Okay.
Good evening and welcome to the Goffstown Selectboard.
July 13th, 2026. Regular meeting.
If you will join me with the Pledge of Allegiance,
I pledge allegiance to the flag,
of the United States of America, and to the Republic for which it stands.
One nation under God, indivisible, with liberty
and justice for all.
Everyone have seen the,
June 22nd, public meetings.
Minutes
to entertain a motion.
Make a motion.
We accept the minutes.
622 2026, public and nonpublic.
If corrections are needed, as will
second to a motion by Mark, second by Richard.
All in favor?
I okay, I don't see any announcements.
Anybody have any announcements?
Okay.
Open the floor for public comment.
Anyone have any public comment for.
No, not not anything specific on the agenda today. Just,
anything.
Okay. Hearing nothing.
We'll move on.
Maybe with the fire chief.
Do you want to do the, the grant?
We got a little time.
This is a I have this.
Charge of which one?
Not the public hearing one.
The one that you added.
Yeah, sure.
So we have an opportunity
to apply for a grant.
What I'm asking for is
I've been working with a couple departments in our area
to look at possibly regional izing our E-m-s
transport capability and utilizing,
limited resources in the entire region a little bit more effectively.
That is a gigantic project.
And very costly to look into the studies and stuff like that.
However, right now is an opportunity
for us to get a grant that's 100% funded.
That could actually pay for the study of that.
So unfortunately,
the grants I just I gave you guys the dates, it's a very short window.
So I apologize.
We're getting to to today.
We're still working through some issues.
Golf sound technically right now
is not considered a rural community, nor is where, for some odd reason.
But cities like Concord are, So we're working through that.
So, we do think we may
we have some workarounds, especially since this is a regional project.
So we do think we're still going to be eligible, as of right now,
looking at the face, we're not.
However, we are working with the, grant administrators,
and they're trying to help us
because they like the idea, our project, and it goes towards the project.
So what I'm asking for is permission to apply for a,
so just apply for the grant.
Yes. What I'm asking for is just permission to do that.
Any commitments?
No commitments.
And. Well, what is can you kind of explain at a high level
and around the region the job. Sure.
So as we know,
staffing among all emergency responders
nationwide is is a significant issue, especially here in New Hampshire.
We've definitely been dealing with here in Goffstown.
So we're trying to go to
is more of a regional approach that a lot of other states have gone to.
We want to look at some options with that, and there's
a lot of stakeholder involvement to get something like that done.
Because especially here in New Hampshire,
so much of what we do is, is local based local control.
And it's going to take a lot
for people to get in the mindset of if they want to
use resources more efficiently
and save money over the long term, that we need to start looking
at these out of the box ideas and changing the way things that have been done.
As you and I have talked about before, is this town relied
so much on our volunteers for a very long time,
and we're very successful in doing that
a lot longer than most communities in the state.
And there are a lot of towns struggling right now to, to get resources.
And we want to use our resources the best we can.
As I came in when I applied for this position
as a resident, I want to try to find as many opportunities
for us to decrease our taxes and use our resources efficiently.
This is one of those ideas.
So this would like almost create like a county level fire
or it's what the project is going to do
is look at what options do we have and what are the pluses and minuses.
The grant project I'm proposing would do a study
and that study audience would actually be this board,
as well as other boards in the area and the communities that we serve.
It wouldn't be towards us.
So the what I've seen is similar studies
before is, hey, here's 4 or 5 different options.
Here's the pluses and minuses of those, as well as the steps
that you would need to do in order to enact it.
And how it worked from there.
And I was just having a conversation
before with another peer is a lot of this is
if we're looking at decreasing costs,
we need to let go of a little control and go to a regional system.
And that's really tough for some people.
Yeah, it may not be reducing costs more, spreading it out amongst communities
that so that's that's the thing is like we've seen in the we had that
five year span right of just the fire trucks 28% increase over five years.
Yeah. Absolutely insane. So does
our area really need that many in total?
That's the question I want to see your answer.
Cool.
Any other questions?
Okay.
Now motion.
Make a motion.
For, allowing, the chief,
to partake and, apply for the grant.
They would have fun to study the Sherman alternative VMs,
service models for a region. Second.
Okay.
Motion by George, second by Mark.
Any other comments?
In favor?
I, like opposed.
All right.
Having.
Ken, the police chief
do the highway safety recommendations in seven minutes.
Okay.
He's got it.
What do you want to.
Yeah, whatever your attempts.
Seven.
Good evening everyone.
Happy Monday.
I'm here to present the,
June 10th highway safety.
Committees.
Recommendations.
So we had two that we talked about, up front.
The first one we had was,
a parking complaint on Norman Road at the bottom of the hill closest
to South Mass involving, parking with the Goffstown junior baseball.
The highway safety committee took a look at it.
We did recognize that during
baseball season, typically on Sundays, sometimes on some Saturdays,
there is multiple, cars parking on both sides of normal road.
We decided as a committee not to take any action on that,
as instead of putting on no parking on each side of the road,
we decided that I have the power just to put a temporary no parking
sign up there, which we did, which curb those people from,
parking on that side, which basically the board, the Goffstown
Junior Baseball Board put out another email saying, just don't park there.
And they basically everybody kind of went on the other side of the street
and hasn't been a problem sets.
So our plan would be to, during that first couple of months of baseball season,
to let them know, to continue to kind of help with the ease
of parking on both sides,
that we can be quick, does little quick signs in there without changing town laws,
without going through a follow up hearing it just a quick thing we can do.
So the Highway Safety Committee decided to take no action on that.
Any questions for the chief?
Okay.
Entertain a motion on that one.
I'll make a motion that we take
no action on the Norman Road.
Go to town.
Junior baseball fields.
Your second, second
motion by Mark, second by Allison.
All in favor? Aye. Opposed?
Okay. All right.
The next one came from a resident up on the area of,
Shirley Hill, by Brian Road.
There's a significant curve up there.
His concern was that on one side of the curve coming up the hill,
there is a, a basically a shop curve sign ahead and some chevrons.
But on the other side there wasn't we took a look at it.
I do agree with him.
We probably should have some indicating signs on the other side of it.
Closer to Bryan Road,
you know, letting, motorists know that there's a sharp curve coming up.
We also recognize that there probably should be
some more Chevron signs closer to that side that as you're coming down,
you see those Chevron signs turning, to alert motorists.
Incidentally, we've had more accidents, on the other side coming up the hill,
crashing down there in the past with all the signs, not the other way,
but I still think that it should be, well, posted.
The other conversation we had is highway safety was, you'll see in the memo here
a ball band test.
That is a way that highway can go out and they can do what's called balancing test.
They have this little ball that tells you a recommended speed for the curve,
and that's the only way we can put out a recommended speed, because the, the,
person requested to have a recommended speed to slow down.
So highway safety recommended putting the Chevron signs the other 90
degree or sharp curve ahead sign, and then authorizing,
DPW to go out and do a ball bank to see if we should put a reduce speed.
Sign up there. So there may be a follow on.
So if what we I would ask if we make that recommendation
is if the ball bank does show that there should be a sign
that says reduced to like 15 or 20, that you allow DPW to put that on there.
So we can just kind of put this one be done with it.
Yeah. Okay. Yes, sir.
I'll make a motion, to direct DPW to conduct a ball bank test
and add two chevrons to the curve as well as, authorize,
both, the chief and DPW to,
put the recommended speed in there off of the ball.
Thank test. Perfect.
Second.
Okay. Motion by George, second by Mark.
Any further comments? Questions?
Okay. Hearing none. Okay. All in favor?
Opposed?
Hi, Sam. It
63 minutes.
Thank you.
What else can we get done in three minutes?
What you might want to do is, invite the fire chief back up.
He can get the background on.
Okay, we can get the grant.
And and then you could open up the public hearing for it, because it sounds great.
Jeff.
Musical chairs coming back.
Evening.
So tonight we have the public comment for acceptance of the grant.
$250,000,
for towards the replacement of our fire engine, which is already
slated to be replaced, that you have already proved to be replaced
for the grant itself
comes from the Volkswagen,
lawsuit.
And that's where the funds are, at the state level.
And towns apply for it to basically,
make their fleet cleaner, more efficient.
So that's what it does.
The big catch with this grant is that the vehicle has to be scrapped.
The engine has to be scrapped, at the end.
So you're seeing the terms conditions.
The frame has to be cut, the engine has to be drilled.
But we weren't planning on it
giving it to another department anyway, when it when it's done.
The reason again, just to keep you guys in
the loop is we applied for two separate grants for this.
The other one that the state, has money for through the years,
was very similar to it,
but because of the time frame of how long it takes to build the trucks,
that we were not able to get within that window.
And we are at the maximum, for that window right now.
Okay.
Thanks.
You and anyone here for public comment on, on the, Hampshire
Volkswagen Environmental Mitigation Trust grant application?
Okay.
Hearing no one, or seeing no one,
I will close the public hearing,
and, we can vote on that tonight, correct?
Yes. Okay.
I'll entertain a motion.
Motion to accept and expend
unanticipated funds pursuant to RSA 3195,
totaling $250,000.00 from the state of New Hampshire Department of Environmental
Services, New Hampshire, Volkswagen Environmental Mitigation Trust,
Granite State Clean Fleet Grant number NH, VW
202601007.
To be used to reduce diesel emissions by replacing the Town of Boston's 2000
and 5E1 fire engine, noting the total cost of this project
will be 1,090,979,
which the town will be responsible for a 20% match, which is 840,979.
Second okay motion by Allison, seconded by Richard.
Any further comments?
Okay. All in favor?
All right.
Those
guys have it.
Thank you, thank you.
Now we have,
community Development block grant project
from Middleville.
And, that's open for public hearing.
This one is broken up into three public hearings.
Three parts, correct? Yes.
And you have a pretty specific,
language in your packet at page six.
Yeah.
That, unfortunately, the board really shouldn't read
all, and open it for public comment on the three different items
so help satisfy the application process when it goes to this, city effort.
Okay.
This public outreach, if you want,
but I have to ask you to wait until 620, because that's what it's in the paper.
Yeah.
So can we do something else for a minute about it?
So it does say 620.
If you'd like, I can do, consent agenda.
Yeah.
So with ten, eight C.
So in your consent agenda,
you have employee status reports, you have,
full time, patrol officer successful end of probationary period.
You have a new hire of a patrol officer, you have a resignation
of a master control officer, and you have a resignation of a full time
dispatcher and, firefighter.
We had a successful and a probationary period and resignation.
Public works, you have a full time scale house operator, a full time truck driver,
and full time heavy equipment operator all receiving their way.
Master differential earned the collective bargaining agreement.
Parks and rec give a lifeguard to seasonal new hire.
You have, event permits for our craft vendor
fair on August 15th, 2026.
From 10 to 1. That's the Bel Air Nursing home.
You also have a deposit voucher for the grass
for Town Hall restoration Fund in the amount of $20.
And then you have an off cycle betterment assessment.
This is for the Bench Wilderness Park drinking water
project in the amount of $579.15.
Okay.
You can make a motion to approve the consensus agenda
as presented this evening.
Second motion by Mark. Second by Allison.
Any comments?
All in favor? Aye. Opposed?
All I have,
I guess one other one.
We can make about four minutes at tab eight b,
you have a proposed memorandum of understanding
between the town and the friends of the Goffstown Rail Trail.
So the Village Bridge ad
hoc committee has been working with the friends of the Ghost Town Rail Trail.
And this is something that this board directed them
to do as part of the revised charter, what you directed
and do as part of the revised charter was to develop a memorandum of
understanding between Friends of Crosstown Rail Trail
and the town to clearly define responsibilities, procedures
and accountability regarding funds and pledges.
You have a copy of that,
proposed memorandum in your packet.
Be happy to answer any questions board members might have this evening.
And what I'm seeking is,
do you want to move forward with this and send it?
So I would recommend sending this to the town attorney for review.
And suggestion revisions.
Any questions?
Where's the pedestrian bridge that they're talking about or where would it be?
Where the old, railroad bridge.
Right next to Main Street, between Rotary Park
and the bridge abutment, over the river.
Where the two
you'll see on both ends, the granite blocks are set up.
Go ahead. We'll go from there.
So the end of the rail trail, you kind of see.
Gotcha.
Okay.
This is only for the online I was looking at there.
So this would be for all fundraising not designated for the bridge.
Basically, the friends of the Goffstown Rail Trail would be the 501,
C3, accepting those grants and holding those.
And then it also talks about, procedure of what would happen if the Select board
decided to cease all activities related to, this fundraising project.
So even if they're raising towards
the, the bridge,
they're going to deduct administrative fees
at 50%, right? Yes.
Well, sufficient funds to cover
50% of administrative expenses. So.
So that would be their their post office box fees,
governmental filing fees, their website fees,
and then correspondence directly
related to this agreement.
If you're just looking for a motion for us to send it to them to come. Yes.
Or if there's anything in here that could be concerns about,
we can bring it back to the bridge committee,
how would it be covering like the 20% requirement that we have put out?
Does that need to come from the town for the Tap grant?
So the Tap grant, that was the whole idea was to work
with Friends of Goffstown Rail Trail to start collecting those funds
between now and four years from now, when that grant opens up again.
And, that's what, that 20%.
Yeah.
So that's what we need to make sure that there's a good fiduciary hand off
and how that occurs.
So that's probably where the attorney would come in. Yes.
To understand if we need some sort of like another accounts. Yes.
That up here okay. Yeah.
So I'll make a motion to have this reviewed
by the town attorney and give us guidance on how this would work
with the Tap grant and for paying for the bridge.
And, should we want to tap for it
second.
Okay.
Motion by Josh, second by Mark.
Any other comments? Questions?
All in favor?
Opposed?
You guys have it.
Okay. Now,
go to tab six.
The like reading
love to.
Okay.
You can open the first public hearing I will read to you.
You can just state your name and your address for the record.
Donna Lane Madison, new Hampshire, Cdbg consulting.
Okay, this is not your first rodeo.
Okay.
You will have you open the first one on the proposed application, right.
Read from,
Community Development Block
grant funds from that paragraph.
I think she wants you to read this one.
Oh, you're opening the.
Oh, I thought I did. Okay.
Okay.
First, I'm opening the public hearing on the proposed infrastructure
improvements at Meadville Cooperative Cdbg application.
Thank you.
Okay, so there are handouts available here if anyone's interested.
A Community Development Block grant funds are available to
the New Hampshire Community Development Finance Authority.
Up to $500,000 is available for economic development projects,
up to $1 million in supportive housing projects, up to 750,000
for housing projects, up to 750,000 for public facility projects,
up to $500,000 in emergency funds, and up to $25,000 per planning
study grant. All projects must directly benefit
a majority of low and moderate income persons.
This is a proposed application to the Community Development Finance
Authority for up to 750,000, and so Cdbg public facility funds.
Of the grant funds, up to 35,000 will will be retained
for administrative and procurement and labor compliance costs,
and the remainder will be granted to Meadville Cooperative, a 301
unit manufactured housing park located at Donald Drive in Goffstown.
It was cost of sewer, septic and or water infrastructure and
infrastructure improvements.
This project conforms with Boston's proposed Housing Community Development
Plan goal of encourage municipal and private water
and wastewater systems that are safe, sanitary and meet these regulations.
Thank you, thank you.
Is there anyone here? Anyone have public comments?
On what was just read this part of the grant application
and you want to come up on.
You get up for now.
You can. Okay? Okay.
Good evening. Folks.
I have to emphasize here that I'm speaking both as an individual
and a resident for now, eight years of the Meadowbrook community.
And I just wanted to we emphasized to the board the importance of this grant
to the future viability
of Meadville as a community
and as a source of affordable housing for seniors,
and, I might add, unsubsidized
affordable housing for seniors.
Mayville was built about 40 years ago,
shall we say, that plumbing, building codes and things
like that weren't, what they are now 40 years ago.
And Meadville had a number of problems with both sewer
and water infrastructure over the years.
We when I was on the board
a couple of years back, we had a project that we studied.
Basically, it's a 10 or $11
million project to fix the sewer and water.
And for the structure, there's been multiple leaks.
There have been multiple sewer problems.
And since we only have 300 homes in the community,
I think if you divide 10 or 11 million
by 300, you come up with a pretty daunting number,
which is why this grant funding is so important to us.
We've got long term plans to fix this roof
cover, basically the first phase of it.
We may be back in a few years or more funding for the next phase,
but again, I just wish to emphasize the benefits, particularly in the current
housing situation.
We all know the runaway housing prices
or lack of affordable housing.
You know, the fact that you have
probably some seniors who are,
trapped in big homes because they can't afford to move anywhere else.
Again, I think,
I would just as for the town support in it,
this is something that doesn't affect anyone's taxes.
I would just emphasize to Meadville
plows its home roads, picks up its own
trash, does its own maintenance, and
puts no children in the school system
so there is no municipal burden involved.
Also, I o you know, given given all of that, I would just hope
that the board would think it would be a prudent decision
to pass on this grant.
Well, would you would you give you a name and your address, please?
For the record, Leonard Stewart,
42 River Ledge Drive,
and that is in the Manville development.
Thank you.
Anyone else?
Comments?
Okay.
Hearing none, I will close, that portion of the public
hearing, that public hearing,
okay.
And I will open the public hearing on the residential Anti
displacement and Relocation Assistance plan for the proposed
infrastructure improvements at Meadville Cooperation Cooperative project.
This plan outlines measures under the Uniform Relocation
Act required for Cdbg projects that involve any displacement
or relocation of persons or businesses if the town or to undertake a Cdbg project
which involved displacement or relocation, they would follow this plan.
The plan outlines the measures they would take to find comparable
suitable housing for persons or businesses displaced or relocated.
This project does not anticipate displacement or relocation
as the improvements are for water, septic, sewer infrastructure in the park.
This is a required plan that has been adopted
every time you asked for Cdbg funds, even though it's
not applicable to our project and you have adopted it in the past.
When you've asked for Cdbg funds.
Okay, anyone
on comment, any comments?
I have a question.
So you're stating that if some of them were to become relocated,
then the town would be responsible for placing them someplace else.
So my understanding,
if a different kind of if we were doing a different kind of project,
they were rehabbing, a building and those people are being displaced
for a little bit
while we fix their apartments, then we'd have to build into the Cdbg budget,
a budget for moving them around, and it's not costing them anything.
So if we use a Cdbg funds for a project, we have to follow a Uniform
Relocation Act.
This is water sewer, not displacing or relocating
anybody, but on a different project it might matter.
So if there's a major failure in the sewer or the water line, what happens then?
Well, we have insurance and stuff like that.
We pull in.
But, if while we're doing it, it have to be the contractor hit something
and we either figure it out and make do, or we bring in water lines
or bring in bottled water or something like that. We have.
I mean, I can't I've been doing these for 40 years.
We've never had anybody move out because we broke something and we break things.
You know, we tend to break things.
But the, the project has to undertake that left town.
Right? The town is the one who's getting the grant.
But it would come out of the grant or the project.
That's.
Okay.
That's it.
Then I will close, that section of the public hearing
and I will open the last one,
the public hearing on the proposed updated Housing
and Community Development plan.
So the last time you had a housing community
development plan was quite a while ago.
So it's probably a singles though.
A housing community
development plan is required to be eligible to apply for Cdbg funds.
The proposed Housing Community Development Plan identifies needs
which currently exist or are anticipated during the next three years.
The plan provides a basis for guiding the town's housing
and community development objectives and actions.
In addition, the proposed plan includes the Cdbg Citizen Participation Plan
that details the Cdbg requirements for public hearings.
So these are the goals that are in the proposed plan.
Encourage your buried stocks of safe, sanitary, decent,
affordable housing for persons of all age and income groups.
Encourage economic development
activities to increase quality industrial and commercial development.
Encourage the expansion and retention of employment opportunities for residents.
Encourage municipal and private water
and wastewater systems that are safe sanitary.
Meet these regulations.
Preserve and promote the town's historically
and culturally significant structures, promote activities that protect the health
and safety of the residents and visitors for adequate health,
social services, recreational and social interaction
services, and opportunities for residents and visitors.
So you need a housing community development plan to apply for Cdbg funds,
and you haven't had one that I know of for quite a while, I think.
What was the date we had on the last fall in 2007 or 2?
Yeah, which was probably almost identical to this proposed one, except for Cdphe
has come out with that template, which now includes a citizen participation plan,
which talks about how we have a public hearing
before we apply and if we get funded, we have a public
hearing during the project to update the public on the progress.
Okay.
Would anyone, anyone here to, testify on this portion of the,
grant project?
Okay.
Seeing none. Hearing none.
I we'll close the public hearing, before you leave,
I like to ask one more question.
Yeah.
Last time you're here, you mentioned that, alone as well. Yes.
How does that work? In conjunction with the grant.
Well, the project is a couple of million dollars, but
so Cdbg is part of the grant.
And then does is I think it is at $1.6 million loan
and $200,000 grant, $400,000 grant.
So they all part of the project cost.
Who's taking out the loan?
The park.
The park is taking off of them and there's no backing of us based upon this grant.
So no responsibility to the town in any shape or form on the on the loan?
No, the loan is between them and yes, what Cdbg is, they can't apply for Cdbg.
They can go straight to DSS and do it right.
Okay. The two of them.
But unfortunately you have to go through the town for Cdbg.
But this is just a grant.
And the grant just a portion of the overall project.
What happens if you don't get the other grant and the other loan?
Then everything gets put on hold and we do it again later,
so you won't be able to do anything even with the 750 K?
No, because it's not enough to do if it would be deemed insufficient funding.
We know, we know about, but they already have preliminary.
We've been approved. Sorry.
We've been approved for, by groundwater trust fund.
They're doing all the financial piece of it right now.
We've already been approved.
It doesn't need final
approval by governor and Executive council,
which is basically all of the yes has to go through them.
So what happens is,
is that they are finishing their financial review of our community.
And when they finish that, then they'll take it to the governance Council.
My expectation is that it's going to be in August and they're August 11th, 2018.
So we the groundwater councilman has approved it already.
So the funds are there.
They just need it.
They don't have the final approval.
They have the pre-approval already.
So I mean, oftentimes we go in and we don't even have that.
They're pretty far advanced here.
But what they've done.
So since you've basically testified,
would you just give us your name and your address?
Grace. It's okay.
For the record, it's Kim Capon.
I added the 1500 wind gust.
Now, it might be a thank you.
Okay.
If you so desire,
we can take this up in three votes.
If anyone wants to make
a motion on the first part.
Make a motion to selectman.
Wise, that sounds like my vote to approve on.
Okay, but to approve the submittal
of the Melville Club infrastructure Improvement Cdbg application and vote
to authorize the town administrator to sign and submit the Cdbg application.
And upon approval of the c dbg application, authorize the Town
Administrator to execute any documents which may be necessary
to effectuate the Cdbg contract and any amendments thereto.
I'll second that.
Okay. Motion by Allison, second by Josh.
All in favor?
I paused, okay, I have it.
Second motion selectmen vote to adopt the Anti Displacement and Relocation
Assistance plan for the Manville Co-op Infrastructure Improvements Project.
Second
motion by Allison, second by Josh.
All in favor?
Aye. Opposed I have it.
And lastly, selectmen
vote to adopt the updated Housing and Community Development Plan.
Second.
Okay.
Motion by Allison, second by Josh. All in favor?
All right.
Opposed?
Ayes have it. Okay. Thank you.
Is it possible to get an update?
You guys do finalize to let us know that you're all approved.
Oh. We'll do. Thank you.
Okay.
I guess now we can do the department heads.
Okay.
Got time?
Yeah.
Okay, let's.
I know by myself.
So. I think.
Are you.
I just think I just want.
Something.
So just on the phone.
Okay.
You want to follow it the way it is in the packet?
Sure, sure.
So the first page on page one of your packet of tab four,
we've just got a summary of the general fund, revenues,
through quarter two.
Good news is motor vehicle fees are on track.
So those are, looking very good.
We are lagging a little bit on interest, on investments.
But we'll see a little bit of a bump here now that, property taxes have come
in, treasurer does a very good job of of moving those over into some of our,
higher interest, accounts,
similar to a quarter one, building zoning,
planning, revenues are, considerably down.
We've seen a lot fewer applications for site plan for subdivisions.
And our building permit applications are way down.
So I think that's closer to 25% of what we,
budgeted for.
And then the only other notable thing that,
finance is working with Adam on solid waste revenue.
As you'll recall, there was a $3.50 cent per ton surcharge
on on all solid waste taken to landfills.
And DDS just opened the portal to start.
Seeking reimbursement for that.
So, Zach and Adam have been communicating on that.
So, so with that, we know about how much that'll be.
I think we got $22.
I think we budgeted 21,000, but it's on
actual tonnage that's taken, taken there.
So we can we'll probably have a better idea,
as we approach, budget season.
So just for clarity, all the zoning changes
that we've had seen from the state have not increased
the number of houses that were built it just yet.
We're just seeing, some fewer applications.
We those are going to pick up, Acorn Drive.
They have basically put that road in and we expect to
they're going to start pulling permits, near the end of the year,
but mostly in 2027 for that, those 46 units.
So we got a few others that are in flight, but no new request.
I haven't really seen a lot of come through planning board either.
Correct.
So mainly because of interest rates we think, or
just generally.
Yeah, yeah.
So that's the revenues,
on the, expenditures, if you'd like, we can find it out department
by department.
So, everything's looking good in, town hall and admin.
We currently have two vacant positions, but we've been advertising that position,
both positions for two weeks,
so we're going to be setting up interviews, next at the beginning
of next week with the hopes of bringing a candidate forward.
Your next meeting, for those two positions.
So, we have been
one of the changes that we did
do this year is, in the past, if somebody worked overtime,
we have reclassify that and put it back into the full time wages line.
We've actually left that in the overtime line.
So, that we can actually see, what the effect of, we've had
3 or 4 short term disabilities and we've had a,
we've had quite a few, surgeries in town all this year.
So, a lot of people are pulling some extra hours to get, the necessary tasks done.
As you see, admin legal services were almost 100% expended at this point.
But, we are well under involved planning and zoning in assessing
so what we budget for legal throughout, town hall.
We're doing very good.
And then facility lines were going to be probably
a little bit high this year.
Specifically, we've got some unplanned, maintenance projects.
We have some soffit, repairs that need to be done on the front half,
and then the, Hvac for where I.
That serves our server room.
We're in need some significant repairs there.
So we're looking pricing those out right now and we'll be moving forward.
So we don't have estimates or ballparks.
Not yet.
No, we haven't completed, getting all the estimates. So
so that's pretty much,
nothing really noteworthy for, for town hall.
At this point.
And then on the insurance side, when you did the default,
reallocation, we put it back to your original, request.
As you may recall, the Budget Committee cut funds out of that.
So we did not return it, to that proposed amount.
We checked it's going to be about $175,000.
Underspend in that line, that you could,
and that's mostly due to turnover or people, changing plans.
Now it's hard to predict exactly what's going to happen
because, it seems like we're having a lot of babies, different departments,
and people know we're about, you know, a two person plan to a family. But,
but, we'll see what quarter three and quarter four progressed.
But we feel pretty confident that you're going to have that underspend this year.
How much do they cut that by four.
However, it was about that.
It was about that much I think it's something like 200,000 or 55.
Yeah. 275 they cut it by Emily.
So I have to double check the exact number.
Yeah. It'd be interesting to know how far off we were from it.
And, with this projection, we did.
If there's anything that we know as far as anybody
that's come forward talking about changes for later in the year,
as well as, projections for anybody that is turning 26.
But of course, we're
doing our best on their assumptions, to which plans they're going to take.
Okay.
Thank Lisa's next.
Great.
Well, my agency is one of the agencies having four babies this year.
I great.
We're moving along.
Yeah, we're doing all right.
Our budget is looking decent right now, but usually that's how it works
in the first two quarters.
As July comes around, we start to the pay increase to go for the union.
So we start to see that change, the overtime changes.
The big things
that I'd like to point out, I put in the packet, we lost obviously,
the beginning this year, 35 year veteran
Kevin Laroche, who stayed out part time to help us with some transitioning,
currently, staffing wise, we're down one patrol.
Who you guys has heard that, resign and went to a different police department?
We have one in the academy right now.
One is in background.
We're hiring them next week to fill that position.
So we're down two operational.
We have one
that's due to retire this year and two next year that are going to retire.
So we're going to continue that recruitment and try to retain dispatch.
Well, we had one in background that we're looking to petition
to potentially give a conditional or a final offer.
We have one in training right now that's in the military.
So that's kind of slowing things down.
But overall is doing pretty well.
And then we have one that's we have one that's leaving.
He's leaving, getting out of law enforcement,
dispatching all the other switching career.
So we're going to be down two operational, maybe potentially three
with the other one in training.
So we're still, we're doing our right,
but we're still talking a little bit behind. It's just an admin flow.
As we as my my partner
here, in the first responder land, we, we continue to try to get people to apply.
It's, it's a difficult situation, but, we've had a couple interviews
last week, so we're looking pretty good.
Overall over time is tracking where we thank for patrol and dispatch.
We're a little bit under, but I suspect that now,
with this new opening in dispatch, we're going to see that go up a little bit.
Travel expenses.
I put the same stats last quarter because, again, we had budgeted for four of
us to go to Omaha for our, our hearing, which is coming up, two weeks.
Based on the fact that we're in default, we've change that to just
the accreditation manager.
Myself are going to go,
so that's probably going to track over slightly, the legal services
and that's tracking over
that's due to personnel issues that you guys are aware of nonpublic.
And our bullet resistant vest, line,
as I mentioned in our budget presentation, we needed to buy at least 12.
We got caught on that due to default, and we still have to provide 12 best
to our, not to mention anybody else that'll be hiring this new.
We still have to buy those vests and outfit them
because they're made specifically for those officers.
So you'll see that track over and then in communications,
our consulting services through, sensitive,
personnel issue that you're all aware of.
That's really where we're at.
According to how much for the vest again?
There are roughly about 1500 bucks times 12.
Yes, I think we're at 80 yet at to point.
And somewhere right here it is. We were
we were at 8500 this year and we're on it.
13,000.
It's back.
So you need another.
We're potentially so that would have
that were outfitted the five that needed that are currently working.
The other ones that we needed to the new officers that we hired
the beginning of the year and potentially the two more that are coming in here
if we hire. So we're going to track pretty
you already bought some or you need to buy them.
So when I budgeted for it last year, coming this year
we had to buy at least five for the five officers that were here.
And then we anticipated five transitioning.
So that was just about ten.
So yeah, we we I think we had 12,000 budgeted for,
but we only we only with default 8500.
So currently we're at 13,000 expended.
And that hits our mark.
But I believe with that new person, if we have that person retire this year.
Yeah, we have to buy another one.
Okay, so you already bought the vest.
You're over on that line right now. Yep.
And just so the board is aware, and I believe Daniel
could help me with this, but we do get an offsetting revenue,
from the federal government they can provide us with.
I think it's a 50% match on the vest.
So at the end of the year, we'll send that in and they'll.
So we'll figure out where we're at on that.
They'll give us it doesn't come back to that.
It's not back to the general fund, but it goes back to the general fund.
So it'll be an offset of revenue to some degree. Okay.
And that money sometimes dries up.
So we're we've been pretty lucky lately to get it.
So if it's there it's there. If it's not it's not okay.
It's just enough.
We need to transfer funds over to you know,
I think right now we're doing all right.
Okay.
Yeah.
We got any other questions from Chief?
Okay.
We're going to, the other chief
here.
So I sent you a detailed, synopsis, but we are tracking in line
with the percentage of the year we are expecting some overages,
but we also have some underspend, which we're anticipating
as far as personnel goes.
We as of today, we have, one vacancy.
We expend we went through our eligibility list.
So we have or boards coming up for applications,
on the 17th, we are confident that we will be able to fill that spot.
We also anticipate another,
person leaving here before the end of the year.
So we're hopefully we'll have at least two eligible that, we're looking at.
So we think we're gonna be able to fill those spots rather quickly.
However, that still leaves us
with a lot of our personnel information or within the first two years.
So we have a very inexperienced department, spread out
through the two stations.
So we're going to continue to work with that.
So, our call wages are a little bit over.
Luckily, I call numbers have been, coming in for some shifts,
getting some training.
So it's great to see, unfortunately, we're down to, seven actually, now six.
As of I received the resignation today.
Again.
So other stuff is overtime pay.
We anticipate some savings in this line,
professional dues because of the costs that also.
We've talked about this before, but our regional hazmat team,
those costs have not increased, I want to say, in 15 to 20 years.
So those costs are now going up and other departments are leaving
the region, which then decreases the amount of people paying into it.
And the costs are still what they are.
So that means the costs for each town sitting in it, is going up.
So that's going to be a significant overage this year.
We're continuing to do that.
To within that line, there's other expenses
for Hillsborough County fire wardens and board area mutual aid.
So we've dropped out of both of those agencies.
To try to save some money. There,
form expenses.
Luckily, we had a wet spring. That was great.
So we didn't have a lot of, wildland fires.
For us to use foam.
So we have not expended any money out of that line to date.
But we'll see what the fall goes.
Because the summers are starting to get a little dry now.
Facility repairs.
We have multiple projects going on there.
It's really just.
Which is the worst problem right now for us to deal with.
So we have,
station one, roof leak, drain leak.
We have a broken spigot at station two, which we actually have to get out to,
wall infrastructure to replace,
the windows over 62 or 20 years old.
And they are holding them up, when they're trying to just use ventilation.
They're trying to.
The windows don't stay up.
A lot of them don't stay up anymore.
So they're using books or bricks or something like that to hold them up.
Unfortunately, that does fall.
And that caused some of the windows, one of the windows to actually break
the glass this year.
So I had to replace that.
So hopefully I'm going to be able to replace some of those,
if we have funds available in our facility repairs.
But it's
as well as the
secure, security system upgrade station three, like we had talked about.
So there's I don't have enough money to cover all those repairs.
It's literally going to be.
Which which one is the the worst one to,
get done.
And, a lot of that same is with the hose,
and other equipment is we're going to wait towards
the end of the year and figure out which is the biggest priority,
emergency management wise.
So I'm very happy to report that CERT is back.
They are gaining steam.
We they are bringing people back that haven't been in a few years.
Trying to get some new blood in there.
They have helped out, recover the Goffstown gallop.
They're participating in the going, like, swim
and they fully anticipate to be prepared to help out
with other community, projects such as their guard and stuff like that.
So we've been spending some money to move their equipment from station
three down to station one, so we had better equipment availability for them.
Quicker response time for them to help out the first responders in rehabs.
And then also we are,
trying to bring everyone together
so that we don't have to maintain equipment separately.
So, for example, they supply first aid tents and races and stuff like that.
Previously, they bought all of their first aid equipment themselves
and only use it 2 or 3 times a year.
Now, with them being here in our station, they have access
to our supplies that we use on a regular basis.
So now you don't have two agencies buying stuff and using it and possibly expiring.
Now we actually have a revolving, so they're able to use that as well.
We're also restructuring them completely,
with all new policies and procedures, which is going really well.
They've made some recently.
Last week they made some administrative changes to personnel to get some new blood
in the ranks and the new leadership, they are full steam ahead.
I'm really proud to say that our volunteers are doing well.
And if,
anyone else out in the community is looking for some volunteer
opportunities, CERT is definitely looking, as well
as, we're still taking applications for call firefighters, too,
which I think covers or a question can you explain again what service.
So cert our volunteers cert.
It's kind of this interesting.
Niche,
if you will, within the state laws and stuff like that.
They're under, emergency management.
So locally, the emergency manager director myself, they fall under me.
They previously were under the police department.
And what they do is they org to assist in a non-emergency role.
The town so far cert currently
assist with pedestrian crossing, traffic control,
first aid tents, stuff like that.
We're starting to build them into some school plans for,
reunification plans
and also use for, disasters
such as wind events, rain events, whether it's closing down
roads, putting up barricades, stuff like that, that kind of
we refer to it as a cold zone, keeping them out of the real big hazards.
But quite honestly, it's it's really neat to see the different experiences
are mainly all retired people and utilizing their different
professional experiences to help write, grant narratives to help.
Right.
SOG policies and procedures or provide some experience in certain areas.
Is really neat to have that expertise.
So not only operationally but also administratively,
they're really helping us out a lot.
Okay.
Thanks.
Chief of facility repairs. Yes.
You have a prioritized list already.
So I have a list.
I have how much each one is going to cost.
And I have an idea of priorities.
The security system, in my opinion, is number one.
Number two is the windows.
But I don't have enough money to cover that.
And again, it all depends on what else breaks from the rest of the year.
But we have a leaking roof station.
It's a small leak. Yep.
So are we worried that
that's going to cause more damage as more water gets into that.
So so very valid question.
It appears that's been going on for a couple of years.
It is a industrial style roof and leaks into a bathroom.
So luckily that's not a significant problem.
It's not causing any,
areas of
concern for mildew or mold at this time.
My concern will be water spreads.
Yep. Everywhere. Yes it does.
And right now it's contained.
And if it spreads, it's going to jump up on the property. Go.
So, I mean, I just want to make sure I'm
not being like,
Pennywise, pound foolish, completely taking care of certain things.
Yeah.
So can we get some idea on some of those and a list around them?
So that way we're sure what we should be going after.
So we're working on that.
I mean, I also don't
want people getting hurt because like, windows are slamming down or whatever too,
because they're trying to stay cool. So I mean, it's sick.
Along with that hurt
track, we've talked about on glass, obviously one of the big ones is
the traffic light out here for us. Respondent.
Section one has been working two years
and it's going to be 50 or $60,000 for place.
And I just property wise, it just hasn't made it to our requirement yet.
Because the whole system needs to get replaced.
So there's, there's multiple different things.
It's just
I think if we had a list, then we could start to think about,
especially if there were funds left over, you know, from the bottom line or what.
Otherwise we want to make sure that we write and stack all of those.
I think it's for,
like all the departments, like,
there's certain things that we think about safety or health of the employees
or like making sure the buildings are actually functioning.
We should get that list to you.
But like when you're talking about
the track, like Main Street Church, I mean.
So the other questions so.
Okay.
All right.
So, this is the time of year where we start to, dip into our encumbrances.
I know in Q1, our budget artificially looks like it's expanding
because we've recovered so much money
for the year, primarily for, things like the solid waste tipping fees.
You know, the the, asphalt pavement contracts, another big one.
Some of the other ones that,
tend to have a higher amount, some of our contracted services.
So we're starting to dip into those now and actually spend the funds,
from the encumbrances, in particular street
sweeping contractors, complete with the spring sweeping.
We've started the line
striping, a little slow out of the gate with this contractor.
As you might remember to their first year with us. So
I have some growing pains there, but,
hopefully they can get on track.
Let's see, catch basin cleaning and pipe cleaning.
Contractor started, a couple weeks back.
The, as Derek mentioned,
we've, had a little bit of,
additional, tonnage
for, the solid waste revenues.
Overall, some of our numbers are down, but, the,
revenue reimbursement,
should be submitted here by the end of the month.
So we'll get that, checked soon.
The other items of note, real plan wise,
master Road phase three, overlay was complete.
We do have some punch list items over there.
A master road.
And then, ivy wall and healed repaved last week.
The next step for that project would be raising the drainage structures, to grade.
And when that contractor, for continental is here raising those structures,
they'll raise the structures next door on Laurel Ave,
which was a little way which is paved last year.
And then that can be top to the topcoat to finish that project.
So that hopefully is, coming to a close there on Laurel.
The, and then of course, the
Henry Bridge project, has kicked off in full swing with school shutdown.
So that's taken a good chunk of our department focus right now.
The that project, going well so far.
We, had some, some challenges getting out of the gate
with what method of demo was best for that old decking?
A lot of it being sight unseen because the pavement had to be removed first.
We weren't sure exactly how how well, the tack welds that
hold down that corrugated steel deck, we're going to maintain.
And how much effort was going to be removed are required to remove that.
Turns out, few of them are hanging in there pretty well
and quite a bit of effort.
So, we've got a good method now.
I think, after about another week, I should be able to project out.
Okay, here's how much productivity we are going to get per day.
With our with our demo crew and then with the, refinishing,
grinding, painting and replacement welding falling behind.
So we're working across the deck, replacing new panels, keeping only up,
you know, 6 to 8ft gap in between what's being removed and what's being replaced?
So far, I've been able to keep up pretty well, but, I think,
the tricky sections are the ones that have had the most,
penetration throughout the years, water damage underneath.
And those require a little bit more welding and painting or.
I'm sorry, grinding and painting.
And we do have a couple sections that, from below, we know are going to be rough.
It's just
I'm not sure until the deck's off how bad the tops of those beams are going to be.
So far, we haven't had anything that, requires any,
you know, significant, structural, buildup, required.
There are two beams near the ends that the tops are getting a little thin, so,
well, there's been, getting those, filled,
as he proceeds with the deck tacking.
But no, no significant, structural issues at all, so that's good.
The,
trick now is to make sure that we stay on track
and try to get this reopened for school. Of course.
As it talked to Joshua the other day,
right now, I don't have a, anticipate did, push it for overtime.
But if we get through the end of this week now, where we've got the process
for demolition and replacement known, if we hit any major stumbling blocks,
we might have to start looking at overtime, either to get a crew in on a,
one day where they normally wouldn't or a couple long days.
So, as far as quantity, it's hard to say yet
because we're not in that phase where I think we need it.
But, if we do, it's likely to be in the, you know, the days of overtime
rather than the the weeks and months.
You know, it's not going to
spiral out of control unless there's a catastrophic issue. But,
all indications are it's
going as, as we expected as far as the condition,
the let's see, budget wise, are there other things?
Same as Q1, where we came out of quarter one expecting so much of the winter,
related lines, those haven't obviously gotten any better, with 42.
So, for overtime, diesel use and saw use in particular.
That's going to be, right up until the 11th hour of the year
before we really know how the winter of 2627 is going to look like.
Going to start some years, you have a December where it's
golf until, you know, January 1st and others.
Winter starts, you know, October 31st, as we know, so, we've got some,
funds set aside within the road
plan for future transfer, presuming we have a typical year.
It's about 20% of our winter month.
Maintenance budget is usually spent in December.
But but as I said, it fluctuates so much one year to an that's.
It's hard to say.
But we'll continue to monitor that.
The other big thing that we will know soon, though, is the states saw pricing.
So they, they their contract expires in August.
Not too many people are buying salt in middle of the summer, but,
the new contract pricing is usually made live sometime in July.
As of Friday, it hadn't been put live yet, but, I expect that'll happen
in the next week or two if there are no major jumps there, we'll be in good shape.
A couple of years ago, I think it jumped $10,
which was at the time 15% or so increase.
So we'll keep our eyes peeled for that, and I'll let you know.
We do have a full share, and
we do have a little bit of money left on the encumbrance.
So, you know, in a good, easy December that would get us through,
let's see, other big stuff of note.
I did make a note on bridge repair operating supplies.
We're going to, finance director Zach and I had talked about, my initial plan
had been to use, just our road plan funding to fund the bridge project.
And then worry about the transfers later.
He'd actually thinks it's going to be easier on his end to overspend
the bridge maintenance line and the operating supplies line.
And then at the end of the year, do a transfer into those two.
It will require coding at a once when I put the invoices on.
So those are going to start to look a little funky over the next few weeks.
And then once we get them transfers
in at the end of the summer much more, we think we're gonna go on that.
Because you're, we have 70%.
Yeah. So bridge repair the number.
I think I had in, carve out was about 60,000 total.
And that is, that covers,
the anticipated
welding, some of the, rental machinery, fall protection supplies
that have been purchased, you know, other the security fencing, that kind of stuff.
And then the other big one that we have come in at up is the,
waterproofing membrane.
So once the decking is complete, skim coat of asphalt goes down
to fill in all the corrugations on the deck and get a nice smooth surface.
And then there's a contractor that comes in to do a waterproofing
barrier membrane,
which will hopefully do a better job protecting the steel decking.
And then that gets paved on top of, so what line will we see?
So transfer.
So, so it's going to be out of, reclamation.
Primarily I think is going to be the, the so it's on page
25 is the packet page 25 or page 19 of the budget report.
Since CIP.
Reclaim line is and is launching there.
It's page 19 of the report.
Yeah.
Page 2525 of the packet.
Yeah.
And then we also have, as I mentioned in the memo,
the HB2 a few years back,
the state had, new legislation as part of the budget bill.
I guess it was right, an attack on, that funded, additional
that that sent additional, bridge aid funds to towns.
There was also going to get it wrong.
So I wanted to try but another bill that, tacked on road funding.
So, we had an influx of road funding, and the specific bridge
funding that can only be used for bridge projects, projects.
We we use that, a couple of years ago to purchase all the steel
decking at the time, 75,000 ish, I think, for materials.
So we do have a good, healthy amount left in that line,
which is a non lapsing fund to the CHB to fund.
I would like to not dip into that if we can, because we have a big deck
that's going to have to get that bridge.
It's going to have to be replaced on the red list on
newly on
the red list on Terrell Hill Road, just past fire station.
So we'd like to use what's remaining there, and,
hopefully not hit to hit the budget for that project.
If we can.
So if we take it out of the reclaim,
which are almost 80% there, no more than we're expecting a reclaim or,
so we've got some encumbered funds in reclaim,
which brings it back 80%.
Is a good chunk of that 80%, of, spent.
And then the, other thing that we have
this year is the additional, road funding, special article line.
I, I don't know if that's on page 20 or,
well, I'm just trying to make sure.
Yes, we move money that we understand how much more is going
to be hitting the reclaim as well. So that way. Correct.
We take the right amount out of there.
So how much more do you think is going to be hitting that?
It's not the bridgework.
So so I had held out,
so that 186 that we have available.
Yeah.
Is, includes things
like this bridge project, which I target around 60,000,
which we roughly need another $43,000 base and probably.
Okay.
And then we've got,
those other items, those winter items that I'm anticipating we're going to need.
So how much are those?
That's what I don't know.
And I don't have a guesstimate on it or.
I mean, if
if it's if it's an average
year, it's the 20% right that we would need from our overtime salt.
And then diesel.
I'm sorry. You're saying you need some
sources, right?
So I won't know what that real number.
I kind of have to hold it back through the construction season,
and it's just going to end up being a surplus if we don't have a heavy
in November, December.
If we do, then we'll have it.
And if we don't, then you
folks will be able to put that back to the general fund or
to some other end of the year type stuff with. But,
Yeah, it's just kind of the, the way it goes with those winter items.
I don't have any crystal ball with it
because I read the road.
Well, I was going to ask is given the fire we had the other day,
how can we actually expedite moving the bridge along,
at this point?
I think we're probably.
Well, they're limited.
If we wanted to look at hiring another welding
firm, or additional, you know, welders, the well that we have is good.
He's done a lot of bridge work, very certified.
He's a one man, you know, his business, one man.
So we're basically held up by the welding at this point in time, I think.
I think so, there's, we've got our, our crew is, is now operating out
with a plasma torch, side by side with the welder for the demo.
We've only done this for a couple of days now since that came in.
So I'll know better at the end of next week, if that's what.
If you'd like to do some kind
of provisional thing and have me start looking at having somebody else come in,
I just.
Yeah.
With that two companies, you, you start to have a little bit of
potentially step one on one side of the bridge potentially.
Right. Yeah.
I have one demo on the other, works on the, the the reinstallation.
We've got some of the other
limiting factors are the concrete work.
Not not the first abutment in, but the, the last.
We can't demo the,
south side abutment until the bridge
deck demo continues to that point.
So, they're going to be under the gun when the court,
when that time comes to get the concrete in.
And we have, accelerated that.
We've got a,
high early strength concrete spec so we can get in,
hopefully get that traversable pretty quickly.
And then the other lead time is going to be weather with
the paving contractor has to come at least twice.
Once for that Simcoe.
And then the membrane contractor is going to fall right behind.
And then the next window for top paving.
So there's a little bit of do we have all the supplies I guess is the question.
We are good with supplies.
So so really it's down to its, personnel power in order to get it done right?
Right.
And right now you're limited based on not having enough people
to do the demo or doing to pull pull the metal up.
It's tough because I don't I can't answer that, really.
I don't have enough. We've only done this once.
I don't have enough history to say, hey, this last couple days
since we've had two torches going at once for the demo is is enough.
It looks like that's exactly the right amount of, labor on the demolition.
And to keep the construction and following closely behind.
So, you know, give me a give me another week.
I can give you a better answer on that.
But, at this point, I don't think we're
there's not a whole lot to gain.
I think if we were to crash it with, you know, another, another 2 or 3 welders,
I think they'd be more in each other's way than than,
you know, helping at this point.
So, Derek, do we need to transfer some over in order to make it easier
for cowling, or is that what I'm hearing or not a good thought at this point. The.
We have a new bridge line that we've never had before, and they can start,
charging, invoices to it.
The one thing, and I know Danielle and Adam are well aware of this.
We just can't transfer the special article into that.
So we'll have to be out of the CIP requirement.
But, so it has to be out of that for sure. Yeah.
You can't you can never transfer out of a special art as well.
Yeah. Yeah. So but
I'm sure this just makes it easier for us
to kind of make that distinction between regular road plan and bridge repair.
So if there is any reclaim, we should be trying to pull
out of that special article, you know, the roadwork.
Oh, we mean, if there's roadwork.
Yeah. Spend that down first.
Yeah, I think we should be canceling on that first. Right.
So that way we can. He's already got that full amount and covered.
It looks like he's got it set up in a. So yeah. Yeah.
So we shouldn't expect this line of 187 to really go down any more.
Yeah.
Well make sure it does.
Yeah we will have money.
We have the money we need right now.
So I just can't take on any like late season, like, hey,
we got to add a road or, you know, something like that, you know,
if it's all pricing
comes in, it's 20 bucks a ton higher.
I may shift gears and take some bridge funds from that.
HQ2 account, but I don't think that's got much
as in that HP to account.
Gets around a hundred thousand.
I know, I think it's about 130,000
that, I'm not part of that.
Sorry.
Two factor. We're trying to.
Okay,
both. Geez.
We've had some emergency services lately.
I mean,
is that bridge being out
causing any problems besides the fire that we had the other day?
I just I want to make sure if we should be pushing in that a little bit harder
if we have more experience here than I do.
But, I mean, we infrastructure if people
are hurt by changes in the infrastructure like Henry Bridge,
we use the same infrastructure. Yeah.
And answer your question.
So if you're seeing a problem, we're seeing a problem.
Yeah.
We we have to redo our entire patrol division
where we have to put officers on the other side of town
and spur our town in a different way than where normal
is to make sure that we have the adequate coverage over there,
because we can't just cross over Henry Bridge and we need extra officers.
Yeah.
It's and we've had
we've had a couple of spots where you had to have some overtime
because people
had to stay on that side of town where we do
shift change to get them over.
Due to a late call, which could happen,
but it's just taking us longer to get back.
Yeah, yeah.
I will say that in the past, they've been very good
when they've had to replace that, that they open it at night or leave
it just for emergency responders to get across.
But this is the one that you can't really broke.
It broke. It worked out really well.
Yeah. Unless we're Dukes of Hazzard.
But yeah, it is a bad thing as I shorten the lifespan of our cars,
we pre-positioned it knowing that this was coming.
But, you know,
I can tell you right now that that's because we have adequate staffing.
The police department.
If we didn't have adequate staffing, we would be in a different situation.
Yeah.
So I think out of it,
at least for me, I would like to make a motion
to have you investigate how we move it faster. How?
What type of options do you want me to look at?
I mean, I adding a second welder open.
They can certainly.
You know, I can pull the switch tomorrow and say anybody that wants overtime,
we've got it.
It's just a matter of how many takers we have on that end,
because demo is currently our shortest straw in it.
Correct.
It looks that way.
But so if we can move the demo faster, we can move the reconstruction faster,
potentially.
But again, I don't have enough data to say that right now.
He's not far enough into the project to see where I work
and our next not do it on a regular basis, but how much more do you think you
have in time
to do the demo?
I, I suspect we've got another week and a half of demo,
but that same time it's overlapping with, you know, the cleanup,
the construction, it's falling behind.
So that gets us to our like our next meeting.
So I mean, I'm waiting that long doesn't necessarily accelerate us for that.
If you only have a week and a half. Right.
Instead we're waiting to see if we're right.
I mean, I need to know from you folks as if you're okay with me.
If we found a lever to pull up, pull it.
You know,
I just I don't want to do that.
And then here,
you know, the tough parts, the purchasing and all that jazz, you know?
Right. Because I'm not going to be able to go out to bid.
I didn't hear anything about purchasing when I heard was is hiring right.
Right.
But if I'm going to hire a welder that calls in person policy.
So I would normally have to
the that policy to
keep me out here is anything above 25,
25 is still below is still there, but anything between 10,000 and 25,000.
So if it's below 10,000 you don't necessarily need it.
So I'll make a motion for you to investigate anything that falls
below the 10,000 line in order to accelerate the bridge,
I can
motion by Josh second by Mark.
Any other comments? Favor.
All right. Coast. Nice having.
And those those are grant funds.
SB 401.
Oh, sorry for the bridge.
You got $280,000 in that.
And that's funds are that's 401 plus two combined.
Or is that just that's just for one.
There's,
that's the bridge separate.
And then
the bridge 270
bridge have there's another $100,000 in there.
It's 380,000.
So between those two for the bridges.
Yeah.
And I think at a more I'm thinking was like get ahead of the week and a half like
yeah I mean it's
easy to say it's I don't it's the mythical person that got it.
Construction in your season trying to find somebody
that's worth a dang and knows what they're doing on a bridge
isn't already working somewhere on a bridge. You're not.
That's that's kind of a part of it, too.
But yeah, the the best and some of it maybe, you know, maybe overtime
if we can put in some on our side to get some of the cleanup done,
instead of having the welder fall back behind and weld
the pieces as soon as they're cleaned, we can open up more of the bridge.
We have the fall protection stuff.
It's just kind of a yeah, a little bit of a balancing act.
You don't want to open up too much.
And I mean, I know it's impacting local traffic, but I think
when I saw the emergency services thing kind of happened the other day, like
I don't want us to get into a bad, bad situation,
especially if we're starting to get drier here in the summer
because it has been pretty normal.
I don't want to like have any sort of fires break out anywhere else.
Definitely remember pretty quickly how how a two bridges across a river
can cripple you.
I thought of that.
And just think how we feel when we're on one side of the bridge.
And then that same truck driver has to go all the way to the village
to get to just the other side of the bridge,
for sure.
Okay. Can I just change the subject?
Sure.
Your first paragraph here kind of struck me.
Last second on the last line of roads has been deliberately under programed.
I was just wondering how you kind of under programed the road plan.
That's just some of those hold backs.
So, you know, I didn't spend right to the very hilt knowing that we had
some of these items coming out of Q1 that were going to be,
so on the winter end, does that mean you're not working on certain roads?
Everything on the road that, sorry, everything that was approved
by the Select Board for the road plan?
Yes. Done.
Road plan funding, though we
we only programed for for your approval.
You know, whatever it would be 85%
or something of the available funds holding back some of those other funds.
Thank you. Yeah. One more question.
And it's kind of an off topic question.
Love it. Good.
So on the road that we've ever been doing on Mass Road.
Yes, I know that the granite cost quite a bit.
And you can tell me that we're required by law to have it.
But I'm just curious over the Valvoline is. Yep.
And you're coming out of there.
There's those two, granite bump outs on both sides. Yep.
Are we required to put those in? No.
So why did we put them in?
So those are those are, let me just make sure we're talking the same thing.
The traversable cobbles like we have here on Main Street.
Yep, yep.
Okay, so, those are, mountable or traversable cobbles that, the idea
there is, they're used for traffic calming and or turning movement calming
and in particular, with pedestrian safety areas.
So what those do is deter most people
from taking a very hard right or left turn into a intersection.
But you don't actually give up the physical geometry
of the vertical curve on both sides.
So you are you're getting like the 90% solution.
You're selling a lot of people down
and, reducing the speed at which people take those turns.
So pedestrians have a stand more of a fighting chance.
You also, retain that extra yardage,
for, big truck movements and movements so they can be driven over.
In a couple places on Main Street.
We had them that we actually replaced vertical curbing with those on the
leading edge of some of the parking bays because it was a true,
you know, a tricky movement for folks.
So, and then,
Elm and High Intersection is another good example where we have some in
general, it's a must keep most everybody within the the actual travel lane.
But it's there.
If bigger vehicles need to, they can go right over it.
So, they are supposed to be a visual wowser.
That's kind of the idea with them.
I will say,
initially when they first go
in a location that's pretty common, we get a lot of, like,
what's going on? I can't whip in them.
And no offense to any Russian border
residents, I can't whip into Rochambeau anymore.
But that intersection in particular.
Use that intersection.
That's a good amount of traffic that go up.
Know for other, that intersection in particular.
One of the things that we looked at with highway safety prior
to the development of the project was, it's a it's a very odd geometry.
It's skewed
both sides, both college and Rochambeau are skewed at an angle, the mast.
And it was so wide on Rochambeau that, even though there's not room or
or a desire to create two lanes coming out of Rochambeau,
because of all the turning movements that have to happen there, you
start adding multiple lanes
coming out of Rochambeau,
and now you're actually causing a safety problem
because you've got too many different turns that can all happen at once,
with center turn lanes and ins and outs in the two classes and the pizza market.
So, it was so why people would, would create their own two way
out of Rochambeau, where there really wasn't two lanes there.
So on the idea as well as well
to do what we've done that elsewhere in the village with good success.
Give that the visual neck down.
And this is to find one in, one out.
But still, the ability for the larger stuff to get over
now was kind of the idea there.
Do we owe, or are we responsible if anybody like, runs over
there's pops of high or something like that, unless there's been a,
you know, it's kind of that the for liability.
Municipal liability.
Unless there's a gross negligence or, you know,
it wasn't on the plan, and we put vertical curbs somewhere and somebody hits it.
Yes. There's some liability if we don't follow the
you know what the plans are, I guess.
But, yeah, the municipal liability protection is very broad,
especially for something that's,
you know, improving standards, I guess, of the of the roadway.
I'm just curious, you know, you're right.
And it's kind of annoying when you come out and see it, but.
Yeah, it does slow people right down.
There's no more.
You can't take that corner at super high speed.
And the more we do that, we drive on. We did it on,
over by companies too, because their causing that
intersection was pretty nasty as well, but can't curb it out with that.
Yeah it's not.
There's been a lot of discussion about the granite
and everything out there, so I figured I'd ask.
So just just to maybe tie the bow on the granite, discussion.
The curbing in Kennard ville.
Almost completely, already was granite curving.
So in areas that already have it, we in Orland, a big project like this,
we will reset areas that have failed or settled.
Or in the case of, Valvoline, there was an old,
the old business had an entrance there, and the actual tip down was still there.
So we had that replaced and brought up, you know, to the full height.
In the village we had, some granite section on Main Street, but,
it was a hot topic when Elm Street was done
because the asphalt curbing, on Elm Street was replaced with more asphalt.
So so there some of that that discussion when we're coming into some place,
especially if there's not curbing okay, what are we going to do here?
In the end,
it gets pretty costly if we add curb and it's not already existing,
that's for sure.
So but mass road in general has grass roots.
That's what we stick with. Understood.
Thank you.
Yeah.
I'll set.
I'm good.
Parks and rec.
Doing great.
Online.
We'll be fine.
I think some areas that we just have to manage,
we're really now just kind of getting into the swing of things like week
three with camp and all that stuff in the pool.
So staffing wise, part time wise, now we start to see the numbers.
Really? What what are they?
I think we'll be fine in that area.
Might actually be under a little bit,
but I'm not going to go on record and say that, what we just did.
Yeah, I did, yeah, that was a stupid statement again.
Yeah.
My wife says that ever, you know, I was in our self speak and I'm like, no,
I really don't.
Anyhow, otherwise the park
operation line, I think that one, that's a 35,000 total.
That line could go over a little bit.
But as I said, bottom line wise, I think we'll be okay.
We encumbered $5,800, which comes out of that line
from 2025 for this Roy Park survey.
We finally finished.
So actually I got to bring that to you guys at some point.
And then we had, as you may read, out of where we had,
septic that we never knew we had a septic for 40 years.
And, little things like that.
We had a tree down across the rail trail.
We had a that's unexpended money.
We had,
the well club, the
Hi-Lo switch died, so there was a $800, cost there.
Little things like that kind of came in in that line.
So, when I think that line might be over a little bit.
But we can control that somewhat.
You know, maybe I don't buy it.
One one treatment of fertilizer.
You know what I mean?
Something like that.
But, I think our water line.
I'm really nervous.
I mean, every field we go right now is burning, so we just literally increased
all the, the watering times and amounts and all that.
So I can tell you right now, the sports complex,
we rely on the pond water,
a well system that's dry.
So we're going all into grass, mere water.
And that's an expensive one.
They hit your heart.
So we're going
all in there, and that's going to start probably in two weeks.
Use municipal water over there.
We have a line down there.
Oh, probably.
Yeah, yeah.
We we we dialed in, that we,
had them hooked us up, gave us a great idea.
We use the pond, we created our own drainage to build the fire.
Right.
And then we also have municipal water that runs down there, too.
And this is going to be a year of that.
We're going to be using municipal water because pond is is drying out right now.
And,
so I think, you know, I think that line, the water
line might be close to expanded,
but other than that, I don't foresee any of the other.
Was it full of a water or not?
No, no, no, I mean, I don't know if you have been over there.
Have you ever seen the pond?
You have it has that, concrete thing in the water.
Yeah.
Two years ago,
after winter, the water was literally, literally up to that.
Great. On the top.
Yeah. Okay.
This this year we're starting on the second hole down.
So that's how much less water we have.
It's amazing.
So, yeah, because even over a crotchet like their,
their retention pond is like way down, like it was weird.
So dry.
I think that I don't know if this is true or not, but it's my own theory.
The snow we got this year was awesome for skiing.
I loved it, it was great.
It's good powder, you know what I mean? It was.
It was good snow.
But not a lot of moisture.
I know, and I think I think what that could be
a little difference is when it melts and drains off you.
You have a watch?
Yeah. I mean, we got a ton of snow.
It was great.
Beautiful for sure. Yeah.
Thought we were all west. Okay.
You didn't have to pay for it.
But, so I think you know that
that's a variable, but I'm not a scientist.
Other than that, I think we'll be okay.
Do we know how much water in general that we use?
I can tell you.
I mean, I don't have it off the top of my head.
Can we do that to calculate how much we think we're gonna spend with grass?
We're, good dry.
We can put some old invoices. Yeah.
There was one year. Actually.
There was one year.
The first year, second year, first year, second year.
I believe that that went online.
We were using quite a bit of water from grass. Man,
because we probably should estimate that in the proforma,
like what we think we're gonna spend on that.
Okay. You are under budget.
If you're actually going to be over budget on that, I'll try to figure it out.
Okay.
But I think like I said, bottom line, I mean, bottom line would be fine.
But I have a feeling
there's gonna be some individual lines that don't go over absolutely.
Okay.
Last but not least, short and sweet.
I think, the library's operating very well within our budget at this time.
As Chief Serino mentioned, though,
it's only the end of the second quarter, so fingers crossed.
For us under, we're we're really trying to leverage
all of our staff, and, we're doing a little experiment.
We have a part time temporary position.
We've had it for many years, to help in the summertime
because that's our peak programing. And,
building capacity, I would say time
instead of hiring somebody in for that position, we are using an existing
part time staff member to take just a fraction of those hours.
But we did
we we really looked at all the programing we're doing, the staffing we're doing.
To make our
best guess, could we do this and think we can?
So it remains to be seen at the end of the summer.
But if it's a, successful experiment, that might be an opportunity
in the future.
As I'm building the budget for next year to reduce it a little bit,
the one area of unknown is the facility maintenance line.
We have had some unanticipated expenses.
Where we're paying them as we go.
But that that's an unknown, and I
hundred year plus building.
But other than that, I think we're looking pretty good.
I'm feeling good about it.
Accepting the elevator
and what have you guys start the elevator.
No, I did just get an update from Stanley about a week ago,
and the part is now trending.
End of July, beginning of August.
So as soon as the part comes in, my understanding is
they're going to be able to work on it immediately.
2 to 3 day project. So it's really just a matter of that park coming in.
Why not a park are waiting on required 50%.
Are you ready? Okay.
We already are.
That's okay. The 50%.
So we do the other half. Yes.
So essentially at this point the general fund is
just cash flowing it out of their building, maintenance line.
So it's going to be overspent.
And then once it's decided where that funding is coming from, will
either budget transferred to it from something like the, benefits line or,
we can charge it out to the
with the offsetting CRF if necessary. Okay.
So we make the decision at that point. Yeah.
So right now it's coming out of general fund.
Yeah.
They can still do the work and it won't hold anything up.
And then we can make the decision to make this work.
But I think
yeah you actually have that in your packet to say to tab eight eight tonight.
If you if you are ready to make that decision.
Okay everybody good.
Okay.
If you don't have anything else,
it doesn't have anything else.
You can leave
that the general election night. Thank you.
Coming up here. Right.
Or 40% already.
We got one coming up in September. Yep.
Do we think we're going to be over on that one?
We'll definitely have to, to look at it.
I'll have to work with Jen.
And what she's, predicting for four hours, and,
but, see what we can pull for.
Yeah, because I want to make sure that we're not thinking, like,
hey, we're going to go fancy on all kinds of, like, meals and stuff.
If we have two more elections to do as well.
Like we have to contain that budget in some way, shape or form as well.
Because we got September and then we basically get ready for March
at the same time. No,
we have September and November, September and November, September, November.
And so I mean, definitely seems like we may end up going over that if we did 40%.
All right.
Yeah, it definitely depends on what we end up because yeah, I think we
there is a lot and there is a lot spent on learning
the new tabulators this year.
The ballot, testing
took a few more days than we anticipated.
It did.
And we've already started
talking about, ways to make that a little bit more efficient.
So I did talk to the manufacturer to he stated.
But some of the issues that we experienced with tabulators,
they'll have the software fixed before the September election, so
they may end up having to take some people in here
to basically, test out those ahead of time.
So that could be more money as well to make sure that it's working
as described in the software.
And I don't know if Jen's talked to them already on that or not.
I can check with.
Thank you everybody.
Once again, for the jail.
Yeah. Please. Yeah. We don't have. Not yet.
You can't.
Chairs was good.
Just hang on a Friday.
So, tab eight a, what I have is just, the
the memo from the last meeting about the the library elevator repair.
This was tabled until after quarter,
discussions.
And I guess we'll just here to answer questions for the board
and see what you want to do.
I've been thinking more about this, and I love to see if we can find a way
to fund that from, like, probably that excess insurance line.
I feel like the town of Spokane, when they supported putting money into their CRF,
and now we're going to literally drain it within the first.
How many months are we?
Thanks. Because I don't even know anymore.
A few months into it.
And the whole point was to be able to prove that they had
it was it was support from the town and money to go after funds.
And then we drain it and they no longer do.
You talking about the 30.
Yeah, yeah, yeah, yeah.
For that elevator part.
Oh do they're coming from some sort of savings that we have
and we know we have it on the insurance line now or it's coming in
draining the Sarah.
Because they don't have the money
in the operating budget period.
I mean,
if we have the money, I could back that,
so we project you're going to have a savings in the benefits
one of 175,000 for any other department.
If we have some type of, significant Hvac
or, fire as an elevator.
We've got the Ada lift here again.
Most of those items are out of warranty.
They get regular maintenance.
But if all of a sudden, if something happens, if it was any other
department, we'd be coming here asking for a, budget transfer.
I think the only reason is this was one of the items.
But it was really to completely redo the elevator, not just do a repair.
Right.
And honestly, we
from even what chief said, you may be getting more of this this year,
not just the library.
Things are going wrong at the fire station.
I think, if I may, I think that our facilities in general
are aging, and that's proving out
what we're seeing in our facility repair lines coming through the invoice,
the process.
And when it comes to, something like this, you're talking about
the health and welfare of the employees as well as the public.
With this being the oldest building that we really have,
going with public access, and it's a three story tall building,
you know, the stairs, hoofing it up the stairs is not necessarily realistic
or safe in certain situations.
So, I think that it's definitely a worthy cause.
And even though there may be some other overages, I think
as far as priority goes, this one's still going to remain a top priority.
I will say I personally tried to take my mother there,
and I knew, but I just left on the first floor.
I was like, Stacy, if you just make sure mom doesn't leave the library
so that I can take my kids to a program there.
And that kind of stunk.
I mean, obviously, I, I already knew I wasn't going to be happy with that,
but I feel like there's other people like, she's fine, I'm fine,
but there are people that might not be fine because you can't get access
to the things that are on the third floor, which is actually kind of more
the older that older people.
But it's the more adult books and the,
the, computers for them to use up there and all that stuff.
And it's like it's three floors up.
So if you can't make it up there, you can't go in until Wednesday, August,
mid-August.
Yeah. So right now service.
Right. Completely. Yeah. Yeah.
And those stairs are tough.
I get winded going on at the moment.
So yeah, I think Pat actually commented that they added chairs.
Right.
If it's okay. Yeah. Of course.
Just want to say to that from the public's perspective for sure.
It's been a challenge.
There was a gentleman who came to come in and sure, he was an amputee.
He was a crutches.
And and he came in and he wanted to look for a book,
and he did have somebody with him, thankfully.
Of course, the staff were also help.
So he sat on the first floor
in the children's room and his his person went up.
It really took away from that hands that ability to just look around for himself.
We have a heavily pregnant staff member who works on the third floor.
She's been she just started her leave, but she's been walking those stairs.
That was tough.
Just operationally re shelving materials.
The person who does that work has to hand carry all the books and the media
and all the things because, you know, put the cart, the shopping cart in the,
in the elevator.
It's it's been really a challenge.
Everybody's, you know, doing the best that they can.
But it for sure is it's been a real problem.
Our coffee machines on the third floor, a thousand mentioned.
A lot of people go up there for the quietest space and building.
There's kids and teenagers on the other floors.
It's like the one that's usually around my kids who love to hang up. And.
And the other part of it, too, is all of the meetings that we hold.
We have got a library board of trustees twice a month.
The friends meet there once a month the foundation meets there.
They are the only meeting space that we have is up on the third floor.
Some of the members of those meetings themselves,
never mind any public people who might want to come in.
They some of them have struggled.
So we we, you know, moved pretty much all those meetings here to Town Hall.
Town halls has been fabulous about sharing the space here with us,
but that's a lot, too.
Parks and Rec has opened their facility for some of our programs.
So with a lot of moving parts, a lot of our not so thanks for coming in.
Yeah.
I don't think there was any discussion about the fact
that there was some fixed discussions about where the money comes from.
Right.
Yep. And,
I think she said at this point, there's a lot of things
we may end up hearing and then seeing about.
That sounds like it's already coming out of the general fund right now.
We just need to make the decision as we get to rack and stack.
And I don't think we've seen the rack and stack of any requests right now
to take that. 175 correct.
We only see one. Yes. Right.
So and I think we need to rack and stack that completely
and then make the decision.
So I personally am not
there to make the decision on whether or not
it comes out of the general fund yet or not,
because if we got a leaking roof and other things like
I think we should see some of those collectively
and then make the decision, we're going to pull that,
because we're also going to have to make recommendations on the CRF,
on the number of CRS this year, as well as we go into the budget season
to make sure that we're shifting money into the right spots.
So, I mean, we can make this on one piece right now, and then you're left
with, limited funds and not be able to take out of the CRF if you need to.
At that point, time.
That's my personal point of view on it.
I mean, if we want to make a motion to vote on it,
my personal opinion, as I probably would say,
not yet.
I would ask the the know
department heads to put a list together,
have it ready for the next meeting so that we can prioritize
and make that list and start the two way and
the way on on that.
And so he said, is he said that or he needs this.
He said he's got the list all laid out.
We did it all the way.
Now we can work progressively
to try to get the.
The repairs done.
And I would just say it's going to be a list based on the first half of the year.
A lot of us don't know some of the things that are coming down the line,
or we've started to kind of maybe say no to something,
you know, some little things, knowing that we've got some, some other things.
So it may be a, I guess, a starting point of a list, but it's
probably not going to be what we end up with at the end of the year.
So we're still we're only six months in and really you're only
three
months of spending in the budget because the first three months you're
getting to town meeting, you're operating under, you know, pretty late anyway.
So I may I may think a little different than I should, but if I look at what
we talked about tonight, to me, my priorities would be the library.
Get the library things first.
How would the water leak?
We'll get the water leak fix
down the road.
It seems to be okay now, but right now,
while the people in town are struggling to get to the third floor
or wherever they need to go in the library because the elevators not working.
And just to be clear,
we are moving forward with that repairs as quick as we possibly can.
And I'm not saying like the elevators are not a priority now.
I'm just saying where the money comes from is a little bit different,
but like you, sounds like we're already fixing it and we should be, but it just
doesn't sound like we fix until we get the part.
Which is the largest lead time item right now?
Yeah.
It's not it's not a matter of like us paying for it
because we're still paying for it.
Yeah.
Like I'm not even sure if we even started on the water leak.
We have it.
So you know what I'd say?
Like, if we have water leaking, it's basically leaking to the roof.
You can end up with a much larger repair bill if you don't actually take care of it
immediately.
So that.
Yeah, I'm not of course, that that's like
we can start pulling together a list, still be
just maybe included with the action matrix
to get some of the items that were right.
Yep. Okay.
And now that will that won't be a part for the library that looks like that.
Okay. No problem.
We can do it the next meeting
or even after the meeting after that, I think the only real thing
we'll be up against is as you start presenting capital reserve
funds to the budget committee for consideration.
If you're draining money out of the this capital reserve fund,
are you going to recharge it and that and that's and that's the discussion.
Right.
And about that'll be in October, November.
That's why I agree with Mark.
I think we should at least have someone on the list.
Even if it is the first half of the year, we can make some decisions really quick
and then make a decision on whether or not we're going to pull it
out of, the excess, benefits line
item.
As we move forward, we can always take that list, look at it,
readjust it, do it again so that it's prioritized a little different.
So if we need a motion for a list, I make a motion that we get
a list of the items that the departments think that they will need.
The excess.
Benefits line from in a priority order for it.
So that way we can make a decision, at the following meeting on the library.
Second, a motion by George, second by Mark.
Any further discussion?
All in favor?
Opposed?
Okay, so it.
So we've already done Tab A B and a C.
You have a D,
you have your the Hampshire Municipal Association propose, legislative
policy and principles for, the next legislative
session, 20, 27 and 2028.
The town is a member of New Hampshire Municipal Association.
And this is basically divide
all the towns get together, all the participating members
get together and craft.
They have, subcommittees that craft these revised, policies and principles.
And this is will direct NMS staff on which bills
they will advocate for, which ones I'll advocate against.
Or any that really don't fall under their purview.
They don't, take any action on it.
So, I'd ask you to,
to review it, have discussion and,
and again, that's really the only deadline for this is,
at your by your next meeting, if you wanted to submit a four floor
proposal, if you see something that's on this,
policy and principles that's missing, and you want to submit
a four floor proposal that has to be done by August 4th,
and then, by the end of August,
you, need to vote to authorize somebody to vote on the town's behalf
to act as a delegate at the legislative policy conference on September 11th.
Tim. Okay.
Yeah.
I didn't have a problem with, like, a lot of the general up front pieces.
They seem to be kind of like the risk pools, that sort of thing.
Because that seems to be what we're talking about all the time.
Yeah. Yep.
But like, and and the right to know laws, I think it's interesting
what they're saying there, but I mean, like,
I didn't see like hard and fast kind of approaches
this as to what they're planning to do around that.
It's more of like, hey, there's a lot of extra time being spent.
So do you have an idea as to like what they're thinking on any of those? No.
So a lot of times they'll just advocate when a bill comes in.
They better kind of look at it through this lens.
So if all of a sudden Bill were to be proposed to change, right,
to know that an Army staff feels is going to create a huge time burden,
then they would advocate against that
so they don't really get into specifics.
They don't actually advocate
very much for actually hours for submitting legislation.
It's more how are they going to react once legislation is proposed? You,
you know, come in after the next election in November.
Those are what become the bills that the House
and Senate.
You know, the only other one that kind of like really
stuck out to me was the substance abuse prevention response that's always brought
up, quite a bit of discussion at the, because it's you have
you have, people that fall on both sides of that argument.
So that one usually brings up a lot of discussion once
we get to that, you know, policy number.
And if you look at the language, a lot of what they look for
in every section, including that one, is local control.
They want to advocate, in most cases for a local control,
whether it's, you know, for communities to opt into things
if they want to participate rather than state bills coming forward
where it's not an update or an opt out, it's a you will allow this kind of thing.
Well, I just want to make clear that, like, we don't have any say over
rules and regulations of this.
Like why are we trying to opt in or opt out of legislation on,
on these pieces?
Like typically we don't have any say
for the most part, and I don't think we have enough staff to go and push
substance abuse programs or anything else like that here in the community.
So I would hope that we wouldn't be trying
to push for local supervision of that.
No, it's more of, you know, as Derek said,
if an LSR is presented, as we've seen in the past, for instance,
but not the sale of a product, they may say,
you know, similar to like we saw with zoning where an aunt may come in and say,
this is going to be allowed in every community, period.
And May would look at their guidelines to determine
if they're going to advocate against that on behalf of the communities to remain,
you know, independent in whether or not they're going to participate in that.
So they would, you know, oppose legislation
that's a blanket in that case.
Well, I think that that's something
that we would all have to be aligned on because, I mean, we're only one state
in this area and the basically does not sell like cannabis, for instance.
And that is a revenue generating source.
But I
think the point is that if they passed it at the state level, they wouldn't.
And they were trying to say that everybody now had to do it.
Now it would push that we as Goffstown
selectboard or people would get to decide whether we wanted to sell it,
not have the state sit there and say, everybody has to, you can't stop.
And that's the way it is.
Goffstown decides what happens to the town, right?
And that's why, in the red line,
you see that it actually moved from one category to another.
It used to be opposes.
Now it supports in that they're saying it's becoming more likely
that we're seeing more illnesses related to this.
However, if you're going to pass something we would like to see these benchmarks.
You know, we'd like to see, discussions about community impact fees or discussions
where a community could, you know, come up with an individual agreement.
And that's what these guidelines are for.
That's what I'm definitely behind. Like, I want the money.
Like, yeah, that's what they're looking to advocate for the future.
But again, this is just their draft for all the community to consider.
Okay.
We'll have a discussion on that next. Yeah.
So if people if the board members can continue to look at this,
what we've done in the past, the board has options to,
you could grant broad authority to whoever your delegate is.
I, I've been to the last couple and voted on those.
You could say we support all these proposals except for.
We really don't like this one.
Because what happens on the day of is that everybody that's participating
goes up, sit around,
and they go through these one by one, and you do, like a card and vote.
Yeah.
I don't know if I saw any, I.
Don't remember seeing any of them.
I like data centers filled out.
I think there was some data centers under land use.
Here it is.
Well, now there's an know pieces underneath.
Legislation and information and technology.
Right. You know, page 15, is there.
So there may be just a
couple areas that we may want to lean into.
I know the Merrimack was
it was Merrimack that had issue with like an ice facility or whatever.
Yeah.
Okay. 88.
Yeah.
So this is the electricity supply in results.
Analyst Danielle she's been working on that.
So I passed out an updated sheet
to everyone with today's most recent figures
from not sure Trenton as well.
That does differ from what we had.
It actually went down a little bit.
So we're happy for that.
At this point
we are recommending a 48 month
contract looking at the market.
So on the large sheet, we're
recommending the FCM adjustable first point power 48 month contract
at a, point 1 to 1
zero seven per kilowatt hour rate. So
obviously the
utilities always go out several digits.
And those rates are pretty complex.
I've looked through everything with our consultant,
and that has been a huge help, because having the expertise within
the industry has made a big difference in what we're actually looking at.
Because as you'll see, it's in the full bid stack, which is the grid on the right.
It's not the lowest bid.
But the reason is it's the most stable, and it has,
the longest, stability rate for the town.
So if you look out for years, even though some of these other ones,
that are near it are also 48 month terms,
they have FCM and DC adjustable, which can really skew their data.
And so smartest energy we felt was coming in a little bit
under bid actually when you consider what's built into their rates.
And I'm happy to to explain that, we have some visuals here
that also can explain the market. And the rate pulled out.
So it says adjustable rate you we're doing 48 months.
Is that 48 months at that.
So only the FCM component is adjustable.
So if you look in your packet at the
the fold out section,
the last large page of your fold out
has a bar chart.
And so what
we're looking at, in those rates,
the blue portion
is the actual electrical supply.
The FCM is the little orange component.
The daisy is the light blue.
And then you have a few other ancillaries,
administrative adders, things like that.
So we're locking in.
The majority of the rate.
There's only one component that could still mobilize, and that's the FCM, which,
that's
a piece that, only has the ability
to adjust, once or twice a year.
It's actually going to be changing in June of 28.
So FCM stands for the for capacity market.
Currently there's an annual auction where all utility generators base
their operational costs and they submit that to the regulator.
And they have to project three years out of what their operational cost will be.
And then the regulator sets this FCM rate that gets built into
any rate that's offered.
And then
starting in June of 2028, they're switching from a three year
projection to a twice a year seasonal projection.
And because of that, it would be able that piece of the rate could adjust.
But it won't adjust until at least post June 2028.
And then we'd see an adjustment, potentially for the winter of 28 into 29.
And that would maybe one more after that.
If the four year sanction issue.
So it's a pretty small amount.
And looking at the projectors and everything in the market,
we're expecting that that adjustment may only amount to something like $1,500
in year three, which is not a huge swing.
And obviously when we do our budget,
each year we have the opportunity to adjust for things that we're expecting that.
So if the rates do change,
then we can go back and go to the market if it gets too high.
So what I'm reading here
know, what it is, is
the regulator is going to change a component of the rate,
but we would still be locked in with that same supplier.
It's just it wouldn't be changing every bill cycle or anything like that.
It would change once, maybe twice during the term of the whole contract.
And the other comment that happens is
if the rates are more than 10% above the initial rate of return.
So you're saying that's me if if you are tomorrow these rates.
Okay, so what. Yeah.
What we're seeking is authorization to have panel act on this
because these rates that you have here are going to change
that when they report tomorrow. Gotcha.
Yeah.
What time do they run.
So every single day when they go to lock in,
there's a different rate based on almost like the New York Stock Exchange.
Like it's constantly changing.
That's why we got these rates today.
The rates in your packet, which were higher, were actually from Thursday.
So just a few days makes a difference.
On average.
What time do they change the rates though?
They don't change them at a specific time, I believe it.
It's like 9 a.m. or something like that.
So we wouldn't be able to get in before they change the rates
to means to get to get this one.
Yeah. It is possible. Yeah.
They that tomorrow morning like I send off the information tonight
and they lock it in first thing and normally they do approve it
barring anything absolutely insane happens overnight.
That flips the market up. Yeah. Yeah.
You mean like a locking.
Yeah.
I mean or something like that happened tonight specifically.
I would probably be back to you because it would be more than a 10% swing.
I make a motion to authorize. This is a town that's right.
To coordinate
the competitive energy services, to accept the lowest state bid
for electric supply over a 36 or 48 month period, and to authorize
the assistant town administrator to assign the necessary paperwork,
with either the current
supplier or the low bidder, as presented.
I second the motion by Josh, second by Allison.
Any more comments? Favor.
I think those guys have it.
Okay, so,
at, tab ATF,
part of the Cdbg, grant application.
They do require us to,
put out a RFP for who's going to do the grant writing services.
The town received, three, submittals, for this,
one vendor submitted a very high cost,
proposal for, just under $9,000.
One was a flat rate, proposal.
And one vendor proposed an hourly rate of $100 per hour.
But, we didn't.
It was very unclear on how many hours they would require.
They had initially posted.
They only required 20.
But, we were very concerned.
We looked at, the experience these three vendors
had, with Cdbg grant applications.
We also looked
at, experience with this project in particular.
So, I'm making a recommendation this evening, chair
for grant writing services to be awarded to Donna Lane,
the Cdbg consultant located in Conway, New Hampshire.
So this is a couple of the general fund.
And then this comes actually out of the CDG grant application only if awarded.
So that you this evening, you authorize this middle of the grant
if it's awarded to grant writer who would actually write it after it gets awarded.
No, they write for it. Yes.
So what happens if we don't get the grant?
They don't get they don't get paid.
They don't get paid.
Correct. Okay.
So it's a contractual obligation that they have to win it in order to get paid.
Yes I love that.
Okay.
I'll make a motion to authorize town administrator engage,
not a lane, in the grant writing process.
And to authorize the town administrator to sign any necessary work
related to the grant on behalf of the town, with the,
understanding that the grant writer only gets paid by winning the second
motion by Josh, seconded by Mark.
Any further comments?
All in favor? Hi.
Those guys have it.
All ahead for the town
administrator's report.
So that would bring us to all business.
The DPW fleet analysis.
Small handout.
Just pictures of the two particular
solid waste vehicles that.
Charles saw program.
We talk about when that.
Okay. Okay.
Sorry.
Okay.
So thank you.
And I'll come
I'll try to give them, titles, but, just the first page is,
an example of our current, curbside pickup truck.
And then the bottom would be, rental unit, similar body style.
And then on the second.
So when we talk about curbside packers or Packer trucks,
our curbside collection trucks, that's, that's what we're talking about.
Now, on the second page, is, top
is our existing, semi tractor semi tractor
trailer truck with, roll off trailer so that that large trailer,
is able to grab and, lift our,
demolition and metal, containers, large metal containers.
It's transfer station for under the trailer and deliver
those to, the ultimate, disposal sites.
In the bottom would be a sample of a combination.
Roll off truck.
So that's what we've been looking to go to the last couple of years with CIP.
Would be to replace that larger, combination unit, which requires a class
A CDL, very unwieldy, high maintenance item with, with the, with the trailer.
And it's kind of a one off larger than the standard size.
So we have bigger containers than most anybody else.
I can't just call somebody else
to come and grab our container because they're so big.
If the truck goes down, we're kind of stuck.
If the trailer goes down, I should say we're stuck.
So, we're looking to get to a smaller combination unit, which will require
some smaller containers, but it will provide
us a lot more flexibility with who can actually make those runs.
A class B CDL would only be required for this.
And I think everybody on staff has that.
And that would also be something that would be available for rental.
And the amount that we use the roll off trailer per week is not an everyday item.
It's as needed as those containers fill up.
So certain times a year it slows down.
Of course, with demolition debris and, and metal.
But, we certainly, use
the truck itself is used to haul our solid waste trailers.
But it's a backup unit.
We can rent a semi tractor without too much trouble.
That has a regular fourth wheel hitch for those solid waste, transfer trailers.
We can't rent a roll off trailer of that big.
So that's kind of a limiting factor there.
So, the idea with that would be on the roll off truck.
We get a little more flexibility of use, but also, a little more standardized.
So if that one on one unit does go down, we can we have backup options available.
So sorry, I gotta
have myself, but I wanted to describe what I handed out to you.
So I don't know,
what's board, intended?
Do you want me to just kind of run through the
executive overview of kind of what
what sort of things we're dealing with in DPW
and what options might be open to us, or do you have specific questions?
Just want to get right to it or what?
What was your thought?
I think I am I did the best try to explain what you told me last time.
Maybe you can kind of go through
some of the things that you and I talked on the phone. Sure.
Recommendations that you think we should be doing now and also in the future. Yep.
Maybe could help us.
Can do so.
All right. Stop me from getting too long winded. That never happens.
So, in general,
I'm on my page two is kind of the list of our big ticket items and equipment.
As you see, we have quite a few, 67 I think is the final count of the big stuff.
That's CIP tracked.
In general and that in general, we have always, proceeded with the pay
as you go model.
So we have enough that it's usually if CFP was progressing as planned,
we were able to spread those out and keep a reasonably good replacement
cycle, and without large fluctuations year to year.
The problem begins to,
come about when CFP gets deferred or, or, you know,
that equipment that chief talks about going up 28% in
just a couple of years, that kind of thing.
As we get farther behind now, we're starting to stack,
and we've seen some pretty good increases in now
what going forward, CFP has to look like each year to keep, keep up.
And at the end of that table that you've got, I've also got
the kind of age at replacement versus what,
what our, our pretty generous replacement, targets are.
So, a couple of years, after I got here, I extended a lot of the
replacement cycles, for some of the smaller trucks in particular.
But, at some point, you can't pull out everything forever.
So even with our extended cycles, we're still going to be be on target
by the time, those units come up for replacement.
Even if every single item that's in CIP makes it to the budget,
and the budget passes.
So, we're coming up against some loggerheads.
And where it's also a, issue is the operating budget.
So we have aging equipment, we have fleet mechanics,
very capable, but there's big stuff that comes along, and it's okay.
Do I put, everything else aside?
The regular maintenance of the department to work on this truck?
It might take ten hours.
It might be a diagnostic issue.
We don't even have the capability in-house to to handle.
So when you send something out that cost goes up.
Some of the just as kind of a general, kind of sense of where
we're spending some of these, funds, especially solid waste, fleet maintenance.
So these curbside packers, the older they get, they,
we are spending, you know, 20 to 25,000 a year
in some cases, on very large repairs, usually emissions related.
It's all expensive stuff, but, but the arms break down the,
the automated, you know, Packer,
the floor is going to get redone.
So the longer we hold on to those that annual maintenance
spend increases as well.
We start to see that at about year ten.
So once we've held on to something for ten years, it really the cost
per year starts to go up each year.
So, our, our cost of maintenance, town wide has gone up.
It's a little slower.
We've only seen only we only seen a 20% change in the last
five years, but, versus a 55% change in the actual
purchase, prices of things and the the stacking effect we've had with CIP.
But looking at, kind of where we, where we might be able to make some inroads,
I don't think anybody loves the fact that we have, four curbside trucks.
It's kind of a, we held on to the outgoing truck a few years ago because we.
And we experienced so many breakdowns with that, that very often we're
stuck with no backup truck, and the two on the road are not driving all that well.
So everybody just kind of, you know, I'm probably not the wrong, additive, but,
you know, we're all holding our breath waiting for the next breakdown.
In that point, are we going to defer, curbside collection?
Are we going to have
to, you know, come in on a weekend to pick up that kind of stuff happens.
And, and it's hard to pick up a phone and have a,
curbside truck at your door, you know, immediately.
So, looking at a few things,
there's, the biggest, probably, company
that provides, service, here is big truck rental.
They have a couple different plans.
That I'm going to recommend we take advantage of.
For our, our frontline trucks.
They have a, complete fleet program.
They call it, and it's it's just a annual rental, annual rental payments.
But, every
truck you get is, you know, 0 to 6 months old.
Hardly any hours on them.
They're all still under warranty.
So any repairs that any, you know, not preventative maintenance and repairs
that have to happen are under warranty.
So you're not paying for that as a customer.
The company is, if the vehicle goes down,
you're going to credits for that time that it's down towards your rent.
So you're actually spending less for your rental, for that vehicle.
If it's down for, you know, a couple days or a week or whatever, they have a
because you're a customer with this program, they have a backup unit
that they can get on the road to you, to cover.
If it does turn into an extended repair, in the overall spend,
although you're, on the hook for an annual rental payment,
and it's a pretty good size number, it's $130,000 a year for each curbside truck.
But when you start looking at the cost of, for trucks replacing those for trucks,
even on an extended cycle, like we have the cost of maintenance,
you know,
out over the life of a CIP, it's pretty darn close to the, the same amount.
And what you're getting in return is buy more highly reliable vehicles,
fewer of them.
So if you have a, you know, try to keep fleet size as low.
Of course, that is a concern.
So, I'd like to go from a four truck
owned model to a two truck rental model.
Paying that full rental price for two vehicles.
But they have another program, which is great.
I sort of hinted at it with the roll off truck.
They have an onsite, rental by the hour.
So for a third truck.
So we will now have three trucks all about the same, you know, brand new.
They'll let you keep it on site, and you don't pay anything
except the cost to get the driver to drop it off at your door
if you need that truck to be put into service.
They have it on their survival.
It's just, automatic vehicle location system, but also, you scan and,
to be able to,
coordinate the billing at the end of the month
and make sure you're getting Bill for the right number of hours.
They, if you use it ten hours last month, they're going to bill you, for 50 bucks
an hour. For ten hours.
Yeah.
If you didn't need a pickup truck because you're two new trucks
that they sent, you are in great shape and they haven't had any downtime.
You pay nothing for that month for to have a third truck hot standby.
Nothing wrong with it. It's brand new.
They will call you at some point in the 18 to 24 month window
and say, this is the time where we want to sell these vehicles.
We're going to have a new truck sent your way.
So they they handle that part of things, but, it seems like an okay,
so you're going to have a truck that's in hand longer than 24 months.
Which to our mechanics, obviously, they're,
in love with this idea,
because of the amount of different things that we have to do to these trucks.
Keep them on the road.
The, preventive maintenance would be,
the responsibility of us while we while waiting on them.
So for the backup truck, there's probably not a whole lot of preventive maintenance
that's going to be triggered.
Because it just won't get that many hours while we would have it.
But for the front line trucks, you know,
the tires, the fluids, that kind of thing would be our responsibility.
But as I mentioned, they're they're all under warranty.
So the the, you're capping the potential,
cost at a reasonable number.
You've got your rental and you've got your PM cost.
So I think it'd be a pretty good,
way to jump right into this.
Right out of the gate with units that are already do or overdue
for replacement, we could, shrink the fleet size and,
cut down on our annual spend, at least for the curbside, trucks
right out of the gate. So that'll be, first item.
A recommendation would be to, look at developing that model.
Now, as far as implementation timeline, I'll,
I'll mention something here about financing and budget and the thing.
So the big downside with going from a pay as you go model
to any kind of lease rental, is that you no longer have an asset in hand.
So, we need some kind of way
or assurances that, next year
there's not a defunding of all the equipment, rental.
I mean, I could do whatever the town wants to do, I guess, at the voters.
Right.
But, we want to be able to still maintain,
service without having to worry each and every single year
about how we're going to fund the truck rental payments.
What I would recommend is that we look into developing
or, putting on the ballot on a for 27, a, special revenue fund,
which would allow, the either
just DPW, I guess, or the whole town, all departments to, capture any revenue
from selling surplus equipment, vehicles or equipment, and have that revenue
in, deposited automatically into the special Revenue Fund,
which would then provide seed money and annual operating,
funds to the board to be the agents to expand.
And then we could pull
at least until we run out of equipment to sell in ten, 12 years.
We could be pulling for the rental payments out of out of those proceeds.
So that would be a good way to have,
maybe zero, or
low impact to the operating budget and capital budget
and still be able to get that fleet turnover.
With the pre, market difference.
So if you kind of take that, without getting to specifics
for other vehicles, if you take that, approach
with some of the recommendations, we can go from turning over,
you know, six, 5 or 6 pieces of equipment in year one of CIP.
You know, we could do 15, 20, you know, and really get up
on, get everything back into cycle,
and still have a lower end result at the, at the end of the year.
As far as the overall spend,
where the rental payments start to come in is once
you start to turn over the whole fleet
and now you're, you're renting multiple pieces of equipment.
But the last few years of CIP, it starts to catch up
and actually overtake the, the current pay as you go model projections.
But I think we all know what I'm projecting CIP for the next five years.
There's zero chance
that 100% of those five is going to make it all the way anyway. So,
you know, just the way things go.
So, I think it's a pretty, pretty, good way to fast track
and especially catch up on some of the things have been deferred.
So that's a big one to target.
So I hope we could do the rental
50 hour, $50 an hour now, Ken, and actually have,
because because that's, no, you know, it's in the
we start about purchasing limits early.
That that's an easy one because it's a no brainer.
We can now, we have set this up.
We've got a unit sitting on site just waiting for a need to be used
at some point.
But what that allows us to do is, the next time
there's a major break down and one of the, you know, the front line or the back
backup trucks, we can now make that decision. What?
What's the delivery fee of one of those?
I think it's like, so, you know, it's up to about 1700 bucks.
But now we can make the decision.
Okay.
If if the 2012 or the 2016 have an issue,
we're not sending that out for a $10,000 repair.
It's so it makes sense.
I just don't find the math.
Right. It's $50 an hour.
You know, if we ran it 40 hours a week,
52 weeks out of the year, we.
Yeah, $1,700.
We're looking at my map, I'm hoping is right about 106,000 a year.
So why is it cheaper to rent by the hour than it is to rent?
I would have to look back through what they've given me.
They do based the hourly rental on the Prorate
assumptions of, of a one year rental. So,
so we will
be using it more hours than 40 hours a week. No.
Is the rental house slightly smaller?
I'm just trying to tell, you know, the rental.
It is there.
So the rental you may have is two yards, smaller
on the body, but, they may.
I'd have to.
I'd have to dig into the numbers, but they base the, the hourly rate
on a certain assumption of number of hours per unit, per year use.
So, so if we sold the oldest one now,
how much do we think we would get out of it?
Okay, so then we get it right.
We end of the revenue piece.
So, the way it's currently set up, any
any vehicle that's sold, proceeds go to the general fund.
Sure.
So, for the 2012,
frankly, not not a whole heck of a lot.
We're probably talking five figures,
but I'm not sure how much into the five figures.
Probably, you know, 15 to 20,000, I would guess.
But we haven't we haven't straight up sold one of these in a little bit.
So I'm not sure about that.
Is that the one that has the broken glass issue with the recycling?
Yes, actually, that's the bad seal.
So, but right there there's an opportunity to, to if,
if the plan is to not repair this, if it's going to break down again,
do we need to have it sit until you know,
who knows when next year, until another one comes around?
Yes. I think it's a good option to at least sell the oldest truck.
Get that off the books.
It won't be sitting around my housing it or whatever.
It's never going to be worth more than it is at this point.
And the need is not going to be there if we have, a third backup
truck in and plus this $50 an hour, if we needed it.
Truck. So
I think that would be a good way for you folks
to start working in the right direction with, with fleet sizing.
And also get some of the general fund, you know, revenue,
if you want to do something with that at tax rate setting timing for sure.
I would, recommend if we can
on most items, holding off if there is,
if the board does want to proceed with a special revenue fund,
we wouldn't want to sell off too much before that would happen,
because some of that,
the newer trucks in particular,
would provide a good scene for that for those rental payments.
So, you know, for some of the
the major turnover items, I would, I would say we'd want to wait.
I can't afford to even a $60,000 rental payment on a front line.
Of course.
Truck. Okay. Sure. So I wasn't fully there.
Right.
We end up, letting go of one and then trying to.
This rental program doesn't go so great, right.
So I think,
I think looking at the article first, they are if we get the goodbye
in with the, with the budget committee that the the town article passes,
that allows us to immediately, you know, start
start moving this, older trucks as they, as they're worth more now,
and then,
the other immediate item, I would recommend,
we we currently in the memo, I have some information about
how much we rent different equipment that we rent throughout the year.
We rent a mini excavator
for our highway crews, throughout the the construction season.
We can actually get a better,
price, by,
financing that the cat offers a ten year.
Actually, seven isn't standard, but, for government that can go to ten years,
a ten year financing,
machine that will cost us less per year and have we'd have a big,
an excavator year round, instead of just the summer months.
And we'd spend less as a department for that.
So if, if the board wants to,
you know, move ahead with that, I would make that recommendation that we
turn back the, the leased, mini excavator
and proceed with the, the government, financing option.
How much have we spent on that already this year?
I think, probably about 20.
Yeah.
You know, if you already spent 20 grand on leasing on that.
Hey, I think we're either three months in or at least,
that one is up over,
so having the other one would be about the same price we've already spent.
Yeah, I we'd so would it makes sense,
right.
Maybe makes sense to do it this year or next year.
I think what we would only be paying for a partial year of the financing.
So, that's
I think it would make sense to do it sooner rather than later,
because every month we hang on to the the rental unit that costs us more than.
And that would be an outright purchase.
So, so they offer a, like a
ten year finance, but you can you can do an annual payment.
You could do monthly payments, but, they they're flexible with the terms of it.
But, they do have municipal appropriation clauses.
So that allows the board to take an action without going to town
meeting and saying, we need a ten year, you know, approval.
If the town decides not to fund, you know, in this case,
we take it out of the road plan.
It's usually road plan related, but downsize to unfun DPW,
and we just don't have the money we took out, and they come get it.
Okay, so it goes. Yeah.
So we don't own it at the end of ten years.
Or do they have like a dollar a year. Yep.
This was a buyout okay. So yeah yeah.
So it'd be cheaper to do that starting now.
Yeah. Then go with the other. Yeah.
Yeah that's a good idea.
How much is it a month.
So there
I have the monthly rate from them, but their annual
savings probably typically do it as an annual.
But we we know this first won't be. Yeah permanent.
So they're
sorry I got a bunch of different 4500 a month.
But that's okay.
I'm I'm currently writing at 4500 a month.
And this would be how much a month?
This depends.
So, little bit of spec.
TBD with with what size unit?
A a comparable size, but with tracks that gave me,
16,600 a year for 12 months and then,
a larger that would be.
So we're going to fall in the middle here, I'm guessing.
But the units that we currently have, the excavators, the larger ones,
that unit that comparable, you know, be 41,000 a year.
So compared to the mini excavator, it's like 1400
a month versus the 4500 that we're paying now.
But we're we normally give up the lease right,
right, right.
So how much more time would you normally be keeping with the lease.
So we normally we'll run third machine until,
almost until snow falls.
So, so probably November timeframe.
Thanksgiving is kind of like the mental health kind of end.
But so what are we got?
Like four more months basically give or take.
Yeah. Yeah.
We were 18.
So basically we still make up cheaper.
If we did
I'll make a motion to approve you, Adam, to proceed down that path.
Okay.
To move to,
to the model of not,
not leasing or renting.
I don't know what we.
I guess a good motion would be, to utilize the source.
Well, cooperative purchasing agreement to finance, a mini excavator.
And and return.
Cease, cease the rental. Rental.
I'll make the motion as needed.
But he said that.
Okay. Motion by Joshua.
Thank you. And second, by Mark.
All in favor?
To return. Opposed.
You went to the bathroom?
I think it about right.
Yeah.
So for for for eyes.
So. Adam.
Okay.
If we got rid of,
Because you said you've already acted on
getting the standby. Yes.
So really, if we got rid of the oldest truck
and put it back in the general fund, that would be kind of protecting us
because we have the rental, and you may end up using it.
I think it's a no brainer at this point.
I certainly don't need, you know, like I can't afford I don't need two
and a half back ups at this point, which is what that third 2012 truck is.
It's kind of a half truck at the moment.
So if you want to make a motion to sell that, I'll make a motion
to sell the oldest, curbside
packer truck, the 20, 2012
and move that money, the proceeds into the general fund.
And if you could I mean, it's a bit.
Is that,
I mean, it's bid that's the correct path.
I mean, a I think so
motion by Josh.
Second. Yep.
Second by Mark.
All in favor?
Opposed?
Okay. Abstain.
I can't say I wasn't really here for the.
Richard didn't just catch you up, Richard.
Selling the oldest curbside.
Packer.
Cool. And,
just the general we have, we have approved, getting the excavator,
through source.
Well,
that will be cheaper than what we're paying through the current,
rental process.
Let's see.
So I'm on, page six of the my cat ten recommendations
there. So,
the other.
Thing
that we could do immediately without that special revenue fund,
if you want to, if you want to talk about this, is the roll off truck.
So it's been deferred a couple of times. CP
they have that same
on on demand hourly rental arrangement for that type of truck.
And I think regardless if we do it now or next year,
I think that's the model that makes the most sense
because we do not use that truck anywhere near 40 hours a week.
Talking about the one that has to be right.
Exactly. Yeah.
But you don't have the right size containers, right?
So we don't have the right size containers.
So, they are probably something I could get a rental price on.
I just haven't gotten that far down the road yet.
So, we could look at renting a couple cans.
We could.
I think we need to evaluate the cost of the cans.
Yeah, right. Should we own the cans, or should we rent them?
It's a good, good question.
I don't know,
and I would also caution the board here is
if you move to a rental model on this particular truck.
Yeah, it will not be in your default budget.
So if you sell the
right, if you sell the,
the bigger unit and you move to this, then that's going to widen the gap
between your default and your proposed budget this coming season.
I think we should discuss this with the Budget Committee.
What it is that we should be doing now, if it goes in
to next year's budget, will it become part of the fall budget?
If it goes out of it? Yes.
If the voters approve the yes.
So I think what we need to get them bought into is this model,
because
I think there's a lot of value in this.
I mean, there's also been a lot of discussion
about the whole fleet management side of the House,
like some of these,
I assume, like some of these could be in the fleet management portion as well too.
They may have some of these,
some, enterprise when we talked to them, they didn't have much for it
and they didn't have any construction equipment.
And the heavy duty stuff was kind of hit or miss.
Yeah, they were very much more the the low the the more the SUVs, the vehicles,
the one that I had sent you supposedly does some construction stuff there.
Canadian company, though.
So again, like,
the keep the money local.
Yeah. Same time
I think that that's part of the discussion.
Like we can't get any of those in there
then like, this rental path may be the right path to go.
And I think we need to get that call.
Now, if we got the 130 K a year for the Packer trucks,
curbside pack of trucks,
that's 260 K a year,
you're not spending that in maintenance right now at all.
No, no.
So basically we'd be selling that off and then trying to figure out
how that becomes part of the budget every year.
Right.
So the at least at first, if the revenue fund is established,
we can use the proceeds of, you know, even if we just quite keep it
simple mentally.
The the three remaining trucks say March.
There's you know, we we pull the trigger on getting the rental units in
and we immediately put the others out for sale.
I'm not sure munis bid for the two newer trucks in particular may not be the best.
We might have better luck actually reaching out to, like,
you know, the, cannot wastes of the world and, you know, that kind of do some
do a little more,
on the pavement type work on on those because they do have a lot of life
left in them.
But anyway, the revenue from those would,
in my head, anyway, be the first few years worth of those,
rental payments.
So I would imagine two, maybe two.
And a half years worth of that from the sale of proceeds.
And then we need to look at whether or not those,
rental payments
become part of the operating budget or do you have a line in the CFP
that just turns into annual payments rather than purchase?
So from an accounting standpoint,
if it's ongoing rental, it wouldn't be in the CIP.
Because that's strictly for capitalized items.
But I think is it the purchase
of one of those packers like close to 400,000?
They're going to be so probably close to five.
Yeah.
But so the rental essentially is spreading it out across 3 or 4,
five years comparatively to what it would be to outright purchase it.
It's kind of doing that smoothing of the once you get the last.
What's the projected replacement on that
bond, the factors that you want it to have.
So currently.
So yeah, it's 10 or 15 at this point.
We have a ten year goal.
But we're obviously well beyond that.
To them, and
yeah, if we went with the current model
replacing as we go, we kind of still need, you know, three trucks.
So three trucks, ten years, you know, it's here every few years
you have a packer come up.
So as Danielle said, you know, at some point soon we're going to hit 500
grand over the three years for 3 or 4 years, I guess.
So it's over ten years.
We have three that we have to replace already.
You're looking at 1.5 million, right?
Right.
And then so now you're benefiting from that, not having that, cost
for all those, but you're also reducing the maintenance and the downtime in the.
So I think it's a no brainer.
And you're constantly turning those trucks.
And I wonder if we propose that we do one next year and then,
the next one the following year.
We move to the
rental part of that rental model
we sell off to next year.
But I would suggest a fundamental sell off the next.
Sorry, good phase.
And however you do it.
Yeah.
Okay.
And then, you know, then the 20
to the remainder of the recommendations, you know, it's really looking at 27.
But we could
frontload some of the,
you know, both excavators are
coming do ones overdue and ones coming.
Do we get one loader.
That's let's do a backhoe which is overdue.
And those rental payments have been pretty crippling the last two years.
Now when that goes down and one of the skid steer.
So those are other items that we could do a similar,
long term finance or lease.
And I mean, like we approved tonight, something like that.
Exactly.
So is that's something you want to figure out as part of the budget?
And I think so.
And there's going to be some work, with, with the revenue fund
and how that and how the budgeting for that works.
I'm guessing I know, but I guess is that a good, good answer?
So, right.
What are we program in, for, for year one, if it's approved,
there's going to be some moneys.
Appropriated,
but maybe not because they would be proceeds of sale, so.
Well, we still have to do gross appropriation, but
we would probably treat it as an offset revenue, especially in that first year.
I guess what we can prove the fund is self-sustaining, right?
I mean, we just there's so many unknowns about how much we could get from the sale
of field equipment. Right.
You almost have to budget anticipated if we anticipate selling for pieces.
What's the best guess of expected revenue?
I guess for.
And there's
similar models for, for the, the heavy, dark cloud
truck packages as well. So,
I think for the amount that we have in the,
the amount that is getting deferred and starting to stack up,
it certainly seems like a good way to do it.
As long as we can couch the, the downside,
which is that possibility of left holding up things, everything's on funded,
you know, by the town budget committee.
Greater retirement.
That's another one.
If the board's looking to,
you know, get some more
general fund revenue prior to tax rates, that in time,
the greater we don't use much anymore,
we converted, a handful of a handful.
Three, I guess. Gravel roads.
So we have fewer gravel roads.
And we've had in the past, at this point, the grain has been down
a couple of times over the last few years.
So we've rented or not rented that we have, contracted out some one time
grading of of the remaining gravel roads as they need it.
If you wanted to sell that in 1992 greater and get a couple grand for for that.
That's what I use in the greater at all right now.
Not not much.
I mean, in a pinch, we we could sell it at some money in the bank.
It's time to go to pasture one way or another.
So so we're basically contracting every time we do the grading.
Yeah. Yep.
And it's not much any, any repair on this thing is pretty.
You know, it's big money to fix a machine that big. And
it's that old.
I'm not going to put any more money into it.
So if you want to sell it
now or next year, it doesn't really change how we're going to operate anyway.
So might be a good one to move.
Motion.
So now he needs a motion.
I'll make that motion.
Seconded
a motion by Mark.
Seconded by Richard.
All in favor?
Oh. All right.
Post guys have it
gone.
I don't know if anybody else.
My eyes are glazing over.
Is there anything else you wanted to take into tonight or.
I think that's good to at least get us started.
I think it was good to have us that. Okay. It's good.
I think it was at 130.
For the for the curbside, 130 for the year each.
Correct.
So if we were doing two of them, 260. Yeah.
If we do that and suggested to the budget committee or whatever, that's fine.
Right now, $50 per hour on the stand by the sitting out there, right?
Yeah. And it's a smaller truck.
Is that one?
It's slightly yeah. It's the back.
The the body itself is, but the back door is a little more rounded.
So we ended up using that.
I got forced into it.
It's about 100 and 6KA year
for the bike, which I sure I would like an answer to that to.
Why is it cheaper if we did it.
Yeah I'm sure I really I think there's got to be some something somewhere.
There's something missing. There's no way them.
And if not, then
why would just rent three trucks on demand
shipping?
What I mean
by that if I.
Yeah, I'll look at them after they.
Yeah. They what they used for an assumption number out.
Yeah.
The roll off of that I don't know if I mentioned the roll
off, rental is $40 an hour, so it's a little less.
More so for the for the truck or for the for the truck.
Yeah, but not for the, the, Pollock
cans, I don't know. Yeah. Yeah.
The cans themselves have their own, like, connection point.
And to the truck, they have, like a pin that gets hooked.
And then they have wheels and they have wheels on the roof.
Yeah. So the truck itself is what does the grab in the home?
Can you look at buying those trailers also price wise?
The cans, the cancer because I don't think they have a ton of maintenance on them.
We've just got to beat the hell out.
Then you're going to. Well, I'm at the meeting. Right.
It's kind of where we're at with our original plan.
If if, CFP, a budget a passed for the roll off
was to pay somebody to modify our cans.
Looking at them, there's more that would need to be fixed than is left.
It cobbled together with the current cans.
Yeah, because ours actually they go up on the trailer, right? Yes.
Whereas the other ones you're talking about have wheels built into them.
Ours have wheels as well because they, they kind of get pulled up on
and they, they do all that.
They roll up the big ones like this. Yeah.
It'd be a similar situation that very similar to smaller,
smaller trailer CB rolls in the trailer along with the truck.
So in this case it's a combo.
So the truck itself has like a flat.
Let's see it.
So the cans on the on the bottom picture there is going to be almost right up
against the cab of the truck
rather than all the way back starting at the fifth wheel.
It's a question on that,
because we wouldn't have as
much space for debris right?
How much more would it be increasing on fuel?
So that's the thing we'd look at along
with, maybe the the quantity cans too.
Do we get one more, you know, whatever.
Well, I, I'm just thinking the trips you may have to make more trips.
Yeah.
So, like, I think you need to do a quick back of the envelope calculation of, like,
you know, we only take this like, five times a year, but,
you know,
if we take the same amount of space, we're going to be doing it 20 times
and this is how much time we spend on fuel.
So what's the cost calculation.
Yeah, yeah, we're.
Or do they make them with a headboard
to protect the cab?
You know. Any idea
I don't you know, I don't, I don't know
I know that the way the rails go
when it stops can't going any farther.
Not sure if you got into an accident that it would matter either way, but
so would you need a less of a license to run one of these? Yes.
Yeah. Okay.
Yeah, there's value there, but that's a tricky one to put a number on.
But yes, we want to we have just to be for the proposed combo unit.
Once you get into the trailer, it becomes a classic.
How many do we have a class saying is it just one person,
including the foreman?
That's all the way.
So we have our long haul truck driver.
I mean, we have, five, I think, department wide, but in in solid
waste itself.
We just have the, the foreman in our tractor trailer.
Normal tractor trailer driver.
And then our ground man also has an egg currently, so
we do have three that can kind of rotate through if need be, but
they're taking somebody off the transfer station to put them in the truck.
Yeah. Yeah.
Okay.
Good.
Okay.
All right.
Thank you.
And for sure thank you for the action tonight.
So it was a lengthy one, but I think it'll pay off.
Okay.
We move on to new business.
Come.
Oh, yeah.
So, bringing to your attention that the Hillsborough, County
Department of Corrections with some of their Covid funds, began
a jail study to look at the Hillsborough
County Jail on Valley Street in Manchester.
And they presented this information to the county commissioners
at the end of December and in, January.
And it resulted in three options for the county.
One would be to repair the facility and upgrade it at its current location.
Option two would be to renovate, put in some additions,
at the current facility, and option three would be to construct a new facility
in Goffstown off, New Hampshire Route 114 during this is on to existing county
land, on the west side of route 114
between Saint Anselm Drive and Mass Road.
This is under the limited access portion
of, route 114.
So kind of bringing this,
to your attention, what you have, in your packet
here, some of the design, department concerns with option three.
If the county moves towards bringing the county jail, to Goffstown,
starting with the planning and construction phases, I don't have
a significant impact on building inspection, fire and DPW engineering.
This is for the review of permits, fire protection,
life safety features, and any, on site site work.
During the construction phases.
A lot of that is actually, Tom would be compensated and,
with permitting fees, for those,
operationally,
and this has a higher frequency, this type of, facility would have
a higher frequency of medical calls than a typical commercial property.
It would also be,
increased prevalence of chronic medical
conditions, mental health emergencies and incidents.
Involving inmate behavior, a lot of the day to day
operations, regarding the law enforcement piece would be covered
by the Department of Corrections and the Hillsborough County sheriff,
but a lot of the, EMS calls, medical or any fire
related would have to be picked up by, Goffstown Fire.
Additionally, there'd be, large need for new training,
for, fire department,
because currently the primary responding department is, City of Manchester.
And then,
you know, just general to try and get that word out.
So, what we've provided to you is a printout of the,
jail study presentation, and I flagged where
they show option three and minutes from the meeting.
I did talk to the county administrator, about a month ago.
He, indicated that
their FY 27 budget does not include funds
for further planning or for building design at this point.
But, I did not get, indication,
you know, what the next step in the process,
they may be waiting until their new delegation gets, seated
after the elections, and we'll probably pick it up, in 2027.
So how many beds they have in Manchester?
It's in the planning study.
I think they were looking for 485 beds with,
so the existing facility has 377
cells with 721 beds.
So it's more beds.
And I believe there.
Page one on three had a breakdown of a new building.
So the new one would be 356.
And 485 beds.
But then so that would be a jail first portion and then, what they call
this DCC, which is the Community Corrections Center,
I believe that's on the lower, lower tier.
So that would have, 70 an additional 70 beds.
So they'd be looking for 555 total plus beds.
Some of them have maybe a few less.
Are they plan on keeping the Manchester facility? No.
If they were to go with option three to construct this one
new transition over and then, they really don't look at reuse or same.
Are they have capacity in Manchester
I believe there's quite a few operational issues there.
So it's operational net beds are over utilized.
So do we know how many like,
emergency calls that they have out of Manchester per year?
I believe the both the Chiefs are shaking their heads
like, yeah, we're aware of this.
Again.
Hey. Good. Okay.
So, just to give you guys a a quick thought process.
This is the biggest county population Y in the state.
We serve the two biggest cities in the state.
Manchester and Nashua.
So when this jail comes to town, it will be serving
Hillsborough County, Nashua residents
courts in Manchester, Goffstown, all the way over to Peterborough.
And speaking with my colleague over Manchester
in the last six years there, PD
wise, it's very minimal.
A lot of their, calls are
serving paperwork or warrant services.
I talked to the sheriff, and we have kind of a
conversation that
we have to go into a deeper conversation
about whether or not the sheriff is going to be dealing
with those type of situations, or if it's going to be Goffstown police.
But Manchester PD has,
law enforcement capacity really has been minimal over there.
Sheriffs typically are catching the diffusion of justice.
Any service of warrants, but they habits are more domestic violence petitions.
One thing that I will note, though,
one thing that didn't tie in to the calls that I asked for,
you know, where the county jail particularly sits in the city,
there is a lot of, calls of service in that area to begin with.
So, you know, when people are released and things are moving
and people are coming and going, there's no telling where those calls of actually,
if they originate from the jail or if they originate from the street,
because the people that have been released from that jail.
And, you know, I'm not saying that everybody is released from
jail is a bad human being.
But, you know, there are some problems that come out of there.
One thing, you know, where it is right now, if it's in our town
and it's on the side of 114, you know, the question becomes,
and I've had it in very beginning, is similar to what they do in their
county is like it's in the middle of nowhere.
So where do when they release people from, we'll just say hi, pathetic or drunk
tank for the weekend
because they've been, you know, taking up custody due to alcohol, drugs.
Where do they go on Monday?
Okay.
But do they just get dropped off the people come pick them up.
I'm not really sure.
I don't work at the jail.
There's no bus station or anything.
So, my colleague told me that they,
you know, there are some different things they do in the city
where people come get them or they just get released to the city.
They kind of find their way back to where their home is.
So that's kind of where we're at PD wise.
We have had the prison here for many years.
That did not impact us per se, because doc had their own,
investigative teams.
When it came to our call for service for the prison,
it was really based on visitors bringing contraband into the prison, where
if they were bringing something in there, we would go in there and arrest them,
bring them in, book in and go from there.
If there was ever any, emergency in the prison,
which I'm assuming is the same thing with the with the county.
We would not be the first people in that jail.
It'd be their their, their actual team that goes in there and deals riots
and stuff like that. State police would always deal with that.
Our biggest things we had the prison were people
showing up to the fence, throwing things over the fence.
We would go over there and, you know, and investigate.
What were they throwing over the fence?
If there was a fence, we'd arrest them.
But then again, that was a, facility that help people for many years.
It wasn't a, you know, pre, you know, pre, pretrial.
Thank you.
Confinement where they can stay up there that year.
But other than that there, there's a lot of people coming
in, going out of county jail.
So you guys never
would be called in chief for like, back up for the if the county jail was here,
I would say it this just based on what my colleagues say.
If there was a big issue, they would call us. We'd be there.
I know would be considering the sheriff's headquarters right there.
There's you know, they have, an abundance of sheriffs too, that work in the county.
There we go and respond.
But, obviously we're, we're close to.
So we would go to back them up or if we were the first
to be there, that's how it moved the sheriff.
And I've had a kind of a non-formal conversation of like,
how does this work out? Like, do you guys handle this?
Are we going to end up handling this?
And he was kind of saying that right now they handle some of the stuff
for Manchester PD.
Their deputies deal with that stuff.
They have their own investigative team inside.
So if there's drug users there's, there's there's gang violence.
It's all dealt with internally.
It's the stuff that happens around the outside of the jail is kind of,
you know, more of like it's in Goffstown, so it's our jurisdiction.
But Manchester PD, they don't have a huge amount of calls.
They're
so they
show from this specific facility itself.
You know Manchester PD is like right up the road to.
Right.
So the exterior of a is a little bit of a different question of like what is that.
How do they determine those calls
or generate or originate from the jail to the next location.
So yeah.
So the whole back side of that where they're proposing is all neighborhoods.
Yep. And the county nursing home. Right.
But I will say, and for the historians in this community, there was a county jail
in this town for many years, I would say probably a long time ago.
But, you know, it's always there was one for years and years and years ago
predates me.
Why don't they want to put the jail back on their property?
Well, they it is is one of the options.
It's it is one of the options I think the property up here
where, where the old jail, the women's prison was.
Why can't they put it there?
Because that's what he's asking.
I, I think that's the commission's decision.
I think I think, you know, I don't know that question.
I, I think it's their county land where they're pointing it at.
You know, I think if you want to ask me on the side of a pro, it'd be something
to be for us to to engage them to see if that's something
that they're going to open it up.
Does the Pete, does a new police department
have the ability to kind of work its way through that area as well?
I don't know, I think that's a good thought process too.
I think they're headed down that path. It would make sense. Chief.
I do think that there's some tax burden that obviously goes along to
they seem to be tearing stuff down and building left and right.
I think that's another discussion.
Yeah.
But, Mark, just my speculation on your question,
I would imagine that that corner lot is a very valuable,
you know, long term business or commercial development.
I think it probably profit if they, if it were a sell it.
Yeah.
Probably it won't sell us though. But.
Oh sorry. I'll bring it up.
I don't even care if they tell it privately.
At least we'd get a business revenue and taxes from the business.
That would be fantastic.
Probably something they could sell.
Any of it would be fantastic.
So we could get some tax dollars in. Yeah.
I mean, how many, how many acres does the Hillsborough County own?
About 6789. 700.
No, no. Yeah.
I mean I'm quite a bit of things that cannot be developed
that raise revenue for us.
Yeah, that would be nice.
Do we get a discount on our county taxes then
in Goffstown? No.
Wow. Okay.
Okay.
The same as any other non host community.
Interesting.
What about, fire.
Yeah. You know let's get to that one.
It doesn't sound as bad on the, the police, you know.
So again, stats
I take a lot of pride in,
this was a little bit more difficult because, like the chief was talking about
is we have such a difference in the counties,
with Hillsborough County having Nashua and Manchester,
the populations are completely different than the rest of the state.
Also, the problem that they deal with,
so luckily, I've got it a fair amount of experience
with estimating call volume increases due to,
new facilities going in, specifically in the nursing home realm.
In Bedford,
so used those and
math points.
I spoke with all fire and EMS agencies
that cover all counties in the state.
And I even did a walkthrough of the new facility, up in Merrimack County,
along with the EMS chief up there.
So on the lower end of estimates, and I'll talk about a couple concerns
that I have that why I can validate this is that way on the lower end,
based on data provided by the fire EMS agencies who cover the ten county jails
in the state, we anticipate a call volume of 0.08, call
for fire calls per bid, and 0.69
calls per bed for the proposed 485 bed facility.
We anticipate the annual call volume of 39 fire calls and 335 EMS calls.
See the number well as total 39 fire.
Yeah, 335 EMS.
And what does that come out to cost wise?
Cost wise? Yeah.
So you figure I think our estimates right now is about 1100
per on.
What's our current call?
And, so.
I have that further.
So so the other piece that's a little hard is the Community Corrections Center.
There's not a lot of great data because Merrimack is the first one to do that.
However, I was actually pretty impressed with that, that portion of the jail
when I did the walk through there, that, from talking
with, Boscawen Fire and Penicuik Rescue,
that facility actually has very, very low impact comparatively.
So those are .04 and point one for EMS.
So anyway, so we're looking for a total about
fire call volume, increasing our total by about 6%.
And you must call volume increasing by 14%.
So significant do we just have to either
the taxpayers of Goffstown pay for our fire department to respond
to all those calls, and we're just paying for they have to pay for a call.
So any EMS call would we do would be able to seek reimbursement.
However, it's
likely going to be at, a Medicare rate and it's going to be significant.
So that gets us into a very similar to what the chief is talking about,
is the agreements that are put in place at the time of the building.
So, do we put something in that we can bill
the county for the transport
instead of going after the individual for payment?
Not a lot of these people have medical insurance,
so we're not going to get a dime following that.
Yeah, yeah.
And one of the other things that has recently changed
has me made my statistical analysis extremely difficult
is all the counties in, in the state have recently changed over
from a county based,
employee per medical to a private company.
Since change
in that just happened last year, since changing the, both
Merrimack and Hillsboro have seen more
than a 30% increase in medical call volume when they changed over
from their own employees to a third party medical provider.
So liability wise, they're shipping more out.
Additional concerns are,
and like the chief was talking about
is you have temporary hold
instead of sending people out.
So instead of sending correctional officers out,
for these people to go be seen in the emergency department,
they just release them because they're going to release them in 12 hours anyway.
So they don't send correctional officers in the ambulance,
as you'll, as Derek pointed out, is
this facility is made to run with less personnel.
So that's going to happen more.
One of the other impacts that I'm really concerned about
is the toll, on our personnel,
specifically our female employees or, the stuff that they deal
with going into these facilities is
absolutely horrendous.
Verbally as well as, physical during transports
and when the correctional officers are not there during transports,
obviously, that's something our personnel, our impacted by.
So with them reducing their staffing,
the less likely our personnel are going to be covered by a correctional officer,
which then means I'm not going to leave that person alone
with one of these people.
So that means I'm taking the engine out of service
so I can have somebody else on the.
Which obviously means
they're not able to go to on a call.
So and because we're not going to tie up these guys to, to do it.
But I will point out, that corruption, we had that
a couple times with the prison where they didn't
feel comfortable,
you know, when doc could not release people, their, their, their guards.
And there there were several times that I can't, don't numbers.
But I remember specifically we had to like escort the ambulance over to CMC,
because they don't have enough staff to cover their own, you know, people,
they're prisoners.
Again, those were permanent prisoners in the hospital.
Right.
So, I don't know what it's going to look like when you have, like,
more inmates that are so one of the other turning up in here
procedurally that, we're concerned about is Hillsborough County.
Valley Street Jail currently.
They actually transport a lot of the,
inmates over to the hospital
because it's so close in their vans
for pay for medical bills.
So for psych evals and things
for minor, smaller.
Yes. Psych evals,
Some minor medical complaints, that type stuff, they'll actually take them
in one of the corrections vans instead of calling an ambulance to reduce the load.
But it's really close.
Yeah.
And also with the staffing model
being smaller, I'm seeing the impact there.
Merrimack County, when I was there, and this
they were Merrimack County was absolutely phenomenal.
I thank you very much for all the information.
The captain I walk around with actually came from Valley Street.
So and he was actually on the committee for what
we're talking about tonight, before coming over to Merrimack.
So that was extremely helpful as well as he's also a volunteer firefighter.
So he knew some of that stuff, too.
He's a very, very valuable resource.
One of the other things is that the town of Boscawen is
very concerned about is having people that are released walk down roads.
So what they
do is they, give courtesy rides.
Corrections officer gives courtesy rides to the Franklin town line,
or the market basket, exit something like that.
Down there,
again, with personnel decreasing.
I'm worried about that.
I mean, that they're not going to be given a courtesy, right?
Yeah, that's right near Saint Anne's.
And you also have residential right there, right.
How's market basket field off those drop offs?
I don't think I'd be thrilled if there's a business.
That that that relates to us. But.
So there's a lot to answer questions.
So we could just so Bedford Market basket I feel very confident
about the call volume increase it's going to have on us for with fire and EMS.
And I'm saying that's on the low end.
And their their procedures will significantly change.
It can change I think at this point we should put our concerns in a letter
and send them to our reps.
I think it'd be good to send it to the county commissioners as well as our reps.
I could draft something up and provide that to you at the next meeting
of what some of the concerns are or some of the questions.
And if the county is going to move in this direction,
how the town should be involved in,
some of these discussions, you need a motion for that there.
No, I can do that.
Now. Put a draft in your in the packet.
Okay.
Great. Good.
I think that's that's probably all we can do right now.
Well we'll have next year.
Oh no.
This is this they estimated would be a $285 million project
with the 5% annual increase.
So, you know, this is a very big project, and then they have to
I don't know what their bonding process is.
I assume it involves their delegation. So,
yeah.
Chair I to fill up.
Okay.
Just give it five years in between each one.
The worst.
Chief, I'd like to read your mind sometimes with those faces.
I know it sounds like we're two to.
I like to make up your own story.
Entertains me.
Yeah, I just, you know, I, I have my
I have the professional side of me as a as a chief of police in our community.
And I have my own personal feelings as a resident as well.
So I have to sometimes when you see that it's my residents, I can't speak.
We all have those two.
Yeah,
I know I do, and I'm holding it back right now.
I do think that, Derek, as
as the inputs from both chiefs and concerns that we may have
from the operational side, I do think that there's aspects of residential
that are important to kind of way into that as well.
You know, I know that we have a women's state prison here before.
I believe this would also be not only female, it also be male on both sides.
Yes. So, you know, and given the fact that we have,
you know, one of our largest taxpayers right near there,
and the impact of the students there really bothers me in some way, shape
or form that it's going to be rolling in and out of there, as well as the resident
side, who I think that that's one concern that we should have.
And the transport.
So like, we should be very clear as part of the concerns as part of that too.
There.
Okay.
Thank you once again.
Once.
Okay.
I think we're up to that night.
See the action matrix.
Thank you Chiefs by the way.
Yeah.
Thank you.
New team.
Yeah.
So the Donovan spring repair for the vehicle.
So I think that was it was that in this batch of invoices?
It was,
it was a few thousand dollars.
Is that the only thing wrong with that fire engine
is this, isn't it wasn't.
That was the spring issue.
I saw
was another, system that has to go to multiple places.
Okay, so it's more than just a spring.
That's the first step.
Okay. Awesome.
And and have been under warranty.
You know,
the fuel for that?
Okay.
Sounds great.
Okay.
Last thing is, open it up for public comment again.
You guys want to comment?
No. You don't want to. Okay. Okay.
One question though, specifically on the old business
we had asked for, and Adam was out,
right.
We asked for him to
provide guidance and engineering on the lights over here.
Yeah.
So, Adam, Adam, I think we're going to shoot for the next meeting.
On that.
Okay.
Me talk to you, and I provided you all the background information,
but we're supposed to gather some some data on that for us.
Okay. Thank you.
For the record, you know, one chair for public comment.
So close public comment and,
entertain a motion.
Yeah.
So I have a nonpublic request.
One would be for, a is employee compensation.
And, second is l considering, legal advice,
I'll make a motion that we enter nonpublic session or RSA
91, a column three, section two under items A and L.
Second
motion by Richard second and the judge in favor.
I present a it's a roll call. Yes.
Yes, sir. Yes yes yes yes.
Okay. Oh.