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First starting, Terry meeting, September 3, 4 p.m., with two out of three trustees, so we have a quorum.

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We are looking first at the August minutes, expertly written by Liz Blanketjev, and I have read these, and I'm sure you have since you wrote them, and they seem to be fine. So, I make a motion to approve the August minutes. I will second. All in favor? Aye.

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of eye. So that's done. Cemetery maintenance. Our section has an arrived yet or maybe isn't

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coming today, so I don't know about any burials this past month. However, other maintenance

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that's been done, we asked, we asked going greener landscaping people to clear the back of

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old Westview, I wish to go back to the Stonewall. They gave us a good price to do that as part

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of their maintenance work. And that was 1200. So we didn't actually vote on that, but we

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could now because it's going under their maintenance total for the year. So I make a motion to pay

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going green for the brush clearing at Old Westview at $1200.

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That's approved and then the other maintenance we have done.

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There were two big dead trees at the front of Old Brookside by the

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dead ones and Glenn had got a price from Oakwood to remove the Oakwood.

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That's the name of the company?

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Yes,

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it's Oakwood.

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And we've used them before.

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The Bob's hired them before to remove stumps, things like that.

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They have a reasonable price in local.

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So they came in and took down the two dead trees.

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their quote was great $500, so we told them to go ahead because they had the time.

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So now I guess we're going to vote to pay Oakwood for the removal of the two dread trees,

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which we have the money for out of our budget under maintenance.

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We have $769 in there, so this is 500 of that to be spent.

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Did you just make that motion?

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I will motion to pay for the removal by Oakwood.

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And I will second.

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OK.

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We are both in favor.

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I. Perfect.

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OK.

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Some other old business, which has changed actually

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since I wrote my agenda.

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I said, the frying pan lane, we had three projects approved

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originally for this year.

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One was the Oakland Pathway.

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And in my agenda, I said that Troy has checked it, we had marked it, and it was ready to be installed.

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Well, he's just done it. It looks fabulous.

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He went in the other day, just like a couple days ago, and it really looks good.

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So when you go by, it's just three feet wide, just like whatever, you know, the select minute he wanted.

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And it, the years up, it has to curve a couple places, because of the way the lots were sold.

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But it's all crushed gravel. It looks fabulous. So the bill came, and I don't think we need to approve it because it was already proved before.

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Do we make a motion to pay them, but we're not paying.

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We're not paying. We're paying.

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So I went ahead and sent that to Tammy and she and Andrea and so that's been.

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And it was for the amount that was quoted 13,500.

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But he had took him all day, a lot of work, a lot of trucks, a lot of work had to be done

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by hand is what he was saying.

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It wasn't as easy as if you put in a wide straight path, but I should keep him up great.

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The second thing was Gravestone Repair that was approved by Flying Panlina when I wrote

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the agenda.

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I hadn't heard back from Glee who always does our Gravestone Repair, Glee Woodworth.

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So this morning I sent her an email again saying,

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did you happen to see my July email?

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And she wrote back, yes, I did.

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And I've already walked and looked at the stones

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and I'll come repair them this coming in the next month.

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So that's going to be done within September.

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Yeah, and I told her to invoice us by November

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so that we could get that in because again,

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that'll be paid by the fine-approved fine-paying funds.

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I don't necessarily eat too much.

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it's three stones that we had one in Haas or two in Haas and one in Brookside, so she's

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going to do that.

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The last one on our projects for applying paneling was the ground predatory radar which

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actually was already done, but our next step for that is we talked about needing to meet

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and it was just been hot weather we did do it so maybe we could come up with a few suggested

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to date and send them to both Bob and Glenn.

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Yeah.

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What's a generally good time for you?

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Thursday's work best for me.

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Good.

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Me too.

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Let me just see.

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Thursday.

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So a week from today would be the 10th.

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Can I give them a couple of weeks out?

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Like the 10th and the 17th?

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I need even the 17th in the afternoon I can jail.

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I have a 10 o'clock afternoon, 10th any time, 10th any time, any minute, okay.

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So let me contact Bob and Glenn, I will suggest a time to actually go.

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I did walk over to those lots and I did verify that the guy that did the radar, he hammered

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in metal plates in the ground, yes.

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So I was like, can I remember where we're looking, so we can get there and measure out,

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probably good to measure out, decide how much we want to.

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This is the stick VLot.

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This is the stick VLot.

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Right, so that maybe we can figure out how many we're selling before the end of the year.

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Okay, so we'll do that.

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And actually, while we're on that topic, the other areas that the

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penetrating radar found were the stump in Westview, which we said we'd put

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off to the spring, because that has to be pulled up.

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I was saying it was going to be put off to the spring.

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Or we were putting it off a little bit, because we've got to pull it up and then

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and then read, level it, and grasp it, and all that.

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Yeah, and then we'll be receiving things.

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Okay, so we'll cover that in the spring with a receipt.

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But the other thing is.

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What's hard to interrupt, we were also going to check

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to see if that was rotted or not the stump itself.

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Under the ground.

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Right, which we can't do until they get down in there.

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Right, right.

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Yeah, okay, yeah, perfect.

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So that's still on the docket for the spring.

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But what I was thinking of right now is,

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when we go over and measure those three in 19 lots and we determine okay we're

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saving this area for I think it's Barbara's Stickney Infant and Edna Hoff, yes let's I'd

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like to have a marker for the unmarked graves for those two oh we know who the

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person is. I didn't realize that they didn't have oh no I guess I didn't know

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that they because they're unmarked because yeah because we didn't even know where

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They were so when we have the records to know that they bought them and those were the people who died when and we know who's in

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Pretty sure

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So possibly when we purchased the other grade of markers for the unknowns next to

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Sally yes, and then so says someone own the possibly can do those two but have those in grade

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Yes, because we know who those ones that kind of thing isn't typically in our budget, but it might be an idea for the frying pan lane coming

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next round and I also might write up a little history of these people for the historical

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society. They may like be interested to contribute because they've done a couple of memorial

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stones for the people. So let's just keep that in mind and we'll see if we can pursue that

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with them. All right. So now the last two things have to do with money.

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First thing.

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Well, capital improvement, I guess we'll do that next.

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So the capital improvement requests,

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which I think we had on the minutes last month that

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we knew we were going to put in the capital improvement for the two writers.

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Yes.

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I decided to concentrate on the last two ones because the other one we did get the brush cleared

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and the way kind of can see going forward what we need on that but the

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Westview roadway seemed to be one that's not in our budget but definitely would

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be an improvement. So the first meeting for this I received the notice that it

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is September 9th in the morning.

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What's that all on the Wednesday?

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I think I'm first on the agenda so Liz, I would like your feedback.

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This is what I have ready to go to the meeting and the idea, the right up here was said

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in already and they needed a quote so I'm using choice quote from before to do the road

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And this is what we have talked about at length, which we actually put in for the front

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paneling, which they said to hold off and we're going this route as a capital improvement

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plan.

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And so the idea being that Westview is our cemetery where people go in all the time, active go

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in.

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And I looked it up, we have 700 and over 776 recorded internments in there.

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And between that one and Oakland, those are the places that people drive in.

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Over the years, the roads have become the way we've talked about it.

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Right.

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The center strip of grass, and it's a natural occurrence with the gravel roads, but we

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We feel like with maintenance, we should, at some point, look at them and say, okay, you

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know, this is just going to keep continuing to deteriorate.

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We can't really plow them anymore.

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They used to be plowed.

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I have pictures of them being plowed in the 90s and we really can't plow them anymore.

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It would be nice to go back to being able to plow them.

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So I was going to bring these pictures so you can see on the backside in 1990, those roads

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were flat grounds. And there were these white markers at the end that were identified

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by these tall wooden posts. So people when they drove around, they knew where the road

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went. And the roads were pretty flat. That was 1990. So the next page, 1992 without doing

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anything later, you can see how the center starts to grow grass. That's just what it does.

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So then, if you go to the final page, now what we've got 36 years later in 2026, it's mostly grass, a lot of it, and the ruts are when it's muddy, you know, it's right.

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And in the back, there's no more posts, so we don't really know if that's going to say this looks like that line.

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I know right there. Exactly. We need to measure out the cemetery lots and just refigure the road.

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And it's interesting to look at the bottom picture because that's oak lawn. That's oak lawn after five years.

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I don't know when I was put in, but I'm sure it was over five years ago. I don't really know. Do you know when oak lawn was made?

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I don't know when they started it. It was over five years ago.

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It's a natural thing that it starts out flat and then the grass grows, but do you agree

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that you just can't let it go forever?

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No, because that turns into an old country road and this raises and this keeps going

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down.

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I know.

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So I feel like routine maintenance after a number of years would be to, and it's not like

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you're never going to get the grass back because obviously you are.

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If you if you return it back to just the flat road just like oak lawn was when it was put in

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You're going to get the grass back, but maybe it's something that's maintenance

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Every we five ten years attempt to make a maintenance schedule

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Yeah, or even people that many years after we leave our positions. Yeah

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Maybe you say every seven to ten years it gets addressed and I said that in my right

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It's expected that this roadway improvement will last well over another ten years

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probably longer. So maybe if we're not saying it always doesn't have to have grass.

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Right. But if you say maintenance, maybe you would dress what needs to be done every

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10 years so that it doesn't get like it is. No. Do you know what I mean? So if we budget

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thing, it's every 10 years. Yeah. It's an idea and it will keep it from being a humongous

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cost. You know when they get to the

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shape of it now. Oh yeah, you know. So September

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9th, so December 15th are the two next

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meetings. So I'll go to the night with

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this right. So if you want to read this

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with a fine tooth cone, I'll ask before

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that and just let me know. Yep. Any

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wording changes or anything, if it could

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be good. That would be awesome. Otherwise

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I will go.

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And I think it brings to them the idea of a maintenance schedule, you know, whether it's 10 years, 15 years, whatever. It's, it's a not, it gives them an idea because CIP works years in advance. You know what I mean? Like this is what a six year plan. Right. So maybe open. So if you have an automated, yeah, you know, not a bad idea. Thank you all for that. I'm worth it.

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All right. I think the last thing that you talk about is our budget for 2027. We need

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a proposal due to Andrea on September 11th. So can I talk about this?

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Ready to do numbers?

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So I am not good at this. I'm so just giving you a hands on. Let me leave you.

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So, in the top line for wages, we budgeted $1,500,

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as of now, Bob has only put in for $341.

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So we have $1,158 remaining.

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I'm sure he must have worked, he hasn't put in.

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We've got to remind him to do that because I want to be sure we want to use it.

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the, yes, they'll raise it.

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Because you'll raise it.

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Right, right, so I don't know if he's put in.

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We spent a number of hours staking out that path.

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And oh, I don't know if he's put it in for that.

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So I would expect to keep my request at 1,500.

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All right.

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Now, other professional services is zero

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because we used to have that line item in our budget.

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but they took it out for 2026.

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And what does that cover?

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So it covered other professionals that we had do work.

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Like the scent, like believe.

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Yeah.

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OK.

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So instead they gave it, they told us to use Friday night, OK?

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And the work in Westview.

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So those are like one-time professional job.

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Now the reason it says 1,500 and minus 1,500

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And it is because mistakenly, Tammy put the 1,500 of lining, and I told her, no, it shouldn't go there because that's not another professional service.

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That's part of our maintenance work. So she took it out. So that's why it says minus it. So is there actually any money in that?

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No. There's nothing in that. Yeah. She put it in and then she took it out. So under electric, that reflected about half a year. So that would stay the same.

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250 for electric is what I would propose right okay repairs and maintenance of the

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17,000 is the three we're on the third year of the three-year contract with going green

223
00:18:01,130 --> 00:18:07,770
for like under there goes their mowing their lining right and I also told them to put the 1200

224
00:18:08,870 --> 00:18:14,970
clearing the brush so that they could take care of that so it's all the maintenance there so so usually

225
00:18:14,970 --> 00:18:23,490
it's either 15 or a little over and you're halfway through the server.

226
00:18:24,050 --> 00:18:26,010
Yeah, so far we're seeing this video, okay.

227
00:18:26,830 --> 00:18:30,570
Now maintenance every pair is for 900 and supplies for 8.

228
00:18:31,310 --> 00:18:34,130
That's kind of, we need something else.

229
00:18:35,370 --> 00:18:37,790
Like, you're cleaning materials.

230
00:18:38,310 --> 00:18:44,030
Yeah, and I think like our annual subscription for the cemetery online database

231
00:18:44,030 --> 00:18:48,250
It goes on over there and that's under supplies or is that under maintenance?

232
00:18:48,790 --> 00:18:54,710
It's a maintenance and repair services supplies are odd titles because sometimes they use

233
00:18:54,710 --> 00:18:57,410
it just to put, if it doesn't fall under anything else.

234
00:18:57,610 --> 00:18:57,810
Okay.

235
00:18:58,130 --> 00:18:58,250
Yeah.

236
00:18:58,530 --> 00:19:04,450
So I wouldn't, I'm not worried too much about the title as just about the amount that we have

237
00:19:04,450 --> 00:19:06,670
$900 and $800 for different things.

238
00:19:07,270 --> 00:19:11,010
Oh, like when I bought the, when you guys reimburse me for the flowers, yeah.

239
00:19:11,430 --> 00:19:11,530
Yeah.

240
00:19:12,010 --> 00:19:13,730
or the supplies for the event.

241
00:19:14,510 --> 00:19:14,770
Right.

242
00:19:15,390 --> 00:19:16,490
So those kinds of things.

243
00:19:16,830 --> 00:19:19,050
And does that carry over if we don't use it all?

244
00:19:19,430 --> 00:19:21,390
I mean, you're pretty close on both of those.

245
00:19:21,810 --> 00:19:21,970
Right.

246
00:19:22,150 --> 00:19:22,930
Nothing carries over.

247
00:19:23,010 --> 00:19:23,370
All right.

248
00:19:23,670 --> 00:19:27,930
But we're determining a proposal of what we want to ask for.

249
00:19:28,230 --> 00:19:28,450
Right.

250
00:19:28,930 --> 00:19:31,410
So we need to ask for, I would say again,

251
00:19:31,630 --> 00:19:33,790
900 and 800, just like we had this year,

252
00:19:33,790 --> 00:19:35,950
because I think we're going to show that we spent it.

253
00:19:36,090 --> 00:19:36,510
And I'll show you.

254
00:19:36,670 --> 00:19:37,670
I'll show you down below.

255
00:19:37,930 --> 00:19:38,030
Yeah.

256
00:19:38,090 --> 00:19:38,970
We're going to have spent that.

257
00:19:38,970 --> 00:19:49,650
Now, the $15,000 for the going green, I asked Glenn to get a new price because that was year three of a three-year contract.

258
00:19:50,250 --> 00:19:53,250
So they write their contracts in three-year increments?

259
00:19:53,270 --> 00:19:53,970
I guess so.

260
00:19:54,170 --> 00:20:02,090
So I said to him by the 11th, I need at least a one-year or three-year number for their budget.

261
00:20:02,630 --> 00:20:08,910
So I got to remind him about that because I don't know what that will be.

262
00:20:08,910 --> 00:20:13,850
So other than that, I would say we keep the wages the same, the electric the same, the

263
00:20:13,850 --> 00:20:14,310
15.

264
00:20:14,810 --> 00:20:16,670
Unless we hear different from the green.

265
00:20:16,730 --> 00:20:18,870
Yeah, I would imagine it would have to go up.

266
00:20:19,110 --> 00:20:19,650
Why wouldn't it?

267
00:20:20,350 --> 00:20:23,390
I don't think it's probably going to go up, but yeah.

268
00:20:23,510 --> 00:20:26,110
Okay, keep the 900 and the 800 the same.

269
00:20:26,270 --> 00:20:26,990
So that's the proposal.

270
00:20:27,270 --> 00:20:34,050
So as far as what we have this year, if you look down below where I penciled in, besides

271
00:20:34,050 --> 00:20:37,430
That's what's on here that says that we've spent.

272
00:20:37,930 --> 00:20:40,510
There's some things on here that we've spent that aren't on here.

273
00:20:40,750 --> 00:20:49,240
So, I told you the 500 line treatment was moved to the maintenance under the $15,000.

274
00:20:50,130 --> 00:20:51,210
I'm not worried about that.

275
00:20:52,330 --> 00:21:01,330
So, going green, it says we still have a balance of 78.75.

276
00:21:08,920 --> 00:21:20,360
So assuming we still have to pay them $78.75 and we have $9,062 left if I subtract that means we have $11,087 total left.

277
00:21:20,800 --> 00:21:21,740
Because it is a bottom line.

278
00:21:21,740 --> 00:21:22,940
From that $15,000.

279
00:21:23,340 --> 00:21:24,580
No, from the $9,000.

280
00:21:24,920 --> 00:21:25,320
Oh, sorry.

281
00:21:25,560 --> 00:21:25,600
Yes.

282
00:21:25,740 --> 00:21:27,760
They're saying we have $9,000 left spent.

283
00:21:27,960 --> 00:21:33,240
But I'm saying we don't because eventually we're going to spend that $78.75, right?

284
00:21:33,380 --> 00:21:33,440
Right.

285
00:21:33,440 --> 00:21:35,380
And that'll leave us with 1187.

286
00:21:35,380 --> 00:21:39,720
But we also just put in the $500 for Oakwood.

287
00:21:40,180 --> 00:21:42,900
So that brings it down to 687.

288
00:21:44,700 --> 00:21:48,300
And then the X-1200 went into going green.

289
00:21:48,520 --> 00:21:51,980
So it seems it's going to be pretty close.

290
00:21:52,220 --> 00:21:55,980
And we've either spent our budget or slightly over.

291
00:21:56,100 --> 00:21:58,480
But we do have to trust the trust funds.

292
00:21:58,960 --> 00:22:00,160
Is that the perpetual fund?

293
00:22:00,220 --> 00:22:00,400
Yes.

294
00:22:00,800 --> 00:22:02,040
If we need at the end of the year.

295
00:22:02,040 --> 00:22:03,320
it looks like we've gone over.

296
00:22:04,600 --> 00:22:07,660
So I think we're in good shape, but we just can't do anymore.

297
00:22:08,080 --> 00:22:13,000
So until you find out you're going green number for the next three years,

298
00:22:13,260 --> 00:22:15,940
and we don't know if that 15,000 will change.

299
00:22:16,720 --> 00:22:17,120
For the budget?

300
00:22:17,400 --> 00:22:17,500
Yes.

301
00:22:18,320 --> 00:22:20,920
So I'm proposing we keep the 1500 for wages,

302
00:22:21,440 --> 00:22:23,260
and I hope Bob will submit some more.

303
00:22:23,920 --> 00:22:25,720
He's got, keep the electric.

304
00:22:27,680 --> 00:22:29,420
Skip the other one right now.

305
00:22:29,980 --> 00:22:37,140
I'll put 15 plus for now if we don't get a number and keep the 9 and the 8 because we use those

306
00:22:38,080 --> 00:22:43,300
The 9 and the 8 what do we use we use so we use 500 of that for Oakwood

307
00:22:44,320 --> 00:22:48,140
So if you put the Oakwood under maintenance and repair services

308
00:22:48,700 --> 00:22:50,940
That takes almost takes care of that

309
00:22:54,980 --> 00:23:04,430
I think they said we couldn't have some of that down there for things we used to anyway.

310
00:23:05,350 --> 00:23:07,250
Does that sound like a good proposal to you?

311
00:23:07,670 --> 00:23:09,610
It does, but I would just wait on that.

312
00:23:10,210 --> 00:23:12,070
Yeah, because that's a big one.

313
00:23:12,690 --> 00:23:12,870
Yeah, no?

314
00:23:13,110 --> 00:23:13,290
Yeah.

315
00:23:21,060 --> 00:23:22,920
And I have all my invoices too.

316
00:23:23,200 --> 00:23:27,020
So what I may do, there is a budget meeting.

317
00:23:30,160 --> 00:23:31,660
Oh, I don't know if there's a meeting.

318
00:23:31,660 --> 00:23:33,860
I just have to get a proposal by 9-11.

319
00:23:34,560 --> 00:23:35,160
Okay, that's all.

320
00:23:36,200 --> 00:23:36,580
Written.

321
00:23:37,100 --> 00:23:38,540
So I'll just put it in this format.

322
00:23:39,220 --> 00:23:40,100
Hopefully I'll get a number.

323
00:23:43,560 --> 00:23:43,820
Okay?

324
00:23:44,560 --> 00:23:44,700
Yeah?

325
00:23:45,300 --> 00:23:45,600
Yeah.

326
00:23:46,200 --> 00:23:47,060
That one was easy.

327
00:23:47,580 --> 00:23:49,320
All right.

328
00:23:49,480 --> 00:23:51,040
I know. It's easy when you leave by a thing.

329
00:23:52,480 --> 00:23:53,640
Five lines on your budget.

330
00:23:56,240 --> 00:23:57,400
Anything else you can think of?

331
00:23:57,720 --> 00:23:59,900
No, but if you want me just to read this over.

332
00:25:08,680 --> 00:25:10,600
I think this looks good.

333
00:25:11,640 --> 00:25:15,520
At the bottom where I said it is expected that this roadway improvement will last well

334
00:25:15,520 --> 00:25:17,080
over another 10 years probably longer.

335
00:25:17,520 --> 00:25:26,600
Maybe I can add anticipated roadway maintenance for Opelon and WESU.

336
00:25:26,600 --> 00:25:36,070
Yeah, anticipated maintenance schedule for oak for our active

337
00:25:36,070 --> 00:25:44,410
cemeteries, oak lawn. I'm sorry. I'm oak lawn and I mean it may last you all

338
00:25:44,410 --> 00:25:53,850
more than five days. I know. I must we start making this our trial period to

339
00:25:53,850 --> 00:25:58,610
to see how long it lasts to be able to develop a schedule.

340
00:25:58,790 --> 00:25:59,510
Yes, yes,

341
00:26:03,310 --> 00:26:12,730
to stay using this really improvement as a trial to see.

342
00:26:14,150 --> 00:26:20,450
To keep a close eye on it, on make a schedule for Oakwood less schedule.

343
00:26:20,770 --> 00:26:21,390
Yeah, for Oakwood less schedule.

344
00:26:21,390 --> 00:26:21,770
Yeah, for Oakwood less schedule.

345
00:26:21,770 --> 00:26:29,900
Yeah, for Oakwood less schedule.

346
00:26:36,380 --> 00:26:36,940
That's good.

347
00:26:37,980 --> 00:26:39,280
So that's all I have.

348
00:26:41,500 --> 00:26:41,900
Excellent.

349
00:26:42,420 --> 00:26:44,320
And we'll see if we can get over and mark out those.

350
00:26:45,000 --> 00:26:45,400
Yes.

351
00:26:45,900 --> 00:26:47,160
So you have those three dates.

352
00:26:47,680 --> 00:26:48,880
Put those out to everybody.

353
00:26:50,900 --> 00:26:52,820
As long as it's an afternoon, I can do it.

354
00:26:54,380 --> 00:26:55,020
What are you talking about?

355
00:26:56,320 --> 00:26:57,260
Afternoon is always better.

356
00:26:57,780 --> 00:26:58,800
Afternoon is always better.

357
00:26:59,020 --> 00:26:59,220
Yes.

358
00:26:59,520 --> 00:26:59,880
Because I can do it.

359
00:26:59,880 --> 00:27:01,840
I get a lot of my status of Bob too.

360
00:27:02,020 --> 00:27:02,840
How about a few of them?

361
00:27:03,020 --> 00:27:03,180
Yeah.

362
00:27:07,380 --> 00:27:09,720
And then, yeah.

363
00:27:10,760 --> 00:27:14,140
Oh, well, actually, you know, for Glenn,

364
00:27:14,560 --> 00:27:18,710
I'm thinking if he wants to be there,

365
00:27:18,910 --> 00:27:19,970
even a late afternoon,

366
00:27:20,470 --> 00:27:22,270
he'd get there like at 4 or 5.

367
00:27:22,750 --> 00:27:23,870
Is that still working?

368
00:27:24,110 --> 00:27:24,550
Oh, absolutely.

369
00:27:24,850 --> 00:27:25,250
It's 4 or 5.

370
00:27:25,410 --> 00:27:25,890
Yeah, it's fine.

371
00:27:26,310 --> 00:27:28,610
Because then it might be better for him at the end of the work day.

372
00:27:28,630 --> 00:27:28,730
Yeah.

373
00:27:28,730 --> 00:27:29,510
That's what's good over.

374
00:27:29,930 --> 00:27:31,570
I'll see which date you're going to get.

375
00:27:32,310 --> 00:27:33,150
No, not works.

376
00:27:33,410 --> 00:27:33,570
All right.

377
00:27:33,750 --> 00:27:34,670
Meeting adjourned.

378
00:27:35,330 --> 00:27:35,810
431.

379
00:27:37,210 --> 00:27:37,810
What's that?

380
00:27:40,050 --> 00:27:41,930
Make a motion to adjourn.

381
00:27:49,130 --> 00:27:50,990
Those are going to be the quickest notes ever.

382
00:27:53,360 --> 00:27:54,240
Let me shut this up.

383
00:27:54,380 --> 00:27:54,480
Yeah.