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be repeated. That's what I have to say.

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It's gone.
>> The new one showed up last night. Same

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spot.

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» I believe it's 4:30 and even though I
don't have a gu 5:30. Oh, I am in the

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wrong place. 30. It's 5:30. We'll call
this meeting to order.

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30.
Oh, look.

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I would like to to move the items to be
added to the agenda up and at this time

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add um two things to the agenda. The
first one is the pledge of allegiance.

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Somehow the pledge of allegiance has
gotten off of our agenda and I'd like to

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add it right after we finish this if
that's good with council.

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» [clears throat]
>> 500.

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» Are we good?
>> Consensus is achieved.

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» Okay. And then the the second thing I'd
like to do is I would like to take the

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public comment on non-aggenda items
and put it as item F underneath the

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consent calendar and before public
comment on agenda items. That's why we

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did it last month. It seemed to work
pretty well. What do you think?

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» Yeah.
>> Any issue?

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» And can we make those kind of permanent
changes

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» agenda before agenda?
>> Mhm.

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» We can then we'll start with the agenda
after the agenda items and then that

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fits together.

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Okay.
So the agenda has altered by those two

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things
and our first

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item then would be the pledge of
allegiance.

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We could all stand.
Would you lead us, please?

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» Aliance to the flag United States of
America.

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Amen.

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» Tonight we have some visitors via Zoom.
Correct.

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» Are we with this yet?
>> Yes.

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» Trisha, I'm going to promote you to a
panelist and you'll need to accept that.

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» Okay, I think I've gotten this figured
out. Hello Can you hear me? Okay.

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» Yep.
>> Okay, great. Thanks.

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» Is it okay if I go ahead?
>> Yes.

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» Oh, great. All right. Let me
>> please. Welcome to Welcome to Council's

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business meeting.
>> Thank you. All right. Let me get my

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PowerPoint shared here. I'm gonna Oh,
I'm gonna send a request to you to allow

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me to share my screen.
>> [clears throat]

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» I have a slide deck here

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and looks like I have permission. Okay.
Can you see my screen? Okay. On on your

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end.
>> Yeah. Yep. [clears throat]

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» Okay. Great. Hi everyone. Um looks like
I have the wrong Dave here. Sorry about

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that. Um, but this is uh an overview of
rate setting 101. I know on the agenda

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it said um rate study and I'll be
talking about that, but it's a little

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bit more about the process of rate
setting and all of the u information

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that goes into it. So, um I'm Trisha
Ken. I work for RCAC.

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I will
uh there we go. Forward the slide here.

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uh RCAC, Rural Community Assistance
Corporation. Um we're a technical

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assistance provider that works with
rural water and wastewater systems

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across the states that you see here in
green, the western 13 states of the US.

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Um, but we also form part of the larger
rural community assistance partnership,

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which is made up of a bunch of little
companies just like RCAC across the

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country that work with small and rural
wastewater and water systems um

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providing technical assistance to them.
[clears throat]

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Beyond just water and wastewater, we
also do some other things. There are so

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many programs going on at RCAC that I'm
[clears throat] not even familiar with

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all of them. But we do um do affordable
housing, um economic development. We

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have a loan fund which is helpful to
provide that bridge funding for systems

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um taking on um uh USDA or SRF loans. We
provide no cost trainings online and in

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person. And then we can also come out
and do um inerson technical assistance.

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We do remote technical assistance. Uh
and a big part of that is the rate

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studies that we do, income survey and
things like that. So if any of that is

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interesting, you want to hear more about
it, let me know. Uh my contact

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information is at the end of the um end
of the presentation. I can get you

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connected with the right people at RCAC.
And then a little bit of why we're even

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talking about rates when it comes to um
drinking water. The safe drinking water

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amendments were passed by Congress in
1996

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um which focus on some special
provisions related to small systems and

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that's systems less than 3,300. Um
the focus here is not just the technical

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side of things, making sure we have safe
quality drinking water, but what um

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Congress noticed was that when systems
are um lacking on the managerial or

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financial side, then that makes it
harder for them to provide that clean,

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safe drinking water to their customers.
And so there was really that focus of

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all three are needed to ensure that our
customers have clean, safe drinking

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water today, tomorrow, and into the
future. And so that's why we're going to

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be talking about rates today, that falls
under that financial side of things.

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Um, and so when we think about rates,
setting rates, we have to go all the way

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back to the beginning.
Um, and start with the budget. And so

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I'm going to be talking first about the
cost of running our drinking water

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system and using that information to
then inform what we should be charging

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our customers. And so there's not a
whole lot of magic here. It's just

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tracking down the numbers um and keeping
those really clear and transparent for

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our employees, for our staff, for our
customers so that everyone knows uh what

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goes into setting the rates. And so the
true cost of water um involves a few

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different components.
There's our operating expenses, which is

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what we all think about when it comes to
running a a drinking water utility. This

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is the day-to-day um operating costs.
This can be, you know, chemicals for

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treating our water, paying our staff, um
maintaining our equipment, things like

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that.
Those are what we what come to mind when

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we think about uh running a drinking
water utility. But then there are other

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costs that we have to pay
whether our customers know it or not.

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And that includes things like capital
outlays, which are the expenses that we

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have to pay to replace or refurbish our
infrastructure that we have, if we need

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to dispose of assets, if we have to um
pay on our debt, and contributions to

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reserves. And so, I'm going to talk
about more of that in a second, but all

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of this really goes into what it costs
to run our utility.

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And when we're getting really uh
specific and down to the nitty-gritty,

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we break out our expenses even further
into fixed expenses and variable

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expenses. And the fixed expenses are
ones that we have to pay whether we sell

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a drop of water um this month or not.
And that is paying on our debt, um

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paying our personnel, paying rent if we
rent um

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a plant or an office building, maybe
paying mortgage, things like that. Um

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we're going to have to pay whether we
sell any water to our customers or not.

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Variable expenses. This
uh increases and decreases depending on

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customer use. So we can think of um
electricity maybe if our pumps are

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running more uh it's using more
electricity and uh that is associated

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with the the higher uh usage of water
that we see on the customer side. Uh

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maintenance there's more wear and tear
in the system if our customers are using

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more water.
Engineering fees it says here but maybe

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it would even include paying our staff
overtime if they have to work more. Um

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maybe we're using more chemicals to
treat water to clean our our uh our

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equipment, things like that. Um so our
variable expenses increase and decrease

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depending on demand.

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Now I mentioned reserves earlier. This
is

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there are many buckets you see here on
this slide. Reserves are the money that

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we set aside to pay for things in the
future. So, that could be um

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just one account that we have to set
aside money or it could be as fine-tuned

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is what you see here. So, I'm going to
go through these different buckets.

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Some systems have a couple of these.
I've worked with some systems that have

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all of these reserves, but I I always
say some reserves are better than no

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reserves. You don't need to have all
these um different categories. So, debt

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service reserve. This is required if you
hold debt. Your lenders like to make

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sure that you're able to make those
monthly payments. And so, um, like USDA,

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for example, requires you to have one
year's worth of payments available in

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reserves. Shortlived asset reserve is
another category. Same thing. USDA as a

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lender likes to see that there's a
separate reserve for equipment with a

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lifespan of 15 years or less. Operating
reserve. This is a really common one.

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This allows the utility to withstand the
cash flow fluctuations from month to

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month. So maybe customers pay late. Um
customers don't pay at all. Maybe our

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expenses are higher one month we had a
leak. Things like that. And so this

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provides that cushion of one and a half
to two months worth of op operating

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expenses so we're able to um withstand
those those es and flows.

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Emergency reserve these are set aside
for those emergencies unplanned things

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that happen uh you know an equipment
failure or a natural disaster whatever

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um caused the emergency. But this is
typically the cost of your most

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expensive piece of equipment. The idea
here is that if your expensive piece of

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equipment goes down, you have that money
in reserves so you can purchase it and

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get back to operating as quick as
possible so that you can continue

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providing that service of drinking water
to your customers.

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And then the last one here, capital
improvements reserve. This is for um

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system rehabilitation,
uh long-term equipment replacement,

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system expansion, things like that. And
again, it's uh

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really good to have that money that
you're setting aside little by little so

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that you're able to make those repairs,
replacements, etc. when you when you

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need to, when you know um your pump is
going to go down, when you know that uh

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this valve is reaching the end of its
useful life, you have those funds

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available to you because you've been
planning for it all along.

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Okay, so bringing it back together, the
true cost of service is that operating

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expense that we think of all the time,
our non-operating expenses,

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um debt service, any debt that we need
to pay to our lenders, and then thinking

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about what we need to set aside every
month to our reserves. Um all of that

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together is the true cost of running our
drinking water utility.

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And then this is the basis of um
how we set our rate. So using all that

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information we put it together in our
budget. Our budget is a document used to

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track income and expenses or money in
and money out. Um

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and it's a really important tool. This
is uh a road map. This is um the way we

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communicate as a council to our
customers where our priorities are um

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and what our our long-term plans are.
It's um yeah, one of the most important

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tools that we have as a decision-making
body.

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Okay, so some more notes on putting
together a budget. We want to make sure

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we're including debt service. I already
mentioned that is uh part of the true

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cost of running a drinking water
utility. And this is going to include

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any principal payments, interest
payments that we owe, any lines of

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credit, any bonds payable, things like
that. We want to make sure we're

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collecting all this information,
considering it, and representing it in

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our budget. And then reserves. I already
mentioned this, but yep, we also want to

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make sure that we're considering
contributions to reserves that we're

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going to be making.

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Another important component of
the rate study as well as budgeting is

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asset management.
This is also a really important

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decision-making tool um as a utility and
as a a city as a whole. Um but asset

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management is that process through which
utilities manage their physical um

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assets and infrastructure
to make sure that we're able to provide

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the service of clean, safe drinking
water to our customers long term.

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And so asset management,
one important way we do this is by first

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developing an asset inventory. And
that's simply just a list of all the

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components that we have. What do we own?
Um all the buildings, all the tools, all

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the equipment, vehicles, um all of our
uh distribution lines,

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everything that we have, we just make a
big list of it.

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And then this is probably very small on
your end, so I'll just tell you what the

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00:19:03,039 --> 00:19:10,640
spreadsheet is showing, but this is that
asset inventory, our list of components

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that we have. Um,
we also include information

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like when was it acquired and how much
did it cost and then when

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do we anticipate replacing it. Um, so we
have this tool at RCAC. we can um go

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through it with your system if this is a
helpful tool. You might already have an

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00:19:31,919 --> 00:19:39,360
asset inventory in place. Um but the the
really great thing about this tool is

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you can look at
what the estimated remaining life of the

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component is, how much we anticipate
it's going to cost in the future, and

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then how we plan on paying for it. Are
we going to set aside cash? Do we want

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to go for a loan? Things like that. Um,
and we can enter it into the

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00:19:57,200 --> 00:20:06,240
spreadsheet. So, we can be calculating
how much we'll uh need to set aside each

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year in reserves to be able to pay for
um the pump, the inlet, the whatever it

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might be um when it needs to be
replaced.

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Okay.
So, back to the budget.

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We're going to
combine all this information together.

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This slide again, this is all really
small on your end, I'm sure. Sorry about

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00:20:32,400 --> 00:20:43,600
this. But this is showing that um
you don't want to just use last year's

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budget to inform this year's budget.
We want to take an average of the last

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00:20:45,280 --> 00:20:51,600
four years or at least look at the last
four years to make sure that we're not

199
00:20:49,039 --> 00:20:55,679
basing this year's budget off of any
sort of anomalies that happened in last

200
00:20:53,600 --> 00:21:02,480
year's budget. So maybe we ended up
having um to pay to pay really high fuel

201
00:20:59,600 --> 00:21:05,280
costs last year or um maybe there was a
lot of repair and maintenance that

202
00:21:03,679 --> 00:21:08,799
happened. We had a a lot of leaks,
whatever it might be. We want [snorts]

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00:21:06,799 --> 00:21:16,600
to look at what was normal, what was
pretty average over the past four years

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and use that then to set our budget.

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Okay. Another thing that we like to
consider,

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this is also something that um we build
into the rate study. So we'll be doing

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00:21:28,000 --> 00:21:36,240
this when we um start the rate study,
but we look at fixed versus variable

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00:21:33,679 --> 00:21:43,280
costs. Some of these line items from the
budget are partially fixed and partially

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00:21:39,200 --> 00:21:46,320
variable. So things like um fuel or
equipment maintenance. There is a

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certain amount of that that we need to
pay regardless. And then some of that um

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will increase and decrease depending on
how much water our customers are using.

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00:21:55,039 --> 00:22:04,080
And so our model allows us to really
fine-tune that uh how much of um

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00:22:01,679 --> 00:22:11,039
electricity is fixed and how much of
that is a variable cost. And so we work

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00:22:06,960 --> 00:22:17,440
with um the utility staff, so uh city
staff members to really get a good idea

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00:22:13,760 --> 00:22:23,200
of how much of these costs are fixed and
how much are variable so that we're

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representing it appropriately.
One more thing that um we take into

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consideration and we recommend that
systems take into consideration when

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00:22:30,159 --> 00:22:38,400
building their budgets is inflation.
This is a really handy tool from the US

219
00:22:35,760 --> 00:22:46,159
Bureau of Labor Statistics that allows
you to um look at inflation from year to

220
00:22:42,880 --> 00:22:51,679
year. We recommend around 3 to 4%
building that into your budget. Um, but

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00:22:49,760 --> 00:22:54,720
I would say double check with this tool
when you're going to set your budget,

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which that time has passed for this
year, but just a recommendation of this

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00:22:57,280 --> 00:23:07,799
is a great tool to use. Um, and this is
what we use as well. Whoops.

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Um and then

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another
uh this will be a step in the rate study

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process but we project out the next five
years of expenses

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00:23:18,720 --> 00:23:25,120
using your uh budget from this year. And
so it looks like this which again is

228
00:23:22,880 --> 00:23:31,039
very small. Sorry about that. But
projecting out for the next five years

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really helps us to look into the future.
It helps give us an idea of what our

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00:23:33,360 --> 00:23:42,320
revenue requirements are going to be,
not just this year, but over the next

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00:23:38,400 --> 00:23:47,840
five years, which you know, um is is as
far as the model will allow us to look,

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00:23:44,960 --> 00:23:53,679
but uh if if it's helpful for you, you
could project out further on your end um

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00:23:50,720 --> 00:24:01,360
for that long-term planning.
But this not only helps us as um a

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00:23:59,039 --> 00:24:05,120
governing body to understand where our
expenses are and where they're going to

235
00:24:03,360 --> 00:24:09,200
be over the next 5 years, but it also
allows us to communicate with our

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00:24:06,640 --> 00:24:13,039
customers um what the anticipated
expenses are coming up. It's a really

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00:24:11,360 --> 00:24:19,440
great tool. So yeah, this is built into
the rate model and then we use this to

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00:24:16,240 --> 00:24:24,000
help um inform the rates that we
develop.

239
00:24:21,440 --> 00:24:28,240
And yes, then we calculate the revenue
needed based on those expenses that we

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00:24:26,400 --> 00:24:33,279
see.
And so revenue

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00:24:30,799 --> 00:24:39,120
comes from um a couple of different
sources. The main one that we focus on

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00:24:35,919 --> 00:24:43,919
is operating revenue. This is our water
base rates um and our water usage rates.

243
00:24:42,159 --> 00:24:50,480
It says late fees here. We really don't
like to um [snorts] base our rates on

244
00:24:48,159 --> 00:24:57,520
late fees. We'd like to assume that this
is not a steady source of revenue for a

245
00:24:54,080 --> 00:25:01,200
water utility. We like to focus on what
our business is and that is um providing

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00:24:59,919 --> 00:25:05,279
clean safe drinking water to our
customers. So that's just the base rate

247
00:25:02,880 --> 00:25:09,840
and the usage rate.
However, some systems do have

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00:25:07,360 --> 00:25:13,760
nonoperating revenue.
You might have non-operating revenue

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00:25:11,679 --> 00:25:19,120
like interest on investments that you
have. Um the example here, cell tower,

250
00:25:16,799 --> 00:25:24,760
rental income, that might be a source of
revenue. Um grants and loans, things

251
00:25:21,600 --> 00:25:24,760
like that.

252
00:25:25,360 --> 00:25:36,159
Okay. And so then we also will project
out budget revenue,

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00:25:31,600 --> 00:25:46,320
how we anticipate that to um correlate
with our expenses. And

254
00:25:40,880 --> 00:25:52,400
we we recommend at least increasing your
rates annually with inflation. Um so

255
00:25:49,679 --> 00:26:00,880
that 3 to 4% so that at least you're
able to make sure that you're covering

256
00:25:56,159 --> 00:26:05,159
that baseline um increase that we know
is going to happen year after year.

257
00:26:05,279 --> 00:26:10,799
This again is very small but this is
just showing when we carry over our

258
00:26:08,720 --> 00:26:15,840
revenues
um and line it up with our expenses they

259
00:26:13,679 --> 00:26:19,760
should balance.
We should not be in the red. That is the

260
00:26:17,760 --> 00:26:27,600
goal and that is what we will do with
the rate study. Make sure that the uh

261
00:26:22,880 --> 00:26:31,120
revenue is covering the expenses and if
it's not we'll figure out what rate is

262
00:26:29,360 --> 00:26:34,120
needed to cover the expenses of the
system.

263
00:26:34,400 --> 00:26:43,039
Okay? Okay. And I already mentioned
this, but a purpose of a 5-year budget

264
00:26:37,200 --> 00:26:49,840
is to have that long-term planning. Um,
your customers are aware of um where

265
00:26:47,120 --> 00:26:56,000
we're going as a utility, any projects
on the horizon, any expenses, and it

266
00:26:53,200 --> 00:27:00,559
really helps to make it very clear what
the revenue requirements are. So, these

267
00:26:58,960 --> 00:27:05,919
numbers aren't coming from nowhere.
They're coming from the expenses of the

268
00:27:03,279 --> 00:27:05,919
system.

269
00:27:07,760 --> 00:27:13,520
And then this is a helpful tool. So once
you have your budget in place, the

270
00:27:11,360 --> 00:27:20,320
budget comparison tool, budget
comparison report um helps to keep you

271
00:27:17,120 --> 00:27:25,919
on track, makes you aware of either
month-to-month or quarterly or however

272
00:27:22,880 --> 00:27:31,760
often you prepare these reports of are
we on track, are we over, are we under,

273
00:27:28,960 --> 00:27:35,600
how are we doing? Um, and if there are
any

274
00:27:33,679 --> 00:27:41,279
um,
discrepancies here, you can see what's

275
00:27:38,240 --> 00:27:47,679
happening. Um, and you can
correct course or you can, uh, maybe

276
00:27:45,200 --> 00:27:50,799
adjust for the rest of the year based on
what's going on. Like I said,

277
00:27:48,960 --> 00:27:55,520
monthtomonth when you check it, uh,
every week if you check it that often,

278
00:27:52,880 --> 00:28:00,880
quarterly, however. Um, but this is a
really great tool for keeping track of

279
00:27:58,080 --> 00:28:05,200
that.
And then here are some really great

280
00:28:02,399 --> 00:28:12,000
questions to ask yourselves
as you are um setting your budget, as

281
00:28:08,960 --> 00:28:17,120
you're setting your rates annually
per American Waterworkers Association.

282
00:28:14,960 --> 00:28:21,840
Um did our revenue exceed our expenses
in each of the last three years? All of

283
00:28:20,080 --> 00:28:29,440
our are all of our scheduled debt
payments being made? Are our reserve

284
00:28:25,360 --> 00:28:33,279
accounts fully funded? Um, are our
emergency and preventive maintenance

285
00:28:30,880 --> 00:28:36,559
costs covered? Are we in compliance? Do
we have any violations that we need to

286
00:28:34,720 --> 00:28:41,679
take care of? And then, have we
increased our rates in the last 3 years?

287
00:28:38,880 --> 00:28:46,720
And if the answer is yes to all of
these, excellent. Good job. Keep doing

288
00:28:44,559 --> 00:28:53,520
it. And if you answered no to any of
these, then that's a good indicator of

289
00:28:49,919 --> 00:28:59,760
an area that we can focus on. So, um,
yeah, great questions to to think about.

290
00:28:58,399 --> 00:29:04,559
And then something else that we take
into consideration with our rate studies

291
00:29:02,559 --> 00:29:09,279
is that rates should be all of these
things here. So, most basically, they

292
00:29:07,600 --> 00:29:12,799
should cover the costs associated with
delivering drinking water to our

293
00:29:10,960 --> 00:29:17,200
customers. They should be fair and
equitable,

294
00:29:14,480 --> 00:29:23,200
meaning that no one customer, one
customer class is bearing the burden um

295
00:29:19,520 --> 00:29:27,360
or is paying an unfair amount.
Um they should be used to support the

296
00:29:25,039 --> 00:29:32,559
water utility only. So no co-mingling
with wastewater. Um so we want to keep

297
00:29:30,159 --> 00:29:38,480
our books really clean so we know the
costs of the drinking water utility and

298
00:29:35,200 --> 00:29:43,200
making sure that our revenue um is
covering that or is used to cover that.

299
00:29:41,279 --> 00:29:46,720
Um, our rate should be transparent. It
should be very easy for our customers to

300
00:29:44,799 --> 00:29:50,320
understand exactly where the money's
going.

301
00:29:48,240 --> 00:29:55,360
Um, easily understood, shouldn't be
unnecessarily complicated

302
00:29:52,960 --> 00:30:01,925
or too many customer classes or anything
like that. The the easier it is um the

303
00:29:59,200 --> 00:30:06,159
better it is for our staff to be able
[snorts] to administer it, for our

304
00:30:04,000 --> 00:30:12,080
customers to understand it, and for the
council to be able to explain it.

305
00:30:10,000 --> 00:30:18,559
And then just a couple more notes here
on what goes into rates. So what are the

306
00:30:16,240 --> 00:30:22,720
components of rates? It's the who is
charged. It's the how often they're

307
00:30:20,399 --> 00:30:27,520
charged. And it's the how much are they
charged.

308
00:30:24,720 --> 00:30:32,720
So
let's break this down a little bit more.

309
00:30:29,919 --> 00:30:37,279
So we have the base rate and usage rate.
Um

310
00:30:35,360 --> 00:30:41,679
this is
as I mentioned before the base rate is

311
00:30:39,440 --> 00:30:46,159
used to cover the fixed operating cost.
So that's things like um you know paying

312
00:30:44,080 --> 00:30:50,399
on our debt, paying our rent, things
like that that we have to pay every

313
00:30:48,159 --> 00:30:55,600
month regardless. Our base rate should
you use be used to cover that. Oh,

314
00:30:53,600 --> 00:31:02,159
actually I'm going to go over that on
the next slide. So I'll just I'll just

315
00:30:58,320 --> 00:31:08,640
forward ahead. So yeah, our um base rate
should be used to cover those uh fixed

316
00:31:06,000 --> 00:31:13,039
expenses
and per American Waterworkers

317
00:31:10,880 --> 00:31:18,559
Association best practice is that your
base rate doesn't include any water. Um

318
00:31:16,320 --> 00:31:25,120
but it's can be thought of as a
membership into the system. It's getting

319
00:31:21,520 --> 00:31:29,760
you access to that drinking water. Um,
but then the usage rate is where you pay

320
00:31:28,080 --> 00:31:37,440
for the water you use. I've worked with
a lot of systems that think of it as

321
00:31:34,399 --> 00:31:42,799
um water included in the base rate is
the water that you get every month and

322
00:31:39,200 --> 00:31:52,640
then you are charged overage charges
um for any water you use over that. And

323
00:31:48,000 --> 00:31:57,760
I I'd like to reframe that to we pay for
the water that we use with our usage

324
00:31:54,720 --> 00:32:01,840
rate. Um and that makes it really easy
to

325
00:31:59,440 --> 00:32:07,919
um cover our variable costs and for
customers to see how much water that

326
00:32:03,360 --> 00:32:13,360
they're really using. Um so let's let's
see let's talk quickly about the base

327
00:32:09,919 --> 00:32:17,279
rate. This is calculated and this is
what our model does on our end. It's

328
00:32:15,039 --> 00:32:24,240
nothing fancy. It looks at the average
monthly fixed cost of what the system

329
00:32:21,120 --> 00:32:28,399
um it the expenses of the system and
then divides it by the number of

330
00:32:26,000 --> 00:32:33,600
customers. And so in this example, it's
quite simple. Um we're assuming that all

331
00:32:31,600 --> 00:32:40,640
the customers are the same customer
class and the same meter size and we get

332
00:32:36,640 --> 00:32:45,919
a a nice uh number on the other end. our
model is able to accommodate different

333
00:32:43,919 --> 00:32:52,000
customer classes, different meter sizes.
So um yeah, when these calculations get

334
00:32:49,279 --> 00:32:56,640
a little more complicated, the model is
good for that.

335
00:32:55,120 --> 00:33:01,919
And then as I said before, the purpose
of the usage rate should cover those

336
00:32:58,960 --> 00:33:08,799
variable expenses. So, our electric
bill, um fuel, maintenance, chemicals,

337
00:33:06,159 --> 00:33:14,320
if we have to pay overtime, um if
there's extra, yeah, um

338
00:33:12,799 --> 00:33:19,360
maintenance on the system this month,
whatever it might be, that should be

339
00:33:16,799 --> 00:33:24,399
covered by your usage rates. And that is
calculated differently that you take the

340
00:33:21,600 --> 00:33:30,640
variable costs of the system that month
and divide it by the average total water

341
00:33:26,960 --> 00:33:37,840
usage. So, um, then it's broken down
into the cost per thousand gallons or

342
00:33:34,399 --> 00:33:45,080
cost per cubic foot or 100 cubic feet or
however, um, whatever the usage unit is

343
00:33:41,600 --> 00:33:45,080
for your system.

344
00:33:47,679 --> 00:33:58,399
And then a note here, equitability. Um,
we want to make sure that our customer

345
00:33:55,679 --> 00:34:03,279
classes are fair. um and that customers
are paying their fair share. And so this

346
00:34:00,720 --> 00:34:10,800
means that the larger meters sized
customers are paying a higher base rate

347
00:34:07,919 --> 00:34:14,159
because there is higher demand that
they're placing on the system. There's

348
00:34:12,800 --> 00:34:20,480
more wear and tear they're placing on
the system. Um and that is best practice

349
00:34:18,159 --> 00:34:24,560
per American Waterworkers Association. I
know that a lot of systems don't have

350
00:34:22,560 --> 00:34:30,480
that in place necessarily. So large
meters uh large metersized customers

351
00:34:27,919 --> 00:34:37,919
will pay pretty close to what a small
meter size customer pays in a base rate

352
00:34:33,839 --> 00:34:42,639
and it is what it is. Um it's not
recommended necessarily but we also have

353
00:34:40,399 --> 00:34:47,280
to take into consideration customer
satisfaction and um and things like

354
00:34:45,440 --> 00:34:52,159
that. So
that is something that when we do the

355
00:34:48,960 --> 00:34:57,040
rate study we will explore that and uh
make that recommendation.

356
00:34:55,040 --> 00:35:03,440
And then this slide is really just
showing the the delaying of an in rate

357
00:35:00,800 --> 00:35:07,680
increase
ends up being more of a burden on

358
00:35:05,920 --> 00:35:13,119
customers. I know sometimes it's hard to
make that decision of um increasing

359
00:35:10,880 --> 00:35:21,920
rates annually even if it's just that 3
to 4% to to uh match inflation. Um, but

360
00:35:20,240 --> 00:35:25,680
it really does reduce the burden on
customers to increase a little bit

361
00:35:23,760 --> 00:35:30,720
yearbyear because then they're able to
plan. They're able to budget for it

362
00:35:29,040 --> 00:35:35,599
because they know that it's coming
rather than uh, you know, putting it off

363
00:35:33,200 --> 00:35:41,119
10, five, 10 years and then hitting them
with a a large increase because now

364
00:35:37,839 --> 00:35:45,599
we're behind. So, yep, it is uh less of
a burden on them to to just have those

365
00:35:43,440 --> 00:35:50,079
incremental increases year after year so
that they know what's coming.

366
00:35:50,560 --> 00:35:57,760
And then we recommend that you review
your rates annually when you review your

367
00:35:55,040 --> 00:36:02,640
budget. That way we can see what the
expenses are for the year and then make

368
00:35:59,839 --> 00:36:07,440
sure that the rates are are covering um
what those expenses are,

369
00:36:05,920 --> 00:36:12,400
which are these our operating
nonoperating expenses, our debt

370
00:36:09,040 --> 00:36:20,960
payments, taxes, fees, and contributions
to our um reserve account. And that is

371
00:36:17,359 --> 00:36:26,320
all I let me go here. This is that's all
I have. We have not started the rate

372
00:36:23,040 --> 00:36:32,079
study yet. Um
but we like to do this initial kickoff

373
00:36:28,960 --> 00:36:36,320
meeting so that um everyone is on the
same page. We've worked with some

374
00:36:33,920 --> 00:36:41,119
systems in the past where
you know maybe the council isn't aware

375
00:36:39,200 --> 00:36:46,960
of the rate study or doesn't know all
the the steps that go into the rate

376
00:36:43,599 --> 00:36:53,119
study. So, we like to make sure that
um yeah, everyone knows what's going on,

377
00:36:51,359 --> 00:36:58,160
that the customers are brought into the
fold, they know um what to expect. And

378
00:36:56,560 --> 00:37:01,839
just to set some other expectations
here, the rate study does take quite a

379
00:36:59,920 --> 00:37:08,400
bit of time. It could take anywhere from
6 months to a year depending on how

380
00:37:04,880 --> 00:37:13,280
quickly we get the information in from
um

381
00:37:09,920 --> 00:37:21,599
your staff members. And so um also
asking your patients as we collect data

382
00:37:16,320 --> 00:37:26,160
and put it into the model and uh yeah
there's often a lot of back and forth as

383
00:37:23,599 --> 00:37:33,440
we um make sure that the data is in the
best uh condition possible. So that

384
00:37:29,760 --> 00:37:40,400
means making sure we don't have any um
inactive customers that we're inputting

385
00:37:35,520 --> 00:37:45,599
into the model or making sure that um
the usage is correct that there isn't

386
00:37:42,560 --> 00:37:52,079
any um errors and and uh meter reading
things like that. So uh yeah that's all

387
00:37:48,960 --> 00:37:55,520
I have. Are there any um here's my
contact information. You can send me

388
00:37:53,839 --> 00:38:03,160
questions. I don't know if there's time
to take questions now, but here I'll uh

389
00:37:59,440 --> 00:38:03,160
I can stop sharing.

390
00:38:03,599 --> 00:38:09,200
Where's my mouse? Okay, stop sharing.
>> Do you have any questions?

391
00:38:06,880 --> 00:38:15,520
» I don't have a question. I don't have
>> Do we have a start date?

392
00:38:12,079 --> 00:38:23,680
» We don't have that yet. Um, I would need
to talk to Becca on my end to see well

393
00:38:21,040 --> 00:38:27,520
with the city obviously um to see what
her availability is. We might

394
00:38:26,936 --> 00:38:32,880
[clears throat]
begin I think just thinking about

395
00:38:30,320 --> 00:38:42,240
funding for us because this fiscal year
is closing um and so we might be looking

396
00:38:37,119 --> 00:38:48,480
at September to start just based on yeah
where our funding is. So

397
00:38:45,680 --> 00:38:55,160
we can share that information with you
and um the funding is available to us

398
00:38:51,359 --> 00:38:55,160
and we can start work.

399
00:38:55,359 --> 00:38:59,839
» Perfect. Thank you.
>> Thank you.

400
00:38:57,599 --> 00:39:05,920
» You have any questions?
Any other questions from the audience?

401
00:39:02,960 --> 00:39:08,000
» Trisha, we appreciate this. Um we don't
have any other questions.

402
00:39:07,599 --> 00:39:12,560
» Great.
>> So we uh we look forward to you getting

403
00:39:10,960 --> 00:39:16,720
started in September.
>> Yeah. Thank you. Thank you for u the

404
00:39:14,480 --> 00:39:19,839
opportunity to speak.
>> Thank you for coming.

405
00:39:18,160 --> 00:39:20,960
» Great. Take care. Have a good night.
>> You too.

406
00:39:20,400 --> 00:39:24,440
» You too.
>> Okay. Bye. Bye.

407
00:39:25,040 --> 00:39:34,000
» Right. Item number one. We can check
off. Item number two,

408
00:39:31,520 --> 00:39:39,280
the emergency volunteers.
>> Oh, I'm switching hats. Okay.

409
00:39:36,720 --> 00:39:46,000
» Um little bit of information to share.
We earned $836

410
00:39:42,480 --> 00:39:52,320
at our raffle at Gabbaldi Days. Uh big
thanks to all the businesses that

411
00:39:48,560 --> 00:39:58,480
donated to us. Um great shakeout is
coming up October 15th at 10:15. I'll

412
00:39:56,000 --> 00:40:04,880
have a lot more information at the next
meeting on that. Um,

413
00:40:02,079 --> 00:40:12,000
one of the things my group is looking at
gathering information on elderly people

414
00:40:08,800 --> 00:40:19,200
or disabled people that are along that
101 area that may need help getting to

415
00:40:16,079 --> 00:40:24,960
safety if there were a disaster. We're
not quite sure how to collect this

416
00:40:22,000 --> 00:40:29,680
information. So, if anybody has some
good suggestions on how we could do

417
00:40:26,960 --> 00:40:37,280
that, that would be helpful.
Uh, Rockaway has a radio class coming up

418
00:40:33,200 --> 00:40:43,200
on August 26 at 6 PM at their city hall.
Everybody's welcome to attend that. Um,

419
00:40:41,040 --> 00:40:48,320
EVNBC
has a go bag popup. If you don't have a

420
00:40:46,720 --> 00:40:53,040
go bag and you've been having troubles
getting one started for yourself, you

421
00:40:51,200 --> 00:41:00,400
can order through their website. They
have a starter bag at 65 and then a more

422
00:40:56,079 --> 00:41:06,240
complete go bag at 125. You order on pay
online and then go to the Manzanita Old

423
00:41:03,200 --> 00:41:13,760
Police Station to pick it up. And
September 19th from 12 to 12:30 at the

424
00:41:10,560 --> 00:41:19,839
Nalum Fire Station, there's a water
sanitation and hygiene class and they

425
00:41:16,000 --> 00:41:25,040
are now charging a $20 fee for that.
That's Oh, and I brought extra booklets.

426
00:41:22,720 --> 00:41:32,280
If anybody does not have one and would
like one, go ahead and grab one. These

427
00:41:27,359 --> 00:41:32,280
are the booklets at Get Ready Gabaldi.

428
00:41:32,319 --> 00:41:37,800
» That's it.
>> Thank you.

429
00:41:34,160 --> 00:41:37,800
» Thank you. You're welcome.

430
00:41:38,960 --> 00:41:43,319
» Hey, we have no public hearing.

431
00:41:44,240 --> 00:41:49,839
So, the next thing is the consent
calendar.

432
00:41:48,079 --> 00:41:53,240
Does anybody have anything for the
consent calendar?

433
00:41:54,240 --> 00:41:59,240
I have a correction on minutes.

434
00:41:59,760 --> 00:42:02,760
Um

435
00:42:03,119 --> 00:42:12,240
or the July 13th on page two. I'm asking
for the pay the employee payroll costs.

436
00:42:10,319 --> 00:42:16,400
I' I'd like to see a sentence put in
there that says something along the

437
00:42:13,680 --> 00:42:20,319
lines of the workshop packet provided a
breakdown of staff costs as requested

438
00:42:18,319 --> 00:42:23,440
during the budget committee meeting and
then that would be followed with what we

439
00:42:21,839 --> 00:42:29,640
have there which is there was no
discussion of the agenda item

440
00:42:26,160 --> 00:42:29,640
that be acceptable.

441
00:42:30,000 --> 00:42:34,720
» Yeah,
>> sure.

442
00:42:31,839 --> 00:42:38,040
» We're good with that one. And then the
other one,

443
00:42:39,760 --> 00:42:48,240
oh this one was simple for July 20th.
Um, under the consent calendar, it says

444
00:42:46,400 --> 00:42:55,560
a motion was made to approve the consent
calendar. It should be with edits

445
00:42:51,599 --> 00:42:55,560
because we had edits to

446
00:42:56,400 --> 00:43:05,040
again.
Anybody have any other questions about

447
00:43:00,640 --> 00:43:08,440
anything in here? Then
I picked up.

448
00:43:10,319 --> 00:43:16,319
» All right.
>> I had a couple of questions on the

449
00:43:13,359 --> 00:43:18,640
financial report. Of course, I would
have a couple of questions on the

450
00:43:17,520 --> 00:43:22,400
financial report.
>> Can I approve the consent calendar?

451
00:43:20,560 --> 00:43:26,800
» Not yet because I'm not done yet with
the stuff that's in it.

452
00:43:23,440 --> 00:43:32,960
» Okay. Um, so I I noted that the business
licenses have been pretty much um

453
00:43:29,920 --> 00:43:37,920
collected and Becca assured me they're
done in July. So that's why we have so

454
00:43:35,680 --> 00:43:44,160
much money there.
And then I checked on property for the

455
00:43:41,680 --> 00:43:48,160
general fund building and grounds
maintenance. We had 115,000 in there. I

456
00:43:46,640 --> 00:43:53,680
just wanted to be sure that that was the
account we're going to use to pay for

457
00:43:50,880 --> 00:44:00,599
the remediation work on the building.
So, I just checked on that and she said

458
00:43:56,640 --> 00:44:00,599
I was right about that.

459
00:44:02,640 --> 00:44:09,200
Oh,
the systems maintenance and repair on

460
00:44:07,280 --> 00:44:12,599
streets
was $5,64362.

461
00:44:13,200 --> 00:44:19,119
That's how much it cost us to put down
the the arrows and the signs. Is that

462
00:44:18,480 --> 00:44:22,319
what that was?
>> Some um there was some asphalt also that

463
00:44:21,359 --> 00:44:27,839
» had some asphalt.
>> Yeah. So, so that's how much it cost us

464
00:44:24,800 --> 00:44:33,520
to do all that work. Correct.
Can you say

465
00:44:30,240 --> 00:44:38,400
we made the one-way streets work?
We paid for it.

466
00:44:36,960 --> 00:44:43,040
All right. I think that's the end of
what I have there

467
00:44:40,560 --> 00:44:48,160
that I'm going to do tonight. Um,
anything else

468
00:44:45,359 --> 00:44:50,720
that you guys have?
>> I have nothing.

469
00:44:49,119 --> 00:44:55,480
» Do we want to have a motion to accept
the consent calendar? with the edits.

470
00:44:55,760 --> 00:45:03,680
» Make a motion to approve the consent
calendar with edits.

471
00:45:01,440 --> 00:45:09,920
» Got that a mot that motion.
>> We have a motion to approve the consent

472
00:45:06,400 --> 00:45:16,079
calendar with the edits. Been seconded.
Any further discussion?

473
00:45:12,800 --> 00:45:21,359
All those in favor say I. I.
>> Those opposed hearing none measure

474
00:45:19,280 --> 00:45:28,480
passes.
Consent calendar has been accepted.

475
00:45:25,119 --> 00:45:32,640
So the next thing is non-aggenda public
comments. So this is

476
00:45:30,960 --> 00:45:37,680
comments must be limited to city
business topics that are not on the

477
00:45:34,560 --> 00:45:42,079
agenda. A topic may not be discussed if
the topic record has been closed. All

478
00:45:40,480 --> 00:45:46,640
remarks should be directed to the whole
council. The presiding officer may

479
00:45:44,560 --> 00:45:51,520
refuse to recognize speakers, limit the
time permitted for comments, and ask

480
00:45:48,800 --> 00:45:56,960
groups to select a spokesperson.
Promise may also be submitted in writing

481
00:45:53,599 --> 00:46:02,720
before the meeting by mail or email or
in person to city hall.

482
00:45:59,920 --> 00:46:08,400
Did we have any of those?
None.

483
00:46:04,240 --> 00:46:12,119
And we have one item not on the agenda
from Heidi Parker.

484
00:46:12,720 --> 00:46:21,960
» I wasn't sure if that's where I would
slide in. I did send an email. I thought

485
00:46:17,040 --> 00:46:21,960
I sent it Sunday. It ended up going in.

486
00:46:22,319 --> 00:46:29,599
the email you know
>> this is we

487
00:46:25,920 --> 00:46:34,079
Tiffany Stewart we did get your email um
we have not yet had a chance to deal

488
00:46:31,359 --> 00:46:37,680
with your email but have we I have read
part of it have you guys read it

489
00:46:35,920 --> 00:46:45,359
» I I read it and I went up to her
property earlier today okay

490
00:46:39,920 --> 00:46:49,200
» to examine personally what the issue
>> sure

491
00:46:46,560 --> 00:46:52,000
» I think the most useful thing be if I
could leave the pack it with somebody.

492
00:46:51,200 --> 00:46:54,400
Um,
>> take it.

493
00:46:52,800 --> 00:46:59,359
» Wonderful.
And it pretty much clarifies everything.

494
00:46:56,560 --> 00:47:04,240
» Thank you.
>> Should I just read what I sent?

495
00:47:01,760 --> 00:47:06,960
» You just summarize what what the problem
is.

496
00:47:04,720 --> 00:47:11,680
» So, I uh bought my house about 5 years
ago here in Gabaldi. Um, and the woman

497
00:47:09,920 --> 00:47:14,880
that sold me the house, she also owned
the property directly above me. So, the

498
00:47:13,520 --> 00:47:19,200
retaining wall is between these
properties. Um a few years ago she sold

499
00:47:17,359 --> 00:47:22,960
that uh property above me to her
daughter. Um but in the five years that

500
00:47:21,440 --> 00:47:26,400
retaining wall is just getting worse and
worse and worse. With every ret rain

501
00:47:24,720 --> 00:47:31,760
rainy season it's like that retaining
wall has come down on me. Um and all the

502
00:47:29,760 --> 00:47:36,720
problems stem from everything on that
upper property. They have this extreme

503
00:47:34,079 --> 00:47:42,480
black sheeting that runs directly onto
the retaining wall. Um they're absentee

504
00:47:40,079 --> 00:47:47,359
owners. So the gutters just it's is a
waterfall onto the plastic sheeting onto

505
00:47:45,280 --> 00:47:51,200
the retaining wall. It's just incredible
how much water that's absorbed. It's

506
00:47:49,040 --> 00:47:56,240
just splinters right now. The vegetation
is extreme. Um and that has done so much

507
00:47:54,400 --> 00:48:00,880
damage. When I moved on, it was all just
down casking over the retaining wall.

508
00:47:58,800 --> 00:48:06,720
They wouldn't um take it out. I asked
them if I could do it and their response

509
00:48:03,599 --> 00:48:09,599
was um ask my mom. So I had to track her
down and she said, "Sure, do what you

510
00:48:08,319 --> 00:48:13,280
will." So, every single year I'm up
there with my power tools just hacking

511
00:48:11,040 --> 00:48:16,880
at this stuff. The branches are this
thick and they're just pushing on that

512
00:48:15,040 --> 00:48:19,520
retaining wall. Um,
>> is the retaining wall on your property

513
00:48:18,640 --> 00:48:22,720
or on their
>> It hasn't been officially done yet, but

514
00:48:21,200 --> 00:48:26,640
from the coordinates that I got, it
looks like it's it's going to end up on

515
00:48:24,319 --> 00:48:31,599
my property. But the thing is is all of
the damage is coming from from their

516
00:48:29,040 --> 00:48:36,000
property. And then what helps in this is
the fact that my wall extends onto the

517
00:48:33,599 --> 00:48:40,319
west property. Um, so it's this next
door neighbor. So you could see what

518
00:48:37,200 --> 00:48:44,160
that wall would look like if it wasn't
for all of these issues coming down on

519
00:48:42,160 --> 00:48:48,480
me. So it's really nice to have that
comparison over this is same wall, same

520
00:48:46,319 --> 00:48:51,839
year built. It's perfectly standing. My
wall is just coming apart because of all

521
00:48:50,400 --> 00:48:55,599
of these issues.
>> Um

522
00:48:53,599 --> 00:48:59,599
we have an engineer coming out. Are we
going to have him look at this?

523
00:48:59,040 --> 00:49:05,520
» No.
>> Okay. And I state that because um

524
00:49:03,200 --> 00:49:08,720
from looking at this, I believe this is
going to be a civil issue. This is not

525
00:49:07,440 --> 00:49:11,200
going to be a city issue.
>> Okay.

526
00:49:09,119 --> 00:49:14,880
» But even so, from civil, they need the
city to be able to come out and have an

527
00:49:13,280 --> 00:49:19,280
assessment saying, "We've looked at the
property and this is what our findings

528
00:49:17,280 --> 00:49:22,880
are before it goes."
>> That's something that we would be do

529
00:49:20,559 --> 00:49:25,200
that we would do. The city would come
out and

530
00:49:23,599 --> 00:49:29,359
» What makes you think that that's the
case? Uh just conversations I've had in

531
00:49:27,280 --> 00:49:33,040
the past over the past five years
>> with other citizens or attorneys or I

532
00:49:31,839 --> 00:49:37,119
mean who
>> was an attorney about four years ago. Um

533
00:49:35,760 --> 00:49:40,720
that was the indication that I'd need to
get some something from from the county

534
00:49:38,960 --> 00:49:46,180
and then it became the city issue.
>> Well, I can certainly understand why the

535
00:49:42,160 --> 00:49:48,720
county punted. Um and so in
[clears throat] your letter you

536
00:49:47,200 --> 00:49:52,559
mentioned that you had correspondence
from county and city.

537
00:49:50,800 --> 00:49:56,319
» What have you received? Is that in there
from the city of Gabaldi? Somebody sent

538
00:49:55,119 --> 00:50:01,920
you information
>> to Jake um Boon when he was the manager

539
00:49:59,440 --> 00:50:04,640
here. I sent him the letters that I had
worked with the county because the

540
00:50:02,960 --> 00:50:09,280
county told me to send it to the city of
Galdi and Jake Boon ran to the property

541
00:50:07,440 --> 00:50:12,240
and he took a look at things and he saw
what I was talking about and he said he

542
00:50:10,559 --> 00:50:16,000
was going to bring the someone else from
the city out to take a look at it. Um

543
00:50:14,640 --> 00:50:20,079
and that's where the communication
ended. I waited to hear from them and I

544
00:50:18,079 --> 00:50:24,720
never did. So I sent the letter to city
of Gabaldi, you know, months in saying

545
00:50:23,359 --> 00:50:30,960
where are the findings and then nothing
came of that. Um, so that's whenever I

546
00:50:28,480 --> 00:50:35,040
wanted to come to the council and ask
for help.

547
00:50:33,359 --> 00:50:36,319
» Can I get you to state your name really
quick?

548
00:50:35,440 --> 00:50:40,400
» Tiffany Stewart.
>> Tiffany Stewart. Thank you.

549
00:50:37,520 --> 00:50:44,720
» It's not here. Amy,
>> um, since this is the first that

550
00:50:43,520 --> 00:50:49,520
» Sure. Sure. I understand. And
unfortunately, Jake didn't share any of

551
00:50:46,640 --> 00:50:54,240
this with us before, so we're kind of in
the dark as well. We're going to need a

552
00:50:52,240 --> 00:50:58,319
couple of weeks to to deal with the
situation. Um, council will work with

553
00:50:56,400 --> 00:51:01,839
management, see what we can do.
>> Sounds good. Thank you.

554
00:50:59,119 --> 00:51:05,040
» And um and then one of us, someone
either from council or from management

555
00:51:04,160 --> 00:51:06,880
will get back to you.
>> I appreciate that.

556
00:51:05,920 --> 00:51:09,839
» Okay.
>> And if we don't, you can come chastise.

557
00:51:09,365 --> 00:51:12,400
[laughter]
>> Okay. Thank you.

558
00:51:10,480 --> 00:51:17,280
» When was the retaining wall built? Do
you know? Um I yeah I really don't.

559
00:51:15,040 --> 00:51:19,359
» And is it your is it your retaining wall
or the neighbor's retaining wall?

560
00:51:19,119 --> 00:51:23,359
» Um
>> if if I was getting the property lines

561
00:51:21,520 --> 00:51:26,640
correctly and I'm just using my GPS on
my phone. I'm guessing the wall falls on

562
00:51:25,680 --> 00:51:31,359
on my property
>> on your property. Okay.

563
00:51:28,000 --> 00:51:35,599
» So when I look into this on like Zillow
or something, it looked like th those

564
00:51:32,960 --> 00:51:40,880
properties were built in 2010.
>> Okay. Uh, and if they were owned by the

565
00:51:38,319 --> 00:51:46,400
same person, that person, you know, if
they built two lots,

566
00:51:43,280 --> 00:51:51,440
likely put that retaining wall,
you know, to to allow them to build on

567
00:51:48,880 --> 00:51:54,960
two lots. I don't really know this, but
just from guessing. And

568
00:51:53,440 --> 00:51:58,240
» and
somewhere along the line, obviously, the

569
00:51:56,640 --> 00:52:02,640
walls
now

570
00:52:00,240 --> 00:52:05,680
um not supporting
>> terrain properly,

571
00:52:04,480 --> 00:52:09,599
» but
at some point no matter what.

572
00:52:07,440 --> 00:52:14,960
» Well, sure. It's wood. I mean, uh, so
and it's 25 years old. Yeah. Well, the

573
00:52:12,160 --> 00:52:18,480
parts I saw were
>> and so

574
00:52:16,720 --> 00:52:22,000
» that's the good side. That's the one
that's still standing.

575
00:52:19,920 --> 00:52:26,720
» Oh,
>> but it looked like unless there's some

576
00:52:23,839 --> 00:52:32,640
city rightway, I I didn't see a role for
the city. And if somebody has

577
00:52:30,400 --> 00:52:36,480
like offered a role for the city, we
need to understand what that is.

578
00:52:34,160 --> 00:52:41,359
» Okay. It was my understanding that the
city could could take a look at an

579
00:52:39,200 --> 00:52:45,119
engineer. I'm not sure what roles, you
know, the city has for that and be like,

580
00:52:43,359 --> 00:52:51,599
"This is this is our we've looked at
your property. Um, what contributors

581
00:52:48,559 --> 00:52:56,240
could be happening, you know, right now
to make this wall fall." That's kind of

582
00:52:53,520 --> 00:52:58,640
what I'm after. It's just the city, you
know, somebody that knows what they're

583
00:52:57,359 --> 00:53:02,800
doing. We've looked at it and these are
the contributing factors for the failure

584
00:53:00,319 --> 00:53:07,119
of this wall. I'm I'm afraid that we're
probably going to come down to what our

585
00:53:05,359 --> 00:53:11,200
city manager said, which is it's
becoming a civil matter and the city's

586
00:53:09,119 --> 00:53:15,599
not going to be able to do that for you.
>> But like I said, we're going to talk and

587
00:53:13,200 --> 00:53:18,400
we'll see what we can do for you
>> and we'll do as much as we can.

588
00:53:17,520 --> 00:53:23,280
» Understand? Thank you.
>> Right. Um this is a really hard thing

589
00:53:20,720 --> 00:53:28,800
and that hillside
um I live in the hillside uh area as

590
00:53:26,240 --> 00:53:31,920
well. And fortunately for me, I don't
have anybody behind me.

591
00:53:30,480 --> 00:53:34,400
» And so I don't have to deal with
somebody doing something stupid behind

592
00:53:33,760 --> 00:53:36,880
me.
>> Okay.

593
00:53:34,720 --> 00:53:42,000
» Um which is kind of what happens if
you're building up above and you're not

594
00:53:38,960 --> 00:53:44,640
you're not aware really of how you're
impacting somebody else,

595
00:53:43,920 --> 00:53:48,880
» right?
>> And that is not a city issue. So

596
00:53:47,119 --> 00:53:52,720
» yeah, I don't just just from my first
impression, I mean, I think that this is

597
00:53:50,319 --> 00:53:56,480
probably a private matter.
Um, another thing I remember from these

598
00:53:54,800 --> 00:54:01,839
past conversations was they said that
the city could enforce that they correct

599
00:53:59,119 --> 00:54:06,160
the issues that are continuing to cause
cause the damage. So like pulling up the

600
00:54:04,319 --> 00:54:10,559
plastic sheeting that the city could at
least go that direction be like you have

601
00:54:08,640 --> 00:54:13,839
to correct these issues. You know,
>> there's a possibility of that.

602
00:54:12,800 --> 00:54:18,800
» All right. Well, thank you for
listening.

603
00:54:15,520 --> 00:54:22,400
» Thank you for coming.
Okay, Heidi, are you on or off the

604
00:54:21,119 --> 00:54:27,680
agenda?
>> No, not on agenda.

605
00:54:24,240 --> 00:54:30,720
» Then come on down.
>> You're using that arm again, girl.

606
00:54:29,359 --> 00:54:35,839
You're going to have to You're going to
be well

607
00:54:31,359 --> 00:54:38,839
» getting better. Um well, uh Heidi Parker
6016.

608
00:54:40,160 --> 00:54:47,280
Uh, first of all, I'd like to commend
uh, councelor uh, Porter for taking

609
00:54:45,839 --> 00:54:51,680
interest in the email and actually
physically going out and looking at what

610
00:54:50,400 --> 00:54:56,240
um,
>> this what Tiffany was speaking about. I

611
00:54:54,559 --> 00:55:01,520
I that's the first time I've heard about
that since, you know, a counselor coming

612
00:54:59,280 --> 00:55:06,640
out, not necessarily the city people,
but anyway, so kudos to you. You

613
00:55:05,680 --> 00:55:14,400
» Thanks.
>> You're welcome. Uh the other issue is is

614
00:55:10,000 --> 00:55:20,319
that um the the contractor that is
building the two houses behind me has

615
00:55:17,040 --> 00:55:25,760
smashed the covert. The culvert has been
smashed. The inflowing water and

616
00:55:22,240 --> 00:55:31,359
outflowing is is smashed. I did point it
out to to Nick um when he was on a site

617
00:55:29,280 --> 00:55:35,760
visit for something else. He just
happened to have a minute to to peek at

618
00:55:33,440 --> 00:55:39,839
that. Um I did want to keep bringing
this issue. But I feel like if it, you

619
00:55:38,240 --> 00:55:46,079
know, if they can't go in under the
culvert that's been there forever,

620
00:55:42,559 --> 00:55:50,960
um, it's probably going to go on Mike's
property. And I don't know who Mike is,

621
00:55:47,680 --> 00:55:55,599
but he's on the, let me think quickly.
He would be on the souththeast corner.

622
00:55:53,839 --> 00:55:58,160
» You have a stop recorder on that.
>> No, no, no, no, no, no.

623
00:55:57,200 --> 00:56:00,079
» This doesn't have anything to do with
it. This is on city property.

624
00:55:59,599 --> 00:56:04,640
» Oh, okay.
>> It was caused by

625
00:56:02,000 --> 00:56:10,480
» the constant parking and running heavy
equipment.

626
00:56:06,559 --> 00:56:17,520
uh from city park uh property the street
onto the property smashed it. So uh I

627
00:56:14,400 --> 00:56:22,480
just kind of wanted to keep dripping on
this point. Um and just hopefully I

628
00:56:20,799 --> 00:56:26,160
don't think it's going to be super hard
to solve. I don't think it's going to be

629
00:56:23,839 --> 00:56:31,040
super expensive to solve. It's just an
issue that just needs to be solved. And

630
00:56:28,799 --> 00:56:36,640
so I'd like to
talk about that. And my minute three

631
00:56:32,960 --> 00:56:41,119
minutes are probably up already. So
>> well we got what the essence of the

632
00:56:38,799 --> 00:56:45,440
problem is. The covert is broken.
>> Covert is broken is problem with rainy

633
00:56:44,079 --> 00:56:48,440
season coming.
>> Okay.

634
00:56:50,799 --> 00:56:54,839
» Thank you.
>> Thank you.

635
00:56:57,359 --> 00:57:02,280
» No public comments on agenda items.

636
00:57:03,200 --> 00:57:12,400
So, we're on to old business.
Audit status update.

637
00:57:09,359 --> 00:57:16,319
» Just received the draft for the 2324
audit.

638
00:57:14,000 --> 00:57:20,480
Um, I did not get a chance to go through
it today, so I have really no

639
00:57:18,079 --> 00:57:25,839
information on what that says except for
this is the fourth audit I've completed

640
00:57:22,960 --> 00:57:28,839
since I started in March of 24.
Congratulations.

641
00:57:29,119 --> 00:57:34,240
Um, we're going to get them scheduled
for a workshop. the auditors to come to

642
00:57:33,440 --> 00:57:38,720
a workshop.
>> I'm gonna try to um right now they're

643
00:57:36,400 --> 00:57:42,559
traveling doing audits. So,
>> yeah,

644
00:57:39,280 --> 00:57:45,920
» to get them in, but I will um I'll ask
him

645
00:57:43,680 --> 00:57:51,440
» if he's going to be available for the
next month's workshop. Um and then I

646
00:57:48,559 --> 00:57:54,319
will have more information on that audit
um at the next meeting.

647
00:57:52,640 --> 00:58:01,119
» Yeah. Great.
So if I understand correctly, we have

648
00:57:57,280 --> 00:58:03,839
one more outstanding audit that's part
of our problem children

649
00:58:03,040 --> 00:58:09,440
» 26.
>> Okay. And then we will just be current

650
00:58:05,920 --> 00:58:12,319
with the 2526
>> uh fiscal year that just that just

651
00:58:11,440 --> 00:58:14,559
ended.
>> Yeah.

652
00:58:12,640 --> 00:58:21,599
» Which isn't due until December.
>> It will probably be late.

653
00:58:16,720 --> 00:58:25,920
» Yes. because we're going to finish 2425
before you can actually start looking at

654
00:58:23,599 --> 00:58:31,599
2526.
>> So, at what point do you think we'll be

655
00:58:29,040 --> 00:58:37,440
able to apply for grants again that we
are now prohibited from

656
00:58:34,559 --> 00:58:41,119
» and and should we start thinking about
trying to get in line?

657
00:58:39,040 --> 00:58:47,359
» Start thinking about it because we're we
are getting closer to that finish line.

658
00:58:44,799 --> 00:58:50,240
Um, I don't think it hurts to try.
>> Is there somebody at the state we can

659
00:58:49,040 --> 00:58:54,960
contact and say, "Look, we've been
behaving in good faith and we are up

660
00:58:51,920 --> 00:58:59,839
against financial, you know, issues. Uh,
what, you know, can we get on somebody's

661
00:58:57,359 --> 00:59:03,440
good child list and, [laughter]
you know, get out of the corner with our

662
00:59:01,280 --> 00:59:08,079
dunce hat on and
>> I can try to contact somebody and see.

663
00:59:06,079 --> 00:59:10,640
» Yeah. And if you know if you need if
there's something I can do to kind of

664
00:59:09,359 --> 00:59:14,480
help with that or go look at something
or go beg somebody, you know, going to

665
00:59:13,520 --> 00:59:17,119
need money.
>> A lot of times grants take a while to

666
00:59:16,319 --> 00:59:20,079
write.
>> Sure.

667
00:59:17,680 --> 00:59:25,040
» So it's finding them and getting the
getting them written up and and then by

668
00:59:22,640 --> 00:59:28,640
that time perhaps the audits would be
>> Yeah. I mean if if we could get

669
00:59:26,799 --> 00:59:34,160
organized so that when the green flag
drops we're running that would be nice.

670
00:59:32,319 --> 00:59:39,040
» That would be the the best of all
worlds. I hope.

671
00:59:37,280 --> 00:59:45,480
» Yes, absolutely.
>> See what I can do.

672
00:59:41,760 --> 00:59:45,480
» Anything else on audits?

673
00:59:46,400 --> 00:59:55,359
» Thank you again for persevering cuz and
everybody wants to know

674
00:59:53,359 --> 01:00:00,240
and everyone thinks you're actually
doing them. No,

675
00:59:56,559 --> 01:00:06,839
» which is not the case. No. So, it gets a
little crazy.

676
01:00:01,760 --> 01:00:06,839
uh Gabaldi wayfinding project update.

677
01:00:08,240 --> 01:00:16,400
So we had the meeting on the 5th of
August

678
01:00:13,680 --> 01:00:21,200
and we discussed it at the workshop and
it was just kind of ideas of different

679
01:00:19,599 --> 01:00:26,480
signage,
kiosks, logos, um storage units for

680
01:00:25,200 --> 01:00:30,640
carts,
>> right?

681
01:00:27,920 --> 01:00:37,680
Um, so the gentleman that came and gave
the presentation was given some changes

682
01:00:34,480 --> 01:00:41,839
and updates, different ideas, and now
from what I understand, we're waiting

683
01:00:39,040 --> 01:00:43,280
for him to come back with another plan.
And

684
01:00:42,079 --> 01:00:49,040
» that's what I understand.
>> And then we can start picking color

685
01:00:45,280 --> 01:00:55,359
schemes, if we want to update our logo,
those kinds of things.

686
01:00:51,839 --> 01:01:00,240
» Awesome. Is that good?
>> We're all good. Okay.

687
01:00:58,000 --> 01:01:09,119
City manager recruitment update.
>> Yes. So, I received three proposals.

688
01:01:05,599 --> 01:01:15,200
A few people that I have
emailed.

689
01:01:11,920 --> 01:01:19,280
You all have the
I gave out a summary

690
01:01:17,680 --> 01:01:26,799
which
I do. It's in the packet. Did I put the

691
01:01:23,359 --> 01:01:32,720
summary? In there. Um, I spoke to
Katherine Stock,

692
01:01:29,760 --> 01:01:34,319
the mayor of Manzanita, and they are
using

693
01:01:33,520 --> 01:01:40,400
» Jensen,
>> uh, Jensen right now, and she had she

694
01:01:38,000 --> 01:01:47,000
was very complimentary about what they
were doing and, um, and how they were

695
01:01:43,359 --> 01:01:47,000
handling the recruitment.

696
01:01:47,040 --> 01:01:58,880
I put together like a little table here
where it shows like Profan is a 12 to 14

697
01:01:54,319 --> 01:02:07,440
week adventure with a $16,500
fee and about $6,500 in other expenses,

698
01:02:03,599 --> 01:02:13,920
possibly more. And Jensen is 14 to 16
weeks time frame, $28,000 with $7500 in

699
01:02:12,160 --> 01:02:19,920
expenses.
and WBCP

700
01:02:16,160 --> 01:02:24,440
is 12 to 14 weeks at 219
with about 69 in expenses.

701
01:02:24,480 --> 01:02:32,640
» Can you remind me did we use a company
when we recruited the last city manager

702
01:02:29,359 --> 01:02:37,440
and who was that? I too um I was just
going through some stuff today and I had

703
01:02:34,880 --> 01:02:42,720
seen we've received stuff from Cropman
in the past and the other one was the

704
01:02:40,640 --> 01:02:47,400
WBC
>> Wendy Brown.

705
01:02:44,160 --> 01:02:47,400
» So we've

706
01:02:47,440 --> 01:02:55,119
read I don't think that they did a lot
for the city.

707
01:02:52,960 --> 01:03:00,480
» Okay.
>> Did we pay a lot for their services?

708
01:02:58,240 --> 01:03:04,400
» What's that? Did we pay a lot for their
services?

709
01:03:02,640 --> 01:03:09,680
» I think we just barely got started with
them and John Shimp showed up and we

710
01:03:07,920 --> 01:03:13,760
took that and ran [clears throat]
>> about 7,500

711
01:03:11,040 --> 01:03:19,880
» and so we didn't really we didn't really
use our services. We didn't end up doing

712
01:03:16,000 --> 01:03:19,880
a recruitment through

713
01:03:20,319 --> 01:03:29,160
» Did they seem responsive and helpful and
appropriate or would it be something you

714
01:03:25,119 --> 01:03:29,160
wouldn't want to re-engage in?

715
01:03:32,160 --> 01:03:35,559
It's more of

716
01:03:36,720 --> 01:03:43,200
» the quality of the employee that we
received versus

717
01:03:41,280 --> 01:03:47,039
» so their professional
>> they didn't really

718
01:03:44,160 --> 01:03:52,720
» services were fine. We just got burned
on the human. said we they didn't really

719
01:03:50,640 --> 01:03:56,400
him. They didn't he didn't really um
John really didn't really come through

720
01:03:55,039 --> 01:04:01,200
» went around through the back door and
come in and says, "Oh yeah, here you're

721
01:03:58,079 --> 01:04:04,200
looking for a city manager. I'll do it."
>> Okay.

722
01:04:04,720 --> 01:04:08,640
» So, we started as a as a recruitment
with

723
01:04:07,039 --> 01:04:12,240
» So, we really are going to be farther
along than we've ever been before in

724
01:04:10,000 --> 01:04:16,599
terms of engaging professional help. Is
that what I'm saying? It's

725
01:04:13,599 --> 01:04:16,599
» true.

726
01:04:16,880 --> 01:04:23,839
» And and by doing that, we sort of like
take it off of our plate and we let them

727
01:04:21,119 --> 01:04:28,400
do it. We have input here, there, and
the other, and they're going to direct

728
01:04:24,960 --> 01:04:33,039
us into where that input needs to be. Um
either from us or from staff. Um

729
01:04:31,280 --> 01:04:38,400
» well, yeah, I mean, I followed what
their, you know, projected proposals

730
01:04:35,119 --> 01:04:44,160
were. I'm just concerned about
the repetitive nature of looking for

731
01:04:40,240 --> 01:04:46,400
city managers that our history
that we're sort of locked in with our

732
01:04:45,280 --> 01:04:48,640
history for a minute. I'm
>> going to try to make this the last one

733
01:04:47,760 --> 01:04:52,559
for
>> that was my hope.

734
01:04:49,599 --> 01:04:55,960
» Do you any thoughts on which company
would be best

735
01:04:57,280 --> 01:05:01,039
» or you would prefer?
>> If I would choose I would go with

736
01:04:59,839 --> 01:05:07,599
Jensen.
>> Okay. um reading their proposal and then

737
01:05:04,079 --> 01:05:11,599
talking to people in Manita have been
have had no complaints about them.

738
01:05:10,160 --> 01:05:16,480
» Okay.
>> Do we have some idea the longevity of

739
01:05:13,760 --> 01:05:23,920
people who they have recommended for
other cities positions and you know

740
01:05:20,720 --> 01:05:27,680
» how many times they've had to do a free
search for somebody who left within a

741
01:05:25,599 --> 01:05:31,280
year like they're guaranteed
>> saying that they do have a guaranteed

742
01:05:29,280 --> 01:05:37,640
clause. Well, I read that, but you know,
that's like getting my brain guaranteed.

743
01:05:33,760 --> 01:05:37,640
They'll find a way not to.

744
01:05:40,640 --> 01:05:46,680
» Of course.
>> Of course.

745
01:05:42,880 --> 01:05:46,680
» Yes. Exactly. True.

746
01:05:47,440 --> 01:05:51,680
» Then the next question is, do we have
the money? It's my

747
01:05:50,960 --> 01:05:56,559
» that's
>> that's your way concern. [laughter]

748
01:05:54,880 --> 01:06:02,599
Okay.
>> So, you're looking at about uh roughly

749
01:05:59,599 --> 01:06:02,599
35,500

750
01:06:03,920 --> 01:06:09,760
» paid out like are they monthly? Were
they monthly or three times?

751
01:06:08,480 --> 01:06:14,400
» Time shot.
>> Invoices are submitted monthly or

752
01:06:11,920 --> 01:06:19,039
services rendered. Payment due within 30
days.

753
01:06:16,400 --> 01:06:25,119
» So, it's not 35 at one time. It's it's
it's going to be monthly. So, it's

754
01:06:22,079 --> 01:06:29,920
stretches it out a little bit. I is that
or would that be

755
01:06:28,079 --> 01:06:32,960
the variable expenses that you're going
to be responsible for? They're talking

756
01:06:31,440 --> 01:06:35,839
about.
>> So,

757
01:06:33,359 --> 01:06:40,880
» I mean, they don't divide the 35,000
over or the 28,000

758
01:06:37,920 --> 01:06:44,640
» 28,000 and then they um estimated
reimburseable expenses of 7500.

759
01:06:43,200 --> 01:06:48,799
» And are those what they're talking about
monthly they give that or

760
01:06:47,599 --> 01:06:55,520
» thought it was
>> or are you advertising the entire fee?

761
01:06:52,559 --> 01:06:59,440
It does not say. It just says invoices
submitted month.

762
01:06:57,760 --> 01:07:02,960
» So my guess would be that those invoices
are the reimburseables

763
01:07:01,359 --> 01:07:06,720
» and that somehow you've dropped a big
chunk of money up front.

764
01:07:04,160 --> 01:07:10,839
» But I think that I thought that the
>> but I couldn't tell that from

765
01:07:14,799 --> 01:07:19,280
» it's an easy question. They'll know the
answer.

766
01:07:18,640 --> 01:07:24,960
» See?
>> Okay. So, when you look at their project

767
01:07:20,960 --> 01:07:28,640
bud budget in in the proposal, they have
um the professional fee listed here and

768
01:07:26,960 --> 01:07:33,280
then they have the reimburseable fee and
then at the very bottom they say they'll

769
01:07:30,799 --> 01:07:37,599
submit invoices monthly. So, I'm
guessing that two are added together and

770
01:07:35,119 --> 01:07:40,319
that they're dividing it out monthly.
I'm guessing

771
01:07:38,319 --> 01:07:43,039
» but the whole process takes 14 weeks.
So, that's you know

772
01:07:41,520 --> 01:07:51,799
» yeah
should take some time. show

773
01:07:46,319 --> 01:07:51,799
one, this wasn't budgeted for, right?

774
01:07:52,799 --> 01:08:02,000
Two, um
I just

775
01:07:59,280 --> 01:08:06,720
it's a lot of money to spend.
It is a lot of money to spend. However,

776
01:08:04,079 --> 01:08:11,839
I know that it
we need to

777
01:08:09,440 --> 01:08:17,679
hire. So, it's that or we do it
ourselves.

778
01:08:13,359 --> 01:08:23,199
And um because we can't have one staff
person doing double duty forever.

779
01:08:21,279 --> 01:08:27,920
Um and so you know we want to be
considerate of that staff person as

780
01:08:25,199 --> 01:08:31,359
well. Um and you know I don't
particularly feel like doing all of it

781
01:08:29,759 --> 01:08:35,520
myself. I don't know about the rest of
the council. Um

782
01:08:33,120 --> 01:08:38,400
» well I mean I think the city council has
been doing it themselves and I'm not

783
01:08:37,120 --> 01:08:42,239
sure that
>> you know I'm bringing some expertise

784
01:08:40,719 --> 01:08:47,520
that they didn't have.
>> Yeah. Um, and so I don't

785
01:08:45,359 --> 01:08:53,279
» I'm not an HR expert. So,
>> see the city go out if you chose Jensen

786
01:08:51,520 --> 01:08:56,960
» to use them and let them do it.
>> Yeah.

787
01:08:54,400 --> 01:09:00,000
» Um,
I mean, if at the end towards the end of

788
01:08:59,040 --> 01:09:02,239
the budget year, if we have to do a
supplemental, then that's what we're

789
01:09:01,199 --> 01:09:07,199
going to have to do. But,
>> well, I have a question for you.

790
01:09:04,880 --> 01:09:12,080
How much is this remediation work going
to actually end up costing us? Cuz we

791
01:09:09,520 --> 01:09:14,799
didn't we figure it
it was under 100 or did we figure it at

792
01:09:14,239 --> 01:09:16,560
100
>> for downstairs?

793
01:09:15,679 --> 01:09:19,440
» Yeah.
>> For the whole thing.

794
01:09:17,440 --> 01:09:22,480
» Yeah.
>> I think it was [clears throat] at 100.

795
01:09:22,239 --> 01:09:28,239
It's
>> 115 in the budget, but

796
01:09:25,600 --> 01:09:31,120
» it was like around maybe around 105 110.
>> Okay.

797
01:09:29,279 --> 01:09:35,600
» So, [clears throat]
but what are we going to actually end up

798
01:09:33,199 --> 01:09:40,880
spending
>> that? I do not know. I know what our

799
01:09:38,080 --> 01:09:46,719
first um cost is going to be, which
they're starting tomorrow. Um which I'll

800
01:09:43,920 --> 01:09:50,480
talk about later, but uh I know that
amount.

801
01:09:48,400 --> 01:09:56,800
I don't think it's going to cost as much
as we had first anticipated it to cost,

802
01:09:54,159 --> 01:09:59,920
but again, I'm not 100% sure. So, it
would still require a supplemental if we

803
01:09:58,640 --> 01:10:04,000
were going to take any money out of that
line item and switch it over, but at

804
01:10:02,400 --> 01:10:06,880
least it's all in the general fund.
>> Yeah. Now it's all in the general fund,

805
01:10:06,400 --> 01:10:11,440
» right?
>> Um and I I don't think that the general

806
01:10:09,760 --> 01:10:15,840
fund should be responsible for picking
up this the entire job. It should be

807
01:10:14,560 --> 01:10:19,840
split between funds.
>> Yeah.

808
01:10:16,320 --> 01:10:24,760
» Since the city manager will be split
between departments.

809
01:10:21,040 --> 01:10:24,760
» Probably a good idea.

810
01:10:28,960 --> 01:10:35,600
» And we we also don't know yet what the
numbers are going to do when you put the

811
01:10:32,960 --> 01:10:41,120
numbers in. see whether we're in really
good shape or we're in really bad shape.

812
01:10:38,800 --> 01:10:44,800
» So if we're in really good shape, then
it'll be easier

813
01:10:43,760 --> 01:10:48,280
» definitely
>> to do this.

814
01:10:48,379 --> 01:10:52,800
[clears throat]
>> Well, prompts me to another question

815
01:10:50,480 --> 01:10:57,679
about the audits. So is there a trend
that's shown up in these audits that as

816
01:10:54,960 --> 01:11:02,960
we understood things were pretty ugly
that spending was ratcheted down some

817
01:11:00,320 --> 01:11:09,600
and so that the
that the discrepancies seemed to be

818
01:11:06,159 --> 01:11:14,000
trending towards less of a shock. Uh cuz
I know early on it was like oh my gosh

819
01:11:11,520 --> 01:11:17,280
this is going to be terrible and so
maybe there's a trend that's oh it's not

820
01:11:15,920 --> 01:11:23,120
quite so terrible.
>> Like I hadn't looked at this last audit

821
01:11:19,600 --> 01:11:29,760
I received today. um to see what those
numbers look like. Um from previous

822
01:11:26,719 --> 01:11:33,520
ones, I mean, they've been they haven't
been horrible.

823
01:11:31,520 --> 01:11:36,400
Um, I think the general fund, just from
talking to the auditor, I think the

824
01:11:34,880 --> 01:11:39,280
general fund is going to be hurting the
worst

825
01:11:37,840 --> 01:11:41,920
» in terms of the wrong amount of money
stuck in the wrong pile or

826
01:11:41,520 --> 01:11:45,440
» um,
>> that seemed to be

827
01:11:43,520 --> 01:11:49,120
» just
beginning fund balances were way

828
01:11:47,040 --> 01:11:55,280
overestimated
than what was actually brought in

829
01:11:51,920 --> 01:11:58,280
is is a one of the big problems.
>> Okay.

830
01:11:58,480 --> 01:12:06,560
» And there was some overspending.
I don't think there's a trend. I don't I

831
01:12:03,840 --> 01:12:08,239
think it's each year was something
different.

832
01:12:07,520 --> 01:12:12,480
» Okay.
>> And you know, because I've looked at a

833
01:12:11,280 --> 01:12:16,880
lot of because I've been looking at
these since 21 trying to figure out

834
01:12:15,199 --> 01:12:22,960
what's going on. I haven't seen
anything. But it's also different people

835
01:12:19,840 --> 01:12:28,320
all the time. And so, as as Becca said,
these last four audits, she's worked on

836
01:12:26,080 --> 01:12:32,400
the accounting data. Mhm.
>> Not just the audit, but the accounting

837
01:12:30,000 --> 01:12:36,640
data. So, we have a better chance of
having things running a little smoother.

838
01:12:35,040 --> 01:12:42,159
But she cuz she really the first two
years it was like a nightmare when she

839
01:12:39,440 --> 01:12:46,239
was there. Like the numbers were like,
you know, nobody could make any sense

840
01:12:43,920 --> 01:12:51,120
out of them at all. And then we'd get an
audit and we'd get new numbers and they

841
01:12:49,280 --> 01:12:56,239
do completely different things than the
one that the year before. And it's just

842
01:12:52,800 --> 01:12:59,600
like, well, that's not helpful. It's
like that's which is one of the reasons

843
01:12:58,080 --> 01:13:03,679
I'd like to have the auditors come
because maybe they've seen something

844
01:13:01,600 --> 01:13:07,040
that I haven't seen or Becca hasn't
seen. It's like I don't know what all

845
01:13:05,840 --> 01:13:15,040
this crap is.
>> So I will work on the audit tomorrow and

846
01:13:10,000 --> 01:13:17,199
then um I can send you guys a summary of
what I've what I've come up with.

847
01:13:16,719 --> 01:13:20,760
» Yeah.
>> Okay. [clears throat]

848
01:13:17,760 --> 01:13:20,760
» Thanks.

849
01:13:20,880 --> 01:13:28,800
» Okay. So that's so
manager recruitment. We're still there

850
01:13:24,880 --> 01:13:37,679
for a minute. Um before we go to the
city hall, um do we then want to do this

851
01:13:33,679 --> 01:13:42,000
and um have and have Becca explore
hiring

852
01:13:39,440 --> 01:13:44,880
concerns?
>> I have an offsubject question.

853
01:13:44,159 --> 01:13:50,800
» Yeah.
>> The water rate study thing, is that

854
01:13:47,679 --> 01:13:55,600
costing us money for them to come do
that? They just come do that? that

855
01:13:54,000 --> 01:14:02,560
» it's one of their services.
>> The water rate

856
01:13:58,159 --> 01:14:08,320
is um bringing through the EPA. I I
reached out to the EPA for technical

857
01:14:05,280 --> 01:14:13,679
assistance for the water mastery plan.
Um and this was also reached out before

858
01:14:11,360 --> 01:14:19,440
just in case POS didn't hit and we
needed to do something. Um, so recently

859
01:14:16,719 --> 01:14:23,840
we just finished a SIP grant to go in
conjunction with our water master plan

860
01:14:21,840 --> 01:14:29,600
and so that's we just finished that but
no there's shouldn't be a single dollar

861
01:14:25,679 --> 01:14:32,560
charged other than staff time.
>> Thank you.

862
01:14:30,400 --> 01:14:36,480
» And are there other features of the
Rural Community Assistance Commission

863
01:14:34,320 --> 01:14:40,640
that we might benefit from some
evaluation if they're free and helpful?

864
01:14:38,880 --> 01:14:44,560
» Yeah, so we're going to do the water
rate study. um depending on what that

865
01:14:43,280 --> 01:14:51,840
looks like when we're done, we're going
to do a sewer rate study as well. And

866
01:14:48,640 --> 01:14:58,239
then um once we kind of have the water
master plan hopefully finished in kind

867
01:14:55,120 --> 01:15:04,960
of conjunction with the rate study and
um the other two things, the the it's

868
01:15:02,159 --> 01:15:10,000
the seismic evaluation and the risk and
assessment for security of the water

869
01:15:06,800 --> 01:15:14,719
system. Once all those are finished up,
I'm hoping they keep them helping me

870
01:15:12,880 --> 01:15:17,520
find grants and funding like they say
they

871
01:15:15,440 --> 01:15:21,920
» that was one of the things this year.
>> Can they have a

872
01:15:19,600 --> 01:15:25,600
environmental part also or something? I
think expert

873
01:15:25,120 --> 01:15:28,960
» what what
>> is that one of the things that they

874
01:15:26,719 --> 01:15:33,520
» It's just one of their I think one of
the divisions that they have expertise

875
01:15:31,120 --> 01:15:35,120
in that and another one for grants I
think.

876
01:15:33,920 --> 01:15:39,440
» Yeah, that's what he was talking about.
Yeah. Infrastructure stuff. Yeah.

877
01:15:37,360 --> 01:15:42,440
» Yeah. Which is definitely where we could
go.

878
01:15:44,000 --> 01:15:49,082
» Okay. Back to
>> back to the 35. [laughter]

879
01:15:51,360 --> 01:16:01,840
» Well, I think we need help and uh
um

880
01:15:57,199 --> 01:16:07,840
but that's no small commitment. If if
you want and and I'm okay with this, but

881
01:16:04,400 --> 01:16:12,239
if you want wait
until you guys get the numbers from the

882
01:16:09,679 --> 01:16:18,159
audit to see where that's going to put
us in each fund,

883
01:16:15,440 --> 01:16:23,679
I'm good with that.
You know, I I I have no problem with

884
01:16:20,159 --> 01:16:29,199
that either. But my one problem is this
the time frame. It's like if we think of

885
01:16:26,000 --> 01:16:34,000
where we are right now and we go out 12
to 14 weeks, we're right in the middle

886
01:16:31,679 --> 01:16:39,920
of December
and that's not necessarily a good time

887
01:16:36,400 --> 01:16:47,040
to hire somebody.
So, we could get started on this project

888
01:16:44,800 --> 01:16:53,199
and
try to make the hire happen in January.

889
01:16:50,239 --> 01:16:57,040
the interviews in January, the the hires
in February, something like that, so

890
01:16:54,800 --> 01:17:01,840
that we get over the holiday season
because I, you know, you're not going to

891
01:16:58,800 --> 01:17:04,400
get somebody to move uh a week before
Christmas. [laughter]

892
01:17:03,840 --> 01:17:10,320
» Probably not.
>> I was just interested in a commitment.

893
01:17:07,760 --> 01:17:12,880
» No, and you may not get them even to
interview.

894
01:17:11,199 --> 01:17:16,800
» But mayor, by that time, we'll know
who's coming into the council.

895
01:17:15,520 --> 01:17:22,159
» Yes, we'll also know that.
>> That'll be set.

896
01:17:19,440 --> 01:17:27,280
We taking questions on this at the end.
>> If you have a question, go right ahead.

897
01:17:24,480 --> 01:17:32,320
» So, I know some extremely professional
people who have found very good jobs on

898
01:17:29,440 --> 01:17:36,719
LinkedIn. Is there like a soft focus or
a soft launch or have we even put

899
01:17:34,800 --> 01:17:41,360
something on LinkedIn that might say,
"Hey, city manager, is the problem of

900
01:17:39,520 --> 01:17:47,600
vetting?" Or I mean, why are we just
diving into $35,000 and not trying some

901
01:17:45,199 --> 01:17:53,600
other avenues that are, you know,
currently free?

902
01:17:49,520 --> 01:17:58,320
» I think LinkedIn is more for profit
businesses and I think you don't get the

903
01:17:56,239 --> 01:18:02,800
same kind of candidates in LinkedIn. But
I I don't know. I thought about it

904
01:17:59,920 --> 01:18:08,400
myself, but I I don't have any I don't
hear any city anywhere using anything

905
01:18:05,440 --> 01:18:14,159
but a recruiter as opposed to LinkedIn
or there's another one I think out there

906
01:18:11,600 --> 01:18:16,560
» on League of Oregon cities. We can post
there.

907
01:18:14,719 --> 01:18:19,360
» We can post there. We can do all that
ourselves.

908
01:18:17,600 --> 01:18:26,080
» We can come up with the recruitment
information. We can we can we massage

909
01:18:22,000 --> 01:18:29,600
our position description. We can create
the brochure.

910
01:18:27,920 --> 01:18:33,360
Do we have an estimate of what it's cost
us to deal with five city managers in

911
01:18:32,640 --> 01:18:36,400
eight years?
>> Oh god.

912
01:18:34,159 --> 01:18:39,440
» I mean, is that 355? It's way more than
that. I mean,

913
01:18:38,320 --> 01:18:41,280
» it's way more than that.
>> What a whole bunch of zero.

914
01:18:40,640 --> 01:18:45,679
» So,
>> what did you have?

915
01:18:44,000 --> 01:18:50,400
» My thoughts were if we're going to put
this out a month so that if we end up

916
01:18:47,840 --> 01:18:54,640
going with one of the companies, do
that. Put something out like what she's

917
01:18:52,400 --> 01:18:59,199
what Heidi's saying. Try putting
something out there on her own. Who

918
01:18:56,159 --> 01:19:03,360
knows? Maybe somebody will show up.
>> I know Manzanita is Thank you. And I

919
01:19:01,760 --> 01:19:07,679
know Manzanita did before they even
started their process, they they put it

920
01:19:05,920 --> 01:19:11,360
out a soft launch. I brought that up.
That just kind of went um you know over

921
01:19:10,000 --> 01:19:13,280
the top of people's heads
>> and then they ended up going with

922
01:19:12,719 --> 01:19:18,960
Jensen.
>> Jumped with Jensen and Jensen has given

923
01:19:15,440 --> 01:19:21,920
them a interim city manager that's now
in place

924
01:19:20,159 --> 01:19:28,719
» and they've got four candidates that
they're going to interview.

925
01:19:25,040 --> 01:19:33,360
» I I just don't know. I mean,
it's a lot of work to manage a

926
01:19:30,400 --> 01:19:37,640
recruitment and so far council's not
managed recruitments in the past.

927
01:19:37,760 --> 01:19:44,640
» Well, do we think this council has some
expertise that didn't exist previously?

928
01:19:43,040 --> 01:19:49,360
» Well, we may, but I don't know that it's
in recruitment.

929
01:19:46,080 --> 01:19:51,760
» Well, no. I mean, I I mean in HR. I
mean, I've hired and fired people on a

930
01:19:50,800 --> 01:19:52,960
small scale, but
>> yeah,

931
01:19:52,159 --> 01:19:57,760
» you know,
>> I think the other thing to

932
01:19:55,760 --> 01:20:06,239
take into consideration the amount of
time that this is going to take,

933
01:20:01,840 --> 01:20:14,000
» you know, it's going to be a whole other
project on its own and

934
01:20:09,840 --> 01:20:17,760
staff is already, you know, doing other
things and if we take it on, I wouldn't

935
01:20:16,080 --> 01:20:21,520
be able to help because, you know, I
have two jobs.

936
01:20:19,199 --> 01:20:26,000
You can have me on a Sunday. That's my
only day off every week. So, putting

937
01:20:23,360 --> 01:20:28,640
» I'm not looking to your entire life.
>> A recruiting brochure is going to take a

938
01:20:27,840 --> 01:20:30,960
lot of time.
>> Mhm.

939
01:20:29,199 --> 01:20:37,120
» To put that together. I mean, we have
some samples and we have some, you know,

940
01:20:34,159 --> 01:20:41,280
stuff we could start with, but it's has
to be updated.

941
01:20:38,960 --> 01:20:45,840
» We have professionals in Jensen that
will look at all this stuff.

942
01:20:43,600 --> 01:20:51,960
» I'm fine doing it if you want to keep it
no cost. besides

943
01:20:48,480 --> 01:20:51,960
employee time.

944
01:20:52,159 --> 01:20:59,120
» So, I just have a hard time imagining
where you have the time to do this.

945
01:20:56,880 --> 01:21:02,320
» I mean, huh?
>> She's creating it.

946
01:21:00,480 --> 01:21:06,080
» She's sleeping.
>> Nope.

947
01:21:03,360 --> 01:21:09,280
» She's splitting herself in half.
>> She has a twin sister she hasn't told us

948
01:21:08,560 --> 01:21:12,719
about.
>> The end of the day, she comes back

949
01:21:10,400 --> 01:21:15,920
together. [laughter]
you know, that [clears throat] just

950
01:21:13,520 --> 01:21:19,920
seems like an extraordinary
extraordinarily large amount of

951
01:21:17,679 --> 01:21:23,280
responsibilities that you've got that
you keep saying I can help do that. Uh,

952
01:21:22,320 --> 01:21:28,560
and
>> if you can if you guys if you ask me to

953
01:21:26,320 --> 01:21:33,880
do it, I'll do it.
>> I'm just going to put that out there.

954
01:21:29,920 --> 01:21:33,880
You do what you wish, but

955
01:21:35,280 --> 01:21:39,159
» you got a 12-month guarantee.

956
01:21:39,600 --> 01:21:45,120
Then then I would wait until next month
and I' I'd sit on it and look at the

957
01:21:43,440 --> 01:21:48,000
audit numbers.
>> Okay.

958
01:21:46,320 --> 01:21:54,719
» I'd be I mean I just have a hard time
thinking. I just don't want to be a

959
01:21:50,480 --> 01:21:57,120
participant in the same mistake.
>> It's a great idea going with

960
01:21:56,639 --> 01:22:02,080
» Jensen.
>> With Jensen.

961
01:22:00,000 --> 01:22:07,360
» We could continue to get other things
done. The problem if we don't go with

962
01:22:04,639 --> 01:22:11,440
Jensen is that we we that this will take
up all your time

963
01:22:09,040 --> 01:22:15,280
» and it'll take up some of Amy's time and
then and then we lose the ability to get

964
01:22:13,679 --> 01:22:19,840
the other things done that need to be
done and if we're going to do a software

965
01:22:16,880 --> 01:22:24,400
implementation at the same time
you've just stretched yourself into

966
01:22:22,800 --> 01:22:30,159
» I don't want you guys to feel that
that's your only option.

967
01:22:26,239 --> 01:22:34,719
» We appreciate that. We appreciate that.
Definitely.

968
01:22:31,440 --> 01:22:40,560
» I feel it. a professional outfit like
Jensen. As long as they're going to do

969
01:22:37,280 --> 01:22:43,199
the background checks, we get those.
Yeah.

970
01:22:40,719 --> 01:22:48,880
» Is there anything that
you guys want me to ask them more

971
01:22:45,920 --> 01:22:52,960
questions or
>> I just want to make sure that whoever

972
01:22:51,600 --> 01:23:02,960
you know makes it to like the final
round that everybody is fully vetted

973
01:22:57,440 --> 01:23:07,760
» exactly what qualifications experience.
Um that is one of the things they said.

974
01:23:05,600 --> 01:23:11,600
» They certainly claim that that's part of
what they provide

975
01:23:09,520 --> 01:23:13,920
» and we will be looking at it. Oh yes. We
will be asking them to show us.

976
01:23:13,679 --> 01:23:18,880
» Yes.
>> We will want to know that. Um because

977
01:23:15,840 --> 01:23:22,080
we've had that happen to us before.
>> Okay. So are we good with holding it

978
01:23:20,639 --> 01:23:24,800
until next month? We'll look at the
audit numbers by next month.

979
01:23:24,000 --> 01:23:32,239
» I am.
>> And um and that actually will push the

980
01:23:29,280 --> 01:23:37,120
whole recruiting forward. So, my
timeline concerns go away.

981
01:23:34,719 --> 01:23:42,239
» Yeah. And then maybe you'll also have a
chance to look at the city hall uh

982
01:23:40,080 --> 01:23:45,520
remediation and see where we're at. You
know, we're under budget there. Great.

983
01:23:44,000 --> 01:23:51,280
If we're going to blow that budget, then
that's a bad deal, too.

984
01:23:49,040 --> 01:23:57,560
» Well, I I mean, I certainly think that
we will have important information in

985
01:23:52,800 --> 01:23:57,560
the next month. So, I'm willing to wait.

986
01:23:58,400 --> 01:24:03,679
» Sounds good.
>> We got consensus to wait. Yes.

987
01:24:02,080 --> 01:24:08,480
» All right.
Anything else on this item? We're going

988
01:24:05,679 --> 01:24:16,400
to move right along. City hall project.
Okay. So, tomorrow um we have the

989
01:24:12,400 --> 01:24:20,159
company coming out to take care of the
um

990
01:24:18,000 --> 01:24:24,000
they're going to seal
the back side of this of the building

991
01:24:22,639 --> 01:24:28,960
here.
>> And out room, room, and then the back

992
01:24:28,000 --> 01:24:34,719
setting.
Um, and that they were doing some there

993
01:24:32,159 --> 01:24:38,880
was some concrete areas that they were
going to have to fix.

994
01:24:36,000 --> 01:24:42,719
» Yeah. So, where the air intake for the
old air handling system is is going to

995
01:24:40,880 --> 01:24:48,560
get removed by public works and then
they're going to come in and order in

996
01:24:45,760 --> 01:24:53,679
some new cement to seal it. That way
when they then waterproof it on both

997
01:24:51,520 --> 01:24:59,679
sides, it stays sealed.
>> Okay. No erosion, no chance of burning

998
01:24:57,600 --> 01:25:03,040
getting in.
>> We don't like

999
01:25:00,639 --> 01:25:05,920
» that tomorrow.
>> Tomorrow

1000
01:25:04,000 --> 01:25:12,080
» and then the HVAC is the last thing that
has to be done last. So we'll have this

1001
01:25:08,239 --> 01:25:17,320
done starting tomorrow and then the next
will be

1002
01:25:14,320 --> 01:25:17,320
flooring.

1003
01:25:17,679 --> 01:25:23,440
» The molding room
right after that.

1004
01:25:21,280 --> 01:25:28,400
» Y. So once we get everything sealed and
we can make sure no more water or

1005
01:25:25,520 --> 01:25:32,320
moisture intrudes into those spaces,
then it'll be the mold and mild

1006
01:25:30,719 --> 01:25:41,040
remediation.
And um I'm still waiting for s to get me

1007
01:25:35,360 --> 01:25:45,920
get back to me on the estimate for that.
>> Is there any chance that we're going to

1008
01:25:42,400 --> 01:25:53,800
come in under 150?
>> I am too.

1009
01:25:48,719 --> 01:25:53,800
I think we can come in 35,000 less.

1010
01:25:56,239 --> 01:26:02,960
» The bigger the next biggest expense
other than the unknown of the mold melon

1011
01:26:00,639 --> 01:26:08,400
roof remediation would be the air
handling and air conditioning. So um

1012
01:26:07,360 --> 01:26:13,280
» it's the HVAC, right?
>> The HVAC stuff. It's the bringing the

1013
01:26:10,960 --> 01:26:18,080
fresh air in, filtering it, positive
pressuring, and then getting the menu

1014
01:26:15,679 --> 01:26:24,000
splits to condition it. So that way the
front office and the the upcoming city

1015
01:26:20,719 --> 01:26:26,560
managers can have heat and and or air
air conditioning in the hot summer.

1016
01:26:25,600 --> 01:26:29,440
» That would be nice.
>> Great house.

1017
01:26:27,679 --> 01:26:31,760
» Yeah, because we have really hot summers
here.

1018
01:26:30,800 --> 01:26:34,960
» That's going to be your largest
>> three or four days.

1019
01:26:32,560 --> 01:26:40,560
» Last Diamond Heating
>> who I would recommend and I believe

1020
01:26:38,080 --> 01:26:45,920
between the two it was somewhere around
17 or 18,000.

1021
01:26:43,520 --> 01:26:49,840
» I had 15 in my head but something like
that.

1022
01:26:48,239 --> 01:26:54,960
20 I believe.
>> Yeah. Cool.

1023
01:26:52,960 --> 01:26:58,840
Okay. Anything else on city hall project
update? Any other questions?

1024
01:27:00,080 --> 01:27:09,280
Oh, ma'am. Okay, we're good. Anything
else you want to add to that?

1025
01:27:06,639 --> 01:27:13,120
We'll move to new business.
Consideration of the intergovernmental

1026
01:27:11,199 --> 01:27:20,560
agreement renewal with Gabaldi Rural
Fire Protection District. So

1027
01:27:17,199 --> 01:27:27,120
um that time just to renew the contract
with uh the rule district

1028
01:27:24,560 --> 01:27:32,000
same contract as last year except
different dates. Absolutely. Everything

1029
01:27:29,600 --> 01:27:36,159
is the same.
>> Is it reasonable that the cost is the

1030
01:27:34,400 --> 01:27:40,159
same?
>> I mean is that covered in there? I

1031
01:27:37,679 --> 01:27:46,320
didn't see a number.
It's 95% of um of their property taxes,

1032
01:27:44,639 --> 01:27:51,360
okay, that they bring
>> which would go about 3%

1033
01:27:49,679 --> 01:27:54,880
because
>> Okay. So, it's a percentage of what they

1034
01:27:53,360 --> 01:27:57,880
take in.
>> Yes.

1035
01:27:58,159 --> 01:28:05,360
» And they um I brought this to them last
their last meeting and they signed and

1036
01:28:03,199 --> 01:28:08,760
approved it all. So, do we just need the
council to

1037
01:28:08,880 --> 01:28:12,960
» approve it?
>> Does that require

1038
01:28:11,920 --> 01:28:16,560
» It requires a motion.
>> Motion.

1039
01:28:14,880 --> 01:28:21,199
» Motion
to approve the intergovernmental

1040
01:28:18,960 --> 01:28:25,440
agreement renewal with Gabaldi Rural
Fire Protection District.

1041
01:28:23,040 --> 01:28:30,719
» I'll second that motion.
We have a motion to approve the

1042
01:28:28,080 --> 01:28:34,639
intergovernmental agreement with the
rural fire district.

1043
01:28:33,520 --> 01:28:38,239
Is that what you said?
>> Yes.

1044
01:28:35,920 --> 01:28:41,239
» It's been seconded. Is there any
discussion?

1045
01:28:42,080 --> 01:28:46,400
Hearing none, we'll take a vote. All
those in favor say I.

1046
01:28:45,520 --> 01:28:52,520
» I.
>> Those opposed? No. Hearing none, it

1047
01:28:49,520 --> 01:28:52,520
passes.

1048
01:28:54,480 --> 01:29:01,880
Now, consideration of the League of
Oregon City's legislative priorities.

1049
01:29:04,800 --> 01:29:12,239
» Each even numbered year, um, the LLC
appoints city officials to serve on

1050
01:29:10,000 --> 01:29:17,040
these committees.
And this year there were seven

1051
01:29:14,880 --> 01:29:23,199
committees that identified 27
legislative policy priorities.

1052
01:29:20,639 --> 01:29:28,880
So now each city will go through and
pick I believe it's five. Yep.

1053
01:29:27,280 --> 01:29:35,120
that
we think is a top priority which was

1054
01:29:32,480 --> 01:29:39,520
within this
>> we

1055
01:29:36,880 --> 01:29:45,120
had [clears throat] this
in

1056
01:29:41,920 --> 01:29:49,760
» I think we met with
>> our FEMA

1057
01:29:47,440 --> 01:29:54,000
» I was looking at infrastructure funding
under water and wastewater committee

1058
01:29:52,320 --> 01:29:56,960
okay
>> and possibly

1059
01:29:59,600 --> 01:30:08,639
down
>> um just because that this has been an

1060
01:30:04,239 --> 01:30:13,400
issue ongoing. I was uh the public
meetings law clarity.

1061
01:30:10,400 --> 01:30:13,400
» Yeah,

1062
01:30:13,840 --> 01:30:20,920
» that's a good one.
>> What's one I interested?

1063
01:30:29,679 --> 01:30:37,760
Did did you already say infrastructure?
>> The infrastructure funding underwater

1064
01:30:34,719 --> 01:30:42,400
and wastewater that was the one that
because we're in that position that

1065
01:30:39,679 --> 01:30:45,560
would be really important to to the city
of Gabaldi.

1066
01:30:49,040 --> 01:30:53,400
» Sure.
Um

1067
01:30:53,679 --> 01:31:00,679
I I was looking at this invest in
community energy resilience and disaster

1068
01:30:57,679 --> 01:31:00,679
planning.

1069
01:31:01,120 --> 01:31:06,360
» Yeah, that one would be good too.
>> I think I think

1070
01:31:11,679 --> 01:31:18,800
alcohol revenue modernization.
Oo, I don't remember reading about that

1071
01:31:16,159 --> 01:31:22,719
one.
Emergency communication system

1072
01:31:20,560 --> 01:31:24,080
resources. That might be a good one.
>> Are we?

1073
01:31:23,360 --> 01:31:27,040
» Yeah,
>> we're up.

1074
01:31:24,560 --> 01:31:30,239
» Aren't they upgrading some of the radio
stuff already?

1075
01:31:28,320 --> 01:31:33,040
» That's already been approved here in the
county.

1076
01:31:30,719 --> 01:31:36,800
» Yeah. So maybe that I mean and that's
going to modernize that pretty well at

1077
01:31:34,639 --> 01:31:42,920
least up for emergency services.
>> We still haven't come up with 7.9

1078
01:31:38,719 --> 01:31:42,920
million. So yeah,

1079
01:31:46,159 --> 01:31:52,560
» cautious adoption of autonomous
vehicles.

1080
01:31:50,560 --> 01:31:56,480
» Think we can probably pass that one down
the list. 27 of these. So then we're

1081
01:31:54,880 --> 01:32:01,520
picking five.
>> Yeah, just picking five. We don't have

1082
01:31:59,840 --> 01:32:03,199
to have five. We can have up to five.
You got

1083
01:32:01,840 --> 01:32:06,880
» Oh, okay.
>> Yeah. So far

1084
01:32:04,800 --> 01:32:10,360
» we can do support responsible municipal
use of technology.

1085
01:32:12,000 --> 01:32:19,920
How about data centers?
>> They're not in here, but

1086
01:32:16,800 --> 01:32:23,560
» but they're a hot topic.
>> Ask Garen Brochovich.

1087
01:32:25,360 --> 01:32:31,520
» We thought this one was interesting.
Maintain local control of a safe modern

1088
01:32:29,120 --> 01:32:35,080
right ofway. Do we have any right ofway
problems in Gabaldi?

1089
01:32:37,199 --> 01:32:43,120
Not yet.
Somebody wants to use our right away and

1090
01:32:41,280 --> 01:32:46,480
we're not letting them.
>> No, of

1091
01:32:44,320 --> 01:32:50,080
» course I think about rightways on 101. I
don't think about the rightways in town.

1092
01:32:48,400 --> 01:32:53,679
» I don't think there's been any issues on
that.

1093
01:32:52,800 --> 01:32:58,600
» Well, I have
>> We want to go with those four.

1094
01:32:55,600 --> 01:32:58,600
» Yeah.

1095
01:33:04,560 --> 01:33:12,239
» Anything, Connie?
getting land use that's

1096
01:33:09,760 --> 01:33:17,760
availability and streamlining those
>> we could use that pick that one

1097
01:33:14,960 --> 01:33:23,440
» I'm just asking if that would be
relevant here well what'll happen Tom is

1098
01:33:20,960 --> 01:33:26,400
dig all the cities that do this and see
how many match up see what they want to

1099
01:33:25,760 --> 01:33:29,199
go on
>> oh okay

1100
01:33:27,920 --> 01:33:32,639
» need very many that are going to match
up with the city under a thousand which

1101
01:33:31,280 --> 01:33:35,920
is what we're at right yeah
>> because a lot of these are for cities

1102
01:33:34,320 --> 01:33:41,360
over 3,000 Sure.
>> But um

1103
01:33:38,400 --> 01:33:44,480
you know we can let them know which ones
we think are good for us or might be

1104
01:33:43,920 --> 01:33:47,120
good.
>> Yeah. [snorts] Well, I mean those four

1105
01:33:46,080 --> 01:33:52,000
are fine.
>> Okay.

1106
01:33:48,960 --> 01:33:56,639
So I believe um and I didn't print it
out, but I believe that

1107
01:33:54,560 --> 01:34:03,520
management
has access to the voting. And so if you

1108
01:34:01,120 --> 01:34:08,000
would like to vote for us, we have
picked out

1109
01:34:05,440 --> 01:34:14,480
public meetings law clarity under
general government committees.

1110
01:34:12,159 --> 01:34:18,800
And then under energy and environment
committee, we picked out invest in

1111
01:34:16,320 --> 01:34:21,920
community energy resilience and disaster
planning.

1112
01:34:19,840 --> 01:34:27,440
» I said community.
>> Yeah. Would you like this piece of paper

1113
01:34:25,280 --> 01:34:31,679
when I get done
so you can give it back to me? Um then

1114
01:34:29,440 --> 01:34:35,639
under finance it's emergency
communications and underwater

1115
01:34:48,239 --> 01:34:51,239
days.

1116
01:34:54,320 --> 01:35:00,239
So those would be and we're all in
agreement and consensus. Yes, we don't

1117
01:34:58,960 --> 01:35:06,199
need a motion for this.
>> You're still the emergency communication

1118
01:35:02,800 --> 01:35:06,199
» system resources.

1119
01:35:07,280 --> 01:35:16,360
» There's just four of them.
>> Okay, I will vote on that.

1120
01:35:13,360 --> 01:35:16,360
» Okay,

1121
01:35:16,719 --> 01:35:23,679
» so we're done with new business.
>> Yeah,

1122
01:35:19,440 --> 01:35:27,679
» thank you, ma'am. Thank you.
>> Consent calendar

1123
01:35:25,600 --> 01:35:31,360
» thing removed from the consent calendar
so we can

1124
01:35:29,440 --> 01:35:34,679
» city managers report.
>> Oh yeah.

1125
01:35:42,719 --> 01:35:46,520
» It's almost at the end.

1126
01:35:48,480 --> 01:35:52,331
Sterile is a flight. [laughter]

1127
01:36:02,400 --> 01:36:07,760
» Yes,
>> got it.

1128
01:36:06,239 --> 01:36:13,760
Um
so for city manager report um just

1129
01:36:11,760 --> 01:36:16,960
continuing to oversee daily city
operations

1130
01:36:15,280 --> 01:36:21,600
um and coordinate with staff and outside
agencies.

1131
01:36:19,120 --> 01:36:25,520
Um
address administrative matters and

1132
01:36:23,120 --> 01:36:30,159
respond to ongoing operational needs.
Coordinated with staff on matters

1133
01:36:26,880 --> 01:36:36,040
affecting city services and operations.
Continue to follow up on items

1134
01:36:31,600 --> 01:36:36,040
identified by city council.

1135
01:36:36,880 --> 01:36:42,320
Is that the Shirley report?
>> What's up?

1136
01:36:40,746 --> 01:36:47,600
[laughter]
>> I couldn't help myself. I'm sorry.

1137
01:36:45,360 --> 01:36:52,080
» Uh I can we continue to elevate,
evaluate and address city hall facility

1138
01:36:49,600 --> 01:36:55,920
needs and operational matters.
Um

1139
01:36:54,080 --> 01:37:00,560
enforcement continue to monitor and
address code compliant matters. Followed

1140
01:36:58,639 --> 01:37:03,600
up on reported violations. Worked with
staff to ensure appropriate procedures

1141
01:37:01,920 --> 01:37:08,400
were followed.
I want to compliment staff on taking

1142
01:37:06,159 --> 01:37:13,199
care of com compliance code enforcement
stuff. You guys have been doing a great

1143
01:37:10,800 --> 01:37:19,600
job and I really really appreciate it.
Um, you know, they've been quick on

1144
01:37:16,320 --> 01:37:24,239
their responses to to people. Um, I
mean, some complaints can't be handled

1145
01:37:21,679 --> 01:37:29,840
right away, Heidi, but other complaints
can get handled right away. and we're

1146
01:37:26,719 --> 01:37:33,440
working on all of them because we we
know that they're important to people

1147
01:37:31,440 --> 01:37:37,679
and and they become important to us for
that reason. And I just want to thank

1148
01:37:35,280 --> 01:37:43,320
you um staff all of you.
>> Well, in my defense, I'm not actually

1149
01:37:39,840 --> 01:37:43,320
the one who had

1150
01:37:43,360 --> 01:37:53,600
you you've had some stuff going on.
>> We know that. But thank you.

1151
01:37:52,159 --> 01:37:58,480
» Let's see.
address administrative matters and

1152
01:37:55,360 --> 01:38:04,560
respond to ongoing operational needs.
Finance part of things um continue to

1153
01:38:02,320 --> 01:38:09,520
maintain city's financial operations
process routine transa transactions and

1154
01:38:06,639 --> 01:38:14,800
monitor the adopted budget which we just
started in. So there's not a whole lot

1155
01:38:11,520 --> 01:38:18,800
to really take a look at right now.
Process accounts payable receivable

1156
01:38:17,199 --> 01:38:24,000
payroll
and related financial transactions

1157
01:38:20,719 --> 01:38:28,719
completed. um routine banking deposits,
reconciliations and other financial

1158
01:38:26,560 --> 01:38:33,199
activities. Maintain financial records
and supporting documentations.

1159
01:38:31,520 --> 01:38:38,159
Continue budget and expenditure
monitoring.

1160
01:38:36,000 --> 01:38:42,400
Prepared maintain monthly financial
reports for council to review. Continued

1161
01:38:40,560 --> 01:38:47,520
reconciliation review of financial
accounts to ensure accurate reporting.

1162
01:38:45,040 --> 01:38:53,440
continuing working with the auditors and
as I stated before we just received 2324

1163
01:38:50,880 --> 01:38:59,360
audit
and began implementation and monitoring

1164
01:38:55,920 --> 01:39:03,440
of the adopted 2627 budget reviewed
beginning of your fiscal activity and

1165
01:39:01,679 --> 01:39:08,080
established appropriate budget
monitoring procedures.

1166
01:39:05,840 --> 01:39:12,400
just continue to prioritize accurate
financial reporting, timely processing

1167
01:39:09,920 --> 01:39:16,400
of financial transactions, budget
monitoring, audit completion, and

1168
01:39:15,040 --> 01:39:21,040
providing the city council with clear
and timely financial information.

1169
01:39:20,239 --> 01:39:24,199
» Thank you.
>> Thank you.

1170
01:39:24,719 --> 01:39:29,083
» Any other questions for the city
manager?

1171
01:39:26,880 --> 01:39:32,639
» I don't have it.
[clears throat]

1172
01:39:30,159 --> 01:39:37,920
» Public works.
Um,

1173
01:39:34,960 --> 01:39:43,920
you all got my report and one of the big
things was we had a waste pump go out at

1174
01:39:40,960 --> 01:39:51,600
the wastewater plant. Luckily, one of
our neighboring um, municipalities had a

1175
01:39:47,840 --> 01:39:58,159
loaner from Zylon Pump. That is a pretty
close correct drop in. And then I had to

1176
01:39:56,239 --> 01:40:04,239
order two new pumps which we just
received and um we'll be installing the

1177
01:40:02,320 --> 01:40:08,880
new replacement and probably changing
out the basing two or number ones

1178
01:40:07,040 --> 01:40:14,560
because it has started folding up this
fall. So these pumps were in place when

1179
01:40:11,840 --> 01:40:20,560
the plant was built. Um, looking through
the maintenance records, there was just

1180
01:40:16,960 --> 01:40:27,520
a highlighted page saying no maintenance
needed, which is wild to me because, um,

1181
01:40:24,880 --> 01:40:31,920
in my years of doing waste water, you
pull your pumps at least once a year to

1182
01:40:29,440 --> 01:40:37,679
check that they're functioning properly.
There's nothing ragged up in them, and

1183
01:40:34,080 --> 01:40:43,440
that all mechanical seals are still fit.
Um, so this is kind of surprising, but

1184
01:40:41,520 --> 01:40:48,400
also not surprising.
Uh

1185
01:40:46,320 --> 01:40:54,239
the street sweeper is going to need a
little bit of maintenance to put leaving

1186
01:40:51,119 --> 01:40:57,840
a small trail of gravel behind itself.
>> Um it's doing

1187
01:40:55,679 --> 01:41:03,840
» that way it can find it way home.
>> So it could be due to a wearable item

1188
01:41:02,159 --> 01:41:09,600
that
you know basically

1189
01:41:07,600 --> 01:41:17,760
probably was slightly already worn when
we bought it. feeling now. Um,

1190
01:41:14,480 --> 01:41:24,960
still waiting to hear back from Bayiew
on the five hot or four hot patches I

1191
01:41:20,480 --> 01:41:28,639
need to get done for streets
and that's about it.

1192
01:41:26,480 --> 01:41:32,080
» You've got the uh drip code and 101
starting tomorrow.

1193
01:41:29,280 --> 01:41:39,119
» Oh yeah, drip wood and 101 manhole
repair in issues getting started

1194
01:41:34,320 --> 01:41:44,239
tomorrow by uh advanced excavation. So,
there will be some detours. Um,

1195
01:41:42,000 --> 01:41:50,080
driftwood might be shut down after the
first to give space and just detour

1196
01:41:47,199 --> 01:41:54,520
people. Um, other than that, they'll be
flagging on hand.

1197
01:41:56,000 --> 01:41:59,239
» Thank you.

1198
01:42:00,560 --> 01:42:07,840
» Excuse me. Well, as you probably know,
we we sent a water tender on

1199
01:42:06,159 --> 01:42:12,239
complication.
They they went to Halfway. I don't know

1200
01:42:10,560 --> 01:42:17,040
if you're familiar with where Halfway
is. It's about an hour north of Baker.

1201
01:42:14,960 --> 01:42:23,360
» So, basically as far away from here as
you could possibly get. They were there

1202
01:42:19,679 --> 01:42:27,600
for a few days, put the fire out. Um
then they held them in Baker for a

1203
01:42:25,280 --> 01:42:32,320
couple days because they thought they
were going to get some lightning over

1204
01:42:28,800 --> 01:42:36,320
there. While they were gone, we had no
staffing issues.

1205
01:42:34,320 --> 01:42:42,880
the volunteers really stepped up and
covered shifts because both of these

1206
01:42:38,880 --> 01:42:47,760
guys were the summer seasonal employees
and

1207
01:42:44,480 --> 01:42:52,400
one of our volunteers, Ruben especially,
I don't know if you're familiar with

1208
01:42:48,800 --> 01:42:59,360
him. Um, he was not working at the time
so he basically worked every day

1209
01:42:56,480 --> 01:43:04,800
and and all those is all that's covered
by the complications.

1210
01:43:02,320 --> 01:43:12,800
So they're they're um chomping at the
bit to go out again, but uh Levi Hill's

1211
01:43:10,480 --> 01:43:13,920
wife had a little girl.
>> Okay.

1212
01:43:13,360 --> 01:43:16,000
» Oh.
>> So

1213
01:43:14,639 --> 01:43:20,239
» congratulations.
>> The ball game for for about a couple

1214
01:43:18,159 --> 01:43:25,360
days.
>> And um yeah, so if you see them,

1215
01:43:23,199 --> 01:43:32,480
congratulate them.
>> They were also the task force team. what

1216
01:43:29,280 --> 01:43:36,320
they that's good things about Levi.
>> Oh yeah.

1217
01:43:34,800 --> 01:43:42,719
Every
vehicle team is evaluated by by the task

1218
01:43:39,920 --> 01:43:46,960
force leader. And in this case, the task
force leader was a battalion chief out

1219
01:43:44,960 --> 01:43:54,159
out of Portland Fire.
>> Oo. and he scored our guys excellent in

1220
01:43:51,360 --> 01:43:57,920
every category and and wrote some good
comments about him about their

1221
01:43:55,520 --> 01:44:02,719
willingness that they went off and
trained on their own on their while they

1222
01:44:00,239 --> 01:44:07,119
weren't actually at the fire while
they're back in camp to make sure that

1223
01:44:05,119 --> 01:44:11,920
their their readiness was good for what
needed to happen. Nice.

1224
01:44:08,880 --> 01:44:17,280
» So, it it was um you know, it's always
great to hear especi especially from

1225
01:44:14,560 --> 01:44:23,840
from the caliber of a Portland battalion
chief.

1226
01:44:19,760 --> 01:44:27,360
» Our congratulations to them as well.
>> That is nice.

1227
01:44:25,040 --> 01:44:33,040
» Our guys are going to be out doing hydro
testing. We work with public works.

1228
01:44:31,440 --> 01:44:38,880
Most likely it's going to happen on
Wednesdays and Thursdays because both

1229
01:44:36,000 --> 01:44:44,719
summer seasonals work those two days.
And since they're flowing so much water,

1230
01:44:40,719 --> 01:44:47,719
you you may see a little turbidity
that

1231
01:44:48,320 --> 01:44:53,840
» you don't see any turbidity.
>> Well, in my experience, if there's

1232
01:44:52,080 --> 01:44:58,800
anything in the pipes, because you're
flowing so much water, it just kicks it

1233
01:44:56,239 --> 01:45:06,480
up. Um
but but so they've completed

1234
01:45:03,760 --> 01:45:10,800
the south end of the city over by the
apartments and your area and they're

1235
01:45:09,440 --> 01:45:17,520
working their way north.
>> Okay. How many firefighters do we have

1236
01:45:13,920 --> 01:45:22,639
» between bariew and the um city of
Gabaldi? We have 94.

1237
01:45:20,080 --> 01:45:28,480
» Wow.
>> A lot to test. So, um, our department's

1238
01:45:26,880 --> 01:45:33,040
planning,
tenatively planning right now an open

1239
01:45:30,639 --> 01:45:40,719
house on October 3rd.
>> We want to do it prior to the the

1240
01:45:38,159 --> 01:45:44,480
shakeout so they can get that
information

1241
01:45:42,239 --> 01:45:49,760
out and
>> give it give information on that. Um we

1242
01:45:47,679 --> 01:45:57,760
we did the same thing last year about
the same timeline and we invited the 911

1243
01:45:52,880 --> 01:46:04,639
center and we invited a couple other
appropriate um agencies and groups.

1244
01:46:02,000 --> 01:46:12,239
We're talking about maybe this year um
having the ham radio people broadcast

1245
01:46:08,639 --> 01:46:16,880
the entire time from the station and
>> stuff like that. So, like I said, it's

1246
01:46:14,000 --> 01:46:23,119
all it's all kind of rough form right
now.

1247
01:46:18,960 --> 01:46:29,119
Um, but I've been working with the GBA,
excuse me, the GEV on on that.

1248
01:46:27,679 --> 01:46:33,679
As we kind of talked about a little bit
earlier, Pil County is awarded the

1249
01:46:31,119 --> 01:46:39,119
Motorola
awarded the radio contract for the

1250
01:46:35,840 --> 01:46:45,800
county to Motorola
and

1251
01:46:40,639 --> 01:46:45,800
the price is about $27.9 million.

1252
01:46:47,760 --> 01:46:58,880
Well, they're they believe that the
construction will go

1253
01:46:54,480 --> 01:47:02,600
throughout next year and early 2008. The
system should go online.