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Good afternoon everyone. I'd like to
call this meeting to order. It is

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exactly 1:00 on our computers and uh we
do have quorum and that we have all

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council members and we are here in the
presence of our clerk, deputy clerk and

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many other staff. Welcome everyone. Our
first item of business on our agenda is

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our land acknowledgement statement. The
township of Hamilton is situated within

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the traditional territory of the
Missaga, Nishnack, and Chipoa nations.

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Collectively known as the Williams
Treaty's First Nations. [snorts] Our

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work on these lands respectfully
acknowledges their resilience and their

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long-asting contribution to the area now
known as the Township of Hamilton.

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Item three, are there any declarations
interest or general nature thereof

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today?
Seeing none, that will be recorded.

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Do we uh have anyone under item four on
our agenda, do we have anyone that would

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like to question us on anything on the
agenda or any presentations? Anyone

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online?
Very well. We shall move on down to

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because I don't believe there's any
presentations, public hearings, or

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planning bylaws. So, we'll move down to
item eight on our agenda. And that is

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the minutes of the June 16th, 2026
council meeting. And the prepared motion

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reads that the minutes of the June 16th,
2026 council meeting be adopted. Move in

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a second. Moved by Mark, seconded by
John. Questions or comments? All those

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in favor? Carried. Thank you.
And there is no business arising from

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those previous minutes.

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Moving on to item 10 being committee
reports.

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10.1
simply reads that the agenda items of

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10.2 to 10.4
of the July 21st, 2026 council meeting

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agenda be received for information.
And could I have a mover and a second to

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that, please? Moved by Larry, second by
John. Okay. [clears throat] What we have

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there is 10.2
accessibility advisory committee dated

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June 30th.
Would anyone [music] like to comment on

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that? It was a rescheduled
minutes. Anyone any comments or thoughts

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00:17:27,520 --> 00:17:38,160
on that? 10.3 OP detachment board annual
report.

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Would anyone like to speak on that?
Seeing none, 10.4

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Environmental and Climate Advisory
Committee,

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the May 20th, 2026
minutes. Any comments on that?

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Very well. Moving on.

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All those in favor. Thank you. Carrie.
Staff reports.

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Mitchell. Round glasses to see you that
far away.

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Staff reports 11.1 on our agenda. It is
a joint p procurement of financial

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software replacement. Um, welcome
Mitchell. and make sure the microphone's

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on and the floor is yours.
>> Perfect. So, good afternoon, Mayor Jib

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and council. This staff report is
seeking council support to participate

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with Thumbling County and the other
member municipalities for joint

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procurement of a new enterprise resource
system. Town Council approved a budget

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of $350,000 for the implementation of a
new ERP system during our budget

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deliberations.
However, the county and other member

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municipalities are facing the same issue
operating the same ERP system.

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County council has proposed a joint
approach to finding a new ERP system to

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reduce the amount of duplicate work and
strengthen our collective buying power.

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County is also proposed to pay for the
implementation costs for the core

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modules such as accounts payable,
accounts receivable, and tax if all

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member municipalities commit to the
joint procurement. This will leave the

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township to pay for the ongoing
operating costs, implementation of

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non-core modules, and any integrations
the township deems necessary. We are

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recommending support for the joint
procurement of a new ERP system with the

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county and member municipalities.

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Thank you.
The U

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opportunity is here to ask questions or
provide comment.

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» John, question.
>> Yes to you, Mayor Jip. Um, is is county

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council um been been received by other
municipalities to pass this motion?

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» I think I missed a key word here.
>> Other municipalities. the other

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municipalities will be going through the
same process. [snorts]

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» County,
>> I do not know of their acceptance or

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non-acceptance of this.
>> Um, Mitchell, have you heard anything by

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chance for u through the process?
>> Uh, through you, Mayor Jib, poor Hope,

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and Trent Hills have to send her for
agendas for this month and Coberg has

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already committed.
>> Thank you. Is that satisfactory, John,

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or would you like me to pursue that?
No, it's a good thing.

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» Okay. Um, we're obviously not going to
read all of this

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motion.
Um, but I will read

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» I guess sort of the closure of it

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» starting there. Now therefore, it be
resolved that the council of the

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township of Hamilton confirms its
participation in the joint procurement

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initiative with the understanding the
township will be responsible for

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additional cost which may include
ongoing licensing, membership and

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support fees, local staffing resources
required for implementation.

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option optional modules or function
functionality beyond the core system and

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integration of a new financial system
with existing municipal software and

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that the resolution be forwarded to the
Northland County Council and further the

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council receives report T2026-15
being the joint procurement of financial

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software replacement for information.
We have a mover moved by Larry seconded

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by Mark. Any questions or comments?
All those in favor? Carried. Thank you.

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Thank you, Mitchell.

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Zoning bylaw amendment

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and it is
for 905 Storage, Inc.

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And I have a note in the legend that
Mary is going to give us an overview of

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this place.

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Uh good afternoon uh through Mayor Jib
and to council. Uh item 11.2 Two on

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today's council agenda is an application
for a zoning bylaw amendment file number

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03/26
to facilitate the removal of a holding

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provision on the sight specific zoning
for the subject property and bring the

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rural commercial for zoning into effect.
The zoning bylaw amendment applies to

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lands legally described as part of law 2
concession A and part one of reference

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plan 39R
uh 14960 owned by 905 Storage Inc.

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The subject property is located at the
northeast corner of the intersection of

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County Road 2 and Mchuan Road. The
surrounding land uses are mainly

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residential with several existing
employment uses including an auto repair

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shop, a commercial self-s storage
facility, uh, and a machine shop, which

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are all located west of the subject
property. Uh, a key map illustrating the

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location of the subject property is
attached to the staff report as

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attachment A.
The subject lands have received approval

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for a zoning bylaw amendment uh
application for a sightspecific rural

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commercial 4 holding zoning on the
subject property which is subject to

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said holding provision which was granted
on April 15th of 2025.

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The purpose of the holding provision is
to require the execution of a site plan

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agreement with the township to address
issues related to hydro geology,

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traffic, noise, land use compatibility
and archaeology.

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Upon removal of the holding provision,
the RC-4 zoning will become in effect on

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the subject property which will permit
the proposed development of the proposed

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self-s storage facility.
Uh the development consists of 10

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storage buildings providing 260 self-
storage units. The owner has applied for

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site plan approval for the proposed
commercial self-s storage facility which

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has been reviewed by the township and
there's only uh one outstanding comment

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uh remaining. The following studies were
submitted and reviewed in support of the

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site plan application.
A traffic impact brief, a storm water

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management report, land use
compatibility study, site plan and

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grading plan drawings, landscape design
package, electrical and illumination

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plans, and an archaeological assessment.
The site plan application is now ready

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for approval. And as I mentioned,
there's only one outstanding comment

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that needs to be addressed, which is the
acceptance of the stage 1 and two

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archaeological assessment entered into
the Ontario public register of

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archaeological reports. The site plan
agreement has also been drafted while

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awaiting confirmation letter while
awaiting the confirmation letter from

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the ministry of its acceptance of the
assessment which is anticipated by the

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uh which is anticipated later this
month.

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During the zoning bylaw amendment
application process, comments were

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received related to noise and
groundwater. The proposed self- storage

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facility does not require any water or
sanitary services and therefore a

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hydrogeeological study was not required.
Um the planning act does not require

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public or agency circulation of zoning
bylaw amendment applications for removal

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of holding provisions. Um therefore this
application was not circulated to the

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public or uh agencies for the removal of
the hold but it was for the original

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zoning bylaw amendment application um
which is when we received those original

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comments. Uh we didn't receive any
comments leading up to preparing the

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staff report. But since issuing the
staff report we did receive um one

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comment from an adjacent land owner uh
which was in support of the proposed

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development. uh that adjacent land owner
was originally in opposition, but

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learning that the proposed self- storage
facility would not require any water or

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sanitary services, they were satisfied
that the the use would not have an

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impact on the groundwater in the area or
any impact on the wells in the area,

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which was originally their main concern.
The provincial planning statement

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promotes economic development through
providing an appropriate mix and range

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of employment uses. The proposed zoning
bylaw amendment will facilitate the

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removal of the holding provision from
the commercial from the rural commercial

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for zoning for the subject property and
permit the rural commercial land use on

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the land's designated employment area.
The subject property is designated rural

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area in the North Humberland County
official plan. Permitted uses in the

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rural area include but are not limited
to rural commercial land uses.

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The subject property is designated
employment area on the Township of

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Hamilton official plan. Employment uses
consist of commercial, industrial, and

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community facility uses. And finally,
the subject property is zoned rural

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commercial for RC4-H with a holding
provision. Uh the purpose of that zoning

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bylaw amendment, the purpose of the
zoning bylaw amendment is to remove the

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holding provision which will facilitate
the development of the self-s storage

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facility on the subject property.
The commercial self-s storage facility

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is being designed to comply with all
zoning requirements under the rural

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commercial for zone as illustrated on
attachment C to the report and the bylaw

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removing the holding provision will
contain a clause stating that the bylaw

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will not come into force and effect
until the execution of the site plan

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agreement. The holding provision is
being removed at this time to avoid any

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delays associated with timing of future
council meetings. And finally, in

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conclusion, the application is
consistent with the provincial planning

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statement, maintains the intent of both
the county of North Humberland and

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Township of Hamilton official plans, and
therefore is recommended that the

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proposed zoning bylaw amendment to
remove the holding provision be

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approved.

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» Thank you. Um, because this is not a
public meeting, because it's been dealt

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with before, we don't actually engage in
the audience, but there certainly is an

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opportunity for council members to ask
questions if you wish.

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Thank you. Thank you, M.

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A bylaw of course is forthcoming later
on in the agenda.

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Uh 11.3

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oh

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is recommended that application zoning
bylaw 0326 to amend the zoning on a

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parcel of land owned by 905 Storage Inc.
Care of Tyler Hawkchney legally

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00:28:47,279 --> 00:28:56,480
described as part two concession A part
one on plan 39R14960

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by removing the holding zone provision
resulting in the property being zoned

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sight specific rule commercial for RC4
zone symbol be approved. Move in a

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00:29:05,039 --> 00:29:13,279
second. Moved by Larry, seconded by
Bruce. All those in favor carried. Thank

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00:29:11,279 --> 00:29:16,279
you.
11.3

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Mitchell, you're back on and it is in
respect to OSF,

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please. Microphone and floor is yours.
>> Awesome. Thank you. Uh through you,

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Mayor Jib, and to council. Uh this staff
report is seeking support for the

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municipal finance officers association
letter that was sent to the province

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00:29:37,279 --> 00:29:46,559
advocating for the permanent doubling of
Ontario Community Infrastructure Fund or

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00:29:42,480 --> 00:29:51,120
OCIF funding beyond 2026.
In 2021, the provincial government

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provided doubling of its OCIF funding
for small and rural communities to

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support renewal and rehabilitation of
its core infrastructure assets such as

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road and water assets. For the township,
this has meant several projects funded

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00:30:02,320 --> 00:30:09,679
through rehab of roads such as Cabin
Road, Sid Drive, Rice Lake Drive, among

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00:30:07,120 --> 00:30:13,120
several others. The continued funding
will also support the township's asset

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00:30:11,520 --> 00:30:18,000
management plan by providing a
predictable funding source. We are

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00:30:15,279 --> 00:30:23,640
recommending that council support MFOA's
letter sent to the pro sent to the

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provincial government.

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00:30:24,880 --> 00:30:32,640
» Thank you. Questions, comments? I'll go
ahead and read the prepared motion. Now

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00:30:30,799 --> 00:30:38,080
therefore be it resolved that the
Township of Hamilton's ports MFOA's

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00:30:35,760 --> 00:30:42,720
letter to the Ministry of Infrastructure
requesting the doubling of the Ontario

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00:30:40,080 --> 00:30:48,960
Community Infrastructure Fund be made
permanent in advance of the allocations

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00:30:46,159 --> 00:30:54,000
for 2027 calendar year helping
municipalities continue building housing

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00:30:51,600 --> 00:31:00,960
enabling infrastructure while preserving
the economic value provided by existing

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00:30:57,360 --> 00:31:05,840
infrastructure. Do we have a sorry and
council receives report

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00:31:03,600 --> 00:31:13,200
2026-16
MFOA support for the continuation of

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enhanced OCIF funding after the 2026
for information? We need a motion. Moved

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00:31:15,520 --> 00:31:24,080
by Mark, seconded by Larry. Questions or
comments? All those in favor? Carrie.

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00:31:21,679 --> 00:31:31,840
Thank you.
11.4 four, our heritage designation,

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which is one of
accomplishments of the heritage

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00:31:34,000 --> 00:31:45,519
committee I think we're all very pleased
about and it's respect to the Van Luven

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00:31:39,360 --> 00:31:51,039
House at 2488 Vanluven Road and
not 100% sure but I think we did [music]

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convince Amanda to do this
comment.

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Would you like Daphne? Would you like
Daphne to fill in or would you like to

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00:31:59,679 --> 00:32:06,480
take the offer of the microphone?
>> Not to put you on the spot.

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» Thank you. Through you, Mayor Jeff. This
staff report just introduces an item

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that council has seen previously
recently has come from our heritage

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00:32:11,760 --> 00:32:19,919
committee um and is recommending a bylaw
be passed to designate um 2488 Vanluven

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00:32:18,399 --> 00:32:23,399
Drive under part four of the Ontario
Heritage Act.

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U and I might add that uh man Amanda was
instrumental in putting together an idea

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00:32:31,519 --> 00:32:39,919
of uh sending out requests to a few
property owners to see if they were

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00:32:37,120 --> 00:32:44,080
interested. So um it's most [music]
appropriate that uh this has been

217
00:32:42,080 --> 00:32:47,840
successful and thank you Amanda today
and for your previous work at the

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00:32:45,679 --> 00:32:52,799
committee level.
Let's see where am I that council

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00:32:49,679 --> 00:32:58,559
receives report CD 2026-08
heritage designation of 2488 Van Luben

220
00:32:56,080 --> 00:33:05,279
Road under the Ontario Heritage Act or
rag 9 06 for information and that the

221
00:33:02,480 --> 00:33:11,039
bylaw designating 2488 Van Loving Road
pursuant to part four section 25 sorry

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00:33:08,640 --> 00:33:14,880
29 of the Ontario Heritage Act be
brought forward for approval in the

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00:33:12,640 --> 00:33:21,039
notice of passing be published on the
municipal wood website and served on the

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00:33:18,799 --> 00:33:25,440
property owner in the heritage trust in
accordance with the act. Move in a

225
00:33:22,960 --> 00:33:30,320
second. Moved by Larry, second by John.
Questions, comments? All those in favor?

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00:33:27,760 --> 00:33:34,480
Carried.
11.5.

227
00:33:32,320 --> 00:33:39,120
Petition for drainage works on Bolton
Street.

228
00:33:36,159 --> 00:33:46,593
Um
request from Jennifer Foley at 5019

229
00:33:43,519 --> 00:33:50,480
Bolton Street regarding drainage act
[music] petition.

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00:33:48,720 --> 00:33:53,760
Our head of roads is here. Lucas the
floor is yours please.

231
00:33:51,760 --> 00:33:58,880
» Thank you Mayor Jim. So good afternoon
council and mayor. Um this report in

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00:33:56,320 --> 00:34:04,159
front of you is to uh just the beginning
process of a petition that we received

233
00:34:01,279 --> 00:34:11,440
from an applicant and property owner as
mentioned at 50 I'm sorry 5019 Bolton

234
00:34:08,720 --> 00:34:16,800
Street. It is a new thing. I have never
seen this form being filled out in my

235
00:34:14,000 --> 00:34:22,159
experience. But uh obviously it does
support within the drainage act. Um the

236
00:34:19,760 --> 00:34:28,720
details are in front of you um regarding
what that report will look like uh later

237
00:34:24,879 --> 00:34:33,520
on in the future. Um we are um seeking a
recommendation from council to hire

238
00:34:31,359 --> 00:34:38,800
Brian Keane from Jewel Engineering as
our peer review engineer. Um that

239
00:34:36,079 --> 00:34:43,599
company will do a investigation of the
property surrounding lands and at a

240
00:34:41,359 --> 00:34:49,520
council in the near future will be
presented to council and the outcome

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00:34:46,960 --> 00:34:52,679
will be then public and we'll go through
that process.

242
00:34:53,040 --> 00:35:01,520
» Thank you Lucas. Questions at this time?
Go ahead and read the motion. The

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00:34:59,520 --> 00:35:06,320
council receives report public works and
infrastructure 2026-08

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00:35:04,640 --> 00:35:10,240
being the petition for drainage works
Bolton Street for information and that

245
00:35:08,560 --> 00:35:14,480
the petition for drainage signed by
Jennifer Foley submitted under the

246
00:35:11,839 --> 00:35:18,800
authority of section 41 of the drainage
act be accepted and further that Brian

247
00:35:16,400 --> 00:35:22,800
Keane from Juel Engineering Inc. be
appointed as the municipal engineer in

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00:35:20,640 --> 00:35:27,839
accordance with section 8 of the act to
prepare a report on the drainage works.

249
00:35:25,520 --> 00:35:32,800
Mover and a seconder. Moved by Bruce.
Seconder by John.

250
00:35:30,960 --> 00:35:38,400
Again, questions or comments? All those
in favor? Carried. Thank you.

251
00:35:36,400 --> 00:35:42,680
Thank you, Lucas.
11.6 on our agenda.

252
00:35:42,880 --> 00:35:52,440
Development services building division
year end statistics.

253
00:35:48,400 --> 00:35:52,440
Tim, please.

254
00:36:03,359 --> 00:36:10,320
There we go.
Okay. Uh, good afternoon, Mayor Jib and

255
00:36:08,000 --> 00:36:14,320
members of council. Uh, today I am
bringing forward the building division

256
00:36:12,160 --> 00:36:18,079
year end statistics as required under
section 74 of the Ontario Building Code

257
00:36:16,800 --> 00:36:26,160
Act.
Uh as you can see through the report um

258
00:36:21,359 --> 00:36:31,680
in 2025 permit uh quantities were pretty
similar to the last three years uh which

259
00:36:28,960 --> 00:36:36,280
which required another transfer from
reserves uh of $49,886

260
00:36:36,640 --> 00:36:44,920
uh going from our cost stabilization
reserve fund uh which left us with a

261
00:36:40,880 --> 00:36:44,920
balance of $248,81

262
00:36:46,079 --> 00:36:52,640
uh expenditure features of the building
department were below the budgeted value

263
00:36:50,720 --> 00:36:57,680
uh in effort to create some savings
along with uh the fact that staff

264
00:36:55,119 --> 00:37:03,040
completed the fee study re review in
2025 as well. Uh hoping that this year

265
00:37:01,200 --> 00:37:07,359
is a little bit better. We have received
a number of additional applications but

266
00:37:05,440 --> 00:37:13,839
until the subdivisions start with the
new single detached dwellings fees will

267
00:37:10,160 --> 00:37:18,079
remain fairly simil similar. uh although
this year we do have that offset uh

268
00:37:16,240 --> 00:37:23,200
increase based on the fee study that was
completed and the increased rates uh

269
00:37:20,160 --> 00:37:27,599
that started effective January. So if
you have any questions regarding the

270
00:37:24,720 --> 00:37:32,079
statistics statistics of 2025, happy to
answer that. Uh and with respect to

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00:37:30,079 --> 00:37:36,960
other municipalities and and where we're
at uh as a comparative, there is no

272
00:37:34,400 --> 00:37:42,320
analysis in the report. Um but it was
fairly consistent in 2025 uh with the

273
00:37:40,160 --> 00:37:46,640
exception of the municipalities that had
the subdivisions that that started uh at

274
00:37:45,280 --> 00:37:50,800
the beginning of the year and they would
have had a a number of additional homes

275
00:37:49,280 --> 00:37:55,079
which would have increased that that
overall uh revenue.

276
00:37:55,359 --> 00:37:59,000
Questions for Tim?

277
00:38:00,240 --> 00:38:10,320
Very well. Motion reads, "The council
received report building 2026-02

278
00:38:07,760 --> 00:38:14,880
being the 2025 development services
building division year end statistics

279
00:38:12,320 --> 00:38:19,040
report for information." I have a mover
and a second, please. Moved by Mark,

280
00:38:16,640 --> 00:38:25,320
seconded by John.
All those in favor? Carried. Thank you,

281
00:38:22,320 --> 00:38:25,320
Tim.

282
00:38:26,400 --> 00:38:36,720
11.7 on our agenda. June court estates
draft plan approval

283
00:38:34,320 --> 00:38:41,560
and we have Jennifer coming forward to
give us an overview on this. Please

284
00:38:51,760 --> 00:38:59,760
you may jib and to council. This is a
report recommending approval, draft plan

285
00:38:57,520 --> 00:39:06,480
approval for a subdivision within the
township. The subdivision is located uh

286
00:39:03,200 --> 00:39:13,200
just north of the 401 at Ontario Street
in part of lots 7 and 8, Concession 1.

287
00:39:10,320 --> 00:39:19,280
The property is vacant right now. It's
approximately 7.53 acres. The proposal

288
00:39:16,720 --> 00:39:24,880
is to develop it with eight lots for
single detached dwellings, one block for

289
00:39:21,680 --> 00:39:30,640
storm water purposes, and a new
culde-sac road. The subdivision

290
00:39:27,599 --> 00:39:36,079
application has undergone uh peer review
of all of the supporting technical

291
00:39:32,320 --> 00:39:39,839
documents associated with it and the re
approval from the peer reviewers is

292
00:39:38,320 --> 00:39:45,359
recommended.
Um the property the developer is

293
00:39:43,440 --> 00:39:51,520
responsible for the construction of all
infrastructure associated with the

294
00:39:48,000 --> 00:39:58,079
development at their cost uh during the
development uh subdivision

295
00:39:54,800 --> 00:40:02,880
agreement process. Securities are taken
by the township to ensure that the

296
00:40:00,079 --> 00:40:08,240
infrastructure is completed as outlined
in the engineering drawings and if

297
00:40:05,760 --> 00:40:12,000
there's if the developer fails to
complete the work, the securities are

298
00:40:09,839 --> 00:40:16,720
there to uh ensure the work is
undertaken.

299
00:40:13,839 --> 00:40:20,640
Once the infrastructure is assumed by
the municipality, it becomes the

300
00:40:18,560 --> 00:40:24,480
municipality's responsibility to
maintain that infrastructure. So that

301
00:40:22,400 --> 00:40:30,240
would include both the storm water
management pond and the road. Uh until

302
00:40:27,839 --> 00:40:34,240
the the infrastructure has been assumed
by the municipality, it is the

303
00:40:32,079 --> 00:40:39,440
responsibility of the developer to
maintain it. And prior to assumption of

304
00:40:37,040 --> 00:40:45,359
the infrastructure, an inspection is
undertaken by the municipal engineer to

305
00:40:41,599 --> 00:40:49,040
ensure that it is up to st the municipal
standards as required by the subdivision

306
00:40:47,280 --> 00:40:55,359
agreement.
So this is the one of the stages uh

307
00:40:53,200 --> 00:40:59,520
associated with development approval for
a subdivision. It's the first

308
00:40:56,880 --> 00:41:03,680
development approval. Uh it's the
application for draft plan approval. And

309
00:41:01,839 --> 00:41:07,760
prior to final approval of the
subdivision, there are a number of

310
00:41:05,280 --> 00:41:13,920
conditions that have to be met. The
conditions the conditions of uh of

311
00:41:11,119 --> 00:41:20,720
subdivision of drafts plan approval are
provided in your in the report as

312
00:41:17,040 --> 00:41:24,160
attachment E and there are a number of
conditions that have to be addressed

313
00:41:22,319 --> 00:41:29,760
many of which are carried forward over
into a subdivision agreement. So once

314
00:41:27,440 --> 00:41:35,119
draft plan approval is provided the
applicant then has to fulfill those

315
00:41:32,079 --> 00:41:40,079
conditions of approval. Uh the next
public application or I believe it's the

316
00:41:37,599 --> 00:41:45,680
only public application remaining will
be a zoning bylaw amendment to have the

317
00:41:42,319 --> 00:41:50,720
property reszoned to permit the the
residential development. The application

318
00:41:48,480 --> 00:41:54,720
the subject property is located within a
designated settlement area. It's

319
00:41:52,960 --> 00:41:59,200
consistent with the provincial planning
statement, the township's official plan,

320
00:41:56,800 --> 00:42:04,160
the county official plan. uh it doesn't
comply with our our zoning bylaw because

321
00:42:01,520 --> 00:42:09,280
the property will have to be reszoned as
outlined in one of the conditions of

322
00:42:06,800 --> 00:42:16,400
draft plan approval.
So the recommendation is that the that

323
00:42:12,720 --> 00:42:21,280
council uh grant draft plan approval.
You'll notice that this this ve a very

324
00:42:19,359 --> 00:42:26,240
similar report was brought forward to
council earlier in the year uh

325
00:42:24,160 --> 00:42:32,480
recommending that North umberland County
grant approval draft plan approval to

326
00:42:29,760 --> 00:42:38,079
for this subdivision. However, as of
June 1st, the municipality has assumed

327
00:42:35,440 --> 00:42:43,680
uh approval authority for subdivisions
and it the county didn't get it approved

328
00:42:40,400 --> 00:42:47,760
prior to uh the municipality taking over
that role. So that's why this is coming

329
00:42:45,599 --> 00:42:51,760
forward to council again because council
is now the approval authority for

330
00:42:49,440 --> 00:42:55,760
subdivisions.
So the recommendation is that the

331
00:42:53,680 --> 00:43:00,000
application be approved. It's gone
through the necessary they've submitted

332
00:42:58,000 --> 00:43:06,160
the necessary technical reports for the
subdivision. It's gone through peer

333
00:43:02,160 --> 00:43:10,720
review uh and all those issues have been
addressed. So, recommendation for

334
00:43:08,800 --> 00:43:16,400
approval subject to the conditions
outlined in attachment E of the report.

335
00:43:14,480 --> 00:43:21,920
I'd be happy to answer any questions if
council has any questions.

336
00:43:19,440 --> 00:43:26,240
» Any questions for Jennifer Larry,
please?

337
00:43:24,079 --> 00:43:33,520
» Mr. Mayor. Uh, Jennifer, the only
question I have is I I look forward to

338
00:43:29,119 --> 00:43:38,560
having these subdivisions. the lot seven
as it extends into uh the balance of the

339
00:43:36,560 --> 00:43:42,880
property. There's an ex an extensive
amount of property that's left over

340
00:43:41,040 --> 00:43:47,359
understanding that it's not to be
touched in any way, shape or form.

341
00:43:45,760 --> 00:43:52,000
Um
how does that work? Could you just

342
00:43:48,800 --> 00:43:55,680
explain that to me?
Certainly through you, Mayor Jib. Um

343
00:43:54,000 --> 00:43:59,680
there are some environmental lands.
There's a water course and environmental

344
00:43:57,359 --> 00:44:04,000
lands associated on the eastern side of
the property. Uh the conservation

345
00:44:01,839 --> 00:44:09,440
authority doesn't allow for lot
fragmentation of environmental features.

346
00:44:06,640 --> 00:44:16,240
So all of that land needs to go with one
property and that's why it's not divided

347
00:44:12,000 --> 00:44:20,480
up amongst lots 6, 7, 8, and 9. They
don't like those features to be divided.

348
00:44:18,160 --> 00:44:27,800
They like it to be under one ownership.
So that's why the environmental lands

349
00:44:22,640 --> 00:44:27,800
are all part of lot seven.

350
00:44:28,160 --> 00:44:37,119
» Okay. Thank you. So lot seven doesn't
get option [music] to use those lands uh

351
00:44:33,520 --> 00:44:41,119
with their ownership. Is that correct?
>> Well, they'll own those lands and they

352
00:44:38,960 --> 00:44:44,599
can use those lands but they can't build
on those lands.

353
00:44:46,880 --> 00:44:52,240
» Any questions from anyone else? John?
>> Sorry.

354
00:44:50,560 --> 00:44:57,040
» Yes, through you, Mayor Jib. Um this is
more for the financial department. Um, I

355
00:44:54,720 --> 00:45:02,079
was wondering, um, my concerns are with
the storm water catchment pond facility,

356
00:45:00,240 --> 00:45:07,119
uh, where the public works came in to
council a while ago, um, with repairs to

357
00:45:04,640 --> 00:45:11,119
other ponds and and facilities in our
township. My question would be, was

358
00:45:09,200 --> 00:45:15,119
there money going to be money put aside
from the development permit fees for

359
00:45:12,880 --> 00:45:18,520
future repairs or refurbishing of this
catchment pond?

360
00:45:21,119 --> 00:45:27,280
M
I'll I'll do my planners version and

361
00:45:25,040 --> 00:45:33,359
then and then if necessary Mitchell can
get into the weeds of it. The planner's

362
00:45:29,760 --> 00:45:38,800
version is that securities are taken to
ensure that the ensure that the property

363
00:45:36,240 --> 00:45:44,720
is developed as outlined in the
engineering drawings and make sure that

364
00:45:41,040 --> 00:45:50,400
it's constructed comp properly and that
when the mun when it is assumed by the

365
00:45:47,040 --> 00:45:56,160
municipality that it is in the proper
condition.

366
00:45:52,560 --> 00:46:01,440
They we take fees in terms of building
permit fees or sorry building permit

367
00:45:58,560 --> 00:46:06,560
fees and development charges for for
each new single detached dwelling.

368
00:46:04,000 --> 00:46:12,160
However, there are no fees taken as part
of the subdivision application for the

369
00:46:09,280 --> 00:46:17,359
maintenance of that facility. It becomes
a piece of municipal infrastructure just

370
00:46:14,319 --> 00:46:23,440
like the roads and is incorporated into
our asset management plan and then the

371
00:46:21,760 --> 00:46:27,440
appropriate financial arrangements are
made from there. But I will now turn it

372
00:46:25,680 --> 00:46:31,640
over to Mitchell who is our asset
management financial person.

373
00:46:33,440 --> 00:46:40,880
As I say, Jennifer, you did a pretty
good job. So once we assume the asset,

374
00:46:38,400 --> 00:46:46,319
it'll go into our asset management plan
which drives our capital contributions

375
00:46:43,200 --> 00:46:50,240
to things like reserves. So there will
be transfers made for a storm water

376
00:46:48,800 --> 00:46:57,560
reserve and you'll see it either part of
your capital or operating budget.

377
00:46:53,839 --> 00:46:57,560
» Very good. Thank you.

378
00:47:00,560 --> 00:47:06,880
I I heard more emphasis I heard more
emphasis on the word future maintenance

379
00:47:05,280 --> 00:47:09,680
in your question than maybe we've
addressed. Mark,

380
00:47:08,160 --> 00:47:14,079
» yeah, it's funny you asked almost the
same question I was going to ask John,

381
00:47:11,040 --> 00:47:19,359
but um just to add on to that question
though, uh the storm water maintenance

382
00:47:16,837 --> 00:47:26,680
[snorts] plan for that infrastructure,
how do do we get to it? Do we get to it

383
00:47:21,920 --> 00:47:26,680
from is there access from Ontario Street

384
00:47:29,119 --> 00:47:35,040
because I don't think the the right of
way between those homes is going to be

385
00:47:32,240 --> 00:47:35,040
big enough probably.

386
00:47:37,359 --> 00:47:44,720
through you, Mayor Jib. I don't have the
preliminary engineering drawings uh with

387
00:47:41,839 --> 00:47:46,800
me, but you'll notice uh between lots
three and four

388
00:47:46,000 --> 00:47:51,839
» y
>> there is a roadway or an access aisle

389
00:47:50,079 --> 00:47:57,119
and that is to provide access to the
storm water management block. Um but the

390
00:47:54,880 --> 00:48:03,200
detailed design of stor the storm water
management facility will take place

391
00:47:59,280 --> 00:48:07,520
during um during final prior to final
approval. So we'll get detailed

392
00:48:05,119 --> 00:48:11,680
engineering drawings to ensure that the
storm water facility can be maintained

393
00:48:10,240 --> 00:48:16,400
as required.
>> Okay, great. Thank you. And I I I know

394
00:48:14,560 --> 00:48:22,079
and to John's question, we've talked
about having the homes that supply the

395
00:48:19,119 --> 00:48:26,640
the systems and so forth uh pay for the
maintenance of that. Is have we looked

396
00:48:23,680 --> 00:48:29,520
at that anywhere
staff-wise?

397
00:48:28,319 --> 00:48:33,440
» No.
>> No. [laughter] Okay.

398
00:48:30,160 --> 00:48:38,240
» No. Um that is generally generally it's
municipal infrastructure the same as the

399
00:48:36,240 --> 00:48:45,520
roads that the new road that's being
created and the assumption is that the

400
00:48:42,079 --> 00:48:54,720
taxes that those units are paying will
be allocated um for the services.

401
00:48:50,480 --> 00:49:02,960
So right now there is not a proposal to
have those lots uh pay a storm water

402
00:48:58,559 --> 00:49:10,079
management facility servicing fee if you
may. Um I'm not aware of any

403
00:49:07,680 --> 00:49:16,559
residential development that does it
like that. The only I guess option would

404
00:49:12,640 --> 00:49:21,040
be if the municipality I think we're
it's too late with this one. Um if the

405
00:49:19,359 --> 00:49:25,280
municipality
will wants to refuse to take on

406
00:49:23,599 --> 00:49:29,680
ownership of storm water management
facilities, uh the only option would be

407
00:49:27,760 --> 00:49:34,880
some sort of a condominium development
in which case the the homeowners would

408
00:49:32,960 --> 00:49:40,319
that would be a common element and it
would be the homeowner's responsibility

409
00:49:37,680 --> 00:49:45,359
to maintain the facility.
>> Okay. Thank you,

410
00:49:42,960 --> 00:49:49,440
» CEO O'Brien.
Jennifer just took the words out of my

411
00:49:46,720 --> 00:49:54,559
mouth, [clears throat] but um it is best
to look at this assumption like a like a

412
00:49:52,880 --> 00:49:58,240
road. It's a general asset for the
municipality to maintain once it's

413
00:49:56,160 --> 00:50:01,520
assumed. And uh the agreements we'll
have in place will make sure it's

414
00:49:59,359 --> 00:50:06,160
assumed in a manner that can be
maintained with little issue. So just

415
00:50:04,559 --> 00:50:10,640
wanted to second what Jennifer was
saying there about it just being a

416
00:50:07,359 --> 00:50:14,160
general asset. That's the approach um at
least I'm familiar with. That's the

417
00:50:12,480 --> 00:50:20,160
approach almost all municipalities take
to these assumptions.

418
00:50:17,839 --> 00:50:24,480
» Thank you. What uh what I heard is that
there's maybe a question or two that we

419
00:50:22,160 --> 00:50:29,520
could dive a little deeper into for
future consideration if there is any

420
00:50:26,720 --> 00:50:33,920
opportunity whatsoever.
Anyway, no further questions. I'll come

421
00:50:31,839 --> 00:50:38,160
to the motion
and it's uh that the draft plan of

422
00:50:36,240 --> 00:50:42,960
approval for June Court subdivision
application sub0124

423
00:50:41,040 --> 00:50:47,599
consisting of eight lots for single
detached dwellings and internal road and

424
00:50:45,520 --> 00:50:53,839
one block for a storm water management
facility on a parcel of land owned by

425
00:50:51,280 --> 00:51:00,559
2020910
Limited located at 1200 Ontario Street

426
00:50:57,119 --> 00:51:05,520
part 17 and 18 concession 1 be approved.
moved and that staff be directed to send

427
00:51:03,040 --> 00:51:09,839
notice of draft approval to all
prescribed persons in accordance with

428
00:51:07,280 --> 00:51:13,359
the planning act. I need a mover and a
second place. Moved by Larry, seconded

429
00:51:11,680 --> 00:51:19,040
by John.
Any questions or comments at this time?

430
00:51:15,599 --> 00:51:25,359
All those in favor? Carried. Thank you.
Okay, we have no correspondence.

431
00:51:22,640 --> 00:51:33,440
So, we're to item 13 on our agenda,
which is three independent bylaws.

432
00:51:29,440 --> 00:51:38,480
First of which is bylaw 2026-28,
appoint members to a joint compliance

433
00:51:35,280 --> 00:51:44,400
audit committee. And the motion reads
the bylaw 2026-28

434
00:51:41,280 --> 00:51:49,680
being appoint members to the joint
compliance audit committee for the 2026

435
00:51:47,200 --> 00:51:54,480
election be given first, second, and
third reading and finally passed this

436
00:51:51,285 --> 00:51:59,680
[music] 21st day of July
2026. Mover and a seconder. Moved by

437
00:51:56,960 --> 00:52:04,960
Bruce, seconded by Mark. Questions or
comments? All those in favor? Okay.

438
00:52:02,720 --> 00:52:11,680
Thank you.
Okay. On to the

439
00:52:08,240 --> 00:52:17,040
heritage designation under 13.2 on our
agenda. And the motion reads that bylaw

440
00:52:14,640 --> 00:52:22,720
2026-29
being a bylaw to designate 2488 Van

441
00:52:20,319 --> 00:52:27,520
Luven Road under part four of the
Ontario Heritage Act be given a first,

442
00:52:25,440 --> 00:52:34,720
second, and third reading and finally
passed this 21st day of July, 2026. Move

443
00:52:31,599 --> 00:52:40,000
and seconder moved by Larry, seconded by
John.

444
00:52:36,240 --> 00:52:45,119
Questions, comments? All those in favor?
Carried. Thank you.

445
00:52:42,559 --> 00:52:52,559
And our third bylaw
is dealing with 905 Storage Inc.

446
00:52:49,359 --> 00:52:56,559
under 13.3 on our agenda. Motion reads,
"It is recommended that council of the

447
00:52:54,559 --> 00:53:04,160
Corporation of Township of Hamilton
enacts as follows. that bylaw 2026-30,

448
00:53:01,839 --> 00:53:09,119
being a bylaw to approve zoning bylaw
amendment 0326

449
00:53:07,119 --> 00:53:14,800
be given first, second, and third
reading and [music] finally passed this

450
00:53:11,359 --> 00:53:20,000
21st day of July, 2026.
Move in a second. Moved by Bruce,

451
00:53:16,960 --> 00:53:28,480
seconded by John. Questions or comments?
All those in favor? Carried. Thank you.

452
00:53:24,559 --> 00:53:33,440
Moving along. I uh know of no notice of
motions. Do we have any media or anyone

453
00:53:31,119 --> 00:53:41,359
online with us? Okay, we're going to
move to close session and we'll take a

454
00:53:37,040 --> 00:53:44,800
few minute break and uh we'll we'll get
the motion on the floor to move to close

455
00:53:43,040 --> 00:53:49,839
and then we'll take the break. Under
16.1 on the agenda, uh requesting a

456
00:53:48,079 --> 00:53:53,760
motion to move to a close session to
discuss matters permitted under section

457
00:53:52,240 --> 00:53:58,559
2392B,
personnel matters about an identifiable

458
00:53:56,400 --> 00:54:04,480
individual, including municipal or local
board, employees, and D, labor relations

459
00:54:01,520 --> 00:54:10,079
or employee negotiations.
And the two topics are nominees for MP

460
00:54:07,119 --> 00:54:13,640
Lawrence civic awards program and CAO
six-month update.

461
00:54:15,280 --> 00:54:23,280
Specific motion reads, "A council
meeting held on July 21st, 2026 move

462
00:54:20,480 --> 00:54:30,160
into a close session at
1:40 p.m. under the municipal act

463
00:54:26,160 --> 00:54:36,559
sections 239 2B and D." Move in a
second, please. Moved by Larry, seconded

464
00:54:32,559 --> 00:54:41,800
by John. All those in favor carried.
Thank you. And we'll take a short

465
00:54:38,800 --> 00:54:41,800
recess.

466
02:21:33,840 --> 02:21:44,720
Um, we're in open session. It's 30:06.
Can I report from our close session that

467
02:21:41,520 --> 02:21:49,920
uh council supported the report uh for
the nominations

468
02:21:46,479 --> 02:21:56,800
as discussed in closed session?
And our next order of business

469
02:21:54,080 --> 02:22:03,200
should be
our confirmatory bylaw under section

470
02:21:59,840 --> 02:22:08,319
19.1 of our agenda. And the motion reads
that bylaw 2026-31

471
02:22:06,240 --> 02:22:14,399
being a bylaw to adopt the proceedings
of council meeting held on the 21st day

472
02:22:11,120 --> 02:22:19,120
of July 2026 and to authorize this
execution be given a first, second and

473
02:22:16,960 --> 02:22:26,560
third reading and finally passed this
21st day of July 2026. Move in a second.

474
02:22:23,680 --> 02:22:33,520
Moved by Mark, seconded by John. All
those in favor carried. Thank you. And

475
02:22:31,200 --> 02:22:39,160
with no motion, I call this meeting
adjourned at 30:07

476
02:22:36,160 --> 02:22:39,160
p.m.