070 --> 00:42:23,350
are partnering with over off the interstate and getting 200 and something units and there's

531
00:42:23,350 --> 00:42:27,350
a different kind of deal. I get it and I'm good with that. But we didn't we didn't really

532
00:42:27,350 --> 00:42:33,430
put in a dime of city dollars on that deal and we're getting 200 affordable units as a tax credit

533
00:42:33,430 --> 00:42:39,170
deal it's different but I would just I do just saying that I think we have to at some point we're

534
00:42:39,170 --> 00:42:45,790
kind of down the rabbit hole in this one and I support it but philosophically we've got to make some

535
00:42:45,790 --> 00:42:51,990
hard I think this is telling for us as a city staff as a city armament of this is what actual private

536
00:42:51,990 --> 00:42:57,810
development is having to deal with to build affordable and how and something isn't working

537
00:42:57,810 --> 00:43:02,450
because the math is not working because we're having to come in and pay for the for this

538
00:43:02,450 --> 00:43:07,990
difference. So how do we fix that we have we have given ourselves a case example of why there's

539
00:43:07,990 --> 00:43:13,970
no affordable housing in Franklin being built right here. Look no further. It's right under

540
00:43:13,970 --> 00:43:19,910
this is I mean you can argue with me but this is the issues that we're seeing here.

541
00:43:20,990 --> 00:43:27,990
This is why there's not a more affordable housing being built and I don't know why and I think this is an exercise

542
00:43:27,990 --> 00:43:32,390
I think we need to figure it out and I think we can learn from it and I think staff is learning from it

543
00:43:32,390 --> 00:43:36,470
Yeah, and it's not just a city question. It's an overall development

544
00:43:36,470 --> 00:43:45,430
More than 100% yeah the cost to develop and not just driven by city, but just oh no and if I sounded like I was I was not I was not saying it's a city

545
00:43:45,430 --> 00:44:04,210
I think this is a case example of just in general, and I think we have a lot to learn from this, and I think this could be some of the most movement that we can make as a community learning from what we've just gone through, if we really sees that moment. And I think it's it's worthy of doing.

546
00:44:04,390 --> 00:44:14,210
Thank you. And we can frame that discussion both in terms of what the boards being asked for, but also the broader context of the development as sort of a case study, if you will.

547
00:44:14,210 --> 00:44:26,510
Absolutely. Yeah. And if there are, I think it might be helpful if Derwin and his team would also come back and say what $5 million would do elsewhere.

548
00:44:28,190 --> 00:44:32,710
And to be clear, the city is not putting $5 million into that. That's not the ask.

549
00:44:32,870 --> 00:44:38,730
I should not have used that number. I want to line that in from correct. Whatever it is, whatever the number is.

550
00:44:39,490 --> 00:44:46,510
I just wanted to echo what has been said here, because this is an exercise to help enlighten us

551
00:44:46,510 --> 00:44:48,490
of what the challenges are.

552
00:44:48,610 --> 00:44:53,530
And this isn't just Franklin, it's communities across the country.

553
00:44:54,210 --> 00:44:59,550
And part of this plays into our quality of life, too.

554
00:45:00,000 --> 00:45:06,700
Affordable housing, workforce housing, attainable housing, because when we go to, when our neighbors

555
00:45:06,700 --> 00:45:14,800
in us, we, for example, go to a restaurant and see many of the tables empty because they

556
00:45:14,800 --> 00:45:21,520
don't have enough servers, that's a problem for us all. And that plays in to why we have a

557
00:45:21,520 --> 00:45:28,120
diverse housing stack in the community. But again, we're not the only ones facing this issue.

558
00:45:28,120 --> 00:45:34,940
It's existed a long time and it'll continue for a long time, but you have some

559
00:45:34,940 --> 00:45:40,940
resources to call upon, but this exercise really enlightens us to the true

560
00:45:40,940 --> 00:45:47,080
challenges in this case itself. Thank you for that. One more question. How many

561
00:45:47,080 --> 00:45:50,160
units are you response before the 31?

562
00:45:52,750 --> 00:45:57,170
I have a 31. You mean you?

563
00:45:59,950 --> 00:46:04,830
Well, we're doing this to the LLC the whole Franklin Hill so it's it's it's it's

564
00:46:04,830 --> 00:46:12,210
hard bargain habitat and CHP so as a group we all respond as a group yes yeah okay

565
00:46:12,210 --> 00:46:16,570
because I mean I'm just I'll pay you a compliment I think but I went by

566
00:46:16,570 --> 00:46:21,650
Cherokee the other couple of days ago that is really a nice looking project you've

567
00:46:21,650 --> 00:46:28,350
you know that that that is I was well I shouldn't say blown away because I don't

568
00:46:28,350 --> 00:46:32,050
have heartburn over for me and I shouldn't be blown away by the development

569
00:46:32,050 --> 00:46:38,650
either but it was really nice and impressive over there. I'm just wondering why

570
00:46:38,650 --> 00:46:46,590
we would not get that there. Well that's you know that's our plan to do something

571
00:46:46,590 --> 00:46:50,390
that's going to be really nice and affordable. You know part of what we want to

572
00:46:50,390 --> 00:46:55,630
reach is those, those individuals between 80% and 100% of the media income.

573
00:46:55,930 --> 00:47:01,090
So, so it's going to require us really being creative to make those, you know,

574
00:47:01,150 --> 00:47:06,850
support them for those, for those individuals, teachers and people that service workers

575
00:47:06,850 --> 00:47:10,390
that we want to, to live here, to want to, to, to, to, to own a home.

576
00:47:10,410 --> 00:47:13,170
So, that's, that's going to be our goal to reach that.

577
00:47:13,470 --> 00:47:17,310
So, it's not going to be easy, but that's what we're working on.

578
00:47:18,330 --> 00:47:19,870
So, what's coming back to us?

579
00:47:20,750 --> 00:47:27,050
We'll bring back to you essentially an agreement that covers the ask, but we'll also break

580
00:47:27,050 --> 00:47:32,250
down the components of that cost and the overall economics of the project from the discussion

581
00:47:32,250 --> 00:47:32,770
we've had tonight.

582
00:47:32,930 --> 00:47:34,470
I think that would be the takeaway.

583
00:47:34,470 --> 00:47:35,310
We'll bring that back.

584
00:47:35,870 --> 00:47:39,970
I don't have the timeline in front of you, but somewhere along the lines of what has been

585
00:47:39,970 --> 00:47:40,510
shared with you.

586
00:47:40,970 --> 00:47:41,850
So, the additional time.

587
00:47:41,850 --> 00:47:45,510
And then you'll get to make that decision in terms of how you want to partner.

588
00:47:45,510 --> 00:47:46,550
Item

589
00:47:49,520 --> 00:47:55,940
8, thank you, is ordinance 2023-41 in ordinance to amend chapter 4,

590
00:47:56,180 --> 00:47:59,600
title 16 of the Franklin Municipal Code concerning road impact fees.

591
00:48:01,340 --> 00:48:06,140
We've had a number of discussions over a pretty significant period of time talking about an

592
00:48:06,140 --> 00:48:12,760
update of our road impact fees. We have laid out a phase in approach and wanted to walk through

593
00:48:12,760 --> 00:48:16,480
that with you and get feedback from the board tonight in terms of how we move forward.

594
00:48:31,920 --> 00:48:41,740
We've presented this multiple times, I've actually had this slated for the agendas in February, but for various reasons it's been moved, and that's okay, but we're here now.

595
00:48:42,420 --> 00:48:45,800
So we've done a tremendous amount of public outreach and public education.

596
00:48:45,800 --> 00:48:48,200
I'm not going to sit here and read all those to you.

597
00:48:49,280 --> 00:48:54,560
Summary of what are the major changes being proposed is that we're going to adjust the

598
00:48:54,560 --> 00:48:59,200
impact fee annually based off of Federal Highway Administration, National Highway Construction

599
00:48:59,200 --> 00:49:02,720
Index to try to keep the cost more current.

600
00:49:03,420 --> 00:49:07,860
And then the other major change that we made was we incorporated different size single family

601
00:49:07,860 --> 00:49:12,460
detached and attached structures as it relates to the pricing.

602
00:49:14,180 --> 00:49:15,800
for the proposed implementation.

603
00:49:16,480 --> 00:49:21,300
This has changed a few times, but what we're proposing now is the first increase,

604
00:49:21,360 --> 00:49:25,020
which would be half the increase to happen January 1st, 2025,

605
00:49:25,020 --> 00:49:31,840
and then going to 100% of the 2023, or 100% of the impact fees on January 1st,

606
00:49:31,900 --> 00:49:37,360
2026, and then starting in 2027, we would start increasing it based on that

607
00:49:37,360 --> 00:49:39,820
national highway construction cost index.

608
00:49:40,940 --> 00:49:52,720
Again, we've done as much public education as we possibly can at this point, we're looking for any and all feedback and we're prepared to bring that ordinance forward as soon as you're ready for it.

609
00:49:53,360 --> 00:49:54,860
Happy to answer any questions.

610
00:50:00,620 --> 00:50:10,680
Well, these changes will it, and I'm admittedly, I'm not as currently up to speed on how

611
00:50:10,680 --> 00:50:16,760
sometimes we will allow developments to offset their fees with improvements we require.

612
00:50:17,340 --> 00:50:21,840
But that's capped at a certain percent— is it 50 percent? Is that capped?

613
00:50:22,200 --> 00:50:25,080
It's based on the impact fees they owe.

614
00:50:26,120 --> 00:50:40,920
Usually when a development comes forward and they have been, where this impact fees have been extremely beneficial to us is when a development comes forward and has major impacts to a collector and arterial, there's not a huge debate of whether they do the improvements or not.

615
00:50:41,500 --> 00:50:50,180
We usually figure out a deal where they can make the improvements and we generally try to size it to be about the same size as their impact fees if possible.

616
00:50:50,840 --> 00:50:55,860
There's been occasions where you've decided to contribute more to just get the broader project done.

617
00:50:55,960 --> 00:51:04,860
For example, instead of going in and adding one or two turn lanes at an intersection, we've offered to contribute to just get the whole intersection done, so we don't have to revisit that intersection later.

618
00:51:05,640 --> 00:51:13,260
But generally speaking, they can recoup 100% of it, whether it be right away dedication or whether it be doing the off-site improvements.

619
00:51:13,260 --> 00:51:22,040
for the collector for which for both collectory and arterial arterial funds can't be spent on collectors and vice versa, but that's not going to change in this.

620
00:51:22,040 --> 00:51:27,040
The same kind of methodology that we use now continue to be used just higher fees.

621
00:51:27,240 --> 00:51:28,100
Yes. Okay.

622
00:51:28,860 --> 00:51:29,360
The.

623
00:51:29,860 --> 00:51:30,860
All of the situation.

624
00:51:31,240 --> 00:51:35,800
Yeah, but with one exception, though, the total amount they could contribute up to 100% is greater.

625
00:51:36,200 --> 00:51:41,180
Right. And I think that's a significant piece because if before it was 8,000 per single family home,

626
00:51:41,180 --> 00:51:47,280
Now, it's 16,000, so potentially they could offset more appropriately the road work that

627
00:51:47,280 --> 00:51:48,120
needs to be done there.

628
00:51:48,320 --> 00:51:53,460
I think maybe pivoting away from some of the nuance here and onto kind of broad strokes,

629
00:51:53,680 --> 00:51:58,980
my perspective is we're telling people on April 23rd that they're going to have a significant

630
00:51:58,980 --> 00:52:02,060
50% increase on road fees in less than eight months.

631
00:52:02,540 --> 00:52:03,840
I think that's hard to do business.

632
00:52:05,060 --> 00:52:06,560
I think it's pretty quick.

633
00:52:06,560 --> 00:52:12,400
I think 50% is a big, big percentage for us to be communicating out this in this short

634
00:52:12,400 --> 00:52:12,980
of time frame.

635
00:52:13,220 --> 00:52:18,820
My personal perspective here, I don't oppose us right sizing the impact fees, but I think

636
00:52:18,820 --> 00:52:22,460
we need to be a little bit more intentional and give those who are doing business and building

637
00:52:22,460 --> 00:52:26,540
homes and communities in our cities a little bit more runway to build some of these projects

638
00:52:27,160 --> 00:52:34,100
and consider the additional costs because we've not been necessarily consistent with what

639
00:52:34,100 --> 00:52:40,780
That may be because it's been in flux and so I think out of respect for those who have built in the past and it will continue to build in the future.

640
00:52:40,780 --> 00:52:42,200
Maybe we need to give them a little more runway.

641
00:52:43,760 --> 00:53:01,420
Would it look like the second date, I would say that I don't know that we need to that's two years that's a maybe the first date, a year from the time it's passed, but the second January 1, 20, 26, that is almost two years, you know, two years out.

642
00:53:01,420 --> 00:53:12,100
But maybe the first day adjusts, I think it's more than 50% and the first day, those two together make it really hard if I were trying to build a project and had a budget in place.

643
00:53:13,880 --> 00:53:18,640
It might slow some things, it might disrupt some things in a pretty material way.

644
00:53:18,880 --> 00:53:23,560
Now we do definitely, I want to be clear, we do definitely need to right size the impact fees here.

645
00:53:23,780 --> 00:53:28,920
I'm more concerned with how do we do it in a way that allows people to be playful in what they do?

646
00:53:29,480 --> 00:53:33,920
Well, if you want a different phase in, we're open to looking at that direction as well.

647
00:53:34,600 --> 00:53:41,700
This is what's been on the table, but we're glad to look at whatever else or however else you might want to do that if you wanted to do it.

648
00:53:42,460 --> 00:53:54,280
And thirds with those same dates, or and then we would highly recommend though that the inflationary adjustment be integrated that just helps us stay more current with the reality of inflation at any given time.

649
00:53:54,280 --> 00:54:01,520
So that maybe in the future those adjustments are less of a shock to the system, if you will.

650
00:54:01,640 --> 00:54:04,320
I don't want another 10-year height as well.

651
00:54:04,320 --> 00:54:08,620
So I think all of those would be great and we're open to your guidance on how you want to do that

652
00:54:08,620 --> 00:54:11,060
if there's an approach you'd rather see.

653
00:54:18,110 --> 00:54:25,430
That's a valid comment you made Alderman and when Negan was here from Alper

654
00:54:25,430 --> 00:54:33,130
Benish. She did mention but we also know that communities that have impact

655
00:54:33,130 --> 00:54:38,530
fees, you know, if they implement them, well then they're collecting the true

656
00:54:38,530 --> 00:54:46,130
cost of construction to add capacity to their road network. However, if the economy doesn't

657
00:54:46,130 --> 00:54:53,130
help them move forward and get the investment for other infrastructure, they may lower

658
00:54:53,130 --> 00:54:58,430
those fees based on the current state of the economy. I bring that up because that's a reality.

659
00:54:59,170 --> 00:55:08,130
And the point is that the cost of these improvements that were analyzed by two separate consultants

660
00:55:08,130 --> 00:55:18,370
is the cost of the improvements to add capacity to our collector and arterial road network based on the trips generated for those uses.

661
00:55:18,850 --> 00:55:25,490
So don't hesitate to implement something to whatever your comfort is.

662
00:55:25,870 --> 00:55:37,330
But as we go forward and talk more about capital projects and growing the city, we want to write size it in the right time to write sizes, obviously when things are going really well in the economy.

663
00:55:37,330 --> 00:55:46,250
So, we're pretty fortunate in Franklin to withstand some downturn, but these costs are real.

664
00:55:46,570 --> 00:55:54,330
For American road improvements, even for us, when we do capital projects which are typically a little bit more costly,

665
00:55:54,490 --> 00:56:01,870
that's why we want to incentivize developers to make some of these improvements because they can do them at a lesser cost.

666
00:56:07,290 --> 00:56:11,790
Just a quick question. Is there anything significant about 2027?

667
00:56:13,250 --> 00:56:18,350
We were simply just trying to keep that runway length long enough for developers to see

668
00:56:18,350 --> 00:56:22,390
we didn't want to flip a switch and start charging the impact fee. So we just thought that

669
00:56:22,390 --> 00:56:27,690
it was a reasonable time frame to give to try to increase, slowly increase it up to the

670
00:56:27,690 --> 00:56:28,050
full fee.

671
00:56:28,050 --> 00:56:35,890
So, so you could take it then out to even 2028 if we if we needed to and divide out as you were saying by different percentages from there

672
00:56:36,490 --> 00:56:41,270
To make it maybe a little bit more palatable because I'm also concerned that

673
00:56:41,270 --> 00:56:43,970
Hidden this so hard could really stifle

674
00:56:44,510 --> 00:56:47,850
Where we are right now and developments are going on

675
00:56:48,450 --> 00:56:51,730
That we know about and those that we don't know about so

676
00:56:53,630 --> 00:56:55,910
I would be in in favor of

677
00:56:57,250 --> 00:56:59,750
We'll say a different percentage of implementation.

678
00:57:03,300 --> 00:57:07,580
Alderman Barnhill, just looking at those and understanding where we are.

679
00:57:08,640 --> 00:57:13,440
I don't, I personally don't have a particular problem in those dates that you got up there.

680
00:57:15,460 --> 00:57:20,040
We're, we're growing at 2,000 a year or whatever we're growing at.

681
00:57:20,580 --> 00:57:25,140
This traffic is there, the cars are there, and I don't see any reason.

682
00:57:25,140 --> 00:57:30,280
and I can't see any reason and I've not ever experienced a reason to move those dates

683
00:57:30,280 --> 00:57:40,940
out. That road impact fee, as far as I'm concerned, is never stifled growth. That road

684
00:57:40,940 --> 00:57:45,620
impact fee, when I said I didn't listen to the individuals that were complaining against

685
00:57:45,620 --> 00:57:52,040
it just a few years ago when we first implemented said the same thing. But that is not stifled.

686
00:57:52,040 --> 00:57:58,400
any growth in the 30 something plus years that we've been that we've had the impact fees. So don't

687
00:57:58,400 --> 00:58:06,640
I'm not interested in that being maybe I don't say the point of discussion or something other

688
00:58:06,640 --> 00:58:14,740
but I'm not dissatisfied with those three days that you got up to. I think 20 20 27 is plenty of time

689
00:58:14,740 --> 00:58:20,600
for a developer to get his act together if he doesn't I'm not sure that probably doesn't need to go

690
00:58:20,600 --> 00:58:24,860
maybe to spring heeled with an older narrower.

691
00:58:26,880 --> 00:58:28,940
Pardon, but I get all of it first.

692
00:58:29,060 --> 00:58:33,280
I tend to agree with Greg and Jason, I love the way you frame that.

693
00:58:33,420 --> 00:58:36,520
That's a great runway analogy.

694
00:58:37,640 --> 00:58:40,980
I don't know that it would necessarily slow down growth.

695
00:58:41,620 --> 00:58:46,360
I think it would raise the market in our community to where it's even less attainable than

696
00:58:46,360 --> 00:58:46,940
it is today.

697
00:58:47,440 --> 00:58:51,660
I mean realistically the developers not paying that they're passing it on to the consumer.

698
00:58:52,660 --> 00:58:58,340
So I when you said a third to third to third that one kind of sounded good to me, but

699
00:58:58,340 --> 00:59:03,540
I do think that kind of like stretching out a little bit further, I know that we do

700
00:59:03,540 --> 00:59:07,120
a really great job of talking to the design professionals in which we have relationships.

701
00:59:07,540 --> 00:59:14,840
So they're aware this is coming, but it doesn't mean that we don't need to be a little bit

702
00:59:14,840 --> 00:59:19,420
more aware of the people who might want to come and develop in our community who gets

703
00:59:19,420 --> 00:59:24,560
sticker shock to. I would be curious to know, and I should know this, so I'm going to

704
00:59:24,560 --> 00:59:29,660
bust myself, the ones that we have, they're already entitled, and have not even put a shovel

705
00:59:29,660 --> 00:59:36,200
in the ground. What's the grandfather scenario for them is that when their entitlement is

706
00:59:36,200 --> 00:59:39,960
expired, or are they still locked into the old road impact piece?

707
00:59:39,960 --> 00:59:43,380
It's like I got building permit building it's building from the

708
00:59:44,400 --> 00:59:52,300
The best thing that you've alluded to other men. It only pertains to the regulations not to the cost of

709
00:59:53,160 --> 00:59:54,460
services and

710
00:59:54,460 --> 00:59:59,820
You know fees for making improvements of this nature so are water parks

711
01:00:01,680 --> 01:00:11,500
I will add to why I'm speaking is that, you know, how you raise the fee, we want to get

712
01:00:11,500 --> 01:00:17,540
guidance so we can get the ordinance before you. But as developments come forward and

713
01:00:17,540 --> 01:00:24,360
are going to be required to make road improvements, that translates in to those developments that

714
01:00:24,360 --> 01:00:29,500
required to make road improvements that add capacity to collector and or

715
01:00:29,500 --> 01:00:35,920
to roads those costs then won't be covered by the fees they pay. So, it doesn't

716
01:00:35,920 --> 01:00:39,660
happen to every development but I did want to highlight.

717
01:00:39,880 --> 01:00:43,100
The flip side of that is you don't get as much reimbursement for the work you may

718
01:00:43,100 --> 01:00:47,060
be doing on or on the half. So it kind of it does cut both ways depending on the

719
01:00:47,060 --> 01:00:49,180
nature of the improvements you might be doing.

720
01:00:49,180 --> 01:00:55,580
I see Aldrin Berger still working on her comments and I would make a comment. Oh, sure.

721
01:00:56,820 --> 01:01:01,420
You want to go before me? Oh, no, you go ahead. But I was going to say if the board decides

722
01:01:01,420 --> 01:01:07,400
that they want to create a longer runway, I think that we should create a sooner runway

723
01:01:07,400 --> 01:01:15,620
as far as indexing. But I'm fine with what this is personally right now because I think

724
01:01:15,620 --> 01:01:20,040
You make the point of building a road cost what it cost.

725
01:01:21,640 --> 01:01:24,920
Somebody's got to pick up the tab, and that's our other taxpayers.

726
01:01:26,940 --> 01:01:28,980
Alderman Burger, and then I'll get Alderman Peterson.

727
01:01:30,060 --> 01:01:31,780
I didn't skip over you.

728
01:01:32,040 --> 01:01:32,920
I already had her.

729
01:01:33,820 --> 01:01:40,480
I definitely want us to go with a different scenario here.

730
01:01:40,820 --> 01:01:45,000
We've got to stretch that out a little bit, and I still think it's...

731
01:01:45,000 --> 01:01:47,420
I'm not comfortable with how it is right now.

732
01:01:47,620 --> 01:01:49,740
I just don't think it's fair to do that.

733
01:01:51,080 --> 01:01:57,640
And we all know that these, this is like, I don't know to me,

734
01:01:57,720 --> 01:02:00,680
it's so frustrating because we have to do this,

735
01:02:00,720 --> 01:02:04,180
but at the same time, long term,

736
01:02:04,540 --> 01:02:08,900
how is this sustainable in the future forever in the future

737
01:02:08,900 --> 01:02:10,680
for our city and for our development?

738
01:02:10,680 --> 01:02:15,600
right now our housing is a million dollars basically.

739
01:02:16,420 --> 01:02:21,180
I can't go out there and build a house and sell a house and turn it around for less than a million dollars right now.

740
01:02:24,800 --> 01:02:39,820
Well, I wouldn't cobble with a couple dollars here and there though because the housing prices in an expensive city with expensive land costs, I mean, it is what it is.

741
01:02:39,820 --> 01:02:43,120
that we don't control that, the market does.

742
01:02:43,520 --> 01:02:46,360
And also people wanting to come here and everything

743
01:02:46,360 --> 01:02:49,820
we've done to make this place so great in the state,

744
01:02:50,060 --> 01:02:51,260
everything this state has done.

745
01:02:52,800 --> 01:02:55,480
And we're very attractive to people

746
01:02:55,480 --> 01:02:58,320
and we're very attractive to developers

747
01:02:58,320 --> 01:03:01,240
and they're answering, they're not causing the growth,

748
01:03:01,260 --> 01:03:03,900
they're answering the need,

749
01:03:04,280 --> 01:03:07,780
the growth is putting a need on our community

750
01:03:07,780 --> 01:03:08,900
and they're answering that call

751
01:03:08,900 --> 01:03:14,980
to come out and build houses, they wouldn't be here if the growth wasn't here, but I just find

752
01:03:15,660 --> 01:03:20,340
this is a stifling thing for me because I don't really have an answer for this.

753
01:03:20,760 --> 01:03:24,740
I like to look at what other communities are doing because I'm not sure that

754
01:03:25,360 --> 01:03:29,880
this is ever going to be a sustainable thing because where are we going to go? We're going to

755
01:03:29,880 --> 01:03:36,340
finally go to $2 million per house in the future. I mean, what does that look like? And, you know, I don't

756
01:03:36,340 --> 01:03:41,760
I don't know. The developers, I don't think, and

757
01:03:41,760 --> 01:03:45,700
Klan will take issue with the thing you said there because it's like if the

758
01:03:45,700 --> 01:03:49,740
developers can't get their act together, well, it's, it's not about that.

759
01:03:50,940 --> 01:03:54,900
They are beholden to the market.

760
01:03:55,520 --> 01:03:57,920
They are beholden to what's happening.

761
01:03:58,720 --> 01:04:03,180
We have a capitalist society and we have, which is great, but

762
01:04:03,180 --> 01:04:07,000
But we are beholden to what's happening in our market.

763
01:04:07,560 --> 01:04:11,940
And if you really want to look at it, you look at the state of our economy in the state

764
01:04:11,940 --> 01:04:12,860
of our country.

765
01:04:14,600 --> 01:04:19,400
And I was paying what a couple bucks for a dozen of eggs.

766
01:04:20,140 --> 01:04:23,000
Now I'm paying five and six and they want seven and eight.

767
01:04:24,620 --> 01:04:26,220
We all know where this is going.

768
01:04:26,760 --> 01:04:29,020
We all know what we've been in the last few years.

769
01:04:29,700 --> 01:04:31,440
and so it is the

770
01:04:34,100 --> 01:04:40,880
twilight zone that we find ourselves in right now and it is. It's a twilight zone.

771
01:04:42,680 --> 01:04:48,920
So I can see here and say this but do I have any answers right now? I don't but I don't like what I see.

772
01:04:49,400 --> 01:04:55,920
I can tell you that and I can tell you I don't like what I see with the housing market here because we cannot bring people in.

773
01:04:55,920 --> 01:04:59,400
can't constantly try to beat the drum and try to build a

774
01:04:59,400 --> 01:05:01,700
border. Well, housing all the time just to answer the fact

775
01:05:01,700 --> 01:05:04,540
that we cannot build houses for under a million dollars

776
01:05:04,540 --> 01:05:08,320
here. Let me. Let me. So I don't mean to preach, but I'm a

777
01:05:08,320 --> 01:05:12,280
little frustrated. Yeah. And I don't know Eric. We've gone to

778
01:05:12,280 --> 01:05:17,120
other communities. What have we have we taken a really hard

779
01:05:17,120 --> 01:05:20,400
look of how else we can answer some of these issues? Let me

780
01:05:20,400 --> 01:05:24,240
touch on this. Yeah. I appreciate that. First of all, the

781
01:05:24,240 --> 01:05:27,380
The boards had an approach and a policy that development helps pay its way.

782
01:05:27,980 --> 01:05:29,720
That's what this provides a pathway for.

783
01:05:30,080 --> 01:05:32,760
The roads do not materialize without somebody paying for them.

784
01:05:33,020 --> 01:05:34,620
So is it the taxpayer or development?

785
01:05:35,080 --> 01:05:36,080
And quite frankly, it's a share.

786
01:05:36,220 --> 01:05:38,780
It's a sharing between those and this provides a pathway for that.

787
01:05:39,440 --> 01:05:43,640
You have also established a pathway for folks who are building attainable housing,

788
01:05:43,820 --> 01:05:48,080
affordable and workforce housing, to get those fees replaced or reduced.

789
01:05:48,700 --> 01:05:53,140
So you've already provided that pathway for folks who are actually delivering workforce and

790
01:05:53,140 --> 01:05:57,600
affordable housing. So you've provided an avenue for that. I'm not aware of anybody else

791
01:05:57,600 --> 01:06:04,220
doing that in the state of Tennessee. So you have done that. And it's, you know, the

792
01:06:04,220 --> 01:06:09,640
market drives the cost more than these elements. This is a part of the formula, but you've made

793
01:06:09,640 --> 01:06:14,360
a policy choice. And I think a wise one to say, development ought to help pay its way.

794
01:06:14,720 --> 01:06:18,400
And this is one of the ways you do that. And like I said, you've provided an allowance

795
01:06:18,400 --> 01:06:24,240
for affordable and workforce housing on these development fees as well, to be essentially

796
01:06:24,240 --> 01:06:28,720
replaced by the board when those opportunities come our way. So that does not, this element

797
01:06:28,720 --> 01:06:33,480
does not become a barrier to delivering those more affordable units.

798
01:06:33,740 --> 01:06:40,140
Yeah, I don't take argument with any of these, say, absolutely. But affordable housing is

799
01:06:40,140 --> 01:06:43,620
a challenge everywhere, as we just referenced in our previous discussion.

800
01:06:43,620 --> 01:06:56,580
We are becoming a very, very, very wealthy city in county and we, as I said, I sit here

801
01:06:56,580 --> 01:07:04,720
and I don't have the answer for it, but I think maybe there are smarter heads somewhere

802
01:07:05,420 --> 01:07:09,080
that might be able to help us with some of these things.

803
01:07:09,080 --> 01:07:14,380
I mean, not that, and I agree with you, we've done a lot of wonderful things and there's

804
01:07:14,380 --> 01:07:19,020
the things that we're doing that no one else in the state of Tennessee, but I don't

805
01:07:19,020 --> 01:07:23,080
say we're not looking at ideas, but I'm going to do a little bit more homework because I'm

806
01:07:23,080 --> 01:07:27,840
not saying developments in papers all but it never does, never does, we know that, it doesn't.

807
01:07:28,160 --> 01:07:34,820
But then I don't like the argument either on the county side and I hear it a lot and I don't

808
01:07:34,820 --> 01:07:38,180
really hear it here too much, but I hear it from the county side and I hear it all over

809
01:07:38,180 --> 01:07:41,920
in this area, in the middle Tennessee area, with our wealthy communities.

810
01:07:42,120 --> 01:07:45,320
Oh, well, we can always raise taxes because we're a wealthy place.

811
01:07:46,400 --> 01:07:47,660
I'm not buying that.

812
01:07:48,440 --> 01:07:50,260
That's not a good thing to say.

813
01:07:50,320 --> 01:07:51,460
That's not a good mantra to have.

814
01:07:52,320 --> 01:07:54,120
So at least not in my book.

815
01:07:54,600 --> 01:07:57,680
So, but anyway, thanks for letting me share that with you.

816
01:07:58,540 --> 01:08:00,640
I'm not trying to be super critical here.

817
01:08:00,720 --> 01:08:04,480
I'm just saying, gosh, I'm frustrated because I see what's happening.

818
01:08:04,480 --> 01:08:07,540
All of the Petersen.

819
01:08:07,540 --> 01:08:18,760
Well, this last year was not necessarily one of the greatest years for building here.

820
01:08:20,420 --> 01:08:23,600
I mean, so it dropped basically.

821
01:08:24,600 --> 01:08:28,000
So I just, I want to keep that in mind too.

822
01:08:28,220 --> 01:08:31,180
It's not that everybody's building a million dollar house.

823
01:08:31,180 --> 01:08:36,860
And as I say, what I kind of said on the side, the price that people could have gotten

824
01:08:36,860 --> 01:08:40,640
for their houses six months ago or more, they cannot get now.

825
01:08:41,040 --> 01:08:47,300
They cannot sell it those prices because if you look, everything has gone down there.

826
01:08:47,600 --> 01:08:57,680
But the other thing is probably making this a three time move is good, but these are still

827
01:08:57,680 --> 01:09:00,120
So really, really expensive.

828
01:09:01,100 --> 01:09:01,980
All of them in the bank.

829
01:09:05,120 --> 01:09:07,400
I'm going to support this.

830
01:09:08,840 --> 01:09:13,580
And I just take a contrary and view here, and all of them

831
01:09:13,580 --> 01:09:14,840
born who I agree with.

832
01:09:16,260 --> 01:09:19,280
And you got to think about this, because we all hear from

833
01:09:19,280 --> 01:09:21,740
the developer community, and we hear from, but let me tell you

834
01:09:21,740 --> 01:09:26,160
what you can hear from, if we decide to not have the

835
01:09:26,160 --> 01:09:32,100
development pay their way and these roads have to get paid by someone and we have to raise

836
01:09:32,100 --> 01:09:36,960
a property tax or and some of us will raise property taxes and that's fine.

837
01:09:37,660 --> 01:09:43,060
But let me tell you what we get developers who get in our year and say well we can't do

838
01:09:43,060 --> 01:09:46,740
this year because my project is going to be done this day and I'm going to have two more

839
01:09:46,740 --> 01:09:51,600
million dollars and I empathize with that first of all to all the developers listening.

840
01:09:51,600 --> 01:09:59,240
I do and so there's an element of fundamental fairness that we have for the developer who may be nine months from now

841
01:09:59,240 --> 01:10:02,260
They enter into a contract where they couldn't get out and they're gonna have

842
01:10:02,260 --> 01:10:07,880
multiple millions dollars of losses because of some of these fees. That is a theory that is a possibility

843
01:10:07,880 --> 01:10:14,280
Which I would like to avoid in how we implement this so a phasing is good, but 18 to 20 months out

844
01:10:15,360 --> 01:10:19,980
I don't believe the risk of the financial risk to that person to that developer who

845
01:10:19,980 --> 01:10:25,720
was not expecting these, is as great as it is in the next nine months, or ten months

846
01:10:25,720 --> 01:10:26,920
to get to the general toilet.

847
01:10:27,040 --> 01:10:31,800
So maybe a phasing, but I don't really see much reason to extend it past 2026.

848
01:10:33,000 --> 01:10:38,460
I think contracts can be avoided or renegotiated within that kind of time frame.

849
01:10:38,700 --> 01:10:40,660
I think development plans can be changed.

850
01:10:41,560 --> 01:10:49,420
What I'm telling you is, this tells me one thing, is that we don't have enough money to

851
01:10:49,420 --> 01:10:55,540
pay for roads unless we take drastic measures on impact fees and if we don't take drastic

852
01:10:55,540 --> 01:11:01,140
measures on impact fees for roads then we'll have to take drastic measures on the tax

853
01:11:01,140 --> 01:11:10,360
payers. Now, let that sink in and it is a bit of a diversion from some of my previous

854
01:11:10,360 --> 01:11:16,880
positions. Now, what are the sooner impact fees all retain the right to continue to have

855
01:11:16,880 --> 01:11:22,980
opinions on those increases. But for this, if we make it fair, maybe engage the development

856
01:11:22,980 --> 01:11:30,000
community and really understand the timeframe that is fair so that people don't take financial

857
01:11:30,000 --> 01:11:35,000
losses because of this decision and timeline, I think we have to be prudent to that. But

858
01:11:35,000 --> 01:11:40,240
the quicker we get to an actual fee for the roads we're building, the less risk to the taxpayer.

859
01:11:40,780 --> 01:11:46,000
And we're here because, well, me, 20,000 people said that you need to look after our money.

860
01:11:46,000 --> 01:12:00,100
in some of you all, 80,000, and it's not me people vote, it sounds good, but I don't

861
01:12:00,100 --> 01:12:07,240
just represent the people that vote, and so I think we got this is kind of all this

862
01:12:07,240 --> 01:12:12,080
stuff is coming together and this is a great way to deal these problems, but they are

863
01:12:12,080 --> 01:12:12,600
There's a lot of problems.

864
01:12:14,220 --> 01:12:15,760
Do you got another comment there?

865
01:12:16,220 --> 01:12:19,580
I just want to be clear, my point was not to say that this should not happen.

866
01:12:20,380 --> 01:12:26,800
And also to the development community, no developer I've spoken to that is prudent

867
01:12:26,800 --> 01:12:31,320
in their conversation is saying that they don't think an increase is appropriate.

868
01:12:31,620 --> 01:12:35,740
Right? And I want to be clear that that doesn't come off because the taxpayer will be the one

869
01:12:35,740 --> 01:12:42,440
that ultimately wears this burden, and one comment maybe to my colleague of the board,

870
01:12:43,400 --> 01:12:46,400
we don't necessarily have to raise taxes. We may just not build roads.

871
01:12:47,980 --> 01:12:52,920
And the number one thing that our constituents are talking to us about is the problems that are

872
01:12:52,920 --> 01:12:57,520
facing us on roads and infrastructure. And so to be clear, this needs to happen. I want to make

873
01:12:57,520 --> 01:13:01,660
sure that we're good stewards of those who are building our community and give them enough runway

874
01:13:01,660 --> 01:13:04,660
that they can make prudent business decisions with projects that are going forward.

875
01:13:04,660 --> 01:13:09,100
Now, one final point, I want to learn about the communities that have pulled back on impact

876
01:13:09,100 --> 01:13:09,740
fees, Vernon.

877
01:13:09,820 --> 01:13:13,280
I thought I heard you say that at some point you can reduce these impact fees, and if

878
01:13:13,280 --> 01:13:16,260
that's happened in other communities across the country, I'd love to learn more about

879
01:13:16,260 --> 01:13:16,520
that.

880
01:13:16,980 --> 01:13:25,320
Well, Negan, who came from Florida, and pervasively, the jurisdictions there use impact fees.

881
01:13:25,660 --> 01:13:26,540
It's up to the board.

882
01:13:26,740 --> 01:13:30,920
Just as the discussion and their boards, just as the discussions you're having.

883
01:13:30,920 --> 01:13:51,040
And I remember, you know, looking in the periodicals I read in 2008, for example, seven when it settled back, if communities, you know, are pro-pro-development, regardless, then they would lower their impact fees to get that investment.

884
01:13:51,040 --> 01:14:01,060
But, you know, having mixed uses that create sales tax as well as residential does generate

885
01:14:01,060 --> 01:14:02,680
revenue to the community.

886
01:14:02,840 --> 01:14:06,520
So, sales tax is 60 percent of the money for our budget.

887
01:14:06,880 --> 01:14:07,440
That's right.

888
01:14:08,400 --> 01:14:12,880
But, you know, there's no magical solution.

889
01:14:13,060 --> 01:14:17,900
I said, Negan even mentioned it briefly when she was here a month and a half, two months

890
01:14:17,900 --> 01:14:25,140
to go about about that to try to help. Yeah, whatever you decide, then we'll work, work

891
01:14:25,140 --> 01:14:30,080
forward from there. And as alderman and you've all seen, the money has to come from somewhere

892
01:14:30,080 --> 01:14:35,900
and we're going to work on capital projects too. What's our capacity to remain a AAA community

893
01:14:35,900 --> 01:14:43,280
to maintain a quality of life? And I briefly touched on it. You know, we we've got a very desirable

894
01:14:43,280 --> 01:14:51,980
community. We make very good value-added decisions. But, we also go to restaurants, I used

895
01:14:51,980 --> 01:14:59,100
that example, real, where we see vacant tables because there's not enough servers that can

896
01:14:59,100 --> 01:14:59,900
Sir

897
01:15:00,600 --> 01:15:29,340
All right, we need to start moving forward. It's not just restaurants. It's everything. And it's not just Franklin. It's not just Tennessee. It's everywhere. So it's a bigger problem than what we are seeing and what we're talking about. But I just want to be clear too. I'm not. My frustration is not that I won't support using our fees. I mean, we know we have to have these. But I do think we need to stretch them out just a little bit.

898
01:15:29,340 --> 01:15:38,060
But and also we talked one more point, we did this a number of years ago but I think we

899
01:15:38,060 --> 01:15:44,580
need to be talking to the voters and the citizens of our city and saying because we hear

900
01:15:44,580 --> 01:15:50,900
all the time, roads, roads, roads, roads, roads and then we hear roads, roads, we keep here

901
01:15:50,900 --> 01:15:51,480
in the same thing.

902
01:15:52,240 --> 01:15:58,600
So a lot of people I've been talking to, we have had this discussion and they said what

903
01:15:58,600 --> 01:16:05,340
But if you raise taxes and then dedicated it just to improving some of your city roads and

904
01:16:05,340 --> 01:16:11,040
I think you all talked about maybe doing some work with state roads as well, maybe partnering

905
01:16:11,040 --> 01:16:12,480
and seeing how we can do that.

906
01:16:13,060 --> 01:16:18,340
So I'll just leave it at that, because we will probably have to have that discussion, but

907
01:16:18,340 --> 01:16:20,420
that involves our community.

908
01:16:22,060 --> 01:16:26,180
Next thing, ask that same constituent, would you rather than the new development pay more

909
01:16:26,180 --> 01:16:32,120
We need to pay more taxes every single time every single time they'll say new development pay more fees

910
01:16:33,800 --> 01:16:35,860
Item number nine is

911
01:16:36,900 --> 01:16:42,540
License plate application to install and operate law enforcement automated license plate recognition

912
01:16:43,260 --> 01:16:47,120
cameras on state highway right away with the Tennessee Department transportation

913
01:16:47,860 --> 01:16:53,000
We have benefited from being the recipient of a state grant that has allowed us to obtain

914
01:16:53,000 --> 01:16:58,020
I mean, license plate readers that we can install, I think at nine different intersections of Abbott, right?

915
01:16:59,840 --> 01:17:02,960
Sorry, it'll be 30 intersections when we're complete.

916
01:17:03,320 --> 01:17:08,180
Okay, the initial grant is 36 cameras, 34 cameras.

917
01:17:08,300 --> 01:17:10,500
Yeah, and then four mobile units.

918
01:17:11,060 --> 01:17:22,240
So this is a grant program that we have, but we need a license agreement with the state of Tennessee to allow the installation of those on areas that deal with state routes.

919
01:17:22,240 --> 01:17:26,340
So that's what we need to have you give us guidance on tonight.

920
01:17:26,340 --> 01:17:30,940
We have it on both agenda so we can keep this move and work in the process of installing right now.

921
01:17:32,660 --> 01:17:36,120
And my proctor's here with us from IT is help lead that charge.

922
01:17:36,300 --> 01:17:40,040
We also have chief Faulkner with us and Margaret or Comptroller from Finance.

923
01:17:40,340 --> 01:17:42,080
So that's what this covers.

924
01:17:42,100 --> 01:17:48,140
This provides the mechanism to have that agreement, that license agreement in place with the state of Tennessee.

925
01:17:48,140 --> 01:17:51,780
Is it for ticketing purposes or just for identification?

926
01:17:51,880 --> 01:17:54,560
We are not allowed to use cameras for ticketing at all.

927
01:17:54,780 --> 01:18:00,200
It is only law enforcement if there's a stolen vehicle or vehicle that there's a, you know,

928
01:18:00,320 --> 01:18:04,160
a need to track them down for some other law enforcement reason.

929
01:18:05,240 --> 01:18:06,340
That's what all it's used for.

930
01:18:06,440 --> 01:18:10,300
We are not allowed to use cameras for any form of traffic enforcement.

931
01:18:10,720 --> 01:18:14,940
What other cities in Tennessee are doing this?

932
01:18:14,940 --> 01:18:29,140
a lot of them. This is a statewide program. I don't have the whole number. It's it's it's cities across the state, and it is also bringing a common platform in terms of the technology across the state as well. Mike can probably add more to you.

933
01:18:29,180 --> 01:18:41,000
So Brentwood currently uses them now. I think you see Mount Juliet on the news a lot, but they've got selling, selling cars a lot. So Mount Juliet's up on the news. They put it to the news a lot where they've caught people out of national.

934
01:18:41,000 --> 01:18:46,680
with some vehicles come up there to their Golden Bear Parkway steel stuff go back to Nashville.

935
01:18:47,200 --> 01:18:51,620
So let's talk about it. It is it is states across the cities across the entire state that are

936
01:18:51,620 --> 01:18:57,580
recipients of this same grant. People get a little paranoid about this kind of thing and right,

937
01:18:57,760 --> 01:19:04,880
really so and as you said we don't use it for ticketing and that. But can you speak to what how

938
01:19:04,880 --> 01:19:10,560
this is used and you're not watching everybody out there with their license but you're looking

939
01:19:11,080 --> 01:19:15,720
Maybe there's a crime and you have a license plate and you're looking for that one or how does this work?

940
01:19:15,860 --> 01:19:18,860
Can you explain that to the public two things so one?

941
01:19:18,940 --> 01:19:24,480
There's a hot list published by published by the state of stolen plate stolen vehicles wanted persons

942
01:19:25,320 --> 01:19:28,440
So they would get alert if that car passes by a

943
01:19:29,740 --> 01:19:36,380
Camera the officer on do you would get alert that this this that we think this car passed by they'll verify that the camera

944
01:19:42,200 --> 01:20:01,270
the other thing would be is if a person wants to rob someone, or they get a plate at a crime scene, the plates are only allowed to be on the database for 90 days, so they can look 90 days as if that plate was there or not, at that point it's gone forever.

945
01:20:01,270 --> 01:20:07,770
the state law. Well, a child endangerment. Anything there's an amber alert or anything

946
01:20:07,770 --> 01:20:11,450
there's a alert for that plate is put into a hot list and we'll get it. So tell me one

947
01:20:11,450 --> 01:20:16,370
thing about that. So if we're you're observing that and you're looking for that plate and

948
01:20:16,370 --> 01:20:22,830
you see that plate, go across the intersection. What do you do with that and also how then

949
01:20:22,830 --> 01:20:29,750
you do track them down because they could be long gone? How's that tracked? So if there's

950
01:20:29,750 --> 01:20:32,310
an officer in the area, they can look for that vehicle.

951
01:20:33,370 --> 01:20:34,810
But so this is right.

952
01:20:35,150 --> 01:20:37,050
I mean, this is real time.

953
01:20:37,070 --> 01:20:37,470
Real time.

954
01:20:37,690 --> 01:20:40,430
So there's no one saying they're looking at the cameras.

955
01:20:40,810 --> 01:20:42,270
It's not being looked at at all.

956
01:20:42,330 --> 01:20:43,290
It's all technology.

957
01:20:43,430 --> 01:20:45,630
They get a hit on it, it goes to dispatch

958
01:20:45,630 --> 01:20:48,290
and dispatch puts it out to the police officer immediately.

959
01:20:48,670 --> 01:20:49,950
We've had seven of these.

960
01:20:50,130 --> 01:20:51,970
Last year we got 140 hits

961
01:20:51,970 --> 01:20:53,350
and there were stolen vehicles

962
01:20:53,350 --> 01:20:55,310
or wanted individuals in Franklin.

963
01:20:55,970 --> 01:20:56,750
So in real time.

964
01:20:56,950 --> 01:20:59,570
So we've been using mobile units

965
01:20:59,570 --> 01:21:04,550
for several years. This is an upgrade to put them in fixed positions as well as upgrade

966
01:21:04,550 --> 01:21:09,450
our mobile units. We have four mobile units. So this is something we can use and have been

967
01:21:09,450 --> 01:21:10,930
using as a really valuable tool.

968
01:21:11,250 --> 01:21:14,810
Good. Thanks for explaining that because I think a lot of people listening to this meaning

969
01:21:15,260 --> 01:21:20,390
or in the audience here probably, you know, don't know how that works. I just make sure it

970
01:21:20,390 --> 01:21:24,150
was real time and that they could. Yes. Because the technology should be there.

971
01:21:25,030 --> 01:21:27,310
We need to keep moving if it's okay.

972
01:21:27,590 --> 01:21:34,330
We need to go to item 10, which is an initial assessment recommendation of OHM Advisory

973
01:21:34,330 --> 01:21:39,390
Studio 8 Design Scope Services and fee for design development and construction documentation

974
01:21:39,390 --> 01:21:43,830
services and project management update for the new City Hall project.

975
01:21:44,510 --> 01:21:49,570
So one of the things you charge your new owner's rep with is a review of the proposed amendment.

976
01:21:49,570 --> 01:21:54,650
I think it's amendment 3 that is on your voting session that talks about the next stage

977
01:21:54,650 --> 01:21:59,530
for final design and construction documents with our architect and design team.

978
01:21:59,890 --> 01:22:06,250
So have Chris Keper here and the STV team to talk a little more about their review of

979
01:22:06,250 --> 01:22:10,750
that to prep you for the vote tonight and just give you an overview of kind of next steps

980
01:22:10,750 --> 01:22:12,090
in terms of their work.

981
01:22:12,290 --> 01:22:13,430
So Chris, take it away.

982
01:22:14,150 --> 01:22:14,830
Thank you all.

983
01:22:14,990 --> 01:22:15,110
Good evening.

984
01:22:15,990 --> 01:22:16,450
Yes.

985
01:22:16,450 --> 01:22:21,210
Yes, we've reviewed the architect PSA agreement, and we do recommend moving forward without

986
01:22:21,210 --> 01:22:26,110
agreement, letting them start or finish their SD design and move into DD design.

987
01:22:26,610 --> 01:22:33,210
Most of the language was addressed around collaboration and catering to a true CMAR agreement.

988
01:22:33,510 --> 01:22:37,630
So if we're managing that scope and that architect, we're trying to take care of all the risk.

989
01:22:38,230 --> 01:22:41,490
And some of that risk was just to make sure to line with the CMAR process.

990
01:22:44,460 --> 01:22:48,140
The rest of this presentation should go fairly quickly, but we've already started

991
01:22:48,140 --> 01:22:55,740
working on our shared site. The shared site is a access by all parties that we're going

992
01:22:55,740 --> 01:23:01,320
to allow and it'll have an administration rights to as well. So, BOMO have a folder,

993
01:23:01,580 --> 01:23:05,420
an architect will have a folder city and our core team will have folders with certain

994
01:23:05,420 --> 01:23:10,480
administration rights to where the architect necessarily can't go in and look in the BOMO

995
01:23:10,480 --> 01:23:14,680
folder so everything will have access. But that tracks the RFIs, that tracks any questions

996
01:23:14,680 --> 01:23:21,920
going forward throughout the life of the project. If there's a deliverable for an RFI being, for

997
01:23:21,920 --> 01:23:26,940
example, you know, with budget or VE that's pinned down to say we need to, we're going to need

998
01:23:26,940 --> 01:23:31,940
an answer on this and that keeps digging emails constantly to say we're getting ready, we need

999
01:23:31,940 --> 01:23:37,300
a decision on this, you know, is this a no-go-no situation. So that's what the shared side is set up

1000
01:23:37,300 --> 01:23:44,060
and that should go live this week and we'll be sending out emails to give everybody access rights.

1001
01:23:44,060 --> 01:23:49,120
So this gives you and the staff team an opportunity to follow the project in real time as it's

1002
01:23:49,120 --> 01:23:53,980
moving forward, both to drive decisions as Chris is talking about as well as just keep track

1003
01:23:53,980 --> 01:23:59,220
on how we're doing and what it's looking like in terms of progress with the project overall.

1004
01:23:59,740 --> 01:24:03,320
And it all discusses the budget. It shows the whole dashboard of the project.

1005
01:24:03,700 --> 01:24:08,900
We're working on WBS structure, codes, where each line item can track certain budgets.

1006
01:24:10,980 --> 01:24:13,200
And here's a quick, quick picture of it.

1007
01:24:13,260 --> 01:24:15,360
It's a snapshot before this goes live.

1008
01:24:15,460 --> 01:24:16,980
This is kind of what it's going to look like.

1009
01:24:16,980 --> 01:24:19,080
And you'll be able to go in, click on files,

1010
01:24:19,340 --> 01:24:21,880
transmittles, whatever bucket you're wanting

1011
01:24:21,880 --> 01:24:22,500
to dive into.

1012
01:24:24,750 --> 01:24:25,670
And very user friendly.

1013
01:24:27,470 --> 01:24:29,330
Schedule, we've worked on our detailed schedule.

1014
01:24:29,670 --> 01:24:32,050
Now that the design team, or if it gets approved tonight,

1015
01:24:33,450 --> 01:24:35,670
we'll be implementing that schedule going forward

1016
01:24:35,670 --> 01:24:37,650
with hitting design development stages

1017
01:24:38,990 --> 01:24:41,290
and driving the CMAR process forward.

1018
01:24:41,290 --> 01:24:46,950
So we've got an initial timeline. We established this on my flip back and forth here. It's a lot more

1019
01:24:47,770 --> 01:24:53,510
friendly than a true P6 schedule. I didn't think anybody wanted to look through 60-80 pages of

1020
01:24:53,510 --> 01:24:59,590
a schedule right now, but we do have a general timeline talking about the architect agreement.

1021
01:25:00,530 --> 01:25:04,120
The next steps and one of the deliverables at the end of this presentation is getting the

1022
01:25:04,120 --> 01:25:18,760
CMAR advertisement out this coming month and having it ready before the next formal meeting and then move quickly into the CMR selection procurement process, working towards city moving,

1023
01:25:19,540 --> 01:25:23,060
getting their new transition space, and then setting up the demolition package.

1024
01:25:23,860 --> 01:25:32,660
And that goes back to with the architects agreement, is being able to establish those early procurement processes, those early design packages to where we can grasp a demo package early on,

1025
01:25:32,660 --> 01:25:34,240
on our site utility package early on.

1026
01:25:38,920 --> 01:25:42,040
And then second to last, the RFP, we've worked,

1027
01:25:42,140 --> 01:25:44,580
we've got the draft getting ready to go out,

1028
01:25:44,720 --> 01:25:45,880
we're gonna start getting ready to advertise,

1029
01:25:45,880 --> 01:25:48,640
put on the city website the first week of May,

1030
01:25:49,720 --> 01:25:53,520
and be ready to start getting some selection processes

1031
01:25:53,520 --> 01:25:54,040
coming in.

1032
01:25:54,320 --> 01:25:55,560
Right now we're in the middle of marketing,

1033
01:25:56,140 --> 01:25:57,420
trying to generate a lot of interest

1034
01:25:57,420 --> 01:25:59,520
into the CMAR, the GC market.

1035
01:26:01,100 --> 01:26:02,740
Right, we've got a lot of potential,

1036
01:26:03,020 --> 01:26:05,600
we've got probably, I'm gonna say five to seven

1037
01:26:05,600 --> 01:26:10,420
that have shown interest already and we're trying to drive that up to 10 to 12 at this time.

1038
01:26:10,720 --> 01:26:16,280
But as soon as it hits the streets, that's when we'll really start pushing that it's out there and aware.

1039
01:26:19,620 --> 01:26:21,960
And then the last slide here is kind of the cost analysis.

1040
01:26:23,200 --> 01:26:26,300
Keeping this project under budget is number one goal.

1041
01:26:27,040 --> 01:26:37,220
And so next meeting we plan to have now the dark text on board start bringing some deliverables to the table for value engineered options, some cost drivers and decisions to be made.

1042
01:26:37,840 --> 01:26:38,840
by the next moment.

1043
01:26:41,810 --> 01:26:49,590
Do we have any parameters on the GC, like where they're from, middle Tennessee, Tennessee,

1044
01:26:50,250 --> 01:26:53,550
Georgia, Alabama, I mean, we have any parameters on?

1045
01:26:54,010 --> 01:26:59,290
Not at this time, the scoring is being looked at and we've got to draft it to where one

1046
01:26:59,290 --> 01:27:03,350
of the categories is the locality, close to city, all the proximity location.

1047
01:27:03,790 --> 01:27:07,890
And that's kind of going to be an internal discussion with the entire team.

1048
01:27:07,890 --> 01:27:11,550
And as we go through the draft, which is going to be review session on Monday.

1049
01:27:12,630 --> 01:27:16,730
So, but right now, that's kind of, we want as much interest as possible.

1050
01:27:16,990 --> 01:27:22,370
But we also want to score that allows a local proximity to the project.

1051
01:27:22,630 --> 01:27:28,290
I mean, I'd love to have whoever the GC is be here and kind of see.

1052
01:27:28,530 --> 01:27:35,490
But I'm not opposed for us to looking around because we really need to do the right thing.

1053
01:27:35,490 --> 01:27:42,450
to get the right company. Absolutely. So I don't I do want to be hamstrung with that either.

1054
01:27:42,850 --> 01:27:45,810
All right, thanks. Competition is definitely our friend.

1055
01:27:49,030 --> 01:27:52,790
Okay. So did you have a question

1056
01:27:52,790 --> 01:27:59,170
all over the farm? Yeah, my bad comment. So you're looking tonight then. You're looking tonight.

1057
01:27:59,170 --> 01:28:04,430
There's a $5,350,000 item on the agenda.

1058
01:28:04,830 --> 01:28:08,710
A yes vote out of that that releases that to you,

1059
01:28:09,070 --> 01:28:12,050
to go back to the design team,

1060
01:28:12,470 --> 01:28:14,630
to continue the design process,

1061
01:28:15,290 --> 01:28:17,630
has all of that design work been done,

1062
01:28:17,830 --> 01:28:19,330
or a portion that had been done,

1063
01:28:19,430 --> 01:28:21,170
or what, where are we on,

1064
01:28:21,490 --> 01:28:24,670
spending $5,350,000?

1065
01:28:25,490 --> 01:28:26,950
Because I thought, say,

1066
01:28:26,950 --> 01:28:36,190
I'm on the impression that you should be looking for ways to not spend, okay?

1067
01:28:37,310 --> 01:28:42,970
So, but, you know, we could done that last month if we wanted to do, if that's

1068
01:28:42,970 --> 01:28:47,350
what we were looking for, that's not what I was, that's not what I was looking for,

1069
01:28:47,370 --> 01:28:52,850
I was looking for ways for you guys to look at this project and you say it's

1070
01:28:52,850 --> 01:29:02,530
under budget. That's 99 million dollars. Right now, is it not? Is it not? Is it 99 million dollars?

1071
01:29:02,670 --> 01:29:06,530
That's what we've been looking at for the whole time. You have a number from schematic design.

1072
01:29:06,530 --> 01:29:11,790
Right. Yeah. And you know, you need to populate your design team. None of that money's been spent.

1073
01:29:11,970 --> 01:29:15,510
Right. We're waiting for you to give us the green light to move forward so that this design

1074
01:29:15,510 --> 01:29:22,110
work can happen. And what will that's a companion to be able to do the value engineering that the

1075
01:29:22,110 --> 01:29:24,770
the owners' rep wants to drive here.

1076
01:29:25,170 --> 01:29:29,570
So you've really got to move into that portion of the process

1077
01:29:29,570 --> 01:29:32,230
to be able to bring decisions back to you

1078
01:29:32,230 --> 01:29:34,710
and for us to work through those opportunities

1079
01:29:34,710 --> 01:29:36,690
to look at that budget

1080
01:29:36,690 --> 01:29:39,310
and look at ways to drive that cost down potentially.

1081
01:29:40,230 --> 01:29:42,470
And the reason, one of the things is the reason

1082
01:29:42,470 --> 01:29:45,490
if we're looking at the discussion

1083
01:29:45,490 --> 01:29:48,430
of some city hall interim space recommendations.

1084
01:29:48,430 --> 01:29:59,690
And really, truly, we're not there yet, but there's none of that that's even under budget on what we've been using as a number that we budgeted for.

1085
01:30:01,880 --> 01:30:07,620
We had a range. It's within the range. That's what we talked about next. Well, it's in the range

1086
01:30:07,620 --> 01:30:15,760
because the range, you know, on what we looked at was anywhere from $3.8 million, $3.9 or whatever

1087
01:30:15,760 --> 01:30:25,900
it was. So, I'm not confused, but I'm just curious as to what I should be looking for next

1088
01:30:25,900 --> 01:30:34,560
But our next meeting, when you're bringing forth, what are you going to be bringing forth?

1089
01:30:38,600 --> 01:30:39,980
Sorry, not good with technology.

1090
01:30:40,800 --> 01:30:43,700
Yeah, so I want to go back to your first question because I don't think we answered it fully.

1091
01:30:44,000 --> 01:30:49,460
So let me try to do that a little better with the review of the Architects agreement.

1092
01:30:49,940 --> 01:30:52,520
It is the same price you saw last month. That is true.

1093
01:30:53,020 --> 01:30:55,720
But what we did do is we changed the terms of that agreement.

1094
01:30:55,720 --> 01:31:11,300
So, the architect is now committing to doing additional design packages, so that we can ideally speed up this project, and that will lead to savings, and we also removed exclusions from that contract that weren't in the city's interest.

1095
01:31:11,700 --> 01:31:16,340
So, the fee did stay the same, but we feel it's a better value to the city at this point.

1096
01:31:16,580 --> 01:31:19,200
So, there is not a savings in that contract, so to be clear there.

1097
01:31:19,200 --> 01:31:25,680
And the memo that I think you've seen is includes those items that we've suggested be revised

1098
01:31:25,680 --> 01:31:26,260
in that agreement.

1099
01:31:26,760 --> 01:31:28,500
So that was what we focused on there.

1100
01:31:29,100 --> 01:31:30,020
You're exactly right.

1101
01:31:30,160 --> 01:31:35,620
We need to get the designer of the architect engaged so we can go through some of the options

1102
01:31:35,620 --> 01:31:40,040
to value engineer the project and also to speed up the schedule of the project.

1103
01:31:40,420 --> 01:31:45,080
And that's what we hope to bring back to you next meeting, assuming we can gauge the architect.

1104
01:31:45,220 --> 01:31:48,360
We can't make those decisions in a vacuum.

1105
01:31:48,360 --> 01:31:53,240
We really need to do it as a team if you don't mind introduce yourself. I'm so sorry

1106
01:31:53,240 --> 01:31:56,500
My name is Derek Messier. I'm with us TV. I work with that Chris

1107
01:31:59,320 --> 01:32:05,380
Do Alderman Barnhill's point. I think it's a great point and if you but if you look at the the Nima

1108
01:32:05,380 --> 01:32:11,500
Which was very well done. Thank you and thanks because everything you just use you said about the really working of the contract

1109
01:32:11,500 --> 01:32:18,060
It's done come off our bottom the number where we're voting on but future potential savings should

1110
01:32:18,060 --> 01:32:22,780
different things happening. I'm that's good. The speed up the construction and

1111
01:32:22,780 --> 01:32:26,800
help the inflation cost down the road, some of these things that might help with

1112
01:32:26,800 --> 01:32:32,760
that. Now the other thing that would help, you've now defined the scope as an

1113
01:32:32,760 --> 01:32:39,080
$83 million project in this, I mean this is not soft cost. This is the hard

1114
01:32:39,080 --> 01:32:43,200
cost I would guess. Everything but the soft. It's in the memo. I think we just

1115
01:32:43,200 --> 01:32:49,480
find the scope of the construction is 83 million. So the first question is that, is that,

1116
01:32:49,620 --> 01:32:53,160
that's about, that's probably on par with the estimates that we had gotten from the

1117
01:32:53,160 --> 01:33:01,220
two outside estimates, right? Okay. That's good. Except, I think it is good, but I, I think

1118
01:33:01,220 --> 01:33:05,620
this is what we kind of tossed around and I'm curious with the board thinks about, you know,

1119
01:33:06,020 --> 01:33:11,540
in working with you all is, is it, those are the cost estimates we've gotten from our schematic

1120
01:33:13,820 --> 01:33:21,100
But to Alderman Barhill's point, what if we want to encourage additional value engineering

1121
01:33:22,580 --> 01:33:31,040
and have it be board directed and I think targeted towards a dollar figure, and I'm not saying that's where it's going to end up.

1122
01:33:31,700 --> 01:33:40,020
But at least you will give the team kind of a target and I wonder if we need to look at that and we would come up with a target.

1123
01:33:40,020 --> 01:33:48,160
we would say all right the target is you know are 75 million dollars on that. I'm not saying that's

1124
01:33:48,160 --> 01:33:53,180
what's going to ultimately be voted on built built but we would then be able to see these value

1125
01:33:53,180 --> 01:33:58,640
engineering exercises or maybe you would do that no matter you know regardless of that number and I

1126
01:33:58,640 --> 01:34:02,940
do trust that but I wonder if it would be helpful to have that kind of figure instead of using the

1127
01:34:02,940 --> 01:34:09,880
cost estimate and to make it the most collaborative and engaging for everyone because I think

1128
01:34:09,880 --> 01:34:16,580
probably some things have been off the table just because and different dynamics and so

1129
01:34:16,580 --> 01:34:20,940
I wonder if that would be hoped for the board to give that number in this next phase

1130
01:34:20,940 --> 01:34:22,720
and if now will be the time to do that.

1131
01:34:23,600 --> 01:34:28,860
Again, not saying we're not going to do the 83 but giving the board some more transparency

1132
01:34:28,860 --> 01:34:33,980
and feeling like we have been able to make some decisions that might come out of value engineering.

1133
01:34:33,980 --> 01:34:49,980
If we are giving you, if you're going to the map to value engineer with a scope of the budget that we already have cost estimates for, then I don't imagine there's going to be a lot of pencil sharpening, although I know there's already been a lot that's been done.

1134
01:34:50,540 --> 01:34:51,920
Yeah, and I know that was coming.

1135
01:34:52,320 --> 01:34:54,040
I wouldn't say that that won't happen.

1136
01:34:54,740 --> 01:35:00,800
No, you're going to have specific proposals that could generate a range of savings that will come back to you.

1137
01:35:00,800 --> 01:35:06,140
So this is the question we do both push to a number but also listen to the options that drive

1138
01:35:06,800 --> 01:35:10,880
a number. And I agree with that and I'm thinking to both but I guess

1139
01:35:11,720 --> 01:35:16,600
what would you say is the most productive for us as a board to say do set a number or

1140
01:35:17,220 --> 01:35:21,260
you'll just you know continue as it is and that's fine too but we will expect to see the

1141
01:35:21,260 --> 01:35:26,020
you know kind of that. Right I mean yeah I think you said it very well we can do it either way

1142
01:35:26,020 --> 01:35:31,740
But what I think is a clear expectation you should have from us is that is the starting place

1143
01:35:31,740 --> 01:35:38,100
That's not the finish line right and your expectations of us is to look into that and bring you options that bring that number down

1144
01:35:38,100 --> 01:35:45,040
If 75 is a number you want us to target then we won't work and develop options to bring it to that level if I was building the house

1145
01:35:45,040 --> 01:35:50,780
Yeah, I'd tell the builder. I have them and I don't have a million dollars from house, but I would tell the builder

1146
01:35:51,260 --> 01:35:53,160
I will I got a million dollar budget

1147
01:35:53,160 --> 01:36:01,410
get to it. I wouldn't start with a 1.5 million dollar budget and say I would say this is where

1148
01:36:01,410 --> 01:36:07,890
I'd be and maybe I can do 1.1 or 1.2 whatever but like that's what I do and I think that might

1149
01:36:07,890 --> 01:36:13,230
be a combination so just whatever's respectful of the process I think we should consider. Thank you

1150
01:36:13,230 --> 01:36:13,350
mayor.

1151
01:36:17,060 --> 01:36:23,540
Okay we'll keep moving man we need need to do a presentation discussion about City Hall

1152
01:36:23,540 --> 01:36:25,120
interim space and recommendations.

1153
01:36:28,960 --> 01:36:36,560
So this is an important cost element to the project and also an important impact in terms of how we serve while City Hall is being built.

1154
01:36:37,100 --> 01:36:45,460
So we wanted to walk you through the options that have been identified to this point and the cost ranges and timing and maybe

1155
01:36:45,460 --> 01:36:53,600
understand to some of the service implications that might be related to walking through what those look like and get some guidance from you.

1156
01:36:53,600 --> 01:36:59,100
So my hope would be maybe that we could get some guidance to do some further negotiation

1157
01:36:59,540 --> 01:37:05,240
around an option or options to then refine that and bring that back to you for a final decision.

1158
01:37:06,760 --> 01:37:11,840
But we worked on this Kelly, our city hall team has worked on and look at these options

1159
01:37:12,300 --> 01:37:13,820
and want to walk through those with you tonight.

1160
01:37:14,120 --> 01:37:14,960
So Kelly, take away.

1161
01:37:15,620 --> 01:37:15,740
All right.

1162
01:37:15,900 --> 01:37:16,140
Thank you.

1163
01:37:16,140 --> 01:37:17,280
Today,

1164
01:37:19,580 --> 01:37:25,520
we are going to cover the goals of the interim space and the approach that we've

1165
01:37:25,520 --> 01:37:32,560
taken to date, some lease options that are available, the timeline, and then staff recommendation

1166
01:37:32,560 --> 01:37:37,200
and then time for important BOMA guidance on where we go from here.

1167
01:37:39,020 --> 01:37:45,300
So the overall goals are to continue efficient city operations and provide excellent customer

1168
01:37:45,300 --> 01:37:53,500
service to ensure citizens efficiently access city hall services and to ensure that city employees

1169
01:37:53,500 --> 01:37:59,800
have a smooth transition and a space to work effectively during the interim and to accommodate

1170
01:37:59,800 --> 01:38:03,340
all of our many public meetings throughout the interim.

1171
01:38:05,870 --> 01:38:12,450
The approach that we've taken to date is that we formed a city hall transition team with

1172
01:38:12,450 --> 01:38:17,650
a couple members from each city hall department that have participated in ongoing meetings.

1173
01:38:18,150 --> 01:38:24,150
We've toured several office buildings and discussed various needs and aspects of the transition

1174
01:38:24,150 --> 01:38:25,510
that we need to plan for.

1175
01:38:25,970 --> 01:38:32,950
We have evaluated space based on a two and a half to three year time frame and identified

1176
01:38:33,350 --> 01:38:38,870
a place for our larger televised public meetings, which is Williamson County administrative complex

1177
01:38:39,550 --> 01:38:40,970
who's willing to work with us.

1178
01:38:40,970 --> 01:38:46,410
And then we've communicated with representatives with available office spaces.

1179
01:38:47,630 --> 01:38:49,970
So next, we'll go through some of those.

1180
01:38:53,820 --> 01:38:57,440
This is an overview of about five different approaches.

1181
01:38:58,560 --> 01:39:01,120
A couple spaces in and around Cool Springs.

1182
01:39:01,960 --> 01:39:07,480
There are likely other spaces that are available in Cool Springs as well, so this is representative

1183
01:39:07,480 --> 01:39:11,020
of the overall cost of some least space in Cool Springs.

1184
01:39:13,100 --> 01:39:18,500
and the costs that you'll see are based on a three-year term.

1185
01:39:18,880 --> 01:39:25,200
So if our construction phase moves more quickly, we'll have less time in the interim space

1186
01:39:25,200 --> 01:39:27,740
and that leads to cost savings there as well.

1187
01:39:28,060 --> 01:39:29,560
So there's direct impact.

1188
01:39:30,740 --> 01:39:36,420
So going through some of these, the first one is 1021 Wincross Court.

1189
01:39:36,420 --> 01:39:41,280
It's off of Cool Springs Boulevard adjacent to Mack Hatcher Parkway.

1190
01:39:41,600 --> 01:39:44,280
It's also next to the Artessa development.

1191
01:39:44,960 --> 01:39:50,820
It's an office building that has three floors, 62,500 square feet, and

1192
01:39:50,820 --> 01:39:52,320
handles staff on site.

1193
01:39:52,800 --> 01:39:53,760
There's ample parking.

1194
01:39:54,340 --> 01:39:58,100
It's an empty space right now, so it would need to be designed and

1195
01:39:58,100 --> 01:40:00,740
furnished, which is also part of the cost of this.

1196
01:40:01,120 --> 01:40:03,840
And also, fiber would need to be run to the buildings.

1197
01:40:03,840 --> 01:40:06,900
so there's not quite access right there for that.

1198
01:40:07,520 --> 01:40:10,400
So the estimated lease cost plus furnishings

1199
01:40:10,400 --> 01:40:13,380
for the whole building like this is 6.2 million

1200
01:40:13,380 --> 01:40:15,160
for that three-year timeframe.

1201
01:40:16,200 --> 01:40:19,280
And right before we publish this packet,

1202
01:40:19,660 --> 01:40:22,700
we learn that the dis-building is now on the market for sale.

1203
01:40:25,680 --> 01:40:26,920
What is it going to do then?

1204
01:40:27,960 --> 01:40:28,860
I don't know.

1205
01:40:30,020 --> 01:40:30,380
I don't know.

1206
01:40:30,380 --> 01:40:30,560
Yes.

1207
01:40:34,120 --> 01:40:43,020
So the next site is 455 Duke Drive, it is the former Verizon call center, it's the

1208
01:40:43,020 --> 01:40:49,540
second floor that's available in that and that is up to 100,000 square feet on the

1209
01:40:49,540 --> 01:40:50,560
second floor alone.

1210
01:40:51,560 --> 01:40:58,540
It would handle staff on site, it has ample parking, it is also an empty space so it would

1211
01:40:58,540 --> 01:41:04,640
need designed and furnished, which is in that cost, plus fiber would be run to the building.

1212
01:41:05,520 --> 01:41:10,580
And the estimated least cost plus furnishings for that is $8.2 million.

1213
01:41:12,360 --> 01:41:17,620
But if there's less space that's needed, which there likely would be, that cost would come down.

1214
01:41:17,760 --> 01:41:22,500
But we would know that after the space is fully designed on what our space needs are.

1215
01:41:22,500 --> 01:41:27,280
Kelly, it's the furnishings for both buildings, the same costs, okay.

1216
01:41:28,200 --> 01:41:30,440
And this one is available for lease.

1217
01:41:30,680 --> 01:41:30,900
Now,

1218
01:41:34,770 --> 01:41:39,070
this third option is 722 Columbia Avenue.

1219
01:41:39,450 --> 01:41:42,150
It includes three different buildings.

1220
01:41:42,770 --> 01:41:47,270
It's located between 7th Avenue South and 9th Avenue South.

1221
01:41:48,230 --> 01:41:53,490
With a partial office building facing Columbia, that's the first bank building.

1222
01:41:53,490 --> 01:42:02,170
a three-story building and parking garage behind that that faces the police station and it's

1223
01:42:02,170 --> 01:42:08,610
parking garage and then the white building which is on 9th Avenue as well that is a smaller office

1224
01:42:08,610 --> 01:42:18,470
space. So all three of those spaces combined are 35,300 square feet and it has 149 work stations in

1225
01:42:18,470 --> 01:42:23,930
there already. It's fully furnished with the opportunity to add additional works spaces

1226
01:42:23,930 --> 01:42:30,850
in some of the larger office spaces. It handles staff with some hybrid flexibility, parking

1227
01:42:30,850 --> 01:42:38,010
is on-site and off-site. It's already furnished and it has fiber access already. The estimated

1228
01:42:38,010 --> 01:42:45,870
lease cost for three years is 3.9 million and that's available January 1st, 2025, which

1229
01:42:45,870 --> 01:42:49,130
which does better work with our timeframes that we're needing.

1230
01:42:50,970 --> 01:42:55,490
The next one is 507 New Highway 96 West.

1231
01:42:56,370 --> 01:43:01,710
It is the soon-to-be-former Franklin Special School District administrative offices.

1232
01:43:02,370 --> 01:43:04,310
This is a smaller building.

1233
01:43:04,430 --> 01:43:11,090
It's almost 8,000 square feet and has 19 existing work stations with some ability to add more.

1234
01:43:11,090 --> 01:43:18,510
This one obviously doesn't meet the needs for our whole city staff, but it could be supplementary,

1235
01:43:18,590 --> 01:43:25,110
complimentary to the overall needs that we have with a more direct customer interface with

1236
01:43:25,110 --> 01:43:31,170
utility billing and revenues. There's some parking there, it is already furnished, it has

1237
01:43:31,170 --> 01:43:38,150
fiber access. The lease cost is to be determined, we don't have that figure at this time and it

1238
01:43:38,150 --> 01:43:45,490
It would be available in the spring of 2025 following the completion of their new administrative offices on Eddie Lane.

1239
01:43:48,890 --> 01:44:01,830
And last, a modular office unit approach, it would possibly be 14 to 16 modular units to be located on various city properties.

1240
01:44:02,250 --> 01:44:06,370
It could handle full staff based on the number of units that we would need.

1241
01:44:06,370 --> 01:44:12,990
parking is to be determined however they come fully furnished and you can set

1242
01:44:12,990 --> 01:44:18,190
them on the ground but they also have additional costs like utilities and

1243
01:44:18,190 --> 01:44:25,050
possibly more parking for those uses. Fiber needs would also be to be

1244
01:44:25,050 --> 01:44:31,490
determined as well based on where the location of these might be. The estimated

1245
01:44:31,490 --> 01:44:36,610
made at least cost for that is 5.5 million for the three years and we would need to work

1246
01:44:36,610 --> 01:44:40,870
further on identifying locations of those temporary modular units.

1247
01:44:41,870 --> 01:44:43,590
And I'm going to turn it over to Vernon.

1248
01:44:45,250 --> 01:44:46,230
Thank you, Kelly.

1249
01:44:46,690 --> 01:44:54,970
And I do want to emphasize a couple things before I explain a little bit more about the work

1250
01:44:54,970 --> 01:44:55,730
that's been done.

1251
01:44:55,730 --> 01:44:59,810
And first of all, for over a year there have been represented.

1252
01:45:00,000 --> 01:45:27,000
It is from each city department in city hall known as the transition team talking about, you know, the space needs, how to move, what we need, what we don't need. But what can we do with remote work? So we're to the point now that we want to be able to have guidance from yourself so we can act. And we have a recommendation that we feel fits our needs and is a reasonable cost.

1253
01:45:27,000 --> 01:45:38,260
The second thing that's really most important is I want to take on to what Chris and Derek had said moving up the schedule will save money.

1254
01:45:39,620 --> 01:45:51,780
And by this time next year we should be out of this building so that we can demolish this building by the fall and allow our CMAR.

1255
01:45:51,780 --> 01:46:01,660
our Chris and Derek and our design team to look at early release packages that get them

1256
01:46:01,660 --> 01:46:05,860
on this site and that translates into significant dollars.

1257
01:46:06,540 --> 01:46:07,920
So as you think about this,

1258
01:46:10,400 --> 01:46:14,420
Kelly shared an illustrated example of a couple buildings

1259
01:46:14,420 --> 01:46:21,420
and then Wind Cross Court property was something that we had looked at.

1260
01:46:21,900 --> 01:46:26,540
But as she said, the owners, it's a family out of Florida,

1261
01:46:27,620 --> 01:46:31,720
advised us that they are going to put that property up for sale.

1262
01:46:32,420 --> 01:46:37,740
And that illustrates the urgency of us being able to have guidance on how to act.

1263
01:46:37,940 --> 01:46:41,920
Because we could still lease the property, but if they sell it,

1264
01:46:41,920 --> 01:46:48,320
And somebody wants to move in and wants us out, that could be a problem, as I'm sure you notice.

1265
01:46:49,160 --> 01:46:53,760
The Duke Drive property is 100,000 square feet on the second floor.

1266
01:46:54,500 --> 01:47:01,260
After we did, if we did some planning and worked at fixturing it, we could probably take less and

1267
01:47:01,260 --> 01:47:02,960
they're flexible on that.

1268
01:47:03,700 --> 01:47:08,660
But in reality, the first bank building at 722 Columbia Avenue, and

1269
01:47:08,660 --> 01:47:12,820
And it includes those three structures as part of their existing campus.

1270
01:47:13,100 --> 01:47:24,160
They are consolidating their corporate offices, most of them in the Nashville area, and are going to have still a presence down in that building.

1271
01:47:24,640 --> 01:47:33,720
But it's fully furnished, and even though they have interest, if we are able to give them a commitment very soon,

1272
01:47:33,720 --> 01:47:39,400
And they would commence, we would negotiate at least, bring it back to you.

1273
01:47:39,860 --> 01:47:46,380
And our initial conversations that we wouldn't take occupancy until January 1, 2025.

1274
01:47:48,240 --> 01:47:54,600
Now, looking at our schedule for development of this site and occupying the building would

1275
01:47:54,600 --> 01:47:58,820
be late summer, spring of 20, 27.

1276
01:47:58,820 --> 01:48:08,680
So that gives us two and a half to three years to move up the schedule and reduce the lease, lease cost in this building.

1277
01:48:08,840 --> 01:48:14,340
And that's essentially what we're asking for permission, as Eric mentioned,

1278
01:48:14,680 --> 01:48:23,680
to proceed with negotiating a lease and bringing it back to you in the next month.

1279
01:48:25,440 --> 01:48:33,660
We also have the timeline that Kelly put up, but I focused in on the fifth box there,

1280
01:48:33,940 --> 01:48:36,740
which is demolition of the current city hall.

1281
01:48:36,860 --> 01:48:43,440
And that's where our conversations have gone with Chris and Derek is that if we get this

1282
01:48:43,440 --> 01:48:46,180
building on here, they can do what you've hired them to do.

1283
01:48:47,660 --> 01:48:50,000
You know, we don't want to be an impediment to that.

1284
01:48:50,000 --> 01:49:01,360
And how we've laid out the timeline and the project to move into the City Hall, we can deliver, but we can't deliver unless we're out of this building and have this building removed from the site.

1285
01:49:03,300 --> 01:49:05,160
Can we move that timeline up?

1286
01:49:05,320 --> 01:49:05,920
Good, that's the.

1287
01:49:06,120 --> 01:49:06,980
It said January.

1288
01:49:07,360 --> 01:49:08,220
That's the goal.

1289
01:49:09,500 --> 01:49:16,420
But having some direction on this and getting out of this building helps drive our ability to move that schedule.

1290
01:49:16,500 --> 01:49:20,100
It is not available to January 2025, but as you're telling us.

1291
01:49:20,100 --> 01:49:26,420
that's the end of this year but I would think we'd need it before then but they

1292
01:49:26,420 --> 01:49:30,820
wouldn't allow us to move into January well I think that that is about as

1293
01:49:30,820 --> 01:49:34,880
aggressive as you probably can be to get operations in there and get that set so

1294
01:49:34,880 --> 01:49:39,980
I I think that actually from everything we've looked at that fits very nicely but

1295
01:49:39,980 --> 01:49:44,420
that's negotiable that we could maybe get in here and November December we need I

1296
01:49:44,420 --> 01:49:47,220
don't know about that but I need your direction to be able to enter into

1297
01:49:47,220 --> 01:49:52,220
negotiations. So I'd like to get that so we could look at this option which is recommended

1298
01:49:53,300 --> 01:49:58,080
on a couple levels. It is the least expensive that we've seen. This number you see tonight

1299
01:49:58,080 --> 01:50:03,200
is a starting point. I'd like to be able to negotiate further on that. And also the

1300
01:50:03,200 --> 01:50:07,320
opportunity that we might be able to pair it with the Franklin Special School District

1301
01:50:07,320 --> 01:50:12,640
administrative building as an option, especially as a customer service hub type of location.

1302
01:50:12,640 --> 01:50:24,680
But collectively that we could get there in a timing that fits the project, helps us move this forward and have the opportunity to advance the project sooner, which saves us money.

1303
01:50:25,300 --> 01:50:33,640
One of the numbers that is stuck in my head that we looked at is just on an inflationary basis every month is about $230,000.

1304
01:50:33,640 --> 01:50:40,160
So that means every month we can cut off of there, we're saving that on an inflationary

1305
01:50:40,160 --> 01:50:44,600
basis or on the flip side, every month where we're delayed because of something happens

1306
01:50:44,600 --> 01:50:45,840
that that costs us.

1307
01:50:46,480 --> 01:50:51,320
So just keeping that in mind and if the board is comfortable with this recommendation,

1308
01:50:52,240 --> 01:50:58,060
ultimately we bring back a complete proposal for you to vote on and make a decision on, but

1309
01:50:58,060 --> 01:51:02,840
if we can get guidance tonight to look at this option and develop it further both in terms

1310
01:51:02,840 --> 01:51:09,060
a cost, timing, and the logistics of how that would fit our services to the community.

1311
01:51:09,440 --> 01:51:10,400
We'd love to have that.

1312
01:51:11,140 --> 01:51:14,320
Couple things I would highlight that maybe didn't quite get touched on.

1313
01:51:14,720 --> 01:51:17,380
The proximity to our police administration building is nice.

1314
01:51:17,640 --> 01:51:21,440
We've got the community room there and parking and some other things that we could leverage.

1315
01:51:22,020 --> 01:51:27,740
Also within that facility, the first bank facility, again, we'd be occupying kind of the southern

1316
01:51:27,740 --> 01:51:28,500
portion of it.

1317
01:51:28,720 --> 01:51:30,580
There's a large training room that they have.

1318
01:51:30,580 --> 01:51:37,220
That provides a lot of opportunity for us to use for smaller committee meetings, for other gatherings.

1319
01:51:37,400 --> 01:51:39,300
It really works well.

1320
01:51:39,820 --> 01:51:41,320
I've had the opportunity to walk through it.

1321
01:51:42,220 --> 01:51:43,000
Kelly made the point.

1322
01:51:43,140 --> 01:51:49,280
There are a number of offices that right now is a one person office that could easily be broken into two or even three

1323
01:51:49,280 --> 01:51:53,200
because of the size of it and just looking at how we could work with that.

1324
01:51:53,720 --> 01:51:58,340
And that along with some of things we've learned and being able to work in a hybrid environment,

1325
01:51:58,340 --> 01:52:12,060
I think allows us to use that smaller space effectively in this interim period so with that that's our recommendation if the board is comfortable with that direction we'll we'll start to flush out those details and and bring something back to you as soon as we can.

1326
01:52:12,060 --> 01:52:22,040
I wanted to say that if you really logically look at all this stuff, that looks like a best

1327
01:52:22,040 --> 01:52:22,200
not.

1328
01:52:22,380 --> 01:52:25,300
First of all, the cost is amazing.

1329
01:52:26,000 --> 01:52:28,060
Second of all, the location is good.

1330
01:52:28,600 --> 01:52:33,800
Near our police station, near downtown, near the cords, near the hub of the area where we

1331
01:52:33,800 --> 01:52:34,060
are.

1332
01:52:35,300 --> 01:52:41,080
Could you please expound on if you see, well, first of all, I think I'd like to know how many

1333
01:52:41,080 --> 01:52:45,980
spaces are in that parking garage. I also think the Franklin Special School District

1334
01:52:45,980 --> 01:52:50,540
would be a great place to have customer service so people could easily come and go and

1335
01:52:50,540 --> 01:52:56,120
pay bills and do things like that off-site. But could you tell us if there's any real drawbacks

1336
01:52:56,120 --> 01:53:02,580
or any cons that you see that we would have to deal with or would be a negative that stands

1337
01:53:02,580 --> 01:53:03,660
out to Eric?

1338
01:53:04,220 --> 01:53:07,820
Yeah, I'm referring to the rest of the team weigh-in too, but the things I would say that

1339
01:53:07,820 --> 01:53:11,920
I see is it's just you're in three different they're close to each other but the three different locations

1340
01:53:11,920 --> 01:53:14,320
So you got a little bit of fragmentation there

1341
01:53:14,320 --> 01:53:20,780
We need to get exactly the number of parking spaces we would have in that garage because the the bank who will still have some

1342
01:53:20,780 --> 01:53:25,960
operations and the northern portion of that of that mean building on Columbia

1343
01:53:26,620 --> 01:53:28,540
But you know, it works well

1344
01:53:28,540 --> 01:53:35,980
We would just it'd be like a little campus if you will with those three locations because the garage is wrapped with some office

1345
01:53:35,980 --> 01:53:43,800
And then we've got the office and the main building and then the White House as it's called, which is lease space for them that could be available to us.

1346
01:53:44,400 --> 01:53:51,600
Yeah, so all of those, we looked at it enough to know that we can make it work with our folks.

1347
01:53:51,960 --> 01:54:00,180
It's not perfect in terms of the proximities and you're going to have to do a little bit of, you know, going between different buildings to make it work.

1348
01:54:00,180 --> 01:54:13,180
But by a large it will work well and serve the community well in the location is a I think a really nice one for us holding the baggage and yeah, I just want to add on.

1349
01:54:13,260 --> 01:54:25,300
It's something that I didn't I failed to mention but in Eric touched on you know being able to accommodate training and our boards and commissions that that me as far as board of Marin Alderman meetings.

1350
01:54:25,300 --> 01:54:31,960
meetings, historic zoning commission meetings, the planning commission meetings, maybe board

1351
01:54:31,960 --> 01:54:38,620
of zoning pills that are televised, we've contacted and talked to the county of using their

1352
01:54:38,620 --> 01:54:44,780
facility because they are equipped to have the video and audio and access to the cable

1353
01:54:44,780 --> 01:54:51,940
channels. So that is part of our ability in negotiating a lease to understand the space

1354
01:54:51,940 --> 01:54:59,320
and then implementing a lot of the ideas that the transition team came up with so we have a smooth transition.

1355
01:54:59,500 --> 01:55:08,880
The board meetings and planning commission meetings in particular fit well with the existing county commission and other in school board.

1356
01:55:09,280 --> 01:55:16,960
So yeah, at this point those elements for sure fit well and that training space in this first bank building could meet a lot of other needs.

1357
01:55:16,960 --> 01:55:22,240
What about all our equipment down here that we have now? We could not transfer that to some place that we can just set it up?

1358
01:55:22,860 --> 01:55:31,960
We have some equipment that works in mobile settings, but the parts that are wired into this building are largely not going to be able to be transferred.

1359
01:55:32,360 --> 01:55:34,500
Well, we'll transfer what we can. Let's put it that way.

1360
01:55:34,660 --> 01:55:44,040
All right, all right, all right, all right. I would like to option two things on the, maybe, I mean, I understand the front of the special district office,

1361
01:55:44,900 --> 01:55:56,060
But I do also think at least the police department requested a secretary this year in the budget so there may be some open customer service facing things in the lobby of the police building.

1362
01:55:56,800 --> 01:55:57,100
I don't know.

1363
01:55:58,940 --> 01:56:07,660
Also, I don't know, in First Bank, when you're negotiating, there was a customer service area for bank customers that I don't know.

1364
01:56:07,660 --> 01:56:16,720
So maybe that has been moved back to, is that on the move to the, still there, but not in the other, okay, so never mind, but get creative, and I know you will.

1365
01:56:17,920 --> 01:56:28,240
I think the main thing here are those last question, including the cost, does that also include kind of projections for the cost of moving?

1366
01:56:29,260 --> 01:56:37,100
Is that included into this as well or is this kind of just the lease plus improvements?

1367
01:56:37,740 --> 01:56:38,360
Does that make sense?

1368
01:56:38,760 --> 01:56:41,840
This is a lease amount.

1369
01:56:41,840 --> 01:56:49,540
This is a lease amount includes maintenance and it's just a lump sum lease cost that's based on a monthly.

1370
01:56:50,460 --> 01:56:56,220
This is going to include like moving those are things that we will work with the transition team.

1371
01:56:56,220 --> 01:57:02,780
the good news is, and which will reduce those costs, it is that it is fully furnished,

1372
01:57:02,860 --> 01:57:12,820
which allows us to sell the items as we're required to do in this building without having to move

1373
01:57:12,820 --> 01:57:17,880
significant amount of furniture. It's probably already wired and everything too.

1374
01:57:18,180 --> 01:57:24,080
Yeah, so we still have to get a lot of the server and everything, but it is predominantly wired and

1375
01:57:24,080 --> 01:57:34,520
just moving ready. It's a huge commission and negotiate though. I think the rate

1376
01:57:34,520 --> 01:57:45,360
is fair but permission to negotiate. I'll do a pot. You hit on three of mine which

1377
01:57:45,360 --> 01:57:50,520
was audio video, but I'm still open to the public and then also security.

1378
01:57:53,380 --> 01:57:54,060
Those

1379
01:57:54,060 --> 01:57:59,420
I do like this recommendation for 722 Columbia Avenue in the multiple buildings.

1380
01:58:00,500 --> 01:58:06,700
One of the things I had here was temporary buildings could be across the city,

1381
01:58:06,860 --> 01:58:11,700
in this case using the FSSD if we needed to, but the temporary buildings is temporary

1382
01:58:11,700 --> 01:58:15,280
pain for the greater game, excuse me.

1383
01:58:16,580 --> 01:58:22,720
And I also prefer this option because I want to keep the, if possible, keep the expenditure

1384
01:58:22,720 --> 01:58:26,760
local so we're investing back into the community if these are locally on

1385
01:58:26,760 --> 01:58:34,100
buildings and local local places. I'm in Barnhill. The one of the questions

1386
01:58:34,100 --> 01:58:39,100
that I had was a space big it up to accommodate the Board of Mayor of

1387
01:58:39,100 --> 01:58:42,760
all of the meeting. I think you've addressed it. The other one is the parking

1388
01:58:42,760 --> 01:58:51,300
on site and off site for this. I would be very interested in knowing if you've

1389
01:58:51,300 --> 01:58:58,220
We've got 250 parking spaces here, because that's what you've got here, is it not?

1390
01:58:58,740 --> 01:59:03,240
You've got 200 employees, you've got 50 to 40 or 50 or 60 city vehicles sitting out

1391
01:59:03,240 --> 01:59:04,640
there in the parking garage now.

1392
01:59:05,400 --> 01:59:07,280
Those are going to have to go someplace.

1393
01:59:08,420 --> 01:59:14,980
Now the HGL property is fenced off, so you cannot use that, which is what we've been using

1394
01:59:14,980 --> 01:59:21,180
at some point in time, years ago maybe, but I would be interested to see if you've got

1395
01:59:21,180 --> 01:59:40,000
that many parking places on that. Plus would you've got to have somebody else here that is coming out for a meeting or a meeting someplace whether you've got enough parking in those three areas right there to accommodate the parking on-site and on-site. And where is the off-site parking?

1396
01:59:42,880 --> 01:59:53,980
We have ideas, but until we can negotiate a lease that you're favorable and it approving,

1397
01:59:54,400 --> 01:59:59,840
we'll bring back now that you've given us guidance, we'll answer that.

1398
02:00:00,000 --> 02:00:29,940
Okay. Part of this is in the time frame to move in is respecting the first bank team and how they're, you know, adjusting their operations. And also, they're going to separate this space, whether they lease it to us, somebody they've got to do some interior renovations to keep their operation separate and secure as well. But that is on our mind. And we'll bring something back when we bring that.

1399
02:00:29,940 --> 02:00:31,100
at least back for you.

1400
02:00:31,420 --> 02:00:33,620
We've also got an empty parking bag or an empty,

1401
02:00:34,280 --> 02:00:36,480
and a transit stop right next to this building.

1402
02:00:37,080 --> 02:00:39,020
So maybe, yeah.

1403
02:00:40,180 --> 02:00:42,340
There's some options for off-site too that we've,

1404
02:00:43,100 --> 02:00:45,500
we've looked at some ideas.

1405
02:00:46,160 --> 02:00:47,220
If you don't want to go too far.

1406
02:00:47,540 --> 02:00:49,340
All right, the mayor may have some ideas.

1407
02:00:51,780 --> 02:00:54,200
Yeah, that is, I'm going to be hard to go to you

1408
02:00:54,200 --> 02:00:55,000
with my spot.

1409
02:00:56,420 --> 02:00:57,740
That's what bring a lot of money.

1410
02:00:59,180 --> 02:01:14,320
Item 12 is awarding a construction contract in the amount of $7,830,530 to Garnie for the Lewisburg Avenue downtown area water and sewer improvement projects are by good with that one.

1411
02:01:14,580 --> 02:01:22,100
This is going to bring back 65% funded by the ARPA dollars that we got in a competitive program or the secondary program.

1412
02:01:22,280 --> 02:01:23,680
This is the direct allocation.

1413
02:01:25,640 --> 02:01:27,700
Yes, that's not what the member says.

1414
02:01:28,840 --> 02:01:30,420
Okay, I will change that.

1415
02:01:30,680 --> 02:01:30,700
Yeah.

1416
02:01:31,180 --> 02:01:36,700
And then item 13 will bring back and then 14 is wine and grocery store.

1417
02:01:37,600 --> 02:01:40,080
So we'll see you back in the back.

1418
02:01:42,060 --> 02:01:43,600
Wine and the grocery store.

1419
02:01:44,060 --> 02:01:44,600
All right.

1420
02:01:45,160 --> 02:01:47,600
See you in 715.