[0:00] I couldn't
[0:05] relax.
[clears throat]
[0:26] » Yeah.
[1:00] That's
[1:10] good.
[1:21] Sure.
[1:35] Which way?
[1:47] [clears throat]
[1:53] » [cough]
[clears throat]
[1:54] » To the flag of the United States of
America and to the republic for which it
[2:00] stands, one nation under God,
indivisible, with liberty and justice
[2:06] for all.
[snorts]
[2:20] » [clears throat]
[2:26] » There are where you find C plat
on the top of page two. You may
[2:34] eliminate that whole
segment.
[2:40] » Yes.
[2:45] You can ask Jim.
[2:53] » Is this a report?
[3:03] » So that would be under
>> Where are you thinking during your part?
[3:11] want to get him out of here.
[3:19] » So, where do you want to put him?
>> If you want to as soon as possible.
[3:24] » Okay. We have a public hearing scheduled
at 1:30. Otherwise,
[3:30] » 110.
>> Oh, yes. 110. Sorry, can't read either.
[3:36] » After that. Okay. And then I struck out
the two trees technology. He's going to
[3:43] come in October instead of this. That's
on page three.
[3:47] » It should be marked out already.
[clears throat]
[3:52] [snorts]
>> Otherwise, I know of no other changes.
[4:01] » I'll move to approve the agenda as
amended.
[4:05] » I
[4:12] No,
[4:16] » I don't. Um,
I can I can do the explaining for you.
[4:22] » Okay.
[4:25] So, just for the sake of the record, the
M&P,
[4:32] sorry, not sure what's going on today.
[4:37] » [clears throat]
>> The M&P is its own fund. It has its own
[4:42] revenue source and the expenditures from
the MNP have to be restricted to the
[4:47] modernization or preservation of records
within the registered needs office.
[4:52] So when you're looking at supplementing
this budget, it is simply taking funds
[4:57] that are in the M&P fund, that bucket of
money, and allowing it to be spent in
[5:04] the expenditure budget. So the
expenditure budget was approved last
[5:08] year, but the project that was done
exceeded the limits of that.
[5:16] So, I wrote a note on here that the fund
itself is only $139.73
[5:23] over budget, but the request is to move
five. So, that that gives registered
[5:28] deeds some comfort if some other item
comes up between now and the end of the
[5:32] year. If that money is not spent, it
stays in the fund. So, it doesn't go
[5:37] anywhere.
So literally it is
[5:42] extending or increasing the amount of
spending authority to cover the overage.
[5:49] And when you pass this resolution after
hearing any public testimony,
[5:54] that is exactly what you're approving is
for me to go into the budget system and
[5:58] increase that spending authority.
[6:02] » Yep.
And so the resolution number is 2618
[6:07] 2618
and it is the sole item on that
[6:10] resolution.
[6:15] » So probably
>> I don't know that he's here.
[6:21] » Showed up when I wasn't looking. Okay,
I'll turn it [clears throat] over to
[6:24] him.
[6:28] [snorts]
[6:34] All right. Um, I have a applicant who
I've been kind of working on to try and
[6:40] come full-time. Uh, right now until he
finds housing and if everything works
[6:46] out, um, he will do that. As of now, he
would like to come on as part-time and
[6:53] help out. So, I'm requesting to hire
Presley Helm as part-time deputy at 25
[6:58] an hour. He's got 10 years of
experience.
[7:02] » Where's he from?
>> He's from Vibborg and uh I've worked
[7:06] with him at out at the rally the last
five years. So,
[7:09] » is there a motion to approve that?
>> So,
[7:14] second discussion
in favor.
[7:18] » I I
>> and project Becket. I don't know if you
[7:22] guys have seen that on
social media or even the news. Um it's a
[7:28] anti- choking device that um it looks
like a plunger
[7:33] pops out whatever's instructing. Okay.
So there I've uh put in an order now I'm
[7:41] working with them to put in an order for
uh all the patrol cars and the schools,
[7:49] daycare, and some churches and things
like that to get one in place. I'm
[7:54] looking at about 20 units.
>> Well, that total he said it would be
[7:59] about $1,300 and they're going to match
half if we can do half. So roughly $650
[8:07] to $700
and we're going to get like 20 units. So
[8:12] » yeah. Well, yes, we're
>> Are they Is there an expiration I assume
[8:18] on them?
>> I'm not sure. Have to check on that. I
[8:21] don't think so.
>> Yeah, expiration and everything.
[8:24] » Well, I'm sure there is, but but I know
I'll check into that. But just kind of a
[8:30] » single use device or something. No,
>> you you can use them again. So,
[8:37] » probably not. If you're if you're
choking, you're probably not going to
[8:39] look at the expiration date. You're
probably just going to use [laughter]
[8:44] » um but I thought it would just be like I
said, not just for our cars, but I'd
[8:49] like to provide it to the daycarees and
schools and things like that. So,
[8:55] » I just
>> Okay,
[8:58] » perfect.
>> Let you know.
[9:00] » All right. Thanks. Let's
[snorts]
[9:12] see how it goes.
>> Okay. All right. So, the first item on
[9:17] the agenda doesn't really need approval.
It's just for you guys to to see uh this
[9:22] administrative manual that I was
provided from NECOG. We I changed a few
[9:28] just a couple things like the building
permit and whatever, but it's very
[9:32] handy. We've not had anything like this
to be able to be used before. It's got a
[9:37] checklist for like a conditional use
permit, mining permits, building
[9:41] permits, all of it. It's just got a, you
know, to make sure you're checking off
[9:45] your stuff for public hearings.
>> When does
[9:49] » it's for It's not It's for my use. The
only thing that's for public, can I take
[9:53] control of this? Yeah.
>> Okay.
[9:57] Can you type in there hand county for
me? Go to our website.
[10:00] » Oh, yeah. You want me to type this?
>> Yeah. I I probably can't do that from
[10:04] here.
Okay. So, I just want to show you kind
[10:10] of what I've So, I've updated this the
zoning web page here so everybody can
[10:15] see that. Um, I got rid of like all of
the stuff that was for the adoption and
[10:21] all of that because it's not relevant
anymore. I did leave for the public
[10:27] what's been repealed so they can refer
to the old one if they ever want to look
[10:31] at it. It's there but it shows that it's
been repealed effective last Friday. But
[10:37] the public has the op the ability to
look at um so if you look out on the
[10:43] window um we did add a zoning thing
right out here with some questionnaires
[10:49] on like how do I how do I apply for a
variance? How do I get a building
[10:53] permit? what do I have to do to do so?
Those kinds of things. Those are hanging
[10:57] on the window, which I think will be
helpful for the public. Um, but there's
[11:02] all of the applications are out here
that are in this manual. Um, they can go
[11:08] here and print it off themselves and
then bring it into the office. Okay. So,
[11:13] that's all there for the public to be
able to see. Okay. [clears throat]
[11:18] Any questions on that? um any objections
to like the use of this or anything like
[11:24] that? Uh I am still compiling the list
of uh fees throughout the state by
[11:31] county. Um I think that once I present
that spreadsheet to you guys, you'll be
[11:38] interested to look at these in other
counties. Some of them were like right
[11:43] in line with and there's things that
they are collecting money for that we
[11:48] are not. something that you guys could
consider and looking into. Okay.
[11:53] » So, I'll be bringing that up to the next
meeting.
[11:56] Um, so that was just me presenting that
manual.
[12:02] Um,
>> yeah. Okay. So
[12:08] for for First District who does our
mapping
[12:12] for the GIS, I asked Darren how much it
would cost for him to or for First
[12:18] District to create new maps for the city
of Miller and the city of St. Lawrence.
[12:22] Um
[12:25] » okay, so I I brought them in here for
you so you can see what even the
[12:30] register of deeds uh can deal with.
Okay. So, we track by demand. So, the
[12:37] city of St. Or's map is from 1996.
That's [snorts] how old it is. And so,
[12:45] like anytime they annex something in or
create a new flat, it's been drawn on
[12:50] here. Uh, with the city of St. Lawrence,
I will just say, you know, we just did
[12:55] the AI play in the city of St. Florence
and we've been researching like
[12:58] vacations of alleys and streets to make
sure that they're up to date because if
[13:03] they've been vacated, you know, the half
half goes to the one side and half goes
[13:07] to the other property owner. Well, we've
found in some cases where
[13:12] there hasn't been a vacation, the city
of St. Lawrence might want to consider
[13:16] it because people have built within that
right of way, which is no longer being
[13:20] used. So, you can see kind of how
cumbersome that is. Same with Okay, so
[13:25] the city of Millers is from 2002.
Um, I've talked with both entities
[13:32] about going with us. Maybe you guys
would have a little bit more
[13:38] clout. I don't know. I know St. St.
Lawrence is kind of working on one
[13:44] themselves. They kind of got a grant to
to update some stuff, but this would
[13:50] give us the ability like
here. Let me just go. Sorry, I got to go
[13:56] home. So, like on the GIS map, I would
then they would be adding a layer for
[14:02] us. So, and it would be listed here. So,
if you were in Miller, you would be able
[14:09] to see an overlay of where William H.
Miller's edition is where I mean, it
[14:16] would be in a different color for each
edition, which would be very, in my
[14:20] opinion, helpful for our job.
um just for those those purposes.
[14:26] » My job would be very helpful.
>> Yeah. Yeah. Susie Sus's in agreeance
[14:30] with that um that it would just they I
mean they haven't been updated for quite
[14:35] a few years. Uh
>> purchase request.
[14:40] » I'd make that.
>> Okay.
[14:47] » Thank you guys so much. I appreciate
that.
[14:49] » Okay. And then the FYI, I kind of showed
you that the conditional use permit and
[14:53] the building permit application have
been updated on the website.
[14:57] [clears throat] So that was pretty
painless. Thank you.
[15:00] » Yeah, thank you.
[15:17] » There isn't anyone
motion.
[15:20] » I'll make a motion to
202618.
[15:24] » I'll make a motion to do 20 202618.
>> Second.
[15:31] Any discussion? All in favor? No.
>> Roll call.
[15:36] » I
[15:43] pass.
[15:46] [clears throat]
[15:50] Should we move Brad
in here?
[15:56] » Let Brad do his presentation.
>> Mine's really quick.
[16:03] » Not sure why. [cough]
[clears throat]
[16:07] » So, we're working on a couple sets of
drawings for a couple small bridge
[16:13] replacements. Just about done. culver.
>> Well, well, we're ripping out a little
[16:18] bridge. We're putting in a pre-cast box
culvert in two two different locations.
[16:23] They're the same shovel ready ones we
talked about la last time I was here.
[16:27] Um,
they're nearly in order. Uh, I I have a
[16:33] DOT review coming up here soon. Um,
404 permits are are are just about in.
[16:43] one is in and one but one has a little
hiccup
[16:47] is we're going to have to do some
wetland mitigation on one of them to the
[16:53] tune of about 40 grand.
Um happens to us once in a while you
[16:59] know you know um I I tried to select
some that were not environmentally
[17:04] sensitive but this one was just
sensitive enough.
[17:08] So what what what that amounts to is is
the project impacts some wetland acres.
[17:13] The court tells us what we have to do
and so we have to get some um what
[17:19] called wetland mitigation credits. We've
contacted a wetland mitigation bank.
[17:24] There's only one of them that we could
use and and and have a price. So right
[17:29] now um everything is ready to go on
that. So what we do is we sit on it
[17:35] until after we do the grant so know that
we won. So there's nothing to do right
[17:40] now. It's just I just wanted so we're
all mentally prepared. If we win that
[17:44] grant, we're going to have to buy the
them credits [clears throat] before we
[17:47] can have a bid
and we'll we'll handle that all for you.
[17:51] Um I have also I've got field work is
all done on your bridge inspections this
[17:56] year.
Nothing real sketchy or scary that I
[18:00] seen that you know some are getting
worse. One that pro possibly noteworthy.
[18:07] It is just east of Lake Louise. It's on
a grass road. I'm going to lower the
[18:13] right now. It's a 12 and 20 ton bridge.
I'm going to lower it to 10 ton max.
[18:18] What's going on is is the uh south of
that abutman is bulging out and tilting
[18:24] in. It's just a real tall wall and I'm
sure over the years the air pressure
[18:29] deterioration. So like like my fingers
are the gurners, you know, they're
[18:33] sticking over the back of the above and
I think the next course of action we'll
[18:38] we'll look keep monitoring it is if
there's another bridge removal project.
[18:46] That's probably one we'll go. Looks like
access to the property could come from
[18:50] the north. Now that the [clears throat]
roads there are not great either.
[18:57] There's no gravel on them, but it looks
like they blade the township must blade
[19:01] the earth. Any anyway, [clears throat]
it's you can see the farm entrances to
[19:06] the north. It's all grass right up to
that. I don't think anyone uses the
[19:10] bridge after we post it. So, I think
that's but that would be something in
[19:15] the future just so no one's surprised.
Otherwise,
[19:19] that's it. If anyone has any questions,
>> questions.
[19:24] [snorts]
>> Does this be used?
[19:28] » It doesn't look like it does now. And
I'm judging that from the wear on the
[19:33] grass road. So basically from the oil
road that goes to Lake Louise to the
[19:38] bridge is I
less is all grass. And then you go on
[19:44] the other side of the bridge and then
there's a field entrance up there a bit
[19:48] and it looks like they all come from the
north and it just
[19:52] it's worn from there and there's nowhere
here anymore. I don't think anyone does
[19:57] but you know a guy wants to before we
rip it out is
[20:01] touch bases with them but I can't use it
now anyway because it's posted.
[20:05] » Are you familiar with the bridge?
>> We go across the bridge. [laughter]
[20:10] I'm not saying you can't go across it,
but try not to put the
[20:14] » Oh, there I I know I mean there's been
grain trucks go
[20:18] » I'm sure there is. They I'm sure that
there is. I personally wouldn't, but I
[20:23] drove my pickup over it.
>> Oh, we go we go over.
[20:26] » Yeah, there's nothing no issues there.
But
[20:28] » we got past it right there.
>> Yeah, but it's getting a little sketchy.
[20:31] Like I said, if you
>> the walls are moving,
[20:33] » the walls are moving in and eventually
it will come to a point where it goes
[20:39] over the equilibrium point
and and I can't look into my crystal
[20:44] ball and tell when that is. That's why
it makes me a little nervous on that
[20:48] one.
>> Okay.
[20:51] » Thank you.
>> All right. No problem.
[20:53] » That's all I got.
[snorts]
[21:06] That beat this [clears throat] page.
[sighs]
[21:28] plan.
>> Well, I studied that because
[21:34] we have to turn it in by the end of
September. [clears throat]
[21:37] If any modifications are made today,
that would necessitate us coming back
[21:41] for a second meeting. If there's no
modifications made, then that's just a
[21:46] formality that I write it into
resolution form and we still come back
[21:50] later in the month to adopt the
resolution. So,
[21:53] » this is just
>> Yep. And if you approve it, then it
[21:58] becomes
the budget once that resolution is
[22:02] passed.
>> Right.
[22:05] So, this is an opportunity for anyone to
ask questions of you or me or anybody
[22:11] else sitting here. Um, because it was
scheduled for today and public notice
[22:17] was given, I would recommend that you
just hold this till the end before
[22:21] making decision in case somebody else
shows up later in the meeting and
[22:25] » wants to talk about it. Yep.
But this hasn't changed since our last
[22:30] meeting
>> in any way, shape or form. So
[22:37] I believe it is ready for adoption.
[22:41] And then that takes [clears throat] us
to room bridge.
[23:04] » All right.
My pile. Sorry.
[23:10] Okay.
[23:15] Um, [clears throat]
so I wasn't quite able to get my
[23:20] estimated cash balance in there. So,
I'll hand that around to you guys now.
[23:26] A couple that way and couple that way.
And we should have some left over for
[23:30] the anybody else who wants one. Um,
>> the jam.
[23:35] Yeah,
you got an extra one.
[23:40] Should have a couple extras.
[23:46] » Thank you.
Okay. So, I slid in the cash balance
[23:50] that we're rolling into this month with
uh I subtracted off the full depth
[23:56] reclamation project,
which um
[24:03] they the construction company keeps
pushing it back further and further. Uh
[24:07] they're into October now as far as their
estimation of when they can get here. I
[24:12] would prefer to not rip that road open
when it's harvest season. I think that's
[24:19] going to be a big mess and I'm going to
have a lot of people upset about it. So,
[24:24] I think if we can roll that into next
year, um I think the construction
[24:29] company is a little relieved with that
idea as well.
[24:34] So, I talked to Kent and he said, "Yeah,
that would work great if we could do
[24:38] that." Um, and he'll sit down with me
and we'll come up with a plan this
[24:43] winter.
>> Who's Kent?
[24:44] » Kent Austin is the foreman of the Wise
crew that is running the things
[24:53] for the full depth reclamation team.
Anyway, they were anticipating pulling
[24:57] together two teams and they weren't
weren't able to make it happen. So, his
[25:01] his plans went arry just like mine, I
guess.
[25:06] But kind of a bummer we can't can't get
that done this year. Anyway, so
[25:11] estimated will taxes that might be
coming in motor vehicle taxes and the
[25:16] expenses that we'll be paying for se for
August and September puts us about 1.8
[25:22] million in cash right now. Um
[clears throat]
[25:29] we have bills coming for the oil that
we're using at the moment to do our chip
[25:33] seal job. So, those haven't come in yet.
That it does feel like our cash balance
[25:39] is pretty high right now, which I don't
know. I know the money if we don't use
[25:44] it this year for that project, we'll
just roll into the cash balance of next
[25:48] year and we'll we can amend the budget
as needed for next year with that
[25:54] project.
As long as you guys are good with that,
[25:57] I guess.
Um, [sighs] would you guys be tore up if
[26:03] we pushed that off till next year? I
mean, I was hoping to get it done this
[26:06] this year, but we're not going to be
able to oil it because they quit
[26:10] producing oil midepptember
into October. So,
[26:14] » how soon do they start it in the spring?
>> They said they start further south in
[26:19] the spring and work their way north. And
he was guesstimating he'd get to us in
[26:24] June.
[26:28] So,
If we do push that to next year, can we
[26:31] get a written agreement with them? That
>> I know
[26:34] » that's when they're going to come
because
[26:36] » I was half tempted to perhaps
uh it was asked if we should just bid
[26:43] the project out and see,
I guess, what the best rates might be.
[26:50] That might not be a bad idea,
but that is something to consider, I
[26:56] guess, because it is kind of
frustrating.
[26:59] » When were they originally going to come
do this for us?
[27:02] » August. It was going to be August. And
then it was September and now it's early
[27:07] October and I'm not overly comfortable
with that, I guess. And we have to
[27:13] allocate about 5,000 ton of clay for the
project as well. Um, I was notified a
[27:22] couple weeks ago. So, I've been kind of
hunting for how easy it is to find clay
[27:27] and I've been calling land owners and
it's going to be interesting to pull all
[27:31] that together.
I think we're going to probably have to
[27:35] just kind of outsource it to
miscellaneous land owners and
[27:43] » little more. Yeah. Yep.
And then if we're looking at doing the
[27:50] projects for next year still that we
were initially planning down on the Ames
[27:55] store and the Danffort, [snorts]
then we'd have to be looking down there,
[28:00] too. So, so I've got some contacts with
some folks um on the 10 mile north that
[28:08] think they can provide clay. I've got
contacts on the Veilance South. Thanks,
[28:15] Dan, for your help. Um,
that I [clears throat] I think they
[28:22] might have what we need. I need to go
look at the quality of the clay and make
[28:25] sure that it's it's the quality that we
need, but
[28:29] but it's getting we're getting those
problems solved. So, and that comes with
[28:33] the job. And clay is one of the cheaper
things to buy. So,
[28:38] if that's what we need to do, um the
thing with that that full depth
[28:44] reclamation is if we can get a solid
surface area to work on. It's just would
[28:51] be really nice to have a nice solid work
area that we don't have to worry about
[28:56] potholes coming through the base. And
that's that's what we fight constantly.
[29:04] So, I talked to Merl Hansen with LTAP
today. I talked to Greg Babra yesterday
[29:13] and other highway superintendents and
they really think we're on the right
[29:16] track
with with what we're looking at doing.
[29:21] Merl rode around with me this morning
and looked at the roads with me and he
[29:25] said, "Yeah, that would solve a lot of
problems and it'll be a permanent
[29:30] solution, not a not a patch this, patch
that, throw it, wait for it to crack
[29:36] again situation."
So [sighs and gasps]
[29:40] So I guess that's kind of my goal is to
find permanent solutions instead of
[29:46] instead of temporary where you have to
go back next year and work on it again
[29:49] and next year and work on it again.
If we can just do a maintenance
[29:52] situation where you go back and crack
seal and then you go back and
[29:56] [clears throat and cough] chip seal and
just get it on a rotation
[30:01] would be nice.
But um
[30:06] but I guess if you guys would
>> Yeah, I mean we talked on us too on
[30:12] that. I don't know who else you talk to
about it and if there are going to be
[30:16] the first part of October that hits
pretty much the heart of harvest and
[30:22] » and that's even if they do show up
>> October instead of beginning it's going
[30:26] to be they're going to say it's going to
be they go till frost or freeze. that
[30:32] they can,
>> but I don't know.
[30:35] » But at the same time, then that road is
sitting kind of I guess for me it's
[30:39] exposed all winter long and
I'd rather slap a chips on it, which
[30:44] there's kind of pros and cons to that
because either the softs reveal
[30:49] themselves and then you can go in and
fix them over the winter or
[30:55] it's not protected. So,
I don't know. To me, it makes it more
[30:59] vulnerable.
>> [clears throat]
[31:02] » But
but as long as we do it right the first
[31:06] time and I guess I'd rather let it have
thawed temperatures and not go straight
[31:10] into freeze right after we do it.
>> So the clay that was they need that
[31:17] across all the project.
>> They need an inch of cray clay across
[31:21] the whole project because we're a very
nonplastic. our our gravel is is light
[31:28] is lightly plasticity. But
>> so that was something that they come up
[31:32] with after they did the core
>> after we did our core samples with Swan
[31:36] and Associates. They looked at those
tests and that's what they determined
[31:41] » because I don't remember them saying
anything about clay when they talked us
[31:44] through.
>> Nope. [laughter]
[31:46] It kind of surprised me too.
>> So the inter clay gets blended in when
[31:50] you lay it back down. It's not a layer.
>> Correct. Correct. So that the dust pods
[31:56] need that clay to bind to to give it
that to give it the solid layer. Kind of
[32:01] like gravel needs that plasticity to to
pack in properly. And that's that's kind
[32:09] of what this would do.
But um
[32:14] » so that's I mean
>> that gives me
[32:18] » we don't do we need to bid that process.
Uh, you know, it depends. Is one person
[32:24] going to supply all that clay or are we
going to spread it out amongst all the
[32:30] land owners? Uh, to reach $50,000 in
clay,
[32:34] » I suppose. Yeah.
[clears throat]
[32:36] » Uh, let's see here.
>> You said only 5,000 ton.
[32:41] » Yeah. Yep. 5,000 ton at $10 a ton.
>> 10
[32:47] » is 50,000. I know. It shouldn't be that
high. It shouldn't be that high.
[32:53] » I think you should get all the clay.
>> You would think so. Do you have some
[32:57] clay, sir? [laughter]
>> I think,
[33:01] » but yeah. So, if if y'all could get your
connections in in touch with your
[33:05] connections. I'm trying to keep it in
the localized area of the project so we
[33:10] have less less hauling.
Um, I know there's a pile by the school
[33:16] that they're trying to get rid of
because um, the construction company
[33:20] that did the pipeline in town, well,
Olsson Construction brought it in,
[33:25] parked it there to use it and then the
school was like, we thought they were
[33:30] going to take it with them and they
didn't. They just left it. So, they're
[33:34] more than happy for us to take their
clay. So, that's a,
[33:38] » you know, it's about 30 truckloads.
>> What's that about? 30 times 25
[33:44] on math.
>> Yeah.
[33:49] » So
>> about a third.
[33:51] » Yeah. About a third what we need. Well,
750 ton.
[33:57] » So free.
>> It is. It's free. So that's that's a
[34:02] handy solution to two problems, their
problem and ours.
[34:07] But it's a good start. And then I've
got, like I said, a couple land owners
[34:11] who are willing to let me come out, take
a look at their stuff and make sure that
[34:15] it's what we would like. But
>> so would you talk to him or you want us
[34:21] to
>> decide on whether or not to do or to go
[34:25] ahead with October?
>> Honestly, there's nothing there's
[34:28] nothing official. It's just uh
it's just a word of mouth. We're going
[34:35] off of the other county's bid. I I
looked into it. We're going off the
[34:39] other county's bid agreement. Um
we're the construction company is really
[34:45] flexible. Loisea I talked to the um Tim
at the office in Lisea and he said yeah
[34:51] this is usually how it works. He says
either it works for you guys or it
[34:54] doesn't work for you guys. You tell us
no. We move on to the next person. It's
[34:58] really he said we don't have a problem
with it. [clears throat]
[35:00] And I'm kind of like well I would really
like a sit down and a piece of paper.
[35:04] But
>> how how so is there was there reason
[35:07] they've got two months behind? Is it are
they not making progress like they
[35:12] thought they should or are they
>> I think they estimated on the fact that
[35:16] they were going to put two crews
together. So [clears throat] they were
[35:19] they were hoping they could have two
crews working in separate locations and
[35:23] then when that didn't happen.
>> I remember that discuss. So if we put
[35:26] them if
>> we put it off to next year, they going
[35:31] to honor the bid that they got this
year.
[35:34] » We should probably talk to him about
that. I'm assuming
[35:36] » I would because I mean
>> I'm assuming
[35:39] » we careful we budgeted for the
>> correct
[35:42] » and using that bit.
>> Correct. I agree. I agree. And I if I
[35:46] talk to them that might
>> Yeah. And I mean I guess to see and
[35:49] maybe they won't paid this year if
that's
[35:53] the fact. But I think but to be clear
they're still saying they're going to
[35:58] come in October.
>> They're still well uh I talked to Kent
[36:01] and told him the possibility of us
switching.
[36:05] » Um he he seemed relieved if we would. He
said, "Well, if [laughter]
[36:12] » it's not a good sign,
>> so
[36:16] » like you said, then your road then the
road's open."
[36:19] » Yes. And the and the semis are going to
be pounding on it.
[36:26] » Yeah. Well, I'll talk to them and ask
them if they'll honor their bid because
[36:30] we had them on the schedule. And
honestly, they're really reasonable
[36:34] people. So, I don't see that they
wouldn't, but um I'll tell them our
[36:39] concerns and
get an answer on that because next year
[36:45] we'd be going off next year's bid unless
we, like I said, unless we drew up a
[36:50] whole different set of plans and just
bid it out ourselves.
[36:54] But, but we're not Whoa. Okay, sorry.
[snorts] Um,
[37:01] » pardon.
>> Do you guys Are you ready for that?
[37:07] Okay. Um, I have got one bid got dropped
off at my office.
[37:13] Open that as well.
>> Yep.
[37:19] » Perfect.
[37:27] Okay.
[37:36] » Need a letter opener. [laughter]
[37:48] » I know. That's
>> Do we have to read them out? Yeah. Let's
[37:54] see. [clears throat]
>> Uh this is a bid for fresh gravel from
[38:04] » more
>> Morris
[38:06] » Morris Incorporated.
Um but it doesn't say
[38:12] » uh 38 inch rock chip material 550 tons
at $42 per ton.
[38:19] » Okay.
[38:29] Next one is
excavating LLC,
[38:34] South Dakota.
[38:39] [snorts]
[38:44] their bid for 5,500
tons of class B type one crushed rock
[38:51] delivered $52 per ton.
[38:58] » The Morris one was delivered as well. I
assume
[39:00] » lots of those.
>> I assume it's all I mean that's how we
[39:04] advertise.
>> Well, hand Oh, delivered. Yes,
[39:09] » it it was. And it doesn't say delivered
anymore.
[39:13] » Yeah, it was part of the part of the bid
for request.
[39:27] [snorts]
[39:30] is $45 per tone.
[39:41] » It does specify the aggregate size,
right? It's very specific, right?
[39:46] » Very specific.
[39:50] » Yeah, that should have been on the when
I asked for bids. Y [clears throat]
[40:00] » they're secure envelopes.
[40:06] » You know who's that one from? Jim, can
you tell
[40:13] » where you decimated?
>> Incorporated.
[40:18] » Okay.
[laughter]
[40:22] » It's like a Oh,
>> they were making sure it was safe.
[40:26] They've done that before.
Waiting for the auditor to open it and
[40:31] then find out he wasn't supposed to.
[40:39] [laughter]
[40:42] » It's like one of those presents.
>> Yeah.
[40:46] » Wrapped in duct tape.
[40:55] All right. 38 [clears throat] in rock
chip material, 5,500 tons, $38 per ton.
[41:11] » That was the spec.
>> Is this like a form that we is our form?
[41:17] It is the form that verifies I guess who
they're verifying their bid.
[41:26] » I mean I just
>> I should probably put on there to write.
[41:31] » Okay, never mind. I put out the
instructions to complete this. Oh no,
[41:35] that's just
>> we have to sign.
[41:38] » And then on the back you guys sign which
one we accept. Do we want to?
[41:44] » You say you had another one or that's
one of these.
[41:46] » I think that's the four of them. I gave
the one to Jim that I had.
[41:51] » So 5 45 42 38
>> 42 52
[41:56] » 52
>> 45 and 38.
[42:03] » So Spencer's is the lowest price.
[snorts]
[42:09] Well, Spencer Cory is [clears throat] 38
lowest bid is what
[42:14] » I make move we approve the
>> $38 bid from Spencer Cory's second.
[42:20] » Okay.
>> All in favor?
[42:24] » I
[42:29] » make sure that it's
>> delivered. I will double check that they
[42:33] saw that.
>> They're that low. I know I've had a
[42:37] couple of contractors call and ask me
>> what's
[42:44] » there is it's it all depends on their
setup how
[42:49] » well I just I just
>> just double check on
[42:52] » I know I'm with you that's a that's a
decent number [snorts]
[42:59] » you know [laughter]
I
[43:02] » [snorts]
>> real and they run on
[43:07] [snorts]
>> still
[43:13] » a lot of people
>> some sort of delivery slides or
[43:17] something.
Okay. So,
[43:22] uh moving on to the next thing.
I would like to um [clears throat]
[43:28] request to bid road graders or a road
graater. Um here I know
[43:37] I do believe I've got the specs on there
for you guys, don't I? I am going to ask
[43:42] that we change one thing about the
joystick operating system.
[43:48] We I guess all of our operators if they
have the same
[43:53] » if they have the same operating systems,
it's not so confusing to be able to
[43:58] switch blades [clears throat]
between the guys.
[44:04] But
[44:12] » what do you want to you want to change
the wording on this?
[44:15] » Uh a little bit. Um, a joystick
operating system is preferred under the
[44:20] beginning and specifications. The first
sentence
[44:25] um just
>> I change it to something else then what?
[44:29] » No, in the
>> on the agenda it doesn't have that
[44:34] sentence.
Does it
[44:38] » I didn't think it carried over. Okay.
>> Must have got it right when it needed
[44:44] to.
[44:47] But I thought Doug locked it down before
it got over there. But anyway,
[44:59] » so moved.
>> Second.
[45:04] » I
>> I
[45:08] » um
>> So was this taking the place of the one
[45:10] that you were going to buy
>> it? Yeah, because we needed to bid it
[45:15] out.
>> Oh.
[45:16] » So, so we're we're doing it
professionally and officially.
[45:20] [laughter]
We're trying to behave ourselves. That's
[45:23] what we're trying to do for once, right?
>> No.
[45:42] » [clears throat]
>> Uh, I move to approve 20 26-17.
[45:48] » I'll second
[45:53] » resolution.
[snorts]
[45:55] » The resolution.
>> I
[45:58] » I
>> I
[46:04] Okay.
[46:08] [clears throat] And then [sighs]
I think he's got a copy. So unless you
[46:13] if you guys don't want a copy, I can
take it back.
[46:17] Stick it in my file.
[46:22] Let you take a look at it. So basically
it's verifying that if we are submitting
[46:28] applications for the bridge improvement
grant program which is repairs uh these
[46:33] are the three bridges as you drive north
um of bailand there there's a bridge
[46:39] kind of at walk-ins concis and keers
kind of in that area south of the 10
[46:45] mile road
but that is the the bridges that we
[46:51] agreed to amend onto the 5-year PL. So,
[46:57] and that will be a 20% match for those
repairs.
[47:02] Of course, it got it'll be down the line
as we we have to win the grant first.
[47:15] And then uh finally, I guess I was
hoping to have you guys delegate to
[47:22] individuals to work with me on the
changes we're kind of anticipating
[47:28] coming down the pike. Uh I guess to try
and lessen expenses on our our road
[47:34] repairs.
[47:38] » Well, some of them Yeah, some of them
need to be switched back to gravel. I
[47:42] figured the commissioners that represent
the majority of the people out there,
[47:47] the roads that are traveled, you guys
know the routes that are taken. Um,
[47:53] I would like your input before I just
kind of go go slapping a label on a
[47:59] road. But, um,
>> are you excluding Greg and June?
[48:04] » Huh?
>> The commissioners that represent the
[48:08] most are gravel.
>> Yeah. Yeah.
[48:22] recommendations,
[48:31] » but I just I just want to come up with a
uniform plan before I present it to
[48:36] everybody in the public and and cause a
stir that isn't necessarily needed, if
[48:42] you know what I mean. Just kind of to
fine-tune it before we bring it
[48:48] to the public for the changes.
So,
[48:52] » I would be willing to
[48:57] position.
[49:02] » I appreciate it. Thanks, guys.
>> So,
[49:08] » I do.
>> Okay. We'll try not to make it too big
[49:12] of a thing,
but
[49:17] [clears throat]
>> debating between oil and going back to
[49:20] gravel. It is going to be the same
thing. And
[49:23] » it is
ducks in a row when we make those
[49:26] decisions.
>> That's just it. I don't take it lightly.
[49:29] That's for sure.
That's not a not easy choices to make in
[49:38] but
[49:41] » I was going to say did you guys have any
other questions?
[49:45] if you're ready.
>> Thank you. Thanks.
[50:02] » All right,
back to open meetings.
[50:07] Um, there were three laws that became
effective on July 1 and I have each of
[50:13] them here by their bill number and so
there were changes made to the rules
[50:18] relating to executive session. Um, so I
have them up here on the board for you.
[50:24] They're also linked on your agenda.
So of course the stuff that deals with
[50:28] the disciplining of a student don't not
apply.
[50:34] There was considerable discussion about
[snorts] how to police discussions
[50:41] inside of executive session and there
was some banter back and forth about
[50:45] recording them and then keeping those
locked away and then the uh if a
[50:52] complaint was made then the open meeting
commission could then review the
[50:57] recordings to determine if it was true
or not.
[51:02] So anyway, some of these are the same,
some of them don't have a great deal of
[51:05] changes to them. Um, some of the changes
that took place previous to this year
[51:12] included the ability to discuss security
plans, um, vulnerability assessments.
[51:19] So like when I talk about some of the
homeland security stuff or the network
[51:24] security stuff then that can be an
executive session if it would be
[51:28] something that a bad actor could use
against us. [clears throat]
[51:34] So you'll see those. I'm not going to
read this verbatim, but um it also talks
[51:39] about blueprints for buildings,
infrastructure plans
[51:44] because again there's a lot of effort
under way right now [snorts] to
[51:47] penetrate public utilities whether it's
water, sewer or electricity
[51:53] as well as just computer systems. So
uh discussing the location of any
[52:00] ammunitions, weapons, biological,
chemical or nuclear agents. Luckily, we
[52:04] probably don't have to cover that one.
Um, other military or law enforcement
[52:08] equipment or personnel.
So, it's going to be important for
[52:16] you to become familiar with these when
you're asked to do executive sessions so
[52:19] that you're screening them
appropriately. Even if it means starting
[52:24] the meeting, the discussion then shifts
to something that's not related. you
[52:30] have the option to go back out of the
meeting into open session, then return
[52:33] to executive session. Um, the
disadvantage of that is that the people
[52:38] that want to listen to the conversation
are going to be on that yo-yo with you.
[52:42] So, you'll have to figure out a plan for
that.
[52:49] » They don't specify.
I'm guessing at least an audio
[52:53] recording.
[52:57] » Uh, right now it's a suggestion.
[53:06] Still only class two. It's like we're on
the stop sign.
[53:13] We're serious about it, but not too
serious.
[53:20] Okay, this changes the the agenda part
of it. A proposed agenda is required by
[53:25] statute. must list all items to be
considered by the public body during the
[53:29] official meeting. The proposed agenda
items must be described in sufficient
[53:33] detail to reasonably inform the public
of any official business or public
[53:37] policy intended to be considered during
the meeting. I think uh our agendas are
[53:42] detailed. I've seen some that are still
bullet points. So, as long I think as
[53:48] long as we keep doing what we're doing,
we're going to be fine.
[54:05] This one says, "The state shall provide
public notice of a meeting at least 72
[54:08] hours. I asked for the state's
attorney's opinion on this and he says
[54:12] the county does not qualify under this.
This is specific to county agencies
[54:18] and offices. So, that's probably a good
thing because sometimes we have trouble
[54:23] assembling everything within time for 24
hours, much less 72. But, um, I think
[54:31] generally
you're looking at boards and committees
[54:34] at the state level, not legislative
commissions, so to speak, like you guys
[54:40] are. So, if the legislature is going to
meet, they call a special meeting and
[54:46] they got [clears throat] that covered.
uh the use of the website.
[54:51] We use that website, but currently we're
locked out of it. Don't know why. Um
[54:56] I've asked to be reinstated on it where
it can be made available to anybody
[55:01] across the state or across the world.
I'll keep asking. So those are your big
[55:06] changes in statute.
[55:11] Close.
Which then takes us back to
[55:18] Plato Township. I don't see anybody.
Hey, there we are.
[55:24] » Okay.
Really need to get them eyes in the back
[55:28] of my head fixed. Okay. So, a summary of
what happened here in 2025.
[55:35] Each township has a annual meeting held
in March on the first Tuesday of the
[55:40] month. During that meeting, they set
their levies amongst other things. And
[55:45] then by the end of March, they're turned
into my office.
[55:50] After that, um, they really just kind of
sit there until July 15th because July
[55:57] 15th is the last date
that local government can request an opt
[56:03] out, get it published, and get feedback
on whether it's going to be referred to
[56:07] a vote.
>> Um,
[56:12] » I didn't look at the exact date. What
[56:17] forever.
>> Yep, that was my guess. 20 years.
[56:21] » Two separate ones.
>> Total 13
[56:27] » 10,3
No 13,6
[56:31] » 13,1
>> 131
[56:34] » That's in two separate.
>> Yes.
[56:39] Okay. So
then about this time of year I touch
[56:44] them again because then um once the
growth figures are brought over from the
[56:48] director of equalization then I can
start working on levies. So in our
[56:52] computer system I take that information
and I load it into a module within our
[56:57] software which then helps to calculate
the levies. The problem came is that I
[57:02] did not enter
the opt out for Plato Township, which
[57:08] meant that no tax was levied, which then
as a consequence means that I cannot
[57:14] arrange for them to be sent a check for
that levy because it doesn't exist,
[57:20] which means that their expected revenue
was short that $13,100.
[57:25] I submitted the claim to our insurance
provider, which is the South Dakota
[57:29] Public Insurance Alliance, who didn't
answer right away. They had some,
[57:35] I'm going to call them anecdotal
suggestions.
[57:38] One of them was because it deals with
taxes that it's not something that they
[57:43] cover because they do have an exclusion
in their policy for tax related claims.
[57:49] Um, ultimately,
we did get it. So they submitted it over
[57:54] as a potential claim on the bond that we
purchase
[57:59] which is actually carried by a company
called AIG.
[58:03] AIG provided us a notice that they were
denying the claim as well because it
[58:07] didn't fit into the criteria for them to
make payment of the claim which is that
[58:13] they didn't see that a crime had been
committed. And two, if a crime had been
[58:17] committed, it fell below the threshold
for their deductible.
[58:24] Well,
>> yeah, they basically wanted me to fill
[58:27] out a form [clears throat]
admitting to theft.
[58:33] » No, I sent it to Greg, I think. Yeah, I
I wasn't comfortable with it, but I did
[58:39] it. I played the game.
[58:44] Well, I think that's probably
[58:48] the best way they get out of covering
claims like that.
[58:52] » Allegical error is a crime.
>> Yeah, I think so. I'd say it's a pretty
[58:57] good tool on their side.
>> I don't see why AIT is involved. I know
[59:00] you said you're saying
[59:05] insurance alliance or whatever it is
sent it to them because they know that
[59:09] it was a crime. Correct.
>> No.
[59:12] They sent it over there because that's
who does the bond. That's who actually
[59:16] holds our bond.
>> The bond.
[59:17] » Yep. Okay. So, I learned a lot about
bonds. If the bond would have covered
[59:22] it, it would have only been a loan. So,
if we'd have paid 131, we would be
[59:28] expected to pay it back. Well, in this
environment, 131
[59:33] and borrowing that money against a bond,
I mean, that's
[59:37] kind of stupid in my opinion because
you're going to end up paying it back.
[59:41] So, I found out that even though we get
told during our meetings that you have
[59:48] this bond there to protect you, it
honestly doesn't protect us very well at
[59:52] all. What we would need to do is to get
the same thing that an attorney, a
[59:56] doctor, or some other professional would
get, which is an ax or omission policy,
[1:00:01] which I looked into, and it is very,
very different. It is a full-fledged
[1:00:05] insurance policy that covers acts and
omissions.
[1:00:09] Whether it's a professional person or a
public official, it doesn't matter.
[1:00:14] So,
that was an education in of itself.
[1:00:19] So, as it stands right now, the township
did everything that they were supposed
[1:00:24] to do. The one thing that didn't happen
that was supposed to happen was that I
[1:00:28] should have entered it. Uh, so that
resulted in them missing $13,100
[1:00:33] in revenue. So far, it's been denied by
the South Dakota Public Assurance
[1:00:38] Alliance, been denied by AIG, which
means it's now up to you guys to decide
[1:00:44] if it's a compensible claim
>> for yourselves. Is there an appeal
[1:00:48] process for either one of those?
>> Sadly, no, because they're not
[1:00:53] full-fledged insurance companies. So,
you cannot appeal to the South Dakota
[1:00:57] Division of Insurance.
[1:01:02] » So, what the omission is they Plato
Township
[1:01:07] did [snorts] get their uh 13,0001, but
they didn't pay 13,0001. None of their
[1:01:14] taxpayers received a bill with that opt.
>> So does the opto get paid all split
[1:01:20] between spring and or does it get levied
all
[1:01:23] » that's in the normal schedule? Yes.
>> Yeah. So there's no way to levy it on
[1:01:27] the second round.
>> But there is for next year.
[1:01:30] » There is for next year.
>> Yes.
[1:01:36] They could do if they wanted to make up
for this lost revenue internally, they
[1:01:40] could do a second opt out or third
actually for that amount that they're
[1:01:45] missing
>> which would apply for one year next
[1:01:48] year.
>> Yep.
[1:01:49] » So be a double wing next year.
>> Yep.
[1:01:55] » Well, yep. They can make it a one year
if they
[1:01:59] » That's what we would do as the county if
that happened to us.
[1:02:04] Can I ask whether or not there was um
special use of 13,000
[1:02:13] that you guys had in mind that was
public?
[1:02:21] » Was it emergency [clears throat]
situation needed to be addressed?
[1:02:31] » Well, I was thinking It was uh you're
thinking that you actually had to have
[1:02:36] that
[1:02:39] reason that was
[1:02:43] important to public safety
uh or the continued township
[1:02:50] governmental operations.
[1:02:55] Maybe there are ways that obtain that
those monies.
[1:03:00] Maybe there are ways that we can help if
you really need it for that road.
[1:03:07] And absence of that kind of maintenance
is a
[1:03:11] danger
[1:03:19] $13,000.
[1:03:23] has to be done
[1:03:28] and you need to pay the interest on
that.
[1:03:37] Maybe it isn't that kind of spending
that we had in mind.
[1:03:44] It's just a constant maintenance
pushes it that much farther back
[1:03:51] and
scholarship
[1:04:09] as borrowing money.
[snorts] That's one option.
[1:04:16] Any other ideas? Well, the insurance
company
[1:04:23] insurance
[1:04:29] determined that there was not a loss
here.
[1:04:37] So there is no loss to you.
There is a loss to you in the sense that
[1:04:42] you [clears throat] can't achieve what
those supposed to achieve.
[1:04:51] » We can levy it for 27
right now. Is there time to do that?
[1:04:59] » I would find out for sure.
>> Seems like late season.
[1:05:03] » It should have been done by July 15, but
they've made exceptions in the past for
[1:05:08] school districts.
And you pay the interest
[1:05:14] » if you had to borrow the money.
>> Yes, that's
[1:05:19] » But we're only going to pay
>> number out of it.
[1:05:21] » We're going to we're only going to pay
interest for one year because the next
[1:05:25] year your tax goes around, you're going
to pay it off.
[1:05:28] » Yes.
>> I'm not saying we're going to do that.
[1:05:30] But I mean that's that would be the that
would be the length of time that
[1:05:45] » the other thing that
Friday is about using some of the county
[1:05:52] traffic to do the project.
[1:05:56] » What do we have
here? gravel.
[1:06:04] How many time you guys?
[1:06:24] » What's a ton?
[1:06:32] I know.
[1:06:38] » Yeah.
[1:06:48] » 22 miles.
>> That's 575 tons.
[1:06:56] » Per mile.
[1:07:01] What's that roughly worth?
[clears throat]
[1:07:24] You want to do I can look at
cost
[1:07:33] as well.
>> Yeah.
[1:07:39] » Well,
[1:07:57] So I think honestly I think we have done
[1:08:03] » is that a base course yet?
>> No, I think that one's got some to it.
[1:08:12] But
>> yeah,
[1:08:21] » how are you guys?
Who are you going to do?
[1:08:27] » We got
[1:08:37] strictly.
Yeah.
[1:08:49] » Well, our our our uh stance on that is
we're not in the business to haul gravel
[1:08:56] for other townships when there's when
there's operators out there that'll do
[1:09:00] it.
>> We don't want to run competition.
[1:09:03] » Absolutely.
>> Yeah.
[1:09:08] Let me pull my numbers together. Make
sure that I'm not
[1:09:13] » That's probably that's the only thing we
have. Martin is the next closest
[1:09:17] basically after that.
[1:09:22] » Yeah, [clears throat] Martin.
[1:09:29] Would the auditor's office, state
auditor's office have a problem with us
[1:09:33] settling this problem in this manner?
There has been no determination
[1:09:39] as to
[1:09:47] speculate.
[1:09:54] » I would say they probably wouldn't have
a problem as long as we had all clear
[1:09:58] today, tomorrow, 20 years from now.
[1:10:05] [clears throat]
[1:10:09] this at all. I'm talking about purpose
[1:10:33] insurance
that isn't a reason for that.
[1:10:43] At the same time, we're rejecting their
logic.
[1:10:48] The determination
was wrong.
[1:10:53] » I made that.
[clears throat]
[1:11:04] Do you guys have the funds to cover
trucking do you think this year? If we
[1:11:10] provided the grads,
[1:11:16] » well they
[1:11:24] gota [clears throat]
guess just to backtrack a little bit and
[1:11:27] be clear. So in this scenario, we're
saying that we'd provide the gravel
[1:11:33] this year. you guys would figure out
trucking um and then you and then you
[1:11:38] would um
do an additional opt out for 27 to pay
[1:11:44] us back for the gravel
or we just providing the gravel.
[1:11:52] » I don't think that's
[1:11:57] » I I'm just trying to clear it up. So I
guess state which you're
[1:12:01] » that's the case we should just go back
to
[1:12:04] First
possibility
[1:12:07] of borrowing
[1:12:12] even though
[1:12:18] you really need that gravel and the
public is entitled to that gravel
[1:12:22] because in absence they are danger.
[1:12:28] I think under that circumstance this
needs to be settled. We need to do it
[1:12:33] today soon. And maybe the fastest way to
accomplish that would be to borrow the
[1:12:39] money
>> because the rest of it's going to take
[1:12:43] time.
>> We need to know.
[1:12:45] » Okay.
>> We need to know.
[1:12:47] » Can you let Can you levy again?
>> Levy that for next year.
[1:12:51] » Yeah.
>> We don't know that.
[1:13:00] because I I guess I don't know how much
gravel needs we have up there either as
[1:13:04] a county, but it would short us as well.
>> We need to get that grace
[1:13:20] back. [cough]
[1:13:26] It wouldn't hurt us to
>> Well, that's what I I mean, with us
[1:13:30] providing the gravel and getting paid,
you said 850, but I'm going to guess
[1:13:33] we've got I doubt we have 850 into that
gravel up there.
[1:13:39] » Uh the price of the actual gravel.
>> Yeah,
[1:13:42] » you're right. That I'm not sure why we
purchased that. I think we bought that
[1:13:46] 10 years ago.
[1:13:51] » What would be the value?
I don't know. What would be the value of
[1:13:55] that?
[1:14:02] » What it's running right now
[1:14:12] cost
[1:14:16] » $10,000 worth of gravel at that
>> 850
[1:14:21] is 10,000. Okay. Right. And then you
guys,
[1:14:26] » you're just saying that's not what we
paid for it at that time.
[1:14:28] » I mean, yeah, that's what it's worth if
we were to go sell it. I know what the
[1:14:32] quality I know quality is.
you find out if they can do
[1:14:40] uh the additional way and get it on so
they can have that money next year
[1:14:48] » and then I think the best because they
could also just they're only getting 25
[1:14:52] cents per thousand
bridge you could put that
[1:15:07] 50 cents next year.
>> Oh, you did already.
[1:15:10] » Okay. Last year's number.
>> But if they could do that,
[1:15:18] then they could
get their travel and and a contractor to
[1:15:24] haul it.
And they
[1:15:28] » and is part of the scenario that you
guys would pay us for that gravel when
[1:15:32] you get your monies next time the value
of that
[1:15:39] us $10,000.
>> Which one is no see the part the little
[1:15:47] bit of the trouble that I have is even
if we've got gravel up there
[1:15:53] » Yeah. Um,
if we sell the gravel to them,
[1:16:01] every township's going to be coming in
here and say, "Hey, we won't buy gravel
[1:16:04] from the county."
>> Right?
[1:16:07] » You don't want to open that can of
worms,
[1:16:10] » but this is a special circumstance.
here. [laughter] But I guarantee you
[1:16:15] it'll be in the minutes and people are
watching and they're all sitting there
[1:16:18] going, "Well,
>> hey, we why do we worry about where
[1:16:23] we're going to get gravel? We'll just
buy it from the county." I think the
[1:16:27] best way we do it is have Doug look in
to see if they can do their their u
[1:16:33] » double.
[1:16:37] They borrow the money. If if they can do
their double, they borrow the money.
[1:16:43] get their contractor, buy their gravel
from whoever, not us, and we pay the
[1:16:49] interest on that 13,000
for a year.
[1:16:54] » In reality, the interest is the cost the
cost of our mistake as a
[1:16:59] » that's what we would be saying. We made
we we made a mistake.
[1:17:03] » We're paying for that if they can get
their money
[1:17:09] next year to pay that off. And if they
can and if they can't then we have to
[1:17:14] revisit everything.
>> That's that's my solving of it right
[1:17:20] now.
>> Yes. I think that would be better for
[1:17:24] everybody.
>> I I agree with
[1:17:27] the impression that this was possible.
We didn't know that. [clears throat]
[1:17:33] » I'm not saying it will happen, but I can
ask.
[1:17:36] » Well, do you know if you can borrow
money?
[1:17:39] borrow money.
[1:17:46] » And so you'd borrow probably the 13,000.
That's [clears throat]
[1:17:51] » you'd borrow the 13,000. That's what
you'd probably have as a principal
[1:17:55] balance is 13,000. I'm just trying to
get a sense of what the interest would
[1:17:59] be. You'd borrow $13,000
give or take.
[1:18:08] Yeah, I'm just it's about 800 bucks a
year. Even if they did have to wait
[1:18:13] 28 and we would eat I mean the cost of
two years and well it'd be like 18
[1:18:18] months
>> correct.
[1:18:24] » So I mean I'd be good with that. I mean
that makes if [clears throat] you guys
[1:18:37] » [snorts]
[1:18:39] » make up for another year.
[1:18:43] » As long as your citizenry understands
what you're having another one out for,
[1:18:49] how you're going to resolve that loss.
And like Luke said, it's not a loss
[1:18:54] because you never collected the money.
But that was our fault. That was the
[1:18:58] county's fault. I mean, we we dropped
the ball.
[1:19:01] We realize that, but this is a tough
situation when you can't just turn it
[1:19:06] into insurance and say, "Hey, we
>> cover our screw up here." And when they
[1:19:10] don't appreciate from your side of the
table,
[1:19:20] » so how do we go about how we go about
doing that? Exactly. The next question
[1:19:27] to somehow memorialize
[1:19:31] I heard about you guys from
your
[1:19:37] public speaks
[1:19:43] [laughter]
[1:19:58] in the back in the past.
That won't be an issue.
[1:20:03] [clears throat]
>> I mean, I think it'd be good for us to
[1:20:06] sounds like we have consensus on it to
memorialize in a motion and and say that
[1:20:10] we
>> don't.
[1:20:12] » Yeah. But then we could just we could do
it here and then that's in their court.
[1:20:15] » Okay.
[1:20:18] » I'll make that motion.
>> Okay.
[1:20:22] [laughter]
>> To pay interest up to two years if they
[1:20:26] can't get
>> up to two years if they can't get it. If
[1:20:29] they can't get in, if they can't get
it put in
[1:20:34] » and are we saying specifically that's
$13,100
[1:20:40] principal
>> is that [snorts] what you want
[1:20:42] » up to probably
up to 13.
[1:20:46] » Yeah. Up up up to 13.
>> Yeah. Whatever the optogot
[1:20:58] » was 131 or 136
>> 131
[1:21:02] I did remember 136 136 some
>> I said 136 but it was 131
[1:21:07] » you guys is it 131 or 136
>> it's 136
[1:21:14] » okay everybody understand the motion
>> so 13 136 136.
[1:21:19] » Yep. No, it is 13.
>> It is 136.
[1:21:22] » Okay.
>> Yep. He has it in his minutes.
[1:21:25] » I will second that motion.
>> Is there discussion?
[1:21:28] » So, and then we would just reimburse the
township.
[1:21:32] » Yep.
[1:21:36] [clears throat]
>> Yep.
[1:21:38] » Okay. Any other discussion
ways?
[1:21:42] » Yep.
[1:21:46] » All in favor?
>> I Think
[1:21:50] we got a deal, guys.
>> We're sorry that we're not
[1:21:55] » sorry
it's not a loss.
[1:21:59] » Sure feels like [laughter]
>> Well, I mean to them it's a loss. How
[1:22:05] long will it take?
>> Hopefully yesterday
[1:22:16] we're done here.
[1:22:27] Thank you.
>> Thanks.
[1:22:33] » Okay, so the next part of this is how do
we prevent this from happening again?
[1:22:37] And that's why you see Bailey over my
left shoulder. [laughter]
[1:22:42] » Right, Bailey? She's not easier for her
to look.
[1:22:45] » It's her fault.
She's going to fix all our mistakes.
[1:22:52] » No, there there was no process in place
for these numbers to be vetted by
[1:22:58] anyone. Um, so there will be going in
the future because
[1:23:06] and and I'm not throwing stones, so
don't let it feel this way, but Sandy
[1:23:09] did not include Carolyn in anything that
was related to property [snorts] taxes.
[1:23:14] And so I haven't included her in
anything related to the property taxes.
[1:23:19] So it's really not right because
ultimately if I get struck by lightning
[1:23:22] later today, that system would grind to
a halt. So [clears throat]
[1:23:27] » there's a purpose for a deputy auditor.
>> And there's probably I assume some of
[1:23:32] these levies and other things are more
complicated than they used to be as
[1:23:37] well. I mean, it's not as cut and dry.
There are roughly 13,000 cells of data
[1:23:43] that get filled
>> and over 100,000 data points
[1:23:49] » and we're not the we don't have the most
townships of all the counties, but we
[1:23:54] got a lot. I I assume there's no the
like [clears throat] the timing doesn't
[1:24:01] work out that we can have the township
sign off on like we enter all the levies
[1:24:07] and then we send it out and say here's
your levy, you know, sign off.
[1:24:10] » Some townships are really good with
communication and some are really
[1:24:13] » Yeah. And it probably be practically
impossible.
[1:24:18] » Anyway,
>> I thought of that too
[1:24:20] » as them being final sign off. So
>> you could Yeah. Yeah.
[1:24:27] But maybe make them more accountable, I
guess, whether they would be,
[1:24:31] [snorts]
>> not that they weren't, but I mean like
[1:24:33] in some of those maybe require them to
be more on top of it as well. You
[1:24:38] required them to sign something after
the fact. I like your line of thinking.
[1:24:50] I only had about half.
>> Yeah.
[1:24:58] » Yeah, I know. That's so crazy. But it is
because where when do you punch those in
[1:25:04] or what's the
>> I start proof reading through their
[1:25:08] minutes like right now. Um, the thing
that really screwed up this year was
[1:25:14] that
runoff election because otherwise I
[1:25:18] would start looking at them in J in
July.
[1:25:25] » They do.
>> Yes.
[1:25:28] » Okay. So, our next item here,
>> budget analysis.
[1:25:32] » Budget analysis. This is
looks scary, but it's not as scary as it
[1:25:38] looks.
Okay, so the following budgets
[1:25:44] are 70%
or above in having been expended. So
[1:25:50] I'll just run through these. The
election, that's because of the runoff
[1:25:54] election we had. It was cheaper than a
normal election, but it's still sucked
[1:25:58] into the plan of having only two
elections. So we will probably be
[1:26:02] looking
>> what was about the approximate cost of
[1:26:06] that run.
Oh, approximately
[1:26:12] 12,000.
[1:26:16] » And I just have to keep telling myself
that if we still had 12 precincts, it
[1:26:20] would have been twice that.
>> Yeah.
[1:26:22] » Um,
[1:26:26] this general election, we'll use the
tabulators again. So, we have all that
[1:26:30] expense with the SNS that we didn't have
with the runoff as well as ballot
[1:26:35] production.
Um in the judicial budget, that's the
[1:26:40] one that we pay for grand juries,
regular juries.
[1:26:44] Um the expenses associated with that,
that's at 79.8%.
[1:26:49] » Is the judicial and the court attorney.
[1:27:00] » Some of it is, some of it is not. So
like the judicial one, we paid for some
[1:27:07] a hard drive to be examined for child
pornography and that alone was 6,000
[1:27:12] bucks.
[1:27:15] So nobody could see that on the horizon
until after it happens. And then the
[1:27:20] court appointed attorney
um
[1:27:27] not picking on attorneys
because you're not one anymore.
[1:27:33] » [clears throat]
>> It depends on how long they want to drag
[1:27:35] it out those fees. So they can do an
initial appearance, an arraignment, drag
[1:27:42] it to a prelim. Well, we don't do
prelims, but motions, hearings. I mean,
[1:27:47] sometimes you see these cases go on for
months and months and months
[1:27:53] » to defense attorney's hearings. Yes,
of course. And [clears throat] then if
[1:27:59] they really want to, they can appeal to
the Supreme Court.
[1:28:03] So yes,
and once the judge signs the order, we
[1:28:07] don't have a choice. It's done. Um
my budget is up and so is Jaime's. And
[1:28:14] that's because you allowed us to hire
part-time employee and so we'll be
[1:28:18] coming back probably next month to ask
for some cash to cover that. The IT
[1:28:24] budget is up. Um, there's a number of
reasons for that.
[1:28:29] We're not paying for some of the
services from two trees out of
[1:28:33] individual budgets. Paying for it out of
this one. So, I expected this to happen.
[1:28:38] Um,
but we'll probably get some more mental
[1:28:42] health. This one is up because we have a
long-term customer which we haven't had
[1:28:49] since I've been doing this. I think
we're on month seven roughly. Is it the
[1:28:54] state hospital?
>> It is. Yep.
[1:28:57] And so they do a hearing
90 days I believe right now is the
[1:29:03] status hearings and then we have the
treatment that goes on in between.
[1:29:08] » What was the total budget number that
we're at 76 and a half% of
[1:29:15] » scroll scroll scroll
>> on which one?
[1:29:29] I mean my question is is it something
that we grossly
[1:29:33] [clears throat] uh underestimate for
just because it never happens and now
[1:29:38] that it happens. I guess
>> we purposely brought this budget down
[1:29:42] when we were looking at ways to um
refine our spending and so we brought
[1:29:49] this and the other ones down too like
judicial and elections. We brought those
[1:29:55] down so that we
>> $200.
[1:29:59] » The original budget
[1:30:03] » was 1675
but we added 2,300. So it started out at
[1:30:12] I was just wondering it's one of those
things that we just kind of weeded out
[1:30:16] all of a sudden.
Yep. So like this this one here, this is
[1:30:21] community counseling and this is that
assessment that we assess applies to us
[1:30:28] regional
can't remember what they call it center.
[1:30:33] Um
they're coming to the October meeting to
[1:30:37] talk about what services they
[clears throat] offer for that money.
[1:30:39] » This shows we spent 12,023
12,024 and then 17 and 25
[1:30:47] up to whatever we are now. We have
15,600 for 27.
[1:30:57] » So we'll be talking about that in the
future. Um, by way of emergency
[1:31:04] management, Arlin is not back, right?
>> So, he's still down in Buffalo County.
[1:31:10] They're formalizing their 911
merger with Winter.
[1:31:17] Um,
we did that hazard mitigation plan as
[1:31:22] the county did it for us. Then they
apply for the grant and we're supposed
[1:31:26] to get the grant money back, which
hasn't arrived yet. But when it does,
[1:31:29] I'd like permission to do that as an
auto supplement. It doesn't require the
[1:31:34] hearings because
of the nature of the grant and the
[1:31:38] unexpected revenue.
[1:31:42] » What would that
What would the amount be that we're
[1:31:47] expecting?
>> 125.
[1:31:49] » 125.
>> That's to supplement the
[1:31:54] » Yep. Because we wrote the check, but
we're waiting to get paid back. So
[1:31:58] moved.
>> Second.
[1:32:07] » We move to approve. Oh, we move to
approve the auto supplement [laughter]
[1:32:11] of the grant funds into the emergency
management fund.
[1:32:16] » And Jim second
Jim.
[1:32:20] » I thought you were having a stroke there
for a minute.
[1:32:27] Yeah, he's dead. You know,
>> at least you weren't snoring.
[1:32:34] » That would have been funny though.
>> Sleep on the job is one thing, Jim. We
[1:32:39] will not allow snoring.
>> Okay.
[1:32:42] » On the job. [laughter]
>> How many of you remember seeing this in
[1:32:46] your email?
>> I remember. I didn't fully understand
[1:32:49] it, but I still haven't saved. I got
four out of 22 responses. Well, I got a
[1:32:55] couple after this came out.
>> I didn't even know I was supposed to
[1:32:58] respond to it. [laughter]
>> It's not so much the contents. Well, it
[1:33:01] is part the contents of the checklist,
but it was also to kind of gauge the
[1:33:05] response to sending out the checklist to
determine how much more effort I need to
[1:33:12] put into educating and recruiting. Um,
[1:33:20] so [snorts] the conclusion is is that
I need a better way to recruit
[1:33:28] participation.
I'm thinking chocolate bars would be a
[1:33:33] good way to go.
[1:33:36] » Well, not for everybody. Would you take
one and pass those down?
[1:33:43] So this is just a little activity for
you.
[1:33:48] » Jan, you get to participate.
[1:33:53] This email came in or I pulled this
email from my inbox today
[1:33:59] and you tell me
what you see for red flags.
[1:34:05] » The email address.
>> Okay. What about the email address?
[1:34:14] » It's not Jim Jones's, right?
>> Right.
[1:34:19] [clears throat]
>> You got it, too.
[1:34:24] » Okay. Anything else?
>> This is actual email that you
[1:34:27] » I got it. Jim says she got it. Anybody
else?
[1:34:31] » Jim Jones.
>> The discreet conversation. We need
[1:34:35] » No, I get that one from Dan a lot. Okay.
>> Sorry.
[1:34:42] » That's not work related. [clears throat]
[1:34:47] » You never respond.
>> Plus, it's just like it's just verbage
[1:34:50] that you wouldn't like just
request.
[1:34:59] » [laughter]
>> Okay,
[1:35:00] » this is not good though.
>> Most of the time it's a lure for me to
[1:35:05] engage in that conversation with you.
Then you start asking probably more
[1:35:10] questions and you'll probably get to the
point where you're like, "Oh, I want to
[1:35:13] change my direct deposit."
So, the second one I gave you, which
[1:35:21] » did you get one?
No,
[1:35:25] » just recently.
>> So,
[1:35:29] this one from Edwin.
So, the thing to know is where are they
[1:35:34] getting this information
that they know that you're the
[1:35:37] commissioner that Edwin works here as an
employee?
[1:35:42] » Our website.
>> They're getting it off our website.
[1:35:45] » Right. Public records. Yeah. One of the
downsides of public records, [snorts]
[1:35:50] um,
they sent it to my general mailbox,
[1:35:54] which has only been in existence for
about six weeks. So, whoever
[1:35:59] orchestrated this just very recently
looked at this to know that that was the
[1:36:04] address that we put out to the public on
our website. So, it allows me to see
[1:36:08] those garbage emails [clears throat]
quicker than if they come to my regular
[1:36:13] personalized email. a general auditor.
>> That's my forward facing email address.
[1:36:19] » It does say GPN.
>> Yep.
[1:36:24] » So, this one you'll see I need to change
my direct deposit information before
[1:36:28] payroll is processed. What details do
you need?
[1:36:33] So, if you're thinking about that, let's
say that I skip over the fact that that
[1:36:38] email is garbage up there.
Govr number number numbergmail.com.
[1:36:46] What else would be a clue as to why this
is bogus?
[1:36:52] » Are there email direct? We don't have
>> We do.
[1:36:56] » Oh, yeah. That's right.
>> We do, but you can't change it with an
[1:37:00] email address.
So
[1:37:05] all of our employees know that there's a
form that has to be filled out and then
[1:37:09] we have to validate it against their
bank information. So this one comes a
[1:37:13] lot. We used to get a bunch of these
from Jeff Hargins or his other
[1:37:19] personalities
asking for a change in direct deposit.
[1:37:23] The other one on Jim Jones is that it
wanted an immediate a quick response.
[1:37:28] And so a lot of people who receive these
see that, oh god, he needs to talk to me
[1:37:33] right away. So then they reply back
without looking it over.
[1:37:37] » So I mean,
>> wouldn't you say that you could we could
[1:37:40] weed out almost 100% of these by just
looking at the email address?
[1:37:45] » I do.
>> I mean, that would just be my first
[1:37:48] That's always my first thing is because
sometimes it doesn't list it out. You
[1:37:52] have to click on the name like it'll
just say Edwin. You have to click on the
[1:37:55] name to get
>> Yep. or hover
[1:37:57] » or hover over it or whatever.
>> I would think that would
[1:38:00] » Exactly. Right.
>> Unless somebody gets their email hacked,
[1:38:02] I guess the only way that they
>> So like our our new emails have this
[1:38:07] thing at the top that you don't receive
emails from this person very often, but
[1:38:11] quite honestly, all of our emails
>> have that on there. So, you know, you
[1:38:16] pretty much just brush past that.
>> Yes.
[1:38:22] So there's this website called Nok
and they currently have it so that the
[1:38:28] company can get a free fishing
simulation that sends out 100 emails
[1:38:33] where you have access to that. And what
that does is it sends out you put in
[1:38:39] everybody that's within our company's
email address and then it you can create
[1:38:44] your own fishing email or you can say
okay we're a government agency
[1:38:50] and choose kind of different things that
would apply to the people that work here
[1:38:57] and then it will send out that email
whenever you're on a schedule and then
[1:39:02] you will then learn as the IT person
who's clicking on these emails. And then
[1:39:08] you could then have a meeting with
everybody and say, "Okay, I sent out
[1:39:12] this test email or this fishing email on
October 1st and I sent it to 50
[1:39:19] employees and of those 50 employees, two
people clicked on it." Okay. Then you'll
[1:39:25] go then you can go over the email with
everybody in attendance. You know what
[1:39:29] I'm saying? And that instead of not
saying what you did was bad, you know,
[1:39:33] sending us emails saying how is this,
you know, I think that if you build kind
[1:39:40] of the what's the word I'm looking for
the educational tools
[1:39:47] for, you know, and then meet with
everybody and say, "Okay, I did this.
[1:39:51] Now, let's go over it and why we
shouldn't click on these
[1:39:56] » in in person if
>> so.
[1:40:01] » So, so the so
[laughter]
[1:40:10] » she answered it right away like
lightning.
[1:40:15] So yes,
[1:40:19] as far as human resources goes,
this is getting to be a little
[1:40:25] complicated
with all of the issues going on with
[1:40:30] immigration.
We do the I-9 process where everybody
[1:40:34] has to come in, provide us proof that
they're a citizen.
[1:40:38] Now, they're auditing those things. And
so what that means is if we're selected
[1:40:43] for an audit,
[1:40:51] » youthful exuberance delivering
athletics.
[1:40:57] Somebody from
the government is going to come in and
[1:41:02] go through all of our personnel records
to make sure that we're in compliance
[1:41:05] with the I9 stuff. That in and of itself
is not that bad because since five years
[1:41:13] ago, I mean, we're really good about
getting our I9 stuff. It's the stuff
[1:41:17] from before. So, [snorts] I'll be going
through all the personnel files and I
[1:41:22] might be talking to you and going, "Hey,
I need an I9 form." even though you've
[1:41:25] been here more than five years just
because
[1:41:30] if you get audited and they find
mistakes
[1:41:34] they can charge you and they can find
you and there have been people charged
[1:41:38] and there have agencies spined.
The other part of it is
[1:41:45] that
we have a commitment
[1:41:52] through federal grant receipts
[1:41:57] about the Equal Opportunity Employment
Act.
[1:42:01] Show hands. Who's familiar with that?
EEOC,
[1:42:05] Equal Opportunity Employment Commission.
Used to be. there. So, this says that
[1:42:11] you can't discriminate against somebody
in your hiring practices. And this
[1:42:15] little worksheet here came from a law
firm. And
[1:42:20] so, I downloaded it and it's it's pretty
good. It matches a lot of the other
[1:42:23] ones, but it's a pretty good tool. And
so I wanted to present this to you so
[1:42:29] that you could keep this in the back of
your heads that if you're in a position
[1:42:33] where you hire because some of us
department heads, we do all this for
[1:42:37] you, but there might be times that you
guys do it. Um
[1:42:41] to make sure that you browse through
these
[1:42:44] and to do look for one of these
regularly because they change. It's just
[1:42:49] like any legislative body, any rule
making body, they're going to change
[1:42:56] um things based on what's the hot topic
of the day.
[1:43:01] It also is there to protect
[clears throat] not just the people who
[1:43:07] are discriminated against, but the ones
who suffer because you reverse the
[1:43:12] discrimination.
So, for example,
[1:43:16] let's say that
we weren't the most undiversified county
[1:43:20] in the United States and there was a big
push to hire X number of minorities.
[1:43:27] Well, then you're discriminating against
all the eligible non
[1:43:33] minority people when you hire that one
just solely because you're going to meet
[1:43:37] this number.
So, we don't have a lot of that here,
[1:43:41] but you never know.
Um, South Dakota itself
[1:43:48] through the Department of Labor has the
Division of Human Rights
[1:43:53] and
these people
[1:43:57] will receive your complaints if you
think somebody is violating the Equal
[1:44:02] Opportunity Employment Act. Now, you'll
see that they have some exclusions which
[1:44:06] I found kind of interesting.
Um, this is the state human rights
[1:44:11] division does not receive complaints
about federal employees. That makes
[1:44:15] sense. Police or sheriff misconduct,
judicial or court matters,
[1:44:21] characteristics such as personnel
appearance, political affiliation, lack
[1:44:25] of education and training, short-term
disability or personal personality
[1:44:29] conflicts.
So, I thought it was interesting that
[1:44:32] they exclude courts and law enforcement.
I'd be curious to know why.
[1:44:44] Okay. So, South Dakota, like that law
firm,
[1:44:49] offers [clears throat] these
[1:44:53] quick little overviews.
And this one here
[1:45:01] will give you any state you want. So if
you're on the job market outlook talks
[1:45:06] about what an at will employee is
discrimination against employees for
[1:45:10] their offduty use of tobacco immigration
verification drug testing which is one
[1:45:15] that our drug testing
[1:45:20] what they call it drug-free work
something policy
[1:45:26] we haven't touched that in 15 years
probably
[1:45:31] discrimination for retaliation due to
jury duty. Didn't know that was a thing.
[1:45:37] Uh two hours of voting leave. It's
required by statute. You can't tell them
[1:45:43] no. Um other leave, meal breaks, minimum
wage. So, there's a lot of resources out
[1:45:50] there and I'll be honest with you,
there's so much I can't keep track of it
[1:45:55] all. So, when I see these little
worksheets, I I get them. But
[1:46:02] it's becoming a huge thing. And when you
consider that we only average 52
[1:46:08] paychecks a month.
Oops. That's the same thing.
[1:46:16] It shouldn't be that complicated, but
it's getting there.
[1:46:21] Okay. So, this particular one talks
about
[1:46:26] when you're hiring, and this is from the
state of South Dakota when they do their
[1:46:30] hiring. And so, we'll probably integrate
this somehow into ours because it will
[1:46:37] probably keep us from getting in trouble
doing something silly when we're hiring
[1:46:41] somebody.
So for example,
[1:46:45] you hire someone today
[1:46:49] and you just have to take for granted
that [clears throat] everything that you
[1:46:52] were told is on the up and up, right?
What do you do if it's not? So not going
[1:47:00] to say names, but one of the department
heads had an employee that presented
[1:47:04] themselves in one way and then after
getting to work discovered that that
[1:47:09] employee was something else. And now
that employee is gone, that's a tough
[1:47:13] position for a department head to be in
because you want to believe that your
[1:47:18] applicants are telling the truth. You
want to believe that they are everything
[1:47:21] they say they are.
And then we go through this process of
[1:47:27] onboarding them only to find out
after a short amount of time that was
[1:47:32] all wasted effort
because they lied. So,
[1:47:39] where'd I go? There I am.
So, what I do in part
[1:47:47] is I have a page that's devoted to
employment, which talks about how to get
[1:47:51] the applications, put the job
announcements.
[1:47:56] Some of the job announcements that we
have that have been put out haven't made
[1:48:01] it to this web page. We would get dinged
for that because when you're providing
[1:48:06] public notice of job openings but you're
only putting it in certain places that's
[1:48:11] not an equal opportunity.
It is not distributed everywhere. So we
[1:48:18] need to be very very careful that when
you start putting out applications that
[1:48:23] it is posted in all the right places.
So it's not sufficient just to have it
[1:48:28] in the
>> No, not since we have a a website.
[1:48:33] » So have to advertise.
>> Those are our two main places.
[1:48:39] » Our website official newspaper.
>> Yep. But generally we also use Facebook,
[1:48:44] but that isn't required. That's just an
alternative
[1:48:49] way to do it.
[1:48:54] Okay. So, as far as HR goes,
at some point in the future, you're
[1:49:00] going to have to look at hiring a
professional
[1:49:04] either as a consultant
or on a shared basis with another
[1:49:08] county.
Um,
[1:49:11] we've talked about this before, I know,
for sure. Uh what
[1:49:16] what
are there some counties nearby that have
[1:49:20] a shared
have an HR person that is maybe
[1:49:26] underutilized in your
>> underutilized? No. overutilized
[1:49:32] » somebody share with somebody you can
share with though that maybe
[1:49:36] [snorts]
>> most of the time like Bele County they
[1:49:39] have one but that person's also assigned
other things because they know that
[1:49:43] they're not going to be spending a full
40 hours on HR
[1:49:47] » Buffalo
[1:49:52] » I'm glad you said that
>> the three of us
[1:49:55] » I could pitch that county too
>> yeah
[1:49:59] But, you know, to to me it's just a
crappy deal because if we were to hire a
[1:50:03] firm, we're going to pay them between
$60 and $120 an hour for consulting
[1:50:10] [laughter]
for those of us that make between 20 and
[1:50:14] $25 an hour
[1:50:21] » of the ones that you mentioned.
>> Yeah, probably right at 100.
[1:50:27] average for
>> I do not know.
[1:50:32] » I bet it's less than Well, on average
around here, it's less than
[1:50:36] » I can tell you I can tell you with
almost absolute certainty if you're
[1:50:40] getting any federal funds, any whether
it's bridge funds,
[1:50:46] anything, emergency management funds,
we're on the radar for the federal
[1:50:52] inspections.
And I'm guessing they're probably going
[1:50:55] to look at smaller agencies because
they're easier to audit than going to a
[1:50:59] place like Minneapolis, even Sou Falls.
>> Example of us.
[1:51:06] » Yeah. Low hanging fruit.
>> Yep.
[1:51:13] But I I'll check with those other
counties and see what they think about
[1:51:16] that. It's a good idea. All right. Let's
talk about money.
[1:51:22] These reports are only as valid as they
were last Friday, right? Friday morning.
[1:51:28] Um, we've been looking at this
comparison report of expenses to
[1:51:32] revenues.
[1:51:37] And so we scroll down here to look at
the offset. So excess rubbed revenue
[1:51:44] compared to expenditures. So for the
month of August before bills were
[1:51:48] posted, we were doing pretty good.
[1:51:53] And then the highway department look at
the same thing and they're looking even
[1:51:58] better.
Why is that? They got more money than we
[1:52:02] did received more money. Okay. Um but
like she said, they're buying road oil.
[1:52:08] So that's going to bring that number
down pretty darn quickly because those
[1:52:11] are what 100,000 a ticket.
[1:52:18] Um, as far as the fund balance report,
[1:52:25] I highlighted the numbers for you.
Emergency management, you can see, is
[1:52:30] $4,600 in the hole. There's two reasons
for that. We're waiting to receive money
[1:52:34] back for money that was expended, and
we're waiting for money to come from uh
[1:52:39] Buffalo County for their contributions
towards the program. And then I ran into
[1:52:43] a snag with transferring the money for
the pickup. So, initially I did it
[1:52:51] wrong. Discovered the error right away.
I got to get some input from some others
[1:52:56] on how to fix it so that I don't make it
worse instead of better.
[1:53:01] Otherwise, financially, we're sitting
pretty good for this time of year.
[1:53:07] The next item I have is the minutes for
two meetings. August 3rd was the
[1:53:10] canvasing of elections which was a one
page and August 4th was the regular
[1:53:14] meeting. I would ask that you approve
those if you feel so inclined.
[1:53:23] » So
for the first one
[1:53:27] » you can do them in both
[1:53:33] discussion. All in favor? I
[1:53:39] » And I'll just show you this quick. This
is the report of property taxes
[1:53:42] received. So, the county got $45,000 in
property tax revenues in August. This is
[1:53:49] one of the lean months.
[1:53:53] So,
you got the building permits there, the
[1:53:57] financial reports from the registered
deeds, library board minutes are on
[1:54:00] their website, then the payroll ledger.
Any questions on any of those things?
[1:54:08] The consent agenda includes the payment
of the bills.
[1:54:12] We have a beverage license renewal from
the Eagle Pass Lodge and that's a
[1:54:17] preserve license
and I have that stuff in the Fuller for
[1:54:22] Jim there.
It's very ministerial [clears throat] in
[1:54:26] its
needs. Um there was a request for a
[1:54:31] lottery
which I had to do some research on this
[1:54:34] because I've never done this. So, the
Miller Thriller wanted to do a Calcetta,
[1:54:42] which in the eyes of somebody is a
lottery. And so, I found a form online,
[1:54:46] made it ours, we signed it, I approved
it. It just needs to be ratified when
[1:54:52] you do the consent agenda.
And quite honestly, I don't know that I
[1:54:56] would ever advocate to do that again
because it seems kind of pointless to
[1:54:59] me, but I don't write those laws.
There is a project request from the LAPC
[1:55:05] in here. This project is to purchase
some more stuff related to the drone. It
[1:55:11] includes a spotlight that goes on the
drone as well as a loudspeaker. Um
[1:55:17] during the LAPC meeting, it was
discussed this would help if they were
[1:55:20] doing search and rescue efforts with it
because you could call out to somebody
[1:55:26] and actually hear them if they reply and
to use the light. um from above. So,
[1:55:33] basically like a little mini helicopter.
And then also
[1:55:39] to get
it's a uh portable battery pack. It's
[1:55:43] about the size of a small suitcase and
it contains uh lead acid batteries that
[1:55:49] you can pull 110. If you get a big one,
you get 220 current off of it. Uh USB
[1:55:54] cigarette plugs and that is to be used
to charge those electronic devices.
[1:56:02] when it's away from like a vehicle or
commercial power.
[1:56:06] And the third item is the wiring
associated with those to be used on a
[1:56:11] vehicle. The project itself, all of that
that I just mentioned is $2,747.
[1:56:18] It would come from funds in the LAPC
fund.
[1:56:24] » Uh it's on here
>> 13,000.
[1:56:28] » Yep.
They approved it looks like. So,
[1:56:32] » yep, the LAPC did approve it.
>> So, again, these are dedicated funds for
[1:56:37] the purpose of LAPC. They're not general
fungi.
[1:56:51] I
>> I
[1:56:51] » Did you second?
[1:56:56] And the last item there was the renewal
of the subreient agreement.
[1:57:02] Okay. The last item I have on here is an
executive session. But before we do
[1:57:06] that, is there anybody here to talk
about the budget?
[1:57:10] » No.
>> So that takes us back to page one in the
[1:57:15] resolution or not the resolution but the
adoption of the provisional budget.
[1:57:21] » I'll make a motion. Is there a second?
Second.
[1:57:29] » No.
>> No. [clears throat]
[1:57:31] » I
>> Okay. Do you want to meet on the 15th of
[1:57:35] September to do a quick ratification of
that resolution?
[1:57:48] » I got a pinch hitter.
>> Okay.
[1:57:54] I'm not locked on that date. I mean,
[clears throat]
[1:58:00] » I needed something to put in the legal
notes. So, I threw a dart at the
[1:58:04] calendar and that's where it landed.
>> I can make that day organized.
[1:58:11] » It would be literally just approving
[1:58:16] » one time.
>> Whatever you pick. Say it again, Greg.
[1:58:20] » The 50. You said right. Yep.
[1:58:27] » 5 o'clock.
>> I won't be here.
[1:58:31] » She won't be here. I have supper with
myself. I can't cancel. [laughter]
[1:58:36] » I mean, you can call in too, I guess.
But you guys that live ways because it
[1:58:40] doesn't make to me it doesn't make sense
to drive here for
[1:58:44] » unless there's
[1:58:48] » or do you want it after five?
>> It doesn't matter. live.
[1:58:52] » If [clears throat] I participate, I'm
going to call in, too.
[1:58:54] » Okay.
>> 5:00 p.m.
[1:59:01] » Okay.
>> So, who's setting it up? Bailey is
[1:59:06] » I'll set it up with her assistance.
[1:59:14] » Okay.
>> Yes. Did you want to add a topic?
[1:59:19] » No.
>> Okay.
[1:59:33] Second.
[1:59:38] » How long is the break? 10 15
[1:59:45] » 255
[1:59:48] to three or five
[1:59:55] shut off if you would.
[2:00:08] » Yeah.
[2:00:12] Oh boy.
[snorts]