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we were
[Music]

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oh

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that will go on okay because this bottom
one is on

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yep okay but that'll go on and then
you'll be live

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so when you want to go live you press
that there you go okay so we're live

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now you're live okay just open up the
meeting

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public meeting to order of march 30th
the first meeting of the

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town franklin cpa committee
called meeting to order and we only have

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one agenda item this evening
and it's member training led by stewart

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you nailed it mr chairman he's the
executive director

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community preservation coalition

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he's on there he's muted

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you're muted yes i was
i was i was trying to get the uh power

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there to go here
there you go so i'm on here twice it

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seems like
you are stuart just for just so you're

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aware um
you're on once on zoom and then you're

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being um
routed through zoom right on live onto

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franklin tv
i am very impressed

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so is your committee um in person
or are they all remote

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um it looks like everybody's in person
except for

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uh joe halligan and lisa oxford
gotcha okay um

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so do you want to begin with just a
quick introduction i'd like to know

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particularly what committee different
folks represent

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that would be helpful sure why don't i
have each member uh

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introduce themselves individually and
they can reference what committee

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they're from
great you want to start mr chairman sure

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my name is chris feely and i'm
representing the franklin housing

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authority

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well i'm dave mcnail vice chair i'm
citizen of large

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phyllis malcolm the historical
commission

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mike giardino at large wayne sumerian
recreation advisory board

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jeff livingstone conservation

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uh monique doyle a member at large
and then to zoom joe joe halligan vice

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planning board and lisa

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the oxford member at large
hey great so you got all nine

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i was taking notes quick all right
um so we all set to begin i'll share my

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screen
we'll get going all right

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so let me start the show from beginning
all right so how does that look for

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everybody thank you
that's perfect thank you yes all right

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great so i'll start by saying that um
i i normally do this presentation in

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person and i hope to be um
fully vaccinated soon and be back out in

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person so
you may be the last training session we

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ever do by zoom
and i'm sorry about that but um we try

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to do these interactively and i think
it'll still work on

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zoom so if folks have questions i think
it does make sense since there's a lot

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of material
to get through that you ask your

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questions along the way
and i'll stop at certain points certain

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cadence points when we move from topic
to topic just to make sure

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that everyone's caught up and and has um
doesn't have any questions

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and please feel free to ask questions
now because

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some of the material is complicated and
um

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you know cpa is a wonderful act but
there's a lot of moving parts to it so

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um feel free to to chime in at any time
so i'll just quickly tell you about our

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organization the community preservation
coalition we are

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a non-profit based in boston but we're
really just a grouping of all these

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other non-profits
that uh represent the different cpa

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categories open space housing and
historic

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preservation and so uh someone from each
of these organizations sits on our

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steering committee
we also have eight members from cpa

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communities like yourself
someone on a cpc in a local community um

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we have eight of those on our steering
committee we have some

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at-large members and and uh you know a
total of 21 folks sit on our steering

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committee and and meet a few times a
year to kind of set the agenda for cpa

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and each of these folks really dig in
and help us

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run the coalition and represent us at
the state house and at the trade

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associations and meetings and
conferences and that sort of thing we're

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a pretty lean
and mean organization we are the three

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full-time folks
um right now we're two and um going to

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be
adding back in a replacement for our

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research director who
left to start her own business very

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recently
um so we really rely on those 21

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steering committees to really help us
steering committee members really help

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us run
our services and what what sort of

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things do we do well
typical of i guess for lack of a better

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term a municipal
trade association um we do the things

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that um
each of you you know in your capacity at

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the town probably has a statewide
association

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that represents uh planning boards um uh
town managers town councils there's even

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a mass moderators association
representing all moderators and towns

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uh and we're the we're basically the
trade association for cpa committees

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we do a ton of technical assistance so
i'll show you at the end

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our technical assistance hotline that
you can call

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monday through thursday with any
questions you might have on cpa

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i'm going to introduce you to our
website and show you exactly where

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you would find information that a
community preservation committee member

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might need we'll get you all up on our
newsletter list so you can receive

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information from us we do a newsletter
not

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too often to spam you we probably do it
every six to eight weeks or so

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and if there's a bulletin throughout the
year like when the state match is

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announced and that sort of thing you'll
hear from us

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probably i think our most valuable
service honestly

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to cpa communities is the work we do on
beacon hill

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um you know you're not going to head up
to beacon hill on your own

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um and start advocating for a decade to
pass a piece of legislation to improve

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cpa
so we spent a lot of time doing that

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making changes to the act that
communities feel are beneficial

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and frankly defending cpa from
legislation that would be harmful and

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not in the best interests of cpa
communities

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we also help communities adopt cpa as
well and i saw susan spears had

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had joined us this evening and worked
very very hard with some of the local

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advocates to get cpa passed in franklin
and those are the folks who we work with

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prior to a community
passing cpa to really make sure they

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have all the tools they need to explain
it to their voters

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and then trainings like this conferences
i hope we get back to having our

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in-person conferences again
and those sort of things round out what

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we do um
people always ask us how we fund

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ourselves so i actually inserted that
right into the

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conversation right into the presentation
rather

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we fund ourselves three ways we have the
traditional requests we make to

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foundations like any non-profit or
charity would do

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um our member organizations those six
non-profits also help us

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in kind and with funding as well but by
far the largest source of our revenue

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comes from membership dues
that cpa communities pay out of their

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administrative account
you don't even have to worry about that

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now you are a complimentary member for
us we want to get you up and running

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and make sure your cpa program starts
out on good footing

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at some point next year probably you
will have an administrative account and

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at that point we'll invite you to join
and hopefully you will it's very much

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voluntary but we're really honored that
almost every single cpa community in the

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whole state has seen value in what the
coalition does so don't worry about that

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for now we'll
we'll revisit that in the future at the

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point that you have an administrative
budget available

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to you so this is our website uh
hopefully some of you have been there

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already
communitypreservation.org and we spent a

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ton of time on this website i have to
tell you

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um chase mack our communications
director is

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adding things and changing things and
posting things every single day

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so we really try to keep it fresh and
updated with all the news that's

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happening around the state and
what other communities are doing in

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particular
the tab that i want to draw your

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attention to is the one called technical
assistance

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on the top and when you hover over that
tab it opens up this big super menu in

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green
um with literally hundreds of articles

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and information on every single aspect
of

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of cpa um i you know we've been at this
for 20 years now since

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uh cpa was passed in 2000 i'm not so
sure we've ever taken anything off our

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website there is
it looks nice and clean and neat right

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now but boy when you get in there
there is a lot of information very

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helpful
uh information particularly for cpa

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committee members
so i would encourage you to spend a

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little time as you get up to speed
looking through

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the technical assistance tab on our
website

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so um before we dive into the main
meat of the presentation tonight which

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is what is a community preservation
committee and what do you guys do and

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what are your
first tasks that you have to tackle in

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the coming months
i just want to give you a broad

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perspective of cpa because you are
really part of

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a really terrific program that is in
more than half the cities and towns

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in the state over 50 percent of the
communities have cpa

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but because most of the recent adoptees
like franklin have been cities or city

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form of government
we now have 65 percent of the

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massachusetts residents living
in a cpa community so more urbanized

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communities and the city former
governments have really formed um

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the backbone of communities that have
adopted in the past

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decade in the first decade early on it
was more

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rural towns suburban towns more
wealthier towns

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cape communities but we made some
changes

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with the legislature's help in 2012 to
really incentivize

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more cities to come into the program and
make it more flexible and meaningful for

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them
and it's worked terrifically one thing

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we're really proud to say
is no communities have ever revoked cpa

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once you've had it for five years
you can exit the program and no one ever

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has
every community that has adopted it has

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felt that it was really terrific
and um has stayed in the program um

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it's only even been to the ballot three
times to revoke it

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um in all three communities i believe it
was um

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hingham sturbridge and northampton were
the three communities that even went to

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the ballot
with a revocation vote um and it was

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like 80
20 uh in all three cases to keep cpa

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so it's really a terrific program i
don't think we'll be able to say that

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forever at some point someone's going to
have some other priorities and

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want um to exit the program um hopefully
it won't be franklin

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um but uh you know at this point we're
really pleased that

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none of the communities that you see on
this map um have ever

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revoked cpa so this is definitely my
favorite map of massachusetts the

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one that shows all the cpa communities
the green are the towns

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and the orange yellow depending upon
how it appears on your screen are the

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city form of governments
so a lot of them are town of like you

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folks are
but um but have a city council um or a

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city manager form
of government there were nine new

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communities
that adopted cpa on election day on the

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presidential ballot so you were one of
the

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the class of 2021 um
and um i probably could maybe memorize

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all of them
um maybe not um but uh

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the other cities i know we can start
with um

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greenfield and framingham were the other
cities that adopted cpa

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on election day you are the first
community that

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are organized with their community
preservation committee and are going

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through the training
i have to say um it's really good to

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have a town manager named jamie helen
who has a tremendous background with cpa

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and
who um has worked on it for quite a

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while because
you folks organized faster than any

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community in the history of cpa i have
been doing this for 15 years i've never

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done a training
before the program actually begins in

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the community
so you actually don't start collecting

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money and officially join the program
um with your surcharge until july 1st

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i've never done a training before july
1st and

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it's really terrific you'll find out in
a minute um the value of having been

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organized earlier
you're going to really have a lot more

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flexibility next year
than other communities sometimes it

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takes years
west newbury holds the record took two

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and a half years after their election
for for west newbury to get organized

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their terrific cpa community now
but that just for some reason was a

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little slower in getting out of the gate

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so the last thing i'll tell you
statewide

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is to give you a perspective of the
impact of cpa because it really has been

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a hugely successful program
there have been about 13 000 projects

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these are these statistics are all as of
the end of last fiscal year so they're

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almost a year
old at this point and we'll update it

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this summer after all the communities
report what they did

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during fy21 but this is through the end
of fy 20.

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historic preservation is definitely the
most popular category of cpa

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you can see we've had about 13 000
appropriations and projects and about

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half of them have been in the historic
preservation category it doesn't roll up

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that way money-wise
this is just numbers of projects in this

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case the money is actually pretty even
when you

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add it up statewide between the
different categories

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but in terms of number of projects
historic preservation is definitely

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more most popular we're
closing closing in on 32 000 acres of

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open space that's been preserved
with cpa either through agricultural

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preservation restrictions
conservation restrictions or actual fee

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ownership
by cities and towns outdoor recreation

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is clearly the most popular
category recently in cpa i mentioned

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that legislation in 2012 that made a
bunch of changes

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to cpa one of them made the recreation
category

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much more flexible than before um
originally with cpa you could only

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develop new recreational facilities or
buy land

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for new recreational facilities but you
could not rehabilitate

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the ones you already owned prior to cpa
and um most communities you know have

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recreational assets but have found it
very difficult to

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00:17:09,919 --> 00:17:16,319
inject capital funding and and really
bring those up to stan

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00:17:13,439 --> 00:17:19,839
current standards so we worked with the
legislature for about five years to make

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00:17:18,079 --> 00:17:24,480
those changes
and since then the outdoor recreation

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00:17:22,160 --> 00:17:28,240
category has really exploded
which is very rewarding to see

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00:17:26,880 --> 00:17:32,880
communities finally being
able to fix up their parks and their

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playgrounds and their athletic fields
and then lastly the affordable housing

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category we've had over 20 000 units
either created

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00:17:37,520 --> 00:17:44,480
or supported in some way with cpa funds
so you add it all up um believe it or

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00:17:43,360 --> 00:17:50,720
not there's been over
2.5 billion dollars raised

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00:17:47,760 --> 00:17:55,280
between the local surcharge and the
state matching money

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00:17:52,000 --> 00:17:58,880
and that's in less than 20 years so cpa
has really

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um you know been the little engine that
could in terms of getting projects done

243
00:18:00,640 --> 00:18:06,559
across the state
and quietly and very efficiently there's

244
00:18:05,840 --> 00:18:10,480
no
state agency in charge of cpa the state

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00:18:08,799 --> 00:18:15,200
spends absolutely nothing on
administering the program

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00:18:11,760 --> 00:18:19,600
they consider it to be a local program
and so all the money goes right into um

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projects so it's really a terrific
funding source and

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and i think the communities that have it
including mine i live up on the north

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shore
uh in boxford i was chair of my cpc for

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00:18:28,799 --> 00:18:35,440
five years and before i joined the
coalition and i know my town has had

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tremendous success with it so i'm pretty
confident you guys will as well

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00:18:38,640 --> 00:18:43,919
so before we jump into a community
preservation committee and what you do

253
00:18:42,480 --> 00:18:48,400
and what your responsibilities are
any questions from anyone so far

254
00:18:50,320 --> 00:18:58,000
all right so let's yes go ahead
i said it appears not sorry okay all

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00:18:55,919 --> 00:19:01,760
right great and uh jamie just so you
know

256
00:18:58,320 --> 00:19:03,919
um you know i can't uh i can't see too
many of you folks i can see a few faces

257
00:19:03,600 --> 00:19:07,120
but
most of you i cannot see um let's do

258
00:19:06,559 --> 00:19:10,559
with uh
if there's a question we'll uh we'll

259
00:19:08,480 --> 00:19:17,440
flag it for you okay great
thank you all right

260
00:19:13,760 --> 00:19:20,640
so let's move on um
all right so um you folks now that

261
00:19:20,240 --> 00:19:23,919
you've
uh come together and organized and i

262
00:19:22,720 --> 00:19:26,960
think you
organized the committee in terms of a

263
00:19:25,200 --> 00:19:30,080
chair and vice chair
you're ready to sort of dig in and begin

264
00:19:29,200 --> 00:19:34,320
your work
and the cpa legislation gives you a

265
00:19:33,280 --> 00:19:38,400
little road map
for your first set of months and maybe

266
00:19:37,280 --> 00:19:42,880
even up to a year
in terms of um how long and how deep you

267
00:19:41,520 --> 00:19:46,960
want to dive on your
getting yourself set up um the first

268
00:19:45,679 --> 00:19:50,160
thing that it requires
us community preservation committee to

269
00:19:49,280 --> 00:19:55,039
do
is to write a plan um and this doesn't

270
00:19:53,360 --> 00:19:58,160
have to be a plan that you create from
scratch

271
00:19:55,679 --> 00:20:00,960
um you're all volunteers and so far you
don't have any administrative help you

272
00:19:59,679 --> 00:20:05,600
don't even have an administrative budget
to hire any help

273
00:20:02,480 --> 00:20:08,320
um so you um you know you really are
supposed

274
00:20:06,080 --> 00:20:12,159
to take into account all the other
planning that

275
00:20:09,120 --> 00:20:15,280
that's the city has done um
and and let me ask for a second do you

276
00:20:14,640 --> 00:20:18,320
um
object to being called the city should i

277
00:20:16,799 --> 00:20:23,280
call it a town
um i i made that mistake once um

278
00:20:21,440 --> 00:20:26,720
in braintree they're known as the town
of braintree and they want to be known

279
00:20:24,559 --> 00:20:29,520
as a town so
if you want to balance it out stu you

280
00:20:28,159 --> 00:20:31,840
can say the city known as the town of
franklin

281
00:20:30,159 --> 00:20:34,000
okay i'll well that'll be where you
cover all your bases and you might want

282
00:20:33,679 --> 00:20:38,080
to turn
this into purple on your map so we can

283
00:20:35,600 --> 00:20:38,080
stick out

284
00:20:38,720 --> 00:20:46,159
we support all colors here jamie all
right

285
00:20:42,240 --> 00:20:49,200
um so um this cpa plan
um you know the first thing you're going

286
00:20:47,679 --> 00:20:53,360
to do is grab all the other planning
documents the

287
00:20:50,080 --> 00:20:56,559
the the town slash city has um
and then it requires you to meet with

288
00:20:55,600 --> 00:21:00,559
others um
meet with the general public in terms of

289
00:20:58,960 --> 00:21:03,840
having a public hearing to get some
input from

290
00:21:01,679 --> 00:21:08,640
citizens at large and non-profit groups
in town as to what they want to see

291
00:21:05,520 --> 00:21:13,600
out of your cpa program uh meet with
all the other boards and committees that

292
00:21:10,400 --> 00:21:18,320
might intersect with cpa in town
and you know after a period of time you

293
00:21:15,360 --> 00:21:24,080
roll that together in a written plan
um do not uh be bashful

294
00:21:21,919 --> 00:21:30,640
about looking through other plans from
other communities there's been about 175

295
00:21:27,200 --> 00:21:34,080
other cpa plans we have six or seven of
them on our website that we've

296
00:21:32,159 --> 00:21:39,360
looked through and vetted and make sure
all the information was correct

297
00:21:36,159 --> 00:21:43,440
in those plans and accurate um and feel
free we put them up there in a word

298
00:21:41,120 --> 00:21:46,240
format so that you could use them
um you know when you when you read

299
00:21:45,039 --> 00:21:49,919
through these plans you'll see
tremendous

300
00:21:47,280 --> 00:21:53,360
local custom material that folks have
really customized to their communities

301
00:21:51,440 --> 00:21:57,280
but there's a lot of information
about the program and about the history

302
00:21:55,039 --> 00:21:59,840
of the program and there's no need for
you guys to write

303
00:21:58,000 --> 00:22:02,880
that from scratch um if you want to
incorporate in your plan and you like it

304
00:22:01,440 --> 00:22:07,039
in someone else's plan
go grab it it's a public document and we

305
00:22:05,200 --> 00:22:10,080
encourage you to do that
because like i said you're all

306
00:22:08,000 --> 00:22:13,280
volunteers and um
only have a limited amount of bandwidth

307
00:22:12,159 --> 00:22:17,280
and time
um to do this we've had a couple

308
00:22:15,840 --> 00:22:20,559
communities that have actually hired
outside consultants to do community

309
00:22:19,440 --> 00:22:23,600
preservation plans
and that's certainly something that you

310
00:22:21,919 --> 00:22:27,039
could consider doing
um we've had a couple communities who've

311
00:22:25,440 --> 00:22:30,880
turned to their regional planning
agencies

312
00:22:27,760 --> 00:22:34,320
i don't know which one um are you in
serpent's

313
00:22:31,679 --> 00:22:38,559
territory mapc and they oh you're in
mbpc's territory okay great

314
00:22:36,320 --> 00:22:41,679
i don't think they have written any cpa
plans but they certainly probably could

315
00:22:40,720 --> 00:22:46,000
um
you know if they get paid anyone will do

316
00:22:43,360 --> 00:22:49,600
anything so that's certainly an option
but by and large the vast majority of

317
00:22:47,919 --> 00:22:52,799
communities do it themselves
um with a little help from the folks in

318
00:22:51,520 --> 00:22:56,480
in in
town hall um and the volunteers of the

319
00:22:55,919 --> 00:22:59,520
committee
so it's really up to you as to how you

320
00:22:58,080 --> 00:23:03,520
want to do this
but the key is to really reach out to

321
00:23:02,320 --> 00:23:07,039
the community
and find out what is important to the

322
00:23:06,080 --> 00:23:10,960
people
and the organizations in franklin in

323
00:23:09,760 --> 00:23:14,320
terms of the
four cpa categories

324
00:23:14,960 --> 00:23:21,679
so once you get that plan done um you
then have some ongoing responsibilities

325
00:23:20,640 --> 00:23:26,480
obviously
throughout throughout the year you do

326
00:23:24,559 --> 00:23:30,240
have to repeat that public hearing every
single year

327
00:23:27,760 --> 00:23:34,080
and once again solicit the public's
input as to what's important to cpa and

328
00:23:32,559 --> 00:23:40,159
what the public might want to see
coming up that year on your cpa projects

329
00:23:38,000 --> 00:23:43,760
and then you use that information uh to
do a light refresh

330
00:23:41,520 --> 00:23:48,080
on your cpa plan it doesn't have to be
rewritten from scratch certainly

331
00:23:45,840 --> 00:23:50,400
but you'll want to you know update it to
any changes that have happened to the

332
00:23:49,440 --> 00:23:53,919
law
updated with a list of projects you

333
00:23:51,919 --> 00:24:00,000
completed the year before update it with
your financials from the year before

334
00:23:56,240 --> 00:24:06,000
and those sort of things um in addition
a cpc kind of acts as a department head

335
00:24:04,080 --> 00:24:09,919
in terms of monitoring your account
balances and spending

336
00:24:07,919 --> 00:24:14,080
um you know you don't have to do the
actual accounting the the town

337
00:24:11,760 --> 00:24:16,880
accountant and the finance director and
whatever you call your different finance

338
00:24:15,760 --> 00:24:21,279
people in town
will take care of that for you but they

339
00:24:19,039 --> 00:24:25,200
should be providing you with copies
of your budgets on the same schedule

340
00:24:23,919 --> 00:24:29,279
that they do for all
city department heads so if the dpw

341
00:24:28,080 --> 00:24:33,600
director gets um
you know a monthly report the cpc should

342
00:24:31,840 --> 00:24:36,960
as well so they can see
where they're at in terms of their

343
00:24:35,039 --> 00:24:41,600
spending in their administrative account
and also the various projects

344
00:24:39,120 --> 00:24:46,400
that have been uh had money appropriated
them for cpa

345
00:24:44,080 --> 00:24:51,679
and then to the meat of the order the
last two things on this list are really

346
00:24:48,720 --> 00:24:55,039
your the very essence of why the cpc
exists it's to

347
00:24:52,960 --> 00:24:59,600
make an annual budget and present that
to the city council

348
00:24:56,720 --> 00:25:02,320
and then to make recommendations for
spending

349
00:25:00,000 --> 00:25:05,679
the money and appropriating money for
projects

350
00:25:04,000 --> 00:25:12,080
as you may know and you'll probably hear
me say this about 10 times this evening

351
00:25:08,720 --> 00:25:15,200
the cpc can't spend any money itself
except your administrative account and

352
00:25:13,840 --> 00:25:19,120
even that has to be
appropriated first by the city council

353
00:25:17,360 --> 00:25:23,600
all the final spending decisions are
made by the council

354
00:25:20,799 --> 00:25:28,159
but conversely the council can't make
any appropriations from

355
00:25:25,360 --> 00:25:31,120
the cpa fund unless your committee first
recommends

356
00:25:29,039 --> 00:25:34,960
that spending to the council so there's
kind of a checks and a balance there

357
00:25:33,200 --> 00:25:39,840
and it is a very different arrangement
than any other border committee in town

358
00:25:37,200 --> 00:25:43,600
um you really you'd be hard-pressed to
find

359
00:25:40,799 --> 00:25:47,039
um you know a budget that um has to be
recommended by

360
00:25:44,960 --> 00:25:52,000
a committee or else the council
absolutely can't spend that money

361
00:25:49,360 --> 00:25:54,159
um so it's a very unique arrangement and
um

362
00:25:52,640 --> 00:25:59,760
you know one that comes with a lot of
responsibility

363
00:25:56,240 --> 00:26:03,440
for being on a cpc
all right so let's talk about the coming

364
00:26:01,760 --> 00:26:06,720
year and what you would do
um you know obviously the first thing

365
00:26:05,360 --> 00:26:11,760
you're going to do as we talked about is
to begin working on that plan

366
00:26:09,039 --> 00:26:15,520
but here's where you know jamie being
johnny on the spot here and getting you

367
00:26:13,600 --> 00:26:19,120
guys organized
ahead of time is really going to pay off

368
00:26:17,679 --> 00:26:24,400
because
it's not too late for you folks to

369
00:26:22,320 --> 00:26:28,960
recommend and submit a budget to the
city council for

370
00:26:25,720 --> 00:26:34,880
fy22 most communities are not
organized in time to do that

371
00:26:32,080 --> 00:26:37,840
so this is terrific for you mainly
because

372
00:26:36,240 --> 00:26:42,159
it will give you an administrative
budget starting july 1st

373
00:26:40,240 --> 00:26:45,520
um and we're going to talk about exactly
what that budget is going to look like

374
00:26:44,159 --> 00:26:49,360
in a minute we're going to step through
it and i even have um

375
00:26:47,360 --> 00:26:52,000
a format i can send you afterwards of
what the actual

376
00:26:50,720 --> 00:26:55,760
order would look like that you would
present to the council with your budget

377
00:26:54,320 --> 00:26:58,240
you'll have to fill in your numbers of
course but

378
00:26:56,480 --> 00:27:02,080
um we can step you through this this
process and

379
00:26:59,600 --> 00:27:06,080
like i said it is going to be beneficial
because the ability to

380
00:27:03,600 --> 00:27:10,159
be organized in time to submit a budget
and get it passed by the council before

381
00:27:08,159 --> 00:27:14,559
june 30th will give you an
administrative fund

382
00:27:11,360 --> 00:27:19,679
starting july 1st to be able to hire
some help to do the plan if you want to

383
00:27:17,360 --> 00:27:23,039
to pay for the ads in the newspaper for
the public hearing you're required to

384
00:27:21,360 --> 00:27:27,039
advertise it in the newspaper for two
weeks prior to the hearing

385
00:27:24,880 --> 00:27:30,640
um maybe even to buy uh you know a
couple boxes of donuts to have at the

386
00:27:28,720 --> 00:27:34,399
hearing you know a lot of cpcs
like to um you know attract people

387
00:27:33,039 --> 00:27:37,760
through food um
it's a great way to get people to come

388
00:27:36,559 --> 00:27:41,039
um to meetings
and give their opinions you know

389
00:27:39,440 --> 00:27:44,559
sometimes a public hearing can be a
little sparsely attended unless you

390
00:27:42,480 --> 00:27:48,159
generate some excitement about it and
really reach out to people and tell them

391
00:27:46,559 --> 00:27:51,440
you really want their opinions and
and food is a great way to do that and

392
00:27:50,480 --> 00:27:54,720
you know that's
kind of the kind of thing that the

393
00:27:52,799 --> 00:27:57,840
administrative budget is for so
you're in great shape uh to be able to

394
00:27:56,880 --> 00:28:03,360
have that
um for this coming fiscal year

395
00:28:01,039 --> 00:28:07,279
so you're going to work on the cpa plan
you're going to get that budget together

396
00:28:04,880 --> 00:28:11,279
with our help and get it to the council
um and then at some point you know

397
00:28:09,279 --> 00:28:16,240
probably by about the fall
um excuse me that's a that's a typo

398
00:28:13,919 --> 00:28:20,799
sorry about that um uh
it could be the fall of 20 2022 if you

399
00:28:18,880 --> 00:28:24,080
really you know dig into your cpa plan
and want to spend an entire year working

400
00:28:22,480 --> 00:28:27,200
on them that's fine
um you know typically i think it takes

401
00:28:26,399 --> 00:28:30,880
probably in the six
month range so you may be ready by the

402
00:28:29,440 --> 00:28:37,120
fall of 2021
sorry about that typo to um begin

403
00:28:33,919 --> 00:28:40,240
accepting applications um or you can
you can wait and you really if you would

404
00:28:38,799 --> 00:28:43,200
really want to dig into your plan and it
takes more time

405
00:28:41,760 --> 00:28:46,559
certainly the pandemic is going gonna
you know still raging and it's still

406
00:28:44,559 --> 00:28:49,760
gonna slow down some things possibly for
you

407
00:28:47,440 --> 00:28:53,919
um and then typically you would send
your projects to the city council

408
00:28:52,000 --> 00:28:56,480
in the same budget time frame that the
city is doing its regular budget in the

409
00:28:55,520 --> 00:29:01,600
spring
um so maybe by the spring of 2022

410
00:28:59,679 --> 00:29:03,760
um you know a year from now you'd be
ready to present your first slate of

411
00:29:03,039 --> 00:29:08,159
projects
uh to the council um some like i said

412
00:29:06,640 --> 00:29:12,240
some communities take longer and really
want to dig in on their plan

413
00:29:10,000 --> 00:29:16,080
um and and take their time setting up
all their materials and their procedures

414
00:29:14,559 --> 00:29:18,640
and their application and that sort of
thing

415
00:29:16,880 --> 00:29:23,679
the timetable is completely up to you
the legislation does not specify

416
00:29:21,360 --> 00:29:27,840
uh a timetable for all that all it says
is you have to do a plan

417
00:29:24,880 --> 00:29:30,640
and hold a public hearing so this is
just a

418
00:29:28,399 --> 00:29:34,559
a suggested timetable and before i send
you a copy of this presentation

419
00:29:32,960 --> 00:29:39,600
afterwards tonight i will fix these
dates in here just to give you

420
00:29:36,080 --> 00:29:42,640
guys some ideas so any questions on
those beginning steps in the

421
00:29:41,360 --> 00:29:45,829
the time frame
[Music]

422
00:29:47,200 --> 00:29:54,880
all right let's move along
all right so the next section is um a

423
00:29:53,440 --> 00:29:58,399
little denser we're going to get into
the budgeting of cpa

424
00:29:56,880 --> 00:30:01,279
and how the money flows and where the
money comes from and and what you have

425
00:30:00,320 --> 00:30:07,360
to do to spend
that money with cpa so

426
00:30:04,480 --> 00:30:10,480
as i said you do your responsibility is
to prepare

427
00:30:08,080 --> 00:30:14,399
an annual budget and present that to the
council it does require

428
00:30:12,559 --> 00:30:17,600
your recommendation you have to actually
formally vote at a meeting

429
00:30:16,000 --> 00:30:22,159
you know i move to recommend the
following annual cpa budget for fy22 to

430
00:30:20,720 --> 00:30:28,399
the city council
and you pass that and you send it along

431
00:30:25,200 --> 00:30:32,799
normally communities set up their annual
cycle

432
00:30:28,960 --> 00:30:36,640
so that the cpc does their budget
and their project recommendations to the

433
00:30:34,720 --> 00:30:41,039
city council at the same time that the
city is doing their regular budget in

434
00:30:38,320 --> 00:30:46,880
the spring but that's not universal
i know rockport for example always does

435
00:30:44,720 --> 00:30:52,080
their cpa projects in the fall
because spring can be a very busy time

436
00:30:49,520 --> 00:30:55,760
it can be a little bit of a crazy time
emotions can be running pretty high

437
00:30:54,159 --> 00:30:59,919
about this
the town's budget or the school budget

438
00:30:57,840 --> 00:31:05,679
or override votes
or um you know different

439
00:31:03,120 --> 00:31:09,519
things that are really controversial so
sometimes cpcs want to

440
00:31:07,600 --> 00:31:13,039
pull out of that cycle and and do their
stuff in the fall it's really up to you

441
00:31:11,519 --> 00:31:18,880
as to how you set up
um your cycle um but at least for

442
00:31:16,399 --> 00:31:22,240
for this year i would definitely suggest
that you

443
00:31:19,440 --> 00:31:25,519
send them a budget um this spring at the
same time they're working on the regular

444
00:31:23,760 --> 00:31:29,440
budget
now to do a budget you know just like at

445
00:31:28,080 --> 00:31:32,799
home when you do a budget
um you need to know how much revenue

446
00:31:31,440 --> 00:31:36,880
you're going to have that's the
very first thing in the budget is how

447
00:31:34,559 --> 00:31:40,320
much money are we going to have to spend
in the coming year and for right now

448
00:31:38,720 --> 00:31:44,880
let's talk about it as if we're doing a
budget for fy22

449
00:31:41,840 --> 00:31:49,600
for next fiscal year um so your total
budget for cpa

450
00:31:46,080 --> 00:31:53,360
is only based on two numbers um you have
the money you're going to collect

451
00:31:51,279 --> 00:31:57,120
locally through that two percent
surcharge

452
00:31:54,880 --> 00:31:59,440
which i think jamie correct me if i'm
wrong is going to be somewhere in the

453
00:31:58,559 --> 00:32:05,840
range of
1.2 1.3 million is that what you guys

454
00:32:03,360 --> 00:32:10,159
are thinking that's correct stu that was
based off

455
00:32:06,640 --> 00:32:14,480
um i want to say fy20s numbers
um so that probably will be a little

456
00:32:12,000 --> 00:32:19,039
higher probably closer to 1.4 million
right okay great so that's the first

457
00:32:17,360 --> 00:32:24,399
part of your budget
um and then you get a distribution from

458
00:32:22,399 --> 00:32:27,440
the statewide trust fund
every november so that is the second

459
00:32:26,960 --> 00:32:30,880
number
that you need to be able to do your

460
00:32:29,200 --> 00:32:35,679
budget now
the fy 22 budget is going to be easier

461
00:32:33,600 --> 00:32:40,080
than any budget you're ever going to do
because you don't get a trust fund

462
00:32:38,799 --> 00:32:45,039
distribution
during fy22 you will not get a

463
00:32:42,720 --> 00:32:49,679
distribution this coming november
the way the trust fund works is you

464
00:32:47,679 --> 00:32:52,960
collect your local money for an entire
year

465
00:32:50,640 --> 00:32:56,720
and then you get your match after the
end of that year

466
00:32:54,159 --> 00:33:02,000
so you're gonna get your first match in
november of 2022

467
00:33:00,240 --> 00:33:09,600
and that'll be based on what you
collected in fiscal year 2022.

468
00:33:06,080 --> 00:33:13,840
so your estimated local revenue for fy
22

469
00:33:10,320 --> 00:33:19,440
is just going to be that 1.3 1.4 million
so that's the only number you need

470
00:33:17,200 --> 00:33:22,480
and um you know your municipal officials
probably want to take another look at

471
00:33:20,640 --> 00:33:25,919
that based on the current tax data they
have and the current tax rates

472
00:33:24,720 --> 00:33:30,880
but that's the number you're going to
need from your finance department

473
00:33:28,559 --> 00:33:33,679
or jamie to be able to start working on
your budget

474
00:33:31,600 --> 00:33:38,159
what are we expected to collect in our
local surcharge for

475
00:33:36,840 --> 00:33:41,120
fy22
all right so let's talk about the trust

476
00:33:39,679 --> 00:33:44,559
fund a little bit and then we'll get
back to the

477
00:33:42,240 --> 00:33:49,600
to the budget budget because the trust
fund is the best part of cpa

478
00:33:47,440 --> 00:33:52,480
um you know you can always raise your
taxes by two percent

479
00:33:50,799 --> 00:33:56,000
to pay for projects that you want to do
in town

480
00:33:54,240 --> 00:33:59,600
and you could also always have overrides
to pay for projects but

481
00:33:57,919 --> 00:34:04,159
none of that would come with a
guaranteed annual state match

482
00:34:01,360 --> 00:34:09,440
from a cpa trust fund so it is truly the
magic of cpa i'm not sure

483
00:34:06,799 --> 00:34:15,119
any communities on that on that map
would be green or orange or purple

484
00:34:12,879 --> 00:34:19,200
if it wasn't for the trust funds frankly
it's the magic it's the engine that

485
00:34:16,560 --> 00:34:25,200
makes cpa go
and it is a true trust fund um it is um

486
00:34:22,879 --> 00:34:28,800
a trust fund account that the department
of revenue

487
00:34:26,240 --> 00:34:32,399
um administers it's the only thing the
state does for cpa they track the trust

488
00:34:30,960 --> 00:34:37,679
fund money other than that it's
completely a local program

489
00:34:34,720 --> 00:34:43,280
and um unlike every other piece of state
revenue practically

490
00:34:39,839 --> 00:34:50,240
the cpa trust fund money
does not come from the state budget

491
00:34:46,639 --> 00:34:53,839
it comes from a dedicated fee
that was created in 2000 when the

492
00:34:52,800 --> 00:34:57,520
legislature
excuse me first passed cpa and governor

493
00:34:56,240 --> 00:35:01,520
celucci
signed the legislation it added a

494
00:35:00,560 --> 00:35:06,000
surcharge
onto all documents filed at the registry

495
00:35:04,240 --> 00:35:10,480
of deeds in massachusetts
so anywhere in massachusetts when you

496
00:35:08,800 --> 00:35:17,440
step up to the window or
at a registry and you file

497
00:35:14,079 --> 00:35:24,400
a mortgage or a deed on your property
or trust fund documents or

498
00:35:21,200 --> 00:35:29,680
a mortgage discharge a
second mortgage equity line of credit

499
00:35:27,680 --> 00:35:33,359
paperwork any piece of paper you're
filing at the registry

500
00:35:31,119 --> 00:35:37,680
there's a fee you pay to the state most
of it goes to the state's general fund

501
00:35:35,839 --> 00:35:42,720
but on almost all documents at the
registry 50

502
00:35:39,280 --> 00:35:47,440
of that fee goes to the cpa trust fund
there's one document that's 25 and

503
00:35:45,280 --> 00:35:52,079
that's municipal lean certificates
but everything else has a surcharge of

504
00:35:49,440 --> 00:35:58,880
50 on it and that money
funds the trust fund now the exciting

505
00:35:55,599 --> 00:36:02,800
part of this and why your timing on cpa
is spectacular in terms of when you're

506
00:36:00,800 --> 00:36:06,560
joining the program
the exciting part is that that fee up

507
00:36:05,760 --> 00:36:10,480
until
about one year ago was twenty dollars

508
00:36:09,359 --> 00:36:13,839
for most documents
and ten dollars for municipal lean

509
00:36:12,320 --> 00:36:17,359
certificates
and it hadn't changed in 20 years and

510
00:36:16,960 --> 00:36:20,640
the
the matching money from the state was

511
00:36:19,440 --> 00:36:25,760
getting awful thin
because we have 186 miles to feed right

512
00:36:23,200 --> 00:36:29,119
there's 186 communities
and they all share that trust fund and

513
00:36:27,680 --> 00:36:32,800
that's why you're kind of all in this
together

514
00:36:30,400 --> 00:36:38,240
because you're all taking a piece of the
pie out of that

515
00:36:34,079 --> 00:36:42,560
trust fund all 186 communities
so the matching money was down into the

516
00:36:40,640 --> 00:36:46,720
single digits and when i say a matching
money what i mean is

517
00:36:44,240 --> 00:36:50,880
a percentage match against what you
raise locally

518
00:36:48,240 --> 00:36:55,440
so last year if you had been in the
program

519
00:36:52,000 --> 00:37:02,240
you would have received 28.6
of what you raised locally or 28.6

520
00:36:59,359 --> 00:37:06,480
of 1.4 million dollars that would have
been your match

521
00:37:03,119 --> 00:37:09,760
last year um before those fees were
raised

522
00:37:07,119 --> 00:37:13,760
it was getting darn close to single
digits

523
00:37:10,320 --> 00:37:19,599
below 10 percent the match they um
we took i think eight eight years to get

524
00:37:17,280 --> 00:37:22,640
the legislature to pass that legislation
it is

525
00:37:20,160 --> 00:37:26,960
not easy to pass legislation in
massachusetts

526
00:37:24,160 --> 00:37:31,280
and to pass legislation that generates
money

527
00:37:27,520 --> 00:37:34,400
is next to impossible especially money
that is

528
00:37:31,839 --> 00:37:39,119
outside the regular budget process and
this trust fund

529
00:37:35,680 --> 00:37:44,960
is outside the legislature's control
um they cannot grab this money without

530
00:37:42,560 --> 00:37:48,480
changing the cpa law the only thing that
can be done with this money

531
00:37:46,480 --> 00:37:54,640
is to pay it out to a match every
november to the 186

532
00:37:50,240 --> 00:37:59,440
cpa communities so um you know already
last year that match was a lot higher

533
00:37:57,040 --> 00:38:03,839
than it was the year before
and this coming year i think it'll even

534
00:38:01,359 --> 00:38:07,760
be a little bit higher
of course you don't get your first match

535
00:38:05,599 --> 00:38:11,119
until a year from this november
but still we're in a definite upward

536
00:38:10,560 --> 00:38:14,400
trend
on the trust fund and it's also doesn't

537
00:38:13,920 --> 00:38:18,320
hurt
that the real estate market is going

538
00:38:16,880 --> 00:38:23,119
absolutely bonkers
um you know cpa really depends the

539
00:38:21,520 --> 00:38:26,079
revenue with the registry of deeds there
are lots of different types of documents

540
00:38:24,640 --> 00:38:28,480
that are filed with the registry but it
really depends upon the real estate

541
00:38:27,520 --> 00:38:32,240
market
um those are the vast majority of the

542
00:38:30,160 --> 00:38:37,440
documents that are filed
so between the increase in the fees uh

543
00:38:35,119 --> 00:38:43,520
the surcharge fee at the registry
and the tremendous um you know

544
00:38:40,880 --> 00:38:48,960
real estate market right now the trust
fund is really doing well

545
00:38:45,920 --> 00:38:53,119
so there's three figures i want to show
you on this chart just to give you an

546
00:38:50,560 --> 00:38:59,200
idea of how much money is brought in
to the trust fund so the last year

547
00:38:56,640 --> 00:39:04,320
of the old fee structure when the fees
were twenty dollars per document

548
00:39:01,599 --> 00:39:07,040
uh the trust fund brought in 23.2
million dollars

549
00:39:07,119 --> 00:39:15,280
last year the trust fund brought in 56.9
million dollars

550
00:39:12,720 --> 00:39:19,359
and that didn't even have 12 months
versus the new fees it only had 10

551
00:39:17,280 --> 00:39:26,720
months with the new fee structure
and two months at the old fee structure

552
00:39:23,200 --> 00:39:30,400
so this match this coming match in 2021
in november of 2021

553
00:39:28,079 --> 00:39:35,119
is going to be the first match where
we'll have

554
00:39:31,200 --> 00:39:38,160
all 12 months at the new higher fees
and we're now four months into that

555
00:39:37,040 --> 00:39:43,440
trust fund year
we've collected november december

556
00:39:40,480 --> 00:39:48,480
january and february
and the trust fund has already brought

557
00:39:45,839 --> 00:39:53,680
in 27.2 million dollars
so in four months it brought in more

558
00:39:51,680 --> 00:40:03,359
than the entire year
back in 2019 um it's up 131.7

559
00:39:59,839 --> 00:40:08,079
from last year just in those four months
um so it's really a terrific time to be

560
00:40:06,960 --> 00:40:12,240
joining cpa
um if you're in terms of the the trust

561
00:40:10,400 --> 00:40:16,240
fund
any questions on this state revenue or

562
00:40:14,319 --> 00:40:20,640
the statewide trust fund
yes that works yeah uh can you talk

563
00:40:18,880 --> 00:40:27,680
about the uh match
the base maps uh it's not 100

564
00:40:24,560 --> 00:40:35,119
it's just 28.6 correct
um cpa in its first six years back from

565
00:40:31,520 --> 00:40:41,280
2001 to 2007
um it did match a hundred percent

566
00:40:38,240 --> 00:40:47,359
but it was an accident honestly
um the the folks who created cpa never

567
00:40:45,440 --> 00:40:50,880
dreamed that it would be a 100
matching fund their goal was to you know

568
00:40:50,480 --> 00:40:54,880
be
somewhere in the 30 to 50 percent match

569
00:40:53,280 --> 00:40:57,760
and that's what most of the state grant
programs

570
00:40:55,520 --> 00:41:02,400
are you know are not a hundred percent
they're they're matching funds

571
00:40:59,359 --> 00:41:06,400
um you know sometimes 30 sometimes 50
depending upon the different state

572
00:41:03,680 --> 00:41:10,079
programs that are out there
and but in the beginning um it was

573
00:41:08,800 --> 00:41:14,880
another go-go
time at the real estate market um number

574
00:41:13,280 --> 00:41:18,560
one it was when interest rates were
plummeting so everyone was refinancing

575
00:41:16,800 --> 00:41:23,119
sometimes people were refinancing two
three times a year back then when the

576
00:41:20,480 --> 00:41:26,720
interest rates were just plummeting
and each of those refinancings created

577
00:41:24,800 --> 00:41:30,560
tremendous money for the trust fund
and you heard me say that the initial

578
00:41:28,560 --> 00:41:34,800
communities that adopted cpa
were very small and very you know for

579
00:41:32,800 --> 00:41:38,800
the most part suburban and rural
um so there was enough money to pay

580
00:41:37,359 --> 00:41:43,280
everyone a hundred percent for
for seven years um but it was probably

581
00:41:41,839 --> 00:41:47,200
the worst thing honestly that happened
to cpa

582
00:41:44,079 --> 00:41:51,680
because it became known as the program
that was 100 matching program and it was

583
00:41:49,839 --> 00:41:56,079
never designed that way so
when it finally fell below 100 percent

584
00:41:54,000 --> 00:41:59,520
it fell quickly
and then there was a lot of gnashing of

585
00:41:57,520 --> 00:42:01,839
teeth of the state has reneged on their
promise

586
00:42:00,160 --> 00:42:05,440
or they're not funding it the way they
used to that was not true at all the

587
00:42:04,319 --> 00:42:09,200
funding formula has
never changed um it's been the same for

588
00:42:07,920 --> 00:42:12,720
all one more question
20 years you see that match going up at

589
00:42:12,400 --> 00:42:18,079
all
with the present interest rates on

590
00:42:15,440 --> 00:42:21,839
property and so forth
um interest rates on property do you

591
00:42:20,480 --> 00:42:25,599
mean um
buying houses right now the interest

592
00:42:23,760 --> 00:42:30,079
rates really dropped
okay so you're talking about mortgage

593
00:42:27,280 --> 00:42:34,160
interest rates
i mean i'm just saying with people being

594
00:42:32,079 --> 00:42:37,119
able to buy homes and so forth i mean do
you see this

595
00:42:35,200 --> 00:42:40,560
this in this rate going up at all this
match or just in general do you see the

596
00:42:39,119 --> 00:42:47,599
matching
rate percent going up at all um

597
00:42:45,520 --> 00:42:51,599
yes i think it's like i said the real
estate market is doing terrific and

598
00:42:49,680 --> 00:42:54,960
most of the reason is those low interest
rates um

599
00:42:52,880 --> 00:42:59,200
so i do think this year's match in
november is going to be a little bit

600
00:42:56,560 --> 00:43:02,880
higher than last year because of that
the department of revenue does all the

601
00:43:00,960 --> 00:43:07,200
estimates on the trust fund and they do
it right about now sometime

602
00:43:04,800 --> 00:43:09,200
end of november early april they'll put
out their estimate so we'll see what

603
00:43:08,640 --> 00:43:12,800
they say
in terms of the projections for this

604
00:43:10,640 --> 00:43:17,040
coming november
the long-term trend i think you know

605
00:43:15,760 --> 00:43:21,839
this is not going to be a crazy real
estate mark like this forever

606
00:43:18,640 --> 00:43:26,079
we're really constrained in inventory in
massachusetts you know

607
00:43:23,119 --> 00:43:31,599
prices are great but cpa is not a
percentage of every sale it's a flat

608
00:43:28,560 --> 00:43:35,680
fee on every sale so um
you know it's this is only going to take

609
00:43:33,599 --> 00:43:40,319
um the hot real estate market is only
going to take the trust fund so far

610
00:43:38,319 --> 00:43:44,720
and you know new communities might join
cpa

611
00:43:41,520 --> 00:43:46,800
and every year your local surcharge goes
up

612
00:43:44,960 --> 00:43:50,079
so your claim on the trust fund goes up
a little bit in each of the 186

613
00:43:48,640 --> 00:43:54,319
communities so
um it's definitely not going to you know

614
00:43:52,319 --> 00:43:58,000
go much higher um
and it'll even probably you know tick

615
00:43:56,400 --> 00:44:01,839
down very very slowly
over the coming decade or so and then

616
00:44:00,560 --> 00:44:06,560
we'll have to go back to the legislature
and get them to raise the fee again

617
00:44:03,280 --> 00:44:11,920
or find another funding source thank you
all right any other questions on the

618
00:44:09,359 --> 00:44:11,920
trust fund

619
00:44:13,599 --> 00:44:18,960
all right so let's move along all right
so um

620
00:44:16,960 --> 00:44:23,119
so back to your annual budget you've now
gotten a good

621
00:44:20,079 --> 00:44:27,440
estimate on what your local surcharge
revenue is going to be

622
00:44:24,160 --> 00:44:32,079
and in the future your state revenue
as well coming in every november

623
00:44:29,359 --> 00:44:36,560
starting in november of 2022
so cpa really doesn't have many

624
00:44:35,119 --> 00:44:39,920
requirements about
how you have to spend that money matter

625
00:44:38,560 --> 00:44:47,119
of fact it really only has
one it says in the law

626
00:44:43,680 --> 00:44:51,200
that you must spend or reserve
for later spending 10 percent a minimum

627
00:44:50,319 --> 00:44:57,680
of 10 percent
in each of the three cpa categories so

628
00:44:54,640 --> 00:45:00,400
in fy 22 you're going to have about 1.4
million dollars

629
00:44:58,640 --> 00:45:04,880
in total revenue because you just get
your local money in fy 22.

630
00:45:03,200 --> 00:45:11,119
so you're going to have to either
recommend a project

631
00:45:07,119 --> 00:45:17,040
for a hundred let's see 100 uh 10 140
000 um in the housing category

632
00:45:14,960 --> 00:45:19,280
or you're going to much more likely
because you're not ready to do projects

633
00:45:18,480 --> 00:45:24,079
yet
you're going to ask the city council to

634
00:45:21,359 --> 00:45:28,480
set aside 140 000
in the housing reserve account and 140

635
00:45:28,000 --> 00:45:33,040
000
in the open space and recreation reserve

636
00:45:30,839 --> 00:45:36,560
account and a hundred thousand
hundred and forty thousand in the

637
00:45:34,400 --> 00:45:40,480
historic accounts
that's the only requirement that cpa

638
00:45:39,599 --> 00:45:44,400
places on you
you have to do a little bit in each

639
00:45:42,560 --> 00:45:49,760
category you can't ignore
completely a category of cpa

640
00:45:47,680 --> 00:45:53,599
you either have to do a project worth
ten percent of your total budget

641
00:45:52,000 --> 00:45:58,240
or you have to reserve it for later
spending and once it's reserved into one

642
00:45:55,920 --> 00:46:02,960
one of those reserve accounts it has to
be spent on that category

643
00:46:00,319 --> 00:46:05,839
and this is why most communities don't
put more than

644
00:46:03,920 --> 00:46:09,839
the minimum in there because it
restricts your money it

645
00:46:07,359 --> 00:46:14,560
it ties it up you want to keep as much
of your money in that big blue category

646
00:46:12,720 --> 00:46:18,560
which is your flexible spending you know
that money can be spent on anything

647
00:46:16,240 --> 00:46:21,200
it could be all spent on a housing
project

648
00:46:19,359 --> 00:46:26,560
or a series of housing projects all on
open space or typically

649
00:46:23,119 --> 00:46:30,000
you know some of each the other thing
that

650
00:46:26,960 --> 00:46:33,119
cpa says is you can take a small
part of your annual revenue and use that

651
00:46:32,480 --> 00:46:36,880
for
administrative funds for the cpa

652
00:46:34,880 --> 00:46:39,760
committee we'll talk a little bit more
about what those administrative funds

653
00:46:38,240 --> 00:46:44,400
are used for in a minute
but there is a cap on that it's five

654
00:46:41,760 --> 00:46:48,720
percent of your anticipated revenue
so you could have an administrative

655
00:46:46,160 --> 00:46:52,400
budget of about seventy thousand dollars
next year five percent of your 1.4

656
00:46:51,599 --> 00:46:56,800
million dollar
surcharge when you do the budget for the

657
00:46:55,440 --> 00:47:00,319
following year
you're gonna have to add in your state

658
00:46:58,480 --> 00:47:03,920
match estimated revenue
to come up with that top figure and then

659
00:47:02,319 --> 00:47:10,480
everything will flow from there
does that make sense okay

660
00:47:08,240 --> 00:47:14,319
all right so those that's the
requirement with the budget

661
00:47:12,160 --> 00:47:20,640
so what does an annual budget actually
look like so

662
00:47:15,599 --> 00:47:20,640
this is um a typical cpa yes

663
00:47:21,599 --> 00:47:29,680
so with the administrative piece if we
put five percent

664
00:47:26,000 --> 00:47:36,480
into that category can we move that to a
different category at a later date

665
00:47:32,880 --> 00:47:41,040
from the administrative fund yes yes
you can but this goes back to what you

666
00:47:39,280 --> 00:47:45,680
have control over and what you don't
have control over

667
00:47:43,200 --> 00:47:49,359
anything that you do has to be
recommended to the city council

668
00:47:47,280 --> 00:47:53,200
so you can't do that on your own as a
cpa committee

669
00:47:50,720 --> 00:47:56,559
so if you put five percent into your
administrative account

670
00:47:54,800 --> 00:48:00,160
and then you later want to grab some of
that back for a project

671
00:47:58,720 --> 00:48:03,599
you would have to make a recommendation
to the city council and they would have

672
00:48:01,440 --> 00:48:07,119
to vote that
now um i think i hear where you're going

673
00:48:06,000 --> 00:48:11,520
with this
um the administrative account you don't

674
00:48:09,839 --> 00:48:15,440
want to end up with a lot of money just
sitting there

675
00:48:12,480 --> 00:48:19,200
but you won't because the administrative
account

676
00:48:16,160 --> 00:48:22,720
is an annual operating account it's the
only annual

677
00:48:20,000 --> 00:48:28,640
operating account in cpa meaning when
you set that 70 000 aside

678
00:48:25,119 --> 00:48:31,760
it's only good for fy22 and whatever you
don't spend

679
00:48:29,839 --> 00:48:36,319
will automatically be put back in your
cpa fund

680
00:48:33,599 --> 00:48:39,280
for spending on projects um and your
municipal officials will do that when

681
00:48:37,839 --> 00:48:43,280
they close the books at the end of the
year

682
00:48:40,319 --> 00:48:45,760
so what's great about it is you know if
jamie doesn't spend his entire legal

683
00:48:45,119 --> 00:48:52,160
budget
in fy 22 you know

684
00:48:48,960 --> 00:48:55,280
that closes you know to some general
fund account you know he can't carry

685
00:48:54,079 --> 00:48:59,920
that forward um
it's a use it or lose it with cpa if you

686
00:48:58,240 --> 00:49:03,359
don't spend all the administrative money
it's not gone to you

687
00:49:01,200 --> 00:49:07,440
it goes into your general cpa account
and it can be spent on projects the

688
00:49:04,800 --> 00:49:07,440
following year

689
00:49:07,599 --> 00:49:12,800
um so it's a really um you know you
won't end i have never really

690
00:49:11,359 --> 00:49:16,800
actually i don't think i've ever seen
anyone put money in

691
00:49:14,960 --> 00:49:19,680
and then before the end of the year take
it out to put it somewhere else in the

692
00:49:18,160 --> 00:49:23,119
administrative account because they know
it just is going to

693
00:49:20,720 --> 00:49:26,559
be put back into the you know general
cpa account at the end of the year

694
00:49:27,119 --> 00:49:34,240
does that help yes thank you i got a
question

695
00:49:30,559 --> 00:49:38,160
yeah so how many of the 186 towns and
cities have a

696
00:49:35,920 --> 00:49:42,400
a um administrative expense do they take
advantage of that

697
00:49:39,839 --> 00:49:46,800
uh i believe probably every community
except

698
00:49:43,359 --> 00:49:50,640
for cambridge
cambridge actually they have a small

699
00:49:49,440 --> 00:49:53,280
administrative expense
the only thing they do with their

700
00:49:51,680 --> 00:49:56,319
administrative budget is they pay they
pay dues to our organization which we're

701
00:49:55,040 --> 00:50:00,240
grateful for
um but they have made it a policy of

702
00:49:59,359 --> 00:50:04,319
theirs that
their municipal officials are going to

703
00:50:02,000 --> 00:50:07,359
do all the work on cpa as part of their
regular job

704
00:50:05,760 --> 00:50:11,839
um and they're not going to spend any of
the cpa funds on administration

705
00:50:09,839 --> 00:50:16,400
that's incredibly rare almost every
community

706
00:50:13,520 --> 00:50:18,480
spends a little bit i don't there is in
terms of

707
00:50:17,200 --> 00:50:21,040
another way to ask that question how
many communities spend the full five

708
00:50:20,000 --> 00:50:25,440
percent
that's pretty rare um i think newton

709
00:50:23,680 --> 00:50:28,640
probably spends the full five percent
because they have a full-time cpa

710
00:50:27,200 --> 00:50:32,960
administrator
um somerville probably spends the full

711
00:50:31,599 --> 00:50:36,559
five percent
uh most communities spend only a tiny

712
00:50:34,880 --> 00:50:40,559
fraction of
the five percent but we do recommend

713
00:50:38,800 --> 00:50:42,960
that you put five percent in at the
beginning of the year

714
00:50:41,760 --> 00:50:45,920
because you don't know what kind of
things are going to come up throughout

715
00:50:44,079 --> 00:50:49,839
the year you don't know when
a piece of land is going to present

716
00:50:48,480 --> 00:50:54,319
itself to you
um as a possible acquisition when a

717
00:50:52,319 --> 00:50:58,160
farmer passes away and you want to
protect that land

718
00:50:55,680 --> 00:51:01,040
and you need to do an appraisal um and
an appraisal costs you know five

719
00:50:59,680 --> 00:51:04,640
thousand dollars so
you don't you can't anticipate

720
00:51:02,640 --> 00:51:07,680
everything you're going to need so we we
do recommend that communities when they

721
00:51:06,480 --> 00:51:11,359
do their budget
that they ask for the full five percent

722
00:51:09,680 --> 00:51:14,559
from the city council
and there's no danger in doing that

723
00:51:12,800 --> 00:51:18,160
because if you don't spend it it's
just going to go back into your regular

724
00:51:15,920 --> 00:51:22,240
cpa account at the end of the year
and the city council will give you a new

725
00:51:19,680 --> 00:51:28,559
five percent administrative budget
makes sense i have a question yes

726
00:51:25,440 --> 00:51:30,640
um in the cpa law is it defined exactly
what

727
00:51:28,960 --> 00:51:32,720
counts as a mixture of expenses and what
the administrative account can be used

728
00:51:32,000 --> 00:51:40,000
for
it is not um but my next slide i think

729
00:51:36,480 --> 00:51:44,160
um talks about that so it's not defined
in the law

730
00:51:41,119 --> 00:51:48,640
but we have seen through um dor
letter rulings over the years um and

731
00:51:46,960 --> 00:51:50,960
town council opinions we got a pretty
good handle on what it

732
00:51:49,760 --> 00:51:56,000
what it can be spent for and what it
can't be spent for um so i'm going to

733
00:51:53,119 --> 00:52:01,119
talk about that in a second
sounds good all right um so

734
00:51:59,040 --> 00:52:04,640
let's do let's do a quick annual budget
for you um it's going to be really

735
00:52:02,880 --> 00:52:07,680
simple this year um
you know i'm assuming you're not gonna

736
00:52:06,240 --> 00:52:11,760
have any projects in the next
you know month or so to recommend to the

737
00:52:10,079 --> 00:52:16,839
city council unless something
is really hot that i don't know about um

738
00:52:14,800 --> 00:52:20,720
but uh probably not in the next month
anyways

739
00:52:18,079 --> 00:52:23,359
so um your budget will probably consist
of

740
00:52:21,200 --> 00:52:26,480
um an estimate let's say it's 1.4
million jamie will

741
00:52:24,480 --> 00:52:31,760
figure out or the with the municipal
officials exactly what that should be

742
00:52:29,119 --> 00:52:35,359
um you're going to take 10 of that for
argument's sake let's say

743
00:52:33,040 --> 00:52:41,280
it's 1.4 million in your revenue and
you're going to put 140 000

744
00:52:37,680 --> 00:52:44,559
in your housing reserve account 140 000
in your historic reserve account

745
00:52:43,119 --> 00:52:47,680
and you're going to ask the city council
put 140 000 in your open space and

746
00:52:46,880 --> 00:52:52,000
recreation
reserve account by the way open space

747
00:52:50,880 --> 00:52:55,839
and recreation
share a reserve account by open space we

748
00:52:54,880 --> 00:53:00,240
mean
conservation land you know buying land

749
00:52:58,400 --> 00:53:03,680
for conservation purposes
and by recreation we need active

750
00:53:02,319 --> 00:53:07,200
recreation parks
playgrounds athletic fields community

751
00:53:05,920 --> 00:53:11,280
gardens trails
those sort of things so it's really kind

752
00:53:08,800 --> 00:53:16,160
of passive and active recreation
two different types of projects but they

753
00:53:12,880 --> 00:53:21,599
do share one reserve account
all right so i would recommend

754
00:53:19,280 --> 00:53:25,599
that you ask for seventy thousand or
five percent

755
00:53:22,640 --> 00:53:29,119
in administrative funds um you're
probably not going to have any new

756
00:53:26,800 --> 00:53:32,640
projects this year
any projects to recommend so what you're

757
00:53:31,760 --> 00:53:36,400
going to do
is ask the city council to put the

758
00:53:35,040 --> 00:53:39,920
balance
in what's called a budgeted reserve

759
00:53:38,720 --> 00:53:43,839
account
so it's going to be the 1.4 million

760
00:53:42,240 --> 00:53:47,200
minus the 140
000 in each of the three reserve

761
00:53:45,119 --> 00:53:50,640
accounts minus 70 000. whatever that
number is

762
00:53:48,000 --> 00:53:52,960
and my math i usually i usually estimate
a million dollars so i can do it in my

763
00:53:52,160 --> 00:53:57,680
head
um but i picked up on your actual of 1.4

764
00:53:55,839 --> 00:54:01,839
and i can't do that in my head
but whatever that balance is your budget

765
00:54:00,400 --> 00:54:06,160
is going to request that the city
council put that in a

766
00:54:03,119 --> 00:54:06,160
budgeted reserve

767
00:54:06,319 --> 00:54:11,839
and the reason you do that is a little
piece of complicated municipal

768
00:54:10,319 --> 00:54:19,119
accounting
but um let's say that amount is

769
00:54:16,000 --> 00:54:27,760
um well let's do it real quick right
um 1.4 million 140 000 times 3

770
00:54:24,880 --> 00:54:30,800
is 420 and then the 70. so it's about
half a million dollars between the

771
00:54:29,200 --> 00:54:35,119
reserve accounts and the administrative
account

772
00:54:31,520 --> 00:54:39,119
so you're going to have about 900 000
that you're not putting into the reserve

773
00:54:36,720 --> 00:54:42,720
accounts or the administrative account
the way municipal accounting works in

774
00:54:41,200 --> 00:54:47,359
massachusetts
that none 900 000 is considered

775
00:54:45,359 --> 00:54:52,640
unbudgeted revenue
and once franklin sets its tax rate with

776
00:54:50,559 --> 00:54:55,839
the department of revenue
anything that is not in a budgeted

777
00:54:54,559 --> 00:54:59,839
account
you lose access to it until the fiscal

778
00:54:58,319 --> 00:55:04,319
year ends
so you do tax billing what four times a

779
00:55:02,319 --> 00:55:08,240
year in franklin
yep yeah so you set your tax rate

780
00:55:06,240 --> 00:55:14,079
sometime in late november early december
jamie exactly okay so

781
00:55:11,440 --> 00:55:18,559
if you don't put that 900 000 in a
budgeted reserve account

782
00:55:16,319 --> 00:55:22,400
you're going to lose access to it
between december 1st

783
00:55:20,000 --> 00:55:27,440
if that's the date you set your tax rate
and

784
00:55:23,440 --> 00:55:30,559
july 30th uh june 30th of 2022.
in fact it's going to be a little longer

785
00:55:29,040 --> 00:55:34,000
because technically you don't you don't
get access

786
00:55:31,440 --> 00:55:37,280
again to it until the town has closed
the books on fy 22

787
00:55:35,839 --> 00:55:41,200
and that can take a couple months
actually towns have four months they can

788
00:55:39,359 --> 00:55:45,760
go all the way till october 31st to
close their books

789
00:55:42,640 --> 00:55:51,200
so potentially that money could be gone
from you temporarily from december 1st

790
00:55:48,559 --> 00:55:55,280
through the following october 31st
but if you include it in your budget in

791
00:55:53,040 --> 00:55:58,400
other words you take the entire 1.4
million

792
00:55:55,760 --> 00:56:01,599
and tuck it into a different account
you'll have access to that for the full

793
00:56:00,319 --> 00:56:05,440
fiscal year
and you're probably going to want to

794
00:56:02,799 --> 00:56:08,319
spend that 900 000 next spring
you know if you do your first set of

795
00:56:06,720 --> 00:56:10,880
project recommendations to the city
council

796
00:56:09,280 --> 00:56:15,040
you're probably going to want that 900
000 to spend

797
00:56:12,880 --> 00:56:19,040
and you wouldn't have it unless you put
it in a budgeted reserve

798
00:56:17,280 --> 00:56:23,200
so that's a pretty simple budget
honestly

799
00:56:20,880 --> 00:56:27,359
for fy22 because you don't have any
projects and you don't have your state

800
00:56:24,799 --> 00:56:33,040
matching revenue in fy22
so it's three reserve accounts of 140

801
00:56:30,640 --> 00:56:36,880
000 if if it's 1.4 million that jamie
comes up with

802
00:56:34,160 --> 00:56:41,359
70 000 administrative and the balance in
a budgeted reserve

803
00:56:38,880 --> 00:56:44,000
and then you'd be all set um for the
entire year

804
00:56:42,400 --> 00:56:48,880
and you would have an administrative
budget starting july 1st

805
00:56:46,720 --> 00:56:51,920
if the city council approves this budget
before july 1st

806
00:56:52,480 --> 00:56:55,599
any questions on that

807
00:56:57,200 --> 00:57:03,200
so this is something i'd recommend that
you put on the agenda maybe

808
00:57:00,960 --> 00:57:06,799
your next meeting um and between now and
then you know

809
00:57:04,319 --> 00:57:10,160
hopefully the the financial folks can
come up with

810
00:57:07,680 --> 00:57:16,160
an actual number for you to use um
whether it's 1 million 410

811
00:57:12,839 --> 00:57:19,760
566 whatever it is um
and then um you know i'll send you a

812
00:57:18,319 --> 00:57:22,960
template where you can plug in all the
numbers

813
00:57:21,200 --> 00:57:26,880
and then at the next meeting um
hopefully the chair can call for a vote

814
00:57:24,559 --> 00:57:30,960
and recommend that budget
to the city council and then they'll

815
00:57:29,359 --> 00:57:34,640
have plenty of time between now and
july 1st to get that passed

816
00:57:34,799 --> 00:57:45,200
sound good yes thank you all right
okay um so um actually i think i just

817
00:57:42,319 --> 00:57:47,520
i just i i jumped ahead of my slide here
this is um

818
00:57:46,079 --> 00:57:50,720
talking about what i just what i just
mentioned to prepare that budget for

819
00:57:49,119 --> 00:57:54,000
fy22
um and uh it all starts with jamie and

820
00:57:53,440 --> 00:57:57,599
the financial
folks coming up with an estimate all

821
00:57:56,559 --> 00:58:00,160
right so let's jump to the
administrative account what can you use

822
00:57:59,280 --> 00:58:05,920
that for
well the first thing i'll say um and

823
00:58:03,920 --> 00:58:09,680
this is where you know jamie will throw
spit balls at me

824
00:58:07,440 --> 00:58:13,040
and the nine cpa people will stand up
and applaud

825
00:58:10,880 --> 00:58:17,359
this administrative account is an
administrative account

826
00:58:14,160 --> 00:58:20,960
for the community preservation committee
it is not an administrative account for

827
00:58:20,079 --> 00:58:25,280
franklin's
cpa program so let me say that one more

828
00:58:24,559 --> 00:58:28,400
time
it's your administrative account for

829
00:58:27,280 --> 00:58:34,480
expenses to run
your committee it is not an account

830
00:58:31,680 --> 00:58:39,119
that the town can turn to to run the cpa
program

831
00:58:35,680 --> 00:58:43,200
so if the tax collector spends time
processing cpa low-income exemption

832
00:58:41,760 --> 00:58:46,319
applications
um you know people applying for the

833
00:58:44,640 --> 00:58:50,160
low-income exemption that you folks
adopted

834
00:58:47,440 --> 00:58:55,440
that's just part of the tax collector
part of their job

835
00:58:51,599 --> 00:58:57,359
if the town clerk or city clerk i don't
know what you call it probably town

836
00:58:56,720 --> 00:59:01,520
clerk
you know spends time processing your

837
00:58:59,760 --> 00:59:04,880
warrant articles when they're preparing
the warrant if they're the ones that do

838
00:59:03,040 --> 00:59:08,160
that um
that's just part of the town clerk's job

839
00:59:07,359 --> 00:59:11,760
um
you know if jamie spends some time

840
00:59:10,000 --> 00:59:14,400
calculating with the finance folks what
your local revenue is going to be next

841
00:59:13,359 --> 00:59:21,200
year
um just part of his job and you can

842
00:59:18,160 --> 00:59:25,839
the other city departments cannot get
reimbursed from the cpa

843
00:59:23,040 --> 00:59:30,000
fund that's uh against the law and
section six it's called the no

844
00:59:27,359 --> 00:59:33,520
supplanting phrase of cpa you can never
have cpa money

845
00:59:31,440 --> 00:59:37,920
end up back in the general fund budget
or supplant spending in the budget

846
00:59:35,440 --> 00:59:41,520
so it's your expense account to run your
committee and that's why you can see

847
00:59:40,079 --> 00:59:46,960
you know a lot of committees don't use
the full um five percent

848
00:59:44,319 --> 00:59:49,599
uh and like i said it just goes back to
your

849
00:59:47,359 --> 00:59:53,520
and undesignated cpa account at the end
of the year

850
00:59:50,640 --> 00:59:57,520
so what do you use it for well the first
thing that

851
00:59:54,160 --> 01:00:01,280
um probably about 60 or 65 percent of
the cpa communities do is they hire some

852
00:59:59,440 --> 01:00:04,559
administrative help
certainly there's probably not too many

853
01:00:02,880 --> 01:00:09,440
people at town hall who have a ton of
extra time to help you out

854
01:00:07,200 --> 01:00:14,079
and um you know sometimes communities
feel that they want to have

855
01:00:10,960 --> 01:00:18,000
you know a part-time cpa administrator
um i don't see two too many communities

856
01:00:16,400 --> 01:00:21,359
do that right out of the gate
um because there's probably not enough

857
01:00:20,720 --> 01:00:25,839
work
you know in that first year let's say

858
01:00:23,920 --> 01:00:27,920
but maybe there is maybe you do i mean i
somerville

859
01:00:26,559 --> 01:00:32,400
had someone on board right from the
beginning the

860
01:00:29,920 --> 01:00:35,200
the point i see that some communities
start to cry uncle

861
01:00:33,440 --> 01:00:38,480
on the workload and want someone is when
they first start doing their first set

862
01:00:36,640 --> 01:00:42,400
of projects
and there's things that have to be

863
01:00:40,079 --> 01:00:47,440
processed paperwork applications
bills you know recommendations

864
01:00:45,839 --> 01:00:51,839
and that sort of thing it starts to get
to be a little bit much for volunteers

865
01:00:49,520 --> 01:00:55,680
to handle all on their own
now some communities don't hire

866
01:00:53,280 --> 01:00:59,440
administrator and they're someone
who's designated as their helper you

867
01:00:58,400 --> 01:01:03,040
know at town hall
we have a lot of communities that uh

868
01:01:01,359 --> 01:01:06,400
very often in the planning department
you know someone's job in the planning

869
01:01:04,720 --> 01:01:09,520
department will be to spend
a couple hours a week assisting the cpc

870
01:01:09,119 --> 01:01:12,720
um
and and that's just part of the planning

871
01:01:11,119 --> 01:01:16,000
department's budget
so it's really up to you folks how you

872
01:01:14,400 --> 01:01:20,160
want to handle that um for now you're
just going to request

873
01:01:17,839 --> 01:01:22,400
the budget from the city council and
then you can discuss this over the

874
01:01:21,599 --> 01:01:26,240
coming year
um as to whether you know you do want to

875
01:01:24,720 --> 01:01:30,400
hire someone to help
be an administrator for the cpc and

876
01:01:28,559 --> 01:01:33,920
there's a couple ways you can do that
you can hire someone as an independent

877
01:01:32,000 --> 01:01:38,480
contractor who just works from home
uses um their own resources and you pay

878
01:01:37,040 --> 01:01:42,079
them hourly
um you can have someone who's a

879
01:01:40,319 --> 01:01:47,760
part-time employee of the town
who actually has a desk within town hall

880
01:01:45,440 --> 01:01:52,319
um you know or shares a desk within town
hall you know

881
01:01:48,640 --> 01:01:55,520
10 15 hours a week 20 hours a week
or like i said you can have someone

882
01:01:54,480 --> 01:01:59,680
who's um
already on the payroll at the town

883
01:01:57,520 --> 01:02:02,160
handle that those duties but they can't
get

884
01:02:00,079 --> 01:02:05,119
compensated from the cpa fund if they're
already a town employee to do that they

885
01:02:03,839 --> 01:02:09,119
would just do that as
part of their regular job so those are

886
01:02:06,799 --> 01:02:14,400
kind of the three ways we see
administrative assistants being applied

887
01:02:11,839 --> 01:02:18,400
supplied to the cpc
the other thing you can do is you know

888
01:02:16,079 --> 01:02:21,920
hire consultants and get appraisals on
land if you're thinking of buying land

889
01:02:20,319 --> 01:02:25,920
if you feel there are some studies that
you need to be done to give you a handle

890
01:02:23,920 --> 01:02:29,839
on what the cpa needs are of the
community

891
01:02:27,119 --> 01:02:33,359
um you know basically anything that's
due diligence

892
01:02:31,039 --> 01:02:36,640
on the project applications you get
going toward town meeting

893
01:02:35,119 --> 01:02:39,200
so if you get an application from the
cons com to buy a piece of conservation

894
01:02:38,559 --> 01:02:42,160
land
you're going to need an appraisal on

895
01:02:40,400 --> 01:02:44,079
that and the const com doesn't have the
budget for that

896
01:02:42,960 --> 01:02:47,359
so you're going to use that from the
administrative fund if you get a

897
01:02:46,160 --> 01:02:50,480
historic project
and you want someone to review the plans

898
01:02:49,119 --> 01:02:53,200
it's a complicated one and you want to
make sure that

899
01:02:51,440 --> 01:02:56,799
the project is being done to proper
historic standards

900
01:02:54,960 --> 01:03:00,000
you could hire a historic preservation
consultant to review all the historic

901
01:02:58,720 --> 01:03:05,839
applications
which is very popular as well um

902
01:03:03,280 --> 01:03:09,920
you know small things the newspaper ads
for the public hearing

903
01:03:07,839 --> 01:03:13,440
you know you might want to print a flyer
to hand out to people that explains the

904
01:03:11,920 --> 01:03:19,680
cpa program
you might want to print a bill stuffer

905
01:03:16,480 --> 01:03:22,240
for the first set of tax bills that go
out next year

906
01:03:21,039 --> 01:03:25,359
you know people are going to be seeing
this surcharge on their tax bill for the

907
01:03:24,319 --> 01:03:30,799
first time
and cpa by law is separately itemized on

908
01:03:28,559 --> 01:03:35,119
their tax bill so they're gonna see
taxes you know four thousand dollars cpa

909
01:03:34,240 --> 01:03:39,599
surcharge
seventy five dollars whatever it is um

910
01:03:37,839 --> 01:03:43,680
and a lot of people say hey
what's this cpa thing i don't know what

911
01:03:41,280 --> 01:03:46,799
that's about so the first time you send
out tax bills

912
01:03:44,640 --> 01:03:53,200
um you know it's nice for the cpc to pay
for a little flyer that can be inserted

913
01:03:48,720 --> 01:03:53,200
in there explaining everything about cpa

914
01:03:53,359 --> 01:03:59,599
so it's really up to you folks how you
spend this money but it is all

915
01:03:57,599 --> 01:04:03,280
about the expenses of running your
committee

916
01:04:01,039 --> 01:04:07,440
and things that you decide on that are
important at your committee

917
01:04:04,960 --> 01:04:10,720
and once the town council gives you a
budget

918
01:04:08,240 --> 01:04:13,839
to go with and appropriates that money
then it's just a vote of the majority

919
01:04:12,319 --> 01:04:16,799
members of the committee you know i move
that we spend five thousand dollars to

920
01:04:15,440 --> 01:04:20,079
get an appraisal
on farmer johnson's land because the

921
01:04:18,559 --> 01:04:22,480
const com thinks they might want to buy
it

922
01:04:20,880 --> 01:04:26,400
and then everyone votes and then you
spend the money

923
01:04:24,720 --> 01:04:30,480
so did that answer whoever asked the
question about what you use the

924
01:04:28,160 --> 01:04:34,720
administrative account for
yes thank you that was very informative

925
01:04:32,240 --> 01:04:37,039
okay any other questions on the admin
account

926
01:04:37,119 --> 01:04:45,920
all right let's move along so one of the
neat things about cpa

927
01:04:42,400 --> 01:04:49,839
is that you can borrow against your
future cpa surcharge

928
01:04:47,599 --> 01:04:54,240
in the same way the town borrows against
its regular tax revenue stream

929
01:04:52,319 --> 01:04:57,760
you know the town probably doesn't have
four hundred thousand dollars sitting

930
01:04:55,599 --> 01:05:00,880
around when a fire truck needs replacing
they might bonds that um the town

931
01:05:00,160 --> 01:05:04,319
doesn't have
seven million dollars around to build a

932
01:05:02,400 --> 01:05:08,240
new police station they're gonna bond
that

933
01:05:04,880 --> 01:05:12,000
against future tax revenues of the town
you folks have a two percent revenue

934
01:05:10,160 --> 01:05:16,319
stream that has been given to you by the
taxpayers

935
01:05:13,200 --> 01:05:20,640
um and that two percent surcharge will
continue

936
01:05:17,200 --> 01:05:24,400
until such time as cpa is revoked or
the surcharge is reduced at the ballot

937
01:05:22,720 --> 01:05:31,280
um which is very rare
so um you have a you know

938
01:05:27,680 --> 01:05:34,960
a revenue stream that's bondable um and
that is up to you folks as to whether

939
01:05:32,960 --> 01:05:37,440
you want to tap that revenue stream if
you want to recommend to the city

940
01:05:36,319 --> 01:05:41,440
council
that a project be bonded that is your

941
01:05:39,920 --> 01:05:45,920
option
and it can be very useful because you

942
01:05:44,160 --> 01:05:50,640
know especially let's say a big land
purchase comes up in the next year

943
01:05:48,480 --> 01:05:54,559
well you know how much money do you have
you only have

944
01:05:52,160 --> 01:05:58,880
1.4 million dollars in your first year
and you really don't have 1.4

945
01:05:56,799 --> 01:06:02,240
because 140 000 is going to have to be
put in the housing reserve

946
01:06:00,160 --> 01:06:04,960
140 000 is going to have to be put in
the historic reserve and some of it's

947
01:06:04,559 --> 01:06:08,400
going to be
in your administrative reserve so you

948
01:06:06,640 --> 01:06:11,119
actually have a lot less than 1.4
million

949
01:06:09,039 --> 01:06:15,680
to spend on a piece of open space to buy
it but open space only comes around once

950
01:06:13,920 --> 01:06:20,480
you know once it's built on it's built
on and i know that's you know um

951
01:06:18,400 --> 01:06:24,480
you know in the past 20 years a lot of
franklin has been built up

952
01:06:21,920 --> 01:06:29,119
and built on um you know as have a lot
of communities in that 495 built they've

953
01:06:26,559 --> 01:06:34,000
been really developed heavily
and cpa um can protect what's left and

954
01:06:32,559 --> 01:06:39,359
if that comes up and you don't have
enough money this is a very viable

955
01:06:36,559 --> 01:06:41,119
um thing to do so if you ever get into
the situation where you're considering

956
01:06:40,720 --> 01:06:45,280
this
i have a whole separate presentation

957
01:06:42,960 --> 01:06:48,559
just on bonding i call bonding 101 and
i'll come back to one of your meetings

958
01:06:47,039 --> 01:06:52,240
that one's only a half hour long i
promise it's shorter

959
01:06:50,480 --> 01:06:56,400
and i'm happy to give you the soup to
nuts on what you need to know

960
01:06:53,680 --> 01:06:59,440
um to bond the only two things i'll tell
you now

961
01:06:57,520 --> 01:07:02,640
is give some thought when you bond
because it does ratchet up the vote

962
01:07:01,280 --> 01:07:05,119
approval that you need at the city
council from a majority vote to

963
01:07:04,160 --> 01:07:08,160
two-thirds
so consider that we've seen a lot of

964
01:07:06,799 --> 01:07:11,599
projects die
in that space between majority and

965
01:07:10,400 --> 01:07:16,880
two-thirds
um and the other thing um again

966
01:07:14,799 --> 01:07:20,319
jamie's gonna be throwing darts at me
right now again

967
01:07:18,160 --> 01:07:24,880
um you can't pay the debt service on
bonds that have been issued in the past

968
01:07:22,640 --> 01:07:28,720
by the by the town even if they've been
issued to buy open space or to rehab a

969
01:07:27,440 --> 01:07:33,520
historic building
if it wasn't initially bonded under

970
01:07:31,760 --> 01:07:38,640
authority of chapter 44b
which is cpa then you can't pay the debt

971
01:07:36,240 --> 01:07:42,880
service on it
no i'm not throwing any darts at you on

972
01:07:40,319 --> 01:07:46,079
that one all right good
any questions on bonding

973
01:07:46,720 --> 01:07:52,160
all right super so let me know if that
comes up

974
01:07:50,000 --> 01:07:55,200
all right so there are two complicated
pieces of tonight's presentation your

975
01:07:54,480 --> 01:08:00,640
through one
which is the budget now let's talk about

976
01:07:58,319 --> 01:08:06,400
um how you determine what you can spend
your money on when it comes to projects

977
01:08:04,000 --> 01:08:08,960
now you'd think it'd be pretty simple
right

978
01:08:07,280 --> 01:08:11,200
everyone knows the four categories of
cpa you probably already know those by

979
01:08:10,799 --> 01:08:14,880
heart
open space historic preservation

980
01:08:12,720 --> 01:08:18,799
recreation and housing
but cpa can't pay for everything you

981
01:08:17,279 --> 01:08:22,719
could possibly think of in the open
space category

982
01:08:19,839 --> 01:08:28,000
it can't pay for every historic project
it is a restricted fund

983
01:08:24,880 --> 01:08:31,279
and it has very definitive rules there
had to be four

984
01:08:28,799 --> 01:08:34,319
walls around it um and cpa is pretty
flexible but there had to be four walls

985
01:08:33,040 --> 01:08:38,719
somewhere
or else things would get out of hand a

986
01:08:35,839 --> 01:08:42,239
little bit so what folks don't realize
is

987
01:08:39,199 --> 01:08:46,480
in addition to the four categories each
cpa

988
01:08:44,080 --> 01:08:50,799
project has to be covered under one of
these verbs that you see on the left

989
01:08:48,319 --> 01:08:53,839
hand side you have to be acquiring
something

990
01:08:51,600 --> 01:08:57,440
creating something preserving something
supporting something

991
01:08:55,520 --> 01:09:01,359
and rehabilitating something or
rehabilitating something

992
01:08:59,359 --> 01:09:07,520
and as you can see not every verb is
available in every category

993
01:09:04,319 --> 01:09:11,679
so this we call this the cpa allowable
uses chart

994
01:09:09,120 --> 01:09:14,719
um and it's a very helpful document as a
beginning

995
01:09:12,400 --> 01:09:17,600
conversation because i guarantee all
nine members of you

996
01:09:16,239 --> 01:09:22,319
as soon as someone finds out you're on
the cpc you're gonna be stopped

997
01:09:19,440 --> 01:09:24,880
you know at market basket or shaw's and
uh

998
01:09:22,560 --> 01:09:27,520
hey mary you're on the cpc i was just
thinking i was at the park the other day

999
01:09:26,560 --> 01:09:33,279
and boy
the swing sets there you know are 40

1000
01:09:29,679 --> 01:09:36,719
years old can cpa pay for that
i tell folks don't even try to answer

1001
01:09:35,120 --> 01:09:39,279
that unless you have the allowable uses
chart in front of you because it really

1002
01:09:38,080 --> 01:09:46,480
does help
figure out what you can spend it on um

1003
01:09:42,880 --> 01:09:50,400
the this is a simplified version on it
there is on our website in that

1004
01:09:48,000 --> 01:09:53,520
technical assistance section
the first thing you'll see is is our

1005
01:09:52,000 --> 01:09:56,880
project allowable
there's the full version of this chart

1006
01:09:55,280 --> 01:10:01,520
that has all the definitions of all
these words the fill

1007
01:09:58,080 --> 01:10:01,520
the official dor version

1008
01:10:01,679 --> 01:10:08,080
this chart actually has not been around
for all of cpa

1009
01:10:04,960 --> 01:10:11,360
dor came out with this around 2005.
the section of cpa that tells you what

1010
01:10:09,920 --> 01:10:15,040
you can spend your money on
is section 5 b2 and it's this

1011
01:10:14,080 --> 01:10:20,159
gobbledygook
long legalese paragraph that says

1012
01:10:18,159 --> 01:10:24,719
you know cpa funds can be spended for
the acquisition

1013
01:10:21,360 --> 01:10:28,640
creation preservation of open space
and the rehabilitation of open space if

1014
01:10:26,960 --> 01:10:32,159
it was acquired or created with cpa
funds

1015
01:10:29,440 --> 01:10:37,920
and the acquisition preservation and
rehabilitation of historic resources and

1016
01:10:34,560 --> 01:10:41,040
and and honestly no one knew what they
could spend their cpa money on in the

1017
01:10:39,600 --> 01:10:44,080
early years of cpa
um and then this chart came out from dor

1018
01:10:43,280 --> 01:10:49,520
it was like
bing it just really helped quantify

1019
01:10:47,040 --> 01:10:53,440
things and explain them
and for fun go back and read section 5

1020
01:10:51,600 --> 01:10:55,840
b2 and you'll see how this is a much
easier

1021
01:10:54,080 --> 01:11:00,320
way to understand what you can use with
your cpa funds

1022
01:10:58,239 --> 01:11:04,080
the important thing when you just are
looking at a cpa project

1023
01:11:02,400 --> 01:11:07,440
you know the first thing the job of the
community is going to be is figuring out

1024
01:11:05,679 --> 01:11:10,560
whether that project is legal is it
fundable

1025
01:11:08,800 --> 01:11:14,400
sometimes you might need help with your
town council to do that

1026
01:11:12,800 --> 01:11:18,400
sometimes you might need our help to do
that probably the number one question we

1027
01:11:16,080 --> 01:11:24,800
get on our technical assistance hotline
is is this project okay to fund

1028
01:11:22,239 --> 01:11:27,360
but you know by and large you know you
don't want to run up a big bill with

1029
01:11:25,920 --> 01:11:30,480
your town council asking
on every project you know you want to

1030
01:11:28,880 --> 01:11:32,800
kind of try to get familiar with what
are the

1031
01:11:31,120 --> 01:11:38,159
you know what's the sweet spot of cpa
projects what's it really there for

1032
01:11:35,360 --> 01:11:41,520
um and when you accept applications for
cpa projects and we'll talk about

1033
01:11:39,679 --> 01:11:44,800
applications in a minute
you're going to want to budget with

1034
01:11:42,960 --> 01:11:48,320
those applications
to the best of the ability of the

1035
01:11:46,239 --> 01:11:51,760
applicant to give you a budget
because you have to go through that

1036
01:11:50,320 --> 01:11:54,800
budget and look at
each thing that the money is actually

1037
01:11:53,360 --> 01:11:58,640
going to be spent on
and you have to find a box on this chart

1038
01:11:57,360 --> 01:12:02,880
that justifies
that expense line item by line item in

1039
01:12:01,199 --> 01:12:08,640
the project budget
if you can't find a box or boxes

1040
01:12:06,320 --> 01:12:11,760
to stuff an expense into where it says
yes or yes if acquired or created with

1041
01:12:10,719 --> 01:12:17,280
cpa funds
if you can't find a box that says yes

1042
01:12:14,560 --> 01:12:22,239
it's not eligible for funding
um so it's really good to understand

1043
01:12:20,960 --> 01:12:26,239
what these verbs mean there's
definitions of all of them

1044
01:12:24,000 --> 01:12:31,040
and to look at a budget and then see
what box

1045
01:12:27,360 --> 01:12:34,560
the project goes into so if the cons com
comes to you and says

1046
01:12:32,640 --> 01:12:40,719
we want to buy farmer john's property
and protect it as agricultural land

1047
01:12:37,920 --> 01:12:44,400
can we do it let's go to the chart
that's an open space project right open

1048
01:12:42,719 --> 01:12:46,960
space is conservation land you heard me
talk about that

1049
01:12:45,600 --> 01:12:49,520
what are you doing what is that money
being spent on it's being spent on

1050
01:12:48,640 --> 01:12:56,159
acquiring
farmer johnson's land you're good to go

1051
01:12:53,280 --> 01:13:00,480
all right someone comes to you and says
we

1052
01:12:56,560 --> 01:13:05,440
want to create um those little plaques
that you see on historic houses all over

1053
01:13:02,560 --> 01:13:10,560
town you know circa 1776 the
colonel johnson house we want to create

1054
01:13:08,320 --> 01:13:13,679
that for all 200 historic houses in town
we want to make these new signs and put

1055
01:13:12,239 --> 01:13:17,760
them up on all the houses
can we do that all right let's go to the

1056
01:13:15,920 --> 01:13:21,040
chart
in making those signs designing them and

1057
01:13:20,159 --> 01:13:24,080
then
paying someone to fabricate them are you

1058
01:13:22,880 --> 01:13:28,159
acquiring
a historic resource and there's a

1059
01:13:25,920 --> 01:13:37,840
definition of a historic resource
it's a building structure vessel

1060
01:13:33,120 --> 01:13:37,840
real property document or artifact

1061
01:13:37,920 --> 01:13:44,350
are you acquiring real property
documents

1062
01:13:41,360 --> 01:13:48,640
artifacts boats
[Music]

1063
01:13:45,600 --> 01:13:51,520
no you're not are you preserving
protecting from injury harm or

1064
01:13:50,000 --> 01:13:54,480
destruction is the definition of
preservation

1065
01:13:52,400 --> 01:13:59,520
are you preserving real property
documents artifacts

1066
01:13:56,320 --> 01:14:01,280
no um are you rehabilitating them fixing
them up

1067
01:14:00,080 --> 01:14:06,239
bringing them back to their original
glory nope

1068
01:14:03,840 --> 01:14:10,239
not eligible for funding a matter of
fact there actually is a perfect box for

1069
01:14:08,000 --> 01:14:14,640
that to create these new signs
it's that create box in the historic

1070
01:14:12,560 --> 01:14:20,480
category and guess what it says
you can't create something historic

1071
01:14:17,760 --> 01:14:24,719
and i always laugh at that i think you
know the legislature

1072
01:14:21,760 --> 01:14:28,239
sometimes gets things right and
sometimes they don't but in this case

1073
01:14:26,480 --> 01:14:34,960
they were dead on you can't create
something historic with cpa funds

1074
01:14:30,800 --> 01:14:38,719
believe it or not that
was um that's a long story i won't get

1075
01:14:37,360 --> 01:14:42,320
into that
there was a change necessary to cpa to

1076
01:14:40,800 --> 01:14:46,800
fix a little boo-boo
of the legislature on that but they did

1077
01:14:45,600 --> 01:14:50,239
get that one right
you can't create something historic so

1078
01:14:48,640 --> 01:14:53,199
those signs are not eligible to be
funded with cpa

1079
01:14:53,600 --> 01:14:57,280
a question that i always get asked the
last thing i'll tell you about this

1080
01:14:56,320 --> 01:15:00,480
chart is
why is support available only in the

1081
01:14:59,360 --> 01:15:05,520
housing category
very popular question and

1082
01:15:03,840 --> 01:15:08,719
and support even has a very broad
definition too so it really

1083
01:15:07,199 --> 01:15:13,280
allows you to do a lot of things in the
housing category and the reason is

1084
01:15:11,600 --> 01:15:16,320
the legislature knew housing was going
to be tough it is going to be your

1085
01:15:14,800 --> 01:15:20,960
hardest category to implement i
guarantee it housing

1086
01:15:17,600 --> 01:15:24,000
is expensive it's politically charged
it's based on land which is scarce in

1087
01:15:22,880 --> 01:15:28,080
new england
um it's an it's a tough nut to crack and

1088
01:15:26,400 --> 01:15:32,239
so they wanted to give
towns as many resources available as

1089
01:15:31,440 --> 01:15:36,320
possible
to do housing projects so you'll notice

1090
01:15:34,400 --> 01:15:41,440
it has the most verbs available right
of any of the categories and so they

1091
01:15:39,679 --> 01:15:45,760
wanted to allow you to do things if it's
in support of affordable housing like

1092
01:15:44,000 --> 01:15:48,400
doing a housing production plan or
hiring a housing coordinator for the

1093
01:15:47,440 --> 01:15:52,800
town
it's eligible for funding on the other

1094
01:15:50,640 --> 01:15:56,480
hand they didn't want you moving
the entire parks and recs maintenance

1095
01:15:54,800 --> 01:16:00,159
budget over to cpa
so that would have been very dangerous

1096
01:15:58,320 --> 01:16:04,840
to have support in all those categories
i think

1097
01:16:01,120 --> 01:16:09,280
um and clearly they're they're not
so any other questions on the chart

1098
01:16:11,760 --> 01:16:19,360
we are happy we do this a lot with
communities when you get your first

1099
01:16:16,159 --> 01:16:24,159
set of applications the very first time
sometimes we set up a zoom call and we

1100
01:16:21,840 --> 01:16:29,520
go through each application and i help
the towns figure out where they fall on

1101
01:16:26,320 --> 01:16:32,960
this chart and how to make that analysis
and it can be very helpful to to go

1102
01:16:31,440 --> 01:16:36,000
through that thinking of how you make
those decisions

1103
01:16:34,640 --> 01:16:39,760
and i'm happy to do that the first time
around at some point in the next year or

1104
01:16:38,080 --> 01:16:42,800
two when you get to your projects your
first round of projects

1105
01:16:43,040 --> 01:16:48,320
all right it's all downhill from here
those are the the

1106
01:16:46,080 --> 01:16:52,960
two most complicated parts of the the
presentation

1107
01:16:50,000 --> 01:16:55,920
so i wanna maybe get on my soapbox just
a little bit

1108
01:16:53,600 --> 01:17:00,000
and talk about you know what cpa is
truly for

1109
01:16:56,719 --> 01:17:04,080
and what it's really not for um and
um you know by and large when the

1110
01:17:02,320 --> 01:17:08,719
legislature created cpa
um the one thing they had to promise the

1111
01:17:06,480 --> 01:17:12,560
anti-tax advocates in massachusetts the
the prop two and a half lobby if you if

1112
01:17:11,040 --> 01:17:16,880
we if you will
is that cpa was not going to supplement

1113
01:17:15,199 --> 01:17:20,000
the regular city budget
you have a regular city budget you have

1114
01:17:18,480 --> 01:17:24,480
a hundred percent of your tax revenue
that comes in

1115
01:17:21,360 --> 01:17:28,640
and it's available for city spending
um and cpa is not supposed to replace

1116
01:17:27,679 --> 01:17:32,000
that
and it's not supposed to be added to

1117
01:17:30,320 --> 01:17:37,280
that you know the things that are
fundable on your city budget

1118
01:17:34,159 --> 01:17:44,320
um are by and large the same every year
and cpa was designed to fund new things

1119
01:17:41,199 --> 01:17:47,440
and you know it recognized that the
average citizen

1120
01:17:45,280 --> 01:17:50,560
can't have too much impact on a city
budget right

1121
01:17:48,320 --> 01:17:54,560
it's the it's the city manager town
manager

1122
01:17:51,679 --> 01:17:57,120
the finance committee um the city
council

1123
01:17:55,280 --> 01:18:01,440
you know those are the where the real
control is on the city budget the

1124
01:17:58,800 --> 01:18:04,640
average person can't really impact
the city's budget too much other than

1125
01:18:03,520 --> 01:18:08,239
maybe you know
choosing to elect a different city

1126
01:18:06,159 --> 01:18:11,600
councilor if they want to
but cpa is designed to be exactly the

1127
01:18:10,880 --> 01:18:18,239
opposite
it's a grassroots bottom-up process

1128
01:18:15,679 --> 01:18:20,480
it's a voluntary tax that the town has
agreed

1129
01:18:18,800 --> 01:18:24,239
the voters in town agreed to tax
themselves for

1130
01:18:21,920 --> 01:18:28,159
and it's a grassroots effort to get it
passed

1131
01:18:25,199 --> 01:18:31,120
and the projects should the ideas should
come from everyone

1132
01:18:29,440 --> 01:18:34,320
that's why the legislature wants you to
really beat the bushes out in the

1133
01:18:32,800 --> 01:18:36,400
community to see what's important to
them

1134
01:18:35,199 --> 01:18:40,800
everyone should be able to submit an
idea for a monday and

1135
01:18:38,480 --> 01:18:43,440
it goes to the cpc you guys make
recommendation

1136
01:18:42,000 --> 01:18:48,000
and then you send that off to the city
council in the end both of these budgets

1137
01:18:46,239 --> 01:18:52,560
end up in the same place right the city
council makes the final decision

1138
01:18:49,920 --> 01:18:55,920
but the process is really different cpa
really should be

1139
01:18:53,679 --> 01:18:58,880
a bottoms up approach where the
grassroots

1140
01:18:57,120 --> 01:19:05,440
and the different committees in town and
the volunteers and the non-profits

1141
01:19:01,600 --> 01:19:09,440
everyone really gets a say and an access
to this funding the communities that get

1142
01:19:08,880 --> 01:19:13,120
this
that understand cpa is not just supposed

1143
01:19:11,840 --> 01:19:16,320
to supplement
and be co-opted by the by the council

1144
01:19:15,520 --> 01:19:20,080
for
regular old things that that they've

1145
01:19:18,159 --> 01:19:22,880
always paid for the folks who get that
and really

1146
01:19:20,960 --> 01:19:26,640
truly adhere to the no supplanting
phrase in cpa

1147
01:19:24,480 --> 01:19:30,239
they usually have tremendous cpa
programs and

1148
01:19:27,679 --> 01:19:33,840
really terrific support the communities
where there's always pressure to take

1149
01:19:31,760 --> 01:19:37,840
the money from cpa let's get cpa to pay
for that oh can we possibly get cpa

1150
01:19:36,320 --> 01:19:41,920
to pay for that let's see if we can
twist that just a little bit

1151
01:19:39,679 --> 01:19:46,159
so we can get cpa to pay for that with
that kind of

1152
01:19:42,960 --> 01:19:50,560
approach i see programs where there's
constant gnashing of teeth constant

1153
01:19:48,239 --> 01:19:54,640
arguments constant pressure
from people to revoke cpa or reduce the

1154
01:19:53,040 --> 01:19:57,840
surcharge because
it's not being used the way it was

1155
01:19:56,800 --> 01:20:01,920
intended
so it's just something to think about as

1156
01:19:59,520 --> 01:20:05,760
you create your cpa program to know what
kind of cpa program you want to have

1157
01:20:04,320 --> 01:20:08,880
and whether you're going to you know
really maintain the the essence of what

1158
01:20:07,600 --> 01:20:15,920
cpa was all about
in terms of that grassroots approach

1159
01:20:12,880 --> 01:20:21,120
so um how do projects happen you know
how do these ideas get you get

1160
01:20:18,239 --> 01:20:24,239
to you from the committee well you know
over the next year

1161
01:20:22,400 --> 01:20:29,840
while you're creating your cpa plan
you're probably going to want to create

1162
01:20:26,400 --> 01:20:35,920
a cpa application document as well
there's no statewide cpa application

1163
01:20:33,280 --> 01:20:39,360
document there's no state reque excuse
me requirements

1164
01:20:37,040 --> 01:20:42,560
on what information you ask for as a
matter of fact

1165
01:20:40,400 --> 01:20:47,199
the word application does not appear
anywhere in the cpa legislation

1166
01:20:45,040 --> 01:20:51,760
the cpa legislation as far as funding
goes starts at the process where it says

1167
01:20:49,679 --> 01:20:57,280
the cpc shall make recommendations to
the city council for spending

1168
01:20:53,840 --> 01:21:01,440
so anything the entire process of
how you collect applications what you

1169
01:20:59,360 --> 01:21:05,840
ask for what forms you use what
procedures you use

1170
01:21:03,199 --> 01:21:08,000
what timetable you use how many times a
year you're willing to accept

1171
01:21:07,040 --> 01:21:12,239
applications
most do only once a year whether you

1172
01:21:10,960 --> 01:21:16,400
make exceptions for
late breaking emergency projects like a

1173
01:21:14,320 --> 01:21:20,000
land purchase that just was discovered
is important those things are completely

1174
01:21:19,120 --> 01:21:24,480
up to you
in the nine members of this committee

1175
01:21:23,120 --> 01:21:27,920
but you're probably going to want to
come up with an application every

1176
01:21:26,080 --> 01:21:32,239
community does
and we have samples on our website as

1177
01:21:29,760 --> 01:21:34,080
well of sample applications so don't
feel again that you have to reinvent the

1178
01:21:33,679 --> 01:21:38,400
wheel
take a peek at the variety of different

1179
01:21:36,239 --> 01:21:42,639
applications we have
i'd recommend that you really look at

1180
01:21:39,920 --> 01:21:48,239
the two-step application project
process which most communities do

1181
01:21:46,080 --> 01:21:51,679
which is step one is very just a very
simple form that's

1182
01:21:49,199 --> 01:21:54,800
basically says tell us your idea you
know

1183
01:21:52,480 --> 01:21:58,719
and all the cpc does with that is look
through it and determines whether it's

1184
01:21:56,560 --> 01:22:04,000
eligible for funding
and if it is they let the group know

1185
01:22:01,760 --> 01:22:06,560
and they proceed to a full application
step

1186
01:22:05,120 --> 01:22:10,480
the last thing you want to do is have
someone spend

1187
01:22:08,159 --> 01:22:13,760
you know untold amount of hours putting
together a formal application getting

1188
01:22:12,239 --> 01:22:17,920
estimates getting a budget getting
letters of

1189
01:22:14,480 --> 01:22:20,880
testimonial um only for them to approach
you and say

1190
01:22:18,719 --> 01:22:25,840
and you have to say we can't fund that
it's um you know it's a sign project in

1191
01:22:23,040 --> 01:22:29,360
the historic category we can't fund that
um that's when trouble starts you know

1192
01:22:27,600 --> 01:22:32,960
someone calls the city council
and complains writes a letter to the

1193
01:22:31,280 --> 01:22:36,480
editor of the paper
you know you just don't want to have

1194
01:22:34,560 --> 01:22:38,639
someone really invest that much time and
energy into something that's not

1195
01:22:37,679 --> 01:22:42,080
eligible
so this two-step process can be really

1196
01:22:40,560 --> 01:22:46,719
helpful and we have an example of a
two-step

1197
01:22:42,639 --> 01:22:50,080
application on our website so
you set a timetable you have an

1198
01:22:48,400 --> 01:22:55,920
application you have a procedure
folks submit applications to you

1199
01:22:53,120 --> 01:22:59,120
you review them you get input from other
boards you know if it's historic project

1200
01:22:58,080 --> 01:23:02,400
you're probably going to want your
historic rep on the committee to go back

1201
01:23:00,880 --> 01:23:05,120
and talk about it with the rest of the
historic commission get some guidance on

1202
01:23:04,239 --> 01:23:09,520
that
you want to do a lot of due diligence um

1203
01:23:08,000 --> 01:23:13,120
look through the estimates
um you know ask questions of the

1204
01:23:11,600 --> 01:23:16,320
applicant
kick it back to them because some things

1205
01:23:14,800 --> 01:23:19,280
are not complete you know you want to
leave a

1206
01:23:16,960 --> 01:23:23,360
a nice long period of time you know
three four months

1207
01:23:21,040 --> 01:23:27,520
to really do proper due diligence to
have these applicants come in and talk

1208
01:23:25,040 --> 01:23:32,639
to you and answer questions
and really vet these projects your idea

1209
01:23:30,320 --> 01:23:36,719
cpc does not exist
just to determine if a project is legal

1210
01:23:35,199 --> 01:23:40,400
and send it off to the council
that's a misconception with cpa

1211
01:23:38,719 --> 01:23:43,760
sometimes
if your job was only to determine if

1212
01:23:42,080 --> 01:23:48,000
something was legal
the legislature wouldn't have created a

1213
01:23:45,360 --> 01:23:51,120
nine-member diverse cpa committee they
would have just created a position

1214
01:23:49,360 --> 01:23:53,760
called cpa lawyer
and they'd look at the application and

1215
01:23:52,560 --> 01:23:57,840
determine it was legal and send it to
the city council

1216
01:23:54,960 --> 01:24:01,440
you guys really are there to add value
you know to really make these projects

1217
01:23:59,600 --> 01:24:05,040
better to vet the projects to make
suggestions

1218
01:24:03,199 --> 01:24:08,400
to increase the budget if you think some
things are missing to cut the budget if

1219
01:24:07,120 --> 01:24:13,120
you think things are
excessive and to really add value and

1220
01:24:11,040 --> 01:24:15,600
really study and do due diligence
and then finally you get to the point

1221
01:24:14,239 --> 01:24:18,560
where you take a vote on it at the
committee level

1222
01:24:16,639 --> 01:24:22,560
and you send a recommendation to the
city council

1223
01:24:20,159 --> 01:24:25,520
and then at the council they use
whatever process they want to

1224
01:24:24,000 --> 01:24:29,679
some of them have sub-committees where
they assigned it to some don't

1225
01:24:27,920 --> 01:24:36,239
that's up to them and the way they
normally approve appropriations

1226
01:24:32,400 --> 01:24:41,280
but in the end unless it's a bond
or eminent domain or buying land those

1227
01:24:39,199 --> 01:24:46,400
things usually require two thirds
all the other projects would just be a

1228
01:24:42,719 --> 01:24:46,400
majority vote of the council

1229
01:24:46,880 --> 01:24:55,360
any questions on that process i have a
question joe halligan vice chair

1230
01:24:51,520 --> 01:24:58,719
planning law so my question is are we
allowed to spend

1231
01:24:56,560 --> 01:25:02,080
any money without council approval
including appraisals on property

1232
01:25:00,639 --> 01:25:05,360
like we're doing all the behind the
scenes work uh to see if a project is

1233
01:25:04,560 --> 01:25:09,280
viable
so we need appraisals uh have a lawyer

1234
01:25:07,600 --> 01:25:14,480
look into it make sure it's a
clean title property do we need to get

1235
01:25:12,480 --> 01:25:17,840
permission from the council to spend
that money

1236
01:25:15,520 --> 01:25:21,679
no that's the only thing you don't need
permission from

1237
01:25:18,800 --> 01:25:25,600
but they have to appropriate a pot of
money into your administrative account

1238
01:25:23,520 --> 01:25:28,639
at the beginning of the year first
so when you do your budget and you ask

1239
01:25:28,320 --> 01:25:32,639
for
five percent or seventy thousand or if

1240
01:25:30,400 --> 01:25:36,320
you only want to ask for 50 or 35
whatever you guys decide

1241
01:25:34,400 --> 01:25:42,719
when you ask for that money you're
asking the council to appropriate that

1242
01:25:39,280 --> 01:25:46,960
to the cpc and then
you can folks can spend it by a majority

1243
01:25:44,719 --> 01:25:51,040
vote at the committee meeting
so someone can you could be discussing a

1244
01:25:48,880 --> 01:25:54,159
project and joe could say well
you know the cpa legislation says we

1245
01:25:52,800 --> 01:25:59,120
need an appraisal and whenever we're
buying land which it does

1246
01:25:56,239 --> 01:26:02,159
um so um you know jamie got an estimate
from an appraiser for us and it's

1247
01:26:00,639 --> 01:26:04,960
somewhere around five thousand dollars
so

1248
01:26:02,719 --> 01:26:09,440
i move that we appropriate five thousand
dollars from the administrative fund

1249
01:26:07,199 --> 01:26:12,719
um for the cons count to be able to do
an appraisal

1250
01:26:10,239 --> 01:26:16,560
on the farmer johnson's land all in
favor

1251
01:26:13,840 --> 01:26:20,560
and you vote on it um but you first have
to get them that's

1252
01:26:17,600 --> 01:26:24,000
that's the key um and why it's so great
that you guys are organized

1253
01:26:21,920 --> 01:26:27,920
in time is you're going to be able to
get them to

1254
01:26:25,840 --> 01:26:30,639
approve a cpa budget and hopefully they
will appropriate money into your

1255
01:26:29,280 --> 01:26:34,320
administrative fund
and then you'll be able to spend that at

1256
01:26:32,080 --> 01:26:39,360
the committee level next year
okay so i guess i guess my issue is

1257
01:26:37,520 --> 01:26:43,760
we're really behind doing all the
legwork behind the scenes

1258
01:26:40,880 --> 01:26:48,480
for the console itself because we really
don't have the power to buy

1259
01:26:46,560 --> 01:26:52,400
renovate or anything without council
approval now all nine of us

1260
01:26:50,880 --> 01:26:56,960
are all pretty up to date on what's
going on in the town and we all

1261
01:26:54,000 --> 01:27:00,159
feel as though there's a project whether
it's affordable housing or it's a land

1262
01:26:58,880 --> 01:27:06,239
purchase
we put months into the project and it's

1263
01:27:03,199 --> 01:27:09,760
possible it could go to the console
and it's basically a five million bullet

1264
01:27:08,000 --> 01:27:13,679
out of nine members
five people vote no it doesn't happen am

1265
01:27:12,320 --> 01:27:17,360
i correct
absolutely um and that's a choice you

1266
01:27:15,840 --> 01:27:19,760
know franklin made when you switched
from a town meeting former government to

1267
01:27:19,040 --> 01:27:23,280
a council
you know instead of being you know a

1268
01:27:21,760 --> 01:27:26,480
couple hundred people or
500 people making a decision on a

1269
01:27:25,040 --> 01:27:29,920
project at town meeting
you know now you do appropriations by

1270
01:27:28,800 --> 01:27:33,280
the council
and that's how it works in in cities so

1271
01:27:31,840 --> 01:27:39,760
yes um
i will tell you that it is

1272
01:27:36,639 --> 01:27:42,000
pretty rare for cpa projects to be voted
down

1273
01:27:42,159 --> 01:27:48,000
yeah it does happen a little bit more in
cities frankly there seems to just

1274
01:27:46,000 --> 01:27:52,239
be you know cities are a little more
complicated beasts

1275
01:27:49,280 --> 01:27:57,280
um and you know if you have a mayor form
a government and a city or a strong town

1276
01:27:54,239 --> 01:28:01,120
manager former government and a council
you know in a big operation you know

1277
01:27:59,600 --> 01:28:05,280
things can get a little more complicated
so

1278
01:28:01,760 --> 01:28:09,280
i'd say you know cities have a little
less

1279
01:28:06,080 --> 01:28:14,159
a little a little bit more number of cpa
projects that don't get approved

1280
01:28:11,199 --> 01:28:19,280
but by and large cities or towns the
vast majority of projects get approved

1281
01:28:16,960 --> 01:28:22,159
and that's because um you know you have
this cpa committee whose job it is to

1282
01:28:21,360 --> 01:28:25,440
really
vet it and you're making a

1283
01:28:23,760 --> 01:28:28,800
recommendation so
you know what is it saying if the

1284
01:28:26,800 --> 01:28:31,920
council you know you send them
uh 10 projects next year and they reject

1285
01:28:31,440 --> 01:28:36,480
nine
i mean why did they appoint you all to

1286
01:28:34,480 --> 01:28:40,800
the committee you know and ask for your
recommendation

1287
01:28:37,360 --> 01:28:43,840
um so by and large um
not all of you were appointed by the

1288
01:28:42,080 --> 01:28:48,719
council but some of you were
um so by and large you know

1289
01:28:47,120 --> 01:28:52,159
we have very few projects that get
rejected it helps

1290
01:28:50,800 --> 01:28:56,239
that the money is coming out of a
dedicated cpa budget and you don't have

1291
01:28:54,320 --> 01:28:59,520
to raise taxes to do these projects
right i mean that really helps if you go

1292
01:28:58,080 --> 01:29:02,719
to the city council
and ask them to spend a million dollars

1293
01:29:00,880 --> 01:29:07,199
to buy a farm and protect a piece of
farmland

1294
01:29:04,159 --> 01:29:10,560
that's going to be a tougher sell in the
absence of cpa it's

1295
01:29:09,040 --> 01:29:13,840
probably going to need an override vote
you know or a big chunk of the free cash

1296
01:29:12,719 --> 01:29:18,239
available
and it's going to get a lot of scrutiny

1297
01:29:15,760 --> 01:29:21,840
and be very difficult to pass
but that's why you have cpa so if you'll

1298
01:29:20,880 --> 01:29:26,560
notice
cpa is not the nuts and bolts needs of

1299
01:29:24,639 --> 01:29:29,280
the town it's not the roads it's not the
police it's not the fire it's not the

1300
01:29:28,239 --> 01:29:32,719
schools
it's quality of life issues and these

1301
01:29:32,000 --> 01:29:36,719
things
are very difficult to fund for cities

1302
01:29:35,040 --> 01:29:41,360
and towns there's not a lot of extra
money in cities and towns

1303
01:29:39,040 --> 01:29:46,000
so the capital you know budget for the
parks is the first thing to be cut

1304
01:29:43,280 --> 01:29:50,480
in tough times you know buying open
space

1305
01:29:47,920 --> 01:29:54,800
no community that i know of has a budget
every year out of their

1306
01:29:52,159 --> 01:29:58,320
general fund to buy open space it
doesn't happen

1307
01:29:55,600 --> 01:30:02,080
it's it's not there very few communities
have a budget for affordable housing

1308
01:30:00,159 --> 01:30:05,360
cambridge and boston do they might be
the only ones

1309
01:30:03,199 --> 01:30:09,040
um you know these are quality of life
issues

1310
01:30:06,239 --> 01:30:11,440
that by and large you know have a tough
time finding a home in the regular

1311
01:30:10,560 --> 01:30:14,480
budget
and that's what cpa is for and that's

1312
01:30:13,920 --> 01:30:18,960
why you
have a tremendous success ratio when

1313
01:30:16,880 --> 01:30:22,639
projects get to the legislative body
of being passed just just one last

1314
01:30:21,440 --> 01:30:30,800
overall question
in your experience in history

1315
01:30:25,760 --> 01:30:34,800
what seems to be the most favored uh
piece that uh everybody is in favor

1316
01:30:32,719 --> 01:30:38,719
would be housing recreation
is it historic have you seen them sway

1317
01:30:37,760 --> 01:30:46,239
more to one
item more than another um not

1318
01:30:42,000 --> 01:30:46,239
too much i think that um

1319
01:30:47,280 --> 01:30:53,280
you know housing probably brings the
most controversy

1320
01:30:51,440 --> 01:30:55,920
um because housing you know is
development and there's always going to

1321
01:30:54,880 --> 01:30:59,360
be a butters
um and it is you know can be a lightning

1322
01:30:58,960 --> 01:31:03,920
rod
housing development um so that probably

1323
01:31:02,320 --> 01:31:07,520
gets a little more static than the
others

1324
01:31:04,880 --> 01:31:10,719
um but by and large you know these are
all

1325
01:31:08,400 --> 01:31:14,960
quality of life you know really great
things you know they

1326
01:31:11,920 --> 01:31:17,360
they're all fun exciting things that
really make living in franklin a better

1327
01:31:16,800 --> 01:31:22,480
place
and so um you know they they all get a

1328
01:31:20,400 --> 01:31:26,960
lot of love
okay thank you um i guess i guess i'd

1329
01:31:25,600 --> 01:31:33,520
say one more thing to answer that
question the one thing that i think

1330
01:31:30,000 --> 01:31:37,520
stands out a little bit about cpa is the
having a budget to buy open space i mean

1331
01:31:35,600 --> 01:31:40,960
that truly is something that most
communities can never do

1332
01:31:39,520 --> 01:31:44,159
you might be able to scrape together
some capital money for the parks

1333
01:31:42,800 --> 01:31:48,560
every now and then out of the regular
budget um you might be able to apply for

1334
01:31:47,040 --> 01:31:53,920
a bunch of um
you know uh you know uh grants

1335
01:31:51,600 --> 01:31:57,360
to get non-profits or housing developers
to to build things that you the way you

1336
01:31:55,679 --> 01:32:01,280
want it to be built um
but by and large the open space you know

1337
01:31:59,840 --> 01:32:06,239
once it's built on it's gone
it's gone forever um so um

1338
01:32:04,639 --> 01:32:12,080
you know that was the very essence of
cpa excuse me it was actually based on

1339
01:32:09,199 --> 01:32:14,960
the um nantucket and martha's vineyard
land bank

1340
01:32:12,800 --> 01:32:19,600
that's what the essence the genesis of
cpa back in the

1341
01:32:16,159 --> 01:32:25,040
80s um a gentleman named bob duran who
was a state representative

1342
01:32:21,600 --> 01:32:28,639
who jamie knows very well um uh
you know filed the first cpa legislation

1343
01:32:26,960 --> 01:32:30,960
when he was a state rep and then carried
that with him

1344
01:32:29,440 --> 01:32:35,040
to the senate when he became a state
senator and then carried it with him to

1345
01:32:33,120 --> 01:32:37,760
uh becoming the secretary of environment
where he finally got a passed after a

1346
01:32:36,719 --> 01:32:40,880
decade and a half
um like i said it doesn't get it's not

1347
01:32:40,080 --> 01:32:46,719
easy to get
the state to pass money items um uh

1348
01:32:44,159 --> 01:32:51,120
but it really started as an open space
protection

1349
01:32:47,840 --> 01:32:55,840
um uh uh funding source
and then the other things kind of were

1350
01:32:52,560 --> 01:32:55,840
layered in as time went on

1351
01:32:57,040 --> 01:33:04,960
money if someone were to write a grant
for example

1352
01:33:01,600 --> 01:33:10,719
for historic preservation can that grant
money be incorporated into the cpc funds

1353
01:33:08,320 --> 01:33:14,960
or the cpa funds
um so i think i understood your question

1354
01:33:12,800 --> 01:33:18,000
it's if someone comes to you
um with a hundred thousand dollar

1355
01:33:16,880 --> 01:33:21,520
historic project
and they ask you for 50 000 and then

1356
01:33:20,960 --> 01:33:24,880
they want
a little bit of money to hire a grant

1357
01:33:23,280 --> 01:33:28,400
writer to apply for grants
to get the other 50 000 is that what

1358
01:33:26,800 --> 01:33:34,000
you're asking
uh yeah yes um uh actually that was a

1359
01:33:32,000 --> 01:33:38,639
surprise to us we once asked dor that we
didn't think that grant writing

1360
01:33:36,239 --> 01:33:41,600
would be really an eligible cpa expense
and to our surprise they said they they

1361
01:33:40,639 --> 01:33:46,159
felt it was
um you know because it's it's helping to

1362
01:33:44,159 --> 01:33:50,400
contribute to the success of the project
um you know it's always easy to pay for

1363
01:33:48,560 --> 01:33:53,760
something 100 out of cpa
and and people will come to you when

1364
01:33:51,760 --> 01:33:57,120
they'll ask for you to pay the full
freight but a lot of cpa committees want

1365
01:33:56,400 --> 01:34:00,320
to see some
other fundraising from the groups that

1366
01:33:59,120 --> 01:34:04,480
come to cpa
um you know they want to see some

1367
01:34:01,920 --> 01:34:08,239
private fundraising or
you know some grants from state agencies

1368
01:34:06,800 --> 01:34:12,800
there's a lot of money out there for
in particularly in the open space in the

1369
01:34:11,440 --> 01:34:16,320
housing category
um recreation and historic don't tend to

1370
01:34:16,000 --> 01:34:21,920
have
as many funding sources outside of cpa

1371
01:34:19,440 --> 01:34:24,960
um but yes the short answer to your
question

1372
01:34:22,719 --> 01:34:28,320
um you could you could put a small
budget in there for

1373
01:34:26,080 --> 01:34:35,120
grant writing to be able to supplement
the cpa funds

1374
01:34:31,199 --> 01:34:39,679
so how do the um nonprofits figure into
the uh

1375
01:34:35,840 --> 01:34:45,760
funding how do they help great question
so um i don't think the legislature

1376
01:34:43,440 --> 01:34:48,560
necessarily anticipated this when they
created cpa

1377
01:34:47,040 --> 01:34:52,400
i think in their minds they were
thinking cpa

1378
01:34:50,159 --> 01:34:55,080
was only going to fund municipal
projects they were only going to fund

1379
01:34:53,920 --> 01:34:58,400
things like
rehabilitating province town town hall

1380
01:34:57,679 --> 01:35:01,760
that you see
here on this slide and if you've been to

1381
01:35:00,639 --> 01:35:05,679
provincetown you've seen this
spectacular town hall

1382
01:35:04,239 --> 01:35:10,239
it's the center of activity in
provincetown and it was rehabbed top to

1383
01:35:08,080 --> 01:35:13,760
bottom with with cpa funds i think
most legislators when they were voting

1384
01:35:12,159 --> 01:35:16,719
for cpa thought all the money was going
to be spent in this way on municipal

1385
01:35:15,760 --> 01:35:20,239
assets
it has not turned out that way and in

1386
01:35:19,280 --> 01:35:25,040
fact
a huge part of cpa is supporting

1387
01:35:23,280 --> 01:35:31,360
projects
from non-municipal entities um

1388
01:35:29,040 --> 01:35:36,320
non-profit or even for-profit housing
developers

1389
01:35:32,560 --> 01:35:42,159
um habitat for humanity land trusts
who are protecting land um you know

1390
01:35:39,440 --> 01:35:47,600
neighborhood groups who are the backbone
of trying to rehabilitate

1391
01:35:44,000 --> 01:35:47,600
a park in their neighborhood

1392
01:35:48,080 --> 01:35:56,560
you know boys and girls clubs who
need their historic building

1393
01:35:54,560 --> 01:36:00,000
rehabilitated that's open to the public
every day and is one of the most popular

1394
01:35:58,159 --> 01:36:05,600
places to go in town
so um providing funding for non-profits

1395
01:36:03,440 --> 01:36:09,119
has become a big part of cpa
not in every community there are some

1396
01:36:07,440 --> 01:36:13,119
communities who feel
like they want to keep the spending on

1397
01:36:11,119 --> 01:36:16,239
municipal assets
or the majority of the spending there's

1398
01:36:14,639 --> 01:36:21,360
one community i know of
that spends all their money on um

1399
01:36:19,040 --> 01:36:25,679
non-profit programs that's williamstown
they're the only ones in the state who

1400
01:36:22,880 --> 01:36:29,920
do that most have a mix
you know of maybe 70 percent municipal

1401
01:36:28,800 --> 01:36:36,800
projects and
30 percent roughly um this is anecdotal

1402
01:36:33,760 --> 01:36:40,480
spent on um nonprofit organizations or
private

1403
01:36:37,520 --> 01:36:44,480
there are a whole set of rules about
spending public money

1404
01:36:41,840 --> 01:36:47,119
on private property we don't have time
to get into that tonight

1405
01:36:45,600 --> 01:36:51,840
but there's an article on our website
which is in the technical assistance

1406
01:36:49,199 --> 01:36:56,000
section says it's called can we fund
private projects

1407
01:36:53,760 --> 01:37:00,800
and you'll see some of the additional
things you have to determine there

1408
01:36:57,600 --> 01:37:05,040
basically you can't spend public money
on a private asset

1409
01:37:02,480 --> 01:37:10,000
for private benefit you can spend public
money on a private asset

1410
01:37:07,280 --> 01:37:14,880
for public benefit so there has to be a
public benefit component

1411
01:37:12,159 --> 01:37:14,880
to the project

1412
01:37:15,440 --> 01:37:19,679
i have a this is jeff livingston from
conservation do you have a question

1413
01:37:18,350 --> 01:37:23,760
[Music]
it's about rights rights of the asset

1414
01:37:22,320 --> 01:37:27,760
rights of the
work that's being done so effectively

1415
01:37:26,320 --> 01:37:33,119
what you're saying i'm very shocked at
this actually that you're actually

1416
01:37:29,199 --> 01:37:36,159
able to provide public funds to private
projects or private entities for which

1417
01:37:35,520 --> 01:37:39,600
there's a
benefit but that doesn't necessarily

1418
01:37:38,000 --> 01:37:43,360
convert to
rights that the city or the municipality

1419
01:37:42,480 --> 01:37:46,880
might have
for those rights or for that asset is

1420
01:37:45,600 --> 01:37:50,159
that correct
absolutely yup that's that's something

1421
01:37:49,760 --> 01:37:56,000
that
um you know usually is negotiated

1422
01:37:53,360 --> 01:38:01,280
and outlined in a formal grant agreement
a contract that is signed

1423
01:37:58,480 --> 01:38:04,480
um between the city and the private
entity and we have

1424
01:38:02,560 --> 01:38:07,840
a whole article on grant agreements on
our website and

1425
01:38:05,840 --> 01:38:11,600
samples of different legal contracts
that cities and towns use

1426
01:38:09,920 --> 01:38:15,280
before they give money to a private
entity there is

1427
01:38:13,199 --> 01:38:18,320
a grant agreement a contract that is
signed that details

1428
01:38:17,040 --> 01:38:23,119
you know what are the rights and
responsibilities of each party

1429
01:38:20,639 --> 01:38:26,400
because so so often having done a great
deal of grant writing in the past at the

1430
01:38:24,880 --> 01:38:30,719
federal and state level
are been involved in it you essentially

1431
01:38:28,639 --> 01:38:34,480
give up you know any private rights
to those entities in order to get the

1432
01:38:32,960 --> 01:38:38,000
funding that's part of the that's
usually part of the agreement and that's

1433
01:38:36,639 --> 01:38:42,080
not something that necessary a
municipality would want to do

1434
01:38:40,239 --> 01:38:47,360
or want to agree to if you're if it's
using its own set-aside money

1435
01:38:44,400 --> 01:38:51,440
at least in part or uh majority for that
particular activity

1436
01:38:49,360 --> 01:38:53,679
can you give me an example of of what
you're talking about because i'm not

1437
01:38:52,560 --> 01:38:58,960
sure i understood
the well basically if you if you're

1438
01:38:56,239 --> 01:39:03,199
working with non-profit organizations
and many many times essentially you know

1439
01:39:02,080 --> 01:39:07,920
you cannot reserve
rights for your community only you

1440
01:39:06,080 --> 01:39:11,119
basically have to open it up to
essentially pretty much anyone so let's

1441
01:39:09,440 --> 01:39:14,560
say for example i mean
let's say that we were doing let's say

1442
01:39:13,040 --> 01:39:18,880
that we basically went out and we got
grants for del carte

1443
01:39:16,000 --> 01:39:20,800
for example let's say we let's say for
example just

1444
01:39:19,679 --> 01:39:23,679
throwing out numbers so it was two
million two and a half million dollar

1445
01:39:22,080 --> 01:39:28,719
project and we basically went out and
raised a million dollars of of uh

1446
01:39:27,040 --> 01:39:31,520
non-profit money from the sierra
foundation or something just maybe

1447
01:39:30,239 --> 01:39:35,360
throwing things out right
you know one of the caveats would be

1448
01:39:33,520 --> 01:39:38,960
that basically we would want to open
that up necessary not necessarily if

1449
01:39:37,040 --> 01:39:42,560
we wanted to do that but we were making
private

1450
01:39:40,159 --> 01:39:45,440
a private uh park or something for just
the residents or the citizens of

1451
01:39:43,920 --> 01:39:49,600
franklin who effectively funded the
majority of

1452
01:39:46,159 --> 01:39:52,159
their tax base their taxes we could not
necessarily do that through that funding

1453
01:39:51,280 --> 01:39:56,639
vehicle because
that that program would demand that we

1454
01:39:54,960 --> 01:39:59,679
open it up to essentially everyone
you know we could not that would be that

1455
01:39:58,320 --> 01:40:03,679
we would be restricted
and the rights that we would give that

1456
01:40:01,040 --> 01:40:07,040
that entity would have towards outside
to its citizenry we could not advocate

1457
01:40:06,000 --> 01:40:10,880
only franklin
that's typically how it works for

1458
01:40:08,239 --> 01:40:15,360
non-profits so i could see you're kind
of mixing pools of money

1459
01:40:12,320 --> 01:40:17,360
you know municipal money plus non-profit
money i think that would run into some

1460
01:40:16,960 --> 01:40:20,960
pretty
interesting discussions regarding rights

1461
01:40:19,360 --> 01:40:27,600
of use and rights of
propriety going forward that's just my

1462
01:40:24,320 --> 01:40:33,440
my personal opinion yeah i honestly
i don't see a lot of um difficulties in

1463
01:40:30,800 --> 01:40:36,719
this regard with cpa
but the example you just gave were you

1464
01:40:35,360 --> 01:40:42,000
talking about a project
on municipal property or on the private

1465
01:40:39,520 --> 01:40:42,000
property

1466
01:40:42,480 --> 01:40:47,600
yes in this case it's mental property
yeah okay all right so

1467
01:40:45,840 --> 01:40:52,560
so that's a completely different animal
um um uh

1468
01:40:49,920 --> 01:40:57,040
that's where a private entity is
investing in a municipal project

1469
01:40:54,560 --> 01:41:00,560
right um that's not what we're talking
about with cpa

1470
01:40:58,159 --> 01:41:04,560
we're talking about the public entity
the city

1471
01:41:01,679 --> 01:41:07,360
investing in work at the boys and girls
clubs

1472
01:41:05,280 --> 01:41:11,119
historic building so we're talking about
the opposite of what you're talking

1473
01:41:08,800 --> 01:41:11,119
about

1474
01:41:12,159 --> 01:41:17,119
uh joe halligan vice chair one question
which

1475
01:41:15,199 --> 01:41:22,560
has been a big hot topic in the town of
franklin lake that is affordable housing

1476
01:41:19,760 --> 01:41:28,080
have you seen cpa join the private
sector

1477
01:41:23,520 --> 01:41:35,840
uh in construction of affordable housing
100 of the time i have other than boston

1478
01:41:32,000 --> 01:41:39,920
and cambridge um municipalities don't
usually build affordable housing

1479
01:41:38,000 --> 01:41:43,199
and by the way cpa is for affordable
housing only um

1480
01:41:41,199 --> 01:41:46,480
up to a hundred percent of area-wide
median income is

1481
01:41:44,560 --> 01:41:51,360
is the people who can live in cpa
housing

1482
01:41:48,320 --> 01:41:59,600
but it almost always is
a partnership between the town

1483
01:41:55,679 --> 01:42:03,600
and a developer with cpa
we've had a lot of partnerships with

1484
01:42:01,360 --> 01:42:06,639
for-profit developers
because for-profit developers do build

1485
01:42:05,360 --> 01:42:10,639
affordable housing
and we've seen a lot of partnerships

1486
01:42:08,880 --> 01:42:13,520
with community development corporations
which are quasi governmental

1487
01:42:12,159 --> 01:42:16,719
organizations
and we've seen a lot of partnerships

1488
01:42:15,280 --> 01:42:21,040
with non-profit groups
and faith groups and habitat for

1489
01:42:18,560 --> 01:42:24,880
humanity type organizations and
you know we've had um a lot of

1490
01:42:23,199 --> 01:42:30,080
communities partner with veterans
organizations to build veterans

1491
01:42:26,639 --> 01:42:36,239
affordable housing um so
uh yes it's almost always

1492
01:42:33,199 --> 01:42:39,119
a partnership with most of the work
being done by the other entity not the

1493
01:42:38,080 --> 01:42:44,080
city or town
i'm guessing you don't have a housing

1494
01:42:40,480 --> 01:42:48,320
department in in franklin
uh stewart we we actually uh have a

1495
01:42:46,159 --> 01:42:52,719
municipal affordable housing trust
okay but um does that have a paid staff

1496
01:42:51,360 --> 01:42:56,080
or
well it's generally our planning

1497
01:42:53,920 --> 01:42:59,600
department we're a staff of four there's
a community development director brian

1498
01:42:57,840 --> 01:43:03,440
keviner who's on the call tonight
we have a town planner a conservation

1499
01:43:01,920 --> 01:43:07,520
agent and we have
uh an executive assistant who also has

1500
01:43:05,520 --> 01:43:12,480
been managing our housing portfolio for
about 20

1501
01:43:09,040 --> 01:43:15,520
about 25 years maxine okay so you
you have dipped your toes into it a

1502
01:43:14,159 --> 01:43:19,440
little bit more than than some other
communities

1503
01:43:16,239 --> 01:43:25,040
um um so you know
those sort of things um are projects

1504
01:43:22,880 --> 01:43:30,239
that the planning department's going to
take the lead on probably

1505
01:43:26,800 --> 01:43:34,159
um and um it will probably be
the planning department applying to the

1506
01:43:32,000 --> 01:43:37,040
cpc you know when when other city
departments

1507
01:43:35,119 --> 01:43:39,679
want to use cpa funds they put in an
application you know if the parks and

1508
01:43:38,480 --> 01:43:42,800
recs department
wants to fix up a park they put in an

1509
01:43:41,679 --> 01:43:46,080
application just like
anyone else with the cpc if jamie has an

1510
01:43:45,360 --> 01:43:49,679
idea of
how he'd like to use some cpa money he

1511
01:43:47,920 --> 01:43:53,440
puts in an application he put a
city manager at the top or town manager

1512
01:43:51,440 --> 01:43:57,199
at the top of the application so
a lot of those housing projects are

1513
01:43:55,040 --> 01:44:02,159
probably going to be driven by
the folks who are already doing that

1514
01:43:59,360 --> 01:44:06,159
sort of work with the housing trust
but you may receive an application from

1515
01:44:03,920 --> 01:44:10,719
habitat for humanity to do a project
um or um you know very common the local

1516
01:44:09,040 --> 01:44:14,320
community development corporation
um the metrowest community development

1517
01:44:13,040 --> 01:44:16,719
corporation which i don't think works
down in your area although they did a

1518
01:44:15,679 --> 01:44:21,040
project in medway
not too far from you they applied to cpa

1519
01:44:19,920 --> 01:44:26,320
programs all over
you know metrowest um for

1520
01:44:24,080 --> 01:44:30,320
funding so it'll be a combination
probably of things that come from

1521
01:44:28,239 --> 01:44:38,159
your planning department and then other
outside organizations

1522
01:44:35,600 --> 01:44:40,400
joe helen again uh vice chair so my
question is being on the plane aboard

1523
01:44:39,360 --> 01:44:43,600
we're always talking to people
developers

1524
01:44:41,440 --> 01:44:47,040
and we're trying to get an affordable
component in town

1525
01:44:45,199 --> 01:44:51,760
and a lot of developers are complaining
about the cost of material

1526
01:44:48,320 --> 01:44:55,440
labor uh the the land value
so if someone i'm just gonna throw an

1527
01:44:53,199 --> 01:44:59,600
instance was coming with a 10 unit
downtown building could they apply the

1528
01:44:58,880 --> 01:45:04,960
cpa
to possibly sponsor two three or four

1529
01:45:02,719 --> 01:45:07,520
affordable units within their project
absolutely

1530
01:45:05,760 --> 01:45:10,719
happens all the time and it's a great
way um

1531
01:45:08,960 --> 01:45:14,960
you know to get affordable housing built
in your community because

1532
01:45:12,320 --> 01:45:18,560
the developer is doing all the work and
you're just

1533
01:45:15,760 --> 01:45:22,639
writing a check to you know buy down
some of the units to be affordable

1534
01:45:20,560 --> 01:45:27,360
um it's a tremendous way to get
affordable housing done

1535
01:45:23,920 --> 01:45:30,800
um uh you know and um
bedford has done that a lot where they

1536
01:45:29,440 --> 01:45:35,840
have partnered with
developers and then just bought down you

1537
01:45:33,679 --> 01:45:39,199
know from market rate to affordable rate
some of the units in that development

1538
01:45:37,840 --> 01:45:42,880
right because we're here we're hearing
from developers that

1539
01:45:40,639 --> 01:45:47,360
you know the last 20 of the project is
the profit i cannot afford to build that

1540
01:45:45,360 --> 01:45:50,719
but if the cpa stepped in and bought
those three or four units

1541
01:45:48,800 --> 01:45:54,480
that now makes it viable for the
developer to move forward

1542
01:45:52,159 --> 01:45:56,880
benefits the town benefits affordable
housing

1543
01:45:55,280 --> 01:46:00,159
it's a win-win for everybody that's
exactly it that's exactly i mean those

1544
01:45:58,880 --> 01:46:03,440
are terrific projects
and and very common so let's move on so

1545
01:46:02,960 --> 01:46:07,360
i want to
because we're we're at an hour and three

1546
01:46:05,520 --> 01:46:11,280
quarters already and so
usually we go about two hours and

1547
01:46:09,679 --> 01:46:15,920
everyone's probably getting into a zoom
coma already

1548
01:46:12,080 --> 01:46:18,880
pretty quickly so um let's move on with
um

1549
01:46:16,800 --> 01:46:21,360
the next step we talked about how the
projects happen that they end up at the

1550
01:46:20,560 --> 01:46:24,880
council
and i do want to point out that the

1551
01:46:22,960 --> 01:46:28,639
council's
decision making is a little more

1552
01:46:26,880 --> 01:46:31,280
restricted than normal
these are the four things that the

1553
01:46:29,840 --> 01:46:33,920
council can do when they're presented
with a cpa recommendation they can

1554
01:46:32,880 --> 01:46:39,119
approve it
they can reject it they can approve it

1555
01:46:36,239 --> 01:46:42,400
but with a reduced amount
or they can reject it but then order the

1556
01:46:41,920 --> 01:46:47,360
money
sent to the reserve account and let's

1557
01:46:44,320 --> 01:46:50,960
just kind of rarely use this last one
um you know i could see it being used in

1558
01:46:49,600 --> 01:46:55,840
a case of where
you apply you put in a recommendation

1559
01:46:53,679 --> 01:46:59,840
for a housing project and that project
is a lot of money and that's going to

1560
01:46:57,119 --> 01:47:03,679
represent your 10 spending that year
but the city council rejects it

1561
01:47:02,080 --> 01:47:07,440
therefore you would be out of compliance
because you wouldn't have spent

1562
01:47:04,960 --> 01:47:09,760
or reserved any money on housing so they
could order that money sent to the

1563
01:47:08,800 --> 01:47:15,679
housing reserve
instead the council cannot initiate

1564
01:47:13,360 --> 01:47:19,679
any cpa projects on their own without a
cpc recommendation

1565
01:47:17,679 --> 01:47:22,880
and they cannot raise the amount of the
appropriation

1566
01:47:21,040 --> 01:47:25,920
nor can they make um you know
substantial changes to the project you

1567
01:47:24,719 --> 01:47:29,280
know minor
legalities and things like that they can

1568
01:47:27,760 --> 01:47:32,719
certainly fix
uh in the order but if they change the

1569
01:47:31,600 --> 01:47:36,719
scope of the project
it's not your recommendation anymore and

1570
01:47:34,560 --> 01:47:39,360
the cpa legislation says they can't vote
on something unless it has your

1571
01:47:37,920 --> 01:47:43,280
recommendation
so if you put if you put in an

1572
01:47:42,159 --> 01:47:47,679
application
you know um to partner with the habitat

1573
01:47:46,480 --> 01:47:54,800
for humanity
you know on two houses on johnson street

1574
01:47:52,239 --> 01:48:00,880
you know they can't change that to four
houses on west avenue

1575
01:47:57,760 --> 01:48:07,440
so you know they are much more limited
with cpa because of this checks and

1576
01:48:03,360 --> 01:48:07,440
balances between the cpc and the council

1577
01:48:08,159 --> 01:48:14,880
all right so this is sort of um uh my
last slide before we

1578
01:48:13,119 --> 01:48:17,360
um have a cadence point here we can
check in with everyone and see how they

1579
01:48:16,239 --> 01:48:20,880
feel
um so to review some of we call these

1580
01:48:20,480 --> 01:48:24,800
these
these five things are really kind of

1581
01:48:22,560 --> 01:48:26,480
some of the basic tenants of cpa and
we've touched on some of them but i kind

1582
01:48:26,239 --> 01:48:30,239
of
just like to review them at the end for

1583
01:48:28,159 --> 01:48:36,639
folks um
cpa is never to be mixed

1584
01:48:33,920 --> 01:48:39,920
with general municipal revenue um and by
mix i mean

1585
01:48:37,520 --> 01:48:43,280
cpa money ending up in the general
municipal budget

1586
01:48:41,199 --> 01:48:46,159
or replacing things that were already in
the general municipal budget

1587
01:48:44,639 --> 01:48:48,880
that's the supplanting issue that we
talked about and that's not allowed with

1588
01:48:47,679 --> 01:48:53,679
cpa
you can combine general municipal money

1589
01:48:51,119 --> 01:48:58,560
and cpa money to do a project
but you can't have cpa money end up

1590
01:48:56,639 --> 01:49:05,119
supplanting regular
municipal spending cpa can fund

1591
01:49:02,080 --> 01:49:08,719
capital projects it is not it can never
fund operating expenses

1592
01:49:07,199 --> 01:49:12,840
except maybe a little bit in that
support category in housing

1593
01:49:10,960 --> 01:49:16,560
um if you had a housing office for
example

1594
01:49:14,080 --> 01:49:21,360
and it can never fund maintenance it's a
capital program

1595
01:49:17,840 --> 01:49:26,840
for by and large this is a common
question we get about recreation in cpa

1596
01:49:24,480 --> 01:49:31,040
recreation is actually the definition of
recreation in the cpa

1597
01:49:29,040 --> 01:49:35,360
legislation is actually a subset of the
definition of open space

1598
01:49:33,280 --> 01:49:39,199
so that tells us that recreation
projects in cpa

1599
01:49:36,480 --> 01:49:43,679
are for outdoor use only you can't
invest in any

1600
01:49:40,719 --> 01:49:46,960
buildings or large structures for the
recreation category

1601
01:49:47,199 --> 01:49:53,599
one of the things that you'll do a lot
with cpa most communities do

1602
01:49:51,199 --> 01:49:58,400
is to acquire open space to protect it
or acquire farmland

1603
01:49:55,360 --> 01:50:03,760
or acquire restrictions on on farms
or open space when you do that whenever

1604
01:50:01,520 --> 01:50:08,960
you buy something with cpa funds it has
to be permanently restricted

1605
01:50:06,000 --> 01:50:12,960
to the purpose for which you acquire it
excuse me so

1606
01:50:10,480 --> 01:50:17,280
if the town buys a piece of land with
cpa funds for open space

1607
01:50:15,040 --> 01:50:19,760
they can't change the use 10 years later
to build a new school on it

1608
01:50:18,560 --> 01:50:24,400
for example because there'll be a
permanent restriction on that property

1609
01:50:22,960 --> 01:50:28,960
and then we also talked about kind of
one of the basic tenets of cpa is that

1610
01:50:27,040 --> 01:50:34,480
everything that the city council votes
on has to come from you folks

1611
01:50:30,639 --> 01:50:38,239
in terms of um cpa
so let's take a quick stop here and and

1612
01:50:37,520 --> 01:50:43,920
check in
um we can do two things right now

1613
01:50:41,360 --> 01:50:47,920
um we can just take some general
questions and

1614
01:50:44,639 --> 01:50:53,199
and call it a night i do have about
10 12 slides of

1615
01:50:51,040 --> 01:50:56,960
examples of great projects from other
communities and the different

1616
01:50:54,560 --> 01:51:01,440
categories of what types of things cpa
funds

1617
01:50:58,080 --> 01:51:05,040
um i have done these slides in about
five minutes in record time if i kind of

1618
01:51:03,360 --> 01:51:08,080
give it the express version
if you want to get a peek at what some

1619
01:51:06,719 --> 01:51:10,560
of the other communities are doing with
cpa funds and

1620
01:51:09,199 --> 01:51:13,360
the general themes throughout the
spending but i want to turn it back to

1621
01:51:12,800 --> 01:51:16,400
you because
you know we have been here for quite a

1622
01:51:15,199 --> 01:51:20,639
while and i know folks
might be um getting hungry or maybe

1623
01:51:19,040 --> 01:51:23,840
there's a bruins or celtics game on that
someone wants to get to

1624
01:51:21,679 --> 01:51:28,719
so let me turn it back to you and find
out what you'd like to do for the next

1625
01:51:25,520 --> 01:51:32,560
couple of minutes so i
my opinion would be i think we can look

1626
01:51:30,400 --> 01:51:36,480
at the projects when you send us
your slides here just open it up to

1627
01:51:35,599 --> 01:51:39,360
questions
that people might have

1628
01:51:40,159 --> 01:51:46,719
anything else i just one question
so just roaming around a little bit on

1629
01:51:46,400 --> 01:51:50,320
the
on the site that you have um you have a

1630
01:51:48,560 --> 01:51:55,119
fantastic database of
previous projects by year town etc i was

1631
01:51:53,280 --> 01:51:58,480
just wondering if it's possible
to get details of any of these projects

1632
01:51:56,960 --> 01:52:02,480
do we do we
write to the cities themselves or do we

1633
01:52:01,199 --> 01:52:08,320
actually go through
your organization directly okay so um

1634
01:52:05,840 --> 01:52:11,360
when you were on the project database on
our website

1635
01:52:09,440 --> 01:52:15,679
did you click on the name of the project
and have about a big

1636
01:52:13,599 --> 01:52:18,800
opening a big window that opened with
details on the project

1637
01:52:17,280 --> 01:52:23,440
no i was just looking at the list i was
just trying to search for the

1638
01:52:20,800 --> 01:52:27,520
project's own specific area um and we're
just about to actually

1639
01:52:24,880 --> 01:52:30,239
um overhaul our databases on our website
so

1640
01:52:28,239 --> 01:52:33,440
um one thing that will be more apparent
is when you

1641
01:52:31,440 --> 01:52:37,599
search for projects you know four things
come up the project name

1642
01:52:34,800 --> 01:52:42,719
the date the town and the appropriation
if you click on the project name

1643
01:52:39,679 --> 01:52:47,199
it's it is clickable another window will
open with about 50 data points on that

1644
01:52:44,960 --> 01:52:50,480
project
other than that that that database is

1645
01:52:49,840 --> 01:52:54,880
actually
run by the state unfortunately they

1646
01:52:53,440 --> 01:52:57,679
collect all this data and they don't
display it anywhere on the state's

1647
01:52:56,400 --> 01:53:01,040
website so
we display it on our website because we

1648
01:52:59,360 --> 01:53:03,599
feel like the public should have access
to it

1649
01:53:02,000 --> 01:53:07,360
but we don't collect that data the state
does actually every year and you will

1650
01:53:05,599 --> 01:53:12,719
be required at the end of every fiscal
year the cpc has to file a form with the

1651
01:53:10,239 --> 01:53:15,679
state called the cp3 it's an electronic
form

1652
01:53:13,520 --> 01:53:20,080
to give the details on your projects so
they'll be in that database

1653
01:53:17,520 --> 01:53:22,560
um but if if the details are not in that
expanded view

1654
01:53:21,199 --> 01:53:26,960
then you would have to contact the
community i

1655
01:53:24,560 --> 01:53:29,520
will say that after 15 years of of doing
this i

1656
01:53:27,679 --> 01:53:32,080
you know i don't know all 13 000
projects by any stretch of the

1657
01:53:30,719 --> 01:53:36,239
imagination
um but i do know about a lot of them so

1658
01:53:34,000 --> 01:53:39,440
you can always check with us too
yeah it's a good i mean is a good place

1659
01:53:38,080 --> 01:53:42,639
to start if we're actually looking at
something similar

1660
01:53:40,639 --> 01:53:46,320
to use as a reference if someone has
done something very similar just to look

1661
01:53:44,159 --> 01:53:50,000
at how it was structured the cost etc
so it's really nice to have that as an

1662
01:53:48,000 --> 01:53:54,400
as a tool
great um we're about to launch in the

1663
01:53:52,560 --> 01:53:58,000
next couple weeks
in addition to this project database we

1664
01:53:57,119 --> 01:54:02,800
have crunched
about 25 or 30 different reports that

1665
01:54:01,280 --> 01:54:07,040
you can pull out of the database you
know

1666
01:54:03,440 --> 01:54:10,960
show me a list of all the open space
projects that have been bonded

1667
01:54:08,639 --> 01:54:14,000
in all the communities um and so there's
gonna be a whole new section of our

1668
01:54:12,320 --> 01:54:17,440
website that we're just putting the
finishing touches on

1669
01:54:15,440 --> 01:54:20,320
where you'll be able to dig down into
you know really mine that data for a lot

1670
01:54:19,440 --> 01:54:23,440
of different um
reports we're pretty excited about that

1671
01:54:22,880 --> 01:54:26,960
and
um we'll add you to our newsletter list

1672
01:54:25,520 --> 01:54:30,560
and we'll put out a newsletter as soon
as that

1673
01:54:27,520 --> 01:54:37,119
section is ready just another question
since this is a relatively new um

1674
01:54:34,400 --> 01:54:41,360
program um is there a is there any kind
of process whereby

1675
01:54:38,719 --> 01:54:45,040
uh the state goes back and looks at or
or makes requests of people that have

1676
01:54:42,800 --> 01:54:48,560
done these kinds of projects
through the cva and asked them what work

1677
01:54:47,360 --> 01:54:51,920
what didn't work you know
uh you know basically lessons learned is

1678
01:54:50,320 --> 01:54:53,920
there anything like that that's captured
for

1679
01:54:52,639 --> 01:55:00,159
people like us that are just starting
out to actually review or to access

1680
01:54:56,639 --> 01:55:03,199
um no i there's not um i mean if anyone
was going to do that it would be us like

1681
01:55:01,760 --> 01:55:06,800
i said the state has
no they don't really consider this their

1682
01:55:05,119 --> 01:55:10,880
program um
you know for better or for worse we're

1683
01:55:08,800 --> 01:55:14,400
it and people think we're a state agency
all the time because

1684
01:55:12,639 --> 01:55:16,880
you can search for hours on the state's
website and the only thing you're going

1685
01:55:16,000 --> 01:55:22,800
to find
is one thin little page on dor's uh

1686
01:55:20,000 --> 01:55:25,119
site about the trust fund and that is it
um

1687
01:55:23,840 --> 01:55:30,320
it's it's kind of it's kind of
surprising actually um

1688
01:55:27,280 --> 01:55:34,560
but um um you know we we're
we try to since you guys support us we

1689
01:55:32,800 --> 01:55:37,599
try to run pretty lean and mean
um and that is not something that we've

1690
01:55:36,880 --> 01:55:41,440
really
you know been able to tackle we do have

1691
01:55:39,599 --> 01:55:45,520
a lot of success stories on our website
i think the closest thing we have

1692
01:55:43,440 --> 01:55:50,320
is in each category we probably have 15
or 20 success stories

1693
01:55:47,440 --> 01:55:53,280
where we write a long description of the
project

1694
01:55:51,280 --> 01:55:58,239
and what worked and what didn't work and
we actually give

1695
01:55:54,639 --> 01:56:02,560
links to if it's a building project to
the plans

1696
01:55:59,040 --> 01:56:05,520
you know to photos to documents um
so i think that's the closest thing to

1697
01:56:03,920 --> 01:56:09,440
what we have are these success stories
and and lessons learned

1698
01:56:07,280 --> 01:56:12,719
um but it it could be you're right it
could be a lot more robust if we had a

1699
01:56:11,199 --> 01:56:15,599
bigger staff to be able to do something
like that and one last question i'll

1700
01:56:15,199 --> 01:56:19,040
stop
asking to stop with the questions um for

1701
01:56:18,159 --> 01:56:23,440
conservation
there there is a fantastic organization

1702
01:56:21,840 --> 01:56:27,040
run by the state
that actually brings together all the

1703
01:56:25,199 --> 01:56:31,679
conservation groups of the towns
together at least twice a year

1704
01:56:28,719 --> 01:56:34,480
the big one is in the is in the fall and
um

1705
01:56:32,080 --> 01:56:36,880
again this is pre-coveted of course but
that actually turns out to be an

1706
01:56:35,920 --> 01:56:42,159
incredibly
excellent venue for networking sharing

1707
01:56:40,320 --> 01:56:45,440
again the whole idea about what work
what doesn't stories projects etc etc

1708
01:56:44,480 --> 01:56:49,520
with the different
uh conservation groups and different

1709
01:56:47,599 --> 01:56:51,280
towns is there something like that for
cpa

1710
01:56:50,159 --> 01:56:56,080
or is there something like that
envisioned in the future for cpa

1711
01:56:53,199 --> 01:56:59,920
yes um absolutely we we did we have done
conferences

1712
01:56:56,880 --> 01:57:02,800
many conferences in the past um and as
soon as we bring on our third staffer

1713
01:57:01,760 --> 01:57:07,040
that is going to be
um one of their main jobs is to restart

1714
01:57:05,599 --> 01:57:10,880
those conference against post
postcode um so we usually do them

1715
01:57:09,599 --> 01:57:13,920
regionally so
we have one in the western part of the

1716
01:57:12,320 --> 01:57:18,080
state and then the next year we'll you
know go southeast and then the next

1717
01:57:15,840 --> 01:57:21,440
year we'll go northeast anyone can come
from around the state but we try to move

1718
01:57:19,599 --> 01:57:30,080
the location around so it's not always
in one part of the state thank you

1719
01:57:24,880 --> 01:57:35,840
no problem i have a question
so we have open space housing historic

1720
01:57:33,280 --> 01:57:39,599
are we looking for projects of each one
of those every year

1721
01:57:37,440 --> 01:57:44,560
because we want to have a project
fitting each one of those

1722
01:57:41,679 --> 01:57:49,440
not necessarily no we have um lots of
communities that build up money

1723
01:57:46,239 --> 01:57:51,679
in their reserve accounts um so you are
not required

1724
01:57:50,560 --> 01:57:54,880
matter of fact you're not required to
approve any projects at all um we've had

1725
01:57:53,760 --> 01:57:58,560
some communities
you know take a year off um because they

1726
01:57:56,880 --> 01:58:00,960
had you know so many projects in the
pipeline

1727
01:57:59,520 --> 01:58:06,000
you know the municipality was having a
tough time administering all of them

1728
01:58:02,719 --> 01:58:11,920
um so they take some time off
it is not you are not required to

1729
01:58:09,360 --> 01:58:14,639
to do any projects in any category or do
any projects at all

1730
01:58:13,040 --> 01:58:19,119
each year the only thing you are
required to do is

1731
01:58:16,480 --> 01:58:22,159
is reserve that money in the three
reserve accounts

1732
01:58:20,239 --> 01:58:27,520
um if you don't do a project in that
category

1733
01:58:24,639 --> 01:58:29,920
oftentimes um mike is uh something like
the housing issue would be a great

1734
01:58:28,800 --> 01:58:35,920
example
um you know 140 000 in a year really

1735
01:58:33,520 --> 01:58:39,920
isn't going to buy you a lot of units
um so typically a strategy in the cpa

1736
01:58:38,639 --> 01:58:44,960
plan might be to say
okay the committee feels comfortable

1737
01:58:42,639 --> 01:58:49,599
with this project or this concept
uh maybe we should save up x amount of

1738
01:58:47,360 --> 01:58:52,639
dollars from the ten percent every year
plus an additional five percent

1739
01:58:51,920 --> 01:58:56,560
therefore
in four years five years you'll have x

1740
01:58:55,040 --> 01:58:59,440
you know million dollars
and you can be able to contribute

1741
01:58:57,840 --> 01:59:03,760
towards a project something like that
open space is the same way

1742
01:59:01,199 --> 01:59:08,000
recreation is certainly the same way and
so that's going to be a deliberative

1743
01:59:05,760 --> 01:59:10,239
uh issue i think once we go through all
the presentations over the next several

1744
01:59:09,440 --> 01:59:13,040
months
uh on each of the categories the

1745
01:59:11,679 --> 01:59:16,159
committee's gonna have to decide you
know

1746
01:59:13,280 --> 01:59:18,560
do you want to spend all the money or do
you want to save some of it for larger

1747
01:59:17,840 --> 01:59:21,920
things and
make no mistake they'll definitely be

1748
01:59:20,960 --> 01:59:24,960
there's already
a ton of projects in town that are

1749
01:59:23,760 --> 01:59:28,080
backlogged that
will require multi-million dollar

1750
01:59:26,639 --> 01:59:31,920
investments
you will almost always have more

1751
01:59:29,920 --> 01:59:40,000
applications than you have funding
um so that is the start

1752
01:59:36,719 --> 01:59:45,119
yep absolutely and um there's there is
one downside to being organized so early

1753
01:59:42,719 --> 01:59:47,760
um you know the community like west
newbury that took two and a half years

1754
01:59:46,560 --> 01:59:51,599
to organize
they had a ton of money to spend coming

1755
01:59:49,679 --> 01:59:54,560
out of the gate because they had
the three years that they weren't

1756
01:59:52,960 --> 01:59:58,159
organized to spend and then you can
always spend one year in advance

1757
01:59:56,320 --> 02:00:01,440
just like the city does you know
spending for the next year

1758
01:59:59,760 --> 02:00:04,800
so they had four years worth of funding
coming out of the gate so

1759
02:00:03,119 --> 02:00:09,360
one thing about getting organized so
early is you're only going to have

1760
02:00:06,480 --> 02:00:14,719
you know fy 22 money to spend um you
know over the next year

1761
02:00:12,080 --> 02:00:19,520
so if there's a negative to being on top
of the game that's it but that's

1762
02:00:16,320 --> 02:00:19,520
that's a pretty small negative

1763
02:00:19,760 --> 02:00:27,679
uh joe halligan one last question so i i
thought i heard you correct

1764
02:00:24,400 --> 02:00:30,880
uh if the board uh
discovered there was a 10-acre parcel

1765
02:00:29,760 --> 02:00:34,159
available for sale
we really feel as though that land would

1766
02:00:33,760 --> 02:00:37,360
fit
someday into something that we would be

1767
02:00:35,920 --> 02:00:40,560
interested in doing
maybe the relocation of a historic

1768
02:00:39,760 --> 02:00:45,520
building
a possible park a garden a public garden

1769
02:00:44,080 --> 02:00:50,239
where people can plant their vegetables
like i've seen in other towns

1770
02:00:47,520 --> 02:00:54,000
but we don't know the exact use are we
limited to buying that because we don't

1771
02:00:52,159 --> 02:01:01,040
know what we're going to do
that's one of the great things about cpa

1772
02:00:57,760 --> 02:01:07,360
is that you can buy land for
all cpa purposes

1773
02:01:04,320 --> 02:01:10,239
and this is typically done
you know not necessarily where you have

1774
02:01:08,800 --> 02:01:15,280
no idea what you're going to do for the
land although you certainly could

1775
02:01:12,000 --> 02:01:17,520
um but it's typically done where you
have a

1776
02:01:15,760 --> 02:01:22,080
pretty good idea of some things you want
on that land but you never have time to

1777
02:01:20,320 --> 02:01:25,119
finalize any of those ideas before you
have to go to closing right

1778
02:01:23,520 --> 02:01:27,840
you know usually when land comes on the
market it's not going to stay there very

1779
02:01:27,440 --> 02:01:32,719
long
and folks don't want to you know when

1780
02:01:30,000 --> 02:01:36,000
they decide to sell they want to sell
so you know typically in that situation

1781
02:01:35,599 --> 02:01:42,400
you would
ask the city council to um buy the land

1782
02:01:39,599 --> 02:01:47,040
for all cpa purposes and then a
committee would be appointed

1783
02:01:44,000 --> 02:01:51,360
by the council to study the land and
make recommendations on

1784
02:01:48,400 --> 02:01:55,280
on what to do with that now one thing
about cpa is anytime you buy land you

1785
02:01:53,360 --> 02:01:58,159
have to put the proper restrictions on
there

1786
02:01:56,159 --> 02:02:02,480
so in this case you would wait to put
those restrictions on

1787
02:01:59,840 --> 02:02:05,360
until you determined okay we're going to
use these five acres up front for

1788
02:02:04,080 --> 02:02:08,639
affordable housing
and then we're going to put soccer

1789
02:02:06,719 --> 02:02:12,480
fields in the back and we put a housing
restriction on the five acres and a

1790
02:02:11,040 --> 02:02:15,599
conservation restriction for
recreational purposes on the soccer

1791
02:02:14,560 --> 02:02:18,719
fields
um you know we've had some communities

1792
02:02:17,599 --> 02:02:22,239
do three
um you know my community bought a piece

1793
02:02:20,239 --> 02:02:26,320
of land and there's 50 acres of
conservation land in the back

1794
02:02:23,920 --> 02:02:29,599
with hiking trails and there's 20 acres
of um

1795
02:02:27,360 --> 02:02:35,040
fields multi-purpose fields and there's
a 10 a 12 acre parcel up front that's

1796
02:02:32,080 --> 02:02:38,159
um going to be developed for affordable
housing that's the one piece that's

1797
02:02:36,400 --> 02:02:43,119
still not built yet
okay i guess my last question would be

1798
02:02:41,360 --> 02:02:47,840
being on the planning board and seeing
developers coming forward

1799
02:02:44,960 --> 02:02:52,159
uh is it possible if they were to come
forward with a project

1800
02:02:49,440 --> 02:02:56,480
and there is a lot of land left over can
they

1801
02:02:52,480 --> 02:02:56,480
donate that land to the cpa

1802
02:02:56,639 --> 02:03:02,080
no they would be you can donate money to
the cpa

1803
02:03:00,080 --> 02:03:05,360
account so people can make private
donations

1804
02:03:03,280 --> 02:03:09,840
and say they want that money deposited
in the cpa account

1805
02:03:07,040 --> 02:03:13,440
land would be donated to the town the
cpa

1806
02:03:10,480 --> 02:03:16,159
program doesn't own any land in and of
itself when you use cpa money to buy

1807
02:03:15,440 --> 02:03:20,320
land
it's town land after that um it has a

1808
02:03:18,800 --> 02:03:24,000
restriction on it
um for you know one of the four cpa

1809
02:03:22,800 --> 02:03:27,920
purposes
but the land is all owned by the town

1810
02:03:25,679 --> 02:03:31,280
the cpa doesn't is not an entity that
owns land

1811
02:03:29,040 --> 02:03:35,040
so they'd be donating the land to the
town and they'd probably be

1812
02:03:33,520 --> 02:03:38,719
you know the town every time land is
donated to a town the council has to

1813
02:03:37,040 --> 02:03:41,119
vote to accept that donation you know
you don't want to

1814
02:03:39,599 --> 02:03:44,800
you know someone can't just waste off
their contaminated land on you you have

1815
02:03:42,800 --> 02:03:48,560
to accept that donation
usually you accept it um for a specific

1816
02:03:47,840 --> 02:03:52,800
purpose
so you know the council would pass an

1817
02:03:51,760 --> 02:03:55,840
order to
accept the donation of this land for

1818
02:03:54,480 --> 02:04:01,520
conservation purposes
or for recreational purposes

1819
02:03:59,119 --> 02:04:06,320
you know if the person donating it wants
it to be used in a particular way

1820
02:04:03,599 --> 02:04:06,320
okay thank you

1821
02:04:08,960 --> 02:04:16,320
opportunity if that opportunity comes up
your jamie is your first stop to

1822
02:04:13,119 --> 02:04:16,320
figure out something like that

1823
02:04:18,079 --> 02:04:22,880
thank you anyone else

1824
02:04:23,599 --> 02:04:29,119
great that's awesome is that it mr
chairman yes

1825
02:04:26,719 --> 02:04:32,560
thank you stuart i appreciate it i'm
going to

1826
02:04:29,920 --> 02:04:37,679
um i'm just going to put my um the last
slide here with our

1827
02:04:33,840 --> 02:04:40,960
phone number and um uh encourage you all
to

1828
02:04:38,159 --> 02:04:44,639
you know call or um or email my email
address is on the

1829
02:04:41,920 --> 02:04:46,639
website um and we're happy to answer
questions

1830
02:04:45,280 --> 02:04:50,000
we're happy to help you get up and
running um when you have a draft cpa

1831
02:04:49,119 --> 02:04:53,280
plan we'll
we'll proof it for you make some

1832
02:04:51,440 --> 02:04:57,440
comments and edits and
see if we can um make some suggestions

1833
02:04:55,760 --> 02:05:01,280
for you on the plan we'll
review your projects you know the first

1834
02:04:59,360 --> 02:05:03,920
time around um
you know we definitely want to see you

1835
02:05:02,480 --> 02:05:07,599
guys get up and running and be very
successful we're

1836
02:05:04,880 --> 02:05:09,920
really excited um you know if susan is
still there i don't know if she's still

1837
02:05:08,719 --> 02:05:12,960
on the line but
you know i i've been around long enough

1838
02:05:11,520 --> 02:05:16,719
to have worked on the first franklin
campaign

1839
02:05:13,599 --> 02:05:20,560
and it was very disappointing to to lose
and not get cpa for you know over

1840
02:05:18,960 --> 02:05:24,400
another decade so
it's really exciting to have you guys in

1841
02:05:22,560 --> 02:05:28,800
the program and we want to we want to
help in any way we can

1842
02:05:26,800 --> 02:05:32,320
steward thank you so much for um taking
the time so quickly

1843
02:05:30,000 --> 02:05:36,000
and um you know for uh customizing the
presentation for franklin

1844
02:05:34,480 --> 02:05:41,599
just for the folks at home that are
paying attention

1845
02:05:38,000 --> 02:05:45,679
april 6th which i believe is next week
is the next community preservation

1846
02:05:43,520 --> 02:05:49,599
committee meeting
we're going to be approving a calendar

1847
02:05:47,199 --> 02:05:53,920
of dates at that meeting
but also notably next week we're going

1848
02:05:52,719 --> 02:05:58,320
to give you
the committee and the community an

1849
02:05:55,760 --> 02:06:02,719
update on open space efforts
and then in the months after that we're

1850
02:06:00,159 --> 02:06:07,599
going to tackle each uh meeting
we're going to focus on updates on each

1851
02:06:04,960 --> 02:06:10,719
of the issues before so ryan jetty
is going to come in and do a

1852
02:06:08,560 --> 02:06:14,159
presentation on recreation
um and then we're going to do one on

1853
02:06:12,400 --> 02:06:17,920
affordable housing as well as historic
preservation

1854
02:06:16,079 --> 02:06:20,320
hopefully over the summer i think one of
the other ideas christie and were

1855
02:06:19,280 --> 02:06:23,840
talking about
was to maybe take the committee out on a

1856
02:06:21,920 --> 02:06:27,840
short tour particularly the historic
spots maybe just go to the red brick

1857
02:06:26,079 --> 02:06:31,920
schoolhouse the museum
the washington street church and some of

1858
02:06:30,079 --> 02:06:36,480
the other hot spots that um you know
maybe for consideration down the line so

1859
02:06:34,560 --> 02:06:42,480
i think uh stewart's slide at the
beginning was referencing

1860
02:06:39,119 --> 02:06:45,040
review plans you know some of them are
good to do in this room

1861
02:06:43,760 --> 02:06:49,119
i think some of them are probably better
to do outside as well um

1862
02:06:47,199 --> 02:06:52,320
and so uh you know we hope to spend the
next several months

1863
02:06:50,320 --> 02:06:54,800
uh reviewing kind of the current status
of each topic with the committee and the

1864
02:06:53,920 --> 02:07:02,079
community
uh just to get everybody started

1865
02:06:59,760 --> 02:07:05,440
and with that i think we'll adjourn mr
chairman

1866
02:07:02,880 --> 02:07:07,760
i have one yeah one thing does everyone
agree

1867
02:07:06,159 --> 02:07:11,840
that we should just have our first
budget be that generic

1868
02:07:09,599 --> 02:07:15,760
oops presentation that they made the 10
10 10 and five

1869
02:07:13,440 --> 02:07:18,079
yes and the rest as a reserve budget
sounds good

1870
02:07:16,639 --> 02:07:21,920
perfect so you can take care of that
development we will take care of that mr

1871
02:07:20,000 --> 02:07:25,440
chairman and i think just for clarity on
the administrative expenses

1872
02:07:23,360 --> 02:07:31,360
i mean that list was perfect that stuart
put up i think the most likely expenses

1873
02:07:28,239 --> 02:07:35,040
would be appraisals site
costs i think mr halligan pointed that

1874
02:07:33,599 --> 02:07:40,079
out earlier too
um and so even if that's not used for

1875
02:07:37,840 --> 02:07:43,199
any potential purpose in the future
um having that available i think would

1876
02:07:41,679 --> 02:07:45,760
help the community out a lot
and donuts

1877
02:07:47,119 --> 02:07:53,199
i know stu i owe you a box of donuts for
saying a couple nice things about me

1878
02:07:51,280 --> 02:07:57,280
but uh johnny on the spot or whatever so
i owe you a box of krispy kremes

1879
02:07:55,119 --> 02:08:00,719
no problem and albert i'll return that
jamie i'll send you a

1880
02:07:58,560 --> 02:08:05,360
a budget template that you can use to
prepare for the committee

1881
02:08:02,320 --> 02:08:08,560
excellent thanks dude thank you great
so i'd entertain a motion to adjourn

1882
02:08:07,520 --> 02:08:12,000
second
someone's gonna make a motion i make a

1883
02:08:10,159 --> 02:08:15,440
motion to adjourn a second
all those people say hi hi

1884
02:08:15,920 --> 02:08:21,679
it's gonna be a roll call one zoom is
gonna be a roll call

1885
02:08:20,079 --> 02:08:24,560
why did i knew joe was gonna see i
didn't even say anything because i knew

1886
02:08:22,960 --> 02:08:28,639
joe was gonna say it himself
thank you joe i forgot that okay so

1887
02:08:27,840 --> 02:08:31,920
there's been a
motion made and seconded in the clerical

1888
02:08:30,960 --> 02:08:39,440
call role
uh dave mcneil hi joseph halligan

1889
02:08:36,320 --> 02:08:46,560
yes christopher feeley yes
phyllis malcolm yes wayne marion

1890
02:08:43,040 --> 02:08:51,280
yes jeff levingston yes tony doyle
yes mike uh i don't know how to say your

1891
02:08:48,960 --> 02:08:56,800
last name
and lisa oxford yes

1892
02:08:54,560 --> 02:09:00,400
thank you thank you we're adjourned
thanks everyone

1893
02:08:57,840 --> 02:09:05,840
thanks everybody have a good night all
right

1894
02:09:01,520 --> 02:09:05,840
thank you might be the bottom button