[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:00] First starting, Terry meeting, September 3, 4 p.m., with two out of three trustees, so we have a quorum.
[0:10] We are looking first at the August minutes, expertly written by Liz Blanketjev, and I have read these, and I'm sure you have since you wrote them, and they seem to be fine. So, I make a motion to approve the August minutes. I will second. All in favor? Aye.
[0:29] of eye. So that's done. Cemetery maintenance. Our section has an arrived yet or maybe isn't
[0:38] coming today, so I don't know about any burials this past month. However, other maintenance
[0:44] that's been done, we asked, we asked going greener landscaping people to clear the back of
[0:56] old Westview, I wish to go back to the Stonewall. They gave us a good price to do that as part
[1:03] of their maintenance work. And that was 1200. So we didn't actually vote on that, but we
[1:12] could now because it's going under their maintenance total for the year. So I make a motion to pay
[1:23] going green for the brush clearing at Old Westview at $1200.
[1:30] That's approved and then the other maintenance we have done.
[1:37] There were two big dead trees at the front of Old Brookside by the
[1:50] dead ones and Glenn had got a price from Oakwood to remove the Oakwood.
[1:59] That's the name of the company?
[2:01] Yes,
[2:19] it's Oakwood.
[2:26] And we've used them before.
[2:28] The Bob's hired them before to remove stumps, things like that.
[2:31] They have a reasonable price in local.
[2:34] So they came in and took down the two dead trees.
[2:36] their quote was great $500, so we told them to go ahead because they had the time.
[2:43] So now I guess we're going to vote to pay Oakwood for the removal of the two dread trees,
[2:53] which we have the money for out of our budget under maintenance.
[2:57] We have $769 in there, so this is 500 of that to be spent.
[3:02] Did you just make that motion?
[3:04] I will motion to pay for the removal by Oakwood.
[3:10] And I will second.
[3:11] OK.
[3:12] We are both in favor.
[3:13] I. Perfect.
[3:15] OK.
[3:16] Some other old business, which has changed actually
[3:20] since I wrote my agenda.
[3:22] I said, the frying pan lane, we had three projects approved
[3:25] originally for this year.
[3:27] One was the Oakland Pathway.
[3:29] And in my agenda, I said that Troy has checked it, we had marked it, and it was ready to be installed.
[3:36] Well, he's just done it. It looks fabulous.
[3:39] He went in the other day, just like a couple days ago, and it really looks good.
[3:46] So when you go by, it's just three feet wide, just like whatever, you know, the select minute he wanted.
[3:52] And it, the years up, it has to curve a couple places, because of the way the lots were sold.
[3:58] But it's all crushed gravel. It looks fabulous. So the bill came, and I don't think we need to approve it because it was already proved before.
[4:07] Do we make a motion to pay them, but we're not paying.
[4:11] We're not paying. We're paying.
[4:13] So I went ahead and sent that to Tammy and she and Andrea and so that's been.
[4:19] And it was for the amount that was quoted 13,500.
[4:25] But he had took him all day, a lot of work, a lot of trucks, a lot of work had to be done
[4:29] by hand is what he was saying.
[4:32] It wasn't as easy as if you put in a wide straight path, but I should keep him up great.
[4:39] The second thing was Gravestone Repair that was approved by Flying Panlina when I wrote
[4:44] the agenda.
[4:45] I hadn't heard back from Glee who always does our Gravestone Repair, Glee Woodworth.
[4:49] So this morning I sent her an email again saying,
[4:53] did you happen to see my July email?
[4:56] And she wrote back, yes, I did.
[4:57] And I've already walked and looked at the stones
[4:59] and I'll come repair them this coming in the next month.
[5:04] So that's going to be done within September.
[5:07] Yeah, and I told her to invoice us by November
[5:10] so that we could get that in because again,
[5:12] that'll be paid by the fine-approved fine-paying funds.
[5:15] I don't necessarily eat too much.
[5:16] it's three stones that we had one in Haas or two in Haas and one in Brookside, so she's
[5:24] going to do that.
[5:26] The last one on our projects for applying paneling was the ground predatory radar which
[5:34] actually was already done, but our next step for that is we talked about needing to meet
[5:39] and it was just been hot weather we did do it so maybe we could come up with a few suggested
[5:45] to date and send them to both Bob and Glenn.
[5:48] Yeah.
[5:49] What's a generally good time for you?
[5:51] Thursday's work best for me.
[5:53] Good.
[5:54] Me too.
[5:55] Let me just see.
[5:56] Thursday.
[5:58] So a week from today would be the 10th.
[6:03] Can I give them a couple of weeks out?
[6:05] Like the 10th and the 17th?
[6:10] I need even the 17th in the afternoon I can jail.
[6:14] I have a 10 o'clock afternoon, 10th any time, 10th any time, any minute, okay.
[6:20] So let me contact Bob and Glenn, I will suggest a time to actually go.
[6:26] I did walk over to those lots and I did verify that the guy that did the radar, he hammered
[6:33] in metal plates in the ground, yes.
[6:37] So I was like, can I remember where we're looking, so we can get there and measure out,
[6:45] probably good to measure out, decide how much we want to.
[6:49] This is the stick VLot.
[6:50] This is the stick VLot.
[6:51] Right, so that maybe we can figure out how many we're selling before the end of the year.
[6:58] Okay, so we'll do that.
[7:03] And actually, while we're on that topic, the other areas that the
[7:09] penetrating radar found were the stump in Westview, which we said we'd put
[7:15] off to the spring, because that has to be pulled up.
[7:18] I was saying it was going to be put off to the spring.
[7:21] Or we were putting it off a little bit, because we've got to pull it up and then
[7:27] and then read, level it, and grasp it, and all that.
[7:29] Yeah, and then we'll be receiving things.
[7:31] Okay, so we'll cover that in the spring with a receipt.
[7:35] But the other thing is.
[7:37] What's hard to interrupt, we were also going to check
[7:40] to see if that was rotted or not the stump itself.
[7:44] Under the ground.
[7:45] Right, which we can't do until they get down in there.
[7:47] Right, right.
[7:48] Yeah, okay, yeah, perfect.
[7:50] So that's still on the docket for the spring.
[7:52] But what I was thinking of right now is,
[7:54] when we go over and measure those three in 19 lots and we determine okay we're
[8:00] saving this area for I think it's Barbara's Stickney Infant and Edna Hoff, yes let's I'd
[8:08] like to have a marker for the unmarked graves for those two oh we know who the
[8:13] person is. I didn't realize that they didn't have oh no I guess I didn't know
[8:19] that they because they're unmarked because yeah because we didn't even know where
[8:22] They were so when we have the records to know that they bought them and those were the people who died when and we know who's in
[8:28] Pretty sure
[8:30] So possibly when we purchased the other grade of markers for the unknowns next to
[8:36] Sally yes, and then so says someone own the possibly can do those two but have those in grade
[8:44] Yes, because we know who those ones that kind of thing isn't typically in our budget, but it might be an idea for the frying pan lane coming
[8:52] next round and I also might write up a little history of these people for the historical
[8:58] society. They may like be interested to contribute because they've done a couple of memorial
[9:03] stones for the people. So let's just keep that in mind and we'll see if we can pursue that
[9:09] with them. All right. So now the last two things have to do with money.
[9:19] First thing.
[9:21] Well, capital improvement, I guess we'll do that next.
[9:26] So the capital improvement requests,
[9:32] which I think we had on the minutes last month that
[9:36] we knew we were going to put in the capital improvement for the two writers.
[9:42] Yes.
[9:43] I decided to concentrate on the last two ones because the other one we did get the brush cleared
[9:49] and the way kind of can see going forward what we need on that but the
[9:53] Westview roadway seemed to be one that's not in our budget but definitely would
[9:59] be an improvement. So the first meeting for this I received the notice that it
[10:08] is September 9th in the morning.
[10:11] What's that all on the Wednesday?
[10:16] I think I'm first on the agenda so Liz, I would like your feedback.
[10:21] This is what I have ready to go to the meeting and the idea, the right up here was said
[10:29] in already and they needed a quote so I'm using choice quote from before to do the road
[10:36] And this is what we have talked about at length, which we actually put in for the front
[10:44] paneling, which they said to hold off and we're going this route as a capital improvement
[10:49] plan.
[10:51] And so the idea being that Westview is our cemetery where people go in all the time, active go
[11:04] in.
[11:04] And I looked it up, we have 700 and over 776 recorded internments in there.
[11:12] And between that one and Oakland, those are the places that people drive in.
[11:17] Over the years, the roads have become the way we've talked about it.
[11:24] Right.
[11:24] The center strip of grass, and it's a natural occurrence with the gravel roads, but we
[11:30] We feel like with maintenance, we should, at some point, look at them and say, okay, you
[11:37] know, this is just going to keep continuing to deteriorate.
[11:40] We can't really plow them anymore.
[11:42] They used to be plowed.
[11:43] I have pictures of them being plowed in the 90s and we really can't plow them anymore.
[11:48] It would be nice to go back to being able to plow them.
[11:51] So I was going to bring these pictures so you can see on the backside in 1990, those roads
[12:00] were flat grounds. And there were these white markers at the end that were identified
[12:07] by these tall wooden posts. So people when they drove around, they knew where the road
[12:13] went. And the roads were pretty flat. That was 1990. So the next page, 1992 without doing
[12:20] anything later, you can see how the center starts to grow grass. That's just what it does.
[12:25] So then, if you go to the final page, now what we've got 36 years later in 2026, it's mostly grass, a lot of it, and the ruts are when it's muddy, you know, it's right.
[12:41] And in the back, there's no more posts, so we don't really know if that's going to say this looks like that line.
[12:47] I know right there. Exactly. We need to measure out the cemetery lots and just refigure the road.
[12:56] And it's interesting to look at the bottom picture because that's oak lawn. That's oak lawn after five years.
[13:03] I don't know when I was put in, but I'm sure it was over five years ago. I don't really know. Do you know when oak lawn was made?
[13:08] I don't know when they started it. It was over five years ago.
[13:12] It's a natural thing that it starts out flat and then the grass grows, but do you agree
[13:19] that you just can't let it go forever?
[13:21] No, because that turns into an old country road and this raises and this keeps going
[13:26] down.
[13:27] I know.
[13:28] So I feel like routine maintenance after a number of years would be to, and it's not like
[13:33] you're never going to get the grass back because obviously you are.
[13:36] If you if you return it back to just the flat road just like oak lawn was when it was put in
[13:42] You're going to get the grass back, but maybe it's something that's maintenance
[13:47] Every we five ten years attempt to make a maintenance schedule
[13:51] Yeah, or even people that many years after we leave our positions. Yeah
[13:56] Maybe you say every seven to ten years it gets addressed and I said that in my right
[14:01] It's expected that this roadway improvement will last well over another ten years
[14:06] probably longer. So maybe if we're not saying it always doesn't have to have grass.
[14:12] Right. But if you say maintenance, maybe you would dress what needs to be done every
[14:18] 10 years so that it doesn't get like it is. No. Do you know what I mean? So if we budget
[14:25] thing, it's every 10 years. Yeah. It's an idea and it will keep it from being a humongous
[14:33] cost. You know when they get to the
[14:36] shape of it now. Oh yeah, you know. So September
[14:40] 9th, so December 15th are the two next
[14:43] meetings. So I'll go to the night with
[14:44] this right. So if you want to read this
[14:46] with a fine tooth cone, I'll ask before
[14:49] that and just let me know. Yep. Any
[14:52] wording changes or anything, if it could
[14:54] be good. That would be awesome. Otherwise
[14:56] I will go.
[15:00] And I think it brings to them the idea of a maintenance schedule, you know, whether it's 10 years, 15 years, whatever. It's, it's a not, it gives them an idea because CIP works years in advance. You know what I mean? Like this is what a six year plan. Right. So maybe open. So if you have an automated, yeah, you know, not a bad idea. Thank you all for that. I'm worth it.
[15:32] All right. I think the last thing that you talk about is our budget for 2027. We need
[15:39] a proposal due to Andrea on September 11th. So can I talk about this?
[15:49] Ready to do numbers?
[15:52] So I am not good at this. I'm so just giving you a hands on. Let me leave you.
[15:55] So, in the top line for wages, we budgeted $1,500,
[16:04] as of now, Bob has only put in for $341.
[16:09] So we have $1,158 remaining.
[16:11] I'm sure he must have worked, he hasn't put in.
[16:15] We've got to remind him to do that because I want to be sure we want to use it.
[16:22] the, yes, they'll raise it.
[16:24] Because you'll raise it.
[16:25] Right, right, so I don't know if he's put in.
[16:28] We spent a number of hours staking out that path.
[16:31] And oh, I don't know if he's put it in for that.
[16:33] So I would expect to keep my request at 1,500.
[16:39] All right.
[16:41] Now, other professional services is zero
[16:44] because we used to have that line item in our budget.
[16:47] but they took it out for 2026.
[16:52] And what does that cover?
[16:54] So it covered other professionals that we had do work.
[17:00] Like the scent, like believe.
[17:01] Yeah.
[17:02] OK.
[17:02] So instead they gave it, they told us to use Friday night, OK?
[17:07] And the work in Westview.
[17:10] So those are like one-time professional job.
[17:14] Now the reason it says 1,500 and minus 1,500
[17:16] And it is because mistakenly, Tammy put the 1,500 of lining, and I told her, no, it shouldn't go there because that's not another professional service.
[17:28] That's part of our maintenance work. So she took it out. So that's why it says minus it. So is there actually any money in that?
[17:35] No. There's nothing in that. Yeah. She put it in and then she took it out. So under electric, that reflected about half a year. So that would stay the same.
[17:46] 250 for electric is what I would propose right okay repairs and maintenance of the
[17:54] 17,000 is the three we're on the third year of the three-year contract with going green
[18:01] for like under there goes their mowing their lining right and I also told them to put the 1200
[18:08] clearing the brush so that they could take care of that so it's all the maintenance there so so usually
[18:14] it's either 15 or a little over and you're halfway through the server.
[18:24] Yeah, so far we're seeing this video, okay.
[18:26] Now maintenance every pair is for 900 and supplies for 8.
[18:31] That's kind of, we need something else.
[18:35] Like, you're cleaning materials.
[18:38] Yeah, and I think like our annual subscription for the cemetery online database
[18:44] It goes on over there and that's under supplies or is that under maintenance?
[18:48] It's a maintenance and repair services supplies are odd titles because sometimes they use
[18:54] it just to put, if it doesn't fall under anything else.
[18:57] Okay.
[18:58] Yeah.
[18:58] So I wouldn't, I'm not worried too much about the title as just about the amount that we have
[19:04] $900 and $800 for different things.
[19:07] Oh, like when I bought the, when you guys reimburse me for the flowers, yeah.
[19:11] Yeah.
[19:12] or the supplies for the event.
[19:14] Right.
[19:15] So those kinds of things.
[19:16] And does that carry over if we don't use it all?
[19:19] I mean, you're pretty close on both of those.
[19:21] Right.
[19:22] Nothing carries over.
[19:23] All right.
[19:23] But we're determining a proposal of what we want to ask for.
[19:28] Right.
[19:28] So we need to ask for, I would say again,
[19:31] 900 and 800, just like we had this year,
[19:33] because I think we're going to show that we spent it.
[19:36] And I'll show you.
[19:36] I'll show you down below.
[19:37] Yeah.
[19:38] We're going to have spent that.
[19:38] Now, the $15,000 for the going green, I asked Glenn to get a new price because that was year three of a three-year contract.
[19:50] So they write their contracts in three-year increments?
[19:53] I guess so.
[19:54] So I said to him by the 11th, I need at least a one-year or three-year number for their budget.
[20:02] So I got to remind him about that because I don't know what that will be.
[20:08] So other than that, I would say we keep the wages the same, the electric the same, the
[20:13] 15.
[20:14] Unless we hear different from the green.
[20:16] Yeah, I would imagine it would have to go up.
[20:19] Why wouldn't it?
[20:20] I don't think it's probably going to go up, but yeah.
[20:23] Okay, keep the 900 and the 800 the same.
[20:26] So that's the proposal.
[20:27] So as far as what we have this year, if you look down below where I penciled in, besides
[20:34] That's what's on here that says that we've spent.
[20:37] There's some things on here that we've spent that aren't on here.
[20:40] So, I told you the 500 line treatment was moved to the maintenance under the $15,000.
[20:50] I'm not worried about that.
[20:52] So, going green, it says we still have a balance of 78.75.
[21:08] So assuming we still have to pay them $78.75 and we have $9,062 left if I subtract that means we have $11,087 total left.
[21:20] Because it is a bottom line.
[21:21] From that $15,000.
[21:23] No, from the $9,000.
[21:24] Oh, sorry.
[21:25] Yes.
[21:25] They're saying we have $9,000 left spent.
[21:27] But I'm saying we don't because eventually we're going to spend that $78.75, right?
[21:33] Right.
[21:33] And that'll leave us with 1187.
[21:35] But we also just put in the $500 for Oakwood.
[21:40] So that brings it down to 687.
[21:44] And then the X-1200 went into going green.
[21:48] So it seems it's going to be pretty close.
[21:52] And we've either spent our budget or slightly over.
[21:56] But we do have to trust the trust funds.
[21:58] Is that the perpetual fund?
[22:00] Yes.
[22:00] If we need at the end of the year.
[22:02] it looks like we've gone over.
[22:04] So I think we're in good shape, but we just can't do anymore.
[22:08] So until you find out you're going green number for the next three years,
[22:13] and we don't know if that 15,000 will change.
[22:16] For the budget?
[22:17] Yes.
[22:18] So I'm proposing we keep the 1500 for wages,
[22:21] and I hope Bob will submit some more.
[22:23] He's got, keep the electric.
[22:27] Skip the other one right now.
[22:29] I'll put 15 plus for now if we don't get a number and keep the 9 and the 8 because we use those
[22:38] The 9 and the 8 what do we use we use so we use 500 of that for Oakwood
[22:44] So if you put the Oakwood under maintenance and repair services
[22:48] That takes almost takes care of that
[22:54] I think they said we couldn't have some of that down there for things we used to anyway.
[23:05] Does that sound like a good proposal to you?
[23:07] It does, but I would just wait on that.
[23:10] Yeah, because that's a big one.
[23:12] Yeah, no?
[23:13] Yeah.
[23:21] And I have all my invoices too.
[23:23] So what I may do, there is a budget meeting.
[23:30] Oh, I don't know if there's a meeting.
[23:31] I just have to get a proposal by 9-11.
[23:34] Okay, that's all.
[23:36] Written.
[23:37] So I'll just put it in this format.
[23:39] Hopefully I'll get a number.
[23:43] Okay?
[23:44] Yeah?
[23:45] Yeah.
[23:46] That one was easy.
[23:47] All right.
[23:49] I know. It's easy when you leave by a thing.
[23:52] Five lines on your budget.
[23:56] Anything else you can think of?
[23:57] No, but if you want me just to read this over.
[25:08] I think this looks good.
[25:11] At the bottom where I said it is expected that this roadway improvement will last well
[25:15] over another 10 years probably longer.
[25:17] Maybe I can add anticipated roadway maintenance for Opelon and WESU.
[25:26] Yeah, anticipated maintenance schedule for oak for our active
[25:36] cemeteries, oak lawn. I'm sorry. I'm oak lawn and I mean it may last you all
[25:44] more than five days. I know. I must we start making this our trial period to
[25:53] to see how long it lasts to be able to develop a schedule.
[25:58] Yes, yes,
[26:03] to stay using this really improvement as a trial to see.
[26:14] To keep a close eye on it, on make a schedule for Oakwood less schedule.
[26:20] Yeah, for Oakwood less schedule.
[26:21] Yeah, for Oakwood less schedule.
[26:21] Yeah, for Oakwood less schedule.
[26:36] That's good.
[26:37] So that's all I have.
[26:41] Excellent.
[26:42] And we'll see if we can get over and mark out those.
[26:45] Yes.
[26:45] So you have those three dates.
[26:47] Put those out to everybody.
[26:50] As long as it's an afternoon, I can do it.
[26:54] What are you talking about?
[26:56] Afternoon is always better.
[26:57] Afternoon is always better.
[26:59] Yes.
[26:59] Because I can do it.
[26:59] I get a lot of my status of Bob too.
[27:02] How about a few of them?
[27:03] Yeah.
[27:07] And then, yeah.
[27:10] Oh, well, actually, you know, for Glenn,
[27:14] I'm thinking if he wants to be there,
[27:18] even a late afternoon,
[27:20] he'd get there like at 4 or 5.
[27:22] Is that still working?
[27:24] Oh, absolutely.
[27:24] It's 4 or 5.
[27:25] Yeah, it's fine.
[27:26] Because then it might be better for him at the end of the work day.
[27:28] Yeah.
[27:28] That's what's good over.
[27:29] I'll see which date you're going to get.
[27:32] No, not works.
[27:33] All right.
[27:33] Meeting adjourned.
[27:35] 431.
[27:37] What's that?
[27:40] Make a motion to adjourn.
[27:49] Those are going to be the quickest notes ever.
[27:53] Let me shut this up.
[27:54] Yeah.