[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.] [0:00] All right, we're ready to start reporting. Yep, that's awesome. All right. [0:09] So first thing we've got [0:11] on our agenda is approving the February meeting minutes. Do we have any notes? Anything that [0:19] Any adjustments to the interim minutes that nobody saw? [0:30] I'll let you finish chewing before. [0:35] There's three of us here. [0:38] Hopefully it's safe to answer. [0:39] I know. [0:40] Four. [0:41] Four. [0:42] Yeah. [0:42] Hold on now. [0:44] See? [0:45] You've got to quit this time. [0:47] Oh my god. [0:48] Okay, so I will take a motion to accept the February meeting minutes as presented. [0:59] I motion. [1:00] We have a second. [1:04] Do we have any objections or abstentions? [1:09] That was the necessary answer. [1:11] You have to probably, yeah. [1:13] Hearing none of the February meeting minutes are approved. [1:21] Tanya, do we have a finance report? [1:25] Before I start, I wanted to find out we have a couple of new faces in the room. [1:31] This is Jennifer Madron, and she's going to be my replacement. [1:47] We've been burdened a lot of brain cells and learning the ropes of jar scope violence. [1:55] So we're happy to have work here and then John Kirstling is replacing Jim and Jim and [2:03] And that position doesn't usually come to this meeting. [2:06] We would want to give you an introduction to him. [2:08] So he'll be replacing Jim. [2:09] Jim's leaving us next month. [2:12] And so I don't know if we want to take time for introduction. [2:16] Really? [2:17] But if there's time at the end, maybe we can ask them [2:20] to do some stuff. [2:21] Yeah, that's good idea. [2:22] OK. [2:23] OK, still no pointer, huh, Colleen? [2:26] Oh, yes. [2:27] OK. [2:27] OK, great. [2:29] Well, our financials are current as about a month ago. [2:36] Sorry for the delay. [2:38] Everyone. [2:38] This is just the way these things get calendar. [2:42] And... [2:45] Oh, calling in the call are online. [2:50] Okay. [2:51] February 28. [2:53] And our benchmark that we always like to compare our actuals to a 67. [2:58] So, as of this end of this report, these financials are 0.67% through the year. [3:06] Now, a month later, we're 75% through the year. [3:09] So, just a heads up. [3:12] Things are going fast. [3:14] So, if you scroll down to the bottom of the revenues right here, [3:19] we're at just over 3.1 million for the charter school revenues. [3:24] and that represents 59% of our projected revenues. [3:29] And for the benefit of the new people in the room, [3:31] I've explained this to the board already multiple times, [3:35] but we have usually our state of federal funds [3:39] are lightly behind this case to state [3:44] because of reimbursement requests we often [3:48] and cover the front's four to five months in advance of the reimbursement. [3:57] So December will always be behind the benchmark until the end when we approve. [4:03] So right now we all approve for revenue. [4:07] So what's true all that up at the end here? [4:12] Any question on revenue? [4:17] Okay, scrolling down to the expenses. [4:21] Oh, I did want to say we used scroll back just for a minute. [4:25] This new money agency, we talked about this before, but it's under $118,000 approximately. [4:34] This is the money that the agency has pledged to backfill for us if we end up in a deficit [4:40] situation. [4:42] If we're more profitable than they're not going to give us that money. [4:46] So it's just, it's kind of a, well, Richard, I'm sorry, I'm sorry, I need a money. [4:52] Yeah, I need a money, but it doesn't, yeah, it's like the agency, as Richard says, it's [4:59] our line of credit that we can pull from the agency to help make the bottom line work better. [5:05] just some years we have not used that so we're hoping for good weather in that [5:13] effect. All right let's scroll down to expenses and we're 63% overall so we're [5:20] still tracking under the benchmark for expenses. We have an employee benefits [5:26] still a little bit above and as I've explained to the board before we are we [5:33] And recently, I think starting January 1st, we started auto-enrolling our employees in [5:41] the 401p planet, yeah, we're in percent of it. [5:45] And people still have the option to opt out, but we wanted to give them incentive to [5:54] participate in the match, because what would they match to a 50 cents on the dollar? [5:59] for every dollar that our employees put in, we match half of what we put in. [6:08] It's a 10% or so. [6:10] So it's hard for people to make that job sometimes and they think, oh, I've got all those bills to pay. [6:17] I can't afford to participate in the retirement plan in that so far off anyway. [6:23] But once they do it, you don't really miss the money. [6:26] down to time the same thing. So we thought it would be really good to offer this [6:32] for a waste. So that has brought that up a little bit and we'll true that up on the budget [6:37] toward the end of the year. Just as a reminder, we have a final budget to present to you. [6:42] We'll present the preliminary budget for next year in May and then the final budget in June [6:50] for this current year. [6:53] Final budget and original budget for next year in June. [6:58] Okay, so that leaves us with the negative 204, [7:02] again because of the reverse foot bands, [7:04] where we always seem to be in the red, [7:07] the final few months of the year. [7:11] Any questions on the income statement or comments on that? [7:16] than to afford how much better [7:19] or be waiting on as many as possible. [7:24] At least that much. [7:25] At least. [7:26] You got free time. [7:27] All right. [7:28] So we're not worried that it's [7:31] that we're going to come up short. [7:33] No, we're still targeting, you know, [7:37] this is our free budget, $6,000 surplus. [7:43] But then that will be adjusted as well as we do. [7:46] close or two. Okay, let's go down to enrollment. [7:55] 258, 249. [8:00] This month, I believe it's this month, [8:03] I apologize because this numbers are whole month. We lost six people, six of our students, [8:13] was that last month? I mean it's been a lot of [8:20] We speak a big hit either in January when a family moved out, a couple of families moved out of the service range. [8:30] So we've got, what's our number now, our current enrollment per next year? [8:36] Right now it's 254. [8:39] Oh, next year. [8:40] So pretty much all the students that are with us are registered to come back. [8:44] there's a couple of students were waiting for just a couple of the forms on yeah [8:48] the pretty much a lot to use it so it's great to go yeah that's great and then [8:53] they're all going to have to public yeah and we already have to public and we've [8:58] been seeing the signage from there yeah lots and there'll be more yeah and we've [9:03] got about 40 to 60 people the last time I checked that it's about right on the [9:09] ways of us. So the parties started calling me up with the message, it's great. [9:14] Yeah, so things are looking already better than what we are at right now. Our special [9:21] student gets $20.00 and any questions or comments on enrollment? Okay, let's go back to [9:30] How much is identifying students with those major? [9:34] Yes. [9:38] Our charter operating cash is about 950,000. [9:43] We always like to, for the benefit of earning people, [9:47] we, the state, is mandating that we have this reconciliation. [9:53] So we're strictly cash that's carried over [9:55] from the prior year. [9:57] We want to make sure that we're not spending [9:58] that restricted cash inappropriately. [10:02] So, we could have it in its own account. [10:05] That makes the account difficult. [10:08] So, we choose to represent it this way. [10:11] It's like, all of the cash we have on cash right now, [10:15] 46,000 of it is reserved for special purposes. [10:18] And so, the majority of that is the educator professional time. [10:24] The state has been giving us a lot of money [10:26] last three years for our educators to go and develop themselves. The problem is, [10:34] giving them enough time away from the classroom to professionally develop. So we're still [10:43] working on spending that down. Martin is doing a great job getting her staff. [10:56] We're [10:59] Okay, I believe that's let's say, yep, that's the end of my report today. Thank you very much. [11:05] Awesome. Thanks. [11:07] Thank you. [11:10] Okay. [11:11] Do we have our... [11:13] We do. Do you want to do the scorecard first? [11:15] Or do you want to do the votes first? [11:16] How was your lecturers? [11:18] Oh! [11:20] We'll get to you. [11:22] What's easier for you? [11:24] Either orange. [11:26] I'm very flexible. [11:27] So, let's do the vote first. [11:33] Well, that's how it is all. [11:40] So, we had the two that need to be voted on. [11:42] The first few to vote, this group of individuals, [11:45] you need to vote yourself, since it's a school and land trust council. [11:49] I'm a part of that. [11:53] And then we can vote the plan for the plan for next year. [11:56] Come on, that one. [11:58] Sorry, I never speak loud. [11:59] Thank you. [12:00] I try really hard so that's the first thing we need to do Jordan is we need to [12:05] vote ourselves in this school and trust committee the board serves in that [12:09] capacity and for charter schools that's fine to do. That's how it works so I guess [12:19] we need the motion to vote on. I'm motion to vote. Do we have a second? [12:28] is. [12:34] No, it was it was been a sin. All right. All right. All in favor say hi. Hi. Any [12:54] opposed? Any abstentions? Okay. So that passed and we have a school [13:03] interest plan. It was sent in with our document. It's going to get that chance. So it's got it. [13:12] It does support our Paris, our interventions for the. [13:20] So we need a motion to approve [13:23] this land press plan. I'm motion to approve it. Okay. Thanks, Paul. Awesome. [13:33] So, do we have any, I guess, all in favor? [13:43] Hi. [13:44] Hi. [13:46] Abstentions. [13:47] Any opposed? [13:51] Awesome. [13:53] And then the school calendar must be approved by you all as well. [13:57] And then the school calendar has to be approved. [14:00] Okay. [14:01] Hopefully you had a chance to get over. [14:03] I did. [14:03] Pretty good. [14:08] Oh, all right. Sounds great. So Cindy is motioning to approve that. Yes. Because that's [14:20] what it sounds like. Do we have a second? A second. All in favor? Any opposed? [14:33] Any [14:34] Awesome. [14:35] That passes. [14:37] Yay! [14:42] It will be really, really fast. [14:44] You can get fast, but I just remember our show of growth is to increase by 3% our proficiency [14:50] and it should present for attendance and then our teacher development. [14:54] It's our three themes or areas where we look at. [14:57] So I kind of just wanted to get another update on what we're seeing. [15:03] It's really hard for us to kind of gauge where we're at for the rise. And I can get that to you with all the hope in the world that what we're seeing is going to have a lot of them for us at the end of the year. There is a correlation between giving the benchmark and the actual sense to the end of the year. But as always, we're working with students. And don't know what they're going to be like on the days of those tests so we're very well prepared. [15:28] So you can see we're getting in most grades, just right after the grade average, it's [15:32] apparent about fifth grade there for ELA, but they're getting about the average. [15:36] Their last one was about 3 out of 5, 1, 2, 2, 4 out of 5 for the other aren't ELA. [15:41] There's only five questions you have to remember that these are clusters. [15:44] There are only one standard, they're really looking at sometimes two. [15:49] Literacy, they'll be two or three from now, one or two. [15:52] So, we have to remember there's 14 standards that we rate on, or look at, or ELA, and [15:59] about 30 from half. [16:01] So, we have to kind of take that with what I can get to, but overall, a lot of our grades [16:06] are really focusing in on uping their questioning, their talking in the classroom, trying to [16:13] make sure that what they're doing is being the rigor of the rise, so that the kids can [16:16] All [16:19] right, I need to leave it down. [16:22] I did not bring a new kidney at state [16:24] and just because we repeated that in January, [16:26] and that's what we look at the lower grades [16:27] to kind of see how they're doing. [16:29] Our version of the ring does continue for all students, [16:32] depending on where they went, [16:33] compared to their grade level benchmarks that they need. [16:37] So this is our latest milestone data, [16:39] so we're going to assess the achievement [16:41] is the outside consultants and professional development, [16:44] people that we've worked with. [16:45] We are ending our second year with them. [16:49] They came in February, yes February was our milestone. [16:55] You can see that we have increased all of our teachers are using learning intentions, [17:00] our question them in telling the kids they're going to be learning. [17:02] We have increased a subscribe theory that's telling how they're going to learn about what [17:06] they need to show. [17:07] They've learned something, teachers are posting those notes and notes, you have to increase [17:12] there. [17:12] and a rationale is why are you learning that? [17:15] It's probably the hardest one for teachers to correct it. [17:18] To get their heads wrapped around about how to do that, [17:21] what it looks like, it sounds like for kids, [17:22] but we still haven't been able to do that. [17:24] All of these are what we call evidence-based strategies [17:29] that they show that students for using them [17:31] with fidelity should be making a more progress figure. [17:35] So it's on a point for scale is the hinge point. [17:38] About point four then it should have good success [17:40] for our students. [17:41] and teacher clarity also in my next point, seven. [17:45] Question eight is about a point fourth, eight, [17:48] I believe is the last round. [17:49] I think that's what's just right about that edge point. [17:52] So we really try to visit a lot of questions, [17:54] a lot of conversations with our kids [17:56] and we're really getting them engaged in learning. [17:58] You can see our questioning has also improved [18:02] with everything we're doing in private schools. [18:05] We're hoping to see the only good effects on the wea. [18:07] We should have those by the end of the day, [18:10] those scores, and hopefully we'll do better. [18:12] Did last year, or we had 22 kids exit last year, [18:15] over the seven, eight, or even four. [18:18] Question and talking really helps with that as well. [18:21] Okay, for schools. [18:22] Okay, [18:24] many questions so far, perfect. [18:28] Parents, teacher conferences, just give you an idea. [18:30] This is one of our strengths. [18:31] We had 98% attend. [18:34] I know only five families overall could not make it, [18:38] and the teachers have reached out to them [18:39] and have given them information about how their kids are doing. [18:43] So, yeah, I was pretty surprised when I did the numbers. [18:48] I was like, that is just crazy, isn't it? [18:50] Yeah, it's like. [18:51] Usually it's about 70% to 75% in other schools, [18:55] but we, you know, big strength for us here. [18:58] So, we're continuing to hand out the math reading [19:01] at the progression kits that we did at Christmas [19:04] in the last year, and those reading and math progressions [19:07] that depends about the teachers and the parents of those events, social work during the [19:16] pick meetings once a month, do still make them stay alone. [19:19] And if you scroll up, I think, call it, I included, no doubt, sorry, yes, I included, that's [19:26] fiddle-like. [19:27] So, you're just telling the parents what their kids should be able to do for each grade for [19:34] one's math standard basically or one standard, but we've tried to choose one that had the biggest [19:40] impact on our students for our families to be with. So that's what those are for. [19:48] And then we're fighting chronic asymptism. We are super heroes around here. [19:54] The kids get a little dot-tack and they get really excited about it. And [19:59] yeah, Sean is talking his chain and he reminded me until I remember to order more. I ordered about [20:04] 300 of them. So I mean, we got rid of them. But when we started doing the perfect attendance [20:11] club, I only had 26 kids that have been here every single day with five or less tardies. [20:18] So I just granded February's, we gave them out their words on Wednesday. We had 122 this [20:24] month last month. So yeah. So we had an increase compared to January there, and even then [20:31] We're down to percent on our goal. [20:32] We still have an increase overall coming back up. [20:37] These months are a little bit lower. [20:39] It's weird because February usually isn't [20:40] when our low months usually December and January [20:42] and February was our lowest time. [20:44] But we're coming right back up. [20:47] I know it's crazy, right? [20:50] And we have classes that have like 93, 95, 96% [20:55] perfect attendance, not crazy. [20:58] I know nothing below about 85, right? [21:02] So we're going to be smart, some other colds. [21:05] I'm not sure. [21:06] No, it's not. [21:09] I'm happy with what we have. [21:11] Right. [21:12] I really worked hard on it. [21:13] We will be starting. [21:14] 90% is better than it has been. [21:21] So we're going to take it and run it. [21:23] That's right. [21:24] And it'll get better. [21:25] And we have the words from those families who do have students. [21:28] They're going to be absolutely tardy and making a huge effort and push for that. [21:32] We have been invited to join the co-work of the state to kind of come up with some ideas and plans and [21:40] Suggestions on how to help our kids work on the AppSend, but looking at where we're at. It sounds a little crazy [21:46] But 30% of our kids were absent 30% of them are chronic now. Do you think about our numbers? [21:52] That's not that many students that have gone through the AppSend. We have 250, right? [21:57] 30% within about five six months. [22:02] You've got a couple who are now coming up with more regularly. [22:05] In fact, one of the issues that was chronically absent got to perfect the tendency to work. [22:09] It's crazy. [22:10] It's crazy. [22:10] It's crazy. [22:11] Hopefully what we're doing is working. [22:13] That's all I'm saying. [22:14] Yeah. [22:16] And I think that's it. [22:17] I don't think there's anything else for us to mean. [22:20] To do. [22:20] So one of the other questions. [22:22] Yeah, go for it. [22:23] Oh, you're right. [22:24] It's just thinking that we all know we've received the results on rise right from the state. [22:31] have we had to change any of our goals or where we were? [22:36] Yeah, I don't know. [22:36] Slide goes there. [22:37] Jim, thank you for bringing that up. [22:38] I've got to go. [22:39] That we did. [22:40] We looked at the data and changed. [22:42] The kids that we're working with. [22:43] We restructured our groups. [22:46] We're pulling more kids. [22:48] That is stepped up to the plate and said that they have extra minutes in the day. [22:52] That they will help pull some of the kids that are lower and help hit them up there. [22:57] We restructured who are interventions are working with. [22:59] if we would all the data did that. [23:01] We also took math walkthroughs and went through with that [23:04] and how do we to change a little bit [23:06] of what we're doing there because that was lower. [23:10] And I have been looking at trying [23:12] to get some professional development centered around [23:15] math a little bit more. [23:19] I used to work with the math specialist [23:21] at Grant Neck School this year. [23:23] And on the notes to me, [23:25] we hired for daughter's coach this year [23:28] And she just donated all the time to donate stuff that she's trying to read up the [23:32] napkin and folks. [23:34] And she told me yesterday that she needs happy to come in or work a little bit of her [23:38] students or work with some of our teachers who provides professional development for us. [23:43] So we're hitting every which way we can to make sure they're doing it. [23:47] Really putting the focus on the benchmarks that I showed you with the teachers and then making [23:53] sure that there could be their CMAs and their testing feature in the class to make sure [23:56] that trigger a lot. There's been a lot of changes that we've made. Just to highlight a couple. [24:03] That one other question I found in the play. [24:08] Clothing is still a thing. It's our [24:10] varsity. Can you, can you notice great levels or? Our upper grade levels probably a little bit more [24:17] effective. Yes, absolutely. How do you go far and getting to the tail end of those [24:21] kids that were active by it most and you can see the difference. And our students in [24:27] age of third, third, fourth, fifth, and sixth and their motivation and their abilities for [24:32] the team. But we're starting to consider that. We're moving through. Yeah. Yeah. And our [24:40] teachers are really helping you to know those kiddos that you support. Of course. [24:50] We have a [24:53] Yes, so I have one major update. Okay, I'm not going to go through my answer for you. [25:00] Is we've decided as an organization that we are going to merge toddlers program into in-home, [25:08] and we are going to expand a preschool program to accommodate a bull day three year old prep. [25:15] So we're going to add another classroom, essentially. [25:20] And another thing would be the peeps. [25:23] State has made adjustments to the peeps testing. [25:27] The same testing from the beginning is also going to be the same at the end. [25:31] So hopefully there's, we're actually going to see the progress [25:36] in the students instead of having two different tests. [25:44] So that's, that's gonna happen all next year. [25:49] Okay. [25:51] Okay. [25:52] Sure. [25:52] Do we have a, [25:54] I have a small time of the detail and Kim's gonna do it. [25:59] Yay! [26:01] Hi everyone, my name is Kim. [26:03] And for our school colleagues presented a paper. [26:07] I have a few highlights that I have. [26:09] want to share with everybody. [26:11] Some of school, we have now flyers there [26:14] out for our students and around the school. [26:16] We are going to be starting June 15th, [26:18] just for registration. [26:20] So then you create a QR code for kids [26:22] to start, for the parents to sign them up. [26:25] And we are officially before we start now. [26:28] Of course, that's very exciting. [26:30] Sure. [26:31] For our main event or big event that [26:34] happens here in summer school, create your own adventures [26:37] subway away. We are looking for volunteers and wanted to present that to board members and just [26:42] anyone's interest. So if you could share your email, we can send you the link. And if you don't [26:49] know what subway away is, it's kind of like a workshop that provides volunteers and students to interact [26:57] between grades, between community members, and it's raised from our bus driver, teaching [27:04] but he's had to change the tire for change the oil and now the same instructor is going to be [27:11] buying engines for the students to build and run at the end of the year or at the end of summer [27:16] school. Wow. Our pathways concert is also coming up. That's going to be April 1st. Everyone is [27:23] invited, parents, students, and all of our board members and it's free and it's free and that's [27:29] to be able to. And I think we shared a couple pictures with you, Colleen. I don't know [27:35] if you can pull them up. Did you share? Yeah, I sent you some photos and said can we project [27:42] these at the board? Oh, I'm sorry. I have no worries. When did you do that? [27:50] Yes. Can you talk about it? I've been trying to see what I think. Yes. Yeah, that's actually [27:55] a great question. So first, you want to go right back first. Okay, yeah. So it's going to be [28:01] four, we've just had it, we've been around for some years school, and it will be a commitment [28:06] for about 50 minutes on every Thursday, and it's going to be like around two p.m. We're [28:12] in presenting this volunteers who are still reaching out to us to volunteer during after school. [28:18] We have all operating software clinics, there's cooking classes, but we really want to motivate [28:26] students to interact and STEM activities as well, so really exact the crisis, really [28:32] motivated about the extensions and the cost of building to get involved. [28:36] In case we're excited about the cost of building, yes, so close. [28:40] So we've definitely simplified the process, it was a bit complicated trying to do cheap [28:45] workshops at the time. We just kind of made it those four workshops four weeks. And then [28:52] finally for our walking classroom, which was the in-marry you donation. Yeah, donation [29:01] relationship between them. We've had one of the representatives come to a walk with our [29:05] students a couple weeks ago. So yeah, just maintaining that relationship with them being very [29:15] So the pathways concert is actually organized by the gifted music school, and it is their [29:22] like academy students who are, you know, in process of becoming professional musicians [29:27] along with the grit program, which is the program that goes out to Title I schools. [29:32] So our kids get to be on stage and play violin with these like aspiring professional musicians. [29:39] And this is their poster for the Pathways concert, for the whole gifted music. [29:43] So not just Guadalupe, but these are our kids. [29:46] These are our kids at Redview Gardens, for our fundraiser breakfast. [29:54] And this was the teacher's idea to take this photo and I took it off. [30:00] My phone. And I just sent it to gifted musicals. So I'm going to pass this around so we can just look at that adorable photo and get the information for the concert. And again, we are actively looking for volunteers for choose your own adventure. So if you or any family members have a thing that you would like to do with our kids for about an hour a week, four weeks in a row, please get your email to us and we'll send you the link to sign up. Yeah. [30:29] I can give you the board emails across her list. [30:33] Okay, and then we'll just send out the link [30:35] to the sign up sheet. [30:36] Yeah, that's great. [30:37] And on the same note, on the package, [30:40] Comsure, Sheren was also interviewed. [30:42] Is it fun to be interviewed? [30:44] Yeah, I was just there making little videos [30:47] to show at this concert and their fundraiser in Gala. [30:53] And I was interviewed for that. [30:56] Is this what you sent me? [30:58] I think so, yeah. [30:59] No. [31:01] Can I just add to that, give to music with donating their services. [31:06] The research. [31:07] Yeah, it usually costs about 30,000. [31:09] That's definitely should be paid a long time. [31:13] And that's right. [31:14] Yeah. [31:14] Thank you, everybody. [31:17] So, um, [31:24] Right. [31:26] And I was brought up at the beginning that we wanted to make sure our new members [31:31] introduce themselves if they felt comfortable doing so. [31:35] If they don't, I'll put them all to the spot next time. [31:40] So John, I'm going to go in there. [31:43] Sure. [31:44] John Kirstley, taking over for Jim, I don't know how you take [31:49] over for Jim, but still happy to be here. [31:53] Love the mission. [31:55] I'll send an excited dig right in. [31:57] Let me show. [31:58] Great. [32:05] I can tell you that both these candidates are very qualified, probably gonna have a stronger [32:16] accounting group than we had before, and won't speak especially, but they're very qualified [32:29] Okay, well, we are ahead, but if anybody else have anything that we need to discuss, because [32:38] if not, I will absolutely take emotional to it, but one thing we can call you, yes, [32:44] kind of want to let you know that in May, we'll be going to be talking from Jeff, we'll [32:50] bring to you age, laugh, budget, and read you at it. [32:54] So the May attendance at that meeting is really critical. [32:59] And then our final budget will come out in May, just so you guys [33:02] can start with each week in June. [33:05] Yeah. [33:06] Please. [33:07] What are you looking at? [33:10] I did not mention California because they thought. [33:14] That was really important. [33:21] So I'll take a motion to adjournors. [33:24] I'll motion. I'll second anybody as opposed to they can hang out here by the [33:35] Thank you everyone. Thank you. Thanks Paul.