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Thank you.

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You're good.

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Good evening. It's 5:30 on uh Tuesday,
August 25th, 2026.

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This is a special council meeting
Gates Council.

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Uh pursuant to uh
uh the meeting we have posted the agenda

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and the notice 24 hours posted the
notice 24 hours in advance and declared

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the purposes of the meeting which is
what's required by way of our

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[clears throat] ordinances
because it's a special meeting. Uh it's

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generally limited to those items that
are specifically called for in the

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agenda and we have uh listed five.
So other information um keep five

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cameras
going to cover today. Okay.

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[clears throat]
So we'll follow the agenda and

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appreciate your your patience and uh
both of them.

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Um, I want to um announce for those that
may not know it that uh council member

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John Nusco resigned from council
yesterday at um

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[clears throat] about 9:00 a.m. sent to
uh many people. We don't know who, but I

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presume 500 plus probably those that run
must connect his letter. And um in a

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[clears throat] few minutes we'll ask
council to accept his resignation. But I

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thought it'd be first um helpful for me
to outline a few of the points u from

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his letter that have a different slant
to them and we'll document these

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eventually in an email or Facebook
connect that goes out this week. Um

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there's a question on on connectivity
for the last meetings and and this is

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important. Um
we had an expectation that the meeting

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would be uh attended by two of our
council people remotely. Um when we have

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meetings uh in the um community center,
we were only allowed to have one Zoom

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meeting. Uh we knew that there would
likely be an executive session call

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because council member Greco had asked
law director Hunt for legal

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interpretation on four or five matters
and the answer would come back at at

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some time and so we needed to provide
for an executive session if one were to

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be arranged and called for by council
members.

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I made the decision uh to have the
meeting here because it would be easiest

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for connectivity standpoint to have the
zoom session right here. If there was a

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need for an executive session, we would
excuse the individuals that um not part

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of the executive session team, which is
all of you individuals except for

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council members, ask you to stand
outside for 20 minutes while we

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conducted our executive session business
and reconvene.

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One council member asked why I did that
and I explained it and she seemed happy

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with that. Second council member said,
"Why'd you do that?" And I said the same

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thing. And she said, "Okay, it might be
nice to have the community center." A

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third council person um was rather
demanding and thought that that was a

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bad move and demanded that uh I move the
session to the community center. I

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explained that connectivity is an issue
with us. We had an issue in March or

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April where we went into a private
session, executive session with the Zoom

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capability and and a microphone or was
such had not been muted or turned off or

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people kept it on and and private
matters with executive session were

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discussed. I didn't want to have that
risk. So having it frankly in this room

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turned out to be
an expert. Nonetheless, the council

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person was rather demanding of his uh
request and so I said, "Well, let me

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check with um our connectivity here and
see what we can do." So we moved at his

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request um specifically and for to make
sure that we did not lose anyone

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communication [clears throat] the
council meeting uh to the community

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center had ited on Zoom and for the pro
the executive session uh we had

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conference call numbers set up so that
the two council members that were

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participating remotely could
participate. I reviewed all this with

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Mike F before the meeting, actually the
day before the meeting to make sure that

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there would be no issue with
connectivity. I also asked Mike to make

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sure that we had a phone um in the room,
that the numbers were pre-programmed,

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and to reach out to the two council
members that would be traveling to make

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sure that they had the number, they
could call in both to the Zoom number

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and to the conference call number.
>> [clears throat]

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» uh that the time would roughly be about
what we would have that breakout session

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because one of the council members was
on the west coast and otherwise tried to

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do as best we could to ensure that there
was continuity that we had all seven

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council people the entire meeting in
person in zoom on the speaker phone. So

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the comments in here about connectivity
and so on read a bit

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unfairly.
It's almost like we already planned uh

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to uh have an executive session.
Executive sessions are called by

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council. I don't actually vote. So,
anything that happens is voted by

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council. My only vote is when there's a
tie. And in the two and a half years

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I've been doing this, I haven't voted
for anything because there's never been

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a tie.
So, uh the again the the innuendo that's

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in the letter I think is is a little
unfair.

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Um what goes into executive session? Um
we had the u motion for an executive

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session. Um there was a second to that
motion and with a motion and a second

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there was call for discussion. A council
member wanted to have a discussion on

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that and wanted to discuss what goes
into executive session. I

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[clears throat] referred him to Mr. Hunt
who responded uh to um to that and that

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seemed to explain it. I then went to the
two council members who were

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participating via Zoom to make sure that
we didn't lose them. They didn't hear it

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perhaps traveling in the car or or being
remote they would lose some connectivity

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and said I think John Megan anything and
there was no further comment. I called

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for the roll call.
So what we did in executive session was

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perfectly fine, perfectly done the right
way, perfectly done legally. It has case

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law from Ky County. If need be, we can
um cite that as to what went into

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executive session. Coming out of
executive session, there was a motion

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made by Mr. Young to withdraw the prior
resolution. It was moved, seconded, and

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discussion was had. After the discussion
was had, roll call was taken.

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The second motion at that time by Mr.
Anusco who wanted to uh wave the

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attorney client privilege of the
document that the law director gave us.

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He made the motion. There was no second.
The motion died. We went on to the next

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order of business. Some of those things
are not in the letter that he put. Okay.

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And it was just good to have this on
here so that those that do want to read

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it or go back and check the written
record uh will have a more complete

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view.

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The fire station. Um
I'm I am for improving town hall

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and having better police department
quarters. I probably am the one that

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brought it up a year and a half ago and
said we really should do something. This

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building is 90 years old. It was last
refurbished 60 years ago. The plaque

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hanging right outside the door that
confirms all that. And so I went and I

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found a contributor uh who would pay 25
$30,000 to get us started with the

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police locker room with the police
locker room by putting in new lockers.

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This building um has room to be
refurbished. Our police function no

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longer includes a jail. It no longer
includes a booking room. It probably

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doesn't need an armory. It doesn't need
a salport. One of those doors where you

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open, drive in, and close and you take
your prisoners out because we don't have

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prisoners. When we have prisoners, we
take them to somebody else's jail.

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There's a room downstairs.
The fire department. We don't need a

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fire department the way that we have in
some of our neighboring suburbs. We have

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one person on duty.
we don't need a whole building for that.

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We have four bunks upstairs and they're
made usable as can be. There was a

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desire and I I shared all that with with
with the council member. Um I said we

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don't need a fire house. We don't need a
police house. What we need are better

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fixtures inside and redoing redo this
building so we have ADA access and we

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have a lot of other things that a a 90-y
old building doesn't quite have.

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I mentioned that it's not part of our
priorities this year. It was not

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something that we discussed with council
going into the year and I think I've

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been reported once or twice in the
newspapers that um I'm going to move

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ahead during 2025 and through 26 and
make the improvements that we could make

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to what we currently have. I don't
object to what uh he wanted to do of

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going out and seeing what bigger things
could be done there. Indeed, I helped

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him. Uh I sat down with them and gave
him two hours of history on the

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buildings and where they are. I
mentioned that there was a roadway

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initially plan that would continue
behind Sarah's behind the library and

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end up on on the outside of the
community center other side of the east

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side of the street. I gave a study from
2002 that while it sounds old, 2002 in

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gates mills is like 2026.
traffic patterns, amount of retail,

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parking spaces, all those issues of 2002
are still here today and they're

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probably [clears throat] not much
different. They gave that report to the

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architect and they gave it to the other
person that the council member was with.

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So, not blocking the progress, trying to
make sense out of figuring out what

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what's needed first. And if council
wants to discuss that, then that's a

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2027
project and we should discuss that in

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November and December when we go through
our priorities for the year. So we can

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line them up and apply resources and and
make that make that interesting. Um,

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so um
I I do take objection to the way the

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building's been described. It's an old
building. This village is old. Okay,

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there's a lot of old things. There's old
bridges and old roads and a lot of old

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houses and some are taken care of and
some are not. And this building probably

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hasn't been taken care of very well. Not
the basics. Bathrooms are poor. There is

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no elevator. There's poor ADA access.
The facilities downstairs are old. But

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it's not inhumane. And when people start
to use words like that to to really

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belittle and describe in their
descriptions what we are, I I take

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objection to that. So, um, a few
thoughts on that. I will, uh, I don't

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know what his issue is on financial
stability, by the way. He said, uh, he's

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concerned about that. um there is no
committee. There's been a threeperson

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working group that has put together
financial projections

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um that are not council members. So,
this is not a committee. It's not

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subject to any committee laws. We're
putting we're doing the hard work.

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They're doing hard work. We're putting
together spreadsheets that cover every

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dollar that's been spent and raised in
the last 10 years, every dollar that's

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going to be spent or raised in the next
five years. That report was given to me

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about probably four weeks ago. I've
looked at and given my comments back to

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the the working group. Um and yesterday
we set up I think a date ch here I don't

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think uh to uh to me to go through um go
through now. So that is um if there are

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concerns about the financial stability
of the village I don't know what those

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are in his mind. The village has $10
million of cash. We operate generally

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the last two years on a surplus. would
operate this year at a deficit because

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we are putting aside money for the
$925,000 firet truck which includes

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$250,000 from last year's surplus plus
$35,000 per month receiving fund payment

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that we're making from our general fund
into our capital fund to essentially be

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able to accumulate all that funds and
have that available by the end of 2027.

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So, um, look, I I thank John for his
contributions. Um he's he's he's been a

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worker. He's helped us uh quite a bit on
a couple areas that aren't glorious

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areas. Um we have a new internet system
and and technology going into this

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building and uh a lot of that is his his
design and his architecture and I

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[clears throat] thank him for that. He's
been helpful to us on the CVG uh buried

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fiber optic cable in a in a large way
talking technically to uh the

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counterparts at CVG and he's been
helpful to us certainly on the police um

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side in terms of the traffic enforcement
and the significance. So I thank him for

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his service. I'll write him a letter
that effect um but I did think it was

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important for us to um at least air a
few of the his points from the other

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side.
Are there any questions for councel of

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me or of the letter?
It's a good time to raise them. If not,

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then I would um move and look for a
second to accept the resignation of

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council member.
>> Second

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call before we do anything.
>> We should. Yeah.

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» Shannon. [laughter]

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Yes.
>> Greco.

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» Yes.
>> Rose.

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» Yes.
>> Stein.

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» Yes.
>> Turner.

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» Yes.
>> Young

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» here.
>> No.

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» Motion.
>> Made a motion.

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» So you made a motion.
>> No.

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» No.
>> Okay. I So I'll make a motion to accept

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uh council member Anesco's resignation.
>> Thank you. Is there a second?

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» Second.
>> Thank you. Any further discussion?

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» There's a second.
>> Megan.

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» Thanks. Roll call, please.
>> I I'll say I think it would be very

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appropriate to thank John in the letter.
He's

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» great.
>> He did do a lot. He pointed out he did a

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lot.
>> Yes.

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» Yes.
>> Yes. Perez.

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» Yes.
>> Steinberg.

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» Yes.
>> Turner.

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» Yes.
>> Young.

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» Yes.
Thank you.

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Okay. Um, second item on the on the
agenda here, the ordinance 2026-43.

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Mr. Steinberg, um, turn over to you for
more.

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» Uh, yes. This is an ordinance providing
for the submission to the electors of

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the village of Gates Mills. proposed
amendment to the charter of the village

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of Gates Mills to renew for a period of
5 years the existing 1m mill tax levy

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for the public purpose of public purpose
of conserving retaining protecting and

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preserving land water forest open
natural or wetland areas in the

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municipality predominantly in their
natural scenic open or wooded condition

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or as suitable habitat for fish plants
or wildlife including the acquisition of

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such real property or interest therein
as may be necessary to carry out that

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purpose. and declaring emergency.
>> Move to suspend the rules for ordinance

210
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number 2026-43.
>> Is there a second?

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00:16:47,680 --> 00:16:51,639
» Second.
>> Thank you.

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00:16:52,639 --> 00:16:59,720
» Any discussion?
>> I have some comments I'd like to make.

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00:16:56,720 --> 00:16:59,720
» Okay.

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00:17:01,360 --> 00:17:10,079
I do want to share my version and my own
view uh not only to council but to the

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00:17:07,120 --> 00:17:14,720
residents that are here. And I think
that this is important. This measure

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that was just read carries a new
ordinance number. Otherwise, it's

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00:17:17,839 --> 00:17:27,760
identical to the charter amend amendment
that was withdrawn by Councilman Young

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00:17:24,720 --> 00:17:32,640
at our last meeting.
This ordinance rests on the same

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00:17:29,840 --> 00:17:38,480
underlying report from the ad hoc levy
committee produced the same way.

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As council member Young stated at our
last meeting, when this ordinance was

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withdrawn,
there were open meetings act violations

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00:17:45,440 --> 00:17:51,400
connected to how that report
was prepared.

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None of you have seen that report.
It was distributed to council but has

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never been made public.
You are being asked to trust a process

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you cannot see or evaluate for
yourselves.

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I've looked at the case law myself and
here's my concern.

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Ohio courts have said that a later
public action can cure an earlier open

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meetings problem, but only if that later
action is a genuine independent

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reconsideration, not a rubber stamp.
In my opinion, that requires actual

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council deliberation
on the merits of what we're being asked

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to do.
what's actually in front of us tonight.

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This ordinance doesn't ask us to to
deliberate on the merits of the levy

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itself. It asks us to vote on whether it
should be placed on the ballot.

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It doesn't really give council any
opportunity to independently reconsider

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00:18:56,640 --> 00:19:04,640
anything. We're not being asked to
debate the report's conclusions

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or examine the committee's work. were
being asked to vote yes or no on ballot

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placement on an expedited timeline at a
specially called meeting using the same

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report. In my opinion, this isn't the
kind of independent reconsideration that

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cures what happened before. It is the
same process with a new number and I ask

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council to consider this before voting
tonight.

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00:19:29,120 --> 00:19:39,679
» Thank you. Let me make a comment to
that. Um it has been a public record. It

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was distributed to council the report.
>> Yeah.

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00:19:40,160 --> 00:19:45,240
» I was asked by John post it

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00:19:45,280 --> 00:19:51,919
» initially on that Monday night or
Tuesday. I said I'll post it tomorrow

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00:19:49,120 --> 00:19:55,443
because it had just been published on
Monday before council meeting.

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00:19:53,423 --> 00:19:55,443
[clears throat]

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00:19:55,520 --> 00:20:01,360
The council member then asked questions
about the ad hoc process and several

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Ohio revised code provisions and asked
the law director for a legal view of

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those.
I was then informed by the law director

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to not post,
>> but it is available as a public record

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and I did mention them at least three
times to anyone including at the meeting

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that would like a copy to email me was
their name and I will email it to them.

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00:20:26,080 --> 00:20:32,000
» I received two requests
>> between the time that I made that

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00:20:29,760 --> 00:20:35,120
announcement a month ago and today
>> I know

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00:20:32,640 --> 00:20:38,400
» it has so it is available. It is a
public record. No one's interested in

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it.
>> I don't think that's true.

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00:20:39,919 --> 00:20:46,559
» Two people were two people interested
and they were providing it.

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00:20:43,200 --> 00:20:50,080
» I know why it was I know why uh
>> all I'm saying Karen is your your

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00:20:47,919 --> 00:20:54,559
comment about it not being available is
not is not

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00:20:51,200 --> 00:21:00,320
» well anybody can re request it. It under
the public records act. I understand

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that but it wasn't made available
like most things are where it's posted

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on the website. Never. That never
happened.

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00:21:06,640 --> 00:21:16,480
» True. For good reason.
>> Well, I will state that that report has

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absolutely no bearing on my vote. Um
>> agreed.

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00:21:17,200 --> 00:21:29,840
» And um and u and I I think maybe at this
point um as a hypothetical, I know

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00:21:26,799 --> 00:21:33,200
there's been some mention of the um Open
Meetings Act here. Um, and I

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00:21:32,329 --> 00:21:37,760
[clears throat] don't I think people in
the audience might want to know how the

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open meetings act works. And if you stay
for the discussion on the uh uh

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potential agreement, you're going to see
why it's can be a little bit frustrating

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00:21:47,919 --> 00:21:57,520
that if a committee is formed and say
that committee has four people on it and

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um a quorum of the committee is three
people.

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um those people cannot even circulate
drafts in an email as the way you would

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00:22:06,400 --> 00:22:14,559
normally work
um on a document for people. You can't

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00:22:11,440 --> 00:22:19,039
submit those drafts and say, "Hey, I
think we should make these changes or

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hey, I want to circulate this to you.
What do you think before the meeting?"

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Um you can't do that. you um every one
of those drafts would have to be

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discussed or every change every if you
wanted to change a paragraph has to be

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00:22:32,799 --> 00:22:42,960
discussed in an open meeting. it makes
it pretty hard to do anything and um and

279
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so
um

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00:22:44,559 --> 00:22:53,360
sometimes
people make innocent mistakes and um and

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00:22:51,600 --> 00:23:01,120
I I don't think there was anything
nefarious a foot. I I think everything

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00:22:56,720 --> 00:23:04,880
um it it's hard to get used to saying,
"Hey, I can't I can't draft something up

283
00:23:03,520 --> 00:23:09,520
and email it over and say, "Hey, what do
you think about this?" Um I can't do

284
00:23:07,120 --> 00:23:13,919
that. I have to wait and I have to type
it out and I have to bring it to the

285
00:23:11,200 --> 00:23:17,840
meeting and then say, "I think we should
change this or we should change that or

286
00:23:15,679 --> 00:23:24,000
we should change this." And and there's
there's reasons for it. And I'm I'm not

287
00:23:20,720 --> 00:23:29,120
debating. I'm just saying that um a lot
of times when people come on council

288
00:23:26,240 --> 00:23:34,559
they don't realize that and they try to
work as efficiently as possible and save

289
00:23:32,240 --> 00:23:40,000
time and unfortunately
that sometimes collides with the open

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00:23:37,039 --> 00:23:45,520
meetings act.
>> And Karen, I I appreciate the comment. I

291
00:23:42,480 --> 00:23:50,159
I think and I ask our law director to
correct me on this if I'm wrong on any

292
00:23:48,240 --> 00:23:56,080
of this, but I think there's two
separate actions that we're taking. One

293
00:23:52,799 --> 00:24:00,799
is the ordinance and whether the levy
itself should be on the ballot, which is

294
00:23:58,240 --> 00:24:05,039
what the current motion is for. The
second part of that is the agreement and

295
00:24:03,520 --> 00:24:09,760
and the terms of the agreement, which I
think are very much still a discussion

296
00:24:07,039 --> 00:24:15,120
and and what we'll have next. And I
think the separation that we are hoping

297
00:24:12,400 --> 00:24:21,600
to achieve is not related to the
ordinance because the levy is is its own

298
00:24:18,080 --> 00:24:27,200
its own you know action. The discussion
on what the term should be the split the

299
00:24:24,159 --> 00:24:31,200
requirements of the land conservancy the
uh reporting aspects of that what the

300
00:24:29,520 --> 00:24:36,640
funding will be used for. I think that
that is separate. And while ideally I

301
00:24:34,559 --> 00:24:42,080
know there's people and it would have
been great if we had that all finalized

302
00:24:38,880 --> 00:24:45,440
for this vote to put on the ballot, I I
think that we can do our best and it's

303
00:24:43,600 --> 00:24:48,720
going to be really critical for us as
council members and as a village to make

304
00:24:47,120 --> 00:24:52,799
sure that residents have the information
that they need to make an informed

305
00:24:50,080 --> 00:24:56,960
decision at the ballot box. So, you
know, I hope that we have an operating

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00:24:54,640 --> 00:25:00,400
agreement soon and the discussion today
will hopefully frame that, but that's

307
00:24:58,240 --> 00:25:04,240
not on the same timeline as allowing the
residents to be able to bow on the on

308
00:25:02,240 --> 00:25:07,520
the levy itself. And so, I I understand
we're under an expedited timeline. I

309
00:25:05,840 --> 00:25:12,000
don't think any of us find that ideal.
Um I think it would be it would be um

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00:25:10,240 --> 00:25:15,120
detrimental to the village and and the
land conservancy to not put it forward

311
00:25:13,600 --> 00:25:17,360
for a vote. I think that's really up to
the residents and that's what the motion

312
00:25:16,400 --> 00:25:21,760
is for now.
>> Well, except for the fact that the

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00:25:19,279 --> 00:25:25,520
report did advocate
for this levy being on the ballot.

314
00:25:24,640 --> 00:25:28,480
So let me
>> it was called the advocacy

315
00:25:28,080 --> 00:25:35,200
» right
>> of the yes um after the or my

316
00:25:33,279 --> 00:25:40,720
observation or recollection is that
after the ordinance the prior ordinance

317
00:25:37,760 --> 00:25:45,360
you know was was withdrawn we had a
wonderful discussion a very open

318
00:25:42,799 --> 00:25:50,480
discussion and as a matter of fact John
said it was the best discussion that

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00:25:47,440 --> 00:25:56,720
he's ever had on council where in in an
open forum we talked about our you know

320
00:25:52,880 --> 00:26:00,720
desire for um the distribution of funds.
And my understanding on the agenda is

321
00:25:59,279 --> 00:26:05,279
that that's going to that's going to
continue and that's going to be, you

322
00:26:02,960 --> 00:26:08,480
know, the new
um uh the [clears throat] new term

323
00:26:06,640 --> 00:26:14,000
sheet, if you want to call it that, that
will that the mayor will negotiate with

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00:26:10,799 --> 00:26:21,200
the um with the land conservancy. So, in
my mind, the the prior recommendation is

325
00:26:18,320 --> 00:26:25,279
is moot. I
it doesn't ex it doesn't exist. That's

326
00:26:23,360 --> 00:26:31,120
not what we're doing tonight. And this
discussion may continue into September.

327
00:26:28,240 --> 00:26:35,760
Um we may not get it done tonight, but I
think it's an important discussion and

328
00:26:33,200 --> 00:26:41,400
you know it's um
>> well

329
00:26:38,400 --> 00:26:41,400
okay.

330
00:26:42,960 --> 00:26:48,120
» Are there any other council members
wishing to make a point?

331
00:26:48,159 --> 00:26:56,159
Roll call please on the question of
>> yes

332
00:26:54,240 --> 00:26:58,240
» no
>> yes

333
00:26:57,600 --> 00:27:00,240
» yes
>> charter

334
00:26:58,799 --> 00:27:03,240
» yes
>> yes

335
00:27:04,640 --> 00:27:12,279
» have a motion
>> move to approve ordinance 2026-43

336
00:27:09,279 --> 00:27:12,279
» second

337
00:27:13,279 --> 00:27:18,400
» been a motion and a second is any
discussion

338
00:27:16,080 --> 00:27:24,000
» my only comment in all of this is that
this is at its core a tax levy that

339
00:27:22,320 --> 00:27:29,440
council has the power to put on the
ballot and it's up to the residents to

340
00:27:27,039 --> 00:27:35,520
decide whether they want this or not.
Not four members voting on council or

341
00:27:33,679 --> 00:27:41,760
five members voting on council with
however it may work out.

342
00:27:38,320 --> 00:27:46,360
Does this vote wave the rereading rule
and declare an emergency?

343
00:27:48,559 --> 00:27:56,320
And it is an emergency has an emergency
clause. If so, if it's passed, it will

344
00:27:53,600 --> 00:28:01,120
be an emergency and will go into effect
upon signature passage and signature by

345
00:27:59,360 --> 00:28:06,240
the mayor.
>> There was a September 4th deadline to

346
00:28:03,279 --> 00:28:09,799
get this to the board.
>> Any further discussion?

347
00:28:11,039 --> 00:28:14,559
» Roll call, please.
>> Broom.

348
00:28:13,279 --> 00:28:16,640
» Yes.
>> No. Perez,

349
00:28:16,080 --> 00:28:17,840
» yes.
>> Steinbrand,

350
00:28:17,279 --> 00:28:22,840
» yes.
>> Turner, yes. Young,

351
00:28:19,840 --> 00:28:22,840
» yes.

352
00:28:23,360 --> 00:28:28,600
» Motion passes. Thank you all.

353
00:28:37,520 --> 00:28:43,039
Okay. Item number three, discussions
potential agreement with the Gates Musl

354
00:28:41,279 --> 00:28:47,440
Conservancy.
uh at the end of the meeting last um

355
00:28:45,440 --> 00:28:52,640
last regular meeting I went through
history of the percentages

356
00:28:50,480 --> 00:28:57,840
that we've used in the past to allocate
and also a few of the fringe provisions

357
00:28:56,159 --> 00:29:02,159
each of you received a copy of the
existing operating agreement between the

358
00:28:59,440 --> 00:29:06,080
conservancy and the village in your
packets last week I trust you've had a

359
00:29:04,720 --> 00:29:09,679
chance to go through the seven or eight
pages

360
00:29:07,600 --> 00:29:15,200
um there [clears throat] are three items
in there that I would bring up uh

361
00:29:12,399 --> 00:29:22,840
discuss those. You may have some items
that we could discuss as well so that we

362
00:29:18,159 --> 00:29:22,840
could go back service

363
00:29:23,360 --> 00:29:34,000
point of council. Uh number one, uh
there has always been uh concern about

364
00:29:30,320 --> 00:29:41,200
the um ability of the land conservancy
to purchase a piece of land without or

365
00:29:38,720 --> 00:29:44,559
with knowledge of other than their
board.

366
00:29:42,399 --> 00:29:50,880
current agreement is that prior to them
making financial commitment to purchase

367
00:29:47,520 --> 00:29:58,159
a property or that uh they need to
inform council as most council of that.

368
00:29:54,960 --> 00:30:02,799
They have been of the and they have been
few purchases so there's been few

369
00:29:59,520 --> 00:30:07,840
notifications but it has worked. Um
there is some concern that uh notifying

370
00:30:05,360 --> 00:30:12,640
council is essentially seven people,
eight if not count. And that when you're

371
00:30:10,480 --> 00:30:16,880
in the middle of negotiations to acquire
land or a lease or what have you, uh

372
00:30:14,799 --> 00:30:20,480
that's eight more bodies that now know
something

373
00:30:18,480 --> 00:30:24,799
manner and those eight each talk to one
person. All of a sudden you've got a

374
00:30:22,000 --> 00:30:30,080
dozen more people, 16 more people that
are trying to weigh in or hearing things

375
00:30:27,279 --> 00:30:34,880
about a potential acquisition. they uh
would be agreeable to change the word

376
00:30:31,919 --> 00:30:39,919
council to the term mayor.
They understand the need to um

377
00:30:37,840 --> 00:30:44,960
communicate with the village and accept
that responsibility. Uh believe that if

378
00:30:42,640 --> 00:30:50,159
they inform the mayor, extend the
mayor's um responsibility to inform

379
00:30:47,679 --> 00:30:54,240
council, which the mayor can do. The
mayor may also need to talk to the legal

380
00:30:52,159 --> 00:30:58,159
director andor the village engineer.
there are a few pieces of land when

381
00:30:56,559 --> 00:31:04,960
they're acquired that may have storm
water or other topographical

382
00:31:01,440 --> 00:31:10,320
complications to them. Um, and the mayor
can inform council through executive

383
00:31:07,600 --> 00:31:14,880
session if that's that's a permitted use
of the executive session rules. I think

384
00:31:12,480 --> 00:31:20,480
that's a very practical uh reasonable
answer. It doesn't change their need to

385
00:31:17,279 --> 00:31:25,120
report uh in advance. just changes the
word to whom they one word to whom they

386
00:31:23,200 --> 00:31:28,760
report
your view on that

387
00:31:30,159 --> 00:31:35,679
» a a question I guess I mean I think
there's been just has it just been one

388
00:31:34,000 --> 00:31:40,000
acquisition in the past five years or
has there been multiple

389
00:31:37,360 --> 00:31:43,039
» one recently um and there may have been
may have been a few earlier in the five

390
00:31:42,240 --> 00:31:48,640
year period
>> the only the only other expense was

391
00:31:46,080 --> 00:31:52,080
paying off the loan for the clerk
property. [clears throat]

392
00:31:49,600 --> 00:31:55,640
» Did informing council pose a challenge
in that situation

393
00:31:56,240 --> 00:32:00,159
» that the land acquisition purchase like
was it

394
00:31:58,799 --> 00:32:04,559
» time?
>> You don't know. Yeah,

395
00:32:00,880 --> 00:32:10,559
» it's not. Yeah, that's well the one the
um

396
00:32:06,640 --> 00:32:14,320
» uh uh the per Perkins property
>> um the land conservancy brought it

397
00:32:12,880 --> 00:32:18,559
forward and there was a lot of support
on council.

398
00:32:15,760 --> 00:32:22,960
» I mean among council members to uh there
was support. We thought that was a good

399
00:32:20,960 --> 00:32:27,519
uh we never came up to a vote but I
think individually we were supportive of

400
00:32:24,799 --> 00:32:30,080
that property. It was um
>> so in that case

401
00:32:28,480 --> 00:32:34,080
» important important part of
>> the requirement of informing council

402
00:32:32,240 --> 00:32:36,080
prior to a purchase was not an
impediment to the deal.

403
00:32:35,840 --> 00:32:38,640
» No.
>> Yeah. I guess I'm just wondering if

404
00:32:37,360 --> 00:32:41,679
there's a challenge we're trying to fix
because it does the operating agreement

405
00:32:40,240 --> 00:32:44,880
does say that we would also get to hear
about the economic impact and tax

406
00:32:43,360 --> 00:32:48,799
implications which I know are concerns
that have also been raised. And so we I

407
00:32:46,640 --> 00:32:53,519
we would be kind of a second tier to
that I guess if it's just to the mayor.

408
00:32:50,559 --> 00:32:57,840
So that would change the like how we are
informed I guess.

409
00:32:55,760 --> 00:33:02,720
And I think part of the is issue about
infor informing the mayor or you know

410
00:33:00,240 --> 00:33:07,679
ultimately the council is to know for
example um there was a situation with

411
00:33:05,120 --> 00:33:12,240
planning and zoning where um there was a
there was property that had been limited

412
00:33:10,080 --> 00:33:17,919
even though it was 15 or 16 acres it was
limited to one house and so it would not

413
00:33:16,240 --> 00:33:21,760
be prudent for the in that case for the
land conservancy to purchase that

414
00:33:19,519 --> 00:33:25,919
because it was already limited to one to
one house. Um so they didn't know that

415
00:33:24,080 --> 00:33:31,840
but the council member knew knew about
that. So the discussion was prudent in

416
00:33:28,720 --> 00:33:35,840
terms of um saving the land conservancy
from spending some money unne

417
00:33:33,519 --> 00:33:39,120
unnecessarily. As things turned out they
didn't spend the money anyway for a

418
00:33:37,440 --> 00:33:43,360
different reason but I think that's a
good example of why it's important to

419
00:33:40,799 --> 00:33:48,240
bring it to council.
>> Thank you for that.

420
00:33:46,000 --> 00:33:51,919
» This is not a big issue. There's only an
acquisition or

421
00:33:49,279 --> 00:33:57,519
» Yeah. two in a fiveyear period. It's not
something where we have

422
00:33:55,279 --> 00:34:03,279
a lot of time into it. And the other
thing is so the consery is a supporting

423
00:34:01,279 --> 00:34:09,119
organization
for the village believe 509

424
00:34:07,519 --> 00:34:15,679
A3
and uh and if they were to notify the

425
00:34:13,280 --> 00:34:21,040
mayor of an acquisition
um part of the being a supporting

426
00:34:18,240 --> 00:34:26,320
organization is to carry out goals and
things of the organization you're

427
00:34:23,040 --> 00:34:34,480
supporting which is the village and um
And I would say that uh Todd, this is a

428
00:34:31,040 --> 00:34:38,159
question for you. If we were to if the
mayor were to be notified of a

429
00:34:36,240 --> 00:34:41,359
acquisition and then bring it to council
at the council meeting,

430
00:34:39,919 --> 00:34:44,359
» potential acquisition, these are all
>> in

431
00:34:44,879 --> 00:34:49,839
under the rubric of it's a supporting
organization. I think that could be an

432
00:34:48,159 --> 00:34:55,919
executive session over the acquisition
of land. Uh,

433
00:34:52,639 --> 00:35:01,520
it could be if obviously if there are
legal issues and you need legal advice,

434
00:34:59,760 --> 00:35:06,000
at least under the court of appeals
decisions out of this county, that would

435
00:35:03,200 --> 00:35:11,920
be appropriate for an executive session.
>> Um, if there are funds that are needed,

436
00:35:09,280 --> 00:35:15,920
additional funds,
seems to me that that would be

437
00:35:13,760 --> 00:35:22,320
appropriate for an executive session.
That's often that could be the case.

438
00:35:19,760 --> 00:35:28,720
And part of the reason I think that we
have that in the current agreement that

439
00:35:25,040 --> 00:35:34,640
they would come to to the notch. So
under those circumstances I believe yes.

440
00:35:31,520 --> 00:35:40,560
I'm not quite I'd like to get back to
you on that, but um obviously the

441
00:35:37,680 --> 00:35:46,720
charter provision itself
um sets out the purpose and so on and so

442
00:35:43,920 --> 00:35:48,800
forth. And the the land conservancy was
set up by the village,

443
00:35:48,240 --> 00:35:54,800
» right,
>> 35 years ago,

444
00:35:50,640 --> 00:36:00,320
» right? I mean that that uh it it just
addresses the issue of the concern that

445
00:35:57,920 --> 00:36:05,440
um the conservy is trying to negotiate a
transaction and they can say oh hey

446
00:36:04,000 --> 00:36:11,920
they're going to the village and asking
for money so we'll ask for more right I

447
00:36:09,359 --> 00:36:15,560
mean addresses the handicap of the
negotiation process

448
00:36:16,640 --> 00:36:25,839
I believe the other side of the argument
from the conservancy standpoint point is

449
00:36:22,000 --> 00:36:33,280
that council meets once a month and
>> it's possible that a transaction

450
00:36:29,440 --> 00:36:39,440
» uh the a timing of a given transaction
would make it

451
00:36:35,280 --> 00:36:46,640
difficult to fit into the schedule of
the council. So perhaps there's some way

452
00:36:41,680 --> 00:36:50,880
we can make council available
in between

453
00:36:48,560 --> 00:36:54,119
meetings as necessary should something
come up.

454
00:36:54,400 --> 00:37:00,960
» There are
obviously special meetings, emergency

455
00:36:58,320 --> 00:37:06,400
meetings on less than 24 hours notice
can be had. The issue becomes the

456
00:37:04,720 --> 00:37:12,240
purpose of the meeting and how you
phrase the purpose.

457
00:37:09,119 --> 00:37:19,440
Well, that goes into what said before.
If it's a conservation easement or u um

458
00:37:15,680 --> 00:37:25,359
or a donation, oftent times those things
their life cycle can be very quick and

459
00:37:22,079 --> 00:37:32,240
it starts on December 15th to December
18th or December 22nd. It has to be

460
00:37:28,320 --> 00:37:35,359
completed by December 31st. Uh so, um
>> well, they don't have to come to us for

461
00:37:33,280 --> 00:37:39,839
the donations, right?
>> No, but anything's an expenditure. So,

462
00:37:38,079 --> 00:37:44,240
you know, buying a conservation
easement, a bargain purchase of

463
00:37:41,920 --> 00:37:47,359
property. Sometimes people are trying to
sell their property at a bargain

464
00:37:45,839 --> 00:37:52,400
purchase. They're going to take a tax
deduction for the bargain purchase

465
00:37:49,680 --> 00:37:56,880
portion. And so, uh, there's got to be
an appraisal done quickly and they have

466
00:37:55,520 --> 00:38:01,520
to figure out what the where the numbers
are before they go forward.

467
00:37:58,800 --> 00:38:05,280
» So, our meetings are typically the third
Tuesday,

468
00:38:02,480 --> 00:38:10,400
» right? So, that's pretty close to the
pretty close to the end of the year.

469
00:38:08,320 --> 00:38:16,456
» Um,
you know, I'd be a surprise that it

470
00:38:12,000 --> 00:38:21,041
would come up after the third day. No.
[laughter]

471
00:38:18,400 --> 00:38:24,720
» Yeah. December 30th.
[laughter]

472
00:38:21,839 --> 00:38:26,936
» Sometimes it's the last day, right?
>> Yeah.

473
00:38:25,200 --> 00:38:28,956
» All right.
[cough and clears throat]

474
00:38:29,760 --> 00:38:36,880
Um, but I'd be okay with I mean contact
the mayor. I mean I think I think the

475
00:38:34,480 --> 00:38:40,839
regs require supervision and I think the
mayor constitutes supervision.

476
00:38:49,119 --> 00:38:53,839
» Were there other changes?
>> I mean we're just discussing them,

477
00:38:53,040 --> 00:38:57,599
right? So we
>> discussing them. Yeah. to narrow them

478
00:38:56,000 --> 00:39:00,800
down, but this would be an easy one to
start with.

479
00:38:58,000 --> 00:39:04,240
» Okay. Maybe not. So,
>> yeah. I guess I look at this as an

480
00:39:02,480 --> 00:39:08,400
impediment or an inconvenience. If it's
an impediment, then that's, you know,

481
00:39:07,440 --> 00:39:12,160
that's an issue. If it's an
inconvenience,

482
00:39:10,400 --> 00:39:15,680
um,
>> you know, I don't I don't honestly, I

483
00:39:14,560 --> 00:39:18,480
can't say that.
>> There's been so few of these and we have

484
00:39:17,200 --> 00:39:22,160
a good relationship with
>> Yeah. And I would and I would think land

485
00:39:20,560 --> 00:39:26,320
transactions typically take some time
anyway. And so someone is charitably

486
00:39:24,800 --> 00:39:32,400
inclined to do something with their
property, um, council would certainly

487
00:39:29,119 --> 00:39:35,520
make themselves available.
>> Okay.

488
00:39:33,599 --> 00:39:40,560
» So, I think what I'm hearing is, uh,
neither an impediment or an

489
00:39:36,720 --> 00:39:43,520
inconvenience. Leave it the way it is.
>> To inform the mayor,

490
00:39:42,480 --> 00:39:47,040
» inform
>> to inform counsel. Oh, leave it the way

491
00:39:45,440 --> 00:39:51,040
it is in there. Okay. Not the way you
stated. Okay,

492
00:39:48,640 --> 00:39:53,680
» good. I agree.
>> Yeah.

493
00:39:52,079 --> 00:39:57,800
I just need a I just need a kind of a
sense so go back with the parents.

494
00:39:58,400 --> 00:40:03,839
» Yeah, I I I I'm fine with the language
as it is. I think if we were going to

495
00:40:02,400 --> 00:40:07,839
change it, I would want to make sure
that we have like a like clear path

496
00:40:06,000 --> 00:40:13,040
forward on communication so we have the
benefit of what we just described of of

497
00:40:11,440 --> 00:40:16,000
planning and zoning has a concern. So
like you know that that's kind of

498
00:40:14,320 --> 00:40:20,720
happening very quickly after you're
informed so that they're not moving

499
00:40:18,240 --> 00:40:28,640
forward without that benefit I guess.
and any concerns raised by councel. But

500
00:40:26,240 --> 00:40:35,280
» okay.
Um, another item is the uh the

501
00:40:31,040 --> 00:40:38,800
allocation of funds. Um, I have no
number right now and I'm not going to

502
00:40:36,800 --> 00:40:44,079
advance number because I advance my
number. It was the this one's the same.

503
00:40:41,520 --> 00:40:48,000
It's the ad hoc number. Not the same
number, but um I think we should just

504
00:40:45,920 --> 00:40:52,560
have some fresh thinking. So, we've done
a few things. Um I've gone through the

505
00:40:50,480 --> 00:40:58,000
history of the percentage the 95 and
five which was there for five terms the

506
00:40:55,520 --> 00:41:02,079
50% which was there for a term is is
currently what we're operating in now

507
00:41:00,640 --> 00:41:08,319
the number that was part of the ad hoc
report is is moot and um so we start

508
00:41:05,520 --> 00:41:12,560
from from scratch. Uh we met today with
a small uh group um village engineer,

509
00:41:11,280 --> 00:41:17,238
the service director, the finance
director, myself, Sandra, I may have

510
00:41:15,920 --> 00:41:21,359
forgotten someone
>> [clears throat]

511
00:41:17,359 --> 00:41:25,839
» um to understand um some of the the
challenges that the village has with

512
00:41:23,200 --> 00:41:31,359
regard to storm water and particularly
in regard to storm water mitigation and

513
00:41:28,400 --> 00:41:36,079
restoration and stabilization of of the
banks. Uh we identified five pro pre

514
00:41:34,560 --> 00:41:39,280
prior to the meeting they came to the
meeting with all the information they

515
00:41:37,839 --> 00:41:45,119
identified five projects that are in
front of the village over the next 24

516
00:41:40,880 --> 00:41:51,119
months that require close to $350,000 of
repair work. This would not be the

517
00:41:47,359 --> 00:41:57,200
repair of normal covers or sink holes.
This would be repairs like we did or re

518
00:41:54,400 --> 00:42:02,480
rehabilitation like we did around lower
Brookshire down near river road where

519
00:41:59,839 --> 00:42:06,319
the erosion was so severe years ago that
was eroding the underneath of the road

520
00:42:04,160 --> 00:42:09,359
and would have would have lost the road.
We had the village engineer comment on

521
00:42:08,000 --> 00:42:16,880
each of those as well as the service
director. Um if you look at that group

522
00:42:14,400 --> 00:42:23,920
of the five projects
um one of those is the um

523
00:42:21,760 --> 00:42:29,440
the stormwater dunage issue on the
corner of river and old mill right

524
00:42:27,920 --> 00:42:34,480
across from the green bridge is the
house coming down. I think we've

525
00:42:31,680 --> 00:42:38,720
reported in the past there's 125 ft of
storm water work that needs to be done

526
00:42:36,880 --> 00:42:43,680
including the work at the driveway and
then past the driveway to forecast into

527
00:42:40,240 --> 00:42:50,079
the river. Um those projects qualify
under the levy funds uh for storm water

528
00:42:46,240 --> 00:42:54,000
management and stabilization issues.
And um that particular project we've

529
00:42:52,319 --> 00:42:57,760
talked about at council twice and you've
approved the use of community share

530
00:42:56,400 --> 00:43:02,079
money that we have from the northeastern
Ohio region district to fund that which

531
00:42:59,520 --> 00:43:06,160
is about $150,000.
There are these four other projects. Um,

532
00:43:04,400 --> 00:43:11,680
we believe that one of those projects
probably would qualify for money under

533
00:43:09,599 --> 00:43:17,119
the Ohio Department of Public Works
small government

534
00:43:15,040 --> 00:43:21,200
uh grant process that we went through
this last year with respect to

535
00:43:19,040 --> 00:43:25,839
wastewater treatment plant. We have a
good reputation there. Um, we know that

536
00:43:24,079 --> 00:43:32,640
there's money available. We are looking
for projects to evaluate and um we would

537
00:43:30,400 --> 00:43:38,560
need to move ahead with these four
projects I just mentioned whether we get

538
00:43:34,640 --> 00:43:43,839
money from opic public works commission
or not. So the plan would be um at this

539
00:43:42,079 --> 00:43:48,640
point that the levy funds that have
accumulated we have about $450,000 in

540
00:43:46,000 --> 00:43:53,440
the levy fund now and that is there
because when they went to the 50/50

541
00:43:50,560 --> 00:43:57,359
share u the thought was that much of
that money would be used to fix the

542
00:43:54,800 --> 00:44:01,200
cover problems under Mayfield Road. We
reported last time that those co

543
00:43:58,800 --> 00:44:06,880
problems were financed by Harper grants
instead of by levy grants and hence the

544
00:44:04,480 --> 00:44:11,680
dollars that um
thought it would store up for that

545
00:44:08,640 --> 00:44:19,280
project were used for were satisfied by
harbor funds and were not needed for for

546
00:44:14,560 --> 00:44:24,720
that. Um, so you know, of the 450,000
that's roughly in our account today in

547
00:44:22,480 --> 00:44:29,599
the levy funds, 350,000 essentially
could be earmarked for those four

548
00:44:26,880 --> 00:44:34,640
projects I just mentioned. That leaves
us with roughly $100,000 in the um in

549
00:44:32,960 --> 00:44:37,599
the levy conservation fund, which could
be used for a variety of things or not

550
00:44:36,240 --> 00:44:41,440
used at all. It could be used for land
acquisition or easements. It could be

551
00:44:39,119 --> 00:44:45,839
used for further tree planting. It could
be used for other projects that come up

552
00:44:43,280 --> 00:44:50,079
from time to time. We also talked today
internally about the need to make sure

553
00:44:47,920 --> 00:44:53,920
that if we're going to use levy funds
for those four projects or any projects

554
00:44:52,079 --> 00:44:59,760
after that that there's a clear
distinction between what is um what is

555
00:44:57,760 --> 00:45:04,640
normal repair and maintenance and what
is really improvement storm water

556
00:45:01,760 --> 00:45:09,839
mitigation and channel cleaning and
channel stabilization. and that we would

557
00:45:07,359 --> 00:45:15,200
ask our village engineer would
essentially putting in writing when

558
00:45:12,480 --> 00:45:20,880
those requests come forward that X
dollars or X percent or some pro some

559
00:45:18,720 --> 00:45:25,520
parameters around that. So the entire
project is not fun of a levy fund. It's

560
00:45:22,480 --> 00:45:29,680
just that section that goes with
stabilization.

561
00:45:27,520 --> 00:45:33,119
Um, so that answered the question, hoped
to answer the question from council

562
00:45:31,599 --> 00:45:38,800
earlier about we have the money in the
fund. What are we doing with it?

563
00:45:36,560 --> 00:45:42,160
If we tackle those four projects, five,
if you include the one on old bill,

564
00:45:40,240 --> 00:45:47,920
that's already underway because we
previously approved that. We don't see

565
00:45:44,480 --> 00:45:53,280
anything else in the next two years um
that would be of that magnitude or that

566
00:45:50,160 --> 00:45:58,800
would require that kind of those kind of
dollars. Now, we say that and a week

567
00:45:57,599 --> 00:46:03,839
will roll around and there'll be a
sinkhole somewhere or there'll be

568
00:46:00,720 --> 00:46:08,560
something getting eroded out. Water only
goes downhill and it usually damages

569
00:46:05,920 --> 00:46:12,160
things when it does that. So, um we just
need to be realistic that so much as we

570
00:46:10,640 --> 00:46:16,000
can look at crystal ball today and not
see anything else besides those four or

571
00:46:14,720 --> 00:46:21,280
five, there could be something a week
from now or a year from now.

572
00:46:18,400 --> 00:46:25,040
Um I don't think we need to store up
hundreds of thousands of dollars for

573
00:46:23,200 --> 00:46:30,560
potential storm water projects. As I'm
saying, if you go back to um where they

574
00:46:28,720 --> 00:46:33,760
started, the village has identified
because it's kind of doing more of

575
00:46:32,000 --> 00:46:38,400
itself. It's it's doing work with the
watershed partners. It's doing work with

576
00:46:35,440 --> 00:46:43,760
the invasives. We have um worked on the
arboratum. We have forestry plans for

577
00:46:41,119 --> 00:46:48,880
both the arburetum and filler field. uh
now that these bases have been chackled,

578
00:46:46,079 --> 00:46:52,720
not completely destroyed, but we're two
years under the three-year fight. Uh

579
00:46:51,040 --> 00:46:56,960
that there could be work at each of
those two locations that that could

580
00:46:54,720 --> 00:47:04,720
require tree planting or other kinds of
items that would be uh valid levy levy

581
00:47:00,160 --> 00:47:07,839
purposes. So I think 50 to $75,000 is is
really what the village probably needs

582
00:47:06,079 --> 00:47:12,079
to spend out of the levy fund to do what
I've just talked about the invasives and

583
00:47:09,839 --> 00:47:16,880
try to shed the arbor day and maybe some
other small work at the at the two

584
00:47:13,839 --> 00:47:21,760
fields or the field and the arboritum.
Likewise, the um number doesn't change

585
00:47:19,520 --> 00:47:27,359
from um what you saw before. The
conservancy and in the village sat down

586
00:47:25,839 --> 00:47:31,359
months ago and mapped out all the
properties and it's taking a 10-year

587
00:47:29,440 --> 00:47:35,760
view towards eradication of all the
invasives. Someone raised the question

588
00:47:34,000 --> 00:47:40,079
several months ago, why 10 years? Why
not seven years or five years?

589
00:47:38,480 --> 00:47:44,240
First of all, it takes three years to
eliminate the invasives. You got spray,

590
00:47:42,560 --> 00:47:47,839
then you cut and you got to get the
seeds. And so it's not quite that

591
00:47:46,160 --> 00:47:52,240
simple, but you just don't go in there
and blast them all and they all

592
00:47:49,520 --> 00:47:58,160
disappear. So anything that you do is a
three-year process. We could um we could

593
00:47:56,000 --> 00:48:01,920
go from a 10-year
look, you know, to a seven-year look. I

594
00:48:00,319 --> 00:48:06,720
don't think five five years is probably
just too soon. Frankly, you want to have

595
00:48:04,720 --> 00:48:11,599
people that know what they're doing and
uh who've done it well and improve

596
00:48:08,480 --> 00:48:15,520
themselves to the village done. So those
numbers could change if you wanted to

597
00:48:13,200 --> 00:48:19,280
speed up the uh the attack on the
invasives. Our style here in the village

598
00:48:17,839 --> 00:48:23,520
has been to take things and spread them
out over a number of years and and try

599
00:48:21,760 --> 00:48:29,280
to handle it that way. Did that with the
roads. We find ourselves with you know

600
00:48:26,640 --> 00:48:32,559
maybe only 50% of the roads of better or
better condition undertook a

601
00:48:30,853 --> 00:48:37,359
[clears throat] six year $6 million
project and spread with cost over six

602
00:48:34,880 --> 00:48:43,440
years. and we wolf I think the number I
saw just the other day was 68% or 68 as

603
00:48:40,720 --> 00:48:47,520
it score of composite roads that are in
the fair or good condition compared to

604
00:48:46,000 --> 00:48:54,640
probably in the mid-50s five years ago
we fully started this there's some

605
00:48:50,720 --> 00:48:58,720
ability to take big project it up into
five or six little projects as we do

606
00:48:56,160 --> 00:49:01,359
with the roads and end of five or six
years which seems like a lot of time

607
00:49:00,000 --> 00:49:05,119
when you're sitting here talking about
it but it really isn't when you're

608
00:49:03,200 --> 00:49:08,800
working at you know we've essentally
tack on. We will have all of our roads

609
00:49:06,559 --> 00:49:14,319
in fair or good condition by the end of
27. Frankly, we're just quite a few

610
00:49:11,520 --> 00:49:17,599
points away. Um, you can do the same
with invasives. You can speed the

611
00:49:15,599 --> 00:49:22,480
process up if someone wanted to. At this
point, we're on a 10-y year amorization

612
00:49:19,440 --> 00:49:27,280
and as is the land conservancy. That
calculation has land conservancy getting

613
00:49:24,559 --> 00:49:31,200
an additional roughly $100,000. If you
took the million two that's coming from

614
00:49:29,200 --> 00:49:37,839
the levy,
we've allocated all that um amount of

615
00:49:33,920 --> 00:49:42,559
money um 250,000 per year, there's about
$100,000 that [clears throat] the levy

616
00:49:40,400 --> 00:49:46,480
amount that we know. We know them
because it's going to be a renewal. We

617
00:49:43,920 --> 00:49:50,000
know the property values are there's no
question about what what the value of

618
00:49:47,839 --> 00:49:54,640
the levy is. If you subtract out what
you currently know you're going to spend

619
00:49:51,359 --> 00:49:59,200
on invasives and watershed partners and
remediation and so on, there's about

620
00:49:56,720 --> 00:50:03,359
$100,000. But
being real blunt here, we can either

621
00:50:00,800 --> 00:50:06,319
keep that in the village and make it
available for other village projects,

622
00:50:04,880 --> 00:50:11,359
make it available to conservancy, make
it available to anybody that has a good

623
00:50:08,160 --> 00:50:16,400
project that we want to fund, or we
could, as was the initial plan, u

624
00:50:14,480 --> 00:50:19,760
allocate that to the land conservancy.
They're in the business of acquiring

625
00:50:17,839 --> 00:50:24,240
land and eastments, controlling them,
etc. They could probably make better use

626
00:50:22,319 --> 00:50:28,960
of having that in their savings account
than the village having that in our

627
00:50:26,160 --> 00:50:34,920
savings account. I'm open to either one.
Love to hear what council there's any

628
00:50:31,200 --> 00:50:34,920
council views on that.

629
00:50:39,359 --> 00:50:50,079
So to summarize that, Steve, the um uh
the funds from the levy um would be used

630
00:50:47,280 --> 00:50:55,760
either by the conservancy or the village
for conservation purposes.

631
00:50:53,280 --> 00:51:03,760
the to the extent that the village
retains any funds from the levy um

632
00:51:01,119 --> 00:51:07,839
and doesn't expend them for the things
like invasive species addressing

633
00:51:05,599 --> 00:51:12,640
invasive species or storm water
remediation issues that are causing

634
00:51:10,400 --> 00:51:16,640
problems. Those funds are still
available to the land conservancy. The

635
00:51:14,400 --> 00:51:19,760
land conservancy would just have to come
and ask for them.

636
00:51:18,160 --> 00:51:26,160
» That's correct. They're all deposited
into a separate open space and

637
00:51:22,880 --> 00:51:32,800
conservation fund. We have three funds
within our governmental accounts here in

638
00:51:28,240 --> 00:51:38,640
the village and uh the conserancy funds
are also in a separate bank account. So

639
00:51:35,839 --> 00:51:43,839
there's double good governance if you
one it's bookkeep separately and two

640
00:51:40,720 --> 00:51:52,000
it's in its own account. kind of related
to that. Um once the

641
00:51:48,160 --> 00:51:57,599
money goes to the land consery, it
doesn't come back to the to the village.

642
00:51:54,559 --> 00:52:03,880
Uh and the other way around, if it stays
with the village, it can go to the land

643
00:52:00,880 --> 00:52:03,880
conservancy,

644
00:52:04,160 --> 00:52:07,160
right?

645
00:52:17,760 --> 00:52:25,119
Can I raise a question about the
$700,000 that they currently have?

646
00:52:23,680 --> 00:52:30,319
» To the extent I can try to answer it
perhaps, but I don't I can but sure.

647
00:52:27,440 --> 00:52:35,599
» Okay. So, they have $700,000 and they
have some additional funds. I think

648
00:52:32,720 --> 00:52:40,400
their total they currently have is over
a million dollars. I think 950,000 was

649
00:52:39,040 --> 00:52:44,559
in the was in the report.
>> Okay.

650
00:52:41,200 --> 00:52:48,880
» So, the last time around five years ago
that they were supposed to endow this

651
00:52:46,400 --> 00:52:52,240
money.
>> Uh they were supposed to raise it. I'm

652
00:52:51,119 --> 00:52:56,079
not sure if they're supposed to I don't
know. I don't know if it meant the word

653
00:52:53,920 --> 00:53:00,240
endow or or just raise it. I don't know
what the actual document says.

654
00:52:58,000 --> 00:53:04,000
» Oh, the last uh document. Does anybody
have that 2021?

655
00:53:02,480 --> 00:53:08,319
» Yeah.
>> Yeah. I I thought that the understanding

656
00:53:06,880 --> 00:53:11,440
was that they were supposed to endow
that money.

657
00:53:08,800 --> 00:53:15,119
» It needs and has indicated that the land
conservancy has indicated that it needs

658
00:53:13,040 --> 00:53:19,359
an ongoing endowment of approximately
700,000

659
00:53:16,640 --> 00:53:24,800
to properly carry out stewardship of
existing properties it owns or for which

660
00:53:22,160 --> 00:53:28,160
it holds conservation easements.
>> Which stewardship includes legal

661
00:53:26,240 --> 00:53:32,480
defense, liability protection, adhering
to the standards of property

662
00:53:29,599 --> 00:53:37,200
maintenance, and conducting annual
inspections.

663
00:53:34,000 --> 00:53:41,680
So a long sum so
>> well but but then if you look at

664
00:53:39,280 --> 00:53:45,119
» paragraph seven it says how to compute
it

665
00:53:42,800 --> 00:53:50,000
» it
>> not computing is an endowment I can I

666
00:53:47,680 --> 00:53:57,280
mean it's [clears throat] counting
future funds that are coming from the

667
00:53:52,880 --> 00:54:00,240
levy are counted towards that number. So
>> yeah,

668
00:53:58,480 --> 00:54:04,480
» I I think it probably was a poor choice
of words, but

669
00:54:02,160 --> 00:54:08,800
» So endowment doesn't mean endowment.
>> Well, maybe it shouldn't.

670
00:54:07,200 --> 00:54:13,520
» I would say that it should.
>> What would you like that to mean? It's

671
00:54:10,559 --> 00:54:21,119
» I would like that to mean um on their
form 990, they indicate that that amount

672
00:54:17,200 --> 00:54:27,359
is now rest endowed. It's restricted and
it has to be used for those purposes. It

673
00:54:24,960 --> 00:54:32,400
cannot be used for acquisition. It
cannot be used. I don't know if that

674
00:54:30,240 --> 00:54:37,599
language would allow it to be used for
invasives, but it's supposed to be money

675
00:54:34,720 --> 00:54:41,280
that they hold so that they can
>> continue.

676
00:54:38,960 --> 00:54:45,680
» So, a board designated endowment.
>> Yes.

677
00:54:43,839 --> 00:54:48,960
» I think Nat said that and I think that
that was the goal. I mean to your point,

678
00:54:47,520 --> 00:54:52,720
Scott, I think that it was going to take
most of the levy period for them to get

679
00:54:50,720 --> 00:54:55,839
to that amount and so that at at that
point that that there would maybe be an

680
00:54:54,400 --> 00:54:58,720
investment after the end of the levy. At
least that's what Nat implied at the

681
00:54:57,119 --> 00:55:02,319
town hall. But
>> I use the word board designated

682
00:55:00,160 --> 00:55:05,839
intentionally because this is what their
board would decide to do as opposed to

683
00:55:04,400 --> 00:55:08,559
an endowment that may come from an
outside gift.

684
00:55:06,880 --> 00:55:12,640
» Oh, no, no, no. That's not what I'm
talking about. No.

685
00:55:10,880 --> 00:55:15,839
» So, if we were to work that language in,
that would be something we're looking

686
00:55:13,760 --> 00:55:19,280
for. Well, yeah, but I think that we
worked it in last time. It just was

687
00:55:17,520 --> 00:55:22,640
never done. So I
>> was required by that language this time.

688
00:55:22,319 --> 00:55:29,440
» Yeah,
>> it was an aspiration, right? Wasn't it

689
00:55:26,720 --> 00:55:33,760
» then got that calculation
has indicated that it needs

690
00:55:33,040 --> 00:55:36,720
» I I
>> you can require

691
00:55:34,720 --> 00:55:42,800
» Yeah, my point is I would love to.
>> Okay, thank you. Appreciate that.

692
00:55:40,000 --> 00:55:52,000
that severely handicaps
the consery should a acquisition

693
00:55:46,640 --> 00:56:00,319
opportunity come up in the next year.
An alternative would be to require that

694
00:55:55,200 --> 00:56:04,960
if they do raid the onhand cash and I
think their understanding of the

695
00:56:01,760 --> 00:56:09,359
agreement is they needed to have the
onhand cash equal to 700,000 not

696
00:56:08,079 --> 00:56:17,839
necessarily an [clears throat]
endowment.

697
00:56:10,880 --> 00:56:24,319
Um but if they should find it prudent to
raid that money and lower their onhand

698
00:56:20,960 --> 00:56:31,760
cash for an attractive acquisition that
we all agree is attractive to the

699
00:56:27,760 --> 00:56:37,524
village. Uh that that would be allowable
in somewhat only if they're able to

700
00:56:34,160 --> 00:56:41,760
replenish the 700,000 in onhand cash
[clears throat] by the end of the levy

701
00:56:38,960 --> 00:56:44,760
period. Right. That that is how the
language

702
00:56:46,319 --> 00:56:56,000
» the the purpose of the 700,000 is there.
I believe I you know I'm a newbie here

703
00:56:53,599 --> 00:57:01,119
but I thought the intent was should the
levy never pass that the village isn't

704
00:56:59,520 --> 00:57:05,839
left with a problem. The conservancy
isn't left with a problem. would require

705
00:57:02,960 --> 00:57:09,520
them to give, you know, turn all of
their property over to another

706
00:57:07,359 --> 00:57:12,520
organization over which we have no
control.

707
00:57:12,880 --> 00:57:18,240
» And [clears throat] operationally, at
the time that I've been on the levy on

708
00:57:15,920 --> 00:57:24,000
the land conservancy, it's operated that
way that they have the money by the end

709
00:57:20,079 --> 00:57:28,079
of the by the end of the term.
Um,

710
00:57:25,680 --> 00:57:31,760
and gives them some flexibility,
>> right? [clears throat]

711
00:57:30,400 --> 00:57:36,400
» Yeah. Yeah, I mean I don't it it should
come as no surprise that the Land

712
00:57:33,599 --> 00:57:41,920
Conservancy has the cash balance that it
does because of the efforts from 5 years

713
00:57:39,119 --> 00:57:47,119
ago to kind of set the wheels in motion
on putting this endowment together. And

714
00:57:44,799 --> 00:57:51,520
I and I you I agree with you Karen. I
look at it more as you know whatever

715
00:57:49,599 --> 00:57:56,400
they decide the number is but if the
levy ever

716
00:57:53,520 --> 00:57:58,480
» fails
the security of

717
00:57:57,760 --> 00:58:02,000
» go away
>> 15% of the village or how much the land

718
00:58:00,400 --> 00:58:03,920
conservancy own should never be put into
question that all of a sudden

719
00:58:03,200 --> 00:58:08,319
» right
>> another charitable organization is is

720
00:58:05,839 --> 00:58:12,480
being brought in on all this. So that
those dollars throw off enough to be

721
00:58:09,839 --> 00:58:15,520
able to fund operating expenses
um

722
00:58:13,839 --> 00:58:22,440
» plus the money they raise
>> and and the reality is

723
00:58:18,160 --> 00:58:22,440
the way land prices are today

724
00:58:24,079 --> 00:58:29,599
» I think it's going to be incredibly
difficult

725
00:58:27,440 --> 00:58:34,160
» to the large tracks of land that are
left in the village I think something

726
00:58:31,839 --> 00:58:38,319
creative is going to have to be done or
given

727
00:58:35,920 --> 00:58:38,319
prices

728
00:58:38,799 --> 00:58:44,240
There just isn't enough there.
>> Agreed. [clears throat]

729
00:58:42,079 --> 00:58:48,079
» So Karen, between your and David's
comments, if we ask for a board

730
00:58:46,319 --> 00:58:51,119
designated endowment fund,
>> if we ask for what?

731
00:58:49,760 --> 00:58:56,559
» You go back to conservancy and talk
about the need for for a board

732
00:58:53,280 --> 00:59:01,440
designated endowment fund $700,000 for
the purposes of bulk protection

733
00:58:59,520 --> 00:59:07,040
» which can be used as long as it can be
replenished to that level if there's an

734
00:59:04,640 --> 00:59:11,040
acquisition. Obviously, if there is one,
they'd bring that to the village to

735
00:59:08,720 --> 00:59:15,839
speak about. So, we have our chance to
>> weigh in and and comment on it

736
00:59:13,520 --> 00:59:20,319
» and that would not completely hamstring
them because they could, as you said,

737
00:59:18,240 --> 00:59:23,680
raid that fund as long as it can be
repaid by the time the levy ends.

738
00:59:21,920 --> 00:59:26,799
» Well, an an alternative depending on
what this the operating agreement states

739
00:59:25,440 --> 00:59:30,079
for the split is that if they needed
additional funds and we hadn't spent our

740
00:59:28,640 --> 00:59:35,240
levy funds that they could also ask for
those and not write the endowment. So,

741
00:59:31,440 --> 00:59:35,240
that's another option available.

742
00:59:40,480 --> 00:59:44,119
Are there other items?

743
00:59:46,319 --> 00:59:51,000
» Well, I think we should talk about the
percentage.

744
00:59:52,160 --> 00:59:58,559
» And have we come to an understanding
about the unbounding issue?

745
00:59:56,559 --> 01:00:02,319
» Well, I think
>> I I I was trying to summarize it. I

746
01:00:00,559 --> 01:00:05,839
think you have something to add. We'd
like to have the terminology be board

747
01:00:04,079 --> 01:00:11,119
designated endowment fund or something
similar to that

748
01:00:07,520 --> 01:00:16,240
» amount be $70,000 that amount not be the
amount is available for defense etc. um

749
01:00:14,720 --> 01:00:21,599
that'll be in excess of the amount that
they currently have because they follow

750
01:00:18,400 --> 01:00:29,119
what came from the national national
guidelines and that uh that amount shall

751
01:00:24,720 --> 01:00:32,480
be um in that fund and can be used for
acquisition as long as it can be

752
01:00:30,559 --> 01:00:34,720
replenished by the time the love ends.
>> Okay.

753
01:00:33,040 --> 01:00:39,680
» Is that something that would be legal
from an endowment framework?

754
01:00:37,680 --> 01:00:42,880
» I think a board designated endowment
probably can.

755
01:00:41,280 --> 01:00:46,000
Well, and I would love to hear too like
I you know I know there's some members

756
01:00:44,480 --> 01:00:49,040
of the W conservy board here, but it
would be good to hear what the any

757
01:00:47,520 --> 01:00:53,119
challenges that we need to be aware of.
I mean, I'm not I would want to hear

758
01:00:51,200 --> 01:00:56,160
their perspective on that too to know if
there's anything else we need to be

759
01:00:54,400 --> 01:00:59,920
considering related to that requirement,
if there's any limitations or challenges

760
01:00:57,839 --> 01:01:03,200
to implementing it.
>> Fairness to them if they care to speak

761
01:01:01,920 --> 01:01:06,640
at the end, but we didn't we didn't
invite them.

762
01:01:04,319 --> 01:01:09,680
» I'm saying I don't want to put anyone on
the spot. saying after you discuss that,

763
01:01:08,160 --> 01:01:12,480
you know, there's concerns that we need
to

764
01:01:10,400 --> 01:01:14,160
» have shared from you to us, that would
be helpful.

765
01:01:13,119 --> 01:01:20,240
» Okay.
>> So, Steve, if we use the money for the

766
01:01:17,440 --> 01:01:26,559
activities that you described, the four
projects and the invasive mitigation

767
01:01:24,880 --> 01:01:31,040
projects that are on the books and those
that are planned out for the next five

768
01:01:28,240 --> 01:01:33,839
years, how much does the village require
of it? I'd

769
01:01:32,000 --> 01:01:37,359
» say 75,000
to $100,000

770
01:01:35,280 --> 01:01:41,240
» a year. Yeah.
>> And that is what percentage

771
01:01:41,359 --> 01:01:48,559
» the uh levy should get us 260,000.
So

772
01:01:47,040 --> 01:01:56,480
um
what's the math of that? Um 30

773
01:01:53,440 --> 01:02:01,920
maybe 40%.
40% of 260. If we show

774
01:01:59,920 --> 01:02:04,920
that be 75
78,000.

775
01:02:06,000 --> 01:02:11,280
» We need 100,000 a year and the total is
what?

776
01:02:09,599 --> 01:02:15,440
» 260,000
>> in addition to what we currently have.

777
01:02:13,760 --> 01:02:21,040
» That's correct. That's just on an annual
basis.

778
01:02:16,000 --> 01:02:24,040
» 38,000. That's 38%. 30 or 40%. Yep.
38.

779
01:02:26,640 --> 01:02:35,280
So we currently have 450.
>> Yes.

780
01:02:31,119 --> 01:02:43,319
» The um levy if it passes would would
have an additional you said 260

781
01:02:38,799 --> 01:02:43,319
» 260 per year for both programs.

782
01:02:43,359 --> 01:02:49,839
» And you and you're and you're saying we
need in addition to the 450 we have we

783
01:02:47,839 --> 01:02:57,119
need another half million. We should
plan in $100,000 a year

784
01:02:54,319 --> 01:03:02,160
» for the village's expenses.
>> Okay.

785
01:02:59,920 --> 01:03:05,400
» And the difference the 160 would would
be available

786
01:03:05,680 --> 01:03:10,799
for conservancy
>> available for

787
01:03:10,000 --> 01:03:15,920
» not given to
>> no no I'm sorry distributed to

788
01:03:13,359 --> 01:03:21,680
» okay
>> 30. So then the

789
01:03:18,880 --> 01:03:26,680
» 6040
>> 60 to the main conservancy 40 to the

790
01:03:23,680 --> 01:03:26,680
village

791
01:03:28,079 --> 01:03:36,319
» and your 100,000 that in um cuz
initially

792
01:03:33,520 --> 01:03:39,520
with the invas invasives that we have
replanting.

793
01:03:37,839 --> 01:03:41,200
So does that have a little cushion in it
for the unknown?

794
01:03:40,799 --> 01:03:46,079
» Yes.
>> Okay. For like storm water.

795
01:03:43,520 --> 01:03:49,359
» Well and you know we haven't done much
um Right. There could be storm water

796
01:03:47,920 --> 01:03:52,559
issues, but you know, we we're still
working on the invasives. We really

797
01:03:50,559 --> 01:03:56,799
don't have a tree planting plan.
>> So, um that

798
01:03:54,319 --> 01:03:59,599
» I'm thinking more of I mean, we just I
think you said the project that we're

799
01:03:57,920 --> 01:04:04,160
doing on Old Mill that we are using the
sewer district funding for would

800
01:04:01,520 --> 01:04:07,520
technically qualify as a storm water
issue, right?

801
01:04:05,119 --> 01:04:12,160
» So, we're already I mean, we're like 185
to $190,000 that we just spent on levy

802
01:04:10,480 --> 01:04:15,760
funding that were not expected expenses.
So I just want to you know

803
01:04:14,079 --> 01:04:19,839
» yeah you know and part of it Megan in
fairness to everybody you know the

804
01:04:17,039 --> 01:04:23,680
village it's nice that we take these big
projects and we split up into years and

805
01:04:21,520 --> 01:04:28,160
we pay for them as we go if you will but
you know after a while that stuff all

806
01:04:25,200 --> 01:04:32,960
adds up these projects on Berkshire and
the sink holes don't develop overnight

807
01:04:31,039 --> 01:04:37,119
and the Bergkshire problem has been
there for a long time and we fixed it I

808
01:04:34,799 --> 01:04:41,520
think five or seven years ago and you
know it needs more work that we got to

809
01:04:39,359 --> 01:04:45,599
just tackle these things as they as they
and not wait for keep punching the ball

810
01:04:43,520 --> 01:04:49,760
waiting for something else to to fix it
two years from now.

811
01:04:48,240 --> 01:04:54,720
» There's a possibility that there'll be
some grant some grant money that we we

812
01:04:52,160 --> 01:04:58,799
can't
>> guarantee but we'll apply.

813
01:04:57,119 --> 01:05:04,400
» Can I go to the conservancy with with
the 6040 proposition?

814
01:05:01,440 --> 01:05:11,440
» I'd like to explore 5050. I think 6040
is too much. I'd like to continue what

815
01:05:07,359 --> 01:05:16,880
we currently have 50
And um I think that's plenty. Plus,

816
01:05:14,720 --> 01:05:22,079
we're going to ask them to come to us if
they, you know, need more. So, they

817
01:05:19,200 --> 01:05:26,960
always have that opportunity.
But, um

818
01:05:24,960 --> 01:05:33,200
I think that we should continue what we
currently have. You know, we're we're

819
01:05:30,400 --> 01:05:38,960
hopefully going to allow the conservancy
to act like a real charity and start

820
01:05:36,160 --> 01:05:43,920
fundraising in a bigger way than they
are now.

821
01:05:40,559 --> 01:05:49,680
Um, so I don't think the 60 is what I
would recommend uh to have them have. I

822
01:05:46,880 --> 01:05:53,520
think 50 is plenty just like we have now
what we've done in the last 5 years.

823
01:05:51,839 --> 01:05:58,240
» Sure.
Thank you.

824
01:05:55,039 --> 01:06:02,640
» I disagree. I think that's too much for
the village. I think 6040 is too much

825
01:06:00,480 --> 01:06:09,640
for the village. I think there's a
difference between what is technically

826
01:06:04,319 --> 01:06:09,640
qualified and what the villagers

827
01:06:10,400 --> 01:06:18,960
would expect to be considered
what they're voting for in the

828
01:06:16,319 --> 01:06:24,240
conservation levy. And I think whatever
we decide here, we certainly have to

829
01:06:21,039 --> 01:06:30,160
make it pretty clear uh so the villagers
can understand that they're not voting

830
01:06:27,119 --> 01:06:33,680
to buy property anymore because 50/50 is
going to put the conservancy out of the

831
01:06:31,680 --> 01:06:41,280
acquisition business and that what
they're voting for is infrastructure.

832
01:06:38,319 --> 01:06:47,680
Well, I think that it's better to have
more of the money in the hands of the

833
01:06:45,039 --> 01:06:53,200
representatives who are elected, the
council, rather than the conservancy

834
01:06:50,720 --> 01:06:59,440
that has
a board of volunteers,

835
01:06:55,440 --> 01:07:02,480
because if the residents don't like what
is happening, they can vote us out of

836
01:07:01,200 --> 01:07:05,359
office.
>> They can also turn down the levy the

837
01:07:04,319 --> 01:07:11,039
next time it comes up.
>> That's right. They have a controller.

838
01:07:07,440 --> 01:07:14,319
» That's so they um
you put it in the hands of the

839
01:07:12,559 --> 01:07:19,680
conservancy, they are not elective
officials. I I find that to be a very

840
01:07:17,440 --> 01:07:25,119
strong argument for keeping it the way
it is now.

841
01:07:22,319 --> 01:07:31,599
» I understand that side of the argument.
And my

842
01:07:28,000 --> 01:07:38,160
the other side of the argument is
what the villagers perception is. And I

843
01:07:35,119 --> 01:07:43,440
think that if we did a a poll, we'd find
that most of the villagers, again,

844
01:07:41,039 --> 01:07:48,319
purely my speculation, would find that
most of the villagers think this is the

845
01:07:45,920 --> 01:07:55,520
the the
land conservy's levy, not the council's

846
01:07:51,839 --> 01:08:05,839
levy. And that if we asked the villagers
who they trusted more to steward their

847
01:08:01,680 --> 01:08:13,599
concerns about protecting Gates Mills
and they gave him the choice of the the

848
01:08:10,559 --> 01:08:16,880
conservation commission or or council we
lose.

849
01:08:14,720 --> 01:08:21,520
» Remember this isn't a Gates Mills land
conservancy levy. This is a conservation

850
01:08:20,000 --> 01:08:24,719
levy.
I don't think Karen people make that

851
01:08:24,000 --> 01:08:27,679
distinction.
>> Well, they should.

852
01:08:25,600 --> 01:08:30,960
» Well, I think you know David, I think
you bring up an, you know, an

853
01:08:28,960 --> 01:08:34,640
interesting point and the reality is
because of the work of the land

854
01:08:32,239 --> 01:08:40,400
conservancy over the last 35 years,
we've got

855
01:08:36,560 --> 01:08:47,199
number 20 25% of the village is
permanently conserved regardless of who

856
01:08:42,799 --> 01:08:54,400
owns it. And it costs money to maintain
all of that property, hillsides,

857
01:08:51,120 --> 01:09:01,839
erosion, river banks, issues like we had
out here behind the church. Um, and

858
01:08:59,120 --> 01:09:05,279
who's supposed to pay for all of that?
And so I I understand what what you're

859
01:09:04,080 --> 01:09:10,960
saying and there's there's probably some
truth in there that it's a it's it's

860
01:09:07,440 --> 01:09:15,040
land acquisition, but the reality is
that was that was phase one and we've

861
01:09:13,440 --> 01:09:19,679
heard from the land conservancy that the
land acquisition will slow down. Well,

862
01:09:16,719 --> 01:09:25,920
now the the land that's been preserved
and conserved will likely need money

863
01:09:22,400 --> 01:09:31,199
invested in it so that it stays in its
state and we don't have big pockets of

864
01:09:28,560 --> 01:09:35,839
erosion. Um, again, I'm I'm not in favor
of doing culverts and and those kinds of

865
01:09:33,759 --> 01:09:40,159
things. That's more infrastructure. But
when we've got erosion issues and river

866
01:09:38,239 --> 01:09:47,679
banks and and other kind of storm water
runoff issues,

867
01:09:42,719 --> 01:09:51,759
I I think the thought process really is
who's who's best to maintain that

868
01:09:50,239 --> 01:09:55,040
property and who's going to be hiring
the contractors and the engineering

869
01:09:53,520 --> 01:09:59,199
studies and all the work and everything
else. And that typically falls on the

870
01:09:57,040 --> 01:10:05,520
village to handle those those big
projects. So I look at like I said the

871
01:10:02,560 --> 01:10:10,960
last council meeting 50/50 with the with
the the thought that listen if there

872
01:10:07,920 --> 01:10:15,760
there's ever something that comes up um
please come to to council. And you know,

873
01:10:14,159 --> 01:10:19,520
I've been involved in some of those some
of those discussions and the land

874
01:10:18,159 --> 01:10:25,040
conservancy knows what knows what
they're doing, but I worry about some of

875
01:10:22,239 --> 01:10:31,040
the the big projects that are on the
horizon because of all of this

876
01:10:28,239 --> 01:10:34,960
um
it's it's raw land and and unfortunately

877
01:10:33,040 --> 01:10:39,199
you got you got to put you got to put
money into it and it's it's you know

878
01:10:37,440 --> 01:10:43,920
it's unfortunate reality of the
situation I think.

879
01:10:41,440 --> 01:10:50,320
Does it make sense given that we just
had a discussion about the the needs of

880
01:10:47,520 --> 01:10:56,960
of the village and the distribution came
up to 6040. I guess I'm more comfortable

881
01:10:54,159 --> 01:11:06,159
personally with some data behind the
distribution. And while it has been 5050

882
01:11:02,239 --> 01:11:11,840
um it just seems more um defensible if
we've got some data that supports 6040.

883
01:11:09,679 --> 01:11:15,600
we can put together this rough map that
we just did

884
01:11:13,679 --> 01:11:19,120
worksheet and simp. [clears throat]
>> You know, to David's point, I I think

885
01:11:17,440 --> 01:11:28,159
the
$64 question we have is the last uh levy

886
01:11:24,640 --> 01:11:32,640
uh passed by the highest percentage of
all the prior levies, the highest

887
01:11:30,320 --> 01:11:38,320
percentage of favor of all the prior
levies.

888
01:11:34,880 --> 01:11:44,239
And uh I don't know whether that was
because

889
01:11:39,840 --> 01:11:48,880
the agreement was 50/50 or whether that
was

890
01:11:46,400 --> 01:11:55,440
villagers support supporting the land
conservancy and saying, you know, we

891
01:11:52,000 --> 01:11:58,640
vote for the land conservancy. That's I
think that's the question that David's

892
01:11:57,520 --> 01:12:02,960
posing is
>> was it publicized before the election

893
01:12:01,120 --> 01:12:06,159
last time that it was a 5050 split?
>> Oh yes.

894
01:12:03,840 --> 01:12:10,159
» Okay. And so I don't know whether that
was people coming out and saying, "Hey,

895
01:12:08,480 --> 01:12:14,320
don't touch the land conservancy. We're
for the land conservancy. We vote yes."

896
01:12:12,640 --> 01:12:20,239
Or whether that was people saying, "Wow,
that I wouldn't vote for it when it was

897
01:12:16,640 --> 01:12:23,355
955, but now I'll vote for it at 50/50."
I, you know, we don't know.

898
01:12:21,440 --> 01:12:24,880
» We'll never know.
[laughter]

899
01:12:23,360 --> 01:12:32,159
» That that unfortunately that question
wasn't on the ballot, right? And um and

900
01:12:29,360 --> 01:12:38,320
either one of those explanations is a
possible explanation for why there was

901
01:12:35,040 --> 01:12:44,159
the highest approval percentage
um of any levy. So um

902
01:12:42,560 --> 01:12:48,640
for what it's worth, it was also the
lowest turnout,

903
01:12:45,360 --> 01:12:52,320
» correct for that election in history,
>> right? It was it was less than half of

904
01:12:50,800 --> 01:12:55,600
prior years.
>> Uh so the percentages are are

905
01:12:54,640 --> 01:13:00,719
» Yeah.
still in in overwhelmingly in favor,

906
01:12:58,320 --> 01:13:03,199
» right? Overwhelmingly in favor, right?
So,

907
01:13:01,600 --> 01:13:07,840
» and it gets a higher percentage than
even the operating levy at the P the

908
01:13:05,600 --> 01:13:11,280
couple not I think not in 2021 but the
couple elections before that. I mean

909
01:13:09,600 --> 01:13:16,719
again I think the work of the land
conservancy is I I mean amazing. I think

910
01:13:14,880 --> 01:13:21,840
any use that the village has for it
needs to be under the appropriate

911
01:13:18,000 --> 01:13:26,239
criteria that you know uh is in the
ordinance. Um I just I think you know

912
01:13:24,640 --> 01:13:29,120
where we can have the flexibility to
make sure that we're taking care of both

913
01:13:27,600 --> 01:13:36,560
sides of the equation. I think that's
ideal. Um you know 6040 to 50/50 I think

914
01:13:35,120 --> 01:13:40,159
I'm probably comfortable with both of
those. I would want the data you know to

915
01:13:38,719 --> 01:13:44,719
back it up. I don't see a huge
difference. It's not like a swing of 0

916
01:13:42,080 --> 01:13:48,159
to 50 or 955. So
>> um I think the data would be helpful to

917
01:13:46,320 --> 01:13:51,840
hear that. And again, I think anything
that's in the operating agreement um if

918
01:13:50,400 --> 01:13:55,280
it's going to be that way needs to
provide that flexibility to the land

919
01:13:53,679 --> 01:13:59,440
conservancy should they need those levy
funds and we haven't used them that

920
01:13:56,480 --> 01:14:04,000
they're able to access them for um again
the the goals of the um conservancy

921
01:14:01,920 --> 01:14:07,920
because to Scott's point, you know,
we've really operated handinhand with

922
01:14:05,760 --> 01:14:10,640
the land conservancy for 35 years and
accomplishing some really great things.

923
01:14:09,199 --> 01:14:14,560
So I I don't want to take that for
granted.

924
01:14:12,239 --> 01:14:20,000
» I have a suggestion. Since we have
residents here, should we ask what they

925
01:14:18,000 --> 01:14:23,000
think? Would that be appropriate at this
time?

926
01:14:23,280 --> 01:14:32,400
» Uh, I don't know. Um, show of hands. How
many have a comment on on that?

927
01:14:29,199 --> 01:14:39,640
» On what? Everything was gone before or
what?

928
01:14:33,600 --> 01:14:39,640
» On a comment on the land. No, not the

929
01:14:39,760 --> 01:14:47,120
» agreement. On the agreement.
So [clears throat] five, can we can we

930
01:14:44,480 --> 01:14:50,480
do this with um for each of you out
there? Can you try to focus your

931
01:14:49,520 --> 01:14:52,960
comments for
>> two minutes?

932
01:14:50,880 --> 01:14:57,920
» Three to five minutes. Great
>> rather than so we can hear from five or

933
01:14:55,040 --> 01:15:03,000
six people. Okay,
can we start with you?

934
01:14:58,640 --> 01:15:03,000
» Yeah, Emily Hamilton 76.

935
01:15:03,040 --> 01:15:15,600
Um, I have 50 bucket bad species. My own
nuclear and um I'm spending about $2,000

936
01:15:12,800 --> 01:15:19,760
a month the summer times working on this
project in the village surrounds my

937
01:15:18,320 --> 01:15:25,199
entire property and they [clears throat]
are just loaded with loaded with roses

938
01:15:22,560 --> 01:15:33,000
loaded and I can't you know it would be
nice if they actually cleaned up

939
01:15:28,239 --> 01:15:33,000
but I could stop and do this after

940
01:15:34,000 --> 01:15:38,080
I would love to see them maintaining
that.

941
01:15:36,640 --> 01:15:42,000
» When you say I know where you live, but
when you say surrounded by is that

942
01:15:40,239 --> 01:15:48,800
village or is that conservancy land?
>> It's it's western reserve and geese

943
01:15:46,560 --> 01:15:52,239
» and I just would like to have you know
them taking care of property because

944
01:15:50,400 --> 01:15:59,199
I've got privet all the way around me
all sides and the um also the roses and

945
01:15:56,960 --> 01:16:04,400
I can keep doing this but it'd be nice
for them to clean up their mess too.

946
01:16:01,280 --> 01:16:09,520
Okay, thank you Sherry.
Yeah, I the [clears throat] famous movie

947
01:16:06,560 --> 01:16:15,520
I sternestously object. The discussion
here was u all about

948
01:16:13,199 --> 01:16:19,440
how the land consery what restrictions
have been put in the land conservancy.

949
01:16:17,120 --> 01:16:23,920
But the other side of the coin we heard
a

950
01:16:21,360 --> 01:16:29,760
sorry to hear back here but $300,000
$400,000 for pulverts and and stuff that

951
01:16:27,600 --> 01:16:33,520
was normally considered to be road
construction infrastructure

952
01:16:31,760 --> 01:16:37,760
construction. I don't know the
distinction. The two [clears throat]

953
01:16:35,040 --> 01:16:45,120
things I did not hear. The two things I
have not heard are a $200,000 commitment

954
01:16:42,239 --> 01:16:49,600
for planting trees. We talk about all
this water runoff stuff. There is

955
01:16:47,440 --> 01:16:56,320
nothing like a tree to manage water
runoff. $200,000

956
01:16:53,120 --> 01:17:00,159
is a thousand trees. Drive up Brighgam
Road. There's a dozen trees that have

957
01:16:58,480 --> 01:17:05,120
been that have been blown over and been
destroyed in the last three or four

958
01:17:02,239 --> 01:17:11,360
years. I've heard no discussion about
when are they going to be replaced. Um

959
01:17:09,040 --> 01:17:17,280
second issue which I consider even more
important when is the village going to

960
01:17:14,000 --> 01:17:21,280
hire their certified highquality
arborist

961
01:17:18,960 --> 01:17:27,040
works for the village that in imposes
his technical skill in in the permitting

962
01:17:24,320 --> 01:17:31,679
process. So we get control how trees are
cut down and how tree how programs are

963
01:17:29,360 --> 01:17:37,679
improved are approved through the
various through architecture review or

964
01:17:34,719 --> 01:17:42,880
planning and zoning or some combination
ideas been thrown around everybody a

965
01:17:39,440 --> 01:17:48,800
year but if if if I heard okay we're
going to put for example $25,000 away to

966
01:17:46,480 --> 01:17:53,199
hire that really good guy working for
the village and not working for the for

967
01:17:51,199 --> 01:17:57,280
the applicant. These these are the
things that I wouldn't want to hear

968
01:17:54,719 --> 01:18:03,040
other than than the spread in the normal
discussions of I think incidentally what

969
01:18:00,640 --> 01:18:07,719
is the western reserve do about the
basin species does anybody know

970
01:18:09,120 --> 01:18:13,320
that's my point we'll find out

971
01:18:17,840 --> 01:18:26,560
if nobody else wants
so the point about the lucky passing by

972
01:18:23,520 --> 01:18:30,560
such a high percentage.
The people that I talked to in the

973
01:18:28,560 --> 01:18:36,800
village
are very surprised to learn that the

974
01:18:32,960 --> 01:18:41,440
consery is its own entity. There is not
a clear understanding by a number of

975
01:18:39,280 --> 01:18:46,960
villagers of how much autonomy it
actually has.

976
01:18:43,199 --> 01:18:51,520
So for what it's worth, they may be
supporting the conservancy under false

977
01:18:50,000 --> 01:18:56,880
premises
about how much control council has when

978
01:18:54,640 --> 01:19:02,159
they find out that the conservancy can
buy land and

979
01:18:59,920 --> 01:19:06,960
there's nothing that the village can do
to stop them under the current um

980
01:19:05,360 --> 01:19:11,760
agreement.
That that's concerning for a large

981
01:19:09,360 --> 01:19:16,400
number of people and they don't believe
me. But as you told me, Steve, at the

982
01:19:14,080 --> 01:19:25,679
last meeting, that's absolutely correct.
You can only advise. So, I question the

983
01:19:21,280 --> 01:19:32,880
74% that uh supports it. Sure, I support
it until I find out the what do they say

984
01:19:29,280 --> 01:19:38,239
that the dangers and the details.
I'd just like to s to support what has

985
01:19:35,920 --> 01:19:43,520
just been said because I've lived in the
village for almost 30 years and I uh

986
01:19:41,040 --> 01:19:50,320
admit admittedly have not been very well
informed about how the land conservancy

987
01:19:47,120 --> 01:19:56,239
operates and I have made an effort
recently to become more informed and you

988
01:19:53,679 --> 01:20:01,440
know when we vote
you know you come you come here you you

989
01:19:58,960 --> 01:20:07,679
know the the levy is on there and and
I'm ashamed came to say that I look have

990
01:20:05,520 --> 01:20:12,800
looked at it for obviously a number of
times and said well I guess I'll just do

991
01:20:09,520 --> 01:20:20,000
it. So I I think that the important
thing here is that yes a lot a lot of

992
01:20:16,560 --> 01:20:25,280
people are informed but I to your point
I think that there's many many more that

993
01:20:22,400 --> 01:20:29,840
are not fully informed on how the
conservity conservancy works in

994
01:20:27,600 --> 01:20:34,400
conjunction with the village and I think
that communication is very very

995
01:20:32,320 --> 01:20:38,880
important
>> and should be put out before if you

996
01:20:37,280 --> 01:20:43,920
really want an informed electorate
that's going to make a decision based on

997
01:20:41,280 --> 01:20:48,159
facts, then they need to know those kind
of things.

998
01:20:45,600 --> 01:20:51,280
» Okay. Thank you.
Anyone else?

999
01:20:49,920 --> 01:20:56,960
» Yes.
>> I'm Ruth and I live on Gatesville

1000
01:20:53,600 --> 01:21:02,880
Boulevard. And when they were going to
develop the 17 acres behind us, my

1001
01:21:00,560 --> 01:21:09,520
husband who's now deceased, we went
around and informed everybody exactly

1002
01:21:06,400 --> 01:21:17,040
what was that issue. And so we convinced
the state and the people that were, you

1003
01:21:13,360 --> 01:21:24,000
know, either behind it or core of it and
so on that we all put in and decided

1004
01:21:21,040 --> 01:21:32,000
what we would do to preserve that and it
is now conservatory but we pay taxes on

1005
01:21:28,719 --> 01:21:37,440
because when we die then we can put it
into the conservatory but right now I

1006
01:21:34,239 --> 01:21:42,239
get a tax bill twice a year but because
It's limited. I don't pay much.

1007
01:21:39,679 --> 01:21:48,800
» It's not the same rate as my rest of my
couple acres. But the point is that we

1008
01:21:45,840 --> 01:21:55,280
didn't want to have a problem back.
There was 17 acres that belonged to the

1009
01:21:51,280 --> 01:21:59,920
school board and they wanted the money.
Well, they didn't care what was going to

1010
01:21:57,199 --> 01:22:04,639
happen. They wanted the money. I mean,
you know, sometimes I have a problem

1011
01:22:01,520 --> 01:22:13,280
with Mayfield schools because they don't
understand what they're actually doing,

1012
01:22:08,159 --> 01:22:20,000
but we put a 10-year lean of taxes on
our regular property that we pay and it

1013
01:22:17,280 --> 01:22:25,520
just went off recently. And the people
on the street behind Gates Mills that's

1014
01:22:22,719 --> 01:22:31,600
off of 91, they had to do the same
thing. So everybody was happy went after

1015
01:22:28,159 --> 01:22:38,800
the 10 years. But the conservatory is
supposed to maintain the properties that

1016
01:22:35,360 --> 01:22:45,760
they own as a conservatory. But they're
not doing that. So they have to be told,

1017
01:22:42,880 --> 01:22:51,040
you either do the maintenance or you're
not doing your job. So why should we

1018
01:22:48,239 --> 01:22:57,280
give you all this money? Instead, the
village itself should have to maintain

1019
01:22:53,440 --> 01:23:02,239
it. So, no one comes behind me and says,
"We're maintaining that. There's a creek

1020
01:22:59,760 --> 01:23:08,639
back there." There was a bridge that was
there when I moved in. Well, the bridge

1021
01:23:05,280 --> 01:23:14,000
got beat up after a while. So, recently
I had to rebuild the bridge because if

1022
01:23:12,080 --> 01:23:17,920
children go back there, they tell me,
"Oh, this is p public land. We are

1023
01:23:16,800 --> 01:23:25,199
allowed to play back there." I said,
"No, it's my land. get off because I

1024
01:23:21,679 --> 01:23:30,719
can't be responsible for other people's
kids playing in that woods when there's

1025
01:23:27,760 --> 01:23:35,120
a creek back there. And I made sure the
new bridge was up to standard so that

1026
01:23:33,600 --> 01:23:41,520
they couldn't put their heads through it
or whatever. But see, the pink sheet is

1027
01:23:38,719 --> 01:23:45,280
sent out every month.
By the way, all you speak up while we're

1028
01:23:43,679 --> 01:23:52,080
sitting back there. We can't understand
you. You, the mayor, every mommy. I go,

1029
01:23:48,400 --> 01:23:57,360
I can speak loud enough. So can you.
In the pink sheet, you give a space to

1030
01:23:55,040 --> 01:24:01,760
the L conservatory and you tell them to
explain exactly what they're doing and

1031
01:23:59,920 --> 01:24:07,040
how they're doing it and how they're
spending the money they want from our

1032
01:24:03,440 --> 01:24:11,840
taxes. If they don't do that, then it
should be a different group in the

1033
01:24:09,040 --> 01:24:17,840
community that starts maintaining this
because number one, our taxes are high.

1034
01:24:14,960 --> 01:24:21,520
A lot of it goes to the schools which we
have a right to know how they're

1035
01:24:19,280 --> 01:24:27,600
spending their money. And the other
thing is exactly how every penny is

1036
01:24:24,880 --> 01:24:33,840
spent to maintain the village, maintain
the roads, maintain anything around here

1037
01:24:30,639 --> 01:24:39,120
so that it makes a good community for us
to have when other people want to buy

1038
01:24:36,480 --> 01:24:44,000
houses and so on. What are the real
estate people telling them about this

1039
01:24:41,040 --> 01:24:50,560
village? what makes it desirable to live
here. And if they can't tell that and

1040
01:24:47,280 --> 01:24:56,639
nobody is telling them about it, then
we're committing fraud when we try to

1041
01:24:53,840 --> 01:25:01,920
sell a house. If you're not giving a
person a reason to live here because so

1042
01:24:59,840 --> 01:25:05,920
many the first thing they want when they
move in, they go, "Can't we put street

1043
01:25:03,760 --> 01:25:09,920
lights in? Can't we put sidewalks in?" I
go, if you wanted sidewalks, if you

1044
01:25:08,239 --> 01:25:16,320
wanted [clears throat] street lights, go
over to Mayfield Heights, go over to

1045
01:25:11,760 --> 01:25:21,600
Mayfield Village, go to Lynhurst. Sorry.
This is the way we structured this.

1046
01:25:20,000 --> 01:25:26,719
And the other thing people don't
understand, and I've had to, you know,

1047
01:25:24,239 --> 01:25:31,199
this garbage collection, please think
about it because they're not doing a

1048
01:25:28,960 --> 01:25:35,600
good job.
God help you if you don't put your

1049
01:25:33,600 --> 01:25:38,800
recycle bin out and then you put it out
and you're waiting and waiting waiting.

1050
01:25:37,280 --> 01:25:42,960
Well, we're going to come tomorrow and
say

1051
01:25:40,480 --> 01:25:49,679
I go,
"Why did I bother bring it out?" So,

1052
01:25:47,280 --> 01:25:54,960
think about what makes this village
unique, why you want to live here, and

1053
01:25:52,320 --> 01:26:00,400
if you don't, then tell them don't buy
the croc because our taxes are high for

1054
01:25:58,320 --> 01:26:06,480
what we get.
So the thing is that you're on council

1055
01:26:03,600 --> 01:26:11,840
and you're representing us. Make sure
you find out what we have to say about

1056
01:26:09,760 --> 01:26:17,920
certain things
because I sold real estate years ago. I

1057
01:26:15,840 --> 01:26:23,360
was a single woman and that was how I
made it through working as a teacher

1058
01:26:20,400 --> 01:26:31,120
because years ago they didn't pay us
very well and we had no benefits. So now

1059
01:26:28,239 --> 01:26:35,920
I'm retired. My husband is deceased. So
I'm still maintaining a house that is

1060
01:26:33,120 --> 01:26:41,760
very costly to them.
But I also realize it's because I choose

1061
01:26:39,840 --> 01:26:47,040
to live here.
So that's what you should stress with

1062
01:26:44,239 --> 01:26:54,000
your neighbors and so on.
I told people about the meeting and you

1063
01:26:49,920 --> 01:26:59,840
know maybe
come because you have a right to know

1064
01:26:56,560 --> 01:27:04,239
what's going on and the people on the
committee here need to know how we feel

1065
01:27:02,239 --> 01:27:08,280
about things.
>> Thank you Dorothy.

1066
01:27:05,040 --> 01:27:08,280
» Thank you Dorothy.

1067
01:27:08,400 --> 01:27:12,960
So, I was wondering if the language
could be tightened up a little bit

1068
01:27:11,760 --> 01:27:18,800
because I think what people are
expressing is a concern that levy

1069
01:27:15,920 --> 01:27:24,239
funding can be used for acquisitions and
other things besides maintaining

1070
01:27:21,920 --> 01:27:28,719
conserved property. And I think people
would feel a lot better if people just

1071
01:27:26,159 --> 01:27:35,120
restricted to conserving
maintaining property owned by of owned

1072
01:27:33,040 --> 01:27:40,960
that by the land in which that land
conservancy owns an interest whether

1073
01:27:37,679 --> 01:27:45,199
it's an easement or interested. They
should have an obligation to maintain

1074
01:27:42,960 --> 01:27:49,280
their property and the fund should be
applied for maintenance and

1075
01:27:47,120 --> 01:27:53,040
conservation. It shouldn't be so the
language shouldn't shouldn't be so loose

1076
01:27:51,280 --> 01:27:57,360
that they can use it for other things
like land acquisition. Why should we be

1077
01:27:55,120 --> 01:28:01,360
including their acquisition of other
property when they're not maintaining

1078
01:27:59,440 --> 01:28:05,360
property that they have and neighbors
have to pay for

1079
01:28:03,520 --> 01:28:10,400
invasive species on their property
because the land that conservy owns is

1080
01:28:09,120 --> 01:28:14,239
not being properly maintained. They
should have an obligation to maintain

1081
01:28:12,639 --> 01:28:20,080
their property and that's what the funds
should be used for, not for

1082
01:28:17,760 --> 01:28:23,120
miscellaneous types of purposes. There
should be a clear obligation. That's

1083
01:28:22,480 --> 01:28:28,000
what the word
>> I think it's preserve, protect. Um

1084
01:28:25,840 --> 01:28:31,120
there's four there's four action verbs
that are in the ballot language and in

1085
01:28:29,520 --> 01:28:38,360
the agreement in terms of what the what
the money could be used for

1086
01:28:34,480 --> 01:28:38,360
» preserve protect and there's

1087
01:28:38,480 --> 01:28:43,400
the thing that le acquisition

1088
01:28:43,520 --> 01:28:47,840
other things
>> okay

1089
01:28:46,080 --> 01:28:52,320
» and I think in the should have an
obligation do they have an obligation to

1090
01:28:50,480 --> 01:28:57,120
maintain their property
>> I I you know look at

1091
01:28:55,360 --> 01:29:02,239
three years ago, did did anybody talk
about invasives? We even know what

1092
01:28:58,560 --> 01:29:06,080
invasives were except for Emily.
You know, it's it's become the thing.

1093
01:29:04,159 --> 01:29:11,840
And um you know, I think it I think
we're probably the uh at the leading

1094
01:29:09,600 --> 01:29:15,040
edge or what have you of municipalities
that are doing things about it.

1095
01:29:12,960 --> 01:29:19,760
Certainly seems putting money aside and
actively working on it. So, I I don't

1096
01:29:17,040 --> 01:29:24,239
want to taint them with that, but
I I think they know that they need to

1097
01:29:22,159 --> 01:29:28,080
maintain their property and think they
do site visits and uh make sure the

1098
01:29:26,400 --> 01:29:31,520
fences are up and so on. We'll let them
speak to that. I'll bring that up to

1099
01:29:29,360 --> 01:29:34,400
them.
Perhaps there's some language as council

1100
01:29:33,040 --> 01:29:40,239
looks. They may want to tighten some
things up. Is there anything else on the

1101
01:29:37,040 --> 01:29:45,360
conservation on the conser on the
operating agreement? Let's call it that.

1102
01:29:44,159 --> 01:29:49,679
If not, I'm going to go forward with
what you what you provided me in the

1103
01:29:46,960 --> 01:29:54,080
last hour or so. Okay. I'd like to bring
back a document at the next council

1104
01:29:51,120 --> 01:29:59,280
meeting.
Okay. David,

1105
01:29:56,960 --> 01:30:05,040
what plan are you intending to have this
agreement made by council

1106
01:30:03,199 --> 01:30:10,960
in time for the beginning of early
voting the 6th? Is that your plan?

1107
01:30:09,280 --> 01:30:16,480
» My plan would be to have a conversation
with them in the next seven to 10 days

1108
01:30:13,520 --> 01:30:20,400
and um be able to
already got it on his computer. Give him

1109
01:30:18,320 --> 01:30:23,679
some specific direction on on what to
change and be able to bring it back to

1110
01:30:22,320 --> 01:30:31,600
the next council meeting on I think it's
September 15th, but here's a draft that

1111
01:30:27,440 --> 01:30:35,120
both parties have agreed to. Um
recognizing, you know, they've got 15

1112
01:30:33,440 --> 01:30:39,840
people, we've got seven or eight. you
know, 23 people can't negotiate a

1113
01:30:37,600 --> 01:30:43,920
document, so it'll have to have some
flexibility to it. But hopefully it has

1114
01:30:42,239 --> 01:30:47,520
the structure of what we've all just
talked about and we can look at the at

1115
01:30:46,159 --> 01:30:51,840
the wording as opposed to the big
issues.

1116
01:30:49,280 --> 01:30:55,600
» One other thought, this is just an idea.
Um, [clears throat]

1117
01:30:52,880 --> 01:31:00,639
I think that you you talk about the
operating agreement and incrementing

1118
01:30:58,320 --> 01:31:04,560
from the 2021 version, that's one way of
doing it. I think you ought to stand

1119
01:31:02,639 --> 01:31:09,440
back and say why do we need an operating
agreement

1120
01:31:06,719 --> 01:31:14,400
and build a case for having an operating
agreement that faces the future doesn't

1121
01:31:12,080 --> 01:31:18,719
behave the [clears throat] past and I
think you find a lot a lot of things in

1122
01:31:16,400 --> 01:31:22,960
here that uh
that we want

1123
01:31:20,159 --> 01:31:25,920
» well first of all uh welcome back I know
you were in the hospital for a while so

1124
01:31:24,400 --> 01:31:29,520
it's nice to see you physically here and
I'm glad that you recovered and

1125
01:31:27,280 --> 01:31:33,760
» I've not recovered back
>> well you're We've covered enough to be

1126
01:31:32,159 --> 01:31:36,880
to be in our presence. So, thank you for
that. And if you've got specific

1127
01:31:35,360 --> 01:31:39,520
comments, send them along. I'll be happy
to.

1128
01:31:37,280 --> 01:31:43,520
» I have done many times.
>> Just asking you want to do that. I'm not

1129
01:31:41,520 --> 01:31:48,159
going to dig in for If you've got a few
things that are um helpful, send me one.

1130
01:31:46,560 --> 01:31:54,560
Thank you.
>> Let us make one observation very short.

1131
01:31:51,520 --> 01:32:00,480
Um in 2021 when this whole thing was
renegotiated, the operating agreement,

1132
01:31:56,480 --> 01:32:06,480
the Navy for the most recent time um
that was a very very um argumentative

1133
01:32:03,679 --> 01:32:10,800
and very difficult period of time. The
village was running out of money. It was

1134
01:32:08,480 --> 01:32:17,433
projecting short-term medium-term
deficits. That was a big fight about how

1135
01:32:13,679 --> 01:32:22,120
much money should go to the conservancy.
[clears throat] But in spite of all that

1136
01:32:22,719 --> 01:32:30,719
debate, they got the levy on the bot on
the ballot in a timely fashion and they

1137
01:32:29,040 --> 01:32:34,960
negotiated
the concerns in the village an agreement

1138
01:32:33,120 --> 01:32:39,440
which became
live under. Um I don't know why this has

1139
01:32:37,280 --> 01:32:44,320
taken so long. Five years ago we knew
this was going to be coming up. Now,

1140
01:32:42,960 --> 01:32:48,880
beginning of this year, you established
a committee to to solve this problem for

1141
01:32:46,480 --> 01:32:53,679
us in a timely fashion. That simply
hasn't happened. And I don't know why. I

1142
01:32:51,360 --> 01:32:55,600
just simp don't understand it.
>> Well, we are where we are today and

1143
01:32:54,960 --> 01:32:59,280
we're moving forward.
>> Well, I know that why we are why are we

1144
01:32:57,760 --> 01:33:03,520
where we are today? I mean, it just
hasn't worked.

1145
01:33:00,880 --> 01:33:07,040
» It hasn't worked.
>> Worried about

1146
01:33:04,880 --> 01:33:10,960
» Thank you for your comment.
Okay, I'll go forward with that. Uh,

1147
01:33:08,960 --> 01:33:16,480
last item on here is discuss filling a
vacancy on council. I asked Sandra to

1148
01:33:14,560 --> 01:33:21,040
share her thoughts on this. We went back
to the time we did this with Ed Walsh's

1149
01:33:18,480 --> 01:33:26,080
passing and some of the procedures that
we followed. She wants to run those by

1150
01:33:22,960 --> 01:33:31,440
you and see if that's uh
>> agreeable to you.

1151
01:33:27,199 --> 01:33:37,679
» All right. So, the last council um
had the occasion to uh to appoint a

1152
01:33:33,760 --> 01:33:42,400
council member. Um the way the
requirement that we have as a council is

1153
01:33:39,679 --> 01:33:49,760
to appoint someone within within 30 days
of uh of John's uh res resignation. When

1154
01:33:46,560 --> 01:33:55,920
we did this um a year and a half ago,
there were five candidates that had

1155
01:33:52,000 --> 01:34:02,239
come, you know, come forward. Um what we
what we did is u put out a notice um of

1156
01:33:59,920 --> 01:34:10,719
you know the vacancy and invited people
to submit a letter uh and and a resume

1157
01:34:06,480 --> 01:34:17,760
um about their qualifications and uh and
interest. Um this year

1158
01:34:14,800 --> 01:34:24,080
we are within the deadline for getting
this information out in the pink sheet.

1159
01:34:20,639 --> 01:34:28,080
So, if we can settle on a process th
this evening, I can get the information

1160
01:34:26,320 --> 01:34:32,480
to Gail tomorrow morning. It'll be in
the pink sheet, which which is great

1161
01:34:30,159 --> 01:34:37,440
because that'll go out to, you know,
hopefully all all the residents. Um,

1162
01:34:34,960 --> 01:34:42,239
other ways of of communicating that we
we've used as Gates Mills Connect um

1163
01:34:40,000 --> 01:34:46,400
putting it on the websites and uh
putting up flyers in the in the

1164
01:34:43,920 --> 01:34:51,280
buildings around the uh around the
village.

1165
01:34:48,400 --> 01:34:55,679
The only requirement of for applying is
that you be a resident of the village um

1166
01:34:53,600 --> 01:35:00,400
and have a minimum of three living here,
a minimum of three years.

1167
01:34:58,400 --> 01:35:05,760
Um
what we what we did uh last time was

1168
01:35:03,280 --> 01:35:11,600
conduct um before the before the
deadline for submitting your interest

1169
01:35:07,920 --> 01:35:16,000
and your resume. We had a um uh an
information session for prospective

1170
01:35:14,000 --> 01:35:21,280
council applicants and that was
conducted by the mayor and by um by Todd

1171
01:35:19,040 --> 01:35:28,320
and uh I think it was a you know
wellreceived um session because you know

1172
01:35:25,360 --> 01:35:32,000
truly people have no idea really about
what goes on in council and we didn't

1173
01:35:30,159 --> 01:35:36,639
cover everything in that meeting but it
at least was a was a primer and if

1174
01:35:34,400 --> 01:35:42,000
people were still interested after that
um after that meeting you know there the

1175
01:35:38,800 --> 01:35:47,280
deadline to uh um to submit your your
your interest through resume. The next

1176
01:35:44,480 --> 01:35:52,560
thing we did is conducted interviews um
in private individually. So of the five

1177
01:35:50,000 --> 01:35:56,960
candidates. Um we did that on a Saturday
morning which seemed to work out pretty

1178
01:35:54,239 --> 01:36:01,280
well for council and for the um you know
for the candidates. And then after that

1179
01:35:59,199 --> 01:36:06,800
there was a council discussion on
another date and a and a and a vote

1180
01:36:03,760 --> 01:36:13,199
majority vote to select that to select
that new uh council member. Um and then

1181
01:36:10,719 --> 01:36:20,159
the person was approved at the uh next
council meeting. So working backwards uh

1182
01:36:17,360 --> 01:36:26,320
I was I was just well you know before I
talk about a a dead timeline. Does that

1183
01:36:23,199 --> 01:36:33,440
process seem seem fair? um something
you're interested in participating in.

1184
01:36:30,080 --> 01:36:38,480
Um so ideally if we had a candidate
before the September 15th and could vote

1185
01:36:36,480 --> 01:36:44,080
on it on that council meeting that would
allow us to have you know a candidate on

1186
01:36:40,800 --> 01:36:49,199
board um without having a special coun
special council meeting. So, um, it's

1187
01:36:47,280 --> 01:36:53,520
possible that as early as tomorrow,
information could could go out about

1188
01:36:51,280 --> 01:36:58,159
about this vacancy and certainly the
pink sheet comes out on the 1st or 2nd

1189
01:36:55,440 --> 01:37:03,360
of September. So, that's that's kind of
soon enough, too. Um we have Labor Day

1190
01:37:01,440 --> 01:37:08,960
coming coming up and I wouldn't want to
do anything on that Friday through

1191
01:37:05,360 --> 01:37:13,760
through Monday but um
that that Tuesday, Wednesday, you know

1192
01:37:11,760 --> 01:37:22,639
September 8th or 9th might be a good day
to um conduct the information session.

1193
01:37:18,080 --> 01:37:28,560
um that Friday is the 11th and I was
thinking that that would be a a deadline

1194
01:37:25,440 --> 01:37:35,199
to to submit um because we would have
notified them by September one um

1195
01:37:32,719 --> 01:37:39,360
in the pig sheets and other other ways
and they don't have to go to the

1196
01:37:37,440 --> 01:37:45,199
information session but anyway that
gives them almost if they have to submit

1197
01:37:41,840 --> 01:37:50,880
by the 11th it's almost well week and a
half um to to [clears throat] submit. Um

1198
01:37:48,960 --> 01:38:00,239
I was thinking if the interview there's
a Saturday, Saturday the 12th if we did

1199
01:37:53,760 --> 01:38:04,960
the interviews um that date and then
you know the next day or later that day

1200
01:38:02,000 --> 01:38:10,239
had the council discussion and and and
vote um and then confirmed it on that

1201
01:38:08,159 --> 01:38:17,000
following Tuesday which is the 15th in
the council meeting.

1202
01:38:13,600 --> 01:38:17,000
» Sounds good.

1203
01:38:17,840 --> 01:38:21,000
that there.

1204
01:38:23,280 --> 01:38:32,520
» Okay. So, we'll we'll I'll work with the
staff to put that together.

1205
01:38:27,840 --> 01:38:32,520
» We get something in the Valley Times

1206
01:38:33,119 --> 01:38:40,159
Valley.
>> Okay. Thank you. All right. Thank you.

1207
01:38:38,400 --> 01:38:44,159
» Thank you.
So,

1208
01:38:42,000 --> 01:38:46,639
sorry. It's the 11th we're looking at
for the interviews

1209
01:38:44,880 --> 01:38:50,400
» for the deadline would be Friday,
September 11th, and the interviews would

1210
01:38:48,639 --> 01:38:53,400
be Saturday morning the 12th.
>> Okay.

1211
01:38:56,639 --> 01:39:00,719
» Um well, Saturday morning the 5K.
>> Yeah. Yeah.

1212
01:38:59,920 --> 01:39:04,639
» We're out of town.
>> Maybe Sunday.

1213
01:39:02,880 --> 01:39:06,719
» Um last year or the last time we did do
this was actually on a weekday because I

1214
01:39:05,920 --> 01:39:10,239
remember
>> the interviews.

1215
01:39:07,520 --> 01:39:14,400
» Yes.
Mhm.

1216
01:39:12,080 --> 01:39:17,280
» I think it's for the other two, but
>> Yeah. Okay. Did it on a Saturday.

1217
01:39:16,080 --> 01:39:21,360
» Okay.
>> So, okay. I mean, what do you think?

1218
01:39:20,320 --> 01:39:24,560
» So, yeah. I was like, where do I have
the 12? Where do I have the 12?

1219
01:39:22,880 --> 01:39:26,320
» Yeah. And you're out of town. You're out
of You're out of town.

1220
01:39:25,920 --> 01:39:28,800
» You're out of town.
>> The whole weekend.

1221
01:39:27,440 --> 01:39:30,880
» No, I was wrong.
>> Oh,

1222
01:39:29,119 --> 01:39:33,119
» I thought the fun run was this this
weekend.

1223
01:39:31,440 --> 01:39:36,880
» Oh, yeah. So, the 12th. So, the morning
of the 12th. So, is because I realize it

1224
01:39:35,520 --> 01:39:41,920
because it's Roshashana and I know
that's that was one of the open dates

1225
01:39:38,800 --> 01:39:45,280
for the race. So, Um, so, uh, the
morning of the 12th would be bad for me,

1226
01:39:43,520 --> 01:39:51,080
but we are done at 11:00. So, if we did
later, that would be fine. Um,

1227
01:39:52,159 --> 01:39:56,639
» so, Saturday afternoon or Sunday
morning?

1228
01:39:55,760 --> 01:39:59,199
» Not Sunday morning.
>> Yeah.

1229
01:39:57,679 --> 01:40:02,199
» All right. Saturday afternoon.
>> Mhm.

1230
01:40:07,199 --> 01:40:15,920
And I and we had and you know we'll
detail this out but each interview was a

1231
01:40:12,080 --> 01:40:20,480
certain length of certain length of time
everybody we prepared questions

1232
01:40:17,679 --> 01:40:24,480
everybody had their own own question the
same questions were asked of each

1233
01:40:22,080 --> 01:40:30,719
candidate. Um sometimes there was an
additional back and back and forth

1234
01:40:28,880 --> 01:40:34,960
but I think the process worked worked
well.

1235
01:40:32,400 --> 01:40:37,679
» Well
that was great. we just dust it off

1236
01:40:36,239 --> 01:40:41,199
again. We kept everything. So, it's
great that you kept all that stuff

1237
01:40:39,360 --> 01:40:44,719
rather than having to recreate it all.
>> Um,

1238
01:40:42,719 --> 01:40:49,520
the only other thing I'll note, I I am
in DC for work the 14th. So, be here,

1239
01:40:47,119 --> 01:40:52,639
but I could if we did an evening if we
for what whatever we need to decide. So,

1240
01:40:51,040 --> 01:40:54,400
if we're interviewing on the Saturday,
>> okay,

1241
01:40:52,880 --> 01:40:58,560
» I don't know if we're trying to avoid
the Sunday.

1242
01:40:56,400 --> 01:41:02,159
» Sunday. So, Monday would be the
>> Yeah, I would it would have to be in the

1243
01:41:00,000 --> 01:41:07,360
evening and I would have to zoom in.
>> I I don't think I'll be flying back.

1244
01:41:04,880 --> 01:41:09,520
Yeah, if we did it on the 14th. So, or I
guess we could decide after we

1245
01:41:08,960 --> 01:41:12,800
interview, but
>> yeah, we could decide after the

1246
01:41:10,960 --> 01:41:16,800
interviews.
>> Yeah.

1247
01:41:14,400 --> 01:41:19,920
» Yeah. The advantage of having a day is
you have a chance to kind of Friday a

1248
01:41:19,280 --> 01:41:22,800
little bit
>> as a backup

1249
01:41:21,760 --> 01:41:24,480
» Friday
>> the 11th

1250
01:41:23,760 --> 01:41:28,159
» or the interview
>> instead of changing it is the deadline.

1251
01:41:26,159 --> 01:41:34,480
Make the deadline like that Thursday the
10th and then do it on Friday

1252
01:41:32,239 --> 01:41:38,400
the 11th. So not just
>> yeah that we'd have to do that in the

1253
01:41:36,719 --> 01:41:39,920
evening for people who might be working.
>> Okay.

1254
01:41:38,880 --> 01:41:42,800
» So
>> your choice Friday evening or Saturday

1255
01:41:41,920 --> 01:41:45,440
evening?
>> Saturday afternoon

1256
01:41:43,920 --> 01:41:49,679
» or afternoon? I'm sorry.
>> It's going to be after Saturday. Yeah.

1257
01:41:49,440 --> 01:41:54,320
» Okay.
>> All right. All right. So Saturday.

1258
01:41:52,239 --> 01:41:56,719
» All right. Thank you.
>> Can I have a motion to adjourn our

1259
01:41:55,600 --> 01:42:01,199
meeting? So moved.
>> Thank you. M second. Thank you. Roll

1260
01:41:58,560 --> 01:42:02,239
call.
>> Yes.

1261
01:42:01,679 --> 01:42:04,400
» Greco.
>> Yes.

1262
01:42:03,360 --> 01:42:07,040
Yes.
>> Yes.

1263
01:42:06,000 --> 01:42:10,560
» Yes.
>> Yep.

1264
01:42:08,239 --> 01:42:14,520
» Thank you all for attending what I have
to do.

1265
01:42:11,520 --> 01:42:14,520
» Okay.

1266
01:42:15,199 --> 01:42:18,199
» Yes.

1267
01:42:18,480 --> 01:42:22,320
You need to be save