[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:00] September 2nd. And we'll go ahead and get started with the meeting. Can we do a roll call?
[0:10] Trustee
[0:10] Lamock? Here. Trustee Brown?
[0:16] Trustee Higman? Here. Trustee Antonio? Here. Mayor
[0:21] Crites?
[0:24] Trustee Mayhan? Here. Mayor Pertempedia? Here. Mayor Pertem, you have a quorum. Thank
[0:32] Thank you.
[0:32] And if everybody can stand, we can say the Pledge of Allegiance, the flag is right over
[0:38] there.
[0:39] I pledge allegiance to the flag of the United States of America and to the Republic
[0:46] for which it stands, one nation under God, indivisible with liberty and justice for all.
[0:58] All right, Brian, do we have any changes to the agenda tonight that you would make?
[1:02] No changes, Mayor Pro Temp.
[1:06] And then special presentations.
[1:08] We have the Carbon Valley Health Center.
[1:18] Welcome.
[1:19] Good evening, everyone.
[1:21] I do have just a brief handout.
[1:29] Thank you for allowing me to come and speak today.
[2:04] Coming to present and reference to the Community Grant Request, we submitted recently.
[2:10] The grant request is to help sponsor our annual empty bulls fundraiser, which is coming
[2:20] up this November 14th.
[2:23] And so I just have a little handout to share information about the Carbon Valley Help Center
[2:29] if you're not familiar with us or just would like to know kind of what we're doing in the community.
[2:35] So the Carbon Valley Health Center has been in the community since 2013.
[2:42] Our mission is to help provide food rent and utility bill help to individuals and families
[2:49] in need.
[2:50] So we serve all of the Tritown area.
[2:55] Also, well, our service area is actually the Will County portion of the St. Brain Valley School District.
[3:01] So primarily, primarily carbon valley, a little bit of meat, eerie.
[3:07] So we distribute food to clients one time per month, that's all non-perishable food.
[3:15] We do rent and utility grants once a year to individuals who qualify.
[3:22] I mentioned we've been serving in the community since 2013, and we are able to help those
[3:29] the need because of the generosity of those in the community. I'm coming up on my first
[3:36] complete year at the Help Center. I started October 1st, so I'm quickly shift into the
[3:42] point where people told me I can't claim I'm new anymore.
[3:47] But what has amazed me is
[3:49] how generous everyone in the community is that we're able to do this. And I like to think
[3:56] We're doing a pretty good job because of the generosity of everyone in the community.
[4:04] So ways you can donate food drives, financial donations, sponsorship opportunities, and then
[4:10] also through volunteer, through our events within the Help Center, and then also bull parties.
[4:18] We're going to be doing a lot of bull painting parties to have bulls for our event.
[4:23] Just a little bit about our numbers for, this would be fiscal year 2526.
[4:32] We served 364 families, which equaled over 1,000 individuals.
[4:40] We distribute 39,000 pounds of food and we awarded $132,000 in grants.
[4:48] And so the sponsorship for empty bulls really goes towards those grants.
[4:57] All of the money we receive minus the cost.
[4:59] And we're able to do it at a relatively low cost.
[5:03] So all of the money we raise through sponsorships and ticket sales
[5:07] and both parties goes directly into our project account,
[5:11] which goes directly into help in folks with their written utility bills.
[5:18] Our database system does not allow us to filter out by city.
[5:25] I wish we could do that a little bit to know kind of how each town's represented it.
[5:30] We can filter by zip code, but so that only gives us a small sample of the folks that actually live in Frederick help.
[5:37] But just looking at those families, we have 41 households, 120 people, and they received over $20,000 in assistance from us.
[5:50] So that's all I have.
[5:53] If there are any questions, I'll be happy to answer questions
[5:59] that the trustees have.
[6:00] to comment. I attended the polls, empty polls event. For the last several years I've enjoyed it
[6:09] into good, it is a great opportunity for people to come in, see what's going on, get back to
[6:17] the community, and you know the events in front of them. Take walk, yeah we hope to continue the fun.
[6:26] I don't go, I don't attend it and thank you, but, you know, it's something that is a good event for everybody and the kids and the families that are there.
[6:36] Thank you.
[6:39] Well, I have a silly question. What is a cakewalk?
[6:44] It's like musical chairs, but with dessert. Oh, I did that. I did that. Yeah. That's fun.
[6:51] Chairs, but there's no chairs. You're walking in the circle, but that's right.
[6:54] I also just like to say thank you for doing what you do.
[7:00] My wife and I also attend the event over there, she's done the color guard there the last
[7:05] couple years.
[7:07] My daughter loves the cakewalk so it's a lot of fun and we'll see you there again this year
[7:13] for sure.
[7:17] I was looking at the application and it's like you didn't have any funds left over from
[7:22] from last year because I think that's a question on the application about that and then it also says
[7:32] Your need kind of increased by 9%
[7:36] And you're asking the same as last year. So I guess my comment is for the for the board
[7:43] Maybe if somebody wants to make a motion to consider a little bit of a higher donation beyond 3,500
[7:51] given their needs are increasing.
[7:55] Oh, that would be amazing.
[7:58] Objection. Sorry, I have one question. I am not familiar with the program, but where is your facility?
[8:07] We are actually located in the town of Firestone on Buchanan, so we're just a half in a little house.
[8:13] We're about half a block east of the post office in Firestone.
[8:17] So come by anytime we're open Tuesdays Thursdays. I might be in there on Wednesday, Wednesday, Friday, but
[8:25] I think this is a great, I don't know as much as others, but I always think it's good when the
[8:34] community's helping out the community, especially with needs like this and have those. So I'm very supportive.
[8:43] I'm honored to have this job. I'm a long time Frederick resident. So I've lived in the Carbaville Valley longer than anywhere else. So to be able to do something that help out the community really means a lot to me.
[9:00] Have you seen a need increase over the last year, how about eight, nine percent?
[9:08] Yeah, so just in terms of food alone, I say we are thirty, I think last year I don't have last year's numbers.
[9:18] But I think it was thirty two thousand we gave out in food.
[9:22] and then in grants we gave out just under 100,000 so I think it was 98,000 we
[9:30] gave out in grants and that went up to 132. Now we are, we did receive other
[9:36] funding to a grant last year, I hope we get again to so we were able to increase
[9:44] the amount, we are able to help people with rent the first time they apply for a
[9:47] grant so that did account for some of that increase but we were able to do that so that
[9:52] was great.
[9:54] Any
[9:58] other comments or questions, somebody wants to make a motion on this request?
[10:06] Make a motion.
[10:07] I'm not sure if I'm doing this the right way but I think we should bump it up to 4,000.
[10:15] It looks like the previous year has been kind of a $500 increase each year and I think the
[10:22] needs increasing.
[10:24] So I'd be okay with a $4,000 donation.
[10:29] Hi, second.
[10:31] Okay, motion a second.
[10:32] Any discussion?
[10:35] Okay.
[10:37] Trustee Eggman?
[10:38] Yes.
[10:39] Trustee Antonio?
[10:40] Yes.
[10:41] Trustee Lamoc?
[10:42] Yes.
[10:43] Trustee Mayhem?
[10:44] Yes.
[10:45] Mayor Pro Tempedia?
[10:46] Yes.
[10:47] motion passed 5-0. Thank you. Thank you for coming.
[10:54] November 14th, we'll see you.
[10:57] November 14th, right? Okay.
[11:03] All right, now we have public comment. This portion of
[11:08] the agenda is provided to allow members of the audience to provide comments to
[11:12] the Board of Trustees. Please sign in and you will be called. If your comments are
[11:16] concerns require an action. That item will need to be placed on a later agenda.
[11:22] Please limit the time of your comments to three minutes. Do we have anybody
[11:25] signed up for public comments?
[11:29] Right, we have one person signed up, Eric Doring.
[11:35] Please state your name and address for their record and then let us know what
[11:40] you want to say. My name is Eric During. I resided at 9025 Silver
[11:44] a virtual part here in Frederick. First thank you Mayor Pro Tem and Tom Board for your
[11:51] service to our community and all you do on behalf of the residents. As a person who
[11:56] sat where you were sitting, I know your role is neither easy nor without controversy.
[12:03] Your commitment is gratefully appreciated. Tonight I come as a person who has been involved
[12:08] in the recent efforts of citizens along with staff to begin discussing transportation needs
[12:13] for our growing community and my thanks to the excellent work by town staff providing
[12:19] facts, data, and understanding of transportation needs.
[12:24] My points are brief.
[12:26] Transportation needs are a vital and important infrastructure need.
[12:31] Current and future residents look to communities with a solid, well-maintained transportation system.
[12:36] current business, retail, commercial, industrial, expect roads that bring customers, employees,
[12:45] materials to their sites and new businesses and developers, developers want assurance that
[12:51] quality transportation corridors are constructed and available.
[12:56] Residents want connectivity for vehicles, parks, neighborhood schools, and other amenities.
[13:03] days. Frederick has a need, a huge need, to make improvements in our community related
[13:09] to transportation and our current system of using general fund dollars does not suffice.
[13:17] The proposal is to create a mechanism where those who buy goods and services in our community
[13:23] both residents and visitors share that burden with the proposed sales tax increase dedicated
[13:29] to transportation issues.
[13:33] Unmet needs for improvement can't wait.
[13:36] We need to be bold and seek this new funding to ensure the safety of our children, seniors
[13:41] and all who use transportation in our special federal community.
[13:47] These are tough economic times for a lot of folks in our communities and our residents.
[13:53] So demands and less and less money to provide for individual and family needs
[13:58] or what is happening. This is one more request from government. My response is if
[14:05] our roads and our full of potholes de-graded surfaces and not safe, that may
[14:10] affect your car, your truck, your ability to make it and make it harder to get to
[14:15] work, for the kids to get to school, or to get to your favorite store or restaurant.
[14:21] Nothing is free, unfortunately, and delivering these projects only increases the
[14:26] cost down the road. I encourage and ask your support tonight to pass the proposed
[14:33] ballot language for November 3rd when residents will approve this critical
[14:39] infrastructure need. Thank you Mayor Pro Tem and council members.
[14:45] Thank you for the comment. It means a lot coming from an alum of the of the
[14:51] building.
[14:54] Alright, next any other public comment? I only see one. And next...
[15:00] So on the agenda is the consent agenda. Consent agenda items are considered to be rude. Oh, sorry. Next on the agenda is the staff report. Brian, I wasn't going to forget you. Good. Thanks, Mayor Pro Tem. Just a quick verbal update today. Alicia from Economic Development Department is going to come up and just give a very brief high level. But as she's coming up here, just to remind her about Miner's Day coming up here.
[15:29] in a couple of weeks. If it's okay and I know I'm talking to the mayor and with Jessica,
[15:36] the initial consensus is just to move forward with golf carts. It's probably, it allows
[15:41] you to customize that golf cart however you want to. Whether it's departments, whether
[15:46] it's, you could, we have decorations for previous events that we've done. Or if you want to,
[15:52] you want to decorate that cart specific to any issue that you feel is important. So we
[15:58] have those here if you need help feel free to reach out to Jessica myself. We're happy to get
[16:04] stuff together. So I would be thinking about that. The other piece to that is we also have the,
[16:11] I don't know why I'm drawing a blank on it, the shine to prom or prom shine night. That's going
[16:16] to be the Friday of the day before Miners Day. I think it's the 17th or 16th of September. So if any
[16:24] Many of you are interested in attending, please respond, Trish sent out an email just so
[16:29] we can get a count if we know that we're going to have a quorum there we certainly want
[16:32] to post for that meeting as well.
[16:34] So great event, our team does a great job, our SRO, he's always famous at that event.
[16:39] I know Mark, you've been at that event a number of years, a really good event.
[16:44] You guys did sponsor that event as well earlier this year, so we're definitely one of their
[16:50] key sponsors.
[16:52] with that all turn over to Alicia.
[16:54] Good evening, Mayor Prattam and Board of Trustees.
[16:58] My name is Alicia Talley, and I'm very proud to introduce myself
[17:01] as the Economic Development Manager.
[17:04] I, for the last six months, have had that honor.
[17:06] So I'm here tonight to kind of give you an update on some of the ongoing programs
[17:11] that the Economic Development Division is running.
[17:13] Tonight is the Colorado Main Street program.
[17:17] So while I've prepared this to be brief, if you have any questions along the way,
[17:20] Please do not hesitate to ask me, we can discuss follow-ups for those questions that
[17:25] you might have or for those that were unable to attend.
[17:28] So to give you a little bit orientation, let's talk about the past, present, and future
[17:33] of this program.
[17:34] So call the Colorado Main Street program.
[17:36] There's a few different organizations that are involved that I'd like to kind of give you
[17:40] some common definitions.
[17:42] So Main Street America is the national program and it was actually started in the late 70s as
[17:47] the historic preservation trust, kind of a pilot program that was really meant to help
[17:53] downtowns revitalize, to stay vibrant in a world where they were competing with box
[17:57] stores and suburban sprawl and shopping malls. So that had kind of evolved into a program
[18:04] that was focused not just in one location, but then nationally economic vitality through
[18:10] design, promotion, and organization. It was called the four point approach, which still
[18:14] remaining sitting which we'll discuss that. And so once they realize that this
[18:19] format was successful at a national level what they really needed are like
[18:24] small facilitators that can be locally designed. So the department of local
[18:30] affairs is the Colorado holder of this national program. So Dolor really
[18:37] focuses on community building. So they do a lot of work with cities and
[18:41] in communities to kind of help strengthen the vitality of community centers, be it traditional
[18:46] downtowns or economic drivers. And so the Department of Regulatory Agency is who we are working
[18:53] through and with to create the Colorado Main Street program, which is basically a template
[18:59] that we can then harness to utilize its best practices and its a resource. So it's not
[19:06] a program that takes over our downtown. They are basically helping the economic development
[19:11] division and other divisions within the town achieve the goals that they're already
[19:15] trying for. So it's not about reinventing the wheel. This is kind of a proven template
[19:20] that we can harness and utilize. So again, Colorado Main Street is the national program, Department
[19:26] of Regulatory, local affairs excuse me, Department of Local Affairs, or DOLA is what I'll often
[19:31] and call that and then call her out of Main Street.
[19:34] So why are we doing this?
[19:36] As you are familiar with,
[19:37] the downtown is an important part
[19:39] of our strategic planning goals.
[19:42] So it will help in the following ways.
[19:45] So it really strengthens the downtown economy,
[19:48] the actual science and fundamentals
[19:50] of what makes a downtown sustainable,
[19:52] survivable over time.
[19:54] And it improves the built environment.
[19:56] So that's beautification, which we will talk about.
[19:59] streetscapes and historic resources. It's really meant to take what we already
[20:03] have to continue to be able to use those built environment instructions and then
[20:08] build upon them. It started as a historic preservation. So that really is at
[20:12] the heart of it is keeping kind of what makes downtown Fredericks so special.
[20:17] And then it helps us build partnerships with other agencies, stakeholders that
[20:20] can help us achieve our goals, and it allows us access to resources. So that
[20:27] That can be technical assistance, it can be training, it can be minigrants, and consultants.
[20:32] And that is applicable not just to the board, which we'll talk about what that board looks
[20:36] like, but also to the businesses in downtown.
[20:38] So it's really an opportunity for us to have resources.
[20:42] And it helps us actualize our long-term plans, so we have a downtown plan, and our strategic
[20:47] plan, our comprehensive plan, and our transportation plan.
[20:49] This really kind of helps us actualize those as applicable to the downtown area.
[20:53] And then how do we measure our results like what are the fruits of our labor and what are the impacts of our efforts both financially and for the time that we put in?
[21:02] So now that we know what it is, let's talk about a little bit about what it isn't and part of this is kind of creating an open forum for community members to participate in the downtown because it belongs to all of us, not just the residents and businesses and property owners downtown.
[21:19] So let's talk a little bit about what's required as a baseline in order to qualify as a Colorado
[21:26] Main Street program.
[21:27] So we have to put a board of directors in place, which I'll refer to in just a moment
[21:31] again, because we are over 5,000 there has to be a designated full time employee.
[21:36] So as you are aware, I'm in a recruitment process for someone who will focus on small business
[21:41] solvency, business retention, and who will primary focus will be that downtown area.
[21:47] So we will have a Main Street Manager is what they're called right now on filling that purpose.
[21:56] We also have to have technical transformation strategies.
[22:01] So they work with towns that kind of don't know what they want.
[22:03] We do know what we're going for and their role be to help us actualize those things.
[22:09] So check for that.
[22:10] Our work plans also part of the plans we have in place.
[22:14] And we have to have demonstrated municipal support, which obviously we do.
[22:19] And then there are some requirements when it comes to data collection reporting,
[22:24] so to be in good standing. There's sort of what we do to create the board
[22:27] and what we do to remain in good standing.
[22:30] So let's talk a little bit about what we need to create the board,
[22:32] which is the process that we're currently in.
[22:35] So phase one, which I would say is the past at this point,
[22:39] is our exploration, which makes us an affiliate,
[22:42] because we fill out the application with interest and exploration were considered an affiliate.
[22:47] So part of that affiliate process has been since November of 25, when Dola first created a file
[22:53] for us, and they've been recording all of the efforts that have happened such, the most recent of
[22:59] which was the July 21st community meeting that we held. We'll talk about that. So part of that
[23:05] That meeting was for us to invite those we would have be part of the board to that meeting.
[23:12] And whether they are part of the board or they'd like to volunteer or they have an opinion
[23:16] like that meeting was really meant for them.
[23:18] And the key takeaway was how is the board going to be created and if they have so much power,
[23:25] like how do we kind of be conscientious about who is on that board and the meeting was really
[23:29] to clarify it's a working board.
[23:31] So, to be of service is sort of what we're looking for.
[23:35] The power is not shifted between the downtown task force, which currently exists, which
[23:39] is a group of downtown business owners.
[23:42] It's a way to sort of support what the work they're already doing.
[23:46] And so here are some other stakeholders.
[23:48] So, the town of Frederick, we've done some work for getting some funding in place because
[23:53] right now there aren't an external nonprofit, which could potentially be the future of the
[23:58] program for the next five years, some of that funding will start in my budget and economic
[24:03] development, and that we've also, like I said, we're working on the recruitment for
[24:07] a Main Street Manager, and that we've begun the process of inviting some of those key
[24:13] stakeholders to be on the board of directors.
[24:16] So the board of directors, they have recommendations, we can work with Dola for that.
[24:22] Those recommendations are approximately seven folks, 51% of which have to be downtown
[24:27] residents, businesses, or property owners, those most affected by the decisions.
[24:32] And then to fill in the gap, we kind of talk about individuals who have invested interest
[24:37] in the downtown, but maybe experts in other places.
[24:40] So we can talk a little bit about those roles.
[24:43] Besides the regular chair, vice chair, secretary, treasurer.
[24:48] We've also talked with Dola about the value of creating a volunteer coordinator
[24:53] because it's a working board and they're going to be putting on events.
[24:56] and they're going to be hosting committees
[24:57] and they'll be training sessions.
[24:59] What we don't want is for the burden to fall on few shoulders
[25:04] because many hands make light work.
[25:06] What we don't want is if a downtown business owner
[25:09] is unable to participate in their capacity changes
[25:12] that the event itself has canceled.
[25:14] So we're really looking at what's currently happening
[25:16] in the downtown and placing it in the lap
[25:19] of the Colorado Main Street Board.
[25:22] So a lot of the things that we love will continue
[25:23] and the things that we need to strengthen
[25:25] will be strengthened through the creation of this board and we also need on that board
[25:29] a compliance and regulatory navigator so what reporting is due to DOLA if there's
[25:35] a proposal for a project is it allowed through the zoning is it something that we could
[25:42] accommodate what's the timeline of that so someone who's really a kind of red tape process
[25:46] navigator and then finally someone who can do the marketing and communication so how do
[25:52] How do we advertise the events?
[25:53] How do we draw in for more board participation?
[25:56] How do we create basically an advisory committee that is a brain trust?
[26:00] So maybe you're not on the board, maybe you're not part of those working committees.
[26:04] But what your job really would be is to help advise how do you raise the million dollars?
[26:09] How do you put on an event?
[26:10] How do you transform a built environment to make sure that a business could move into it?
[26:15] So right now we're trying to expand the invitations for those to apply.
[26:20] As far as who will be on the board, what we really decided and this came from Dola is to create a rubric, a matrix against which we can sort of help qualify somebody.
[26:31] So it's interest, yes, but it's also capacity, it's also expertise, it's experience.
[26:38] And so we want to include everyone who wants to be included, but the role and responsibility that we ask of them is going to be very different.
[26:45] And the idea of the board really for this first year is to create a skeleton that as those
[26:51] initial board members phase out, we can replace them with someone who maybe doesn't have the
[26:57] banking expertise or the reporting expertise but that has that infrastructure set up for
[27:02] them. So just like this, we want new people to come in, we want new vitality, new ideas.
[27:08] So the board is a working board. It's not that it has an excessive amount of power over other
[27:14] groups were really wanting board members who will put as a property owner this is what's
[27:19] true for all property owners. As a business owner here's what's true for all business owners.
[27:25] As residents I want parents who say I'd love to come downtown but it's a little expensive
[27:29] for me and so what opportunities do I have if someone would like to participate but I have
[27:34] different reasons and different priorities. So just expanding those voices that are represented
[27:40] that it kind of is the next step.
[27:41] It's currently what I'm working on.
[27:43] I had a conversation with the mayor previously about
[27:48] who do we want to include that might not have the capacity
[27:51] but has an opinion.
[27:52] And we want to make sure that those
[27:54] that are concerned about growth have a voice
[27:56] and those that are, we couldn't grow fast enough
[27:58] for their opinion and both are there at that same table.
[28:01] What is true for the business owner?
[28:03] What needs to be true for the residents?
[28:05] How do we attract new lifeblood and visitors?
[28:07] So right now it's making sure that we are spreading the burden across a wider
[28:12] expand both in staff and in our stakeholders. That's sort of our phase two and
[28:18] one thing I want to clarify is this work happens before we become accredited.
[28:23] So basically the phase three is our actual certification as a designated
[28:30] Colorado Main Street. That happens after the board is in place. That happens after
[28:35] they've gone through board trainings. It's after we've created a work plan to actualize
[28:39] our strategic work. It's, I would say speaking with Gail, four to six months is a standard
[28:46] amount of time from when the board is in place to when they recommend us for certification,
[28:51] which you said they really wouldn't do unless they know for sure that would be accepted.
[28:55] And then of course, there's just ongoing compliance, and after 10 years we're graduated, we're
[28:59] graduated community, and then can mentor other communities. So it is a priority. It is
[29:04] something that we're currently working on.
[29:07] We really want to make sure that it is housed
[29:09] with a staff member who is a high performer
[29:11] who can actualize the requirements
[29:14] that we need whose effort matches the goal.
[29:18] And that's kind of the progress that we've been making,
[29:20] both with me and then within our division
[29:23] to make sure that when we launch it, we launch it right.
[29:25] And when we create a board, we set them up for success.
[29:28] And I'm still keeping that downtown task force
[29:31] as a continuation of some events, which is essentially where it'll move to and
[29:36] making sure that people who have ideas and suggestions, there's a place for
[29:41] them to receive that even before there's an official board created. That's my
[29:45] information. Do you have any questions that I can clarify for you?
[29:53] Sorry if I talked a little fast. I'm very excited about this program.
[29:56] So, well, I appreciate the regular updates about it.
[30:00] This, because the downtown is a top priority for the board, and the structure behind this, I think, is immense. Sounds like just taking notes and sounds like the, what will be asked of this board is, is quite a lot. So, yeah, keep us posted and I encourage kind of regular updates on this, because, I, I know this was
[30:29] take time, but I think I think we have some really good action and momentum now, so just appreciate
[30:35] all your work. Absolutely, and I will of course keep Ryan abreast of the progress and so that we can
[30:40] kind of include both your opinion and your advice about how to do this in the best way that represents
[30:47] what we need to be true, and there will be some opportunities for us to decide there's two potential
[30:54] appointed but not voting board members, which dole usually recommends come from a chamber to represent
[31:01] commerce and something from the town which represents governance. So we can decide whether we want that to be a voting position or
[31:08] support and supervising kind of just like now. We have board members that are part of different committees.
[31:13] So there are some decisions yet to be made. And of course, I'll look to you to make those decisions.
[31:18] Thank you so much. Of course. Yeah. Thank you.
[31:23] Anything else on staff reports?
[31:26] Thank you Mayor Pro Tem.
[31:27] Okay, now we move to Consent Agenda.
[31:31] Consent Agenda items are considered to be routine
[31:33] and will be enacted by one motion in vote.
[31:36] There will be no separate discussion
[31:37] of Consent Agenda items unless a board of trustees members,
[31:42] a request in which case the item may be removed
[31:45] from the Consent Agenda
[31:46] and considered at the end of the Consent Agenda.
[31:49] would have made it when like to remove an item or make a motion. Mayor
[31:55] Pro Tempo to approve the consent agenda as written. Motion to approve. Second.
[32:04] Trustee
[32:04] Higman. Yes. Mayor Pro Tempo, Dia. Yes. Trustee Antonio. Yes. Trustee
[32:10] Lemak. Yes. Trustee Mayhan. Yes. Motion passed five to zero. All right. Thank
[32:16] Thank you. Moving on to the action agenda, item F, which is Wheatland's Preliminary
[32:26] Platte Expiration Day Extension Request with Autumn.
[32:30] Good evening, Mayor Perotem. Trustee's, Autumn Gonzalez, staff planner with the town.
[32:36] Can you give my presentation up?
[32:41] This item is a request to extend the Wheatland's preliminary
[32:46] PLAT expiration date.
[32:50] As with all my presentations, I'd like to go over the Strategic Plan
[32:53] alignment, the actual request, the sending map just for context on this project,
[32:59] a timeline, which I think will be really important, preliminary development plan,
[33:04] recommendation, and action options, as well as next steps.
[33:08] So, starting off with the strategic plan, alignment, this item is aligned with the focus
[33:15] area, strategic priority for, responsible growth and community vitality.
[33:22] John Landweer with Culminer Investments is representing the owner, Wheatley LLC, and requesting
[33:28] a 12-month extension of the expiration date for the Wheatland subdivision preliminary
[33:33] That preliminary plat was approved September 9th of last year, so almost one year from tonight.
[33:42] The applicant stated the residential development market has experienced significant challenges over the past year,
[33:48] resulting in a slower pace of builder acquisition of land transactions that anticipated.
[33:56] Our land use code states that the approval and conditional approval of a preliminary plat shall be affected for one year,
[34:02] unless otherwise approved by the Board of Trustees.
[34:06] That is why we are here tonight.
[34:07] The applicant's requesting extension.
[34:09] The second bullet point states
[34:10] if a final plat is not submitted within said time limit
[34:13] or an extension has not been granted,
[34:15] a preliminary plat must again be submitted
[34:17] and approved before action may be taken on the final plat.
[34:21] The applicant has not submitted a final plat as of tonight.
[34:28] This graphic shows the location
[34:30] of the Wheeling's preliminary plat, Eastern Frederick, north of Highway 52, north of the recently
[34:38] approved Columbine preliminary plat. Also it's located west of Wheeling's Boulevard, also known
[34:44] as World Canderode 17. It's located to the northeast of Savannah subdivision, and that's an
[34:50] existence of division. And as you can see, it is not developed. It's in the preliminary plat phase,
[34:56] second phase would be final
[34:59] plat and then construction.
[35:03] The timeline for this project
[35:04] starts back in 2021.
[35:07] So five years ago,
[35:09] a neighborhood meeting was held
[35:10] in 2022.
[35:12] An application was submitted
[35:13] in 2025.
[35:15] The Board of Trustees approved
[35:16] that preliminary plat.
[35:18] The highlighted item is tonight
[35:19] the extension request,
[35:21] this public meeting,
[35:22] and then the last bullet point
[35:24] to prove this item
[35:29] deadline for final plots in the middle of September 9th of 2027. So as you can see, preliminary
[35:35] plots tend to be some of our longer land use applications. Again, five years in the making
[35:42] for this one.
[35:46] Some quick project details. The Wheatlands subdivision is around 124 acres
[35:51] in size, around 21 acres of open space, nine acres of parks, 317 single-family lots were
[35:59] preliminarily platted. 221 future town home lots would come in the future with
[36:06] another platt. The preliminary platt shows that area as an outlawed individual
[36:11] lots. Also there are five plugged in abandoned oil and gas facilities on that
[36:16] approved preliminary platt. This graphic shows a conceptual plan of what that
[36:23] preliminary platt would look like with some landscaping and parks in the
[36:27] configuration that was approved. There is a ditch to the north, again to the
[36:32] south, townhomes, and the Columbine subdivision further to the south.
[36:38] I would like
[36:39] to mention the preliminary development plan that is another piece to this
[36:43] entire project. The PDP, as we call it, was approved alongside of that preliminary
[36:49] plan last year. The preliminary development plan does not have an expiration date
[36:55] per the Linus code that was used to review the project.
[36:59] The updated Linus code from 2024 and earlier this year, 2026, now contains provisions requiring
[37:06] that every preliminary development plan that does not have a final development plan shall
[37:12] convert into a PUD zoning document.
[37:15] So if you recall, we went through an exercise of how complicated our Linus applications are,
[37:21] We have a preliminary development plan plus the final and they both contain rules and regulations and it's a tracking nightmare
[37:27] So we proposed a PUD zoning document as the
[37:33] solution so that's one document versus two and then one document will contain all the rules and regulations for specific subdivisions
[37:41] So the Wheatlands project went through the preliminary development
[37:46] plan process. In the meantime, we now have the requirement for PUD's own documents.
[37:52] So this application will actually have to convert to a PUD. Regardless of the
[37:57] action tonight, approve or deny, this project would still have to convert to a
[38:01] PUD if they wanted to move forward.
[38:06] Next steps, like I mentioned, depending on
[38:09] tonight, the applicant will have to submit a final plat, or if it's denied,
[38:14] come back in with the preliminary plat. And regardless, they have to come in with
[38:18] the PUD zoning document.
[38:22] Staff is recommending that the board
[38:24] listen to my presentation as well as the applicants
[38:27] and take all information in before taking any action.
[38:31] We did list a potential condition of approval
[38:34] if that is the direction the board is leaning.
[38:37] The condition would read as approval
[38:40] of the 12 month expiration date extension
[38:42] shall provide for the renegotiation of development standards
[38:47] within the future Wheatland's PUD zoning document.
[38:51] Because we are requiring all applications to convert
[38:53] to a PUD zoning document that opens up the door
[38:56] for some negotiations.
[38:58] We don't know what yet.
[38:59] I can say that staff's goal is to maintain all the
[39:04] approved preliminary plat configurations.
[39:07] We don't want to mess with lot sizes, out lot locations.
[39:12] But maybe the quality of open space parks and amenities within
[39:16] and those plots.
[39:18] That's something that we will bring forward to the board
[39:20] very soon to discuss the process
[39:23] of converting to PUD zoning documents.
[39:26] But we did feel that this condition would,
[39:29] just put it on the record,
[39:30] that staff is looking at potentially renegotiating
[39:34] some future items.
[39:40] The slide shows the three action options.
[39:44] And if you recall with my Columbines presentation,
[39:46] I put up a time frame timeline of development and this really shows where we're at in this process for a large subdivision.
[39:58] The orange section is the preliminary plat and preliminary development plant phase.
[40:03] As you can see the green arrows where we're at tonight board action on that preliminary plat.
[40:09] In this case, it would be the extension.
[40:11] The middle blue section is the final plat and PUD zony document phase.
[40:17] That's the next step in development.
[40:20] And then lastly, we have in purple the construction phase.
[40:23] So as you can see, this project is near the middle of the entire development process.
[40:32] With that, I will turn it over to John Landware to give a brief presentation.
[40:38] and Tim
[40:47] trustees, thank you for having me this evening.
[40:49] John Landworth for the record,
[40:50] resident Elver County, Colorado.
[40:53] I'm here tonight just to ask we've been working with staff
[40:57] on this project for quite a long time, as you can see here.
[41:01] We felt as though the market was starting to turn last year
[41:04] when we got to this preliminary plan and PDP process.
[41:08] During that, after that date,
[41:10] we were running real hard getting to builders,
[41:14] getting to terms with them but but getting past kind of these next phases has
[41:19] been a real big challenge. I'm going to say my 21 years of doing this. This is
[41:23] about as challenging as a market span even though you see all the development
[41:26] going on. It's becoming a very challenging market over the last 12 months or
[41:30] so. So wanting to get ahead of this making sure that we're still working with the
[41:36] city on this is to say hey can we get an extension on this preliminary plan? We
[41:40] fully intend to come back on the final planning process but that final planning process is
[41:45] the final part of this and it's a very expensive part for us to do and one of the things we
[41:50] want to do especially here in Colorado with a lot of the soil conditions is have builder
[41:54] partners in with us so that we can design the lots and we can design the engineering specifically
[41:59] for their product. It really saves a lot of money and keeps that attainability there for
[42:04] us. We haven't been able to get a builder and really it's their national committees
[42:10] to say yeah, we're willing to spend the dollars and put those dollars in with you guys.
[42:14] So that's really what we're doing right now.
[42:16] Same plan, still trying to be a meaningful part of this.
[42:20] And there's nobody that wants to get this moving more than I do.
[42:23] I've been working on it now for seven years.
[42:25] So it's something that I'm here to answer questions.
[42:29] The plan really hasn't changed, her goals haven't changed, it's just been really slow.
[42:36] Do we have questions for, sorry, what was your plan for John?
[42:43] We have questions for John.
[42:45] I guess a question that I have for you is the staff's suggestion of approval with the addition of renegotiations of development standards with a focus on the quality of parks and open spaces.
[43:04] And so what are your thoughts on that?
[43:09] It's always the question of renegotiations.
[43:11] What does that open up?
[43:13] I think we're, if that's the discussions I've had with staff
[43:18] and him saying that we want to maintain the roadways and lots
[43:22] as we've designed them so far, that's very helpful.
[43:26] So I feel as though as part of that PDP process,
[43:29] we submitted and have a very strong parks and recreation program
[43:34] if there's updated standards we're more than happy to discuss that. The HUD process is something
[43:41] that I'm very used to working in many other jurisdictions. That's the process.
[43:47] We just hope that we can maintain all of the work that we've done so far.
[43:54] Anybody have any questions for Autumn? First staff?
[44:01] I guess I did.
[44:02] but go ahead. Thank you about
[44:18] development standards and kind of the new code of 2026.
[44:24] I have not memorized it. Sorry. How different is the new code of 2026 and
[44:35] you know when we talk about re-negotiation especially with parks and open spaces how different does
[44:42] that look. Very good question. So this project, I don't think, is that far off from our current
[44:50] 2026 code. It's not so far off from the requirements from the 2024 PUD standards. So when I'm saying
[45:00] Appreciate potentially, you know, these items. It's putting architectural conceptual plans into the PUD. It's listing the amenities for the parks and open space into the PUD. The applicant has already proposed items, but this is putting into the PUD. Again, I don't think this project is far off, but we do need to make sure that we update that future PUD and bring all of these elements in that the code now requires to be in this document.
[45:28] But
[45:36] what's the timeline, look for this, look like for this development, that may be a question.
[45:44] I mean,
[45:48] considering we've gotten, we've had one year and we're not any further than we were a year ago, basically.
[45:59] What's the timeline look for builders and that?
[46:03] That's a great question for the applicant.
[46:05] Okay.
[46:08] Would you like?
[46:08] Yeah, I can answer that.
[46:09] For you.
[46:10] Again, having done this for a long time and myself and my partner's own the property.
[46:16] So we're here for the long term, right?
[46:19] But that being said, typically with the preliminary, we also have the Columbine project to the south
[46:26] of us.
[46:27] And then we're needing to work with them on some transportation improvements as well.
[46:31] And so I'm working with them at the same time.
[46:35] but really what we want to do is we want to get a builder partner because of the design standards and things like that so we can incorporate all those things.
[46:43] So I would say I'm hoping to have a final plat application in the first quarter of next year.
[46:51] And so there's a lot of work that goes into that. It takes me about once I've had builders on the hook on this one already, but I just can't get them through the process.
[47:01] And so it takes me about 90 days to get terms out there and there's currently an offering out there to sell this to a builder and it's about 317 lots.
[47:10] That's really what we're looking at right now. So 317 homes, typically most builders want to want to purchase somewhere around 150 houses.
[47:19] That'll generally get them 2 to 3 years of build out and that's general in this market.
[47:26] But and so in terms of total build out I would like to get to a final cloud application early next year and then get that approved based on, you know, just staff and interaction there how
[47:38] Thoughtful that that is but call it a six month process from there and then we get into our development face right and now the goal is
[47:48] Really with the financing that's going on these days with the builder is we will probably maintain and actually develop the lot
[47:56] themselves. It used to be we would sell chunks off to the builders and they would develop
[48:01] them. But in this case the market is pretty bad and so we'll have to actually develop those
[48:06] through for them. So that's, it's a longer timeline. So I'm hoping to have this approved,
[48:11] you know, halfway about and a second quarter next year through the final planning process
[48:17] and there's a lot of information that goes through that final planning process. So that's
[48:21] that's the go start development then start moving dirt and it depends how bad the winter is for
[48:27] you know how quickly we get to the homes. Well I don't know they're talking El Nino so you know but
[48:35] sorry it's not clear but that's that's that's I can give you. Thank you. Thank you. Any other
[48:43] discussion or comments or questions?
[48:48] If I may like I mentioned staff would like to come
[48:51] back to the board to discuss PUDs and you know this this situation is not
[49:00] unique to Wheeling's other projects also have to do this so we want to talk
[49:04] through that with this board in the near future. Talk through the process, through
[49:11] the process and set expectations for the PUD zoning document and negotiations.
[49:16] sounds like a good idea all
[49:23] right um would you oh go ahead all
[49:32] right does anybody want to make a
[49:34] motion need
[49:45] to make the worst
[49:50] condition so that we come back and review just
[50:03] give me an idea right
[50:05] so the condition was um I can get this go back up the condition again is let's see the 12-month
[50:13] Exploration Data Extensions will provide for the renegotiated development centers within
[50:17] the wheel and speedy zoning document.
[50:19] That's just said in the expectation that staff works with the applicant to renegotiate
[50:24] some items.
[50:26] So on this slide you would entertain the second motion here and then insert that language
[50:33] if you choose.
[50:35] Again, it's just said in the expectation that we would renegotiate potential items.
[50:39] I
[50:59] intend to move to approve Resolution 26R-43, which grants a 12-month expiration date extension
[51:07] for the Wheatland Preliminary Plot with the following conditions, one approval of the 12-month
[51:15] expiration date extension shall provide for re-negotiations of development standards within the future
[51:24] Wheatland's PUD zoning document.
[51:27] I
[51:29] have a motion on a second.
[51:33] Estee Antonio?
[51:34] Yes.
[51:35] Trustee Lamoc?
[51:36] Yes.
[51:37] Trustee Mayhan?
[51:38] Yes.
[51:39] Trustee Higman?
[51:40] Yes.
[51:40] Mayor Pro Tempedia?
[51:41] Yes.
[51:42] Motion passed, 5-0.
[51:45] Thank you.
[51:55] All right.
[51:56] Our next agenda item.
[51:59] Get back to the screen here.
[52:05] Item G.
[52:06] Ordnance number 14-21.
[52:10] And Brian.
[52:12] Or no, you're not Brian.
[52:13] All right.
[52:15] Good evening.
[52:16] You give me tonight.
[52:17] All right.
[52:18] Good evening.
[52:19] My name is Alie Lomo.
[52:22] I'll be presenting this item for Brian Schumacher, who is the planner on the project that was
[52:26] unable to be here this evening.
[52:30] Tonight we are presenting ordinance 1421, which would authorize the conveyance of approximately
[52:36] 4.7 acres of town and property known as Track-B of the Del Camino South, 3-plat of Out-Watt
[52:43] A, along with the vacation of existing drainage utility and access easements associated
[52:49] with the property.
[52:51] The property is located at 4501 Salzarway, and the conveyance would facilitate the proposed
[52:57] mile-high of metalworks development.
[53:01] The request before you this evening has two components.
[53:05] First, the town would convey Track B to KO Industrial LLC for incorporation into the
[53:11] high metalworks development. Secondly, the existing drainage utility and access easements
[53:17] associated with Track-B would be vacated. New easements necessary for the development,
[53:23] including drainage and utility easements, will be established through the new subdivision.
[53:30] This project is aligned with the strategic priority of responsible growth and community vitality.
[53:37] This
[53:41] map shows the location of track B in blue and the larger development area.
[53:50] Track B is approximately 4.7 acres and is currently owned by the town.
[53:55] So an important background here is that the property was dedicated to the town in 2006
[53:59] as an open space drainage and utility easement at no cost of the town.
[54:05] At the time, the property was within the estimated 100-year flip plane
[54:09] based on the mapping available at that point in time.
[54:14] Mile high metalworks is an existing Frederick business,
[54:18] and they are proposing a substantial expansion at this location,
[54:22] including approximately 52,000 square foot manufacturing facility
[54:26] with associated outdoor storage.
[54:31] I went too far, sorry.
[54:34] This site also includes a stormwater detention pond
[54:37] on the east side of the property.
[54:38] The Southwest portion of the development includes outlaw A, which will address the remaining
[54:44] floodplain and drainage considerations.
[54:48] The reason this is particularly relevant tonight is that the floodplain conditions have
[54:54] changed since the property was originally dedicated to the town.
[54:58] FEMA's floodplain mapping was updated in October of 2024, and approximately 3.5 acres of
[55:04] of track B are no longer located within the mapped 100 year floodplain.
[55:11] That change in floodplain mapping provided the town the opportunity to re-evaluate
[55:15] whether continued municipal ownership of this property still provides a public benefit.
[55:21] Staff evaluated the property and determined that track B does not serve an identified
[55:25] operational, recreational, or strategic municipal purpose.
[55:30] Parks and Open Space Review, the property and did not identify a current or future need
[55:34] for public access, parks, trails, or recreation, public works concurred with that assessment.
[55:41] At the same time, we're not losing any remaining floodplain function.
[55:46] The portion that remains within the floodplain will be addressed through the development, including
[55:51] the proposed outlaw A and graded easement.
[55:55] The existing easements on track B are no longer needed in their current configuration and the
[56:00] development will provide the new easements necessary for drainage and utilities.
[56:10] Staff does consider this, I wanted to explain why staff considers this a public benefit
[56:16] to the town.
[56:17] We're not simply looking at the value of 4.7 acres of land and isolation, we're looking
[56:22] at a long-term benefit of continuing to own this property versus incorporating it into
[56:27] a larger private investment in Frederick.
[56:29] By conveying the property an underutilized town parcel that is no longer serves an identified purpose becomes a larger development and private investment by an established Frederick business.
[56:42] That investment brings additional economic activity, employment, employee income, and ultimately places the property back into a taxable property base.
[56:51] At the same time, the town avoids future maintenance obligation associated with this property.
[56:57] There
[57:00] is one other item I wanted to clarify because the town has previously approved an
[57:04] economic development incentive for mile high middle works.
[57:08] The proposed conveyance of track B is separate from that incentive agreement.
[57:12] The incentive request was reviewed and approved through the town's administrative incentive
[57:16] program before the town identified the potential desire to divest its ownership and interest
[57:22] in track B.
[57:23] The incentive agreement has its own performance requirements included in capital investment
[57:29] and employee commitments shown on this slide.
[57:35] Staff has prepared recommended motions
[57:37] for your consideration this evening.
[57:41] Staff does recommend the Board approve
[57:43] the conveyance of track B
[57:44] and the vacation of the associated drainage utility
[57:47] and access easements.
[57:52] Mahamada Works, site plan and subdivision amendment
[57:55] are currently in the development review process.
[57:58] Following administrative approval of these applications,
[58:01] the applicant would be eligible
[58:02] eligible to apply for a grading and building permit.
[58:05] The conveyance before you tonight is therefore one component of allowing the overall development
[58:10] to proceed.
[58:14] That is the end of the staff presentation.
[58:18] I'm happy to answer any questions.
[58:19] We also have Bill O'Neill here with Milheim Middleworks.
[58:23] I do think he wanted to introduce himself at least, but he's here to answer questions as
[58:28] well.
[58:28] Oh, yeah, do you want to come introduce yourself?
[58:33] Well, Mayor Pro Tem and trustees,
[58:36] thank you for letting us be here tonight.
[58:40] I'm Bill O'Neill.
[58:41] I am a owner of KO Industrial and CEO of Myline Metalworks
[58:46] and we're a proud Frederick business
[58:48] and very excited to continue building inside of this community.
[58:56] We have questions.
[58:57] If you have a question, I mean I think the land obviously is valuable and we're not really
[59:05] using it.
[59:07] Would there be a way to make, I guess I'll just ask the question first, when are we conveying
[59:13] the land?
[59:14] Would that be before the approval by the town or after?
[59:19] We would need to, well maybe I'll let legal answer that question, but I have a guess.
[59:24] Yes.
[59:25] I'm just kidding.
[59:26] We would need to convey it prior to the approval of the site plan and the subdivision
[59:30] amendment.
[59:31] Okay.
[59:32] Would there be any way we could make a subject to the approval and then convey it in a written
[59:37] contract?
[59:38] Yeah.
[59:38] That's true.
[59:38] That way, if something goes...
[59:42] Yeah.
[59:42] If you want to put in that condition that this approval would be subject to kind of a reverberter
[59:48] to the town if they don't finish through the process.
[59:51] get approved or whatever. Sure. That way, I don't know. I don't foresee anything. I'm totally
[59:57] supportive of it. I don't foresee anything happening, but...
[1:00:00] That's in case, decide to, you know, go on or do it, not move forward with the expansion or something, then the town would still own the property. Yeah, so you could consider a condition that this would be conditioned upon reverted to the town if the process isn't completed and the buildings aren't finished. Okay, we can work through that.
[1:00:26] I have a simple question. I guess. Are you guys expanding and I'm going to be using
[1:00:31] both properties are you moving your facilities and completely vacating the other property?
[1:00:37] Yeah, I was kind of curious. We've worked really hard to become a debt-free company and our last
[1:00:40] frontier for that is to get our own building. So we're currently renting where we're at. So we're in
[1:00:46] our third location in the current business park that we're in and ready to expand. We're going to
[1:00:53] over double our square footage for our building and really just give us hopefully a forever home.
[1:01:00] And yeah, so that is our intention, the current property is rented, so we don't have any liabilities
[1:01:05] to that property.
[1:01:07] Congratulations on the gift.
[1:01:09] Thank you.
[1:01:09] Thank you.
[1:01:16] Any questions?
[1:01:18] All right.
[1:01:20] So
[1:01:24] just to confirm what I heard you say, Allie, was it's not common to convey town property,
[1:01:34] But the reason that the town is considering doing this is because it's actually a benefit
[1:01:38] to the town because a new business will be built.
[1:01:43] And it doesn't have a park value or a regional park value for us, and it's a maintenance liability
[1:01:52] for us at the current moment, is that what I'm understanding?
[1:01:57] Okay.
[1:01:57] Thank you.
[1:02:00] All right.
[1:02:01] Anything else?
[1:02:03] Okay. Um, thank you. I will entertain a motion.
[1:02:20] Give it a shot. Um, I move to approve ordinance 1421, which proves it can be subtract B invocation of during and utility and access easements and direct staff to draft a resolution with the following conditions.
[1:02:33] I'm not sure how to word it, but basically convey the property upon approval from the town.
[1:02:43] If we say just with a revertor that if the property isn't developed that it would revert back to the town.
[1:02:51] Should I repeat that?
[1:02:52] It's fine with me if you all feel that that's clear enough.
[1:02:56] It's clear.
[1:02:57] Okay.
[1:02:57] Okay.
[1:02:57] Okay.
[1:02:59] Second.
[1:03:01] Okay.
[1:03:01] Motion in a second.
[1:03:05] Mayor Pro Tempey.
[1:03:07] Yes.
[1:03:08] Trustee Higman.
[1:03:09] Yes.
[1:03:10] Trustee LeMog.
[1:03:11] Yes.
[1:03:12] Trustee Mayhem.
[1:03:13] Yes.
[1:03:14] Trustee Antonio.
[1:03:15] Yes.
[1:03:16] Motion passed five to zero.
[1:03:18] Thank you.
[1:03:19] Thank you.
[1:03:28] Agenda Item H.
[1:03:30] Ordnance Number 1422 on the ballot language for sales and use tax for transportation and
[1:03:36] infrastructure. Yes, thanks Mayor Pro Tem and members of the board. This presentation,
[1:03:43] well I know you've heard but some pieces of this presentation I think four times this year.
[1:03:48] It's a good opportunity just to provide a summary to the public and kind of where we were and where
[1:03:54] we're at. So I'll go through it just fairly briefly and again kudos to the team. I know we have
[1:04:00] team members that aren't even here that started on this project. Really this project has been going on
[1:04:05] since 2023. So tonight before you is two ordinances that has been prepared by our legal
[1:04:15] department and a great, great job in providing that ballot language and feedback from the board.
[1:04:21] So getting into this, as mentioned before, we hired a consultant back in 2023. We tested this with
[1:04:28] with the public of potentially putting transportation tax on the ballot in 2023.
[1:04:34] In addition to that, we took that survey and we went back out in 2025 and went with
[1:04:40] that similar survey in aggregate give or take.
[1:04:44] That survey is reflective of both of those years.
[1:04:48] As mentioned by our political consultant back in 2023, having a margin of error about 10 percent
[1:04:58] typically shows you're in a positive and that the ballot would trend fairly positively which we
[1:05:03] fit in that. The only thing that really changed from 2023 is the nose that were hard nose
[1:05:09] are growing a little bit and that's not anything in particular because of the town of Frederick
[1:05:15] just general sentiment because of the economy based on feedback that we received through our efforts
[1:05:21] this year. Again, as the mayor pro temp referenced earlier this year, we did a national community survey
[1:05:27] we do that every two years. Again, the top three things that come up, number one
[1:05:33] roads, parks, and just quality of life. And so, again, it reflects that other
[1:05:40] touchpoint within the community, the board, as well as the town, formed a task force
[1:05:47] committee and developed the towns first-ever transportation master plan that
[1:05:51] provided a lot of the projects moving forward. And so, obviously, we have aging
[1:05:57] roads. We have aging intersections. So as part of that, just as a summary, as you're aware, the
[1:06:02] street and alley fund is a primary funding mechanism or bucket, if you will, that funds any type
[1:06:08] of road maintenance improvements. As you can see on the slide, overall funding source brings
[1:06:16] in about 2.8 million, with those four key areas that bring in revenue. In addition to that,
[1:06:24] and again credit to the board. Earlier this year we updated our impact fees. First time in
[1:06:32] Frederick history in over 15 years that that's been done and so while that's great news the flip
[1:06:38] side of that you can see that impact fee that helps fund capital projects has dropped substantially
[1:06:45] over the last five years. So because of that as you look at what comes into the street and
[1:06:51] fun. Those tax dollars are used for any type of road maintenance improvements. We have developed
[1:06:58] a philosophy as pay as you go. So basically we save up and then we build and it takes as you
[1:07:07] can see five to seven years to really get ahead of that. We have a couple of examples.
[1:07:13] Through the last five years we've invested and again kudos to the board and previous boards
[1:07:18] It's 12 and a half million dollars into some major projects.
[1:07:22] The bulk of that is primarily with major intersection improvement.
[1:07:27] And that's Colorado Boulevard in Tipple.
[1:07:29] That was done in end of 2023, 2020, 2022, 2023.
[1:07:35] Huge improvement to the community, especially with the backup that occurred because of the high school.
[1:07:40] That project was north of 3 million, close to 4 million at that time.
[1:07:45] Colorado Boulevard mill and overlay while not an enhancement to the roadway, certainly
[1:07:51] an improvement to the maintenance of the roadway.
[1:07:55] So large investments, but when you look at 2.8 every year with just these things, the
[1:08:01] amount of time to accomplish that is substantial.
[1:08:05] The other piece of that is a couple of years ago, the board leveled up personal plow program.
[1:08:09] We estimated that we were at probably a D if not lower level and we feel that we brought
[1:08:15] that up to a level C. Hopefully it will be tested this winter. We hope. So as part of that,
[1:08:22] what does this do? What is the proposal in the ballot language? It's a 1% transportation
[1:08:27] sales tax and a use tax estimated revenue as we've talked about in previous board study sessions
[1:08:35] and thanks to finances is about 3.8 million annually and you can kind of see how that breaks out
[1:08:42] based upon a $100 purchase. Again, not all purchases are taxable. We don't have a
[1:08:48] food tax here in Frederick. Let's use specific dedication for transportation only,
[1:08:54] and that revenue again stays here in our community to reinvest in our infrastructure.
[1:09:01] So by moving in this direction with the recommendation, it flips our philosophy from a pay as you go
[1:09:09] to more of a funding philosophy, and you can see that it brings down that timeline a number
[1:09:15] of years, and it continues to be able to maintain your roads.
[1:09:19] So it completely shifts from save weight build to fund plan build.
[1:09:25] Some of the key I would call guide posts along the way this year that have been substantial
[1:09:32] is we developed an internal with two board appointees task force that's been
[1:09:38] meeting since early beginning of this year. That is now morphed into a former
[1:09:43] board member who's now on the task force leading it to a citizen committee
[1:09:47] created in spring and you saw tonight how that has grown and the great work that
[1:09:51] they're doing. Kudos to our public works team, our communications team for the work
[1:09:57] that they've been doing with the social media signage. We have a voiceover with
[1:10:01] with one of our rock stars here, so you can see we've worked at our ballot language discussions
[1:10:11] occurred earlier this year. We've got some really good feedback. We've talked about options
[1:10:16] with bonding and now before you tonight is the final ballot language and citizen committee handoff.
[1:10:22] So tremendous body of work. It's not just one particular department or one particular task,
[1:10:27] which member, it's the whole team, including the board working together to move this initiative.
[1:10:35] Again, as specific to the task force and getting some feedback, we've gone through a number of
[1:10:41] iterations of where we were back in the spring. We kind of had four buckets. The task force helped
[1:10:46] us refine that bucket to really develop this as you recommended project list. Again, multimodal
[1:10:52] connectivity. Intersections are a really important piece specific to safety and then Highway 52
[1:11:00] and being prepared to be able to to address that into the future.
[1:11:07] So again just a little look back
[1:11:09] more from a graphical perspective where we were in March, April and July. A lot of the work that
[1:11:16] went on through that point and you can see those things that those milestones that were reached
[1:11:23] which took us to our May area.
[1:11:26] We provided the update on the survey that you all received
[1:11:30] and we talked about tonight as well as some of the other additional information
[1:11:33] that went out regarding websites.
[1:11:36] So now we're at this line where we have the adoption of the ballot language
[1:11:42] and as we proceed from that tonight, that the TAN has been handed over to
[1:11:48] the task force and obviously some opportunities that they talked about with
[1:11:53] this list and in getting that vote out and providing that communication to
[1:11:58] the community. So the next piece I'm just going to have Jason speak just
[1:12:02] briefly to the great work and the language finessean that we got from the board
[1:12:07] that's provided in your packet. So you've seen a few different iterations about
[1:12:11] language over the last month and a half or so. I tried to focus in on what was the
[1:12:17] important focus areas for the community is clearly and as we could, as you'll
[1:12:24] notice, this is kind of the four points that we're focusing on in the tax
[1:12:29] itself and then kind of surrounding this is some of the required
[1:12:33] taper language that's the Colorado Constitution mandates that's there. That
[1:12:38] first year we've targeted $3.8 million based off of the calculations we
[1:12:43] believe that we will see has discussed in previous iterations and work sessions that's
[1:12:49] kind of our first year target.
[1:12:52] If we are under that, that's a sad time, I guess we would have liked to be able to collect
[1:12:58] more.
[1:12:59] But if we do end up going over that amount, we will be required by a lot to refund any of
[1:13:05] those overages.
[1:13:06] And the other piece of that language that's kind of cumbersome in these spaces is kind of
[1:13:10] ongoing permission from the community that's built into this language that in future years we'll be
[1:13:16] able to collect and keep whatever and spend whatever is generated through this revenue source
[1:13:24] specifically towards roads and infrastructure for that. The second ordinance has a lot of the same
[1:13:33] kind of recitals and how we set it up, but at the direction of the board we've separated the debt
[1:13:39] question as its own separate ordinance. Some municipalities will collect both of these two together,
[1:13:45] but you provided the direction that you wanted the option for the tax and debt to be separate,
[1:13:50] because some folks that might vote for a tax may not vote for debt, and this allows them to still
[1:13:56] support one, but not the other, should be important to note that without the tax initiative itself
[1:14:01] passing, this debt question becomes moot. Even if it passes without the funding source to do it,
[1:14:08] It wouldn't be plausible, and so it is contingent upon the previous sales text, which kind
[1:14:15] of see in the ballot language there.
[1:14:17] We don't have any ballot numbers associated with this, so I can't put that into the ballot
[1:14:23] question as it is, but this would provide that flexibility based off of what we project.
[1:14:28] We would see those revenues to be and provide that opportunity to frontload some of these
[1:14:33] projects and pay for it over time.
[1:14:35] the hope being that the cost of inflation will be somewhat similar to or likely more
[1:14:42] than what we would be paying in interest so this is actually potential savings over
[1:14:46] the long term.
[1:14:48] And then with that, we have the two different ordinances.
[1:14:52] You can take them as two separate actions if you'd like to do that.
[1:14:57] and then any questions.
[1:15:00] We can certainly answer, or also, I know the board at the work session board retreat last week, you kind of indicated some of the opportunity for you all to discuss your thoughts on this matter before we make it official and step back. You cannot provide public resources towards the advocacy for the bill itself. One final note is that you will all have one opportunity for a resolution sometime between this ballot language becoming active.
[1:15:29] and the election to pass a resolution one way or the other, presumably you would
[1:15:33] support it but it's up to you all to make that determination at a future date, but
[1:15:38] if you would like to direct staff to bring that at any particular point September
[1:15:42] October, let me know and we'll get that drafted for you.
[1:15:49] So first any discussion or
[1:15:52] questions comments?
[1:15:56] I know we've talked about this a lot. Yeah I can kind of go
[1:16:01] I'm definitely more of a pay as you go philosophy but I think we've heard from
[1:16:09] our residents that want the roads fixed and taken care of so I certainly
[1:16:15] understand that kind of reluctantly supportive of asking our residents for
[1:16:22] sales tax increase. I know it's a shared increase, but, you know, during these times, I think
[1:16:27] it's, I think it's tough to ask. I understand that the town has done all of their due diligence.
[1:16:33] We've looked at our options. We've done surveys. So I'm, I'm supportive of it. I'm just a little
[1:16:41] reluctant just because we're asking people to pay more taxes. I know it's shared, but it's
[1:16:47] going to be, I don't know, it's tough to, it's tough to ask for that right now, I think.
[1:16:54] But I understand the issue and I don't think there's any harm if the voters decide to vote
[1:17:00] yes on it, then I'm supportive of that. So it's kind of where I am. I'm not, maybe as
[1:17:06] gun hoe is others I guess that's what I'm saying like me. I support it. I pull
[1:17:16] heartedly believe we need to provide different options for roads, kids walking to
[1:17:24] school, safe routes to school,
[1:17:28] traditions, other sidewalks, things like that.
[1:17:31] you can't. We can't ignore the fact that we're going to open up another high school in
[1:17:39] another couple of years and we've got to take a look at that aggregate road just in some
[1:17:48] of the bridges and not just to make a safe route to school for those kids. I mean these
[1:17:55] You're going to be young drivers, eroded, dangerous.
[1:17:58] You can't walk on it.
[1:18:01] You can't ride a bike.
[1:18:02] It's dangerous to ride a bike out there.
[1:18:04] I just think it's necessary for the future development
[1:18:11] of this town.
[1:18:15] I think I appreciate what your points, Trustee Antonio.
[1:18:23] I think that's generally how my mind has been as well.
[1:18:27] Well, I know this did come up a couple of years, a couple of years back, and we opted
[1:18:33] not to take it to voters for the same reason, because everything keeps costing more.
[1:18:40] And it's tough.
[1:18:43] I think that the question of debt versus pay as you go, we do have that fiduciary responsibility
[1:18:53] For the money that we are collecting that we do put it to good use, and I think in this case it makes sense to me to have both of those as options to try and get approval for because the cost of paying as we go is, I think, exponentially more than if we try to front load it.
[1:19:14] And that debt, I think we generally have been pretty conservative and responsible with
[1:19:21] how we spend our money and that we do choose to take on as a municipal government and
[1:19:29] as boards.
[1:19:31] And so I'm confident with everything that we've discussed and talked about that ultimately
[1:19:38] it's up to our people, right, to the town.
[1:19:41] but I think that it is an appropriate question to ask to see if people are willing to do that
[1:19:48] and add that 1% to the sales tax. So I would be in support of it as well. Somewhere in between
[1:19:56] reluctance and gungho, I think. I understand.
[1:20:02] I also feel very similar to the Antonio.
[1:20:07] there are multiple ways to tax people and I do feel that a sales tax still
[1:20:16] allows people to work it into their budget than something that is more a fixed
[1:20:24] tax or property tax or something that they're stuck with regardless I don't feel
[1:20:30] that 1% my wife and I she budgets are money tight and I don't see a 1% being
[1:20:37] enough that would make her say, well, we're not going to King Swoopers, we're going to
[1:20:40] a safe way by her stone. So I feel that it's a responsible amount. I feel like I said that
[1:20:48] while times are getting tough, you know, and I hate to ask, I also recognize this side of it where
[1:20:56] maybe if we had done that, and I wasn't here obviously, but maybe if it had gone on the ballot before,
[1:21:03] the cost of the things that we're looking to do in the next couple years, maybe
[1:21:08] would have already been done before those costs have continued decline. And the
[1:21:15] longer out that we're having to look at budgeting for each project, we're just
[1:21:22] going to have to budget more and more. Everything in the last five to ten years
[1:21:27] seems like it's doubled. And this allows us to get more done before it happens again.
[1:21:37] Kind of between Gunho and reluctant. I am not a fan of taxes. Like I said, I think the sales
[1:21:45] taxes are a responsible way to ask that allows people to still work it into their budget
[1:21:51] it and also know that we're giving them what they're asking for in terms of better
[1:21:58] streets.
[1:22:02] From my perspective, I have learned a lot about how transportation funding actually
[1:22:11] works in Colorado and how when towns bring resources to the table, it helps us to get
[1:22:22] additional resources like grant funding and it helps us have skin in the game with other
[1:22:27] municipalities with the state. And I see this as a way for our town to bring resources
[1:22:34] to the table. That being said, it is a really hard time to ask for a tax and I think that's
[1:22:42] completely valid. What I really love about being part of this board and working with the
[1:22:51] staff is that we really do listen to the community, and we really do have great two-way communication
[1:22:57] with the community.
[1:22:59] So our surveys are saying roads are a big issue for our community, but what our team has
[1:23:05] done over the past few months is work to gather really a huge amount of information, and what
[1:23:14] What have we completed in the past and then what are, what are our kind of five, ten-year
[1:23:19] plans for the future?
[1:23:21] And what I appreciate is that that information allows somebody to look at the ballot and
[1:23:26] then actually look at pros and cons and look at, you know, the facts.
[1:23:33] And so as we kind of turn the baton over to the, to the resident committee, they'll be working
[1:23:40] really hard on a website that will have a lot of factual information.
[1:23:43] So, I think we can encourage folks to make an informed decision based on what they think is best, and we'll have that really transparent information out there available to the voters.
[1:23:58] I definitely support it, and I also really appreciate that it is not an easy decision for a lot of folks too.
[1:24:07] So I don't have an adjective to explain my feelings though. So I'm not exuberant. I'm not hesitant. I guess I'm practical about it. I don't know.
[1:24:18] That's true.
[1:24:21] Someone's got me.
[1:24:24] All right. Any final thoughts? And then Jason, do we do two separate motions and two separate votes?
[1:24:35] That would be the cleanest. Okay. Yeah.
[1:24:38] All right, so would somebody like to make a motion on the first one?
[1:24:45] Mayor Pro Tem, I move that the
[1:24:48] Board of Trustees approve the ordinance number 1422
[1:24:52] Setting the ballot language for the tax or a tax item and ordinance
[1:25:00] Number 1423 and
[1:25:02] Well, I'm going to do too far ahead. Yes. We'll stop there 1422
[1:25:08] 1422. Second. Okay, motion on the second. Trustee Hickman? Yes. Mayor Pro Tempatia? Yes.
[1:25:18] Trustee Lemak? Yes. Trustee Antonio? Yes. Trustee Mayan? Yes. motion passed 5-0.
[1:25:26] All right, so now we have
[1:25:28] another motion.
[1:25:32] Mayor Pro Tem, I recommend the Board of Trustees approve the ordinance number 14-23
[1:25:40] an ordinance setting the ballot language for the debt for a debt question.
[1:25:46] Second.
[1:25:48] 8th motion on the second.
[1:25:51] Trustee Antonio?
[1:25:52] Yes.
[1:25:53] Trustee Mayhem?
[1:25:54] Yes.
[1:25:55] Trustee Lamont?
[1:25:55] Yes.
[1:25:56] Trustee Hickman?
[1:25:57] Yes.
[1:25:58] Mayor Pro Tempedia?
[1:25:59] Yes.
[1:26:00] Motion passed 5 to 0.
[1:26:02] Thank you.
[1:26:03] And thank you to everybody who's worked really, really, really hard on this.
[1:26:06] Yes.
[1:26:08] In terms of immediate next steps, we have the ballot language and it's been translated into Spanish as required by our state statutes requirements and we'll get that sent over to the county tomorrow because the deadline I believe is Friday.
[1:26:28] The unfortunate reality, the pros and cons of waiting is so we have as much time to think
[1:26:33] about the language as we've done that the con side of that is we may be further down
[1:26:39] on the agenda of a combined ballot initiative.
[1:26:44] So once we have that number, we'll make sure that you all are aware of what the number is.
[1:26:49] That's assigned to us.
[1:26:52] I don't think we have any items for discussions or at mayor and trustee reports.
[1:26:59] So the trustees have any reports?
[1:27:08] I sent you an email about it, but I will not be able to, it would be there for the matters
[1:27:15] they parade.
[1:27:16] I'll be there for everything else, but I'm officiating a wedding the next day, and they're rehearsal
[1:27:22] they scheduled for the same time in the parade so I will be in attendance at that instead so I'll miss
[1:27:30] that I love that parade but I'll be there for all of the festivities after. Would you like to
[1:27:35] provide us a life-size cutout so that I can ride in the golf cart with someone?
[1:27:49] That's cool. I didn't know you officiated weddings, that's awesome.
[1:27:54] Oh, man of many.
[1:27:57] On
[1:28:01] the committee and commission appointments, are we still in the application phase for all of those vacancies
[1:28:14] and Trish, do you want to give us an update on, are we still needing applications for those commissions and committees?
[1:28:22] We do have a few applications we've received. We have three open positions, and there's a good chance just off the top of my head. I think we might have three applications, too, that carried over from last cycle.
[1:28:35] and the deadline is Friday so if anyone anyone listening wants to look at
[1:28:46] applying for and what are the vacancies do for post and one for historic
[1:28:52] preservation. Okay, so for historic preservation or parks recreation, open space and trails commission.
[1:29:00] Okay. Thank you.
[1:29:02] In Mayor Pro Tem, if I could add a little plug for the Youth Commission.
[1:29:06] And the Youth Commission.
[1:29:07] They have several vacancies still.
[1:29:09] And with the school year we haven't gotten an opportunity to get into the high school and
[1:29:14] middle schools, although we're working on that to try to recruit some new members.
[1:29:17] But every year we have several matriculate off and we're trying to keep that group engaged.
[1:29:24] But that's challenging to keep the attention of teenagers.
[1:29:27] I have two teenagers, so I am not going to say anything negative about teenagers in a public meeting.
[1:29:36] I'm not going to tell you whether I disagree or agree with that.
[1:29:42] All right. Any other final thoughts? Anything else, Fran?
[1:29:49] Okay, we're adjourned.
[1:29:50] Thank you.