1 00:00:16,239 --> 00:00:26,070 [Music] okay we're we're ready I'd like to call 2 00:00:23,220 --> 00:00:34,009 or the Genoa Charter Township board meeting on April 20th 2020 if everyone 3 00:00:30,720 --> 00:00:34,009 would stand for the Pledge of Allegiance 4 00:00:37,180 --> 00:00:40,469 [Music] 5 00:00:58,940 --> 00:01:11,490 but next on our agenda is called to the public we have a phone line that's open 6 00:01:07,560 --> 00:01:18,930 and we also requested folks beforehand to email us as with all call to the 7 00:01:15,780 --> 00:01:23,220 public's we do not and immediately to those requests but we didn't eat those 8 00:01:21,750 --> 00:01:29,729 and if there's something we need to get back with you on and we will so we'll 9 00:01:26,369 --> 00:01:36,180 just kind of proceed from there this is just a new territory for all of us so 10 00:01:31,590 --> 00:01:45,360 bear with us let's move to the approval of the consent agenda the approval 11 00:01:40,470 --> 00:01:54,829 bartilson moves approval supports we have a motion in support of discussion 12 00:01:49,220 --> 00:01:59,509 all in favor signify by saying aye oh actually I already broke my own rule 13 00:02:00,560 --> 00:02:12,750 let's move on to the approval of the regular agenda that would be items 4 14 00:02:08,310 --> 00:02:16,470 through 6 plus correspondence Russian and 15 00:02:13,560 --> 00:02:25,849 a couple of memos yeah what I've heard moves approval Martinson support we have 16 00:02:21,989 --> 00:02:35,959 a motion and support is there any dissension we're gone this passes with 17 00:02:31,560 --> 00:02:35,959 unanimous importantly now have an agenda 18 00:02:36,470 --> 00:02:42,569 item number four this is a request for the approval of an agreement with a 19 00:02:41,280 --> 00:02:48,690 Livingston County Road Commission quarter Dylan sweet long sweeping 20 00:02:45,450 --> 00:02:55,400 improvement with a 50% cost sharing with Livingston County Road Commission not to 21 00:02:51,480 --> 00:03:05,640 exceed ninety nine thousand dollars I move to approve for discussion find 22 00:03:01,049 --> 00:03:10,890 support okay I have a question maybe you can help clarify this for me in fact 23 00:03:08,040 --> 00:03:17,700 this appears for the next for item not only item four but also four five and 24 00:03:12,900 --> 00:03:24,570 six on item one of the project agreement it says the cost of the project not to 25 00:03:21,540 --> 00:03:31,290 exceed ninety nine thousand and if you drop down to item C it says on the third 26 00:03:28,920 --> 00:03:36,840 line if there is a dispute over the balance due upon completion Township 27 00:03:34,590 --> 00:03:51,769 will pay the amount claimed by the Road Commission doesn't that contradict each 28 00:03:39,120 --> 00:03:56,790 other so I'm sorry jr. on section one C yes well first I'm on the fruit and 29 00:03:54,959 --> 00:04:02,209 number one the section on number one says project not to exceed ninety nine 30 00:03:59,519 --> 00:04:08,579 thousand then you can drop down to see it says if there's a dispute over the 31 00:04:05,459 --> 00:04:13,319 balance do Township will pay the amount claimed by the Road Commission that's 32 00:04:11,100 --> 00:04:20,669 scene one seems to contradict the other I'm either you do not exceed 99 or you 33 00:04:17,340 --> 00:04:25,950 do if they calculated it to be over ninety nine all I can tell you this is 34 00:04:24,210 --> 00:04:27,870 standard boilerplate language that they have 35 00:04:26,580 --> 00:04:34,379 the same language we've approved probably dozens of times the Road 36 00:04:31,349 --> 00:04:40,229 Commission has eaten a lot of overages whenever we get into a problem they take 37 00:04:37,830 --> 00:04:46,379 it on the chin for us so I don't foresee any issues typically they have a 10% 38 00:04:44,250 --> 00:04:50,099 overage when we do special assessments but because this is a cost sharing 39 00:04:48,150 --> 00:04:54,169 project they have a little bit different language but this is what we've proved 40 00:04:52,469 --> 00:04:59,969 over and over again if you'd like I can check with Council to see if we need to 41 00:04:57,060 --> 00:05:06,469 table this or whatever but we haven't had well I think that's boilerplate from 42 00:05:04,110 --> 00:05:14,009 a lot of contracts it just means withhold payment under a contract while 43 00:05:11,069 --> 00:05:19,590 you're disputing I don't know that that applies to an overage it's just you know 44 00:05:17,280 --> 00:05:27,960 if you're not happy where to work at a point in time paper payment and arguably 45 00:05:23,779 --> 00:05:32,039 what I think that almost I are millions of contracts are written that I hurt her 46 00:05:29,580 --> 00:05:38,490 a lot of cases especially when you're dealing with I'll call it underground 47 00:05:33,990 --> 00:05:43,830 work what transpires is we can sit there and say we have the best knowledge 48 00:05:40,669 --> 00:05:48,889 possible of what we're getting into but you could put a shovel in the ground and 49 00:05:45,509 --> 00:05:54,150 hit water a ton of it yet one foot whatever the case may be so it's just 50 00:05:51,960 --> 00:06:01,199 that precautionary thing in the event there they totally unforeseen and to do 51 00:05:57,569 --> 00:06:06,139 the appropriate engineering hydro and everything else we would never get a 52 00:06:03,960 --> 00:06:14,430 real project done anywhere in the state well and I know you'll recall we have 53 00:06:09,389 --> 00:06:17,129 done and we have done deal so there shouldn't be many surprises we know what 54 00:06:16,409 --> 00:06:20,550 we're getting into and you're right Jim that's not really 55 00:06:19,259 --> 00:06:29,159 for overages it's just if there's any claim we're agreeing to pay so what's 56 00:06:26,099 --> 00:06:33,180 your pleasure folks we have like you said we've approved this boilerplate 57 00:06:30,659 --> 00:06:40,110 contract many times I do I don't have a problem moving forward my face 58 00:06:36,620 --> 00:06:47,490 well--we're prove all okay well support the one thing I'm going to 59 00:06:44,460 --> 00:07:01,370 request from the motion support is that we change the term and the headline from 60 00:06:50,129 --> 00:07:07,409 Brighton Street to Brighton Road - okay could I make one more correction here - 61 00:07:04,110 --> 00:07:14,969 absolutely let's go back to item one and on the second sentence it says the 62 00:07:09,629 --> 00:07:19,830 remaining balance of will be paid should one of the utter the of should be 63 00:07:16,680 --> 00:07:26,490 removed and it should say the remaining balance will be paid by the Livingston 64 00:07:22,110 --> 00:07:31,520 County Road Commission sure we can delete the of okay that goes for the 65 00:07:30,180 --> 00:07:38,090 other two as well they both say the same thing thank you 66 00:07:41,659 --> 00:07:55,340 with those couple of modifications clean up does everybody understand exactly 67 00:07:49,289 --> 00:07:55,340 what we have now here yes is there any 68 00:07:55,819 --> 00:08:09,810 dissenting votes hearing none this will pass with unanimous support 69 00:08:04,729 --> 00:08:14,310 okay item number five and you'll probably have to bring up at least the 70 00:08:11,580 --> 00:08:18,389 of again let's go to the request for the approval of an agreement 71 00:08:15,300 --> 00:08:25,020 Livingston Commission warming mill an overlay of chosen Road from Brighton 72 00:08:21,629 --> 00:08:29,819 Road to last with a 50% cost sharing with the Livingston County Road 73 00:08:27,029 --> 00:08:37,399 Commission not to exceed one hundred and eighty two thousand five hundred what is 74 00:08:33,300 --> 00:08:42,240 your pleasure I guess I just want a point of reference here is that we are 75 00:08:39,870 --> 00:08:48,870 doing these projects because their public roads and the county contributes 76 00:08:45,480 --> 00:08:53,740 to these we cannot participate if it's not a public County Road so that's why 77 00:08:51,810 --> 00:09:04,060 we're targeting these four streets yeah I just one question about it this 78 00:08:57,340 --> 00:09:10,600 is from Brighton Road to Latin Road one point or Chilton Road Brighton Road to 79 00:09:07,270 --> 00:09:16,600 Latin Road approximately 1.1 miles is that all of this one well there it's 80 00:09:13,570 --> 00:09:26,530 it's hard to believe but yes just past that roundabout yeah I just I looked at 81 00:09:20,110 --> 00:09:29,740 a map I could what might throw a little bit Jim is the roundabouts brand-new and 82 00:09:28,720 --> 00:09:35,260 it's in the middle of it so they're not going to work they've already done 83 00:09:31,330 --> 00:09:45,670 probably about a fifteen fifteen tenths of a mile correct 84 00:09:41,250 --> 00:09:58,270 okay I don't have an issue Mortensen moves approval and you mentioned I think 85 00:09:54,130 --> 00:10:07,810 the of is still in this one also that's not yeah yes and remove that rep sure 86 00:10:02,740 --> 00:10:17,250 yes yes okay yes if an ocean apart with that change any comment any discussion 87 00:10:17,610 --> 00:10:33,960 hearing none is there any dissent in regard to this particular motion yeah 88 00:10:29,040 --> 00:10:40,360 this passes with unanimous support let's move to number six this is approval of 89 00:10:38,620 --> 00:10:49,570 an agreement with the living Scotty Road Commission for a milk overlay of door 90 00:10:43,510 --> 00:10:54,490 road from by 96 to River with a 50% cost sharing with the Livingston County Road 91 00:10:51,820 --> 00:10:58,380 Commission not to exceed one hundred and twenty two thousand five hundred dollars 92 00:10:58,620 --> 00:11:12,910 what is your pleasure low approval is culeros Marcus the support 93 00:11:07,120 --> 00:11:22,029 whatever of course removing the of you guys yeah okay so we have a motion 94 00:11:16,180 --> 00:11:40,420 support any further discussion any dissension hearing none this passes with 95 00:11:27,550 --> 00:11:45,370 unanimous support is she'd have a memo from Comcast and this is they're gonna 96 00:11:43,959 --> 00:11:50,379 continue to ensure that our communications facilities and services 97 00:11:47,800 --> 00:11:57,100 are operating and maintained during this period of a national emergency related 98 00:11:53,139 --> 00:12:01,870 to Kovac nineteen you have another memo from Comcast 99 00:11:58,410 --> 00:12:08,019 related to the Cartoon Network moving to digital preferred package and the last 100 00:12:05,860 --> 00:12:13,749 item you have is correspondence between our Township manager Mike Arkin all and 101 00:12:10,509 --> 00:12:30,399 the resident who appreciates what we've done with refuse collection and disposal 102 00:12:16,120 --> 00:12:36,579 for his personal property and part of that if you wish to make comment or ask 103 00:12:32,290 --> 00:12:41,230 questions or I should say if the manager are you going to go over your response 104 00:12:38,410 --> 00:12:45,670 in this discussion item sure I have a couple things our council is watching us 105 00:12:43,929 --> 00:12:50,189 apparently an indicated bill that we didn't close the call to the public so 106 00:12:47,470 --> 00:13:01,059 that actually appropriate at this time make a motion to close the call to the 107 00:12:54,009 --> 00:13:13,179 public hearing no dissent all the public is did we get a support who is their 108 00:13:09,279 --> 00:13:24,449 original maker technically I was which I can't do Robin and Diana yes thank you 109 00:13:24,689 --> 00:13:31,799 and normally we don't even have to do with them but I appreciate it 110 00:13:35,220 --> 00:13:41,980 so in terms of the correspondence and four-member discussion I thought it was 111 00:13:39,850 --> 00:13:47,740 appropriate to update the board as to what we're doing in this pandemic we 112 00:13:45,069 --> 00:13:52,269 because we've stayed pretty solid water and sewer and refuse are the three 113 00:13:50,379 --> 00:13:57,339 essential services we provide here you can throw in elections too sorry Polly 114 00:13:54,449 --> 00:14:01,959 elections refuse water and sewer so we basically split the workforce in 115 00:13:59,829 --> 00:14:07,420 half to separate them if something happens we don't need everyone getting 116 00:14:04,749 --> 00:14:12,399 sick at one time we're driving separately the crews are showing up 117 00:14:10,689 --> 00:14:17,079 independently so they're not having three two or three guys's a truck the 118 00:14:14,949 --> 00:14:22,779 biggest concern here has been refuse collection advanced was down eight 119 00:14:19,329 --> 00:14:27,519 drivers due to one positive and some pre-screening issues so we've 120 00:14:25,329 --> 00:14:31,959 temporarily suspended the large item pickup in any yard waste collection I 121 00:14:29,699 --> 00:14:37,389 talked to the district manager today they're getting back 122 00:14:33,999 --> 00:14:42,569 drivers some new ones they're leaving but the whole is getting back to normal 123 00:14:39,519 --> 00:14:48,459 and they're hoping to reinstitute a large item pick up very shortly 124 00:14:46,509 --> 00:14:53,949 I would hope in may hopefully when the executive orders change if we don't 125 00:14:50,949 --> 00:14:57,490 don't get extended so same thing with yard waste we've canceled the spring 126 00:14:55,569 --> 00:15:01,389 yard waste pickup or drop-off here at the township hall people have been 127 00:15:00,069 --> 00:15:06,579 pretty understanding they you know that this is a unique situation we've had a 128 00:15:03,009 --> 00:15:11,290 few residents one thing that's going on is a lot of people are cleaning out 129 00:15:08,199 --> 00:15:17,139 attics and garages so we've seen a real spike in in garbage flow but they've 130 00:15:15,429 --> 00:15:22,569 done a great job we're trying to keep the drivers in the truck we don't want 131 00:15:18,670 --> 00:15:27,569 them touching material and so far knock on wood we've been able to stay the 132 00:15:23,949 --> 00:15:32,560 course and not have any missed pickups greg has some more information for you 133 00:15:31,030 --> 00:15:40,210 there's also a recommendation that we suspend overdue payments penalties for 134 00:15:37,500 --> 00:15:43,540 for our water and sewer users or users which i think is appropriate 135 00:15:41,440 --> 00:15:49,150 we've got enough operating cash to handle that for a quarter or two and 136 00:15:47,130 --> 00:15:53,890 seems like the right thing to do given the fact that so many folks are not 137 00:15:51,010 --> 00:15:57,880 drawing a paycheck right now and just there you all know the emag Water 138 00:15:55,540 --> 00:16:06,310 Authority already approved to waive the penalties on their billing and authority 139 00:16:02,760 --> 00:16:13,360 good well I don't have problem with that but should we not make it have that make 140 00:16:08,650 --> 00:16:19,680 a motion that's entirely appropriate if you would like to make a motion to 141 00:16:15,400 --> 00:16:26,260 suspend late fees for the Oak Point water Lake Edgewood water and sewer 142 00:16:23,350 --> 00:17:03,580 districts that would be appropriate kind of them yeah it is it's a so hunt motion 143 00:16:55,470 --> 00:17:24,040 support support yes we did at M hog geo in regard to holding off any one other 144 00:17:14,890 --> 00:17:34,420 item related to the Dylan is there a need dissent hearing none and this pass 145 00:17:29,290 --> 00:17:40,120 is with support sorry go ahead Mike sure in regards to the Dylan project we were 146 00:17:37,480 --> 00:17:43,470 trying very hard to do that in concert with a special assessment for the 147 00:17:41,740 --> 00:17:50,590 balance of the neighborhood over there Dylan 148 00:17:44,980 --> 00:17:55,720 a Magnolia Laurel and Holly we were gonna try to do all those roads at once 149 00:17:53,309 --> 00:17:59,200 the projects can move forward independently the drainage that we all 150 00:17:57,760 --> 00:18:03,490 are aware of that we've been talking about for school is really within a 151 00:18:01,360 --> 00:18:10,299 two-block stretch coming off a Brighton Road north on Dillon we have a contract 152 00:18:07,929 --> 00:18:15,700 with the Road Commission to do a slurry coat and patch seal which would have 153 00:18:13,030 --> 00:18:19,419 really made it look nice given this pandemic I didn't think it was 154 00:18:18,130 --> 00:18:23,590 appropriate to move forward with the informational meetings and kind of the 155 00:18:20,919 --> 00:18:28,630 hands-on hand-holding we need to do with the neighborhood to get this thing done 156 00:18:25,030 --> 00:18:34,210 right so again we're gonna try to do that they can move forward independently 157 00:18:31,350 --> 00:18:38,020 so I'm gonna send a letter if it's okay with the board doing two things one 158 00:18:36,610 --> 00:18:43,540 letting them know we're going to address their problem which is gonna be very 159 00:18:40,600 --> 00:18:48,280 very popular - I'm going to inform them that once we get past these open meeting 160 00:18:46,150 --> 00:18:51,820 restrictions and you know the restriction on the number of people who 161 00:18:49,570 --> 00:18:55,390 can congregate one spot will move forward with an informational meeting 162 00:18:53,200 --> 00:18:59,679 and try to get an SI D done so everything will look look all new out 163 00:18:58,270 --> 00:19:02,590 there but I think you're gonna be very very popular you're gonna make a lot of 164 00:19:01,059 --> 00:19:13,500 people happy by the action you just took this evening other discussion yes 165 00:19:10,870 --> 00:19:23,380 [Music] billon I talked to Dan I attended an 166 00:19:17,049 --> 00:19:32,830 empty a webinar on actions related to the virus and I got to tell you it was a 167 00:19:29,890 --> 00:19:37,660 good seminar but I reteamed nothing I mean it just went into when you're about 168 00:19:35,620 --> 00:19:46,270 the other and I think part of the problem it was a QA different people 169 00:19:41,350 --> 00:19:51,549 wrote in emails and I don't know about you but if you what I did go to any 170 00:19:48,640 --> 00:19:58,130 seminar you know I listened to the presentation or I get to the Q&A part it 171 00:19:55,240 --> 00:20:06,710 just doesn't work for me but it raises a question and in light of 172 00:20:03,140 --> 00:20:19,340 this new digital age we should re-examine our per diem policy about 173 00:20:13,419 --> 00:20:27,350 attending meetings you know any kind of meeting that is reimbursable and should 174 00:20:24,799 --> 00:20:35,000 somebody approve it to members approve it how should it work I don't know but I 175 00:20:30,820 --> 00:20:42,470 think for a future meeting maybe Mike could draft the policy or update the 176 00:20:38,720 --> 00:20:50,090 policy we have take a look at it what do you think I would I would lean toward 177 00:20:46,390 --> 00:20:57,230 pre-approval okay before you attend the meeting yeah yeah we can do that find up 178 00:20:54,919 --> 00:21:02,929 a BMP and get something back to you next meeting now again Garbus whether it's 179 00:21:00,530 --> 00:21:09,470 pre-approval or a post it should then if it's pre-approval we still should have a 180 00:21:05,210 --> 00:21:15,710 policy in place for that we'll just be ahead of the curve in case this comes up 181 00:21:11,720 --> 00:21:28,220 again hopefully this is yeah and this to me would apply to attendance out of town 182 00:21:25,909 --> 00:21:33,230 conferences or conferences by anybody was going to be expenses incurred so if 183 00:21:31,789 --> 00:21:35,809 you're broader kind of a little bit broader but take a look at it yeah very 184 00:21:35,570 --> 00:21:42,830 good yep good cuz it's Jimmy Chang the 185 00:21:40,159 --> 00:21:46,640 world's changing now I don't think I don't know what it's ever going to go 186 00:21:44,600 --> 00:21:53,419 back to but I think it's gonna whatever it turns out to be is gonna be different 187 00:21:48,980 --> 00:22:02,510 before does virus I couldn't disagree with you there on him okay anything else 188 00:21:57,370 --> 00:22:09,320 nope I have one quick thing did receive a coughing Panhandle Eastern last Friday 189 00:22:06,250 --> 00:22:13,459 they're going to be doing some property some clearing of their ease 190 00:22:11,419 --> 00:22:18,589 and he just wanted to give us a head up heads up so in case we were getting any 191 00:22:16,309 --> 00:22:24,529 phone calls or anything they did send out letters to all of the folks that 192 00:22:21,259 --> 00:22:28,549 would be involved with this but I just thought it was a nice gesture to say we 193 00:22:27,259 --> 00:22:34,909 know you're probably going to get the phone call so at least you know it's in 194 00:22:31,009 --> 00:22:40,369 our easements they've notified and left a number and stuff like that so if you 195 00:22:36,769 --> 00:22:46,339 hear anything that was all they've been quite aboveboard in regard to that and 196 00:22:43,070 --> 00:22:55,489 legally to do so by the way since was in those easements and my last comment 197 00:22:52,669 --> 00:22:59,570 personally is that we know that the state is already talking about struggles 198 00:22:57,379 --> 00:23:03,049 with their budget everything else so let's just make sure we're very 199 00:23:00,919 --> 00:23:09,649 cognizant and diligent when it comes to our budget we've done a phenomenal job 200 00:23:05,209 --> 00:23:14,359 through the years and let's just not count on any money from the state and 201 00:23:11,959 --> 00:23:18,950 just keep plodding ahead and I think we're in fantastic financial shape all 202 00:23:17,479 --> 00:23:24,889 of you folks that have been around a while have really done well with that 203 00:23:20,959 --> 00:23:30,049 and so it puts us in a good place but just be aware that could crop up and we 204 00:23:28,070 --> 00:23:38,839 shouldn't be shocked by it and then we do so I appreciate that also appreciate 205 00:23:34,389 --> 00:23:43,639 all the effort by all of you and all of the staff during these times that we've 206 00:23:40,969 --> 00:23:49,909 pretty well been seamless and totally operational so that's got to play well 207 00:23:47,209 --> 00:23:56,899 with all of our constituents and everyone out everyone else so thank you 208 00:23:53,329 --> 00:24:03,409 very much appreciate it yeah I like to give a quick update on elections I have 209 00:24:01,039 --> 00:24:08,059 about 85 people that work for me for elections and I'm going to be sending 210 00:24:05,329 --> 00:24:12,079 them a letter early in May make sure that they're still wanting to work the 211 00:24:09,529 --> 00:24:16,339 election and I hope I get a really good response because if I don't I don't know 212 00:24:14,989 --> 00:24:20,479 how we're gonna be right I don't know how any clerk in the state of Michigan 213 00:24:18,739 --> 00:24:24,650 is run going to run their election if they lose half of their people the state 214 00:24:23,359 --> 00:24:33,050 of Michigan can only do so much so hopefully it's gonna work out 215 00:24:29,090 --> 00:24:38,060 for us let's hope so are there any now all the elections have 216 00:24:36,020 --> 00:24:43,720 been postponed till essentially August is that true yeah the next election is 217 00:24:40,520 --> 00:24:48,940 August we start preparing early in June so that's only a little bit better than 218 00:24:46,460 --> 00:24:56,480 a month from now we'll be sending out 4,500 absent order ballot requests but 219 00:24:52,880 --> 00:25:01,490 we have close to 16,000 persons that are eligible to vote in Genoa Township so 220 00:24:59,810 --> 00:25:08,210 I'm really hoping that more people will sign up for automatic receipt receipt of 221 00:25:05,390 --> 00:25:17,210 fellows at home and then they can vote um at home and take their time alrighty 222 00:25:11,600 --> 00:25:20,810 anything else anyone a motion for adjournment is in order 223 00:25:18,760 --> 00:25:35,390 excuse me do we have to have another call to the public no no ok move to 224 00:25:26,210 --> 00:25:44,450 adjourn and that's the part with Jim who is the support Jerry I think so I'm 225 00:25:39,980 --> 00:25:51,280 sorry okay Rosa's voice really well what can I tell you I wasn't sure I thought 226 00:25:47,630 --> 00:25:57,410 Jim so to same time an adjournment hearing none we passed with unanimous 227 00:25:53,810 --> 00:26:01,330 support thank you very much you know I think everything went pretty darn well 228 00:26:03,490 --> 00:26:11,530 those out there for helping us with this technology appreciate it thank you