As soon as everybody gets upstairs, we're going to adjourn that thing and then a meeting, sorry for,
is there a motion? Is there a motion to adjourn? Do we have a quorum, we need one more?
A piece here, we have a quorum, don't we? Is there a second?
All in favor?
Yes.
It's approved. That's a turn. Okay
That's way too. We have everybody who's the role of the star. I think it's real up. It's just one over here. Oh, mine doesn't go up
I'm I'm I'm
Are you feeling like I got I got the look at the low ride in them. Yeah, yeah, they don't let us so that's where the pillows come from
He's just mine. I only adjust down
Yeah, I think all right
I creates the microphone
Did
you
he back now?
Oh,
that's it.
I thought I was massive.
Just really loud.
If you're having a little mass, loud enough here,
it's just not going to take that back.
Okay.
I'm sorry.
You can't take the train there.
Right, I got it, I got it.
I got it.
You got a hop up.
So are we getting something out?
Posterity.
That's not true, you're actually.
It's my goal in life.
And then we have a little bit of money out of the city.
I used to work there, but I was asking you to work.
I was asking you to work there.
Let's call the meeting to order this is the July 15, 2021 regular village board meeting.
Can we have a real call please?
trusty hallwax here trusty listener trusty Mulvaney here trusty hondredunk trusty Rubin here trusty
Great here
Of course, but thanks everybody. I apologize again for the delay. This is our first in
Persian village board meeting since
March 2020
year
It's also my first meeting
person is president. I'll take the blame for the 10-minute delay and I mean everything I can
the future to make sure we don't have that. This is a big step for the village to move away from
pandemic restrictions and to return normal operations. We're live streaming this meeting and have
available on the village's YouTube channel at the end of the meeting. As this is our first
actual in-person public meeting, I want to remind people of some of the rules. First
one, if you're vaccinated, you may wear a mask. If you're not vaccinated, you have to wear
You best everyone to sign in and with your name and say whether you're vaccinated or not, so please do that.
The first item is consideration of the minutes of the committee of the whole meeting for June 17th and the regular Board of Trustees meeting for June 17th and 2021.
The meeting minutes have been circulated.
Anybody have a comments on the minutes?
Or if not, is there a motion for approval?
Some of them.
Okay, let's see how the roll call has been.
Trustee Hall-Ax.
Trustee listener.
Trustee Mulvaney.
Trustee Underdog.
Trustee Ruben.
Yes.
The minutes are approved.
The next item on the agenda is public comment.
But what public comment is comments, for items not on the agenda.
If you have a, if you're here because you have a comment and something on the agenda, then this is not the time to talk.
But if you want to talk about something, not on the agenda, you should let us know.
This applies across the board. All comments should be limited to three minutes.
I've got helpers with timing, but I will notify you if you've exceeded the three minutes.
In my prior life, I was a lawyer, we had time limits.
I was constantly my judges told I was done, and I will have no problem saying that to any of you.
When you get to the podium, state your name and address.
Unless you've contacted the village in advance, we're not going to be able to accommodate audiovisual presentations.
All the comments that are made from the public should be addressed to the board, not to other members of the public.
If you have a question, we'll acknowledge it that we reserve the right to not respond to questions immediately.
Please, when you're making comments, be curious, avoid vulgar discriminatory or threatening
comments.
If you violate that rule, we may stop you from talking.
And please refrain from booing or cheering or applauding, this is a business meeting.
While the village board was meeting remotely during the pandemic, we had a special
procedure for comments received via email when we got comments if they were less than 400
words, the assistance to the village manager read them into the record.
That's not the procedure, however, for public meetings who has never the procedure before.
We did get in a comment for a resident asking us to continue the practice of reading emails
in the record, we discussed it at our prior meeting this evening, and we decided we are
not going to do it in a minute.
If someone wants to see me, if we get an email, we read it, all of us do.
And if we get an email, we're going to include it in the record, but what we don't want to
have is we don't want to interrupt meetings, just to have this sort of meeting time.
So if you have a comment, if you want to tell us about it, you have to push some reason.
You can't help you.
You're immunocapolized and you have to get up the very end.
Let us know.
You will make it all the same.
If you're out of the path, let us know what you think.
They've all been great.
But if you just want to be able to kind of fail,
And if you can tell, we'll look at it and we pay attention to it.
I, we have some issues coming up where we've got dozens of emails.
We've read of it and we already know what we think to protect them seriously.
But we're not going to leave it into the right place.
Okay.
I think we'll already talk about this at our prior meeting.
Again.
So, the next item on the issue.
Is there anybody in the audience that wants to raise that?
We'll speak about any of you.
I'm gendered.
Okay.
Next item.
On the agenda.
Mr. Thank you.
The line here.
Is the.
One needs one's lawyer.
Back when I was one's lawyer, I appreciated that.
I appreciated still.
The next item on the agenda is what's called a culture of caring moment.
And, uh, trusty, bovani, because of dreams.
I have a lab to see.
Sure. Thank you. So for the culture of carrying,
moment this evening I think pretty straightforward.
It's about being an ally for someone who is hard of hearing.
So a few tips for us speaking to those who are hard of hearing
is make sure you have their attention before you speak
so that they don't miss vital information.
Remove any background noise that you can.
It's better to rephrase your comment than to repeat it.
because some consonants and sounds are harder to hear than others.
So if rephrasing your comment often can be heard differently than just repeating.
Move to a quieter location if needed.
Check for comprehension.
Make sure the person you're talking to is hearing you and understanding you.
For video calls, of course headsets are easier and better, more clarity.
Make sure your face is clearly visible.
don't be like my professor who would talk like this and had no idea what he was saying.
Make sure you vote your face as visible for those who are hot of hearing. It's just
easier to understand what's being said. And finally, I suggest that we try to normalize the use
of hearing aids. Hearing aids, of course, you know, we want to reduce the stigma of wearing a hearing
aid. We should all feel comfortable and be able to hear those who are speaking. And last,
It's not on my formal list, but I would say let's be respectful and have active listening.
So be patient.
That's the culture of hearing.
How to be an ally for hard appearance.
Some I have two sisters.
Everybody's a lawyer, but my youngest sister is deaf.
Work's a lawyer, but she with appreciation.
Is there a volunteer to cover this at the next month's meeting?
And if there isn't right now, we can hear from you any time before the meeting comes up.
again, we don't have a volunteer this second. I think we should just move on and we'll pick it up
because we do have it and what it is. Okay. The next item on the agenda is the report of committees
and the first item is the report on the committee of the whole. We just finished our committee
of the whole meeting, it started at 5.30 in the minutes, just a few minutes ago, and
we made items that were covered in the committee of the whole, is we had a presentation
by our community relations forum on a new community relations ordinance,
which I think
to include, we had a discussion of what to do about requests to have murals in the village,
which is a very complicated issue of involving First Amendment rights on other things, and we're
look into what to do about the yearals. And then we had a brief presentation on the electric
aggregation program. So that's the report on the committee of the whole. The next item is a
report of the Finance Committee and I'll turn to trust you for really on that.
Thank you. We had our meeting on Tuesday and we went over.
the our normal agenda where we went through the village finances. So far, the village is doing very well from a financial standpoint.
We are better than budget in most categories for revenue, notably places of eating, people are eating in town quite a bit.
Sales tax is well above what we budgeted for, so people are shopping in town as well.
And then permits, where we've seen lots of residential construction throughout town and that is also helping village finances.
The one thing to note, you probably have not received your property tax bill yet, and those are going out late, so we will probably see that revenue late to the village, but our cash balances are just fine, and so the timing of it is not going to be a problem.
We also went through our community investment program just to go through the capital improvements throughout the year that we do and the upcoming ones.
So all in, village finances are very good.
Thank you very much for the next report.
The committee is the plan commission and trustee listener will tell us about that.
The next item is the golf advisory committee, trustee hallways.
Thank you.
And let's quick hello to everybody.
The audience.
Thanks for coming tonight.
So, so much.
What trustee reset, the golf course is having a fantastic year.
And I would say if you've not been.
It looks beautiful before the rain.
It now looks even more beautiful after.
And people are still playing golf.
So, rounds this year so far are up over 7100, so we're 20% over budget or over budget by
1,400 rounds, revenues are 16% over budget so $68,000, and the annual force, we were a payment
of $8,000, $8,000 is a bit consent agenda tonight, and this is based on the gross revenue
for 2020, which was $2.65 million.
A very important thing I want to note tonight, again, is the Centennial Event, which is
Friday, August 13th, and we are looking for people to, we're only at 70% sold so far, so certainly
board members that either golf or if you don't golf or is a dinner event and it's a, it's
100 year theme, so it should be, it should be quite fun. We're looking for whole sponsorships in
the community, so anybody in the audience wants to sponsor a whole, it's $150 per whole, and we'll
make sure to get you significant advertising from that. And 100% of the proceeds for the event
are going to friends to Glencoe Golf Club.
We have a new board member for the friends to go off Glencoe Golf Club Steve Sandwicholy.
Many of you might know him from Baller or from the Men's Library Club were thrilled to
have him.
He's a connector type person, a big, rigorous, wonderful person and we think he'll be a great
addition to the board.
There are two private events planned at the end of August from the Civic Board members to
raise awareness and hopefully get some further donations.
We received 2000 donations last week, and we're looking for the board members of the
Friends Board to bring people to the event and hopefully continue to raise donations.
That's not important.
Thank you very much.
The next report is the Sustainability Task Force, Trustee Mulvaney Healthspotty.
Thank you.
the sustainability task force continues to be helping Glencoe achieve become the most desirable
and sustainable community in the galaxy or the universe in a way. And some of the things we've
been doing lately, continuing our typical initiatives, which includes library programs, blogs, articles,
The active transportation project, our management and solid waste, our cycling, but also later on today we'll be talking about the idling ordinance that was coming out of the sustainability task force.
And I want to point out that we recently had a bird voting for selecting a bird for a village of Glencoe.
And I want you all to know that the Ruby-coated hummingbird has more votes than any one of us.
So please give the hummingbird its respect.
It was a great turnout, a groding vent, and we'll be using the Ruby-coated hummingbird as an
of a variety of ways to promote our initiatives, including creating, you know,
as our representative in the first year.
That's the report from the Senate, but a bit other than to say,
we meet every Tuesday.
I think every Tuesday after the week after the board meetings,
I always forget the day.
But everyone is welcome.
You don't have to be a member.
The community should show up and participate.
We always need help.
We have lots of great activities.
And we are looking for some student members of the task force.
So please feel free to attend and engage in any way that you can.
Thank you for that report.
The next report is in the United Relations Forum.
And one other thing is that President Rubin will tell us about whether that name may change.
The Community Relations Forum met.
We spent this, you know, from the community committee of the whole meeting.
We spent the best majority of our time as we have for three meetings talking about our community relations
ordinance and updating it, revising it significantly to bring it more in line with what we think the
function of the forum ought to be and also to make a clearer statement about the ideals
of the community and what we stand for as a community in terms of the purposes, which
are slowly set out in the ordinance, which will now be considered at some point soon, hopefully
by this forward.
And yes, one of the basic changes was to actually rename ourselves, or we suggest that we rename ourselves from the community relations form to the council for inclusion and community, which we think more directly and better speaks to the activities of what we now call our form.
So that's, it's been a lot of time and the members gave it a lot of thought.
Everybody was participated.
It's very meaningful to everybody.
I'm happy to say.
So I think my fellow members have formed for all of the work.
And at the beginning of the whole, the chair of the currently community relations were presented,
the proposed new ordinance.
Thank you.
The Historic Preservation Commission met on Monday, July 12th, just earlier this week.
The two major topics of discussion were outreach to owners of certified landmarks regarding a declaration of covenants.
I can try to explain that a little bit.
The commission working with the village recently completed a review of the standard template agreement for the declaration of covenants for certified landmarks.
As a result, the template has been modified to strengthen the preservation intent by removing the sunset provisions.
Second, to provide clarity and definition for what portions of the property of the landmark are covered.
And the third area is clarified that the signee is not bound to the agreement after the property is sold to others.
So basically, cleaning that area up, the second area we looked at was
continued discussion on the Commission's recommendation to the
Village Board regarding the historic preservation ordinances.
And they really are divided into three areas.
One recommendations for an update to the historic preservation
ordinance second area recommendations for public policy related to historic preservation
and other recommendations that can be implemented administratively.
Now, why are we doing all this?
Well, the goal is to reduce the number of honorary landmarks and historically significant
structures that are demolished and to develop recommendations which increase incentives
for preservation and disincentives for demolition and they will be I think coming before the board
in the next few meetings to talk to you about what this means for our ordinances and thank
you to understand the city of attorney has been very helpful in this review thank you thank you
for that report that includes the reports of committee so the next item on the agenda is reports
of officers and the first part of that is the village manager's report.
Mr. Grow.
Thank you, President Rowan.
I've got four items tonight on the village manager's report.
The first is an update on residential construction complaints.
Last month at the committee of the whole meeting, we discussed the recent increase in complaints
that the village is received regarding residential construction, specifically regarding construction
work hours and construction site management.
I indicated last month that I would meet with staff and we would be focused our efforts and share some of that progress of the board.
And so tonight, development services manager Taylor,
Baxter is going to provide a brief update and answer any questions that the board may have.
Thank you.
I'm a manager for all of you.
President Rowan members of the board.
And back here tonight to provide that follow-up on that conversation that we had last month.
We sent issues that we had been hearing complaints about from members of the community.
We've taken a few steps since that June meeting.
The first of which is that public works staff has worked on some improved coordination with public safety,
documenting construction violations, especially work hours violations and public safety is really
most often out at three hours of six and seven a.m., that's involved establishing a single
point of contact for public safety to report more-cours violations or other site issues,
on that point of contacting me. Public works has also worked with public safety to have
clarify the specifics of our rules. For example, if there are no deliveries allowed, you
site, even if it's not somebody swinging a hammer out there, things that are work-related
that are causing noise before work hours are not allowed.
So we work to clarify those the details of what isn't work hours violation.
Next public force work staff along with our third party consultant, which is our building inspector,
have established a couple of routes for multiple visits to all of our major construction sites throughout the village,
a couple times a week in minimum, and instead of doing, for example, permit-related building
inspections, these are really focused on site issues, nuisance issues, things like work
hours, site security, parking issues, maintaining sidewalk fearsome, construction site
planting, et cetera, and we've also standardized this violation documentation, and again,
that was just a single point of contact for enforcement measures.
We have been issuing clear written warnings for first-time
violators with things like parking, sidewalk,
clear zones, fencing, et cetera.
This has come out of a lot of these have come out of those new routes
that our building official has been taking over the last month.
For repeat offenders, we've been issuing fines.
We've had several laws issued over the last few weeks
these site management issues. For work hours violations which is one of the most often heard
complaints that we've been receiving. For anything that's been documented, we've been
issuing, we will be issuing fines without additional warnings for work hours violations. Those
are very clearly posted and everyone is well aware of them. We've been issuing clear warnings
for any reported work hours violations that have not had any documentation with them. So we've
And working very closely with our contractors to establish clear rules for work hour violations
and we are issuing tickets going forward for any violations that we have by any documentation
with that.
Going forward a couple of things that staff is working on, we're working on written guidance
for neighbors of large construction projects.
This would be something like a one-page handout that would go along with the issuance
of a building permit.
They will provide peer explanation, explanations, and information for the requirements for
builders.
And peer instructions for how neighbors can get in touch with the appropriate person with
the village.
There's essentially some confusion with some neighbors about who to contact and when.
And we're hoping that this will help the fear guidance and neighbors so that they'll feel
they know who to contact and when for different issues.
And finally, we're working on updating our building permit documents to more clearly
state building and code regulations as well as instruction rules and requirements for contractors.
Historically, our permit documents have a lot of text in it, and we're working on revising
that to more, they get clearer to people who receive a building permit exactly what those
expectations are so there can be no claims of confusion or that they weren't told.
Bring those really to the forefront so that when we issue building permits everyone knows what's expected of them
and what the consequences will be if those expectations are not met.
We've got them happy to answer any questions you may have.
Thank you for excellent presentation.
Has what you've done had the desired effect on the Malifactor Contractor.
I would say that we have had a significant reduction in complaints from some specific sites
that we had a repeated complaints about on a very regular basis.
So over the last month or so we've seen a significant reduction of those complaints.
We haven't seen a complete elimination, but we've seen a reduction and I'm hoping that that will continue to be the case as we go forward.
It's great. Thank you. Anybody else have a question?
Does our public works have the right to issue citations or do you need, how does that work in terms of enforcement?
We issue tickets over a building, basically building code violation tickets over the counter.
For things like parking, we, we go through public safety, the public, the parking violation,
but things like sight maintenance, sight security, work hours, and you can just issue a building code violation ticket.
Thank you.
You happen in the top.
What are my permits right now?
The number of building permits that we have right now.
Open, I couldn't tell you.
But it is.
That'd be something that our curiosity versus historically.
I'm guessing it's quite high.
Try it.
We have several dozen open permits right now.
I can tell you.
They've now might be able to tell me.
Compared to 15 years ago, it's definitely lower than it was in the mid 2000s.
but it's higher than it's been in recent years of the year.
Thank you. There's a lot of activity.
The other thing I'd add to the work that we're also doing is that we are trying to also help our community
as a whole understand better construction work hours and to enlist their support
and reinforcing that with their contractors.
Whether it is landscape contractors or people working on their homes
reminding them through social media posts and e-news posts.
We'll be putting some information into the upcoming
print edition of Insight Glencoe that's going to be in everyone's mailbox is early in August.
Just reminding everyone what those hours are when things are allowed when they're not.
And I think it's against an effort to just remind everybody what's going on and that we are all in this together.
So thanks to Taylor and his team that I think is doing a great job of doubling down on this
we're gonna keep at it.
All right, thanks Taylor, a couple of more items.
I wanted to just give another brief update
on something we were talking about last month,
again, a committee of the whole.
We did have a lengthy discussion
about downtown parking complaints.
We also talked about the future
of licensing agreements for dining
that's taking place on Vernon Avenue.
Assistant to the Village Manager, Jordan Lester,
just gonna provide a brief update
to all of you tonight and talk about our plans
for a future discussion at the Village Board.
Thank you very much, Manager Crowley,
and good evening again, President Rowan and trustees.
As Manager Crowley, Manager Crowley, excuse me,
mentioned I'm just going to provide a brief update this evening
on what we as staff are doing following the Board's
extensive and very thoughtful discussion last month,
regarding downtown parking.
So following the Board's direction,
we released a downtown business parking survey
on July 2nd, as well as a resident focused parking survey
on July 9th. Together as much resident feedback as possible, we issued it to methods through flash
vote, and through survey monkey, we're very appreciative of those who took it. And for those who
have not yet taken it, as Manager Carly mentioned, we have our weekly Friday, E-news, and in our
social media so we will provide that link again. So today we received 23 business surveys responses
and 534 resident responses.
We'll continue to do that as I mentioned until this Monday, July 19th.
In addition, our business services team is going to be hosting
our upcoming quarterly business before hours event on Tuesday, July 27th
from 8 to 9 a.m. right here in this room and here in Bellachal.
We intend to dialogue with the new newly formed Wenaka,
Northfield Blanco Chamber of Commerce as well to get their important feedback on this issue.
Last staff is continuing to gather additional information and we're analyzing a lot of this feedback and we anticipate having more concrete and comprehensive recommendations at the board's August committee of the whole meeting.
That is my report.
Thanks, Jordan.
A couple of one point to just make just to underscore Jordan's thanks to the community for continuing to participate in our surveys.
Those of you who took the flash vote survey, that was something that was the village
just started using in the last year or so.
The nice part about that is you get survey results when you respond to those surveys.
That one we got almost 300 responses to fascinating information that is very useful to us
as we're considering ways forward with the downtown.
How do we contemplate parking what changes might we make?
What are the things people like and don't like?
It's really great information.
If you haven't had a chance, if you responded to that,
haven't had a chance to look at those survey results,
encourage you to do so.
We'll post the link on our website to make sure
anybody who's interested can see it.
And we'll look forward to bringing back more info next month.
And last, if anybody wants to sign up,
the website on per flash vote is www.bashrote.plashrote.com slash
We'll push that out as well too through our various means.
Thank you, Jordan.
Just a summary of upcoming events.
It's interesting to even talk about this still in the last year.
We've had so few, but a big thank you to the community for coming out and supporting the
4th of July events that we did host this year.
It had a great turnout at our parade, which went through downtown and the park district reported really, really great turnout for their, there are three events that took place on the morning of the Fourth of July.
While we were sad that we were not able to do our fireworks, don't fret those are still happening, they've been postponed.
September 3rd is a Friday, that is a Friday leading in to Labor Day weekend, those
fireworks will be at Lake Front Park that evening. So do mark that in your
counters. Just a few other points to make. You may have seen as you were walking in
the village Hall tonight, our new and that reimagined farmer's market takes place on
on Wyman Green is a really remarkable fantastic market if you haven't been there, I encourage you to stop in.
I have a front row seat for this market because it's right outside my window.
And it's just great to see so many people out and about in downtown.
I enjoy that event so many more than when we were hosting it on Saturday mornings. And I know a lot of the trustees have been there and been able to enjoy it. They are changing the hours. I believe it's going to be now from 2 PM to 630 PM. They are moving up the start time and moving up the end time of it. So we'll be getting more information out on that. Another event that's coming up pretty soon in the Glencoe Festival of Art is taking place Saturday and Sunday, the 25th of September.
from 25th. Just a reminder, we do shutdown, Vernon, and Park Abonus for that event and that shutdown
will start at 5 p.m. on Friday the 23rd. So about a week from now we'll be prepping for that
event. 100 artists are coming into downtown Glencoe and it's always a lot of fun so I hope folks
will participate. Friends of the Green Bay Trail are hosting their 2021 Trail Day which was
last year, the inaugural event was in 2019, that runs essentially from Harbor Street, south into
Hubbard Woods along the Green Bay Trail. So that is an 8 a.m. to noon event, and I won't, I will repeat
because I think it's important that we get people out there. It's an annual golf routing taking place
on the 13th of August, as Trustee hallway I mentioned. A great event, a great opportunity to experience
our public golf course here in town, one of the gems of Glencove, and we hope to see more
folks out there. So lots of things coming up this summer. We'll talk more next month about
some opportunities to get together in September, but definitely nice to see people gathering once
again and participating in these events. Last but not least, I wanted to take just a minute to
Welcome our new assistant finance director, Linda Miller, who's sitting in a front row there.
Linda started with us on June 30th and we worked hard to get Linda in the door as quickly as possible so that we would have some overlap with her and our finance director, Nikki Larson,
who was expecting a child and that baby showed up a little bit early.
So Linda did not have the benefit of some overlap with Nikki, but I will say she has been a welcome addition to the department, she's doing a fantastic job, we're thrilled that we were able to steal her away from the city park bridge and she's got a great career on both the public and private sector, she's a CPA and is fitting right in in the finance department.
So thank you, Linda, for jumping in and being willing to be baptised with a little bit of fire.
As we work through some staffing changes this summer.
And with that, that's the conclusion.
My report, unless there are any questions that the board has.
Any questions?
Thank you.
You're welcome.
You're here.
The next item on the agenda is the village president's report that's mean and I just have a couple of things.
One is that you're all very concerned.
There's a current declaration of emergency,
because the bill is going to stand in the arms,
and they asked for it for what you need.
The expires tonight.
That would be a kind of basis for having all this.
Yeah, I understand that.
It's a standard.
Yeah.
It's something changes.
I'll go to the center to take a different portion.
Put it right down.
You can probably grab the, yeah.
It's a, yeah.
Get that, second part of it.
President of the report relates to the issue I mentioned at the beginning, which is what
it was you got to email.
You can decide what not going to bring those emails.
The record, but if there's a beautiful, and I want to report on the email that I received
in the bill of Stanford received.
The others received from a resident who is complaining about this.
here for house. The villages, streetscape, and sign-and-and-salt. Recommended, aside, you have the placement of the signs, provide traffic guidance, on Furnin, close to a business district, pointing out where writer's theater is, and where the business district is.
So we got our expert consultant said the design said we're just going to put it there and that
turned out the neighborhood was unhappy about it. Mark wait here for the property.
And we got it. We got a number of letters from this resident.
Citerative, circulated, it's all the village board members, and the consensus is the sign of staying.
They're trying
to come in and write their suggestions to me, but the sign is there.
It should be there wasn't better place.
So that's, but anyway, just if you'd like to build it in a contact village,
you can't afford mountainers or village staff,
they're not always going to do what you want.
But we're happy to hear from you, you take what you say seriously,
and we're going to have to do that.
So that's, that's the village's, the village president's, the court.
The next item on the agenda is the consent agenda.
But it's been circulated and published in includes four items, the June 2021 billets,
the treasurers have worked in bulk natural of board.
The June 2021 check register, the billets have bulked up,
of the age of the age twenty twenty-one three check register list.
We have the consideration of those of the clerics in the West Coast,
and in the title three and a seven.
Uh, next time we can send the agenda,
unless there is anyone who wants to discuss any of these items.
Uh, I asked for a motion through the consent agenda.
Some of those theorists.
Okay. It's ever real trouble.
Trustee Hallwax. Yes. Trustee listener. Trustee Mulvaney. Yes. Trustee Hunter Duncan.
Trustee Rubin. Trustee Break. Yes.
The carries. The next item of our agenda is regular business and the first item of
Citeration of Residence, authorizing to its entrance to execute contract with the Mayo Brothers.
So in the light, for the terrorist force storm, water pump, state forgiveness, for the
total cost of that, we'll see.
We're going to bring $6,55 dollars.
This was discussed in our finance community meeting.
Good evening, just very briefly, as was noted, this is an item that was included in the
calendar year budget. As you recall, in 2016 the village completed significant storm
are improvements in the Teresport basin area and those improvements have resulted in significant
improvement in an elimination of the street and right away flooding that previously been
recurring conditions during moderate to heavy rainfall events and it's significantly
reduced to net impact on private property flooding. One of the, one of the, holdover
from that project that we knew of when we were monitoring
was the fact that the 16 properties that are internal
to terrorist court, parkways, and carol wane,
if you will, based on the existing cryptography,
during heavy rainfall events, run off
from those properties, can be backed up
when the storm sewer system that was installed in 2016
was fully charged, probably at a tail water condition.
And that detains storm water for a period of time
on private property, increasing the risk of flooding.
So we studied this over the last year,
and the recommended solution working together
with our strong water consultant
was the installation of a stormwater pump station
at this location.
And so we designed that improvement,
which is essentially a 20-foot deep turmoil structure
that'll have an automated pump system in it
to handle those events that backwater,
up on the private property.
The design was put out to public bidding process.
We had four contractors submit, did, on July 1st.
The lowest qualified bid as noted was 346,000, $55,000,
submitted by the mail brothers, adult growth.
The mail has a long history of working major capital projects
for the village, contract for the village, over the last 20 years, a very competent, qualified
contractor, probably one of the better ones we could have hoped for, proven like this.
So, low bed was considerably over the engineer's estimate, I would note that not 53% that
87% and there's some reason for that.
Part of the reason for our budget, placeholder number was we didn't have a good handle on the
of the solution. And since that project was put out for bid, two factors, one, there are certain
building materials that are seeing a spike in precast concrete being one of those and
there are two large precast concrete structures that will make up this lift station. And those
are up to simply because of construction increase, construction activity, post-pandemic.
There's
That's sort of a long-term condition, but certainly one that affected this project, as well as the final design, the power fee to get electricity to the station was much further than was anticipated, and so both two factors contribute largely to that increase of the cost over the instrument.
But we had four very competitive numbers from four qualified contractors, so we're confident in the final number, so given that,
competitive bid process on a competitive bid from a qualified contractor staff would recommend
the board authorized the manager to execute a contract with the mailbrothers for the
terrorist court, stormwater, pump station improvements for a total cost not to exceed
346,555 dollars.
Thank you for that.
As I said, this was an item that was covered in our finance committee meeting earlier this week.
The board members have any questions about this 306,000 dollar item.
Sorry, I do have two or a comment in that question.
I know that community there's been clamoring for a solution for their stormwater.
And so this is good, but I'm wondering if we've informed them of this and the question to that is would they be aware of this change in scale?
So it sounds like you'll have some structures put in place and I'm wondering if the communities aware of just what this thing is going to look like.
We have that's a good question. We have been in regular communication with probably the most directly affected property owner.
The station's going to be on that, fortunately, we're able to locate it on the right
way opposite side from the residential properties and at the end of the day, other than
the control cabinet for the lift station, most of it will be below grade and will work
to screen off even the control cabinet, so yes, I think that's a fair question.
That's it, thanks.
Any other questions if not, is there a motion?
Approved.
So moved.
Second.
Thank you.
That was a local.
Trustee Hallwax.
Yes.
Trustee listener.
Trustee Mulvaney.
Yes.
Trustee Underdonk.
Trustee Ruben.
Yes.
The motion carries.
The next item.
I think is why everybody's here.
is consideration of an ordinance
amending the comprehensive fee and fine schedule
to increase the number of class B2 liquor licenses
for the retail sale of alcoholic liquor
for the incidental consumption,
is for incidental on premise consumption.
Just a village manager,
Crowley, you want to provide the brief overview of this item on the agenda.
Yes, thank you President Rowan. As you just articulated this is a request from a new restaurant that's going to be located at 668 Vernon in our downtown business district and they have requested a class B2 liquor license.
I will stay in a temporary scenario, this is a relatively uneventful discussion, but given some of the factors of how this restaurant is interacts or this proposed restaurant interacts with its neighborhood, there have been several questions, comments, and a great deal of community outreach, and we'll be getting into a bit of that in a moment.
I wanted to make mention first before we do that, though, that the process.
For a liquor license request such as this involves that the petitioner fulfilling a liquor license process, and that in order to get to this point, they have to fulfill the requirements for a liquor license, and I am pleased to say that based off of what they've completed for the village from that standpoint,
they have successfully done so I think, as I mentioned a moment ago, the issue here relates
to whether and how the liquor license itself might be administered on this site given some
of its unique qualities. The village attorney is going to take it from here and kind of walk
through the village for the village board and for everybody and the audience is benefit.
What action is proposed this evening and how we might get to that point?
Steve?
Thanks, Bitterdor, Crowley.
So, I'm going to talk a little bit about literature licenses in order to operate in facility with the liquor license,
or that sells out the hall to the Illinois, two levels of licensee required, one from the state of Illinois.
and then also from the post-communist quality of the political perspective.
In the village of Blanco, the local liquor commissioner has the exclusive authority
to be human with her license.
The local liquor commissioner in Blanco is the village president of the village president
where it's too past.
The local liquor commissioner has the ability to issue the license.
Even if a license is, as the application has been fully applied with, that there is still
discretion in the liquor commissioner for issuance and as to what conditions may be attached
to the liquor license.
The issue, however, is the liquor license, the liquor commissioner cannot issue the license.
If a license doesn't exist by the way, the license for issuance doesn't exist.
In the bill of July to vote, we very deliberately limit the number of available licenses.
The applicant here has requested a B2 of class B license, that's a license for all that's consumed on the premise, but is incidental to another business struggle.
there are currently seven being licenses outstanding and seven are available under our code.
In other words, there are many additional licenses for the liquor commissioner to issue.
Even if we wanted to, we are at our path.
We do this so that the billage board can consider liquor licenses on a case-by-case basis.
The billage board has the ability to increase the number of liquor licenses.
That's what's on your agenda tonight.
Once the billage board increases, if there's an ordinance on your agenda,
that would allow for any increase from 17 to 18,
then the liquor commissioner has the ability to issue the license.
In this instance, the global president's capacity has liquor commissioner has looked at and
the manager and the president will describe this in a moment.
The particular issue here, the particular matters that could it should go into the issuance
of the license and has considered certain conditions.
The position of those conditions is perfectly valid if there was a liquor license to issue.
The liquor commissioner has indicated those that you wouldn't be in a position to issue that license until next Thursday, the 24th,
which is why I provided you with an amended ordinance if you're inclined to adopt the ordinance,
it has a delay in effective date of Wednesday,
it's 23rd of July, or can I say?
There's a second, Thursday's 23rd, 27th.
Friday's, Friday's, Wednesday's.
So the ordinance has a delayed date of Thursday's,
it's one second, so that there isn't a gap.
If you were to adopt an ordinance tonight,
you could do this in the number, there would be an available
So we're trying to be very careful with the maintenance of the number of local licenses as we can't follow along in the image.
So I wanted to make sure you understood the process for licensing in the village of close up.
I will say this is not unusual, many towns in which public metropolitan area have a similar,
I don't want you to listen to it, but it's a new process for litre licensing, and it does allow for maximum pull by the billet.
So if you want to present role or manager, or I'll turn it back to the two of you, so we can go into some of the details that you have considered.
In the event that the board does, ultimately, desire to increase the devices.
Thank you.
That's helpful.
So this is about a request to get a liquor license for a restaurant called Poppy's Social,
which is located at the edge of the business district by Greenwood and Hazel.
What's interesting about this, you know, normally a liquor license isn't that interesting.
What's interesting about this is that when the proponents of this restaurant came forward,
they had big plans for seating at a space patio behind the restaurant right next to
in Greenwood. And as many of you heard, the additional plan included 80 or 90 people back there
and included plans for concerts, included plans for music. And the plans were proposed, the neighbors
on Hazel and Greenwood. We're notified and many of you were concerned that this would be
incompatible with your resonances.
We've heard from many of you by emails. We've met with many of you in person.
We've also met with the proponents of poppy social.
I think it's been a positive process.
We are grateful for everybody who's come forward.
This is your village.
This is where you live.
We know you care about it.
And I want you to know that all of us care about it too.
And we're our goal here is to do what's best for the village, and we recognize that
probably we can't give everybody a hundred percent of what they want, we're not
clawing the restaurant tour, a hundred percent of what he hoped for, and what we're going
proposed, but it's subject to discussion and comments from all of you and from the village
forward.
What we're going to propose is what we hope is compromises that will allow the rest
draft to proceed without disrupting your family life.
The way the process is going forward is we've got a number of letters.
We invited the proponent of poppy social talk with some of you, they've talked with us.
Neighbors have talked with us, and most recently we got a letter from many of the residents, suggesting things that we could do to make the restaurant compatible with your residential use.
We've tried to accommodate most, but not all of those, and what we've tried to
is come up with a proposal that will be not no one's going to get everything they wanted,
but we hope that it will protect everybody's rights and what I want to do, and we've put
this out to neighbors, so I hope none of this will be a surprise, but I'll say,
you know what what our idea is. The proposal is first that we would limit
seating in the back patio to know more than 36 people not to 80 or 90
that were initially proposed, but only 36, which should reduce the noise.
And then the restaurant tour has a green tube, I'd like to invite that.
We proposed to enclose the patio tables and chairs within a tent, within a tent, with
a sound attenuation material applied to the ceiling area of the tent, possibly side.
We're still exploring with the restaurant precisely what that would look like and that's
part of the reason that we're going to lay the creation, we're going to lay creation of
the liquor license until the 23rd and the issuance until that as well, so we can try
nail that down as best we can. We're also going to impose time limits
use of the patio. We're not giving the restaurant their residents everything
that they had hoped for but Sunday through Thursday the patio could be used to
eat p.m. Friday and Saturday until 9 p.m. after that nobody should be out
patio, which should reduce the noise, we are going to prohibit period, any music, or any
amplification of any kind
on the patio. None of this, let me be clear, this restaurant has
interior space, it may have some space on the front of the restaurant on the sidewalk during
some months, and none of them no one's been talking to us or complaining about that, and that'll be handled in the ordinary course.
So all these limitations I've talked about deal with the back patio by residents.
The license that we're going to issue is going to be a technically about a six month license in the real world.
It's probably going to be three months because after that it's going to hold the note
he's going to be out on the patio.
During the period, the license is operating.
Our plan is to review the way it's working.
If it turns out that it's a problem for the neighbors, we expect we'll hear from you and we'll
checking with you and going forward will want to fix it. If it turns out that there isn't
any noise generated then maybe we can loosen some of these requirements and we're going
to look at that too. But the goal here is to find a way so the restaurant can operate successfully
for the benefit of the village, and I've lived in Glencoe almost my entire life, Glencoe
was a place where restaurants came to die, and it is exhilarating for me. And probably
for a lot of residents, and all of a sudden, we have a business district that has restaurants
that people want to go to, and we hope that the Poppy Social will build one of them at
same time. I understand that which manager and staff understands I think the village
poor members understand that you're entitled to live where you live and you're
entitled not to be miserable and what we're trying to do here is to accommodate
both as best we can. And because it's a short term, the plans of a short term
arrangement. You know, I really think we're getting it right. I really think we're not going to ruin anybody's life.
We're not going to hand for the rest of us. We're not really going to hand for you.
But if we're mistaken, we are committed to fixing after this first three months experiment.
So,
one other thing I'll mention that we're thinking about, and we have it decided and we're
actually, we've asked the rest of our tour to get us sound data.
Is whether we should right now the site requires a six-foot fence, that's the maximum
out under our zoning ordinance, we are looking into whether it would make sense to require
a higher fence, we're not sure it would, and we're talking to sound engineers, we're not sure
we'd make a difference.
If it turned, if we think that's a good idea that we may require that too, that's complicated
because it's hard-sounding ordinance doesn't allow anything more than a six-foot fence
of out-required variants.
I think we get it, because normally the people who complain about it would be the residents and if you give it, the new rates of sound, you probably won't be complaining. We don't know that yet. We're looking to do it. That again is part of the reason we're delaying another week.
So, that's our proposal,
when I say hour, I mean the village staff and me, it is subject
to comments by all of you, although I think from some of the corresponding we've gotten,
that you should be satisfied with some, but not all of this, subject to comments from the
knowledge board from which I will take direction, and the way I hope this will go after
we've heard from all of you is that the village will create political license, and then I would
issue it to the restaurant at the end of next week with conditions that are protective of you,
And just so you know, the process, if those conditions are violated, we can pull the liquor
license,
and if, you know, if we had to, we wouldn't get, because we can do that, we
would hope we could slightly save to the restaurant, you know, cut it out, and we assume
they'll listen to us, and if they don't, we could pull the liquor license, so we have
power here. And if we have to, we do that. So with that, I, you know, I, I, I, I, I don't
know whether we should let residents talk and we have a long list of residents who
want to talk. If, if you're, um, if you're satisfied with what we're proposing to do on a
point, you don't have to tell us to do it because we're, we're doing it. So you should tell
only about the police, you know, you should tell us only about the places where you think we should
fix something. A lot, a number of people have said they want to speak. By the way, we also may have
residents that want to speak in favor of the restaurant and your entitled to talk to. If your
points are even covered, don't feel you have to say it again. We are aware because we, we looked at
So we know that there are people in favor of the restaurant. We know that there are residents who are concerned
And even if you don't speak and you're a resident who's concerned we know what your concerns are I personally tell you
I have read the village manager's read into the extent that they were sent to board members
They have I've read every single letter and you know I get it
One of my neighbors had a huge party two weeks ago, and blasted me out of my house till 1130.
The deadline is 11, but there was a big party in it, somebody eventually called the police wasn't me.
I know, but I know what you're worried about.
I am confident that what we have proposed for you will be nothing like what I put up with three weeks ago, nothing.
I hope that if I'm wrong, you're going to tell us about it and we'll do our best to fix it.
All right, with that, should we, uh, I think, you know, let's do public comment, so we have a
list and the village manager go through the list, don't fee it. If you decide your points
been made, don't really have to say it again. You're here, we know it. And you can stand up and say
you know, I agreed with him and then sit down. We get it. Okay. So we've got a list here and I was
going to go through it from top to bottom. There are individuals who've indicated that they
would like to speak. If you indicated you didn't want to speak on this list that doesn't mean
you can't. It just means we'll ask probably at the end once we get through all the guesses
if there's anyone else who'd like to address the board and just as a reminder to what President
Ron mentioned at the beginning of the meeting, there's a three minute limit. I'm going to
time you and we'll try to keep you as close to that as possible so I'm going to start
with the first individual who's David Elsie.
Thank you.
May I take this off?
Yes.
The second question is, I have about 10 seconds of recording I'd like to play.
It's very brief and it has no words or anything else that would be of any risk.
So if it's okay I would like to include that as part of the publication.
I appreciate that.
that I'd let it just save it. Thank you for coming. You've written us a number of times as we
we've read them all and we take your point seriously. President Rowan, I respect that and I've
heard back from the number of you and I'm really grateful. So thank you. I want to begin with that
respect that I understand all of your contributing your time to have things occur in this town
and make it possible for us to live in in a way we love. So thank you for your time on that.
I also want to offer respect to Peter, because I know he's affected a lot of lives, and he's like, I'm appreciative of that.
The reason I start with that is to let you know that nothing I'm saying is personal.
It has only to do with the quality of life.
So I'm also going to propose something unique to you, which is not to take sides tonight, between the restaurant or the neighborhood.
And what I mean by that is maybe to adhere to something that supersedes sides, and that is
the principles that make Glencoh Glencoh, not Winnick, and not on the park, not Winnick,
all fine towns.
Glencoh has a special charm to it, and it's in the town plan.
It's in the tune-up.
It's in the comprehensive plan to be careful to respect the edges and transitions between
the neighbourhood and businesses.
And that's what you all are trying to do, and I'm going to respect that.
So I'd like to do something for 60 seconds that you would be willing.
It's kind of a unique presentation.
I would ask that you lend your imagination to me for 60 seconds.
And imagine you're going home from today.
It's over.
You're done with the meeting.
You're spending time maybe perhaps dinner or after dinner.
With your family, your spouse, your children.
Maybe you're reading a childhood story to your child.
And bed is quiet.
Maybe you're having a conversation with your teenager.
about homework or the birds in the bees or whatever it is, it's an important conversation
or maybe, you're in a conversation about your parents because they're in care of, you're
caregiving your parents, speaking with physicians and my mother, I moved here for that reason.
So those conversations were precious conversations with children, or precious. The woman
that had to leave early, she lives in the town homes of the treatment properties and she
had a number of times she's had to come and ask them to move the vans so that she can get a
car out of the garage. So if she's concerned about deliveries, she just asked me to include that with you.
While you are having those precious conversations in those precious moments, I'd like to pause
you now in this imagination and just play you a successful sound of killed hall on 830 Saturday night.
And this is done.
So clearly I don't have to play much of that, but I want you to consider
that as a soundtrack now. Outside your home, 30 feet away. While you're speaking to your
children, while you're speaking to your teenagers, while you're trying to be intimate, perhaps
with your life partner. Are you talking about caregiving your parents? This background,
very real. In your decision that you're going to be making about this liquor license in the
conditions will be approximately 60 hours in our lives between lunch and dinner, six nights a week.
and think it's six still.
So that's 60 hours of this type of sound in our lives.
About 30 residences are impacted by this
between children and parents, 30 residents.
So my request to you before I finish,
is with all due respect.
Lenko is special.
And I think you all know that.
And so this kind of sound introduced
into 30 residences.
And we have people on the petition, by the way,
who don't live near it, who are concerned about the precedent, and I know I'm almost
almost done here.
You're over, but we'll finish.
Appreciate that.
They're aware of the precedent and the possible slippery slope of diminishing our concern
for that phrase to respect the transition from neighborhood and business.
They're concerned about that.
So the petition has almost 40 of us.
So I leave you only with this.
Thank you for your time and I would venture to say that this right now,
quiet, very valuable.
I know it is to you too.
So please leave no stone unturned and make sure it's as mitigated as its human possible.
Thank you very much.
Thank you.
Next, an individual, and it's a question mark.
So I'll ask if you're interested in the comment.
Is Chris Paul?
I actually live next to David in apartments.
I can sort of have been addressed before.
I'm just wondering what the plan is for the trees that are currently there.
If there are going to, if there's any need for those to be removed with the building process.
Maybe that's already been addressed in past meetings.
But that may be something you guys can address.
I don't recall trees on the site.
Okay.
Thank you.
Thanks.
Thank you.
Okay.
Beth Peterson?
Okay.
You're right?
Yes.
That's up to the village president.
Okay.
The main consideration of the conditions up there are the hours.
So for me, from lunch until eight to nine, which is when many children are already put to bed,
is the main concern. So if we could mitigate those hours, perhaps less in the evenings or have more evenings off,
there would be something that I would ask you to consider seriously.
Because that would affect our lives a lot the evening time.
Thank you. Appreciate it.
Peter Downey.
Listen to me.
I think this is a really good start.
I really appreciate the compromises that we make.
As lawyers, but I would like to clarify a few of the points.
The patio, for example, when it's closed, does that mean everybody's off?
And basically the door is closed at the back, right?
There is nobody's supposed to be outside.
But the door is closed because the bars and the other back and there's a door.
There's actually doors to the building.
No noise should be coming outside the back.
I just want you to think about that because I just want to clarify that.
Because basically there's actual doors at the back where people can come out.
I mean, if you consider that.
Thank you, I have not ever saw it about that.
I know, because you're loyal, so I think, you know, you're great.
I think about that.
Secondly, time as well.
I appreciate it's come down from 11pm.
I mean, we do have young children.
And I am concerned that, you know, I mean,
babysitter dumpsters tonight, so I'm a little bit stressed.
But basically, you know, I would think, I don't know, like 7pm would be a more reasonable
time.
So I'm just going to let out there.
And thirdly, the renewal date, I don't think that's going to protect us because the
restaurant's not actually going to start operating really until later.
So I would say the summer of 2022 would protect us a lot more, and during that time, because
and he's going to use the patio. He can't use the patio right now. So this time he's never going to protect us.
So I would say, you know, summer of 2022 October, maybe 2022, then ask, see what it's like.
And then it maybe the others can change. If it's better, you know, there's no noise problems.
It's just that you can't judge him. Sorry. Sorry, I didn't just say that. You can't judge the restaurant on this day when he's not operated.
So you can't just give him more stuff if he doesn't make any noise because he's not going to make any noise because he's not
Expect that he'll be operating for two or three months, but not our size winter. No, no, he's planning on starting in August. I know this
This this August
Yeah
And so we expect it will learn something and
You know look if let me just say for my point of view
we're interested in maintaining protecting your rights in their race because we want to have enough
release so if we get it wrong we can fix it. We're always going to be looking for that. The
liquor license is not a permanent thing. It's going to have a term. This term is shorter than normally
they would get, normally it would go from January 1 to December 31. This one is going to go from
you know July 24th and we hope we'll know enough to decide what to do with it
re-ups and we will be consulting with everybody including you. So I would just
once again with the time I just think it's a little bit aggressive with regards to
I mean we asked for lunch time and the idea that I've ended you choose now and kind of a little bit of
I would say the time, personally, when I just want to bring it out there. But keeping is those doors need to be closed at the back. Nobody's on the patio, and those doors need to be closed. I just wanted to bring that up. You'll lie on so. That's basically it. Thank you.
You're right to find you in your favor.
I thought he did a lot of things.
Hi.
I just want to be honest with you.
We are aware.
We've got to be aware of the neighbors' concerns.
We will be aware.
It's not just you.
We know that.
Nicole Downey?
I think we've just seconded it back as I said, I think it's a big question what he was trying to explain the last presentation.
We saw there's two really large glass garage-style doors that open and I think that the audio that was played as well from the field hall.
It's actually coming out from inside.
So I think that's the big concern about closing those as well as seeing the operational times.
So I think that's, you know, the last presentation, they're quite large, and that's where the sounds coming from Guild Hall.
And then the other point of question, I had after reading this was, is that the last seeding, or is that when everyone needs to exit the patio?
They're out of the patio.
Out of the patio.
The idea, just the restaurants who were said to us that they're hoping, you know, as a business, they're hoping to get two seedings, and then they hope this will enable them to get two seedings.
And they made a proposal to us that have it be cheating,
and then whatever happens happens.
And we said no.
We should know people have to be here.
A weeknight, people are out by eight.
And a weeknight, they're out by eight.
Out.
So think that you guys, I'm going to head out
because we are past that time.
But I fully respect the rest of the process.
And thank you very much.
In the county, let me say, I've read your eloquent notes.
and I am appreciating him and it's my good news for your education, so I have no choice
to make sure I'm sure to take for that.
Thank you guys so much.
Maybe it was Miss Landor.
It wasn't Miss Landor.
I regret to tell you that I also had her, and you're a lot younger than I.
All right, next individual is Gila Cranic, Gila I'm sorry.
So I actually have been a part of this community.
I was five years old and my mother worked downstairs at the village.
I was a lifeguard at the beach.
I was a skateguard at Watt.
I worked for children's circle of the teacher after living in this city
finally escaping COVID. We also live at the Friedman Properties. I am unable to leave my
residents in the morning to get to work because of big construction trucks that are
are done Friedman Properties and also blocking us. I don't know if it's even here from
Gildau, we live right above them and they have never bothered us. They have always told us that
What concerns me is how this is going to affect other business owners in Glencoat.
My friends, family has own little red hen, again since I was a child.
And you're going to open a piece of place across from every child's favorite piece of place.
It's stuff, then there's since I was a child.
And now with the whiny key, high works were, was like, because that was when I was a child.
I feel the blankness of community beyond the residential.
We have a commitment and a relationship with our real groups, our restaurant tours, our, you know,
police children, like, every business here is part of the blank of the community.
And I feel like opening to keep the place that just to sell liquor, and you were talking
about the law, Illinois Liquor Law reflects that you have to be able to sell more of
another product than liquor to maintain that liquor, for instance, and I'm wondering how
you're going to be following up on that, because the highly doubt people are going to be leaving
in their favorite restaurants and places to go somewhere brand new.
And so what happens when they're not selling enough food
to compensate for the liquor sales,
which is what we all know that they're going for.
I quote, boy, I'm going to be down about that then.
I have thought about that since I appreciate you
for reaching it.
Josh Hilton.
Thank you very much.
So Josh Hilton, live at 675 Greenwood,
directly right behind this patio.
I don't think you need to go through all the concerns that have been raised.
I think you guys are well versed in sort of the concerns of the residents.
I just wanted to call out a few things about the requirements for the patio.
Visually and audibly from our home we can directly see the patio.
Maybe not as well as some of the direct residents that visit look down on it, but it's quite
garage doors that are on the back of the residents or the back of the restaurant.
The request for consideration is largely around three things.
I think it's fencing, which President Roland you've discussed with something you might consider, the billet might consider.
Landscaping.
The reason I worry about landscaping is whether it's a taller fence or a tent you mentioned.
That's a visual sort of element that will be part of the environment now that wasn't previously there.
And the last piece is the hours, I think, similar to my co-residents, having young children living directly near the patio, having noise beyond 7pm on regular nights is a bit disruptive.
So, those are my only comments.
I think I don't need to elaborate on why those are considerations or concern, but if you just consider those elements in here in your deliberations, that would be helpful.
Thank you.
And I say you've also written a number of elephant notes that we've met with you and we are
glad that you're here helping us to do a better job with this again, I can't promise
you're going to get everything you want. We're going to do our best to get it right and you
help us to go. Thank you very much.
Brooke Ward.
Thank you guys so much for taking the time for all your work into this project.
I live with Josh, that's it's I've been one of you have to do school age kids in Glencoe
and I just really want to take the time to say thank you because this has been an enormous
stressor and I'm sorry to break down I can't put to do that but this has been an enormous stress on our family
on her neighbors some of them are trying to mitigate being new to the neighborhood and like the social dynamics
of being here and wanting to be active members of the community and incorporating that into their
network.
So, not all of our neighbors are here and I think part of the reason is that, but I just
wanted to express gratitude because your efforts are not going on the scene and I very much
appreciate them.
Thank you.
Thank you and we know how hard it is to participate in this stuff and we also know
But here's a bottle of Andrew Rice.
Hello everyone.
I am Andrew Rice.
I currently live with my mom at 672, which is not optimal.
I'm 25 years old and just started the job.
So it was never my intention to be at home.
But I think one of the things I appreciate.
And I think it's done especially kind of being in the champion for those of us who,
maybe feel like we're fighting in that pill of battle.
And again, nothing against fear of the team.
I love pizza.
I'll probably be a big aside from my promise to you.
My figure hopefully is proof of that, but you know, I think one thing when looking at these
things, you know, definitely does feel favoring in terms of ours, or is the restaurant, and
that's fine. You know, it's your guy's job as the trustees of the village to ensure constant
stream of revenue or not. That's wonderful. What I would say, though, is that I hope the
trustees would consider switching the burden of proof to be on the restaurant's
rather than us as the neighbors in regards to the hours and the renewal of the
license, what I would hope to see is potentially sticking with the lunch
hours that were initially proposed in the petition, and then at the later date
decide, hey, they've been good stewards, we've had no issues, let's bump it up to
also include the hours that are currently proposed right now, because it's going to
be a lot easier to add hours rather than to appeal hours, and I think that's
something that we, as adjacent neighbors,
shouldn't have to feel like the burden of proof lies
on us to complain, more so the rest are on turn to prove
that they've been good stewards,
and that there shouldn't be any issues going for it.
I think that's more than reasonable.
And again, just as excited to have a restaurant
and the thing, but having to start my job,
which is coincidentally a Zoom, I work Zoom corporate.
And maybe there's more of a personal plea,
but I work in my garage, not optimal.
That's where I'm able to work right now.
And so I'm probably more than anyone, directly affected by the construction, because when I apply my garage construction workers, you know, 20 feet away from me.
And so I guess my personal plea, the P if you can maybe ask the contractors, they started playing music this week, don't really need the additional sound.
And the back, you know, and I'm sure, I'm not a big fan, you know, they're not a big fan of me. I've layered some of the construction workers, it's not necessarily what I had hoped for.
But I don't think anyone would be particularly happy
working in the environment, I am working in,
and so I'm just trying to make the best of a less
than optimal situation.
I hope the trustees would kind of take that in consideration,
realize that the burner proof could hopefully be reversed
and say, hey, it'll wait or date.
When we do look at the renewal, let's add hours,
rather than let's consider taking away,
because then that makes us feel like,
we're fighting up the battle.
So I think that's something you guys will take in consideration.
Thank you, again, for your time.
Thank you.
That's all we have in terms of individuals.
Peeds that you want to make statement.
I am on Pete Caden's, I'm the petitioner of this evening,
representing Poppy's social.
And really, I just want to congratulate everybody because I
have participated in the interview before.
It was recently in the marijuana issue.
And I'm just going to say the way people handed themselves was
not appropriate. But tonight, and for the last couple months, the way the neighbors have handled
themselves, I think, is with dignity and respect for me and what we're trying to do, given
their concerns, we're trying to work with them, and we understand their concerns. And Peter,
we will be shutting the garage doors. So when there's no reason for us to be out on the patio
after eight or nine T.M. And so we will indeed be shutting the garage doors so that no one who is not a concern from the inside.
On Andrew we will, good news I think hopefully even though it impacts your job is that there's only another three weeks of construction.
So we're going to get through this, but first thing tomorrow I will notify our general contractor.
And I know this has been an incubation for so many of you David, thank you for all of your comments on all of you.
This is a tough process.
No one likes losing even a little bit.
And everyone here is going to lose a little bit,
but I can commit to the trustees, to the village,
and to our neighbors.
Just like this one of that here said,
to the extent you have concerns,
you should bring them to us.
Our assistant general manager here is here,
Kyle Fontaine.
I had a hospitality line,
emotionally executive chef.
Mike Merrill.
The owner of our building.
We want to be a valued member of the corporate community.
We want to listen to our neighbors.
We probably can't honor every single request.
But we're going to do our best to the good listeners and good stewards and corporate operators in this community.
So thank you.
Congratulations to everybody for just being kind of considered as we work through things that are kind of kind of tricking here.
Thank you.
and after which board members speak, if somebody else wants to say something, just indicate
that you do with that, I'll turn it over to the board,
comments, there we are, and I'll
Let me just let me just say the following, if whatever we do with the license, if the sound coming out of the building,
violence, the noise arrogance, the ordinance of violence, and there will be appropriate
reps. Nobody is allowed to violate our noise arrogance. Now, you know, I, I, I,
the village has interpreted.
Yeah.
I think that noise ordinance is probably violated on a regular basis. I don't know, but I assume so. And I think there's also an issue of the nuisance. I think we've got a nuisance ordinance as well, which puts the burden on the new incoming problem, right, not the existing.
So there may be issues not only if, or on the noise ordinance, but also potentially, I think, on the nuisance ordinance.
So my thoughts, you know, having been through this and I've shared a little bit with some of you, I think I agree with our residents that I think the hours could still be
I really like the point that Andrew brought up about the burden of proof and working in the opposite direction.
Start small, demonstrate what the noise is and expand from there.
But also, personally, I agree I think being more protective of the residents and bringing maybe a consistent seven o'clock or whatever it would be.
But I think there's still room to move here on the hours.
It's my initial feeling and appreciate it.
Everybody that's made comments.
And I'll leave it at that for the moment.
You can continue.
So
that village manager and I have made
a way
of the points,
and taking them seriously,
that we're doing our best to balance this.
But if the majority of the board feels differently,
now it's the time to speak up.
But if you're comfortable with a sensor,
then what we could do is we would create
a liquor license in the next week to our best
and nail down the textures that we have in mind.
And that issue would look real like this, but if you know, I understand that some of the
neighbors want short hours and then, you know, some other things have different maturity
of the board, fields as peak does.
I'm not sure your mic is on.
I'm not sure if anybody here, what was that?
Yeah, I don't think they could hear you.
I'm sorry about that, I have a really loud deep voice and I assume I can always be heard.
So I've made a proposal,
I know it's not satisfying everyone but it's my idea of what's
for now. I am not going to be alone wolf on this. So if board members think we should do something different
as Trustee Mulvaney has said, and some of the neighbors have said now is the time to say so, although let me say this, if it turns out
that were wrong and that this is inappropriate for you there's going to be a test of a few
months and then we're going to look at it again and then we're going to, you know, and that
comes at the time when we consider renewing the liquor license, which will be an end of
a year.
And I should add, if the village president does not choose to renew, then we're going to
vote the number of worker licenses, automatically reverse back from eight to seven.
You know, for the rest of the world is this?
Yes.
If the renewal is every year, it look.
In the real world, what all of you are concerned about is the back, not the inside or possible front.
If it turns out, and I don't think it will, I hope I'm right, and that your fears are exaggerated, but I could be wrong.
If it turns out that we can't proceed with the back, ultimately, we're certainly not going to shut down the restaurant.
We're just going to deal with the back. We'll find a way to do that.
I can say is that
we're going to do our best.
I appreciate we're not giving everything you want, but we're going to be doing our best.
That'll include, we're neck.
If this turns out to be a problem, you should let us know and we will be talking to the
And we're going to use it
to get where I hope we are now but if I'm wrong and we're
wrong we're going to try to fix it as fast as we can and there's a official power but
there's also unofficial power and we will use all of it.
I think one aspect to add to Mr. Downey's concern is I don't think you should assume
necessarily that the conditions go away forever.
If the village president assigns conditions to a liquor license, those conditions continue
so long as the village president assigns those conditions.
And whether there's a renewal or a process that adjusts those conditions, they can always come back.
And so I wouldn't assume that it's a one and done that if it's renewed in January and conditions are amended at that point in time that that means for all time into the future they will remain the same.
that the process that we've gone through or that we're going through right now is a repeatable process.
So I think just to perhaps delay some concern that these conditions could go away and never return,
I don't know that I'd make that assumption.
Yes, ma'am.
and I'm just afraid of why our flight was like a joke.
And all together, possibly, some of the more
it's working, we got some exact yard.
And there is that no way the order of the state is going to be disrupted.
Like, why are you talking about people talking about that again?
You know, I'll leave that to Mr. Caden's.
Let me say that there is a restaurant in Hubbard Woods,
when that kind of called spirit elephant,
which appears to me to have the pretty much the exact same set up as poppy social is proposing.
I'd actually, it appeared, it looks like it appeared.
I think President Ron's referring to the structure of the placement of the outdoor patio,
not necessarily, I think you're driving down the path of the type of use rather than,
no, it has a back courtyard patio with seating that is immediately adjacent to multi-family residential.
I don't know that it, I don't know that it, I don't know that it, I don't know that it, it's just really good.
Yes, sir.
And not homes, a multi-family residential.
It is, there are apartments above.
We confirm that with a villager when that comes.
I think that's a permit.
As, as are some around us that we're talking about with this particular case.
That is sort of evident that any of my eyes are there for us that are in the first thing.
And we're about to have a couple of people who have been to this side.
And we're going to have a couple of people who have been to this side.
Okay.
we're making absolutely no decisions. Now about what's going to happen later. We're going
wait to see how this works out, and my primary concern about how it works out.
And I think, you know, my primary concern is to see how it works out for the neighbors,
And that is what we will be focusing on.
But my proposal is not to say much only, you know, we have done our best to try to
I'm here.
Actually, I'm missing a lot of questions.
I'm here.
Very late.
We've said.
I might talk to you right now.
I mean, it's just, you know, I'm just...
Sorry.
I think you're late.
I'm here.
Why would you say,
send me out?
Why was it?
I'm here.
It was good.
Okay.
All right.
I don't know.
All right.
So, so.
So.
So, we understand that point, we understand that point.
Yes, ma'am.
that's possible that the street would require an additional license.
I think are you are you are you asking about the sidewalk or the street?
That is a positive point.
I would say that I think I can't stop but I don't think I can't stop.
I have to do the time, right, that you'll call.
Great.
There's no license, but OK.
OK, so the best one is question.
So if the fact has really wrong with the fact that you're seeing
We have time to still get your time.
We have time to.
And I just want to ask you.
Um, like I said, we, we have considered.
The rest are as considered a number of options.
And our current proposal is the one that we, we set for it.
I don't, I don't need to stop.
You're disgusted, but I do want to point out that if you have your current proposal.
Based on the comments tonight, you may want to consider adding to your current proposals, specific line item that does require behavior that's specifically dragged into the proposal that requires the doors to the patio, be closed.
Absolutely, when the patio is closed.
Absolutely.
Yeah, no, we encourage it to do that.
That was such a question about that.
And what the doors to the garage that door is because it's private, but whatever
those doors are finished, the rest of the doors generally be open.
Well, the paddy has opened or what the doors generally close and the people will open
and they will just get it back.
In the point you can see a large, large, large one beyond that.
It's the right sort of large 10 foot pull of the side portion.
If anything you can't close, large or large four.
So that'd be the only thing, so that's when it's used in the patio.
So the floor you have to kind of walk in and out.
Can't you close the place?
And I have a question.
You guys can have a really lovely presentation.
I think that's right.
And I have one of those letters saying that there's one of the letters that I chose.
There's the second letter.
And in that part, we have five words to each.
Which we do quite well.
if there's any physical weight that doesn't
be, it doesn't genuinely be cross-collaboration
of the doors that could be there
or some sound attention that could be there
or something.
So that if there is typically a lot of going
right out of there emanating macrots out of the neighborhood
you might eliminate a material chunk of the sound
as opposed to people sitting there
have a conversation.
Some classes while reading.
We don't use a guitar on patio.
If that point would sound emanating
with places.
If that's possible in the point.
Again, not being a sound engineer,
knowing anything about it.
Just literally ask.
Last
one.
One of the considerations.
You're thinking about what you're thinking about twice a second.
Either two of those fun I would like to make some observations and those things.
But the other thing is possibly to find a balance of some of these things being left.
Some of these things have been built in.
Because for me, you think a blindfold, I'm sure, when I hear the word,
words, or sounds, this is a special five in question, is the equipment of us.
And if we're going to not have people's things and voices from either our home, six nights a week,
just changes the quality of the phone.
So to say, if something, or something like that, just give us a couple of all evening off
of the noise.
There's another thing.
Thank you.
For your courtesy.
I think we have sufficient guidance from the board for me based on what we've said.
And Steve, if you, I want to make sure we do this right, we need to create a liquor license, and then, you know, that means the liquor commissioner, which would be me, you know, whatever, I get what the court is asking me to do, but if, you know, I don't know how formal that means to be.
Now, the board now has the right, but not the obligation to increase the number of
liquor lists.
And so the appropriate step, President Rome, would be to seek to see if there is a core
member that wants to make a motion to increase the number to adopt the ordinance as amended
that has the delay date and if that proceeds that you have direction for your pulse, is there a motion?
Is there a second?
Second.
Okay, let's have a roll call on the creation notion.
that he was to the extent he was Burgundy.
But clearly what's happening for him,
for him, for his emotional,
will just to tab the ads.
For the influencing and the person who is at the board,
I mean, it is also not saying he's proposing to look
as we can clear it, it is going to be the doesn't it?
But you are proceeding on the assumption
that the village president is going to proceed
with the wrong policy and the not.
And let me just say before all of you folks,
I am not.
I get that I'm not doing this the way trusty Mulvaney would like in some of the neighbors
would like.
I am not long wolf in this in any respect, but by the time I do something, I will have
satisfied myself that I am totally with the program we have talked about tonight.
I just didn't know if there was anything technical, but the solution is set in another way.
The most interesting, but if you don't, or if you're not satisfied with the proposal, then you will both know.
I'm not having this option, if you are, then the appropriate thing is going to be on point because I motion the stance of the trigger.
If we're going to be discussion about that, I'm going to need some things to happen.
If you call this a special, then I'm going to open this one.
I'll find everyone.
The microphone doubled.
That's only taken here.
Culture up here.
I just want to remind you, this is an experiment.
And we certainly will be looking to see how well it goes.
Okay. I just been a motion in a second.
And I think we had a roll call.
Just as I had food in my model.
I think it's time.
Trustee Hallwax.
Trustee listener.
Trustee Mulvaney.
Trustee Underdonk.
Trustee Ruben.
Yes.
Trustee Vri.
Yes.
the motion has carried. Thank you. And let me say to the neighbors, I know that some of
you are disappointed with what's happened. I hope your mistake and I recognize it's
possible you're not. And I hope that this goes forward, that I and the village staff and
trustees will hear from you one way or the other and we will all take you seriously.
You know for a long time I was in the zoning board and we got to we we almost always
got to make people happy and that's the preferred thing it is and you know if I could
everybody happy all the time that is my first choice every time and I deeply regret
that we're not doing that now and I'm not doing that now and I can tell you I'm
doing the best I can but it's not over and if we've made a mistake or if there's a
we can make it better.
We want to hear from you. I respect what you've done. You've all been
eloquent. You've been courteous. You know, page me that I can't do that we can't do exactly what
you want tonight. Thank you. Okay, I think this is it for tonight's meeting. Is there any other
Business anybody wants to talk about when's the I assume we have the next meeting we do
Our next meeting is August 19th
Okay, it's five weeks from tonight. Okay.
Is there a motion to adjourn?
Some of.
Is there a second?
Okay.
We need a vote.
All we can do.
Yeah, we've been.
It's been so long.
Okay, all in favor.
Hi, hi.
Anyone opposed?
The motion carries.
Thank you, everybody.