[0:16] [Music]
okay we're we're ready I'd like to call
[0:23] or the Genoa Charter Township board
meeting on April 20th 2020 if everyone
[0:30] would stand for the Pledge of Allegiance
[0:37] [Music]
[0:58] but next on our agenda is called to the
public we have a phone line that's open
[1:07] and we also requested folks beforehand
to email us as with all call to the
[1:15] public's we do not and immediately to
those requests but we didn't eat those
[1:21] and if there's something we need to get
back with you on and we will so we'll
[1:26] just kind of proceed from there this is
just a new territory for all of us so
[1:31] bear with us let's move to the approval
of the consent agenda the approval
[1:40] bartilson moves approval supports we
have a motion in support of discussion
[1:49] all in favor signify by saying aye oh
actually I already broke my own rule
[2:00] let's move on to the approval of the
regular agenda that would be items 4
[2:08] through 6 plus correspondence Russian
and
[2:13] a couple of memos yeah what I've heard
moves approval Martinson support we have
[2:21] a motion and support is there any
dissension we're gone this passes with
[2:31] unanimous importantly now have an agenda
[2:36] item number four this is a request for
the approval of an agreement with a
[2:41] Livingston County Road Commission
quarter Dylan sweet long sweeping
[2:45] improvement with a 50% cost sharing with
Livingston County Road Commission not to
[2:51] exceed ninety nine thousand dollars I
move to approve for discussion find
[3:01] support okay I have a question maybe you
can help clarify this for me in fact
[3:08] this appears for the next for item not
only item four but also four five and
[3:12] six on item one of the project agreement
it says the cost of the project not to
[3:21] exceed ninety nine thousand and if you
drop down to item C it says on the third
[3:28] line if there is a dispute over the
balance due upon completion Township
[3:34] will pay the amount claimed by the Road
Commission doesn't that contradict each
[3:39] other so I'm sorry jr. on section one C
yes well first I'm on the fruit and
[3:54] number one the section on number one
says project not to exceed ninety nine
[3:59] thousand then you can drop down to see
it says if there's a dispute over the
[4:05] balance do Township will pay the amount
claimed by the Road Commission that's
[4:11] scene one seems to contradict the other
I'm either you do not exceed 99 or you
[4:17] do if they calculated it to be over
ninety nine all I can tell you this is
[4:24] standard boilerplate language that they
have
[4:26] the same language we've approved
probably dozens of times the Road
[4:31] Commission has eaten a lot of overages
whenever we get into a problem they take
[4:37] it on the chin for us so I don't foresee
any issues typically they have a 10%
[4:44] overage when we do special assessments
but because this is a cost sharing
[4:48] project they have a little bit different
language but this is what we've proved
[4:52] over and over again if you'd like I can
check with Council to see if we need to
[4:57] table this or whatever but we haven't
had well I think that's boilerplate from
[5:04] a lot of contracts it just means
withhold payment under a contract while
[5:11] you're disputing I don't know that that
applies to an overage it's just you know
[5:17] if you're not happy where to work at a
point in time paper payment and arguably
[5:23] what I think that almost I are millions
of contracts are written that I hurt her
[5:29] a lot of cases especially when you're
dealing with I'll call it underground
[5:33] work what transpires is we can sit there
and say we have the best knowledge
[5:40] possible of what we're getting into but
you could put a shovel in the ground and
[5:45] hit water a ton of it yet one foot
whatever the case may be so it's just
[5:51] that precautionary thing in the event
there they totally unforeseen and to do
[5:57] the appropriate engineering hydro and
everything else we would never get a
[6:03] real project done anywhere in the state
well and I know you'll recall we have
[6:09] done and we have done deal so there
shouldn't be many surprises we know what
[6:16] we're getting into
and you're right Jim that's not really
[6:19] for overages it's just if there's any
claim we're agreeing to pay so what's
[6:26] your pleasure folks we have like you
said we've approved this boilerplate
[6:30] contract many times I do I don't have a
problem moving forward my face
[6:36] well--we're prove all okay
well support the one thing I'm going to
[6:44] request from the motion support is that
we change the term and the headline from
[6:50] Brighton Street to Brighton Road - okay
could I make one more correction here -
[7:04] absolutely let's go back to item one and
on the second sentence it says the
[7:09] remaining balance of will be paid should
one of the utter the of should be
[7:16] removed and it should say the remaining
balance will be paid by the Livingston
[7:22] County Road Commission sure we can
delete the of okay that goes for the
[7:30] other two as well
they both say the same thing thank you
[7:41] with those couple of modifications clean
up does everybody understand exactly
[7:49] what we have now here yes is there any
[7:55] dissenting votes hearing none this will
pass with unanimous support
[8:04] okay item number five and you'll
probably have to bring up at least the
[8:11] of again let's go to the request for the
approval of an agreement
[8:15] Livingston Commission warming mill an
overlay of chosen Road from Brighton
[8:21] Road to last with a 50% cost sharing
with the Livingston County Road
[8:27] Commission not to exceed one hundred and
eighty two thousand five hundred what is
[8:33] your pleasure I guess I just want a
point of reference here is that we are
[8:39] doing these projects because their
public roads and the county contributes
[8:45] to these we cannot participate if it's
not a public County Road so that's why
[8:51] we're targeting these four streets
yeah I just one question about it this
[8:57] is from Brighton Road to Latin Road one
point or Chilton Road Brighton Road to
[9:07] Latin Road approximately 1.1 miles is
that all of this one well there it's
[9:13] it's hard to believe but yes just past
that roundabout yeah I just I looked at
[9:20] a map I could what might throw a little
bit Jim is the roundabouts brand-new and
[9:28] it's in the middle of it so they're not
going to work they've already done
[9:31] probably about a fifteen fifteen tenths
of a mile correct
[9:41] okay I don't have an issue Mortensen
moves approval and you mentioned I think
[9:54] the of is still in this one also that's
not yeah yes and remove that rep sure
[10:02] yes yes okay yes if an ocean apart with
that change any comment any discussion
[10:17] hearing none is there any dissent in
regard to this particular motion yeah
[10:29] this passes with unanimous support let's
move to number six this is approval of
[10:38] an agreement with the living Scotty Road
Commission for a milk overlay of door
[10:43] road from by 96 to River with a 50% cost
sharing with the Livingston County Road
[10:51] Commission not to exceed one hundred and
twenty two thousand five hundred dollars
[10:58] what is your pleasure low approval is
culeros Marcus the support
[11:07] whatever of course removing the of you
guys yeah okay so we have a motion
[11:16] support any further discussion any
dissension hearing none this passes with
[11:27] unanimous support is she'd have a memo
from Comcast and this is they're gonna
[11:43] continue to ensure that our
communications facilities and services
[11:47] are operating and maintained during this
period of a national emergency related
[11:53] to Kovac nineteen you have another memo
from Comcast
[11:58] related to the Cartoon Network moving to
digital preferred package and the last
[12:05] item you have is correspondence between
our Township manager Mike Arkin all and
[12:10] the resident who appreciates what we've
done with refuse collection and disposal
[12:16] for his personal property and part of
that if you wish to make comment or ask
[12:32] questions or I should say if the manager
are you going to go over your response
[12:38] in this discussion item sure I have a
couple things our council is watching us
[12:43] apparently an indicated bill that we
didn't close the call to the public so
[12:47] that actually appropriate at this time
make a motion to close the call to the
[12:54] public hearing no dissent all the public
is did we get a support who is their
[13:09] original maker technically I was which I
can't do Robin and Diana yes thank you
[13:24] and normally we don't even have to do
with them but I appreciate it
[13:35] so in terms of the correspondence and
four-member discussion I thought it was
[13:39] appropriate to update the board as to
what we're doing in this pandemic we
[13:45] because we've stayed pretty solid water
and sewer and refuse are the three
[13:50] essential services we provide here you
can throw in elections too sorry Polly
[13:54] elections refuse water and sewer
so we basically split the workforce in
[13:59] half to separate them if something
happens we don't need everyone getting
[14:04] sick at one time we're driving
separately the crews are showing up
[14:10] independently so they're not having
three two or three guys's a truck the
[14:14] biggest concern here has been refuse
collection advanced was down eight
[14:19] drivers due to one positive and some
pre-screening issues so we've
[14:25] temporarily suspended the large item
pickup in any yard waste collection I
[14:29] talked to the district manager today
they're getting back
[14:33] drivers some new ones they're leaving
but the whole is getting back to normal
[14:39] and they're hoping to reinstitute a
large item pick up very shortly
[14:46] I would hope in may hopefully when the
executive orders change if we don't
[14:50] don't get extended so same thing with
yard waste we've canceled the spring
[14:55] yard waste pickup or drop-off here at
the township hall people have been
[15:00] pretty understanding they you know that
this is a unique situation we've had a
[15:03] few residents one thing that's going on
is a lot of people are cleaning out
[15:08] attics and garages so we've seen a real
spike in in garbage flow but they've
[15:15] done a great job we're trying to keep
the drivers in the truck we don't want
[15:18] them touching material and so far knock
on wood we've been able to stay the
[15:23] course and not have any missed pickups
greg has some more information for you
[15:31] there's also a recommendation that we
suspend overdue payments penalties for
[15:37] for our water and sewer users or users
which i think is appropriate
[15:41] we've got enough operating cash to
handle that for a quarter or two and
[15:47] seems like the right thing to do given
the fact that so many folks are not
[15:51] drawing a paycheck right now and just
there you all know the emag Water
[15:55] Authority already approved to waive the
penalties on their billing and authority
[16:02] good well I don't have problem with that
but should we not make it have that make
[16:08] a motion that's entirely appropriate if
you would like to make a motion to
[16:15] suspend late fees for the Oak Point
water Lake Edgewood water and sewer
[16:23] districts that would be appropriate kind
of them yeah it is it's a so hunt motion
[16:55] support support yes we did at M hog geo
in regard to holding off any one other
[17:14] item related to the Dylan is there a
need dissent hearing none and this pass
[17:29] is with support sorry go ahead Mike sure
in regards to the Dylan project we were
[17:37] trying very hard to do that in concert
with a special assessment for the
[17:41] balance of the neighborhood over there
Dylan
[17:44] a Magnolia Laurel and Holly we were
gonna try to do all those roads at once
[17:53] the projects can move forward
independently the drainage that we all
[17:57] are aware of that we've been talking
about for school is really within a
[18:01] two-block stretch coming off a Brighton
Road north on Dillon we have a contract
[18:07] with the Road Commission to do a slurry
coat and patch seal which would have
[18:13] really made it look nice given this
pandemic I didn't think it was
[18:18] appropriate to move forward with the
informational meetings and kind of the
[18:20] hands-on hand-holding we need to do with
the neighborhood to get this thing done
[18:25] right so again we're gonna try to do
that they can move forward independently
[18:31] so I'm gonna send a letter if it's okay
with the board doing two things one
[18:36] letting them know we're going to address
their problem which is gonna be very
[18:40] very popular - I'm going to inform them
that once we get past these open meeting
[18:46] restrictions and you know the
restriction on the number of people who
[18:49] can congregate one spot will move
forward with an informational meeting
[18:53] and try to get an SI D done so
everything will look look all new out
[18:58] there but I think you're gonna be very
very popular you're gonna make a lot of
[19:01] people happy by the action you just took
this evening other discussion yes
[19:10] [Music]
billon I talked to Dan I attended an
[19:17] empty a webinar on actions related to
the virus and I got to tell you it was a
[19:29] good seminar but I reteamed nothing I
mean it just went into when you're about
[19:35] the other and I think part of the
problem it was a QA different people
[19:41] wrote in emails and I don't know about
you but if you what I did go to any
[19:48] seminar you know I listened to the
presentation or I get to the Q&A part it
[19:55] just doesn't work for me
but it raises a question and in light of
[20:03] this new digital age we should
re-examine our per diem policy about
[20:13] attending meetings you know any kind of
meeting that is reimbursable and should
[20:24] somebody approve it to members approve
it how should it work I don't know but I
[20:30] think for a future meeting maybe Mike
could draft the policy or update the
[20:38] policy we have take a look at it what do
you think I would I would lean toward
[20:46] pre-approval okay before you attend the
meeting yeah yeah we can do that find up
[20:54] a BMP and get something back to you next
meeting now again Garbus whether it's
[21:00] pre-approval or a post it should then if
it's pre-approval we still should have a
[21:05] policy in place for that we'll just be
ahead of the curve in case this comes up
[21:11] again hopefully this is yeah and this to
me would apply to attendance out of town
[21:25] conferences or conferences by anybody
was going to be expenses incurred so if
[21:31] you're broader kind of a little bit
broader but take a look at it yeah very
[21:35] good
yep good cuz it's Jimmy Chang the
[21:40] world's changing now I don't think I
don't know what it's ever going to go
[21:44] back to but I think it's gonna whatever
it turns out to be is gonna be different
[21:48] before does virus I couldn't disagree
with you there on him okay anything else
[21:57] nope I have one quick thing did receive
a coughing Panhandle Eastern last Friday
[22:06] they're going to be doing some property
some clearing of their ease
[22:11] and he just wanted to give us a head up
heads up so in case we were getting any
[22:16] phone calls or anything they did send
out letters to all of the folks that
[22:21] would be involved with this but I just
thought it was a nice gesture to say we
[22:27] know you're probably going to get the
phone call so at least you know it's in
[22:31] our easements they've notified and left
a number and stuff like that so if you
[22:36] hear anything that was all they've been
quite aboveboard in regard to that and
[22:43] legally to do so by the way since was in
those easements and my last comment
[22:52] personally is that we know that the
state is already talking about struggles
[22:57] with their budget everything else so
let's just make sure we're very
[23:00] cognizant and diligent when it comes to
our budget we've done a phenomenal job
[23:05] through the years and let's just not
count on any money from the state and
[23:11] just keep plodding ahead and I think
we're in fantastic financial shape all
[23:17] of you folks that have been around a
while have really done well with that
[23:20] and so it puts us in a good place but
just be aware that could crop up and we
[23:28] shouldn't be shocked by it and then we
do so I appreciate that also appreciate
[23:34] all the effort by all of you and all of
the staff during these times that we've
[23:40] pretty well been seamless and totally
operational so that's got to play well
[23:47] with all of our constituents and
everyone out everyone else so thank you
[23:53] very much appreciate it yeah I like to
give a quick update on elections I have
[24:01] about 85 people that work for me for
elections and I'm going to be sending
[24:05] them a letter early in May make sure
that they're still wanting to work the
[24:09] election and I hope I get a really good
response because if I don't I don't know
[24:14] how we're gonna be right I don't know
how any clerk in the state of Michigan
[24:18] is run going to run their election if
they lose half of their people the state
[24:23] of Michigan can only do
so much so hopefully it's gonna work out
[24:29] for us let's hope so
are there any now all the elections have
[24:36] been postponed till essentially August
is that true yeah the next election is
[24:40] August we start preparing early in June
so that's only a little bit better than
[24:46] a month from now we'll be sending out
4,500 absent order ballot requests but
[24:52] we have close to 16,000 persons that are
eligible to vote in Genoa Township so
[24:59] I'm really hoping that more people will
sign up for automatic receipt receipt of
[25:05] fellows at home and then they can vote
um at home and take their time alrighty
[25:11] anything else anyone a motion for
adjournment is in order
[25:18] excuse me do we have to have another
call to the public no no ok move to
[25:26] adjourn and that's the part with Jim who
is the support Jerry I think so I'm
[25:39] sorry okay Rosa's voice really well what
can I tell you I wasn't sure I thought
[25:47] Jim so to same time an adjournment
hearing none we passed with unanimous
[25:53] support thank you very much you know I
think everything went pretty darn well
[26:03] those out there for helping us with this
technology appreciate it thank you