1
00:00:29,520 --> 00:00:33,040
Thank you.

2
00:00:33,040 --> 00:00:35,920
but that was my first point.

3
00:00:40,500 --> 00:00:42,880
First, I enjoyed seeing you on the radio.

4
00:00:43,360 --> 00:00:45,280
I heard a lot about the radio.

5
00:00:45,700 --> 00:00:47,780
I was really glad to see you.

6
00:00:47,780 --> 00:00:48,420
Yeah, I was.

7
00:00:55,280 --> 00:00:57,280
But it's still a pass from.

8
00:00:57,820 --> 00:00:58,800
I was really glad to see you.

9
00:00:58,800 --> 00:01:00,260
I was really glad to see you.

10
00:01:00,560 --> 00:01:01,500
You can set up the code.

11
00:01:02,080 --> 00:01:02,460
Yes.

12
00:01:02,700 --> 00:01:03,140
Yes.

13
00:01:04,920 --> 00:01:08,860
You can set up the code.

14
00:01:10,760 --> 00:01:11,020
Yes.

15
00:01:11,020 --> 00:01:16,140
Yeah, it's in the office.

16
00:01:17,840 --> 00:01:18,540
Oh,

17
00:01:22,650 --> 00:01:23,050
it's here.

18
00:01:24,210 --> 00:01:26,870
Just a minute.

19
00:01:28,390 --> 00:01:29,790
Okay.

20
00:01:34,330 --> 00:01:37,130
Good tomorrow.

21
00:01:37,130 --> 00:01:39,590
I also, you know, you don't want it now.

22
00:01:39,830 --> 00:01:41,490
No, also another shouldn't pay for it.

23
00:01:42,270 --> 00:01:43,730
If you got it, it's good.

24
00:01:43,970 --> 00:01:44,090
Yeah.

25
00:01:44,710 --> 00:01:45,490
Thank you.

26
00:01:45,930 --> 00:01:46,450
Yeah.

27
00:01:46,870 --> 00:01:47,390
Yeah.

28
00:01:54,480 --> 00:01:55,380
Are we ready?

29
00:01:55,880 --> 00:01:56,360
It's time.

30
00:02:09,190 --> 00:02:10,310
All the meetings at order.

31
00:02:11,090 --> 00:02:13,050
It is 631.

32
00:02:20,600 --> 00:02:21,440
Audio check.

33
00:02:24,460 --> 00:02:25,480
Audio check.

34
00:02:26,200 --> 00:02:26,880
Audio check.

35
00:02:27,280 --> 00:02:27,800
Check.

36
00:02:35,550 --> 00:02:36,710
Did we hear Rocco?

37
00:02:38,030 --> 00:02:38,750
He tapped on it.

38
00:02:39,050 --> 00:02:39,330
Okay.

39
00:02:41,490 --> 00:02:42,830
All right, do we have any additions,

40
00:02:43,010 --> 00:02:44,550
deletions or corrections to the agenda?

41
00:02:51,260 --> 00:02:53,080
I move to approve the agenda.

42
00:02:54,440 --> 00:02:55,240
Do I have a second?

43
00:02:55,600 --> 00:02:56,080
A second.

44
00:02:57,220 --> 00:02:58,000
All in favor, aye.

45
00:02:58,320 --> 00:02:58,560
Aye.

46
00:02:59,540 --> 00:03:00,160
Anyone opposed?

47
00:03:02,280 --> 00:03:02,720
Passes.

48
00:03:03,360 --> 00:03:05,360
All right, it's time for public comment.

49
00:03:05,620 --> 00:03:07,380
Do we have anyone on Zoom or in person

50
00:03:07,380 --> 00:03:08,440
who would like to make a comment?

51
00:03:09,080 --> 00:03:09,520
Yes.

52
00:03:11,140 --> 00:03:12,020
Can you hear me?

53
00:03:12,800 --> 00:03:13,480
Yes, go ahead.

54
00:03:13,480 --> 00:03:15,960
Okay, my name is Howard Price.

55
00:03:18,640 --> 00:03:23,620
I don't know if the video is working or not. I'm having trouble with my computer, like always.

56
00:03:25,100 --> 00:03:31,840
I live at 6565 Grant Avenue and 10675 Honda.

57
00:03:33,380 --> 00:03:39,040
My house will be on Honda will be the only one physically.

58
00:03:40,740 --> 00:03:52,200
of causing problems or your, I guess you would say your supposed pump station will be causing terrible problems to my house.

59
00:03:56,110 --> 00:04:04,990
When I spoke to the city council about three weeks ago, I asked them a bunch of questions and I have yet to hear an answer back from our wonderful town council.

60
00:04:04,990 --> 00:04:11,070
So, some of the questions you're going to get for me tonight will be the same ones that I gave to them.

61
00:04:12,370 --> 00:04:19,650
First, how can it possibly build this pun station on Hondo, which is zoned residential?

62
00:04:20,930 --> 00:04:27,990
Although I do see now that you guys had asked or somebody had asked on October 12th,

63
00:04:27,990 --> 00:04:36,090
the doberries had asked to submit a variance application. I lived next door to where this is going

64
00:04:36,090 --> 00:04:43,850
to be done. I did not know about it until three weeks ago when I saw an article in the jackpot on

65
00:04:43,850 --> 00:04:55,090
the internet. That is totally against Green Mountain Falls restrict laws and by laws. I should have

66
00:04:55,090 --> 00:04:57,090
been notified right off the bat.

67
00:04:59,640 --> 00:05:06,520
I want to know why I wasn't notified was it because the CSU was

68
00:05:06,520 --> 00:05:12,300
afraid that this would get shut down by me. I've had enough trouble with CSU.

69
00:05:14,610 --> 00:05:15,770
I want to know why

70
00:05:15,770 --> 00:05:24,970
if it was submitted on October 12, 2022, I or my wife, neither one of us knew about this until three

71
00:05:24,970 --> 00:05:34,130
weeks ago. That is breaking code. I know that the GMF Board of Trustees is

72
00:05:34,130 --> 00:05:39,170
acting like their second-class citizens, that they have to answer to CSU. In

73
00:05:39,170 --> 00:05:45,430
fact, it's just the opposite. CSU has to answer to our town government, our

74
00:05:45,430 --> 00:05:50,590
town government. Not theirs in Colorado Springs. I'm not afraid to CSU and our

75
00:05:50,590 --> 00:05:56,770
trustees better not be either. We are their bosses. Yet we're following their rules.

76
00:05:57,670 --> 00:06:04,730
And I don't like it. I don't like it at all. I asked the town manager specific questions and one

77
00:06:04,730 --> 00:06:10,190
of them was going to be, what about parking? And this is street going to be open. And she said,

78
00:06:10,210 --> 00:06:16,250
absolutely, it's going to be open. Well, I'm a little thing that they mailed to me to mail because I

79
00:06:16,250 --> 00:06:18,670
I have water service in Colorado Springs.

80
00:06:18,990 --> 00:06:22,890
It says the road's gonna be closed in front of my house.

81
00:06:24,250 --> 00:06:28,410
The only way to get to my house is on Hondo,

82
00:06:28,690 --> 00:06:30,130
where they're gonna shut it down.

83
00:06:31,170 --> 00:06:32,630
That's a bunch of bull.

84
00:06:35,650 --> 00:06:38,110
I don't see a start an official start day

85
00:06:38,110 --> 00:06:39,790
or stop date on this building.

86
00:06:40,630 --> 00:06:42,850
I don't know why we need the building.

87
00:06:43,330 --> 00:06:45,190
It can be done underground.

88
00:06:45,190 --> 00:06:55,730
If there's that much space for parking on the side that the MDs are going to allow you can do it like you've done all the other pumps underground.

89
00:06:56,470 --> 00:07:05,010
They don't need the expense. We don't need to pay taxpayer money to build a beautiful little building to hold these pumps.

90
00:07:05,610 --> 00:07:12,570
Yes, it may be more trouble to perform maintenance underground. I don't care. That's their job.

91
00:07:13,890 --> 00:07:25,910
This is being pushed through. I don't know who's making money off of it. I don't know who's hands are in whose pocket, but I can tell you there will be some kind of injunction against this.

92
00:07:26,090 --> 00:07:33,830
You have not followed the laws. You have not followed what is set up and bring mountain falls for things to happen.

93
00:07:34,510 --> 00:07:36,250
You should be ashamed of yourself.

94
00:07:36,650 --> 00:07:37,910
You're the planning commission.

95
00:07:41,800 --> 00:07:43,640
I want to know why this is happening.

96
00:07:44,320 --> 00:07:47,120
I want to know why when they have all the land

97
00:07:47,120 --> 00:07:49,740
that they need to build something like this,

98
00:07:50,060 --> 00:07:51,760
that they don't do it up on their land.

99
00:07:52,980 --> 00:07:56,400
Honda was a horrible street, horrible street.

100
00:07:56,860 --> 00:07:59,200
If those of you that have lived there for a while,

101
00:07:59,220 --> 00:08:01,100
you know what it's like in the winter.

102
00:08:01,540 --> 00:08:03,100
You know what it's like in the spring.

103
00:08:03,100 --> 00:08:05,760
We had a five to eight foot hole in the road

104
00:08:05,760 --> 00:08:07,860
that took forever to get filled up,

105
00:08:08,120 --> 00:08:11,320
that road is not fit for the kind of traffic

106
00:08:11,320 --> 00:08:12,520
it's going to be getting.

107
00:08:13,680 --> 00:08:16,660
And then to say that you're gonna block off the street,

108
00:08:18,240 --> 00:08:23,420
my street on grant was blocked off for three whole weeks.

109
00:08:23,800 --> 00:08:26,380
We could not be home for three whole weeks

110
00:08:27,120 --> 00:08:28,240
where we supposed to live.

111
00:08:28,700 --> 00:08:30,340
Oh, well, get an apartment someplace,

112
00:08:30,660 --> 00:08:31,460
we're in a motel.

113
00:08:32,080 --> 00:08:33,200
Are you gonna pay for it?

114
00:08:33,300 --> 00:08:34,500
Oh no, we don't do that.

115
00:08:35,120 --> 00:08:37,640
So, we had to be out of our house for three weeks.

116
00:08:37,700 --> 00:08:40,100
It's a good thing I had the house on Hondo.

117
00:08:40,840 --> 00:08:44,240
And when they got done, the road looked like crap.

118
00:08:45,540 --> 00:08:47,240
Yes, they put red dirt on it,

119
00:08:47,380 --> 00:08:49,220
but they don't know what red dirt is.

120
00:08:49,380 --> 00:08:50,760
They don't know what road base is.

121
00:08:50,880 --> 00:08:52,600
I see that you're gonna put some road base

122
00:08:52,600 --> 00:08:54,040
on the parking area.

123
00:08:54,380 --> 00:08:55,620
What are you gonna do for Hondo?

124
00:08:57,300 --> 00:08:58,740
What are you gonna do for drainage?

125
00:09:02,220 --> 00:09:03,320
This is an eight.

126
00:09:03,320 --> 00:09:08,720
I appreciate your comments and I can understand your concerns.

127
00:09:09,760 --> 00:09:14,700
We will discuss it later in our meeting, but I appreciate.

128
00:09:16,060 --> 00:09:20,200
I'd like to know who's talking now. I can't see anything. Sorry, this is Lamar.

129
00:09:20,840 --> 00:09:21,800
Okay, Lamar.

130
00:09:22,220 --> 00:09:27,300
And we need to see if there's anyone else that has public comment as well. Thank you.

131
00:09:27,460 --> 00:09:28,540
Thank you, Lamar.

132
00:09:28,540 --> 00:09:29,340
Absolutely.

133
00:09:32,960 --> 00:09:35,680
We have someone with a hand up.

134
00:09:40,280 --> 00:09:44,820
I think it's if you could press the button so there's a blue light.

135
00:09:46,360 --> 00:09:47,640
Thank you.

136
00:09:47,640 --> 00:09:48,980
The name is Mack Patron.

137
00:09:50,880 --> 00:09:51,520
Oh,

138
00:09:56,320 --> 00:09:57,280
well, I'm sorry.

139
00:09:57,720 --> 00:10:01,840
My name is Mack Patron. I live at 10840.

140
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My middle street.

141
00:10:06,220 --> 00:10:06,740
and

142
00:10:11,890 --> 00:10:17,350
then complete agreement with Howard. I got a apparently the decisions have already

143
00:10:17,350 --> 00:10:25,510
been made because I got a notification from the water department in the mail today. They

144
00:10:25,510 --> 00:10:31,990
claim that they're going to build a pump station, that the structure will be similar in size

145
00:10:31,990 --> 00:10:40,270
to a two-car garage. Now, at the last meeting that I attended, I was told in front of the

146
00:10:40,270 --> 00:10:45,430
crowd and I'm sure it's on record that their building was going to be 1100 square feet.

147
00:10:46,370 --> 00:10:55,270
Now, I've been in the building trades for 55 years. I've built dozens of two-car garages.

148
00:10:55,770 --> 00:11:00,330
The smallest two-car garage you can build is about 20 by 20. That's 400 square feet.

149
00:11:00,330 --> 00:11:08,530
The typical 2-car garage is 24 by 24, which is 576 square feet.

150
00:11:09,270 --> 00:11:19,050
If it's going to be close in size to a 2-car garage, 1100 square feet is double the size of a 2-car garage.

151
00:11:20,190 --> 00:11:24,670
The other thing is that, and I have to agree with Howard on the zoning,

152
00:11:27,350 --> 00:11:38,630
The entire community up there is residential, spot zoning is frowned on by just about every

153
00:11:38,630 --> 00:11:48,050
planning department in the state, possibly the country, just popping in commercial property

154
00:11:48,380 --> 00:11:53,110
here and there in the midst of residential is not a good idea, never has been.

155
00:11:53,110 --> 00:11:59,030
and this one in particular is more than commercial.

156
00:11:59,250 --> 00:12:03,550
This is almost industrial and there's no place for it

157
00:12:03,550 --> 00:12:06,110
in that particular area.

158
00:12:06,870 --> 00:12:10,830
City of Colorado Springs owns property just about everywhere.

159
00:12:11,530 --> 00:12:13,590
There's no reason that it has to be there.

160
00:12:13,970 --> 00:12:16,370
If it's simpler for them or cheaper for them,

161
00:12:16,530 --> 00:12:19,030
I can understand that, but that doesn't make it right.

162
00:12:20,510 --> 00:12:21,270
Thank you.

163
00:12:23,110 --> 00:12:27,430
Thank you, Mr. Patron. Appreciate your comments. Do we have any other comments?

164
00:12:30,180 --> 00:12:32,700
Anyone else on Zoom wish to make public comment?

165
00:12:39,720 --> 00:12:40,760
Anyone else in the audience?

166
00:12:46,520 --> 00:12:55,260
Okay. It's time for us to approve our minutes. Are there any additions, deletions or corrections

167
00:12:55,860 --> 00:13:03,180
to our minutes of December 6th, Raka? I saw one correction in the minutes at the bottom of item six.

168
00:13:03,960 --> 00:13:07,080
There's the word key. I think should be changed to the.

169
00:13:08,180 --> 00:13:10,220
Oh, it was a typo. Okay.

170
00:13:13,280 --> 00:13:16,740
So I move to approve the minutes with that one correction.

171
00:13:18,020 --> 00:13:20,400
Does anybody else have other corrections for.

172
00:13:22,160 --> 00:13:22,800
Changes.

173
00:13:24,860 --> 00:13:25,480
Second.

174
00:13:26,580 --> 00:13:28,300
Second. All in favor. I.

175
00:13:28,600 --> 00:13:28,940
Aye.

176
00:13:29,640 --> 00:13:30,280
Anyone opposed?

177
00:13:36,770 --> 00:13:37,310
Okay.

178
00:13:37,310 --> 00:13:40,130
Okay, new business.

179
00:13:44,690 --> 00:13:46,350
We have none year.

180
00:13:48,390 --> 00:14:01,450
The issues and comments this evening. I guess I would put under other business and we can discuss it at that point in time because I have questions and I think it's worth a discussion.

181
00:14:01,450 --> 00:14:07,290
So we have the application for the car port and variances as new business.

182
00:14:08,070 --> 00:14:13,790
Oh, it says none next to new business, but it needs to be corrected.

183
00:14:14,250 --> 00:14:15,430
Oh, my apologies.

184
00:14:16,370 --> 00:14:21,690
Yeah, so I just listed the new business under there, but that application should be next.

185
00:14:22,170 --> 00:14:27,930
Okay, so we have this application for a car port construction with variances.

186
00:14:27,930 --> 00:14:34,790
and which one of, I guess, are you going to lead this?

187
00:14:37,000 --> 00:14:37,540
Yes.

188
00:14:52,340 --> 00:14:59,620
Yes, so I was notified of a potential structure going up at 10, 7, 7, 5, bell of a deer.

189
00:15:00,000 --> 00:15:27,620
went and checked it out. And the owner is here, then applicant, Ms. Jandy Berenstein, and her nephew, I believe, was starting to do work on replacing a carport. There's some pictures included in the packet that show how in disrepair, the old carport was. So this carport had existed since the 40s or 50s.

190
00:15:29,420 --> 00:15:37,040
1938. So a need of some replacement there. But anyway, so the applicants were not aware

191
00:15:37,040 --> 00:15:43,860
of just the zoning rules for Green Mountain Falls, you know, because it was such a small

192
00:15:43,860 --> 00:15:50,140
structure. So just I went and let them know of the requirements there and they were very

193
00:15:50,140 --> 00:16:04,160
responsive and immediately worked with me to get a surveyor on site to find some pins and also submit all the necessary applications.

194
00:16:05,060 --> 00:16:11,860
So upon the location of pins, we discovered that the well for one, the old

195
00:16:11,860 --> 00:16:18,600
And this is a cardboard actually encroached into the right of way just by the overhang.

196
00:16:18,760 --> 00:16:26,680
There was an over about a three foot overhang that was added at some point during the over the years.

197
00:16:27,800 --> 00:16:36,100
And so I'm just trying to get a picture here of the flag.

198
00:16:36,100 --> 00:16:50,480
So the red stakes there with the red flags on them and to indicate where the survey was able to find the pins and so we can see that typical of, you know, lots of lots of green mountain properties.

199
00:16:51,320 --> 00:17:00,920
There are some close neighbor contact here and so the pin actually originally where they had these posts.

200
00:17:01,900 --> 00:17:12,500
When I came on site they were moved a little bit further and so after we worked or after they worked with the surveyor to get these the pins flagged.

201
00:17:13,980 --> 00:17:29,900
They move those back so this is actually kind of an improvement in the overall situation in a number of ways but one is that we, you know, they're able to find their property pins and then realize that indeed the right of way starts.

202
00:17:29,900 --> 00:17:42,560
where this pin flag is. So, like a lot of properties, just by looking at it, the usable right of way is, you know, 20, 30 feet away from this towards the street.

203
00:17:43,400 --> 00:17:49,480
So, you know, just by looking at it, it seems like a usable yard or usable space for them.

204
00:17:49,480 --> 00:18:03,100
But indeed, the right of way starts there so they immediately adjusted their plans and push back the design so that would not have an overhang into the right of way.

205
00:18:03,520 --> 00:18:09,300
It does however require variances of the front and side setbacks.

206
00:18:10,260 --> 00:18:14,140
We bring up the site plan here.

207
00:18:15,740 --> 00:18:32,420
So basically as design now or as modified there's nine inches of overhang of the total footprint of the structure is nine inches back from the front setback and 12 inches okay.

208
00:18:32,600 --> 00:18:41,320
So, but we'll go with nine since that was what was submitted here gives them a little cushion and then two and a half feet to the side setback.

209
00:18:41,320 --> 00:18:49,020
setback. So we processed variance applications for those. And this is just showing the same

210
00:18:49,020 --> 00:18:55,300
information on the on the survey or on the document that the surveyer put together, he

211
00:18:55,300 --> 00:19:05,260
was able to find three of the four property pins minus this one here. And so also included.

212
00:19:05,260 --> 00:19:16,300
So the variance, let me get back to my summary sheet here so I can the variance was the

213
00:19:20,430 --> 00:19:22,490
notification

214
00:19:26,840 --> 00:19:40,880
of variance was published in the pikes be courier on January 18th, posted at town hall, January 20th and posted on property yesterday, January 23rd.

215
00:19:40,880 --> 00:19:46,680
off-filling the 15-day posting requirements before a public hearing at the February 7th Board

216
00:19:46,680 --> 00:19:47,780
of Trustees meeting.

217
00:19:49,900 --> 00:19:57,820
And so, and because this was submitted before the new land use code was in

218
00:19:57,820 --> 00:20:07,960
place, then we're going by the old code, exactly like the pump station situation. So, what we,

219
00:20:07,960 --> 00:20:18,080
and we also have a letter from the neighbors directly to the east just

220
00:20:18,080 --> 00:20:24,200
voicing that they have no concerns or objection to the reconstruction of the

221
00:20:24,200 --> 00:20:27,160
carport essentially in the same footprint as it was.

222
00:20:30,540 --> 00:20:32,820
So that's a summary of the

223
00:20:32,820 --> 00:20:42,200
application and the project. Here's the design of the carport itself and I'd be

224
00:20:42,200 --> 00:20:49,560
happy to answer any questions and the owner applicant is here as I stated so by

225
00:20:49,560 --> 00:20:58,120
code are we recall are you whoever is required to specifically reach out to

226
00:20:58,120 --> 00:21:02,820
specific neighbors and let them know? Or is it just this public publication?

227
00:21:03,460 --> 00:21:10,160
No, there's no mailing requirement in the old code and there is a posting on the site,

228
00:21:10,160 --> 00:21:16,100
which would in theory notify the neighbors. So even though it was only posted yesterday,

229
00:21:16,120 --> 00:21:24,440
that's still. For the public hearing on the board of trustees, then there's that 15 day threshold

230
00:21:24,440 --> 00:21:25,280
there for that.

231
00:21:30,680 --> 00:21:38,460
Yeah, the trustees have the final decision. This is basically to you for recommendation.

232
00:21:40,800 --> 00:21:42,380
Do I have a motion?

233
00:21:44,520 --> 00:21:50,300
So from what I read, this will be the same footprint. It will be just

234
00:21:50,300 --> 00:22:08,020
I was reconstructing the car port in the same location, same footprint, and I would distinguish this between if an applicant came to us with a new proposal to build something brand new on an area that didn't meet setbacks, I would give that more scrutiny.

235
00:22:09,080 --> 00:22:15,220
looking at this and looking at the situation, it's almost like being grandfathered, you know,

236
00:22:15,440 --> 00:22:21,220
just putting in a better structure in place in that same location. So that's the distinction

237
00:22:21,220 --> 00:22:30,940
I make, so that I have no further questions on it. I just have one. Is there a height requirement?

238
00:22:31,200 --> 00:22:35,000
We just didn't talk much about car reports. We talked about sheds with this car.

239
00:22:37,580 --> 00:22:49,440
for the old code, there's just a general height requirement of, I'm forgetting now, 35 or 25, it must be 35 feet of all of it.

240
00:22:50,960 --> 00:22:51,180
35.

241
00:22:53,140 --> 00:22:54,060
And so, yeah.

242
00:22:54,400 --> 00:22:55,340
That's a maximum.

243
00:22:56,800 --> 00:22:57,820
I'm sorry, maximum.

244
00:22:58,540 --> 00:22:59,940
And that's kind of a blanket.

245
00:23:01,420 --> 00:23:03,180
threshold for any structure.

246
00:23:03,420 --> 00:23:04,360
Okay, great.

247
00:23:04,640 --> 00:23:08,380
And I should have mentioned variances are, you know,

248
00:23:08,460 --> 00:23:15,480
the point of variances is not to just hand them out, you know, without reason,

249
00:23:15,740 --> 00:23:19,220
but they're meant to solve a hardship.

250
00:23:19,480 --> 00:23:25,020
So in this case, they have a hardship because just east of that of this,

251
00:23:25,100 --> 00:23:29,820
where the carport is between the carport and the cabin is basically

252
00:23:29,820 --> 00:23:37,300
their entire septic field. So they couldn't they can't just like move this spot over even though it,

253
00:23:37,480 --> 00:23:46,020
you know, to clear setbacks, you know, it would be ideal obviously per code, but because that septic

254
00:23:46,020 --> 00:23:53,540
field and the septic system is all there, then that's what creates the hardship along with not having

255
00:23:53,540 --> 00:23:59,600
another option of, you know, where that could go. There's not enough space, you know, in

256
00:23:59,600 --> 00:24:03,440
front of the house between the right of way and the house to do anything. And then the

257
00:24:03,440 --> 00:24:10,720
rear is just, you know, a steep hillside. So, so that's the that's the hardship that that

258
00:24:10,720 --> 00:24:17,760
variances should, you know, address and theory. Okay. Thank you. Any other questions?

259
00:24:19,340 --> 00:24:25,540
I'd move approval. Do I have a second? Second. All in favor? Aye. Aye. Aye. Aye.

260
00:24:25,920 --> 00:24:26,460
Anyone opposed?

261
00:24:28,500 --> 00:24:32,180
Passes. All right. Thanks. Thanks,

262
00:24:32,440 --> 00:24:37,720
Janie, for being here. The next step will be a Board of Trustees meeting on February 7th.

263
00:24:38,100 --> 00:24:43,600
And they'll be a public hearing as part of that. So anyone can make

264
00:24:43,600 --> 00:24:49,740
comment specific to the application. But after that, if approved, you'll be good to go.

265
00:24:51,100 --> 00:24:51,740
Thanks.

266
00:24:59,400 --> 00:25:06,540
I, in view of the comments and questions this evening, I'd really like to move other business up and

267
00:25:07,240 --> 00:25:13,620
wait on number seven and number eight on our agenda. I'd like to make that motion. Do I have a second?

268
00:25:15,260 --> 00:25:25,020
All the favor. Hi. Hi. Anyone opposed? All right, so to have this discussion, I believe some

269
00:25:25,020 --> 00:25:33,600
that the citizens that have spoken have some points and some concerns, I know that are valid.

270
00:25:34,160 --> 00:25:42,340
I know that when we spoke with CSU that evening, we asked the question, would anybody's property

271
00:25:42,340 --> 00:25:47,400
be blocked, would the streets be blocked at all? And they assured us that they would not be

272
00:25:48,760 --> 00:25:51,840
that evening. That's my memory. Do you have a different memory?

273
00:25:51,900 --> 00:25:56,200
I don't think they assured us that the road would never be closed. I think that they'd

274
00:25:56,200 --> 00:26:00,060
explain that there's going to be some disruption to the road and they would

275
00:26:00,900 --> 00:26:08,920
try to minimize it and to, you know, set up traffic control as necessary. I mean any project that

276
00:26:08,920 --> 00:26:18,760
involves water mains is going to disrupt a road. So I really don't think they've stated that

277
00:26:18,760 --> 00:26:25,140
there will be no road disruptions as part of the project. But for a citizen not to be able to

278
00:26:25,140 --> 00:26:30,020
enter their property or use their property. How long is that going to take place?

279
00:26:30,940 --> 00:26:48,280
I don't think that's necessarily the case I think that they would make every effort to not block the driveway for a significant amount of time and I think probably Becky has some more insight on that.

280
00:26:48,380 --> 00:26:50,840
The map shows that it's closed in front of that property.

281
00:26:51,540 --> 00:27:09,760
When we had talked to CSU, they had talked about doing a traffic control plan, which really means having somebody out there actually doing the traffic control blocking it while they're moving a piece of equipment and then allowing access when it's they talked about needing to divert traffic

282
00:27:09,760 --> 00:27:16,180
like through Colorado Avenue, I think at a certain point in time, we did discuss with

283
00:27:16,180 --> 00:27:23,400
them that if they were to be out in that roadway and be up above Colorado, it could prevent

284
00:27:23,400 --> 00:27:28,560
folks from being able to access their homes and also us being able to get emergency equipment

285
00:27:28,560 --> 00:27:36,080
up there. So we did express that. They assured us that they would work with us to make sure

286
00:27:36,080 --> 00:27:41,500
that everybody is able to get what they need to be, and that those delays are not, you

287
00:27:41,500 --> 00:27:44,340
know, they're not going to be for hours, that it could be for minutes.

288
00:27:44,940 --> 00:27:45,260
Okay.

289
00:27:45,560 --> 00:27:51,160
Because the detour on Colorado doesn't help that particular location.

290
00:27:51,620 --> 00:27:51,880
Exactly.

291
00:27:52,100 --> 00:27:56,340
And that's exactly what we discussed and brought to their attention, and they absolutely

292
00:27:56,340 --> 00:28:01,580
agreed that if they're working above there and it's blocking access, that they're going

293
00:28:01,580 --> 00:28:06,200
I need to be able to set up either one way traffic control, but not close it completely.

294
00:28:06,820 --> 00:28:06,880
Okay.

295
00:28:07,420 --> 00:28:07,580
All right.

296
00:28:08,440 --> 00:28:10,880
Yeah, that's kind of not what's stated on this.

297
00:28:11,160 --> 00:28:15,480
So I can see how people would be really concerned because it's this closure.

298
00:28:15,880 --> 00:28:16,700
What it says.

299
00:28:18,980 --> 00:28:22,620
So and that we are only option is this detour in green.

300
00:28:23,060 --> 00:28:26,500
So other questions that I have.

301
00:28:26,500 --> 00:28:51,280
So what was required in the way of notification under the old code what what so that was the same as what we did tonight so it's basically the official posting places which are you know a newspaper posting the website which was done town hall and then also a sign on the property that was there for.

302
00:28:51,280 --> 00:28:56,700
or probably three weeks at least before planning commission meeting.

303
00:28:56,700 --> 00:28:57,640
The planning commission meeting.

304
00:28:58,480 --> 00:29:04,120
And so, yeah, there's no mailing requirement that I did.

305
00:29:04,940 --> 00:29:07,060
What is our new code required?

306
00:29:07,700 --> 00:29:09,060
It does require a mailing.

307
00:29:11,820 --> 00:29:17,240
And so I have the variance checklist that you provided.

308
00:29:17,240 --> 00:29:19,160
I think in a recent meeting.

309
00:29:19,180 --> 00:29:20,420
Thanks for providing that.

310
00:29:21,060 --> 00:29:25,000
I think it might be helpful to add a section in there,

311
00:29:25,220 --> 00:29:26,960
which would be like the notifications,

312
00:29:27,060 --> 00:29:28,360
because you have a kind of a checklist,

313
00:29:28,580 --> 00:29:31,060
the application, the development plan, the procedure.

314
00:29:31,560 --> 00:29:33,280
I think for the planning commission,

315
00:29:33,440 --> 00:29:36,160
it would be helpful if there was another section in there

316
00:29:36,160 --> 00:29:38,780
about notifications that those were all made.

317
00:29:39,940 --> 00:29:41,720
So then we have kind of a check and balance.

318
00:29:41,980 --> 00:29:45,100
And then that reminds us to ask about that.

319
00:29:45,100 --> 00:29:51,140
and then make sure that the appropriate property owners adjacent have been

320
00:29:51,140 --> 00:29:57,680
notified and have had a chance to comment on it before we make a recommendation to the trustees.

321
00:30:00,020 --> 00:30:04,280
Make sense. Yes, absolutely.

322
00:30:32,770 --> 00:30:39,890
There's a lot of you that have a lot of money to do on their way to work, on their local

323
00:30:39,890 --> 00:30:40,210
work.

324
00:30:40,770 --> 00:30:43,970
They're not interested in looking at what a sign is up.

325
00:30:45,510 --> 00:30:49,510
So that's a miserable way to know what they're doing.

326
00:30:49,810 --> 00:30:54,550
Well, the good news is the new code is different and does require notifications.

327
00:30:54,910 --> 00:30:58,150
So that's mail notification.

328
00:31:03,380 --> 00:31:16,100
Well, it should be that could be the fee structure needs to be the fee schedule needs to be restructured according to the new code anyway. So that's one thing that could be put in there.

329
00:31:25,600 --> 00:31:32,460
So what are the mechanics for us to make sure the fee schedule? Is that something we need to put on our agenda to work on the fee schedule?

330
00:31:33,780 --> 00:31:40,060
It's in progress. I actually have a copy. I have a draft out there that I've created that I've

331
00:31:40,060 --> 00:31:50,580
got to mention to you, but it's out there and it has the it has the fee or rows that correspond

332
00:31:50,580 --> 00:31:57,100
to all the new processes as they're laid out and the new code. So they just values need to be put

333
00:31:57,100 --> 00:32:02,300
on there, and then, you know, you can add less postage or whatever that may make.

334
00:32:02,880 --> 00:32:07,540
And this is the once we get a draft of the fee schedule, it'll be something that we share to

335
00:32:07,540 --> 00:32:13,920
you to evaluate whether or not the fees that we've set up are not only in alignment with, you know,

336
00:32:14,080 --> 00:32:18,100
what the community, we don't want to create a hardship for anybody to be able to do anything.

337
00:32:18,760 --> 00:32:23,980
It's not intended to be a money maker for the town. It's just to help to defray some of those costs.

338
00:32:23,980 --> 00:32:32,120
As you said, and we will be evaluating that, so I'll share that with you and bring you in when we're when we're at that stage. Perfect. Thank you.

339
00:33:18,260 --> 00:33:20,500
I've made notes and we'll include that.

340
00:33:24,680 --> 00:33:29,340
Go ahead, Mack. Are you saying that this water pump is going to supply water to

341
00:33:29,340 --> 00:33:35,860
to Kristola and to this one in particular, or yeah, yep, yep,

342
00:33:40,660 --> 00:33:44,680
okay, I took to scope, but I understand

343
00:33:45,880 --> 00:33:56,280
when they put the water human planet in the early mid-Age, about that was they were a little more

344
00:33:56,280 --> 00:34:03,700
for coming on who got through the water. They were a little less than what I would consider

345
00:34:03,700 --> 00:34:13,840
less than honest about how it got done and some of the ways that things were done,

346
00:34:14,700 --> 00:34:20,840
put the water in it. The only thing I can say good about the water department is that City

347
00:34:22,680 --> 00:34:27,920
The city council, city council, city council, city councilt had, water, and pine心, I don't know

348
00:34:30,080 --> 00:34:31,000
that

349
00:34:34,620 --> 00:34:36,560
we might have to beade.

350
00:34:37,040 --> 00:34:41,200
Now if these were crew members and made a year after the meeting.

351
00:34:41,200 --> 00:34:49,660
So Kindern, Aaron's members, when they're done and when the council is open

352
00:34:49,660 --> 00:34:55,800
to complete the user pay that that seemed to be a new word at the time and they all joke on the

353
00:34:56,560 --> 00:35:06,280
user should pay. The users in you pass had already been paying 50% more than anyone else in

354
00:35:06,280 --> 00:35:13,340
don't pass a card at that time and helped to pay for it because of paying for

355
00:35:13,340 --> 00:35:17,760
or one and a half times what you see was downtown,

356
00:35:18,120 --> 00:35:21,700
helped to pay for a large part of the Mace of Water

357
00:35:21,700 --> 00:35:23,960
treatment plan in Colorado Springs.

358
00:35:24,400 --> 00:35:26,360
And we got untreated water.

359
00:35:27,480 --> 00:35:28,560
So our water was raw.

360
00:35:29,320 --> 00:35:32,960
And if you lived here, you would have a story

361
00:35:32,960 --> 00:35:36,380
about turning the bet of water on a given water

362
00:35:36,380 --> 00:35:38,260
and coming to have it come out like coffee

363
00:35:38,260 --> 00:35:43,180
with the grasshopper leaves and things both around the water.

364
00:35:43,900 --> 00:35:49,140
And many people complain an awful lot

365
00:35:49,140 --> 00:35:53,480
about the idea that when the lakes turn over,

366
00:35:53,720 --> 00:35:55,040
which is four times a year,

367
00:35:57,340 --> 00:36:01,800
no notification, and the people in the brewing flows.

368
00:36:02,700 --> 00:36:07,620
And with the washroom, so that was the experience.

369
00:36:08,260 --> 00:36:15,440
a huge beat. And the water here is a place to kill that point in so that the utility department

370
00:36:15,440 --> 00:36:19,900
never never mentioned that you're going to lay certain dirt over your company.

371
00:36:20,960 --> 00:36:26,940
It's not running the water for. And we've gained one and a half times the going rate for 31.

372
00:36:28,120 --> 00:36:34,480
Well, it helps to have a historical perspective, doesn't it? Yeah. Thank you. I have one more question

373
00:36:34,480 --> 00:36:37,300
and others may have questions on this topic as well.

374
00:36:38,120 --> 00:36:43,040
So Howard spoke this evening and talked about how

375
00:36:43,780 --> 00:36:47,520
as this map is drawn and as the information provided on it,

376
00:36:47,900 --> 00:36:50,940
states he's gonna be blocked and he can get into his property.

377
00:36:51,480 --> 00:36:53,660
I'm told this evening that's not gonna happen,

378
00:36:54,060 --> 00:36:57,480
but my question is what is his recourse if it does happen

379
00:36:57,480 --> 00:36:59,220
and what is the town's recourse?

380
00:36:59,500 --> 00:37:02,460
What, is this included in our contract?

381
00:37:03,800 --> 00:37:12,440
So we had involved Howard in some conversations and invited him to reach out directly with CSU and their PR team.

382
00:37:14,360 --> 00:37:17,680
Identifying that if he has concerns, he's probably not the only one.

383
00:37:18,280 --> 00:37:24,920
Invited him to speak directly to CSU and to my knowledge, he's not reached out to them.

384
00:37:26,200 --> 00:37:38,940
However, we will follow up and ensure that if they anticipate that anybody is going to be not having access to their homes or where they need to go that we have some advance notice in a way to get a hold of them.

385
00:37:39,540 --> 00:37:39,680
Okay.

386
00:37:39,680 --> 00:38:00,680
I also might keep in mind that store and you can mac use the mic please the zoom people can't hear you when keep in mind that the that the the piping that's stored at the bottom up all a there's about 780 feet of pipe there.

387
00:38:00,860 --> 00:38:03,360
That doesn't mean that that's all that they're going to need.

388
00:38:03,360 --> 00:38:16,440
So I would take whatever the utilities has to say with the grain of salt, they keep everything that they're doing close to their best.

389
00:38:16,820 --> 00:38:31,840
They don't feel like it's any of our business and maybe it's not until you drive it gets covered up or you're unable to get an ambulance to somebody who's had a heart attack.

390
00:38:32,900 --> 00:38:40,160
So that's something that you need to keep in mind, you need to keep an eye on these people, they are less than others.

391
00:38:41,860 --> 00:38:50,660
Well, I can tell you that all that you've just discussed were concerns that this commission had at the time this was brought to us.

392
00:38:52,200 --> 00:38:57,680
And we addressed it to the extent that we were able to.

393
00:38:59,310 --> 00:39:08,810
Good. I just uh Rocco. So getting into his residential zone for commercial industrial it's not

394
00:39:08,810 --> 00:39:16,570
but this is a public utility and if we look at our new code uh minor utilities are allowed

395
00:39:16,570 --> 00:39:24,650
in residential areas and that those are defined in the code and it talks about gas regulator stations,

396
00:39:24,650 --> 00:39:31,170
telephone service boxes, well water and sewer pumping stations and related underground and above

397
00:39:31,170 --> 00:39:37,570
ground pipes and wires. So that's just a point of information that public utilities are well within

398
00:39:37,570 --> 00:39:43,610
being approved for a conditional use in a residential zone area.

399
00:39:46,110 --> 00:39:48,070
Thanks for looking at that, Rocco.

400
00:39:49,410 --> 00:39:54,910
I think what's really important here is we have a new code coming out which we're going to talk about

401
00:39:54,910 --> 00:40:01,050
here in a second and give an update on that. It's really important for citizens to look at that

402
00:40:01,050 --> 00:40:08,490
code and we had a comment period but there's still the opportunity to bring things to planning

403
00:40:08,490 --> 00:40:15,530
commission to bring things to the Board of Trustees and say I have these concerns and the more involved

404
00:40:15,530 --> 00:40:20,730
you are and the more you look at the codes and see what's in there and how it may affect you

405
00:40:20,730 --> 00:40:31,770
Because we're only human. We can't think of all the ways that it might affect somebody and it's important for the citizens to participate and look at that as well.

406
00:40:32,810 --> 00:40:37,330
Are there other comments or questions on this topic? Yes, Ann.

407
00:40:37,330 --> 00:40:42,170
Well, I just like to tell you a personal story that happened to me just a year ago.

408
00:40:43,270 --> 00:40:50,710
I needed to turn the water off and hide you the cabin that I tried to stay in.

409
00:40:50,930 --> 00:40:53,530
It had frozen when the year my husband died.

410
00:40:55,070 --> 00:40:56,990
Well, they've changed all the rules.

411
00:40:57,190 --> 00:41:01,630
I used to get Brian Johnson, who's my agent, to do that for me.

412
00:41:02,230 --> 00:41:07,250
He now had to have somebody come up and be with him to do it, because people were still

413
00:41:07,250 --> 00:41:14,230
water they said or something. Well, we had the order in, he had done it. It was getting

414
00:41:14,230 --> 00:41:19,810
colders, you know, everything. And I was so worried he had done everything he did. I called

415
00:41:20,450 --> 00:41:28,450
and got people that had no power. Well, I looked on the line on Zoom or whatever you call

416
00:41:28,450 --> 00:41:36,530
it and found out the city council because they're the directors. And I emailed them and they

417
00:41:36,530 --> 00:41:42,590
were meeting at that time and a girl called me right then and she said, I'll make sure

418
00:41:42,590 --> 00:41:50,290
they see your email. That afternoon my water was turned off. The directors knew it and

419
00:41:50,290 --> 00:41:58,430
they called the bureaucratic tangle to get it done because they make certain calls. They

420
00:41:58,430 --> 00:42:03,490
don't have a lot of calls up here. They don't have enough people to cover everything.

421
00:42:04,090 --> 00:42:08,150
But I just explained that, you know, if the water froze, I was going to sue them.

422
00:42:09,650 --> 00:42:18,390
And I probably wouldn't have, you know, but, but, but sometimes the citizen has to be brave enough just to go to the top and say,

423
00:42:20,550 --> 00:42:22,930
I need to stand and sometimes it works.

424
00:42:23,410 --> 00:42:24,430
It did for me.

425
00:42:25,670 --> 00:42:27,810
Any other questions or comments? Yes.

426
00:42:27,810 --> 00:42:44,430
Just for Becky. So what is the recourse as this project, you know, as any other projects occur in town to be sure, because there's been a bunch of flood ups with the selling base and I mean, maybe they couldn't be helped and we've all been OK, whatever.

427
00:42:44,850 --> 00:42:57,180
But is there some recourse that, you know, to protect us after we OK these different companies to come in and I mean maybe it is the county commission.

428
00:42:58,640 --> 00:43:01,080
For the CSU issues, right?

429
00:43:01,900 --> 00:43:07,740
I think the best thing that we can do is always just to be aware of these issues if people are experiencing bring them.

430
00:43:08,100 --> 00:43:13,480
We've built a pretty good relationship with CSU and doing this project.

431
00:43:14,040 --> 00:43:23,940
We're continuing to foster those relationships and we do have those channels we do I do feel as though we're being heard we've worked through these what if situations they've been really receptive.

432
00:43:24,860 --> 00:43:29,400
to our concerns and, you know, part of this public information that they put out the

433
00:43:29,400 --> 00:43:34,780
mailer was hoping to get information out so that people weren't caught off guard. That

434
00:43:34,780 --> 00:43:41,720
was closely coordinated with the town. We approved a draft of it. I didn't realize

435
00:43:41,720 --> 00:43:46,760
that it looked like people were going to be blocked out of their homes and that's what

436
00:43:46,760 --> 00:43:51,320
was communicated. That's not how I interpreted it. Of course, that's, you know, always interpretation.

437
00:43:52,660 --> 00:43:58,280
So we'll, the best thing come to us and we'll help work through that.

438
00:43:59,060 --> 00:44:04,580
The stealing basins was, you know, anytime you open the ground, you find things that you don't expect to be there.

439
00:44:04,760 --> 00:44:06,040
It's, it's pretty typical.

440
00:44:07,760 --> 00:44:14,960
And, and we just work through things. It's part of it's just, that's the price of getting things done.

441
00:44:14,960 --> 00:44:17,240
And while my ARC, can you hear me?

442
00:44:17,740 --> 00:44:18,100
I can.

443
00:44:18,460 --> 00:44:19,760
This is Howard Price.

444
00:44:20,060 --> 00:44:24,340
And I want you to know, yes, I did call Colorado Springs

445
00:44:24,340 --> 00:44:25,180
Utilities.

446
00:44:25,680 --> 00:44:26,700
I left a message.

447
00:44:27,340 --> 00:44:29,580
I don't remember her name, but it is the name

448
00:44:29,580 --> 00:44:31,160
that the town manager gave me.

449
00:44:31,440 --> 00:44:34,280
I left a message, said that I was leaving town.

450
00:44:34,480 --> 00:44:37,940
I gave her a no charge call number

451
00:44:37,940 --> 00:44:40,240
that she could get me here in Costa Rica.

452
00:44:40,660 --> 00:44:42,000
I needed to talk to her.

453
00:44:42,120 --> 00:44:43,260
It was very important.

454
00:44:43,260 --> 00:44:46,000
no return call.

455
00:44:48,750 --> 00:44:50,330
Becky, is that something you can help

456
00:44:50,330 --> 00:44:59,640
powered with to get the communication going? Certainly, and Mr. Price, I did copy you on that email.

457
00:45:00,000 --> 00:45:23,580
Maybe email is a great way to reach out to her as well. I can resend it if you'd like. And if you remember what I said, I have nothing against public relations people, but they really don't know anything they just are told what to say. I should have called the head of CSU. That is, that is probably my fault for not doing that.

458
00:45:25,640 --> 00:45:28,920
I also, since you brought it up on the other

459
00:45:30,500 --> 00:45:38,100
comments that were done, I believe that their wall that they're building is on the property line.

460
00:45:40,800 --> 00:45:48,840
It looks to me from the scale that I've got here. It looks like this wall that they're building

461
00:45:50,660 --> 00:45:57,380
between them and between the property they're going to be on in my property. They're building a wall

462
00:45:57,380 --> 00:45:59,400
and it's going to be right there on my driveway.

463
00:45:59,660 --> 00:46:01,760
I mean, within inches of my driveway.

464
00:46:05,060 --> 00:46:09,610
How many inches did we say nine inches?

465
00:46:09,970 --> 00:46:10,470
Is that correct?

466
00:46:12,050 --> 00:46:15,050
Not on, no, this is the CSU.

467
00:46:15,770 --> 00:46:16,550
I'm looking at this.

468
00:46:16,570 --> 00:46:17,090
Oh, no, for instance.

469
00:46:17,410 --> 00:46:18,610
Okay, okay, sorry.

470
00:46:18,950 --> 00:46:21,090
And it is on my driveway.

471
00:46:21,410 --> 00:46:21,810
For this?

472
00:46:23,310 --> 00:46:25,290
It is over the covert.

473
00:46:27,890 --> 00:46:30,370
And there's so many things that can be said,

474
00:46:30,370 --> 00:46:39,110
that they're going to have, there's going to be disruptions and I'm really the only one who's

475
00:46:39,110 --> 00:46:49,030
going to be disrupted, totally disrupted. There was no sign put up before the town meeting.

476
00:46:49,670 --> 00:46:56,750
Yes, there was. No, there was today, there was put up the day that I met with the town manager.

477
00:46:56,750 --> 00:47:05,550
And when I got out, I went over there and then that's where the sign was, so I had I had voiced it, but I also said I was going to be out of town.

478
00:47:06,230 --> 00:47:11,450
I told the town manager I was going to be out of town and I think I gave her the number.

479
00:47:12,470 --> 00:47:14,110
So I could have been reached.

480
00:47:16,160 --> 00:47:17,860
This is Anne.

481
00:47:18,300 --> 00:47:20,440
Yes, I'm one of the commissioners Howard.

482
00:47:21,100 --> 00:47:25,880
Yeah, and I remember you when you were on trustee.

483
00:47:26,180 --> 00:47:30,800
Yeah, but I was going to say that, you know, maybe what I did.

484
00:47:31,500 --> 00:47:35,960
Sometimes our own people can't reach them any better than we could personally.

485
00:47:36,520 --> 00:47:41,340
And you just have to go to the top like I did and sometimes that'll do the trick.

486
00:47:41,340 --> 00:47:49,040
Yeah, sometimes it does, but the notification I should have been notified in October when this was taking place.

487
00:47:49,400 --> 00:47:52,200
It's harder for people who are in and out of town.

488
00:47:52,940 --> 00:47:56,340
Well, and it sounds like our old code.

489
00:47:58,090 --> 00:48:03,740
I didn't cover notifications as well as our new code is now going to cover them.

490
00:48:04,500 --> 00:48:06,440
Doesn't help me any in my property.

491
00:48:06,440 --> 00:48:11,840
No, no, it doesn't. No, it doesn't. And it is going to lower the property value of my house.

492
00:48:16,350 --> 00:48:23,530
I just don't understand. I've asked the question. Why it has to be built in a house? Why can it be

493
00:48:23,530 --> 00:48:30,970
underground like the other pumps? And I'm not getting an answer to that. I did. I even left that message.

494
00:48:32,050 --> 00:48:38,170
All right. If you would, if you would like to send me the list of issues that we have,

495
00:48:38,170 --> 00:48:43,890
We talked about, together, an actual specific list of the concerns or issues that you're

496
00:48:43,890 --> 00:48:49,450
having, that will help me to better get you the answers that you're seeking.

497
00:48:50,430 --> 00:48:52,570
And we can handle this offline.

498
00:48:52,750 --> 00:48:55,650
The Planning Commission does have some additional things they need to get to tonight.

499
00:48:56,310 --> 00:48:57,810
I will be more than happy to.

500
00:48:58,350 --> 00:48:59,090
I appreciate it.

501
00:48:59,750 --> 00:49:00,010
Yeah.

502
00:49:00,330 --> 00:49:00,770
Thank you.

503
00:49:01,250 --> 00:49:02,110
Thank you, Board.

504
00:49:02,850 --> 00:49:03,150
Absolutely.

505
00:49:03,490 --> 00:49:03,850
Thank you.

506
00:49:04,310 --> 00:49:05,030
All right.

507
00:49:05,030 --> 00:49:17,710
All right, let's move to our old business land use code update because that should go quickly and then that gives us plenty of time for our discussion about the contract planner.

508
00:49:19,270 --> 00:49:20,190
Nate, is that you?

509
00:49:22,010 --> 00:49:29,870
Just a quick update to say that a reminder that the new code went into effect on the 20th last Friday.

510
00:49:29,870 --> 00:49:49,290
And the grant has been closed out and final reimbursement received from DOLA, so there was a, I can kind of give you a final report here on what's been spent.

511
00:49:50,610 --> 00:49:51,490
And

512
00:49:57,410 --> 00:50:05,850
while I'm doing that, the code updates for the short term rental and the new land use

513
00:50:05,850 --> 00:50:11,650
have been sent to Munich code for updating on our online platform.

514
00:50:19,810 --> 00:50:41,410
So basically the total spend with Austin was $14,566.50 total project spend was

515
00:50:47,520 --> 00:50:52,680
$46,000.

516
00:50:52,680 --> 00:51:13,820
So basically to this date, basically the town had spent half of that. So Dola was doing a 50% match. So the town contributed 23,000 three dollars and 57 cents. Dola essentially matched that and that all of that reimbursement has been received.

517
00:51:13,820 --> 00:51:25,740
The town has received funds from the Kirkpatrick family foundation as well to cover that portion that the town spent.

518
00:51:26,280 --> 00:51:37,900
So obviously the second half of that project was very efficient and appreciated Austin's professionalism and efficiency with that.

519
00:51:37,900 --> 00:51:54,240
And that's where I'm leaving it. So any questions on that? Yeah, and I'm asking the question then. So with the Kirk Patrick money, then actually the town didn't have to pay anything.

520
00:51:58,160 --> 00:52:11,660
And we really appreciate you coming coming in this evening, Nate, to go over all this. I know your last day was Friday, so we appreciate that very much.

521
00:52:12,320 --> 00:52:12,720
Robona.

522
00:52:12,720 --> 00:52:25,120
Um, well, we might want to get this last application across and perhaps I'll be at the next board meeting. We'll see how comfortable.

523
00:52:25,600 --> 00:52:29,420
Bow is with or Becky to present it.

524
00:52:29,600 --> 00:52:34,600
I think at our last thanks for being here Nate at our last planning commission meeting.

525
00:52:34,600 --> 00:52:44,580
There was discussion about the new map, the land use map, and I think Austin said he would get with you offline to figure out the process on that.

526
00:52:45,060 --> 00:52:51,260
Has that been passed over to go to kind of tie it up?

527
00:52:51,260 --> 00:53:15,700
No, I mean, I could do some GIS work perhaps for the town, if Bo's not comfortable doing that or Becky, I don't know if the actual project in GIS, I don't know that we have that for the existing land use map.

528
00:53:15,700 --> 00:53:37,660
I don't know who put that together. That was Logan Simpson. Okay. We may be able to get that from them. They've been pretty good about sharing. And in fact, it may be in that download of files that we received from them. I just haven't really looked specifically, but it wouldn't be too hard to recreate and then obviously update just the new zone.

529
00:53:37,660 --> 00:53:42,720
So I'll just bring him that up because it still needs to be completed.

530
00:53:42,920 --> 00:53:47,000
That needs to be kept on our agenda to make sure that that unfolds with the cracks.

531
00:53:47,280 --> 00:53:47,420
Yes.

532
00:53:48,820 --> 00:53:51,120
So what's our next step on that?

533
00:53:54,980 --> 00:53:59,840
Probably contacting Austin and just following through with that.

534
00:54:00,080 --> 00:54:01,380
That's for the rezoning correct.

535
00:54:01,780 --> 00:54:01,940
Yes.

536
00:54:02,220 --> 00:54:06,140
Yeah, so I would suggest that since Austin helped us through that.

537
00:54:06,140 --> 00:54:14,900
The land use code he's familiar with the project, it'll be most efficient that we utilize his services to help get that rezoning adopted.

538
00:54:15,920 --> 00:54:21,840
And probably I don't want to put too much of the planner duties on bow while he's I agree.

539
00:54:22,340 --> 00:54:28,620
So I think I would like to work with Austin and the contract planner to ensure that that's accomplished.

540
00:54:28,620 --> 00:54:30,620
Okay, all right, we'll just keep it.

541
00:54:31,500 --> 00:54:37,940
Rockle will remind us or we'll keep it in front of mine that that makes sure that you are to do list. Thank you. Yes.

542
00:54:38,900 --> 00:54:40,760
I have one more note I've forgotten.

543
00:54:41,260 --> 00:54:48,080
I hate to jump around tonight, but one other question on the pump station.

544
00:54:48,780 --> 00:54:57,260
It was brought to my attention that they're using corrugated metal, which I don't think is maybe to code for that area.

545
00:54:57,260 --> 00:55:06,540
does anybody know old codes if there were restrictions on materials? It's not the earth colors or the

546
00:55:06,540 --> 00:55:11,500
earth kinds of materials that I think was in the old code.

547
00:55:15,150 --> 00:55:17,190
That was for sighting or roofing as I

548
00:55:17,190 --> 00:55:17,650
remember.

549
00:55:23,850 --> 00:55:26,290
I think yeah, I think it's another proposal.

550
00:55:28,190 --> 00:55:31,030
Not the building. Yeah.

551
00:55:51,550 --> 00:56:00,370
So prohibited. Okay. So is that something that we can address with CSU because that's not going to meet our codes? I will bring it up with them. Okay.

552
00:56:00,890 --> 00:56:07,050
I thought that got changed because metal roof became popular. It used to save.

553
00:56:08,270 --> 00:56:11,730
Well, whether it got changed or not, this was passed under old codes.

554
00:56:12,590 --> 00:56:13,610
That's gone now.

555
00:56:22,390 --> 00:56:23,850
Sorry, are you going to dress that with them?

556
00:56:24,290 --> 00:56:27,030
I'll bring it up and see how they like. I just let them know that that's something

557
00:56:27,030 --> 00:56:30,510
that we notice in it. It doesn't meet our code. Right, it doesn't meet the code.

558
00:56:30,510 --> 00:56:37,230
But I think, I think though the section in the code looks like it may be dealing with

559
00:56:37,230 --> 00:56:40,630
Fencing? Well, you know, about 16.

560
00:56:41,310 --> 00:56:42,030
Yeah.

561
00:56:45,230 --> 00:56:46,990
They talk about

562
00:56:46,990 --> 00:56:47,390
Fencing.

563
00:56:48,050 --> 00:56:50,090
They talked about the periods.

564
00:56:50,430 --> 00:56:50,710
Like that.

565
00:56:51,010 --> 00:56:51,090
Fencing.

566
00:56:51,930 --> 00:56:52,650
Fencing.

567
00:57:00,770 --> 00:57:01,490
Fencing.

568
00:57:08,550 --> 00:57:09,270
Fencing.

569
00:57:09,270 --> 00:57:16,870
So that specific area to me reads like it's fencing.

570
00:57:21,930 --> 00:57:24,330
Well, they could do something that would look nice.

571
00:57:25,190 --> 00:57:29,990
I'll bring it up and I'll have Austin review that and make a recommendation as well.

572
00:57:30,230 --> 00:57:31,850
Okay. Thank you.

573
00:57:32,310 --> 00:57:33,010
All right.

574
00:57:33,370 --> 00:57:39,730
So I did want to address Mr. Price's statement about the sign just because it was definitely an accurate.

575
00:57:39,730 --> 00:57:47,370
I saved a photo on my phone when I posted that and I was on October 28th and the meeting he was

576
00:57:47,370 --> 00:57:54,870
speaking about, I think he came in before, right before, after the board meeting, which was on

577
00:57:56,130 --> 00:58:04,510
November 15th. So, anyway, so the sign was up. But no, October 12th was our meeting, correct?

578
00:58:04,510 --> 00:58:08,130
No, November 8th was our meeting.

579
00:58:13,980 --> 00:58:15,520
Okay, thank you for addressing that.

580
00:58:18,140 --> 00:58:23,560
All right, unless there's any other old business that needs to be brought up,

581
00:58:23,680 --> 00:58:28,560
we can move to our discussion about the contract plan or scope of services.

582
00:58:31,460 --> 00:58:40,400
And Bow was kind enough to provide to us the ad.

583
00:58:40,400 --> 00:58:46,540
I don't think it made it into our packet, but I don't think it made it into your packet.

584
00:58:46,640 --> 00:58:51,660
He emailed out the posting that we put and I didn't realize that it didn't have the

585
00:58:51,660 --> 00:58:52,460
job description.

586
00:58:53,080 --> 00:58:53,520
No, it didn't.

587
00:58:53,820 --> 00:58:57,380
So, I have emailed you the job description and I have printed copies.

588
00:58:57,600 --> 00:58:57,980
It'll have that.

589
00:58:58,020 --> 00:58:59,400
Did it come from you, Becky?

590
00:58:59,720 --> 00:59:00,740
Yeah, from me.

591
00:59:01,580 --> 00:59:03,600
And you have copies for us as well?

592
00:59:03,920 --> 00:59:04,320
Yes, indeed.

593
00:59:04,680 --> 00:59:05,020
Wonderful.

594
00:59:05,300 --> 00:59:05,760
Thank you.

595
00:59:45,220 --> 00:59:47,440
I'll give everybody a minute to look it over.

596
00:59:51,670 --> 00:59:55,370
Is it possible to put it on the screen where the zooms can see it?

597
00:59:57,790 --> 00:59:58,970
Did you copy the clerk?

598
00:59:58,970 --> 00:59:59,450
Okay.

599
01:00:00,940 --> 01:00:29,760
Thank you. Did you say this is the same as the thing on the website? Or has it been changed a little bit? So this is the copy that we revised in May. I want to say I think that's what's at the top of there. And we did post this on the website when we were recruiting recruiting for a planner and then determined that it was probably best that Nate stay in that capacity to see us through the land use code rewrite.

600
01:00:29,760 --> 01:00:35,940
right? So we ended up taking it down. Nate was gracious with his time and energy.

601
01:00:37,260 --> 01:00:44,780
And I'll remind the commission that it was our strong recommendation to the BOT that

602
01:00:45,310 --> 01:00:52,760
we felt like they didn't need to hire a part-time planner that a contract planner would serve

603
01:00:53,400 --> 01:01:14,900
our needs and as we are looking at part-time plan or contract planers we need to have a scope of services to present to them so that they understand what we are expecting and we need to understand so we have all the same expectations on both sides.

604
01:01:16,940 --> 01:01:19,320
Is there anything in the budget for this position?

605
01:01:19,840 --> 01:01:20,540
Excellent question.

606
01:01:25,060 --> 01:01:28,300
So in talking to a couple of different contract planners

607
01:01:28,300 --> 01:01:31,280
that are familiar working in this capacity with communities,

608
01:01:31,680 --> 01:01:37,140
they have some recommended ways in which we are able to build into the fee schedule

609
01:01:37,800 --> 01:01:43,440
and absorb a majority of the cost of the contract planner through the applications.

610
01:01:43,440 --> 01:02:00,520
That was there. That's what they suggest. However, it would mean that our fees to our applicants are significantly higher than what towns people have been used to paying.

611
01:02:00,520 --> 01:02:17,820
And so that was a huge concern to me because I don't want to have something that's so prohibitive that people are not ever going to come and and do things right and make applications as they're supposed to do.

612
01:02:18,340 --> 01:02:25,920
Well, it ties in with our discussion we just had we you don't want to make things burdensome on the applicant.

613
01:02:27,240 --> 01:02:32,120
To where nobody wants to do anything or at least do anything on the books right.

614
01:02:32,800 --> 01:02:35,920
They want to serve event the process if it becomes prohibited.

615
01:02:36,780 --> 01:02:38,920
So we had just talked about that.

616
01:02:39,480 --> 01:02:39,900
We did.

617
01:02:40,660 --> 01:02:42,620
We did just talk about that tonight.

618
01:02:42,620 --> 01:02:45,480
So that was a huge concern of mine.

619
01:02:45,780 --> 01:02:48,780
I mean, you're talking about making up for not only the salary,

620
01:02:49,280 --> 01:02:51,080
but then travel expenses on top of that.

621
01:02:51,520 --> 01:02:52,700
So it's pretty expensive.

622
01:02:53,960 --> 01:02:56,060
Becky, are you saying there's nothing in the budget?

623
01:02:56,060 --> 01:02:59,540
So all the costs has to be recovered from fees.

624
01:03:00,220 --> 01:03:01,060
Not entirely.

625
01:03:01,260 --> 01:03:04,500
We did put in a little bit for a part-time person

626
01:03:04,500 --> 01:03:07,340
in whatever capacity ends up needing to be.

627
01:03:09,760 --> 01:03:36,200
And you know, I think what we need to do is kind of look at what a typical application we select a planner we look at what a typical application is going to what how much time it's going to require and look at what that fee is going to be and it could we could, you know, use the simple variance as an example in talking to one of the contract planners, she had said that

628
01:03:36,200 --> 01:03:45,260
But another thing that they suggest communities do, and she sent over an example from the

629
01:03:45,260 --> 01:03:51,620
town of Morrison, but that they take a deposit from, you know, the town would take a deposit

630
01:03:51,620 --> 01:03:56,700
from the applicant, and then any unused portion would be refunded.

631
01:03:57,720 --> 01:04:03,680
Process ends up being really nice, because it encourages applicants to be very efficient

632
01:04:03,680 --> 01:04:13,420
make sure that they get their documents in and it encourages efficiency. So as we go into this,

633
01:04:13,420 --> 01:04:19,640
I think it just ends up being a further conversation and if we feel as though the cost that's passed

634
01:04:19,640 --> 01:04:29,160
on to the applicant is outside of what's typical or burdensome, that's something that the board can

635
01:04:29,160 --> 01:04:34,340
review. To Mike's question, what was the amount that

636
01:04:34,340 --> 01:04:37,840
y'all have put aside so far? Please stand by.

637
01:04:39,640 --> 01:04:42,920
Well, she's looking at that. Nate did have it pulled up.

638
01:04:44,380 --> 01:04:49,780
So there's a combination of there's $10,000 for part time labor,

639
01:04:50,040 --> 01:04:54,760
and there's another 15 in the professional services.

640
01:04:55,340 --> 01:04:57,980
I think that 15 was for our accounting.

641
01:04:57,980 --> 01:05:07,560
Yeah, but that that 10,000 can help to offset some of that Nate, were you performing this function up to this point?

642
01:05:08,940 --> 01:05:12,900
Yes. Any reason why bouquet is

643
01:05:16,220 --> 01:05:17,400
that in his job description?

644
01:05:17,580 --> 01:05:23,480
It is not in his job description. Nate was actually doing one and a half positions worth of work.

645
01:05:25,840 --> 01:05:35,000
the benefit and the reason why that that was able to be accomplished was that Nate was familiar. He'd been the town planner before he took on the clerk and treasure role.

646
01:05:35,860 --> 01:05:46,060
I think that at least initially it is something that is I don't want to cut off one hand to make the other hand bigger.

647
01:05:46,060 --> 01:05:52,980
I'd like to allow both the opportunity to settle into his his primary position before taking on

648
01:05:52,980 --> 01:05:53,860
anything additionally.

649
01:05:58,200 --> 01:06:02,280
And I should say I had experienced with the clerk and treasure job as well

650
01:06:02,280 --> 01:06:10,180
before so I hit the ground running in all respects so it's not easy to to do to get caught up with

651
01:06:10,180 --> 01:06:17,080
everything so I learn everything from scratch. So the answer to Mike's question is 10,000 is that correct?

652
01:06:17,080 --> 01:06:18,180
As

653
01:06:23,980 --> 01:06:32,300
far as looking at this job description for part-time planner, a lot of tasks are administrative, updating the website.

654
01:06:38,540 --> 01:06:41,440
The agenda is the minutes, things like that.

655
01:06:42,160 --> 01:06:45,060
First point of contact would probably be staff here.

656
01:06:45,840 --> 01:06:54,460
Right. So, I guess the question would be out of these tasks, which are the ones, the administrative ones that don't need to be outsourced.

657
01:06:54,460 --> 01:06:59,060
and eat at that $10,000 for the planner.

658
01:07:07,120 --> 01:07:09,700
Are any of these in those job description,

659
01:07:10,040 --> 01:07:12,300
any of these administrative functions?

660
01:07:15,120 --> 01:07:17,500
So you'll notice that some of the language in there

661
01:07:17,500 --> 01:07:19,760
is very boilerplate of all positions.

662
01:07:20,820 --> 01:07:24,120
And I do agree that first point of contact,

663
01:07:24,460 --> 01:07:26,440
the updating the website, those are not things

664
01:07:26,440 --> 01:07:28,060
that we would contract out.

665
01:07:28,180 --> 01:07:30,740
Those are things that we would continue to do here internally.

666
01:07:31,860 --> 01:07:44,660
I think that really rather than identify the things that they wouldn't do, I think it would be better to approach this from the standpoint of what are the critical functions that we would need them to do.

667
01:07:45,440 --> 01:07:50,880
I mean, be the serving is the first point of contact, a part time person is going to be

668
01:07:50,880 --> 01:07:51,480
able to do that.

669
01:07:52,040 --> 01:07:54,740
Somebody walks in here and has a problem with that.

670
01:07:54,740 --> 01:07:56,700
Well, and that's exactly what we looked at it.

671
01:07:56,760 --> 01:08:01,460
If somebody's bringing in their application, they need to be able to hand them to a staff person,

672
01:08:01,560 --> 01:08:06,700
the staff person to compile them and put them into a folder for evaluation from the contract

673
01:08:06,700 --> 01:08:07,120
planner.

674
01:08:07,320 --> 01:08:10,160
So there is going to be a staff role that is played here, certainly.

675
01:08:10,160 --> 01:08:17,240
Well, and as I saw the job description for Bo, he's serving as Planning Commission's secretary,

676
01:08:18,900 --> 01:08:21,080
just as was previously done.

677
01:08:21,800 --> 01:08:27,920
And he'll be posting our agenda and creating our agenda, you know, within cooperation.

678
01:08:29,360 --> 01:08:36,320
And so a lot of those administrative things, as Rocco just talked about, are he is going to be handling.

679
01:08:36,320 --> 01:08:43,720
Exactly. And so as I look through the second page under essential functions, number two

680
01:08:44,620 --> 01:08:50,900
seems to be something a contract planner would do. I guess the question here, Rocco and for all

681
01:08:50,900 --> 01:08:59,760
of us is we had talked about that members of the commission could do some of the simpler things.

682
01:09:00,420 --> 01:09:15,580
And so it's really going to just be and I don't know if we want to list of examples of what's more complicated, but it's just going to probably be the more complicated things that we're going to need the contract planner for can you do you have language for that.

683
01:09:17,460 --> 01:09:28,380
I don't have language work, but, you know, looking at my marked copy of the new land use code table five one talks about the table of review procedures, right?

684
01:09:28,480 --> 01:09:32,000
So it talks about the minor site plan and the approval levels.

685
01:09:32,400 --> 01:09:46,240
I think the major site plan would be something we would potentially want the contract planner assistance with rezoning and variances.

686
01:09:46,240 --> 01:09:57,840
So that's, you know, that's just to scratch the surface, but probably to frame our discussion looking at that table in the new land use code. I think the minor site plan.

687
01:09:58,280 --> 01:10:08,480
It may be a combination of staff and maybe a volunteer commissioner, who's identified to assist conditional use.

688
01:10:09,640 --> 01:10:13,160
I think the procedures are outlined pretty well in the new land use code.

689
01:10:13,320 --> 01:10:21,100
I think the major site plan, the variants and the rezoning would be three specific instances

690
01:10:21,100 --> 01:10:25,820
where we would want a contract planner review and oversight.

691
01:10:29,420 --> 01:10:35,580
I think we ought to have time to look over this list of essential functions and try to figure

692
01:10:35,580 --> 01:10:39,300
out what maybe we can get bow to do, what we would do.

693
01:10:39,300 --> 01:10:47,320
and what Bob would do anyway in part of his job description and then come back and try to figure out

694
01:10:47,940 --> 01:10:54,180
what you, I hope, of these functions you'd have to hire somebody to do. Because I don't think

695
01:10:54,180 --> 01:11:02,200
we need to add much to the budget. Do we have time to do that? I would like to do it tonight if we

696
01:11:02,200 --> 01:11:07,580
could. Simply because I know Becky's anxious to get somebody in the role because we need to

697
01:11:07,580 --> 01:11:09,820
that we don't need to have applications coming in

698
01:11:09,820 --> 01:11:12,800
with people not ready to manage them.

699
01:11:13,940 --> 01:11:16,780
And so we need to get a plan as soon as we can.

700
01:11:17,320 --> 01:11:18,660
And I don't think this is tough.

701
01:11:18,980 --> 01:11:22,000
I think what you've described, Rocco is good.

702
01:11:22,920 --> 01:11:23,880
Placed a start.

703
01:11:25,040 --> 01:11:26,140
Becky, do you have other things

704
01:11:26,140 --> 01:11:27,880
that you think of that you think are important?

705
01:11:28,480 --> 01:11:29,200
Yeah, absolutely.

706
01:11:29,580 --> 01:11:30,580
I'm glad you asked things.

707
01:11:31,600 --> 01:11:34,680
In addition to this, you guys have a beautiful,

708
01:11:34,680 --> 01:11:36,560
brand new land use code.

709
01:11:36,560 --> 01:11:46,000
So I, and working with a professional planner, other areas that you think that implementing

710
01:11:46,000 --> 01:11:50,980
the plan they could be supportive, how can they support you in implementing that new

711
01:11:50,980 --> 01:11:53,660
land use code as one thing.

712
01:11:54,320 --> 01:12:00,280
And then also, I think that the other benefit of having a contract planner is what other

713
01:12:00,280 --> 01:12:22,280
educational resources. Can they help to coordinate some trainings? Those types of things to help support you and your roles and staff and our roles as well as we implement this. So, please don't limit it to just, you know, review of applications, but are there other areas that we feel like we could benefit from from their expertise.

714
01:12:22,280 --> 01:12:51,160
Can you give an example of supporting us in the implementation of the new code something specific because I I mean after going through this process probably we know the code so well more than maybe the average commission would so I think as far as rolling it out announcing help and put together some some information for the public maybe just some some quick snippets of

715
01:12:51,700 --> 01:13:08,580
And that could be, you know, materials that we could have digitally online reviewing the process that we have and I think part of it is maybe we don't know what we don't know there's some things that they have learned in other communities that they think might be beneficial here as well.

716
01:13:10,180 --> 01:13:20,420
So I don't know that it has to be purely defined as part of a scope of service typical thing in those particular situations we can address individually.

717
01:13:21,680 --> 01:13:29,880
But I do think certainly ongoing training for even seasoned planning commission members isn't a bad thing.

718
01:13:29,880 --> 01:13:35,120
And we can get that at no charge with Dola, right?

719
01:13:36,080 --> 01:13:40,740
And I did look into the the gal that does the planning

720
01:13:40,740 --> 01:13:44,480
and the cool said that they did help put that together.

721
01:13:44,820 --> 01:13:44,860
Right.

722
01:13:45,460 --> 01:13:50,060
The gal from Dola was on maternity leave for a majority

723
01:13:50,060 --> 01:13:52,880
of December into January.

724
01:13:52,880 --> 01:13:57,600
I believe that she's back on staff now,

725
01:13:57,600 --> 01:13:59,360
but I was trying to give her a little bit of space.

726
01:14:00,200 --> 01:14:02,260
I can reach out and follow through.

727
01:14:03,000 --> 01:14:04,940
It's just a matter of scheduling.

728
01:14:04,940 --> 01:14:06,580
I know that they're on a tight schedule.

729
01:14:06,580 --> 01:14:08,420
They're working with several different communities,

730
01:14:08,420 --> 01:14:10,600
so it ends up being timeliness as well.

731
01:14:11,080 --> 01:14:12,040
Well, I kind of like free.

732
01:14:12,620 --> 01:14:13,400
I do too.

733
01:14:13,900 --> 01:14:17,320
And we get the benefit of McCool having done it

734
01:14:17,320 --> 01:14:19,600
rather than having to pay for it with her.

735
01:14:19,860 --> 01:14:20,280
Absolutely.

736
01:14:20,540 --> 01:14:26,980
So I think that's, if you would talk to them,

737
01:14:26,980 --> 01:14:33,700
whatever is convenient that would be helpful. So we maybe don't want to add educational

738
01:14:33,700 --> 01:14:40,780
trainings because we know places we can get that for free. Our 10,000 to me needs to since we have

739
01:14:40,780 --> 01:14:46,820
such very little money needs to really be focused on the contract plan or doing the contract planning

740
01:14:46,820 --> 01:14:53,540
work and we'll have to figure out how to do other things. Now Austin had his wonderful presentations

741
01:14:53,540 --> 01:14:59,720
for BOT and the public who we just take some of his bullet points and

742
01:15:00,000 --> 01:15:05,900
Does disseminate those to the public? I think that's a good idea. That's a great point.

743
01:15:09,190 --> 01:15:31,370
So just looking through, I'm sorry, the essential functions, you know, probably two thirds of these are administrative in scope. That doesn't mean it's going to fall on the clerk treasurer. It may be the planning commissioners volunteer and assist with posting on the website or, you know,

744
01:15:31,370 --> 01:15:44,470
looking at agendas, things like that, but the fifth bullet, which is interprets and applies applicable codes and regulations, including the town's municipal code provisions and relevant state federal laws.

745
01:15:45,110 --> 01:15:50,030
So the fifth bullet under essential functions, I think, would be essential.

746
01:16:04,850 --> 01:16:20,010
So that would be kind of the grunt work and you'd have to have some experience. And then the one after that preparing the staff report staff recommendations, producing reports supplemental material and presentations to planning commission and board.

747
01:16:20,010 --> 01:16:27,630
trustees. So I think those would be very helpful especially with the scope of major site plans,

748
01:16:27,810 --> 01:16:29,230
variances and rezoning.

749
01:16:33,090 --> 01:16:39,910
I have one. Yes. If you read on down it says attend planning commission

750
01:16:39,910 --> 01:16:48,670
meetings and ensures the minutes are properly recorded so on. And then on down serves as a liaison

751
01:16:48,670 --> 01:16:51,490
on between the planning commission board of trustees

752
01:16:51,490 --> 01:16:54,690
and other ministries for 20 hours a week.

753
01:16:54,870 --> 01:16:57,670
That's a lot of meetings that person's going to have to go to.

754
01:16:58,110 --> 01:17:01,790
Well, I think that it's in Bose job description

755
01:17:02,310 --> 01:17:03,730
to do the meeting minutes.

756
01:17:05,250 --> 01:17:07,350
That's what I read in his job description.

757
01:17:09,370 --> 01:17:13,450
And also the properly recorded related to the town board,

758
01:17:13,710 --> 01:17:14,370
signed an archive.

759
01:17:14,670 --> 01:17:16,270
I think he can handle all of that.

760
01:17:16,270 --> 01:17:19,790
and serves as a liaison between all of these groups.

761
01:17:19,850 --> 01:17:22,910
I think is also in both job description, I believe.

762
01:17:23,370 --> 01:17:25,870
So the contract planner wouldn't be here tonight.

763
01:17:27,310 --> 01:17:30,330
Maybe by Zoom and especially to make recommendations

764
01:17:30,930 --> 01:17:35,090
and to present, you know, similar to, you know,

765
01:17:35,170 --> 01:17:36,810
what Nate's been doing all this time,

766
01:17:36,810 --> 01:17:41,250
where he goes through and his packet that he's provided us

767
01:17:41,250 --> 01:17:43,670
and answers our questions and those kinds of things.

768
01:17:43,670 --> 01:17:49,470
I would see the contract person doing that, potentially by Zoom, I had a lot of heartburn

769
01:17:49,470 --> 01:17:54,030
over the travel fees that we, when we talked to groups.

770
01:17:57,490 --> 01:17:59,810
We don't know yet what we're going to be paying.

771
01:18:00,770 --> 01:18:04,330
We don't know yet what the prices are going to be for $42.

772
01:18:05,230 --> 01:18:11,010
We are still interviewing and looking at people and getting pricing, and so far we can't afford

773
01:18:11,010 --> 01:18:12,130
anybody we've talked to.

774
01:18:12,130 --> 01:18:18,450
So we're still working on it and you mentioned 20 hours a week for $10,000.

775
01:18:20,270 --> 01:18:25,030
We're not going to get someone consistently here for five to 10 hours a week.

776
01:18:25,650 --> 01:18:34,830
I think we have to we have to use this person sparingly for the situations that we can't handle with with bows.

777
01:18:35,530 --> 01:18:36,170
You know.

778
01:18:36,570 --> 01:18:37,670
We didn't have much time.

779
01:18:38,050 --> 01:18:39,050
We used to do that more.

780
01:18:39,930 --> 01:18:40,150
We did.

781
01:18:40,510 --> 01:18:41,630
I thought we did.

782
01:18:42,750 --> 01:18:45,290
I mean, things have gotten more complicated.

783
01:18:45,630 --> 01:18:47,870
However, the land use code has gotten more simplified.

784
01:18:48,770 --> 01:18:49,210
That's good.

785
01:18:49,910 --> 01:18:50,790
And you don't have to do.

786
01:18:52,150 --> 01:18:56,090
Well, I mean, potentially I can rule out volunteering, you know, to help.

787
01:18:57,670 --> 01:18:58,590
Yeah, I would.

788
01:18:58,830 --> 01:19:01,630
And Rocco, you got table five one in front of you.

789
01:19:01,630 --> 01:19:13,370
It says, the staff does minors and then the planning commission approves it and then there's nothing for the board.

790
01:19:13,710 --> 01:19:15,330
I remember right.

791
01:19:18,110 --> 01:19:18,910
It's.

792
01:19:19,410 --> 01:19:28,410
Yeah, so for the minor, the review and decision was with staff and the planning commission was the appeal.

793
01:19:28,410 --> 01:19:42,950
Okay, so in that case, we would need to make sure that no planning commissioners would be involved in the in the initial because you can't do both can't be on the design and approval and appeal.

794
01:19:44,640 --> 01:19:52,940
I would also say for flexibility if you identify who that commissioner is for the initial review and decision.

795
01:19:54,340 --> 01:20:03,240
They recuse them. Yeah, you know, and you also have the ability to create a basically a subcommittee.

796
01:20:03,960 --> 01:20:05,040
I remember right?

797
01:20:05,720 --> 01:20:06,280
Subcommittee.

798
01:20:06,820 --> 01:20:08,300
A subcommittee that would.

799
01:20:09,860 --> 01:20:10,700
Planning commission.

800
01:20:11,120 --> 01:20:12,580
So yeah, just keep that in mind.

801
01:20:14,360 --> 01:20:17,540
Because we have so many volunteers who can't wait to do this.

802
01:20:17,540 --> 01:20:18,080
So

803
01:20:22,210 --> 01:20:24,530
I do want to, you know,

804
01:20:24,790 --> 01:20:27,810
prep us this in the both bow.

805
01:20:27,950 --> 01:20:31,910
And I have some experience in land use planning

806
01:20:31,910 --> 01:20:34,750
and in different communities and with different projects,

807
01:20:34,750 --> 01:20:38,250
probably from different very different angles of projects.

808
01:20:38,270 --> 01:20:43,590
But, you know, in a typical winter,

809
01:20:43,590 --> 01:20:45,430
we don't have a ton of applications.

810
01:20:45,970 --> 01:20:49,590
My biggest concern ends up being in the spring and summer time

811
01:20:49,590 --> 01:20:51,650
when people are coming forward doing projects,

812
01:20:52,410 --> 01:20:56,750
that that's when I think that this contract planner function

813
01:20:56,750 --> 01:20:58,190
is going to become the most critical.

814
01:20:59,530 --> 01:21:00,230
That great.

815
01:21:01,130 --> 01:21:01,510
Absolutely.

816
01:21:05,750 --> 01:21:13,430
So do we feel like we've gotten enough of a skeleton of something

817
01:21:13,430 --> 01:21:16,890
that we could present to somebody as far as a scope of services?

818
01:21:17,790 --> 01:21:21,490
And we've sort of outlined roles here.

819
01:21:23,190 --> 01:21:28,070
Are there any other comments from other commissioners that you want to see included our questions.

820
01:21:28,950 --> 01:21:31,370
Right now we're talking about the three that Rocco mentioned.

821
01:21:31,710 --> 01:21:35,270
Well, actually, he mentioned one, two, three, four.

822
01:21:35,790 --> 01:21:39,310
The second point, the fifth point, the eighth point, and the ninth point.

823
01:21:40,010 --> 01:21:41,970
Actually, I'm the one who mentioned the second point, but.

824
01:21:43,090 --> 01:21:44,850
Anyway, those four to me.

825
01:21:44,850 --> 01:21:45,870
is

826
01:21:49,230 --> 01:21:59,870
number two. Number two from a planning part-time planning profession coordinating reviewing analyzing

827
01:21:59,870 --> 01:22:05,810
evaluating. Well is that something that that Bose able to do he would certainly be the first point

828
01:22:05,810 --> 01:22:16,310
of contact and there probably needs to be somebody that's sort of the traffic manager and Bose sending

829
01:22:16,310 --> 01:22:22,990
stuff to us. I think this is more minor. Y'all can handle this, and this is more major. We'll

830
01:22:22,990 --> 01:22:30,810
send it to the contractor, but the part of staff review processing, planning commission

831
01:22:30,810 --> 01:22:36,850
action. I see that contract person being involved in that piece, and especially, you know,

832
01:22:37,090 --> 01:22:42,510
with the, with the BOT as well. I don't know, what are your thoughts on that?

833
01:22:45,490 --> 01:22:46,110
It could probably

834
01:22:46,110 --> 01:22:47,710
be stated better.

835
01:22:53,020 --> 01:22:54,780
That's looks like a process.

836
01:22:55,920 --> 01:23:00,320
I think that's about an administrative process function that I don't think we need to hire

837
01:23:00,320 --> 01:23:01,200
somebody to do.

838
01:23:06,170 --> 01:23:09,110
I think we got to call them in when we need them, but not have them manage

839
01:23:09,110 --> 01:23:12,170
the process and be involved in every little thing that goes on.

840
01:23:12,530 --> 01:23:17,710
Sure. And I think what Lamar what you just outlined is Bo is kind of the probably traffic

841
01:23:17,710 --> 01:23:24,010
call. Yeah. This goes here. This goes there. So and that's most of what that second

842
01:23:24,010 --> 01:23:29,310
bullet is getting at. Okay, so let's leave it to the three then, five, eight, and nine,

843
01:23:32,200 --> 01:23:39,840
in the minor site, the major site plan, rezoning, and variances. And if some, you know,

844
01:23:40,040 --> 01:23:45,660
obviously the CSU gigantic project was something that a planner would need to do,

845
01:23:45,880 --> 01:23:49,920
if anything else came up, that was a big thing like that.

846
01:23:51,120 --> 01:24:07,220
And, you know, the variance for the carport is probably something we don't need to pay big bucks for if it's cut and dried and between us or staff can do the research and take some photos.

847
01:24:07,220 --> 01:24:11,160
I think it's totally under control of Grinnell Falls.

848
01:24:11,840 --> 01:24:16,020
Basically, the cardboard and the variances and all the bill have to worry about.

849
01:24:16,540 --> 01:24:17,320
Pikes to building.

850
01:24:20,200 --> 01:24:21,780
She's asking about.

851
01:24:23,050 --> 01:24:24,460
Be sure to use your microphone.

852
01:24:25,120 --> 01:24:28,440
She's asking about where Pikes Peak comes in.

853
01:24:28,620 --> 01:24:32,900
And is this completely the purview of Grinnell Falls?

854
01:24:34,570 --> 01:24:36,230
So regional building.

855
01:24:37,670 --> 01:24:40,410
they are involved with their conflict.

856
01:24:40,650 --> 01:24:43,290
Well, I mean, there's situations where we can,

857
01:24:44,350 --> 01:24:45,930
do we still stamp things, Nate,

858
01:24:46,110 --> 01:24:47,410
or is that done all electronically

859
01:24:47,410 --> 01:24:49,570
if we're approving something?

860
01:24:50,330 --> 01:24:53,650
Yeah, there's a Pikes Peak Regional has a dashboard

861
01:24:53,650 --> 01:24:57,370
that we do a electronic stamp on after it's approved,

862
01:24:57,670 --> 01:25:00,230
after it goes through the necessary approvals on our side.

863
01:25:00,230 --> 01:25:02,710
And someone has to have access to that,

864
01:25:04,610 --> 01:25:15,790
to on our network basically. Well, but we would want to have to pay a contract planner to do that administrative function of putting a stamp on it on the dashboard.

865
01:25:16,190 --> 01:25:26,150
That's something Bo could do, right? Yeah, it's, I mean, as long as, yeah, it's approved and yeah, he's aware of the approvals. It's just a, it's really quick.

866
01:25:26,150 --> 01:25:30,190
So the queue for regional is that point and they know that we have approved it.

867
01:25:30,730 --> 01:25:32,690
Right. And we receive an email.

868
01:25:33,850 --> 01:25:39,230
If anything pops up there, so that's another check on things like say someone

869
01:25:40,070 --> 01:25:45,770
pulls a permit for a garage, but they didn't know they had to come to the town as well.

870
01:25:46,270 --> 01:25:51,130
It's possible. Sometimes it's shown up on PySpeak Regional. I get an email. Oh wow.

871
01:25:51,350 --> 01:25:54,030
I didn't know anything was going on in that address.

872
01:25:54,670 --> 01:26:12,190
And then that then can prompt the town process to get a hold of them and say, oh, by the way, you need to go through town zoning and sometimes, you know, regional hit or miss about when they notify someone about that it just all depends on how that.

873
01:26:12,990 --> 01:26:16,110
That interaction goes, but anyway, it goes both ways.

874
01:26:20,400 --> 01:26:24,560
And Nate, since you've been doing this, do you have any other comments or suggestions?

875
01:26:24,560 --> 01:26:30,740
suggestions. No, I think that. Does that sound right? Yeah, I think everything's been pretty

876
01:26:31,280 --> 01:26:39,400
accurate. I think, you know, most of the variances are more simple like the one we had tonight

877
01:26:39,400 --> 01:26:50,580
that, but I do think that there's a slippery slope of going down the road of handing out variances

878
01:26:50,580 --> 01:26:58,720
without maybe, you know, proof of hardship, you know, like we talked about. And sometimes,

879
01:26:58,720 --> 01:27:06,700
you know, that could be, that could get into a situation of relationships in town. And I think

880
01:27:06,700 --> 01:27:13,740
that in that case, you know, somewhat a neutral party could be very helpful in that regard to kind

881
01:27:13,740 --> 01:27:19,840
of keep everything standardized. If that's a concern, it may not be a concern, but I felt like

882
01:27:19,840 --> 01:27:22,440
It wasn't a concern for me, but that was me.

883
01:27:22,760 --> 01:27:29,020
Someone else could have thought that it was a concern based on their view of me.

884
01:27:29,240 --> 01:27:38,000
But anyway, so just in that small town environment, it's very easy to have those perceptions and all that.

885
01:27:38,360 --> 01:27:48,420
So that would be another thing to just overall idea to consider with a plan or contract planner,

886
01:27:48,420 --> 01:27:50,800
or especially a firm that is established

887
01:27:50,800 --> 01:27:55,660
that could give the town consistency, you know, move forward.

888
01:27:55,660 --> 01:27:57,320
That would be nice if we had that kind of money.

889
01:27:57,880 --> 01:27:58,800
Yeah, well.

890
01:27:59,600 --> 01:28:01,700
So why don't I put the notes together

891
01:28:01,700 --> 01:28:04,280
that we've discussed tonight, circulate them tomorrow

892
01:28:04,960 --> 01:28:07,680
if anybody has changes or comments on it

893
01:28:08,000 --> 01:28:10,340
and otherwise that'll be our scope of services.

894
01:28:11,200 --> 01:28:11,740
Thank you.

895
01:28:12,300 --> 01:28:13,200
Appreciate it.

896
01:28:13,440 --> 01:28:13,680
Sure.

897
01:28:14,020 --> 01:28:14,420
Thank you.

898
01:28:15,540 --> 01:28:16,040
All right.

899
01:28:16,040 --> 01:28:16,300
Thanks.

900
01:28:17,860 --> 01:28:21,600
Back to our agenda. I think this was our last our

901
01:28:32,770 --> 01:28:33,430
agenda.

902
01:28:39,850 --> 01:28:43,350
So one more thing on hiring the contract planner.

903
01:28:43,930 --> 01:28:45,930
What procedure should we go through?

904
01:28:47,550 --> 01:28:50,590
We have to notice meetings if all of us are in them.

905
01:28:51,430 --> 01:28:55,650
So Becky and Lisa and I have been talking to various ones.

906
01:28:56,530 --> 01:28:59,190
And then I think maybe if we get a finalist,

907
01:28:59,190 --> 01:29:05,390
What should we bring them before the whole planning commission and in the essence of

908
01:29:05,390 --> 01:29:06,050
saving time?

909
01:29:06,650 --> 01:29:06,770
Yes.

910
01:29:07,090 --> 01:29:10,770
What I would suggest doing is let's do a joint meeting between the board of trustees

911
01:29:10,770 --> 01:29:15,230
and the planning commission and what we can do is just have them kind of come in, give

912
01:29:15,230 --> 01:29:22,370
a presentation, we can walk through, you know, what developing that MOU would look like,

913
01:29:23,170 --> 01:29:27,850
the pricing, the fee schedule, and we'll schedule a work session.

914
01:29:27,850 --> 01:29:39,450
Okay, so the fee schedule that y'all are already working on will play into this whole program, but again, we cannot get those real real high.

915
01:29:40,110 --> 01:29:47,490
Absolutely, I totally agree. I don't want to be a burden on anybody that's trying to make their home or their situation better.

916
01:29:48,030 --> 01:29:52,250
So will we have a chance to look at that fee schedule before it's presented to BOT?

917
01:29:53,090 --> 01:29:58,150
Um, but I think we should do it together. Okay.

918
01:30:00,000 --> 01:30:28,300
But before we all get together to interview the potential contract planner, correct? We're going to sort of finalize those fee schedule. I would like the contract planner to discuss how that works with everybody so that they can explain it better than I'm able to. This is my first experience doing this type of contract workout. Yeah. And so therefore, I would like them to be able to paint the picture of what it would actually look like if we were doing a simple variance.

919
01:30:28,300 --> 01:30:30,900
and they were having to review it,

920
01:30:31,120 --> 01:30:33,680
how much would it end up costing the applicant?

921
01:30:34,440 --> 01:30:36,900
And we'll just look at a typical situation

922
01:30:37,620 --> 01:30:43,360
and then be able to explain that and we'll go from there.

923
01:30:43,760 --> 01:30:46,860
So the fees will be worked out in a work session with us

924
01:30:47,360 --> 01:30:51,540
and with BOT and with the potential contract plan.

925
01:30:51,860 --> 01:30:53,360
Is that an, am I understanding you?

926
01:30:53,560 --> 01:30:55,600
I think let's have that conversation.

927
01:30:55,600 --> 01:30:59,220
the fee schedule will not be adopted during the work session.

928
01:31:00,140 --> 01:31:02,520
But let's discuss what we think is reasonable.

929
01:31:02,520 --> 01:31:08,540
The board can take that into consideration and move from there.

930
01:31:09,940 --> 01:31:12,260
I think the next step is a joint work session.

931
01:31:12,740 --> 01:31:12,860
Okay.

932
01:31:15,280 --> 01:31:18,480
Any other comments, questions, suggestions, anybody?

933
01:31:20,080 --> 01:31:27,580
I do have a comment. I am reminded or told bow about this, but every committee is supposed

934
01:31:27,580 --> 01:31:33,680
to annually do their officer elections, and I forgot about it for this agenda. So just

935
01:31:33,680 --> 01:31:39,100
be thinking about that. I reminded bow to add it, put a bookmark in it, or a placeholder

936
01:31:39,100 --> 01:31:45,180
for next meeting. So something to think about as well as all the other, well, the two other

937
01:31:45,180 --> 01:31:52,260
committees so okay good thanks thanks for the reminder Todd yeah something to think about

938
01:31:53,320 --> 01:31:58,620
you know hopefully since you might have some more time now and you're not dealing with

939
01:31:58,620 --> 01:32:06,640
as many applications you might want to consider reviewing appendix B and seeing of

940
01:32:06,640 --> 01:32:12,800
of our comprehensive plan and seeing if we got recommendations based upon that.

941
01:32:12,800 --> 01:32:18,860
Did you say the whole thing or did you mention appendix be appendix B? Yeah

942
01:32:20,420 --> 01:32:24,920
They kind of list the capital improvement programs that they were initially. Is that online?

943
01:32:26,200 --> 01:32:30,220
Yes, this is online. I just happen to have a nice bound copy

944
01:32:31,560 --> 01:32:39,860
I'll send out a link to everybody's at the top of your mailbox. Okay. Thank you. Anything else?

945
01:32:39,860 --> 01:32:44,910
What did you want us to do? Just look at it.

946
01:32:45,250 --> 01:32:49,950
See if we have suggestions for planning because he's wanting us to plan.

947
01:32:50,210 --> 01:32:50,430
Lisa.

948
01:32:51,590 --> 01:32:56,150
I just want to thank Nate and welcome both.

949
01:32:57,430 --> 01:32:57,450
So.

950
01:32:57,910 --> 01:32:58,790
Thank you.

951
01:32:59,050 --> 01:33:00,230
It's great working with you all.

952
01:33:00,670 --> 01:33:01,370
Good luck.

953
01:33:02,110 --> 01:33:03,050
Five of you.

954
01:33:03,370 --> 01:33:04,230
Appreciate it.

955
01:33:04,230 --> 01:33:04,730
Thank you all.

956
01:33:06,110 --> 01:33:06,590
Absolutely.

957
01:33:06,990 --> 01:33:08,970
Thank you for doing a job in a half-nate.

958
01:33:09,610 --> 01:33:10,030
Yes.

959
01:33:10,030 --> 01:33:19,770
You're welcome. Good luck down there in the big city. We'll miss you. All right. Our meeting

960
01:33:19,770 --> 01:33:20,750
being stands adjourned.

961
01:33:24,940 --> 01:33:25,540
Yes.

962
01:33:26,420 --> 01:33:27,480
She was fighting.

963
01:33:28,320 --> 01:33:29,040
I'm not sure.

964
01:33:29,040 --> 01:33:32,320
You had a job trying to talk to keep the two.

965
01:33:33,240 --> 01:33:33,720
Now.

966
01:33:35,240 --> 01:33:36,540
Yeah, I did.

967
01:33:36,860 --> 01:33:37,040
I think.

968
01:33:37,440 --> 01:33:38,280
I still have to.

969
01:33:38,700 --> 01:33:40,760
I'm going to try to.

970
01:33:41,380 --> 01:33:41,980
Smartly.

971
01:33:42,700 --> 01:33:43,600
I was in a few.

972
01:33:44,480 --> 01:33:44,720
Heather.

973
01:33:44,880 --> 01:33:45,080
Heather.

974
01:33:45,220 --> 01:33:45,440
Heather.

975
01:33:46,580 --> 01:33:49,200
I'm going to try.

976
01:33:49,320 --> 01:33:49,860
Heather.

977
01:33:51,680 --> 01:33:56,560
and we had a good night, so it's like two things, because not a lot of people, you know,

978
01:33:56,840 --> 01:33:59,100
who we should really come to.