[0:12] make sure the audio is on.
[0:20] My mouse is going crazy because I'm in
[0:23] that presenter mode, so I can't get it
[0:24] back to my jump all over.
[0:28] They're
[0:43] all
[0:48] You guys want this over there? Oh, I got
[0:50] one. All right.
[1:01] Okay. Okay.
[1:06] Uh this is a special meeting of the
[1:08] Grantsville City Council. Um it's a
[1:10] special work session being held on
[1:12] Friday, May 1st, 2026 in person at 429
[1:16] East Main Street in Grantsville, Utah,
[1:18] and electronically by Zoom. and it is
[1:20] beginning at 3:25
[1:22] p.m. Uh because this is a special uh
[1:26] training meeting, there will not be any
[1:28] public comments or actions taken during
[1:30] this um council meeting. We will start
[1:32] today with the pledge of allegiance. If
[1:34] you will please rise.
[1:41] I aliance to the flag of the United
[1:45] States of America and to the republic
[1:48] for which it stands, one nation under
[1:51] God, indivisible, with liberty and
[1:54] justice for all.
[2:03] right, our first agenda item tonight
[2:05] um number one is a training of roles and
[2:07] responsibilities by the legal
[2:09] department. So we will have our city
[2:12] attorney present that for us. Thank you,
[2:14] Tyson.
[2:18] » Right. Good afternoon. Um Tyson Berger,
[2:21] city attorney. Um, I'm
[2:25] excited to be here to to talk to you
[2:27] about um some of the roles and
[2:30] responsibilities of leadership in in the city and in municipal governance
[2:36] as a whole. Now, the the title of my
[2:39] slideshow here is the the effective
[2:41] municipal leadership um a guide to
[2:43] leadership in Grantsville. When we think
[2:45] about effective leadership in the
[2:48] business world, you know, we all many of
[2:51] you may maybe just came from work. We're
[2:53] trying to uh inspire employees to to
[2:57] work better, provide better work
[3:00] product. Effective municipal leadership
[3:02] in this context is going to be how do we
[3:05] manage risks and how do we
[3:09] show leadership in a city by staying
[3:12] within the the guard rails of the law.
[3:15] Um and that will ultimately circle back
[3:18] to are we are we staying within our
[3:22] statutoily prescribed roles and are we doing things that are that were
[3:27] authorized to do by law? And if we're
[3:29] authorized to do it by law, that's
[3:31] great. If we're not, then we're starting
[3:33] to step out onto some whims and need to
[3:36] proceed cautiously in those in those
[3:37] avenues. Um, and so my my hope today is
[3:40] that we'll have some good discussion.
[3:42] Feel free to stop me at any time if you
[3:44] have questions. Um, and then we'll we'll
[3:47] go over some things. Um hopefully we can
[3:50] uh uh be be of some value today to to to
[3:54] get give you some uh good information
[3:56] and um maybe have some fun and some some
[4:00] good conversation while we're at it. Um
[4:05] go to the next slide.
[4:18] So there's really kind of three forms of government under the Utah code. We've
[4:22] got um there's the five member council.
[4:24] That's the traditional council. So
[4:26] anytime there's a new city that's formed
[4:28] in in Utah, it's the that's the default
[4:31] is the five member council. Um that's uh um what what every city starts
[4:38] out as and it takes an act of council to change that. Um, here in Grantsville,
[4:44] we we are the that middle category
[4:45] there. We have the six member council.
[4:48] Um, with with the six member being being
[4:51] the mayor. Um,
[4:54] under Utah code 10 3D 103 up there off
[4:59] to the left. Um, th that's a section of
[5:02] code that that you can go under and and
[5:04] find all of the all the different rules
[5:06] that relate to the different forms of
[5:08] government. there are different rules
[5:09] that apply uh for the different forms.
[5:13] Um
[5:15] so let's see
[5:33] yeah let's go to the next slide.
[5:38] So, we've we've done some evolution here
[5:41] as as a city. Um back in 2021, November
[5:44] 2021,
[5:46] um the city council passed an ordinance
[5:51] um creating the city manager position um
[5:54] which is a uh statutory um position and that is um sort of a a and really I
[6:04] went back and reviewed the minutes of of
[6:06] those meetings and those discussions and
[6:07] those those work sessions that were
[6:09] going on at the time. Most of what was
[6:11] discussed was look, we've got Mayor
[6:13] Marshall who's about to leave. Um and he he's been here for I believe
[6:18] three terms at that point. So 12 years of continuity of government
[6:22] that's been going on strong for a long
[6:24] time. Um lots of knowledge was was
[6:26] housed in in in in his mind and it was
[6:30] about to be in in some ways lost. You
[6:32] know, you can write down as much as you
[6:34] can, but there there's a lot that's
[6:35] going to be lost when you move on. And
[6:37] part of what council's concern at that
[6:39] time was was that we want to have
[6:41] continu continuity of government and
[6:43] that was kind of their primary focus
[6:45] there. There was also a lot of
[6:46] discussion about professional
[6:48] management. Um those two things were sort of the the thrust of what what
[6:53] brought that forth. Um so in November of 2021 we passed ordinance 2021-32A
[7:01] and that was the first time that the
[7:02] city had a manager. Um, so Jesse Bolson
[7:05] was the city's first first city manager
[7:07] and uh now we have Michael Ross, the
[7:09] city's second city manager. Um,
[7:12] there's um the the the value of the of
[7:17] the continuity of of government is is
[7:20] expressed in state code as well. Um
[7:23] there's it's it's clear that when a new
[7:26] administration comes in um there's there's fresh ideas, but there's a lot of things that that should
[7:33] be should be held on to that have that
[7:35] have been lost by way of um um just just
[7:39] the the natural attrition of things. Um
[7:44] so we've uh we we've had that great
[7:47] evolution as a city. We took that step
[7:49] to to move many of those administrative
[7:52] roles out of the out of the mayor's
[7:55] hands and and move it to a city manager.
[7:57] Okay. So that the city has a a
[7:59] professionally managed uh CEO in charge
[8:03] of things. Um
[8:14] yeah, I don't I don't have much more to
[8:16] add on that. Anyone have questions about that form and how that took place
[8:21] and and and what happened there? Can we
[8:23] move on to that next slide?
[8:25] >> No, I think we we we got a full dose of
[8:27] it. At least
[8:28] >> we did get a full dose of that.
[8:30] >> Four of us and bless Derek. I mean, he
[8:32] was somewhat involved.
[8:33] >> We kind of rehashed that whole thing
[8:35] recently, too. I think the whole
[8:37] discussion got brought back up, you
[8:38] know, at the end of Mayor Crystal's
[8:41] time. Um
[8:46] so uh the there there's some allocation
[8:50] of authority
[8:53] and um under the strong mayor form which
[8:56] is what what the the the mayor was prior
[8:59] to a manager being being there where the
[9:01] mayor was more in charge of the
[9:02] day-to-day activities of the city um was over over the department heads um
[9:08] was more involved in the uh
[9:11] all of the day-to-day
[9:14] administrative activities. Um,
[9:17] so there's there's some of the the
[9:19] different things there. There's in uh in in the the five member council, the mayor holds a veto power. Our code
[9:27] specifically says that the mayor does
[9:28] not hold a veto power. Um, we have a a a
[9:31] specific section of code that addresses
[9:33] that. Um,
[9:36] we have the city manager that runs the day-to-day activities. He's all all
[9:41] employees report to the city manager. Um
[9:44] there are no direct reports of city
[9:47] employees to any of the city council. Um
[9:50] those are all um so if if there are some
[9:55] um employment type issues, the the the proper channel to address those
[10:00] would be city manager who then finds the
[10:03] right person to to to answer the
[10:06] question or to to uh to to to take the administrative action with respect
[10:12] to that employee. Um
[10:19] the city manager is
[10:24] that is a a a position that uh that's
[10:30] appointed by the mayor with the advice
[10:32] and consent of of city council as with
[10:34] all other um department heads. Move on
[10:37] to the next slide.
[10:52] The mayor is the presiding officer.
[10:53] These are the duties of the mayor. Um
[10:57] she's the presiding officer of
[10:58] Grantsville City. There's specific
[11:00] statutory duties and powers involved. Um
[11:03] the mayor is the uh chair of the council
[11:05] meetings, presides over all city council
[11:07] sessions, prepares the written agenda,
[11:10] maintains order and guides procedural
[11:12] conduct. Um so if there's ever a
[11:15] question of
[11:17] what is the proper procedure in this
[11:19] event, we we turn to the mayor and the
[11:21] mayor makes the call on on what is what
[11:23] is proper. Of course, she can always
[11:24] seek the advice and and and opinion of others, but that's ultimately the
[11:30] call is is is the mayor's call in a
[11:32] meeting. Um
[11:36] the statutory chief executive serves as
[11:39] the official head of the city government
[11:41] um while delegating administrative
[11:43] duties to the city manager. Um
[11:49] under 264, we address that the bear has
[11:51] no veto power. Um ceremonial
[11:54] representation acts as the public face
[11:56] of Grantsville city at at official
[11:58] functions. Um
[12:13] let's go to the next slide.
[12:25] Well, the city council is the
[12:27] Grantsville's legislative body. Um
[12:29] there's exclusive authority over key
[12:32] government governmental functions. Um,
[12:35] under 211 of our of our city code, it
[12:39] states, "The legislative and executive
[12:41] powers of the city shall be exercised by
[12:43] its governing body, which may be
[12:45] referred to as quote city council, which
[12:48] shall be composed of six members, one of
[12:50] whom shall be the mayor, and the
[12:52] remaining five are referred to as
[12:55] members of the city council." Are there
[12:58] um just a a little pop quiz? Are are
[13:01] there any instances in which the mayor
[13:03] may vote
[13:06] » in a tie and and city manager? Right.
[13:09] Yep. That's the uh um um also the mayor
[13:14] is required to vote if uh there's u
[13:18] >> something that impacts the mayor's
[13:21] power.
[13:22] >> Mayor's power.
[13:22] >> Yes.
[13:38] Um you're in charge of land use um
[13:41] legislation
[13:43] um legislative decisions. Um you're also
[13:46] the um the the appeal authority for for
[13:50] uh for for many of those land use
[13:52] decisions that are administratively
[13:54] made. Um that's that's typically our
[13:56] process. Um if it doesn't go to the
[13:58] board of adjustment, the uh the the
[14:01] appeal authority is the um is is is the
[14:05] city council. From time to time, we do
[14:07] have hearings on on appeals for uh
[14:09] revocations of uh conditional use
[14:12] permits. Some of you have been part of
[14:14] those. Um they uh those are evidentiary
[14:19] hearings. um or or uh um and so they're
[14:23] more formal type hearings where you put
[14:24] people under oath and they they give
[14:26] testimony. Um
[14:29] there's uh
[14:32] you have the exclusive power of pass
[14:34] ordinances. um
[14:41] our our code um if if you've looked into
[14:44] it, I'm sure you have, there's there's a section of code for for just about
[14:48] every position in in the city. If you
[14:51] look for the the city council section,
[14:54] there isn't one.
[14:54] >> No,
[14:55] >> we actually don't have a section called
[14:56] city council under under our city code.
[14:59] um we then would defer to the to the to
[15:01] the state code. Um which is, you know,
[15:04] that's that's probably the safest way to
[15:05] do it is to say, well, we just we're
[15:07] going to grant the city council with all
[15:10] the rights and privileges that the uh
[15:12] state of Utah does. I mean, the six
[15:14] member form of council.
[15:16] Move to the next slide.
[15:20] » Sorry.
[15:27] This is the the city manager.
[15:32] Uh city manager serves as the chief
[15:34] administrative officer. Uh bridging
[15:37] policy decisions with daily operations,
[15:39] execute laws, implement ordinances and
[15:41] resolutions, pass council. Um and also
[15:45] in charge of contract administration.
[15:48] Um, as part of as part of a contract
[15:51] administration, city manager signs all contracts and leases that that are
[15:55] involved that that the city is involved
[15:58] in. Um, not every contract, not every
[16:02] lease comes before you. Um, only the
[16:04] ones with major legislative impact will be brought before you. There's um
[16:08] the the uh um as part of management of
[16:12] the day-to-day activities of of of
[16:15] operations of the city. Um, some of
[16:18] those things are are are handled
[16:19] administratively under his purview. Um
[16:33] » it's an appointed position. Um council
[16:36] has oversight over the over the position
[16:39] of city manager. Um
[16:54] in charge of personnel management, um
[16:56] staffing decisions,
[16:58] um allocation of resources within uh
[17:02] city hall and uh um fixtures of of uh of uh city facilities.
[17:10] um grievances. They're they're the
[17:12] source for uh um referral if if if
[17:15] someone has a grievance. Um there's, you
[17:19] know, I I
[17:21] >> I don't want to be in in Michael's inbox
[17:23] just to see what he gets all the time
[17:25] because I'm sure it's just this this
[17:28] things. I mean, I'll bet you get 500
[17:30] emails a day. I can't even I can't even
[17:32] imagine. I know I I I get a whole bunch
[17:35] and I'm not on I think he's on just
[17:38] about everything.
[17:40] um
[17:49] » budgeting. Um he supervises the
[17:51] preparation of the administration of the
[17:53] city budget. Um
[17:56] he's the financial steward for the city.
[17:59] manager has an advisory and
[18:02] then representative role or policy
[18:04] advisor um to advise the city council on
[18:07] policy options and implementation
[18:09] procedures.
[18:11] Um,
[18:15] » okay.
[18:17] >> At at council's request, he furnishes uh
[18:21] reports to city council as requested or
[18:23] required for in order for you to be most
[18:26] fully informed of of the decisions that you're um asked to make. Let's move
[18:33] to the next slide.
[18:40] This is uh so the the city attorney um
[18:43] the legal guard
[18:45] um
[18:48] we have to make decisions as a city.
[18:50] There's there's no way around it. We
[18:52] cannot delegate the the uh um our duty
[18:58] to to make decisions. Sometimes those
[19:00] decisions um there's risk of of of
[19:04] whichever way you decide to do it. Um,
[19:07] my role is to try and mitigate risk and
[19:10] try to inform you of the risk. Um, one
[19:13] question that I had as my first position
[19:16] as a as a city attorney, right? I've
[19:18] never never represented a government in
[19:20] this capacity before. And it makes you
[19:23] wonder who who is my client? Who who do
[19:26] I represent? Am I am I the mayor's
[19:28] attorney? Am I am I your attorney? Um,
[19:31] that's it's kind of a a difficult thing
[19:34] to parse out, you know. Do I do I
[19:35] represent u all the employees of the
[19:38] public works? Um do I represent the
[19:40] state of Utah when I'm prosecuting? Um
[19:43] there's there's a lot of different hats
[19:46] that I could wear, but when it comes to
[19:48] an organization, I represent the
[19:49] organization as a whole. And so I have
[19:51] to make sure that I'm acting in the best
[19:53] interest of the entire organization. Um
[19:56] so that's that's a unique hat that I get
[19:58] to wear. And it's kind of interesting
[20:00] that the city attorney has a role of
[20:02] being a prosecutor for uh
[20:05] >> um city offenses and for municipal or
[20:07] for misdemeanors and infractions because
[20:11] as a prosecutor, you're you wear the
[20:13] white hat, which means you have a a
[20:15] different role. You're not trying to to win. What you're trying to do is do
[20:21] the right things. And um that's so you
[20:25] have obligations to defendants. You have
[20:27] obligations to the court. You have
[20:29] obligations
[20:30] um to to to the city, of course. Um and to to victims. Um but you don't
[20:37] necessarily represent any of those
[20:38] victims, right? You you you've got to
[20:41] represent um justice and and what what
[20:45] is right. Um that is the same vein in
[20:49] which you have to on the civil side of
[20:51] things. uh when when I'm thinking about
[20:53] my job on on this side of things. So I
[20:54] have to represent the the organization
[20:56] as a whole. Um and that that just means
[21:00] looking to do the right thing. Um and
[21:04] sometimes that that can put you in a in a bit of a conflict with with
[21:08] individuals. Um say for example
[21:13] someone wants to do something that is um
[21:16] illegal or improper
[21:19] um as as part of their leadership role.
[21:22] Um
[21:24] they come to me in confidence and and if if that were to have been explained
[21:29] to me well is it part of a city
[21:32] operation then there is something called
[21:34] attorney client privilege you know and
[21:37] that's a very sacred privilege. the the
[21:40] attorneys can't can't breach. Um, but at
[21:44] some point you have to say, well, is
[21:46] that person my client or is the city my
[21:49] client? And because the city's my
[21:52] client, those two things might be at
[21:54] odds. And my obligation would be to take
[21:57] the higher road to um to uh um
[22:03] to uh make right what has been proposed
[22:07] to be wrong. um or at least to shine a
[22:10] light on um to to advise against
[22:14] proceeding in that manner. Um
[22:20] attorney client privilege is is an
[22:22] important privilege. Um it's it's one of
[22:25] the the highest forms of privilege that
[22:27] exists under the law. So things that are
[22:29] said between a client and an attorney
[22:32] are are required to be kept confidential
[22:35] on the attorney side of things. So, I
[22:38] cannot share confidential information
[22:41] that that was shared with me. Um, as far
[22:43] as city business goes, um, there can be
[22:47] a breach of that though. That's um, I'm
[22:50] obligated to to uphold my side of that
[22:53] privilege, but the privilege belongs to
[22:55] the client. So, the the the client could
[22:58] wave that privilege um, and they might
[23:00] do it on accident. We're going to talk
[23:02] about that here in a minute, how that could play out. Um, but I
[23:09] represent prior administrations. I
[23:12] represent
[23:13] um the the interest of the city and as
[23:16] it goes forward to future
[23:17] administrations as well as this current
[23:19] administration. And so there's lots of
[23:21] things that could be at odds of what's best for the city. Um, and it's
[23:25] not a policy decision, right? It's a riskmanagement decision. I don't
[23:29] I'm not a policy maker in any way. What
[23:32] I do is look for um how can I legally
[23:35] protect the the corporate interest of
[23:37] Grantsville City? Um and and that is um
[23:42] my my role to do as as the city attorney
[23:45] and and to to do it within the rules of
[23:47] professional conduct. Um managing risks
[23:50] um
[23:52] I guess one one question I've got for
[23:54] you is why why is a municipal prosecutor
[23:58] important? Why why not just delegate
[24:00] these things to the county or um
[24:04] contract it out in some phone it in
[24:06] remotely? I guess did anyone have any
[24:08] opinions on on why a local prosecutor
[24:11] local justice court is
[24:12] >> well a lot of cities do contract their
[24:15] prosecution out I used to do that but
[24:18] having somebody I think in house is a
[24:20] lot better than your officers if they
[24:23] have questions they can have know I
[24:26] don't I think it's better
[24:28] >> I agree with that yeah
[24:31] lots of quick communication with with
[24:33] officers
[24:36] >> not just officers I mean, as I'm here on
[24:38] a daily basis, everybody's, "Oh, well,
[24:40] let's just ask Tyson." I mean, it's a
[24:42] constant flow of Ask Tyson.
[24:47] >> As far as
[24:50] there's these these crimes that that
[24:52] happen in Gransville that I prosecute
[24:53] are not um homicides and rapes, right?
[24:56] These are class B misdemeanor, class C
[24:59] misdemeanor, but they're crimes of
[25:00] quality of life. These are things that
[25:02] impact your neighbors, right? You
[25:05] probably don't have a neighbor that's a a mass killer, but you might
[25:09] have a neighbor that gets drunk and
[25:10] throws beer cans in the road or, you
[25:12] know, makes a makes a mess in their yard
[25:14] or parks where they're not supposed to
[25:16] or um steals from the from the grocery
[25:19] store. Having someone locally involved
[25:21] in that, I think, is is makes makes the
[25:23] quality of life for residents in
[25:24] Grantsville elevated. Um looking out for safe driving, looking out for um
[25:32] violations of of traffic code and and
[25:34] keeping things safe in that in that
[25:36] regard can be can be helpful for your
[25:38] city. Um, so I I I I I do believe the
[25:42] local prosecution and and the impact
[25:45] that that can have.
[25:47] Um, moving on to the next slide.
[25:57] Uh so the we talked about the the city
[26:01] corporate uh client but on the next one
[26:03] down no unilateral waiver. That's what
[26:06] we're talking about when we come to the attorney client privilege.
[26:10] A single council member can wave
[26:12] attorney client privilege on their own.
[26:15] Disclosure by one member risks waving
[26:18] privilege for the entire body creating
[26:20] litigation vulnerability for all.
[26:24] So, there are some things that that if if discussed in the confidence with with your attorney um with with the city's attorney, if if someone
[26:33] were to go and share that information,
[26:36] breach that that confidentiality,
[26:38] suddenly that becomes discoverable. It's
[26:41] no longer a protected communication
[26:43] because you've allowed voluntarily
[26:46] someone else to be involved in that
[26:47] conversation. It that it can happen
[26:50] through uh through social media. It can
[26:52] happen through um family and uh or it
[26:56] could happen uh um by any communications
[26:59] that that we want to keep private um as part of that confidential nature. The
[27:04] it's a very important confidentiality
[27:07] duty um between the the attorney and
[27:09] client um that's easily breached by by
[27:13] one one person um who who go forward as an entire city. If we wanted to wave
[27:21] some some form of privilege, it would
[27:22] actually take an act of city council to
[27:25] do that. They have to have the the
[27:26] majority members say, "Okay, look, we
[27:28] know this is a protected um
[27:30] communication, but as a council, we
[27:33] believe that that we should um
[27:38] wave that that that that confidentiality
[27:41] that that privilege. Um, so that it it to do it intentionally um would be an act of city council if it were to be
[27:52] done properly, but to do it
[27:53] inadvertently
[27:55] um would be very easy. It would just
[27:57] take one person um with a quick text or
[28:00] a quick post.
[28:03] One thing to to protect against that
[28:06] little bit of advice would be um perhaps
[28:09] consider instead of saying our attorney
[28:12] says XYZ rather than that say um the law
[28:19] says X Y and Z. So, you have an
[28:21] understanding of the law, why the
[28:23] attorney advised this, but you're not
[28:25] disclosing that you've had a
[28:27] confidential discussion with your
[28:29] attorney by saying, "Our attorney says
[28:32] this," and then the thing that was
[28:34] confidentially spoken. Um because if if that's the case, then then there's
[28:38] been a breach, um a a a waiver.
[28:43] Um, one of the things that that that I
[28:46] do, it's it's kind of interesting as a
[28:48] city attorney, it's one of the most
[28:49] diverse practices that that you can
[28:52] have. Um, I I heard a city attorney say
[28:55] it's it's a one inch deep, mile wide
[28:57] practice where you got to just kind of
[28:59] know a little bit about everything. Um,
[29:02] there are sometimes when it's not one
[29:04] inch deep, though. There's times where
[29:05] it's it's miles deep. Um, and in those
[29:08] circumstances, I I what I have to know
[29:09] what I don't know. And so, uh, subject
[29:12] matter experts, there are specialist
[29:14] attorneys that we have good
[29:15] relationships with that I help to to
[29:17] continue to foster. Uh, we reach out to
[29:19] them in situations like water law that
[29:21] can be complicated or bonding, PIDs,
[29:25] things like that that, you know, takes
[29:27] some subject matter experts that
[29:29] practice in this daily to to to be able
[29:32] to to best represent the city. Um, most
[29:35] of the time the the one inch deep is is
[29:37] enough to to to you know field field the
[29:40] general questions but but we we do have
[29:42] that from time to time where we need to
[29:44] reach out and contract with a subject
[29:46] matter expert.
[29:50] Uh moving on to the next one.
[30:03] So there's um
[30:07] what risks might occur from the use of social media? Anyone have any ideas?
[30:13] As as a as an elected official, are
[30:15] there any risks?
[30:19] » Jake, you're nodding your head.
[30:21] >> There's a bunch of them.
[30:22] >> Yeah.
[30:23] >> Anything you put in written format is
[30:26] just as if you were saying it in a
[30:28] public forum. So it's Yeah.
[30:33] I like to use the word public forum
[30:34] there. That's a that's a a term of art
[30:37] that that is is being explored very
[30:39] carefully with with social media right
[30:42] now. Um so it's a a on someone's private
[30:46] page. So it's not the Grantsville City
[30:48] Facebook page, it's the Jake Thomas
[30:50] Facebook page, right? We've got um um
[30:54] but you're saying, "Hey, I'm
[30:56] Representative Council Member Jake
[30:58] Thomas. Here's an announcement from the
[31:00] city."
[31:01] Um the the risk involved there is um
[31:06] well say someone doesn't agree with you
[31:08] and they start giving your comments and
[31:10] you say well hey let me uh block this
[31:12] person. I don't want to hear from them
[31:14] anymore. You just blocked them from what
[31:17] is a quasi public forum at that point
[31:19] because you're an elected official.
[31:20] You've started talking about city
[31:22] business and now you're shutting down
[31:24] free speech. Um and and so the courts
[31:28] have not gone all the way to the edge on
[31:29] that yet, but they're they're close. Um
[31:32] we're we're not far off from uh from
[31:35] that public forum finding um where we
[31:38] could have a a first amendment
[31:39] censorship issue. Um
[31:44] I have a clarification maybe question on
[31:46] that. um what is the difference between
[31:50] a um like a Facebook page of an
[31:54] individual who's in a public setting or
[31:57] a Facebook page that's created that is
[32:01] um
[32:03] like for instance when I was running for
[32:05] city council I have a city council page
[32:09] and I also have a personal page right so
[32:13] on the city council page I put
[32:15] activities that are going down. You
[32:17] know, I there's no there's no discussion
[32:20] on that page. It's really it's just hey,
[32:22] these are things that are happening. Is
[32:24] there a difference in the law between
[32:26] the two or are they one in the sync?
[32:29] >> There is a difference between the two.
[32:31] So, one is more um uniformly a public
[32:34] forum and that would be like the the
[32:37] official page of the Grantsville Fire
[32:39] Department, the official page of the the
[32:41] Grantsville city. um Jake Thomas's
[32:46] for city council that that's probably a
[32:49] little bit lower degree than those
[32:50] official pages, but um if you're using
[32:52] it for exclusively official business um
[32:55] to to make announcements about what's
[32:57] going on in the city, keep keep people
[32:59] informed, um that's probably very close
[33:02] to what would be considered an official
[33:03] public forum. Um and and so that's the the the thing to be careful of there
[33:09] is is that you know where it's if we're
[33:12] looking at it as a public forum it's sort of like an open meeting you
[33:16] know follow the same requirements.
[33:18] >> Yeah. We yeah public comments are are uh
[33:22] um sometimes offensive sometimes um but we have our own rules
[33:26] here. We we can shut things down if they
[33:29] fall outside of the scope of those those
[33:30] rules. But um and with our with our
[33:34] official page, we have we have rules and
[33:36] policies in place, but where a personal
[33:38] page, you probably haven't posted
[33:40] anything like I will not tolerate this, this, and this, and these types of
[33:44] things or will will will get you get you
[33:47] banned or blocked. Um, cities take great
[33:50] care to make sure that they have those
[33:52] policies in place so that when someone
[33:55] does step out of line in the comments or
[33:58] things become absurd that they can say,
[34:00] "Well, that's not relevant. You're not
[34:01] talking about city business." We can we can uh block you from that
[34:05] conversation. Um, but that probably
[34:09] doesn't exist for the for those. And you
[34:12] know, not not trying to say like, "Hey,
[34:15] don't don't post on your own pages, you
[34:17] know." um you know, it's it's it's me
[34:19] and my first amendment right and I've
[34:21] got I've got my own agenda that I want
[34:24] to promote and I want to um you know
[34:28] make make sure that I'm saying the
[34:29] things that I want to say and you can't
[34:30] stop me from saying what I want to say
[34:31] and I can't I'm just the I'm just the
[34:34] guy with the white hat trying to trying
[34:36] to do the right thing and say the right
[34:37] thing um to to say what's best for for
[34:41] the city or people in the past people in
[34:44] the future the continuity of of of the
[34:47] city. Um, you know, it's it's an
[34:49] absolute honor to to to serve you um um
[34:53] as the you know, here in the flesh the
[34:55] will of the people, the city council
[34:57] that that's that's why you're here,
[34:59] right? So, um
[35:02] effectively communicating with the
[35:04] people is is an important um part of what we do as well. Um, so not
[35:09] trying to stop anyone from saying what
[35:11] they want to say online, but it's uh
[35:13] there's there there's some things to be
[35:15] cautious about for sure.
[35:19] >> Could I just just say one one thing
[35:21] about that just or I think we saw a good
[35:24] example of of that somewhat um just a
[35:28] few months ago when you know a lot of
[35:30] excitement behind USA hockey team
[35:33] winning the the gold medal, right? And
[35:36] then afterwards, you had our FBI
[35:38] director, you know, really active on on
[35:41] social media in in those regards
[35:44] regarding all that and afterwards and it just um that got turned into a
[35:50] bad light for him and for the
[35:53] administration. And so you can see how
[35:54] that get that can turn pretty quick.
[35:56] Wow. The intention behind it was nothing
[35:59] but good and celebrating what they had
[36:02] just accomplished. But uh the flip of
[36:05] that u happened pretty quick. And and
[36:08] that's just that is so evident in our
[36:10] society today. How quick that that that
[36:13] can change from something that
[36:16] apparently was good and then all of a
[36:18] sudden is like oh well maybe he
[36:20] shouldn't have done that. Right.
[36:22] >> Absolutely. And you're right, your
[36:24] privacy as an individual on council is
[36:27] totally different than it was before you
[36:29] got on council.
[36:30] >> Oh, absolutely. And and I think I mean I
[36:33] knew that going into this, right? I
[36:34] think a lot of us did. Um that you know
[36:37] that kind of went out the window by
[36:40] winning that election. Yep. So
[36:44] >> I have a question. I I mean I'm the
[36:45] newest one. So like I So now people are
[36:47] saying stuff about the city or about
[36:49] city council that's not true or
[36:51] inaccurate and like how do we how do we just I don't know. I'm just very I don't know the rules. I don't want to
[36:57] post something about the city that's not
[36:59] true and I don't like I mean usually I
[37:01] try and get the information so I know
[37:02] the correct information. But I don't
[37:04] know. I guess maybe I'm asking just in
[37:05] general for training
[37:07] >> like what does what do you guys do? Do
[37:08] we like just more responsive emails?
[37:10] Like I I'm very I don't usually post on
[37:12] Facebook anyways like even my own
[37:14] personal page but I just don't know like
[37:16] I want to get the information out there
[37:18] that's accurate. So I I don't know. I
[37:20] guess now my question is maybe more of
[37:22] the councils. What you guys have been up
[37:23] longer like do we just address it more
[37:25] publicly and when when we're at a public
[37:27] meeting? Is that the better way?
[37:32] Well, I I think from from my
[37:34] perspective, um I uh I I've kind of
[37:37] steered clear of the social media um
[37:39] aspect of it and just tried my best to
[37:42] um address things in a public forum in
[37:44] this meeting and um individually at
[37:47] times depending upon the situation via
[37:50] email individuals have have reached out
[37:52] and I think they deserve um for the most
[37:56] part uh you know some sort of response
[37:58] from at least one of us. So typically I
[38:02] when I respond to someone I respond to
[38:04] them directly. I don't I don't copy the
[38:06] rest of the council. Um because I feel
[38:09] like from my perspective I don't want to
[38:12] sway anyone else on the council from
[38:14] thinking that oh well this is what
[38:16] Councilman Butler thinks right um in
[38:19] this regards. So anyhow,
[38:21] >> yeah, that's how I just I'm new, so I'm
[38:24] like and I that my understanding is we
[38:25] we're not supposed to copy everybody
[38:27] because that would be
[38:28] >> Yeah, I'm going to be all
[38:30] >> even though it's sent to us directly.
[38:32] >> Yeah. Replying back all I I think that
[38:35] that's a that's a mistake. So that's why
[38:37] I've just
[38:39] >> Well, sometimes I get emails too that I
[38:40] don't know answers to. So I'm like,
[38:41] "Hey, I need to go find out these
[38:42] answers before I respond." So
[38:45] >> I'd be concerned about accuracy is
[38:48] really important, right? I think that's
[38:49] >> well and I know we can't control
[38:50] everything. That's like I understand
[38:52] that. I just like at my role as city
[38:53] council. I want like because I don't I
[38:55] want to inform the public if I can. I
[38:57] just don't I'm trying to figure out the
[38:58] best way to do that.
[39:02] >> That's just from a from a uh um
[39:07] representation. Um um the uh um
[39:14] my my my obligations as as a city
[39:17] attorney is to look at it and say,
[39:19] "Well, is it if if council member
[39:21] Skinner wants to disparage your past
[39:24] administration on her personal Facebook,
[39:26] I would say, well, from from from a
[39:29] legal perspective, you have every right
[39:31] to to to say what you want to say on
[39:34] online. But from a riskmanagement p
[39:37] perspective, from from a what's best
[39:39] from for for the the corporate entity of
[39:42] Grantsville City, it would be to to not
[39:46] um cast in a negative light the any
[39:49] former official and any of their
[39:51] actions. um just because that um you
[39:54] know that you're you're causing alarm,
[39:57] drawing conclusions, giving opportunity
[39:59] for other people to draw conclusions,
[40:01] inviting other um uh disparagement to to come on. Um and and and so all of
[40:08] that is um you know that that goes down
[40:11] the the the
[40:13] wrong side of how we want to use social
[40:15] media if we're looking at this from a
[40:17] what's the what's the best thing that we
[40:19] can do for the city as far as keeping us
[40:21] legally safe, making sure that our
[40:23] decisions are are defensible and um
[40:27] because should this council pass
[40:29] something and then in in in a couple of
[40:32] years some future council says, "Well,
[40:34] what they did those guys are a bunch of
[40:36] dummies and they should have done what
[40:38] they did and and you know that the the things that they passed were wrong.
[40:44] Well, that all that's going to do is
[40:46] cause someone to go back and say, "Well,
[40:48] let's let's find a way to to unwind
[40:50] what's been done as a city and is that good for the city moving
[40:53] forward? Is it is it is it good to have
[40:55] to try and defend things that that that
[40:58] we shouldn't have to defend?" Um, you
[41:01] know, that's as as as the attorney, I
[41:04] would say no. I would say no. But
[41:06] that's, you know,
[41:09] you are your own individuals. You're
[41:11] here for a reason. Um, you are the will
[41:13] of the people. Um, been elected to be
[41:16] where you're at. And um that's
[41:20] there's there's there's a balance to be
[41:22] struck I guess is is is the important
[41:25] takeaway is that um while there's a um
[41:30] political career on one side of things
[41:32] and then a risk management for for the
[41:35] continuity of the city on the other side
[41:36] of things
[41:38] and you know there's there's there's a
[41:41] balance. Um, if you have any questions
[41:43] about something or if if you're worried
[41:45] that something might not be accurate,
[41:47] I'd always be more than happy to take a
[41:49] question.
[41:51] So, Tyson, this is a funny question that
[41:53] my wife's sweet, but
[41:56] I've asked it, is there any liability?
[41:58] Like, I've been scared of how to handle
[42:01] questions on social media, but I might
[42:03] have a family member wants to kick some
[42:05] trash,
[42:06] >> you know, and defend us. How do you I
[42:09] mean I usually just talk them off the
[42:11] ledge the family member and say
[42:15] let it ride but is there any liability
[42:18] if they do that unbeknownst to a council
[42:21] member
[42:23] just a wife I mean kids
[42:26] husband mom and dad you know they want
[42:29] to defend you
[42:30] >> I think the liability you know would
[42:31] probably mostly in that context be if
[42:34] they're talking about things that were
[42:35] not put in the public realm the things
[42:38] that there would have been privileged
[42:40] material that would that would indicate
[42:42] that privilege material has been
[42:44] discussed in the home and is has gone
[42:46] outside of the of the attorney client
[42:48] relationship then then that that would
[42:51] be the liability there is that the the
[42:53] waiver could be could could be exposed
[42:55] at that point to say well that that that
[42:58] privilege no longer exists in in this
[43:00] context
[43:03] » but excluding that have
[43:06] >> well I
[43:09] not advisable, right? I would I would
[43:11] say like, yeah, hold back. You know,
[43:14] we're um
[43:16] I I I strive to wear my white hat as
[43:18] much as possible, right? To to say like
[43:20] I'm be above the the the
[43:24] noise um of of whatever the the small
[43:27] percentage is. And I think that uh Bill,
[43:30] our our community development director
[43:32] at one of our last meetings did a good
[43:34] job of accurately saying like even if
[43:36] you're reaching out on social media and
[43:37] you get a almost go viral from what
[43:40] Grantsville's page should be maybe 80
[43:42] comments, which is huge, that's such a
[43:44] small percentage of the population of of
[43:47] Grantsville that it isn't really a
[43:48] representation at all in any way. It's
[43:50] within the margin of error of of of what
[43:53] any sort of statistical standard would
[43:56] be. Um, so you're you're uh talking to a very small but loud.
[44:04] >> Um, not to say that their opinions are
[44:06] unimportant because they are.
[44:08] >> Yeah.
[44:08] >> Very important, but um yeah, it's it's a
[44:13] um
[44:15] may not be worse than breath, I guess,
[44:17] >> right?
[44:23] » Let's go to the next slide.
[44:27] So there's a a statuto split um between
[44:30] the administrative and legislative land
[44:32] use um decisions that you'll make. Um
[44:38] your role is going to largely be policy
[44:41] making um reszones uh zone changes,
[44:45] general plan amendments,
[44:47] uh things that are legislative in
[44:48] nature. Um you have wide latitude as to
[44:51] the rationale that you use for your
[44:53] legislative decisions. um when it when
[44:55] it is a legislative decision, it's it's
[44:58] almost always defensible. Um as long as
[45:01] it isn't arbitrary, precious, or
[45:03] illegal. Um so those are those are the things to stay away from. It's it
[45:08] shouldn't be just because, right, should have a a reason for the things
[45:12] that we do, but that reason could, you
[45:15] know, it could just be reasonably
[45:18] related to to a a city benefit. Um, so
[45:22] long as you're looking to to do what's
[45:23] right for the city, then you're probably
[45:25] making the right decision regardless of
[45:27] how you do it. Um, it's a um legislative
[45:31] decision and if what's on your mind is
[45:33] doing something that's right for the
[45:34] city, then you're not going to be in the
[45:35] arbitrary and capriccious or the the
[45:38] illegal realm. Um, just just think about
[45:41] that, you know, is is this a was I
[45:43] considering this for the for the for the
[45:46] best interest of the city? And the other
[45:48] thing to think about a little bit there
[45:49] too is um have we have we had a very
[45:52] similar situation come up before and we
[45:56] decided to do something opposite of what
[45:59] we're doing now because if that's the
[46:00] case then we need to be more consistent
[46:03] in in in our uh application of the law.
[46:07] And so that's that's the uh the other
[46:10] caution there, but that would be illegal
[46:12] if if we were to say um reszone on this lot is allowed. Reszone right next
[46:18] door for the exact same purpose with no
[46:21] change in circumstances. Um then then uh
[46:25] we would have an issue there and that
[46:26] would be
[46:29] um
[46:31] so you have high discretion on these
[46:33] policy decisions. um all the all the
[46:36] administrative type things, those are
[46:38] very rigid. We we have specific rules,
[46:40] but the the the conditional use permits
[46:44] uh we've gone over this many times, but
[46:45] we have to approve them unless unless
[46:48] there is a detrimental impact. They
[46:50] can't be substantially mitigated
[46:53] um by by uh reasonable conditions. Um so
[46:58] those are those are the the
[47:00] administrative type decisions. Um we'll do our very best to always clarify
[47:05] you're wearing your legislative hat or
[47:06] wearing your administrative hat when
[47:08] you're making a decision. And um you
[47:12] know if if if if in doubt support it
[47:15] with evidence in the record that's you
[47:17] know if well this could be one or the
[47:19] other support it with evidence in the
[47:21] record whatever decision you make. Uh
[47:24] let's move on to the next.
[47:30] So this is the uh
[47:33] um governmental trust is our insurance
[47:35] provider um when it comes to things. So
[47:39] all of the liability insurance we have
[47:41] all of the um they go through the Utah
[47:45] Local Governmental Trust. It's it's a
[47:47] great um great organization. They do an
[47:51] excellent job. They provide trainings.
[47:53] They provide free legal advice. They um
[47:56] that they're always there. They answer
[47:58] the phone every time you call them. It's
[47:59] pretty nice and they're they are very
[48:01] responsive because they share liability
[48:04] with us because they you know we pay
[48:06] them and they they will pay out if we if
[48:08] we make our own choices. So they are
[48:10] very interested in making sure that we
[48:11] make good choices. So they are more than
[48:13] willing to talk to us on on on our
[48:15] decision- making give us give us some opinions on on how to how to direct
[48:20] our our uh um our efforts. Um but there
[48:25] are some things that are not covered by
[48:28] um by by the the governmental trust.
[48:31] They won't cover things that are land
[48:33] use decisions because of the incredible
[48:37] impact and damages that that that can
[48:39] derive from those decisions. um if we
[48:43] were to um make a a a an illegal land
[48:47] use decision, um just the the
[48:51] consequential damages from that type of
[48:53] civil suit um on a largecale development
[48:56] could could be tens and tens or hundreds
[48:59] of millions of dollars. Um and so
[49:02] they're not willing to take on that that
[49:03] type of risk because
[49:06] um while while we we have a wonderful
[49:09] council, a wonderful planning commission
[49:11] right now, who knows what's going to
[49:12] happen in the future. We don't know who
[49:14] those people will occupy those chairs in
[49:15] the future. And um there if if if some
[49:19] radical ideas come out and radical
[49:22] things get done um that are outside of
[49:24] the the guard rails um we we could end
[49:27] up with some large judgments. Cities go
[49:29] bankrupt. Um because these things are
[49:34] more more or less uninsurable um because
[49:37] these are um um
[49:40] just just catastrophic damages can occur
[49:43] from those. Um the other things that are
[49:45] not covered are um
[49:50] gross negligence,
[49:53] uh willful misconduct.
[49:57] Um
[50:03] see violations of the o the OPMA
[50:06] um
[50:09] uh regulatory takings claims and ethics
[50:12] violations.
[50:15] So those are those are um mostly related
[50:18] to like bad actors, right? So that got a
[50:21] bad actors intentionally doing wrong.
[50:24] Those are those are hard. We do have
[50:25] criminal um criminal liability insurance
[50:28] for our our our officials. But um yeah,
[50:33] that's
[50:35] um what I wanted to hammer home on that
[50:37] as far as the trust goes is that they
[50:39] are a great organization. If you if
[50:41] you're looking for some training, you
[50:42] can go to the go to their website. They
[50:44] have they have great training videos on
[50:45] there. Um they they they have messages
[50:48] of the data they send out. Um they also
[50:51] um um don't cover land use. So anytime
[50:55] you're doing land use stuff, just think
[50:57] we're on cover here. I'm driving an
[50:59] uninsured motor ve.
[51:02] The big one is the employment law and
[51:05] decisions for um equal opportunity
[51:08] employment is what they really do. We
[51:11] talk to them quite a bit about uh
[51:13] staffing issues and things that they
[51:15] provide that advice for free.
[51:22] » Absolutely. Yeah. Yeah. the the
[51:23] employment law stuff and that's that's
[51:25] somewhere where we could probably um
[51:28] subject matter experts are are critical
[51:30] there, but they they do offer
[51:33] pretty regular advice if we need stuff
[51:35] to learn, which is very nice.
[51:37] >> They're not doing it for free. We we pay
[51:39] that. But it's
[51:41] >> provided services. So once again, just
[51:44] going over that list, it was gross
[51:45] negligence, open public meetings act, it
[51:49] was
[51:50] >> intentional, illegal acts,
[51:53] land use
[51:55] >> and
[51:57] >> ethics violations.
[51:58] >> Ethics violation, which bribery, right?
[52:00] >> Yes.
[52:02] >> Okay.
[52:04] But I've always wanted someone to give
[52:06] us advice on we had two prior councilmen
[52:10] get sued individually for a land use
[52:12] decision.
[52:14] None of us want that to happen. So what
[52:16] can we do to is there anything we can do
[52:19] to protect ourselves against that?
[52:23] >> Well, we we can't really protect against
[52:24] getting sued because you can sue anybody
[52:27] for just about anything, you know, and
[52:28] it's
[52:29] >> and that's the world that we live in. we
[52:30] want to be able to defend what what the
[52:33] what decision we made and and so if
[52:37] there's a a problem of um whether we've
[52:41] applied the law in an equal way or
[52:43] whether we've we've stepped outside of
[52:45] our own um municipal code or land use
[52:49] code. Um those are the areas where where
[52:52] we run into trouble or if we're going
[52:53] against the the state law. And so if
[52:56] we're doing our earnest best to to try
[52:59] and make the right decision, um I think
[53:02] that even still sometimes you can step
[53:03] in. But um you can catch a lawsuit for
[53:06] just about anything. But um what I what
[53:08] I would suggest is is uh support the the decision decisions you make um with
[53:16] the rationale of why you're making the
[53:18] decision. And if that if that's I'm
[53:20] doing it because just because well
[53:22] that's that's it's arbitrary and
[53:24] precious. But if you're doing it because
[53:26] you you want to see Main Street develop
[53:28] in this way or you you want to see
[53:31] beautifification in that way or you
[53:33] think that this is a safer way to do
[53:34] things. Um those are all reasons that if
[53:37] it's a legislative decision, those those
[53:39] will hold up all day. Um but if it's if it's the same reason that you
[53:44] gave for something else and you and you
[53:46] said no to that one and they're they're
[53:48] they sit in they're they're similarly
[53:51] situated. um then there's a inequal
[53:54] application of the law there.
[54:00] » So we're better off to you know if we
[54:02] vote no to get it in the public record
[54:06] explain ourselves voting no because of
[54:08] this.
[54:11] >> Yes.
[54:11] >> Here's why I'm personally voting no yay
[54:15] or nay. Yeah.
[54:16] >> Yeah. If it's uh if it's something
[54:18] that's been it's gone through the
[54:19] planning commission. We have a staff
[54:21] report. you know, you could you could
[54:22] note staff report, lean on that. Um say,
[54:26] you know, I I agree with the planning
[54:28] commission's decision to uh deny or I I support their rationale for approval.
[54:36] I uh for the reasons stated in the in the uh report, I I I agree with
[54:43] this. You know, those those are the
[54:44] things that that that the release show
[54:47] to anyone listening to the record later
[54:49] on. This is where I can go find the
[54:50] reasons why.
[54:54] » It's very hard to remember the reasons
[54:56] why, right? In a deposition in two
[54:58] years, right? It's it's difficult.
[55:06] » Uh next next slide.
[55:16] So, uh, this is, uh, this is my final
[55:19] kind ofish slide here. Um, but I just
[55:22] wanted to to write there as we as we
[55:24] continue down this retreat,
[55:26] um, let's, uh, recommit to the
[55:28] principles that guide effective
[55:30] municipal governance um, by honoring our
[55:32] statutory roles and maintaining
[55:34] procedural integrity. We serve
[55:36] Grantsville's residents with uh, with
[55:38] excellence. Um,
[55:41] everyone wears a wears a different hat
[55:44] um in in in the city. Um,
[55:48] and uh we we do our best to to
[55:52] understand what our role is and and to
[55:56] magnify that in a way that that
[55:58] represents the city well. Um, and I I'll always do my best to try and keep
[56:03] you within those guard rails. Um, there
[56:06] are um I I'm not in authority. I can't
[56:11] tell you not to to vote away. I can't
[56:13] tell you to to uh to to uh silence
[56:17] yourself, but um hopefully I've earned
[56:21] some credibility and and when when those
[56:24] types of things come up, I can um at
[56:27] least give you that advice and I I hope
[56:30] that you'll listen to it. Um because
[56:32] what I'm concerned with is not not any
[56:35] individual decision. what I'm concerned
[56:37] about is my client
[56:39] and that's a that's a wide a wide reach.
[56:43] So, thank you. Thank you.
[56:45] >> Thank you.
[56:45] >> Tyson, I have a question. Sorry, this is
[56:47] just kind of a random question. Um
[56:50] is so like say you're on Facebook and
[56:51] you're buying something like or donating
[56:54] something. I just this was a weird
[56:55] question I was talking Heidi about when
[56:56] I first came on because I didn't think
[56:57] about it until after I became on
[56:58] council. Like I don't look like I'm
[56:59] buying anybody like hey I'm donating to
[57:01] your I mean that doesn't cause a
[57:03] problem, right? If I'm just buying or
[57:05] like donating to a person like, hey, I'm
[57:07] doing a fundraiser or something, we
[57:09] don't have any duties to report that as
[57:11] a conflict of interest in any way to the
[57:12] city.
[57:13] >> No, if it's part of your campaign funds,
[57:16] then yes, you got to do your your your
[57:18] >> Yeah, somebody that that would be a
[57:20] conflict of interest. But
[57:21] >> yeah, so the conflict of interest is is kind of a tough thing. Um really,
[57:26] it's not as rigid as as what many people
[57:29] think it is. um even if someone is
[57:32] deriving a financial benefit from
[57:33] something, it may even be enough just to
[57:35] disclose that that that exists, right?
[57:38] Because um particularly at at at your
[57:41] level of of being some some some um
[57:46] elected officials um you you are what
[57:50] you are and the people elected you and and that's you know so your your job is known, your the your
[57:57] associations are likely known. Um, and
[58:00] um, this this is not a money-making
[58:03] endeavor. I don't think anyone's here to
[58:04] get rich on these things, but if there
[58:06] is ever a financial um, piece where you
[58:09] stand to benefit from a decision that
[58:11] you're making, the the the critical
[58:14] piece is to disclose that because you
[58:16] don't want to go back in time and try to
[58:18] justify why you still voted for
[58:19] something that that you were deriving a
[58:21] financial benefit from. the safest way
[58:24] to to to go forward is to to bring it up
[58:26] before the vote and then and then we'll
[58:28] have a discussion about whether it's
[58:29] appropriate to to continue on the vote.
[58:32] Um but um as far as making the
[58:35] donations, you know, I don't think
[58:37] there's much to be concerned with there
[58:38] unless it's a a quote proquo situation.
[58:42] >> I just like once I became council then I
[58:45] was I I guess double thinking, you know,
[58:47] everything. I just don't want to get
[58:49] don't want to do anything. It's not
[58:50] good.
[58:54] Thank you. No, thank you. Appreciate it.
[58:56] >> Thanks, Tyson.
[58:58] >> Very well done.
[58:59] >> Yes.
[59:02] >> All right.
[59:04] >> Our next agenda item is number two,
[59:06] training of roles and responsibilities
[59:08] of the city recorder and open public
[59:10] meetings act training.
[59:15] » I am
[59:17] trying to get this. Hold on.
[59:21] It's gonna be hard because I have to
[59:22] take my laptop up here but I there but I
[59:25] need to get it on here too. So hold on.
[59:28] >> Do you need five minutes?
[59:30] >> Do you? Yes.
[59:31] >> Just take a five minute break but a
[59:33] strict five minute break.
[59:34] >> Yes. That would be perfect.
[59:35] >> Four and a half. Thank you.
[59:37] >> 429.
[1:03:42] Alicia's gonna throw a pop quiz on us on
[1:03:44] a Friday afternoon.
[1:03:47] >> ABC true or false
[1:03:50] handle.
[1:03:50] >> D none of the above.
[1:03:52] >> So, um yeah,
[1:03:54] >> it's just
[1:03:55] >> Yeah, it's all in place and everything.
[1:03:56] All you have to do is just click. Okay,
[1:03:58] just click.
[1:04:01] Okay, so I am going to talk to you about
[1:04:07] uh council essentials. I'm going to try
[1:04:10] and discuss a little bit of water
[1:04:11] rights, not too many, but uh the
[1:04:13] recorder roles and responsibilities and
[1:04:16] then stop this.
[1:04:20] Um today really is helping you. I just
[1:04:24] want to note this really. It's about
[1:04:26] helping you avoid the most common issues
[1:04:28] that we see which most of which are
[1:04:31] completely horrible. Right. So anyway,
[1:04:34] we're going to go into water credits
[1:04:35] really quick. Gonna go over rights.
[1:04:38] Whoops.
[1:04:39] >> Sorry. Not excited.
[1:04:41] >> Wow.
[1:04:42] Rights, credits, banking, assigning, and
[1:04:45] dedicating.
[1:04:48] So, you guys probably already know this,
[1:04:50] but um we're just going to kind of go
[1:04:52] over it again, but water rights are
[1:04:54] exactly what they sound like. They are
[1:04:56] the legal rights to use water. So, these
[1:04:59] are governed by the state of Utah and
[1:05:02] they define how much water can be used
[1:05:04] and under what conditions.
[1:05:06] Um what's important to understand is
[1:05:08] that water rights and water credits are
[1:05:11] not the same thing. Um, the water rights
[1:05:15] are the legal foundation where credits
[1:05:18] are how we track and apply them. So, you
[1:05:23] don't really need to be an expert on
[1:05:25] water in order to understand the
[1:05:28] difference between water rights and
[1:05:29] credits. Um, you just kind of need to
[1:05:32] understand how it affects your
[1:05:34] decisions.
[1:05:36] Go ahead.
[1:05:38] Um this is our Grantsville City Water
[1:05:42] Bank.
[1:05:45] >> Amazing.
[1:05:46] >> So banking water. Um the rights can be
[1:05:49] banked with Grantsville City. Uh when
[1:05:52] someone wants to bank their water
[1:05:53] rights, they just need to file an
[1:05:54] application with the city recorder and
[1:05:57] then I will send it to our water
[1:05:59] attorney, Jeff Gitens, and uh he will go
[1:06:01] through and verify that those rights are
[1:06:04] actually usable water uh within
[1:06:06] Grantsville City. Um they don't have any
[1:06:08] leans against them and things like that,
[1:06:10] you know, because it is property, right?
[1:06:13] So, um once our once he gives me the
[1:06:16] okay, which can take a few months, um I
[1:06:20] go ahead and document those credits on a
[1:06:23] spreadsheet with the owner and water
[1:06:25] right number and the change application
[1:06:28] number which is provided by the state
[1:06:29] engineer um after the water rights have
[1:06:32] been turned credits. So, and also how
[1:06:35] many credits they have banked.
[1:06:37] Go ahead.
[1:06:40] Um, so this is how our water banking
[1:06:43] works. Uh, I go I set up this ledger
[1:06:46] that's on the left there. Um, as you can
[1:06:50] kind of see it, I made it small on
[1:06:52] purpose, but uh, I just put us and I put
[1:06:57] the U developer or seller, assigner,
[1:07:01] whoever. And then I can go back and
[1:07:04] forth on who is dedicating and assigning
[1:07:07] what credits and how many to who.
[1:07:11] Go ahead.
[1:07:12] >> So go back.
[1:07:13] >> Go ahead. Back.
[1:07:14] >> Anytime uh developer assigns water to a
[1:07:18] development, they would assign it to
[1:07:20] that area and then we finally dedicate
[1:07:22] it to that project and then once they
[1:07:24] dedicate it, there's they don't have it
[1:07:26] anymore. It's officially been
[1:07:29] >> cities.
[1:07:29] >> Yep. So, and I'm going to go over that.
[1:07:32] >> Okay. So, thanks for bringing that up.
[1:07:34] >> But yes, those two sheets are how you
[1:07:36] assign and how the owner would assign
[1:07:38] and dedicate water and those have to
[1:07:40] come to me as well. So, I've put this
[1:07:44] false scenario up here um that
[1:07:50] so let's just say that High Pineon
[1:07:52] Holdings comes in and these are all fake
[1:07:54] companies, okay? Pineon Holdings comes
[1:07:56] in and they bank 200 credits with us.
[1:07:59] Um, so that's their balance. And then
[1:08:01] they sell some, that's the assignment,
[1:08:04] they sell some to Dusty Spur for 150
[1:08:06] credits. And so their balance is now 50.
[1:08:09] And then they come in and say Broken
[1:08:11] Saddle, they sold some to them, 30 of
[1:08:13] them to them. So now their balance is
[1:08:15] 20. And then they sold 20 to Coyote
[1:08:18] Creek. Now their balance is zero. And
[1:08:21] then they sold it to Last Chance
[1:08:23] Outfitters. And now they're negative 50.
[1:08:26] Right? So, um once
[1:08:31] uh sorry if that ever happens, which you
[1:08:34] know
[1:08:36] it won't, but anyway, this is a a reason
[1:08:39] that we need to be super accurate in our
[1:08:41] records on this and um make sure that
[1:08:46] everything that actually exists exists,
[1:08:49] right? Um, I've been working really
[1:08:51] closely with our water attorney in order
[1:08:53] to, um, you know, make sure that we have
[1:08:56] everything, do a complete and full audit
[1:08:58] of our water credits,
[1:09:00] um, and take a deeper look at how
[1:09:02] they're tracked and, you know, make sure
[1:09:04] everything's good. What we have found is
[1:09:06] that there are different ways to track
[1:09:08] these um, and I'm working to align our
[1:09:12] records with the approach that Jeff
[1:09:14] recommends. So, um, and like I said, I'm
[1:09:19] conducting a full audit of our water
[1:09:21] credits and the ledgers to ensure that
[1:09:23] everything is fully documented and, um,
[1:09:26] that way when decisions are made, we are
[1:09:30] making them from, you know, defensible
[1:09:33] and accurate information.
[1:09:35] So, I know it's been a big topic
[1:09:37] recently in Grantsville City and
[1:09:40] understandably so, but um this is
[1:09:42] exactly why we have those those tracking
[1:09:45] and uh those verification numbers.
[1:09:48] >> Alicia, yes. If
[1:09:49] >> this situation were to happen, it would
[1:09:51] be responsible for the negative 50.
[1:09:54] >> Um it would actually be the person that
[1:09:56] sold the 50, you know. So, and that's
[1:10:01] that we do leave back. I don't get in
[1:10:03] the middle of transactions like that. I
[1:10:05] need to have those papers, those
[1:10:06] assignments, and those dedications. Um,
[1:10:09] but if I don't have that paper, it's not
[1:10:14] I can't defend anybody. So,
[1:10:16] >> so High Pine Noon would need to either
[1:10:17] need to come up with 50 or they would
[1:10:19] need to refund that money, that
[1:10:21] transaction to Last Chance app.
[1:10:24] >> Exactly. Yep. What would happen if um
[1:10:27] they sold all these and there, you know,
[1:10:30] it hasn't been realized that there's a
[1:10:33] that they're 50 in the negative and last
[1:10:35] chance was the last chance has the last
[1:10:38] chance to use them. But let's say they
[1:10:40] use theirs before Coyote Creek and then
[1:10:43] Coyote Creek now can't put them on a
[1:10:46] project. I mean, that's just something
[1:10:48] you just stay completely out of. Um,
[1:10:50] actually, so what would happen is if
[1:10:53] Coyote Creek would technically be the
[1:10:55] last one because once I once I assigned
[1:10:58] those and they were at zero, those would
[1:11:00] be my papers that I have. And so, uh,
[1:11:03] the assignment of water credits paper
[1:11:05] and so I would know on my ledgers that
[1:11:07] it would be at zero.
[1:11:08] >> Okay? And then if somebody else came in
[1:11:10] with another assignment of credits for
[1:11:12] this or this last chance outfitters
[1:11:14] would came in with another 50 then I
[1:11:16] would say sorry
[1:11:19] >> you know you need to go back to whoever
[1:11:21] sold these to you because these weren't
[1:11:24] >> we do encourage people to reach out to
[1:11:26] verify the credits
[1:11:27] >> 100%. Yep. So anytime there they're um
[1:11:32] yeah exactly said so um but this is a
[1:11:36] good example of why tracking and
[1:11:38] documentation matter in all of this not
[1:11:40] just for water but across everything
[1:11:43] that we do which is going to bring me to
[1:11:46] my next topic. Go ahead
[1:11:51] governance.
[1:11:54] Uh, go ahead and click. So, city
[1:11:57] recorders.
[1:12:02] Um, nobody really knows what we do until
[1:12:04] we don't do it. Got
[1:12:07] >> ahead.
[1:12:09] So, city recorders are responsible for
[1:12:11] meetings, ordinances, and resolutions,
[1:12:13] city records, notices, elections,
[1:12:16] compliance, annexations.
[1:12:19] Pretty much
[1:12:21] we're a catch-all.
[1:12:23] Um, a lot of stuff goes through through
[1:12:27] us. We have to keep those records and
[1:12:30] we're in the city's business. That's
[1:12:31] what we do. So, go ahead.
[1:12:35] So, we're going to go ahead and do our
[1:12:37] required annual open and public meetings
[1:12:41] act training because this is required
[1:12:44] and um every year and so and this one is
[1:12:48] the states um training.
[1:12:52] So, it kind of goes really fast. I did
[1:12:55] not do the video, okay? Don't pay me
[1:12:57] credit there. Um, but anyway, it goes
[1:13:00] really fast. It is 9 minutes long, but
[1:13:01] you're going to want to pay attention
[1:13:03] because
[1:13:07] » it is part of your school. So, go ahead.
[1:13:11] >> And then this Oh, did it not show up?
[1:13:13] Oh, no.
[1:13:15] >> I'm sorry.
[1:13:16] >> It's okay. Did it? Oh, there. It's like
[1:13:18] It's kind of weird. You might have to go
[1:13:19] out of presenter train or like presenter
[1:13:22] view. Oh, hold on. Hold on. See if you
[1:13:26] can. It should be a link. Yeah, go right
[1:13:28] there.
[1:13:31] It should just start right up.
[1:13:32] Hopefully.
[1:13:36] there's sound. Hold on.
[1:13:39] Oh, it's muted. Oh,
[1:13:45] this is the one thing I didn't need to
[1:13:46] check before.
[1:13:49] Maybe it's because I'm muted on this.
[1:13:58] » It goes really fast.
[1:14:00] >> Are you guys getting all this?
[1:14:01] >> Yeah.
[1:14:02] >> What? That's only once.
[1:14:03] >> So, sorry. This one's like
[1:14:10] husband. I need a new computer.
[1:14:13] There we go. Okay. global government
[1:14:15] statements.
[1:14:22] » I'm not going to sit here for my
[1:14:23] >> So, what is the open and public meetings
[1:14:25] act? It's the state law that ensures
[1:14:27] government actions and deliberations are
[1:14:29] openly conducted. Before we continue,
[1:14:31] keep in mind that this video is an
[1:14:33] overview. An exception may exist based
[1:14:35] on your right. We focus on local
[1:14:38] government, not state environments. When
[1:14:40] in doubt, read the law and consult with
[1:14:42] your legal counsel. So what's considered
[1:14:44] an open and public meeting? It's when a
[1:14:47] public body quum, also known as a simple
[1:14:49] majority, needs to discuss or act upon
[1:14:51] government business. It includes the
[1:14:53] meetings sometimes referred to as
[1:14:55] workshops or executive sessions. Regular
[1:14:58] meetings, public hearings, electronic
[1:15:00] meetings, and emergency meetings are all
[1:15:02] open and public meetings. Open and
[1:15:05] public meetings don't include chairs or
[1:15:07] social. A public hearing is a type of
[1:15:09] open public meeting where citizens have
[1:15:11] the reasonable opportunity to speak.
[1:15:14] Public hearings happen when a government
[1:15:16] adopts a budget, imposes or increases
[1:15:18] taxes or fees or transfers of money from
[1:15:20] an enterprise fund. These meetings have
[1:15:23] extra notice of posting requirements and
[1:15:25] won't be addressed in this video. An
[1:15:27] electronic meeting is a type of open and
[1:15:29] public meeting that's been made
[1:15:30] electronically such as via phone or the
[1:15:32] internet. Remember the governing body
[1:15:35] must adopt a resolution, rule or
[1:15:36] ordinance allowing ungoverning
[1:15:38] electronic meetings. Adds additional
[1:15:40] requirements too. An emergency meeting
[1:15:43] may be held to discuss an urgent matter
[1:15:44] due to unforeseen circumstances. In
[1:15:47] order to hold the meeting, the best
[1:15:49] notice that's feasible is provided of
[1:15:50] the design, location, and topics to be
[1:15:52] considered. An attempt is made to
[1:15:55] contact all governing body members, and
[1:15:57] the governing body majority approves the
[1:15:59] meeting. An open and public meeting may
[1:16:02] be closed to discuss any of the bonds, a
[1:16:04] person's character, competence or
[1:16:06] health, collective bargaining,
[1:16:08] litigation,
[1:16:10] certain real property transactions,
[1:16:12] including any form of a water right or
[1:16:14] water shares with specific restrictions,
[1:16:17] security personnel, devices or system
[1:16:19] deployment, investigations of criminal
[1:16:22] misconduct, and private or protected
[1:16:25] information for the Utah Procurement
[1:16:27] Code, including trade secrets. A closed
[1:16:30] meeting may be held only if a quorum is
[1:16:32] present and the meeting was properly
[1:16:34] noticed.
[1:16:35] Twothirds of the governing body present
[1:16:37] at the meeting need to vote yeah closed
[1:16:39] meeting. Quick math lesson 2 / 3als
[1:16:43] 66.7%.
[1:16:45] Let's say your governing body has five
[1:16:47] members present at the meeting. If three
[1:16:50] out of five members vote yes, that
[1:16:51] equals 60%. Which is not equal or
[1:16:54] greater than 66.7%.
[1:16:57] which means you're one member short and
[1:16:59] would need four out of five members to
[1:17:01] vote yes. During a closed meeting, a
[1:17:04] governing body can't interview someone
[1:17:06] applying to fill an elected position.
[1:17:09] Discuss filling a midterm vacancy or
[1:17:11] temporary absence.
[1:17:13] Discuss the character, competence, or
[1:17:15] health of the person whose name was
[1:17:17] submitted for consideration to fill a
[1:17:19] midterm vacancy or temporary absence.
[1:17:21] Prove any ordinance, resolution, rule,
[1:17:23] regulation, contract, or appointment. or
[1:17:27] take a vote unless at the vote on a
[1:17:28] motion to end closed portion of the
[1:17:30] meeting and return to an open.
[1:17:33] When a governing body closes the
[1:17:35] meeting, the following must be publicly
[1:17:37] announced and entered into the minutes
[1:17:38] of the open meeting at which the closed
[1:17:40] meeting was approved, the reasonable
[1:17:42] reasons for holding the closed meeting,
[1:17:44] the location where the closed meeting
[1:17:46] will be held, and the vote of each
[1:17:48] member of the governing body either for
[1:17:50] or against the motion to close the
[1:17:52] meeting. If a closed meeting is
[1:17:54] discussing a person's character,
[1:17:56] confidence or health or security
[1:17:59] personnel device or system of employment
[1:18:02] or several other exceptions mostly
[1:18:04] related to state bodies or project
[1:18:06] entities, no recording or minutes are
[1:18:08] required. However, the presiding member
[1:18:10] needs to sign a sworn written statement
[1:18:12] stating such. If the closed meeting is
[1:18:15] held for any other reason, a recording
[1:18:17] must be made which includes date, time
[1:18:19] and place of the meeting, names of
[1:18:21] members present and absent, and names of
[1:18:24] all others except where disclosure would
[1:18:27] infringe on the confidentiality
[1:18:28] necessary to fulfill the original
[1:18:30] purpose of closing the meeting.
[1:18:33] Regular open and public meetings require
[1:18:35] 24 hours notice. The public notice
[1:18:38] includes the meeting agenda, date, time,
[1:18:41] and place. Public meeting agendas need
[1:18:44] to include reasonable specified topics
[1:18:46] to be considered with each topic listed
[1:18:49] under a separate agenda item on the
[1:18:50] meeting agenda. The governing body may
[1:18:53] not consider a topic open that wasn't on
[1:18:56] the agenda.
[1:18:58] >> If a new topic not on the agenda is
[1:19:00] raised by the public during an open
[1:19:01] meeting,
[1:19:02] >> the governing body may discuss the
[1:19:04] topic.
[1:19:05] >> However, final action may not be taken
[1:19:07] over the topic during that meeting. H.
[1:19:10] Additionally, entities holding regular
[1:19:12] meetings scheduled in advance over the
[1:19:14] course of the year need to provide
[1:19:16] annual notice of the entire year's
[1:19:17] meeting schedule. The notice must
[1:19:20] include date, time, and place for each
[1:19:22] meeting. Notice posted on the public
[1:19:25] body's website in a public location such
[1:19:28] as the location where the meeting will
[1:19:29] held and on Utah's public notice website
[1:19:32] in accordance to Utah code 63G-30-102.
[1:19:37] Typically, posting on the public notice
[1:19:39] website is done by the records officer,
[1:19:42] recorder, or clerk. However, it's the
[1:19:44] governing body's responsibility to
[1:19:46] ensure notice is provided. State
[1:19:49] archives has prepared a training manual,
[1:19:51] quick guide for owners of posters, as
[1:19:52] well as training videos that can be
[1:19:54] accessed at their website archives.gov.
[1:19:59] Written minutes and a recording are kept
[1:20:01] of all open meetings with viewers.
[1:20:04] Written minutes include the date, time
[1:20:06] and place of the meeting, the names of
[1:20:08] members present and absent, the
[1:20:10] substance of all matters, names of
[1:20:12] citizens providing comments, substance
[1:20:15] of the comments provided, any
[1:20:17] information a body member request to be
[1:20:19] entered into the minutes or
[1:20:21] a record by individual member of each
[1:20:23] vote.
[1:20:25] A body with elected members must record
[1:20:27] each vote in list format by category for
[1:20:30] each action taken by a member, including
[1:20:32] yes votes, no votes, and absent members
[1:20:35] next to each member's name.
[1:20:37] A recording must be a complete and
[1:20:39] unedited record of all open portions of
[1:20:42] the meeting from beginning to end and be
[1:20:44] labeled with the meeting date, time.
[1:20:48] All or any part of an open meeting may
[1:20:50] be independently recorded by any person
[1:20:52] in attendance if the recording does not
[1:20:54] interfere with conduct of meeting.
[1:20:57] Pending minutes means written minutes of
[1:20:59] an open meeting draft or subject to
[1:21:01] change or being approved by the public
[1:21:03] body of the open meeting. Pending
[1:21:06] minutes must contain a clear indication
[1:21:08] such as a draft or pending water that
[1:21:11] the governing body hasn't yet approved
[1:21:12] the minutes and that the minutes are
[1:21:14] subject to change until the public body
[1:21:16] approves them. Approved minutes of an
[1:21:19] open meeting approved by the public body
[1:21:21] that held the open meeting. Entities
[1:21:24] must establish and implement procedures
[1:21:25] for the public body's approval of
[1:21:27] written.
[1:21:28] Public meeting pending minutes and
[1:21:31] recordings of public records on their
[1:21:33] ground.
[1:21:34] Any individual publicly presents
[1:21:36] information relating to an item on
[1:21:38] public body's meeting agenda must
[1:21:40] provide a copy of the information for
[1:21:42] inclusion public record. Make pending
[1:21:45] minutes available to the public within
[1:21:46] 30 days within three business days after
[1:21:50] approving great minutes of an opening
[1:21:51] meeting. make approved minutes and any
[1:21:53] public materials available at the Utah
[1:21:56] public notice website, the entity's
[1:21:58] primary office and the entity's website.
[1:22:02] Within three business days after holding
[1:22:03] an open meeting, make an audio recording
[1:22:06] the open meeting available to the public
[1:22:08] for listening.
[1:22:12] get all that
[1:22:20] » and then just hit.
[1:22:24] Perfect.
[1:22:26] Excellent.
[1:22:29] Okay. So, that brings us to public
[1:22:31] notices and agendas.
[1:22:33] Okay.
[1:22:35] So, um, notice,
[1:22:39] sorry, notice is what your makes your
[1:22:41] decisions valid. Okay? It isn't just a
[1:22:44] legal requirement. It's how the public
[1:22:46] knows what you're doing and has the
[1:22:49] opportunity to participate. Typical
[1:22:51] meetings, special meetings, quorum of
[1:22:53] council, planning commission, present.
[1:22:55] Like video said, it's 24-hour notice.
[1:22:57] >> Can I ask a question on that, Alicia? It talked about an emergency meeting,
[1:23:02] >> but it still has to be 24 hours, right?
[1:23:04] Um, emergency meetings are kind of
[1:23:07] different.
[1:23:08] >> Okay.
[1:23:08] >> Um, that is more I've never had to do an
[1:23:12] emergency meeting. Um,
[1:23:15] I think that you can just I think you
[1:23:18] can call them and then I have to like
[1:23:20] try to make sure that I text or call
[1:23:23] every one of you guys to make sure and
[1:23:26] or I I can't remember all the rules
[1:23:28] right now.
[1:23:28] >> Three hours.
[1:23:29] >> Thank you. So um three hours notice is
[1:23:32] the is the requirement for an emergency
[1:23:34] meeting. The reason for the emergency
[1:23:36] has to be stated on a record and you
[1:23:39] know it should be done very rare. Right.
[1:23:41] It's very rare like
[1:23:42] >> so can you have an emergency closed
[1:23:44] meeting
[1:23:46] >> or can if it's that bad.
[1:23:49] >> Okay.
[1:23:50] >> But 24 hours would probably be best if
[1:23:53] you can.
[1:23:54] >> Right. All right.
[1:23:55] >> Yeah. Thanks.
[1:23:57] >> The more notice the better.
[1:23:58] >> Yes. Absolutely.
[1:24:01] Um, so the agendas have to include the
[1:24:04] date, time, location, and uh obviously
[1:24:07] they're the agenda. So, but on the case
[1:24:10] of like a site visit or a ribbon cutting
[1:24:13] or something where we know a quorum is
[1:24:14] going to be there, we're not going to
[1:24:15] have an agenda. So, um, the agenda items
[1:24:18] must be reasonably specific. And um when
[1:24:21] we get into land use like approving
[1:24:23] development, zoning, land use code, like
[1:24:26] Tyson mentioned, it gets a little bit
[1:24:27] more complex and tricky on the noticing
[1:24:30] um it might require mailing that goes
[1:24:33] out to the affected entities. It might
[1:24:35] require mailings to be to go to the
[1:24:37] property owners within 500 ft of the
[1:24:40] affected change. And um typically it's a
[1:24:43] 10-day public notice. And those mailings
[1:24:46] have to be postmarked before like on or
[1:24:50] before that 10th day. So, and it is
[1:24:52] calendar based. Um, and there also might
[1:24:55] be very very specific language that you
[1:24:57] need to include in the notice uh when
[1:24:59] you're doing the
[1:25:01] uh budget amendment, amendments, truth
[1:25:03] and taxation noticing, those types of
[1:25:05] things. Um, they all have various
[1:25:07] timelines. Sometimes it's a 7-day truth
[1:25:09] and taxation is a little different. I
[1:25:12] mean, it has all sorts of timelines in
[1:25:14] there.
[1:25:15] um annexation notices, things like that.
[1:25:17] You know, once you get one thing done,
[1:25:19] it starts the ball rolling. So, you
[1:25:21] don't really have And same with
[1:25:22] referendums. Um it gets the ball rolling
[1:25:26] and so you can't really, you know,
[1:25:29] pinpoint days until one thing happens
[1:25:31] and then the next thing happens next.
[1:25:34] Um where we tend to see issues is when
[1:25:37] noticing isn't enough
[1:25:40] or specific enough. So, an agenda might
[1:25:42] say like general information or general
[1:25:46] business and that's not going to hold up
[1:25:49] if you take action on something specific
[1:25:51] or um if it's not listed in the agenda.
[1:25:55] So, if it's not noticed, it shouldn't be
[1:25:58] acted on. We can discuss it, just don't
[1:26:01] act on it, right?
[1:26:04] Okay. So,
[1:26:09] grandma
[1:26:12] She's so cute.
[1:26:12] >> She's so cute.
[1:26:16] » So, grandma stands for the Government
[1:26:19] Records Access and Management Act. the
[1:26:22] right. Uh what this means is it gives
[1:26:24] the right of the public to access
[1:26:26] certain government records and it
[1:26:29] ensures accountability and transparency
[1:26:32] with
[1:26:34] um government entities and um it also
[1:26:39] ensures the maintenance of the public
[1:26:41] records which is a retention schedule.
[1:26:47] So these are common examples of records
[1:26:50] any communication
[1:26:53] emails city and personal if it includes
[1:26:57] city business that's the difference text
[1:27:00] messages if it includes city business um
[1:27:03] messaging apps like teams slack um you
[1:27:07] know those types of things if it
[1:27:09] includes city business
[1:27:12] like that I'm talking all city business
[1:27:16] um written created content, meeting
[1:27:18] minutes, notes, even handwritten notes,
[1:27:21] but we'll talk about that in a second.
[1:27:23] draft documents, uh, spreadsheets,
[1:27:27] reports, those are kind of, you know,
[1:27:30] obvious digital social media. You were
[1:27:33] talking about this, Facebook posts or
[1:27:35] comments. If it comes from the official
[1:27:39] government website, it is a record and
[1:27:42] we have to keep it according to
[1:27:44] retention schedules. So that also means
[1:27:48] all comments that get posted to the to
[1:27:52] the entity's Facebook page or social
[1:27:54] media, we have to keep all those too.
[1:27:57] Direct messages, screenshots can be
[1:27:59] website content. Um that's all pretty
[1:28:02] obvious. AI generated content. This is a
[1:28:05] big one that we're starting to get into.
[1:28:07] Um AI summaries of meetings. If you're
[1:28:11] using your AI tool on Zoom or if you're
[1:28:15] if you have a transcription software of
[1:28:17] some sort and you're in a meeting,
[1:28:19] please use it with caution because that
[1:28:22] can be a record and it can be subject to
[1:28:26] a grammar request and I would have to
[1:28:28] produce it. So, um, any sort of close
[1:28:32] meetings,
[1:28:34] um, or one-on- ones or anything like
[1:28:37] that, you might not want to record it on
[1:28:39] your noteaker things. Okay.
[1:28:43] Um, transcripts, drafts, that includes
[1:28:46] using AI tools. Um, basically, if you
[1:28:49] create it or use it for city business,
[1:28:52] it can be a record.
[1:28:54] Um, media and files would include like
[1:28:57] photos, videos, audio recordings,
[1:29:00] attachments. Uh, official records are
[1:29:03] pretty obvious, contracts, permits,
[1:29:05] applications, policies, ordinances, and
[1:29:08] resolutions. Okay.
[1:29:12] Um, less common examples of records
[1:29:15] would be like texting another council
[1:29:18] member about a potential vote,
[1:29:21] using your personal email for city
[1:29:22] business, AI generated notes or
[1:29:25] summaries, writing notes during a
[1:29:27] meeting. And that one is a little we'll
[1:29:30] get into that.
[1:29:31] >> I don't know if anybody can understand
[1:29:32] my notes.
[1:29:34] >> We'll get into that in just a sec. Okay.
[1:29:36] Retention. So, Grantsville City follows
[1:29:39] the general Utah State ret Utah state
[1:29:44] retention
[1:29:45] schedules for records. I don't know why
[1:29:47] that was so hard to get out. Uh, this
[1:29:49] schedule can be found on the Utah
[1:29:50] Division of Archives and Records
[1:29:52] Services website. This is a screenshot
[1:29:55] of it. Um they all of our records must
[1:29:59] be kept according to retention
[1:30:00] requirements and it does apply to all
[1:30:04] formats, emails, text, social media,
[1:30:06] even notes depending on how they're
[1:30:08] used. Um and the rec record schedule,
[1:30:12] sorry, retention schedule determines how
[1:30:15] long we keep it. So some things are
[1:30:17] permanent forever, some things are 80
[1:30:20] years. A lot of HR records are 80 years.
[1:30:23] Um some things are you know maybe three
[1:30:26] years. So we just have to I always look
[1:30:29] I always just before destroying anything
[1:30:32] or before archiving anything you know I
[1:30:34] just make sure that whatever it is I'm
[1:30:36] on there. Um deleting a record can early
[1:30:40] can obviously create issues.
[1:30:44] Uh where problems happen with this is
[1:30:46] deleting text or emails too soon. not
[1:30:49] realizing that something is a record
[1:30:51] using personal devices without
[1:30:53] understanding the retention um and
[1:30:55] assuming that just because it's informal
[1:30:57] it's not a record. Uh just because
[1:31:00] something is deleted doesn't mean it was
[1:31:02] okay to delete it. We all remember the
[1:31:05] big controversy with a very
[1:31:09] anyway Hillary,
[1:31:12] >> right? We we all remember that deleting
[1:31:15] um deleting something doesn't make it
[1:31:18] disappear. It just creates this.
[1:31:21] So I call myself a recorder hoarder um
[1:31:25] because I keep everything according to
[1:31:27] the retention schedule.
[1:31:31] All right, we're going to go through
[1:31:32] security real quick. Most cyber security
[1:31:36] in incidents don't start with hackers.
[1:31:39] They start with people. Usually, it's
[1:31:42] something simple like clicking or
[1:31:45] opening an attachment to an email. And
[1:31:48] these emails are designed to look
[1:31:50] normal, but um and they're really really
[1:31:53] easy to miss. You have to be really diligent about who you're seeing
[1:31:58] because they can fake a name, but then
[1:32:00] if you hover over the the name, then
[1:32:03] it'll come up with a totally separate
[1:32:04] email. So, I don't know if any of you
[1:32:09] know that, but yeah.
[1:32:11] Um
[1:32:14] where we see problems is when something
[1:32:16] gets clicked without it being verified
[1:32:19] first. So um and most breaches start
[1:32:21] with just a click. Common risks are
[1:32:25] fishing emails, which are those ones
[1:32:28] that you click a link and you know and
[1:32:31] you've got a virus or it wants you to
[1:32:34] buy something or suspicious links or
[1:32:36] attachments. Unknown USB drives or flash
[1:32:40] drives. Please don't put those in your
[1:32:42] computers.
[1:32:44] Uh weak or reused passwords.
[1:32:48] um where problems happen, clicking a
[1:32:49] leak without verifying it, opening
[1:32:51] unexpected attachments, plugging in
[1:32:54] unknown devices, and assuming everything
[1:32:56] just looks fine, so it's fine. Cities
[1:32:59] across Utah have had security breaches
[1:33:03] because of
[1:33:05] something as simple as an email. Um
[1:33:08] Murray City in 2022, they experienced a
[1:33:11] cyber attack that encrypted their
[1:33:13] systems. Their phones and online
[1:33:15] services were disrupted. residents
[1:33:17] couldn't pay their bills or access
[1:33:19] services and the city actually had to
[1:33:20] pay $121,000 in ransom. Your takeaway,
[1:33:25] it's not theoretical. The city literally
[1:33:28] could not function because of one
[1:33:31] probably one little click, right?
[1:33:34] In Clearfield 2021, they hit got hit by
[1:33:37] a ransomware attack. The entire network
[1:33:39] was shut down. Phones, internet, and
[1:33:42] system were offline. Hackers demanded
[1:33:44] millions of dollars. And um they had to
[1:33:47] shut everything down just to contain it.
[1:33:51] Boxelder, they had a major data breach,
[1:33:54] ransomware. Um the systems were locked
[1:33:57] and unusable. Unusable, sorry. FBI and
[1:33:59] state cyber task force were involved.
[1:34:04] Over 80,000 individuals data potentially
[1:34:07] was exposed, including sensitive data.
[1:34:11] Uh reports indicate that millions of
[1:34:14] files were leaked. We don't ever want to
[1:34:17] be in the news for that ever.
[1:34:20] Um
[1:34:22] recently to Eagle Mountain in 2022, they
[1:34:25] got hacked um and had to pay or sorry,
[1:34:29] this was actually an online impersonator
[1:34:31] posting as a vendor working with the
[1:34:33] city on an infrastructure project and it
[1:34:36] ended up costing them $1.13 million.
[1:34:40] So, it's serious and it's happening here
[1:34:44] and it happens to smaller towns. So,
[1:34:47] don't just think it's Salt Lake or
[1:34:48] something that's going to get hacked,
[1:34:49] right? It we have to be diligent.
[1:34:52] Um, where the problems happen
[1:34:56] is uh clicking a link without verifying,
[1:34:58] opening unexpected attachments, plugging
[1:35:01] in unknown devices. I went through these
[1:35:03] a little bit. Assuming something looks
[1:35:04] fine, most bridges start with a simple
[1:35:07] quick Any
[1:35:11] questions coming?
[1:35:16] » Um, I think this is maybe more of an
[1:35:19] administrative type question, but who is
[1:35:22] the the company that takes care of our
[1:35:25] cyber security and
[1:35:28] >> Legion with Dean?
[1:35:30] >> What's that?
[1:35:30] >> Dean right now his company Legion.
[1:35:33] >> Legion. Yeah, that's the IT.
[1:35:36] >> Correct. and they do all of our cyber
[1:35:38] security or he does it himself
[1:35:41] right now. There are other companies if
[1:35:44] we do decide to go and find something
[1:35:47] that has like other teams of like 14 or
[1:35:49] something that have that kind of
[1:35:50] >> I'm just curious just just quickly I'll
[1:35:53] just emails and
[1:35:56] like we get quite a few emails but I
[1:35:59] know there's more emails that we're
[1:36:01] getting in the background and and how
[1:36:04] those emails are determined being
[1:36:08] blocked and being let through. Is there
[1:36:11] some sort of quarantine file out there
[1:36:14] that's that it keeps it in a quarantine
[1:36:17] file?
[1:36:18] >> Yeah, we we use we because we use
[1:36:21] Google, that's what how he's able to use
[1:36:23] quarantine a lot of those and restricts
[1:36:25] some of those files based on the Google
[1:36:27] servers that we have. So because our
[1:36:30] subscription is Google, we can he can
[1:36:32] use that to manipulate and he'll he'll
[1:36:34] have a further explanation further on
[1:36:36] that. As my understanding is because we
[1:36:39] have that subscription, all our city
[1:36:41] emails are from Google, we can use that
[1:36:43] to filter through those um emails and chains.
[1:36:49] >> I always get emails like I've got one
[1:36:51] that says, "This is Mayor Heidi Hammond.
[1:36:53] I need your number ASAP."
[1:36:55] >> Yeah. Really?
[1:36:56] >> And then I have one that said, "Same
[1:36:57] thing with Michael. This is Michael
[1:36:59] Rosair. Send me your numbers. Urgent
[1:37:02] matters."
[1:37:03] >> Believe you better get sending them
[1:37:04] over.
[1:37:06] I'm not I'm not trying to throw anybody
[1:37:07] under the bus, but uh one of my
[1:37:09] co-workers actually got the gift card
[1:37:10] one
[1:37:11] >> from mayor.
[1:37:13] >> Yeah. The one that's been hitting us
[1:37:14] pretty hard is Derek sending emails out
[1:37:17] to planning and zoning asking them to
[1:37:20] make payments to um that
[1:37:23] >> for to the residents
[1:37:25] enough
[1:37:28] >> and it's just a fishing thing because our names are out there knows
[1:37:33] that if you get a letter from
[1:37:34] >> one of the council or city manager
[1:37:37] people are going to inadvertently just
[1:37:39] respond with it if they're not thinking
[1:37:40] about it. I'm g have to start talking
[1:37:42] planning and zoning so I haven't seen a
[1:37:44] dime.
[1:37:46] >> I got one from my firm once and it
[1:37:47] looked like it was from opposing council
[1:37:49] that I had been working with and it said
[1:37:50] click click this link. So now we have
[1:37:52] trainings like the branding training
[1:37:53] don't click the link.
[1:37:56] >> I don't did it after me. So I got
[1:37:59] >> Okay.
[1:37:59] >> Somebody actually went and bought the
[1:38:00] gift cards for our managing parties.
[1:38:02] >> So that one was that one was a little
[1:38:04] bit worse.
[1:38:06] >> But it looked very it looked like a very
[1:38:07] real. It was like hey this is some
[1:38:09] disclosures that I'm sending over. And I
[1:38:10] was like, "Oh, this is attorney I work
[1:38:12] with." Then it actually spammed our
[1:38:13] email and and started sending it out for
[1:38:15] me saying, "Here's some disclosures."
[1:38:18] >> Yeah.
[1:38:19] >> A few years ago, there was it was it was
[1:38:21] a what looked like a Microsoft
[1:38:24] >> and saying, "Hey, you need to you need
[1:38:26] to update your cloud version of
[1:38:28] Microsoft. Click on this." And what it
[1:38:29] allowed is once you went through that,
[1:38:31] it allowed someone to access your
[1:38:33] computer entirely like took full control
[1:38:35] of your computer. Yeah, that's what mine
[1:38:36] my my computer
[1:38:37] >> you thought you were updating your
[1:38:38] password and and and yeah, somebody else
[1:38:42] was accessing your computer. So,
[1:38:44] >> it's just crazy the stuff that they can
[1:38:45] do. It looks very real.
[1:38:46] >> Very real. And with that, I mean, once
[1:38:49] they have that password and if you were
[1:38:52] to use that same password, let's say for
[1:38:55] your banking account and for your
[1:38:57] >> they've now got that too. So,
[1:38:59] >> so anything like that, let's report it
[1:39:01] to Dean and that way we can help
[1:39:03] eliminate and he can start blocking
[1:39:05] those even further. They they already
[1:39:07] are.
[1:39:11] » Any other questions before we get to our
[1:39:12] pop quiz?
[1:39:16] » Okay. Um, we are I can I'm gonna run it
[1:39:20] from here because it'll be a little bit
[1:39:22] easier and we're just going to take like
[1:39:24] 10 minutes. Is that okay? 10 minutes.
[1:39:28] Okay, let me start the timer here.
[1:39:37] Uh
[1:39:37] >> oh.
[1:39:39] >> At the request of Heidi, she wanted a
[1:39:41] game in the middle of it.
[1:39:43] >> Say we want to go straight to Final
[1:39:44] Jeopardy.
[1:39:47] >> That's only part of the game I remember.
[1:39:49] >> I think I accidentally just turned the
[1:39:50] TV off, but
[1:39:52] >> Okay. Should we start with Mayor
[1:39:54] question?
[1:39:55] >> That's right.
[1:39:56] >> It's actually Sorry. Thanks for bringing
[1:39:58] that up. I did not do it in the form of
[1:40:00] questions like you know you don't have
[1:40:03] to answer like that because some of
[1:40:06] these are meant to make you think and I
[1:40:08] don't want you stumbling over ah I
[1:40:10] didn't say what is or you know so yeah
[1:40:13] so it's just you can just answer them.
[1:40:14] Okay.
[1:40:16] >> Okay. Mayor.
[1:40:18] >> Oh
[1:40:21] let's go with it depends for 300.
[1:40:25] >> Starting strong.
[1:40:27] Oh, you got a daily double already.
[1:40:30] >> Okay. You can wager up to 500.
[1:40:32] >> 500 is.
[1:40:33] >> Wow.
[1:40:35] >> Make it a true daily.
[1:40:36] >> All right.
[1:40:36] >> That's right.
[1:40:38] >> Can AI be used for meeting notes?
[1:40:49] » I'm going to say
[1:40:52] >> one. Sorry. What was your answer?
[1:40:54] >> No.
[1:40:56] It depends.
[1:40:58] >> Be careful. I was going to say I I
[1:41:00] slapped. It was not my turn. It depends.
[1:41:03] It's risky.
[1:41:04] >> You might find a common theme in that
[1:41:07] category.
[1:41:08] >> Okay.
[1:41:09] >> Are we Is it like she brings it up and
[1:41:12] then we we slap it or
[1:41:14] >> uh not on the daily doubles, but you
[1:41:16] will on the next ones. So, on every
[1:41:18] other one. So,
[1:41:19] >> you're making up the rules, but let's
[1:41:20] go.
[1:41:22] >> No, on the daily double is only the
[1:41:23] person that's answering. Yeah.
[1:41:25] >> I'm sorry.
[1:41:25] I watched
[1:41:26] >> I haven't ever watched
[1:41:28] >> like what am I?
[1:41:30] >> We're in foreign langu.
[1:41:32] >> Um
[1:41:33] >> All right. So, got that wrong.
[1:41:37] >> I know that's sad. Go ahead and go
[1:41:38] again.
[1:41:39] >> Oh, me again. Okay. Let's go with it
[1:41:43] depends for 200.
[1:41:44] >> Okay.
[1:41:46] >> Oh my gosh. I swear these are random.
[1:41:49] >> Wait a second.
[1:41:50] >> Uh 500.
[1:41:51] >> Okay. Got to make it back.
[1:41:54] >> Yeah, you're gonna go big.
[1:41:56] >> Okay. Can members talk? When they say
[1:41:59] members, council members, can they talk
[1:42:01] outside of meetings?
[1:42:02] >> It depends.
[1:42:05] >> Yes. On
[1:42:06] >> it depends how many are talking. It
[1:42:08] depends on if it's city business or
[1:42:10] personal business. Uh that would be my
[1:42:13] answer.
[1:42:14] >> Yep. It depends. If there's no quorum,
[1:42:17] there's no decision- making, then yes,
[1:42:19] you can talk.
[1:42:22] Good job.
[1:42:25] >> You're out of the hole. What's your next
[1:42:27] category?
[1:42:28] >> Uh, let's go with close session reality
[1:42:31] for 400.
[1:42:32] >> All right. The closed session is listed
[1:42:35] on the agenda without specifying the
[1:42:37] reason. Before entering, the council
[1:42:40] member verbally states in the purpose in
[1:42:42] the motion. Verbally states the purpose
[1:42:44] in the motion. Is this sufficient to go
[1:42:46] into a close session?
[1:42:50] Don't wait. Buzz in now.
[1:42:51] >> Yeah, this is a buzz in.
[1:42:52] >> Oh, I was here.
[1:42:54] >> What is No,
[1:42:56] >> you have to have proper notice.
[1:42:59] >> It's on the agenda.
[1:43:01] >> Oh, it's on.
[1:43:01] >> Just not the specified reason.
[1:43:05] >> No, I still say no.
[1:43:06] >> Okay, go my
[1:43:10] >> OPMA requires the reason to be stated in
[1:43:13] the motion. And I hate to admit it, but
[1:43:15] I just learned that when I was doing
[1:43:17] this. So that's like if some if the
[1:43:19] mayor say motion we go into closed
[1:43:20] meeting for
[1:43:22] >> So I would have to say for legal
[1:43:24] >> council or something
[1:43:28] personel discussion or
[1:43:29] >> okay for land
[1:43:33] >> acquisition
[1:43:33] >> land acquisition discussion something
[1:43:35] like that.
[1:43:37] >> All right.
[1:43:38] >> Sorry about that Derek.
[1:43:40] >> That's okay. Derek go again.
[1:43:42] >> Let's do grandma for 300.
[1:43:45] >> All right.
[1:43:46] Deleting a message. No longer a record.
[1:43:49] True or false?
[1:43:50] >> False. Sorry. Go ahead.
[1:43:51] >> That was rat.
[1:43:53] >> Oh, what are we doing?
[1:43:55] >> It it false. It is still a record. Can't
[1:43:58] delete it.
[1:44:00] >> False. You're right.
[1:44:02] >> Good job. Next. Uh,
[1:44:05] >> real real world scenarios for 500.
[1:44:07] >> Okay.
[1:44:09] Council members discuss city business at
[1:44:11] a social event. Is this an issue? Is
[1:44:14] that Jeff?
[1:44:16] Yes, it's an issue.
[1:44:19] >> There you go.
[1:44:20] >> Yes, it is OPMA risk if it's a quorum,
[1:44:24] >> but just one-on-one is fine, right?
[1:44:26] >> Like if you're if there's a quorum, it's
[1:44:29] Yes,
[1:44:29] >> that's real.
[1:44:30] >> Yep.
[1:44:32] >> All right, Jeff, go again.
[1:44:33] >> Call back to it depends 500.
[1:44:36] >> I know the answer.
[1:44:39] Can a council member take a phone call
[1:44:41] from a reporter and answer the questions
[1:44:43] about a matter that will be discussed in
[1:44:45] an upcoming meeting?
[1:44:49] >> That was that was Jake. No, it
[1:44:52] >> was.
[1:44:54] >> Jake, what's your
[1:44:55] >> uh No,
[1:44:56] >> no,
[1:44:58] it depends.
[1:45:00] >> It depends.
[1:45:02] >> Aren't you caught on yet?
[1:45:03] >> I I haven't.
[1:45:03] >> It depends. Could be either way. They
[1:45:05] can share general information but
[1:45:07] probably should avoid committing to a
[1:45:08] position or appearing to decide.
[1:45:10] >> I actually think yes and no is correct.
[1:45:11] I think
[1:45:13] >> it depends.
[1:45:16] >> Sorry, you got that wrong.
[1:45:18] >> All right, Jeff, go again. Or Jake,
[1:45:20] sorry.
[1:45:21] >> Oh, I get to go by making a bad choice.
[1:45:23] >> Yeah, you were the one that
[1:45:25] >> uh let's do notice and agenda pitfalls
[1:45:28] 500.
[1:45:28] >> All right.
[1:45:31] >> Emergency is a meeting held without
[1:45:33] notice. What must be documented? I don't
[1:45:35] think we went over this. So, I'll give
[1:45:37] you
[1:45:39] whoever can get this.
[1:45:40] >> I'll get try it.
[1:45:41] >> Okay.
[1:45:43] >> It must be documented. How many people
[1:45:44] are there and who was noticed and the
[1:45:49] time of the meeting to place, all of
[1:45:51] those things, time, place,
[1:45:52] >> the reason for the emergency and the
[1:45:55] minutes. So, I'm going to give you that
[1:45:57] one.
[1:45:58] >> Thanks. You said you would. So, that's
[1:46:00] >> Yep.
[1:46:02] So wait, what would that look like?
[1:46:04] Because you said at least three hours we
[1:46:05] would have to give some kind of notice,
[1:46:06] right?
[1:46:07] >> Yeah. So I would post an agenda, but
[1:46:09] then I there's like certain I can't
[1:46:12] remember. I'll have to look at the code
[1:46:14] and I'll get it to you.
[1:46:14] >> Emergencies happen very
[1:46:16] >> Yeah. Yeah. True emergencies. Um there's
[1:46:19] sometimes that you know you need to
[1:46:22] >> Yeah. Go ahead.
[1:46:23] >> Uh it depends for
[1:46:24] >> Okay.
[1:46:26] This is actually my job. It depends.
[1:46:29] Can you respond to citizens on social
[1:46:31] media?
[1:46:32] >> Who is that? Go.
[1:46:33] >> I need to get out the negative. It
[1:46:35] depends.
[1:46:36] >> Really?
[1:46:40] » It depends. You want to make sure you
[1:46:42] avoid bias and um it does create some
[1:46:45] records issues if you start acting as a
[1:46:49] city
[1:46:50] >> as a voice.
[1:46:51] >> City representative.
[1:46:52] >> Yes. City representative. Yes.
[1:46:54] >> Only if you're talking about city
[1:46:55] issues, right? I get some fight with
[1:46:57] some lady on Facebook about I wouldn't
[1:46:59] do that, but that's not okay.
[1:47:01] >> Yeah.
[1:47:04] >> All right, Derek, go again.
[1:47:06] >> Let's do
[1:47:08] open meeting straps 400.
[1:47:11] >> 400.
[1:47:13] A council member pulls the others
[1:47:15] individually before the meeting and
[1:47:17] that's an issue. Is that right?
[1:47:20] >> Yeah, that is an issue. Not good. You
[1:47:22] shouldn't do that.
[1:47:24] is correct. Circumvented OPMA.
[1:47:28] Good job. What do you want to do?
[1:47:31] >> Um, close session reality for 500.
[1:47:34] >> All right. You notice a council member
[1:47:37] using a transcription software program
[1:47:39] or device clearing during a closed
[1:47:41] session. Is this allowed?
[1:47:44] >> Jeff.
[1:47:46] Jake. Sorry.
[1:47:47] >> Jake,
[1:47:47] >> I say no.
[1:47:49] >> No.
[1:47:51] This creates a disclosable and security
[1:47:53] risk.
[1:47:55] >> And that's the same thing with AI
[1:47:57] readers. Um, AI readers
[1:48:00] push information back into wherever
[1:48:02] source they come from, unless you have
[1:48:04] like an enterprise version. So, anytime
[1:48:06] you're using that, it can be pushing
[1:48:08] that. That's correct.
[1:48:10] >> Bonus points. Good job.
[1:48:12] >> Get me out of the z
[1:48:16] >> I don't want to do it. Depends. Um,
[1:48:18] let's do
[1:48:18] >> it's only 100. I mean,
[1:48:20] >> close close session reality 300.
[1:48:24] >> Council exits close session and
[1:48:26] immediately votes based on that
[1:48:28] discussion. Is this an issue?
[1:48:34] » Is that right?
[1:48:35] >> I say yes. Oh, I would say yes. I don't
[1:48:37] think we can vote on anything from the
[1:48:38] close session.
[1:48:41] You actually
[1:48:43] >> you must vote in an open session, but
[1:48:46] >> we can't vote even if we talked about it
[1:48:48] in a closed session. We could then talk
[1:48:49] about they can vote.
[1:48:50] >> So if you talk about something in a
[1:48:52] closed session and then open it back up
[1:48:55] to public, that's when you can make
[1:48:57] >> But then is the item noticed?
[1:49:00] >> It depends. It should be in it depends
[1:49:02] because I was going to say it depends.
[1:49:04] Yeah.
[1:49:04] >> Is it noticed properly?
[1:49:06] >> Right. Well, being in a closed session
[1:49:08] would Yes. Yeah. Yeah, you're exactly
[1:49:10] right. So, so if you had, you know,
[1:49:14] consideration of resolution D on the
[1:49:18] let's say,
[1:49:20] I don't know what's a good example,
[1:49:22] >> real estate transaction where the close
[1:49:24] session is done to discuss the terms on
[1:49:27] which you're going to make a decision to
[1:49:28] purchase real real property and why it
[1:49:31] would be uh to your disadvantage to
[1:49:34] discuss um the the city's uh position on some of those uh issues of of of
[1:49:42] negotiation, hash all that out in the
[1:49:44] closed session to to discuss all the
[1:49:46] risks involved, go back into the open
[1:49:48] session and say, "Yeah, we we've decided
[1:49:50] we want to make an offer on that on that
[1:49:51] parcel."
[1:49:52] >> Would we have to notice that that will
[1:49:53] be in a closed session?
[1:49:55] >> So, the the discussion of of of the
[1:49:57] purchase of real property would be the
[1:49:59] reason to go into the closed session.
[1:50:00] >> How specific does that have to be?
[1:50:01] >> That would be specific.
[1:50:03] >> Just to say real property, it's real
[1:50:04] property. on the agenda. Instead of
[1:50:06] having usually close session at the
[1:50:07] bottom, we'll have it further up and
[1:50:09] then right after that, we'll have a the
[1:50:11] actual agenda
[1:50:12] >> because real property files under one of
[1:50:13] the categories, we we just say like I
[1:50:15] know we did litigation, so we say
[1:50:16] litigation.
[1:50:17] >> So if uh if we were having a discussion
[1:50:19] on a piece of property, for instance,
[1:50:22] that we're talking about and then it's
[1:50:24] not noticed that we're going to have a
[1:50:25] closed session, but somebody on the
[1:50:26] council says, I really think that we
[1:50:28] need to discuss some things in a close
[1:50:30] session regarding this property. Um,
[1:50:33] then can you go into a closed session?
[1:50:35] It has to be noticed that you're going
[1:50:37] to have a closed session before the
[1:50:38] meeting ever starts.
[1:50:39] >> Yeah.
[1:50:40] >> About that particular item only.
[1:50:43] >> Um, so it doesn't have to say on the
[1:50:45] agenda why you're going into close
[1:50:47] session, which is generally why I just
[1:50:50] list a bunch of reasons because there
[1:50:52] might be multiple reasons. Right.
[1:50:53] >> Right. But then as far as the agenda
[1:50:55] item is concerned,
[1:50:58] >> can you go off agenda item? Sorry, I'm
[1:51:02] confusing this in my mind. I think I
[1:51:04] understand the answer. I'm just not
[1:51:05] going to say it. So, okay.
[1:51:07] >> But wait, I think the training did say
[1:51:08] that one somebody could motion to go
[1:51:10] into a close session, but we couldn't do
[1:51:11] that if it wasn't noticed.
[1:51:12] >> Correct.
[1:51:14] >> Which is why Well, it's why we typically
[1:51:17] have that as a line item
[1:51:19] >> on every but it wouldn't be in the
[1:51:22] proper order. That's what I'm confused
[1:51:25] about.
[1:51:25] >> But you can you can move
[1:51:27] >> move it to this item. Go into make
[1:51:29] everybody leave. Yeah. Then have them
[1:51:31] come back.
[1:51:31] >> Then they can come back. That's where I
[1:51:33] was confused. Okay. Thank you.
[1:51:35] >> Happened before.
[1:51:35] >> Nice.
[1:51:36] >> I remember.
[1:51:37] >> Is that Britney? And you did.
[1:51:38] >> That was me.
[1:51:39] >> Okay. Sorry.
[1:51:41] >> All right. You get to Should we do
[1:51:42] final? That's That's our time. 10
[1:51:44] minutes. Unless you guys want to keep
[1:51:45] going.
[1:51:46] >> One more.
[1:51:46] >> Okay.
[1:51:47] >> I feel like this is actually really
[1:51:48] helpful.
[1:51:49] >> It is.
[1:51:50] >> Thank you.
[1:51:52] >> I learn when I get it wrong. I'm like,
[1:51:53] "Oh, me too." And then you can discuss a
[1:51:56] little bit, right? And like figure out
[1:51:58] things. So, it's it's up to you guys if
[1:52:01] you want to keep going or
[1:52:02] >> let's go a few more.
[1:52:03] >> Okay. Go ahead, Britney.
[1:52:04] >> Oh, excuse me. Um, let's do
[1:52:09] real world scenarios for real world
[1:52:11] scenarios for 400.
[1:52:12] >> Okay.
[1:52:14] Staff sends a draft policy to all
[1:52:16] council members for feedback before the
[1:52:19] meeting. Is this an issue?
[1:52:22] >> Was that you?
[1:52:22] >> I would say yes, that's an issue. Okay.
[1:52:29] It's a potential serial meeting if
[1:52:32] everybody starts responding back sending
[1:52:35] it out then and this is why we BCC is so
[1:52:39] that we don't reply all and then we
[1:52:41] create that serial link.
[1:52:43] >> Yep. Good job.
[1:52:47] » Mayor want to go again.
[1:52:48] >> Yes. Let's go with noticing and agenda
[1:52:50] pitfalls for 400.
[1:52:52] >> Okay.
[1:52:55] item is listed but the final action
[1:52:57] differs significantly.
[1:53:00] Is this an issue?
[1:53:03] >> I'm not going into pen.
[1:53:05] >> So when final action means like whether
[1:53:07] we're going to vote on it or
[1:53:08] >> um final action would be your motion.
[1:53:10] >> Yeah.
[1:53:16] » I'm just go ahead.
[1:53:17] >> I'd say yes. If it's if it's if it
[1:53:21] differs significantly then I think it is
[1:53:23] an issue. Yes.
[1:53:27] » Yes. It is outside the scope of the
[1:53:29] notice. You want to make sure that it's
[1:53:31] reasonably specified on the agenda for
[1:53:33] what you're talking about.
[1:53:35] >> Yeah.
[1:53:35] >> That's why the agenda is so very
[1:53:37] important.
[1:53:38] >> Yes. Exactly.
[1:53:40] >> You're over that.
[1:53:42] >> Oh, it's got business.
[1:53:43] >> Dang.
[1:53:45] >> It depends what
[1:53:46] >> Okay.
[1:53:48] Can a council member
[1:53:53] Was that
[1:53:55] >> Was that you? It was Jeff.
[1:53:56] >> Yeah. Yeah. Because I'm going to say it
[1:53:58] depends.
[1:53:59] >> What does it depend on?
[1:54:02] >> Can a councilman delete emails? Depends
[1:54:05] on if it's official business or not.
[1:54:08] >> If it's just junk, go ahead and delete
[1:54:10] it.
[1:54:11] >> Yeah.
[1:54:11] If it's junk, if it's like spam
[1:54:13] mail, hey, you know, Domino's Pizza
[1:54:16] sometimes, don't worry about those,
[1:54:17] right? You can delete those. But if it's
[1:54:19] official city business, we need to
[1:54:21] follow retention rules. Should
[1:54:24] we do one more and then final or do you
[1:54:25] want to keep going?
[1:54:26] >> Go ahead. Do one more.
[1:54:27] >> Okay.
[1:54:29] >> Game softball, Jeff.
[1:54:30] >> Yeah,
[1:54:32] >> I'm gonna give it to him.
[1:54:34] >> Yeah, he he said it depends.
[1:54:38] >> I I'm I'm gonna go close sessions for
[1:54:40] 200 because I'm I'm 100% positive one of
[1:54:44] these is which councilman is not allowed
[1:54:46] to speak in a closed.
[1:54:51] A member discusses an item. Sorry, I was
[1:54:54] going to reword this and I forgot. A
[1:54:56] member discusses an item discussed
[1:54:57] during the close session with their best
[1:54:59] friend and says, "Hey, don't say
[1:55:01] anything to anybody, but is this
[1:55:04] allowed?"
[1:55:05] >> I know that.
[1:55:06] >> Absolutely.
[1:55:10] >> I think they don't say anything.
[1:55:14] >> I'm just kidding.
[1:55:15] >> This is a confident Yeah.
[1:55:17] >> confidentiality violation.
[1:55:21] Derek's gonna get more cash here.
[1:55:24] >> Real world scenarios 300, too. Get one.
[1:55:26] >> I got to get one.
[1:55:28] >> A member posts an opinion on a pending
[1:55:30] land use case on his or her social media
[1:55:33] page. Their personal social media page.
[1:55:36] Is this an issue?
[1:55:37] >> Yes.
[1:55:38] >> Who's banging?
[1:55:39] >> Jake. Jake. Jake.
[1:55:40] >> Jake.
[1:55:41] >> And you said yes.
[1:55:42] >> Yes.
[1:55:44] This puts you at a risk of uh bias or
[1:55:48] perception. So, you kind of may not want
[1:55:51] to do that.
[1:55:53] >> Also puts it out there for all the other
[1:55:55] council members to see as well, right?
[1:55:57] >> Yep.
[1:56:00] >> Eliminates a proprietary
[1:56:03] >> between
[1:56:07] grammar reality 500.
[1:56:09] >> All right. The big bucks. What
[1:56:11] determines if something is a record,
[1:56:13] location or content? We didn't go over
[1:56:15] this. So,
[1:56:16] >> can I say both?
[1:56:18] >> Um,
[1:56:20] >> might be wrong.
[1:56:24] » I say I'd say content.
[1:56:26] >> Content.
[1:56:31] doesn't matter if you're at McDonald's.
[1:56:36] >> So, and you text your friend, it's Yes.
[1:56:41] All right. Should we do final or do you
[1:56:43] want to go more?
[1:56:43] >> I need to risk all of his.
[1:56:48] >> I will. Just kidding.
[1:56:51] >> Do we go more or do you want to do
[1:56:52] final?
[1:56:52] >> Do final. Let's go.
[1:56:54] >> Sorry.
[1:56:54] >> Wait. Can we see the category? Just
[1:56:55] kidding.
[1:56:56] >> Yes, you can. Actually,
[1:56:58] >> all right. The category is cyber
[1:57:00] security.
[1:57:00] >> Oh, I I don't learn the hard.
[1:57:03] >> You might get this. Um, uh, mayor, how
[1:57:06] much do you want to risk? Uh,
[1:57:07] >> 400. Okay.
[1:57:10] Uh, Council Member Butler, we know
[1:57:12] what they're
[1:57:14] >> Don't I get to go last?
[1:57:16] >> Just kidding. You can.
[1:57:17] >> Okay.
[1:57:18] Council member Dalton.
[1:57:20] >> Bend it all.
[1:57:21] >> Okay.
[1:57:23] Uh, Council Member Skinner.
[1:57:25] >> Yes. I bend it all.
[1:57:26] >> Okay. Council member uh
[1:57:29] >> my 200
[1:57:30] >> Thomas.
[1:57:31] >> Um, sending it.
[1:57:35] >> Now, that that was not a clear motion.
[1:57:38] So,
[1:57:40] one I'll bet one
[1:57:41] >> 100. Okay. See this?
[1:57:43] >> No. One dollar.
[1:57:44] >> Oh, one dollar. I don't think I can do
[1:57:45] $150.
[1:57:47] >> It's in increments of 50.
[1:57:49] >> Oh, I'll do I'll do all 300.
[1:57:51] >> Okay.
[1:57:54] >> Uh, Council Member Williams,
[1:57:56] >> just on all of it.
[1:57:58] >> All of it.
[1:58:00] >> That's 350.
[1:58:04] » That's how you calculated that.
[1:58:07] Absolutely.
[1:58:08] >> All right, y'all ready?
[1:58:11] >> That competitive streak is not showing.
[1:58:13] >> What is the most common way that a cyber
[1:58:15] security breach begins in local
[1:58:17] government?
[1:58:19] >> Do we write it down?
[1:58:20] >> Um, just think it in your head.
[1:58:22] >> Okay.
[1:58:23] >> And maybe we'll go around the Does
[1:58:24] everybody have their answer?
[1:58:27] >> Yeah. Um,
[1:58:30] should we let me go first?
[1:58:32] >> Yeah, I'll go last.
[1:58:34] >> Well, you're kind of the That's fine. Go
[1:58:37] ahead.
[1:58:38] >> Fishing or fishing email is the number
[1:58:41] one.
[1:58:42] >> All right. So,
[1:58:43] >> well, I was gonna say with a click.
[1:58:45] >> I had it right, but I spelled it f i s h
[1:58:47] i n g.
[1:58:51] » Click.
[1:58:52] >> Starts with a click.
[1:58:54] >> Yay.
[1:58:56] Way to go.
[1:58:57] >> Good job.
[1:58:58] >> Oh, actually, let's add it all. Add it
[1:59:00] all up and let's add that all up and
[1:59:02] give it to the flowers.
[1:59:06] All right, that's it.
[1:59:07] >> Donation.
[1:59:08] >> Thank you guys all for participating.
[1:59:12] >> First choice or room.
[1:59:16] >> Nice.
[1:59:18] >> Um, let's see. Britney, you got extra
[1:59:20] points, right?
[1:59:23] >> You Huh?
[1:59:25] >> But you answered a question that we
[1:59:27] haven't talked about.
[1:59:31] » Dinner.
[1:59:35] Who else got the extra point stuff that
[1:59:37] we didn't really go over?
[1:59:38] >> I don't know if anybody did.
[1:59:40] >> I think everyone got it.
[1:59:41] >> Yeah, I think everybody got it.
[1:59:43] >> Participation.
[1:59:44] >> Absolutely.
[1:59:47] >> Thank you.
[1:59:54] » We do have dinner coming soon. should
[1:59:57] leave her hand sanitized.
[2:00:00] Um, we're kind of just gonna Oh, you
[2:00:03] want to give them to Jake.
[2:00:05] >> Okay.
[2:00:06] >> I got a whole bucket over here. Look at
[2:00:07] this.
[2:00:07] >> No, I'm good.
[2:00:08] >> Thank you. Not a pretzel.
[2:00:10] >> All right. Somebody else is going to
[2:00:11] need
[2:00:14] >> Wait a minute. I know somebody wanted
[2:00:15] these.
[2:00:17] >> There you go.
[2:00:17] >> Yep. You got him. Aspen.
[2:00:19] >> I know. I denied him for one reason.
[2:00:23] >> I mean,
[2:00:24] >> okay. Thank you, Alicia. That was
[2:00:26] wonderful. Our next agenda item is
[2:00:28] number three. A training of roles and
[2:00:30] responsibilities of the HR treasurer
[2:00:32] department.
[2:00:35] » Hello.
[2:00:38] Good evening. May council Heidi Jeff HR
[2:00:41] and treasurer for Grantsville City.
[2:00:44] >> I have a slide.
[2:00:47] >> Let me just plug everything back in.
[2:00:58] Do you um you put it in the Google or
[2:01:00] you're going to take your Google
[2:01:29] I hope that
[2:01:38] Sorry, I have a lot of room.
[2:01:42] All right.
[2:01:57] Took me like five minutes in that game
[2:01:59] to figure out I was supposed to
[2:02:02] >> I was like the very first time
[2:02:04] >> when when Jeff read the question I was
[2:02:06] like okay is Jeff got to give the answer
[2:02:09] how come everybody else is
[2:02:12] >> which one is it is it the groundb
[2:02:15] Mitch, watch some reruns.
[2:02:16] >> You're going to have to watch some
[2:02:17] reruns.
[2:02:32] » Not presented in
[2:02:34] >> Watch Christian's long run in Jeopardy.
[2:02:38] >> Did you ever watch?
[2:02:41] >> He's the host.
[2:02:42] He's the host.
[2:02:44] >> Oh, but he played on it.
[2:02:46] >> He's from Utah. Yeah.
[2:02:47] >> I think
[2:02:48] >> there was a guy from I think it was Ron
[2:02:50] Johnson
[2:02:53] was on Jeopardy once.
[2:02:54] >> Sure.
[2:02:56] >> Beer was on Jeopardy once.
[2:02:57] >> Who's that?
[2:02:58] >> Marin Beaser.
[2:03:00] >> Yeah,
[2:03:02] >> she fun.
[2:03:04] >> Which
[2:03:04] >> that would be like my goal. The ultimate
[2:03:06] dream probably.
[2:03:09] I probably I think I'm on like celebrity
[2:03:11] Jeopardy where the questions are like
[2:03:12] easier, you know, or like college or
[2:03:14] high school.
[2:03:17] >> All right.
[2:03:17] You guys ready?
[2:03:18] >> Yeah, absolutely.
[2:03:19] >> Perfect. So, I just wanted to briefly go
[2:03:21] over our workforce that we have right
[2:03:24] now. We currently have 99 employees. 73
[2:03:27] are full-time, 26 are part-time. Our
[2:03:30] tenure is 3.5.
[2:03:33] We have brought on 39 new hires since
[2:03:35] May of 2025 and we've had 26
[2:03:38] separations.
[2:03:40] We've added several new positions to the
[2:03:42] company such as community development,
[2:03:45] road supervisor, GIS, code enforcement,
[2:03:48] an engineer, another victim's advocate,
[2:03:51] a part-time mechanic,
[2:03:54] and an infrastructure inspector.
[2:03:59] Our next slide.
[2:04:02] It's a lot to manage. I'll just say that
[2:04:04] it's
[2:04:04] >> a lot. It is.
[2:04:06] >> But we have great directors. So, it's
[2:04:08] very, very helpful. This is our tenure
[2:04:10] of my department. You can see everybody
[2:04:12] wants to work at the library. That's
[2:04:13] where
[2:04:14] >> it does look like that.
[2:04:16] >> I can't say I blame them. They get to do
[2:04:17] fun things like bubbles and egg drops.
[2:04:20] We have one employee who has been with
[2:04:23] us for 38 years and two months. Another
[2:04:26] that's been with us for 21 years and 10
[2:04:29] months. and then somebody who's been
[2:04:31] with us for 13 years in one month. Those
[2:04:33] are our longest serving members.
[2:04:35] >> Can I ask a question while we're
[2:04:38] >> like what do we do to recognize that?
[2:04:42] >> That is something that we are not good
[2:04:45] at.
[2:04:45] >> Yeah. I just I that doesn't happen very
[2:04:47] often in the industry. I know personally
[2:04:50] within what we do at our company when we
[2:04:51] have some we have one that's been there
[2:04:53] 30 years. But I I think that's something
[2:04:55] maybe we ought to
[2:04:57] >> celebrate.
[2:04:58] >> Yeah. Absolutely.
[2:05:00] >> I agree.
[2:05:01] >> So,
[2:05:03] >> sorry to get you off.
[2:05:04] >> No, that's perfect. I appreciate that
[2:05:06] because I think those things are
[2:05:07] important, too. Celebrating our
[2:05:08] employees and their successes is kind of
[2:05:11] a big deal and that's something we could
[2:05:12] definitely
[2:05:13] >> How do you celebrate at your company? We
[2:05:15] give them a rifle.
[2:05:18] >> I think we should do that here.
[2:05:19] >> No,
[2:05:21] we do. you give them a Henry's rifle
[2:05:24] that has like it's gold embossed and
[2:05:26] it's engraved and it I mean obviously
[2:05:29] but for that amount of time frame I mean
[2:05:31] obviously we have different roles we
[2:05:32] have to follow but like I recognition is especially someone who's worked that
[2:05:38] long that that's that's an that's
[2:05:42] >> the city has historically given out a
[2:05:44] rifle to the outgoing mayor that was one
[2:05:46] of the outgoing gifts but that has that
[2:05:49] has stopped
[2:05:51] >> we we aren't doing that anymore?
[2:05:54] >> No, I mean, if you were to ask me, I I
[2:05:57] there's a lot of different ways. I mean,
[2:05:58] obviously, it's the you know, there's we
[2:06:01] do the crystal
[2:06:04] things that you put in the corner of
[2:06:05] your desk. That's to me it's that's nice. It's a nice gesture, but
[2:06:09] like something I think it would just
[2:06:12] that's that's pretty impressive to have
[2:06:14] someone that's worked that long. And
[2:06:17] >> we give additional PTO.
[2:06:19] >> Yeah. That's when they hit certain
[2:06:21] marks, they get additional.
[2:06:22] >> We do like gift cards. So for five
[2:06:24] years, 10 years, you get like gift
[2:06:25] cards.
[2:06:26] >> That's good.
[2:06:28] >> Everyone likes time off.
[2:06:30] >> Everybody does.
[2:06:31] >> We've been there longest. That's the way
[2:06:32] we look at it.
[2:06:34] >> One of the problems we have with our
[2:06:35] people who have been here a long time is
[2:06:37] the vacation time.
[2:06:39] >> We can only carry over 240 hours
[2:06:42] >> and they have their maps all the time.
[2:06:45] >> Time conserved. So, it's really hard for
[2:06:47] them to use their their vacation.
[2:06:50] >> Great ideas. I love the suggestions.
[2:06:53] Thank you.
[2:06:55] >> I I think some social, you know, we have
[2:06:58] social media recognitions
[2:07:02] to so and so for if they're okay with
[2:07:04] that going public. But
[2:07:07] >> some people are, right?
[2:07:08] >> Yeah. I I think I think something like
[2:07:10] that a recognition on our site and and
[2:07:14] thanking them for their hard work. So
[2:07:19] » any other ideas?
[2:07:20] >> Yeah. Any other ideas? I those are great
[2:07:22] ideas.
[2:07:25] >> Naming a park after them
[2:07:29] » street name or
[2:07:31] >> I'd like like a nice Trager.
[2:07:36] » That's great. We are talking about
[2:07:38] public works. So they probably would
[2:07:40] also like a trader.
[2:07:41] >> Yeah, probably
[2:07:43] a little less liability than a rifle.
[2:07:46] >> Yeah,
[2:07:48] >> this is just an overview of our labor
[2:07:50] costs right now. This is current year to
[2:07:52] date. You'll notice that one that drops
[2:07:55] down in February, that's an offcycle
[2:07:57] paycheck. So that's going to be somebody
[2:08:00] who's leading the city.
[2:08:02] We currently have had 44,500
[2:08:07] labor hours right now.
[2:08:15] And the next slide, we're going to talk
[2:08:16] about benefits. So, our benefits go up
[2:08:19] every year.
[2:08:21] Our medical insurance is currently going
[2:08:23] up 5%. Our dental is going up between
[2:08:27] 2.9 to 3.89.
[2:08:30] And great news, our vision went down a
[2:08:32] little bit, so there's a savings on
[2:08:34] that. Not a big savings though because
[2:08:37] addition is is very reasonable.
[2:08:40] We're projecting a monthly cost of
[2:08:44] 122,000.
[2:08:45] Our increase is going to be 5,648
[2:08:49] a month. And then we're looking at 6776
[2:08:53] for an annual increase of our benefit
[2:08:55] rates as far as medical, dental, and
[2:08:57] vision goes.
[2:09:00] I'm I'm assuming the answer to that this
[2:09:02] is yes, but do we competitively shop
[2:09:05] that or are we held to
[2:09:10] >> we
[2:09:10] >> some public?
[2:09:11] >> We have not historically shopped that.
[2:09:14] is something that Michael would
[2:09:15] like us to do in the future.
[2:09:17] >> I do come from the private sector. So
[2:09:20] these small increases of 5% are really
[2:09:25] great increases. private looks at much
[2:09:28] higher anywhere from 10 to 18%.
[2:09:31] But we will be looking at other options
[2:09:33] for next year.
[2:09:35] >> I mean, as we as we grow as a city, that
[2:09:37] number should technically go down,
[2:09:39] right?
[2:09:40] >> I mean, the more employees you have, the
[2:09:42] >> we're actually in a big pool with PHP.
[2:09:45] So, they're not just looking at just
[2:09:47] >> depends on our claims too that we get as
[2:09:49] well, right?
[2:09:51] >> It's really the drugs too that they
[2:09:53] really factor in. One of the things that
[2:09:56] we do get hit pretty hard on out here is
[2:09:59] there's not a lot of facilities for our
[2:10:01] employees to go to. So there's not a lot
[2:10:03] of urgent cares or peds after hours. And
[2:10:06] so instead of going to something like
[2:10:08] that they would normally do in Salt
[2:10:09] Lake, they go to the emergency room. Um
[2:10:12] we also don't have like in network
[2:10:15] providers who can do colonoscopies and
[2:10:17] things like that. So they go to somebody
[2:10:20] who's out of the network which is a
[2:10:21] little more difficult out here.
[2:10:23] >> What is our network? It's PHP. So we
[2:10:27] >> like select health or
[2:10:28] >> the Well, we have two plans. We have a
[2:10:31] summit and an advantage. So it depends
[2:10:33] on what plan. Do you want to go to the
[2:10:35] IHC hospitals or do you want to go to
[2:10:38] more of the Pioneer or Salt Lake
[2:10:40] Regional type hospitals?
[2:10:42] >> And I didn't want to get us off on a
[2:10:43] subject. I just we need to figure out
[2:10:45] which hospital we're going to put next
[2:10:47] in Granville. So Exactly. We might as
[2:10:50] well have the right one.
[2:10:51] >> You might as well.
[2:10:55] that would be helpful for our employees,
[2:10:57] for the citizens, everybody out here.
[2:10:58] >> That's good.
[2:10:59] >> So, our next slide, we're going to go
[2:11:01] over what our what the city does for our
[2:11:04] employees. We talked about our health,
[2:11:06] medical help, dental, vision coverage.
[2:11:10] The city actually pays 85% of those
[2:11:13] premiums for our employees. And we have
[2:11:15] a very low deductible rate. So, a 250
[2:11:19] for a single and a 500 for a family,
[2:11:22] which is pretty incredible. Most of our
[2:11:25] um cost is going to be a a deduct or a
[2:11:28] co-ayment plan on that. We also match 3%
[2:11:33] dollar for dollar for the 401k for our
[2:11:36] employees. So, if an employee puts in
[2:11:38] 3%, we'll match 3%. They put in 2%,
[2:11:41] we'll match 2%. If they don't put
[2:11:44] anything into their 401k, they don't
[2:11:46] receive the 3%. So, they actually have
[2:11:48] to contribute to that. The city also
[2:11:50] covers for all full-time employees
[2:11:53] 50,000 of life insurance and also we
[2:11:56] cover 10,000
[2:11:58] for your spouse and 10,000 for your
[2:12:00] children. We also have a long-term
[2:12:03] disability policy and a short-term
[2:12:05] disability policy for our full-time
[2:12:07] employees. And then we also offer
[2:12:10] Blamquist Health. There are our employee
[2:12:13] assistant program. So if employees are
[2:12:16] suffering with any type of mental
[2:12:18] health, any type of crisis, it's covers.
[2:12:21] They're the ones that come out for our
[2:12:22] police department when they have
[2:12:24] difficulties that they're going through.
[2:12:28] We also do a
[2:12:31] gym membership.
[2:12:35] That's going to be later.
[2:12:38] Our next slide is going to be our paid
[2:12:41] time off. We have our vacations. So our
[2:12:43] vac vacations based off of years of
[2:12:45] service
[2:12:47] >> and the max carryover is 240. We do have
[2:12:50] a cash out. So if somebody leaves the
[2:12:52] city whether they retire or they move on
[2:12:55] to somewhere else it is a cash out so
[2:12:56] they can cash that out. We have sick
[2:12:59] leave acral is 12 days per year. There
[2:13:02] is no cash out for that. We also do have
[2:13:05] funeral leave. It's up to 24 hours of
[2:13:08] leave depending on who has passed.
[2:13:12] Comp time is something we allow our
[2:13:13] employees to acrue. So instead of their
[2:13:16] overtime, they can bake comp time and we
[2:13:18] have 15 paid holidays per year. These
[2:13:22] are for full-time employees only.
[2:13:26] Some additional benefits that we have
[2:13:28] are going to be our gym membership. So
[2:13:30] if employees want to participate in the
[2:13:32] gym membership, they can receive $9.23
[2:13:36] on their paychecks each each pay period.
[2:13:39] Okay. Did you say that one was upcoming
[2:13:40] or is this currently?
[2:13:41] >> This is current.
[2:13:42] >> Oh,
[2:13:44] >> so if anyone has a gym membership, they
[2:13:46] can apply for that
[2:13:47] >> tiller one.
[2:13:48] >> Does the gym have to be in grat?
[2:13:49] >> No, it doesn't have to be in say
[2:13:52] >> Yeah. No, it doesn't have to be in. And
[2:13:54] then we also offer a very generous six
[2:13:57] weeks of paid parental leave as well.
[2:13:58] And that begins at birth. That's for
[2:14:01] adoption, foster care, placement.
[2:14:04] Um, and that's available for our men and
[2:14:08] women who work here within the city.
[2:14:15] As we um lose some of our longtime
[2:14:19] employees, some of the things that we've
[2:14:20] lost are institutional knowledge. So,
[2:14:23] one of the things that we're really
[2:14:25] working hard on and focusing on in HR is
[2:14:27] going to be the onboarding process.
[2:14:30] That's how we see people through. We
[2:14:33] focus on the whole life cycle from the
[2:14:36] first time we interview until their
[2:14:37] separation. We've implemented a lot of
[2:14:40] checklists that are viewable for, you
[2:14:42] know, pertinent directors. So, if it's
[2:14:44] coming in through per public works, it's
[2:14:46] going to be Christy that's going to see
[2:14:48] those. Michael will also see those. Um,
[2:14:51] we're working on offboarding and then
[2:14:53] also initiatives on how we bring people
[2:14:57] on so they don't get lost in in the
[2:15:00] system.
[2:15:04] The next thing I wanted to touch on is
[2:15:07] growth. That's one thing that we're
[2:15:09] really trying to work towards is getting
[2:15:11] prepared for the future. What's coming
[2:15:13] to Grantsville, making sure our
[2:15:15] workforce is is ready to handle that.
[2:15:18] So, we're going to be doing a
[2:15:20] compensation study and then a knowledge
[2:15:23] transfer program where we can bring the
[2:15:26] knowledge that our people that have been
[2:15:27] here 30 plus years can pass that on.
[2:15:30] whether that be from a binder or
[2:15:33] training people up inside the system.
[2:15:39] Another thing we're working on is our
[2:15:41] employee handbook. That's an area that
[2:15:43] we definitely could strengthen. There's
[2:15:45] a lot of things in there that
[2:15:48] contradict itself. So, we're working on
[2:15:50] that. It's currently with legal right
[2:15:52] now. So, they're going over that. We'll
[2:15:54] be rolling out that out hopefully the
[2:15:56] end of the third quarter of this year.
[2:16:01] And then our last what we want to talk
[2:16:03] about is just celebrating our employees.
[2:16:05] You guys already touched on that and I
[2:16:08] think that's definitely an area of
[2:16:09] improvement that we could do is
[2:16:11] celebrate the people who show up every
[2:16:14] single day, serve with integrity and
[2:16:16] help grow our city.
[2:16:18] >> Any questions?
[2:16:21] >> Do we have any open positions right now?
[2:16:23] Just
[2:16:24] >> We do. We actually have a meter
[2:16:27] slashblue stakes person that's open
[2:16:29] right now and we're also looking for a
[2:16:31] roads lead.
[2:16:33] >> Those have not been posted but they will
[2:16:35] be posted soon.
[2:16:39] >> I think if anyone comes up or has any
[2:16:42] other thoughts on recognizing and
[2:16:44] celebrating the employees, I think if
[2:16:46] you could email Heidi or myself and we
[2:16:50] can kind of collaborate on that.
[2:16:54] Thank you.
[2:16:55] >> All right. Thank you.
[2:16:57] >> Guess we could always get a non-working
[2:16:58] rifle, right?
[2:17:00] >> Yeah.
[2:17:00] >> They're not fun.
[2:17:03] >> Hobby Lobby. I can't sell those.
[2:17:05] >> Hobby Lobby. I take the Hobby Lobby gift
[2:17:08] card.
[2:17:11] >> Who wants to gift card?
[2:17:13] >> That's great.
[2:17:14] >> All right.
[2:17:15] >> Yeah. Let's get some food then
[2:17:16] >> and then
[2:17:17] >> All right. We're going to take a five
[2:17:19] minute break. 10 minute break. Yeah, we
[2:17:21] can grab our food and then Alexis will
[2:17:22] be here to present Grants while you're
[2:17:24] eating. Okay, perfect.
[2:30:17] Um, I was trying to move it off, but I
[2:30:21] can't get it. It won't.
[2:30:24] Sorry, I couldn't see that it was there.
[2:30:29] » No, I got my hand. It's just like
[2:30:35] close. There you go.
[2:30:38] >> Okay. Hi, I'm Elisa. Um, so I just give
[2:30:43] you a quick report um that's on our
[2:30:47] process that we have right now just of
[2:30:49] active grant some grants we're waiting
[2:30:51] on. Um, and then just to kind of give
[2:30:53] you more of a
[2:30:59] » Give me like one second. Sorry, I have
[2:31:01] to control those.
[2:31:08] Sorry.
[2:31:20] Is there any chance we can get what was
[2:31:22] shared tonight?
[2:31:23] >> Yes.
[2:31:24] >> Would that work?
[2:31:25] >> And it's on YouTube, too.
[2:31:26] >> Okay.
[2:31:28] >> What about the rest of the Jeopardy
[2:31:30] question? I would be happy to send you a
[2:31:32] list.
[2:31:33] >> Yeah. I want to see those.
[2:31:38] » While Alexis is pulling this up.
[2:31:40] >> Well, it's me. That's It's not Alexis.
[2:31:42] While Alicia is pulling up Alexis's
[2:31:45] slides, uh, I just want to point out
[2:31:48] something about Alexis, I was talking
[2:31:51] with you DOT trying to secure some
[2:31:54] opportunities for some grants for Main
[2:31:56] Street for sidewalks.
[2:31:58] And she had submitted two applications.
[2:32:01] And of all the applications that they
[2:32:04] received throughout the state, the top
[2:32:06] two applications came from the city of
[2:32:08] Grantsville. Alexis, excellent work.
[2:32:11] They could only award us one, but both
[2:32:14] of the top applications came from
[2:32:16] Alexis.
[2:32:18] >> Well done.
[2:32:20] >> Way to go.
[2:32:21] >> Um, okay.
[2:32:24] >> Maybe
[2:32:26] you get it. It's
[2:32:27] >> is it?
[2:32:28] >> There you go.
[2:32:30] >> Nope, it's on.
[2:32:31] >> Okay. Um, so it'll actually be pretty
[2:32:33] quick regardless of what this agenda
[2:32:35] says. So, I'm just going to go over just
[2:32:36] the roles and responsibilities,
[2:32:38] uh the process, a little bit about the
[2:32:41] budget, um some of the grants we are
[2:32:43] going to start working on, the ones
[2:32:45] we're waiting on, and then just looking
[2:32:47] ahead for grants.
[2:32:50] Um okay, so these are the roles and
[2:32:53] responsibilities of everyone who is
[2:32:55] involved in a grant. So, like literally
[2:32:58] everyone. Um so my role here is to
[2:33:02] search for grants and then uh I apply
[2:33:05] for them and then manage them once um
[2:33:09] they're awarded. The department leads so
[2:33:11] they also play a huge role. So they help
[2:33:14] me find grants but then they also help
[2:33:16] give me the information for them. And
[2:33:18] then once if those are awarded then they
[2:33:21] also help um with the process of
[2:33:25] purchasing um building whatever that may
[2:33:28] be um the finance department. So Aspen
[2:33:32] so we always run things through her uh
[2:33:35] just to make sure that we have that
[2:33:37] budget available um and then she'll make
[2:33:40] sure that the procurement process is
[2:33:41] being followed. Um and then the city
[2:33:44] administration. So they
[2:33:47] um Magdal
[2:33:49] um is our main administration for this
[2:33:52] part. Um and so they review the
[2:33:55] priorities, make sure that we're
[2:33:56] following like the PFP um and that what
[2:34:00] the department heads want to apply for
[2:34:02] align with the city's priorities. And
[2:34:05] then for city council, um what we have
[2:34:08] had a few come recently where we are
[2:34:10] asking for you guys to approve just so
[2:34:12] we can make sure that those funds are
[2:34:14] dedicated to that specific project. Um
[2:34:17] so that is your role in the grant
[2:34:20] process and then just any partners or
[2:34:22] consultants that we also may bring into
[2:34:25] the grants as well.
[2:34:29] » All right. So this is kind of kind of
[2:34:31] what I just mentioned. Um, so the grant
[2:34:34] process, the first is just identifying
[2:34:36] opportunities. So this is just going out
[2:34:38] and looking to see what there is to
[2:34:40] apply for.
[2:34:42] Um, the next step is once we do find
[2:34:45] what we can apply for, we like to
[2:34:46] evaluate to see if it's a good fit for
[2:34:48] us. If there's anything in our CFP that
[2:34:51] we could use that money for, then we
[2:34:53] start to plan that project. Once we have
[2:34:56] all the information we need, we go ahead
[2:34:58] and apply for it. And then if we are
[2:35:02] awarded, we'll negotiate any terms and
[2:35:04] then get the contract signed. And then
[2:35:07] after that, we just manage and report it
[2:35:09] until that project is completed.
[2:35:14] All right. So when we are looking for
[2:35:17] grants to apply for, there's a few
[2:35:18] things that we look at to make sure that
[2:35:21] it's going to be a good fit for our
[2:35:22] city. So the first is alignment. So, we
[2:35:27] um are always going back to the CFP to
[2:35:30] make sure it's in there. So, if there's
[2:35:32] um a park we want to apply for or like
[2:35:34] the UR grant, we'll look at the CFP and
[2:35:37] see what projects are listed in there.
[2:35:39] If we want to do a road project, we'll
[2:35:41] go to streets and we'll look at the
[2:35:42] streets that are listed um in that
[2:35:45] section. So, that's a huge um basis for
[2:35:48] the grants that we apply for. Um the
[2:35:52] next is just fiscal responsibility. So
[2:35:54] again, we want to make sure that we have
[2:35:56] the funds um appropriated for that
[2:35:59] specific project before we apply.
[2:36:03] And then next, we just want to make sure
[2:36:05] that it's going to impact our community
[2:36:08] in a positive way and it's something
[2:36:09] that we actually need and not just
[2:36:11] something that we want. Um and then just
[2:36:15] leveraging. So, we also try to make sure
[2:36:17] that we um stretch those tax dollars as
[2:36:22] best we can just to make sure that we're
[2:36:24] getting all all of our taxpayers money.
[2:36:30] » Okay. Um so, just going back over the
[2:36:32] budget. So, we only apply for grants
[2:36:35] when for the amount of money that we
[2:36:37] have budgeted. So, we're going to be
[2:36:40] sitting with Aspen. I'm sure she
[2:36:41] actually already has it, but um and
[2:36:44] setting specific funds aside for this ne
[2:36:47] next fiscal year for um grants
[2:36:51] specifically and then that way we know
[2:36:54] what we can and can't apply for rather
[2:36:56] than just kind of trying to figure it
[2:36:59] out as we apply, but more so be more
[2:37:01] prepared. Um and then again, we always
[2:37:04] refer back to the CFP um when we're
[2:37:07] trying to figure out what to apply for.
[2:37:12] All right. Uh, right now we have 1.136
[2:37:15] million dollar in active grant funds. So
[2:37:18] these would be ones whether they've
[2:37:20] already started in the past or they will
[2:37:23] be starting pretty soon here.
[2:37:26] Um,
[2:37:28] these are our upcoming grants. So the
[2:37:32] first one is the transportation
[2:37:33] alternative or cap. This is a sidewalk
[2:37:37] project and it will be
[2:37:41] from Pork Street from Mountain Meadows
[2:37:43] down to care. Then we'll put a crosswalk
[2:37:45] at Pier Street. So that will just make
[2:37:47] sure that those kids on the west side of
[2:37:49] Pork Street can get to Willow safely,
[2:37:52] that they'll have a dedicated sidewalk
[2:37:53] on Park Street. And then we have Dery
[2:37:57] Street from Kulie to West Street. So
[2:37:59] right now on Dery, the sidewalk starts
[2:38:03] at the junior high and it's continuous
[2:38:05] all the way to Kulie Street and then it
[2:38:07] stops. So this will just finish that
[2:38:10] route all the way to West Street from
[2:38:12] Kui to West Street and then there'll be
[2:38:14] I think there is a crosswalk there
[2:38:15] currently. So it will just finish that
[2:38:17] last block and then all of their fee
[2:38:19] will be completed from Virginia West
[2:38:21] Street.
[2:38:23] Um and then also the general plan. So
[2:38:26] that one um was recently awarded as well
[2:38:29] and that will just allow us to update
[2:38:31] our agenda.
[2:38:36] Okay. And then just a few grants on what
[2:38:39] we're waiting on. And there's of course
[2:38:41] like this is um not the whole list. This
[2:38:43] is just
[2:38:44] the the
[2:38:47] one that picked. Um so the first one,
[2:38:49] the highest one is the celestial
[2:38:51] appropriations request. So we requested
[2:38:53] 5.425 million. This will um be to design
[2:39:01] what do they call it? The te road that
[2:39:04] the official name
[2:39:05] >> the road highway
[2:39:08] road it's got a lot of names.
[2:39:10] >> Yeah. Well, whatever.
[2:39:13] >> That road
[2:39:14] >> right now.
[2:39:17] » Yeah. Um so I've been getting some
[2:39:19] selection emails and she is going
[2:39:21] through those appropriation requests
[2:39:23] now. So hopefully we hear back on that
[2:39:26] one. Um the next one is the Scenic
[2:39:28] Slopes Park Restroom and Savilion. So
[2:39:31] this will be very very similar to the
[2:39:33] one that they have at the peak by their
[2:39:35] playground. So it will just have a
[2:39:38] women's restroom, men's restroom will be
[2:39:40] multiple stalls and then a pavilion
[2:39:41] built off of that.
[2:39:45] Um the bleachers for the rodeo ground,
[2:39:49] this is one that Christy has gotten in
[2:39:51] the past. So we re applied for the same
[2:39:54] thing again. And this is going to come
[2:39:56] from the Twilla Special Service District
[2:39:58] is the one who get this one. So
[2:40:00] hopefully we can get some new bleachers.
[2:40:02] And then a firehouse subs grant. This is
[2:40:05] for the fire department to try to get
[2:40:07] them some um electric
[2:40:10] extrication equipment. So some jaws of
[2:40:14] play.
[2:40:22] Okay. And then just grants. Why do
[2:40:24] grants matter? So, um, they enhance
[2:40:27] public safety and emergency
[2:40:29] preparedness. They improves mobility and
[2:40:32] accessibility.
[2:40:33] They
[2:40:35] create recreational opportunities for
[2:40:37] all ages.
[2:40:39] And then most importantly, it brings
[2:40:41] outside funding into Grantsville. And
[2:40:43] then it just helps us um accomplish more
[2:40:46] than what we could with just the funds
[2:40:49] that we have now.
[2:40:53] Okay. And then just looking towards the
[2:40:55] future. Um, so we'll continue to look
[2:40:57] for grant opportunities that align with
[2:40:59] our priorities in our CFP and then we'll
[2:41:01] also look at strengthening partnerships
[2:41:04] and looking for other ways to leverage
[2:41:06] funding. Um, and then we'll just
[2:41:09] continue on delivering projects um that
[2:41:12] have long-term value and not serve our
[2:41:14] community.
[2:41:17] » That's great.
[2:41:18] >> Thanks, Alexis.
[2:41:22] >> Make it happen. Thanks so much.
[2:41:24] I loved your pictures on your slides
[2:41:27] here.
[2:41:34] » I actually do have one question, Alexis.
[2:41:36] >> So, you mentioned that it has to be if
[2:41:38] we apply for a grant, it has to be in
[2:41:40] the budget to make the match. So, what
[2:41:43] happens if we come across a really great
[2:41:45] opportunity for a grant, but we hadn't
[2:41:47] put that in necessarily our grant budget
[2:41:50] line? Um
[2:41:53] but we feel like it's important.
[2:41:57] Is there a means or way like let's just
[2:41:59] say we wanted to use some funding from
[2:42:04] maybe the water funds or whatever that
[2:42:06] we decided no this is a good opportunity
[2:42:10] we want to do that like how what is that
[2:42:12] process just it's just you say nope
[2:42:15] we're not doing that it's not in the
[2:42:16] budget or like
[2:42:18] >> no it depends so we could well of course
[2:42:21] you would ask
[2:42:23] >> yeah um but we could go back to city
[2:42:25] council um So, for instance, when we
[2:42:27] applied for I think phase two of Scenic
[2:42:30] Slopes Park, we didn't have $2 million laying around. Um, so we came
[2:42:35] back to city council and asked we re we
[2:42:38] do for that one. Um, ask for part of the
[2:42:42] water money to go towards that, right?
[2:42:44] So, it was it hasn't been budgeted yet.
[2:42:46] Um or we may pretty much we would come
[2:42:49] back to city council and depending on
[2:42:51] the cost and then have you guys um amend
[2:42:54] the budget to allow us to pay for those
[2:42:56] items. If they're smaller items, we
[2:42:59] could typically just look at that
[2:43:00] department's budget and see if maybe
[2:43:04] they have enough in their budget
[2:43:06] somewhere to where we can kind of move
[2:43:08] funds around. But that's not like
[2:43:10] standard. That's not something we would
[2:43:12] want to do. We would just want to make
[2:43:13] sure that they have enough money and if
[2:43:16] so we would kind of ask the council.
[2:43:19] >> All right. Thank you.
[2:43:19] >> So we have some flexibility but
[2:43:22] >> to a certain extent.
[2:43:23] >> Yeah. Trying to stick to the budget
[2:43:24] though.
[2:43:25] >> It depends.
[2:43:27] >> Yeah.
[2:43:28] >> Resetting priorities. So you take money
[2:43:30] from one spot to another spot saying
[2:43:31] this is a higher priority. So yes
[2:43:34] >> opportunity. Okay.
[2:43:36] >> All right. Thank you.
[2:43:37] >> Thank you.
[2:43:39] >> Keep fighting for us.
[2:43:40] >> That's right.
[2:43:43] All right. Our next agenda item is item
[2:43:46] number five. Training of roles and
[2:43:47] responsibility of finance director
[2:43:49] roles.
[2:43:51] >> Are you plugging in yourself or do you
[2:43:53] want to
[2:43:54] >> either way when we get to the end
[2:43:56] depending on how much they want to talk
[2:43:58] about it. I'm going to want access to my
[2:43:59] Excel sheet here.
[2:44:01] >> Go ahead and plug in. Okay.
[2:44:29] Oh, okay. I just like I don't know how
[2:44:31] this works.
[2:44:34] Okay.
[2:44:38] cool. So, um I'll try to keep it
[2:44:42] pretty high level. I know it's Friday.
[2:44:44] Michael said 6:30. So, I'm going to try
[2:44:46] and make it um we're going to do like a
[2:44:49] brief overview of all of our general,
[2:44:51] not all of our general funds, but all of
[2:44:53] our funds. Um, as well as touch on
[2:44:55] impact fees and fem
[2:44:57] briefly touch on the budgeting process
[2:45:00] and then a little bit of discussion
[2:45:01] about sales tax and property tax and
[2:45:03] then if we have questions at the end,
[2:45:05] talk about it. Um, so we have several
[2:45:09] different funds. When I send out those
[2:45:11] monthly financials, they are separated
[2:45:12] out along the top. You can see general
[2:45:14] fund, you know, water fund, sewer fund,
[2:45:17] garbage fund. Um, the general fund is
[2:45:19] basically our day-to-day operations for
[2:45:22] many of our departments. Um, our debt
[2:45:25] services fund is where we make sure that
[2:45:28] we can pay our loans, bonds, and other
[2:45:31] outstanding debts that we have. Um,
[2:45:33] capital projects fund is kind of a
[2:45:35] catchall a little bit for preparing for
[2:45:38] future large capital expenses
[2:45:42] or general fund, not necessarily water
[2:45:46] fund, sewer fund or garbage. Um, just
[2:45:49] because those are enterprise funds or
[2:45:52] proprietary funds. And so really the
[2:45:54] capital projects should be to serve like
[2:45:57] the general administrative general fund
[2:45:59] departments, not so much our enterprise
[2:46:01] fund departments. Um and then of course
[2:46:04] the enterprise funds which are um water,
[2:46:08] sewer and garbage and they're enterprise
[2:46:10] funds because they kind of operate as a
[2:46:11] business. So we have those utilities
[2:46:14] they get like we're selling the service
[2:46:17] and then they're basically self
[2:46:19] sufficient ideally.
[2:46:23] Um, so these are all of the departments
[2:46:25] that are in our general fund. They get
[2:46:28] re they get money from sales tax,
[2:46:30] property tax, and then a lot of other
[2:46:35] fund revenues, sometimes fines. We get
[2:46:38] some um inner local government
[2:46:40] agreements. Um, but mostly the big ones
[2:46:43] are property tax and sales tax. Um, and
[2:46:46] then this is basically just operating
[2:46:50] expenses. They will have some dependent
[2:46:52] on the year maybe capital but a lot of
[2:46:55] that will be captured in the capital
[2:46:56] projects fund. So really the general
[2:46:59] fund is strictly for operations for
[2:47:01] day-to-day function of the city to run.
[2:47:05] So it's going to be like things like
[2:47:06] salaries, benefits, their appropriate
[2:47:09] bills for rock power dominion or excuse
[2:47:12] me and bridge um the cost of our
[2:47:14] vehicles supplies material that kind of
[2:47:17] thing. just operations.
[2:47:21] Um
[2:47:22] like I had mentioned earlier, the debt
[2:47:24] services is to cover our current debts
[2:47:26] that we have for loans. Capital projects
[2:47:30] um are things that we can start saving
[2:47:32] for. You'll notice on our financials, we
[2:47:34] do have one specific for like Scenic
[2:47:36] Slopes, the Veterans Park, um ball
[2:47:39] fields. Those are
[2:47:44] capital projects that we have in
[2:47:45] different sections that this council has
[2:47:47] currently decided to put those funds
[2:47:50] towards. However, it's kind of just a
[2:47:53] formality because ultimately you can't
[2:47:56] earmark the capital projects fund. So
[2:47:58] like if you guys leave and we have new
[2:48:00] council in and they're like, "Yeah, we
[2:48:01] don't want to fund the veterans park
[2:48:02] anymore." They you were not locked into
[2:48:06] the veterans park necessarily. That's
[2:48:08] just what's been selected currently.
[2:48:12] And then for our enterprise funds, so
[2:48:14] like I mentioned earlier, that's our
[2:48:16] water, sewer, and garbage. Um the
[2:48:19] revenues have to stay within that fund.
[2:48:21] They can't be shared. Um our general
[2:48:24] fund could be used to supplement an
[2:48:26] enterprise fund uh relatively easily. We can't mostly because there's no money
[2:48:33] to supplement them, but ultimately you
[2:48:36] could. Um, however, transfers coming out
[2:48:39] of an enterprise fund are a lot more
[2:48:41] difficult. We would have to do public
[2:48:43] hearings, public notices. Um, and then
[2:48:46] you can do it as an option of a loan,
[2:48:48] but um that so that way the general fund
[2:48:51] can pay that back. Um, but that's what
[2:48:54] we'll end up not the loan part, but we
[2:48:56] will end up transferring out most likely
[2:48:58] the 18 million for the water credit sale
[2:49:01] because that will go into the water
[2:49:03] fund, but in order to use that money for
[2:49:05] other things, we'll have to transfer it
[2:49:07] out.
[2:49:08] >> So,
[2:49:09] >> could I ask a question on that? That
[2:49:11] last
[2:49:12] >> What other services other than those
[2:49:15] three could a city possibly have? Just curious if there was ever another
[2:49:20] enterprise fund created, what what what
[2:49:24] could that be?
[2:49:25] >> We're currently doing a study the county
[2:49:27] is and it's going to be a transportation
[2:49:30] utility fee that would do that. So it
[2:49:32] fall under this kind of a fee where you
[2:49:34] could use it to only specifically for
[2:49:36] that. So it' be like instead of like
[2:49:38] increasing taxes for that, this utility
[2:49:41] fee would now start to require like the
[2:49:44] churches and schools to pay for the
[2:49:46] impact on the roads. And so you could
[2:49:48] use that fund for replacing roads,
[2:49:51] building new roads, all sorts of things
[2:49:53] like that. So that would be one of the
[2:49:54] main ones that we could do. Other cities
[2:49:56] have like a power company or they own
[2:49:58] the gas company.
[2:49:59] >> And so that would be another factor that
[2:50:01] they would have. Could you have one set
[2:50:03] up for just curious more of like a let's
[2:50:06] say you had a recreation a rec center is what could that be set up as an
[2:50:11] enterprise fund?
[2:50:12] >> Yeah, it would be similar to what Tula
[2:50:14] City does like they have their golf
[2:50:15] course and they have a pool.
[2:50:17] >> Um those are kind of a similar thing,
[2:50:20] you know, like they pay a fee to go to
[2:50:22] the pool and then those, you know, costs
[2:50:24] help
[2:50:25] >> pay for
[2:50:26] >> sustain the pool.
[2:50:27] >> Okay.
[2:50:27] >> Yeah.
[2:50:28] >> Okay. So, I was just curious. I mean,
[2:50:30] we're not just locked into those three,
[2:50:31] right? There are other ways in which you
[2:50:34] can create enterprise funds with inside
[2:50:35] of city.
[2:50:36] >> Yeah.
[2:50:37] >> Okay.
[2:50:40] » Um, another way that we get money is
[2:50:43] through impact fees. The intention of
[2:50:45] impact fees is for the growth to pay for
[2:50:48] the growth. Um, they are one-time
[2:50:50] payments that are collected from our
[2:50:52] developers when they come in. Um, and
[2:50:54] the intention is to have them
[2:50:57] that fee to help the city pay for the
[2:51:00] cost of them coming on board to our
[2:51:03] things. Um, Grantsville City, we have
[2:51:05] five impact fees right now. Drinking
[2:51:08] water, public safety, parks and wreck,
[2:51:10] wastewater, and transportation. All of
[2:51:12] those have to be used for what they were
[2:51:15] collected for. So, you can't use park
[2:51:17] impact fees to fund
[2:51:20] like more public safety things. like
[2:51:22] they have to be used for what they're
[2:51:25] collected for and the development itself
[2:51:28] has to benefit from it. So you can't
[2:51:30] take impact fees from one area of town
[2:51:32] to help develop another area. That
[2:51:34] doesn't improve the development that
[2:51:36] paid the impact fee. Um they're heavily
[2:51:39] monitored and restricted by the state.
[2:51:42] Um we do have to adopt an impact fee
[2:51:45] plan which we do. We adjust that yearly
[2:51:47] with Enzyme. We recently went through
[2:51:49] that. So those will be getting
[2:51:50] implemented soon. Um
[2:51:53] and yes, so we do that yearly. Um here
[2:51:56] are some just other restrictions kind of
[2:51:58] like I mentioned. So they have to be
[2:51:59] used for capital improvements. They
[2:52:01] can't be used for operating expenses
[2:52:02] like paying salaries or paying for
[2:52:05] regular maintenance of things. Um there
[2:52:08] has to be that clear connection. Um we
[2:52:12] do have that port proportionality
[2:52:15] requirement which we encountered when we
[2:52:17] went through the wastewater treatment
[2:52:18] plant. um only a specific portion that's
[2:52:22] actually due to the new development can
[2:52:24] be impact eligible. Um and then like I
[2:52:28] had mentioned they're restricted by the
[2:52:30] specific categories that they're
[2:52:31] collected for. There are some geographic
[2:52:33] limitations like I had said you can't
[2:52:35] take impact fees from the west end of
[2:52:37] town to do a project on the east end of
[2:52:39] town. And then we do have
[2:52:41] >> is there like a mile like you have to be
[2:52:43] within so many miles or
[2:52:46] >> um I'm not sure of a specific mileage
[2:52:48] limitation. It would just have to I
[2:52:50] imagine be like reasonably
[2:52:53] so like
[2:52:54] >> yeah I think we ran into that with
[2:52:56] Scenic Slopes
[2:52:58] >> because there was a a pool of money if I
[2:53:00] remember right
[2:53:01] >> that was impact fee eligible but it
[2:53:04] needed to be utilized in that area. I
[2:53:07] think that's why we decided to do slopes
[2:53:10] was because it had to be used in that
[2:53:11] area
[2:53:11] >> and it was a significant amount of
[2:53:13] money. If I remember right, it was like
[2:53:14] 400,000
[2:53:15] >> which goes into her next thing which is
[2:53:16] time limits and we were running out.
[2:53:18] >> We were running out of time. Right.
[2:53:19] >> So, we have seven years to use them, but
[2:53:22] the intention of giving seven years is
[2:53:25] sometimes like if you have a brand new
[2:53:27] development that comes in with, you
[2:53:29] know, smaller park impact fees, it does
[2:53:32] give us the opportunity to kind of sit
[2:53:33] on those while we let other developments
[2:53:35] come in, pay those impact park impact
[2:53:38] fees, which would give us like a better
[2:53:40] park or a larger one to better serve
[2:53:42] rather than using minimal funds to
[2:53:45] create a small park, for instance. So it
[2:53:48] does give you the opportunity to kind of
[2:53:51] gather some up to pull them together for
[2:53:53] a bigger benefit for that community.
[2:53:59] Um similarly we have a fee and loo
[2:54:02] option for developers. Um this gives
[2:54:05] them the opportunity to pay a fee in
[2:54:08] instead of providing a necessary in
[2:54:10] infrastructure that would normally be
[2:54:12] required. So this would be P and L of
[2:54:14] roads, water, sewer, open space,
[2:54:16] sidewalks or parks. Um
[2:54:20] just generally speaking based on our
[2:54:22] financials, we typically the most common
[2:54:25] are sidewalks, parks, and open space. Um
[2:54:28] it's basically so that we can collect it
[2:54:33] again and then build it on a larger
[2:54:34] scale later. Um they are similar to
[2:54:38] impact fees like there are some similar
[2:54:40] restrictions. Um, it's a 7-year usage.
[2:54:44] Again, we do have to still report on it.
[2:54:47] So, I have to submit a report and it
[2:54:48] does need to be used for capital
[2:54:50] projects. Um, but they're just slightly
[2:54:52] less restrictive than these.
[2:54:56] So,
[2:54:59] um,
[2:55:01] okay. So, for our budget process, we're
[2:55:04] in the middle of this right now. You're
[2:55:06] going to see me for a long time next
[2:55:08] Wednesday. But um basically just we're
[2:55:12] we do budget. I'm basically just the
[2:55:15] message just the messenger. I don't make
[2:55:18] decisions on what gets approved. You
[2:55:21] guys the budget is yours. Um city
[2:55:24] administration mayor and Michael do make
[2:55:26] they are able to make recommendations to
[2:55:29] the budget but ultimately it's your
[2:55:31] guys's as far as decisions of approvals
[2:55:33] or not.
[2:55:35] Um,
[2:55:37] with that,
[2:55:39] the state, like I'm sure last year, you
[2:55:42] know, the school district's tax increase
[2:55:44] did not go through their truth and
[2:55:46] taxation. They cracked down on
[2:55:47] transparency of that. So, just as a
[2:55:50] heads up, on Wednesday, we will be
[2:55:53] making just a statement of declaration
[2:55:56] that we are considering a tax increase.
[2:56:00] We have to do that in case you guys ever
[2:56:03] did want to consider it because if I
[2:56:05] don't make the statement now, you can't
[2:56:08] come back and say, "Hey, we'd like to
[2:56:09] consider it because it's too late." So,
[2:56:11] it by no means binds us to a tax
[2:56:14] increase. It doesn't say that we're
[2:56:17] going to do one. It just I have to make
[2:56:19] the declaration that we are considering
[2:56:20] it. So,
[2:56:21] >> and that's the new rule they put out,
[2:56:23] right?
[2:56:23] >> Uh it was
[2:56:25] >> newish rule.
[2:56:25] >> Newish. It was last year, but a lot of
[2:56:27] places didn't do it, which is why they
[2:56:29] ended up not going through. So, just
[2:56:31] letting you guys know. So, on Wednesday,
[2:56:34] you guys don't panic. It by no means
[2:56:36] binds us to anything. I just have to
[2:56:38] state it. So, that will be on the
[2:56:40] agenda. Um,
[2:56:44] one, so I didn't want to touch on sales
[2:56:46] tax just because I think that that's
[2:56:48] kind of a um a misunderstanding of how
[2:56:52] we get it. So basically here in the
[2:56:55] state of Utah it goes into a pool. So
[2:56:58] our city tax rate is 7%. Um of that 7%
[2:57:04] we only get to keep one% directly. The
[2:57:09] other 6% goes into a pool with the state
[2:57:12] along with everyone else's and then it
[2:57:14] gets compiled together and then
[2:57:16] redistributed based on our population.
[2:57:19] So um
[2:57:22] yeah, we don't get like and it does help
[2:57:24] for instance ours where we have such
[2:57:26] little commercial, we actually do get a
[2:57:29] bigger piece of the pie by being a by
[2:57:31] this being the process rather than if we
[2:57:34] just kept the full 7%. Um they do this
[2:57:37] just to help out cities that might not
[2:57:39] have as much commercial to help like
[2:57:42] share the love a little bit.
[2:57:46] Um this let's see if I can
[2:57:47] >> Could I can I ask a question?
[2:57:49] >> Yeah.
[2:57:49] >> Um so
[2:57:52] like for instance Salt Lake City I think
[2:57:54] is 7.85%.
[2:57:57] And West Valley City is 7.45%.
[2:58:01] Park City is 8.5%. So, what determines
[2:58:05] what that sales tax rate is for the
[2:58:08] individual cities and and how come we're
[2:58:11] lower right there than those other
[2:58:14] entities? Just curious.
[2:58:16] >> Yeah. So, okay. Sorry, I'm pulling it
[2:58:19] up. So, that little I just clicked on
[2:58:21] that link.
[2:58:22] >> Okay. And so it brings us to
[2:58:27] um this is the sales and use tax page on
[2:58:32] the state tax commissions page. Um and
[2:58:35] then if you come down here they have the
[2:58:36] rate charts. So I've opened this last
[2:58:38] one for April. And so this is the
[2:58:41] different um types. So we are our number
[2:58:46] is 2303
[2:58:49] or 23023.
[2:58:51] Let's see. It's not in any great order,
[2:58:54] just so you're aware. So if you're
[2:58:55] looking for Grantsville, it's not
[2:58:57] alphabetical. It's not
[2:58:59] >> It's here. So just Google it. This is
[2:59:01] Tilla County down here in this section
[2:59:03] here.
[2:59:04] >> So um Gransville City is that 023
[2:59:08] number. And then if you go all the way
[2:59:10] over, then you can see that our grand
[2:59:11] total is the seven%.
[2:59:13] >> Along the top there's these small
[2:59:17] letters um that indicate what the rates
[2:59:20] that we have in Forest are. And then
[2:59:22] these are what those are. So like the
[2:59:26] um mass transit is the MT. Um then we
[2:59:29] have the highway tax. We have um I
[2:59:32] wonder if I can I don't want to make it
[2:59:35] too small, but I also would like to be
[2:59:36] able to see to show which line is ours.
[2:59:40] >> Let's It's all good. We can see it.
[2:59:43] >> Okay.
[2:59:44] >> 23023, right?
[2:59:46] >> Yes. Yes. And so we have the um ST which
[2:59:50] is the state um the LS which is local
[2:59:53] sales and use tax which is the 1% that
[2:59:55] we get to keep and then there's the
[2:59:57] county
[2:59:58] >> option as well. And then we also have
[3:00:01] this MT which like I had mentioned
[3:00:03] before is the mass transit and then the
[3:00:05] CT is the county transportation. Um
[3:00:10] let's see AT is transportation
[3:00:13] infrastructure and then we do have a
[3:00:15] small one for our botanical cultural
[3:00:18] zoos and things like that the CC one. So
[3:00:21] >> interesting. um we could potentially if
[3:00:25] we wanted to um go through and adopt
[3:00:29] some of these other taxes that would
[3:00:31] collect so some of these other ones that
[3:00:33] have like a higher rate it's because
[3:00:35] they have implemented more of these the
[3:00:38] different options that we have um
[3:00:42] but
[3:00:43] >> what is RH it's hospitality or hospitals
[3:00:47] >> is rural hospital
[3:00:48] >> rural hospital tax
[3:00:51] >> so if we stayed small and got a hospital
[3:00:53] then you know um
[3:00:57] >> but yeah and so this they publish every
[3:01:00] month um it's just available on that
[3:01:02] website but um and then they do
[3:01:04] summarize changes at the end just
[3:01:06] because there's not a lot of changes
[3:01:09] typically
[3:01:10] >> we probably don't qualify for the resort
[3:01:12] community
[3:01:14] >> unfort Oh, yes we do.
[3:01:15] >> So,
[3:01:18] >> you got White Rock up there. That's a
[3:01:20] resort.
[3:01:22] >> Maybe we could do special sturgeon
[3:01:24] fishing.
[3:01:25] >> That's right.
[3:01:26] >> There you go. Guided trips on the
[3:01:28] Grantsville
[3:01:28] >> res. Exactly.
[3:01:33] >> Um, so that's sales tax.
[3:01:35] >> Um, so this is just kind of an overview
[3:01:38] of property taxes.
[3:01:40] Um, our current property tax rate for
[3:01:43] last year was 001368.
[3:01:46] Um, the average value of a home here in
[3:01:48] Gransville City is 530,000.
[3:01:51] Um, that was provided by the county. I
[3:01:53] called them yesterday. So, um, residents
[3:01:57] do get the primary residence
[3:02:00] discount, which is basically 55%. So,
[3:02:02] they're taxed on 55% of the value of
[3:02:04] their home. Um and then the county does
[3:02:08] offer the abatement programs that are
[3:02:10] offered through the state. Um which are
[3:02:12] things like the circuit breaker,
[3:02:14] veterans, indigent nonprofit and
[3:02:15] religious organizations also get a tax
[3:02:17] break. But for this year the um so the
[3:02:22] circuit breaker and indigen are based on
[3:02:23] your age and income level. So if you're
[3:02:26] considered low income which the state
[3:02:28] changes this value this amount every
[3:02:31] year but for this year it's 44,221.
[3:02:35] So if you make less than that in 2025
[3:02:40] then you can qualify for the circuit
[3:02:42] breaker or indigent and then um the for
[3:02:46] the circuit breaker you have to be older
[3:02:47] than 65. So 66 and plus um but that
[3:02:51] means you automatically would get a
[3:02:53] relief program. So they just have
[3:02:56] different programs to apply for
[3:02:58] typically by September 1st. So if you
[3:03:00] guys want to spread that around, it does
[3:03:03] help our lowincome households be able to
[3:03:07] pay their property taxes.
[3:03:08] >> But with our property taxes, so a a
[3:03:11] resident is taxed on just 55 a discount
[3:03:14] of 55%
[3:03:16] >> is what they're taxed on with their
[3:03:18] property tax, but a business is the full
[3:03:21] 100%. Is that correct? And that's why
[3:03:23] it's so critical
[3:03:25] to increase that commercial side of our
[3:03:29] revenue stream.
[3:03:30] >> Correct. And typically like the you know
[3:03:33] the value of a commercial property is
[3:03:35] going to be higher than the value of a
[3:03:36] residential anyway. And then yeah they
[3:03:40] would be paying 100% of their of the
[3:03:42] property tax on the value of 100% rather
[3:03:45] than a residential is
[3:03:48] give or take.
[3:03:50] >> Just one other thing that I think we we
[3:03:53] went through this last year, but our
[3:03:56] property tax rate went up as as
[3:03:59] individuals countywise, but our rate
[3:04:02] actually went down because it's
[3:04:03] proportional to that amount. So, I think
[3:04:07] if I remember right, um the mayor made
[3:04:11] it a point that actually Grantsville's
[3:04:13] portion of that rate actually was
[3:04:15] decreased. And it and it's I would say
[3:04:18] consistently done that, but it's it's
[3:04:20] done that in the past. If I remember
[3:04:22] like last year was that year that it did
[3:04:24] that.
[3:04:25] >> Correct. Sure.
[3:04:25] >> Yeah.
[3:04:26] >> And so typically the um because it's
[3:04:30] evaluated every year. So we actually
[3:04:31] don't have our certified tax rate yet
[3:04:33] for this year. Um the state hasn't
[3:04:36] released that information yet and the
[3:04:38] assessors don't even have to have our
[3:04:40] values in until June 8th. So we're a
[3:04:43] little it's early. Um but typically if
[3:04:47] the value goes up then the tax rate will
[3:04:49] go down like if the overall values go
[3:04:51] up. Um but and then it's like an inverse
[3:04:54] relationship. So the opposite be true as
[3:04:57] well. But um just to kind of put it into
[3:05:02] perspective a little bit. I did pull
[3:05:07] um
[3:05:10] some property tax
[3:05:13] info.
[3:05:15] Um just so these are what the taxable
[3:05:17] revenue um was for calendar year 21 22
[3:05:20] 23 24 25
[3:05:23] um and so you can see like as the
[3:05:28] taxable value went up our rate was
[3:05:30] actually going down. Um but then this
[3:05:33] year
[3:05:35] um excuse me sorry in 24 the taxable
[3:05:38] value went down and so our rate actually
[3:05:40] went back up from where it had been a
[3:05:42] year prior. Um, so on average with no
[3:05:45] tax increase, we typically collect an
[3:05:48] extra 117ish,000
[3:05:52] every year in tax. So
[3:05:54] >> the last five years.
[3:05:55] >> Yeah, that's correct.
[3:05:56] >> So that'd be like your growth.
[3:05:59] >> Yeah. So,
[3:06:02] >> but we also just learned that our
[3:06:04] increase for our employee benefits went
[3:06:06] up almost that much. So there went our
[3:06:08] extra right there just in
[3:06:11] increase to
[3:06:14] our price for benefits.
[3:06:18] >> Great.
[3:06:19] Okay.
[3:06:21] >> That's great.
[3:06:23] >> Is that everything?
[3:06:24] >> Yeah.
[3:06:24] >> You want to show any questions?
[3:06:26] >> Sorry.
[3:06:27] >> The tax breakdown
[3:06:29] percentage.
[3:06:30] >> Oh, sure. So with that, like if
[3:06:34] so, let's say we did a 50%
[3:06:37] increase from what the tax rate was last
[3:06:39] year. Um, this does have I had it broken
[3:06:42] out for the impact um would be. So like
[3:06:46] on a resident with I just put in the
[3:06:48] average value based on what the county
[3:06:50] had told me. So right now we would get
[3:06:54] $400 from that house for in property
[3:06:57] taxes. Um, if there was a 50% increase
[3:07:00] arbitrary, right, to be sure, this is
[3:07:03] just for presentation sake, it would be
[3:07:06] almost $600 from the house, which would
[3:07:08] mean their yearly increase was about
[3:07:10] $200, which would change their monthly
[3:07:13] payment $16.
[3:07:15] So, and then I also put in a commercial
[3:07:19] as an example as well of how much we
[3:07:21] would get from commercial.
[3:07:24] >> Could you show them what tool is that
[3:07:26] right now compared to where we're at?
[3:07:29] They just increased theirs.
[3:07:30] >> Yeah.
[3:07:31] >> So based on what Twill's rates was last
[3:07:33] year, that's 81% higher than what we're
[3:07:36] at. Um so that would be an extra $27 a
[3:07:41] month for people here based on our
[3:07:45] value.
[3:07:48] » And in our documentation for next week,
[3:07:51] we're proposing a what increase?
[3:07:53] >> I can't say.
[3:07:54] >> Okay. Not yet. That's not on the agenda.
[3:07:57] Yes. For 10,00.
[3:08:00] >> Yeah, I'm thinking 1000%. Sounds good.
[3:08:02] Thank you, guys.
[3:08:03] >> Well, you didn't you were the Jeopardy
[3:08:05] referring to you've been referring to
[3:08:07] the the Jeopardy quiz.
[3:08:09] >> It depends.
[3:08:11] >> Yeah.
[3:08:12] So,
[3:08:12] >> it depends.
[3:08:15] >> But again, this is
[3:08:16] >> took me like five to figure that out.
[3:08:17] >> A projection.
[3:08:20] >> It's just a projection because we don't
[3:08:21] know that valuation yet. So everything
[3:08:24] that she's gonna present is going to be
[3:08:26] a speculation
[3:08:28] we verified.
[3:08:30] >> Like I'm gonna be wrong for sure. So
[3:08:32] >> there she is.
[3:08:33] >> I'm not I'm going to buy a lottery
[3:08:34] ticket.
[3:08:35] >> Do you put a,000%.
[3:08:37] >> Yeah.
[3:08:38] >> Wow. Okay. So monthly increase 330
[3:08:41] bucks.
[3:08:42] >> Yeah.
[3:08:43] Well, I mean
[3:08:45] >> that's a
[3:08:47] >> it'll be the end.
[3:08:50] We've had some discussions in the past
[3:08:52] about point of sale sales tax. Where's
[3:08:55] that factored in?
[3:08:56] >> So that's in our sales tax report that
[3:08:58] we get every month. So that's just from
[3:09:01] in distribution from the state. So
[3:09:02] that's considered in our portion of the
[3:09:04] 1% that we get to keep our point of
[3:09:07] sale. So I do actually get a I have
[3:09:11] access I had to sign like NDA and stuff.
[3:09:13] So, um, but I can get a report every
[3:09:17] month and it breaks down how much we get
[3:09:18] from
[3:09:20] our like local businesses and we do get
[3:09:23] point of sale things for like Amazon,
[3:09:26] Target, Costco, Walmart, shopping
[3:09:28] online, things like that because they do
[3:09:30] happen in the city,
[3:09:32] >> but a lot at 180 Easter.
[3:09:35] >> Yeah.
[3:09:36] >> Could I just reiterate that on the
[3:09:37] record? Walmart delivery.
[3:09:40] >> Yes.
[3:09:40] >> That comes to Grantsville. the sales
[3:09:43] tax.
[3:09:43] >> Yeah. Yeah.
[3:09:45] >> Costco delivery.
[3:09:46] >> One, they deliver out here and then two,
[3:09:48] you could get a little I mean,
[3:09:51] >> a little something from it.
[3:09:54] >> So, we we talked about trying to
[3:09:58] we've had some push back from the
[3:09:59] citizens on just developing commercial
[3:10:02] or trying to get businesses. And we we
[3:10:06] talked about just trying to disclose or
[3:10:08] show them that
[3:10:11] value that's coming to the city.
[3:10:13] >> I mean, is that at one point I think
[3:10:16] Sherry put a link on the website to try
[3:10:19] and or maybe it was just talked about,
[3:10:22] but we're going to just try to track the
[3:10:24] benefit of businesses coming. Is that
[3:10:27] something that's worth tracking? is that
[3:10:29] >> yeah I mean we could even look back like
[3:10:32] however like I could pull a report from
[3:10:35] you know 5 10 seven last year however
[3:10:38] far back that we want to look just as
[3:10:40] we've noticed like some businesses
[3:10:42] growing here and just see how much our
[3:10:45] portion has gone up for that collection
[3:10:47] for the sales tax. It'd just be nice to
[3:10:49] let the citizens know that there's
[3:10:51] benefits.
[3:10:53] >> Yeah.
[3:10:53] >> For having them here, but
[3:10:57] I don't know how much work that is.
[3:10:59] >> Yeah, we we can look for sure because
[3:11:01] even just doing the summary sheet, I
[3:11:03] could share and we can just put them up
[3:11:04] there as far as what we were getting
[3:11:06] like this month versus what we were
[3:11:09] getting this month five years ago, you
[3:11:11] know, just kind of give a comparison of
[3:11:13] the benefit that we've had from that
[3:11:15] growth. Perfect.
[3:11:20] » Okay.
[3:11:21] >> Thank you.
[3:11:22] >> You're welcome.
[3:11:26] » Well done. We're excited for next
[3:11:27] Wednesday.
[3:11:28] >> Oh, are we work meeting, right?
[3:11:32] >> Next Wednesday. No, it's it's a regular
[3:11:35] meeting.
[3:11:35] >> It's just a long regular meeting.
[3:11:38] We should probably keep the mills here
[3:11:40] for next week.
[3:11:42] >> Say what? Make it a work meeting. Are we
[3:11:44] going to start at the same time? Seven.
[3:11:46] Seven.
[3:11:48] >> Okay.
[3:11:49] >> That one we have to with all the
[3:11:50] requirements with the um rules. That one
[3:11:53] is kind of a set. We can't change the
[3:11:55] time or don't want to because it makes
[3:11:57] it complicated.
[3:11:58] >> Hey, it depends.
[3:12:01] >> It depends one.
[3:12:05] >> All right. Um
[3:12:08] that concludes our training and item
[3:12:10] number five. Our next item agenda number
[3:12:13] agenda item number six is to adjurnn. If
[3:12:15] I have a motion to
[3:12:16] >> I make a motion we adjourn.
[3:12:18] >> I'll second.
[3:12:19] >> All in favor?
[3:12:20] >> I
[3:12:22] >> go mammoth.
[3:12:23] >> That's right.